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4. 191 60 210 75 268 25 9 x 20 Classic Cannes 383 05 421 35 536 25 9 x 30 Classic 574 70 632 15 804 60 9 x 40 Classic Carpet 766 20 842 80 1 072 70 CARPET PADDING AND PLASTIC COVERING includes delivery material handling installation and removal Price is per sq ft Online Discount Standard Qty Description Price Price Price Total Carpet Padding 1 2 90 700 sq 95 1 05 1 35 Carpet Padding 1 2 Over 700 sq 75 85 1 05 Plastic 40 45 55 Our carpet padding consists of 95 100 recycled urethane foam and is also 100 recyclable according to the manufacturer s specifications Our plastic floor covering contains up to 60 recycled content utility lines must be installed TOTAL COST before carpet installation Utilities should be ordered in advance Sub Total Total Cost 01 13 301115 4936 FREEMAN Carpet Take advantage of the Online price by ordering at www freemanco com store before MAY 05 2014 Ng F R E E IVI A N INCLUDE THE FREEMAN METHOD OF 5040 W Roosevelt Rd PAYMENT FORM WITH YOUR ORDER Chicago IL 60644 773 473 7080 Fax 469 621 5603 FreemanChicagoES freemanco com NAME OF 2014 ASCO Annual Meeting May 31 June 2 2014 COMP
5. WOODEN BOXES 2 CARDBOARD BOXES 3 CARPETS RUGS AND PADS 4 5 PALLETS 5 BUNDLES 6 MACHINES 7 MISCELLANEOUS LOOSE OR UNPACKED ITEMS ALL BILLS MUST CONTAIN THIS INFORMATION BEFORE THE FREIGHT CLERK CAN ACCEPT THEM WE REQUIRE TWO COPIES OF YOUR BILLS OF LADING IF YOU CANNOT PROVIDE ANY OF THE REQUESTED INFORMATION PLEASE CONTACT YOUR DISPATCH OR CHECK YOUR FREIGHT CLERK PLEASE KEEP YOUR C B RADIO TUNED TO CHANNEL 35 WHILE IN THE McCORMICK PLACE COMPLEX INBOUND freight procedures FREEMAN 5040 West Roosevelt Road Chicago Illinois 60644 1436 773 473 7080 Fax 469 621 5603 Email FreemanChicagoES freemanco com ALL DRIVERS MUST PROVIDE THE FOLLOWING INFORMATION TO PICK UP FREIGHT FROM A SHOW BOOTH NUMBER EXHIBITOR S NAME DESTINATION OF THE FREIGHT CARRIER S NAME OR BROKER S NAME AREA WHERE VEHICLE IS PARKED PU eS SYS IF THE LOAD HAS BEEN BROKERED OUT TO YOUR COMPANY YOU MUST HAVE THE EXHIBITOR OR THE BROKER FAX FREEMAN A RELEASE ON THEIR LETTERHEAD THE FAX NUMBER FOR THE MARSHALLING YARD IS 312 808 1709 WE MUST RECEIVE THE RELEASE BEFORE WE CAN ISSUE THE HARDCARD TO PICK UP THE FREIGHT THERE MAY BE A WAITING PERIOD BEFORE THE FREIGHT IS READY TO BE PICKED UP PLEASE WAIT IN THE MARSHALLING YARD UNTIL YOU ARE ISSUED A BILL FROM THE FREIGHT CLERK PLEASE KEEP
6. 314 05 408 25 SCISSOR LIW Crew cca 359 05 466 75 Condor oa wa 417 30 542 50 Condor Ww Crew ces ces cases 507 30 659 50 Condor rr ert ee ee 597 30 776 50 Dismantle labor will be charged at 50 of the total install time rounded to the next half hour e Show site price applies to all labor orders placed at show site e Start time guaranteed only at start of working day Review the list of work below to determine if electrical labor is required in your booth None of the following services may be performed by other Unions or amp D houses as it falls under electrical jurisdiction Time and material charges will apply Please visit the Freeman service desk to confirm that you are ready for service Note For more information and an example of a completed floorplan please see the following page FLOOR WORK BOOTH WORK Floor work is the distribution of electrical under carpet and Booth work is any of the following Please check all that apply flooring Distribution of electrical overhead more than one drop TO PROCEED WITHOUT EXHIBITOR PRESENT location in your booth C Distribution of electrical through booth structure Complete Before Date Time __ Mounting of plasmas LCD monitors and lights Connection or hard wiring of all exhibitor equipment L_ILighting used as spot or flood lights Assemb
7. Federal ID Number 366009091 Illinois Tax ID Number E9988509303 3 Fax 312 791 6159 You may fax your complete order information The Technology Services department will return confirmation notice of receipt of your faxed order confirmation 4 Wire Transfer JPMorgan Chase Chicago IL 60603 ABA 021 000 021 Account 937524601 Attn SMG McCormick Place Depository All wire transfers should include the following information e Your company name The event show name Your booth space number 7 M McCORMICK PLACE CERT Order and Payment Summary Form COMPANY NAME BOOTH SQ FT ORDER BATCH CK WHEN ORDERING ANY TECHNOLOGY SERVICE THIS FORM MUST BE COMPLETED AND RETURNED WITH THE FLOORPLAN TEMPLATE AND THE SERVICE ORDER FORM S PLEASE INDICATE BELOW THE METHOD OF PAYMENT PRICES ARE SUBJECT TO CHANGE WITHOUT NOTICE REGARDLESS OF THE METHOD OF PAYMENT YOU SELECT AN APPROVED CREDIT CARD MUST BE ON FILE PLEASE MARK APPROPRIATE BOXES BELOW COMPANY CHECK NUMBER L WIRE TRANSFER L CREDIT CARD ALL PAYMENTS MUST BE IN U S FUNDS DRAWN ON A U S BANK MAKE CHECKS PAYABLE TO MCCORMICK PLACE SMG C THIS AUTHORIZATION WILL BE USED TO CHARGE YOUR CREDIT CARD ACCOUNT FOR YOUR ADVANCE ORDERS AND ANY ADDITIONAL AMOUNTS INCURRED AS A RESULT OF SHOW SITE ORDERS PLACED BY YOU OR YOUR REPRESENTATIVES AND ANY ASSOCIATED MEETING ROOM COSTS THESE CHARGES
8. N A N A 630300 Shampoo Carpet Days N A N A PORTER SERVICE per day Qty days Part Description icis di Total Includes emptying of your booth s wastebasket s and policing of your exhibit area at two hour intervals during show hours 620500 Exhibit Area Under 500 sq ft 160 40 224 55 6201500 Exhibit Area 501 1 500 sq ft 173 45 242 85 6202500 Exhibit Area 1 501 2 500 sq ft 206 90 289 65 6203500 ExhibibATea Over 2 500 1 3 s ual dees Call for Quote TOTAL COST Sub Total N A Tax Total Cost 05 10 301115 4936 FREEMAN 5040 W Roosevelt Rd Chicago IL 60644 Fax 469 621 5603 773 473 7080 FreemanChicagoES freemanco com NAME or suow 2014 ASCO Annual Meeting May 31 June 2 2014 COMPANY NAME CONTACT NAME E MAIL ADDRESS For Assistance please call 773 473 7080 to speak with one of our experts BOOTH PHONE DISCOUNT PRICE DEADLINE DATE MAY 05 2014 For fast easy ordering go to www freemanco com store BOOTH SIZE INCLUDE THE FREEMAN METHOD OF PAYMENT FORM WITH YOUR ORDER All Exhibits Include installation amp dismantle of exhibit material handling of exhibit 9 x 10 or 9 x 20 classic carpet with nightly vacuuming 2 arm lights
9. 19 50 29 25 lg OE a E ect eld e M MEM M M CN nee 228 50 342 75 ES cere NEL 455 50 683 25 Nm 135 00 135 00 Corner BIOCKS MNT THE 92 00 138 00 Please attach a detailed production schedule that includes a daily list of labor and equipment needed for the duration of the show McCormick Revised 5 13 301115 Gold 13 14 Page 1 of 2 NAME OF SHOW 2014 ASCO Annual Meeting May 31 June 2 2014 COMPANY NAME BOOTH CONTACT NAME PHONE E MAIL ADDRESS For Assistance please email our experts at chicagoelectrical freemanco com or call 773 473 7080 For fast easy ordering go to www freemanco com store HANGING TRUSS amp THEATRICAL LIGHTING EQUIPMENT AND LABOR INSTALLATION LABOR SUPERVISION BY FREEMAN ELECTRIC RIGGING LABOR Please complete the information on the reverse side Installation of your exhibit will be completed at our discretion prior to show opening The charge for this service is the total installation labor bill with 120 00 per hour charge Emergency Contact Phone Number SUPERVISION BY EXHIBITOR PERSONNEL Supervisor will be Phone Number Date Time No of People Approx Hours Total Hours Hourly Rate Total Estimated Cost ____ g Freeman Supervision 120 00 Total Installation PHA 0 95 DISMANTLE LABOR a SUPERVISION BY FREEMAN ELECTRIC RIGGING LABOR Please complete the information on the r
10. DISCOUNT PRICE DEADLINE DATE MAY 5 2014 INCLUDE THE FREEMAN METHOD OF PAYMENT FORM WITH YOUR ORDER NAME OF SHOW 2014 ASCO Annual Meeting 31 June2 2014 00 freemanco com or call 773 473 7080 For fast easy ordering go to www freemanco com store ELECTRICAL OUTLETS Double Price for 24 Hour Service Power includes delivery of the service to one location at the rear of the booth in peninsula and inline booths Please see the Electrical Labor order form for rates and instructions if you require outlets in other locations have lights or electrical items to hang or erect have orders for power of 208v or higher or have other electrical requirements 110 120 VOLT Quantity Quantity Discount Standard For Show For 24 hrs day Hours Only Double Price Show 24 Hr Price Price TOTAL 500 Watts 5 amps 102 50 153 75 1000 Watts 10 amps 182 00 273 00 2000 Watts 20 amps 282 50 423 75 20 455 50 683 25 30 479 00 718 50 60 524 00 786 00 100 1 049 00 1 573 50 20 562 00 843 00 30 626 00 939 00 60 678 50 1 017 75 100 1 106 00 1 659 00 200 2 212 00 3 318 00 400 3 806 00 5 709 00 Transformer to Boost 208V to Approx 230 6 55 per Amp 20 Amp Min Qty of Amps X Price 480 VOLT THREE PHASE Labor Required for Connection 20 Amps 686 00 1 029
11. Containers Black White Wicker DELIVERY FEE _ 10 00 Brass and other containers available SUB TOTAL e Please call for pricing 6 5 SALES TAX lt TOTAL If tax exempt you must include a copy of your tax exempt form Rental price includes container top dressing maintenance installation and pick up ALL ORDERS MUST BE PAID IN FULL PRIOR TO SHOW OPENING We accept cash company check DINERS CLUB VISA MASTER CARD AMERICAN EXPRESS Adjustments cannot be made after the close of the show A 100 cancellation fee will be charged on all orders canceled Exhibitor Name BOOTH NO Firm Billing Name Firm Billing Address City State Zip Credit Card Address City State Zip Contact Name PO Phone Email Address Fax Credit Card American Express Visa MasterCard CID Exp date pT TP TE ET Name on Credit Card Authorized Signature ASCO ANS SO ADCOM WORLDWIDE OFFICIAL CONTRACTOR A RADIANT LOGISTICS COMPANY Of Washington DC I nternational Shipping with Adcom Worldwide DCA As an international freight forwarder and customs broker ADCOM WORLDWI DE DCA Tradeshow Logistics has been appointed by ASCO to handle all international freight Our services include the shipping of international exhibits to the show customs clearance delivering the goods to the show decorator and re exporting the cargo at the conclusion of the show Our services can meet all of your i
12. T T 1 CN Ps LLLA KK an i 09 AM Print Date 2 7 2014 11 2 5 2014 f JP PANTO Drawing as Rev By Draw By EITHER EXPRESSED OF IMPLIED ARE MADE WITH RESPECT TO THIS FLOORPLAN IF THE LOCATION OF BUILDING COLUMNS UTILITIES OR OTHER ARCHITECTURAL COMPONENTS OF THE FACILITY IS A CONSIDERATION IN THE CONSTRUCTION OR USAGE OF AN EXHIBIT IT IS THE SOLE RESPONSIBILITY OF THE EXHIBITOR TO PHYSICALLY INSPECT THE FACILITY TO VERIFY ALL DIMENSION AND LOCATIONS COPYRIGHT 2000 FREEMAN ALL RIGHTS RESERVED ASCO 2014 MAY 30 J UNE 2014 McCORMICK PLACE SOUTH EXHIBIT HALL A CHICAGO ILLINOIS EVERY EFFORT HAS BEEN MADE TO ENSURE THE ACCURACY OF ALL INFORMATION CONTAINED ON THIS FLOORPLAN HOWEVER NO WARRANTIES FREEMAN Reducing Your Footprint Freeman actively engages in green practices within day to day operations and is committed to producing events in the most environmentally friendly way possible Freeman has collaborated with a number of customers to make their events greener and is dedicated to broadening this effort Green Tips for Exhibitors Interested in going Green and saving money with your exhibit booth Follow these tips to assist you in making your sustainable booth strategies at least cost neutral and possibly cost saving Supplies and Ordering Order exhibit suppli
13. m Lu 5 KIKI S 1X3 ADNSADYAWSA AR 1X3 ADNADYAWA i F ue 1X3 AONADYAWSA VS X 1X3 AONADYAWS T OL u AON3OWU3IW3 m i 8 PR i 3 axem ar xaxa naria EI a B EN 153 o m 5 ae ee a L 9o Ca n M rr rr rjr rir rr rr gt gt H h But E R 22 E CRO D nor zie ojo olo ojo ojo ul g UN E gk T z z z F m LL E SQ S 5 S S zs S 5 Iri ie TATEM uj whe TATEM LL LL uu uu Uu cc iac cic aN m B 8 a m gt m la a gt N gt RS rn EX gt a b 7 SOR zi ES gt o m 8 T T T ONT xn m rur ec ec ec ec ec oc Ps 5 cc x 7 D B i cc ac ac S EN ples ES pim me elim pus A e da 2 0 D esc ESL z ojo ala aa aao aao aa aa oo oo oo ala g 2 c m 1 4 o E cc olo ala ala ala olo olo E Q R R 5 5 R 8 8 R 5 R R R amp T je I EN _ _ o to m f i a _ iA m o E eal aja mja aa caca op zz zz a x a z 5 fe R s B A E E aa lt lt lt lt lt lt x lt lt zz zz zz zx sls
14. Tel Internet tax GRAND TOTAL PRICES ARE SUBJECT TO CHANGE WITHOUT NOTICE Order and Full Payment Must Be Received By Deadline Date for Advance Rate Labor Not Included 8 312 791 6159 Fax technology mccormickplace com E Mail Order Technology Services On Line At www mccormickplace com M INTERNET SERVICES ORDER FORM MCCORMICK PLACE BR AAA ORDERANDFULLPAYMENT IVIUST BE RECEIVED BY DEADLINE DATE FORADVANCE RATE EVENT NAME 2014 ASCO Annual Meeting EVENT DATES May 31 June 2 2014 COMPANY NAME BOOTH PHONE ff EMAIL ADDRESS DIGITAL INTERNET SERVICES All services include the installation of ONE 10Base T network cable terminated on an RJ45 end Additional wiring is done by our Installers on a time and materials basis You must supply all necessary hardware and software PLEASE REFER TO PAGE 3 FOR A DESCRIPTION OF SERVICES OR CALL 312 791 6113 ADVANCE RATE STANDARD RATE 3401 Associate Class Wired Service 500 00 625 00 3402 Executive Class Wired Service 1 200 00 1 500 00 NEN 3403 Executive Class Plus Wired Service 1 400 00 1 750 00 DEDICATED WIRED INTERNET SERVICES 3404 1 54 mbps Service 3 510 00 4 390 00 CO 3405 3 0 mbps Service 5 700 00 7 125 00 ee 3406 60 mbps Service 8 700 00 10 875 00 Dedicated Services Greater than 6 0 Mbps 3354 Additional TCP IP Address 125 00 160 00 BEES UU 3358 Hub Rental If you re connecting more than one 125 00
15. 8 ports 125 00 8 ports 3376 computer you ll need a hub We offer hubs in 8 16 and 200 00 16 ports 200 00 16 ports 3371 24 port varieties 300 00 24 ports 300 00 24 ports r Firewall Rental We offer Cisco Pix firewalls 500 00 500 00 MEE Includes basic programming WIRELESS INTERNET SERVICES pf VIP Wireless Service Contact us for multi user pricing 300 00 375 00 MUN 2 ll See terms and conditions We cannot guarantee speeds on the Internet Speeds listed are determined by your device and our Internet gateway By placing an order you agree to all terms and conditions One connection only Additional drops or fanning of cables within the booth will be done on a time amp materials basis See terms and conditions We cannot guarantee speeds on the Internet Speeds listed are determined by your device and our Internet gateway By placing an order you agree to all terms and conditions One connection only Additional drops or fanning of cables within the booth will be done on a time amp materials basis LABOR TAX BREAKDOWN LABOR RATES ARE EFFECTIVE State Excise 7 June 1 2014 May 31 2015 State Infrastructure 0 50 Straight Time 85 00 City Excise 7 Overtime 125 00 Double Time 165 00 DEADLINE DATE Submit Your Complete Order and Full Payment by MAY 5 2014 to receive the Advanced Rate I o M WIRELESS ACCESS POINT WAIVER FORM MCCORMICK PLA
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17. 268 85 295 75 376 40 TABLES Page 5 N72028 Metro Slate Cocktail Table 231 20 254 30 323 70 N75020 Black Display Cylinder Low 225 15 247 65 315 20 N72029 Metro Slate End Table 200 00 220 00 280 00 etro Slate End Table N75021 Black Display Cylinder Med 225 15 247 65 315 20 C115103 Studio Black Cocktail Table 193 90 213 30 271 45 M N75022 Black Display Cylinder Lg 225 15 247 65 315 20 C115104 Studio Black End Table 166 65 183 30 233 30 Remember to select a color for items with checkboxes A color will be 07 13 301115 4936 selected for you if not indicated Page 1 of 2 FREEMAN fumishing essentials Take advantage of the Online price by ordering at www freemanco com store before MAY 05 2014 NAME OF SHOW COMPANY NAME CONTACT NAME 2014 ASCO Annual Meeting May 31 June 2 2014 BOOTH BOOTH SIZE PHONE E MAIL ADDRESS For Assistance please call 773 473 7080 to speak with one of our experts For fast easy ordering to www freemanco com store FURNISHINGS Online Discount Standard Price Price Price Total DISPLAY FURNITURE Page 7 amp 8 continued Draped Tables Tables are 24 wide O Black O Blue Burgundy O Dark Green Flax O Gold O Gray O Plum O Red 0 Teal O White Qty Part Description 130330 130430 130630 130830 C1240463 C1240483 130342
18. ADCOM WORLDWIDE OFFICIAL CONTRACTOR A RADIANT LOGISTICS COMPANY Of Washington DC What else will ADCOM WORLDWI DE DCA do 1 Daily email status updates upon request will be provided to keep you informed of where in the shipping process your goods are until delivered to the Advanced Warehouse or Show Site 2 We will confirm your shipment has arrived at your booth by giving you the name and time the decorator signed for it 3 All shipping instructions will be reconfirmed and we will be there at the show s conclusion to assist with your return shipment We will handle all of the details NOTE Exhibitors must complete and turn in the Freeman Material Handling form 4 Homeland Security 10 2 ISF filings Adcom Worldwide is able to file this form on your behalf for all Ocean freight shipments What are ADCOM WORLDWI DE DCA Payment terms Our terms and conditions require that all transportation services be paid to ADCOM WORLDWIDE Inc before the show opens We accept payment by credit card Visa MasterCard or American Express are all accepted We also accept payment by wire transfer or swift arrangements should be made by contacting ADCOM WORLDWIDE DCA in advance of the shipment How do consign my shipment Adcom Worldwide s local partner in your country will prepare the shipping documents if you are using our door to door service Door to door service is what we specialize in and makes your shipping process easier
19. FREEMAN DISCOUNT PRICE DEADLINE DATE 9040 West Roosevelt Road MAY 5 2014 Chicago Illinois 60644 1436 773 473 7080 Fax 469 621 5603 INCLUDE THE FREEMAN METHOD OF Email FreemanChicagoES freemanco com PAYMENT FORM WITH YOUR ORDER NAME OF SHOW 2014 ASCO Annual Meeting May 31 June 2 2014 COMPANY NAME BOOTH CONTACT NAME PHONE E MAIL ADDRESS For Assistance please email our experts at chicagoelectrical freemanco com or call 773 473 7080 For fast easy ordering go to www freemanco com store ELECTRICAL LABOR LABOR RATES amp SCHEDULE Straight Time 8 00 am 4 30 pm Monday through Friday Excluding Holidays Overtime 4 30 pm to Midnight Monday through Friday First 8 hours at work on Saturday up to 4 30 pm Double Time After 8 hours at work on Saturday or after 4 30 pm on Saturday regardless of starting time ALL DAY Sunday and Holidays and Midnight to 6 00 am Monday through Friday Straight Time Overtime and Double Time Labor Invoicing will be in compliance per MPEA Legislation Advance Show Site Description Price Price 51 TET 95 00 123 50 Electrician 140 00 182 00 eir DG gem 185 00 240 50 SCISSOF LI W CHOW OT unciis aici oe cesses sis ented ceded ei 269 05 349 75 Scissor LIA W ChOW Lor
20. MASTERCARD VISA FREEMAN NOW ACCEPTS DEBIT CARDS ACCOUNT NO EXP DATE CARDHOLDER NAME PRINT SIGNATURE CARDHOLDER BILLING ADDRESS CITY STATE ZIP ENTER TOTALS HERE FURNISHINGS amp CARPET CLEANING PORTER RENTAL EXHIBITS SIGNS INSTALLATION DISMANTLE ACCESSORIES SHAMPOOING SERVICE amp ACCESSORIES LABOR LABOR MATERIAL RIGGING RIGGING EXHIBIT HANGING UTILITIES GRAND HANDLING INSTALLATION DISMANTLE TRANSPORTATION SIGNS TOTAL od e Remember to order in advance to save time and money You may place your order by phone fax mail or use our online ordering service at www freemanco com store e Orders received without payment or after the discount price deadline date will be charged at the standard price e Copies of invoices may be picked up from the Service Desk prior to show closing e f you have questions or need assistance with any items not listed please call and ask for your Exhibitor Services Representative TELL US WHAT YOU THINK Freeman is committed to providing great customer service To help us serve you more effectively in the future please visit the URL address below upon the completion of your show to provide feedback Your input will provide the insight needed to ensure that our customer service is in line with your expectations http feedback freemanco com 301115 02 12 301115 FREEMAN method of payment FREEMAN 5040 W Roosevelt Rd Chicago IL 60644 773 473 7080 Fax 46
21. www freemanco com store Qty Description Online Price Discount Price Standard Price CASUAL SEATING continued Occasional Chairs T vac Chair Translucent Chrome Globus Occasional Chair White Vinyl Chrome Madrid Chair Black Leather Madrid Chair White Leather Panton Chair White Plastic ICE Side Chair Transparent Chrome New York Chair Onyx Maple Wood Chrome ISO Mesh Pull up Chair Black Vinyl Black Steel Berlin Stack Chair White amp Red Plastic Chrome Jetson Chair Black Vinyl Black Steel Meeting Chair Fusion Chair Black White Conference Chairs 433 15 476 45 606 40 425 85 468 45 596 20 338 10 371 90 473 35 Martini Bar Grey metal rounded bar with frosted glass top and chrome legs 1 329 00 1 461 90 1 860 60 Ohio Barstool Grey Fabric Chrome Ohio Barstool Red Fabric Chrome Ohio Barstool Black Fabric Chrome Shark Swivel Barstool White Plastic Chrome Banana Barstool White Vinyl Chrome Banana Barstool Black Vinyl Chrome ICE Barstool Transparent Chrome Gin Barstool Maple Wood Chrome Jetson Barstool Black Vinyl Black Steel Oslo Barstool Blue Plastic Chrome Oslo Barstool White Plastic Chrome Occasional End amp Cocktail Tables 279 25 307 20 390 95 296 50 326 15 415 10 263 30 289 65 368 60 263 30 289 65 368 60 Bars amp Bar Stools 279 25 307 20 390 95 279 25 307 20 390 95 283 55 311 90 396 95 82022 Inspi
22. 1 095 00 per day 19 25 Ix 20 d x 9 75 h One time set up fee 50 00 and one time pick up fee of 50 00 Client is responsible for supplying Convection Cookie Oven Rental Cooking time 18 minutes 1 1 2 dozen cookies 120 v 20 amp dedicated circuits of One attendant for up to 8 hours to bake and serve the cookies power at the location Service includes 330 cookies 2 cases 2 flavors Countertop for service trash removal and clean up Additional Items Additional case of cookies 210 00 per case of 165 cookies One flavor per case Cases cannot be divided Due to the limited quantity of equipment rentals are available on a first come first serve basis Menu and pricing are specific to show floor catering Services are drop off only Staffing and upgrades are available Consult your catering team for details FRESH POPCORN SERVICE Convention service for 1 4 hours 670 00 per day One time set up fee 50 00 and one time pick up fee of 50 00 Antique Popcorn Machine Rental One attendant for up to 4 hours to pop and serve the popcorn Service includes approximately 100 4oz bags 1 case Each case includes plain white bags for the popcorn Convention service for 4 8 hours 1 095 00 per day One time set up fee 50 00 and one time pick up fee of 50 00 Antique Popcorn Machine Rental One attendant for up to 8 hours to pop and serve the popcorn Service includes approximately 200 4oz bags 2 cases Each case includes plain white
23. 130442 C130642 C130842 C1240464 C1240484 Draped Table 3 L x 30 H Draped Table 4 L x 30 H Draped Table 6 L x 30 H Draped Table 8 L x 30 H 4th Side Drape 6 L x 30 H 4th Side Drape 8 L x 30 H Draped Counter 3 L x 42 H Draped Counter 4 L x 42 H Draped Counter 6 L x 42 H Draped Counter 8 L x 42 H 4th Side Drape 6 L x 42 H 4th Side Drape 8 L x 42 110 90 142 45 172 45 35 35 35 35 117 20 138 65 171 30 198 50 46 95 46 95 Undraped Tables Tables are 24 wide 26131330 Undraped Table 3 L x 30 H 26131430 Undraped Table 4 L x 30 H 26131630 Undraped Table 6 L x 30 H 26131830 Undraped Table 8 L x 30 H 26131342 Undraped Counter 3 Lx42 H 26131442 Undraped Counter 4 Lx42 H 26131642 Undraped Counter 6 Lx42 H 26131842 Undraped Counter 8 Lx42 H Table Top Risers ____ 150410 Single Step Riser 4 L x 7 H 6150610 Single Step Riser 6 L x 7 H 150810 Single Step Riser 8 L x 7 H 42 40 53 25 71 10 30 30 38 05 50 80 33 35 41 85 55 90 N A N A N A N A N A N A N A N A N A C150414 C150614 C150814 Single Step Riser 4 L x14 H Single Step Riser 6 L x14 H Single Step Riser 8 L x14 H N A N A N A N A N A N A N A N A N A C150420 C150620 C150820 Double Step Riser 4 L Double Step Riser 6 L Double Step Riser 8 L Qty Part C220121 C220118 N750135 N750136 C220109 C220134 C220110 N75053 _ N75
24. 22 50 per box Balsamic King Mushroom Sandwich Grilled King Mushrooms Zucchini Yellow Squash Carrots Roasted Red Peppers and Roasted Spinach Spread on Whole Grain Bread 22 50 per box Gluten Free Sandwich Gluten Free bread is also available for all Sandwiches Must be ordered in advance 22 50 per box Low Carb Low fat Turkey Swiss Cheese Honey Mustard Lettuce and Tomato in a No Carb Wrap 22 50 per box Menu and pricing are specific to show floor catering Services are drop off only Staffing and upgrades are available Consult your catering team for details SAVOR BOXED LUNCH SALAD OPTIONS All salads come with an apple a bag of pita chips and a cookie Gluten Free options available Maximum of 2 selections per orders of 6 boxed lunches or less Maximum of 3 selections per order for orders over 6 boxed lunches Florentine Chicken and Roasted Shiitake Mushroom Salad Baby Spinach Chicken Breast Roasted Shiitake Mushrooms Sweet Red Peppers Shaved Bermuda Onion and Monterey Jack Cheese served with Palm Sugar Raspberry Vinaigrette 25 50 Greek Vegetable Salad Mixed Greens Hummus Cucumbers Tri Colored Peppers Feta Cheese Oregano and Red Onion served with Aged Red Wine Vinaigrette 22 50 Greek Chicken Vegetable Salad Mixed Greens Grilled Chicken Hummus Cucumbers Tri Colored Peppers Feta Cheese Oregano and Red Onion served with Aged Red Wine Vinaigrette 25 50 Italian Choppe
25. Additional outlets within 15 feet 283 00 424 50 Additional footage per foot after 1st 90 feet 4 50 4 50 Total Standard connection is a 1 4 AMFLO C 1 quick disconnect Note Our Plumbing Department will not be responsible for moisture or water in air lines Exhibitors should supply their own filter or other equipment to handle moisture or water WATER Rental tax of 8 applies Service Charge for water outlet includes first 90 feet of water line 504 50 756 75 Additional footage per foot after 1st 90 4 50 4 50 Total Note Pressure may vary No guarantee can be made of minimum or maximum pressures If pressure is critical exhibitors should arrange to have a pressure regulator valve installed DRAINS Rental tax of 8 applies Service Charge for first drain outlet at rear of booth includes 1st 90 ft 504 50 756 75 Additional Footage per foot after 1st 90 8 4 50 4 50 Total FILL amp DRAINS Purchase tax of 9 25 applies 200 2801008 E TT 298 50 447 75 201 400 3allOfiS 471 50 707 25 Each Additional 100 Gallons after 400 37 00 55 50 Total NOTE Plumbing Contractor not responsible for color or sediment in water fill If waste water for dra
26. 12 Miscellaneous This Agreement constitutes the entire agreement of the parties and supersedes any prior or contemporaneous agreements between the parties with respect to the subject of this Agreement This Agreement shall be governed by and construed in accordance with the laws of the State of Illinois without regard to its conflict of laws principles M McCORMICK PLACE eee PAYMENT POLICY Your on site representative must be aware of this payment policy and be prepared to make payment upon installation of technology services Payment must be made by credit card company check travelers check or cash Regardless of the method of payment you select an approved credit card must be on file The exhibiting firm is responsible for payment If an agent is hired to handle display and or billing for any services the exhibiting firm and its agent must complete the section entitled THIRD PARTY AUTHORIZATION on the Order and Payment Summary Form Upon confirmation of your third party agent s satisfactory credit rating third party billing arrangements will be made For charges that are invoiced payment is due upon receipt of invoice Any charges unpaid 30 days after the invoice date will incur a finance charge of 1 5 per month 18 annually or the maximum legally allowable rate whichever is lower In addition all future orders will be on a pre paid basis only This payment policy agreement shall be governed by and construed in accordance w
27. 2014 Meeting Dates May 30 June 3 2014 Company Name Contact Name Booth Please type or clearly print your Custom Lead Qualifiers below Qualifiers are limited to 18 characters per line Sample Lead Qualifiers Custom Lead Qualifiers By 5 5 14 After 5 5 14 e Send Brochure Add to Mailing List Have Sales Rep Call Have Tech Rep Call Immediate Interest Need Demonstration Send Price List e Send Proposal Purchasing Authority Current Customer EA a IM Distributor Reseller End User Government e Corporate Civilian e lt 5K Budget e 5 10K Budget e 10 25K Budget e 25 50K Budget e gt 50K Budget J Spargo amp Associates Inc 11208 Waples Mill Road Suite 112 Fairfax VA 22030 Phone 703 995 1800 Email directlead jspargo com ORDER ONLINE https www directlead com order asco14 SAVOR EXHIBITOR MENU OFFICIAL CONTRACTOR Please submit all catering orders by Monday May 12 2014 12 00pm Catering Representatives Booths 2 000 12 999 Sohana Cantwell 312 791 7265 scantwell gmccormickplace com Booths 13 000 Denise Kamm 312 791 7261 dkamm mccormickplace com Our menus represent the wonderful cuisine that Chicago has to offer We work with local produce growers and local farmers to bring you the finest ingredients available ENJOY AND SAVOR Chicago Menu and pricing are specific to exhibit floor catering Servi
28. Two overall considerations for submitting acceptable artwork involves proper resolution or size of the file to avoid poor quality images and proper color matching information and proofs to ensure accurate color reproduction PLEASE PROVIDE THE FOLLOWING WHEN SUBMITTING ART Minimum requirements for original artwork such as logos when Freeman is providing design and layout 300 dpi resolution at a size of 8 x 10 inches higher resolution files will result in improved final product Minimum requirements for final artwork that Freeman will reproduce exactly as provided 100 dpi resolution at full size of actual finished product Minimum requirements for both All related PMS and or CMYK color codes if submitting CMYK values please supply accurate color swatches Accurate color proof print of artwork Contact name phone number and e mail address of art creator if applicable If submitting a vector file include all fonts or convert fonts to outlines or paths ACCEPTABLE FILE SOFTWARE FORMATS We are capable of working with both PC and MAC based software and can accept art created with the following software programs listed in order of preference e ADOBE IIlustrator InDesign and Photoshop e COREL DRAW e QUARK XPRESS Files should always be saved in their native format ACCEPTABLE FILE TYPES Files that Freeman can use in order of preference include e EPS and Al especially when submitting logos e TIF
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30. on a shelving unit in a closet on a table under a table or stacked neatly within the booth space Items that are placed under a table must not protrude outside the table dimensions e Items that are stacked must not create a tripping hazard or hamper easy movement within the booth space tems may be placed on or within six inches of floor ports electrical wiring or cabling e Pallets empty crates cartons and boxes may not be stored in the booth space e Staging will not be allowed behind the back wall of the booth and behind the drape within the booth e Fire Safety personnel will patrol the exhibit area If anyone is in violation a written notice will be given to the exhibitor Fire Retardancy Booth construction and decoration materials must be fire retardant It is suggested that a certificate of retardancy be available at the show to prevent the need for possible on site testing of the material Fabrics must pass the NFPA 701 Code and all other construction and decoration materials must pass the NFPA 703 Code as well as the UL 1975 test General guidelines for material fire retardancy include e Backdrops tents canopies dust and table covers drapes and similar fabrics These fabrics can often be made fire retardant by a dry cleaner that can issue a certificate of fire retardancy Suppliers and or display manufacturers can also provide a certificate included with the materials e Corrugated cardboard display boxes
31. per 10 unit power 500 watts for lights ONLY and labor to hang arm lights To place your order please check the appropriate box and complete the remaining selections at the bottom of the form RENTAL EXHIBITS Package 1 10 x10 2 208 80 Package 2 1 10 x10 1 546 50 Package 3 10 x 10 2 195 75 Package 4 10 x10 2 001 55 Package 5 10 x 10 2 312 75 Package 6 10 x 10 2 411 00 CHOOSE YOUR PANEL Black Fabric Blue Fabric Check color choice Black Midnight Blue Blue jPlum Standard Price 3 092 30 2 165 10 3 074 05 2 802 15 3 237 85 3 375 40 Gray Fabric Gray Red LIE OO 10 x 20 10 x 20 10 x 20 10 x 20 10 x 20 10 x 20 White Hardwall Discount Price 5 088 15 2 984 80 4 283 35 3 894 95 4 533 60 4 766 40 Green JRed Pepper Standard Price 7 123 40 4 178 70 5 996 70 5 452 95 6 347 05 6 672 95 _ White Perfboard CARPET Our Classic Carpet and nightly vacuuming are included in the price of your Rental Exhibit The following colors are available JLatte Tuxedo You may want to add padding or upgrade your carpet to one of our 15 designer colors in our PRESTIGE carpet line Now available in 28 oz and 40 oz weight Refer to our enclosed Carpet order form for color selections and pricing Our carpet padding consists of 95 100 recycled urethane foam and is also 100 recyclable according to the
32. 00 30 Amps 723 00 1 084 50 60 Amps 981 50 1 472 25 100 Amps 1 136 50 1 704 75 200 Amps 2 261 00 3 391 50 LIGHTING Price Includes Power amp Labor for Installation Single Light Stand 200w 139 00 208 50 Double Light Stand 400w 214 50 321 75 Arm Light 134 00 201 00 Overhead Quartz Light 407 50 611 25 Overhead quartz lights include labor and equipment to install and first focus May require labor and or lift at additional charge Please contact chicagoelectrical freemanco com for estimated charges For single or double light stand price includes installation along the side rails of an inline booth Placement elsewhere will require additional labor and materials Extension cords and power strips are available for rental at the Freeman Service Desk Elec Service Gold 13 14 Revised 1 13 show 14 301115 ADDITIONAL INFORMATION FOR ADVANCE PAYMENT PRICE Your order with full payment along with a floor plan indicating main power location and distribution points if applicable must be received prior to DEADLINE DATE OF MAY 5 2014 MULTIPLE OUTLET LOCATIONS ISLAND BOOTHS A scaled floor plan is required for orders with multiple outlet locations and or island booths Detailed examples are provided on the following page If a power location or main drop in an island booth is not provided prior to show move in a location will be determined by Freeman in order to maintain delivery schedules Rel
33. 022 50 13 533 75 Q Circle Signs Quantit Diameter Height Circumference Discount Price Standard Price Total Linear Ft 10 d 31 42 5 448 80 8 173 20 10 4 31 42 6 295 90 9 443 85 15 3 47 12 7 681 70 11 522 55 15 4 AT AZ 8 894 35 13 341 55 A Triangle Signs Quantit Length Height All Sides Discount Price Standard Price Total Linear Ft 10 x 10 4 744 65 7 117 00 10 x 10 4 30 5 533 20 8 299 80 15x15 45 7 337 45 11 006 20 15x15 4 45 10 458 95 15 688 45 Serpentine Signs Quantit Length Height Double Sided Discount Price Standard Price Total Linear Ft 15 3 30 3 991 00 5 986 50 15 4 30 5 010 15 7 515 25 20 3 40 6 007 90 9 011 85 20 4 40 7 063 00 10 594 50 30 e 60 7 867 30 11 800 95 30 4 60 9 518 50 14 277 75 Total x 9 25 Tax CUSTOM PURCHASE Custom Framing Various Custom Sizes and Fabrics Please check the box to have an Exhibitor Sales Specialist contact you regarding FREE Samples of materials and or quotes McPlace GOLD 13 14 Rev 01 13 Project 14 301115 FREEMAN fabric solutions FREEMAN 5040 West Roosevelt Road Chicago Illinois 60644 Ph 773 473 7080 Fax 469 621 5603 FreemanChicagoES freemanco com ONLINE PRICE DISCOUNT PRICE DEADLINE DATE MAY 5 2014 INCLUDE THE FREEMAN METHOD OF PAYMENT FORM WITH YOUR ORDER NAME OF SHOW 2014 ASCO Annual Meeting May 31 June 2 2014 COM
34. 1 4 foot 20 x 20 use 1 square 12 foot 40 x 40 use 1 square z 1 foot it uloog JO e siy 1ueoelpy Adjacent Aisle or Booth SAMPLE LAYOUTS INLINE BOOTHS Power is run or dropped to inline booths along the back walls or drape line of multi booth sections The main power locations therefore are always located at the back of inline and peninsula booths Outlets may not be in the exact center of the back wall 120 volt outlets are shared by back to back booths Example Outlet 409 10 x 20 inline booth 20 x 20 peninsula Power will be at rear drape line inline booth 506 Electrical layouts are required whenever an outlet is needed at any other location within the booth except for the back wall Exact measurements and or comments that clearly indicate outlet locations must be included Examples based on above floor plan 20 x 20 Peninsula Booth 401 10 x 20 Inline Booth 409 Order 2 10 amp 1 20 amp outlets Order 2 x 5 amp outlets Booth 401 5 amp Booth 409 5 amp Please place outlets in front corners of booth BACKWALL iub PP 5 ISLAND BOOTHS Electrical layouts are always required for island booths and must include the following information 1 Main Drop Since there is no back wall in an island the exhibitor supplies the location of the main drop whether one or multiple outlets are ordered When it will be the point from which power will be distributed to other out
35. 34 25 Total Cost Page 2 of 2 FREEMAN fumishing essentials Take advantage of the Online price by ordering at www freemanco com store before MAY 05 2014 ONLINE PRICE DISCOUNT PRICE F R E E IVI A N DEADLINE DATE MAY 05 2014 5040 W Roosevelt Rd Chicago IL 60644 773 473 7080 Fax 469 621 5603 INCLUDE THE FREEMAN METHOD OF FreemanChicagoES freemanco com PAYMENT FORM WITH YOUR ORDER NAME oF sHow 2014 ASCO Annual Meeting May 31 June 2 2014 COMPANY NAME BOOTH BOOTH SIZE X CONTACT NAME PHONE E MAIL ADDRESS For Assistance please call 773 473 7080 to speak with one of our experts For fast easy ordering www freemanco com store Qty Part Description Online Price Discount Price Standard Price SEATING Lisbon Group Black Leather 468 00 514 80 655 20 629 05 691 95 880 65 698 45 768 30 977 85 636 55 700 20 891 15 361 80 398 00 506 50 422 35 464 60 591 30 select furnishings FREEMAN 236 10 259 70 330 55 361 90 398 10 506 65 CASUAL SEATING Ottomans Take advantage of the Online price by ordering at www freemanco com store 07 13 301115 4936 Page 1 of 3 before MAY 05 2014 NAME or 2014 ASCO Annual Meeting May 31 June 2 2014 COMPANY NAME BOOTH BOOTH SIZE X CONTACT NAME PHONE E MAIL ADDRESS For Assistance please call 773 473 7080 to speak with one of our experts For fast easy ordering
36. 5 2014 Please note Complimentary Wi Fi is no longer available on the exhibit floors Please see page 3 for details Please contact us if you need assistance 312 791 6113 Call Center 312 791 6159 Fax technology mccormickplace com E Mail Order Telecommunication Services On Line At www mccormickplace com M McCORMICK PLACE Following are some of the most important tips that will help contribute to a successful event and save you money e Save time by ordering your services via our Online Ordering System Visit us at www mccormickplace com e Provide floor plans with all service orders e f you are ordering Internet services please call Technology Services at 312 791 6113 to ensure the services you are ordering are correct for your needs e Please pay attention to the DEADLINE DATE Having your order floor plans and full payment submitted by your DEADLINE DATE will save you money e Be sure to check in at our Service Desk upon your arrival to notify our staff when you are ready for your services Our labor hours are as follows OT for 1st Eight Consecutive Hours ww MONDAY FRIDAY SATURDAY SUNDAY HOLIDAY 12 00am 4 30pm 12 00am 5 59am DT 6 00am 10 00pm ST for 1st Eight Hours amp DT Only After amp OT Only After Eight Hours Eight Hours ST Straight Time OT Overtime DT Double Time e McCormick Place requires an approved credit card to be on file for all orders regardless of th
37. 642 45 N71088 Black Diamond Stool 191 40 210 55 267 95 2 N72092 Milano Table Black Top 458 90 504 80 642 45 C210108 Limerick Chair 85 55 9410 119 75 N72094 Luna Table Black Top 569 50 626 45 797 30 by Herman Miller N720191 Hemingway Writing Table 316 35 348 00 442 90 N74061 Cherry Desk 5 477 65 525 40 668 70 N74065 Cherry Bookcase 226 20 248 80 316 70 O Black Gray N74064 Cherry Credenza 430 50 473 55 602 70 LOUNGE SEATING N74071 Oak Desk 5 477 10 52480 667 95 9 N74075 Oak Bookcase 225 15 247 65 315 20 ignature Loveseat 46 711 n Se cista NE N74074 Oak Credenza 427 50 470 25 598 50 N71093 Signature Chair 440 90 485 00 617 25 DISPLAY FURNITURE TABLES Page 7 Page 4 N72056 Display Counter 218 80 240 70 306 30 N72026 Cherry Cocktail Table 196 65 216 30 275 30 N75079 Orion Computer Kiosk 436 30 479 95 610 80 N72027 Cherry End Table 172 05 189 25 240 85 bur i 2 isplay Cube Small NT 25 N72015 Glass Conference Table 206 30 226 95 288 80 IUS Black Display Cubarsmall N75031 Black Display Cube Medium 237 35 261 10 332 30 Black Chrome N75032 Black Display Cube Large
38. CONVENTION INCLUDING ITS AMENDMENTS DOES NOT APPLY FOR ANY REASON UNLESS A HIGHER DECLARED VALUE IS REQUESTED AND THE FEES SET FORTH IN THE SERVICE GUIDE FOR SUCH HIGHER DECLARED VALUE ARE PAID FOR INTERNATIONAL SHIPMENTS THIS SHIPPING REQUEST AND SHIPPING INSTRUCTION CONTRACT SHALL BE DEEMED AN AIR WAYBILL WITHIN THE MEANING OF THE WARSAW CONVENTION Notwithstanding the above limitations domestic shipments containing the following items of extraordinary value are limited to a maximum declared value of 500 00 USD a artworks and objects of art including without limitation original paintings drawings etchings water colors tapestries and sculpture b clocks watches jewelry including costume jewelry furs and fur trimmed clothing c personal effects d and other inherently fragile or unique items including prototypes etc Any declared value in excess of the maximums allowed herein is null and void and the acceptance by Freeman for carriage of any shipment with a declared value in excess of the allowed maximums does not constitute a waiver of these maximums Shipper understands that even if Shipper is not able to participate or fully participate in a show due to loss of theft of or damage to its property Freeman shall never be liable or responsible for damages identified by the terms by way of example only and not in limitation of the breadth of this clause such as the following consequential damages loss of use dam
39. Day Christmas Day See below Double Time after 8 30 pm e If less than 8 hours worked 4 30 pm to 6 30 pm Over Time After 6 30 pm Double Time e Example Carpenter worked 12 30 pm through 4 30 pm Carpenter shall be paid Over Time until 6 30 pm and Double Time after 6 30 pm Revised 7 8 13 Page 2 of 3 Carpenters Break of Show Monday Friday Saturday Straight Time 6 00 a m 6 30 p m for all hours worked until 8 30 p m Over Time for all hours worked Over Time until Midnight This does not alter Over Time after 8 hours worked Monday Friday Saturday Holidays Double Time until Straight Time 7 00 am or 8 00 am Double Time for all time Monday 7 00 am 6 00 am 10 00 pm for start shall be 8 worked start time any consecutive 8 hour Over Time for the 8 time period consecutive hours After the first 8 hours Double Time after New Years Day worked Overtime until 3 30 pm or 4 30 pm Memorial Day midnight depending on start Independence Day time Labor Day Thanksgiving Day Christmas Day Double Time after midnight until 6 00 am Revised 7 8 13 Page 3 of 3 D Annual 14 Meeting EAC Non Official Contractor Notification Submission Instructions An EAC Exhibitor Appointed Contractor Non Official Contractor is a company other than the official contractors listed in the exhibitor service manual providing a service installation and dismantling labor floral photography audio visual computer rental and other
40. FREEMAN ONLINE Order early to take advantage of advance order discount rates place your order by Monday May 5 2014 Our Internet online ordering service Freeman OnLine is available for your convenience to order all Freeman Services view show schedule or print order forms Once your show is available online you will receive an email which includes a direct link to Freeman OnLine To place online orders you will be required to enter your unique Login ID and Password If this is your first time to use Freeman OnLine click on the Login link in the top right corner to create a new account To access Freeman OnLine without using the email link visit www freemanco com store and click on the Login link in the top right corner If you need assistance with Freeman OnLine please call our Customer Support Center at 1 888 508 5054 FREEMAN quick facts SHIPPING INFORMATION Warehouse shipping address 2014 ASCO Annual Meeting Exhibiting Company Name Booth c o FREEMAN 2500 West 35th Street Chicago IL 60632 Freeman will accept crated boxed or skidded materials beginning Friday April 25 2014 at the above address Materials arriving after Friday May 16 2014 will be received at the warehouse with an additional after deadline charge Warehouse receiving hours are 8 00 a m to 3 30 p m Monday through Friday Show site shipping address 2014 ASCO Annual Meeting Exhibiting Company Name NOTE All trucks shoul
41. LOSS OR DAMAGE The terms and conditions set forth below become a part of the Contract between Freeman and you the EXHIBITOR Acceptance of said terms and conditions will be construed when any of the following conditions are met THE METHOD OF PAYMENT FORM IS SIGNED OR AN O RDER FOR LABOR SERVICES AND OR RENTAL EQUIPMENT IS PLACED B Y EXHIBITOR OR WORK IS PERFORMED ON BEHALF O F EXHIBITOR BY LABOR SE CURED THROUGH FREEMAN DEFINITIONS For purposes of this Contract reeman means Freeman Decorating Services Inc FDSI Freeman Decorating Ltd Freeman Audio Visual Solutions Inc and their respective emplo yees directors officers agents assigns affiliated companies and rela ted entities The term Ex hibitor means the Exhibitor its employees agents representatives and any Exhibitor Appointed Con tractors EAC PAYMENT TERMS Full payment including any applicable tax is due at the time the order is placed Purchase orders are not considered payment All payments must be in U S funds and all checks must be drawn on a U S bank Orders received without advance payment or after the deadline date will incur additional After Deadline charges as indicated on each order form All materials and equipment are on a rental basis for the duration of the show or event and remain the property of Freeman except where specifically identified as a sale All equipment rentals are based on Show Rates and apply only to Show Days Rental
42. THOUGH THE ALLEGED LOSS OR DAMAGE IS CLAIMED TO RESULT FROM NEGLIGENCE STRICT LIABILITY PRODUCTS LIABILITY BREACH OF CONTRACT BREACH OF STATUTE OR REGULATION OR ANY OTHER LEGAL THEORY OR CAUSE AND C EVEN THOUGH FREEMAN MAY HAVE BEEN ADVISED OR BE ON NOTICE OF THE POSSIBILITY OR EVEN THE PROBABILITY OF SUCH DAMAGES 9 SHIPPER S RESPONSIBILITIES AND INDEMNIFICATION a Shipper must pay in full for the services rendered under this Agreement at the time the services are requested The existence of a dispute between Shipper and Freeman relative to any claim or other matter shall have no bearing on this duty of payment No claim may be submitted by or on behalf of Shipper to Freeman unless Shipper s account is current b Shipper understands and acknowledges that Freeman does not accept or transport illegal or hazardous materials of any kind or nature Shipper warrants and will ensure that its property is inert and contains no Hazardous Substances Hazardous Materials Chemicals Gasses Explosives Radioactive Materials Biologically hazardous agents or any other substance matter or object in any form that could pose a threat to the health or saFreemany of persons property or the public welfare in general Such goods may be warehoused at owner s risk and expense or destroyed without compensation c Shipper shall defend and indemnify Freeman its employees directors officers and agents from and against any and all demands claims
43. YOUR ORDER NAME or 2014 ASCO Annual Meeting May 31 June 2 2014 COMPANY NAME BOOTH BOOTH SIZE X CONTACT NAME PHONE E MAIL ADDRESS For Assistance please call 773 473 7080 to speak with one of our experts For fast easy ordering go to www freemanco com store GRAPHICS To order your graphics complete this order form and attach your sign copy or electronic file Please see artwork guidelines for electronic files on page 2 of this form Note All graphics are subject to a 100 Cancellation Charge DIGITAL GRAPHICS STANDARD SIZES Freeman has the capabilities to provide you with CHOOSE YOUR SIZE Discon Standard ae QTY Pri Pri TOTAL the finest digital graphic reproduction available Price Price Capabilities include four color photo quality 7x 11 28 45 42 70 high resolution digital printing virtually any size 7 x22 2845 42 70 for banners sign exhibit graphics and more or banners signage grap 7 x 44 3995 59 95 LX W sqft g x 44 5160 7740 45 35 per sq ft discount price _ sq ft x or 11 x 14 28 45 42 70 23 05 per sq ft standard price 14 22 39 95 99 95 Minimum order per graphic 9 sq ft 1296 sq 14 x 44 79 85 119 80 Double sq ft for double sided graphics 22 28 79 85 119 80 Round sq ft to next whole increment 28 x 44 161 30 241 95 File conversion retouching cloning or color correctin
44. all loss and damage to equipment All orders are subject to Universal Computer Rental standard terms and conditions Prices are subject to change without notice Order Comments Instructions TLC Convention Plant Services Mailing Address P O Box 962 e Apopka e Florida 32704 0962 Street Address 2553 Valerie Ave e Apopka e Florida 32712 5724 USA 407 889 3033 e 407 880 0655 FAX Email tlcorl aol com ss HA Web Site WWW TLCCONVENTIONPLANTS COM OS NOTE f order was faxed with a credit card you need not send original ASCO Oh SHOW NAME 2014 ASCO Annual Meeting DATE May 31 dune 2 2014 OFFICIAL CONTRACTOR LOCATION McCormick Place Chicago WE WOULD LIKE TO ORDER THE FOLLOWING ITEMS FOR OUR EXHIBIT QUANTITY ITEM DESCRIPTION UNIT PRICE TOTAL PRICE HAVE TLC DESIGNER CALL OUR BOOTH AT SHOW SITE DATE TIME Small Flower Arrangements 65 00 Medium Flower arrangements 85 00 e Custom designed arrangements Starting at 100 00 300 00 Size Height Color gt 6 Table Top circle one SPATH CROTON 20 00 Azaleas preferred color if available 33 00 Mums circle one white yellow bronze lavender 28 00 Large Fern 40 00 vies 40 00 o Bromeliads 40 00 2 foot green plants 40 00 3 foot green plants 44 00 4 foot green plants 55 00 5 foot green plants 66 00 e 6 foot green plants 77 00 7 and 8 foot green plants 100 00 8 foot amp priced upon request
45. and judgment on the award rendered by the arbitrator s may be entered by any court having jurisdiction thereof 12 MISCELLANEOUS a Shipper warrants the accuracy of the weight and dimension data furnished in this Contract b Shipper understands that once its property is shipped by Freeman pursuant to the instructions contained in this Contract Shipper has no right to control the shipment stop the shipment in transit or divert or reschedule same c Shipper agrees that this Contract may be provided to any third party including common or contract carriers of cargo by air water rail or road for the purpose of confirming the right of Freeman to control the handling of the property and all matters related to payment for the shipment Shipper agrees that all shipments are subject to correction and final charges determined by the actual or re weighed weight of the shipment 13 SMALL PACKAGE PROGRAM If items shipped via Freeman s Small Packages program are lost damaged or destroyed while in Freeman s possession FREEMAN S MAXIMUM LIABILITY SHALL BE 100 per package UNLESS AT THE TIME OF SHIPMENT SHIPPER MAKES A DECLARATION OF VALUE IN THE SPACE DESIGNATED ON THE SHIPPING INSTRUCTIONS AND PAYS THE APPROPRIATE VALUATION CHARGE If small packages are received by the Shipper and notice of loss or damage is not received by Freeman within 15 days of the delivery of the property the parties agree that the presumption shall arise that the property wa
46. and other lawful charges Shipper will be responsible for the balance of charges not covered by the sale of the goods If there is a balance remaining after all charges and expenses are paid such balance will be paid to the owner of the property sold hereunder upon claim and proof of ownership d Where Freeman has attempted to follow the procedure set forth above and the procedure is not possible nothing shall be construed to abridge the right of Freeman at its option to sell the property under such circumstances and in such manner as may be authorized by law e When perishable goods cannot be delivered and disposition is not given within a reasonable time Freeman may dispose of property to the best advantage When Freeman is directed by Consignee or Consignor to unload or deliver property at a particular location where Consignor Consignee or the Agent of either is not regularly located Freeman s liability for the shipment shall terminate after unloading or delivery 7 INSURANCE Freeman IS NOT AN INSURER Shipper is responsible for obtaining insurance for its property Freeman provides no insurance for Shipper or its property 8 LIMITATION ON SHIPPER S RECOVERABLE DAMAGES Shipper understands that even if Shipper s property is lost stolen or damaged Freeman does not pay replacement or restoration cost of any property FREEMAN S MAXIMUM LIABILITY SHALL BE THE AMOUNT OF PROVEN ACTUAL VALUE NOT EXCEEDING THE LOWER OF THE FAIR MA
47. bags for the popcorn Additional Items Additional case of popcorn 210 00 per case of 100 4oz bags Logo Popcorn Bags 4 week lead time Price based off of artwork HOT SOFT PRETZEL SERVICE Pretzel Warmer Rental Fee 125 00 per day One time set up 50 00 and one time pick up fee of 50 00 Traditional Pretzels 165 00 per 50 pretzels Served with Mustard Packets Traditional Pretzels with Cheese Dip 190 00 per 50 pretzels Served with Individual Containers of Nacho Cheese Specialty Flavored Pretzels 215 00 per 50 pretzels Served with Choice of Apple Cinnamon Pizza Jalapeno or Cheese Menu and pricing are specific to show floor catering SAVOR Machine Dimensions 3 Ix2 dx6 h Client is responsible for supplying 120 v 12 amp dedicated circuits of power at the location Countertop for service trash removal and clean up Client is responsible for supplying 110 v 15 amp dedicated circuits of power at the location Countertop for service trash removal and clean up Services are drop off only Staffing and upgrades are available Consult your catering team for details SAVOR ICE CREAM SERVICE Ice Cream Cart Rental 125 00 per day One time set up 50 00 and one time pick up fee 50 00 Good Humor Ice Cream Cart 175 00 per 50 bars Variety of Classic Vanilla Ice Cream Sandwiches Strawberry Shortcake Ben amp Jerry s Ice Cream Bar 290 00 per 50 bars Variety of Van
48. by the deadline date listed on Quick Facts Your freight will still be received after the deadline date but additional charges will be incurred e The warehouse will receive shipments Monday through Friday except holidays Refer to Quick Facts for warehouse hours No appointment is necessary e The warehouse will accept crates cartons skids trunks cases and carpets Loose or pad wrapped material must be sent directly to show site e All shipments must have a bill of lading or delivery slip indicating the number of pieces type of merchandise and weight Certified weight tickets must accompany all shipments e Warehouse freight will be delivered to the booth prior to exhibitor setup e Please call the number located on Quick Facts if you want to ship oversized material that requires special equipment to the warehouse How do ship to show site Freight will be accepted only during exhibitor move in Please refer to Quick Facts for the specific exhibitor move in dates and times e All shipments must have a bill of lading or delivery slip indicating the number of pieces type of merchandise and weight e Certified weight tickets must accompany all shipments What about prepaid or collect shipping charges e Collect shipments will be returned to the delivery carrier e ensure that your freight does not arrive collect mark your bill of lading prepaid Prepaid designates that the transportation charges will be paid by
49. either applied to reduce the principal unpaid balance or refunded to the payer If past due invoices or invoice balances are placed with a collection agency or attorney for collection or suit EXHIBITOR agrees to pay all legal and collection costs THESE PAYMENT TERMS AND CONDITIONS SHALL BE GOVERNED BY AND CONSTRUED IN ACCORDANCE WITH THE LAWS OF THE STATE OF TEXAS In the event of any dispute between the EXHIBITOR and FREEMAN relative to any loss damage or claim such EXHIBITOR shall not be entitled to and shall not withhold payment or any partial payment due to FREEMAN for its services as an offset against the amount of any alleged loss or damage Any claims against FREEMAN shall be considered a separate transaction and shall be resolved on its own merits FREEMAN reserves the right to charge EXHIBITOR for the difference between the EXHIBITOR S estimate of charges and the actual charges incurred by EXHIBITOR or for any charges that FREEMAN may be obligated to pay on behalf of EXHIBITOR including without limitation any shipping charges If EXHIBITOR provides a credit card for payment and charges are rejected by the EXHIBITOR S credit card company for any reason FREEMAN hereby provides notice that it reserves the right and EXHIBITOR authorizes FREEMAN to continue to attempt to secure payment through that credit card for as long as unpaid balances remain on the EXHIBITOR S account ELECTRICAL Claims will not be considered or adjustments made unles
50. first 8 hours New Years Day Memorial worked Overtime until Day Independence Day midnight Labor Day Thanksgiving Day Christmas Day Double Time from midnight to 6 00 am Riggers Monday Friday Saturday Holidays Double Time for all Straight Time Over Time Double Time for all time time worked 6 00 am 10 00 pm for 1st 8 hours worked worked any consecutive 8 hour After the first 8 hours Double Time after 8 New Years Day Memorial worked Overtime until consecutive hours Day Independence Day midnight worked Labor Day Thanksgiving Day Christmas Day Double Time from midnight to 6 00 am Revised 7 8 13 NEM Page 1 of 3 Sunday Double Time Monday Friday Straight Time 6 00 am 10 00 pm for any consecutive 8 hour period After the first 8 hours worked Overtime until midnight Double Time from midnight to 6 00 am Decorators Saturday Over Time 1st 8 consecutive hours Double Time after 8 consecutive hours worked Carpenters Sunday Monday Friday Straight Time Double Time Over Time 8 00 am 4 30 pm Saturday Over Time 6 00 am 6 30 pm Holidays Double Time for all time worked New Years Day Memorial Day Independence Day Labor Day Thanksgiving Day Christmas Day 8 total dates Holidays Double Time for all time worked New Years Day Memorial after 4 30 pm and 8 consecutive hours Day Independence Day Labor Day Thanksgiving worked until 8 30 pm
51. have any questions please contact Freeman 1 Consistent with safety and the skills and training necessary to perform the task as determined by the Authority an exhibitor and exhibitor employees Exhibitor employee means any person who has been employed by the exhibitor as a full time employee for a minimum of 6 months before the show s opening date are permitted in a booth of any size with the use of the exhibitor s ladders and hand tools to i Set up and dismantle exhibits displayed on Authority premises ii Assemble and disassemble materials machinery or equipment on Authority premises and iii Install all signs graphics props balloons other decorative items and the exhibitor s own drapery including the skirting of exhibitor tables on the Authority s premises 2 An exhibitor and exhibitor employees are permitted in a booth of any size to deliver set up plug in interconnect and operate an exhibitor s electrical equipment computers audio visual devices and other equipment 3 An exhibitor and exhibitor employees are permitted in a booth of any size to skid position and re skid all exhibitor material machinery and equipment on Authority premises Please note 4 An exhibitor and exhibitor employees are prohibited at any time from using scooters forklifts pallet jacks condors scissor lifts motorized dollies or similar motorized or hydraulic equipment on Authority premises UNION JURISDICTIONS AT McCO
52. if different from pick up address FREEMAN Exhibiting Company Name Booth Ship to address 2014 ASCO Annual Meeting C O FREEMAN 2500 WEST 35TH STREET CHICAGO IL 60632 MUST BE DELIVERED BY MAY 16 2014 L will be shipping to SHOW SITE Number of Labels FREEMAN Exhibiting Company Name Booth 2014 ASCO Annual Meeting C O FREEMAN FAX THIS COMPLETED FORM TO MCCORMICK PLACE 469 621 5810 2301 S LAKE SHORE DR CHICAGO IL 606161497 A TRANSPORTATION SPECIALIST CANNOT BE DELIVERED BEFORE MAY 27 2014 WILL CALL YOU TO CONFIRM TYPE OF SERVICE RECEIPT OF ORDER AND _ Next Day Air Delivery next business day by 5 00 PM FINALIZE DETAILS Second Day Air Delivery second business day by 5 00 PM 3 5 Day Service Delivery within 3 5 business days Declared Value Air Transportation charges are billed by Dimensional or Actual Weight whichever is greater Standard Ground Dependent on distance 301115 Expedited Ground Tailored to specific requirements SHOW Specialized Pad wrapped uncrated truck load 09 11 FREEMAN exhibit transportation F H E E F R A DO NOT DELAY DO NOT DELAY DEADLINE DATE MAY 16 2014 TO DEADLINE DATE MAY 16 2014 TO EXHIBITOR NAME FREEMAN 2500 WEST 35TH STREET CHICAGO IL 60632 HANGING SIGN EXHIBITOR NAME FREEMAN 2500 WEST 35TH STREET CHICAGO IL 60632 HANGING SIGN 2014 A Annual Meetin 20
53. installation dismantle of exhibits is NOT permitted by exhibitors or by their exhibitor appointed contractors EAC s Thank you for your cooperation EXHIBITOR ASSISTANCE For more information and helpful hints on preshow procedures and move in please go to www freemanco com preshowFAQ For more information and helpful hints on postshow procedures and move out please go to www freemanco com postshowFAQ Call Freeman s Exhibitor Services department at 773 473 7080 with any questions or needs you may have Page 4 of 4 FREEMAN general information FREEMAN INCLUDE THE FREEMAN METHOD OF 9040 West Roosevelt Road PAYMENT FORM WITH YOUR ORDER Chicago Illinois 60644 1436 773 473 7080 Fax 469 621 5603 Email FreemanChicagoES freemanco com NAME oF sHow 2014 ASCO Annual Meeting May 31 June 2 2014 COMPANY NAME BOOTH CONTACT NAME PHONE E MAIL ADDRESS For Assistance please call 773 473 7080 to speak with one of our experts PLEASE COMPLETE AND RETURN THIS FORM TO FREEMAN BY MONDAY MAY 5 2014 To request Early Exhibit Freight Move In of SATURDAY MAY 24 2014 please complete and submit this form Please make sure your clients are fully aware of your request and your Third Party billing form is completed Upon review Freeman will contact you regarding approval and with further instructions Please fax this completed form to Lisa McGuinness at 773 854 3794 e Will you be shipping freight to the Advance Wa
54. is shared by your general service contractor and the utility provider NOTE Items weighing 500 Ibs or more Drawings must be reviewed signed and stamped by a licensed structural engineer to CERTIFY STRUCTRUAL INTEGRITY AND SAFTEY e These rules and regulations provide absolute limits which cannot be exceeded under circumstances or conditions e Fire Retardant regulations also apply to hanging items Refer questions regarding fire retardancy to the Fire Safety Manager at 312 791 6079 No hanging items to be hung from any electrical fixtures raceways water gas air fire protection communications lines piping supports or hangers e All electrical and neon items must conform to City of Chicago Electrical Codes e The use of MIS Octonorm or similar components systems for hanging signs is not permitted in our facility Parking ASUV Program To register for the ASUV self loading unloading program and or purchase parking permits online review our Automobile and Small Utility Vehicle ASUV Program at www mccormickplace com exhibitors asuv php Option 1 Self loading Unloading ASUV McCormick Place allows exhibitors to unload and load small privately owned vehicles without hiring labor at designated areas in the building Show management will determine the hours of operation for each event Option 2 ASUV Valet ASUV valet parking is available with your Exhibitor Guaranteed Parking Permit Option 3 Exhibit
55. loaded into the container and if the temperature controls were properly set when the container was loaded 6 REFUSED SHIPMENTS If the Consignee refuses a shipment tendered for delivery or if Freeman is unable to deliver a shipment because of fault or mistake of Freeman 5 liability shall then become that of a warehouseman a Freeman shall promptly attempt to provide notice by telephonic electronic or written communication as provided on the face of these shipping instructions if so indicated to Shipper or the party if any designated in these instructions to receive notice b Storage charges if applicable shall start no sooner than the next business day following the attempted notification Storage may be at Freeman s option in any location that provides reasonable protection against loss or damage Freeman may place the shipment in public storage at the owner s expense and without liability to Freeman c If Freeman does not receive disposition instructions within 48 hours of the time of Freeman s attempted first notification Freeman will attempt to issue a second and final confirmed notification Such notice shall advise that if Freeman does not receive disposition instructions within 10 days of that notification Freeman may offer the shipment for sale at a public auction and Freeman has the right to offer the shipment for sale The amount of sale will be applied to Freeman s invoice for transportation storage
56. or pad wrapped and or unskidded machinery without proper lifting bars or hooks e Add overtime charges for inbound if material is delivered to the booth during the overtime period stated on Quick Facts This includes both warehouse and show site shipments 11 06 e Add overtime charges for outbound if material is loaded onto the outbound carrier during the overtime period stated on Quick Facts e Add the late delivery charge listed on the Order Form if the shipment is accepted at the warehouse or at show site after the deadline date listed on Quick Facts e he above services whether used completely or in part are offered as a package and the charges will be based on the total inbound weight of the shipment e Shipments received without receipts or freight bills such as UPS and Federal Express will be delivered to the booth without guarantee of piece count or condition What happens to my empty containers during the show e Pick up Empty Labels at the Service Center Place a label on each container Labeled containers will be picked up periodically and stored in non accessible storage during the show e At the close of the show the empty containers will be returned to the booth in random order Depending on the size of the show this process may take several hours How dol protect my materials after they are delivered to the show or before they are picked up after the show e Consistent with trade show industry practices t
57. performance of all Exhibitor s indebtedness for monies paid by Freeman on its behalf services performed materials and or labor from time to time provided by Freeman to or for the benefit of Exhibitor Obligations Freeman shall have all the rights and remedies of a secured party under the Uniform Commercial Code as may be amended from time to time UCC and any notice that Freeman is required to give under the UCC of a time and place of a public sale or the time after which any private sale or other intended disposition of any Collateral is to be made shall be deemed to constitute reasonable notice if such notice is mailed by registered or certified mail at least five 5 days prior to such action Freeman may hold and not deliver any of the Collateral to Exhibitor for so long as there are any Obligations that remain unpaid or unsatisfied 13 WAIVER amp RELEASE Exhibitor as a material part of the consideration to Freeman for material handling services waives and releases all claims against Freeman with respect to all matters for which Freeman has disclaimed liability pursuant to the provisions of this Contract 14 DRIVER LIABILITY WAIVER IN CONSIDERATION OF FREEMAN PERMITTING ENTRANCE TO THE PREMISES YOU YOUR EMPLOYER THE OWNER OF THE TRUCK AND OR EQUIPMENT THAT YOU ARE OPERATING TRUCKOWNER AND YOU AS AGENT OF YOUR EMPLOYER AND THE TRUCKOWNER HEREBY ASSUME ALL RISK OF INJURY OR HARM TO YOURSELF AND OTHERS AND DAMAGE TO YOUR
58. prices on Audio Visual equipment including computers do not include labor delivery electrical services or removal of the equipment from the booth Exhibitor agrees to use all r ental equipment with reasonable care to prevent excessive wear and tear and or damage to Freeman s property Exhibitor will notify Freeman immediately of any damage to rental equipment and agrees to be billed for an y damage to or loss of rental equipment rented to Exhibitor In case of cancellation of any labor orders by Exhibitor a one hour per person per hour charge will be applied for all labor and equipment orders that are not canceled in writing at least 24 hours prior to the scheduled start time If Prestige Carpet Custom Cut Carpet Modular Rental Exhibits Audio Visual and or Computer E quipment and any other custom order items or services have alread y been provided at the time of cancellation fees will remain at 100 of the original charge If the Show or Event is canceled because of reasons beyond Freeman s control Exhibitor remains responsible for all charges for services and equipment provided up to and including the date of cancellation Freeman will not issue refunds to Exhibitor of any payments made before the date of cancellation It is Exhibitor s responsibility to advise the Freeman Service Center Repre sentative of problems with any orders and to check the Exhibitor s invoice for accuracy prior to the close of the Show or Event If Exhibitor is exe
59. related services and requiring access to your booth during move in and move out All exhibiting companies organizations that choose to use an EAC Non Official Contractor are required to submit this form comply with all rules and regulations and supply necessary information by the April 23 2014 deadline EACs Non Official Contractors will be required to use labor supplied by the appointed contractor unless the following requirements are fulfilled e Exhibitors must return this completed form to ASCO Exhibit Management J Spargo amp Associates Inc by the April 23 2014 deadline e EACs Non Official Contractors must provide a Certificate of Liability Insurance naming ASCO J Spargo amp Associates Inc Freeman McCormick Place Metropolitan Pier and Exposition Authority and SMG as additional insured The Certificate of Liability Insurance must include Comprehensive General Liability coverage with limits not less than 1 000 000 including Contractual Liability and Products Liability coverage and Workman s Compensation in accordance will local law Please see the sample certificate of liability insurance on the following page Certificates of Liability Insurance must indicate the name of the exhibiting company and booth number that they are representing in the description area of the certificate Certificates will be discarded if this information is not supplied e All EAC Non Official Contractor personnel must be properly identified w
60. will be sent by e mail please provide e mail address of the person who reconciles your invoices if different than contact s email METHOD OF PAYMENT BY SUBMITTING THIS FORM OR ORDERING MATERIALS OR SERVICES FROM FREEMAN YOU AGREE TO BE BOUND BY ALL TERMS amp CONDITIONS INCLUDED IN YOUR SERVICE MANUAL COMPANY CHECK BANK TRANSFER Please make check payable to Freeman Bank transfer to Bank of America N A Dallas TX Checks must be in U S funds drawn on U S or Canadian Wire Transfer bank U S FUNDS MUST BE PRE PRINTED on Canadian checks ABA 026009593 ACCT 1252039192 Freeman International Wire Transfer Please reference 301115 on your remittance Swift Code BOFAUS3N 1252039192 Freeman CREDIT DEBIT CARD _ _ NN ACH Direct Deposit For your convenience we will use this authorization to charge your credit debit card account for your advance ABA 111000012 ACCT 1252039192 Freeman orders and any additional amounts incurred as a result of Please reference Name of Show amp Booth Number so we can show site orders placed by your representative These roperly credit your account charges may include all Freeman companies or any dip ddp 4 y charges which Freeman may be obligated to pay on behalf Note Customers are responsible for any bank processing fees of Exhibitor including without limitation any shipping charges Please complete the information requested below AMERICAN EXPRESS
61. 054 220107 220106 N75057 N75052 N74082 _ N74081 10201484 Bulletin Board Special Drape Description ACCESSORIES Pages 9 amp 10 Chrome Stanchion w belt 76 85 Chrome Sign Holder 97 90 Round Literature Rack 205 80 Flat Literature Rack 182 05 Chrome Coat Tree 36 45 Chrome Easel 39 55 Chrome Bag Rack 97 90 Black Trash Receptacle 93 30 Aluminum Trash Receptacle 93 30 Wastebasket 17 30 Corrugated Wastebasket 11 55 Small Refrigerator 377 95 Black Table Lamp 96 75 File Cabinet 2 Drawer 133 20 File Cabinet 4 Drawer 207 85 213 80 Online Discount Standard Total Price Price 84 55 107 70 226 40 200 25 40 10 43 50 107 70 102 65 102 65 19 05 12 70 415 75 106 45 146 50 228 65 235 20 107 60 137 05 288 10 254 85 51 05 55 35 137 05 130 60 130 60 24 20 16 15 529 15 135 45 186 50 291 00 299 30 Black O Blue Burgundy Dark Green Flax O Gold LJ Gray O Plum O Red Teal 12103 12108 18 00 24 45 Special Drape 3 H per ft Special Drape 8 H per ft TOTAL COST Sub Total Remember to select a color for items with checkboxes A color will be 07 13 301115 4936 selected for you if not indicated White 19 80 26 90 25 20
62. 11 85 13 05 16 60 Sub Total Total Cost 03 12 301115 4936 FREEMAN accessories Take advantage of the Online price by ordering at www freemanco com store before MAY 05 2014 ONLINE PRICE DISCOUNT PRICE F R E E IVI A N DEADLINE DATE 5040 W Roosevelt Rd MAY 05 2014 Chicago IL 60644 773 473 7080 Fax 469 621 5603 INCLUDE THE FREEMAN METHOD OF FreemanChicagoES freemanco com Pe TORM OUTE eee NAME OF sHow 2014 ASCO Annual Meeting May 31 June 2 2014 COMPANY NAME BOOTH BOOTH SIZE X CONTACT NAME PHONE E MAIL ADDRESS For Assistance please call 773 473 7080 to speak with one of our experts For FREE samples or a quote on orders over 1200 sq ft please call our Exhibitor Sales Department at 773 473 7080 e Orders received after the deadline or without payment will be charged the Standard Price and are subject to availability Prestige and Custom Cut Classic Carpet are subject to a 100 Cancellation Charge No MATERIAL HANDLING charges apply Rental prices are for the duration of the show and include delivery to and removal from your booth space Classic and Prestige carpets contain recycled content and are recyclable For fast easy ordering www freemanco com store PRESTIGE CARPET includes plastic covering delivery material handling installation and removal e Guaranteed new high quality carpet available in a variety of designer colors CHOOSE YOUR CARPET CO
63. 14 A Annual Meetin BOOTH NO OF PIECES CARRIER BOOTH NO OF PIECES CARRIER THE ABOVE LABELS ARE PROVIDED FOR YOUR CONVENIENCE PLACE ONE ON EACH PIECE SHIPPED TO ENSURE PROPER DELIVERY IF MORE LABELS ARE NEEDED COPIES ARE ACCEPTABLE FREEMAN DO NOT DELAY DO NOT DELAY MUST DELIVER BY MAY 16 2014 MUST DELIVER BY MAY 16 2014 TO TO C O FREEMAN 2500 WEST 35TH STREET C O FREEMAN 2500 WEST 35TH STREET CHICAGO IL 60632 CHICAGO IL 60632 WAREHOUSE EVENT 2014 ASCO Annual Meeting WAREHOUSE EXHIBITOR NAME EXHIBITOR NAME BOOTH NO NO OF PCS 1 BOOTH NO NO OF PCS THE ABOVE LABELS ARE PROVIDED FOR YOUR CONVENIENCE PLACE ONE ON EACH PIECE SHIPPED TO ENSURE PROPER DELIVERY IF MORE LABELS ARE NEEDED COPIES ARE ACCEPTABLE FREEMAN DO NOT DELAY DO NOT DELAY CANNOT DELIVER BEFORE MAY 27 2014 CANNOT DELIVER BEFORE MAY 27 2014 TO TO C O FREEMAN C O FREEMAN MCCORMICK PLACE MCCORMICK PLACE 2301 S LAKE SHORE DR 2301 S LAKE SHORE DR CHICAGO IL 606161497 CHICAGO IL 606161497 SHOW SITE SHOW SITE I EXHIBITOR NAME I EVENT 2014 ASCO Annual Meeting BOOTH NO NO OF PCS IBOOTH NO
64. 173010 1m Radius x x 36 High 465 95 652 35 173011 1 Radius x 72M x 42 High 545 10 763 15 Radius Cabinets do not have doors 17301 Cabinet Lock Inside Shelves Available Don t see what you need 696 80 17201 1m Straight 37 x12 74 50 104 30 780 15 17206 1 Angled 37 x 12 86 35 120 90 877 45 LITERATURE POCKETS 918 80 174015 For 8 x 11 Literature 29 90 41 85 29 80 Quoted on Request TOTAL COST 222 Please call an Exhibitor Sales Specialist at 773 473 7080 Sub Total 8 Tax Total Cost 05 10 301115 Remember to make a selection for items with checkboxes Otherwise a selection will be made for you 07 13 301115 4936 Sub Total 925 Cost R E E IVI A IN DISCOUNT PRICE 5040 WR It Rd DEADLINE DATE Chicago IL 60644 MAY 05 2014 773 473 7080 Fax 469 621 5603 FreemanChicagoES freemanco com INCLUDE THE FREEMAN METHOD OF PAYMENT FORM WITH YOUR ORDER NAME or 2014 ASCO Annual Meeting May 31 June 2 2014 COMPANY NAME BOOTH BOOTH SIZE X CONTACT NAME PHONE E MAIL ADDRESS For Assistance please call 773 473 7080 to speak with one of our experts For fast easy ordering go to www freemanco com store TABLE TOP UNIT Rental Units Include Purchase Units Include Draped Table select color below 1 Case Classic Carpet 9 X 10 select color below One Time Installa
65. 210 35 231 40 294 50 ____ 10309 Cleaver Clipe oahisoncesinsSecnniesmStecosuce 102040 4 Single 2 80 5 90 7 80 103044 4 Single 2 80 3 10 3 90 ___102060 6 Single 2 80 5 90 7 80 103046 6 Single Hook iet 2 80 3 10 3 90 102080 8 Single 2 80 2 80 3 90 ___ 103048 Single HOOK eerte 2 80 3 10 3 90 10205 12 Shelf 17 60 19 35 24 65 10207 7 Ball Waterfall 32 50 35 75 45 50 ACCESSORIES _____ 151010 Collapsible Security Container N A N A N A ces ee 3070 3375 4300 103028 Chrome Grid 94 50 103 95 132 30 159011 Ticket Tumbler Small 115 95 127 55 162 35 7408010 Blaek 94 50 103 95 132 30 10405 4 Garment 126 35 139 00 176 90 103011 White N A N A N A 10404 4 way Slant 158 35 174 20 221 70 103040 Grid Legs 3665 40 30 51 30 10403 2 way Straight Arm 125 85 138 45 176 20 ____103041 Grid Legs Black 36 65 40 30 51 30 103042 Grid Legs White N A N A N A ____ 103030 Grid Connectors
66. 30 p m Friday May 30 8 00 a m 4 30 p m Saturday May 31 7 00 a m 5 00 p m Sunday June 1 8 00 a m 5 00 p m Monday June 2 8 00 a m 11 00 p m Tuesday June 3 8 00 a m 4 30 p m Wednesday June 4 8 00 a m 4 30 p m DISMANTLE AND MOVE OUT INFORMATION Freeman will begin returning empty crates starting at 6 00 p m on Monday June 2 2014 All exhibitor materials must be removed from the exhibit facility by 4 30 p m on Wednesday June 4 2014 To ensure all exhibitor materials are removed from the exhibit facility by the Exhibitor Move out deadline please have all carriers check in by 2 30 p m on Wednesday June 4 2014 POST SHOW PAPERWORK AND LABELS Our Exhibitor Services Department will gladly prepare your outbound Material Handling Agreement and Labels in advance Complete the Outbound Shipping form and your paperwork will be available at show site Be sure your carrier knows the company name and booth number when making arrangements for shipping your exhibit at the close of the show SERVICE CONTRACTOR CONTACTS INFORMATION FREEMAN FREEMAN AUDIO VISUAL SOLUTIONS INC 5040 West Roosevelt Road 9260 W 55th Street Chicago lllinois 60644 1436 McCook Illinois 60525 773 473 7080 Fax 469 621 5603 708 255 7100 Fax 469 255 7105 Email FreemanChicagoES freemanco com FREEMAN EXHIBIT TRANSPORTATION 800 995 3579 Toll Free US amp Canada Fax 469 621 5810 817 607 5100 Local amp International
67. 531 50 584 65 744 10 _____ 101090 649 60 714 55 909 45 lt 0O00 531 50 584 65 74410 0 _____ 101092 Quarter 649 60 714 55 909 45 ___ 531 50 584 65 74410 WALLCASE TOWER CASE Dimensions 481 x 20 D x 72 Dimensions are 20 L x 20 D x 80 H 4 12 Glass Shelves 3 Glass Shelves Adjustable Brackets Lights Lights Locks Locks Available in 20 x 20 Square Only 60 High Sliding Glass Doors Available in See Thru pictured above and Solid 1010200 20 X 696 85 766 55 97560 J 0 1010203 Solid 673 25 740 60 942 55 _____ 1010204 See Thru 673 25 740 60 942 55 All showcases are 20 D x 38 H have lights locks sliding mirror doors gray exterior and off white interior aluminum frames All keys must be left with the showcase or a charge of 10 00 will be assessed Electrical hook up is NOT included Please order electrical hook up service from the electrical contractor Sub Total FOL Incentive Showcases McPI Gold 13 14 301115 TOTAL COST Tax 8 TOTAL FREEMAN showcases Take advantage of the Online price by ordering online at www freemanco com store F R E E IVI A DISCOUNT PRICE 5040 WR It Rd DEADLINE DATE ooseve Chicago IL 60644 MAY 05 2014 773 473 7080 469 621 5603 INCLUDE THE FREEMAN METHOD OF FreemanChicagoES freemanco com PAYMENT FORM WITH
68. 80 for information Electricity or electrical labor to connect and operate any plumbing apparatus is NOT INCLUDED All electrical requirements must be ordered on the Electrical Order Form Page 2 of 2 FREEMAN air water drain gas E R E E A EARLY ORDER DEADLINE MAY 16 2014 POPULAR AUDIO VISUAL PACKAGES PROUD TO SERVE AS YOUR OFFICIAL AUDIO VISUAL PROVIDER DESCRIPTION Show Rate TOTAL 24 Flat Screen with Speakers 1080P 16 9 High Def Single Post Stand 552500 568250 2014 ASCO Annual Meeting ASCO May 31 June 2 2014 32 Flat Screen with Speakers 16 9 High Def Dual Post Stand 900 00 1170 00 In McCormick Place South 42 Flat Screen with Speakers 16 9 High Def Dual Post Stand 1020 00 Chicago IL 46 Flat Screen with Speakers 16 9 High Def Dual Post Stand 1215 00 1326 00 1579 50 Exhibiting Company Name Booth Number A LA CARTE EQUIPMENT Third Party if Applicable Project 14 267659 DESCRIPTION Early Order ShowRate TOTAL Company Address 24 Flat Screen with Speakers 1080P 16 9 High Definition DVI HDMI input 3500 548750 32 Flat Screen with Speakers 720P 16 9 High Definition DVI input 675 00 877 50 City State Zip Code 42 Flat Screen with Speakers 16 9 High Definition 795 00 1033 50 46 Flat Screen wi
69. 89 00 per case of 24 Starbucks Frappuccino 8 502 77 40 per case of 12 Menu and pricing are specific to show floor catering Services are drop off only Staffing and upgrades are available Consult your catering team for details SAVOR BEVERAGES OPTIONS MORNING COFFEE PACKAGE This package comes with three gallons of regular coffee two gallons of decaffeinated coffee and one gallon of herbal tea It is delivered in disposable to go coffee containers with disposable cups 225 00 per package WATER COOLER SERVICE STATION 50 Degree Water Cooler 100 00 first day 35 00 each additional day Hot amp Cold Water Cooler 125 00 first day 35 00 each additional day 5 Gallon Water Jug Includes 100 flat bottom cold cups 35 00 per bottle Client is responsible for supplying 110 v 15 amp circuit of power at the location Advance order is required subject to availability Menu and pricing are specific to show floor catering Services are drop off only Staffing and upgrades are available Consult your catering team for details ANYTIME SNACKS Gluten Free options available Assorted Energy Bars 41 00 per dozen Assorted Freshly Baked Cookies 27 75 per dozen Rice Krispy Treats 35 00 per dozen Fudge Brownies 35 00 per dozen Lemon Bars 36 75 per dozen Potato Chips and French Onion Dip 21 00 serves 8 10 Premium Mixed Nuts 25 75 per pound Whole Fresh Fruit 28 00 per dozen Pita Ch
70. 9 621 5603 FreemanChicagoES freemanco com 2014 ASCO Annual Meeting May 31 June 2 2014 In order to authorize Freeman to invoice a third party for payment of services rendered to exhibitors both the exhibiting company and the third party must complete this form and return it at least 14 days prior to show move in EXHIBITING COMPANY AUTHORIZATION OF THIRD PARTY BILLING We understand and agree that we the exhibiting company are ultimately responsible for payment of charges and agree by submitting this form or ordering materials or services from Freeman to be bound by all terms and conditions as described in the Terms amp Conditions section of this service manual In the event that the named third party does not discharge payment of the invoice prior to the last day of the show charges will revert back to the exhibiting company All invoices are due and payable upon receipt by either party The items checked below are to be invoiced to the third party BY SUBMITTING THIS FORM OR ORDERING MATERIALS OR SERVICES FROM FREEMAN YOU AGREE TO BE BOUND BY ALL TERMS amp CONDITIONS INCLUDED IN YOUR SERVICE MANUAL EXHIBITOR NAME PLEASE PRINT EXHIBITOR SIGNATURE DATE EXHIBITING COMPANY INFORMATION EXHIBITING COMPANY NAME BOOTH EXHIBITING COMPANY ADDRESS CITY STATE ZIP PHONE EXT FAX CONTACT S E MAIL Indicate which services are to be invoiced to the Third Party ALL FREEMAN
71. 9 621 5603 INCLUDE THE FREEMAN METHOD OF FreemanChicagoES freemanco com NAME oF sHow 2014 ASCO Annual Meeting May 31 June 2 2014 COMPANY NAME CONTACT NAME E MAIL ADDRESS For Assistance please call 773 473 7080 to speak with one of our experts For fast easy ordering go to www freemanco com store LIGHTS use only on rentals SHELVES use only on rentals CABINETS GONDOLAS DEADLINE DATE MAY 05 2014 BOOTH BOOTH SIZE X PHONE ACCESSORIES FOR RENTAL UNITS E E RADIUS CABINET does not have doors LITERATURE POCKETS FREEMAN exhibit accessones Discount Standard Discount Standard Qty Part Description Price Price Total Qty Part Description Price Price Total LIGHT FIXTURES e10 Ble B V electrical service amp labor to install lights not included Gondolas 172512 Arm Light 04 75 132 65 Blue Fabric _ Gray Fabric 1 Perfboard White PVC 2172514 4 Tracklight 3 lights 288 10 403 35 174541 Single Sided 1M x 4 High 338 00 473 20 217252 Halogen Light N A N A ____ 174542 Double Sided 1M x 4 High 422 55 591 55 174581 Single Sided 1m x 8 High 468 05 655 25 CABINETS amp LOCKS 174582 Double Sided 1M x 8 High 585 10 819 15 Cabinets Black Fabric Blue Fabric Gray Fabric White PVC SHELVES 17305 1m x M x 36 High 17306 1 4M x 42 High 17308 2M x M x 36 High 17309 2m x x 42 High
72. A 7 card Checks or debit cards cannot 4 b ted d this f tb then STOP at designated truck holding line traffic coordinator will direct e accep ed an IS Tee Cannot be McCORMICK PLACE a your vehicle from there paid in advance Please be sure B to alert your non courier freight Truck Holding Line transportation provider Fee subject YS FORT DEARBORN DRIVE m to change Call 312 808 3161 with t f any questions or for directions LEVEL 3 RAMP UP TO lt EAST LEVEL 3 NORTH LEVEL 3 DOCKS a a M 6 GS MOE DRIVE T MOE DRIVE gt 2 z X gt RAMP DOWN RAMP UP TO 5 McCORMICK t NORTH amp FROM SOUTH DOCKS 31st STREET 28 33 PLACE NORTH LEVEL1 U SOUTH LI MARSHALLING LEVEL1 LOWER 5 LOBBY S 5 e y z AREA _ 4 McCORMICK PLACE NORTH LEVEL 3 McCORMICK PLACE SOUTH 5 TRUCK TRAFFIC TO NORTH BUILDING LEVEL 1 amp LEVEL 3 DOCKS amp LEVEL 3 DR M MA brace TOMES Yel te ere WACK TIN LUTHER KING JR DRIVE TRUCK TRAFFIC TO SOUTH amp WEST BUILDING LEVEL 3 DOCKS north out of the Marshalling Yard on Moe Drive to the stop sign A traffic coordinator will then direct all vehicles to the proper e For McCormick Place South Level 3 docks trucks should proceed ES north out of the Marshallin
73. AIL ADDRESS For Assistance please call 773 473 7080 to speak with one of our experts Let Freeman OnLine estimate your material handling charges for you Log on jp www freemanco com store select your show and click on Estimate My Material Handling Costs From Freeman OnLine you can print extra shipping labels get tips on how to package your freight and much more MATERIAL HANDLING SERVICES Crated Material that is skidded or is in any type of shipping container that can be unloaded at the dock with no additional handling required Special Handling Material delivered by a carrier in such a manner that it requires additional handling such as See definitions on back ground unloading stacked or constricted space unloading designated piece unloading shipment integrity alternate delivery location loads mixed with pad wrapped material carpet and or pad only shipments no documentation and shipments that require additional time equipment or labor to unload Federal Express UPS Airborne Express amp DHL are included in this category due to their delivery procedures Uncrated Material that is shipped loose or pad wrapped and or unskidded machinery without proper lifting bars or hooks Straight Time 8 00 A M to 4 30 P M Monday through Friday Overtime 4 30 P M to 12 00 a m Midnight Monday through Friday ALL DAY Saturday Double Time ALL DAY Sunday and Holidays and Midnight to 6 00 a m Monday through Friday Overt
74. ANY NAME BOOTH BOOTH SIZE X CONTACT NAME PHONE E MAIL ADDRESS For Assistance please call 773 473 7080 to speak with one of our experts For fast easy ordering www freemanco com store CLEANING SERVICES e Cleaning Services include vacuuming of booth area and emptying wastebasket at time of vacuuming Prices are based on total square footage of booth regardless of area to be cleaned FREEMAN clean e 100 sq ft minimum e Our exclusive cleaning contract for this show will not permit other service contractors including exhibitor appointed contractors to provide this service Show Site Prices will apply to all cleaning orders placed at show site VACUUMING per sq ft 100 sq ft minimum Advance Show Site Qty sq ft Part Description Price Price elncludes emptying of your booth s wastebasket s at the time of vacuuming 610100 Booth Vacuuming One Time 60 85 610200 Booth Vacuuming 2 Days 1 20 1 70 610300 Booth Vacuuming Days 1 80 2 55 610400 Booth Vacuuming 4 Days N A N A SHAMPOOING sq ft 100 sq ft minimum Qty sq ft Part Description nee 630100 Shampoo Carpet One Time 90 1 25 630200 Shampoo Carpet 2 Days
75. ATION AND CREDIT CARD AUTHORIZATION FORM CONTACT INFORMATION TRADE SHOW 2014 ASCO Annual Meeting INVOICE COMPANY CONTACT PHONE ACCOUNTING CONTACT PHONE EMAIL ADDRESS FAX PAYMENT INFORMATION METHOD OF PAYMENT CHECK CREDIT CARD O WIRETRANSFER PLEASE NOTE a credit card must be on file for any additional on site orders or increase in quantities CREDIT CARD EXPIRATION DATE V CODE BILLING ADDRESS CITY STATE ZIP CARD HOLDERS NAME AUTHORIZED SIGNATURE DATE FULL PAYMENT IS DUE IN ADVANCE Increases and or new orders made within 3 business days of the Event will be subject to a 20 additional fee based on the menu price F amp B Please return this credit card authorization form to your Catering Manager Sohana Cantwell Booths 2 000 12 999 scantwell mccormickplace com 312 791 7265 Or Denise Kamm Booths 13 000 dkamm mccormickplace com 312 791 7261 Please email us if you d like this form in a word doc We re happy to oblige Menu and pricing are specific to show floor catering Services are drop off only Staffing and upgrades are available Consult your catering team for details
76. BOOTH BOOTH SIZE X CONTACT NAME PHONE E MAIL ADDRESS For Assistance please call applicable number listed above to speak with one of our experts For fast easy ordering to www freemanco com store EXHIBIT TRANSPORTATION TIPS FOR EASY ORDERING SHIPPING INFORMATION e Credit card information must be on file prior to pick up as Items to be shipped charges will be included on your show services invoice Number of Pieces Est Weight e International Exhibitors remember Shipments originating from countries other than the U S must be cleared through Crates wooden customs Please call for additional information ____ Cartons cardboard 800 995 3579 Toll Free US amp Canada Cases Trunks fiber color 817 607 5100 Local amp International COMPLETE THE FOLLOWING ITEMS ales ON THIS FORM ns PICK UP INFORMATION Total Requested Pick Up Date SHIPPER NAME W L p NOTE Shipments will be weighed and measured prior to delivery SHIPPER ADDRESS OUTBOUND SHIPPING Size of largest piece H 11 would like to schedule outbound Freeman Exhibit Transportation Please provide me with a Material Handling City State Zip Agreement at show site for my shipping instructions and signature So we may print your Outbound Material Handling DESTINATION Agreement and labels please complete the following will be shipping to the WAREHOUSE information
77. CE CONT amat Par e EVENT NAME 2014 ASCO Annual Meeting EVENT DATES May 31 June 2 2014 COMPANY NAME BOOTH PHONE ff EMAIL ADDRESS 1 Have you ordered Internet Services Yes O If so please provide your Technology Services Order Number Located on the Service Order Confirmation email that you received after your Internet order was placed 2 What services have been ordered must be a Dedicated Wired Internet Service to qualify 6 mbps or greater 3 15 your access point capable of manual power output and channel selection adjustments Yes 0 O Please List Technical Specifications MAC Addres O O Y SSID AP Manufacturer eee AP Model Intended 2 4 GhzChannel 0 0000 Intended 2 4 Ghz Signal Strength Intended 5 Ghz Channel 0 Intended 5 Ghz Signal Strength Intended Mounting Height Your signature indicates that you have read and fully understand our terms and conditions as stated in pages 4 5 Signature Printed Name Date Please contact us for assistance 312 791 6113 Call Center 312 791 6159 Fax technology mccormickplace com E Mail Order Technology Services On Line At www mccormickplace com M TELEPHONE CABLE SERVICES ORDER FORM ORDER AND FULLPAYMENT MUST BE RECEIVED BY DEADLINE DATE FOR ADVANCE RATE EVENT NAME 2014 ASCO Annual Meeting EVENT DATES May 31 June 2 2014 COMPANY NAME BOOTH PHONE f
78. COMPETENT JURISDICITON IN DALLAS COUNTY TEXAS 11 INDEMNIFICATION Exhibitor agrees to indemnify and forever hold harmless Freeman and its employees directors officers and agents from and against any and all demands claims causes of action fines penalties damages including consequential liabilities judgments and expenses including but not limited to reasonable attorneys fees and investigation costs arising out or contributed to by Exhibitors negligent supervision of any labor secured through Freeman Exhibitor s negligence willful misconduct or deliberate act or the negligence willful misconduct or deliberate act of Exhibitors employees agents representatives customers invitees and or any Exhibitor Appointed Contractors EAC at the show or exposition to which this Contract relates including but not limited to the misuse improper use unauthorized alteration or negligent handling of Freeman s equipment Exhibitor s violation of Federal State County or Local ordinances and or Exhibitor s violation of Show Regulations and or Rules as published and set forth by Facility and or Show Management 12 LIEN Exhibitor grants Freeman a security interest in and a lien on all of Exhibitor s goods including without limitation all equipment that is from time to time in the possession of Freeman and all the proceeds thereof including without limitation insurance proceeds the Collateral to secure the prompt and full payment and
79. CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER THIS 8 CERTIFICATE DOES NOT AMEND EXTEND OR ALTER THE Insurnce Agent Broker Street Address or P O Box Insurmes Agent Broker City State amp ZipCode COVERAGE AFFORDED BY THE POLICIES BELOW COVERAGES THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED NOTWITHSTANDING ANY REQUIREMENT TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS CERTIFICATE MAY BE ISSUED OR MAY Dx COMMERICAL GENERAL LIABILITY IC CLAIMS MADE x OCCUR L OCCUR L CLAIMS MADE L DEDUCTIBLE L RETENTION WORKERS COMPENSATION AND EMPLOYERS LIABILITY ANY PROPRIETOR PARTNER EXECU TIVE OFFICER MEMBER EXCLUDED If yes describe under SPECIAL PROVISIONS below PERTAIN THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS EXCLUSIONS AND CONDITIONS OF SUCH POLICIES AGGREGATE LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS INSR 5 POLCYNUMBER FOLEY EFFECTIVE POLICY EXPIRATION I PREMISES Ea occurrence 000 sso Oo sazo 94 2024 51 000 000 AGGREGATE LIMIT APPLIES PER t Progs compro AGG 1 000 000 x POLICY PROJECT L LOC um mm Liability 1 000 000 AUTOMOBILE LIABILITY COMBINED SINGLE LIMIT ANY AUTO y Each Occurrence ALL OWNED AUTOS BODILY INJURY scHE
80. CONTRACT BETWEEN THE PARTIES In exchange for Shippers payments and Freeman s services which the parties have specified in this two page Contract including the Air Cargo Service Request and Shipping Instructions Freeman and Shipper each agree that this Contact shall govern their respective rights and obligations regarding transportation of Shipper s property This Contract shall take effect when the property first comes into the physical possession of Freeman and the responsibility of Freeman under same shall end when the property has been placed in the possession of the Consignee or the Consignee s designated agent If any part or provision of this Contract is found by a court of competent jurisdiction to be void or unenforceable the remainder of the Contract shall continue in full force and effect 3 Freeman S RESPONSIBILITIES UNDER THE CONTRACT ARE LIMITED Freeman is responsible for the satisfactory performance of only those services which it directly provides under this Contract Freeman shall not be responsible for the performance of individuals of firms who are not under the direct supervision or control of Freeman Freeman shall not be responsible for events or causes of loss delay or damage beyond its reasonable control including by way of illustration only and not as a limitation on the breadth of this clause strike lockout work slowdown or stoppage power failure breakdown of plant or machinery facility failure vandalism t
81. Condor and Crew 597 30 776 50 Scissor Lift consists of 1 Operator ONLY Scissor Lift per hour Operator must be ordered Separately 174 05 226 25 CS SOK Liit and Operator 5 MATRE E ETE Ec E 269 05 349 75 Scissor Lift and Operator P Ec M 314 05 408 25 Scissor LAN ANG Operator D T rr E 359 05 466 75 RIGGING LABOR high riggers ground riggers and electricians Please contact Freeman Exhibitor Services at 773 473 7080 for details Rigger S A Dome 95 00 123 50 m reels Tr O Toe E E ee 140 00 182 00 IG RIGGET 185 00 240 50 MISCELLANEOUS LABOR e Charges do not apply if your electrical needs consist of 20 amps or less Charge PR TE 95 00 123 50 TU TOT Charge O T m 140 00 182 00 TUMON Turm D T osese EE ER Eais 185 00 240 50 MISCELLANEOUS EQUIPMENT One Ton Hoist power not included complete Electrical Order Form 451 00 676 50 Half Ton Hoist power not included complete Electrical Order Form 435 00 652 50 20 5 Box Truss per foot Silver nnne nennen 21 50 32 5 I2 x 18 Box Truss Der Pobre sedan edid octaua adici 20 50 30 75 12 Box Truss per Tool ste hee
82. Crate No Carpet With Exhibit Rented From Freeman Color Size Electrical Placement Drawing Attached Drawing With Exhibit Electrical Under Carpet Comments Graphics With Exhibit Shipped Separately Comments Special Tools Hardware Required OUTBOUND SHIPPING INFORMATION Ship To METHOD OF SHIPMENT O FREEMAN EXHIBIT TRANSPORTATION O Common Carrier Air Freight O Next Day O 2nd Day Deferred Expedited OTHER CARRIER Please indicate the carrier s name Other Common Carrier O Other Air Freight Van Line FREIGHT CHARGES O Prepaid O Collect Bill To In the event your selected carrier fails to show on final move out day please select one of the following options C Reroute via Freeman s choice Delivery back to warehouse at Exhibitor s Expense PLEASE NOTE Freeman will not be responsible for product or literature that is not properly packed and labeled by exhibitor personnel McPlace GOLD 13 14 Rev 01 13 Project 14 301115 Page 2 of 2 FREEMAN installation amp dismantle labor FREEMAN HANGING SIGNS 5040 West Roosevelt Road Hanging of Signs in McCormick Place Chicago Illinois 60644 1436 773 473 7080 Fax 469 621 5603 Procedures and Rules Email FreemanChicagoES freemanco com 2014 ASCO Annual Meeting May 31 June 2 2014 Hanging of signs both electrical and non electrical is permitted in McCormick Place facilities with permission under the following condition
83. Crust Pizza Squares Classic Pepperoni Veggie with Broccoli Garlic and Tomatoes 32 to 34 2 pieces 140 00 for 2 pizzas Big Fork Sausage Flight Maple and Brown Sugar Aged Cheddar and Stone Ground Mustard with Bamboo Picks on the Side 165 00 for 50 Hand Made Quesadilla Roasted Corn and Zucchini 150 00 for 50 Mini Sandwiches Italian Beef Served on Petite Rustic Rolls with Mild Pepper Giardiniera 212 50 for 50 Pulled Pork Slow amp Low Barbecue Pork with Slaw served on a Mini Roll 212 50 for 50 Menu and pricing are specific to show floor catering Services are drop off only Staffing and upgrades are available Consult your catering team for details SAVOR BOOTH TRAFFIC BUILDERS SAVOR provided specialty services to help promote traffic at your booth Exhibitors must order a 4 or 6 foot table electricity and trash service from the conventions General Service Contractor CAPPUCCINO LATTE SERVICE The finest quality fresh roasted espresso for your beverages a custom blend of Colombian Costa Rican Java Robust and Brazilian beans produced by an award winning roaster Convention service 1 650 00 per day One time set up fee of 200 00 not included in price above One professionally attired barista Decorative or non decorative cappuccino machine Includes 400 espresso based beverages served in disposable cups Additional cups may be purchased when placing initial order Espress
84. Cunningham Lindsey US Inc P O Box 7036889 Dallas TX 75370 as soon as loss or damage is discovered The notice of claim shall invite a prompt joint survey of the damage at a time and place to be agreed between the parties and such survey shall go forward promptly However if in any case the property is received by the Consignee or the Consignee s agent without notice of loss or damage to property being served on Freeman within 15 calendar days of the receipt of the property it is agreed between Freeman and Shipper that in that instance the presumption shall arise that the property was delivered in proper quantity and in good condition Claims filed more than nine 9 months following the date on which the property was delivered or should have been delivered are agreed to be forever time barred 11 CHOICE OF FORUM ARBITRATION THIS CONTRACT SHALL BE CONSTRUED UNDER THE LAWS OF THE STATE OF TEXAS WITHOUT GIVING EFFECT TO ITS CONFLICT OF LAWS RULES EXCLUSIVE VENUE FOR ALL DISPUTES ARISING OUT OF CONTRACT TORT COMMON LAW OR RELATING TO THE ENFORCEMENT OR INTERPRETATION OF THIS CONTRACT SHALL RESIDE IN A COURT OF COMPETENT JURISDICTION IN DALLAS COUNTY TEXAS Notwithstanding anything herein to the contrary any controversy or claim arising out of or relating to this Agreement or the breach thereof shall be exclusively settled by arbitration administered by the American Arbitration Association in accordance with its Commercial Arbitration Rules
85. DULED Auros ula L HIRED AUTOS BODILY INJURY Non owNED AUTOS PROPERTY DAMAGE zi Per accident ar auro v wmm ss BD orsi Po o WC STATU OTH TORY LIMITS ER pow eara 51 000 000 OTHER Policy 1 000 000 Property Damage 5 23 2014 6 4 2014 DESCRIPTION OF OPERATIONS LOCATIONS VEHICLES EXCLUSIONS ADDED BY ENDORSEMENT SPECIAL PROVISIONS Additional Insured for the 2014 ASCO Annual Meeting Dates May 30 June 3 2014 Exhibit Dates May 31 June 2 2014 servicing Enter Exhibiting Company name here at booth American Society of Clinical Oncology J Spargo amp Associates Inc Freeman McCormick Place MPEA and SMG CERTIFICATE HOLDER CANCELLATION SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE THE EXPIRATION DATE THEREOF THE INSURER AFFORDING COVERAGE WILL ENDEAVOR TO MAIL 30 DAYS WRITTEN NOTICE TO THE CERTIFICATE HOLDER NAMED TO THE LEFT BUT FAILURE TO DO SO SHALL IMPOSE NO OBLIGATION OR LIABILITY OF ANY KIND UPON THE American Society of Clinical Oncology 2318 Mill Road Suite 800 Alexandria VA 22314 Phone 571 483 1300 INSURER ITS AGENTS OR REPRESENTATIVES Fax 703 299 0255 AUTHORIZED REPRESENTATIVE ACORD 25 2001 08 ACORD CORPORATION 1988 FREEMAN DISCOUNT PRICE 5040 West Roosevelt Road DEADLINE DATE Chicago Illinois 60644 1436 MAY 5 2014 773 473 7080 Fax 469 621 5603 INCLUDE THE FREEMAN METHOD OF Email Fre
86. ER please include these items when placing your order Complete the Method of Payment Complete the Hanging Sign Order Form Complete the Hanging Truss amp Chain Hoist Order Form Complete the Electrical Order Form for chain hoist power Complete the Electrical Labor Order Form for chain hoist power Include Assembly Instructions All rigging plans must be submitted in a DWG format to Freeman Rigging Manager three 3 weeks prior to move in Complete the Structural Integrity Statement e Ship sign to Freeman warehouse using the Hanging Sign shipping labels provided e Send the above information to Freeman at the address on the order forms ELECTRICAL HANGING SIGNS OFFICIAL ELECTRICAL CONTRACTOR RESPONSIBILITIES e Electrical contractor will assemble and disassemble all electrical hanging signs e Electrical contractor will install and dismantle all electrical hanging signs e Electrical contractor will install chain hoist and attach sign to the hoist for signs over 250 pounds Power for chain hoist must be included with your order for electrical services PLACING YOUR ORDER please include these items when placing your order Complete the Hanging Sign Order Form Complete the Electrical Labor Order Form Complete the Electrical Services Order Form Include Assembly Instructions Complete the Structural Integrity Statement Ship sign to Freeman warehouse using the Hanging Sign shipping labels provided Send the above informatio
87. Exhibitors adcomworldwide com www adcomworldwide com Annual 14 amp eeting OFFICIAL CONTRACTOR neh MEET AO 1 TM c dis ASCE www medmeetingimages com ASCO2014 Exhibitor s Name Exhibit Onsite Contact Onsite Cell Photography Services Price Quantity Total Package 1 Single view point of booth 150 EE Digital image on 1 CD ROM amp 1 8x12 print Package 2 3 views points of booth 350 Digital mages on 2 CD ROM s amp 2 8x12 prints of ea view Package 3 6 view points of booth 600 Digital images on 3 CD ROM s amp 2 8x12 prints of ea view Package 4 10 view points of booth 1000 Digital images on 3 CD ROM s amp 3 8x12 prints of ea view Additional 8x12 prints 20 Additional CD ROM s J 10 NEW Virtual Views 360 views amp tours Package 1 1 View point 360 wenestoronineusegaemo 225 ff Package 2 2 View points 360 350 o Package 3 4 View points 360 S450 Video Services High Definition 1080p Digital video Package 1 Basic Documentation HiDef 1080p 350 3 view points minute digital video file mpv wmv Package 2 5 views points 2 minute 1080p 600 video file your logo and custom credits Format of your choice or ask for quote for more options Contact Info Company Contact PO or Job City State Zip Code Billi
88. Fo fy 1 8 SY O10 mE OLOLO LOLOL OR aA Quo Oy ao Sard Ord Ov Ow Ow Oro Sy 9 Hy oy AY oy No lef My OH OY OM MY oH MY MG QgOOOO OM OM SY oy 32 ong org os ony l ons os only ons ody D 3 qu espana aspera arma rara n E E Fr H mip gu ex p EF r EM ES wees 52 5 5 z e g 58 23 zi u Ee cct ES 4 E 2 2 t O i QO g j 8 a LL E 2t o o E 55 lao A la zio x bs alm E di ME mta E Ez wa H pn pen e 8 E wa 7 OHS ue o dU OM cs SY V w dih dshdshdhd d5b d i dSshdshndshdSsadin QOO DOO ald So OFA DQ SM MY So Oy Vy Vo HY 8984 4 QNO QU OGCQU up jo Oo FM OM OY OO OO OF eo eo EEE QOOOCOQU J Na Oo e o OO OD OLOTOLOZOLO MEOLOLOLOLO LO T LA PA My oy Dh BY BY MG l E i D
89. G OUT OF OR IN ANY WAY RELATED TO THIS CONTRACT ITS PERFORMANCE OR NONPERFORMANCE OR DAMAGES ALLEGEDLY RESULTING FROM SAME WILL BE ARBITRATED IN THE CITY OF DALLAS TEXAS AND THE RULES OF THE AMERICAN ARBITRATION ASSOCIATION WILL APPLY IF BINDING ARBITRATION IS UNAVAILABLE TO RESOLVE ANY CONTROVERSY AND IT IS NECESSARY TO LITIGATE THE DISPUTE THE DISPUTE SHALL BE LITIGATED IN A COURT OF COMPETENT JURISDICTION IN DALLAS COUNTY TEXAS 10 MISCELLANEOUS Shipper warrants the accuracy of the weight and dimension data furnished in this Contract Shipper understands that once its property is shipped by Freeman pursuant to the instructions contained in this Contract Shipper has no right to control the shipment stop the shipment in transit or divert or reschedule same and that Shipper will have no control over the property until it is delivered pursuant to the instructions in this Contract Shipper agrees that this Contract may be provided to any third party including common or contract carriers of cargo by air water rail or road for the purpose of confirming the right of Freeman to control the handling of the property and all matters related to payment for the shipment Freeman REV 4 12 FREEMAN TERMS amp CONDITIONS IMPORTANT ELECTRICAL EXHIBITING INFORMATION Exhibitors requiring electrical services should thoroughly read and understand the rules and regulations posted in the Exhibitor Service Kit All questions or concerns can be dir
90. HIPPING INSTRUCTIONS CONTRACT This Contract establishes your legal obligations with regard to the property described herein being shipped with Freeman Transportation It specifically limits your rights and possible recovery if your property is lost or damaged You must accept all terms and conditions of this Contract You confirm that you have read and agree with all the terms and conditions of this Contract by receipt without contest This Contract may not be waived or varied except in writing and then only by an authorized representative of Freeman 1 DEFINITIONS In this Contract Freeman means Freeman Decorating Services Inc and its respective employees officers directors agents assigns affiliated companies and related entities including any contractors appointed by Freeman The term Shipper means the person or business for whom the property is being transported and includes their respective employees officers directors agents assigns affiliated companies and contractors appointed by the Shipper excluding only Freeman Property is all objects of any type received from the Shipper for transport by Freeman as described herein is the party to whom Shipper has designated the goods are to be delivered 2 FINAL CONTRACT BETWEEN THE PARTIES In exchange for Shippers payments and Freeman s services which the parties have specified in this Contract Freeman and Shipper each agree that this Contact sh
91. Hearts of Romaine Garlic Croutons and Caesar Dressing served with Dinner Rolls and Butter 60 00 per platter Optional Herb Roasted Chicken Breast add 24 00 to existing platter price Garlic Seared Steak add 30 00 to existing platter price Gluten Free bread also available for all sandwiches Must be ordered in advance Menu and pricing are specific to show floor catering Services are drop off only Staffing and upgrades are available Consult your catering team for details SAVOR HOT STUFF 4 or more boxes will be served unwrapped in a chafing dish Served in boxes of 6 unless otherwise noted Fiesta Chicken Quesadillas Cheese and Fiesta Seasoned Chicken Quesadillas with Salsa 48 00 per box of 6 Famous Vienna Foot Long Hot Dog All Beef Hot Dog on a Steamed Bun individually wrapped with appropriate condiments 42 00 per box of 6 Famous Kielbasa Sausage Smoked Kielbasa with Grilled Onions and Peppers on a Soft Roll individually wrapped with appropriate condiments 39 00 per box of 6 Chicago Deep Dish Style Pizza Cheese Sausage Pepperoni or Vegetable 12 slices per pizza 48 00 per pizza SIDE SALAD CHOICES Gluten Free options available Salads serve approximately 6 people Pasta Salad Black Bean Salad Sun Dried Tomatoes Kalamata Olives and Basil Cilantro Corn Peppers and Chipotle 22 50 per platter 22 50 per platter Red Bliss Potato Salad Mixed Greens Salad Celery Parsl
92. LONG WITH YOUR ORDERS 1 square z 1 square foot Unless otherwise noted Back of Booth Adjacent Booth Adjacent Booth Ais y Y on BOOTH DIMENSIONS TELEPHONE JACKS ___ X ___s W INTERNET ACCESS M McCORMICK PLACE in CRAG S FACILITY REGULATIONS Animals and Pets Domestic animals If you plan to use a domestic animal i e cat or dog in your exhibit be sure to contact your Show Manager for approval An insurance disclaimer will need to be completed Upon proof of show management approval disclaimer forms can be obtained through the McCormick Place Event Manager at 312 791 6317 Non domestic endangered or exotic animals The use of these animals must be approved by your Show Manager In addition to the disclaimer form you must also contact our Loss Prevention Manager at 312 791 7113 Balloons and Radio Operated Air Devices Radio operated blimps and similar devices are permitted on the event floor with pre approval in writing from Show Management and with a certificate of accident insurance To prevent escape to the ceiling helium filled balloons and similar objects must be secured If they do escape to the ceiling you may be charged removal fees Helium filled balloons or any other helium filled object may not be distributed Mylar balloons are prohibited due to their effect on the fire detection systems Smoking In accordance with the City of Chicago Fire Department and th
93. LOR 40 oz Carpet Black Charcoal Gray Pearl L Navy White 40 oz Carpet Rental Price per sq ft 100 sq ft minimum posi e Total 1 700 sq ft Booth Size X sq ft 480 5 30 6 70 701 1200 sq ft Booth Size X sq ft 430 4 75 6 00 CHOOSE YOUR CARPET COLOR 28 oz Carpet Black Cardinal Charcoal Cream C Gray Pearl L Navy Toast Wedgewood White 28 oz Carpet Rental Price per sq ft 100 sq ft minimum jw oe dian Total 1 700 sq ft Booth Size X 59 405 445 5 65 701 1200 sq ft Booth Size X sq ft 3 55 3 90 4 95 Our Custom Cut Classic Carpeting is available in custom cut sizes and in a variety of standard colors CHOOSE YOUR CARPET COLOR C Black L Blue L Gray L Green L Latte L Midnight Blue Plum L Red L Red Pepper Tuxedo Rental Price per square foot 100 sq ft minimum Online Discount Standard 16 oz Carpet Rental Price Price price Total Booth Size X sq ft 290 3 20 4 05 Per sq ft REL CLASSIC CARPET includes delivery material handling installation and removal Our 16 oz Classic Carpeting is available in a variety of standard colors in the following standard sizes CHOOSE YOUR CARPET COLOR C Black L Blue L Gray L Green L Latte L Midnight Blue Plum L Red Red Pepper Tuxedo Online Discount Standard Qty Description Price Price Price Total 9 x 10 Classic Carpet
94. MAN S control EXHIBITOR remains responsible for all charges for services and equipment provided up to and including the date of cancellation FREEMAN will not issue refunds to EXHIBITOR of any payments made before the date of cancellation It is EXHIBITOR S responsibility to advise the FREEMAN Service Center Representative of problems with any orders and to check the EXHIBITOR S invoice for accuracy prior to the close of the Show or Event If EXHIBITOR is exempt from payment of sales tax FREEMAN requires an exemption certificate for the State in which the services are to be used Resale certificates are not valid unless EXHIBITOR is rebilling these charges to its customers For International EXHIBITORS FREEMAN requires 10096 prepayment of advance orders and any order or services placed at show site must be paid at the show For all others should there be any pre approved unpaid balance after the close of the show terms will be net due and payable in DALLAS TEXAS upon receipt of invoice Effective 30 days after invoice date any unpaid balance will bear a FINANCE CHARGE at the lesser of the maximum rate allowed by applicable law or 1 5 per month which is an ANNUAL PERCENTAGE RATE of 18 and future orders will be on a prepaid basis only If any finance charge hereunder exceeds the maximum rate allowed by applicable law the finance charge shall automatically be reduced to the maximum rate allowed and any excess finance charge received by FREEMAN shall be
95. MAY INCLUDE L FOR THE USE OF AN EXHIBITOR APPOINTED CONTACTOR WE UNDERSTAND AND AGREE THAT WE THE EXHIBITING FIRM ARE ULTIMATELY d RESPONSIBLE FOR PAYMENT OF THE CHARGES IN THE EVENT THAT THE NAMED OR THIRD PARTY DOES NOT DISCHARGE PAYMENT OF THE INVOICE PRIOR TO THE LAST DAY OF THE SHOW CHARGES WILL REVERT TO THE EXHIBITING COMPANY L FULL ORDER PAYMENT IS ENCLOSED THE CREDIT CARD INFORMATION BELOW ALL INVOICES ARE DUE AND PAYABLE UPON RECEIPT BY EITHER PARTY IS REQUIRED TO BE KEPT ON FILE YOUR CREDIT CARD WILL NOT BE CHARGED UNLESS THERE IS AN OUTSTANDING BALANCE ON YOUR ACCOUNT AT THE END OF YOUR SHOW AND PAYMENT IS NOT RECEIVED FOR SUCH BALANCE PRIOR TO YOU LEAVING OUR FACILITY EXHIBITOR AUTHORIZATION CREDIT CARD NO EXPIRATION DATE PERSONAL CREDIT CARD COMPANY CREDIT CARD CARDHOLDER S NAME PRINT CARDHOLDER S SIGNATURE THIRD PARTY AUTHORIZATION CREDIT CARD NO EXPIRATION DATE PERSONAL CREDIT CARD 5 COMPANY CREDIT CARD CARDHOLDER S NAME PRINT CARDHOLDER S SIGNATURE BILLING ADDRESS CITY STATE PROVINCE ZIP BILLING ADDRESS CITY STATE PROVINCE ZIP PHONE ExT PHONE EXT Your signature indicates that you have read and Fully understand our payment policy terms and conditions Please contact us if you need assistance 312 791 6113 Call Center PLEASE CALCULATE YOUR SUB TOTAL FROM EACH SECTION IN THE AREA BELOW Telephone Cable TV Internet
96. NO OF PCS THE ABOVE LABELS ARE PROVIDED FOR YOUR CONVENIENCE PLACE ONE ON EACH PIECE SHIPPED TO ENSURE PROPER DELIVERY IF MORE LABELS ARE NEEDED COPIES ARE ACCEPTABLE FREEMAN DISCOUNT PRICE 5040 West Roosevelt Road Y p rin Chicago Illinois 60644 1436 773 473 7080 469 621 5603 INCLUDE THE FREEMAN METHOD OF Email FreemanChicagoES freemanco com PAYMENT FORM WITH YOUR ORDER NAME OF suow 2014 ASCO Annual Meeting May 31 June 2 2014 COMPANY NAME BOOTH CONTACT NAME PHONE E MAIL ADDRESS For Assistance please call 773 473 7080 to speak with one of our experts For fast easy ordering go to www myfreemanonline com Accessible storage service is available at Show Site for exhibitors to easily access their product samples and literature All arrangements for accessible storage must be placed on site at the Freeman Service Center Please be aware this is accessible storage not secured or empty storage Accessible storage is not necessarily the first items returned to your booth at the close of the show Accessible Storage Rates are for SET UP STORAGE SPACE AND EACH TIME ACCESSED The charge for accessible storage will be 26 00 per skid plus labor to place replenish remove product and or literature from storage THERE WILL BE ALABOR CHARGE EVERY TIME THE MATERIALS ARE ACCESSED When you are ready for your stored materials to be delivered to and or from your booth please notify the Freeman pers
97. NS For purposes of this Contract Freeman means Freeman Decorating Services Inc and its employees directors officers agents assigns affiliated companies and related entities The term Exhibitor means the Exhibitor its employees agents representatives any Exhibitor Appointed Contractors and any persons receiving services from Freeman 2 PACKAGING CRATES AND STORAGE Freeman shall not be responsible for damage to loose or uncrated materials padwrapped or shrink wrapped materials glass breakage concealed damage carpets in bags or poly or improperly packed or labeled materials Freeman shall not be responsible for crates and packaging which are unsuitable for handling in poor condition or have prior damage Crates and packaging should be of a design to adequately protect contents for handling by forklift and similar means Freeman will not accept any crates or packaging containing hazardous materials Goods requiring cold storage and those in accessible storage are stored at Exhibitor s own risk FREEMAN ASSUMES NO RESPONSIBILITY OR LIABILITY FOR LOSS OR DAMAGE TO GOODS IN COLD STORAGE OR ACCESSIBLE STORAGE 3 EMPTY CONTAINERS Empty container labels will be available at the show site service desk Affixing labels to the containers is the sole responsibility of Exhibitor or its representative All previous labels must be removed or obliterated Freeman assumes no responsibility for error in the above procedures
98. ORM Please complete one request per event Group Name Group Contact Phone Fax Cell Email Transportation Co contact Phone Fax Email Date of pick up of coaches Departure time s Frequency Destination Will vehicles be returning to McCormick Place after event If so what time ao 2014 ASCO Annual Meeting J spargo TO LEAD RETRIEVAL ORDER FORM McCormick Place Chicago IL Exhibit Dates May 31 June 2 2014 Meeting Dates May 30 June 3 2014 Contact Information Please Print or Type Clearly Booth Number Contact Company Name Address City Zip Country Tel Email Onsite Contact Mobile Phone Order by Mail or Fax J Spargo amp Associates Inc 11208 Waples Mill Rd Suite 112 Fairfax VA 22030 Phone 703 995 1800 Order Online https www directlead com order asco1 4 Advance Standard Lead Retrieval Options 5 5 14 After 5 5 14 Quantity DirectLead Handheld Touch HHT 425 Battery Operated Leads provided on a USB Stick in an Excel spreadsheet when unit returned at close of event DirectLead App for Smartphone or Tablet DL A 370 One activation per device exhibitors use their own hardware App needs to be installed from a data connection Instructions for App download will be provided 7 business days prior to event 5 or more apps call for a quote Optional Accessories Wireless Thermal Printer WT
99. OT PER DAY R Computers 17 LCD Monitor Included xtended Rate Pentium4 2Ghz 1GRam 60GHd CD 56k Modem 10 100 285 110 AMD Athlon 2 2Ghz X2 CPU 1GRam 80GHd DVD 10 100 NIC 345 __ AMD Phenom II X6 Core 4GRam 500GHd DVD RW 100 1000Gigabit 5385 Qty Laptops AMD Athlon 2 2Ghz X2 CPU 1GRam 80GHd DVD RW 296 __ Intel i5 X2 CPU 4GRam 500GHd HDMI DVD RW 10 100 1000 NIC 325 OOOO Qty Monitors 10 Off If Ordered With PC parte Flatscreen 195 00 pag cD Flatscreen 9 22 100 Flatscreen VGA DVI 8H 22 LCD Monitor 1080p HDMI VGA S Video RCA 295 o 42 54 Carts With Drape 85 P Wall Mount Brackets Qty Printers 10 Off if Ordered With PC HP LaserJet 4250N USB Network o OB lhasrFaxPlainPape o oo OSB HP LaserJet 3600N Color Printer 1000 Prints Included 15 There After 345 EE Laser Copier Printer Fax Scanner COLOR 1000 Prints Included 15 After 385 EE DJ Laser Copier Printer Scanner Auto Feeder Reduce Enlarge Monochrome 295 pe Qty Mac Computers Mac Pro 8 Core 2 8Ghz Xeon 6GRam 320GHd DVD RW Dual Gigabit NIC 345 Mac Book Pro i5 2 4Ghz 4GRam 320GHd DVD RW Wireless Gigabit NIC 345 Accessories f WretessRouteraozanm gen msewesseupYortmipmem a rcsewesisWaus Tr surround Sound speakers P Wireless
100. P Custom Lead Qualifiers CC complete page 2 For use with DirectLead Handheld Touch only Payment Method Cancellation of order is subject to a 50 00 administrative fee No refunds after May 16 2014 Check made payable to J Spargo amp Associates Inc You will be charged up to 2 500 00 per unit damaged or not returned Credit Cards Order online https www directlead com order asco14 Units must be picked up at the Lead Retrieval Counter No credit issued for unit s not picked up Please allow 1 3 business days to receive confirmation of your order All equipment is the sole responsibility of the exhibitor during the rental period The rental period ends 1 hour past the close of the posted exhibit hall hours Equipment damaged or not returned is subject to an additional charge up to 2 500 00 per unit This charge may be imposed without further notice to the credit card on file Your signature authorizes your credit card to be charged for the total payment due JS amp A reserves the right to charge the correct amount if different from the total listed above Your order must be submitted on or prior to the discount deadline to receive the discounted rate L Please check the box and sign below that you have read and understood the terms of this agreement Signature ASCO 2014 ASCO Annual Meeting spargo Ta CUSTOMIZED LEAD QUALIFIERS ORDER McCormick Place Chicago IL Exhibit Dates May 31 June 2
101. PANY NAME CONTACT NAME E MAIL ADDRESS For Assistance please call 773 473 7080 to speak with one of our experts BOOTH PHONE For fast easy ordering go to www freemanco com store SHOWCASES TOWER CASE HALF VISI ON CASE Online Discount Standard Qty Description Price Price Price Total FULL VISION CASE 1 8 amp 1 10 Glass Shelf with Adjustable Brackets 26 High Front Glass Display Section Case is 20 Deep Available in 4 5 and 6 lengths QUARTER VISION CASE WALLCASE CORNER VISION CASE Online Discount Standard Qty Part Description Price Price Price Total QUARTER VISION CASE 12 High Front Glass Display Section Case is 20 Deep Available in 4 5 and 6 lengths _____ 101044 4 531 50 584 65 744 10 TOON 531 50 584 65 74410 531 50 584 65 744 10 _ m 531 50 584 65 744 10 101062 Ossis 531 50 584 65 744 10 merda 531 50 584 65 74410 ____ CORNER VISION CASE HALF VISION CASE Includes Rear Access and Glass Shelves 1 10 Glass Shelf with Adjustable Brackets Case is 20 Deep 18 High Front Glass Display Section Available in Full Half and Quarter Sizes Case is 20 Deep Cases on the sides in picture above are not included Available in 4 5 and 6 lengths 101091 sciri 649 60 714 55 909 45 __ a 101042 ct
102. PROPERTY AND PROPERTY BELONGING TO YOUR EMPLOYER OR OTHERS ARISING FROM YOUR ACTIVITIES WHILE BEING PERMITTED TO ENTER THE PREMISES YOU AGREE TO ENTER AT YOUR OWN RISK YOU HAVE FULL KNOWLEDGE OF ANY RISK INVOLVED IN THIS ACTIVITY YOU RECOGNIZE THE HAZARDS AND ARE AWARE OF ALL THE RULES FOR SAFE OPERATION YOUR EMPLOYER THE TRUCKOWNER AND YOU AGREE TO INDEMNIFY AND HOLD HARMLESS FREEMAN ITS EMPLOYEES OFFICERS DIRECTORS AGENTS ASSIGNS AFFILIATED COMPANIES AND RELATED ENTITIES AGAINST ANY AND ALL LIABILITY ACTIONS CLAIMS AND DAMAGES OF ANY KIND WHATSOEVER ARISING FROM YOUR ACTIVITIES WHILE BEING PERMITTED TO ENTER THE PREMISE Freeman REV 4 12 FREEMAN TERMS amp CONDITIONS PAYMENT amp LABOR YOU ARE ENTERING A CONTRACT WHICH LIMITS YOUR POSSIBLE RECOVERY IN CASE OF LOSS OR DAMAGE The terms and conditions set forth below become a part of the Contract between FREEMAN and you the EXHIBITOR Acceptance of said terms and conditions will be construed when any of the following conditions are met THE METHOD OF PAYMENT FORM IS SIGNED OR AN ORDER FOR LABOR SERVICES AND OR RENTAL EQUIPMENT IS PLACED BY EXHIBITOR WITH FREEMAN OR e WORK IS PERFORMED ON BEHALF OF EXHIBITOR BY LABOR SECURED THROUGH FREEMAN DEFINITIONS For purposes of this Contract FREEMAN or The Freeman Companies means Freeman Decorating Services Inc Freeman Decorating Ltd Freeman Exhibit AVW TELAV Inc Freeman Transportation Hoffend Xposition St
103. Q MO SY BQ oO My OY SIAYLLNO E INN ee MN Tus CTL Vou MVP CHL 909 PV Cou PW i I prs of he OD Oro oh FM oh Sh OH UJ CHEV OOQOO0OGQO OO _ L N Amon 2 OM MS oH T MEOLOLO LOLOL rae 2 ont Oe Oe en oo eo oo Oo ere O20 la NMOG C d PA 4 5 o S ORL CGP CHP PULP SI Qi Oo Oo Fo OY Oro Oo Oo eje od Bu hd B Bai B cog hu hu OU CVO OIOIOIOIOIO lag AR rq 9p p 92 P ALY eh ges id Les eh Gay CED Pep Gia lis Ges Kas wog 1000000 OOODOOO z So iu ac L E LLI A 7 a 5 lg LHOISH 90 8 m me ooo M gt lt B o ize OF E Cc me a I 2 zi EE zi maw Nai m 85 5 2 N n LLI 5 j ls 5 o B5 DW J 4 7 o soo W E 5 NSW N ES oO Jo qu Jo d gt Jl IN g em Li d 5 E 5 E al dOHS N EM 3 m 1 9 5 5 ITECHNOLOGY amp PRACTICE MANAGEMENT PAVILION 3 E N Te ped je 2 H 8 EEEEE E S m e k x a ge av o
104. RF Keyboard Mouse Sor Rame _ Wer distribution amplifier input outputs 85 _ Jovi oistribution ampifier input 2 outputs oo sPmswi hipinamo iePetsewhiywmnog _ pf aa mort witch BOweNBCREA 7 BeRwPwerReonFeA amp CWISQRAL If additional equipment is needed and not listed please call 12800 294 3888 Subtotal Tax 8 7596 Installation Fee 125 00 Union Fees 21 of Subtotal Total SERVICE 24HRS 7 days a week on call service available at 1 800 294 3888 OFFICIAL EVENT Onsite service desk amp technical support at no charge on equipment ordered DISCOUNTS Orders must be received by May 16 2014 for any discounts CANCELLATION Fee is 5096 if not received 72 hours prior to delivery or fee of 10096 if canceled onsite DRAYAGE amp UNION Labor is not included and is the customer s responsibility DELIVERY PICKUP A representative from your organization must be in the booth at the time of delivery and pickup to sign for the equipment If a repeat delivery is required an additional charge will apply CREDIT CARD For your convenience we will use this authorization to charge your credit card for your advance order and any additional fees incurred as a result of on site orders by your representatives These fees include any service provided by Universal Computer Rental or charges we incur on your behalf RESPONSIBILITY Customer is responsible for
105. RKET VALUE THE FAIR MARKET VALUE EQUALS THE AS IS WHERE IS PRICE FOR THE PROPERTY AT THE LOCATION OF THE SHOW TO WHICH PRICE A WILLING BUYER AND A WILLING SELLER WOULD AGREE IN AN ORDINARY COURSE OF BUSINESS ARM S LENGTH SALE OR 25 00 USD PER POUND OF CARGO LOST OR DAMAGED UNLESS AT THE TIME OF SHIPMENT SHIPPER MAKES A DECLARATION OF VALUE FOR CARRIAGE IN THE SPACE DESIGNATED ON THE SHIPPING INSTRUCTIONS AND PAYS THE APPROPRIATE VALUATION CHARGE Even if Shipper has made a declaration of value liability shall never exceed the depreciated original invoice value or the fair market value of the property whichever is less The value per pound for applying declared valuation charges shall be determined by dividing Shipper s declared value for carriage by the actual weight of the shipment In all cases not prohibited by law where a lower value than the actual value of the said property has been stated in writing by Shipper or has been agreed upon in writing as the released value of the property upon which the rate is based such lower value plus freight charges if paid shall be the maximum recoverable amount for loss or damage Notwithstanding the above limitations all shipments containing the following items of extraordinary value are limited to a maximum declared value of 500 00 USD a Artworks and objects of art including without limitation original paintings drawings etchings watercolors tapestries and sculptures or prototype
106. RMICK PLACE Should you choose to utilize a contractor for your labor the following guidelines apply at McCormick Place see McCormick Place forms for jurisdictions pertaining to services provided by McCormick Place McCormick Place is a union building and jurisdictions are clearly established Straight Time Overtime and Double Time Labor Invoicing will be in compliance per MPEA Legislation Above all there should be no need for disputes If there is a disagreement contact your Floor Manager They will contact the appropriate contractor who will take up the matter with the appropriate union official There are established procedures for settling disagreements and using them will prevent problems RIGGERS Responsible for uncrating unskidding positioning and reskidding of all machinery TEAMSTERS Responsible for the handling of all material except machinery in and out of the exhibit hall DISPLAY LABOR Unified Labor Force Combining Carpenters and Decorators Responsible for uncrating of exhibits and display materials installing and dismantling exhibits including cabinets fixtures shelving units furniture laying of floor tile and carpets hanging and installation of non electric signs recrating of exhibits and machinery installing and dismantling scaffolding bleachers and ganging of chairs installing of all drape cloth and or tacked fabric panels and velcro signs HANGING SIGNS Depending on the type of hanging sign it wi
107. S 1 Day Delivery next business day 2 Day Delivery by 5 00 P M second business day L Expedited Deferred Delivery within 3 4 business days Standard Ground C Specialized Pad wrapped uncrated or truckload L OTHER COMMON CARRIER 1 OTHER VAN LINE OTHER AIR FREIGHT Next Day CARRIER PHONE C 2nd Day Deferred DESIRED NUMBER OF LABELS 05 10 301115 Services Center Verify the piece count weight and that a signature is on the Material Handling Agreement prior to shipping out SHIPMENTS WITHOUT PAPERWORK TURNED IN WILL BE RETURNED TO OUR WAREHOUSE AT EXHIBITOR S EXPENSE Freeman will make arrangements for all Freeman Exhibit Transportation shipments Arrangements for pick up by other carriers is the responsibility of the exhibitor During exhibitor move out when time permits Freeman will attempt a courtesy phone call to your carrier to confirm the scheduled pick up Ipping FREEMAN Outbound sh MATERIAL HANDLING YOU ARE ENTERING A CONTRACT WHICH LIMITS YOUR POSSIBLE RECOVERY IN CASE OF LOSS OR DAMAGE Acceptance of said terms and conditions will be construed when any of the following conditions are met This Material Handling Agreement MHA is signed Exhibitor s materials are delivered to Freeman s warehouse or to an event site for which Freeman is the Official Show Contractor or an order for labor and or rental equipment is placed by Exhibitor with Freeman 1 DEFINITIO
108. SERVICES FREEMAN EXHIBIT TRANSPORTATION I amp D LABOR SUPERVISION RENTAL FURNITURE CARPET SIGNS MATERIAL HANDLING IN amp OUT LI BOOTH CLEANING 1 UTILITIES 1 OTHER THIRD PARTY COMPANY INFORMATION THIRD PARTY COMPANY NAME CONTACT NAME THIRD PARTY BILLING ADDRESS CITY STATE ZIP PHONE EXT FAX CONTACT S E MAIL E MAIL FOR INVOICE Invoices will be sent by e mail please provide the e mail address of the person who reconciles your invoices if different than contact s e mail THIRD PARTY CREDIT DEBIT CARD AUTHORIZATION AMERICAN EXPRESS MASTERCARD visa FREEMAN NOW ACCEPTS DEBIT CARDS ACCOUNT NO EXP DATE CARDHOLDER NAME PLEASE PRINT CARD TYPE AUTHORIZED SIGNATURE CARDHOLDER BILLING ADDRESS CITY STATE ZIP 02 12 301115 third party authorization FREEMAN ONLINE PRICE DISCOUNT PRICE FREEMAN DEADLINE DATE 5040 W Roosevelt Rd Chicago IL 60644 MAY 05 2014 773 473 7080 Fax 469 621 5603 FreemanChicagoES freemanco com Se ee ee PAYMENT FORM WITH YOUR ORDER NAME or suow 2014 ASCO Annual Meeting May 31 June 2 2014 COMPANY NAME BOOTH BOOTH SIZE X CONTACT NAME PHONE E MAIL ADDRESS For Assistance please call 773 473 7080 to speak with one of our experts For fast easy ordering go to www freemanco com store FURNISHINGS t Part D ipti Online Discount Standard P D ipti Online Discount
109. SING FROM OR RELATED TO MISDELIVERY INCOMPLETE OR OTHERWISE INADEQUATE DELIVERY INCLUDING BUT NOT LIMITED TO FAILURE TO FOLLOW SHIPPER OR CONSIGNEE INSTRUCTIONS OR FAILURE TO COLLECT OR PROPERLY DELIVER A PAYMENT INSTRUMENT NONDELIVERY MISSED PICKUP AND LOSS OF OR DAMAGE TO CARGO SHALL BE LIMITED TO THE HIGHER OF 50 00 USD PER SHIPMENT OR 50 USD PER POUND 1 10 USD PER KILOGRAM OF CARGO ADVERSELY AFFECTED THEREBY PLUS TRANSPORTATION CHARGES APPLICABLE TO THAT PART OF THE SHIPMENT ADVERSELY AFFECTED THEREBY UNLESS AT TIME OF SHIPMENT THE SHIPPER MAKES A DECLARATION OF VALUE FOR CARRIAGE IN THE SPACE DESIGNATED ON THE SERVICE REQUEST AND SHIPPING INSTRUCTIONS FORM AND PAYS THE APPROPRIATE VALUATION CHARGE IN NO EVENT SHALL Freeman s LIABILITY EXCEED THE DECLARED VALUE OF THE SHIPMENT OR THE AMOUNT OF LOSS OR DAMAGE ACTUALLY SUSTAINED WHICHEVER IS LOWER IF CARRIAGE OF THE SHIPMENT IS SOLELY OR PARTLY BY AIR AND INVOLVES AN ULTIMATE DESTINATION OR A STOP IN A COUNTRY OTHER THAN THE COUNTRY OF DEPARTURE Freeman s LIABILITY FOR CARGO LOST DAMAGED OR DELAYED SHALL BE LIMITED TO 9 07 PER POUND 20 00 PER KILOGRAM FOR CARRIAGE SUBJECT TO THE UNAMENDED WARSAW CONVENTION OR THE WARSAW CONVENTION AS AMENDED BY THE HAGUE PROTOCOL OF 1955 17 SPECIAL DRAWING RIGHTS PER KILOGRAM FOR CARRIAGE SUBJECT TO THE WARSAW CONVENTION AS AMENDED BY THE MONTREAL PROTOCOL NO 4 OF 1975 OR 9 07 PER POUND 20 00 PER KILOGRAM FOR CARRIAGE WHERE THE WARSAW
110. Standard id ES iig aad Price Price Price Total Qty anz ESCHPHOR Price Price Price Total CHAIRS TABLES Pages 1 amp 2 Page 5 N71092 Diva Counter Stool 218 75 240 65 306 25 Pedestal Tables SoHo Series N71091 Diva Chair seen 192 75 212 05 269 85 N72066 Black top Mini 18 W X 18 H m 96 45 106 10 N710102 Santana Chair eee 179 10 197 00 250 75 N72069 Black top Cafe 24 W X 30 H a 176 25 193 90 N710144 Diplomat Chair Pee ee 247 50 212 25 346 50 N72070 Black top Bistro 24 W X 42 H 192 40 21 1 65 N71038 Cherry Barrel Chair 206 55 227 20 289 15 N72067 Black top Caf Table 36 x30 181 20 199 30 oO Cranberry o Taupe N72068 Black top Bistro 36 W x 42 H 197 75 217 55 N71048 Gray Gaslift Stool w Arms 321 70 353 85 450 40 Pedestal Tables Chelsea Series Butcher Block Top N71047 Gray Gaslift Stool 282 65 310 90 395 70 N72063 Caf Table 30 W x 30 H 465 20 N71046 Gray Gaslift Chair w Arms 233 85 257 25 327 40 NI 2DBA Ce Tiesi ibi p N71045 Gray Gaslift Chair 220 15 242 15 308 20 N720163 Bistro Table 30 W x 42 H 197 75 217 55 N71044 Executive Chair 326 40 359 05 456 95 N720164 Bistro Table 36 W x 42 H 197 75 217 55 OFFICE FURNITURE Page 6 N71089 Black Diamond Side Chair 120 05 132 05 168 05 N71090 Black Diamond Arm Chair 151 80 167 00 212 50 CHAIRS Page 3 N72093 Milano Table Blonde Top 458 90 504 80
111. Technology Services at 312 791 6113 than 6 0 Mbps or technology mccormickplace com This service is only available for devices which use 802 11 a or n operating at 5 0 Ghz For users who want a fast wireless internet service capable of downloading heavier graphic content This service is ideal for an iPad or tablet user who is unable to connect to a wired service Provides access to the McCormick Place Wireless Network within the user s booth and throughout the facility For pricing information on multi user discounts please contact us Provides the same speeds and service found in the Executive Class Wired Service but uses routable IP addresses Typical Speeds up to 1 5 Mbps VIP Wireless Service 3 M McCORMICK PLACE CHANGES TO COMPLIMENTARY WI FI Complimentary Wi Fi is no longer available on the exhibit floor during show days except in permanent Food Pod Areas in Halls A and F and in 1 Hotspot area per exhibit floor the location will be determined on site by the Show Manager Exhibitors do have the option of purchasing our VIP Wireless Service to gain access to Wi Fi on the exhibit floor Please see services grid on Page 3 for more details Complimentary Wi Fi at a speed of 256K will continue to be offered in public function space and meeting rooms WIRELESS ACCESS POINT WAIVER e McCormick Place is the exclusive provider of wired and IEEE Standard 802 11 Wireless Wi Fi Internet Service
112. These materials can best be made fire retardant at a factory Wood wood by products If wood materials are not sufficiently fire retardant a certified fire retardant specialist using pressure impregnation or similar impregnation method must treat them e Polyurethane foam plastic and similar products M McCORMICK PLACE Open Flame Devices Used for illumination or decoration such as candles gelled alcohol fuel fire bowls firepots or fireplaces must comply with the following e Prior notification and review by the McCormick Place Fire Safety Manager the Fire Prevention Bureau the Fire Marshal and Show Management e Must be contained inside a non combustible enclosure that totally encapsulates the flame providing a measure of safety to the public e Must be positioned on a non combustible surface with 24 inch clearance of the flame device from any combustibles and booth back wall e Must have a mechanism available to quickly and safely extinguish the flame e Must have at least one multipurpose fire extinguisher rated minimum 2 A 10 B C strategically located with the booth e Booth personnel should be familiar with the operation of the fire extinguisher Booth personnel must be in attendance whenever the device is use e Maximum one day supply of the replacement fuel allowed in booth e Device must be allowed to cool before refueling e Flame must be extinguished hour prior to closing Hazardous Demonst
113. Traffic Association For shipments of Perishable Commodities U S and Canadian shipments must be packed to travel without spoilage for 72 hours from time of pickup all International shipments must be packed to travel without spoilage for 24 hours beyond an agreed deadline Freeman reserves the right to periodically embargo regions of the world due to conditions that may cause damage to perishable commodities 5 REFUSED SHIPMENTS If the Consignee refuses a shipment tendered for delivery or if Freeman is unable to deliver a shipment because of fault or mistake of the Consignor or Consignee Freeman s liability shall then become that of a warehouseman a Freeman shall promptly attempt to provide notice by telephonic electronic or written communication as provided on the face of these shipping instructions if so indicated to Shipper or the party if any designated to receive notice in these instructions b Storage charges based on Freeman s applicable rates shall start no sooner than the next business day following the attempted notification Storage may be at Freeman s option in any location that provides reasonable protection against loss or damage Freeman may place the shipment in public storage at the owner s expense and without liability to Freeman c If Freeman does not receive disposition instructions within 48 hours of the time of Freeman s attempted first notification Freeman will attempt to issue a second and final confirmed no
114. XHIBITOR OR TO ANY OTHER PARTY FOR SPECIAL COLLATERAL EXEMPLARY INDIRECT INCIDENTAL OR CONSEQUENTIAL DAMAGES WHETHER SUCH DAMAGES OCCUR EITHER PRIOR OR SUBSEQUENT TO OR ARE ALLEGED AS A RESULT OF TORTIOUS CONDUCT FAILURE OF THE EQUIPMENT OR SERVICES OF FREEMAN OR BREACH OF ANY OF THE PROVISIONS OF THIS CONTRACT REGARDLESS OF THE FORM OF ACTION WHETHER IN CONTRACT OR IN TORT INCLUDING STRICT LIABILITY AND NEGLIGENCE EVEN IF FREEMAN HAS BEEN ADVISED OR HAS NOTICE OF THE POSSIBILITY OF SUCH DAMAGES SUCH EXCLUDED DAMAGES INCLUDE BUT ARE NOT LIMITED TO LOST PROFITS LOSS OF USE AND INTERRUPTION OF BUSINESS OR OTHER CONSEQUENTIAL OR INDIRECT ECONOMIC LOSSES 9 DECLARED VALUE Declarations of Declared Value are between the Exhibitor and the selected Carrier ONLY and are in no way an extension of Freeman s maximum liability stated herein Freeman will use commercially reasonable efforts to transmit the Declared Value instructions to the selected Carrier however FREEMAN WILL NOT BE LIABLE FOR ANY CLAIM ARISING FROM THE TRANSMITTAL OF OR FAILURE TO TRANSMIT DECLARED VALUE INSTRUCTIONS TO THE CARRIER NOR FOR FAILURE OF THE CARRIER TO UPHOLD THE DECLARED VALUE OR ANY OTHER TERM OF CARRIAGE 10 JURISDICTION VENUE THIS CONTRACT SHALL BE CONSTRUED UNDER THE LAWS OF THE STATE OF TEXAS WITHOUT GIVING EFFECT TO ITS CONFLICT OF LAWS RULES EXCLUSIVE VENUE FOR ALL DISPUTES ARISING OUT OF OR RELATING TO THIS CONTRACT SHALL RESIDE IN A COURT OF
115. XHIBITOR to check in with the Service Desk to pick up labor and to return to the Service Desk to release labor when the work is completed INDEMNIFICATION EXHIBITOR agrees to indemnify hold harmless and defend FREEMAN from and against any and all demands claims causes of action fines penalties damages liabilities judgments and expenses including but not limited to reasonable attorneys fees and investigation costs for bodily injury including any injury to FREEMAN employees and or property damage arising out of work performed by labor provided by FREEMAN but supervised by EXHIBITOR Further the 5 indemnification of FREEMAN includes any and all violations of Federal State County or Local ordinances Show Regulations and or Rules as published and or set forth by Facility or Show Management and or directing labor provided by FREEMAN to work in a manner that violates any of the above rules regulations and or ordinances IMPORTANT PLEASE REFER TO FREEMAN S MATERIAL HANDLING TERMS amp CONDITIONS AS IT RELATES TO MATERIAL HANDLING SERVICES AND TO THE SERVICE REQUEST amp SHIPPING INSTRUCTIONS CONTRACT AS IT RELATES TO TRANSPORTATION SERVICES CONTRACT TERMS DEPEND ON THE NATURE OF SERVICES SECURED BY EXHIBITOR THROUGH FREEMAN TERMS amp CONDITIONS MAY VARY FOR EACH TYPE OF SERVICE ORDERED THROUGH FREEMAN Freeman REV 4 12 FREEMAN TERMS amp CONDITIONS MOTOR CARGO MOTOR CARGO SERVICE REQUEST AND S
116. YOUR C B RADIO TUNED TO CHANNEL 35 WHILE IN THE MCCORMICK PLACE COMPLEX IF YOU DO NOT HAVE ANY OF THE REQUESTED INFORMATION PLEASE CONTACT YOUR DISPATCH FOR ASSISTANCE MP 4 95 OUTBOUND freight procedures FREEMAN 5040 W Roosevelt Rd Chicago IL 60644 773 473 7080 Fax 469 621 5603 FreemanChicagoES freemanco com NAME or 2014 ASCO Annual Meeting May 31 June 2 2014 COMPANY NAME BOOTH BOOTH SIZE X CONTACT NAME PHONE E MAIL ADDRESS For Assistance please call 773 473 7080 to speak with one of our experts For fast easy ordering to www freemanco com store EVERY OUTBOUND SHIPMENT WILL REQUIRE A MATERIAL HANDLING AGREEMENT AND LABELS WE WOULD BE HAPPY TO PREPARE THESE FOR YOU IN ADVANCE AND WILL DELIVER THEM TO YOUR BOOTH AT SHOW SITE TO REVIEW AND SIGN TO TAKE ADVANTAGE OF THIS SERVICE PLEASE COMPLETE AND RETURN THIS FORM SHIPPING INFORMATION FROM SHIPPER EXHIBITOR NAME BILLING ADDRESS STATE ZIP CITY 4 PROVINCE POSTAL CODE SHIP TO COMPANY NAME DELIVERY ADDRESS STATE ZIP CITY PROVINCE POSTAL CODE TIN SPECIAL INSTRUCTIONS METHOD OF SHIPMENT PLEASE CHECK DESIRED METHOD OF SHIPMENT BELOW FREEMAN EXHIBIT TRANSPORTATION Once your shipment is packed and ready to be picked up please return the Material Handling Agreement to the Exhibitor OUTBOUND MATERIAL HANDLING AND SHIPPING LABEL
117. above One professionally attired barista Service includes 300 smoothies served in clear disposable cups Convention service for 4 8 hours 1 885 00 per day One time set up fee 200 00 not included in price above One professionally attired barista Service includes 600 smoothies served in clear disposable cups Choose 2 flavors duration of show dates Mango Tropic Strawberry Pineapple Paradise Machine Dimensions Additional Items 14 Ix 17 d x 30 h Cups order in increments of 100 for 210 00 far supplying On site cups order in increments of 100 for 310 00 120 v 20 amp dedicated circuits of Additional hours beyond first 8 hours 150 00 per hour power at the location Additional flavor 150 00 Countertop for service trash removal and clean up FRESH BAKED COOKIE SERVICE Who can resist the temptation brought on by the aroma of Fresh Oven Baked Cookies Offer your guests a special treat with a choice of the following flavors Chocolate Chip Sugar White Chocolate Cherry Oatmeal Raisin Peanut Butter White Chocolate Macadamia Convention service for 1 4 hours 635 00 per day One time set up fee 50 00 and one time pick up fee of 50 00 Convection Cookie Oven Rental Cooking time 18 minutes 1 1 2 dozen cookies One attendant for up to 4 hours to bake and serve the cookies Service includes 165 cookies 1 case 1 flavor Machine Dimensions Convention service for 4 8 hours
118. afety Office will need copies of the MSDS before the materials arrive M McCORMICK PLACE in CRAG gt Maeaced Prohibited Materials The following items are fire hazardous and prohibited in McCormick Place All flammable compressed gases such as propane and butane e Explosives and live ammunition Untreated Christmas trees cut evergreens or similar trees Fireplace logs and similar materials Charcoal Untreated mulch Hay Straw Bamboo and Spanish moss Cooking and Heat Generating Devices If cooking or heating appliances will be used they must be powered electrically or by natural gas Stoves and heaters for booth usage must be UL listed approved and also be adequately ventilated Nothing combustible may be placed near any heat producing appliance A UL listed approved 2 A 10 B C ABC type fire extinguisher is required in such exhibits Fire Hose Cabinets Pull Stations Aisles and Exits e Each of these fire safety supports must be visible and accessible at all times Adjustments to space and equipment may be required e Chairs tables and other display equipment must be clear of all aisles corridors stairways and other exit areas Vehicle Displays e Any vehicle or other apparatus that has a fuel tank and is part of a display is required to be equipped with a locking or taped gas cap and can contain no more than 1 8 tank of fuel e Once the vehicle has been positioned it cannot be moved until move out begin
119. age 2 of 2 11 06 FREEMAN structural integrity statement Freeman TRANSPORTATIONCOMPLETE Freeman s all inclusive shipping and material handling package means transporting your exhibit materials has never been simpler or as affordable Double the convenience zero surprises Package includes e Round trip standard ground transportation AND material handling services No additional fees no surprises Pick up and transportation from point of origin to either advance warehouse or show site your choice Pre printed shipping labels amp outbound paperwork Benefits Turnkey pricing ensures precise budgeting No additional handling pick up or delivery fees No additional fuel surcharges or overtime surcharges No carrier waiting time fees e Experienced on site transportation reps from move in through move out e All charges on your Freeman invoice LTL less than truck load shipping To take advantage call 1 800 995 3579 or email exhibit transportation freemanco com for a quote Services apply to destinations anywhere in the Continental U S FREEMAN INNOVATION DEDICATED TO YOUR BRAND COMPLETE THIS FORM ONLY IF YOU ARE SHIPPING YOUR EXHIBIT MATERIALS BY FREEMAN FREEMAN EXHIBIT TRANSPORTATION 800 995 3579 Toll Free US amp Canada 817 607 5100 Local amp International NAME OF sHow 2014 ASCO Annual Meeting May 31 June 2 2014 COMPANY NAME
120. age Rigging Inc Kerry Technical Services TFC Inc Freeman Electrical Services and their respective employees directors officers agents assigns affiliated companies and related entities including but not limited to any subcontractors FREEMAN may appoint The term EXHIBITOR means the Exhibitor its employees agents representatives and any Exhibitor Appointed Contractors PAYMENT TERMS Full payment including any applicable tax is due in advance or at show site All payments must be in U S funds and all checks must be drawn on a U S bank Orders received without advance payment or after the deadline date will incur additional After Deadline charges as indicated on each order form All materials and equipment are on a rental basis for the duration of the show or event and remain the property of FREEMAN except where specifically identified as a sale All rentals include delivery installation and removal from EXHIBITOR S booth In case of cancellation of any orders or services by EXHIBITOR a one hour per person per hour charge will be applied for all labor orders that are not canceled in writing at least 24 hours prior to the scheduled start time If Prestige Carpet Custom Cut Carpet Modular Rental Exhibits and any other custom order items or services have already been provided at the time of cancellation fees will remain at 10096 of the original charge If the Show or Event is canceled because of reasons beyond FREE
121. ages loss of profits damages business interruption damages delay damages special damages collateral damages exemplary damages damages awarded for gross negligence direct damages indirect damages damages for failure of performance breach of contract damages fraud damages or any other sort of damage for tort or breach of contract This limitation shall bind the parties a whenever or wherever the claimed loss or damage may occur b even though the alleged loss or damage is claimed to result from negligence strict liability products liability breach of contract breach of statute or regulation or any other legal theory or cause and c even though Freeman may have been advised or be on notice of the possibility or even the probability of such damages Freeman makes no warranties express or implied and expressly disclaims any and all warranties Except for Freeman s failure to deliver in accordance with the Guaranteed Service section of the Service Guide Freeman will not be liable for misdelivery incomplete or otherwise inadequate delivery including but not limited to failure to follow Shipper or Consignee instructions or failure to collect or properly deliver a payment instrument non delivery missed pickup delay on International shipments loss or damage unless caused by Freeman S sole negligence 7 SHIPPER S RESPONSIBILITIES AND INDEMNIFICATION a Shipper must pay in full for the services rendered under this Contrac
122. ails to provide Use of Internet Services A Customer agrees that the network attachment to be provided by the Authority shall be limited for use by the directors officers and employees of the Customer its guests and its agents and consultants while performing service for the Customer and cannot be resold or distributed to other companies The services being provided by the Authority will facilitate communications between the Customer s authorized users and the entities reachable through the national internet Users of the Authority s services shall use reasonable efforts to promote efficient use of the networks to minimize and avoid if possible unnecessary network traffic and interference with the work of other users of the interconnected networks B Customer is solely responsible for the content of any transmissions of and by any Customer and any third party utilizing Customer s facilities or the Authority s network as a whole or any equipment of system forming part of the network support system or any services provided over or in connection with any of the Authority or other associated network C Customer agrees to comply with all applicable laws with regard to the transmissions and use of information and content Customer further agrees not to use the Internet service for illegal purposes solicit any activity that is prohibited by applicable law over the Internet interfere with or disrupt any of the Authority s or other associated ne
123. ain delivery schedules Relocation of the service will be charged on a time and material basis See examples below A grid is available at freemanco com to print as a base layout Aisle 400 Backwall Main Drop T4 Feet 7 Feet Booth A10 lt 10Feet gt O 2000 watt Main Drop Location c 500 watt 3 Feet 1000 Watt Front Corner eet een 10 X 20 Booth with multiple outlets Labor Required OTHER 1 Labor is required for any and all electrical work over and above the installation of the main power drop Please see the Electrical Labor form for complete details Please complete the labor order form 2 Dismantle labor will be automatically charged at 50 of the installation time and rounded to the nearest half hour 3 All material and equipment provided by Freeman is for rental purposes only and remains the property of Freeman All equipment will be removed at the close of the show by Freeman 4 All equipment regardless of power source must comply with Federal State and local codes Freeman reserves the right to inspect all electrical devices and connections to ensure compliance with all codes Freeman is required to refuse connections where the exhibitor wiring is not in accordance with local electrical code 5 Standard wall and other permanent building utility outlets or sockets are not part of booth space and may not be used by exhibitors unless electrical services have been ordered 6 Exhibitors cords must be a minimum of 14 gaug
124. all govern their respective rights and obligations regarding transportation of Shipper s property This Contract shall take effect when the property first comes into the physical possession of Freeman for inbound shipments and after loading on the applicable carrier for outbound shipments and the responsibility of Freeman under same shall end when the property has been placed in the possession of the Consignee or the Consignee s designated agent If any part or provision of this Contract is found by a court of competent jurisdiction to be void or unenforceable the remainder of the Contract shall continue in full force and effect 3 FREEMAN S RESPONSIBILITIES UNDER THE CONTRACT ARE LIMITED Freeman shall not be responsible for the performance of individuals or firms who are not under the direct supervision or control of Freeman Freeman shall not be responsible for events or causes of loss delay or damage beyond its reasonable control including by way of illustration only and not as a limitation on the breadth of this clause strike lockout work slowdown or stoppage power failure breakdown of plant or machinery facility failure vandalism theft Act of God effect of natural elements riot civil commotion or disturbance terrorism act of war or belligerent parties and any other cause or causes beyond the reasonable control of Freeman Freeman shall not be liable for delay caused by highway obstructions or faulty or impassable highways or la
125. appropriate order form to place your order for Labor Exhibitors will need to pick up and release their labor at the Service Desk Straight Time Overtime and Double Time Labor invoicing will be in compliance with MPEA Legislation Refer to the Labor Jurisdictions form for additional information CLEANING SERVICE FREEMAN is the exclusive contractor No other cleaning service including exhibitor appointed contractors or installation and dismantle companies will be allowed to perform this service ASSISTANCE We want you to have a successful show If we can be of assistance please call our Exhibitor Services Department at 773 473 7080 Page 3 of 4 FREEMAN quick facts FREEMAN GENERAL INFORMATION TRANSLATION SERVICE Freeman is pleased to offer a new service for our international exhibitors that provides quick interpretation and translation in 150 languages This service will not only interpret for us on a three way conversation but also translate emails from customers To access this service you may contact Freeman Chicago Exhibitor Services at 773 473 7080 or Freeman s Customer Support Center at 888 508 5054 HELPFUL HINTS SAVE MONEY Order early to take advantage of advance order discount rates place your order by Monday May 5 2014 AVOID DELAY Ship early to avoid delays Shipments arriving late at show site will cost you money time and business SAFETY TIPS Use a ladder not a chair Standing on chairs tables and othe
126. as we will handle all the details for you In case you use Adcom Worldwide for customs clearance and delivery services only your goods should be shipped on a Prepaid basis Ocean shipments on Prepaid and Express Document Release basis and Consigned and Marked as follows For the HAWB AWB Direct Ocean BOL and the Commercial I nvoice Consignee Notify Party Your Company Name ADCOM WORLDWIDE DCA c o ASCO 2014 5655 D General Washington Drive McCormick Place South Bldg Alexandria VA 22312 USA 2301 S Lake Shore Dr Telephone 1 703 684 1900 Chicago IL 60616 USA Fax 1 703 684 3925 NOTE The Handling Information on the HAWB must have the following statement Adcom Worldwide as Nominal Consignee For MAWB Consignee on Consolidated Air shipment only Consignee ADCOM WORLDWIDE DCA 5655 D General Washington Drive Alexandria VA 22312 USA Telephone 41 703 684 1900 Fax 1 703 684 3925 Email dca inth adcomworldwide com Phone 1 800 486 7447 or 1 703 684 1900 e Fax 1 703 684 3925 e Email Exhibitors adcomworldwide com www adcomworldwide com ASCO ANS SO ADCOM WORLDWIDE OFFICIAL CONTRACTOR RADIANT LOGISTICS COMPANY Of Washington DC All crates cartons cases pallets etc must be marked as follows Your Company Name c o ASCO 2014 Boothno McCormick Place South Bldg 2301 S Lake Shore Dr Chicago IL 60616 USA Manufactured In fill in country of manufactu
127. ase contact Stephanie Houck or Eileen McGill Exhibit Operations Management at 703 631 6200 or ascoexhibits jspargo com If you have any further questions please feel free to contact us via email or by phone As always we appreciate your support and look forward to seeing you in Chicago Sincerely vi 2 xo ls le alu Ti ULL u ue Natalie Norris Stephanie Houck CEM Exhibits Manager Associate Director Exposition Operations American Society of Clinical Oncology J Spargo amp Associates Inc natalie norris asco org stephanie houck jspargo com T 571 483 1300 T 703 631 6200 FREEMAN ASCO 5040 West Roosevelt Road 50 201 4 ASCO Annual Meeting Chicago Illinois 60644 1436 OFFICIAL CONTRACTOR May 31 June 2 2014 773 473 7080 Fax 469 621 5603 McCormick Place Email FreemanChicagoES freemanco com Chicago Illinois Concierge Elite Download the Concierge Elite app from the Apple App Store Android Google Play or Windows App Store search for Concierge Elite or visit www freemanco com solutions mobile to learn more This will give you the ability to Submit requests for service View previous amp current orders Request shipping labels Receive empty return notifications Express checkout of the show For a short demo of Concierge Elite go to www freemanco com cedemo to view its many features Sign up for freight notifications SERVICE INFORMATION BOOTH EQUIPMENT Each 10 x 10
128. ates are per lift and crew per hour e Half hour minimum per lift crew lift crew thereafter is charged in half 1 2 hour increments Straight time cannot be guaranteed Double Time Straight Time Condor Condor with 2 Man Crew to 500 Ibs lift capacity Advance Price 439 20 545 20 651 10 Standard Price 570 95 708 75 846 45 Overtime Condor Condor with 3 Man Crew up to 200 lbs lift capacity Advance Price 546 15 05 65 865 00 Standard Price 710 00 917 35 1124 50 Additional Crew Assembly Labor Per person Per hour Advance Price 104 95 157 45 209 90 Standard Price 136 45 204 70 272 85 Electrical Assembly Assembly Labor Per person Per hour Advance Price 95 00 140 00 185 00 Standard Price 123 50 182 00 240 50 Installation Estimate Approx Hours Hourly Rate Total Estimated Cost LLL 0 4 z Dismantle Estimate Approx Hours Hourly Rate Total Estimated Cost Supervision for assembly and disassembly of overhead hanging sign can be ee by Freeman or by your company representative display house independent or lighting contractor Please indicate method of supervision you require for assembly disassembly Freeman Exhibitor Personnel Display House Additional crew and or equipment will be used if the supervisor deems it necessary to Ya complete the installation and or e dismantling of a job and it will be charged accordingly Page 1 of 2 FREEMAN DEADLINE DATE 5040 West Roosevelt Roa
129. be included with the Order Form and with sign crates Because of the structure of the ceiling and the location of exhibits in relation to support beams your sign may have to be moved from your original specifications Exhibitor personnel or your display house may supervise on your behalf Exhibitors who do NOT provide supervision either company personnel or display house agree to accept the charges for time materials and equipment as determined by Freeman and or the Electrical Contractor YOU ARE REQUIRED TO MAKE ALL ARRANGEMENTS PRIOR TO MOVE OUT FOR THE OUTBOUND DISMANTLING PACKING AND SHIPPING OF YOUR HANGING SIGN FREEMAN CANNOT BE HELD LIABLE FOR DAMAGES OR MISPLACEMENT OF SIGN S SHOULD OUTBOUND DISMANTLING ARRANGMENTS NOT BE MADE ALL PERTINENT INFORMATION AND ARRANGEMENTS MUST BE GIVEN TO THE FREEMAN SERVICE CENTER IN EACH FACILITY MP rev 09 96 RECYCLABLE FREEMAN 5040 West Roosevelt Road Chicago Illinois 60644 1436 773 473 7080 Fax 469 621 5603 Email FreemanChicagoES freemanco com NAME OF sHow 2014 ASCO Annual Meeting May 31 June 2 2014 COMPANY NAME CONTACT NAME E MAIL ADDRESS INSTRUCTIONS e Standard prices will apply if the hanging sign is not received by the warehouse shipping deadline date All ceiling rigging must conform to Show Management rules and regulations and facility limitations All overhead hanging must be assembled installed and removed by Freeman Please refer to the Freema
130. bic space and or packed in such a manner as to require additional labor handling such as ground unloading constricted space unloading designated piece unloading carpet pad only shipments or stacked shipments Also included are shipment integrity alternate delivery locations mixed shipments and shipments without individual bills of lading Shipments loaded in this manner require additional time labor or equipment to unload sort and deliver What is Ground Loading Unloading Vehicles that are not dock height preventing the use of loading docks such as U Hauls flat bed trailers double drop trailers company vehicles with trailers that are not at dock level etc What is Constricted Space Loading Unloading Trailer loaded high and tight shipments that are not easily accessible Freight is loaded to full capacity of trailer top to bottom side to side One example of this is freight that is loaded down one side of a trailer that must be by passed to reach target freight What is Designated Piece Loading Unloading Drivers that require the loading crew to bring multiple pieces of the freight to the rear of the trailer to select the next piece having to remove freight from the trailer then reload to fit or the trailer must be loaded in a sequence to ensure all items fit What are Stacked Shipments Shipments loaded in such a manner requiring multiple items to be removed to ground level for delivery to booth Stacked or cubed out shi
131. booth will be set with 8 high black backwall drape high black side dividers and a 7 x 44 one line identification sign Please note that electrical service is not included but to accommodate possible power requirements electrical outlets will be installed in every inline booth An audit will be conducted by electricians and onsite charges will apply if the electrical service is utilized without an order on file ONCOLOGY PROFESSIONALS HALL CARPET The exhibit area is NOT carpeted however the aisles for the following Categories will be carpeted as follows Main Aisle Midnight Blue Patient Advocate Pavilion Red Pepper Technology and Practice Management Pavilion Latte Publishers Pavilion Tuxedo Please Note Booth carpet is NOT included and must be provided at the exhibitors expense Rental Carpet is available through Freeman Please refer to the Carpet Brochure and Order Form DISCOUNT PRICE DEADLINE DATE Order early to take advantage of advance order discount rates place your order by Monday May 5 2014 EXHIBIT SCHEDULE LIGHTING TRUSS AND HANGING SIGN RIGGING HOURS For more information and helpful hints on preshow procedures and move in please go to www freemanco com preshowFAQ Saturday May 24 8 00 a m 4 30 p m Please Note Lighting Truss and Hanging Signs will also be allowed for installation during normal exhibitor move in hours Lighting amp Truss Shipments Form must be filled out and returned to Freeman b
132. causes of action fines penalties damages including consequential liabilities judgments and expenses including but not limited to reasonable attorneys fees and investigation costs on account of personal injury death or damage to or loss of property or profits arising out of or contributed to by any of the following Shipper s negligence willful misconduct or deliberate act Shipper s violation of Federal State County or Local ordinances Shipper s violation of Show Regulations and or Rules as published and set forth by Facility and or Show Management and or Shipper s failure to comply with subsection b of this section regarding the inclusion of any dangerous substances in the property placed with Freeman 10 CLAIMS Claims must be filed in writing within nine 9 months after the date of delivery of the property or in the case of export traffic within nine 9 months after delivery at the port of export except that claims for failure to make delivery must be filed within nine 9 months after a reasonable time for delivery has elapsed Suits for loss damage or delay shall be instituted against Freeman no later than two 2 years and one 1 day from the day when written notice is given by Freeman to the claimant that Freeman has disallowed the claim or any part or parts of the claim specified in the notice Shipper shall deliver notice of claim for loss or damage by hand U S mail courier facsimile or electronic means to
133. ceived in writing 4 Labor charges will include the time for electricians to gather the necessary tools and material for the job have their work checked by the client and return the tools and material to the supply area 5 Exhibitors may supply their own 14 gauge 3 wire extension cords and or power strips both of which must be grounded and UL approved CANCELLATION POLICY A 50 refund will be applied to electrical outlets cancelled after installation Refunds will not be issued for materials and or labor charges related to the installation EXAMPLE OF PLAN AND INFORMATION REQUIRED TO COMPLETE FLOORWORK Please indicate the following on the floor plan 1 Location and load of main power drop Booth 462 please provide specific dimensions and wattages amperages 6 ft 500 watts 2 Location and load of all outlets please 6 ft Main Power Drop provide specific dimensions and m Pd amperage and voltage ed Booth 352 Booth 654 3 Booth orientation please provide surrounding aisle and or booth numbers 500 watts 1 0 10 ft 6 ft Booth 446 1000 watts Elec Labor Gold 13 14 Revised 06 13 13 show 14 301115 Page 2 of 2 FREEMAN electrical labor FREEMAN 5040 West Roosevelt Road Chicago Illinois 60644 1436 773 473 7080 Fax 469 621 5603 Email FreemanChicagoES freemanco com COMPANY NAME CONTACT NAME E MAIL ADDRESS For Assistance please email our experts at
134. ces are drop off only Staffing and upgrades are available Consult your catering team for details SAVOR SAVOR Chicago is the exclusive food and beverage provider for McCormick Place Convention Center Food items may not be taken off the premises however excess prepared food is donated under regulated conditions to agencies feeding the underprivileged Pricing Prices quoted do not include 21 50 service charge or sales tax unless otherwise noted Prices are subject to change without notice guaranteed prices will be confirmed when contracted Contracts A signed copy of the contract outlining all catering services will be provided The signed contracts state terms addendum and specific function sheets constitute the entire agreement between the client and SAVOR Secondary agents acting on behalf of the primary client receiving services may sign the contract in their behalf only with full payment in advance Any changes revisions additions or deletions to the banquet contract and banquet event orders shall be in writing and signed by both parties Cancellations in the event of Cancellation a deposit will be fully refunded only if made 21 days prior to the event Cancellations made less than 21 days under 2 000 00 or 30 days 2 000 00 and over prior to the event are subject to 25 retention of the deposit as a cancellation fee Please note for specialty menus or items a longer window of cancellation may be necessary t
135. ck of capacity of any highway bridge or ferry or caused by breakdown or mechanical defects of vehicles or equipment or from any cause other than the negligence of Freeman Freeman shall not be bound to transport by any particular schedule means vehicle or otherwise other than with reasonable dispatch 4 PACKAGING AND CRATES Shipper s property must be well packaged for safe and secure handling storage and shipment using ordinary care Freeman makes neither representation nor any warranty regarding the acceptability or suitability of any packaging system or procedure that Shipper might use for its property Freeman shall not be responsible for damage to loose or uncrated materials padwrapped or shrink wrapped materials glass breakage concealed damage carpets in bags or poly or improperly packed or labeled materials Crates and packaging should be of a design to adequately protect contents for handling by forklift and similar means General guidance as to acceptable packaging systems and procedures may be found in publications such as the National Motor Freight Classification published by the National Motor Freight Traffic Association 5 PERISHABLE GOODS Goods of a perishable nature are carried in dry trailers without environmental or atmospheric control or other special services unless Shipper states on the face of the Service Request and Shipping Instructions that the goods are to be carried in a refrigerated heated specially venti
136. ct Name Location Address City Zip Phone On Site Contact Name and Cell RATES Unarmed Officers 35 per hour applied to all orders received by May 2 2014 40 per hour applied to all orders received after May 2 2014 and through May 9 2014 45 per hour applied to all orders received after May 9 2014 Police Officers 95 Per hour applied to all orders Please inquire for Availability of Service Note Please indicate whether or not the guard should be relieved by Company Representative Yes No COVERAGE REQUESTED Please indicate DAYS DATES and TIMES of coverage Day Date Start Day Date End Total hours Day Date Start Day Date End Total hours Day Date Start Day Date End Total hours Day Date Start Day Date End Total hours Day Date Start Day Date End Total hours Day Date Start Day Date End Total hours Day Date Start Day Date End Total hours Day Date Start Day Date End Total hours Total Hours Applied Rate Total Cost Add 5 Service Charge for Credit Card Orders Total Paid With Order Page 1 of 2 PAYMENT METHOD FULL PAYMENT MUST BE RECEIVED PRIOR TO ACCEPTANCE OF ORDER Choose Payment Option Check LI VISA LI MC 1 Amex If paying by credit card please check Company Card Personal Card Card Holder Name E Mail Address Phone City State Zip Card Exp Date Security Code Signature authorize RA CONSULTING to charge my cred
137. ctrical requirements and garbage removal service must be ordered through your contractor Increases and or new orders made within 3 business days of the Event will be subject to a 20 additional fee based on the menu price F amp B Date Start Time EndTime Quantity Item Description Unit Price A signed Catering Agreement page must be returned to SAVOR and full payment in advance is required to complete your order Prices are only guaranteed at the time of contracting Please return this order form to your Catering Manager Sohana Cantwell Booths 2 000 12 999 scantwell mccormickplace com 312 791 7265 Or Denise Kamm Booths 13 000 dkamm mccormickplace com 312 791 7261 Please email us if you d like this form in a word doc PLEASE BE ADVISED THAT ALL FOOD AND BEVERAGE ITEMS MUST BE PURCHASED THROUGH SAVOR Service includes compostable flatware plates and napkins 21 5096 service charge and sales taxes apply There is a 50 food and beverage minimum requirement for all booth deliveries SAVOR Does not supply tables for food and beverage in your booth You must order these through the general contractor Increases and or new orders made within 3 business days of the Event will be subject to a 2096 additional fee based on the menu price F amp B Menu and pricing are specific to show floor catering Services are drop off only Staffing and upgrades are available Consult your catering team for details SAVOR BILLING INFORM
138. d LATE DATE Chicago Illinois 60644 1436 MAY 5 2014 773 473 7080 Fax 469 621 5603 PLEASE INCLUDE THIS FORM Email FreemanChicagoES freemanco com WITH YOUR HANGING SIGN ORDER FORM STRUCTURAL INTEGRITY STATEMENT THIS FORM MUST BE RETURNED FOR ALL SUSPENDED STRUCTURES the contracted exhibitor at the 2014 ASCO Annual Meeting and if applicable the display house or builder for the aforementioned exhibitor do hereby certify and guarantee that the stress points for the hanging structure have been properly engineered and tested We further certify that the structure can be hung safely and has been constructed to meet all applicable regulations and safety measures We hereby release indemnify and forever hold harmless the AM SOC OF CLINICAL ONCOLOGY McCORMICK PLACE FREEMAN and its subsidiaries their directors officers employees representatives agents and contractors from and against any and all liability claims damage loss fines or penalties arising from the installation use or dismantling of this structure All hang points supporting in excess of 250 lbs may be verified metered on site at exhibitor s expense Exhibiting Company Booth Authorized Signature Printed Name Date E Mail Display House Builder if applicable Authorized Signature Printed Name Date E Mail Complete and return form to address listed at the top of this form McPlace GOLD 13 14 Elec Revised 6 13 13 14 301115 P
139. d Price PURCHASE UNITS TOTAL COST RENTAL UNITS TOTAL COST Sub Total 8 Tax p Total Cost FREEMAN totalflex FREEMAN DISCOUNT PRICE 5040 West Roosevelt Road DEADLINE DATE Chicago Illinois 60644 1436 APRIL 25 2014 773 473 7080 Fax 469 621 5603 INCLUDE THE FREEMAN METHOD OF Email FreemanChicagoES freemanco com PAYMENT FORM WITH YOUR ORDER NAME OF SHow 2014 ASCO Annual Meeting May 31 June 2 2014 COMPANY NAME BOOTH CONTACT NAME PHONE E MAIL ADDRESS For Assistance please call 773 473 7080 to speak with one of our experts For fast easy ordering go to www freemanco com store STANDARD PURCHASE Standard Framing Sizes and Fabric Single sided graphics frame hardware and harness included Complete the Hanging Sign order form Labor and hardware to hang sign are NOT included Orders received after the deadline date are subject to availablity and will be charged standard prices An Exhibitor Sales Specialist will contact you for details Square Signs Quantit Length Height All Sides Discount Price Standard Price Total Linear Ft 10 x 10 3 40 6 167 60 9 251 40 10 x 10 4 40 7 327 35 10 991 05 15x15 3 60 8 728 95 13 093 45 15 x 15 4 60 10 301 45 15 452 20 Rectangle Signs Quantit Length Height All Sides Discount Price Standard Price Total Linear Ft 10 x 15 J 50 7 772 80 11 659 20 10 x 15 4 40 9
140. d Salad Mixed Greens Orecchiette Grilled Beef Tomatoes Onion and Blue Cheese served with Red Wine Vinaigrette 22 50 Caesar Salad sr Hearts of Romaine and Garlic Croutons served with Classic Caesar Dressing 22 50 Chicken Caesar Salad Hearts of Romaine Grilled Chicken and Garlic Croutons served with Classic Caesar Dressing 22 50 Thai Beef Salad Thai Spiced Marinated Seared Beef with Thai Basil Bean Sprouts Carrot Cucumber Spinach Arugula Mint with Lemon Grass Ginger Vinaigrette 25 50 Menu and pricing are specific to show floor catering Services are drop off only Staffing and upgrades are available Consult your catering team for details SAVOR COLD HORS D OEUVRES Gluten Free options available Filled Cucumber Cups Mini Chickpeas Roasted Peppers and Mint 187 50 for 50 Curried Chicken amp Currants served on Sour Dough Bread 200 00 for 50 Chicken Caesar with Shaved Parmesan on a Savory Tart 212 50 for 50 Belgium Endive Spears Grilled Shrimp and Fennel Aioli 212 50 for 50 Assorted Open Faced Tea Sandwiches Honey Ham Grainy Mustard and Golden Pineapple French Brie and Toasted Walnut Roasted Beef with Stilton and Onion Jam 275 00 for 50 of one kind Crostini s Roasted Lamb Goat Cheese and Fig Jam Smoked Duck Breast and Pistachio 225 00 for 50 of one kind Fresh Mini Asian Spring Rolls Vegetable Jardiniere 185 00 for 50 La Quercia Prosciutto wi
141. d check in at the McCormick Booth Place Marshalling Yard on 31st Street See c o FREEMAN 9 McCormick Place 2301 S Lake Shore Drive Chicago IL 60616 enclosed map Freeman will receive shipments at the above address beginning at 8 00 a m on Tuesday May 27 2014 Shipments arriving before this date may be refused by the facility Any charges incurred for early freight accepted by the facility will be the responsibility of the exhibitor To request early exhibitor freight move in of Saturday May 24 2014 please complete the request form Early Freight Move In included in this kit Please Note All items and materials that must be brought into the facility may be subject to Material Handling Charges and are the responsibility of the Exhibitor This also applies to items not ordered through the Official Show Vendors MARSHALLING YARD McCormick Place requires payment of a fee of 21 00 for all trucks to enter the McCormick Place Marshalling Yard This fee must be paid by the driver at the entrance to the Marshalling Yard which is Staffed by McCormick Place Security personnel The fee can be paid in cash or with a major credit card Checks or debit cards cannot be accepted and this fee cannot be paid in advance Please be sure to alert your non courier freight transportation provider Fee subject to change Call 312 808 3161 with any questions or for directions LABOR INFORMATION If utilizing Freeman labor please refer to the
142. dar days from the date of shipment and Freeman s sole liability for such claims arising from Guaranteed Service shipments shall be limited to the transportation charges as provided in the Guaranteed Service section of the Service Guide All claims for overcharge must be made in writing to Freeman within sixty 60 calendar days after the invoice date No action for loss or damage may be maintained against Freeman unless a claimant complies with all requirements of this section and b for domestic shipments if the claimant commences the action within one 1 year of the shipment by Freeman unless otherwise required by International Federal or State Law If the claim is for loss or damage involving International shipments claimant must commence the action within two 2 years from the date of acceptance of the shipment by Freeman unless otherwise required by International Federal or State Law For purposes of this section no action shall be deemed to have commenced until receipt by Freeman of service of process of the action on Freeman Claims for loss or damage must be delivered to the following address Cunningham Lindsey US Inc P O Box 703689 Dallas TX 75370 9 CHOICE OF FORUM THIS CONTRACT SHALL BE CONSTRUED UNDER THE LAWS OF THE UNITED STATES INCLUDING ADOPTED INTERNATIONAL CONVENTIONS AND THE STATE OF TEXAS WITHOUT GIVING EFFECT TO THE STATE S CONFLICT OF LAWS RULES FREEMAN AND SHIPPER AGREE THAT ANY CLAIM OR DISPUTE OF ANY SORT ARISIN
143. dition to above rates Crated or Skidded 21 35 42 70 Special Handling Shipment bran eaae cie 27 80 55 60 Uncrated or Pad Wrapped Shipment uei 32 05 64 10 Double Time Charge Inbound Outbound Sunday amp Holidays in addition to above rates Crated or Skidded DE ntt beu ia 4275 85 50 Special Handling Shipment aucune ettet nth erasum imn ak Rn tne nnn eue iui 55 55 111 10 Uncrated Pad Wrapped Shipment sss 64 10 128 20 Price per Estimated Description Weight CWT CWT Total Cost Tips to Save on Material Handling Sub Total BEN Consolidate shipments i e if minimum shipment weight is less than 200 Ibs TOTAL 3 Separate Shipments 1 Consolidated Shipment 60 Ibs charged 200 lbs 193 00 3 pieces 1 shipment 52 lbs charged 200 Ibs 193 00 177 lbs charged 2200 Ibs 193 00 65 lbs charged 200 Ibs 193 00 579 00 Added benefit your shipments are less likely to get misplaced if they are packaged together with larger items McPI Gold 12 13 Rev 11 11 Project 4 14 301115 FREEMAN material handling SPECIAL HANDLING DEFINITIONS For frequently asked questions and material handling estimator tools go to www freemanco com store Special handling applies to shipments that are loaded by cu
144. e Cost 7 platform scale B Elgin West Hampshire IL Intersection of Interstate 90 amp Route 20 847 683 4550 Hours 7 days a week 24 hour service Cost 6 platform scale 3 PETRO Monee Monee Manhatten road Right off Interstate 57 at Milemarker 335 708 534 0400 Hours 7 days a week 24 hour service Cost 7 platform scale PLEASE GIVE YOUR CARRIER THESE DIRECTIONS RECYCLED RECYCLABLE SCALE LOCTNS rev 09 03 TRUCK scale locations Please Note McCormick Place TRUCK TRAFFIC TO LAKESIDE CENTER LEVEL 2 amp LEVEL 3 DOCKS requires payment of a fee of 21 00 for all trucks to enter the McCormick To reach the Lakeside Center East Building trucks will leave the Marshalling Yard Place Marshalling Yard This fee and travel over the 31st Street Overpass to Fort Dearborn Drive must be paid by the driver at the RAMP DOWN FROM FOR LEVEL 2 EAST Trucks will proceed north on Fort Dearborn Drive and continue entrance to the Marshalling Yard EAST LEVEL 3 through the vehicular tunnel to the north end of the building turning east on inside which is staffed by McCormick Place wi roadway Dock facilities are on the north end To exit continue through tunnel south Security personnel The fee can be out of the building to East Drive and then south on Fort Dearborn paid in cash or with a major credit gt gt
145. e method of payment you select Please be sure to submit this information when placing your order to prevent any processing delays McCormick Place Fire and Safety Regulations are located on pages 16 20 M um um oum om oum ous 7 ocm J oum CG oum 5 3 3 7 7 m McCORMICK PLACE Placing an Order 1 Telephone Services 2 Description of Services 2 Cable TV Access 3 Internet Services 3 6 Description of Services 3 Changes to Complimentary Wi Fi 4 Wireless Access Point Waiver 4 Terms amp Conditions 5 6 Ordering Technology Services 7 12 Payment amp Cancellation Policy 7 Limitation of Liability 7 Submitting Your 7 Order amp Payment Summary 8 Internet Services Order Form 9 Wireless Access Point Waiver Form M 10 Telephone Cable Services Order Form 11 Communication Services Labor Ticket 12 Floor Plan Template 13 Table of Contents Facility Re
146. e 3 wire with ground and must be flat when used for floorwork All multi outlet devices eg power strips must have circuit protection All exposed non current carrying metal parts of fixed equipment which are liable to be energized shall be grounded 7 Exhibitors equipment will be modified to conform to Freeman receptacles Labor and materials to install or change a cord cap will be billed on a time and material basis 8 Exhibitors with hardwall displays must arrange for power to be installed inside the booth or provide access 9 Power sharing is not permitted between exhibitors Elec Service Gold 13 14 Revised 1 13 show 14 301115 Page 2 of 2 FREEMAN electrical instructions FREEMAN 5040 West Roosevelt Road Chicago Illinois 60644 1436 773 473 7080 Fax 469 621 5603 Email FreemanChicagoES freemanco com IMPORTANT INFORMATION PLEASE READ PRIOR TO ORDERING HANGING TRUSS amp LIGHTING EQUIPMENT OFFICIAL ELECTRICAL CONTRACTOR RESPONSIBILITIES Freeman personnel employees must operate all chain motors including the final trim Freeman personnel employees only will be allowed in aerial lifts Freeman personnel employees only will be allowed to operate mechanized equipment Freeman personnel employees must assemble and disassemble any and all overhead rigging This includes but is not limited to he assembly of all truss The attachment and disassembly of light fixtures to truss he installation and dis
147. e City of Chicago smoking is not permitted in McCormick Place Smoking stations are located outside of the facility Exhibits in Meeting Rooms If a meeting room has been assigned to your company for exhibit or meeting use please contact the McCormick Place Event Manager at 312 791 6317 for specific meeting room guidelines Storage of combustible materials in meeting rooms ballrooms or service corridors is prohibited Crates cartons pallets pallet jacks forklifts etc are not allowed in meeting rooms All freight must be uncrated or removed from pallets prior to entering the room Movement of freight should be done using flat trucks dedicated to carpet use If other flat trucks or dollies are used appropriate floor protection Visqueen or Masonite must be installed Storage of containers skids etc is prohibited inside the facility These items must be moved to the appropriate crate storage area Please contact your Contractor or the official event service contractor to assist you Removal of such items is a Fire Safety regulation and subject to inspection by the Fire Marshal M McCORMICK PLACE in CRAG S Hanging Items Hanging items are defined as any materials including but not limited to signs and machinery which are hung from or attached to ceilings exhibit structures or building supports All requests for hanging items must be reviewed and approved by Show Management The responsibility to hang an item
148. ected to Freeman s electrical department for Clarification at 773 379 5040 or faxed to 773 379 5042 All exhibitor provided equipment for connection to Freeman electrical or for distribution of power within the exhibit may require an inspection to ensure compliance with all Federal State and Local Codes as listed on the Electrical Order Form Exhibitor provided equipment for electrical distribution or equipment connection shall require Freeman to make the final connection from Freeman s power distribution equipment to the exhibit This is required only to ensure proper voltage and connection prior to energizing any exhibits As an exhibitor should you choose to provide equipment with electrical connectors to plug directly into Freeman electrical equipment the following list provided will ensure the proper connection 500 Watts to 2000 Watts Standard U Ground 15 or 20 Amp Cord Cap 515 or 520 20 Amp 120 208 5 Wire Hubbel Male HBL 2511 L2120P 30 Amp 120 208 5 Wire Hubbel Male HBL 281 1 L2130P 30 Amp Y277 480 5 Wire Hubbel Male HBL 2821 L2230P 60 Amp 208v amp 480v Daniel Woodhead 5 Wire Male Y560P 100 Amp 208v amp 480v Mini Cam Male Leviton 15SDM Female 15SDF Hots Male Neutral amp Ground Female 200 400 Amp 208v amp 480v Large Cam Male Hubbel HBL 400PT EKE Female Hubbel HBL 400CT Hots Male Neutral amp Ground Female All of the above listed items may be found at your local electr
149. emanChicagoES freemanco com PAYMENT FORM WITH YOUR ORDER NAME OF 2014 ASCO Annual Meeting May 31 June 2 2014 COMPANY NAME BOOTH CONTACT NAME PHONE E MAIL ADDRESS For Assistance please call 773 473 7080 to speak with one of our experts For fast easy ordering go to www freemanco com store DISPLAY LABOR Half Hour Minimum per Worker o Advance Standard Description Price Per Hour Price Per Hour Straight Time 8 00 a m to 4 30 p m Monday through Friday 104 95 136 45 Overtime 4 30 p m to 8 30 p m Monday through Friday 6 00 a m 6 30 p m Saturday 157 45 204 70 If a Display Laborer has not worked eight 8 straight time hours on that day between 8 00 a m and 4 30 p m Monday through Friday Holidays excluded Double Time rates will apply for that day during the hours of 6 30 p m to 8 30 p m Monday through Friday Double Time 8 30 PM 8 00 AM Monday through Friday unless noted above Before 6 00 a m and after 6 30 p m Saturday ALL DAY Sunday and Holidays 209 90 272 85 NOTE On the break of a show occurring on Monday through Friday work performed from 12 00 Noon to 8 30 P M shall be charged at Straight Time from 8 30 P M to Midnight shall be charged at Overtime time and a half For shows that close prior to 12 00 Noon Overtime charges will apply after 8 hours Straight Time Overtime and Double Ti
150. ensure IS SmartWa your transportation company is practicing sustainable shipping Transport Partner Set a goal to leave no trace behind by shipping out all booth properties Men Ei and packing materials and donating extra giveaways thereby minimizing any waste for the show If you are attending another trade show that many of your fellow exhibitors are also participating in ask your General Service Contractor or Show Management to set up a caravan service to save on fuel emissions and cost of transportation Personnel and Best Practices Take advantage of local or regional representatives to staff your booth rather than bringing staff from far away offices reducing travel cost Bring Green as part of your company message providing recycling bins in your booth and information on what you have done to exhibit in a sustainable way These steps can help as we all strive to make smarter and more environmentally sound decisions For more information on the Freeman Sustainability Initiative contact Jeff Chase at jeff chase freemanco com DISCOUNT PRICE F R E E IVI A DEADLINE DATE 5040 W Roosevelt Rd MAY 05 2014 Chicago IL 60644 FreemanChicagoES freemanco com NAME OF SHOW 2014 ASCO Annual Meeting May 31 June 2 2014 COMPANY NAME BOOTH ADDRESS BOOTH SIZE X CITY STATE ZIP PHONE EXT FAX s SIGNATURE PRINT NAME CONTACT S E MAIL E MAIL FOR INVOICE Check if you are a new Freeman customer Invoices
151. er s use or inability to use the system either separately or in combination with other equipment or software or for commercial loss of any kind including loss of business profits based upon breach of warranty breach of contract negligence strict tort or any other legal theory whether or not the Authority or it suppliers or its subcontractors have been advised of the possibility of such damage or loss In no event shall the liability of the Authority exceed an amount equal to the price of products and services purchased by Customer during the twelve month period preceding the event which caused the damages or injury 9 Indemnity Customer agrees to indemnify and hold the Authority its board members officers employees agents and consultants harmless against any claim or demand by any third party due to or arising out of the use by Customer of Internet services and related products provided hereunder 10 Termination Customer s failure to comply with the terms and conditions of this Agreement will result in immediate termination of Internet services provided hereunder Customer acknowledges that the Authority reserves the right to terminate this Agreement for convenience 11 Changes The Authority reserves the right to change these terms and conditions at any time The terms and conditions in effect at the time of services are ordered shall apply Customer may view the most current terms and conditions by visiting www mccormickplace com
152. es early and utilize online ordering systems to eliminate paper waste Consider renting a booth from Freeman or buying materials locally preventing shipping cost and lowering emissions Rent Freeman Classic Carpet which contains recycled content and is also recyclable Provide giveaways made of recycled responsibly grown natural fiber nontoxic and biodegradable materials Ensure giveaways are useful not merely promotional in nature Electronic Giveaways such as free songs from iTunes coupons and free online Apps are smart and trendy Printing Recycling and Waste Management Encourage less printing and provide more information digitally when it comes to booth literature fulfilling requests via email and website referrals If you need to print use a local printer in the city where the show will be held and choose paper that contains at least 50 post consumer recycled content Ask Freeman about new paper based signage materials that are comparably priced to plastic There are good alternatives to foam core and PVC which are not as easily recyclable Participate in the exhibit donation program by providing materials that are eligible for donation to local charities such as pens bags and notepads Shipping and Transportation If you must ship materials planning out your booth in a timely way to meet shipping deadlines can also help maximize consolidation and cost savings ER Choose a SmartWay certified hauler at no additional cost to
153. es from the facility There are several vendors who currently provide small portable Wi Fi systems which connect to a cellular carrier and provide Wi Fi service to linked devices While this may appear to be a great solution to an individual who wants to provide temporary Wi Fi services they typically interfere with the Wi Fi signal provided to users on the facility system These vendors are not authorized nor allowed to enter the complex for any service related issues McCormick Place provides a competitively priced exhibitor targeted Wi Fi service which can be used throughout the facility and which is supported by an in house staff McCormick Place does not allow the transmission of IEEE standard 802 11 Wi Fi signals from self contained portable Wi Fi systems M McCORMICK PLACE n COMES Managed Facil MCCORMICK PLACE TERMS AND CONDITIONS FOR NETWORK INTERNET SERVICES Pricing and taxes Customer agrees to pay the fees and other charges for Internet services and other services and products provided hereunder The prices listed on this Agreement do not include Federal State or Local taxes Taxes will be included on your final bill Additional costs The Authority reserves the right to bill the Customer for any additional cost the Authority incurs in 1 assisting in trouble diagnosis or problem resolution found not to be the fault of the Authority or 2 collecting information required to complete the installation that customer f
154. especially when submitting photos e JPG provided resolution is high enough for photo images not recommended for logos File types that Freeman cannot use to reproduce high quality graphics include e GIF files e Microsoft Office software files such as Word doc or PowerPoint ppt file types e Self extracting files such as EXE or SEA files WAYS TO SEND ARTWORK e Artwork files that are of acceptable resolution as listed above will typically be too large to send via e mail Files may be saved and sent via overnight delivery on either a CD ROM or a DVD along with the hard printed proof copy Floppy disks and zip drives are not a good option for sending large graphics files Files may also be posted to Freeman s FTP site You may get the password and other needed information from your Freeman service representative in order to post files However a hard copy proof and backup of the files on CD Rom DVD are required and must be sent via overnight delivery in addition to posting the electronic files Please call 773 473 7080 for assistance 01 13 301115 4936 Page 2 of 2 FREEMAN artwork guidelines EXHIBITOR BOOTH SET UP DISMANTLE INFORMATION There are two options available to exhibitors to have their displays set up and taken down at McCormick Place Exhibitors can either set up dismantle their display with their own employees or the exhibitor can hire union labor The guidelines for both options are detailed below If you
155. et a forklift e Forklift orders to install or dismantle your booth after materials are delivered may be ordered in advance or at show site We recommend that you order in advance to avoid additional charges at show site Refer to the Order Form for available equipment e Advance and show site orders for equipment and labor will be dispatched once a company representative signs the labor order at the Service Center e Start time is guaranteed only when equipment is requested for the start of the working day Do need insurance e Be sure your materials are insured from the time they leave your firm until they are returned after the show It is suggested that exhibitors arrange all risk coverage This can be done by riders to your existing policies e All materials handled by Freeman are subject to the enclosed Terms and Conditions Other available services may not be available in all locations e Cranes e Scissor lifts condors e Access storage at show site e Exhibit transportation services see enclosed brochure e Security storage at show site e Short term and long term warehouse storage Local pick up and delivery e Priority empty return FREEMAN INCLUDE THE FREEMAN METHOD OF Chicago Illinois 60644 1436 PAYMENT FORM WITH YOUR ORDER 773 473 7080 Fax 469 621 5603 Email FreemanChicagoES freemanco com NAME OF sHow 2014 ASCO Annual Meeting May 31 June 2 2014 COMPANY NAME BOOTH CONTACT NAME PHONE E M
156. everse side Freeman is not responsible for product or literature that is not properly packed and labeled by exhibitor The charge for this service is the total dismantle labor bill with 120 00 per hour charge Emergency Contact Phone Number SUPERVISION BY EXHIBITOR PERSONNEL Supervisor will be Phone Number Date Time No of People Approx Hours Total Hours Hourly Rate Total Estimated Cost GFL eX EC GFL Freeman Supervision 120 00 Total Dismantle o PLEASE NOTE IF EXHIBITOR APPOINTED CONTRACTOR EAC DOES NOT SHOW UP AT THE DESIGNATED TIME THE CLIENT COULD BE RESPONSIBLE FOR THE ORDERED ELECTRICAL LABOR McCormick Revised 4 13 301115 Gold 13 14 Page 2 of 2 FREEMAN hanging truss amp chain hoist FREEMAN DISCOUNT PRICE 5040 West Roosevelt Road dri aa Chicago IL 60644 773 473 7080 Fax 469 621 5603 INCLUDE THE FREEMAN METHOD OF Email FreemanChicagoES freemanco com PAYMENT FORM WITH YOUR ORDER NAME OF SHOW 2014 ASCO Annual Meeting May 31 June 2 2014 COMPANY NAME BOOTH CONTACT NAME PHONE E MAIL ADDRESS For Assistance please email our experts at chicagoelectrical freemanco com or call 773 473 7080 For fast easy ordering go to www freemanco com store COMPRESSED AIR 90 100 Ibs PSI Rental tax of 8 applies Discount Standard QTY Price Price TOTAL Service charge for 1st outlet includes up to 90 feet of air line 565 00 847 50
157. ey and Whole Grain Mustard Cucumber Tomatoes and Herb Vinaigrette 22 50 per platter 20 75 per platter Seasonal Fresh Fruit Salad with Fresh Mint 25 50 per platter Menu and pricing are specific to show floor catering Services are drop off only Staffing and upgrades are available Consult your catering team for details SAVOR BOXED LUNCH SANDWICH OPTIONS All sandwiches come with an apple a bag of chips and a cookie Gluten Free options available Maximum of 2 selections per orders of 6 boxed lunches or less Maximum of 3 selections per order for orders over 6 boxed lunches Mesquite Turkey with Smoked Bacon Sandwich Mesquite Turkey Smoked Bacon Sharp Cheddar Basil Aioli Lettuce and Tomato on Whole Wheat Ciabatta 22 50 per box Ham and Cheese Sandwich Thinly Sliced Honey Baked Ham Swiss Cheese Honey Mustard Lettuce and Tomato on a Pretzel Roll 22 50 per box Roast Beef Sandwich Slow Roasted Beef Crumbled Blue Cheese Balsamic Onion Jam Lettuce and Tomato on a Brioche Bun 22 50 per box Italian Club Italian Salami Capicolla Arugula Tomato Pesto Provolone Cheese Tomato and Lettuce on Herb Focaccia 22 50 per box Grilled Chicken Breast Sandwich Herb Marinated Chicken Breast Sun Dried Tomato Aioli Monterey Jack Cheese Roasted Onions Lettuce and Tomato on Focaccia 22 50 per box Vegetarian Waldorf Salad Sandwich Crunchy Waldorf Salad Tofu Grapes Celery Root and Walnuts on Whole Grain Bread
158. f EMAIL ADDRESS TELEPHONE SERVICES ADVANCE RATE STANDARD RATE 9 SINGLE LINE MAIN includes the use of our 290 00 435 00 telephone instruments if additional instruments that 3310 share the same phone number are required also order code 3321 extension service SINGLE LINE EXTENSION cannot be ordered 140 00 3210 00 3321 without at least one MAIN service code 3310 service includes the use of our telephone instruments MULTI LINE MAIN Includes voicemail by request 620 00 930 00 and use of telephone instruments if additional 3315 instruments that share the same phone number are required also order code 3322 extension service MULTI LINE EXTENSION cannot be ordered without 315 00 475 00 3322 at least one MAIN service code 3315 service includes the use of our telephone instruments N A USAGE DEPOSIT PER PHONE LINE required for 300 00 300 00 internationally billed customers 3311 EN Voice Mail Per Single Line Telephone 60 00 90 00 EN 3319 OTHER CARRIER SERVICES 265 00 398 00 3340 mE POLYCOM SOUND STATION Line charge is 210 00 210 00 BENI separate electrical service required 3337 SINGLE LINE SPEAKER Line charge is separate 12 00 18 00 22 2 Do you want your telephone number published in the Event Directory Yeso Noo If yes please print how your company s name should appear CABLE TELEVISION SERVICES south amp West B
159. f the price paid for services which were not provided Credit will only be issued for periods of loss greater than 24 hours M McCORMICK PLACE in CSM Managed Facil TERMS AND CONDITIONS FOR NETWORK INTERNET SERVICES continued 6 Internet Security Disclaimer The Authority does not provide security such as but not limited to firewalls for any Internet service it provides It is the sole responsibility of the Customer to provide any necessary security With execution of this document Customer agrees to the Terms and Conditions of this Agreement and will hold the Authority it s board members officers employees agents and consultants harmless for any and all liabilities arising from the use of non secured Internet services 7 No Warranties The Authority makes no warranty of any kind with respect to services and products provided under this Agreement The Authority disclaims all warranties express and implied including the warranties of Merchantability and the fitness for a particular purpose 8 Limitation on Liability The Authority will not be liable for any damages Customer may suffer arising out of acts of God use or inability to use the Authority s Internet services or related products unless such damages are caused by an intentional and willful act of the Authority The Authority will not be liable for any special or consequential damages or for loss damage or expense directly or indirectly arising from Custom
160. ffective and efficient transit options to meet your shipping needs www adcomworldwide com Worldwide Transportation Personal Attention We Deliver For You I SmartWay Transport Partner Living There FR Aa ASCO May 30 June 3 2014 McCormick Place Chicago Illinois a 2 OFFICIAL CONTRACTOR KUSHNER amp ASSOCIATES is the official shuttle provider for ASCO and we offer our services to ASCO Exhibitors at discounted rates Questions regarding ground transportation planning boarding areas availability of equipment etc can be directed to KUSHNER amp ASSOCIATES f KUSHNER bled Leanne Anell amp ASSOCIATES Meeting and Convention Transportation Senior Director Client Services amp Logistics l anell kushnershuttles com phone 310 274 8819 fax 310 273 9535 SERVICES NEEDED Please check the services below and fax this form to our office One of our skilled representatives will contact you to learn more about your needs and provide you with a customized quote VIP Transportation Are you in charge of making arrangements for your VIPs We provide limousines and sedans for airport transfers ground transfers and as stand by vehicles Off Site Event Transfers Whether you re moving twenty people or two thousand people we can coordinate your transportation needs Our professional uniformed staff will manage on
161. g Yard on Moe Drive to the stop sign A a traffic coordinator will then direct drivers west on the South Hall FOR LEVET l NORTH WM O McCORMICK PLACE WEST Truck Access Drive and up the ramp to the proper dock Moe Drive To exit trucks will proceed south on Moe Drive LEVEL 3 S to 31st Street Svs To exit trucks are to proceed down the ramp from the Level 3 docks turn right on the South Hall Truck Access Drive and left FOR LEVEL 3 NORTH Trucks will travel up ramp to LS Eg on Moe Drive Level 3 dock area To exit trucks will exit down the ramp S3 i an and proceed south on Moe Drive to 31st Street GI Note Oversized loads will receive special instructions upon checking into the Marshalling Yard FREEMAN 5040 West Roosevelt Road M cCORMI CK P LA CE Chicago Illinois 60644 1436 773 473 7080 Fax 469 621 5603 TRUCK TRAFFIC ROUTES Email FreemanChicagoES freemanco com FREEMAN 5040 West Roosevelt Road Chicago Illinois 60644 1436 773 473 7080 Fax 469 621 5603 Email FreemanChicagoES freemanco com ALL FREIGHT MUST BE ACCOMPANIED BY A CERTIFIED SCALE TICKET ALL DRIVERS MUST PROVIDE THE FOLLOWING INFORMATION ON THEIR BILLS OF LADING BOOIH NUMBER EXHIBITOR S NAME SHIPPER S NAME PIECE SUMMARY ACTUAL HEAVY amp LIGHT WEIGHT CERTIFIED SCALE TICKETS NET GROSS AND TARE WEIGHT p e on PIECE SUMMARIES MUST BE BROKEN INTO THE FOLLOWING CATEGORIES 1
162. g may incur additional labor charges 20 x 60 161 30 241 95 See reverse side for graphic guidelines white only LARGE DIGITAL GRAPHICS d Note X File conversion retouching cloning or color may Please call an Exhibitor Sales Specialist for incur additional labor charges See reverse side for price quotes on graphics over 80 sq ft graphic guidelines File Information INDICATE YOUR SIGN COPY HERE Electronic File Name Please feel free to attach additional sign copy on separate page Application PMS Colors Backing Material Foamcore Masonite PVC Plexi Vertical Horizontal Use Your Judgment _ Gatorfoam For Sign Layout _ Ultra Board Other a The product offered has recycled content or has eco friendly attributes and is 100 recyclable according to the manufacturer s specifications Background Color Vertical Horizontal Use Your Judgment Lettering Color TOTAL COST Special Instructions Sub Total 9 25 Tax Total Cost 01 13 301115 Page 1 of 2 FREEMAN graphics CUSTOMER GUIDELINES FOR SUBMITTING GRAPHICS ARTWORK Our desire is to provide you with the best possible quality graphics for your event or exhibit You can help us in that effort by providing digital art files using the following guidelines If you are sending us completed print ready files please pass the following information on to your graphics designer
163. gn and YOU ARE THERE Southwest of Chicago to McCormick Place Interstate 55 North until it ends Bear right and EXIT at Lake Shore Drive South 41 south Proceed approximately 12 mile and exit at 31st Street Proceed up the exit ramp and bear right Turn right at U TURN BEFORE the stop light onto Moe Drive If you went to the light you went too far After making U Turn go approximately 14 of a mile to the first stop sign Turn left at the Stop sign and YOU ARE THERE South of Chicago to McCormick Place Interstate 94 Dan Ryan Expressway to Interstate 55 North Stevenson Expressway Take I 55 North until it ends Bear right and EXIT at Lake Shore Drive South 41 south Proceed approximately 12 mile and exit at 31st Street Proceed up the exit ramp and bear right Turn right at U TURN BEFORE the stop light onto Moe Drive If you went to the light you went too far After making U Turn go approximately 14 of a mile to the first stop sign Turn left at the Stop sign and YOU ARE THERE EXHIBITOR notes FREEMAN 5040 West Roosevelt Road Chicago Illinois 60644 1436 773 473 7080 Fax 469 621 5603 Email FreemanChicagoES freemanco com L SOUTHSIDE FUEL CENTER Truck Wash amp Scale 970 W Pershing Road 39th Street Chicago IL 60609 773 523 1362 Cost 8 fee to go over scale 2 TRAVEL CENTERS OF AMERICA A 76 AUTO TRUCK Intersection of Interstate 55 amp Interstate 53 630 739 7006 Hours 7 days a week 24 hour servic
164. gulations 14 15 Animals amp Pets 14 Balloons amp Radio Operated Air Devices 14 14 Exhibits in Meeting Rooms 14 Hanging 15 Parking ASUV Program 15 Self loading Unloading 15 ASUV Valet 15 Exhibitor Guaranteed Parking 15 Fire and Safety Regulations 16 20 Booth Staging essen 16 Fire Retardancy 16 Open Flame Devices 17 Hazardous Demonstrations Display Materials Pyrotechnics 17 Prohibited Materials 18 Cooking and Heat Generating Bel cM 18 Fire Hose Cabinets Pull Stations Aisles and 5 18 Vehicle 15 1 18 Hazardous Materials Management Multiple Level Booths or Ceilings Including 19 Fire Code Items for Multiple Level Booths 20 M McCORMICK PLACE in CRAG gt Masaced Facilis PLACING AN ORDER When placing an order pay particular attention to the deadline date If you place your order by the deadline date you will save money Orders received after the deadline date or orders received without full pay
165. heft Act of God effect of natural elements riot civil commotion or disturbance terrorism act of war or belligerent parties and any other cause or causes beyond the reasonable control of Freeman EXCEPT FOR ELIGIBLE GUARANTEED SERVICE SHIPMENTS Freeman DOES NOT GUARANTEE DELIVERY BY ANY SPECIFIC TIME OR DATE 4 PACKAGING AND CRATES Shipper s property must be well packaged for safe and secure handling storage and shipment using ordinary care Each piece must be legibly and durably marked with the name and address including correct ZIP code of the Shipper and Consignee When a container is used repetitively by Shipper Shipper must remove all old labels tags markings etc and Shipper must ensure that the container retains adequate strength for transportation Freeman makes neither representation nor any warranty regarding the acceptability or suitability of any packaging system or procedure that Shipper might use for its property Freeman shall not be responsible for damage to loose or uncrated materials padwrapped or shrink wrapped materials glass breakage concealed damage carpets in bags or poly or improperly packed or labeled materials Crates and packaging should be of a design to adequately protect contents for handling by forklift and similar means General guidance as to acceptable packaging systems and procedures may be found in publications such as the National Motor Freight Classification published by the National Motor Freight
166. here may be a lapse of time between the delivery of your shipment s to your booth and your arrival The same is true for the outbound phase of the show the time between your departure and the actual pick up of your materials During these times your materials will be left unattended We recommend that you arrange for a representative to stay with your materials or that you hire security services to safeguard your materials How do I ship my materials after the close of the show e Each shipment must have a completed Material Handling Agreement in order to ship materials from the show All pieces must be labeled individually e To save time complete and submit the Outbound Shipping Form in advance or you may contact the Service Center at show site for your shipping documents The Material Handling Agreement and labels will be processed and available prior to show closing e After materials are packed labeled and ready to be shipped the completed Material Handling Agreement must be turned in at the Service Center e Call your designated carrier with pick up information Please refer to Quick Facts for specific dates and times In the event your selected carrier fails to show on final move out day your shipment will either be rerouted to Freeman s carrier choice or delivered back to the warehouse at exhibitor s expense e For your convenience show recommended carriers will be on site to handle outbound transportation Where do g
167. his is determined on an event by event basis and client is responsible for all charges associated with the items if we have already received the product or are unable to cancel the order Payment Deposit An initial deposit in the amount noted on the Catering Contract is payable along with a signed contract at the specified date on the contract letter to guarantee catering services Full payment of the balance due based on the guarantee is payable 30 days prior to the event Payment can be made in cash or certified check A 2 5 fee will be added to all credit card payments over 1 000 00 A major credit card is required to guarantee payment of any replenishment or new orders requested during a show function These charges will be billed to the credit card unless payment is received at the end of the show function Exhibit Floor Catering is a drop off service only and is not responsible for trash removal gt Orders are served on disposableware China service is available for an additional cost gt Increases and or new orders made within business days of the Event will be subject to a 20 additional fee based on the menu price F amp B Onsite POP UP orders have a 2 hour delivery window gt SAVOR Chicago is NOT responsible for supplying tables on the show floor for catering services and or bar set up The client needs to provide a table whether it is existing counter space in their booth or rented from the show decorator For elect
168. ical wholesale houses Should you require additional information please contact Freeman s electrical department Hopefully you find this information useful in planning your event If we can provide further assistance please don t hesitate to contact Freeman s electrical department We appreciate your business ELECTRICAL SERVICES The grid below may be printed to lay out your electrical requirements for booths up to 40 x 40 or used as a sample to develop your own plan for larger exhibits Please complete as clearly as possible indicating the following 1 Location of the main power drop Power needs to be distributed from one location at which a panel or other piece of electrical equipment will be installed It is recommended that this equipment be placed in a closet under a table desk or in another location that keeps it out of sight Please provide specific dimensions 2 Location and load of all outlets Please provide specific dimensions and wattages amperages Please do not simply place an X where power is required 3 Booth orientation Please provide surrounding aisle and or booth numbers particularly for island booths Also please try to orient your booth to the overall floor plan so that the diagram does not have to be rotated SHOW NAME DATES COMPANY NAME BOOTH Adjacent Aisle or Booth Adjacent Aisle or Booth A measurement scale can be applied as necessary to reflect the size of your booth 10 x 10 use 1 square
169. ider the use of a firewall we offer firewalls for rental All Internet prices are a flat rate no per minute usage or connection charges apply Service Connection IP Addresses Recommended Uses Speed For an individual user who wants easy plug and Associate Class Shared Wired Typical speeds inchudesd DHCPIP addres play access to E mail and light web surfing on one Service up to 512 Kbps device This service is not designed to consistently support streaming audio or video For a user who needs a little more bandwidth and the ability to access the internet over multiple devices with plug and play capability Executive Class service can be used for light to moderate web surfing Includes 4 DHCP Private IP addresses up to Executive Class Shared Wired Typical speeds 6 additional addresses can be purchased Service up to 1 Mbps Includes one 1 complimentary VIP Wireless Service Includes 4 routable public IP addresses up Executive Class Plus Shared Typical speeds to 6 additional addresses can be purchased Wired Service up to 1 Mbps Includes one 1 complimentary VIP Wireless Service Includes 10 IP addresses Up to 10 Dedicated Wired 1 54 Mbps 1 54 Mbps deeces can beaded 1 54 Mbps Includes 15 IP addresses Up to 14 Dedicated Wired 3 0 Mbps 3 0 Mbps ee Ind 3 0 Mbps Includes 20 IP addresses Up to 9 additional Dedicated Wired 6 0 Mbps 6 0 Mbps eee ae 6 0 Mbps Dedicated Services Greater Please contact
170. illa Cherry Garcia 9 Half Baked 9 Client is responsible for supplying Dove Ice Cream Bar 290 00 per 50 bars 115 v 8 amp dedicated circuits of Variety of power at the location Vanilla Chocolate 24 hour electric service required Countertop for service trash removal and clean up CHICAGO BREAK individual Bags of Chicago Mix Popcorn Includes attendant for four hours of service 600 00 per order serves 50 CINEMA BREAK Freshly Popped Popcorn Assorted Candies and Fresh Lemonade Includes attendant for four hours of service 500 00 per order serves 50 ROASTED NUTS Nuts Made to Order 400 40z bags machine and napkins Cinnamon amp Sugar Roasted Almonds 2 600 00 Cinnamon amp Sugar Roasted Pecans 2 600 00 Mixed 2 600 00 Glazed Cashews 3 200 00 Includes attendant for four hours of service MAKE YOUR OWN TRAIL MIX House Made Granola Honey Roasted Peanuts Banana Chips M amp M s Goldfish Mini Pretzels and Dried Fruit 1 000 00 per order serves 250 Menu and pricing are specific to show floor catering Services are drop off only Staffing and upgrades are available Consult your catering team for details SAVOR TRADE SHOW 2014 ASCO Annual Meeting ORDER DEADLINE Monday May 12 12 00 pm CONTACT ON SITE CONTACT COMPANY ON SITE PHONE ADDRESS CITY STATE ZIP PHONE FAX of Guests EMAIL ADDRESS BOOTH BUILDING PLEASE CIRCLE N S E W PLEASE PLACE ORDER BELOW All tables ele
171. ime Double Time will be applied to all freight received at the warehouse and or show site that must be moved into or out of booth during above listed times e Straight Time Overtime and Double Time Labor Invoicing will be in compliance per MPEA Legislation Description Price 200 Ibs per CWT Minimum RATE CLASSIFICATIONS Warehouse Shipment 200 Ib minimum Crated or Skidded 96 50 193 00 Special Handing 125 45 250 90 Showsite Shipment 200 Ib minimum Crated OF Skidded XSbIDITIBEID 85 45 170 90 Special Handling I A RM 111 10 222 20 Uncrated or Pad Wrapped Shipment 128 20 256 40 Small Package Maximum weight is 30 Ibs per shipment 42 55 A small package shipment is a shipment totaling any number of pieces with a combined weight not to exceed 30 lbs that is received on the same day from the same shipper and delivered by the same carrier ADDITIONAL SURCHARGES Shipment Delivered after Deadline Date in addition to above rates Warehouse Shipment after May 16 2014 24 15 48 30 Showsite Shipment after May 30 2014 21 35 42 70 Overtime Charge Inbound Outbound Monday Friday amp Saturday in ad
172. in contains hazardous material chemicals or metals it cannot be drained Prices for fill amp drains are based on straight time one hour minimum Additional labor charges may be incurred if equipment leaks and or endangers other property Ramps over utility lines in a booth are provided on a time and material basis A minimum of 1 2 hour additional labor charge will apply to lay lines under the carpet A minimum of 1 2 hour labor will apply to remove lines Please attach floor plan with order to show location of lines GASES amp MISCELLANEOUS EQUIPMENT Rental tax of 8 applies to equipment and material purchase tax of 9 25 applies to Gas Type Please call for an estimate and complete the following Gas Type Equipment Material ___ o LABOR Tax not applicable Advance Standard Price Price Straight ee 95 00 123 50 OVOME NOTER 140 00 182 00 Double TIHIG 185 00 240 50 Straight Time 8 00 A M to 4 30 P M Monday through Friday Overtime 4 30 P M to 8 00 A M Monday through Friday First 8 hours at work on Saturday up to 4 30 P M Double Time After 8 hours at work on Saturday or after 4 30 P M on Saturday regardless of starting time ALL DAY Sunday and Holidays e Straight Time Overtime and Double Time Labor Invoicing will be in compliance per MPEA Legislation In order to obtain the DISCOUNT price your order and Method of Payment form must be rece
173. ipper s violation of Show Regulations and or Rules as published and set forth by Facility and or Show Management and or Shipper s failure to comply with b of this Agreement regarding the inclusion of any dangerous substances in the property placed with Freeman 8 CLAIMS Shipper Consignee or any other party claiming an interest in the shipment must notify Freeman immediately upon delivery or in the case of loss or damage which could not have been noted at the time of delivery within fourteen 14 days of delivery of any loss or damage to the shipment Receipt of the shipment by the Consignee or the Consignee s agent without written notice on the delivery receipt and or delivery manifest will be prima facie evidence that the shipment was delivered in good condition The amount of the claim may not be deducted from the transportation charges Notice of loss or damage MUST be reported to Freeman at 800 995 3579 The shipment its container s and packing material must be made available to Freeman for inspection at the delivery location All shipments are subject to opening for inspection by Freeman however Freeman is not obligated to perform such inspection All claims for loss or damage MUST be made in writing to Freeman within one hundred and twenty 120 calendar days after the date of acceptance of the shipment by Freeman Please refer to the Service Guide for claim procedures All claims for service failure must be made within thirty 30 calen
174. ips and Hummus 27 50 serves 8 10 Assorted Miniature Hershey Chocolates 23 00 per pound Individual Bags of Pretzels 40 00 per dozen SAVOR Individual Bags of Assorted Chips 42 00 per dozen Assorted Hard Candies 14 50 per pound Quaker Oats Granola Bars 19 00 per box of 8 Honey Roasted Peanuts 19 50 per pound Tortilla Chips and Salsa 22 50 serves 8 10 Assorted Biscotti 30 00 per dozen Menu and pricing are specific to show floor catering Services are drop off only Staffing and upgrades are available Consult your catering team for details SAVOR PLATTERS The crackers served with the platters are not Gluten Free Gluten Free options available Platters serve approximately 12 people Deluxe Imported and Domestic Cheese Platter Chef s Selection of Imported and Domestic Cheese garnished with Seasonal Fresh Fruit Almonds Dried Apricots Sliced Sourdough Baguette and Assorted Crackers 87 00 per platter Sliced Seasonal Fruit Platter A Selection of Seasonal Fresh Fruit Berries 80 00 per platter Deluxe Crudit s and Dip Platter Chef s Selection of Seasonal Fresh Vegetables served with White Bean Garlic Dip and Traditional Ranch Dressing 65 00 per platter European Charcuterie Board Thinly Sliced Cured and Smoked Meats Imported Cheese Pate Cornichons served with Sliced French Baguette 95 00 per platter Smoked Salmon Platter Hardboiled Egg
175. it card account for the amount stated on Page 1 Note Should the actual cost exceeds the estimated amount Please indicate whether you would like RA Consulting to charge the amount due at the end of the event to the same card Yes No INVOICING INFORMATION Please indicate who should receive the final invoice and check which method to utilize for delivery Contact Name E Mail Phone Fax TERMS AND CONDITIONS Full payment must be received prior to processing any booth order RA Consulting recognizes a four hour minimum shift for all unarmed officers and a six hour minimum for all police officers Allorders received on site will be handled on a case by case basis depending on officer availability Client shall protect indemnify and hold harmless RA Consulting and its officers agents employees and subcontractors from and against any and all loss to property and or personal injuries not due to the negligence of RA Consulting or its subcontractors agents servants or employees t is expressly understood and agreed that under no circumstances will RA Consulting be responsible for the theft or other loss of Clients property not directly attributable to theft or loss by RA Consulting its agents servants or subcontractors RA Consulting shall not be liable for any damages sustained from delay or non performance due to events beyond the reasonable control of the parties including without limitation ac
176. ith Scrambled Eggs Cheese and Bacon 76 25 for 12 Croissant Sandwich Freshly Scrambled Eggs Country Ham and Cheddar Cheese 82 50 for 12 Menu and pricing are specific to exhibit floor catering Services are drop off only Staffing and upgrades are available Consult your catering team for details MORNING SNACKS Gluten Free options available Assorted Sweet Breakfast Breads 35 00 per dozen Muffin Tops 32 00 per dozen Bagels and Cream Cheese 35 00 per dozen Assorted Danish 35 00 per dozen BEVERAGES Includes cups napkins and appropriate condiments Starbucks Regular Decaffeinated or Tazo Hot Teas 47 00 per gallon minimum 3 gallons of one kind Coffee Decaffeinated Coffee or Hot Tea 40 25 per gallon minimum 3 gallons of one kind Iced Tea or Lemonade 40 25 per gallon minimum 3 gallons of one kind Aquafina Bottled Waters 200z 65 00 per case of 24 Aquafina Bottled Waters 120z 55 75 per case of 24 Sparkling Bottled Water 110z 87 50 per case of 24 Pepsi Soft Drinks 120z 52 00 per case of 24 Assorted Bottled Juice 1002 Orange Apple Cranberry or Grapefruit 66 00 per case of 24 SAVOR Assorted Donuts 30 00 per dozen Pecan Sticky Rolls 40 00 per dozen Assorted Muffins 35 00 per dozen Assorted Yogurts 44 00 per dozen Energy Drink 1602 70 00 per case of 12 Gatorade 2002 95 50 per case of 24 Bottled Iced Tea 1602
177. ith laws of the STATE OF ILLINOIS CANCELLATION POLICY For full cancellation of all technology services ordered a cancellation fee in the amount of 10 of the value of the services ordered will be charged For partial cancellation of technology services ordered but not yet installed no cancellation fees will be incurred For partial cancellation of technology services ordered and installed but not yet used by the exhibitor a cancellation fee of 10 plus the installation labor costs will be charged For cancellation of an Internet line that has been installed but not yet used a 50 cancellation fee will be charged For cancellation of telecommunication services that have been installed and used the full cost will be charged LIMITATION OF LIABILITY Any liability of McCormick Place for the provision of services or the failure to provide services or with respect to any claim loss or cause of action arising from the provision of services or the failure to so provide is limited to the amount actually paid for the services in question SUBMITTING YOUR ORDER ALL PAYMENTS MUST BE IN U S FUNDS DRAWN ON A U S BANK MAKE CHECK PAYABLE TO MCCORMICK PLACE SMG 1 Online www mccormickplace com 2 US mail First Class Mail Couriers or Overnight Express remember to allow ten days Metropolitan Pier and Exposition Authority McCormick Place SMG x 301 E Cermak Road Chicago IL 60616 g
178. ith official ASCO Annual Meeting badge on show site Additional information on this process will be emailed to the supervisor listed on this form the week of May 12 2014 All EAC Non Official Contractors are permitted on the exhibit floor ONLY during official move in and move out hours providing the information above is supplied Exhibitor personnel including EACs hired to work in their booth may not solicit from outside of their booth or elsewhere in the meeting venue including at educational and scientific meeting rooms and poster sessions and may not canvass in any part of the Exhibits or meeting venue Failure to comply with any or all of the above will result in refusal of the EAC Non Official Contractor access to the exhibit hall and the ability to service your exhibit A sample certificate of insurance can be found on the next page NOTE All EACs Non Official Contractors must also be authorized to work in McCormick Place as an event contractor For more information please visit the McCormick Place website or contact Alichia Johnson Show Operations Coordinator at AJohnson mccormickplace com or 312 791 7186 If you have questions with regards to EAC Non Official Contractors please contact Stephanie Houck or Eileen McGill Exhibit Operations Management at ascoexhibits jspargo com or 703 631 6200 ACORD CERTIFICATE OF LIABILITY INSURANCE THIS CERTIFICATE IS ISSUED AS MATTER OF INFORMATION ONLY Insnt ce Avent Broker Name AND
179. itor Installation and Dismantle times for the event Labor orders must be placed in advance and confirmed 48 hours prior to your requested start date and time abor orders may be subject to a 4 hour billable charge and a prorated share of applicable foremen steward costs If this situation exists Freeman will communicate this to you allowing you to decide whether you want to incur this additional cost e Cancellations must be received 24 hours in advance of the requested start date and time or you will be subject to the charges as stated in 3 above These charges would also be applicable to an exhibitor who fails to appear and begin work at the requested time McPlace GOLD 13 14 Rev 01 13 Project 14 301115 Page 1 of 2 FREEMAN forklift rigging labor NAME OF SHOW 2014 ASCO Annual Meeting May 31 June 2 2014 COMPANY NAME BOOTH CONTACT NAME PHONE E MAIL ADDRESS For Assistance please call 773 473 7080 to speak with one of our experts For fast easy ordering go to www freemanco com store RIGGING EQUIPMENT AND LABOR Part Description Advance Price per Hour Standard Forklift Labor Prices do not include crew Crew consists of rigger foreman and one rigger Half hour minimum per forklift 3090600 Man Cage for FOLK sensi 55 80 78 10 3090700 Boom tor ON KN 55 80 78 10 30405 Sm Fo
180. ived by deadline date PURCHASE TOTAL COST RENTAL TOTAL COST Subtotal 9 25 Tax Total Cost Subtotal 8 Tax Total Cost Project 14 301115 GOLD_13 14 Revised 02 13 Page 1 of 2 FREEMAN air water drain gas 10 11 12 13 14 15 16 17 18 Project 14 301115 GOLD_ 13 14 Revised 02 13 PLUMBING CONDITIONS AND REGULATIONS To receive discount prices order must be received by Freeman with full payment Credit will not be given for connections installed and not used All material and equipment furnished by Freeman for this service order shall remain Freeman property and shall be removed ONLY BY FREEMAN at the close of the show All equipment must comply with state and local safety codes Claims will not be considered unless filed by exhibitor prior to close of show no exceptions Under no circumstances shall anyone other than Qualified Plumbing Personnel make service connections All equipment using water must have inlet and outlet properly tagged Unless otherwise directed Freeman Plumbing Personnel are authorized to cut floor coverings to permit installation of service Connection rates listed cover bringing service from main line to booth and do not include connecting equipment Service outlet size will be determined by the volume required All work performed within booth attaching lines to equipment will be charged on a time and material basis All outlets will be in
181. l and services must be received a minimum of 7 days prior to the show opening to avoid a minimum one day charge on equipment If equipment and services have already been provided at the time of cancellation a handling charge and Equipment S btotal bebe ates neces aca O EREET iini ini i i i 9260 W 55th St Add Equipment Rental 8 Handling amp On Site Freeman Audio Visual Supervision sull payment funds Phone 708 255 7168 If Your Equipment Subtotal is Less the 430 Add 125 430 2 999 Add 175 Electrical Services are not included in equipment pricing 469 621 5603 Please call for quote if your order is 3 000 representative must be in your booth to sign for delivery of Visit us at www freemanco com equipment unless advance arrangements have been made E mail gabriela azpeitia freemanco com CONTACT YOUR FREEMAN REPRESENTATIVE Show rate subject to a 30 increase when ordering after May 16 2014 GABRIELA AZPEITIA Quick Tips Freeman Electrical at McCormick Place will charge the exhibitor directly for the in booth delivery set up and dismantle fees Please contact Freeman Electrical for a labor quote FREEMAN TERMS amp CONDITIONS YOU ARE ENTERING A CONTRACT WHICH LIMITS YOUR POSSIBLE RECOVERY IN CASE OF
182. lated or otherwise specially equipped trailer This carriage may be subject to additional charges Shipper is responsible for bringing the goods to the proper temperature before loading the goods into the trailer for the proper stowage of the goods within the trailer and for setting the temperature including maintenance and repair during all times after the trailer is spotted by Freeman and before the trailer is received by Freeman Freeman is not responsible for product deterioration caused by inherent vice defects in the merchandise or transit times in excess of product shelf life Refrigerated heated specially ventilated or otherwise specially equipped trailers are not equipped to change the temperature of goods they are equipped only to maintain temperature Shipper will give written notice of requested temperature setting of the thermostatic controls before receipt of the goods by Freeman When a loaded trailer is received Freeman will verify that the thermostatic controls are set to maintain trailer temperature as requested Freeman is unable to determine whether the goods were at the proper temperature when they were loaded into the trailer or when the trailer is delivered to Freeman Air temperature at the unit sensor will be maintained within a proper range of plus or minus 5 degrees Fahrenheit of the temperature requested by Shipper on the face of the Service Request and Shipping Instructions if the goods were at that temperature when
183. lets in the booth a panel or other piece of electrical equipment will be installed at the main drop For this reason it is recommended that main drops be located in a closet under a table desk or in another area that keeps it out of sight Measurements must be provided to the main drop Location and load of all outlets Again dimensions must be provided to all satellite outlets along with the load of each outlet It is best to indicate voltage phase and amperage for all outlets once an order exceeds 120 volt service Booth orientation Providing reference points such as surrounding aisle and or booth numbers defines how an island booth is oriented to the overall show floor plan In other words which side is which It is best to draw your layout relative to the show floor plan so that both are facing the same direction Examples Section of show floor plan 401 20 x 20 island open all 4 sides 20 x 20 Island Booth 401 Order 1 x 208 volt 3 phase 10 amp 120 volt 2 x 20 amp 2 x 5 amp outlets 20 amp Booth 401 In top corner Booth 407 Main Drop amp 208 volt 3 phase 10 amp Front of Hall Main Entrance 2 ft in from side Booth 506 20 amp In bottom corner ELECTRICAL USAGE GUIDE The following wattages are approximate and are provided to help you estimate your power usage We recommend that you refer to a specification sheet or the electrical stamp or label us
184. ll be assembled amp installed by decorators or electricians See Freeman hanging sign form and or McCormick Place forms for jurisdictions CLEANING PORTER SERVICE Freeman is the exclusive cleaning contractor No other cleaning services including exhibitor appointed contractors are allowed to perform these services ELECTRICIANS Labor must be ordered for the following Distribution of electrical services overhead and under flooring connection of all service to the building connection of all services 208v and higher assembly of truss lighting etc that is suspended from the building structure SPECIAL NOTES All labor is entitled to certain break times and lunch breaks Below is an approximate schedule Morning Breaks approximately 9 30 a m to 9 45a m Lunch Schedules approximately 12 00 Noon to 12 30 p m 2 3 Afternoon Breaks approximately Op m to 2 45 p m Chgo McP Revised 11 11 EXHIBITOR booth set up dismantle information LEGISLATIVE CHANGES AT McCORMICK PLACE CHICAGO IL STRAIGHT TIME WINDOW EFFECTIVE 11 30 11 The Illinois General Assembly the contractors MPEA and the unions have all agreed to enact changes to expand the straight time window available to exhibitors These windows are as follows Teamsters Monday Friday Saturday Holidays Double Time for all Straight Time Over Time for all time Double Time for all time time worked 6 00 am 10 00 pm for worked worked any consecutive 8 hour After the
185. ly and installation of all lighting from truss or Work is completed prior to your arrival Freeman must receive detailed blue prints floor plans for power distribution under carpet beams including assembly and hanging of truss Wiring of overhead signs PRINT NAME 1 Installation of electrical headers and or light boxes AUTHORIZED SIGNATURE Other EXHIBITOR SUPERVISION DO NOT PROCEED Labor Request Date Time of Electricians Date Time Est Hours Electrician Date Time Est Hours Electrician NAME OF ON SITE CONTACT CELL PHONE Date Time Est Hours Lift Type Special Instructions NAME OF ON SITE CONTACT CELL PHONE Special Instructions Elec Labor Gold 13 14 Revised 06 13 13 shows 14 301115 Page 1 of 2 FREEMAN electrical labor ELECTRICAL INSTRUCTIONS 1 Labor rates are based on current wage scales and are subject to change in the event of a wage increase after rates have been published 2 Aminimum charge of one half 1 2 hour is applicable to all labor requests Additional time on the same day is billed in 1 2 hour increments Continuations to another day are a minimum of one half 1 2 hour 3 Labor must be picked up at the Freeman service desk Charges for labor commence at time of dispatch to service the labor call A one half 1 2 hour minimum will apply if an exhibitor representative is not present at the time of call or reschedules the call un less 24 hour advance notice is re
186. mage or claim such Exhibitor shall not be entitled to and shall not withhold payment or any partial payment due to Freeman for its services as an offset against the a mount of any alleged loss or da mage Freeman reserves the right to charge Exhibitor for the difference between the Exhibitor s estimate of charges and the actual charges incurred by Exhibitor or for any charges that Freeman may be obligated to pay on behalf of Exhibi tor including without limitation a ny shipping charges If E xhibitor provides a credit card for payment and charges are rejected by the Exhibitor s cr edit card compa ny for any reason Freeman hereby provides notice that it reserves the right and Exhibitor authorizes Freeman to continue to attempt to secure payment through that credit card for as long as unpaid balances remain on the Exhibitor s account Exhibitor hereby grants a lien on its property in Freeman s possession to the extent of any outstanding obligations owed to Freeman by Exhibitor LABOR UNDER SUPERVISIO N OF EXHI BITOR Exhibitor shall be responsible f or the p erformance of labor p rovided under this section It is the responsibility of Exhibitor to supervise labor secured through Freeman in a reasonable manner as to prevent bodily injury and or property damage and also to direct them to work in a manner that is in compliance with Freeman s Safe Work Rules and or Fe deral State Cou nty and Local or dinances rules and or regulations including but not limi
187. mantle of power sources programmable dimmable lighting packages chain motors and span sets The Electrical Contractor will run all initial power sources and Freeman personnel will make all connections to the dimmable power sources Freeman Electricians install dismantle all programmable dimmable lighting fixtures video walls audio and projection PLACING YOUR ORDER please include these items when placing your order Complete the Method of Payment Complete the Hanging Truss amp Chain Hoist Order Form Complete the Electrical Order Form for chain hoist power Complete the Electrical Labor Order Form for chain hoist power Include Rigging Plot in a DWG format with the order forms plot must reflect the following 1 Hang point locations 2 Height above the floor of each hang point 3 Weight that will be suspended from each hang point 4 Exhibit plan showing the location of the hang points and the structure as it pertains to the exhibit plan Complete the Structural Integrity Statement Send the above information to Freeman at the address on the order forms GROUND SUPPORTED TRUSS amp LIGHTING EQUIPMENT OFFICIAL ELECTRICAL CONTRACTOR RESPONSIBILITIES Freeman Electricians will provide installation and dismantle labor of self climbing and or mechanized truss systems Freeman Electricians must install and dismantle any programmable dimmable lighting fixtures that are attached to any ground supported truss Freeman Electricians m
188. manufacturer s specifications Our floor contains to content Each Rental Exhibit includes 2 Arm Lights per 10 unit Note Power and labor to hang the lights are included in our standard rental exhibit package price Watts Additional power must be ordered separately HEADER IDENTIFICATION SIGN Indicate which color lettering you would like We have a wide variety of standard colors available Burgundy Dark Green Black Red Blue Teal Indicate exactly how you want your company name to appear Brown white PMS Color Font Type Unless font type is indicated Helvetica will be used Power consumption not to exceed 500 ENHANCE YOUR EXHIBIT Enhance your exhibit and have an Exhibitor Sales Specialist contact you for pricing by checking any of the following boxes Slatwall amp Shelves Colored Panels speciifications 07 13 301115 4936 5 amp Counters Creating a Custom Exhibit i The product offered has recyclable content or has eco friendly attributes and is 100 recyclable according to manufacturer s Sub Total Specialty Colored Metal Graphics amp Custom Logo White Eco Board TOTAL COST 8 Tax LJ Recyclable Graphics Total Cost Page 1 of 1 FREEMAN rental exhibits F R E E IVI A DISCOUNT PRICE 5040 W Roosevelt Rd Chicago IL 60644 773 473 7080 46
189. me Labor Invoicing will be in compliance per MPEA Legislation Show Site prices will apply to all labor orders placed at show site Price is per person per hour e Start time guaranteed only when labor is requested for the start of the working day 8 00 a m unless the official set up time begins later in the day Half hour minimum per man labor thereafter is charged in half 1 2 hour increments e Supervisor must check in at Service Desk to pick up laborers Upon completion of work supervisor must return to Service Desk to release laborers Labor must be cancelled in writing 24 hours in advance to avoid a one 1 hour cancellation fee per worker e When scheduling dismantle labor be sure to allow sufficient time for empty containers to be returned to your booth Freeman supervising jobs will be completed at our discretion prior to show opening and before the hall must be cleared ease include setu an photo special instructions and inbound shipping information with this order INSTALLATION LABOR SUPERVISION BY FREEMAN amp D Please complete the information the reverse side Installation of your exhibit will be completed at our discretion prior to show opening The charge for this service is 30 of the total installation labor bill with a minimum of 45 00 Emergency Contact Phone Number SUPERVISION BY EXHIBITOR PERSONNEL Supervisor will be Phone Number Date Time No of People Approx Hours Total Hou
190. ment will be billed at the standard rate The Advance rates apply when your complete order and payment are received by us on or before the deadline date The Standard rates apply to all orders received after the deadline date Late Order orders received before the deadline date without full payment and floor plans Partial Order and all orders placed or changed on site On Site Order To save money and help us to plan effectively place your order by the deadline date A COMPLETE ORDER CONTAINS ALL OF THE FOLLOWING ELEMENTS e Order and Payment Summary Form e Technology Service Order Form s e Floor Plan Template During the event you will receive an On Site Invoice for your technology services including itemized inbound labor and non itemized tear out labor You will remit payment for the On Site Invoice at this time This invoice will not include any telephone usage Telephone usage is calculated at the close of the event and charged to your credit card at that time M McCORMICK PLACE LER EC TELEPHONE SERVICES 1 Onceinstalled telephone service is active 24 hours a day for the entire length of the event The dial tone is typically deactivated in the morning following the last day of the event If you require service beyond that please contact our Service Desk Reactivating fees apply if service needs to be re established 2 cost of our telephone service includes telephone usage All telephone calls made from you
191. mpt from payment of sales tax Freeman requires an exemption certificate for the State in which the services are to be used Resale certificates are not valid unless Exhibitor is rebilling these charges to its customers For International Exhibitors Freeman requires 100 prepayment of advance orders and any order or services placed at show site must be paid at the show For all others should there be any preapproved unpaid balance after the close of the show terms will be net due and payable in Dallas Texas upon receipt of invoice Effective 30 days after invoice date any unpaid balance will bear a FINANCE CHARGE at the lesser of the maximum rate allowed by applicable law or 1 5 per month which is an ANNUAL PERCENTAGE RATE of 18 and fut ure orders will be on a pr e paid basis only If any fi nance charge hereunder exceeds the maximum rate allowed by applicable law the finance charge shall automatically be reduced to the maximum rate allowed and any excess finance charge received by Freeman shall be either applied to reduce the prin cipal unpaid balance or refunded to the payer If past due invoices or invoice balances are placed with a collection agency or attor ney for collection or suit E xhibitor agrees to pay all legal and collection costs THESE PA YMENT TERMS AND CONDITIONS SHALL BE GOVERNED BY AND CONSTRUED IN ACCORD ANCE WITH THE LAWS OF THE STATE OF TEXAS In the event of any dispute between the Exhibitor and Freeman relative to any loss da
192. n Terms and Conditions found in the Exhibitors Services Manual as it relates Please complete the enclosed Labor Order Form for labor to assemble your hanging sign Set up instructions must be provided for signs needing assembly Hanging anchor points must be pre fabricated and ready for use Overhead hanging signs are to be sent in separate containers directly to advance warehouse using the enclosed Hanging Sign Labels This container MUST arrive by the warehouse shipping deadline If these procedures are not followed Freeman cannot guarantee the hanging of your sign Electrical signs must be in working order and in accordance with the National Electrical Code and Local Electrical Code ELECTRICAL SERVICE requirements must be ordered in advance on the enclosed ELECTRICAL SERVICE Order Form If any hang point supports over 250 Ibs notify Freeman immediately for special authorization SIGN DESCRIPTION SIZE amp WEIGHT For signs other than banners include blueprint or drawing with detailed information so hanging anchor points may be determined Type Cloth Banner Metal or Wood Other Shape Square Triange Rectangle Size Height Length Wiath Weight of Sign Does Your Sign Require Electricity Assembly Is Your Sign Designed to Rotate Yes No Initial in the applicable box above PLACEMENT DIAGRAM Use diagram below to represent your booth space Indicate how far in from each boundary you wo
193. n to electrical contractor at the address on the order forms Revised 07 11 Page 2 of 2 lon informat ign rigging FREEMAN chain hoist truss s FREEMAN DISCOUNT PRICE DEADLINE DATE 5040 West Roosevelt Road Chicago Illinois 60644 1436 MAY 5 2014 778 473 7080 Fax 469 621 5603 Email FreemanChicagoES freemanco com PAYMENT FORM WITH YOUR ORDER NAME OF SHOW 2014 ASCO Annual Meeting May 31 June 2 2014 COMPANY NAME BOOTH CONTACT NAME PHONE E MAIL ADDRESS For Assistance please email our experts at chicagoelectrical freemanco com or call 773 473 7080 For fast easy ordering go to www freemanco com store HANGING TRUSS amp THEATRICAL LIGHTING EQUIPMENT AND LABOR All rigging must comply with MPEA and Show Management rules and regulations and facility limitations All overhead rigging and flown objects must be assembled and disassembled by FREEMAN Exhibitor s display company and or amp D representatives may supervise only and will not be allowed to assemble disassemble or install and remove rigging or flown objects No one other than Freeman employees will be permitted in lifts FREEMAN requires an engineered print of all truss and lighting rigging including rigging point loads per our facility agreement Failure to provide a DWG file of the rigging plot with load and required information three 3 weeks prior to move in may prohibit your rig from being hung All electrical components
194. ng Info se Card Type visa Mc AMEX Exp Date Scheduling will be done onsite by photographer ASCO Cell 1 612 226 5154 Contact before and onsite Todd Buchanan 1 612 226 5154 FAX 612 395 9252 or E Mail todd medmeetingimages com MedMeetinglmages com 232 Benton Ave Wayzata MN 55391 ASCO F Pee L ny a 5 E M OFFICIAL CONTRACTOR A RADIANT LOGISTICS COMPANY DCA ADCOM Worldwide DCA serving over 15 years as e an official freight carrier of ASCO ADCOM Worldwide takes pride in having offered the finest specialized At ADCOM we set ourselves apart by services available in the transportation e working smarter industry for over twenty five years Our e moving faster e responding to your needs beyond expectations driving philosophy remains as it was in the beginning to meet our customers Find out why ASCO and so many needs and surpass their expectations ASCO exhibitors put their trust in us Without Fail By developing a complete understanding of your business and corporate culture your own customer needs and your systems and information requirements ADCOM Worldwide becomes an extension of your business and capabilities 24 7 customer service without fail Economy to white glove service to meet any budget Customized quotes no hidden fees Onsite support Click below to Or simply call 1 703 684 1900 to discuss the most cost e
195. ng at McCormick Place must be in compliance with the new State of Illinois Legislation regarding display installation dismantling One of the significant changes of the new legislation is that it allows Full Time Exhibitor Personnel to perform work on their display without any size limitation This work includes the use of tools both hand and power tools and electrical work ITISIMPORTANT TO NOTE THAT THE NEW LEGISLATION DOES NOT ALLOW EXHI BI TORS TO TRANSFER THEIR RI GHTS TO CONTRACTOR PERSONNEL Any registered contractor who attempts to take advantage of these changes created by the new legislation by posing as an exhibitor employee will incur serious consequences including the possible revocation of Right of Entry agreement It is the contractor s responsibility to have a complete understanding of all jurisdiction rules and McCormick Place rules that apply to any specific work For more information visit the McCormick Place website www mccormickplace com or you may contact the following personnel Tom Cassell tcassell mccormickplace com 312 617 0115 Pat Allen pallen mccormickplace com 312 791 6551 Alichia Johnson ajohnson mccormickplace com 312 791 7186 McCormick Place SMG 301 East Cermak Road Chicago IL 60616 Rev 10 2012 TECHNOLOGY SERVICES INTERNET AND TELECOMMUNICATION SERVICE ORDERING GUIDE AND FACILITY INFORMATION ASCO p ie k nam OFFICIAL CONTRACTOR Deadline Date MAY
196. nternational transportation needs The below customs clearance rates are for exhibitors who use ADCOM WORLDWI DE DCA for door to door service Please contact us for transportation costs Types of U S Customs Entries Adcom Worldwide can clear your shipment in one of three ways 1 Permanent Importation Entry is done as permanent importation for all goods that will remain in the U S This includes all giveaway items such as samples and brochures Goods are subject to duty and tax as applicable Goods may be sold given away returned to origin country or another US destination 2 Temporary I mportation T I B Allows goods to be imported temporarily into the U S Any Goods imported on a temporary basis are under Customs bond and must be re exported within one 1 year of import No Customs duties and taxes are applicable as long as all goods on the are re exported Adcom Worldwide must handle round trip shipping for Temporary Imports to ensure the bond is canceled after export Any items that are not exported by the end of the 1 year period are subject to Customs Penalties 3 ATA Carnet Goods are imported and customs cleared by having the ATA Carnet stamped by US Customs The ATA Carnet is stamped again upon re export No Customs duties and taxes are applicable I mporter of Record f you are a non US based company and do not have a U S Federal tax ID number you will need a Foreign Importer Assign Number Adcom Worldwide will appl
197. o based beverages including Americano cappuccino latte and espresso Upgraded drinks Additional 185 00 per day Vanilla lattes mochas and hot chocolate Additional Items Cups order in increments of 100 for 210 00 On site cups order in increments of 100 for 310 00 Additional hours beyond first 8 hours 150 00 per hour Machines are subject to availability Optional Items Client may choose a decorated or non decorated machine Please specify when ordering Menu and pricing are specific to show floor catering Non Decorated Machine Dimensions 21 x 18 d x 18 h Client is responsible for supplying 120 v 20 amp dedicated circuits of power at the location Countertop for service trash removal and clean up S amp Y j Jai eee ts Decorated Machine Dimensions 32 x 20 d x 45 h Client is responsible for supplying 120 v 20 amp dedicated circuits of power at the location Countertop for service trash removal and clean up Services are drop off only Staffing and upgrades are available Consult your catering team for details SAVOR SMOOTHIE SERVICE We use only 100 all natural fruit in our smoothies All flavors can be blended independently or combined together to create a custom flavor This service features a high volume ice blending machine Convention service for 1 4 hours 1 185 00 per day One time set up fee 200 00 not included in price
198. ocation of the service will be charged on a time and material basis ISLAND BOOTHS For island booths with no labor ordered there is a 1 2 hour minimum installation charge and a 1 2 hour minimum dismantle charge INLINE AND PENINSULA BOOTHS Power will be placed in the back of the booth unless otherwise specified 24 HOUR SERVICES If an uninterrupted power supply is required for the full duration of the show please order 24 hour power Electricity is turned on 30 minutes prior to show opening and turned off 30 minutes after show closes on show days Power will be turned off immediately after final show closing If you require power outside actual show hours special arrangements should be made in advance Additional charges may apply SEPARATE OUTLETS Separate outlets should be ordered for each piece of equipment and or each power location CANCELLATION A 5096 refund will be applied to electrical services cancelled after installation Refunds will not be issued for materials and or labor charges related to the installation OVERHEAD POWER If you require your power from overhead additional materials and labor may be incurred Please contact chicagoelectrical freemanco com TOTAL COST Outlet s Lighting Tax 8 Rental GRAND TOTAL Page 1 of 2 FREEMAN electrical ELECTRICAL INSTRUCTIONS HOW TO DETERMINE ELECTRICAL REQUIREMENTS For Equipment All electrical equipment is stamped or labeled with electrical ra
199. onclusion of the show Freeman loads the materials onto the carrier under directions from the carrier or driver of that carrier Any loading onto the carrier will be understood to be under the exclusive supervision and control of the carrier or driver of that carrier FREEMAN ASSUMES NO RESPONSIBILITY FOR LOSS DAMAGE THEFT OR DISAPPEARANCE OF EXHIBITOR S MATERIALS THAT ARISES OUT OF IMPROPERLY LOADED OR LABELED MATERIALS 6 DESIGNATED CARRIERS Freeman shall have the authority to change the Exhibitor designated carrier if that carrier does not pick up the shipment s at the appointed time Where no disposition is made by Exhibitor materials may be taken to a warehouse to await Exhibitors shipping instructions and Exhibitor agrees to be responsible for charges relating to such rerouting and handling In no event shall Freeman be responsible for any loss resulting from such rerouting designation 7 FORCE MAJEURE Freeman s performance hereunder is subject to and Freeman shall not be responsible for loss delay or damage due to strike lockouts work stoppages natural elements vandalism Act of God civil disturbances power failures explosions acts of terrorism or war or for any other cause beyond Freeman s reasonable control nor for ordinary wear and tear in the handling of materials 8 CLAIM S FOR LOSS Exhibitor agrees that any and all claims for loss or damage must be submitted to Freeman immediately at the show site and in any ca
200. onnel at the Service Center Labor to deliver your materials to and from your booth will be charged at the following rates 53 05 per 1 2 hour for Straight Time 79 55 per 1 2 hour for Overtime 106 10 per 1 2 hour for Double Time STRAIGHT TIME 8 00 A M TO 4 30 P M Monday through Friday OVERTIME 4 30 P M TO 8 00 A M Monday through Friday amp ALL DAY Saturday DOUBLE TIME ALL DAY Sunday amp Holidays PLEASE GO THE FREEMAN SERVICE DESK AT SHOW SITE WHEN YOU ARE READY TO PLACE MATERIALS INTO ACCESSIBLE STORAGE 301115 FREEMAN accessible storage WHAT ARE FREIGHT SERVICES As the official service contractor Freeman is the exclusive provider of freight services Material handling includes unloading your exhibit material storing up to 30 days in advance at the warehouse address delivering to the booth the handling of empty containers to and from storage and removing of material from the booth for reloading onto outbound carriers It should not be confused with the cost to transport your exhibit material to and from the convention or event You have two options for shipping your advance freight either to the warehouse or directly to show site How ship to the warehouse e We will accept freight beginning 30 days prior to show move in e o check on your freight arrival call Exhibitor Services at the location listed on Quick Facts e o ensure timely arrival of your materials at show site freight should arrive
201. or Guaranteed Parking Also a limited number of guaranteed parking spaces are available by advance order of an Exhibitor Parking Permit This permit allows access to the garages with in and out privileges Parking spaces are guaranteed even if lots fill to capacity M McCORMICK PLACE Lic FIRE AND SAFETY REGULATIONS Fire Prevention reserves the right to make any final decisions regarding the outlined requirements according to Section 2 36 220 of the Municipal Code of Chicago on Fire Prevention Prior to the show opening and at any time during the event the Fire Marshal may inspect the booths to ensure these requirements are met If they are not adjustments can be costly and if a booth imposes a significant fire hazard it will be prohibited from exhibiting If you have any questions or need fire code information please call the Fire amp Safety Manager at 312 791 6079 Booth Staging In addition to equipment and furniture placed within a booth space Exhibitors are allowed to stage the following items e Boxed or loose product materials or literature e Fiber cases used to ship pop up displays e Personal items such as luggage purses briefcases or coats The following restrictions must be observed when staging these additional items e The amount of product materials or literature that may be staged within a booth space must not exceed a one day supply e Items may be placed either in a display case on a counter
202. ound Labor Code 3930 85 00 Code 3940 125 00 Code 3950 165 00 Designate below acknowledge that by signing this ticket agree to pay the total charges at the time of invoicing Authorized Signature Print Name Date Technology Services Routing Instructions Original Keep in show site folder Total Amount Copy fax copy to the telephone equipment room Please call us if you would like assistance completing this form 312 791 6113 M McCORMICK PLACE Managed Facil FLOOR PLAN TEMPLATE Event Name 2014 ASCO Annual Meeting Event Dates May 31 June 2 2014 Deadline Date May 5 2014 Company Name Booth Phone Fax On Site Contact Name Contact Arrival Date Equipment Delivery Date Carpet Installation Date Using the legend below please complete this form for all Telecommunication services ordered A change of location on an installed or partially installed service may result in additional costs to you If you are submitting your own detailed drawing please be sure to include the following items e Your company name booth number your office phone and fax s your on site contact and their expected arrival date your equipment delivery date and your carpet flooring installation date sure to check in at the Service Desk upon your arrival to notify our staff when you are ready for your service TO AVOID BOOTH INSTALLATION CHARGES PLEASE BE SURE TO SUBMIT FLOOR PLANS A
203. p Cheese Sandwich Platter Thinly Sliced Honey Baked Ham Swiss Cheese Honey Mustard Lettuce and Tomato on a Pretzel Roll 79 00 per platter Gluten Free bread also available for all sandwiches Must be ordered in advance Menu and pricing are specific to show floor catering Services are drop off only Staffing and upgrades are available Consult your catering team for details SAVOR LUNCH PLATTER CHOICES All sandwiches served with individual bags of potato chips and appropriate condiments All salads are served with individual bags of pita chips and appropriate condiments Platters serve approximately 6 people Roast Beef Sandwich Platter Slow Roasted Beef Crumbled Blue Cheese and Balsamic Onion Jam on a Brioche Bun 79 00 per platter Italian Club Platter Italian Salami Capicolla Arugula Tomato Pesto Provolone Tomato and Lettuce on Herb Focaccia 79 00 per platter Grilled Chicken Breast Sandwich Platter Grilled Chicken Breast Sun Dried Tomato Aioli Jack Cheese Roasted Onions Lettuce and Tomato on Focaccia 79 00 per platter Balsamic King Mushroom Sandwich Platter Grilled King Mushrooms Zucchini Yellow Squash Carrots Roasted Peppers and Spinach Spread on Whole Grain Bread 79 00 per platter Greek Vegetable Salad Platter Mixed Greens Hummus Cucumbers Roasted Peppers Feta Cheese Oregano Red Onion and Greek Dressing served with Pita Bread 65 00 per platter Classic Caesar Salad Platter
204. pments loose items place on top of crates and or pallets constitute special handling What is Shipment Integrity shipment integrity involves shipments on a carrier that are intermingled or delivered in such a manner that additional labor is needed to sort through and separate the various shipments on a truck for delivery to our customers What is Alternate Delivery Location Alternate Delivery Location refers to shipments that are delivered by a carrier that requires us to deliver some shipments to different levels in the same building or to other buildings in the same facility What are Mixed Shipments Mixed shipments are defined as shipments of mixed crated and uncrated goods where the percentage of uncrated is minimal and does not warrant the full uncrated rate for the shipment but does require special handling Freeman defines special handling for mixed loads as having less than 50 of the volume as uncrated What does it mean if have No Documentation Shipments arrive from a small package carrier including among others Federal Express UPS Airborne Express amp DHL without an individual Bill of Lading requiring additional time labor and equipment to process What about Carpet Only Shipments Shipments that consist of carpet and or carpet padding only require special handling because of additional labor and equipment to unload What is the difference between Crated and Uncrated Shipments Crated shipments are those
205. provided by outside vendors are considered freight and may be subject to material handling charges Time will commence per exhibitors request Failure to start at the requested time will result in a 4 hour minimum charge per labor person requested unless 24 hour advance notice is provided in writing Freeman labor installs dismantles all programmable dimmable lighting fixtures video walls audio and projection equipment For Pre Rigging Please contact FREEMAN for availability Straight Time 8 00 A M to 4 30 P M Monday through Friday Overtime 4 30 P M to Midnight Monday through Friday First 8 hours at work on Saturday up to 4 30 P M Double Time After 8 hours at work on Saturday or after 4 30 P M on Saturday regardless of starting time ALL DAY Sunday and Holidays and Midnight to 6 00 a m Monday through Friday e Straight Time Overtime and Double Time Labor Invoicing will be in compliance per MPEA Legislation LIGHTING DESIGNER INFORMATION Name Phone Company Name Description Advance Standard Price Price RIGGING EQUIPMENT e Rates are per lift and crew per hour Condor crew consists of 1 Operator and 1 Ground Man FREEMAN hanging truss amp chain hoist Condor per hour Crew must be ordered 227 30 295 50 Condor and Crew ici 417 30 542 50 Condor Crew OT PERRO 507 30 659 50
206. r telephone line once it is installed are your responsibility Credit will not be given for telephone calls made over installed lines To guard against unauthorized use be sure to secure your telephone each night Telephone usage will be billed to your credit card shortly after the close of the event If you need a detail of all calls made contact us at 312 791 6113 3 Telecommunications Tax In the State of Illinois and the City of Chicago a Telecommunications Tax is required These taxes are based upon current communications tax rates and are subject to change without notice Tax exemptions do not apply for these items 4 International Usage Deposit For internationally billed companies a usage deposit of 300 00 per line is required before calling out restrictions are lifted Including the deposit at the time of your initial order will ensure that you will be able to call out as soon as you plug your telephone into the line If your total usage is less than the usage deposit the balance will be applied towards any outstanding charges DESCRIPTION OF TELEPHONE SERVICES Telephone usage if applicable is billed after the close of the event and billed to your credit card 1 Analog Single Line Service Includes the installation of a touch tone line and rental of a single line telephone instrument We do not require that you return the trimline telephone instruments 2 Extension Single Line 15 an extension of the main Single Line ser
207. r rental furniture is unsafe and can cause injury to you or to others These objects are not designed to support your standing weight Be aware of your surroundings You are in an active work area with changing conditions during move in and move out Pay attention Look for obstacles and machinery and equipment that are in use Keep your eyes open for scooters and forklifts The drivers of these vehicles may not be able to see you Stay clear of dock areas trucks and trailers These areas can be particularly dangerous Prevent electrical shocks falling items and damage to materials Do not attach items or equipment to the drapes or metal framework provided for your booth This can cause serious injury or damage to materials We discourage children from being in the exhibit hall during installation and dismantle If children are present during installation and dismantle they must be supervised by an adult at all times Freeman does not ship or handle Hazardous Materials If any materials you are shipping to the event fall into this category please contact Freeman to be sure that the material will be allowed at the facility and by the association In addition if authorized by the facility and the association you will need to make separate arrangements for the transport and handling of the approved materials since Freeman will not transport or handle them The operation or use of all motorized lifts and motorized material handling equipment for
208. r the first 8 hours Double Time after 8 Memorial Day worked Overtime until consecutive hours Independence Day midnight worked Labor Day Double Time from Double Time Thanksgiving Day midnight 6 00 am Christmas Day Please contact Freeman Exhibitor Services at 773 473 7080 for details Consistent with Safety and the skills and training necessary to perform the task an exhibitor and exhibitor employees are permitted in a booth of any size in regards to set up and dismantle of machinery or equipment An exhibitor and exhibitor employees are permitted a booth of any size to skid position and re skid all exhibitor material machinery and equipment An exhibitor and exhibitor employees are prohibited at any time from using scooters forklifts pallet jacks condors scissor lifts motorized dollies or similar motorized or hydraulic equipment It is understood that an Exhibitor Employee is defined as any person who has been employed by the exhibitor as a full time employee for a minimum of six months before the show s opening date Your show manager has established parameters for the normal work day straight time that is available to you the exhibitor However if you would like to utilize Straight Time on Monday through Friday and Overtime on Saturday outside of your shows published hours the following conditions must be met You must receive permission from Show Management to work before or after established Exhib
209. ration Display Materials Pyrotechnics When designing demonstrations and displays note that the following devices require pre approval by McCormick Place and the Chicago Fire Department e Lasers open flames including candles Smoke producing devices e Indoor Pyrotechnics have special permitting procedures through the City of Chicago Fire Prevention Bureau Contact the Assistant Director of Fire Safety e Heating appliances e Welding brazing or cutting equipment e Radioactive materials e Compressed gas or compressed liquid cylinders if applicable used in the booth must be securely anchored to prevent toppling e Gasoline kerosene or other flammable toxic liquid solid or gas o Alimited supply of these fuels may be stored in the demonstration device but cannot be stored overnight o Allfuel transfers must use safety cans e When displaying a flammable or combustible labeled product the display container shall be empty Up to two aerosol cans may be used for demonstration purposes only Approval requests must be sent in 60 days before move in of the event The request must state how the demonstration will avoid hazards to people or nearby objects Plexiglas or similar protection is required whenever sparking may occur Fire extinguishers will also be required Any chemical substance or material deemed hazardous by OSHA requires pre approval and must be accompanied with the appropriate Material Safety Data Sheet MSDS McCormick Place Fire S
210. ration Table Tempered Glass Painted Steel 299 80 329 80 419 70 07 13 301115 4936 Page 2 of 3 select furnishings FREEMAN before MAY 05 2014 Take advantage of the Online price by ordering at www freemanco com store NAME or 2014 ASCO Annual Meeting May 31 June 2 2014 COMPANY NAME BOOTH BOOTH SIZE X CONTACT NAME PHONE E MAIL ADDRESS For Assistance please call 773 473 7080 to speak with one of our experts For fast easy ordering www freemanco com store Qty Description Online Price Discount Price Standard Price TABLES LIGHTING amp MORE Occasional End amp Cocktail Tables 82054 End Table Black Laminate Brushed Steel 82055 End Table White Laminate Brushed Steel 82056 82057 3 Nova White Oval Table White Laminate Chrome 242 30 266 55 339 20 select furnishings Communal Table 30 H Maple with Grommets Communal Table 42 H Maple with Grommets Communal Table 30 H White Communal Table 42 H White Product Display Etagere Black Etagere Pewter Refrigerator Po 8503001 Refrigerator White 759 65 835 60 1 063 50 Lighting FREEMAN 850707 Mason Table Lamp White Brushed Silver 66 55 73 20 93 15 850708 Mason Floor Lamp White Brushed Silver 97 75 107 55 136 85 Take advantage of the Online price by ordering at www freemanco com store before MAY 05 2014 TOTAL COST Sub Total 8 Tax Total Cos
211. re Piece number 1 of Example 1 of 3 2 of 3 3 of 3 When does my freight need to arrive For Delivery to Show Site dock e Deadline for arrival of Ocean freight at Chicago CFS terminal 13 May 2014 any other Port of Arrival contact Adcom Worldwide e Deadline for arrival of Air Freight to ORD Airport 19 May 2014 For Delivery to Freeman Advance Receiving Warehouse e Deadline for arrival of Ocean freight at Chicago CFS terminal 6 May 2014 any other Port of Arrival contact Adcom Worldwide e Deadline for arrival of Air Freight to ORD Airport 12 May 2014 What are ADCOM WORLDWIDE DCA s U S Customs charges These rates are for services in the U S only All international freight from your country will be quoted on an individual basis For a customized quote please complete our online quote form at www adcomworldwide com and select Tradeshows or email us at Exhibitors adcomworldwide com ISF Bond Fee Customs exam The above rates do not include any US Customs Duties Taxes ocean destination charges storage charges terminal charges local transportation overtime Saturday Sunday surcharges or special messengers All shipments are governed by the terms and conditions of ADCOM WORLDWIDE Inc Please contact ADCOM WORLDWIDE DCA with any questions Email Exhibitors adcomworldwide com Phone 1 703 684 1900 Fax 1 703 684 3925 Phone 1 800 486 7447 or 1 703 684 1900 e Fax 1 703 684 3925 e Email
212. rehouse Estimated Weight of Shipment of Pieces e Will you be shipping freight direct to Show Site Estimated Weight of Shipment of Pieces NOTE Certified weight tickets are required for ALL shipments you renting carpet from Freeman PLEASE NOTE Overtime charges will apply on Saturday May 24 2014 Please refer to the Material Handling form for rates NAME OF SHOwW ___ 2014 ASCO Annual Meeting May 31 June 2 2014 COMPANY NAME BOOTH ADDRESS CITY STATE ZIP PHONE FAX AUTHORIZED BY TITLE SIGNATURE Project 14 301115 Request for early freight move in FREEMAN INCLUDE THE FREEMAN METHOD OF 9040 West Roosevelt Road PAYMENT FORM WITH YOUR ORDER Chicago Illinois 60644 1436 773 473 7080 Fax 469 621 5603 Email FreemanChicagoES freemanco com NAME oF sHow 2014 ASCO Annual Meeting May 31 June 2 2014 COMPANY NAME BOOTH CONTACT NAME PHONE E MAIL ADDRESS For Assistance please call 773 473 7080 to speak with one of our experts PLEASE COMPLETE AND RETURN THIS FORM TO FREEMAN BY MONDAY MAY 5 2014 All lighting and truss shipments are to be sent directly to McCormick Place on assigned move in days Freeman will begin unloading all lighting and truss for 2014 ASCO Annual Meeting on Saturday 24 2014 8 00 a m 4 30 p m Please Note Unloading and installation will continue through Friday May 30 2014 until 4 30 p m All trucks are required to provide a comple
213. removal of containers with old empty labels and without Freeman labels or improper information on empty labels FREEMAN WILL NOT BE LIABLE FOR LOSS OR DAMAGE TO CRATES AND CONTAINERS OR THEIR CONTENTS WHILE SAME ARE IN EMPTY CONTAINER STORAGE 4 INBOUND OUTBOUND SHIPMENTS There may be a lapse of time between the delivery of shipment s to the booth and the arrival of Exhibitor or a lapse of time between the completion of packing and the actual pickup of materials from the booths for loading onto a carrier and during such times Exhibitor materials will be left unattended FREEMAN IS NOT RESPONSIBLE OR LIABLE FOR ANY LOSS DAMAGE THEFT OR DISAPPEARANCE OF EXHIBITOR S MATERIALS AFTER THEY HAVE BEEN DELIVERED TO EXHBITOR S BOOTH AT SHOW SITE OR BEFORE THEY HAVE BEEN PICKED UP FOR RELOADING AT THE CONCLUSION OF THE EVENT Freeman recommends the securing of security services from Facility or Show Management All MHA s submitted to Freeman by Exhibitor will be checked at the time of pickup from the booth and corrections will be made where discrepancies exist between the quantities of items on any form submitted to Freeman and the actual count of such items in the booth at the time of pickup 5 DELIVERY TO THE CARRIER FOR RELOADING Freeman assumes no responsibility for loss damage theft or disappearance of Exhibitor s materials after same have been delivered to Exhibitors appointed carrier shipper or agent for transportation after the c
214. ribe work to be done Tote Description Date Start of Equip Approx Hrs Total Hourly Estimated Time Person per Person Hours Rate Total Cost Describe work to be done Sub Total DISMANTLE McPlace GOLD 13 14 Rev 01 13 Project 14 301115 Page 2 of 2 FREEMAN forklift rigging labor DIRECTIONS to McCORMICK PLACE MARSHALLING AREA North of Chicago to McCormick Place Interstate 90 Kennedy Expressway to Interstate 55 North Take I 55 North until it ends Bear right and EXIT at Lake Shore Drive South 41 south Proceed approximately 1 2 mile and exit at 31st Street Proceed up the exit ramp and bear right Turn right at U TURN BEFORE the stop light onto Moe Drive If you went to the light you went too far After making U Turn go approximately 1 4 of a mile to the first stop sign Turn left at the Stop sign and YOU ARE THERE West of Chicago to McCormick Place Interstate 290 Eisenhower Expressway east to Interstate 94 Dan Ryan Expressway South on Interstate 94 Dan Ryan Expressway to Interstate 55 North Take I 55 North until it ends Bear right and EXIT at Lake Shore Drive South 41 south Proceed approximately mile and exit at 31st Street Proceed up the exit ramp and bear right Turn right at U TURN BEFORE the stop light onto Moe Drive If you went to the light you went too far After making U Turn go approximately 14 of a mile to the first stop sign Turn left at the Stop si
215. ric needs contact your show decorator as well Staffing and upgrades are available Consult your catering team for details gt The distribution of alcoholic beverages in the Oncology Professional Hall is not permitted per ASCO s Policies for Exhibitors and Other Organizations at ASCO Meetings Menu and pricing are specific to exhibit floor catering Services are drop off only Staffing and upgrades are available Consult your catering team for details BREAKFAST SAVOR Increases and or new orders made within 3 business days of the Event will be subject to a 20 additional fee based on the menu price F amp B All selections are served with disposable plates service items and condiments Minimum order of 50 00 food and beverage is required for all booth deliveries English Muffin Sandwich Freshly Scrambled Eggs with Cheddar Cheese and your choice of either Sausage Bacon or Ham 76 25 for 12 of one kind Breakfast Wrap Whole Wheat Tortilla filled with Freshly Scrambled Eggs Spinach Broccoli Green Onion and Jack Cheese 76 25 for 12 Breakfast Quesadillas Freshly Scrambled Eggs Grilled Vegetables Chihuahua Cheese and Salsa Fresca 76 25 for 12 Seasonal Fruit Parfait Fresh Seasonal Fruit layered with Granola and Low Fat Yogurt 70 00 for 12 Breakfast Burrito Scrambled Eggs Chorizo Sausage Peppers Spinach and Jack Cheese 78 00 for 12 Bacon Egg and Cheese Biscuit Bakery Fresh Biscuit w
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217. rk currently performed exhibitors may also perform the follow ing work within their booth Setting up and dismantling exhibits Assembling and disassembling materials machinery or equipment Installing all signs graphics props other decorative items and drapery including the skirting of tables Delivering setting up plugging in interconnecting and operating electrical equipment computers audio visual devices and other equipment Skidding positioning and re skidding all exhibitor materials machinery and equipment using their own non motorized hand trucks and dollies Exhibitors can load unload materials from automobiles and small utility vehicles ASUV at designated McCormick Place docks using their own non motorized non hydraulic hand trucks and dollies For more information on the ASUV program and to register visit the Exhibitor section of the McCormick Place website www mecormickplace com Please call 312 791 7299 if you have any questions or need clarification regarding the Exhibitor Bill of Rights Leave a detailed message including Your Name Company Name Telephone Number Date and Time of the call Your call will be promptly returned between the hours of 7 00 a m 6 30 p m Rev 10 2012 McCORMICK PLACE C H C A C MG Managed Facility To McCormick Place Registered Contractors Re Exhibitor Rights do not apply to contractor personnel All registered companies and contractors operati
218. rklift up to 5 000 IDS 67 40 94 35 304015 Lg Forklift up to 15 000 5 114 80 160 70 30404 4 Stage 102 55 143 55 Two Man Rigging Crew Crew consists of a rigging foreman and one rigger Half hour minimum 3020400 Rigging Crew 256 30 333 20 3020401 Rigging Crew Of 384 45 499 75 3020402 CROW 512 60 666 40 Additional Rigging Labor Half hour minimum per person 3020200 Rigger Foreman 135 25 175 85 3020201 Rigger Foreman OT cavesscaitcnpicnomnatinadsaersndbosommnciatiusnanmnenieiecibe 202 90 263 75 3020202 Rigger Foreman 270 50 351 65 3020100 Rigger ST csscsivssdnassedancancsuiuriasiadacasavindnsdanseatiedsidessniiadesaasasinadeess 121 05 157 35 3020101 wise cates E 181 55 236 00 3020102 PRN 242 10 314 75 PLEASE NOTE There be situations due to safety concerns or unusual circumstances where the contractor at their discretion may need to modify crew size Straight Time Overtime and Double Time Labor Invoicing will be in compliance per MPEA Legislation Please complete the forms below and return with your completed Method of Payment Form Estimated Total Cost INSTALLATION Hourly Rate Desc
219. rs Hourly Rate Total Estimated Cost Xoo s 2 Xoo s _ Freeman Supervision 30 45 00 Total Installation DISMANTLE LABOR SUPERVISION BY FREEMAN amp D Please complete the information the reverse side Freeman is not responsible for product or literature that is not properly packed and labeled by exhibitor The charge for this service is 30 of the total dismantle labor bill with a minimum of 45 00 e 9 95 Emergency Contact Phone Number SUPERVISION BY EXHIBITOR PERSONNEL Supervisor will be Phone Number Date Time No of People Approx Hours Total Hours Hourly Rate Total Estimated Cost gees Xo Xoo QqQe 2 Freeman Supervision 30 45 00 Total Dismantle AMEND McPlace GOLD 13 14 Rev 01 13 Project 14 301115 Page 1 of 2 FREEMAN installation amp dismantle labor FREEMAN NAME OF sHow 2014 ASCO Annual Meeting May 31 June 2 2014 COMPANY NAME BOOTH BOOTH SIZE X CONTACT NAME PHONE FREEMAN SUPERVISED LABOR IN ORDER TO BETTER SERVE YOU PLEASE COMPLETE THE FOLLOWING INFORMATION IF YOUR DISPLAY IS TO BE SET UP AND OR DISMANTLED BY FREEMAN AND YOU WILL NOT BE PRESENT TO SUPERVISE THE INSTALLATION AND OR DISMANTLE INBOUND SHIPPING INFORMATION AND SET UP INFORMATION Freight will be shipped to Warehouse Show Site Date Total No of Crates Cartons Fiber Cases Other Specify Setup Plan Photo Attached To Be Sent With Exhibit In
220. rtment Fire Prevention Bureau at least 60 days before the show opens to allow sufficient time for any needed corrections Be sure that plans show dimensions and an isometric rendering of your exhibit In addition all areas requiring sprinkler protection must be highlighted If plans are not provided on time it may cause delays or disapproval of your booth to occur during the pre show fire inspection e Fire Guards Once a multiple level booth or a booth with a ceiling is built and completed and whenever the exhibit or show is closed for business special fire watch coverage is required Use of individuals designated as fire guards is subject to prior approval by the McCormick Place Assistant Director of Fire Safety e Americans with Disabilities Act All exhibits must comply with the ADA For information on compliance contact the McCormick Place Assistant Director of Fire Safety Please contact us if you need assistance 312 791 6113 Call Center 312 791 6159 Fax technology mccormickplace com E Mail Order Telecommunication Services On Line At www mccormickplace com BOOTH z SECURITY ms C N lt ORDER FORM OFFICIAL CONTRACTOR Please direct inquiries and orders regarding this service to RA CONSULTING 2700 N Main Street Suite 1070 Santa Ana CA 92705 TEL 1 714 543 3131 FAX 1 714 543 3232 Email orders raconsulting us COMPANY INFORMATION Company Name Booth Number Conta
221. s b Clocks jewelry including costume jewelry furs and fur trimmed clothing c Personal effects including without limitation papers and documents or d Coin money currency gift certificates debit cards credit cards and any other items of extraordinary value Any declared value in excess of the maximums allowed herein is null and void and the acceptance by Freeman for carriage of any shipment with a declared value in excess of the allowed maximums does not constitute a waiver of these maximums In any event excluding small package program shipments Freeman s MAXIMUM LIABILITY WILL NEVER BE MORE THAN 100 000 PER SHIPMENT Shipper understands that even if Shipper is not able to participate or fully participate in a Show due to loss of theft of or damage to their property Freeman shall not be liable or responsible for damages identified by the terms by way of example only and not in limitation of the breadth of this clause such as the following consequential damages loss of use damages loss of profits damages business interruption damages delay damages special damages collateral damages exemplary damages damages awarded for gross negligence direct damages indirect damages or damages for failure of performance breach of contract damages fraud damages or any other sort of damage for tort or breach of contract This limitation shall bind the parties A WHENEVER OR WHEREVER THE CLAIMED LOSS OR DAMAGE MAY OCCUR B EVEN
222. s Diced Red Onion Chopped Tomatoes Capers Cream Cheese served with Costini s 100 00 per platter Antipasto Platter Dry Italian Salami Provolone Cheese Roasted Peppers Marinated Bocconcini Grilled Eggplant Mushrooms Squash Assorted Olives Giardiniera Cherry Peppers and Marinated Artichoke Hearts 102 00 per platter Menu and pricing are specific to show floor catering Services are drop off only Staffing and upgrades are available Consult your catering team for details SAVOR LUNCH PLATTER CHOICES All sandwiches served with individual bags of potato chips and appropriate condiments Platters serve approximately 6 people Chef s Delicatessen Platter Make your own Deli Sandwiches with Roast Beef Turkey Breast Ham Swiss and Cheddar Cheeses Lettuce Tomato and Fresh Breads 95 00 per platter Sandwich Combo Platter Option 1 Mesquite Turkey Roast Beef and Mushroom Sandwich Combination 79 00 per platter Option 2 Ham and Cheese Chicken Breast and Vegetarian Waldorf 79 00 per platter Tuna Sandwich Platter Our Special Recipe Tuna Salad Lettuce Tomatoes and Red Onion with Salt and Pepper on Brioche Bun 79 00 per platter Mini Wrap Platter Pre made Mini Deli Wraps with a variety of Turkey Ham and Roast Beef 79 00 per platter Mesquite Turkey with Smoked Bacon Sandwich Platter Mesquite Turkey Smoked Bacon Sharp Cheddar and Basil Aioli on Whole Wheat Ciabatta 79 00 per platter Ham am
223. s without prior approval by the McCormick Place Fire Safety Manager or Designee e Battery cables must be disconnected once the vehicle is positioned The engine cannot be operated during show hours e Refueling must be done off property Hazardous Materials Management Neither McCormick Place Housekeeping Department nor your official service contractor manages hazardous material removal However the McCormick Place Event Management Department can provide contractor names specializing in this service Exhibitors are responsible to make their own arrangements M McCORMICK PLACE in CRAG S Multi Level Booths or Ceilings including tents Double decker booths or booths with ceilings including tents were previously required to be equipped with fire safety devices However our Fire Safety Department and major show contractors have worked with the Chicago Fire Department to develop specific codes for the trade show environment that would offer a safe and cost effective alternative to sprinklers These specific requirements apply to all exhibits that have a ceiling or second story Booths fall into one of the five following booth formats Format 1 Exhibits with two stories under 225 square feet Format 2 Exhibits with two stories at or over 225 square feet Format 3 Exhibits with ceilings under 225 square feet Format 4 Exhibits with ceilings at or over 225 square feet Format 5 Multiple level exhibits which require automa
224. s and limitations These conditions have been reviewed and provide absolute limits which cannot be exceeded under any conditions 1 10 11 12 RECYCLED The top of the sign may not exceed the height limitation specific to your booth type and building Please refer to the General Information Bulletin to determine your height limitation All hanging signs must be sent to the Freeman warehouse 2500 West 35th Street Chicago IL 60632 and be received by MAY 16 2014 The total weight limit of the sign or materials is not to exceed 1500 165 The weight of signs or materials is not to exceed 1000 Ibs per hanging point All signs regardless of size should be constructed of lightweight metals and plastics to allow greater flexibility and ease of installation The placement of all hanging signs shall be determined by the Electrical Contractor and or Freeman prior to installation to insure minimum stress to the supporting framework No signs are to be hung from any electrical fixtures raceways any water gas air fire protection piping supports or hangers All electrical and neon signs must conform to electrical codes of the City of Chicago The Electrical Contractor and or Freeman are responsible for all hanging signs Freeman will pre assemble all signs No display house will be allowed to assemble any hanging sign This pertains only to assembly Dismantling can be done by a display house Set up instructions must
225. s delivered in proper quantity and in good condition Freeman REV 4 12 FREEMAN TERMS amp CONDITIONS AIR CARGO AIR CARGO SERVICE REQUEST AND SHIPPING INSTRUCTIONS CONTRACT In tendering this shipment the Shipper and Consignee agree to these TERMS which no agent or employee of the parties may alter This Air Service Request and Shipping Instruction Contract is NON NEGOTIABLE and has been prepared by Shipper or if by Freeman or another on Shipper s behalf it shall be deemed conclusively to have been prepared by the Shipper The Shipper agrees that this shipment is subject to the TERMS stated herein All TERMS including but not limited to all the limitations of liability shall apply to our agents and their contracting carriers 1 DEFINITIONS In this Contract Freeman means Freeman Decorating Services Inc and its respective employees officers directors agents assigns affiliated companies and related entities including any contractors appointed by Freeman The term Shipper means the person or business for whom the property is being transported and includes their respective employees officers directors agents assigns affiliated companies and contractors appointed by the Shipper excluding only Freeman Property is all objects of any type received from the Shipper for transport by Freeman as described herein Consignee is the party to whom Shipper has designated the goods are to be delivered 2 FINAL
226. s filed in writing by Exhibitor prior to the close of the event Freeman is not responsible for any damage or loss caused by the loss of power beyond its control and Exhibitor agrees to hold Freeman its officers directors employees and agents harmless from such power loss IN NO EVENT SHALL FREEMAN BE LIABLE FOR ANY INDIRECT OR CONSEQUENTIAL DAMAGES INCLUDING WITHOUT LIMITATION LOST PROFITS EVEN IF ADVISED OF THE POSSIBILITY OF SUCH DAMAGES WHETHER UNDER THEORY OF CONTRACT TORT INCLUDING NEGLIGENCE PRODUCTS LIABILITY OR OTHERWISE Exhibitor shall indemnify and hold harmless Freeman its officers directors employees and agents from and against any and all claims liabilities damages fines penalties or costs of whatsoever nature including reasonable attorneys fees arising out of or in any way connected with Exhibitor s actions or omissions under this Agreement LABOR UNDER THE SUPERVISION OF EXHIBITOR RESPONSIBILITIES EXHIBITOR shall be responsible for the performance of labor provided under this option It is the responsibility of EXHIBITOR to supervise labor secured through FREEMAN in a reasonable manner as to prevent bodily injury and or property damage and also to direct them to work in a manner that is in compliance with FREEMAN S Safe Work Rules and or Federal State County and Local ordinances rules and or regulations including but not limited to Show or Facility Management rules and or regulations It is the responsibility of E
227. s in all McCormick Place Facilities except for the McCormick Place Hyatt Hotel e McCormick Place may offer a waiver to allow an exhibitor to provide their own wireless A waiver will only be provided under the following conditions o The exhibitor must register their access point s using the McCormick Place Wi Fi Waiver Form and provide all required information at least 30 days in advance of the first move in day for the show o The exhibitor must purchase a 6 MBPS or greater dedicated wired internet service from the facility o approved access points must be capable of manual power output and channel selection adjustments o The exhibitor must configure the approved access point to the requirements specified by the facility o Notwithstanding our best efforts to eliminate interference if the exhibitor provided unit interferes with the facility s Wi Fi system the exhibitor will be required to disable it If the access points were registered with the facility the exhibitor will receive a refund for their wired service excluding any labor to set up their equipment and be allowed to purchase Wi Fi service on the facility network o Ifan exhibitor is found to be operating a non approved wireless network using a McCormick Place wired service the wired service will be terminated o Exhibitors who are granted a waiver will not have access to the facility Wi Fi network for areas outside their broadcast area unless they purchase those servic
228. se not later than thirty 30 business days after the conclusion of the show or exposition For purposes of claim reporting the conclusion of the show shall be construed as the time when Exhibitors materials are delivered to the carrier for transportation from the show site or from Freeman s warehouse All claims reported after thirty 30 days will be rejected In no event shall a suit or action be brought against Freeman more than two 2 years after the date of loss or damage occurred a PAYMENT FOR SERVICES MAY NOT BE WITHHELD In the event of any dispute between the Exhibitor and Freeman relative to any loss damage or claim Exhibitor shall not be entitled to and shall not withhold payment or any partial payment due Freeman for its services as an offset against the amount of any alleged loss or damage Any claims against Freeman shall be considered a separate transaction and shall be resolved on their own merits b MAXIMUM RECOVERY If found liable for any loss Freeman s sole and exclusive MAXIMUM liability for loss or damage to Exhibitors materials and Exhibitors sole and exclusive remedy is limited to 50 USD per pound per article with a maximum liability of 100 00 USD per item or 1 500 00 USD per shipment whichever is less All shipment weights are subject to correction and final charges determined by the actual or re weighed weight of the shipment c LIMITATION OF LIABILITY IN NO EVENT SHALL FREEMAN BE LIABLE TO THE E
229. site to ensure a smooth move keeping you free to mingle with guests or manage the event We have deluxe motorcoaches vans and minicoaches Private Shuttle Transportation Does your group require a private shuttle system to the convention center Call us and we will organize it based on your needs preferences and budget CONTRACT INFORMATION Name Title Company Address City State Zip Phone Fax Email ASCO DU 30 3 2014 McCormick Place Chicago Illinois OFFICIAL CONTRACTOR ATTENTION REQUEST FOR BOARDING SPACE AT MCCORMICK PLACE Have you already arranged transportation and are planning to pick up or drop off at McCormick Place If so please complete this form and email or fax to our office at 310 273 9535 or contact us at 310 274 8819 to be assigned a time slot boarding location and vehicle pass Your vehicle will not be allowed to board at McCormick Place without this credential There is no charge for this pass however all reservations for boarding space are on a first come first served basis To ensure availability of boarding space please contact us by May 5 2014 CONTACT KUSHNER Leanne Anell amp ASSOCIATES Meeting and Convention Transportation Senior Director Client Services amp Logistics lt l anellggkushnershuttles com phone 310 274 8819 fax 310 273 9535 TRANSPORTATION NOTIFICATION F
230. stalled on the floor at the backwall of booth Freeman will not be responsible for moisture or water in air lines Exhibitors should supply their own filter or other equipment to handle moisture or water Freeman must have 30 days notice in order to supply special regulators strainers traps etc All utility outlets include up to 90 feet of accomplished distance Use of additional footage or equipment will be charged at the prevailing labor and material rate Exhibitors are not allowed to bring air compressors on the show floor Pressure may vary No guarantee can be made of minimum or maximum pressures If pressure is critical exhibitors should arrange to have a pressure regulator valve installed Please contact our Plumbing Department at 773 473 7080 for an estimate regarding labor or additional footage ATTENTION Most bottled gases are required to be removed nightly from the show floor per MPEA regulations Additional charges for removal and re installation will apply If you have questions regarding this please contact our plumbing department at 773 473 7080 Natural gas lines are required to be installed with hard piping Additional labor charges will apply to the outlet pricing Please contact our plumbing department at 773 473 7080 for quotation Certain areas require overhead drops for air water and gas lines Additional labor charges will apply for overhead work Please contact our plumbing department at 773 473 70
231. t 07 13 301115 4936 Page 3 of 3 ONLINE PRICE FREEMAN DISCOUNT PRICE 5040 W Roosevelt Rd DEADLINE DATE Chicago IL 60644 MAY 05 2014 773 473 7080 Fax 469 621 5603 FreemanChicagoES freemanco com INCLUDE THE FREEMAN METHOD OF PAYMENT FORM WITH YOUR ORDER NAME OF suow 2014 ASCO Annual Meeting May 31 June 2 2014 COMPANY NAME BOOTH BOOTH SIZE X CONTACT NAME PHONE E MAIL ADDRESS For Assistance please call 773 473 7080 to speak with one of our experts For fast easy ordering go to www freemanco com store ACCESSORIES Vertical Horizontal PERFBOARD SINGLE SIDED COLLAPSIBLE SECURITY CONTAINER PERFBOARD SINGLE SIDED CHROME GARMENT RACK 2 WAY STRAIGHT ARM 2 x 8 GRID PANELS 4 WAY CONNECTORS PERFBOARD HOOKS AND ACCESSORIES TICKET TUMBLER Online Discount Standard Online Discount Standard Qty Part Description Price Price Price Total Qty Part Description Price Price Price Total 10201178 1M x 8 H Single Side Vert White 212 35 233 60 297 30 ____10303 3 Ball Waterfall Arm 27 30 30 05 38 20 10201179 1M x 8 H Single Side Vert Gray N A N A N A 10305 5 Ball Waterfall 29 10 32 00 40 75 10201182 1 2M x 8 H Single Side Vert 158 35 174 20 221 70 10307 7 Ball Waterfall Arm 32 50 35 75 45 50 10201480 4 x 8 Single Side Horz
232. t at the time the services are requested The existence of a dispute between Shipper and Freeman relative to any claim or other matter shall have no bearing on this duty of payment No claim submitted by or on behalf of Shipper will be processed unless Shipper s account is current b Shipper understands and acknowledges that Freeman does not accept or transport illegal dangerous or hazardous materials of any kind or nature Shipper warrants and ensures that its property is inert and contains no Hazardous Substances Hazardous Materials Chemicals Gases Explosives Radioactive Materials Biologically hazardous agents or any other substance matter or object in any form that could pose a threat to the health or safety of persons property or the public welfare in general Such goods may be warehoused at owner s risk and expense or destroyed without compensation c Shipper shall defend and indemnify Freeman its employees directors officers and agents from and against any and all demands claims causes of action fines penalties damages including consequential liabilities judgments and expenses including but not limited to reasonable attorneys fees and investigation costs on account of personal injury death or damage to or loss of property or profits arising out of or contributed to by any of the following Shippers negligence willful misconduct or deliberate act Shipper s violation of Federal State County or Local ordinances Sh
233. ted bill of lading and certified weight ticket for each load If a truck contains shipments for multiple booths Freeman requires seperate bills of lading and weight tickets for each individual booth Please fax this completed form to Lisa McGuinness at 773 854 3794 Exhibiting Company Booth Number of Truck Loads Carrier Name Contacts Name Phone Fax Lighting Truss will be delivered on Saturday May 24 2014 PLEASE NOTE Overtime charges will apply on Saturday May 24 2014 Please refer to the Material Handling form for rates Project 14 301115 Lighting amp Truss Shipments 1 TITY YA l PS N Y 1x3 un ud 1x3 a 5 me an ahm PPPPPPPyPPPPnI
234. ted to Sh ow or Facility Management rules and or regulatio ns It is the resp onsibility of Exhibitor to check in with the Service Desk to pick up labor and to return to the Service Desk to release labor when the work is completed INDEMNIFICATION Exhibitor agrees to in demnify hold harmless and defend Freeman from and a gainst any and all demands claims causes of acti on fines penalties damages liabilities judgments and ex penses including but not limited to reasonable attorneys fees and in vestigation costs arising out of work performed by labor provided by Freeman but supervised by Exhibitor Further the Exhibitor s indemnification of Freeman includes any and all violations of Federal State County or Local ordinances Show Regulations and or Rules as published and or set forth b y Facility or Show Management and or directing labor provided by Freeman to work in a manner that violates any of the above rules regulations and or ordinances McCORMICK PLACE C H C CSMG gt Managed Facility EXHIBITOR BILL OF RIGHTS An Exhibitor Employee may perform work in a booth of any size They can work within the booth using their own ladders or hand tools cordless tools power tools and other tools designated by McCormick Place SMG Exhibitor Employee is defined as any person who has been employed by exhibitor as a full time employee for a minimum of 6 months before the show s opening date In addition to the wo
235. th Seasonal Fruit and Olive Oil 200 00 for 50 Goat Cheese Stuffed Black Mission Figs served on Grilled Country Bread 185 00 for 50 Grilled Basil Scallop and Tomato Confit served on a Herb Crouton 185 00 for 50 Deviled Eggs with Micro Tarragon 187 50 for 50 Petite 6 Fresh Fruit Kabob Seasonal Melon Pineapple and Strawberry 185 00 for 50 Grilled Shrimp Lollipop with Baby Lettuce and Mustard Aioli 240 00 for 50 Roasted Vegetable Skewer with Balsamic Reduction 200 00 for 50 Menu and pricing are specific to show floor catering Services are drop off only Staffing and upgrades are available Consult your catering team for details SAVOR HOT HORS D OEUVRES Mini Quiche Mozzarella Tomato and Basil 175 00 for 50 Fig and Caramelized Puffs Goat and Cream Cheese in a Puff Pastry 187 50 for 50 Chicago Mini Hot Dog Celery Salt and Sport Peppers served on a bun with all the Condiments 250 00 for 50 Crispy Spring Rolls Vegetarian Spring Rolls with Sweet and Sour Sauce 200 00 for 50 Blue Crab Cakes with Spicy R moulade Sauce 225 00 for 50 Chicken Kabobs Garlic Ginger Spices and Lime Juice 212 50 for 50 Pot Stickers Chinese Vegetarian Dumplings with Rice Wine Vinegar Dipping Sauce 200 00 for 50 Puff Pastry French Brie and Sun Dried Cranberries 200 00 for 50 Artichoke and Parmesan Fritters Baby Artichoke Hearts in a Parmesan Crust 200 00 for 50 Thin
236. th Speakers 1080P 16 9 High Definition HDMI input 990 00 1287 00 eae 52 Flat Screen with Speakers 16 9 High Definition DVI input 1185 00 1540 50 Phone Fax 60 Flat Screen with Speakers 1080P 16 9 High Definition input 1680 00 2184 00 E mail Single Post Stand with Shelf Accommodates Flat Screens 24 and Smaller 5000 51950 TENEO Omron Dual Post Stand with Shelf Accommodates Flat Screens 32 65 522500 529250 Universal Mounting Bracket For Exhibitor owned monitors 32 657 150 00 195 00 Method of Payment Mastercard check Must be in U S funds DVD Player with auto repeat Consumer Grade 120 00 156 00 visa Bank Transfer Call for information Blu ray DVD Player with auto repeat 150 00 195 00 Bi Small High Performance PA System 2 Small Speakers 1 Mixer Amp 330 00 429 00 Docs Quoted Additional Equipment Credit Exp Date ee ENS For your convenience we will use this authorization to charge your credit card account for your advanced and on site orders placed by your representative These charges may include all Freeman companies or any charges which Freeman may be obligated to pay Additional equipment accessories available upon request on behalf of the Exhibitor including without limitation any shipping charges Contact us at 708 255 7168 fora quote or additional labor needed Cancellation Policy Cancellation of equipment renta
237. that are packed in any type of shipping container that can be unloaded at the dock with no additional handling required Such containers include crates fiber cases cartons and properly packed skids An uncrated shipment is material that is shipped loose or pad wrapped and or unskidded without proper lifting bars and hooks 10 05 IONS inl handling def specia FREEMAN DISCOUNT PRICE 5040 West Roosevelt Road DEADLINE DATE Chicago Illinois 60644 1436 MAY 5 2014 773 473 7080 Fax 469 621 5603 INCLUDE THE FREEMAN METHOD OF Email FreemanChicagoES freemanco com PAYMENT FORM WITH YOUR ORDER NAME OF sHow 2014 ASCO Annual Meeting May 31 June 2 2014 COMPANY NAME BOOTH CONTACT NAME PHONE E MAIL ADDRESS For Assistance please call 773 473 7080 to speak with one of our experts For fast easy ordering go to www freemanco com store RIGGING EQUIPMENT AND LABOR LEGISLATIVE CHANGES AT McCORMICK PLACE CHICAGO IL STRAIGHT TIME WINDOW EFFECTIVE 11 30 11 The Illinois General Assembly the contractors MPEA and the unions have all agreed to enact changes to expand the straight time window available to exhibitors This window is as follows Straight Time Overtime Double Time Window Sunday Monday Friday Saturday Holidays Double Time for all time Straight time Over Time Double Time for all worked 6 00 am 10 00 pm for 1st 8 hours worked time worked any consecutive 8 hour period New Years Day Afte
238. the exhibitor or a third party How should label my freight e he label should contain the exhibiting company name the booth number and the name of the event e he specific shipping address for either the warehouse or show site is located on Quick Facts How do estimate my Material Handling charges e Charges will be based on the weight of your shipment Each shipment received Is considered separately The shipment weight will be rounded to the next 100 pounds Each 100 pounds is considered one cwt one hundred weight All shipments are subject to reweigh e On the Order Form select whether the freight will arrive at the warehouse or be sent directly to show site e Next select the category that best describes your shipment There are three categories of freight Crated material that is skidded or is in any type of shipping container that can be unloaded at the dock with no additional handling required Special Handling material delivered by the carrier in such a manner that it requires additional handling such as ground unloading stacked and constricted space unloading designated piece unloading loads mixed with pad wrapped material loads failing to maintain shipping integrity carpet and or pad only shipments and shipments that require additional time equipment or labor to unload Federal Express and UPS are included in this category due to their delivery procedures Uncrated material that is shipped loose
239. tic sprinklers or any of the above exhibits with installed automatic sprinklers Separate fire code items apply For booth formats 1 4 you will need to comply with the fire code items marked yes on the following table Fire Code Compliance Exhibits with Multiple Levels or Ceilings Fire Code Item Booth Format 1 Max Dimensions Yes Yes No 2 Second Level Yes 3 Exit Stairways Yes 6 Posted Certificate o ofFireRetardancy No No Yes Yes Yes No Yes NENNEN 8 Fire Marshal Review For exhibits using automatic sprinklers the amount and type of sprinkler coverage needed depends on the booth specifications If automatic sprinklers are preferred or are required contact our Fire Safety Office to discuss your options M McCORMICK PLACE in CRAG S Masaced Fire Code Items for Multiple Level Booths e Maximum Dimensions To avoid the sprinkler requirement your exhibit must be less than or equal to 2 levels high maximum 30 foot elevation or 5 000 square feet of enclosed area e Second Level Second levels must remain open and uncovered If they are covered sprinkler protection will be required Booths with a third level or more must also have special sprinkler coverage e Staircases Staircases between levels must be in compliance with the Americans With Disabilities Act and meet the following requirements o Minim
240. tification Such notice shall advise that if Freeman does not receive disposition instructions within 10 days of that notification Freeman may offer the shipment for sale at a public auction and Freeman has the right to offer the shipment for sale The amount of sale will be applied to Freeman s invoice for transportation storage and other lawful charges Shipper will be responsible for the balance of charges not covered by the sale of the goods If there is a balance remaining after all charges and expenses are paid such balance will be paid to the owner of the property sold hereunder upon claim and proof of ownership d Where Freeman has attempted to follow the procedure set forth above and the procedure is not possible nothing shall be construed to abridge the right of Freeman at its option to sell the property under such circumstances and in such manner as may be authorized by law e When perishable goods cannot be delivered and disposition is not given within a reasonable time Freeman may dispose of property to the best advantage Where Freeman is directed by Consignee or Consignor to unload or deliver property at a particular location where Consignor Consignee or the Agent of either is not regularly located Freeman s liability for the shipment shall terminate after unloading or delivery 6 LIMITATION ON SHIPPER S RECOVERABLE DAMAGES Freeman s LIABILITY FOR DAMAGES ON DOMESTIC SHIPMENTS INCLUDING BUT NOT LIMITED TO THOSE DAMAGES ARI
241. tings usually found on the back or bottom of the equipment Verify voltage and either amperage or wattage from the information provided Standard office and household items operate on 110 120 volt power Machinery and equipment typically require 208 or 480 volt power For Lighting Verify the wattage of the bulbs in the lights and multiply by the number of bulbs lights LOCATION OF POWER IN YOUR BOOTH In Line and Peninsula Booths Power will be installed in one location typically on the floor somewhere along the back of the booth as indicated in the following diagrams We cannot guarantee that the outlet will be specifically located in the middle X X X X X IN LINE BOOTHS PENINSULA BACK TO BACK PENINSULA If power is required in locations other than indicated above secondary distribution will be required and billed on a time and mate rial basis Please complete and submit an Electrical Labor Order Form with your power order along with a floor plan as described below Island Booths Multiple Outlets Floor plans are always required for Island Booths and orders for multiple outlet locations The floor plan must indicate booth dimensions surrounding booth numbers for orientation within the facility each outlet location required wattage or amperage and location for main drop If power location in an island booth is not provided prior to show move in a location will be determined by Freeman in order to maint
242. tion amp Dismantle Installation amp Dismantle of Exhibit Material Handling of Exhibit Nightly Vacuuming 1 200 Watt Halogen Light Power 500 watts for LIGHTS only and Labor to hang lights Header Identification Sign white with black text Indicate copy below RENTAL Size DiscountPrice Standard Price 40 H x 6 W 1 012 40 1417 35 Fabric Panel Colors for All Units Gray 40 H x 8 W 1 181 15 1 653 60 Additional Fabric Panel Colors for Purchase Units Only Blaze Red Blueberry Emerald Silver PURCHASE Other Colors Also Available for Purchase Units Size Discount Price Standard Price X 9 x10 Classic Carpet Black Blue Green Gray 40 H x 6 W 1 266 60 1 773 25 Latte Midnight Blue Plum Red 0 Red Pepper C Tuxedo 40 H x a W 1 434 20 2 007 90 Table Drape Shipping Not Included Black Blue Burgundy Dark Green Flax Gold Gray Plum Red Teal White FLOOR UNIT Rental Units Include Purchase Units Include Classic Carpet 9 X 10 select color below 2 Cases Installation amp Dismantle of Exhibit One Time Installation amp Dismantle Material Handling of Exhibit 1 Podium 8 H X 10 W unit only Nightly Vacuuming v 1 Podium 8 H 10 W unit only 2 200 Watt Halogen Lights Power 500 watts for LIGHTS only and Labor RENTAL QTY TOTAL to hang lights size Discount Price Standard Price Header Identification Sign white
243. ts of God disaster government regulation terrorist actions strikes or other labor disputes weather earthquakes fires floods war riots civil disorder failure of power or utilities government acts In the event of a refund it will be paid by check only OFFICE USE ONLY Order Received on Client Confirmed on CC Original Charge Charged on Approval code CC Final Charge Charged on Approval code Check Process Deposited on Check Number Order submitted to Manager on Manager Name RA Consulting thanks you for your business Page 2 of 2 UNIVERSAL COMPUTER RENTAL gt 0 Order Deadline Date May 16 2014 LS E 12425 Mills Ave Unit Chino CA 91710 MEET Voice 909 627 2089 Fax 909 627 2099 www ucrental com sales ucrental com Ordered By Company Name Address City Telephone Email Address OFFICIAL CONTRACTOR State Zip Fax Payment Type Check One AmEx L MC L Discovery L Visa L Check L C C H C C Exp Sec Code C C Address Zip Code Signature Hall South Hall Pickup Date Booth Delivery Date Delivery Time Pickup Time Onsite Contact amp Cell As the Official Computer Vendor Universal Computer Rental will have Equipment Computer Technicians and a Service Desk On Site from Set Up through Dismantle Please visit our service desk with questions or call 12800 294 3888 PRICES ARE FOR ENTIRE LENGTH OF SHOW N
244. tworks as a whole or any equipment of system forming part of their systems or any services provided over or in connection with any of the Authority or other associated networks interfere with or disrupt any other network users network services or network equipment D Customer agrees not to use the Authority s services to transmit any communication where the meaning of the message or its transmit distribution would violate any applicable law or regulation or would likely be highly offensive to the recipient or recipients thereof Wireless Specific The use of any wireless device that interferes with the facility wireless data frequency is prohibited Performance Disclaimer The Authority does not warrant that the services provided hereunder will meet Customer s requirements or that Customer s access to and use of the services will be uninterrupted or free of errors or omissions The Authority cannot and does not guarantee the privacy security authenticity and non corruption of any information transmitted through or stored in any system connected to the internet The Authority shall not be responsible for any delays errors failures to perform or disruptions in the Hosting services caused by or resulting from any act omission or condition beyond the Authority s reasonable control In situations involving performance or nonperformance of services furnished under this Agreement Customer s sole remedy shall be a refund of a prorated portion o
245. ually located on the back or bottom of any electrical apparatus and order one outlet for each piece of equipment to avoid tripping power outages during the event 100 WATTS 1 AMP WATTAGE Blender 1000 Can Opener 500 Credit Card Reader Lead Retrieval 100 Cash Register 100 200 Coffee Pot Household size 1200 Large Brewer 1500 2000 Computers Desk Top monitor amp CPU 200 900 Lap Top 150 300 Monitor independent 50 200 Computer Printer Dot Matrix 100 500 Laser 400 1000 Crock Pot 200 1000 DVD Player 100 Electric Frying Pan 1200 2000 Fax Machine 1000 Food Processor 500 2000 Glue Gun 300 Griddle 1500 Hair Dryer 1000 1900 Heat Lamps per lamp 250 Heater portable 1500 2000 Hot Plate Single 1000 Double 1500 2000 Hot Water Heater 30 amp 208 volt Single Phase WATTAGE Imprinter for T Shirts 2000 lron 700 1100 Juicer Single 500 Double 1000 Laminator 2000 Lead Retrieval Card Reader 100 Lights with Freeman rental booths 200 each Microwave Oven 500 2000 Mixer 500 1000 Photocopier dependent upon size may require 208v Pizza Oven small 30 amp 120 volt Special Connection Plasma TV 32 to 50 1000 Popcorn Maker 2000 Projector May be dependent upon size 1000 Refrigerator Small 100 Regular 700 Meat Slicer 500 1000 Steamer 2000 stereo amplifier 100 500 Television 100 500 Toaster 1000 Toaster Oven 1500 Typewriter 100 Vacuum Cleaner 1500 Water Cooler 100
246. uildings Only __ 1560 CABLE ACCESS 245 00 368 00 EACH ADD CONNECTION EXT FROM THE MAIN 3319 OTHER CARRIER SERVICES 265 00 398 00 SUB TOTAL In ongoing effort to McCormick Place a simple place to do business telephone services now includes DEADLINE DATE e Unlimited Free Toll free calls Submit Your Complete Order and Full Payment e Unlimited Local Chicago Metro Area Calls by May 5 2014 to receive the Advanced Rate e Upto 100 minutes of Domestic Long Distance calls at no charge We will continue to charge for all international calls ee Communication Services Labor Ticket Please complete this form along with your Order and Payment Summary Form pg 8 if you require service installation by a specific date or networking fanning out of CAT5 cables EVENT NAME 2014 ASCO Annual Meeting EVENT DATES May 31 June 2 2014 COMPANY NAME REQUESTED BY Name BOOTH DATE BUILDING NORTH 5 SOUTH o EAST o WEST THE LINE BELOW IS FOR INTERNAL USE WORK ORDER MCCORMICK PLACE ASSIGNED PHONE 5 DATE amp TIME LABOR REQUESTED DESCRIPTION OF WORK Pre wire booth prior early installation Install inside booth wiring for customer owned phone system Fanning out network Internet fiber etc drops inside booth Other Please specify THE TABLE BELOW IS FOR INTERNAL USE Date Technician Straight Time Hours Overtime Hours Double time Hours Inbound or Outb
247. uld like your sign placed e The ceiling structure and relation to the support beams may require your sign to be moved from your specified location Feet in from the back Aisle Feet in from the right Aisle Feet in from the left Aisle Feet in from the front Aisle Number of feet from floor to top of sign McPlace GOLD 13 14 Elec Revised 6 13 13 14 301115 For Assistance please call 773 473 7080 to speak with one of our experts For fast easy ordering go to www freemanco com store HANGING SIGN LABOR AND EQUIPMENT DISCOUNT PRICE DEADLINE DATE MAY 5 2014 INCLUDE THE FREEMAN METHOD OF PAYMENT FORM WITH YOUR ORDER BOOTH PHONE EQUIPMENT AND LABOR RATES TO HANG SIGNS Straight Time 8 00 A M to 4 30 P M Monday through Friday Overtime 4 30 P M TO Midnight Monday through Friday 8 00 A M TO 4 30 P M Saturday Double Time Midnight TO 6 00 A M Monday through Friday 4 30 P M TO Midnight Saturday ALL DAY SUNDAY AND HOLIDAYS e Straight Time Overtime and Double Time Labor Invoicing will be in compliance per MPEA Legislation Crew Size MINIMUM of two people under normal circumstances However at Freemans discretion based on the scope of work and safety 3 or more men may be required Materials Cable clamps etc additional and charged accordingly Equipment With Crew Standard prices will apply to all orders placed after the deadline date FREEMAN hanging sign labor e R
248. um of 3 feet in width Provide a handrail on at least one side Provide handrails a maximum of 1 1 2 inches in circumference and turned into walls Not be spiral or winding If the top deck is designed to hold over 10 people or exceeds 1 200 square feet in area a second staircase is required which must be remote from the main staircase and meet the same construction requirements D O O Q e Smoke Detectors All areas under the second level or ceiling including closets need to be equipped with a UL approved or similarly approved battery operated smoke detector If this space is enclosed after hours the smoke detector must be audible outside the enclosed area e Fire Extinguishers UL approved or similarly approved 2 1 2 pound ABC type fire extinguisher must be posted in a clearly visible and readily accessible area for each 500 square foot enclosure e Posted Certificate of Fire Retardancy A certificate verifying the fire retardancy of your booth construction materials must be posted in a conspicuous place within the exhibit e Certified Approval After the booth has been designed the blueprints must be approved and stamped by a licensed professional structural engineer These blueprints should include dimensions and an isometric rendering This approval applies to all booth formats outlined previously e Fire Safety Review Send stamped blueprints to McCormick Place for review with the Fire Safety Division and by the Chicago Fire Depa
249. ust assemble and disassemble as well as install and dismantle all electrical hanging signs PLACING YOUR ORDER please include these items when placing your order Revised 07 11 Complete the Method of Payment Complete the Hanging Truss amp Chain Hoist Order Form Complete the Structural Integrity Statement Send the above information to Freeman at the address on the order forms Page 1 of 2 lon informat ign rigging FREEMAN chain hoist truss s FREEMAN IMPORTANT INFORMATION continued NON ELECTRICAL HANGING SIGNS unner 250 PounDs OFFICIAL ELECTRICAL CONTRACTOR RESPONSIBILITIES e Freeman personnel employees must assemble and disassemble install and dismantle all hanging signs PLACING YOUR ORDER please include these items when placing your order Complete the Method of Payment Complete the Hanging Sign Order Form Include Assembly Instructions Complete the Structural Integrity Statement Ship sign to Freeman warehouse using the Hanging Sign shipping labels provided Send the above information to Freeman at the address on the order forms NON ELECTRICAL HANGING SIGNS over 250 POUNDS CHAIN HOIST REQUIRED OFFICIAL ELECTRICAL CONTRACTOR RESPONSIBILITIES e Freeman personnel employees must assemble and disassemble all hanging signs e Freeman personnel employees must install and dismantle all hanging signs e Electrical contractor will install chain hoist and attach sign to the hoist PLACING YOUR ORD
250. ve out The Technology Services department will work with you and your staff to meet your needs If you have Internet questions call 312 791 6113 or E mail technology mccormickplace com Please note e The State of Illinois and the City of Chicago require a non exempt telecommunications tax for all telephone and Internet Services These taxes are excise and not resale or sales tax exempt DESCRIPTION OF INTERNET SERVICES The following chart highlights the services offered Please note the number of additional IP addresses available with each wired service All wired services are delivered via Category 5 or 6 wiring with RJ45 terminated ends For wired services you must supply a device with an Ethernet NIC Network Interface Card installed TCP IP and an Internet browser For wireless services you must provide a device with an 802 11 a b g or n wireless receiver Our wireless network is optimized for 802 11 a and n devices transmitting and receiving at 5 0 Ghz Your quality of service on the wireless network may vary widely depending upon hardware and environmental factors such as booth structures attendee traffic and location For mission critical applications McCormick Place strongly recommends using a wired dedicated service whenever possible There are no firewalls or filtering on our connection to the Internet Please consider your vulnerabilities make sure you have up to date anti virus software installed on your computer and cons
251. vice This would be ordered if you need one telephone number shared by two telephone instruments Only if you have ordered an Analog Single Line Service 3 Digital Multi Line Service Includes the installation of a touch tone line and one multi line telephone with a maximum capacity of up to seven appearances of the telephone line Voicemail if requested is included along with fixed features such as hold conference and transfer These telephones are to be returned to avoid being charged a telephone replacement fee 4 Extension Multi Line Is an extension of the Digital Multi Line service This would be ordered if you need one telephone number shared by two telephone instruments Only if you have ordered a Digital Multi Line service 5 Voicemail System Our system is designed to ensure that all incoming calls to your booth will always be answered Voicemail is operational 24 hours a day for the duration of the event 6 Other Carrier Services Any service delivered by an outside vendor such as POT s Plain Old Telephone T1 s and ISDN Some exceptions may apply Please refer to your order form or visit our website for complete details 2 M McCORMICK PLACE EM Managed CABLE TELEVISION ACCESS South and West Buildings only INTERNET SERVICE We also offer a full menu of Wired and Wireless Internet to meet a wide range of needs and budgets All services include 24 hour access through the move in event and mo
252. with black text Indicate copy below 8 H x 8 W 1 689 60 2 365 45 8 H x 10 W 2 020 25 2 828 35 PURCHASE Fabric Panel Colors for All Units Black Gray Additional Fabric Panel Colors for Purchase Units Only Size Blaze Red Blueberry Emerald Silver 8 H x BW 2 871 75 4 020 45 Other Colors Also Available for Purchase Units 8 H x 10 W 3 371 25 4 719 75 X 9 x10 Classic Carpet Black Blue Green Gray Shipping Not Included Latte 2 Midnight Blue Plum Red 2 Red Pepper Tuxedo All Classic carpet contain recycled content and are recyclable CUSTOM GRAPHIC PHOTO PANELS L Our custom graphic panels can dramatically enhance your exhibit s appearance Please check the box to have an Exhibitor Sales Specialist contact you to assist in creating a unique exhibit OPTIONAL ACCESSORIES RENTAL PURCHASE Part Description Qty Discount Price Standard Price Total Qty Discount Price Standard Price Total 1715800 2 200 Watt Halogen Light Kit NEN 192 35 269 30 EE 273 30 382 60 1715801 1 200 Watt Halogen Light Kit NENNEN 101 25 141 75 I 199 10 278 75 1715802 Straight Shelf NENNEN 77 60 108 65 EE 138 30 193 60 1715803 Angled Shelf 77 60 108 65 138 30 193 60 QUICK TIPS If shipping literature or products material handling rates will apply Order in advance to save time money and ensure availability Orders received after the deadline date or without payment will be charged the Standar
253. y Annual 14 Meeting Thank you in advance for your participation in the 50 ASCO Annual Meeting The Meeting will be held at McCormick Place May 30 June 3 2014 The exhibits will be open on May 31 June 2 from 9 00AM 5 00PM in the South Building Level 3 Hall A This online Exhibitor Service Manual will provide you with all of the information that an exhibitor needs to have a successful Annual Meeting from forms for ordering carpet furniture electricity and telecom to important information with regards to registration housing policies advertising and social events It also includes information on available discounts if services are ordered by the earlier deadline date This helps you to save money and for everyone to better plan equipment needs and labor schedules resulting a smooth operation and successful experience This year s Annual Meeting will feature the theme Science and Society ASCO s 50 Annual Meeting will serve as a moment to reflect on the progress ASCO and society have made against cancer scientifically and at the patient s bedside This progress includes major increases in survival better quality of life for patients and reason for hope for the future We encourage exhibitors to include this theme in the booth design and consider it when planning their activities for the Annual Meeting If you receive solicitations from companies who are not Official Contractors of the 2014 ASCO Annual Meeting ple
254. y Monday May 5 2014 EXHIBITOR MOVE IN For more information and helpful hints on preshow procedures and move in please go to www freemanco com preshowFAQ Tuesday May 27 8 00 a m 4 30 p m Wednesday May 28 8 00 a m 4 30 p m Thursday May 29 8 00 a m 4 30 p m Friday May 30 8 00 a m 4 30 p m All exhibits must be fully installed by 4 30 p m on Friday May 30 2014 To request early exhibitor freight move in of Saturday May 24 2014 please complete the request form Early Freight Move In included in this kit Page 1 of 4 McPI 11 06 FREEMAN quick facts EXHIBIT HOURS Saturday May 31 9 00 a m 5 00 p m Sunday June 1 9 00 a m 5 00 p m Monday June 2 9 00 a m 5 00 p m EXHIBITOR MOVE OUT For more information and helpful hints on postshow procedures and move out please go to www freemanco com postshowFAQ Monday June 2 5 00 p m 11 00 p m Tuesday June 3 8 00 a m 4 30 p m Wednesday June 4 8 00 a m 4 30 p m Please Note Overtime rates will apply after 10 00 p m on Monday June 2 2014 Please Note No exhibit shall be dismantled before 5 00 p m on Monday June 2 2014 SERVICE CENTER HOURS We will have staff available at show site at the Exhibitor Services Center as follows Saturday May 24 8 00 a m 4 30 p m Sunday May 25 NO SERVICE DESK HOURS Monday May 26 NO SERVICE DESK HOURS Tuesday Mary 27 8 00 a m 4 30 p m Wednesday May 28 8 00 a m 4 30 p m Thursday May 29 8 00 a m 4
255. y for and obtain this number on your behalf as part of our service to make the customs process as smooth and easy for you as possible What documents will need In order to clear the goods we will need the following documents 1 Commercial I nvoice in English giving full description and value for each item contained in the shipment The invoice should be issued to your company c o the exhibition Complete separate invoices for temporary and permanent goods Commercial invoices must be signed and include a total value 2 Packing List giving weight and dimensions of each package This information may be included on your commercial invoice Goods that are on skids should include piece count on each skid 3 POA Signed Adcom Worldwide Power of Attorney to give us authority to make customs entry and file any AES export declarations as needed 4 Additional documents may be necessary depending on the commodities being shipped Please contact Adcom Worldwide for more details 5 Itis important we receive your documents 2 days prior to shipping to ensure no delays You may fax documents to 1 703 684 3925 or email dca inth adcomworldwide com 6 Express Ocean Bill of Lading or original Air Waybills These documents will be provided by Adcom Worldwide when door to door services are used Phone 1 800 486 7447 or 1 703 684 1900 e Fax 1 703 684 3925 e Email Exhibitors adcomworldwide com www adcomworldwide com ASCO ANS SO

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