Rosen Shingle Creek • Orlando, FL
Contents
1. US Psychiatric si amp Mental Health ae EARS EM SRA ce cone eeh 2 on U Si 2 Basec d Meni al r E AANA a SCN ete LETETTE E SET Gl ana ml LERRETET BE OG Oa HR Gi EG Te A Rosen Shingle Creek Orlando FL Conference Dates September 20 23 2014 Saturday Tuesday Exhibit Hall Dates September 20 22 2014 Saturday Monday WWW PSYCHCONGRESS COM US Psychiatric THA A REACH 2 000 U S BASED amp Mental Health MENTAL HEALTH PROFESSIONALS Congress irse Conference Dates September 20 23 2014 Saturday Tuesday Exhibit Hall Dates September 20 22 2013 Saturday Monday Exhibitors may submit their 2014 Exhibitor Application and Contract as follows Eee LABORATORIES MEDICAL DEVICE PHARMACEUTICAL AND PHARMACONGENETICS COMPANIES Jennifer Griffith Director Exhibits amp Sponsorship Services 949 302 0734 Cell 714 350 7316 Fax 714 922 6153 jennifer griffith NACCME com ELEY HI i g mm mm ey ey ey F J gt Ser i AETUD a pee EH E Vee gt x u an ee yg El B E m r 4 f r ALL OTHER EXHIBITORS Ken Palmer a Account Executive Exhibits amp Digital Services Rosen Shingle Creek 609 630 6271 Cell 973 219 9810 on See eat rlando Fax 609 371 2733 866 996 9939 Ken palmer NACCME com www rosenshinglecreek com BOOTH ASSIGNMENTS Booths will be based on availability and assigned on a first com2. Cell 973 219 9810 Office Mobile 949 302 0734 Fax 714 922 6153 Jennifer Griffith NACCME com Fax 609 371 2733 Ken palmer NACCME com Sponsor and Education Provider Logistics and Meeting Provider HMP COMMUNICATIONS LLC an HMP Communications Holdings Company
3. 875 C 545 600 C 54 500 Booth Package L 9 825 In Line LI 10 025 Corner L 45 250 50x50 L 68 125 L 69 775 60x60 L 98 100 L 99 750 Nonprofit amp Government Rates Available to 501 c 3 Nonprofits amp Government Agencies Booth Only Booth Package 10x10 L 2 050 In line LI 2 250 Corner L 3 700 In line LI 3 900 Corner 10x20 L 4 100 In line Ll 4 300 Corner L1 5 750 In line 1 5 950 Corner Booth spaces are available at 26 25 19 75 nonprofit per square foot Corner booths have an additional 200 premium excludes island booths Please select the description that best suits your company L Pharmaceutical LJ Recruitment Locum Tenens L Hospital Treatment Facility LI Nonprofit Association LI Products Services LI Publishing LI Software Electronic Medical Records LI Other please specify Please list your product name and indication or focus Product Indication Focus What are your goals for exhibiting at Psych Congress check all that apply L Awareness L Donations LJ Education LJ Recruitment LJ Sales Other please specify L Product Launch selection at left We agree to pay to NACCME in U S CURRENCY drawn from a U S BANK as follows Minimum 50 payment due within 30 Days Balance if any due by June 6 2014 NACCME FED ID 20 3237337 We fully understand that this form shall become a binding contract upon acceptance of exhibit space by the applicant and is subject to the terms conditions r
4. or product s may not extend into any aisle No exhibitor shall arrange his exhibit so as to obscure or prejudice adjacent exhibitors in the opinion of Exhibition Management 3 SUBLETTING OF SPACE Exhibitor agrees not to assign sublet or apportion space or any part thereof allocated to him nor to exhibit or advertise goods other than those manufactured or sold by him in the regular course of business unless approved in writing by Exhibition Management 4 INSURANCE Exhibitor shall at his own expense secure and maintain through the term of this contract including move in and move out days the insurance listed below All such insurance shall be primary of any other valid and collectible insurance of exhibitor and shall be written on an occurrence basis Claims made policies are not acceptable and do not constitute compliance with exhibitor s obligations under this paragraph A Workers Compensation insurance B Comprehensive General Liability insurance with limits not less than 1 000 000 each occurrence 2 000 000 aggregate combined single limit for bodily injury and property damage including coverage for personal injury contractual and operation of mobile equipment products and liquor liability if applicable C Automobile Liability insurance with limits not less than 500 000 each occurrence combined single limit for bodily injury and property damage including coverage for owned non owned and hired vehicles includin
5. 14 922 6153 Booth All Other Companies Booth Email Ken Palmer NACCME com or fax to 609 371 2733 Exhibitor Application amp Contract lease complete your company information C Company Name Company Phone Company Fax Company Mailing Address Company Web Site Contact Name Contact Phone Fax 1 Contact for Ad If you are reserving a Booth Package please provide contact information for the person responsible for your company advertisement that will appear in the Psych Congress Directory City State Zip Company E Mail Optional Title E mail _ Advertising Contact Name Phone E mail PREFERRED BOOTHS 1st Choice 2nd Choice 3rd Choice We wish to avoid having our exhibit located adjacent to or opposite the following company ies Avoidance of specific exhibitors is not guaranteed and may negatively affect your booth placement TRAFFIC ENHANCERS 2014 RATES Booth Only 10x10 L 2 725 In Line L 2 925 Corner L1 4 375 In Line L 4 575 Corner 10x20 O 5 450 In Line L 5 650 Corner L1 7 100 In Line L 7 300 Corner Passport to Prizes If you are not reserving a Booth Package would you like your company to be published in the Passport to Prizes booklet C 250 If this request is accepted we agree to pay for said exhibit space at the rate indicated by our booth L 8 175 In Line LI 8 375 Corner L 10 900 O 16 350 L 21 800 50525 O 27 250 C 32 700 L 40
6. If the event is canceled in its entirety this contract shall automatically terminate and organizer shall refund to exhibitor all exhibit space rental fees previously paid in full satisfaction of all liabilities of organizer to exhibitor Refunds shall not be made for partial cancellations or reductions in the size or scope of the event Any exhibitor who cancels this contract prior to any cancellation of the event by organizer shall not be entitled to any refunds paid pursuant to this section 23 CANCELLATION BY EXHIBITOR If exhibitor desires to cancel this agreement exhibitor may only do so by giving notice thereof in writing sent to the organizer with evidence of receipt In the event the exhibitor cancels all or part of the exhibit space contracted for hereunder organizer shall assess cancellation fee as a percentage of the total exhibit space rental fee as follows 0 00 Penalty On Before December 31 2013 50 Penalty On After January 1 2014 and Before June 1 2014 100 Penalty On After June 1 2014 24 REFUND POLICY Please reference the cancellation terms and penalties under 23 CANCELLATION BY EXHIBITOR There will be no refunds for cancellations received on after June 1 2014 Laboratories Medical Device Pharmaceutical amp All Other Companies Pharmacogenetics Companies Ken Palmer Jennifer Griffith Account Executive Exhibit amp Sponsorship Services Director Exhibits amp Sponsorship Services NACCME NACCME 609 630 6271
7. Presenters 50 Psychologist A 11 to 15 18 Faculty amp Staff 80 Advanced Practice 4 1 16 to 20 18 Press Partners Others 40 Nurse NP 20 44 MSW 1 Primary Specialty Retired 1 RN Nurse 8 Psychiatry 84 Primary Practice General Practice 1 ra TE Office based Solo Practice 33 Family Practice 2 sal a Office based Group Practice 29 Internal Medicine 1 Other MD 3 Hospital Staff 24 3 Other Allied 3 l Neurology 1 Teaching 1 Psychology 7 Research 1 Other 4 Other 11 TN TX UT VA VT WA WI WV VI PR CANADA OTHER WWW PSYCHCONGRESS COM eri se p tts N h REACH 2 000 U S BASED Mental Healt MENTAL HEALTH PROFESSIONALS Congress tisi E A amp MAXIMIZE YOUR EXPOSURE WITH A BOOTH PACKAGE Taking advantage of a booth package helps you make a bigger impact in the exhibit hall and allows you to access various benefits only available to package holders Booth packages include the benefits of regular booth holders in addition to traffic enhancers such as an advertisement in the Psych Congress directory and a listing in the Passport to Prizes booklet BOOTH PACKAGES INCLUDE BOOTHS ONLY INCLUDE e Advertisement in the Psych Congress Directory e Back and side wall drapes excludes island booths e Listing in the Passport to Prizes booklet e Company listing
8. e first served basis Tiebreakers will be determined using a point system based on years in attendance and booth revenue Advertisements promo tional sponsorships and literature displays do not accrue points eS fa t for patients who ps OG _ Are Refractory to Medication ies N L Want Less Medication _ gt L Reject Medication HMP COMMUNICATIONS LLC an HMP Communications Holdings Company WWW PSYCHCONGRESS COM PsychCongress atri 7 ee p tts N h REACH 2 000 U S BASED Mental Healt MENTAL HEALTH PROFESSIONALS Congress esse E Eo amp 2014 PSYCH CONGRESS AUDIENCE Attendees of the Psych Congress are made up of psychiatric and mental health care professionals from across the United States Educational content delivered at Psych Congress benefits psychiatrists primary care physicians physician assistants psychologists advanced practice nurses advanced practice psychiatric nurses and registered nurses Other health care professionals who desire to improve their diagnostic and treatment skills and advance their knowledge of mental disorders can also benefit by attending Psych Congress 2013 Expected Attendance Professional Audience Years in Practice Professional Attendance 2 000 Psych MD DO 64 itor 6 Exhibitors amp Sponsors 350 PCP MD DO 3 6 to 10 13 Poster
9. g loading and unloading operators Comprehensive General Liability and Automobile Liability insurance policies shall name as additional insureds U S Psychiatric and Mental Health Congress and each of its subsidiaries If requested copies of additional insured endorsements primary coverage endorsements and complete copies of policies satisfactory to U S Psychiatric and Mental Health Congress shall be furnished to organizer 60 days before the first day of the Event Certified copies of the Certificates of Insurance or policies shall provide that they may not be cancelled without 30 days advance written notice to organizer The exhibitor understands that neither U S Psychiatric and Mental Health Congress nor Rosen Shingle Creek maintain insurance covering exhibitor s property and that it is the sole responsibility of the exhibitor to obtain such insurance 5 DEFAULT OF OCCUPANCY tt is further agreed that actual occupation of the exhibit space by an exhibit is of the essence thereof and that should the Exhibition Management be unable to effect the sale of the space as herein provided the Exhibition Management is then expressly authorized to occupy or cause said space to be occupied in such manner as it may deem in the best interest of the exhibition without any rebate or allowance whatsoever to the exhibitor and without in any way releasing said exhibitor from any liability hereunder and said exhibitor expressly agrees to pay the Exhibiti
10. ge service etc This manual is to be read over carefully by the person in charge of preparing the exhibit 12 SERVICE ORGANIZATIONS Exhibition Management shall designate contractors to perform work at exhibitor s expense where not otherwise done by Exhibition Management pursuant to this contract Where union personnel are required by the exhibition facility or by contractors involved it shall be the exhibitor s responsibility to comply with such requirements In no event shall Exhibition Management be responsible for the conduct of contractors or their employees Exhibition Management assumes no responsibility for failure to perform by contractors their charges or any other matter relating to contractors or the exhibition facility 13 BOOTHS A standard booth package back and side wall draping and identification sign is provided by Exhibition Management without cost to the exhibitor If the exhibitor plans to install a completely constructed display of such a character that the exhibitor will not require or desire the use of standard booth equipment no part thereof shall so project as to obstruct the view of adjacent booths No display may exceed a height of 10 on the back wall or be higher than side wall specifications without the written consent of Exhibition Management The U S Psychiatric and Mental Health Congress follows the IAEE Guidelines for Display Rules and Regulations http www psychcongress com sites naccme com files iaee disp
11. in the Psych Congress Directory e Highlighted listing in the Psych Congress Directory e Company listing on the Psych Congress website e Listing on the Psych Congress website e identification sign with your company name excludes e Back and side wall drapes excludes island booths island booths Identification sign with your company name excludes island booths 2014 RATES Sue Jooonony oook padas 10x10 2 725 In Line 4 375 In Line 2 925 Corner 4 575 corner 10x20 5 450 In Line 7 100 In Line 5 650 corner 7 300 corner 10x30 8 175 In Line 9 825 In Line 8 375 corner 10 025 corner 10 900 12 550 2014 Nonprofit amp Government Rates Available to 501 c 3 Nonprofits amp Government Agencies soe Booth Only Booth Package 10x10 2 050 In Line 3 700 In Line 2 250 Corner 3 900 corner 10x20 4 100 In Line 5 750 In Line 4 300 Corner 5 950 corner act ote 000 2014 rates are based on 27 25 20 50 nonprofit per square foot Corner booths have an additional 200 premium excludes island booths WWW PSYCHCONGRESS COM US Psychiatric amp Mental Health E Congress sass x 22 nh g Saturday Monday September 20 22 2014 Rosen Shingle Creek 9939 Universal Blvd Orlando FL 32819 SUBMIT EXHIBITOR APPLICATION amp CONTRACT TO For office use only Labratories Medical Device Pharmaceutical AE Total amp Pharmacogenetics Companies Email Jennifer Griffith NACCME com or fax to 7
12. lay rules regs pdf 14 DISSEMINATION OF INFORMATION Exhibitors displaying products that are regulated by the Food and Drug Administration FDA must comply with all respective guidelines concerning their promotion along with any FDA restrictions associated with unapproved products on display 15 FURNITURE If the exhibitor requires furniture carpet etc the exhibitor should communicate in advance with the official decorator See the Exhibitor Service Manual for full details 16 INSTALLATION AND DISMANTLING The specific requirements as to time for installation and dismantling of exhibits shall be as set forth in the Exhibitor Service Manual supplied to each exhibitor for the particular convention or conference for which a license has been granted Such requirements shall be binding upon the licenses as though fully set forth herein The exhibitor agrees to wait until the official hall closing time before dismantling his booth regardless of traffic flow 17 ACCESS TO DISPLAYS Exhibition Management may from time to time promulgate such regulations thereto as may be found in its judgment to be most practicable 18 RESTRICTION ON SELLING All over the counter sales of any kind that involve the exchange of currency for goods received during the exhibition are prohibited except as approved by U S Psychiatric and Mental Health Congress in writing in advance of the exhibition 19 RULES AND REGULATIONS Detailed rules and regulations wi
13. ll be included in the 2014 Prospectus Once available please reference the Prospectus for detailed information including food and beverage policies promotional sponsorships and more 20 COPYRIGHTED MATERIALS Exhibitors shall not play or permit the playing performance or distribution of any copyrighted material at the Event unless they have obtained all necessary rights and paid all required royalties fees or other payments 21 CHANGES TO EVENT Organizer reserves the right to rename or relocate the event or change the dates on which it is held If organizer changes the name of the event relocates the event to another event facility within the same city or changes the dates for the event to dates that are not more than 30 days earlier or 30 days later than the dates on which the event originally was scheduled to be held no refund will be due to exhibitor but organizer shall assign to exhibitor in lieu of the original space such other space as organizer deems appropriate Exhibitor agrees to use such space under the terms of this contract 22 CANCELLATION OF EVENT Organizer may cancel all or any part of the event or reduce the amount of space allocated to the event for any reason in its sole discretion and for acts beyond its reasonable control which acts may include but are not limited to fire strike earthquake damage construction or renovation to the exhibit facility government regulation public catastrophe or natural disaster
14. nts against any claims or expenses arising out of the use of the exhibition premises 8 LIABILITY Exhibitor shall not commence any action arising from this agreement or any breach thereof or in any manner relating to the U S Psychiatric and Mental Health Congress except in a competent court in the county of Hudson state of New Jersey 9 SECURITY Exhibition Management will provide perimeter security guard service only Exhibitor is responsible for insuring its own exhibit and display materials from place of shipment to the exhibition facility and return including the period during which materials remain in the exhibition covering all risks liability fire theft damage etc Exhibition Management is not responsible for lost damaged or stolen goods 10 PROTECTION OF FACILITIES Nothing shall be posted tacked nailed screwed or otherwise attached to the columns walls floors or other parts of the authority Packing unpacking and assembly of exhibits shall take place only in designated areas and in conformity with directions of the Exhibition Management and Rosen Shingle Creek or hotel facility manager or their assistants 11 EXHIBITOR SERVICE MANUAL Exhibition Management will furnish an Exhibitor Service Manual to the exhibitor at least 90 days prior to the exhibition This manual will include specifications for drayage labor requirements labor rates electricity lighting water carpeting furniture telephones food and bevera
15. on Management the full sum as herein set forth If the exhibitor fails to comply in any respect with the terms of this agreement then Exhibition Management shall have the right without notice to the exhibitor to sell or offer for sale the exhibit space covered by this contract said exhibitor to be liable for any deficiency loss or damage suffered by Exhibition Management by reason of the premises stated which loss or damage the exhibitor agrees to pay Exhibition Management upon demand together with reasonable expenses and costs incurred by reason thereof 6 BUILDING OCCUPANCY Exhibition Management will not be liable for the fulfillment of this contract as to the delivery of exhibit space if nondelivery is due to any of the following causes by reason of the facility being damaged or destroyed by fire natural disasters public enemy war or insurrections strikes the authority of the law postponement or cancellation of the exhibition or for any cause beyond its control However in the event of its not being able to hold an exhibit for any of the above named reasons it will reimburse exhibitor on a pro rata basis on any amount paid less any and all legitimate expenses incurred such as but not limited to rent advertising salaries operating costs etc 7 INDEMNIFICATION Exhibitor assumes responsibility and agrees to indemnify and defend U S Psychiatric and Mental Health Congress Rosen Shingle Creek and their respective employees and age
16. tion Management reserves the right to decline prohibit or expel an exhibit or exhibitor that in its judgment is out of character of the exhibition and or is in violation of this contract or any rules and regulations now or hereafter in effect This reservation being all inclusive as to persons things printed matter product s conduct etc Dimensions of all exhibit areas are believed to be accurately stated on the floor plans but any discrepancies are not the fault of Exhibition Management Exhibition Management reserves the option in any emergency either to substitute comparable display space if required by unforeseen circumstances or to refund the exhibit fee Exhibitors shall be bound by all pertinent laws codes and regulations of municipal or other authorities having jurisdiction over the exhibit facility or the conducting of said exhibit together with the rules and regulations of the owners and or operators of the facility in which the exhibition is held U S Psychiatric and Mental Health Congress reserves the right to approve all exhibit contracts and may restrict inappropriate products services The U S Psychiatric and Mental Health Congress follows the IAEE Guidelines for Display Rules and Regulations http www psychcongress com sites naccme com files iaee display rules regs pdf 2 SOLICITATION Distribution of advertising material and exhibitor solicitation of any sort shall be restricted to the exhibitor s booth Exhibitor s exhibit
17. ules and regulations set forth herein and on the reverse side NACCME reserves the right to approve all exhibit contracts and may restrict inappropriate products services APPLICANT S AUTHORIZED SIGNATURE DATE APPLICANT S PRINTED NAME APPLICANT S TITLE PAYMENT INFORMATION We agree to pay the total booths cost as rental for the space allotted to us We understand that 50 is due within 30 days and the final balance is due June 6 2014 C Charge the 50 deposit to my credit card at this time and automatically charge the remaining 50 balance to this credit card on June 6 2014 C Only charge the 50 deposit to my credit card at this time C Charge the entire amount to my credit card at this time LJ Check Enclosed Make check payable to NACCME LLC and mail with your application to NACCME LLC Dept 111045 PO Box 150422 Hartford CT 06115 0422 Credit card type check one O Visa O MC O Amex g Discover Name on credit card please print Credit card number Expiration date Authorized Card Holder Signature Date 1 SHOW SPONSOR AND EXHIBITION MANAGEMENT Exhibition Management and organizer is U S Psychiatric and Mental Health Congress All communications with Exhibition Management shall be in care of U S Psychiatric and Mental Health Congress Exhibition Management reserves the right to render all interpretations and to establish further regulations as may be deemed necessary for the general success of the exhibition Exhibi
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