Page 1 of 9 - Bureau of Indian Standards
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1. endorsement indicating No Deviations SEAL amp SIGNATURE OF BIDDER Page 8 of 9 ANNEXURE IV PERFORMANCE SECURITY FORM To Name of Purchaser WHEREAS Name of supplier Hereinafter called the Supplier has undertaken in pursuance of Contract No dated to supply Description of Goods and Services hereinafter called the Contract AND WHEREAS it has been stipulated by you in the said Contract that the Supplier shall furnish you with a Bank Guarantee by a Nationalized Bank for the sum specified therein as security for compliance with the Supplier s performance obligations in accordance with the Contract AND WHEREAS we have agreed to give the Supplier a Guarantee THEREFORE WE hereby affirm that we are Guarantors and responsible to you on behalf of the Supplier up to a total of Amount of the Guarantee in Words and Figures and we undertake to pay you upon your first written demand declaring the Supplier to be in default under the Contract and without cavil or argument any sum or sums within the limit of Amount of Guarantee as aforesaid without your needing to prove or to show grounds or reasons for your demand or the sum specified therein This guarantee is valid until the day of Year Signature and Seal of Guarantors Page 9 of 92. or which may become due to the supplier If the supplier fails to supply the equipment the EMD amount would be forfeited The supply of spare parts of the equipment if required is to be guaranteed by the supplier Manufacturer at least for a period of 10 years after the supply of the equipment The Bureau reserves the right to accept or reject summarily and or all tenders in whole or part without assigning any reason whatsoever The Date and Time of opening for Part B Financial Bid will be intimated only to technically acceptable qualified tenderers at a later date In case of any dispute arising out of this agreement then DG BIS shall nominate any officer of the BIS a sole arbitrator to adjudicate upon the issue involved in the dispute and the provisions of the Arbitration Act shall be applicable All question disputes or differences arising under out of or in connection with this Bid document shall be subject to the exclusive jurisdiction of Delhi Ghaziabad Court U K Kher Sc F amp Head Planning amp Purchase Bureau of Indian Standards Central laboratory Page 7 of 9 Annex IT DEVIATION STATEMENT FORM 1 The following are the particulars of deviations from the requirements of the tender document and specifications SPECIFICATION CLAUSE DEVIATION REMARKS INCLUDING JUSTIFICATION PLACE DATE NOTE 1 Where there is no deviation the statement should be returned duly signed an
3. www eprocure gov in and also from BIS Website www bis org in Each bid should enclose a non refundable bid fee Rs 500 Rupees Five Hundred only in the form of demand draft drawn in favour of BUREAU OF INDIAN STANDARDS payable at Ghaziabad The tender document can also be obtained from our office by paying tender fee in form of cash demand draft Thanking you Encls as above Yours faithfully U K Kher Scientist F amp Head Planning amp Purchase Ph no 01204177 109 Fax 0120 2770416 Email clpp bis org in Page 1 of 9 ANNEX I TECHNICAL SPECIFICATIONS FOR OPTICAL EMISSION SPECTROMETER OES S No Features Requirements Response of bidders Indicate only Yes No 1 Design i The model shall be compact and with inbuilt spark stand ii Instrument shall be suitable for testing of Ferrous aluminum copper Zinc and Tin base alloys ili It shall be based on Spark technique 2 Spark stand i Spark stand design shall be in a way that samples of all geometries and sizes Dia 1 mm to 10 mm or more can be placed for testing ii Easily exchangeable spark stand plate rapid sample change facility 3 Grinder Polisher i High speed disc grinder unit to polish the samples with 2800 rpm minimum 4 Configuration An instrument shall be fully automated PC controlled multifunctional direct reading optical emission spectrometer based on latest advances in spectroscopy and CCD based technology f
4. Ref CL PP BID 04 13 14 RT Date 11 July 2013 Subject Supply of Optical Emission Spectrometer OES Dear Sirs Technical amp Financial Bids are invited for the supply of One No Optical Emission Spectrometer OES in separate SEALED covers which should reach the undersigned latest by 1500 h on 05 August 2013 at the following address Scientist F amp Head Planning amp Purchase BUREAU OF INDIAN STANDARDS Central Laboratory Plot No 20 9 Site IV Sahibabad Industrial Area Sahibabad Distt Ghaziabad 201010 U P INDIA or The sealed Bids can also be dropped in the Tender Box placed at the main gate of BIS Central laboratory 2 The detailed specifications of the above mentioned equipment s item s are given in Annex I 3 Terms and conditions of supply are given in Annex II 4 The technical Bids shall be opened in the Central Lab at the address mentioned above at 1530 h on 05 August 2013 and in the presence of such tenderers or their duly authorized representatives who may like to attend 5 Please note that the envelopes containing Technical amp Financials Bids are sealed properly i e either wax sealed or with adhesive cello tape on both ends Unsigned Bids Unsealed stapled envelopes and bids without EMD Bid fee shall be summarily rejected No exemption whatsoever for payment of EMD shall be accorded 6 The specification and Terms amp Conditions can also be downloaded from Central Public Procurement portal
5. bids qualified by indefinite expressions such as Subject to immediate acceptance etc and incomplete quotations are liable to be summarily rejected In case of foreign quotation the address of Principal Manufacturer and their Banker s details should be furnished The supplier is required to have an import license for the equipment quoted where applicable as per GOI guidelines Page 6 of 9 12 13 14 15 16 17 18 19 All goods shall be inspected by BIS preferably in the presence of supplier or his authorized representative when the packages are opened at the site prior to installation The decision of BIS shall be binding Rejected items goods stores shall be removed by the supplier at his own cost and risk within 30 days of receipt of notice for the removal of such goods and no liability whatsoever on the Bureau shall be attached for the rejected disapproved goods items stores INSTALLATION Bidder shall be responsible for installation and commissioning demonstration wherever applicable and for after sales service during the warranty and thereafter If the supplier fails to supply install and commission the system as per specifications mentioned in the order within the due date the Supplier is liable to pay Penalty of one percent of the value of Purchase Order awarded per every seven days delay subject to a maximum of 10 of the total value of the order and such money will be deducted from any money due
6. en 10 to 30 C range ii It is to have used inbuilt Thermal Control body using temperature regulations iii Drift free and stabilized against fluctuations in temperature iv It is to be Shock mounted so that vibrations do not affect system performance 14 Argon Consumption It shall be minimum and supplier shall provide consumption details 15 Power consumption It is to be minimum and supplier must mention the power rating of the equipment 16 Calibration and Blank i Calibration process shall be simple and fast setting ii Automatic diagnosis system to locate the faults amp errors 17 Data result i It shall be possible to obtain test results directly and printed in by mass and or PPM form ii Storage of complete spectrum of elements for future reference 18 Additional Items i Operation and maintenance manual to be provided in hard and soft copy form with the unit ii Application notes CD ROM for elemental analysis in ferrous copper Aluminium zinc alloys ili 5 nos of Standard samples for the respective matrix shall be quoted iv Service manual with set of required tools for each system unit v Spare parts catalogue one set vi Trouble shooting charts of all sub units vii Dust cover for all sub units viii Operation kit comprising all required items pump tubing transfer tubing work coils etc for startup regular operation of instrument ix Consumables for three years operation of system for main OES unit are required
7. ent model quoted by them at his own cost before opening of the financial bid The supplier shall provide the training to 2 3 persons at the site for the operation free of cost and general routine maintenance after installation 4 The Technical Bid Part A should accompany complete specification Manufacturer s name address and following details a Expected life span of equipment and accessories b List of pre installation facilities required for installation and commissioning of equipment and also consumables to be arranged by the Bureau c List of the Users in India especially Govt Labs Institutes with complete postal address to whom the similar equipment has been supplied d Near locations in India from where after sales services shall be provided along with the name of Servicing Agent e The optional and any other essential items accessories required for the maintenance of the equipment for the next three years f Technical Literature of the equipment along with necessary clause wise photograph drawings if any g Compliance statement vis a vis specification clauses including statement of deviation if any Annex IID h Delivery Period The delivery of the equipment is required to be made within 90 days of the date of order If it is not possible for you to affect delivery within the period you are required to specify the date by which you can guarantee delivery of the stores i Warranty Warranty for minimum period of tw
8. no claim for the same shall be entertained Form C D shall not be provided by BIS c The Annual Maintenance Contract charges for next three years after the expiry of watranty period d CIF Carriage Inward amp Freight Central Laboratory Sahibabad The equipment to be supplied at the site e For foreign supplier the current value of the foreign currency would be applicable at the time of placing the order a BIS shall pay 90 of the cost after satisfactory installation amp commissioning and the Balance of 10 retained as contract performance security would be paid after expiry of warranty period b In case of foreign suppliers 100 payment shall be made by an Irrevocable Letter of Credit established in favor of the supplier through the Canara Bank DDU Marg New Delhi for the order value provided an unconditional Performance Bank Guarantee valid till 60 days after the warranty period from a Nationalized Bank for 10 of the order value within 15 days of placement of the order is given to us c The agency Commission to the Indian clearing agent will not be paid by the Bureau and the same would be borne by the supplier BIS shall provide Custom Duty Exemption Certificate at the time of Custom Clearance as well as any applicable Custom duty Place of Delivery Head Chemical Lab BUREAU OF INDIAN STANDARDS Central Laboratory Plot No 20 9 Site IV Sahibabad Industrial Area Sahibabad Distt Ghaziabad 201010 U P Quotations
9. o years from the date of satisfactory installation shall be provided by the manufacturer Any spares needed during this period shall be provided by the supplier free of cost The defects if any during the warranty period are to be rectified free of charge by arranging free replacement wherever necessary Further the manufacturer supplier should be able to provide after sales services or AMC at the location where instrument has been installed j The Bidders are required to furnish the Permanent Account Number PAN TIN of the firm Allotted by the Income Tax Department 5 Every page of the technical and financial bid must be signed by the authorized signatory of the bidder along with their stamp Page 5 of 9 6 10 11 The bid shall be accompanied with EMD of Rs 2 00000 The demand draft for the EMD amount shall be drawn in favor of BUREAU OF INDIAN STANDARDS payable at Ghaziabad Cost of the items should be mentioned clearly in the Financial Bid Part B only The following details need to be included a Price break up of main equipment and accessories and consumables to be supplied by the party b The rates quoted should separately indicate Basic Cost Excise Duty Sales Tax Packing amp Forwarding charges Freight Insurance VAT etc Rates quoted should specifically state Sales Tax Excise Duty or any other taxes charges In absence of any such stipulation it will be presumed that the prices include all such charges and
10. or instant and direct metallurgical analysis of metal and alloy samples in solid form 5 Optical system i Shall have multiple optical systems with High Dispersion ii Optical System shall have best possible Spectral and Pixel Resolutions quantitative values to be mentioned 6 Detectors i Instrument shall have high resolution CCD multi detectors or combination of CCD amp PMT detectors li Minimum 12 or more CCD detector required to cover entire working spectrum ili CCD detector shall have least 2000 pixels per CCD iv Detectors to cover complete range of UV and Visible spectrum a Focal length 300 mm or more 8 Gratings High resolution grating of 2000 gr mm or better 9 PC i Latest branded PC having minimum 4 GB DDR RAM 160 GB HDD or better li Installed with original licensed Window 7 operating system provided with Compatible cables and ports so as to establish instrument to Page 2 of 9 ili PC and Printer connectivity USB drive for Transfer of analysis results Or Latest available configuration 10 Monitor Flat panel LED LCD Minimum 22 display screen 11 Printer Latest branded laser jet A4 size color prints 12 Software i Supplier shall provide the original analytical software and also a back up copy ii Required a User friendly Software iii Preloaded Antivirus with latest version along with Licensed CD 13 Operating Temperature i Instrument to work betwe
11. ormance certificates from organizations of national repute along with the address and contact number of responsible persons who have been using the instrument for a period of minimum three years 6 The instrument supplier has to demonstrate the performance of the instrument using various CRMs to the satisfaction of BIS The supplier shall provide the training to 2 3 persons at the site for the operation and general routine maintenance after installation 7 Original catalogues with relevant features shall be supplied along with the bids 8 Successful bidder will have to inform the Bureau regarding Civil work any other arrangement required to be made for installation and complete working of OES sufficiently in advance before supplying the equipment The same may be determined by prior visit to the premises where OES has to be supplied 9 Bidder has to declare servicing agent in India Page 4 of 9 ANNEX II TERMS amp CONDITIONS 1 The Bidders are requested to give detailed tender in the forms of two bids 1 e Part A Technical Bid Part B Financial Bid 2 The Technical amp Financial Bids should be sealed and sent separately in sealed envelopes amp duly super scribed giving Equipment name technical financial bid due date of opening amp Ref No on the top of the envelope Such Bids shall remain valid for a period of 120 days from the date of opening 3 Bidders may be required to arrange practical demonstration of equipm
12. x All the operation and maintenance and manuals Page 3 of 9 circuit diagrams application notes and application software to be supplied in English and or Hindi language Safety i The design of equipment shall ensure safety of operators and equipment at all times ii A master switch board shall be provided on the machine to stop the operation during an event of emergency iii Exhaust filters system for flushing out of argon gas Notes 1 Warranty for at least two years from the date of satisfactory installation shall be provided by the manufacturer Any spares needed during this period shall be provided by the supplier free of cost Further the manufacturer supplier shall be able to provide after sales services or AMC at the location where instrument has been installed 2 Necessary Reference material CRMs for the range specified in the application of the instrument shall be provided 3 The requirements of any other accessories like Voltage stabilizer UPS Gas cylinders compressor etc required for the smooth operation of the instrument are also to be quoted in detail in the bid document 4 The suppliers qualifying in the technical bids will have to arrange for the demonstration of the instrument model being quoted for BIS in and around Delhi Financial bids will be opened only after the performance is found satisfactory for the intended use 5 The supplier shall enclose at least three Perf
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