BLANK TENDER DOCS-FORMAT
Contents
1. WHEREAS name and address of the supplier hereinafter called the Supplier has undertaken in pursuance of contract No dated to supply description of goods and services hereinafter called the Contract AND WHEREAS it has been stipulated by you in the said contract that the supplier shall furnish you with a bank guarantee by a scheduled commercial recognized by you for the sum specified therein as security for compliance with its obligations in accordance with the contract AND WHEREAS we have agreed to give the supplier such a bank guarantee NOW THEREFORE we hereby affirm that we are guarantors and responsible to you on behalf of the supplier up to a total of amount of the guarantee in words and figures and we undertake to pay you upon your first written demand declaring the supplier to be in default under the contract and without cavil or argument any sum or sums within the limits of amount of guarantee as aforesaid without your needing to prove or to show grounds or reasons for your demand or the sum specified therein We hereby waive the necessity of your demanding the said debt from the supplier before presenting us with the demand We further agree that no change or addition to or other modification of the terms of the contract to be performed there under or of any of the contract documents which may be made between you and the supplier shall in any way release us from any liability under this guarantee2. CLARIFICATION OF BIDDING DOCUMENTS A prospective Bidder requiring any clarification of the Bidding Documents shall contact the Purchaser in writing The Purchaser will respond in writing to any request for clarification provided that such request is received not later than ten 10 days prior to the deadline for submission of bids AMENDMENT OF BIDDING DOCUMENTS At any time prior to the deadline for submission of bids the Purchaser may for any reason whether at its own initiative or in response to a clarification requested by a prospective bidder modify the bidding documents by amendment In order to allow prospective bidder s reasonable time in which to take the amendment into account in preparing their bids the Purchaser at its discretion may extend the deadline for the submission of bids and host the changes on the website of the purchaser LANGUAGE OF BID The bid prepared by the bidder as well as all correspondence and documents relating to the bid exchanged by the bidder and the purchaser shall be written in Hindi English language only DOCUMENTS TO BE ENCLOSED WITH TECHNICAL BID PART I i Bid Form Bid Submission Covering Letter Refer to ANNEXURE A ii Unpriced quotation along with Terms and Conditions iii Copy of the Price bid without mentioning the price details iv Manufacturer s Authorization Form Refer to ANNEXURE B v Bid Security EMD Refer to ANNEXURE C vi Cost of Bidding Documents Rs 500 Demand Draf
3. APF 2015 16 IND8175 DUE ON 27 07 2015 at 2 00 pm Price Bid PART Il of the Tender shall contain only the prices both in words and figures The Bidder should ensure that the Prices are mentioned only in the Price Bid and nowhere in the Technical Bids The above two separate sealed covers one containing the Technical Bid PART I along with the EMD cost of Bidding Document and other documents listed at Clause No 11 of Instructions to Bidder and the other containing the Price Bid PART II shall be kept together in another Cover which should also be sealed and super scribed with following details TENDER NO PUR APF 2015 16 IND8175 DUE ON 27 07 2015 AT 2 00 PM And a statement Do not open before 27 07 2015 2 00 pm e This Envelope should be addressed to The Incharge Stores amp Purchase Centre for DNA Fingerprinting and Diagnostics Bldg 7 Gruhakalpa Campus Nampally MJ Road Hyderabad 500001 TELANGANA and should be dropped in the Sealed Tender Box kept at the Purchase Section Gruhakalpa Campus on or before 2 00 PM of 27 07 2015 The Tender document at any cost should not be handed over to any persons Quotation should be addressed to the Director CDFD and the envelopes to be addressed to the Incharge Stores amp Purchse the Purchaser will assume no responsibility for the bid s misplacement or premature opening or any other consequences arising out of it The Bidder is required to go through all the T
4. In the sum of For which payment will and truly to be made to the said Purchaser the Bank binds itself its successors and assigns by these presents Sealed with the Common Seal of the said Bank this day of 20 THE CONDITIONS OF THIS OBLIGATION ARE 1 If the tenderer withdraws or amends impairs or derogates from the Tender in any respect within the period of validity of this tender 2 If the tenderer having been notified of the acceptance of his tender by the Purchaser during the period of its validity a If the tenderer fails to furnish the Performance Security for the due Performance of the contract b Fails or refuses to accept execute the contract WE undertake to pay the Purchaser up to the above amount upon receipt of its first written demand without the Purchaser having to substantiate its demand provided that in its demand the Purchaser will note that the amount claimed by it is due to it owing to the occurrence of one or both the two conditions specifying the occurred condition or conditions This guarantee will remain in force up to and including 45 days after the period of tender validity and any demand in respect thereof should reach the Bank not later than the above date Signature of the authorized officer of the Bank Name and designation of the officer Seal name amp address of the Bank and address of the Branch 22 BANK GUARANTEE FORMAT FOR PERFORMANCE SECURITY Annexure D To Name of Purchaser
5. Purchaser s country as shall be specified in the Contract shall be arranged and paid for by the Supplier and the cost thereof maybe included in the Price Schedules In the case of supplies from within India where the Supplier is required under the Contract to transport the Goods to a specified destination in India defined as the Final Destination transport to such destination including insurance and storage shall be arranged by the Supplier and the related costs may be included in the Contract Price INCIDENTAL SERVICES The supplier may be required to provide any or all of the services as discussed during the course of finalizing the contract User and detailed Service Manual to be supplied along with the equipment SPARE PARTS The Supplier shall be required to provide the spare part details materials notifications and information pertaining to its manufacture or distribution a Such spare parts as the Purchaser may elect to purchase from the Supplier providing that this election shall not relieve the Supplier of any warranty obligations under the Contract and b In the event of termination of production of the spare parts i Advance notification to the Purchaser of the pending termination in sufficient time to permit the Purchaser to procure needed Requirements if any and ii Following such termination furnishing at no cost to the Purchaser the blueprints drawings and specifications of the spare parts if requested
6. and we hereby waive notice of any such change addition or modification This guarantee shall be valid until the day of 20 Signature of the authorized officer of the Bank Name and designation of the Officer Seal name amp address of the Bank and address of the Branch
7. later than the warrantee period The proceeds of the performance security shall be payable to the Purchaser as compensation for any loss resulting from the Supplier s failure to complete its obligations under the Contract The Performance Security shall be denominated in Indian Rupees for the offers received for supplies within India and denominated in the currency of the contract in the case of offers received for supply from foreign countries In the case of imports the PS may be submitted either by the principal or by the Indian agent and in the case of purchases from indigenous sources the PS may be submitted by either the manufacturer or their dealer bidder The Performance security shall be in one of the following forms I A Bank guarantee issued by a Commercial bank located in India or a bank located abroad as per the ANNEXURE D Il The Performance security may also be in the form of Banker s cheque or Account payee demand draft in favour of Director CDFD Hyderabad The performance security will be discharged by the Purchaser and returned to the Supplier not later than 60 days following the date of completion of the Supplier s performance obligations including any warranty obligations PERIOD OF VALIDITY OF BIDS Bids shall remain valid for 180 days after the date of bid opening prescribed by the Purchaser In exceptional circumstances the Purchaser may solicit the Bidder s consent to an extension of the period of validity The reques
8. receipt of goods from the consignee s by the transporter iii Insurance Certificate if applicable iv Manufacturer s Supplier s warranty certificate v Inspection Certificate issued by the nominated inspection agency if any or the Supplier s factory inspection report vi Certificate of Origin issued by Chamber of Commerce vii Two copies of the packing list identifying the contents of each package viii Airway Bill Bill of Lading ix Certificate issued by the Manufacturer OR Beneficiary declaring that the goods have been manufactured as per the agreed specifications x Declaration by the Beneficiary that the goods are handed over to the freight forwarder for onward dispatch to the destination port The above documents should be received by the Purchaser before arrival of the Goods except where the Goods have been delivered directly to the Consignee with all documents and if not received the Supplier will be responsible for any consequent expenses Please make appropriate commitments in writing that the instrument model being offered is current and is not likely to be obsolete within the next couple of years and that spare parts will be available for it for at least seven years after the installation The Installation of the equipment is deemed complete only after all the sub units of the main equipment such as the computers printers UPS Software etc is installed and tested as per the specifications in the offer brocher purchase o
9. the exchange rate prevailing on the date of negotiation of LC documents The Agency Commission if any will be payable against submission of valid DGS amp D Registration Certificate All banking charges outside India will be borne by the supplier and inside India charges will be borne by the purchaser AMENDMENTS The Purchaser may at any time by written order given to the Supplier make changes within the general scope of the Contract as mutually agreed terms ASSIGNMENT The Supplier shall not assign in whole or in part its obligations to perform under the Contract except with the Purchaser s prior written consent EXTENSION OF TIME Delivery of the Goods and performance of the Services shall be made by the Supplier in accordance with the time schedule specified in the contract If at any time during performance of the Contract the Supplier or its sub contractor s should encounter conditions impeding timely delivery of the Goods and performance of Services the Supplier shall promptly notify the Purchaser in writing of the fact of the delay its likely duration and its cause s As soon as practicable after receipt of the Supplier s notice the Purchaser shall evaluate the situation and may at its discretion extend the Supplier s time for performance with or without penalty in which case the extension shall be ratified by the parties by amendment of the Contract Except as provided under the Force Majeure clause a delay by the Supplier i
10. the manner as indicated may be liable for rejection EVALUATION amp COMPARISON OF BIDS For the bids surviving the technical evaluation which have been found to be responsive the evaluation amp comparison shall be made as under The final landing cost of purchase after all discounts freight forwarding insurance warehouse to warehouse custom clearing charges all duties taxes etc shall be the basis of evaluation Sign of Bidder 33 34 35 36 37 38 39 40 44 42 43 Imported Vs Indigenous Offers The final landing cost ware house to ware house of purchase taking into account freight forwarding insurance taxes etc CIF CIP with customs clearance charges Bank LC charges transportation up to CDFD Hyderabad shall be the basis of evaluation Conditional tenders discounts etc shall not be accepted Rates quoted without attached conditions viz Discounts having linkages to quantity payment terms etc will only be considered for evaluation purpose Thus conditional discounted rates linked to quantities and prompt advance payment etc will be ignored for determining inter se position The Purchaser however reserves the right to use the discounted rate rates considered workable and appropriate for counter offer to the successful tenderers Arithmetical errors in the financial bids will be rectified on the following basis If there is a discrepancy between the unit price and the total price tha
11. C Stores amp Purchase CHAPTER 1 INSTRUCTIONS TO BIDDER ELIGIBLE BIDDERS This Invitation for Bids is open to all Original Manufacturers their Authorized Dealers vendors suppliers to quote on their behalf for this tender as per Manufacturer s Authorization Form and Indian Agents of Foreign Principals if any who possess the qualifying requirements as specified in the Tender Bidders should not be associated or have been associated in the past directly or indirectly with a firm or any of its affiliates which have been engaged by the Purchaser to provide consulting services for the preparation of the design specifications and other documents to be used for the procurement of the goods to be purchased under this Invitation of Bids COST OF BIDDING The Bidder shall bear all costs associated with the preparation and submission of its bid and the Purchaser will in no case be responsible or liable for these costs regardless of the conduct or outcome of the bidding process COST OF BIDDING DOCUMENTS Interested eligible bidders may download the complete bidding documents from our Website http www cdfd org in All such downloaded tender documents should be accompanied by a non refundable DD for Rs 500 Rupees five hundred towards the cost of bidding documents The cost of bidding documents should be paid by DD in favour of Director CDFD Hyderabad and no other mode of payment will be accepted This amount should be paid by a separat
12. D8175 AE Uwe e Nin AKA we oy Qs EO As gt oO Acoro Centre for DNA Fingerprinting and Diagnostics Block 7 Gruhakalpa Campus Nampally Hyderabad 500 001 TELANGANA India Sign of Bidder 16 PART Il Price Bid PRICE SCHEDULE Sl Qty Unit Price Discount Taxes Total Amount No Description if any 1 HPLC System Please refer to the detailed Specifications as per Chapter3 1No 2 Branded PC Workstation 1No 3 Extended Warrantee Per year 4 AMC Per year 5 Other Requirements if any please list out Amount in Words Note The Bidder may please fill in this form or the same may be typewritten on the Letter Head of the Bidder exactly as per the above format and submit the same in a separate sealed cover as indicated in Clause No 23 of Chapter l Sign of Bidder 17 CHAPTER 5 CONTRACT FORM PURCHASE ORDER FORMAT Purchase Order No REF PUR APF Date To CC To Manufacturer name and address Supplier In India and address Dear Sirs Reference Dated Please arrange to supply and Install the following material as per the terms and conditions mentioned below and overleaf Catalog Total S No No Description of Goods with Specifications Qty Unit Rate Discount TERMS amp CONDITIONS 1 Kindly fax your Order Acknowledgement within 15 days on fax No 91 40 24749490 or email id spo cdfd org in or ravinder cdfd org in 2
13. INT VENTURE CONSORTIUM OR ASSOCIATION If the Supplier is a joint venture consortium or association all of the parties shall be jointly and severally liable to the Purchaser for the fulfillment of the provisions of the Contract and shall designate one party to act as a leader with authority to bind the joint venture consortium or association The composition or the constitution of the joint venture consortium or association shall not be altered without the prior consent of the Purchaser STANDARDS The Goods supplied and services rendered under this Contract shall conform to the standards mentioned in the Technical Specifications and when no applicable standard is mentioned to the authoritative standard appropriate to the Goods country of origin and such standards shall be the latest issued by the concerned institution DISQUALIFICATION OF TENDERS Tenders are liable for rejection if they are not in line with the terms and conditions of this tender notice Conditional quotations will be liable for rejection or may not be considered Incomplete tenders tenders without EMD or without the cost of Bidding documents will be liable for rejection Fax or e mail tender documents bids will be rejected Sign of Bidder Submission of Single Bid as against Two Bid System or Quotes submitted in Email fax will be rejected The Bidder should ensure that the prices are mentioned only in the Price Bid Part Il and nowhere in the Techni
14. In this Contract the following terms shall be interpreted as indicated The following words and expressions shall have the meanings hereby assigned to them a Contract Price means the price payable to the Supplier as specified in the Purchase Order subject to such additions and adjustments thereto or deductions there from as may be made pursuant to the Contract b Day means calendar day c Completion means the fulfillment of the Related Services by the Supplier in accordance with the terms and conditions set forth in the Purchase Order d Goods means all of the commodities raw material machinery and equipment and or other materials that the Supplier is required to supply to the Purchaser as per the Purchase Order e Related Services means the services incidental to the supply of the goods such as transportation insurance installation commissioning training and initial maintenance and other such obligations of the Supplier as per the Purchase Order f Supplier means the natural person private or government entity or a combination of the above whose bid to perform the Contract has been accepted by the Purchaser and is named as such in the Purchase Order g The final destination where applicable means the place of delivery as indicated in the Purchase Order SUPPLIER S RESPONSIBILITIES The Supplier shall supply all the Goods and Related Services included in the Scope of Supply and
15. PART I TECHNICAL BID TENDER DOCUMENT FOR Supply Installation Testing and Commissioning of High Performance Liquid Chromatography System TENDER PUR APF 2015 16 IND8175 awit aey y s om Arh v7 gt POAN atl R Nn bscore f AA CDFD Centre for DNA Fingerprinting and Diagnostics Bldg 7 Gruhakalpa Campus Nampally Hyderabad 500 001 TELANGANA India Sign of Bidder or Se CENTRE FOR DNA FINGERPRINTING AND DIAGNOSTICS 95 HS An Autonomous Institute of Department of Biotechnology Ministry of Science and Technology Govt of India Qe W Bidg 7 2 Floor Gruhakalpa Campus Nampally Hyderabad 500 001 TELANGANA India K Ph No 040 24749492 89 Website www cdfd org in INVITATION FOR BIDS Tender No PUR APF 2015 16 IND8175 Date 01 07 2015 Sealed tenders in two bid systems Part I Technical Bid and Part ll Price Bid are invited on behalf of and by the Director CDFD for supply and installation of High Performance Liquid Chromatography System 1 Scope of work Supply and Installation of the High Performance Liquid Chromatography System 2 Interested eligible bidders may download the complete bidding documents from our Website http www cdfd org in All such downloaded tender documents should be accompanied by a non refundable DD for Rs 500 Rupees five hundred only towards the cost of bidding documents The cost of bidding documents should be paid by DD in favour of Direct
16. Shipment should be effected as per the agreed terms 3 Port of Entry should be Hyderabad Airport India only 4 Consignee Director CDFD Hyderabad Please do not mention any other name as a consignee 5 Our rules do not permit any advance payment either direct or through a bank However payment of your bill will be made within 30 days after receipt of the articles in good condition by way of Foreign Demand Draft FDD or Wire transfer or on Sight Draft basis Alternatively 100 Order value will be opened by way of Confirmed Irrevocable Letter of Credit 85 of the L C value will be released against receipt of complete shipping documents and receipt of the material at the destination and the balance 15 value will be released after successful installation acceptable to CDFD 6 Delivery The Material should be delivered on or before Date to Specify at our Stores Section CDFD lab building Opp M J Market Nampally Hyderabad 500001 However we need this material urgently therefore request you to arrange for delivery of the material immediately 7 Ifthe material is perishable in nature sufficient dry ice gel should be added so that sustainability of the material remains for at least 10 days 8 For immediate customs clearance copies of Airway Bill Invoice Packing list must be faxed to us as well as to our clearing agents 72 hours before the time of arrival of the shipment at Hyderabad air port 9 Non receipt of any of the above do
17. WARRANTY The Supplier warrants that all the Goods are new unused and of the most recent or current models and that they incorporate all recent improvements in design and materials unless provided otherwise in the Contract The Warrantee should be comprehensive and on site The Supplier further warrants that the Goods shall be free from defects arising from any act or omission of the Supplier or arising from design materials and workmanship under normal use in the conditions prevailing in India The warranty shall remain valid for twelve 12 months from the date of installation of the equipment or as per the Specification whichever is higher Sign of Bidder 16 17 18 19 20 21 22 23 24 11 The Purchaser shall give notice to the Supplier stating the nature of any such defects together with all available evidence thereof promptly following the discovery thereof The Purchaser shall afford all reasonable opportunity for the Supplier to inspect such defects Upon receipt of such notice the Supplier shall within a reasonable period of time expeditiously repair or replace the defective Goods or parts thereof at no cost to the Purchaser If during the period of warranty any component or spare part is need to be brought from abroad all associated cost shall be borne by the supplier including the cost of customs duty All incidental charges additional duties incurred for importing warrantee replacements
18. ace for carrying out the supply maintenance repair obligations etc during the warranty and post warranty period DOCUMENTS ESTABLISHING GOOD S ELIGIBILITY AND CONFORMITY TO BIDDING DOCUMENTS To establish the goods eligibility the documentary evidence of the goods and services eligibility shall consist of a statement on the country of origin of the goods and services offered which shall be confirmed by a certificate of origin at the time of shipment To establish the conformity of the goods and services to the specifications the documentary evidence of conformity of the goods and services to the bidding documents may be in the form of literature drawings and data etc BID SECURITY EARNEST MONEY DEPOSIT EMD The Bidder shall furnish as part of its bid a bid security BS Earnest Money Deposit EMD for an amount of Rs 50 000 Rupees fifty thousand only as specified in the Invitation for Bids The BS shall be submitted either by the principal or by the Indian agent and in the case of indigenous bidders the BS shall be submitted by the manufacturer or their authorized dealer The Bid Security is required to protect the Purchaser against the risk of Bidder s conduct which would warrant the security s forfeiture The Bid Security shall be in Indian Rupees for offers received for supply within India or freely convertible currency in the case of offers received for supplies from foreign countries The bid security shall be in one of the followi
19. and sales and other taxes already paid or payable TAXES DUTIES We are exempted from payment of Excise Duty vide Notification Number 10 97 dated 01 03 1997 and Customs Duty under notification No 51 96 dated 23 07 1996 Hence Excise duty and Customs Duty if any should be shown separately Please mention the applicable taxes VAT CST Service clearly Form C or D cannot be issued by the Purchaser However being R amp D Institute on Concessional Customs Duty Forms can be issued No other charges except those mentioned clearly in the quotation will be paid Rates should be quoted FOR CDFD Hyderabad inclusive of packing forwarding Customs clearance installation and commission charges etc If ex works prices are quoted then packing forwarding documentation freight and insurance charges must be clearly mentioned separately Vague terms like packing forwarding transportation taxes etc extra without mentioning the specific amount percentage of these charges will NOT be accepted The price of the goods quoted FOB FAC port of shipment Please note that all FCA orders will be on FAC International Carrier INCOTERMS 2010 basis and as such Export Packing Loading Charges Inland Freight etc In the shipper country will have to be paid by the Supplier Items as per the Purchase Order duly cleared for export in shipping country would be required to be handed over to our nominated freight forwarder The Price for inland transportati
20. are to be borne by the suppliers The defective material goods will not be handed over to the supplier and the same will be re exported to the place of manufacturer at the cost of the supplier In case the manufacturer has the office in India the same may be handed over to them with an undertaking that they will re export to their manufacturing facility within a reasonable time and submit the proof to that extent If having been notified the Supplier fails to remedy the defect within a reasonable period of time the Purchaser may proceed to take within a reasonable period such remedial action as may be necessary at the Supplier s risk and expense and without prejudice to any other rights which the Purchaser may have against the Supplier under the Contract TERMS OF PAYMENT Our rules do not permit any advance payment either direct or through a bank However payment of your bill will be made within 30 days after receipt of the articles in good condition by way of Foreign Demand Draft FDD or Wire Transfer or on Sight Draft basis Alternatively 100 Order value will be opened by way of Confirmed Irrevocable Letter of Credit 85 of the L C value will be released against receipt of complete shipping documents and receipt of material and the balance 15 value will be released after successful installation acceptable to CDFD Agency commission if any shall be paid after satisfactory installation amp commissioning of the goods at the destination at
21. ation In case of Dispute or difference arising between the Purchaser and a domestic supplier relating to any matter arising out of or connected with this agreement such disputes or difference shall be settled in accordance with the Indian Arbitration amp Conciliation Act 1996 the rules there under and any statutory modifications or re enactments thereof shall apply to the arbitration proceedings The dispute shall be referred to the Director CDFD and if he is unable or unwilling to act to the sole arbitrator so appointed shall be final conclusive and binding on all parties to this order In the case of a dispute between the purchaser and a Foreign Supplier the dispute shall be settled by arbitration in accordance with provision of sub clause a above But if this is not acceptable to the supplier then the dispute shall be settled in accordance with provisions of UNCITRAL United Nations Commission on International Trade Law Arbitration Rules The Venue of the arbitration shall be the place from where the order is issued APPLICABLE LAW The Contract shall be interpreted in accordance with the laws of the Union of India and all disputes shall be subject to place of jurisdiction NOTICES Any notice given by one party to the other pursuant to this contract order shall be sent to the other party in writing and confirmed to the other party s address specified in the Purchase Order SITE PREPARATION AND INSTALLATION The Purchaser is solely
22. cal Bids Part I Non Submission of documents as indicated at Clause No 11 of the Instructions to Bidders 44 FRAUD AND CORRUPTION The purchaser requires that the bidder s suppliers and contractors observe the highest standard of ethics during the procurement and execution of such contracts In pursuit of this policy the following are defined Corrupt practice means the offering giving receiving or soliciting directly or indirectly of anything of value to influence the action of a public official in the procurement process or in contract execution Fraudulent practice means a misrepresentation or omission of facts in order to influence a procurement process or the execution of a contract Collusive practice means a scheme or arrangement between two or more bidders with or without the knowledge of the purchaser designed to establish bid prices at artificial noncompetitive levels and Coercive practice means harming or threatening to harm directly or indirectly persons or their property to influence their participation in the procurement process or affect the execution of a contract The purchaser will reject a proposal for award if it determines that the Bidder recommended for award has directly or through an agent engaged in corrupt fraudulent collusive or coercive practices in competing for the Contract in question Sign of Bidder 1 10 CHAPTER 2 DETAILED TERMS AND CONDITIONS DEFINITIONS
23. chaser or its representative shall have the right to inspect and or to test the Goods to confirm their conformity to the Contract specifications at no extra cost to the Purchaser The Purchaser shall notify the Supplier in writing in a timely manner of the identity of any representatives retained for these purposes The inspections and tests may be conducted on the premises of the Supplier or its subcontractor s at the point of delivery and or at the Goods final destination If conducted on the premises of the Supplier or its subcontractor s all reasonable facilities and assistance including access to drawings and production data shall be furnished to the inspectors at no charge to the Purchaser PACKING The Supplier shall provide such packing of the Goods as is required to prevent their damage or deterioration during transit to their final destination The packing shall be sufficient to withstand without limitation rough handling during transit and exposure to extreme temperatures salt and precipitation during transit and open storage Packing case size and weights shall take into consideration where appropriate the remoteness of the Goods final destination and the absence of heavy handling facilities at all points in transit In order to maintain safety of the equipment we prefer to have wooden crating with adequate cushion inside for transportation of any goods The Material to be dispatched with International standard packing to withstand Rigor
24. cuments will effect the clearance of the material 10 11 12 13 14 15 16 17 18 19 20 18 Delay in faxing the Invoice packing list Airway Bill copies will Lead to late clearance of the material and you will be solely responsible for replacement of the material without any additional cost to CDFD Please do not combine the perishable chemicals along with Equipments as the clearance of Equipments at customs may take more time Items sending through the courier are strictly prohibited Part shipments will not be allowed under any circumstances Part shipments will attract additional clearing charges and you have to reimburse the same to CDFD upon request Please forward one set of Original Invoice to CDFD User and Service Manual to be provided along with the Instrument In case of orders of all types of goods the delivery period should be strictly adhered to otherwise the Director CDFD reserve the right not to accept delivery in part and full to claim liquidated damages of 0 5 per week subject to a maximum of 10 of the total value of supply order Warranty to be provided as per the Specifications Scope of Work Supply and Installation The Complete Tender document Detailed Terms amp Conditions and the related clauses mentioned there in will form part and parcel of this order Performance Security Within 15 days of receipt of the Purchase Order the Supplier shall furnish Performance Se
25. curity for 10 of the Order value in the form of Demand Draft Bank Guarantee to be valid till 2 months later than the Warrantee period 19 CHAPTER 6 OTHER FORMATS BID FORM BID COVERING LETTER Annexure A The Bidder shall type this Form on their Letter Head and enclose this along with Technical Bid Part l To The Director Centre for DNA Fingerprinting amp Diagnostics Bldg 7 Gruhakalpa 5 4 399 B Nampally HYDERABAD 500001 We the undersigned declare that a We have examined and have no reservations to the Bidding Documents including Addenda if any b We offer to supply in conformity with the Bidding Documents and in accordance with the Delivery Schedules specified in the Tender Document c Our bid shall be valid for from the date fixed for the bid submission deadline and it shall remain binding upon us and may be accepted at any time before the expiration of that period d If our bid is accepted we commit to obtain a performance security in accordance with Clause No 20 of Chapter 1 for due performance of the Contract e We understand that this bid together with your written acceptance thereof included in your notification of award placement of Order shall constitute a binding contract between us I We understand that you are not bound to accept the lowest evaluated bid or any other bid that you may receive Signed Name Duly authorized to sign the bid for and on behalf of Dated
26. e Draft without including it in the Bid Security Earnest Money Deposit amount OPENING OF BIDS In the first instance the Technical Bids PART I will be opened All the Tenderers may be required to give a presentation if requested by CDFD Final selection of the Technical Bids will be based on the Technical Presentation evaluated by the authorities of CDFD The Price Bid PART II will not be opened on the day of opening of Technical Bids The Bidders representatives who are present shall sign the Quotation Opening Form evidencing their attendance The Price Bid of only those tenderers whose Technical Bid s are found technically suitable will be opened subsequently The Tenderer may kindly note that no payment for attending giving presentation will be made by this Institute CAPACITY OF BIDDER any person signing a Tender shall submit documentary evidence that his signature on the Tender submitted by him is legally binding upon himself his firm If it is detected that the person so signing the Tender has no authority to do so the Director CDFD may without prejudice to other civil and criminal remedies not consider the Tender and hold the signatory liable for all costs and damages The bidder shall produce a certificate from the Manufacturer of the offered product that they are the authorized dealer in India QUALIFICATION REQUIREMENTS a The Bidder should be a manufacturer or their dealer specifically authorized by the manufacturer to quote
27. er Pressure 0 40Mpa up to 5mL min and 0 20MPa up to 10mL min or better Gradient delay volume 500 to 1000uL or better Online Vacuum Degasser must be there Sample Injector ere ee ee 6 Manual sample Injection provision up to 100uL Programmable Auto sample Injector range up to 100uL in 0 01uLstep Sample holder option of multi well Plate 2mL Vial eppendorf tube etc Provision of auto multi sample injections Needle wash function for during different sample injection Leak detection provision must be there Diode Array Detector A eg OT E a 8 1024 element or better diode array detector Detectable wave length 190 to 700nm Long life Deuterium Lamp and Halogen Light source for wide spectrum application Wavelength accuracy 1nm Self calibration provision must be there Adjustable slit width as per requirement Standard volume High pressure Flow Cell for continuous operation Self diagnostics with error detection and leak detection Fluorescence Detector go ly D LOr Se Or OE Wide spectrum Photo Multiplier Tube detector Wave length range 200nm to 900nm Programmable wavelength of excitation and emission Long life xenon flash lamp Holographic Grating for excitation and emission Adjustable slit width in both excitation and emission Programmable Gain baseline correction response time etc Self diagnostics with error detection and gain detection 14 9 Standard high pressure flow cell for continuous op
28. eration Column Compartment Thermostatted Column compartment to hold at lest 2 columns Adjustable temperature 8 C below ambient to 70 C or better Faster Heat up and cool down temperature Temperature accuracy 0 5 C or better ie a a N a Better Temperature stability 6 Low Internal volume in heat exchanger Software 1 HPLC software with following features The complete software with Data Acquisition Auto or customized Analysis and Display Quantification Data Review Reprocess Batch Review Analysis Reporting Integration and control of different modules Configuration etc Work Station 1 Latest Branded Computer System with i7 Processor 1TB HDD 4GB RAM or Better High end Graphics Latest Windows OS LED Monitor Key Board Mouse Column 1 Please Quote different columns for Research Purpose e For all above system operating Voltage must be 230Volts AC 50Hz e Complete Operating Manual and Application manual must be provided e Complete Service manual with troubleshooting and complete circuit diagram must be provided along with the Instrument e Warranty period must be mentioned clearly for above Instrument e Please quote for AMC CAMC charges after warranty period kkkkkkk Sign of Bidder 15 CHAPTER 4 PRICE SCHEDULE FORMAT PART II PRICE BID TENDER DOCUMENT FOR Supply Installation Testing and Commissioning of High Performance Liquid Chromatography System TENDER PUR APF 2015 16 IN
29. erms amp Conditions of the Tender document and sign all the pages as token of acceptance of having read the Terms and Conditions and accepted the same DEADLINE FOR SUBMISSION OF BIDS Bids must be received by the Purchaser at the address mentioned above not later than the time and date specified therein In the event of the specified date for the submission of Bids being declared a holiday for the Purchaser the Bids will be received up to the appointed time on the next working day The Purchaser may at its discretion extend the deadline for submission of bids by amending the bid documents in accordance with Clause relating to Amendment of Bidding Documents in which case all rights and obligations of the Purchaser and Bidders previously subject to the deadline will thereafter be subject to the deadline as extended LATE BIDS Any bid received by the Purchaser after the deadline for submission of bids prescribed by the Purchaser will be rejected Such tenders shall be marked as late and not considered for further evaluation It will be returned to the bidders in their original envelope without opening WITHDRAWAL SUBSTITUTION AND MODIFICATION OF BIDS A Bidder may withdraw substitute or modify its Bid after it has been submitted by sending a written notice and is received by the Purchaser prior to the deadline for submission of bids No Bid may be withdrawn in the interval between dead line for submission tender document Withdrawal bids will be retu
30. idders who meet the criteria given above are subject to be disqualified if they have made untrue or false representation in the forms statements and attachments submitted in poof of the qualification requirements or have a record of poor performance not properly completing the contract inordinate delays in completion or financial failure etc Other things being equal preference shall be given to firms who or his principal has supplied and installed similar system at any CSIR ICAR ICMR DAE DRDO DST DBT other Govt or autonomous research Labs in India CONTENT OF BIDDING DOCUMENTS The goods required bidding procedures and contract terms are prescribed in the bidding documents The bidding documents apart from the invitation for bids have been divided into 6 chapters as under Chapter 1 Instructions to Bidder Chapter 2 Detailed Terms amp Conditions Chapter 3 Specifications and Allied Technical Details of the Goods and Services Chapter 4 Price Schedule Format Chapter 5 Contract Form Purchase Order Format Chapter 6 Other Formats DoR N Sign of Bidder 10 11 12 13 14 15 The Bidder is expected to examine all instructions forms terms amp conditions and specifications in the bidding documents Failure to furnish all information required by the bidding documents or submission of a bid not substantially responsive to the bidding documents will be at the Bidder s risk and may result in rejection of its bid
31. ions of Expert Committee Constituted for the Evaluation of this Tender PURCHASER S RIGHT TO ACCEPT ANY BID AND TO REJECT ANY OR ALL BIDS The Purchaser reserves the right to accept or reject any bid and to annul the bidding process and reject all bids at any time prior to award of Contract without thereby incurring any liability to the affected Bidder or Bidders PURCHASER S RIGHT TO VARY QUANITITIES AT THE TIME OF AWARD The Purchaser reserves the right at the time of award of Contract to increase or decrease the quantity of goods and services originally specified in the Tender documents without any change in unit price or other terms and conditions UNSOLICITED POST BID MODIFICATION Nosuo moto reduction in prices quoted by bidder shall be permitted after tender submission due date amp time extended due date amp time If any bidder unilaterally reduces the prices quoted by him in his bid after opening of bids the bid s of such bidder s will be liable to be rejected Such reduction shall not be considered for comparison of prices but shall be binding on the bidder in case he happens to be a successful bidder for placement of Order ORDER ACCEPTANCE The successful bidder should submit acceptance of the Purchase Order immediately but not later than 15 days in any case from the date of issue of the Purchase Order failing which it shall be presumed that the supplier is not interested and his bid security is liable to be forfeited JO
32. n the performance of its delivery obligations shall render the Supplier liable to the imposition of penalty pursuant to Penalty Clause unless an extension of time is agreed upon pursuant to above clause without the application of penalty clause PENALTY CLAUSE Subject to clause on Force Majeure if the Supplier fails to deliver any or all of the Goods or to perform the Services within the period s specified in the Purchase order the Purchaser shall without prejudice to its other remedies under the Contract deduct from the Contract Price as penalty a sum equivalent to 0 5 percent of the order value for each week or part thereof of delay until actual delivery or performance up to a maximum deduction of 10 Percent Once the maximum is reached the Purchaser may consider termination of the Contract for Default TERMINATION FOR DEFAULT The Purchaser may without prejudice to any other remedy for breach of contract by written notice of default sent to the Supplier terminate the Contract in whole or part a If the Supplier fails to deliver any or all of the Goods within the period s specified in the contract or within any extension thereof granted by the Purchaser b If the Supplier fails to perform any other obligation s under the Contract c If the Supplier in the judgment of the Purchaser has engaged in corrupt or fraudulent or collusive or coercive practices In the event the purchaser terminates the contract in whole or in part he may
33. ng forms at the bidders option a A bank guarantee issued by a any Commercial bank Foreign Bank Refer to Annexure C provided in the bidding documents and valid for 6 months from the date of submission of quote b A Banker s cheque or demand draft in favour of Director CDFD payable at Hyderabad The EMD of the unsuccessful Bidder will be returned within 30 days from the date of award of contract on the successful Bidder The Bid Security should be submitted in its original format Copies shall not be accepted The successful Bidder s Bid Security will be discharged upon the Bidder furnishing the performance security The firms registered with DGS amp D amp NSIC if any are exempted from payment of BS provided such registration includes the item they are offering which are manufactured by them and not for selling products manufactured by other companies The bid security may be forfeited a If a Bidder withdraws or amends or impairs or derogates its bid during the period of bid validity specified by the Bidder or b Incase of a successful Bidder if the Bidder fails to furnish order acceptance within 15 days of the order and or fails to furnish Performance Security within 15 days from the date of contract order PERFORMANCE SECURITY Within 15 days of receipt of the Purchase Order the Supplier shall furnish Performance Security for 10 of the Order value in the form of Demand Draft Bank Guarantee to be valid till 2 months
34. on insurance and other local costs incidental to delivery of the goods up to their port of dispatch to be payable by the Supplier Prices quoted by the bidder shall remain fixed during the entire period of contract and shall not be subject to variation on any account A bid submitted with an adjustable price quotation will be treated as non responsive and may be liable for rejection Instrument quoted should be complete in all respects any additional accessories required for instrument to operate should also be quoted as part of the instrument and should be supplied along with instrument BID CURRENCIES Prices shall be quoted in Indian Rupees or in freely convertible foreign currency preferably in USD Euro Yen GBP wherever possible for correct evaluation during comparison DOCUMENTS ESTABLISHING BIDDER S ELIGIBILITY AND QUALIFICATIONS The bidder shall furnish as part of its bid documents establishing the bidders eligibility to bid and its qualification to perform the contract if its bid is accepted That the bidder meets the qualification criteria as per Bid document In case a bidder not doing business within the purchasers country that the bidder is or will be represented by an agent in the country equipped and able to carry out the supply maintenance repair obligations etc during the warranty Sign of Bidder 16 17 18 19 20 21 22 and post warranty period or ensure a mechanism at pl
35. on day of 20 MANUFACTURERS AUTHORIZATION FORM Annexure B No Dated The Director Centre for DNA Fingerprinting amp Diagnostics Bldg 7 Gruhakalpa 5 4 399 B Hyderabad 500001 INDIA Dear Sir We who are established and reputed manufacturers of the equipment having factories at address of factory do hereby authorize M s Name and address of Agent to submit a bid negotiate and receive the order from you against your Tender No dtd No company or firm or individual other than M s is authorized to bid and conclude the contract in regard to this business We hereby extend our full guarantee and warranty as per the Terms and Conditions of the above Tender for the goods and services offered by the above firm Yours faithfully Name Name of manufacturer Note This letter of authority should be on the letterhead of the manufacturer and should be signed by a person competent and having the power of attorney to bind the manufacturer It should be included by the Bidder in its Technical un priced bid 21 BANK GUARANTEE FORMAT FOR BID SECURITY EARNET MONEY DEPOSIT Annexure C Whereas hereinafter called the tenderer has submitted their offer dated for the supply of hereinafter called the tender Against the purchaser s tender enquiry No KNOW ALL MEN by these presents that WE of having our registered office at are bound unto hereinafter called the Purchaser
36. on their behalf of this tender as per manufacturer authorization form and Indian agents of foreign principals if any who must have designed manufactured tested and supplied the equipment s similar to the type specified in the Technical Specification Such equipments must be of the most recent series models incorporating the latest improvements in design The models quoted should be in successful operation for at least one year as on date of Bid Opening in India and is engaged in the day to day usage b The Indian Agents of foreign manufacturers suppliers quoting directly on behalf of their principals must be registered with DGS amp D c The bidder should have executed at least one similar order successfully during the preceding three financial years proof of this should be enclosed Details of service support facilities that would be provided after the warranty period should be submitted in the Quote d That in the case of a Bidder not doing business in India the Bidder is or will be if successful represented by an Agent in India who shall be equipped and able to carry out the Supplier s maintenance repairs and spares parts The bidder or his agent must have an office in India e That the Bidder will assume total responsibility for the fault free operation of equipment application software if any and maintenance during the warranty period and provide necessary maintenance services after end of warranty period if required B
37. or CDFD Hyderabad and no other mode of payment will be accepted This amount should be paid by a separate Draft without including it in the Bid Security Earnest Money Deposit amount 3 Earnest Money Deposit Bid Security E M D amounting to Rs 50 000 Rupees fifty thousand only by way of Demand Draft Bank Guarantee of a commercial bank in favour of Director CDFD and payable at Hyderabad should be enclosed along with the Technical Bid 4 Tenders shall be submitted in 2 PARTS 1 PART I Technical Bid 2 PART II Price Bid Technical Bid PART I of the Tender must contain the documents as indicated at Clause No 11 of Instructions to Bidder Price Bid PART II of the Tender shall contain only the Price Schedule as per the Price Schedule Format both in words and figures The Bidder should ensure that the Prices are mentioned only in the Price Bid and nowhere in the Technical Bids Due Date for Receipt of Tenders 27 07 2015 2 00 pm Opening of Technical Bids 27 07 2015 2 30 pm If the above stated opening or closing date s happens to be Govt holiday s BANDH the submission opening of the tender will be on the next working day as per the time scheduled 5 Bidder shall seal the Technical Bids and Price Bids in two separate envelops duly marked super scribed as Technical Bid Part l and Price Bid Part Il Tender No PUR APF 2015 16 IND8175 DUE ON 27 07 2015 at 2 00 pm The above two separate sealed cover
38. rder and demonstrated to the satisfaction of the end user INSURANCE The Goods supplied under the Contract shall be fully insured in Indian Rupees against loss or damage incidental to manufacture or acquisition transportation storage and delivery For delivery of goods at the purchaser s premises the insurance shall be obtained by the Supplier in an amount equal to 110 of the value of the goods from Warehouse to warehouse final destinations on All Risks basis including war Risks and Strikes The insurance shall be valid for a period of not less than 3 months after installation and commissioning However in case of orders placed on FOB FCA basis the purchaser shall arrange insurance TRANSPORTATION Where the Supplier is required under the Contract to deliver the Goods on FOB transport of the Goods up to and including the point of putting the Goods on board the vessel at the specified port of loading shall be arranged and paid for by the Supplier Where the Supplier is required under the Contract to deliver the Goods FCA transport of the Goods and delivery into the custody of the carrier at the place named by the Purchaser or other agreed point shall be arranged and paid for by the Supplier and the cost thereof may be included in the Price Schedules Where the Supplier is required under the Contract to deliver the Goods CIF or CIP transport of the Goods to the port of destination or such other named place of destination in the
39. responsible for the construction of the equipment sites in compliance with the technical and environmental specifications The Purchaser will designate the installation sites before the scheduled installation date to allow the Supplier to perform a site inspection to verify the appropriateness of the sites before the installation of the Equipment if required The supplier shall inform the purchaser about the site preparation if any needed for installation of the goods at the purchaser s site immediately after placement of Purchase Order TAXES AND DUTIES Suppliers shall be entirely responsible for all taxes duties license fees octroi road permits etc incurred until delivery of the ordered Goods to the Purchaser at the final destination However VAT in respect of the transaction between the Purchaser and the Supplier shall be payable extra if so stipulated in order Commercial Invoice produced by Reprographic system or automated computerized system marked as original not acceptable DECLARATION We have read the entire terms and conditions of this Tender document and are agreeable to the terms and conditions mentioned herein Sign of Bidder Name Company Seal 13 CHAPTER 3 Technical Specifications of High Performance Liquid Chromatography System Pump Quaternary Pump with gradient mixture Flow Range 0 01mL min to 10mL min adjustable in 0 001mL min Flow Accuracy 1 or better Flow Precision 0 07 RSD or bett
40. rned to the bidder without opening of the same during the opening of technical bids However no withdrawal of Bids are permitted after the Deadline for submission CONFIDENTIALITY Information relating to the examination evaluation comparison and recommendation of contract award shall not be disclosed to bidders or any other persons not officially concerned with such process until placement of the Order CLARIFICATION OF BIDS To assist in the examination evaluation comparison and post qualification of the bids the Purchaser may at its discretion ask the Bidder for a clarification of its bid The request for clarification and the response shall be in writing and no change in prices or substance of the bid shall be sought offered or permitted Any clarification submitted by a bidder in respect to its bid which is not in response to a request by the purchaser shall not be considered PRELIMINARY EXAMINATION The Purchaser shall examine the bids to confirm that all documents and technical documentation requested in have been provided required sureties have been furnished and to determine the completeness of each document submitted The Purchaser will examine the technical bids to determine whether they are complete whether the documents have been properly signed and whether the bids are generally in order If the Bidders have put in Specific conditions not enclosed all the documents data requested in the tender and not submitted the Tender in
41. s and to avoid any transit damages PACKING INSTRUCTIONS Each package will be marked on three sides with proper paint indelible ink the following i Purchaser Name amp Address ii Item Nomenclature iii Order Contract No iv Country of Origin of Goods v Packing list reference number DELIVERY AND DOCUMENTS Delivery of the Goods and completion and related services shall be made by the Supplier in accordance with the terms specified by the Purchaser in the Purchase Order Delivery of the Goods shall be made by the Supplier in accordance with the terms specified by the Purchaser in the Purchase Order The details of shipping and or other documents to be furnished by the supplier are also specified in Purchase Order Sign of Bidder 11 12 13 14 15 10 Delivery of the goods should be made as per the Delivery Schedule incorporated in the Purchase Order The supplier should intimate the shipment details within 72 hours before for custom clearance of the material The supplier shall notify the purchaser the full details of the shipment including order contract number railway receipt number AWB etc and date description of goods quantity name of the consignee invoice etc The supplier shall e mail the following documents to the purchaser with a copy to the Clearing Agent i 3 copies of the Supplier invoice showing Order contract number goods description quantity unit price total amount ii Acknowledgement of
42. s one containing the Part I Technical Bid along with the EMD and the other containing the Part II Price Bid shall be kept together in another Cover which should also be sealed and super scribed as above and addressed to the Director Centre for DNA Fingerprinting and Diagnostics Bldg No 7 Gruhakalpa Campus 5 4 399 B Nampally Hyderabad 500001 6 The sealed cover duly super scribed with Tender No PUR APF 2015 16 IND8175 Due on 27 07 2015 containing Technical Bid Part I and Price Bid Part II along with the relevant documents should be dropped in the Sealed Tender Box kept at the Purchase Section Gruhakalpa Campus on or Before 2 00 PM of 27 07 2015 The Tender document at any cost should not be handed over to any person 7 Tenders submitted without EMD Tender document cost will be rejected Tenders received after due date and time will not be entertained Institute is not responsible for any postal delay CDFD does not take any responsibility for loss of Tender in transit sent by courier or any postal delays Tenders received after the due date and time will be summarily rejected Incomplete or conditional tenders are liable for rejection 8 CDFD does not bind itself to accept the lowest or any other tender and reserves the authority to reject any or all tenders without assigning any reason All the tenders in which any of the prescribed conditions are not fulfilled or incomplete in any respect are also liable to be rejected Sd
43. t vii Declaration by the bidder that the goods are not in the restricted list of the current Indian EXIM Policy viii _DGS amp D Registration certificate if applicable ix All necessary catalogues technical literature data as are considered essential for full and correct evaluation of offers x Details of Installations of similar equipment in India xi Availability of number of trained support personnel both application amp service support xii Compliance statement indicating yes no as per CDFD specifications xiii All other copies of various Registrations Certifications Proof of Evidences indicated in the Tender Document xiv Proof of supplies made to any CSIR ICAR DAE DRDO DST DBT other Govt or autonomous research labs in India xv Documents that are indicated in the qualification requirements Note Your Bid may be rejected if all the above enclosures are not attached with the Technical Bid BID FORM Bid Submission Covering Letter The bidder shall use the format as per Annexure A These forms must be completed without any alterations to its format and no substitutes may be accepted BID PRICES The Bidder shall indicate the unit prices discounts and total bid prices of the goods it proposes to supply Prices indicated shall be entered separately in the following manner For indigenous Items The Price of the goods quoted ex works ex factory ex showroom ex warehouse or off the shelf as applicable including all duties
44. t and the responses thereto shall be made in writing The bid security provided shall also be suitably extended A Bidder may refuse the request without forfeiting its Bid Security A Bidder granting the request will not be required nor permitted to modify its bid Bid evaluation will be based on the bid prices without taking into consideration the above corrections FORMAT AND SIGNING OF BID The bids should be submitted in two parts namely PART I Technical Bid PART II Price Bid The Bidder shall submit the bids in two separate parts One part shall contain Technical Bid comprising all documents listed under clause relating to Documents Comprising the Bid and except price schedules The other PART II Price Bid shall contain the price bid comprising price schedules only The format of Price Schedule form Part II may be typewritten on the letter head of the bidder without changing the format and submit as Price Bid Part II in a separate envelope Sign of Bidder 23 24 25 26 27 28 29 30 31 32 SUBMISSION SEALING AND MARKING OF BIDS Tenders shall be submitted in 2 PARTS PART I Technical Bid PART II Price Bid Technical Bid PART I of the Tender must contain the documents as indicated in DOCUMENTS COMPRISING THE TECHNICAL BID Bidder shall seal the Technical Bids and Price Bids in two separate envelops duly marked super scribed as Technical Bid PART 1 and Price Bid Part II Tender No PUR
45. t is obtained by multiplying the unit price and quantity the unit price shall prevail and the total price shall be corrected If the supplier does not accept the correction of errors its bid will be rejected If there is a discrepancy between the price quoted in words and figures the rate quoted in words will be taken as final and shall be binding on the Bidder e Evaluation will be made item wise and for any technical or administrative reasons the evaluation may be made on the over all responsive lowest rates Preference will be given to ISI BIS certified products CONVERSION TO SINGLE CURRENCY To facilitate evaluation and comparison the Purchaser will convert all bid prices expressed in the amounts in various currencies in which the bid prices are payable to Indian Rupees at the selling exchange rate established by any bank in India as notified in the Newspaper Bank Website on the date of Price Bid opening NEGOTIATIONS There shall not be any negotiation normally Negotiations if at all shall be an exception and only in the case of items with limited source of supply Negotiations shall be held with the lowest evaluated responsive bidder Counter offers tantamount to negotiations and shall be treated at par with negotiations AWARD CRITERIA The Purchaser will place the order on the lowest evaluated Bidder In exceptional cases the Director CDFD reserve the right to award the order on any other Bidder based on the recommendat
46. take recourse to any one or more of the following action a The Performance Security is to be forfeited b The purchaser may procure upon such terms and in such manner as it deems appropriate stores similar to those undelivered and the supplier shall be liable for all available actions against it in terms of the contract TERMINATION FOR INSOLVENCY The Purchaser may at any time terminate the Contract by giving written notice to the Supplier if the Supplier becomes bankrupt or otherwise insolvent In this event termination will be without compensation to the Supplier provided that such termination will not prejudice or affect any right of action or remedy which has accrued or will accrue thereafter to the Purchaser Sign of Bidder 25 26 27 28 29 30 12 SETTLEMENT OF DISPUTES The Purchaser and the supplier shall make every effort to resolve amicably by direct informal negotiation any disagreement or dispute arising between them under or in connection with the Contract If after thirty 30 days from the commencement of such informal negotiations the Purchaser and the Supplier have been unable to resolve amicably a Contract dispute either party may require that the dispute be referred for resolution to the formal mechanisms These mechanisms may include but are not limited to conciliation mediated by a third party adjudication in an agreed national or international forum and national or international arbitr
47. the Delivery and Completion Schedule as per Purchase Order Terms SUB CONTRACTS The Supplier shall notify the Purchaser in writing of all subcontracts awarded under this Contract if not already specified in the bid Such notification in his original bid or later shall not relieve the Supplier from any liability or obligation under the Contract Sub contract shall be only for bought out items and sub assemblies CONTRACT PRICE Prices charged by the Supplier for the Goods supplied and the Related Services performed under the Purchase Order shall not vary from the prices quoted by the Supplier in its bid COPY RIGHT The copyright in all drawings documents and other materials containing data and information furnished to the Purchaser by the Supplier herein shall remain vested in the Supplier or if they are furnished to the Purchaser directly or through the Supplier by any third party including suppliers of materials the copyright in such materials shall remain vested in such third party PATENT RIGHTS The Supplier shall indemnify the Purchaser against all third party claims of infringement of patent trademark or industrial design rights copy rights arising from use of the Goods or any part thereof in India INSPECTIONS AND TEST The Supplier shall at its own expense and at no cost to the Purchaser carry out all such tests and or inspections of the Goods and Related Services or as discussed during the course of finalizing the contract The Pur
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