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1. SIGNATURE NAME amp DESIGNATION DATE NAME amp ADDRESS OF THE FIRM ANNEXURE XIV Form of Agreement THIS CONTRACT AGREEMENT is made BETWEEN 1 Name and Address of the Purchaser 2 Name and Address of the Supplier WHEREAS the Purchaser invited bids for certain goods and ancillary services viz insert brief description of goods and services and has accepted a bid by the Supplier for the supply of those goods and services in the sum of insert contract price in words and figures hereinafter called the Contract Price NOW THIS AGREEMENT WITNESSETH AS FOLLOWS 1 In this Agreement words and expressions shall have the same meaning as are respectively assigned to them in the Condition of Contract referred to 2 The following documents shall constitute the Contract between the Purchaser and the Supplier and each shall be read and constructed as an integral part of the Contract a This Contract Agreement b Special Conditions of Contract c General Conditions of Contract d Technical Requirements including Technical Specifications e The Supplier s bid and original Price Schedules f The Purchaser s Notification of Award g Add here any other documents 3 In consideration of the payments to be made by the Purchaser to the Supplier as hereinafter mentioned the Supplier hereby covenants with the Purchaser to provide the Goods and Services and to remedy defects therein in conformity
2. Payments towards the supply of items will be made strictly as per rules of the Tender Inviting Authority Full payment will be released only after completion of supply installation of ordered quantities The payments for CAMC service will be made on yearly basis after satisfactory performance of service each year A On completion of supply of ordered quantities invoices with challans along with installation reports certified by the Head of the Health Institution and warranty certificates should be submitted in triplicate addressed to the Tender Inviting Authority For payment towards CAMC invoices along with quarterly service reports certified by the Joint Director Health Service of the district or an authorized official should be submitted in triplicate addressed to the Tender Inviting Authority If at any time during the period of contract the price of tendered items is reduced or brought down by any law or Act of the Central or State Government or by the Bidder himself the Bidder shall be bound to inform Tender Inviting Authority immediately about such reduction in the contracted prices Tender Inviting Authority is empowered to unilaterally effect such reduction as is necessary in rates in case the Bidder fails to notify or fails to agree to such reduction in rates In case of any enhancement in excise duty Tax due to notification of the Government after the date of submission of tenders and during the validity period of con
3. Tender No UNDERTAKING FOR EMBOSSMENT OF LOGO We MS nn sesine nse ETES do hereby declare that if favored with an order we will supply the Hospital Equipments Instruments embossed with NHM Logo and the words NHM ASSAM SUPPLY or as per any other instructions given in this regard SIGNATURE NAME amp DESIGNATION DATE NAME amp ADDRESS OF THE FIRM LOGOGRAM ANNEXURE VIII Declaration on Manufacturing Facilities by the Manufacturer Tender No For supply of 1 Name of the manufacturer 2 Full Postal Address 3 Telephone No Fax No 4 Email address 5 Date of inception of business 6 Registration no amp Date 7 Issued by 8 Valid till 9 Details of manufacturing activity amp item wise capacity 12 Name of Govt Departments Pvt Institutions to which the bidder already supplied the items with quantity value and supply period 18 Has the bidder ever been black listed by any govt agency If yes give details 14 Are any cases pending in the court related to any supplies If yes give details 15 Does the firm have the adequate facilities for Inspection and quality control Please give details As per enclosure Prop partner Director of M s Hereby declare that the information given in this form is true and correct to the best of my knowledge amp belief l we agree to the tender Inviting Authority forfeiting the Earnest Money Deposit and or Performance Security Deposit and
4. HEALTY a A A 2 x O 2 Zz TAA AEA RTA OFFICE OF THE MISSION DIRECTOR National Health Mission Assam SAIKIA COMMERCIAL COMPLEX SRINAGAR PATH CHRISTIANBASTI G S ROAD GUWHATI 781005 TENDER FOR THE SUPPLY OF BIO MEDICAL EQUIPMENTS amp INSTRUMENTS Sealed tenders in Two Bid System Technical Bid amp Price Bid in separate sealed envelopes affixing court fee stamp of Rs 8 25 or IPO of Rs 10 for bidders located outside the State of Assam only are invited from manufacturers or authorized distributors dealers for Supply of Bio Medical Equipments amp Instruments to health institutions in different districts of Assam LAST DATE FOR RECEIPT OF TENDERS Sealed Tenders in two separate covers Technical bid Cover A and Price Bid Cover B will be received up to 09 09 2014 till 2 PM by the Mission Director National Health Mission Saikia Commercial Complex Srinagar path Christianbasti G S Road Guwahati 781005 Assam IMPORTANT NOTES a The bidder shall quote prices in Indian Rupees only on FOR destination basis b Delivery of the ordered items shall be affected at District Drug Ware Houses or the designated Health Institutions spread over 27 districts in Assam c Arrangement of Road Permits for dispatch of consignments shall be the responsibility of the successful bidder s d There is no guarantee on the quantity of items to be supplied during the tenure of any contract arising out of th
5. State Health Society Assam payable at Guwahati while submitting the Tender Tender without the fee of Rs 2000 will not be accepted All tenders must be accompanied by Earnest Money Deposit as specified in the relevant clause of the bid document Tenders will be opened in the presence of bidders authorized representatives who choose to attend on the specified date and time as stipulated in the bid document VII VIII IX X At any time prior to the date of submission of tender the Tender Inviting Authority may for any reason whether on his own initiative or in response to a clarification requested by a prospective Bidder modify the tender document by an amendment All prospective bidders who have received the tender document will be notified of the amendment and that will be binding on them In order to provide reasonable time to take the amendment into account in preparing their bid Tender Inviting Authority may at its discretion extend the date and time for submission of tenders Interested eligible bidders may obtain further information from the office of the Tender Inviting Authority Price Preference Purchase Preference to PSUs SSI Units shall not be applicable When a bidder specifies name of the manufacturers of different products in the format at Annexure IX all required documents specifically Average Annual Turnover Statement amp Quality Certificates of each manufacturer should invariably be fu
6. amp contractors shall observe the highest standard of ethics during bidding and during performance of the contract For the purposes of this provision the following acts shall be considered as corrupt and or fraudulent practices 1 Corrupt Practice means offering giving receiving or soliciting directly or indirectly of anything of value to influence the action of an official in the procurement process or in contract execution 2 Fraudulent Practice means misrepresentation or omission of facts in execution of contract 3 Collusive practice means a scheme or arrangement between two or more bidders with or without the knowledge of the purchaser designed to establish bid prices at artificial non competitive level 4 Coercive Practice means harming or threatening to harm directly or indirectly persons or their property to influence their participation in a procurement process or in execution of a contract 20 21 22 24 During the process of evaluation of a bid or proposal for award of a contract if it is detected that a bidder directly or through agent has engaged in corrupt fraudulent collusive or coercive practice in competing for the contract in question then a the bid shall be rejected and b declare the firm ineligible for a specific period or indefinitely to participate in a bidding process However if any such practice is detected at any subsequent stage or during execution of t
7. internal exhaust so that a maximum of 36 5 degree C is maintained 4 System Configuration Accessories spares and consumables 4 1 e Humidifier Bottles 4nos power cord 1no e Nasal Cannula with extension tubing 2 nos Gross particle cabinet filter compressor intake filter and bacterial filter of 0 8 1 0 micron 1 no each 5 Environmental factors 5 1 e Shall meet IEC 60601 1 2 2001 Or Equivalent BIS General Requirements of Safety for Electromagnetic Compatibility or should comply with 89 366 EEC EMC directive SI Name Technical Specs quoted by bidder Deviation if any The unit shall be capable of being stored continuously in ambient temperature of 0 50deg C and relative humidity of 15 90 The unit shall be capable of operating continuously in ambient temperature of 10 40deg C and relative humidity of 15 90 6 Power Supply 6 1 Power input to be 220 240VAC 50Hz 7 Standards Safety and Training Should be FDA CE approved product Manufacturer should have ISO 9001 2008 certification for quality standards Comprehensive training for lab staff and support services till familiarity with the system on site Comprehensive warranty for 2 years Comprehensive Maintenance for 3 years 8 Documentation Service manual in English Certificate of calibration and inspection Log book with instructions for daily weekly monthly and quarterly mainten
8. 1 e None 5 Environmental factors 5 1 e The unit shall be capable of being stored continuously in ambient temperature of 0 50deg C and relative humidity of 15 90 e The unit shall be capable of operating continuously in ambient temperature of 10 40deg C and relative humidity of 15 90 6 Power Supply 6 1 e Should work on 220 240V AC as well as rechargeable batteries Mains adaptor to be supplied e Rechargeable battery operated system Charger to be provided if integrated charger is not there 7 Standards Safety and Training e The Scale should be as per BIS specifications The scale should have ISI mark ie IS 2489 Or CE FDA certified e Should have model approval from Legal SI Name Technical Specs quoted by bidder Deviation if any Metrology Dept Govt of India Manufacturer should have ISO 9001 2008 certification for quality standards Comprehensive training for lab staff and support services till familiarity with the system on site Comprehensive warranty for 2 years Comprehensive Maintenance for 3 years 8 Documentation Service manual in English Certificate of calibration and inspection Log book with instructions for daily weekly monthly and quarterly maintenance checklist The job description of the hospital technician and company service engineer should be clearly spelt out Compliance Report to be submitted in a tabulated and point wise ma
9. Conditions of Bidder Agreed Terms amp Conditions as per Annexure XI R Signature amp Seal on each page The tender document signed by the Bidder in all pages with office seal S Checklist of documents A Checklist Annexure XII for the list of documents enclosed with their page number The documents should be serially arranged as per this Annexure xXIl and should be securely tied or bound The above documents should be sealed in a separate cover super scribed as TECHNICAL BID COVER A TENDER FOR SUPPLY OF BIO MEDICAL EQUIPMENTS amp INSTRUMENTS DUE ON 09 09 2014 and addressed to the Mission Director National Health Mission Assam Saikia Commercial Complex Srinagar Path Christian Basti G S Road Guwahati 781005 PRICE BID COVER B Cover B shall contain the Price Bid in the format at Annexure XIII of the Tender A Signature amp Seal on each Page Each page of the Price Bid should be duly signed by the Bidder affixing the office seal B Signature on corrections Bid should be typewritten and every correction in the bid should be attested with full signature by the Bidder failing which the bid will be ineligible Corrections done with correction fluid should also be duly attested Items Quoted amp Rates The Bidder shall fill up the Annexure XIII for items quoted Landed Cost The rate quoted per unit or landed price in Annexure XIll shall be inclusive of excise duty sales tax packaging charge fre
10. in all respects with the provisions of the Contract 4 The Purchaser hereby covenants to pay the Supplier in consideration of the provision of the Goods and Services and the remedying of defects therein the Contract price or such other sum as may become payable under the provisions of the Contract at the times and in the manner prescribed by the Contract For and on behalf of the Purchaser Signed _ In the capacity of insert title or other appropriate designation In the presence of For and on behalf of the supplier Signed In the capacity of insert title or other appropriate designation In the presence of
11. inspection amp testing charges including 3 party inspection if required included in the price b Quality Control Reports and Test Certificates whenever applicable shall be handed over to the purchaser along with the equipment 17 a Confirm that erection commissioning trial run and handing over to the purchaser after successful commissioning is your responsibility at no extra cost b Specify facilities if any like water supply electric power to be provided by the purchaser for commissioning of the equipment 18 Packing forwarding transportation loading unloading and insurance are your responsibility However to protect the equipment from physical damages and or deterioration due to weather during transit you are to ensure proper packing amp lifting arrangement PI confirm compliance 19 The material equipment shall be guaranteed against any and all defects in design workmanship material amp performance for a period shown in the Technical specification from the date of commissioning and handing over to the purchaser Should any defect detected or develop during the guarantee period it shall be remedied promptly free of cost by the supplier and all expenses including transportation of goods necessitated for such repair and replacement shall be done by the supplier Pl confirm acceptance 20 Confirm acceptance of Repeat order within 24 months from the date of initial order at
12. spares and consumables 4 1 None 5 Environmental factors 5 1 e Shall meet IEC 60601 1 2 2001 Or Equivalent BIS General Requirements of Safety for Electromagnetic Compatibility or should comply with 89 366 EEC EMC directive e The unit shall be capable of being stored continuously in ambient temperature of 0 SI Name Technical Specs quoted by bidder Deviation if any 50deg C and relative humidity of 15 90 The unit shall be capable of operating continuously in ambient temperature of 10 40deg C and relative humidity of 15 90 6 Power Supply 6 1 Should work on 220 240V AC as well as rechargeable batteries Mains adaptor to be supplied Rechargeable battery operated system Charger to be provided if integrated charger is not there 7 Standards Safety and Training Should be FDA CE approved product Manufacturer should have ISO 9001 2008 certification for quality standards Comprehensive training for lab staff and support services till familiarity with the system on site Comprehensive warranty for 2 years Comprehensive Maintenance for 3 years 8 Documentation Service manual in English Certificate of calibration and inspection Log book with instructions for daily weekly monthly and quarterly maintenance checklist The job description of the hospital technician and company service engineer should be clearly spelt out Compliance Report
13. temperature of 0 50deg C and relative humidity of 15 90 e The unit shall be capable of operating continuously in ambient temperature of 10 40deg C and relative humidity of 15 90 6 Power Supply 6 1 e None 7 Standards Safety and Training e Manufacturer should have ISO 9001 2008 certification for quality standards e Comprehensive training for lab staff and support services till familiarity with the system SI Name Technical Specs quoted by bidder Deviation if any on site Comprehensive warranty for 2 years Comprehensive Maintenance for 0 years 8 Documentation Service manual in English Certificate of calibration and inspection Log book with instructions for daily weekly monthly and quarterly maintenance checklist The job description of the hospital technician and company service engineer should be clearly spelt out Compliance Report to be submitted in a tabulated and point wise manner clearly mentioning the page para number of original catalogue data sheet Any point if not substantiated with authenticated catalogue manual will not be considered 9 Bubble CPAP Qnty 50 Nos SI Name Technical Specs Deviation quoted by bidder if any 1 Description of Function 1 1 Continuous Positive Airway Pressure CPAP system to treat premature new born babies with respiratory distress Non invasive method of delivering CPAP 2 O
14. to be submitted in a tabulated and point wise manner clearly mentioning the page para number of original catalogue data sheet Any point if not substantiated with authenticated catalogue manual will not be considered 6 Oxygen Concentrator Qnty 50 Nos SI Name Technical Specs Deviation quoted by bidder if any 1 Description of Function 1 1 A portable mains electricity AC powered device designed to concentrate oxygen 02 from ambient air and deliver the concentrated O2 typically through an attached nasal cannula to a patient requiring oxygen therapy 2 Operational Requirements 2 1 To concentrate oxygen O2 from ambient air and deliver the concentrated O2 typically through an attached nasal cannula to a patient requiring oxygen therapy 3 Technical Specifications 3 1 e Flow rate 0 5 LPM purity gt 93 e 02 delivery pressure 0 03 to 0 07 Mpa 4 35 10 15 PSI e Atomising pellet ml min gt 0 5 uninterrupted flow of oxygen e Low pressure alarm high pressure alarm and power failure alarm e Unit capable for supplying oxygen to two outlets simultaneously using two independent flow meters e Should be capable of providing minimum 12 hours of continuous operation e Front panel access to reset switch e Dimensions metric Max spec 640 mm H x 410 mm W x 410 mm D e Weight kg max 30 Kg e Noise in db lt 50 db e Heat dissipation Heat dissipated using an
15. under normal use of the supplied goods i The warranty shall be valid for the period mentioned in the Technical Specifications cum Compliance Statement ii The Tender Inviting Authority Purchaser shall notify the supplier in writing of any claims arising under this warranty Upon receipt of such notice the supplier shall with all reasonable speed repair or replace the defective goods or parts thereof free of cost at the ultimate destination The Supplier shall take over the replaced parts goods at the time of their replacement No claim whatsoever shall lie on the Purchaser for the replaced parts goods thereafter iv If the Supplier having been notified fails to remedy the defect s within a reasonable period the Purchaser may proceed to take such remedial action as may be necessary at the Supplier s risk and expense and without prejudice to any other rights which the Purchaser may have against the Supplier under the contract v The warranty for defective parts will begin de novo from the date of replacement Supplier will pay taxes duties and all expenses up to the destination for the replaced part vi During the warranty period the desired uptime of 95 of 365 days ona 24 hours basis shall be ensured Delivery Period The supply should commence within 60 thirty days from the date of order and should be completed within 120 days maximum unless otherwise specified in the order Delivery Point Destination The item
16. HEALTY L a A N4 Z OFFICE OF THE MISSION DIRECTOR NATIONAL RURAL HEALTH MISSION ASSAM SAIKIA COMMERCIAL COMPLEX SRINAGAR PATH CHRISTIANBASTI G S ROAD GUWHATI 781005 TENDER FOR SUPPLY OF BIO MEDICAL EQUIPMENTS amp INSTRUMENTS NATIONAL COMPETITIVE BIDDING EALT gt LA NA 7 Z OFFICE OF THE MISSION DIRECTOR NATIONAL HEALTH MISSION ASSAM SAIKIA COMMERCIAL COMPLEX SRINAGAR PATH CHRISTIANBASTI G S ROAD GUWHATI 781005 Website www nrhmassam in e mail misnrhm assam gmail com TENDER FOR SUPPLY OF BIO MEDICAL EQUIPMENTS amp INSTRUMENTS NATIONAL COMPETITIVE BIDDING TENDER NO NHM PROC HOS EQP 2203 2014 15 8039 Date 11 08 2014 Date of sale of Tender Document 12 08 2014 Last date and time of sale of Tender 08 09 2014 Pre Bid Meeting 21 08 2014 at 4pm Last Date and Time of receipt of Tender 09 09 2014 till 2 pm Date and Time of opening Tender 09 09 2014 at 3 pm Place of opening Tender Office of the Mission Director National Rural Health Mission Saikia Commercial Complex Srinagar Path Christianbasti G S Road Guwahati 781005 Assam Address for Communication Mission Director National Rural Health Mission Saikia Commercial Complex Srinagar Path Christianbasti G S Road Guwahati 781005 Assam Cost of Tender Documents in Demand Draft Rs 2000 Rupees Two Thousand only in the form of Demand Draft in favour of State Health Society Assam
17. It should have alarm for probe failure It should have time out alarm in manual mode It should have inbuilt or provided along rechargeable battery to run equipment in case of power failure for at least hour It should have manual setting for high and low alarm setting In servo mode the heater output should be controlled to maintain the baby at the required set temperature In manual mode the heater output should be directly controlled by a setting on the front panel The desired temperature range from 34 to 38 degree C Monitoring of skin temperature by means of sensors Heating element Ceramic heater 650 W lifelong warranty mounted in parabolic reflector and protected by metal grid SI Name Technical Specs quoted by bidder Deviation if any e Heater output 0 to 100 in increments of 5 e The height of the warmer should be adjustable for different types of bed e Halogen based observation light should be provided for observing the baby e It should be mounted on a pole with sturdy base with lockable castors e Should be able to display reports systems errors sensor failure with message on LCD 4 System Configuration Accessories spares and consumables 4 1 The system should be supplied with e Baby bassinet with following specification gt Table surface with mattress head up down facility X Ray cassette holder gt Mattress padding foam density approx 21 25 kg
18. all losses sustained by the Tender Inviting Authority in consequence of the termination which may be recovered personally from the supplier or from his properties as per rules D Non performance of any of the contract provisions will disqualify a firm to participate in tenders issued by the Tender Inviting Authority for the next five years E In the event of making ALTERNATIVE PURCAHSE the supplier will be imposed penalty apart from forfeiture of Security Deposit The excess expenditure over and above contracted prices incurred by the Tender Inviting Authority in making such purchases from any other source or from the open market shall be recovered from the Security Deposit or from any other money due to the supplier and in the event of such amount being insufficient the balance will be recovered personally from the supplier or from his properties as per rules F In all the above conditions the decision of the Tender Inviting Authority shall be final and binding 27 ARBITRATION Any dispute whatsoever in any way arising out of or relating to the contract shall be referred to arbitration of the Mission Director National Health Mission Assam or to the sole arbitration of some person nominated by him There shall be no objection if the arbitrator so appointed happens to be an employee of National Health Mission Assam The award of the arbitrator shall be final conclusive and binding on all parties 28 SAVING CLAUSE No suit pr
19. ance checklist The job description of the hospital technician and company service engineer should be clearly spelt out Compliance Report to be submitted in a tabulated and point wise manner clearly mentioning the page para number of original catalogue data sheet Any point if not substantiated with authenticated catalogue manual will not be considered 7 Electronic Baby Weighing Machine Qnty 50 Nos SI Name Technical Specs Deviation quoted by bidder if any 1 Description of Function 1 1 Required for routine measurements of infant neonates and premature babies weight 2 Operational Requirements 2 1 Microprocessor based electronic weighing with facility to weight lying down as well as standing babies 3 Technical Specifications 3 1 e Weight range 0 20 kg minimum weight to be weigh 20 gm e Accuracy 5gms resolution 5 gms e Unit should have facility to accurately weighs the hectic active baby and retain the digital display for 30 sec even baby is removed from the scale e Zeroing facility e Durable HIP molded baby tray it should be detachable to weigh standing babies Baby Tray construction should not allow baby to be injured or slip from the scale e Large bright display for strain free reading e Display in kg and Ibs easy switch between kg and lbs e Reading time max 5 seconds 4 System Configuration Accessories spares and consumables 4
20. blacklisting us for a period of 5 years if any information furnished by us is proved to be false at the time of inspection and non compliance with terms and conditions of the contract offer to supply the items mentioned in the schedule enclosed in price bid at the rates quoted therein agree to hold this offer for one year after finalization of rate contract SIGNATURE NAME amp DESIGNATION DATE NAME amp ADDRESS OF THE MANUFACTURER The details of manufacturing unit shall be for the premises where items quoted are actually manufactured Annexure IX List of items quoted Tender No Sr Description of Items Manufacturer s Warranty Price Technical No Name Period in Quoted Specifications Years Not Attached Not Quoted Attached SIGNATURE NAME amp DESIGNATION DATE NAME amp ADDRESS OF THE FIRM ANNEXURE X UNDERTAKING ON FRAUD amp CORRUPTION for bidder N E do hereby undertake that in competing for and if the award is made to us in executing the subject contract for supply of Hospital Equipments amp Instruments under tender reference no us eie a a A we shall strictly observe the terms and conditions against fraud and corruption in force in the country SIGNATURE NAME amp DESIGNATION DATE NAME amp ADDRESS OF THE FIRM ANNEXURE XI NATIONAL RURAL HEALTH MISSION ASSAM AGREED TERMS amp CONDITIONS Tender No amp Date Details of B
21. delay in delivery 0 5 of delayed value of goods per week of delay or part thereof subject to maximum of 10 of the total order value Confirm acceptance of Delivery Period as indicated under clause 17 c of the bid document 10 Confirm acceptance of relevant payment terms specified in the bid document 11 It is noted that delivery period price reduction termination etc are subject to Force Majeure Condition as stipulated in the bid document 12 Confirm that the quoted prices are in Indian Rupees and shall remain firm amp fixed till complete execution of the order 13 a In case you are a manufacturer confirm that the prices quoted are not higher in any respect than MRP b In case you are a dealer distributor authorized agent confirm that the prices quoted are as per manufacturer s price list with appropriate discount 14 Packing forwarding transportation loading unloading and insurance are supplier s responsibility However to protect the items from physical damages and or deterioration due to weather during transit supplier to ensure proper packing amp handling arrangement Please confirm compliance 15 Confirm that security deposit of 5 of the total order value in the form of a Bank Guarantee from a nationalized Bank shall be furnished which will be valid for a period of 24 months from the date of order 16 a Confirm that all
22. g C and relative humidity of 15 90 e The unit shall be capable of operating continuously in ambient temperature of 10 40deg C and relative humidity of 15 90 6 Power Supply 6 1 e Should work on 220 240V AC as well as rechargeable batteries Mains adaptor to be SI Name Technical Specs quoted by bidder Deviation if any supplied Rechargeable battery operated system Charger to be provided if integrated charger is not there 7 Standards Safety and Training Should be FDA CE approved product Manufacturer should have ISO 9001 2008 certification for quality standards Comprehensive training for lab staff and support services till familiarity with the system on site Comprehensive warranty for 2 years Comprehensive Maintenance for 3 years 8 Documentation Service manual in English Certificate of calibration and inspection Log book with instructions for daily weekly monthly and quarterly maintenance checklist The job description of the hospital technician and company service engineer should be clearly spelt out Compliance Report to be submitted in a tabulated and point wise manner clearly mentioning the page para number of original catalogue data sheet Any point if not substantiated with authenticated catalogue manual will not be considered 5 Syringe Infusion Pump Qnty 50 Nos SI Name Technical Specs Deviat
23. he contract the Tender Inviting Authority will exercise the right to cancel the contract and make suitable alternative arrangement at the risk and cost of such offending bidder LOCAL CONDITIONS It will be imperative on each bidder to fully acquaint himself of all local conditions and factors that would have any effect on performance of the Contract The Tender Inviting Authority shall not entertain any request for clarifications from the bidder regarding such local conditions nor shall accept any offer conditional to the local factors No request for any change of price or extension of time schedule of delivery of goods shall be entertained after acceptance of bids LOGOGRAMS A Tenders for the supply for furniture equipments etc shall be considered only if the Bidder gives undertaking in his tender that the items will be supplied with the logogram either printed or embossed or affixed as specified B Failure to supply equipments instruments etc without the logogram will be treated as breach of the terms of agreement PACKING A Packing should be sound and be able to prevent damage or deterioration during transit B In the event the items supplied are found to be damaged or defective the Tender Inviting Authority will be at liberty to make alternative purchase of the items for which the Purchase orders have been placed from any other source or from the open market at the risk and the cost of the supplier PAYMENT PROVISIONS
24. hotocopy of Import license IEC Certificate if any 6 The instruments such as Power of Attorney Resolution of Board etc 7 Technical Specifications cum Compliance Statement as per Annexure 8 Undertaking as per Annexure II 9 Manufacturer s Authorization as per Annexure III 11 Attested copy of US FDA CE Certificate 15 Attested copy of ISO 9001 2000 certificate for hospital equipments amp instruments 16 Attested copy of Certificate of Legal Metrology Deptt 17 Annual Turnover Statement for 3 years Annexure IV A amp Annexure IV B 19 Performance Statement as per Annexure V 20 Sales Tax Clearance Certificate as Annexure VI 21 Undertaking for Embossment of logo as per Annexure VII 22 Details of Manufacturing Unit as per Annexure VIII 23 List of items quoted with name of Manufacturer as per Annexure IX 24 Undertaking on Fraud amp Corruption as per Annexure X 25 Agreed Terms amp Conditions as per Annexure XI SI Cover B Yes No 1 Price Bid as per Annexure XIII ANNEXURE XIII PRICE BID TENDER NO DATE CAMC gt as el Le Lie pic Rate Tax VAT Supply si Description of Qty pei peruni supply years CAMC CAMC items Nos Rs inclusive Rs unit Rs Rs Group 6 3 of al 8 3 x7 Rs 9 6 8 x 4 5 taxes Rs 1 2 3 4 5 6 7 8 9 1 2 3 4 5 6 7 8 9 GRAND TOTAL IN Rs Grand Total Rs Rs in words
25. hs 1 2010 11 2 2011 12 3 2012 13 Total Rs Lakhs Avg Rs Lakhs Signature of Auditor Chartered Date Accountant Name in Capital Letters Seal ANNEXURE IVB ANNUAL TURNOVER STATEMENT OF THE MANUFACTURER The Annual Turnover of M s for the past three financial years are given below and certified that the statement are true and correct SI No Year Turnover in Lakhs 1 2010 11 2 2011 12 3 2012 13 Total Rs Lakhs Avg Rs Lakhs Signature of Auditor Chartered Date Accountant Name in Capital Letters Seal ANNEXURE V Performance Statement of the Bidder Tender No SI Name of the product Year Qty Value Name and full only for Hospital supplied address of the Equipments amp purchaser Instruments 1 2 3 4 5 1 2 3 4 5 6 A 8 9 10 Please use additional sheets if required SIGNATURE NAME amp DESIGNATION DATE NAME amp ADDRESS OF THE FIRM ANNEXURE VI CERTIFICATE OF SALE TAX VERIFICATION TO BE PRODUCED BY AN APPLICANT To be filled by the applicant 01 Name or style in which the applicant is assessed or assessable to Sales Tax Addresses t assess MeNi sion NRA aaia aiii 02 a Name and address of all companies firms or associations or persons in which the applicant is interested in his individual or fiduciary e 1 07 10 1 Y EREET AEA E A E A T Ta lee ie dee sf e 03 The Districts taluk
26. ical error etc committed by the bidders in the Bids shall not be entertained after submission of the bids F Firm Delivery Schedule Firm delivery schedule shall be mentioned in the bid Cross conditions such as SUBJECT TO AVAILABILITY SUPPLIES WILL BE MADE AS AND WHEN SUPPLIES ARE RECEIVED etc will not be considered under any circumstances and the tenders of those who have given such conditions shall be treated as incomplete and will be summarily rejected Execution of Order Unless otherwise specified supplies should be made directly by the successful bidder and not through any other agency Inspection Tender Inviting Authority or his authorized representative has the right to inspect the factories of bidders at any point of time and also has the right to reject the tender or terminate cancel the orders based on adverse reports brought out during such inspections The Bidder shall extend all facilities to the team to enable them to inspect the manufacturing process quality control measures adopted etc in the manufacture of the items quoted ordered 12 ACCEPTANCE OF TENDER A Tender Evaluation Tenders will be evaluated with reference to technical and commercial parameters to determine the technically qualified bidders for the Group Price Bids of technically qualified bidders will be evaluated with reference to the quoted rates landed price of each item Conditional discounts shall not be taken i
27. idder Bidder Name Offer Ref Contact Person Telephone No Signature Fax No E mail Definitions 1 Purchaser means the Mission Director National Rural Health Mission Assam or his authorized representative 2 Bidder means a person or firm or company who has made an offer for supply of goods and or service as per tender 3 Vendor or Supplier means a person or firm or company to whom the order is addressed for supply of goods and or services 4 Site means the premises of the purchaser or any other place as decided by the Purchaser NOTE The questionnaire below must be duly filled in and should be enclosed with un priced Technical Bid Cover A Clauses confirmed here under should not be repeated All commercial terms and conditions should be indicated in this format If necessary details including deviations to the terms and conditions of the bid document if any should be enclosed as annexure to this questionnaire SI No Description Vendor s Confirmation Confirmed Noted Deviation furnished separately C Technical 1 Confirm that you meet the eligibility criteria as per bid document and have furnished relevant documents 2 Confirm acceptance of Technical Specification and scope of supply as per Tender Document 3 In case of deviations confirm that the same have been highlighted separately 4 Confirm that literature and technical data whe
28. ied that rates quoted are lowest quoted for any institution in India and not higher than the MRP prevailing market rate The articles shall be strictly as per specification and of the best quality as per requirement of the institution The decision of the Office of a nr nr MAN re den Meta E Hereinafter called the said Purchaser as regards to the quality and specification of article shall be final and binding on me us a Authorization from Manufacturer We shall furnish authorization from the manufacturer legally enforceable undertaking to the Purchaser in appropriate format obligations valid for a period years from the date of supplied equipment We agree to the conditions of the tender under which the EARNEST MONEY DEPOSIT and PERFORMANCE SECURITY DEPOSIT shall be forfeited by us We hereby undertake to pay the penalty as per the terms and conditions of the contract for delayed supply of the ordered items 6 We agree to accept the amount of the bill to be paid by the purchaser after completion of all formalities and should any amount of the bill found by the purchaser auditors to have been over paid the amount so found shall be refunded by me us 7 We hereby undertake to supply the items during the validity of the tender as per direction given in supply order within the stipulated period 8 The tender inviting authority has the right to accept or reject any or all the tenders without assigning any reason 9 We unders
29. ight Insurance etc The component of VAT Sales Tax should also be shown separately Unit Size Rate The rate quoted in Annexure XIII should be for a unit and given specification The Bidder is not permitted to change alter specification or unit size given in the Annexure XIll The above documents should be sealed in a separate cover superscribed as PRICE BID COVER B TENDER FOR SUPPLY OF BIO MEDICAL EQUIPMENTS amp INSTRUMENTS DUE ON 09 09 2014 and addressed to the Mission Director National Health Mission Assam Saikia Commercial Complex Srinagar Path Christian Basti G S Road Guwahati 781005 The two separately sealed covers Technical bid Cover A and Price Bid Cover B shall be placed together inside another cover which shall be sealed and superscribed as TENDER FOR SUPPLY OF BIO MEDICAL EQUIPMENTS amp INSTRUMENTS DUE ON 09 09 2014 and addressed to the Mission Director National Health Mission Assam Saikia Commercial Complex Srinagar G S Road Guwahati 781005 8 OPENING OF COVER A AND COVER B OF TENDER A All bidders are entitled to be present at the date and time of opening of Technical Bid Cover A Only those bidders whose Technical Bids are found to be acceptable after technical and commercial evaluation will be invited to be present at the date and time of opening of Price Bid Cover B of the tender The price bids of tenderers not found technically qua
30. ion quoted by bidder if any 1 Description of Function 1 1 The Syringe Infusion Pump provides uniform flow of fluid by precisely driving the plunger of a syringe down its barrel It provides accurate and continuous flow rate for precise delivery of I V medication in critical medical care 2 Operational Requirements 2 1 The syringe pump should be programmable user friendly safe to use and should have battery backup and comprehensive alarm system 3 Technical Specifications 3 1 e Should have Micro mode and continuous injection mode e Flow rate programmable from 0 1 to 200 ml hr or more in steps of 0 1 ml hr and from 100 1200 ml hr or more in steps of 1 ml hr with user selectable CAP flow set rate option e Bolus rate should be programmable to 400 500 ml hr or more with infused volume display SAVE last Bolus rate even when the AC power is switched OFF e Display of Drug Name with a provision of memorizing 10 15 names by the operator e Mains cum battery operated with built in battery and charger e Should have battery backup up to 4 Hrs e Should be compatible with all major Indian and Foreign brand syringes e Should have adjustable bolus facility e Should have 3 level occlusion pressure setting e Should accept syringe size from 10ml to 60ml e Should have anti reverse function to prevent upstream e Should have double CPU to ensure safety and reliability of infusion 4 System Configuration Accessories
31. is tender The successful bidder s will be called upon to supply one or more items in such quantities as would be required from time to time during the contract period based on actual need assessed by NHM Assam PRE BID MEETING A Pre Bid meeting with all the intending bidders will be held at the Conference Hall of NHM Office on 21 08 2014 at 4 pm ELIGIBILITY CRITERIA A Bidder shall either be a manufacturer or a distributor dealer having experience of supplying Hospital Equipments Instruments to Govt Organizations B Average Annual turnover of the bidder who is not a manufacturer in the last three financial years i e 2010 11 2011 12 2012 13 from sales of Hospital Equipments Instruments shall not be less than 125 00 Lakhs Manufacturer participating as bidder or manufacturer from whom the tendered items would be sourced by the dealer should have an average Annual Turnover of Rs 500 00 Five Hundred Lakhs in the last 3 financial years i e 2010 11 2011 12 2012 13 However for items like Infantometer and Electronic Baby Weighing Scale the Average Annual Turnover of the manufacturer shall not be less than Rs 50 00 Lakhs Manufacturers of Bio Medical Equipments amp Instruments shall have valid Certification as specified in the tender document Bidder shall have experience in supply amp installation of Hospital Equipments amp Instruments in the last 3 three financial years and value of a single order executed for a Governme
32. lified shall not be opened 9 VALIDITY OF BID Bids shall remain valid for acceptance for a period of 90 days after opening of Technical Bid i e Cover A Bids with shorter validity shall be rejected Purchaser may solicit bidders consent to an extension of validity period A bidder may refuse extension request without forfeiting the EMD 10 VALIDITY OF OFFER OF SUCCESSFUL BIDDER 11 The validity of offer of the successful bidder shall be at least 02 two years from the date of finalization of the order and the successful bidder will be bound to supply the items at agreed rates and terms during this period This validity period may be further extended with mutual consent OTHER CONDITIONS A Item Details amp Quantity Specifications amp Details of Items are shown in Annexure l The quantity mentioned is only the tentative requirement and may increase or decrease as per requirement of Tender Inviting Authority The rates quoted should not vary with the quantum of the order or the destination Firm Rates Firm Rates inclusive of Excise Duty Sales Tax transportation insurance PACKAGING INSTALLATION amp TRAINING CHARGES AT SITE and any incidental charges should be quoted for each of the required Hospital items on door delivery basis according to the units ordered Tender for supply of Hospital items with conditional variable rates shall not be accepted Handling clearing transport charges etc will not be paid sepa
33. ll standard accessories desired for proper functioning of the machine 5 Environmental factors 5 1 e Shall meet IEC 60601 1 2 2001 Or Equivalent BIS General Requirements of Safety for Electromagnetic Compatibility or should comply with 89 366 EEC EMC directive e The unit shall be capable of being stored continuously in ambient temperature of 0 50deg C and relative humidity of 15 90 e The unit shall be capable of operating continuously in ambient temperature of 10 40deg C and relative humidity of 15 90 6 Power Supply 6 1 e Power input to be 220 240 VAC 50Hz fitted with Indian plug 7 Standards Safety and Training e Should be FDA CE approved product e Manufacturer should have ISO 9001 2008 certification for quality standards e Comprehensive training for lab staff and support services till familiarity with the system on site e Comprehensive warranty for 2 years SI Name Technical Specs quoted by bidder Deviation if any Comprehensive Maintenance for 3 years 8 Documentation Service manual in English Certificate of calibration and inspection Log book with instructions for daily weekly monthly and quarterly maintenance checklist The job description of the hospital technician and company service engineer should be clearly spelt out Compliance Report to be submitted in a tabulated and point wise manner clearly mentioning the page pa
34. lution of Board etc authorizing an officer of the bidding firm to submit their bids Such authorized officer should sign the bid documents Technical Specifications cum Compliance Statement Technical Specifications cum Compliance Statement to be submitted by the manufacturer in the format at Annexure l Undertaking of Bidder Undertaking in the form at Annexure Il Manufacturer s Authorization Authorization letters from all the manufacturers concerned in the format at Annexure Ill Bids without authorization letters will be disqualified Quality Certificates Attested copies of valid Certificates like US FDA CE and ISO 9001 2008 only of manufacturers whose products have been offered for Bio Medical Equipments and Instruments as specified in Annexure l Technical Specifications cum Compliance Statement of this tender document For electronic baby weighing machine the bidder including manufacturer and dealer should furnish attested copy of valid certificate issued by the Legal Metrology Department to deal in weighing measuring equipments Annual Turnover Annual turnover statement from sales of Hospital Equipments Instruments for 3 years i e 2010 11 2011 12 amp 2012 13 in the format given in Annexure IV A and Annexure IV B certified by the Auditor Chartered Accountant It is to be noted that such statement of both the bidder and the manufacturer in case the bidder is not a manufacturer must be submitted Execution of
35. m3 gt Mattress cover should be sealed and waterproof e Side rails for allowing mounting of accessories with SS Height adjustable infusion rod e Hood suspended above the bassinet should integrate the heating element and the overhead spot light e 1 x spare skin temperature probe including connection cable e 1xspare set of fuses All standard accessories desired for proper functioning of the machine 5 Environmental factors 5 1 e Shall meet IEC 60601 1 2 2001 Or Equivalent BIS General Requirements of Safety for Electromagnetic Compatibility or should comply with 89 366 EEC EMC directive e The unit shall be capable of being stored continuously in ambient temperature of 0 50deg C and relative humidity of 15 90 e The unit shall be capable of operating continuously in ambient temperature of 10 40deg C and relative humidity of 15 90 6 Power Supply 6 1 e Power input to be 220 240 VAC 50Hz fitted with Indian plug e Suitable Auto voltage corrector with spike protector should be available 7 Standards Safety and Training e Should be FDA CE approved product e Manufacturer should have ISO 9001 2008 certification for quality standards e Comprehensive training for lab staff and SI Name Technical Specs quoted by bidder Deviation if any support services till familiarity with the system on site Comprehensive warranty for 2 years Comprehensive Maintena
36. nce for 3 years 8 Documentation Service manual in English Certificate of calibration and inspection Log book with instructions for daily weekly monthly and quarterly maintenance checklist The job description of the hospital technician and company service engineer should be clearly spelt out Compliance Report to be submitted in a tabulated and point wise manner clearly mentioning the page para number of original catalogue data sheet Any point if not substantiated with authenticated catalogue manual will not be considered 2 Phototherapy Unit Qnty 50 Nos SI Name Technical Specs Deviation quoted by bidder if any 1 Description of Function 1 1 Phototherapy units are used to treat hyperbilirubinemia a condition characterized by high bilirubin concentrations in the blood 2 Operational Requirements 2 1 The system should meet all the numerical values given in the technical specifications within a tolerance of 10 3 Technical Specifications 3 1 e 20 Watt special blue lights TL 52 Philips 4 Nos e Two day light tubes for observation e Special mirror coated reflector e Stand on stable swivel castor wheels e Adjustable height 130 cm to 170 cm e Adjustable angle rotation 180 deg to 180 deg continuous e irradiance 18 20 UW cm2 nm at 45 cm from the lamp e Time totalizer 4 System Configuration Accessories spares and consumables 4 1 A
37. nd support services till familiarity with the system SI Name Technical Specs quoted by bidder Deviation if any on site Comprehensive warranty for 2 years Comprehensive Maintenance for 0 years 8 Documentation Service manual in English Certificate of calibration and inspection Log book with instructions for daily weekly monthly and quarterly maintenance checklist The job description of the hospital technician and company service engineer should be clearly spelt out Compliance Report to be submitted in a tabulated and point wise manner clearly mentioning the page para number of original catalogue data sheet Any point if not substantiated with authenticated catalogue manual will not be considered To ANNEXURE II UNDERTAKING by the Bidder Mission Director National Rural Health Mission Assam Tender No For supply of __ Sir Shri on behalf of M s E having registered office at do hereby declare that have gone through the terms and conditions mentioned for the above and undertake to comply with all tender terms and conditions The rates quoted by me us are valid and binding on me us for acceptance for a period of one year from the date of award of contract to us I We undersigned hereby bind myself ourselves to the Office of RE PEN I a NIET tO SUPPIY The rates quoted by me us for the items tendered for are specified against each It is certif
38. nner clearly mentioning the page para number of original catalogue data sheet Any point if not substantiated with authenticated catalogue manual will not be considered 8 Infantometer Qnty 50 Nos SI Name Technical Specs Deviation quoted by bidder if any 1 Description of Function 1 1 Required for routine measurements of infant neonates and premature babies length height 2 Operational Requirements 2 1 Portable baby infant length height measuring system 3 Technical Specifications 3 1 e Measures laying length of neonates and babies e Reads in centimeters and inches e Minimum graduation 1mm e Long lasting hard wearing ruler graduation should be fully integrated with device e Measuring slide wedge glides smoothly and close via ruler avoiding reading parallax e Measuring slide wedge wobbles max 2 mm over full length e No sharp edges or corners e Long stable board width 30 cm e Length measurement range approx min100 cm e Head footplate board and slide wedge should be made of quality laminated wood or plastic e Wood parts should be treated and finished protected with varnish to prevent chipping of edges and allow easy cleaning all connections should screwed nailed plus glued 4 System Configuration Accessories spares and consumables 4 1 e None 5 Environmental factors 5 1 e The unit shall be capable of being stored continuously in ambient
39. no order is placed G Comprehensive Maintenance The successful bidder Supplier shall provide post warranty Comprehensive Annual Maintenance Contract CAMC service for a period 3 years from the date the warranty is over The CAMC amount shall include cost of labour spare parts and consumables required for repair and maintenance of equipments The scope of work during the CAMC period shall include inter alia the following i To ensure 95 uptime of the equipments ii To upgrade software free of cost iii To undertake 4 preventive maintenance service in a year iv To attend to breakdown calls within 24 hours of reporting a fault 18 FORCE MAJUERE The above conditions of delivery period price reduction etc are subject to force majeure conditions which are beyond the control of the supplier do not involve fault or negligence of the supplier and are not anticipated Such events may include but are not limited to riots mutinies war fire storm tempest flood earthquakes epidemics or other exceptional causes like quarantine restrictions freight embargoes On specific request made by the bidder the time period of supply may be extended by the purchaser at its discretion for such period as may be considered reasonable However the condition shall not include scarcity of raw materials power cut labour dispute failure of sub vendor and increase in cost of raw material 19 FRAUD amp CORRUPTION The bidders suppliers
40. nt organization during this period should be at least Rs 50 00 Lakhs Bidder should have experience amp knowledge of modes of packing distribution amp transportation of such items under any weather conditions Bidder who has been blacklisted either by the Tender Inviting Authority or by any State Government or Central Government Organization will not be allowed to participate in the tender during the period of blacklisting GENERAL CONDITIONS 1 11 Ill IV V VI A bidder must quote for all 9 items included in this tender document In case a bidder does not quote for one or more items the bid shall be considered incomplete and shall be liable for rejection A bidder quoting rates for supply of items must also quote for Comprehensive Maintenance Contract price of such items for a period of 3 years The quantity of each item indicated in the bid document is tentative and subject to change depending on actual requirement Tender documents may be obtained from the office of Tender Inviting Authority during office hours on payment of Rs 2000 non refundable in the form of Demand Draft drawn in favour of State Health Society Assam payable at Guwahati The tender documents may also be downloaded from the official website www nrhmassam in The bidder downloading the Bid document from the website will be required to deposit Rs 2000 non refundable in the form of Demand Draft drawn in favour of
41. nto account for price comparison The total value of each item will be added to determine the overall lowest price The bidder quoting the least price cumulatively after considering total for all items shall be ranked as the L1 bidder In the event the ranked L1 bidder has quoted price of one or more items which are not the lowest quote when compared on individual basis then negotiations will be carried out with the L1 bidder to lower the price of such items to the maximum possible extent Right to Reject Tender Tender Inviting Authority reserves the right to accept the tender or to reject the whole tender for the supply of all items tendered at any point of time without assigning any reason Tender Acceptance The acceptance of the tenders will be communicated to the successful bidders in writing 13 14 15 16 17 AGREEMENT The successful Bidder shall execute an agreement in the form at Annexure XIV on a non judicial stamp paper of value of Rs 100 stamp duty to be paid by the Bidder within 10 days from the date of the intimation from Tender Inviting Authority informing that his tender has been accepted NON ASSIGNMENT The Bidder shall not at any time assign sub let or make over the contract or the benefit thereof or any part thereof to any person or persons whatsoever COMMUNICATION All notices or communications relating to or arising out of an agreement or any of the terms thereof shall be considered d
42. osecution or any legal proceedings shall lie against Tender Inviting Authority or any person for anything that is done in good faith or intended to be done in pursuance of tender 29 LAWS GOVERNING THE CONTRACT amp JURISDICTION The contract shall be governed by the laws in force in India In the event of any dispute arising out of the tender such dispute would be subject to the jurisdiction of the Court within the State of Assam only KKK KK K K K K K K KKK Annexure Technical Specifications cum Compliance Statement TO BE SUBMITTED BY THE MANUFACTURER 1 Radiant Warmer with Baby Bassinet Qnty 50 Nos SI Name Technical Specs Deviation quoted by bidder if any 1 Description of Function 1 1 A radiant warmer is used to keep the patient s core temperature stable at 37C 2 Operational Requirements 2 1 It should be microprocessor controlled radiant warmer with manual and servo options 3 Technical Specifications 3 1 e It should have facility to display skin temperature It should have audiovisual alarm facility for overheating beyond set temperature range It should have alarm facility for patient temperature less than or greater than the required temperature i e above or below the set range It should rotate and swivel in different direction so as to allow taking X ray The light should be dazzle free It should have alarm for power failure It should have alarm for heater failure
43. pending on the circumstance In case it is decided to go for the next lowest bidder negotiation may be considered to bring down their price nearer to the originally evaluated lowest bidder 26 NON CONFORMANCE TERMINATION amp PENALTIES A If the items do not conform to specifications the same shall be taken back by the supplier at the supplier s cost within a period of 30 days of the receipt of the letter notice from the Tender Inviting Authority If the supplier fails to take back the items within the stipulated time the Tender Inviting Authority will have the right to dispose off such ITEMS NOT CONFORMING TO SPECIFICATIONS Tender Inviting Authority may also levy storage charge calculated at the rate of 2 per week on the value of the item rejected till such disposal The decision of the Tender Inviting Authority or any officer authorized by him on the quality of the items supplied shall be final and binding B In case of supply of inferior products or products not conforming to specifications the Tender Inviting Authority will be at liberty to terminate without assigning any reasons thereof the contract either wholly or in part on 30 days notice The supplier will not be entitled for any compensation whatsoever in respect of such termination Cc For infringement of the stipulations of the contract or for other justifiable reasons the contract may be terminated by the Tender Inviting Authority and the supplier shall be liable for
44. perational Requirements 2 1 Portable baby infant length height measuring system 3 Technical Specifications 3 1 e Measures laying length of neonates and babies e Reads in centimeters and inches e Minimum graduation 1mm e Long lasting hard wearing ruler graduation should be fully integrated with device e Measuring slide wedge glides smoothly and close via ruler avoiding reading parallax e Measuring slide wedge wobbles max 2 mm over full length e No sharp edges or corners e Long stable board width 30 cm e Length measurement range approx min100 cm e Head footplate board and slide wedge should be made of quality laminated wood or plastic e Wood parts should be treated and finished protected with varnish to prevent chipping of edges and allow easy cleaning all connections should screwed nailed plus glued 4 System Configuration Accessories spares and consumables 4 1 e None 5 Environmental factors 5 1 e The unit shall be capable of being stored continuously in ambient temperature of 0 50deg C and relative humidity of 15 90 e The unit shall be capable of operating continuously in ambient temperature of 10 40deg C and relative humidity of 15 90 6 Power Supply 6 1 e None 7 Standards Safety and Training e Should be FDA CE approved product e Manufacturer should have ISO 9001 2008 certification for quality standards e Comprehensive training for lab staff a
45. ra number of original catalogue data sheet Any point if not substantiated with authenticated catalogue manual will not be considered 3 Nebulizer Qnty 50 Nos SI Name Technical Specs Deviation quoted by bidder if any 1 Description of Function 1 1 Nebulizer is a device used to administer medication to people in forms of a liquid mist to the airways It is commonly used in treating cystic fibrosis asthma and other respiratory diseases 2 Operational Requirements 2 1 Heavy duty compact Nebulizer is required 3 Technical Specifications 3 1 e Compact light weight low noise Durable long life compressor Suitable for heavy duty institutional hospital use Should be able to run uninterruptedly for one hour Maximum Operating Pressure 11 15 psig Nebulizer Nebulization Rate 3cc H20 8 11 minutes Maximum Compressor Pressure 25 psig by relief valve setting Should produce particle of size 1 5 micron Air delivery rate app 15 L min Piston type electric aspirator that offers high performance and great durability Protective thermal cut out relay 4 System Configuration Accessories spares and consumables 4 1 None 5 Environmental factors 5 1 Shall meet IEC 60601 1 2 2001 Or Equivalent BIS General Requirements of Safety for Electromagnetic Compatibility or should comply with 89 366 EEC EMC directive The unit shall be capable of being stored continuo
46. rately The delivery should be made as stipulated in the purchase order placed with the successful bidders The rates quoted and accepted will be binding on the Bidder for the stipulated period and any increase in the price will not be entertained till completion of the tender period Unit Rate amp Total Value Each bid must contain not only the unit rate but also the total value of each item quoted for supply in the respective columns The aggregate value of all the items quoted in the tender shall also be furnished Controlled Price MRP The price quoted by the bidders shall not in any case exceed the controlled price if any fixed by the Government and the Maximum Retail Price MRP During the period of contract with the successful bidder if the price of any item is reduced due to any reason including any Law or Act of the Central State Government the bidder shall be statutorily bound to intimate the reduced rates immediately to the Tender Inviting Authority and shall charge the reduced rates The Tender Inviting Authority is empowered to unilaterally effect such reduction as is necessary in rates in case the bidder fails to notify or fail to agree to such reduction in rates No Revision Correction of Rates No Bidder shall be allowed at any time on any ground whatsoever to claim revision or modification in the rates quoted by him Representation to make correction in the tender documents on the ground of clerical error typograph
47. res the amount of oxygen in a patient s blood as opposed to measuring oxygen saturation directly through a blood sample and changes in blood volume in the skin producing a photo plethysmograph 2 Operational Requirements 2 1 Suitable for all types of Patient range Adult pediatric infant and or neonate 3 Technical Specifications 3 1 e Display Color TFT LCD display of size 4 or more Backlight illuminated e Parameters and waveform displayed SpO2 pulse rate system status plethysmogram menus for user settings e SPO2 range 70 100 e Accuracy of SPO2 3 e Pulse rate range should be 30 240 bpm e Audiovisual Alarms High low SpO2 and pulse rate sensor off sensor failure low battery e Alarm override facility e Cable length should be minimum 1 meter e Should be able to store amp display at least 24 hrs of trends e RS 232C Interface for data communication e Battery back up operating time 5 hours 4 System Configuration Accessories spares and consumables 4 1 SpO2 Adult SpO2 sensor with cable two nos per monitor and Pediatric SpO2 sensors one no per monitor Neonatal Sensor 01 per monitor 5 Environmental factors 5 1 e Shall meet IEC 60601 1 2 2001 Or Equivalent BIS General Requirements of Safety for Electromagnetic Compatibility or should comply with 89 366 EEC EMC directive e The unit shall be capable of being stored continuously in ambient temperature of 0 50de
48. rever applicable have been enclosed 5 Confirm that all certificates documents furnished 6 Confirm that Earnest Money Deposit EMD as per bid document has been furnished in Cover A D Commercial 1 It is noted that any deviations to the commercial terms and conditions shall lead to loading of prices or rejection of offer Confirm that the quoted landed price is inclusive of cost of containers packing amp forwarding charges freight insurance and all duties and taxes viz Excise Duty Sales Tax VAT Confirm furnishing of price break up of each item showing basic price of item and Tax VAT on age of basic price to arrive at landed price in D2 above It is noted that the statutory variations in taxes and duties within the contractual delivery period shall be borne by the purchaser If there is any variation or fresh imposition of Excise Duty at the time of supply due to various reasons including turn over confirm that the same shall be borne by supplier If clause 5 above is not acceptable advice maximum possible rate of additional ED chargeable this shall be loaded to your price Confirm that in case any new or additional duties and taxes are imposed after the contractual delivery date due to delays attributable to the supplier the same shall be borne by the supplier This will be in addition to Price Reduction for Delay in Delivery Confirm acceptance of Price Reduction Schedule for
49. rnished failing which the bid would be summarily rejected TECHNO COMMERCIAL BID COVER A The Bidder should furnish the following documents charges in a separate cover hereinafter called Cover A Court Fee Stamp IPO and Tender Document Fee Court fee stamp of Rs 8 25 or IPO of Rs 10 for bidders located outside the State of Assam Tender document fee of Rs 2000 00 in the form of a Demand Draft in favour of State Health Society Assam payable at Guwahati Earnest Money Deposit EMD Earnest Money Deposit amounting to Rs 5 Lakhs Rupees five Lakhs only in the form of Demand Draft Banker s Cheque favoring State Health Society Assam Earnest Money Deposit in any other form will not be accepted Earnest Money Deposit will not earn any interest The Earnest Money Deposit of the successful Bidder may at the discretion of Tender Inviting Authority be adjusted towards the Security Deposit payable by the Bidder Constitution of Company of Bidder Documentary evidence regarding constitution of the company concern such as Certificate of Incorporation Partnership Deed etc with details like Name Address Telephone Number Fax Number E mail Address of the firm with names of the Managing Director Partners Proprietor Import License of Bidder Attested copy of Import License IEC Certificate if the products are imported Power of Attorney of Bidder Attested copy of instruments such as Power of Attorney Reso
50. s and divisions in which the applicant is assessed to Sales Tax All the places of business should be furnished 04 a Total contract amount in the preceding three years i 2010 11 ii 2011 12 iii 2012 13 b Particulars of Sales Tax for the preceding three years Year Total T O be Total Tax Total Tax Balance Due Reasons for assessed Rs Assessed Rs paid Rs Rs balance Rs 2010 11 2011 12 2012 13 c If there has been no assessment in any year whether returns were submitted any if there were the division in which the returns were sent d Whether any penal action or proceeding for the recovery of Sales Tax is pending e The name and address of Branches if any declare that the above mentioned information is correct and complete to the best of my knowledge and belief SIGNATURE NAME amp DESIGNATION DATE NAME amp ADDRESS OF THE FIRM Enclosure of ANNEXURE VI To be issued by the Sales Tax Assessing Authority In my opinion the applicant M s has been has not been doing everything possible to pay the Tax demands promptly and regularly and to facilitate the completion of pending proceedings Date Seal Deputy Asst Commercial Tax Officer Note Separate certificates should be obtained in respect of each of the place of business of the applicant from the Deputy Commercial Tax officer or Assistant Commercial Tax Officer having jurisdiction over that place ANNEXURE VII
51. s shall be delivered at the District Drug Ware Houses or Health Institutions in different districts of Assam as per the list furnished along with the order or according to instructions given separately with reference to the order Penalty for Delayed Delivery i In case there is delay in delivery beyond the stipulated period as mentioned in the purchase order there shall be reduction in price 0 5 of the value of delayed goods per week of delay or part thereof subject to a maximum of 10 of the total order value ii Once the maximum price reduction is reached termination of the contract may be considered Non performance of the contract provisions shall make the successful bidder liable to be disqualified to participate in any tender for the next 5 years in addition to forfeiture of Security Deposit and other penal actions Alternative Purchase If the successful Bidder fails to execute the order within the stipulated time the Tender Inviting Authority will be at liberty to make alternative arrangements for purchase of the items from any other source or from the open market at the risk and cost of the supplier This would be in addition to any other penalties including forfeiture of security deposit G Shortage and Damage It shall be the responsibility of the successful Bidder for any shortages damages at the time of receipt in Warehouse Institution Tender Inviting Authority is not responsible for the items received for which
52. same price and terms amp conditions 21 In case of material having shelf life confirm that you have declared the same with the expiry date Also confirm that such materials shall be dispatched within 30 days from the date manufacture Not Applicable 22 It is noted that the purchaser would disown any responsibility liability towards irregularity contravention or infringement of any statutory regulations including those of patent on manufacture or supply of goods covered by the order 23 Terms amp Conditions indicated in this format shall not be repeated in the bid Terms amp Conditions indicated elsewhere and contradicting those in this format shall be ignored Confirm compliance 24 Confirm that you shall observe the highest standard of ethics during bidding and in case favoured with an order the execution of the order will be completed without resorting to any fraud corruption and or coercion 25 Confirm that the offer shall be valid for a period of 90 days from the date of bid opening SIGNATURE NAME amp DESIGNATION DATE NAME amp ADDRESS OF THE FIRM ANNEXURE XII CHECK LIST SI Cover A Yes No Page No 1 Court Fee Stamp IPO amp Tender Document Fee furnished 2 EMD in the form of DD furnished 3 Documentary evidence for the Constitution of the company 5 Attested P
53. similar contracts of Bidder Details of supplies Hospital Equipments amp Instruments made during the last 3 financial years with summary of Purchase Orders and Performance Certificates issued by clients in the specified format Refer Annexure V Items supplied to Govt institutions and to programs sponsored by WHO UNICEF etc if any during the last 3 years should be highlighted Attested notarized copies of orders contracts for similar items including one single order of value at least Rs 50 00 Lakhs executed for a Government Organization during the last 3 years should be submitted Sales Tax Clearance Certificate of Bidder Sales Tax Clearance certificate as on 31 March of last financial year as per format at Annexure VI M Undertaking for providing of logo of Bidder Undertaking as per Annexure VIl for embossment of NRHM Assam logo on all items N Details of Manufacturing Unit of manufacturer Details of Manufacturing Unit as per Annexure VIlIl The details containing the name amp address of the premises where the items are actually manufactured O List of Items Quoted Technical Compliance Statement The List of items quoted shall be furnished as per Annexure IX The list shall specifically indicate manufacturer s name along with warranty period offered for each item P Undertaking on Fraud amp Corruption of Bidder Undertaking on fraud and corruption in the format at Annexure X Q Agreed Terms amp
54. tand all the terms and conditions of the contract and bind myself ourselves to abide by them 10 We hereby declare that there is no vigilance CBI or court case pending contemplated against us at the moment SIGNATURE NAME amp DESIGNATION DATE NAME amp ADDRESS OF THE FIRM ANNEXURE Ill MANUFACTURER S AUTHORIZATION FORM issued by the Manufacturer TENDER NO DATED To Mission Director National Rural Health Mission Assam Tender No Respected Sir We who are established and reputable manufacturers of having factories at registered office at possessing manufacturing License No ___ dated Valid up to hereby authorize name and address of representative and firm to submit a bid and subsequently negotiate and sign the contract with you against the above mentioned tender for the following items quoted We hereby certify that the Machine spare parts do not contain any recycled or reconditioned parts or components We hereby extend our full guarantee and warranty as per clauses of contract for the goods offered for supply against this Invitation for Bid by the above firm Attach Separate sheet if necessary SIGNATURE NAME amp DESIGNATION DATE NAME amp ADDRESS OF THE FIRM ANNEXURE IVA ANNUAL TURNOVER STATEMENT OF THE BIDDER The Annual Turnover of M s for the past three financial years are given below and certified that the statement are true and correct SI No Year Turnover in Lak
55. tract the quantum of additional excise duty so levied will be allowed to be charged extra as a separate item without any change in price structure of the items approved under the tender For claiming the additional cost on account of the increase in excise duty the bidder should produce a letter from the concerned Excise Authority for having paid additional Excise Duty on the goods supplied to Tender Inviting Authority and also must claim the same in the invoice separately Tender Inviting Authority has every right to receive supply even after expiry of contractual delivery date and in such case price reduction as specified under Clause No 17 will be applicable If the supply is received in damaged condition it shall not be accepted In case of damage in the packing the supply will be accepted only after levying penalty as decided by the Tender Inviting Authority on the total value of supply to that particular warehouse institution 25 ANNULMENT OF AWARD FORFEITURE OF SECURITY DEPOSIT amp FRESH AWARD Failure of the successful bidder to comply with the requirements of signing of agreement and or submission of performance security within the time schedule as stipulated above shall constitute sufficient grounds for the annulment of the award and forfeiture of the bid security EMD Under such a situation the proposal may be reviewed for award of the contract on the next lowest evaluated technically qualified bidder or go for a fresh bid de
56. uly served on or given to the Bidder if delivered to him or left at his premises places of business or abode SECURITY DEPOSIT The successful bidder within 10 days of signing of the agreement shall be required to submit Security Deposit of 5 of the order value in the form of bank guarantee from any Indian scheduled bank in favour of the Tender Inviting Authority valid for the entire warranty period However if the supplier fails to execute the order or fails to perform the services as per agreement in addition to other penal actions the bank guarantee shall be encashed and the amount will be forfeited SUPPLY amp SERVICE CONDITIONS A Purchase Order Purchase order will be placed on the successful Bidder at the discretion of the Tender Inviting Authority Specifications amp Quality The items supplied by the successful Bidder shall be of the best quality and shall comply with the specifications stipulations and conditions specified at Annexure l Warranty Provisions The successful bidder Supplier warrants that the goods supplied under the contract purchase order are new unused or the most recent of current models and incorporate all recent improvements in design and materials unless provided otherwise in the contract The Supplier further warrants that the goods supplied under the contract shall have no defect arising from design materials or workmanship or from any act or omission of the supplier that may develop
57. usly in ambient temperature of 0 50deg C and relative humidity of 15 90 The unit shall be capable of operating continuously in ambient temperature of 10 40deg C and relative humidity of 15 90 6 Power Supply 6 1 Power input to be 220 240 VAC 50Hz fitted with Indian plug 7 Standards Safety and Training Should be FDA CE approved product Manufacturer should have ISO 9001 2008 certification for quality standards Comprehensive training for lab staff and SI Name Technical Specs quoted by bidder Deviation if any support services till familiarity with the system on site Comprehensive warranty for 2 years Comprehensive Maintenance for 3 years 8 Documentation Service manual in English Certificate of calibration and inspection Log book with instructions for daily weekly monthly and quarterly maintenance checklist The job description of the hospital technician and company service engineer should be clearly spelt out Compliance Report to be submitted in a tabulated and point wise manner clearly mentioning the page para number of original catalogue data sheet Any point if not substantiated with authenticated catalogue manual will not be considered 4 Pulse Oxymeter Qnty 50 Nos SI Name Technical Specs Deviation quoted by bidder if any 1 Description of Function 1 1 A pulse Oxymeter is a medical device that indirectly measu

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