BBME2015 Exhibitor Manual
Contents
1. Mr Jitender Sharma Sales Manager India Phone 91 11 4082 8203 GMT 5 30 jitender sharma itei in Ms Kathleen Pinson Sales Manager Breakbulk Magazine Phone 1 678 954 0552 EST kpinson breakbulk com R MIDDLE EAST projects meet ath k 25 28 October 2015 Abu Dhabi National Exhibition Centre ADNEC Abu Dhabi UAE B Exhibitor Schedule Important Dates amp Times SCHEDULE S 25 October 2015 08 00 22 00 g p Build up Raw space only stands MONDAY 26 October 2015 08 00 17 00 08 00 22 00 18 00 Registration Hours for workshop delegates only Build up including Shell Scheme stands built by GES All stand construction must be completed All stands must be ready cleaned and ready for inspection including Shell Scheme stands TUESDAY 27 October 2015 09 00 18 00 08 00 09 45 09 00 10 00 TBD 10 00 18 00 19 00 20 00 Registration Hours for all delegates Contractors access only Official Inauguration opening by invitation only Exhibition amp Conference Hours no contractors will be allowed during visiting hours Contractors access only WEDNESDAY 28 October 2015 09 00 16 00 08 00 09 45 10 00 16 00 16 30 00 00 22 00 Registration Hours for all delegates Contractors access only Exhibition amp Conference Hours no contractors will be allowed during visiting hours Removal2. MIDDLE EAST 25 28 October 2015 B ree ko l ik Abu Dhabi National Exhibition Centre ADNEC 4 saute ui Abu Dhabi UAE projects meet logistics Breakbulk Middle East 2015 Abu Dhabi National Exhibition Centre ADNEC Abu Dhabi UAE Welcome to Breakbulk Middle East 2015 At ITE Eurasian Exhibitions FZ LLC on behalf of Breakbulk US Opco Inc Breakbulk Events amp Media we strive to provide you with the best exhibiting experience We help you get organised by creating an all inclusive exhibitor s service manual Everything you need to plan your exhibit is contained within this manual We encourage you to thoroughly read the Exhibitor Manual along with the separate Rules amp Regulations to help you disseminate information to your staff colleagues and customers Please make note of these important dates Dates Time Action Location f Contractor Only Move in Sunday 25 October 2015 08 00 22 00 Raw Space only stands ADNEC Hall 6 Contractor amp Exhibitor Move In Monday 26 October 2015 08 00 22 00 Shell Scheme stands ADNEC Hall 6 Sunday 25 October 2015 amp Monday 26 October 2015 08 30 17 00 Educational Workshops ANDEC meeting rooms To Be Announced TBA TBA Welcome Reception amp Networking TBA Tuesday 27 October 2015 amp 10 00 18 00 ie Wednesday 28 October 2015 10 00 16 00 Exhibition amp Conference ADNEC Halle The exhibitor manual contains
3. projects meet logistics EXHIBITOR REGISTRATION Please register your personnel company s representatives company s sales people temporary staff hosts models etc online AS SOON AS POSSIBLE PLEASE The link and login details should have already been sent to you by email If have not received them please contact us For additional registration fee information please visit www breakbulk com events breakbulk middle east Badges allowance e Ten 10 complimentary Exhibitor personnel badges for each 9 sqm stand e Twenty 20 complimentary Exhibitor personnel badges for each 18 sqm stand e Sixty 60 complimentary Exhibitor personnel badges for each 36 sqm stand e Hundred 100 complimentary Exhibitor personnel badges for each 54 sqm stand Please note Exhibitor personnel badges allow access only to the exhibition hall they will not permit access to the Conference or Workshops Exhibitors are liable for anyone they register under their company this includes hostesses or translators Ms Joanna Lenck Breakbulk Event Registration amp Customer Service Phone 1 973 220 4827 EST events breakbulk com FASCIA NAME BOARD PANEL NAME for Shell Scheme Stands only Your company name stand number and logo will be printed on the fascia panel fixed on the open sides of your stand Please indicate your company name to be displayed on the fascia panel on Fascia Name Board Panel Form and send us your high res logo
4. Please note Non ADNEC wireless routers and broadcasts are not permitted within the venue Any private broadcasts will be ceased PHOTOGRAPHY ADNEC Business Centre offers a pre bookable photography service For bookings please contact on 971 2 406 3645 3646 3647 or email businesscentre adnec ae PUBLIC DISTRIBUTION SPONSORING SPECIAL EVENTS All exhibitors are advised that unless they have a contractual agreement with the event organiser all promotional activities are restricted to the limits of their stand Under no circumstances can activities take place in the aisles this includes the use of roaming individuals acting as promotional hostesses If interested in sponsoring any aspect of Breakbulk Middle East 2015 please contact Ms Nikoleta Hslok Breakbulk Event Coordinator Phone 971 4 457 2926 GMT 4 nikoleta hslok ite eurasian com REMOVAL DISMANTLE OF EXHIBITS For security and health amp safety reasons the dismantling of stands is not allowed until show closes on Wednesday 28 October 2015 at 16 00 4 00 pm By the end of the last day of dismantling i e Thursday 29 October 2015 the stand area needs to be completely cleared and any exhibits structures and rubbish must have been also removed from the territory of the exhibition centre Failure to comply with these regulations will result in additional charges to the exhibitor RIGGING SUSPENSIONS All rigging must be undertaken solely by ADNEC appointed rigging
5. kh l ik Abu Dhabi National Exhibition Centre ADNEC Saas u Abu Dhabi UAE projects meet logistics SPACE ONLY STAND APPROVALS Doesn t apply to Shell Scheme stands provided by GES continued Please send in all your required documents visuals to Bluelemon Events FZ LLE before 24 September 2015 If we have not issued your stand approval before this date ITE Eurasian Exhibitions FZ LLC amp Breakbulk US Opco Inc Breakbulk Events amp Media have the right to change or cancel your stand at no penalty to us as the organiser Please note that you will receive a separate email from Bluelemon Events FZ LLE regarding your renderings plans with dimensions as well as other required documents needed Please see the document Additional information for space only exhibitors stand builders for more information about stand construction and fitting regulations for space only stands VISAS All foreign nationals except GCC nationals Saudi Arabia Kuwait Bahrain Qatar the United Arab Emirates Oman are required a visa upon entry to the UAE Citizens of the following countries can receive a free 30 day visit visa on entry USA UK France Italy Germany the Netherlands Belgium Luxembourg Switzerland Austria Sweden Norway Denmark Portugal Ireland Greece Cyprus Finland Malta Spain Monaco Vatican Iceland Andorra San Marino Liechtenstein Australia New Zealand Japan Brunei Singapore Malaysia and Hong Kong Citiz
6. responsible for bringing the goods into the country and displaying them and promoting them at the Exhibition even if you did not manufacture them or do not in fact own them 2 not at any time do or say anything or be associated with anything any party or any statement which is or which is widely reported as being or which may be considered by ITE to be detrimental or prejudicial to or to adversely affect the name image reputation or business of ITE or the Event be likely to or bring ITE into disrepute It is your responsibility to ensure that all goods you display at the Exhibition comply with the requirements set out in Clause F of the Terms and Conditions 3 Proper Attire and Public Messaging With respect to cultural differences we ask that all our exhibitors their staff and host hostesses defer to the modest dress while participating in the Breakbulk events Please kindly refrain from the use of profanity in spoken word or in visual messaging as this is often quite offensive to our delegates All corporate staff hostesses hosts and temporary staff should be dressed in business attire POTENTIAL CONSEQUENCES OF BREACH OF CLAUSE F OF TERMS AND CONDITIONS Under Clause F of the Terms and Conditions ITE Eurasian Exhibitions FZ LLC has the right to 1 Physically remove any goods which we or a relevant authority such as a governmental agency or inspector deem to infringe Clause F and or 2 Cancel your right to participate in the E
7. your stand Immediate Download amp complete from Exhibitor Espresso system Hostex Fzc T 971 50 645 5652 yolla hostexworld com www hostexworld com This is an additional optional purchase Costs are the exhibitors responsibility Hire a Photographer to remember your stand amp memories Immediate 971 2 406 3645 3646 3647 or customer services adnec ae This is an additional optional purchase Costs are the exhibitors responsibility MIDDLE EAST 25 28 October 2015 B ree kh l k Abu Dhabi National Exhibition Centre ADNEC FE ui Abu Dhabi UAE projects meet logistics D A to Z Event Information ADNEC Abu Dhabi National Exhibition Centre ADNEC Exhibition Hall 6 is located in the Abu Dhabi Diplomatic District off Airport Road and Khaleej Al Arabi Street The exhibition centre is situated e 20 minutes from Abu Dhabi city centre Corniche e 15 minutes from Abu Dhabi International Airport e 50 minutes from Jebel Ali Dubai rk 24th Street eae eens Free Car pa a i Y S ee h i __ n m i T ren wae j i eroa i 7 wa oe Capital Centre 33rd Street under coratructioni J o 4 Poren ow ier Q 5 z D Zayed nae io Military mai B je zie L A Hospital y Pas e f Capital Gate X Hyon Capital Gate See ewe eee eee ee ee Marine Gege To Abu Dhabi Emirates P
8. AC form 24 September Download amp complete from Exhibitor Espresso system Ms Charmein Alagao Bluelemon Events FZ LLE T 971 56345 8158 GMT 4 breakbulk plans blue lemon ae This is REQUIRED to be submitted by all Space Only exhibitors or their contractors builders Submit Stand Rendering with Dimensions 24 September Email breakbulk plans blue lemon ae Ms Charmein Alagao Bluelemon Events FZ LLE T 971 56345 8158 GMT 4 breakbulk plans blue lemon ae This is REQUIRED to be submitted by all Space Only exhibitors or their contractors builders in pdf or jpeg with dimensions Submit Fascia Panel Name amp company s Logo 24 September Complete via the Exhibitor Espresso system Global Experience Specialists GES T 971 2 406 4458 GMT 4 breakbulk ges com This is REQUIRED to be submitted by all Shell Scheme stands Order Electricity 24 September Complete via the Exhibitor Espresso system Global Experience Specialists GES T 971 2 406 4458 GMT 4 breakbulk ges com This is an additional REQUIRED purchase for Space Only amp Shell Scheme stands Costs are the exhibitors responsibility Order Carpet 24 September Complete via the Exhibitor Espresso system Global Experience Specialists GES T 971 2 406 4458 GMT 4 breakbulk ges com This is an additional optional purchase Costs are the exhibitor
9. Abu Dhabi UAE TASK ORDER DUE DATE LINK EMAIL or FORM CONTACT INFORMATION Book Your Hotel Rooms Immediate Please visit www breakbulk com events breakbulk middle east for more information Hotels are based on availability For availability please check the online hotel accommodations system on the event website Apply for Visa Immediate Visa Online Application ADNEC T 971 2 406 3666 customer services adnec ae Organisers are not responsible for your visa Register your Exhibition Staff Immediate Online Registration Ms Joanna Lenck T 1 973 220 4827 EST events breakbulk com This includes any company s representatives or temporary staff assisting during the event Submit Company Profile for Event Guide 24 September Please visit www breakbulk com events breakbulk middle east Exhibitor Manual Ms Dee Cariglino Breakbulk Content Traffic Manager T 1 251 459 0246 CST dcariglino breakbulk com This is REQUIRED to be submitted by all participating exhibitors Submit Exhibitor Liability Certificate of Insurance COI form 24 September Email breakbulk plans blue lemon ae Ms Charmein Alagao Bluelemon Events FZ LLE T 971 56345 8158 GMT 4 breakbulk plans blue lemon ae This is REQUIRED to be submitted by all participating exhibitors Submit Exhibitor Appointed Contractor E
10. Group can also assist you with storage of all materials as well as provide you with lift service SMOKING It is prohibited to smoke in any halls within the ADNEC The no smoking rule is valid for all persons present in the halls as well during the build up the exhibition and the dismantling Please be so kind to have your smoking break outside the main entrances instead of at the emergency exits which need to remain closed for security reasons SPACE ONLY STAND APPROVALS Doesn t apply to Shell Scheme stands provided by GES Please send your renderings drawings with dimensions of your estand in pdf format before 24 September 2015 to Ms Charmein Alagao Bluelemon Events FZ LLE Phone 971 56345 8158 GMT 4 breakbulk plans blue lemon ae Please note It is required that all of the space only for stands being built by non GES contractors stand builders be audited by Bluelemon Events FZ LLE This includes collection review and approval of all stand renderings plans with dimensions i e PDF method statements structural calculations environmental policies public liability certificate of insurance COI form Exhibitor Appointed Contractor EAC form with risk assessments Bluelemon Events FZ LLE will also provide all the paperwork based on the stand plans to the venue and local government authorities when requested The completion is when the stands are inspected on site in Abu Dhabi MIDDLE EAST 25 28 October 2015 B rea
11. Letter of Invitation each delegate must have a Breakbulk Middle East 2015 registration confirmation To apply for a Visa Letter of Invitation please visit Mr Jeremy Luski Vice President Event Operations amp Registration Services Phone 1 862 368 9938 EST jluski breakbulk com For any Exhibitor Operations or Technical assistance please contact Global Experience Specialists GES Phone 971 2 406 4458 GMT 4 breakbulk ges com http eservice adnec ae services visa Ana Jonic White General Manager ITE Eurasian Exhibitions FZ LLC Phone 971 4457 2926 x 7001 GMT 4 ajw ite eurasian com Stand Rendering Approvals EAC Forms amp Certificates of Insurance COI Forms Ms Charmein Alagao Bluelemon Events FZ LLE Phone 971 56345 8158 GMT 4 breakbulk plans blue lemon ae Ms Nikoleta Hslok Phone 971 4 457 2926 GMT 4 nikoleta hslok ite eurasian com Mr Hamoud Morshed Sales Manager Middle East Phone 973 1727 2827 or 966 59 863 6383 GMT 3 hamoud breakbulk com If an address is required for your Certificate of Insurance COI form please use the one above UAE Event Coordinator Event Registration amp Customer Service Ms Joanna Lenck Phone 1 973 220 4827 EST events breakbulk com Event Guide Company Bio Listing Event Guide Ad amp Sponsor Logo EPS high res amp JPEG low res or similar Ms Dee Cariglino Breakbulk Content Traffic Manager Phon
12. RING OUTLETS e Delimarche Restaurant offering international buffet e Food Court in concourse e Starbucks ouside Hall 6 amp 9 e Starbucks in Grandstand ADNEC Catering Phone 971 2 406 4210 4225 4226 GMT 4 catering adnec ae CHILDREN For Health amp Safety reasons children aged 16 and under are not permitted into the halls during build up or breakdown CLEANING OF STANDS Basic aisle and stand cleaning vacuuming is included in your contract Please note that this does not include e cleaning of actual exhibits e cleaning of glass amp showcases e washing of the floor e emptying waste baskets e removal of the protective covering from carpets Any dry rubbish has to be placed into plastic bags which must then be placed in the aisles within one hour after Exhibition closure for removal by the cleaning staff Specialised stand cleaning and additional cleaning services can be ordered from Stand Cleaning Order Form CONTRACTOR amp VEHICLE PASSES No one will be permitted into the exhibition halls during build up opening period or breakdown without the appropriate pass The contractor and vehicle passes will be issued by the organisers prior to the event start date at the exhibitor services desk in the rear of Hall 6 or the security gate Please complete contact Event Coordinator to place your order for contractor passes this is compulsory Ms Nikoleta Hslok Breakbulk Event Coordinator Phone 971 4 457 2926 GMT 4 ni
13. alace d A By car To Abu Dhabi Airport amp Dubai from Abu Dhabi s Corniche Khaleej Al Arabi Street also known as Coast Road 30th Street and Rashid Bin Saeed Al Maktoum St also known as Airport Road are the two main highways that link Abu Dhabi City Centre Corniche with ADNEC via Rashid Bin Saeed Al Maktoum Sreet Airport Road Travel along Airport Road from the Corniche heading out of Abu Dhabi until you reach the cross street numbered 29 Go over this street and take the next exit off to the right towards East Road and Coast Road At the roundabout take the first exit via Khaleej Al Arabi Street Travel along Khaleej Al Arabi Street from the Corniche heading out of Abu Dhabi until you pass the iconic Capital Gate tower and exhibition centre on your left hand side As you pass ADNEC you need to move into the right hand lane and take the next exit signed towards Corniche and Rashid Bin Saeed Al Maktoum St From Dubai Leave Dubai on the Sheikh Zayed Road E11 following the signs for Abu Dhabi Jebel Ali As you leave the emirate of Dubai and enter the emirate of Abu Dhabi the name of the road changes to the Sheikh Maktoum Bin Rashid Road You stay on this road for approximately 30 minutes passing Al Raha Mall on your right and the coin shaped HQ building About 5 minutes after passing the mall move to the right hand lane Exit the Sheikh Maktoum Bin Rashid Road following the signs for Abu Dhabi E22 Stay in
14. an Exhibitor Forms Deadlines Checklist to ensure you are submitting all mandatory and relevant information in a timely manner Kindly keep this information readily available to avoid missing submission dates At any time should you need additional assistance our exhibition team is here to assist you A list of our team members follows this welcome letter We look forward to working with you over the next few months and seeing you soon in Abu Dhabi UAE Yours sincerely Mr Jeremy M Luski Ms Ana Jonic White Vice President Event Operations amp Registration Services General Manager Breakbulk Events amp Media ITE Eurasian Exhibitions FZ LLC INDEX Organiser Contact Details Section A Exhibitor Schedule Important Dates amp Times Section B Exhibitor Reminder amp Deadline Checklist Section C A to Z Event Information Section D Rules and Regulations Fire amp Safety Regulations Appendix Health amp Safety Appendix II R MIDDLE EAST projects meet ath k A ORGANISER CONTACT DETAILS 25 28 October 2015 Abu Dhabi National Exhibition Centre ADNEC Abu Dhabi UAE ITE Eurasian Exhibitions FZ LLC c o Breakbulk US Opco Inc Breakbulk Events amp Media Office 3216 Al Shatha Tower DMC P O Box 502778 Dubai UAE Phone 971 4 457 2926 www breakbulk com events breakbulk middle east If you require assistance at any time our Breakbulk team members are available to assist you To receive a Visa
15. e 1 251 459 0246 CST dcariglino breakbulk com Exhibitor amp Sponsorship Sales Contacts Mr Mohammed Riyad Sales Director Middle East Phone 973 1727 2827 or 973 3900 1399 GMT 3 mohammed breakbulk com Mohamed Samy Sales Manager Egypt Phone 20 10 9001 2679 GMT 2 m samy breakbulk com Mr Adrian van Beuningen Sales Director Europe amp Turkey Phone 1 973 432 553 EST avanbeuningen beakbulk com Ms Christian Thompson Sales Director America amp South America Phone 1 713 857 7821 CST cthompson breakbulk com Ms Hale orbac Sales Manager Turkey Phone 90 212 291 83 10 GMT 3 halec ite turkey com Ms Sandra Teixeira Sales Manager South America Phone 55 11 5083 6947 GMT 3 sandra breakbulk com Mr Kingsley Ekweariri Sales Manager West East North Africa Phone 353 89 952 4754 GMT 1 kekweariri breakbulk com Mr Gary Tang Asia Manager Phone 852 2132 9698 GMT 8 gtang breakbulk com Ms Jodi Haigh Sales Manager South Africa Mobile 27837109788 or Phone 27113936262 GMT 2 Jodi breakbulk com Mr Colin Ho Sales Manager Southeast Asia Phone 603 7842 9863 x 8186 GMT 8 colin ho ite ap com Mr Vladislav Pisklov Sales Manager Russia Phon 7 495 935 73 50 x 4142 GMT 3 vladislav breakbulk com Ms Monika Brz ska Sales Manager Poland Phone 48 61 662 7244 GMT 2 monika breakbulk com
16. e East 2015 airline As an airline partner Etihad Airways is offering special discounts to Breakbulk Middle East participants amp their travel companions To make a reservation please follow these steps amp enter a promotion code listed below that is applicable from where you are departing 1 Visit www etihad com 2 Select itinerary dates and class of travel 3 Enter the promotion code for your country of origin see below 4 Select Search flights amp then book your ticket Service that goes above and beyond To Abu Dhabi Business Economy Promotion ee eee From Class Class Code USA 20 15 BRB15 England 15 XXXXXXXXXX BREAKBULKGBJ England XXXXXXXXXXX 12 BREAKBULKGBY Ireland 15 15 BREAKBULKIE Canada 15 15 BREAKBULKCA hala Spain 15 15 BREAKBULKES hee Italy 15 15 BREAKBULKIT Se ae Germany 15 15 BREAKBULKDE Fgtmaahed Netherlands 15 15 BREAKBULKNL as e Fares are valid for travel from your country of origin to Abu Dhabi only e Available for booking is Now 03 November 2015 e Discounts would apply for travel 20 October 03 November 2015 e These discounted offers can be booked only through www etihad com with the use of a promo code above e If you need assistance please contact Etihad Airways at NYCSales etihad ae MIDDLE EAST 25 28 October 2015 R Fen kh l ik Abu Dhabi National Exhibition Centre ADNEC rf satis ui Abu Dhabi UAE
17. effect i a Commercial General Liability insurance coverage of not less than 1 million USD single occurrence 3 million aggregate USD combined limit for bodily injury and property damage including coverage for personal injury broad form contractual liability operation of mobile equipment product and liquor liability where applicable and ii automobile liability insurance coverage of not less than 1 million USD combined single limit for bodily injury and property damage including coverage for non owned and hired vehicles including loading and unloading operators in which Organiser and the Event Facility are named as additional insureds Exhibitor acknowledges that the certificate of insurance requirement in the foregoing sentence shall not be deemed waived nor shall Exhibitor be relieved of its obligation to provide such certificate even if Organiser provides Exhibitor with the benefits hereunder without having received such certificate from Exhibitor Exhibitor also agrees to obtain and maintain in effect throughout the Event workers compensation and employers liability insurance in such minimum amounts as are required by law or are otherwise consistent with prudent business practice Exhibitor agrees to waive the right of subrogation of its insurance carrier against Organiser and the Event Facility to recover loss sustained for real and personal property MIDDLE EAST 25 28 October 2015 R rea k l ik Abu Dhabi National Exhibition Cen
18. ens of other countries can apply for a visa online or at their nearest UAE embassy Please note Organisers are not responsible for your Visa requirements and are not in the position to sponsor your Visa applications WATER amp WASTE DRANAIGE Water and drainage is available at specific locations within the ADNEC from designated floor service pits Please refer to the Electrical amp Water and Waste Drainage Order Form or contact Global Experience Specialists GES breakbulk ges com Phone 971 2 406 4458 Please note All water and waste fittings must be accessible at all times in case of emergency
19. er or non performance of the company who leases the exhibition space to ITE Eurasian Exhibitions FZ LLC INTELLECTUAL PROPERTY RIGHTS DISPLAY OF UNLAWFUL OR OTHERWISE INFRINGING GOODS Your participation at the Breakbulk Middle East 2015 is governed by ITE Eurasian Exhibitions FZ LLC Terms and Conditions Your attention is drawn to the following articles in the Terms and Conditions DISPLAY OF GOODS AT YOUR EXHIBITION STAND Exhibitors shall 1 Not distribute or display any material or product which may be considered by ITE to be defamatory or offensive or which infringes or may infringe the intellectual property or other proprietary rights of ITE or any third party Points to note e Intellectual property rights include trade marks such as brands and logos patents such as industrial or medical pharmaceutical inventions registered designs and copyright such as music film and text e You may not be entitled to display goods which contain intellectual property rights which are i owned and registered by or ii licensed to a third party e Even if you are the registered owner or licensee of an intellectual property right in one country it is possible that your use of that intellectual property right in the country in which the Exhibition is held may still be a breach of a third party s intellectual property rights If in doubt please make the appropriate legal enquiries e Under the relevant national or local laws you may be legally
20. i e EPS by 24 September 2015 Please note That if you don t provide company name by the deadline we will use name on your application form FIRE amp SAFETY REGULATIONS Please see Appendix I in the Rules and Regulations information packet FIRST AID HOSPITALS and DENTISTS First Aid point is located between Halls 7 amp 8 Operating hours will match event opening times To contact First Aid please call ADNEC Security Control room on 971 0 2 406 4444 Please also see below list of Hospitals and Dentists in Abu Dhabi Al Noor Hospital Private 971 025520777 10 minutes by car American Crescent Health Care Center 971 026325000 20 minutes by car American European Medical Center 971 02 445 5477 20 minutes by car Corniche Hospital Government 971 02 672 4900 25 minutes by car Gulf Diagnostic 971 02 665 8090 15 minutes by car New Medical Centre Private 971 02 633 2255 20 minutes by car British Dental Clinic 971 02 677 3308 American Dental Clinic 971 02 681 2921 Gulf Diagnostic Centre 971 02 665 8090 FLOOR LOADING The maximum permitted load on the floor is 1 000 kg per m in all ADNEC Halls including duct trench covers Point loading is not allowed stress must always be distributed FURNITURE for Space Only amp Shell Scheme Stands GES can offer you a wide variaty of high quality furniture for your stand All furniture will be dilvered to your stand during build up days Please see Furtinture List amp O
21. into the UAE This service can also be provided by the appointed freight handling agent Worldwide Exhibition Specialists WES Group mentioned above COURIER SERVICES At every exhibition a reoccurring challenges is the delivery of packages prior to the arrival of the exhibitors themselves Therefore we encourage exhibitors having goods delivered by an outside contractor to have a representative at their stand to collect the goods All letters and packages sent directly to ADNEC should be addressed as follows e Exhibiting company name e Contact name e Stand amp Hall 6 e Breakbulk Middle East 2015 e ADNEC Jan Van Rijswijcklaan 191 e BE 2020 Abu Dhabien UAE Courier companies must have the full contact details for the recipient of the package show name stand number hall number company name contact name amp mobile number We do advise you to use recorded delivery so that a signature is obtained Deliveries must take place between show hours as under no circumstances neither ADNEC nor the Organiser will take responsibility for receiving the package for you FREIGHT FORWARDING LIFTING amp STORAGE Please contact WES Group for the full address details for freight being sent to the holding warehouse facility or directly by truck to the venue You will be required to supply comprehensive pre alerts indicating the quantity of the goods arrival date at the warehouse or venue and the name of the transport company utilised WES
22. koleta hslok ite eurasian com MIDDLE EAST 25 28 October 2015 B rea kh l k Abu Dhabi National Exhibition Centre ADNEC A suai ui Abu Dhabi UAE projects meet logistics DILAPIDATIONS Exhibitors and their contractors are advised that no fixings can be made to any part of the premises except by ADNEC s own staff Any damage to walls columns floor shell schemes hired accessories or other parts of the premises will be charged to exhibitors EMERGENCY AND OTHER IMPORTANT NUMBERS Please make a note of the below Emergency and other important numbers in the UAE Police 999 Ambulance 998 Fire 997 Abu Dhabi International Airport 971 02 505 5555 Dubai International Airport 971 04 224 5555 Taxi Abu Dhabi 971 600 535353 Taxi Dubai 971 800 9090 If you have an emergency on the ADNEC premises please in the first place call their security control room on 971 2 406 4444 General Emergency Evacuation Plan can be found in the Rules and Regulations information packet ELECTRICITY PLEASE NOTE THAT ELECTRICITY IS NOT INCLUDED IN YOUR SPACE PACKAGE Please make sure that you order a sufficient amount of power connection for your stand Please note that 16 Amp Single phase is included in all orders for Shell Scheme however if you require more power you can place order in Electrical Order Space Only Stands Form ETIHAD AIRWAYS IS OFFICIAL AIRLINE PARTNER We are proud to announce Etihad Airways as official Breakbulk Middl
23. member that exhibition halls are vulnerable places and should therefore take appropriate precautions against theft If you have any valuables we recommend you to hire security staff for your stand This is your best guarantee against theft Please note Organisers amp venue are not responsible for any damages or losses of exhibitor goods which the exhibitor may suffer as a result of his her presence or participation at the exhibition To order security staff please refer to the Security Order Form Any incidents of theft must be reported to the security control room 971 02 406 4444 who will coordinate directly with the police e Speak to the Organisers for advice if you have e Place a lockable cabinet on your stand Lock specific concerns There is no lockable store for away brief cases mobile phones handbags valuable items such as computer equipment laptops etc during the day even when you are on overnight If you have valuable materials on your your stand If you get busy you may not notice stand high tech material such as plasma screens someone taking them Please also check all make your own arrangements for the night lockable units on your stand before leaving them at night Always keep the storage room closed and e Plan your arrival and departure from the venue locked and never leave the keys in the locks during Build up amp Dismantling Ensure that there are at least two representatives setting up and e Do not positi
24. nce Facility offers both passenger and full baggage check in The Expo Check In serves passengers of Etihad Airways Gulf Air Egypt Air Air India Air India Express Pakistan International Airlines Sudan Airways Jet Airways Air Berlin and Air Seychelles Passengers can check in within 4 to 24 hours prior to departure Please confirm check in opening and closing time with your airline AISLES GANGWAYS For health amp safety reasons and to aid the access of other exhibitors please keep aisles clear of all stand fitting materials and exhibits during build up and breakdown Emergency aisles MUST be kept clear at all times and anything left in any aisles will be deemed as rubbish by the cleaners and removed ALCOHOL The consumption of alcohol is not permitted during the build up and break down periods If you are planning to serve alcohol during exhibition on your stand you must apply in writing to the ADNEC Catering Manager on catering adnec ae at least 1 month prior to the event start date in order for ADNEC to apply for a temporary alcohol license for you The following information will be required for the Alcohol License application Date of Event Exact Location Alcohol is to be served estimated numbers of visitors guests to be served and timing of the event BAKHOOR USAGE For health amp safety reasons the use of bakhoor is very controlled and restricted Please make sure you are following below guidelines when using bakhoor on your s
25. ng DUE DATE 24 September LINK EMAIL or FORM Download amp complete from Exhibitor Espresso system CONTACT INFORMATION ADNEC T 971 2 406 4210 4225 GMT 4 catering adnec ae Order Internet Hi Speed Wired Wireless 24 September This is an additional optional purchase Costs are the exhibitors responsibility All food or beverage including water coffee coffee machines must be ordered through ADNEC Download amp complete from Exhibitor Espresso system ADNEC T 971 2 406 3666 GMT 4 customer services adnec ae This is an additional optional purchase Costs are the exhibitors responsibility Order Labour Man Power 24 September Download amp complete from Exhibitor Espresso system ADNEC T 971 2 406 3666 GMT 4 customer services adnec ae This is an additional optional purchase Costs are the exhibitors responsibility Order Rigging 24 September Download amp complete from Exhibitor Espresso system ADNEC Phone 971 2 406 3813 GMT 4 adnecservices adnec ae This is an additional optional purchase Costs are the exhibitors responsibility Order Booth Cleaning amp Waste Disposal 24 September Download amp complete from Exhibitor Espresso system ADNEC T 971 2 406 3666 GMT 4 customer services adnec ae This is an additional optional purchase Costs are
26. of exhibits and dismantling of stands Equipped stands must be vacated THURSDAY 29 October 2015 00 00 17 00 17 00 Dismantling Access for Space Only contractors amp Official contractors only Convention Centre must be vacated amp everything removed from ADNEC Access to the hall after the close hours requires approval be advised that fee will be charged by the venue 1 Entry is organised through passes and documents completed in advance 2 A technical health amp safety inspection will be carried out and all excess products amp packaging materials must be removed from the aisles gangways Failure to do so will result in the removal of the relevant exhibits 3 Exhibitors found dismantling or packing their stands before show close at 16 00 will incur a fine 4 All materials and exhibitor structures must be removed otherwise further responsibility for their storage or complete disposal of non reusable structures will be borne by the exhibitor 5 All exhibitors and stand builders materials structures and waste must be removed from the exhibition centre s territory at the exhibitors or his stand contractor s expense Where necessary the stand contractor exhibitor should order container s for the disposal of rubbish in advance M projects meet logistics b DDLE EAST ulk C Exhibitor Reminder amp Deadlines Checklist 25 28 October 2015 Abu Dhabi National Exhibition Centre ADNEC
27. on desirable items at the front of dismantling your stand so that the stand is never your stand You may not always be able to keep left unattended during these vulnerable periods an eye on them and they may be easily removed Plan to remove all products and portable items from your stand on the first evening of breakdown e Avoid leaving your stand each evening before visitors are clear of the show Likewise ensure e Book sufficient staff for your stand during the your stand is fully manned by the show opening show This ensures it is always staffed Do not ask remember however the halls are open each a neighbouring exhibitor to watch over your stand morning from 08 00 hrs for all exhibitors and their while you go for a break They may become busy maintenance staff and not be able to keep an eye on your stand Never leave your stand unoccupied during the e Report anything of a suspicious nature to the exhibit hours and wear your booth staff badges at Organisers or security Leads can be followed up all times during the exhibit hours to avoid incidents of theft SHELL SCHEME STANDS Exhibitors who booked Shell Scheme stand s have access to the venue from 12 00 pm on 26 October 2015 Please ensure your stand is ready for inspection by 22 00 10 00 pm Please note When decorating wall panels and other equipment on your stand please use only removable adhesive tape twin sticks hooks or chains If any damage occurs through the use of inap
28. propriate fixings or decorations your company will be charged the cost of replacing the panel equipment MI projects meet logistics ie SHIPPING FORK LIFT SERVICES amp STORAGE DDLE EAST ulk 25 28 October 2015 Abu Dhabi National Exhibition Centre ADNEC Abu Dhabi UAE To order Freight Forwarding Courier Services Lift Service or Storage please contact WES Group online ordering system http wesevents com bbme 2015 or contact WES Group Phone 44 0 20 8508 2224 Fax 44 0 1223 367 618 mailuk wes group com http wesevents com bbme 2015 COURIER SHIPMENTS We would strongly advise you to consign your shipment to the appointed freight handling agent Worldwide Exhibition Specialists WES Group The instructions can be found in the order form for freight handling They will then receive the shipment on your behalf You need to be aware that this service will attract costs payable by yourselves onsite Alternatively consign the shipment to yourselves at your stand at the venue address and agree with the courier company in advance that they will deliver the shipment to your stand If so make sure you get this confirmed in writing and please ensure that somebody from your stand is there to receive the shipment Please note that ADNEC cannot accept shipments of deliveries on behalf of exhibitors CUSTOMS CLEARANCE If you send goods from outside the Middle Eastan Union these goods will require customs import
29. rder Form or contact Global Experience Specialists GES breakbulk ges com Phone 971 2 406 4458 Please note All orders must be submitted before the deadline 24 September 2015 Orders received after the deadline date will incur a 20 surcharge and are subject to availability MIDDLE EAST 25 28 October 2015 B rea kh l k Abu Dhabi National Exhibition Centre ADNEC A E u Abu Dhabi UAE projects meet logistics GRAPHICS for Shell Scheme Stands only If you want your stand to stand out even more there are different Graphic solutions vaialable for you All orders for graphic works must be submitted before the deadline 24 September 2015 Orders received after the deadline date are subject to approval by GES Exhibitors with Space Only sites have to contact their stand builder to order their fascia name or other graphics Please see Graphic Order Form or contact Global Experience Specialists GES breakbulk ges com Phone 971 2 406 4458 HEALTH amp SAFETY REGULATIONS Please see Appendix Il in the Rules amp Regulations information packet HOST HOSTESS TEMPORARY STAFF OR TRANSLATORS FOR YOUR STAND You can book a temporary staff host hostess translator receptionist etc for your stand through our partner Hostex Fzc Please see Temporary Stand Staff Order Form or contact them directly for more information Hostex Fzc yolla hostexworld com Phone 971 4 282 7380 Mobile 971 50 645 5652 Please note All orde
30. rs submitted 48 hours before the event start date are subject to 20 increase HOTEL ACCOMMODATIONS The Aloft Abu Dhabi Hotel Hyatt Capital Gate Hotel amp Premier Inn Abu Dhabi Capital Centre Hotel are right next to the ADNEC providing easy access to the exhibition centre and the Holiday Inn Abu Dhabi is a quick taxi ride away For more details please contact these hotels directly amp reference Breakbulk Middle East 2015 when booking a room INSURANCE EACH EXHIBITOR MUST SEND A COPY OF THEIR INSURANCE POLICY CERTIFICATE OF INSURANCE The exhibitor and the contractors he may employ are obliged to take out adequate insurance against third party risks with a minimum cover 1 million USD single occurrence or 3 million USD aggregate at their own costs before the start of the exhibition and return the order form confirming details of your policy with a copy of your insurance policy which MUST be in English to Post Mail Email ITE Eurasian Exhibitions FZ LLC breakbulk plans blue lemon ae Attn Breakbulk Middle East 2015 certificate of insurance Subject BBME2015 certificate of insurance COI Office 3216 Al Shatha Tower DMC P O Box 502778 Dubai UAE Phone 971 4 457 2926 Exhibitor shall at their own expense maintain in effect throughout the Event including move in and move out days and provide to Organiser at least thirty 30 days prior to move in to the Event a certificate of insurance showing that there is in
31. s responsibility Order Stand Graphics Artwork Roll up Pop up Banners or Posters 24 September Complete via the Exhibitor Espresso system Global Experience Specialists GES T 971 2 406 4458 GMT 4 breakbulk ges com This is an additional optional purchase Costs are the exhibitors responsibility Order Furniture 24 September Complete via the Exhibitor Espresso system Global Experience Specialists GES T 971 2 406 4458 GMT 4 breakbulk ges com This is an additional optional purchase Costs are the exhibitors responsibility Order Extras amp Stand Fittings 24 September Complete via the Exhibitor Espresso system Global Experience Specialists GES T 971 2 406 4458 GMT 4 breakbulk ges com This is an additional optional purchase for Shell Scheme stands only Costs are the exhibitors responsibility Order Water and Waste Drainage 24 September Complete via the Exhibitor Espresso system Global Experience Specialists GES T 971 2 406 4458 GMT 4 breakbulk ges com This is an additional optional purchase Costs are the exhibitors responsibility M projects meet logistics b DDLE EAST ulk 25 28 October 2015 Abu Dhabi National Exhibition Centre ADNEC Abu Dhabi UAE Exhibitor Reminder amp Deadlines Checklist continued TASK Order Cateri
32. s e 30 60 minutes AED 20 GHD ors e 1 8 hours AED 40 e 10 12 hours AED 60 e 12 24 hours AED 80 e Lost tickets AED 150 MIDDLE EAST 25 28 October 2015 B rea k l ik Abu Dhabi National Exhibition Centre ADNEC e FE u Abu Dhabi UAE projects meet logistics CARPETING All Shell Scheme stands are carpeted the colour of the carpet will be chose by the Organiser Colour change is possible by filling in Carpet Order Form until 24 September 2015 Orders received after this date are subject to a 20 surcharge Please note Space Only stands are not carpeted and it is the responsibility of the exhibitors to lay their own appropriate carpet GES can undertake this if required Please refer to the Order Form or contact them directly Please note When fixing your own carpet only tape which does not mark the floor is permitted All carpet tape must be removed during breakdown and a dilapidation charge will be levied for any stand not complying Global Experience Specialists GES breakbulk ges com Phone 971 2 406 4458 CATALOGUE i e EVENT GUIDE You can submit your information for the Breakbulk Middle East 2015 Event Guide online by 24 September 2015 Please visiting the exhibitor online manual section at www breakbulk com CATERING FOR EXHIBITORS ADNEC can provide a wide range of catering services within the venue Please refer to the Stand Catering Form for more information and to place an order ON SITE FIXED CATE
33. service provider Please submit your rigging order before the deadline 24 September 2015 Please see Rigging Order Form or contact ADNEC for more details ADNEC adnecservices adnec ae Phone 971 2 406 3813 Fax 971 2449 9662 RUBBISH WASTE DISPOSAL All exhibits and stand fitting materials must be cleared from the venue Please note that waste removal is not free of charge and must be ordered separately Space only stands must leave their space in the condition in which they found it All rubbish including carpets adhesive etc must be removed from the stand All products and installation that are not removed will be disposed by the Organiser and subsequently charged to the Exhibitor To order removal of waste material please refer to the Skip Order Form or contact ADNEC customer services adnec ae Phone 971 2 406 3666 MIDDLE EAST 25 28 October 2015 R Fen kh l ik Abu Dhabi National Exhibition Centre ADNEC e Saas u Abu Dhabi UAE projects meet logistics SALES LEADS TRACKING SERVICE LEAD RETRIEVAL DATA CAPTURE DEVICES Our Registration partner Info Salons can provide you with a unique sales lead tracking and management service For more information please refer to the Info Lead Sale Lead Tracking Service Booking Form or contact Info Salons direct Info Salons Sammul infolead infosalons com cn Phone 86 21 5134 8922 SECURITY Security guards will patrol the entire exhibition However exhibitors should re
34. tand e Only electrical bakhoor electrical incense burner are allowed in ADNEC e Bakhoor must not be placed in the aisles e A fire extinguisher Dry Powder and water basket container must be available at the stand and should be easy accessible e The base plate of the bakhoor must be of steel or non combustible and fire proof material e The quantity if incense must be kept as low as possible to avoid activation of Fire Alarms and problems to people with respiratory symptoms and or allergies BANK amp ATMs CUSTOMER SERVICES BUSINESS CENTRE There are numerous ATMs located throughout the Basic Office Services photocopying printing scanning centre and a National Bank of Abu Dhabi branch fax etc are available at the Customer Service Desk conveniently located within the Grandstand near VIP located in The Link area of the Atrium Entrance Opening Hours 08 30 16 00 Sunday Thursday Phone 971 2 406 3645 3646 3647 CAR RENTAL National Car Rental is located within the venue on the ground level beneath the Aloft Hotel Phone 971 2 642 5115 CAR PARKING There are two multi storey on site car parks Car Park A and Car Park B at ADNEC which together can accommodate over 6 000 vehicles There are also a number of dedicated disabled parking bays which are all located near to the escalators and entrance doors Please note that there is a charge to use ADNEC Car Parks as follows e Upto30 minutes Free ADNEC Parking Locations GED o
35. the exhibitors responsibility Order Fork Lift Services Immediate Please visit http wesevents com bbme 2015 WES Group Phone 44 0 20 8508 2224 mailuk wes group com This is an additional optional purchase Costs are the exhibitors responsibility Order Shipping Freight Forwarding Services Immediate Please visit http wesevents com bbme 2015 WES Group Phone 44 0 20 8508 2224 mailuk wes group com This is an additional optional purchase Costs are the exhibitors responsibility Order Data Capture amp Lead Retrieval Equipment Immediate Download amp complete from Exhibitor Espresso system Info Salons T 86 21 51348922 or F 86 21 51348919 infolead infosalons com cn This is an additional optional purchase Costs are the exhibitors responsibility Order Audio Visual 24 September Complete via the Exhibitor Espresso system Global Experience Specialists GES T 971 2 406 4458 GMT 4 breakbulk ges com This is an additional optional purchase Costs are the exhibitors responsibility Hire Stand Security 24 September Download amp complete from Exhibitor Espresso system ADNEC T 971 2 406 3666 GMT 4 customer services adnec ae This is an additional optional purchase Costs are the exhibitors responsibility Hire Host s Temporary Staff for
36. the right hand lane and continue to follow the signs for Abu Dhabi E22 Once on the E22 continue over Al Maqtaa Bridge at this point the iconic Sheikh Zayed Mosque should be on your left You will now be on Airport Road continue along for 2km until you reach a set of traffic lights a park will be on your left hand side Continue straight passing an ADNOC petrol station on your right and a Carrefour supermarket on your left side Take the immediate exit to the right after the supermarket following the signs to the exhibition centre At the roundabout take the fourth exit and follow signs to the adjacent multi storey car parks By public transport e Taxi Abu Dhabi s taxi network is operated by TransAD To book a taxi through TransAD call 600 53 53 53 e Bus a bus stop is located at the back of ICC Hall on route 040 For more detailed information on getting to Abu Dhabi National Exhibition Centre ADNEC including directions from Dubai please visit www adnec ae visiting us MIDDLE EAST 25 28 October 2015 R rea k l Ik Abu Dhabi National Exhibition Centre ADNEC 4 aie ui Abu Dhabi UAE projects meet logistics AIRPORTS amp CHECK IN FROM ADNEC There are two 2 main airports that serve Abu Dhabi amp Dubai Abu Dhabi International Airport and Dubai International Airport Abu Dhabi International Airport has an Expo Check In facility located on the ground floor of Car Park A between Exits J amp K near the Aloft Hotel entra
37. tre ADNEC e Sae u Abu Dhabi UAE projects meet logistics INSURANCE continued e Exhibitors who don t have an insurance against third party risks with a minimum cover of 1 million single occurrence USD 3 million aggregate USD will NOT be allowed to exhibit e The exhibitor takes part in the exhibition entirely at his own risk The exhibitor indemnifies ITE Eurasian Exhibitions FZ LLC from and against all third party claims resulting from or related to any non or improper performance attributable to the exhibitor or resulting or related to any tort committed by or attributable to the exhibitor e ITE Eurasian Exhibitions FZ LLC accepts no responsibility whatsoever for damages which the exhibitor may suffer as a result of his presence at or participation in the exhibition including loss of or damage to the exhibitor goods e ITE Eurasian Exhibitions FZ LLC accepts no liability for any damage on whatsoever ground unless the damage is a result of gross negligence or wilful misconduct of ITE Eurasian Exhibitions FZ LLC or its managerial staff ITE Eurasian Exhibitions FZ LLC is not liable in cases of force majeure Force majeure also sees to the situations where the improper or non performance of ITE Eurasian Exhibitions FZ LLC is a result of 1 an improper or non performance of suppliers of goods of services of ITE Eurasian Exhibitions FZ LLC 2 the material used by ITE Eurasian Exhibitions FZ LLC or by third parties or 3 an improp
38. xhibition and close down your Stand display If this happens you will have no financial or other claim against Organiser You also may have to compensate ITE in full and without limit for all claims liabilities losses expenses and charges of any kind incurred by ITE because of any breach by you of Clause F of the Terms and Conditions IF YOU THINK THAT ANY GOODS YOU INTEND TO DISPLAY AT THE EXHIBITION MAY BE UNLAWFUL IN THIS COUNTRY IN SOME WAY INCLUDING REGARDING INTELLECTUAL PROPERTY PLEASE OBTAIN LEGAL ADVICE IMMEDIATELY This note is guidance only and is no substitute for the Terms and Conditions or local laws MIDDLE EAST 25 28 October 2015 B ree k l ik Abu Dhabi National Exhibition Centre ADNEC nazis ui Abu Dhabi UAE projects meet logistics INTERNET ACCESS Internet and other Telecommunication services can be ordered via the IT amp Telecommunications Order Form ADNEC provides following Internet access services Open Air WIFI Access ideal for On site IT Support Hotline e individual internet email access 971 0 2 406 4666 e small numbers of users on an individual exhibition stand Internet Wired Wireless and Concurrent Connections ideal for e high speed internet access e dedicated bandwidth for the exhibitor e demonstrating products from performance intensive web sites A 10 Mbps Internet Connection will probably meet most requirements and should provide adequate access for at least 10 users
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