AACC ATE Conference 2009 Exhibitor Service Manual
Contents
1. e To qualify for third party billing both parties must complete and sign Brede s Third Party Payment Policy e The exhibiting company is ultimately responsible for the payment of all charges If no arrangements are made for payment of invoice s by the third party prior to the last day of the show charges will revert back to the exhibitor e See Third Party Payment Policy form MISCELLANEOUS e Rental items not ordered yet found in booths are invoiced at Standard Floor pricing e All prices are in U S dollars e Allrentalitems are subjectto applicable taxes e Allrental items remain the property of Brede Exposition Services If you have any questions regarding the information on this page please feel free to contact Brede Exposition Services Phone 781 741 5900 Fax 781 741 5902 e mail csboston brede com AACC OmniShoreham Hotel EXPOSITION SERVICES Washington DC October 21 23 2009 THIRD PARTY PAYMENT POLICY Brede Exposition Services will present invoices to third parties at show site for payment of all services rendered to exhibitors provided that the following conditions are met 1 The credit card information below MUST be completed and submitted to Brede Exposition Services If payment arrangements are not made prior to the last day of the show Brede Exposition Services reserves the right to charge the invoice s to the credit card number provided 2 The exhibiting company is ult2. Address City State Zip Phone Fax e mail address MAIL OR FAX TO Brede Exposition Services 100 Industrial Park Road Hingham MA 02043 4313 Phone 781 741 5900 Fax 781 741 5902 e mail csboston brede com AACC OmniShoreham Hotel EXPOSITION SERVICES Washington DC October 21 23 2009 RecAP OF SERVICES ORDERED BILLING AUTHORIZATION This form must be returned to Brede with your completed order forms and payment in full BOOTH TABLE amp DRAPE ORDER c cscsssssssssesseseseeseseseseacscacasececececesesecasacanacacacanecanesesesesenetececececesanens F BOOTH FURNISHINGS ORDER rescstccscsavareasnerosccsninae ve caccorncaqemeavente cute ueeraeneneateueraienceune ESTIMATED MATERIAL HANDLING ORDER csssessssssessesssessesessesessessesessesrsseeseenenes APOR ORDE Pea E E E aancesacsdsePsteutteatianacecsuasinenstons Poo ooo JGN ORDE Rae E A E E o TOTAL ESTIMATED CHARGEG cccsssesseseserssserseerees _ Please check here if you are tax exempt and include a copy of your exemption certificate No adjustments for tax exempt status will be made after close of the show PAYMENT METHOD Our Federal ID is 04 1157600 _ CREDIT CARD INFORMATION CREDIT CARD IS REQUIRED FOR SERVICES RENDERED authorize Brede Exposition Services to charge any additional amounts incurred by me or my show representative including material ZIP CODE IS REQUIRED FOR handling and labor charges If credit c
3. October 21 23 2009 TOTAL Orders cancelled prior to move in will be charged 50 of the original price Orders cancelled after move in begins will be charged 100 of the original price ORDERS RECEIVED AFTER THIS DATE WILL BE CHARGED THE STANDARD PRICE TO RECEIVE THE DISCOUNT PRICE ALL ORDERS WITH PAYMENT IN FULL MUST BE RECEIVED IN OUR OFFICE BY October 6 2009 PLEASE BE AWARE OF OUR PAYMENT AND PRICING POLICIES Sub Total 5 75 DC Tax Total Amount Due Orders received without full payment or credit card information will not be processed A CREDIT CARD IS REQUIRED WHEN USING BREDE EXPOSITION SERVICES PLEASE FILL OUT THE INFORMATION BELOW ON EACH ORDER SHEET Company Name Address Phone AL JOB 091 008 Contact Person Booth No City State Zip Fax e mail address OR FAX TO Brede Exposition Services 100 Industrial Park Road Hingham MA 02043 4 Phone 781 741 5900 Fax 781 741 5902 e mail csboston brede com AACC OmniShoreham Hotel EXPOSITION SERVICES Washington DC October 21 23 2009 IMPORTANT PLEASE READ LIMITS OF LIABILITY Brede Exposition Service s liability shall be limited to the physical loss or damage to the specific article which is lost or damaged as described below LIMITATIONS OF BREDE EXPOSITION SERVICE S LIABILITY AND RESPONSIBILITY 1 Brede Exposition Services shall not be responsible for damage to uncrated materials materials improperly packed or conc
4. 5900 Fax 781 741 5902 e mail csboston brede com e Office Hours 8 00 AM 4 30 PM eastern time e Questions regarding table amp drape booth furnishings labor material handling and signs e No telephone orders accepted please fax your order and credit card information to Brede SHOW MANAGEMENT CONTACT Dale Greenberg 410 491 2654 EACH BOOTH INCLUDES 8 x 10 PROJECT BOOTH EQUIPMENT 20 x 10 CENTER BOOTH EQUIPMENT e 8 high blue back drape e 8 high blue back drape e 36 high blue side dividers e 36 high blue side dividers e 1 6 white draped table e 2 6 blue draped tables e 2 side chairs e 2 side chairs e 1 wastebasket e 1 wastebasket e 1 one line booth ID sign with booth number e 1 one line booth ID sign with booth number SHOW COLORS Show Colors Blue Grey Aisle Carpet Color Blue Full coverage carpet provided INSTALLATION amp DISMANTLE INFORMATION Exhibitor Set up for Showcase Wednesday October 21 2009 3 30 PM 6 00 PM Showcase and Welcome Reception Wednesday October 21 2009 7 30 PM 10 00 PM Showcase Move Out Wednesday October21 2009 10 00 PM 11 00 PM Exhibitor Set up for Showcase II Thursday October 22 2009 7 30 AM 8 45 AM Showcase II and Lunch Thursday October 22 2009 12 00 AM 2 30 PM Showcase II Move Out Thursday October 22 2009 2 30 PM 3 15 PM Exhibitor Set up for Showcase III Friday October 23 2009 7 30 AM 8 45 AM Showcase Ill Friday Octo
5. An exhibitor may hand carry in one trip any material that does not require the use of wheels or other material moving devices TIPPING Union personnel are highly paid individuals Brede Exposition Services discourages gratuities and in many instances it is a direct violation of the bargaining agreement for a union employee to accept a gratuity Should any employee solicit a gratuity please bring this to the attention of Brede immediately INGENERAL Craftsmen at all levels are instructed to refrain from expressing any grievances or directly challenging the practices of any exhibitor All questions originated by labor are to be expressed to Brede management personnel It is recom mended that any questions arising with regard to union jurisdiction or practices be directed to a management repre sentative of Brede SAFETY standing on chairs tables or other rental furniture is prohibited This furniture is not engineered to support your standing weight Brede cannot be responsible for injuries or falls caused by the improper use of this furniture If assistance is required in the assembly dismantle of your booth please order labor on the enclosed Labor Order Form and the necessary ladders and tools will be provided If you have any questions regarding the information on this page please feel free to contact Brede Exposition Services Phone 781 741 5900 Fax 781 741 5902 e mail csboston brede com AACC OmniShoreham Hotel EXPOSITION SERVI
6. M F 8 00 a m to 4 00 p m TO Your Company Name Booth FOR AACC Brede Exposition Services c o YRC 7600 Preston Drive Landover MD 20785 Brede does not accept shipments that are not consigned to Brede Exposition Services Such shipments will be refused Ey pa TRACKING EST DATE OF nono T o Ey PIECES pa Please provide pro number ARRIVAL Ib min per shipment ADVANCE SHIPMENTS Warehouse DIRECT SHIPMENTS Showsite Exhibit Hall Whatis the weight of the single heaviest piece being shipped if greater 3 000 pounds Please provide a contact name and phone number for the person in charge of your move in CONTACT NAME PHONE OUTBOUND SHIPPING INFORMATION e OUTBOUND BREDE BILLS OF LADING must be completed and turned in at the Brede Service Desk DO NOT LEAVE YOUR BILL OF LADING IN YOUR BOOTH e A credit card is required for material handling services Please complete credit card information on Recap of Services form e Inthe eventa Bill of Lading is not turned into the Brede Service Desk unidentifiable shipments will be discarded e Local cartage and storage services are available rates furnished upon request JOB 091 008 PLEASE FILL OUT THE INFORMATION BELOW ON EACH ORDER SHEET I have read and understand the Material Handling Rate Schedule as well as the Material Handling Limits of Liability as stated on the enclosed sheets Company Name Contact Person Booth No Address City State Zip Ph
7. has left freight warehouse etc SPECIAL SERVICES RETURNED TO WAREHOUSE CONTAINER STORAGE VEHICLE SPOTTING e Shipments returned to warehouse will be charged 15 00 per 100 Ibs 250 00 minimum Storage will be charged if shipment THE MATERIAL HANDLING is not routed or picked up after three working days Storage fees prior to 30 days before show or after 3 days following RATES SHOWN ABOVE the show 1 25 per 100 Ibs per day 35 00 minimum On Site container storage for freight brought in by exhibitors 16 00 INCLUDE ANY APPLICABLE per piece Any vehicles driven into the exhibit hall under their own power will incur a round trip spotting fee of 160 00 Vehicles not moved in under their own power will be unloaded and charged based on weight OVERTIME CHARGES SEPARATE SHIPMENTS RECEIVED BY BREDE WILL NOT BE COMBINED 100 Ib minimum charge applies to each shipment Brede receives Example 1 You shipped two boxes together from one origin via UPS weighing 35 lbs each The packages arrive as one shipment this entire shipment will result in the minimum 100 lb charge Example 2 You shipped the same two boxes via UPS weighing 35 lbs each The packages arrive separately at two separate times this will resultin TWO 100 Ib minimum charges Therefore be sure to request that your carrier delivers your total shipment atthe same time Shipments received atthe same time from different destinations are considered separate shipm
8. the following information Set Up Information Booth display being shipped to Shipment consists of Blue Prints amp Exhibit Instructions LC Warehouse Crates 2O L Attached _ Showsite Carpets pads LI Shipped with display in crate Scheduled to be delivered on Cartons boxes Special Tools equipment required Carpet if not shipped Electrical Placement is required under carpet O ooo Ordered from Brede L Yes None _ No Dismantle Information An Outbound Bill of Lading must be completed and turned in at the Brede Service Desk In the event outbound shipping instructions are not turned in please provide the following backup information Ship to Official Show Carrier L Ground J Air Attn Other Carrier Address Showsite Bill of Lading prevails City ST Zip Cir peptone Number _ gt Z oS o Option B Exhibitor Supervised All work is performed under the direction of the exhibitor Exhibitor must meet the scheduled labor at the Brede Service Desk Failure to check in at the scheduled time will result in a one hour minimum charge per person requested Contact Name _ _ gt gt SSS Oo Phone Number _ _ o o Z oS ooo o o PLEASE COMPLETE THE INFORMATION BELOW ON EACH ORDER FORM JOB 091 008 Company Name Contact Person Booth No Address City State Zip Phone Fax e mail address MAIL OR FAX TO Brede Exposition Services 100 Industrial Park Road Hingham MA 02043 4313 Ph
9. they may have against Brede Exposition Services shall be pursued independently by them as a completely separate transaction to be resolved on its own merits 14 Service charge of 1 1 2 per month on any unpaid balance will be made starting 30 days after date of invoice 15 Where an exhibitor indicates choice of carrier for pickup it is the exhibitor s responsibility to arrange with such carrier for said pickup service If the carrier does not pick up within the time limited for the removal of exhibitor s materials at the Exhibit Hall we reserve the right to forward such material by the shipping method of our choice or to remove said material to our warehouse for disposition at an additional charge to the exhibitor in accordance with prevailing rates for the service performed 16 Material left behind without orders placed at the Drayage Service Desk may be classified as abandoned The Drayage Contractor shall not be responsible for same We are not responsible for any delay of rush shipments We will expedite such rush shipments to the best of our ability but will not assume any financial responsibility for shipments which do not arrive at their destination at a dated time 17 EXHIBITORS ARE URGED TO CARRY ALL RISK INSURANCE covering your materials against damage loss and all other hazards from the time shipments are made prior to the show until shipments are received back after the show This can generally be done by adding riders to existing insu
10. used within or as a part of the booth shall be flame retardant All electrical wiring and apparatus will be of a 3 wire UL type approved PERMITS A permit shall be required for the following 1 Display and operation of any heater barbecue heat producing or open flame device candles lamps lanterns torches etc 2 Display or operation of any electrical mechanical or chemical device which may be deemed hazardous by the Fire Department 3 Use or storage of flammable liquids and dangerous chemicals 4 Display of any internal combustion engine special requirements available upon request 5 Use of any compressed gases permit required for 32CF bottles 1 2 full or less OBSTRUCTIONS Aisles and exits as designated on approved show plans shall be kept clean clear and free of obstacles Booth construction shall be substantial and fixed in position in specified areas for the duration of the show Easels signs etc shall not be placed beyond the booth area into aisles Firefighting equipment shall be provided and maintained in accessible easily seen locations and may be required to be posted with designating signs FIRE RETARDANT TREATMENT All decorations drapes signs banners acoustical materials cotton paper hay straw moss split bamboo plastic cloth and similar materials shall be flame retardant unless smaller than 1232 square inches 28 x 44 if separated from other combustibles by a minimum of 12 horizontally and 24
11. vertically Oil cloth tar paper nylon and certain other plastic materials cannot be made flame retardant and their use is prohibited COMBUSTIBLES Literature on display shall be limited to reasonable quantities one day supply Reserve supplies shall be kept in closed containers and stored in a neat and compact manner in a location approved by the Fire Department All exhibit and display empty cartons must be stored in an approved drayage area If show is under a 24 hour approved manned security program automobiles are allowed to retain 1 gallon or less of fuel and gas caps must be taped Batteries are to be disconnected and taped Storage behind booth backwall is strictly prohibited If you have any questions regarding the information on this page please feel free to contact Brede Exposition Services Phone 781 741 5900 Fax 781 741 5902 e mail csboston brede com AC EXHIBIT AND MEETING ROOM AUDIOVISUAL FORM gt American Association X Sa wees Of Community Colleges a innovative Event Production 9590 LYNN BUFF COURT STE 16 LAUREL MD 20723 TEL 240 568 4000 FAX 915 808 3745 PLEASE RETURN THIS FORM OR ADDRESS ANY INQUIRIES TO Kirk Donald kdonald iepevents com ORDERING Please fill out this form and return with your payment to the address above Advance orders must be received at least one week prior to the installation Orders received less than one week prior to show are considered on site On site orders are sub
12. Brede EXPOSITION SERVICES Brede Boston 100 Industrial Park Rd Hingham MA 02043 4313 781 741 5900 Fax 781 741 5902 American Association of Community Colleges National ATE Principal Investigators Conference Omni Shoreham Hotel Washington DC October 21 23 2009 Dear Exhibitor Brede Exposition Services is pleased to have been selected as the Official Service Contractor for the upcoming AACC National ATE Principal Investigators Conference Included in this service manual are forms for ordering various services and equipment The Brede forms are to be returned to our office the others to the specific contractors who are providing the services Please analyze and submit your order forms as early as possible to take advantage of our discount pricing Please refer to the enclosed GENERAL INFORMATION sheet for vital facts and information about this event If you have any additional questions about Brede s services please do not hesitate to call or email Customer Service at csboston brede com A Brede Service Desk will be maintained in the exhibit area during exhibitor move in to answer your questions and assist with any last minute requirements We look forward to working with you and your institution toward a successful show Thank you Brede EXPOSITION SERVICES AACC OmniShoreham Hotel Washington DC Brede EXPOSITION SERVICES October 21 23 2009 GENERAL INFORMATION BREDE CUSTOMER SERVICE e 781 741
13. CES Washington DC October 21 23 2009 LABOR ORDER FORM Laboris available for installation and dismantling of exhibits shrink wrapping and banding of materials C Per Person Per Hour Labor Hours STRAIGHT TIME 73 50 Monday through Friday 8 00 a m to 4 30 p m Monday through Friday 4 30 p m to 8 00 a m OVERTIME 110 25 All day Saturday Sunday and observed union holidays ONE HOUR MINIMUM PER PERSON Labor thereafter is charged in 1 2 hour increments per person e All orders must be received by October 6 2009 A 20 surcharge will be assessed on all Late Floor orders e Labor cancellations must be received prior to move in and move out respectively Failure to notify Brede of such cancellation will result in a one hour minimum charge per person requested A credit card is required for all labor orders DATE TIME OF LABORERS EST TIME TOTAL SUPERVISION OPTION sii id DATE TME REQUESTED PER PERSON EST HRS check one Brede Exhibitor seTUP A B5isca BOD Sipe ihe pismantte FTA Stivisen BOI Storie Option A Brede Supervised This plan allows for exhibits to be set up prior to exhibitor s arrival In order to reduce your at show expenses and save time supervision is provided by Brede Work is performed under Brede supervision and where possible on straight time The charge for the service is 30 of the total labor bill with a minimum of 45 00 for installation and 45 00 for dismantle Please provide
14. Discount Standard Sub Total Digital Graphics X E 17 25 per sq ft 24 00 per sq ft ten 10 sq ft minimum order _ Foamcore _ Masonite PVC _ Plexi _ Gatorfoam SPECIAL INSTRUCTIONS Vertical Horizontal TO RECEIVE THE DISCOUNT PRICE ALL ORDERS WITH PAYMENT IN FULL MUST BE RECEIVED IN OUR OFFICE BY October 6 2009 5 75 DC Tax ORDERS RECEIVED AFTER THIS DATE WILL BE CHARGED THE STANDARD PRICE Orders received less than 48 hours prior to show opening and on Saturday Sunday and Holidays will be billed at DOUBLE the Standard Floor price Sub Total Total Amount Due PLEASE BE AWARE OF OUR PAYMENT AND PRICING POLICIES Orders received without full payment or credit card information will not be processed A CREDIT CARD IS REQUIRED WHEN USING BREDE EXPOSITION SERVICES PLEASE FILL OUT THE INFORMATION BELOW ON EACH ORDER SHEET JOB 091 008 Company Name Contact Person Booth No Address City State Zip Phone Fax e mail address MAIL OR FAX TO Brede Exposition Services 100 Industrial Park Road Hingham MA 02043 4313 Phone 781 741 5900 Fax 781 741 5902 e mail csboston brede com AACC OmniShoreham Hotel EXPOSITION SERVICES Washington DC October 21 23 2009 FIRE REGULATIONS BOOTHCONSTRUCTION Booths platforms and space dividers shall be of materials that are flame retardant or rendered so satisfactory to Fire Department representatives Coverings for counters or tables
15. ERS RECEIVED AFTER THIS DATE WILL BE CHARGED THE STANDARD PRICE Sub Total 5 75 DC Tax Total Amount Due PLEASE BE AWARE OF OUR PAYMENT AND PRICING POLICIES Orders received without full payment or credit card information will not be processed A CREDIT CARD IS REQUIRED WHEN USING BREDE EXPOSITION SERVICES PLEASE FILL OUT THE INFORMATION BELOW ON EACH ORDER SHEET JOB 091 008 Company Name Contact Person Booth No Address City State Zip Phone Fax e mail address MAIL OR FAX TO Brede Exposition Services 100 Industrial Park Road Hingham MA 02043 4313 Phone 781 741 5900 Fax 781 741 5902 e mail csboston brede com Brede EXPOSITION SERVICES BOOTH FURNISHINGS ORDER FORM QTY Padded Side Chair Grey Fabric Padded Arm Chair Grey Fabric Counter Stool with Back Grey Fabric Pedestal Table 30 h w eeesceseeees CO 30 d CO 36 d Pedestal Table 42 h oo CD 30 d CO 36 d Waste Basket Floor Easel Sign Stand 22 x 28 Bag Rack Literature Rack Tackboard 4 x 8 All tackboards are horizontal amp double sided 5 Shelf Wooden Bookcase Chery _ Maple 5 Shelf Metal Bookcase Black Pewter DISCOUNT PRICE a aie ia 51 50 64 50 70 50 88 00 85 00 106 00 82 00 102 50 82 00 102 50 22 00 27 50 46 00 57 50 52 50 66 00 46 00 57 50 79 00 99 00 137 50 172 00 273 00 325 00 273 00 325 00 AACC Omni Shoreham Hotel Washington DC
16. PO TABLES DRAPED 30 high with white vinyl top late order 4 X 2 DRAPED TABLE Color 106 00 132 50 6 X 2 DRAPED TABLE Color 120 00 150 00 8 X 2 DRAPED TABLE Color 148 00 185 00 FOURTH SIDE DRAPING _ 4X2 6X2 8X2 46 00 57 50 42 EXPO TABLES DRAPED 42 high with white vinyl top 4 X 2 DRAPED TABLE Color 136 50 171 00 6 X 2 DRAPED TABLE Color 156 50 196 00 8 X 2 DRAPED TABLE Color 176 50 221 00 FOURTH SIDE DRAPING _ 4X2 6X2 8X2 46 00 57 50 EXPO TABLE RISERS DRAPED 12 high with white vinyl drape 4 X 12 DRAPED RISER 52 50 66 00 6 X 12 DRAPED RISER 70 50 88 00 30 EXPO TABLES UNDRAPED 30 high with white vinyl top 4 X 2 UNDRAPED TABLE 50 50 63 00 6 X 2 UNDRAPED TABLE 64 00 80 00 8 X 2 UNDRAPED TABLE 67 00 84 00 42 EXPO TABLES UNDRAPED 42 high with white vinyl top 4 X 2 UNDRAPED TABLE 77 50 97 00 6 X 2 UNDRAPED TABLE 90 50 113 00 8 X 2 UNDRAPED TABLE 101 00 126 00 EXPO SPECIAL DRAPING Other than provided booth draping 3 HIGH PER LINEAR FOOT Color 17 00 22 00 8 HIGH PER LINEAR FOOT Color 20 00 25 00 PLEASE NOTE e Orders cancelled prior to move in will be charged 50 of the original price e Orders cancelled after move in begins will be charged 100 of the original price TO RECEIVE THE DISCOUNT PRICE ALL ORDERS WITH PAYMENT IN FULL MUST BE RECEIVED IN OUR OFFICE BY October 6 2009 ORD
17. Specialized Solutions and caravan services deliver efficient transportation from show to show Shipment visibility provides additional peace of mind Enjoy the transportation management tools on my yrc com and gain online control of your shipment from start to finish Be Confident It s a YRC Delivery The show must go on And so will your business with the confidence to focus on your customers not the whereabouts of your tradeshow booth YRC is the first and only provider to offer customers a free inbound guarantee Be confident your booth will arrive on time with YRC Gain the on site advantage Move in set up and move out It s simple when you work with the exhibit experts YRC professionals are at the big trade shows ensuring your materials arrive on time and depart quickly so you don t miss the next tradeshow deadline Secure success YRC guarantees safe delivery with our patented Sealed Exhibit protection and security solution Pay for only the space your shipment occupies Your exhibit is sealed behind a locked partition and is protected from pickup through delivery to the show site Subject to applicable tariffs and Rules and Conditions publications yrc com 800 610 6500 Copyright 2009 YRC Inc Printed in U S A YRC 014 2 09 AACC OmniShoreham Hotel EXPOSITION SERVICES Washington DC October 21 23 2009 WASHINGTON DC UNION JURISDICTIONS AND REGULATIONS Trade shows conven
18. after the show This can usually be added as riders to existing policies Please read our Limits of Liability INBOUND SHIPPING ADDRESS ADVANCE SHIPMENTS Please use the freight labels provided in this manual Receiving hours M F 8 00 a m to 4 00 p m TO Your Company Name Booth FOR AACC Brede Exposition Services clo YRC 7600 Preston Drive Landover MD 20785 Brede does not accept shipments that are not consigned to Brede Exposition Services Such shipments will be refused OUTBOUND SHIPPING INFORMATION SAMPLE BILL OF LADING Shipping is notan automatic process all outbound shipments PRESR HANS ae ana jii require a Brede Exposition Services Bill of Lading STRAIGHT BILL OF LADING SHORT FORM ORIGINAL NOT NEGOTIABLE A Brede Bill of Lading is required for all out bound shipments Ca Tei Please turn in completed form atthe Brede Service Desk on show site q You are responsible to make arrangements with your carrier unless you use the show carriers Be sure your carrier knows the company name and booth number when making arrangements for shipping your exhibit atthe close ofthe show All drivers mustcheck in with the Brede Service Desk PICKUP LOCATION FOR OUTBOUND SHIPMENTS AACC Omni Shoreham Hotel 2500 Calvert Street NW Washington DC 20008 If you have any questions regarding the information on this page please feel free to contact Brede Exposition Services Phone 781 741 5900 Fax 781 741 5902 e
19. ard is declined Standard Floor pricing prevails and a 25 00 service charge will be added eee Cardholder s Name Cardholder s Signature Cardholder s Address City State Zip Exp Date ENCLOSED CHECK OR MONEY ORDER PAYABLE TO BREDE EXPOSITION SERVICES Pt ft Check Number Dated Inthe Amountof Note International checks must be drawn on a U S bank U S funds account only processing fee 25 00 Please include AACC amp booth number on all payments Purchase Orders are not considered payment therefore a check or credit card is required PLEASE BE AWARE OF OUR PAYMENT AND PRICING POLICIES ALL CHARGES MUST BE PAID PRIOR TO THE CLOSE OF THE SHOW Orders received without full payment or credit card information will not be processed A CREDIT CARD IS REQUIRED WHEN USING BREDE EXPOSITION SERVICES PLEASE FILL OUT THE INFORMATION BELOW ON EACH ORDER SHEET JOB 091 008 Company Name Contact Person Booth No Address City State Zip Phone Fax e mail address MAIL OR FAX TO Brede Exposition Services 100 Industrial Park Road Hingham MA 02043 4313 Phone 781 741 5900 Fax 781 741 5902 e mail csboston brede com Brede EXPOSITION SERVICES AACC Omni Shoreham Hotel Washington DC October 21 23 2009 TABLE amp DRAPE ORDER FORM DRAPE COLORS Black Blue Burgundy Green Grey Red Teal White and Gold If no color is selected show colors prevail QTY DISCOUNT STANDARD PRICE PRICE TOTAL 30 EX
20. ber23 2009 10 30 AM 12 30 PM Showcase II Move Out Friday October23 2009 12 30 PM 1 15 PM BOOTH UTILITIES amp ADDITIONAL SERVICES For telephone please contact the Omni Shoreham Hotel You will have access to electricty in your booth supplied by AACC EXHIBITOR SAFETY Standing on chairs tables or other rental furniture is prohibited Brede will not be responsible for injuries caused by improper use of furniture If assistance is required please order labor on the Labor Order Form If you have any questions regarding the information on this page please feel free to contact Brede Exposition Services Phone 781 741 5900 Fax 781 741 5902 e mail csboston brede com Prece PETIR aie EXPOSITION SERVICES Washington DC October 21 23 2009 IMPORTANT MATERIAL HANDLING INFORMATION INBOUND SHIPPING INFORMATION All inbound shipments must be directed to the Advance Warehouse to arrive by October 13 2009 Allshipments received atthe warehouse after October 13 2009 are subjectto additional late shiomentcharges A credit card is required for Material Handling Services Please complete on the Recap of Services form Please refer to the Material Handling Rate Schedule andthe Estimated Material Handling Order F orm forfull material handling information and fees Exhibitors are urged to carry ALL RISK INSURANCE to protectagainst damage loss and all other hazards from the time materials leave place of origin until they are returned
21. ealed damage 2 Brede Exposition Services shall not be responsible for loss theft or disappearance of exhibitor s materials after same have been delivered to exhibitor s booth 3 Brede Exposition Services shall not be responsible for loss theft or disappearance of materials before they are picked up from exhibitor s booth for re loading after the show Brede bills of lading covering outgoing shipments which are furnished to Brede Exposition Services by exhibitors will be checked at time of actual pickup from booth and correction made where discrepancies occur 4 Brede Exposition Services shall not be liable to any extent whatsoever for any actual potential or assumed loss of profits or revenues or for any collateral costs which may result from any loss or damage to an exhibitor s material which make it impossible or impractical to exhibit same 5 The consignment or delivery of a shipment to Brede Exposition Services by an exhibitor or by any shipper on behalf of any exhibitor shall be construed as an acceptance by such exhibitor and or other shipper of the terms and conditions set forth in this bulletin 6 Brede Exposition Services shall exercise ordinary diligence and care in the receiving handling and storage of all shipments Brede Exposition Services shall not be liable for loss or damage by fire acts of God or causes beyond its control Brede Exposition Service s liability shall be limited to the physical loss or damage to the specif
22. ents NOTE Billed weight is based on incoming weight whether the above services are used completely or in part The weight is rounded up to the next one hundred pounds 100 lbs andis taken from the INBOUND BILL OF LADING and or the Certified Weight Ticket Shipments arriving without a specified weight on the Bill of Lading will be assigned an approximate weight by BREDE This weight will prevail Inbound Bill of Lading All shipments must have a bill of lading or delivery slip showing the number of pieces type of merchandise and weight Shipments received without this information will be delivered to exhibitor s booth without guarantee of piece count or condition No liability will be asssumed by Brede for such shipments Empty Container Labels Empty labels will be available at the Brede Service Desk Affixing the labels is the sole responsibility of the exhibitor Brede assumes no responsibility for removal of containers with old empty labels improper information on empty labels or valuables stored in containers with empty labels If you have any questions regarding the information on this page please feel free to contact Brede Exposition Services Phone 781 741 5900 Fax 781 741 5902 e mail csboston brede com AACC OmniShoreham Hotel EXPOSITION SERVICES Washington DC October 21 23 2009 ESTIMATED MATERIAL HANDLING ORDER FORM INBOUND SHIPPING INFORMATION ADVANCE SHIPMENTS Please use provided freight labels Receiving hours
23. ic article which is lost or damaged In any case the liability of Brede Exposition Services is limited to 30 per pound per article with a maximum of 50 00 per item and a maximum of 1 000 per shipment This applies while these goods are in Brede s warehouse in vehicles for delivery or at show site 7 Claims for loss or damage which are not submitted to Brede Exposition Services within thirty 30 days of the close of the show on which the loss or damage occurred shall be considered waived No suit or action shall be brought against Brede Exposition Services or its subcontractors more than one 1 year after the accrual of the cause of action therefore 8 Shipments received without receipts freight bills or specified unit counts on receipts or freight bills i e one lot 800 cu ft etc such as UPS or van lines will be delivered to the exhibitor s booth without guarantee of piece count or condition No liability will be assumed by Brede Exposition Services for such shipments 9 Empty container labels will be available at the service desk Affixing the labels is the sole responsibility of the exhibitor or his her representative All previous labels should be removed or completely covered Brede Exposition Services assumes no responsibility for errors to the aforementioned procedure removal of containers with old empty labels and without Brede Exposition Services labels improper information on empty labels or valuables stored in containers
24. imately responsible for the payment of all charges If no arrangements are made for payment of invoice s by the third party PRIOR TO THE LAST DAY OF THE SHOW charges will revert back to the exhibitor and must be paid prior to the close of the show 3 If the 3rd Party Payor requires that Brede Exposition Services fax an invoice from the Convention Facility a 15 00 service fee will be added The exhibiting firm is ultimately responsible for payment of charges incurred In the event that the named third party does not make payment prior to the close of the show such charges will be presented to the exhibiting firm for payment ALL INVOICES MUST BE SETTLED BY THE EXHIBITING FIRM PRIOR TO THE CLOSE OF THE SHOW THIRD PARTY COMPANY NAME COMPLETE ADDRESS AUTHORIZED BY SIGNATURE PHONE FAX E MAIL ADDRESS CREDIT CARD INFORMATION PROVIDED FOR SERVICES RENDERED authorize Brede Exposition Services to charge any additional amounts incurred by me or my representative at show site including material handling and labor charges If credit card is denied Standard Floor pricing prevails and a 25 00 service charge will be added cen naa ALL CREDIT CARD PURCHASES Cardholder s Name Cardholder s Signature Cardholder s Address City State Zip vsa mo amex ACCT TT PT Tt te tet PE tT YF spl T JOB 091 PLEASE FILL OUT THE INFORMATION BELOW ON EACH ORDER SHEET eee Company Name Contact Person Booth No
25. ional needs not listed above 78 00 234 00 276 00 Ff Ff SITE INFORMATION Company Name Room Show Name AACC ATE Show Location Omni Shoreham Hotel Installtion Date Time Meeting Date Time Notes Removal Date Time ONSITE CONTACT MUST BE PRESENT FOR DELIVERY Name Cell Email The Undersigned acknowledges responsibility for the equipment rented and agrees to assume the replacement cost for any loss or damage of said equipment which is the property of Innovative Event Productions Authonzed Signature
26. ject to availability PAYMENT Payment must be made in advance and received at least one week prior to the installation to guarantee your rental Cancellations not made within one week of installtion will incur a 50 penalty there will be no refund for cancellations made on site PAYMENT INFORMATION COMPUTER PROJECTORS LCD PROJECTORS TRIPOD SCREEN w SKIRT 5 6 7 8 42 PLASMA MONITOR w STAND 52 PLASMA MONITOR w STAND EQUIPMENT TOTAL 450 00 35 00 450 00 550 00 540 00 42 00 SALES TAX 6 of Equipment Total 540 00 660 00 LABOR 90 Basic installation Ff TOTAL Equipment Tax Labor CREDIT CARD INFORMATION O CHECK ENCLOSED Payable to IEP O AMEX O VISA O MASTERCARD DISPLAY ACCESSORIES P4 LAPTOP COMPUTER WIRELESS MOUSE FOR LAPTOP FLIPCHART EASEL w PAD AND MARKERS LASER POINTER 125 00 35 00 40 00 45 00 150 00 42 00 48 00 54 00 AUDIO EQUIPMENT WIRED MICROPHONE podium table or standing WIRELESS MICROPHONE avaliere or hand 150 00 SMALL SOUND SYSTEM mixer and speaker 100 00 MEDIUM SOUND SYSTEM mixer and 2 speakers 165 00 AUDIO CONNECTION FROM COMPUTER 25 00 35 00 42 00 180 00 120 00 198 00 30 00 Hf Security Hf Billing address DVD PLAYBACK DVD PLAYER for connection to Projector or Plasma DVD PLAYER w 27 MONITOR and CART DVD PLAYER w 32 MONITOR and CART 65 00 195 00 230 00 IEP offers a complete inventory of equipment please contact us for any addit
27. ll of Lading must be completed and turnedin atthe Brede Service Desk 100 Ib MINIMUM per shipment SHIPMENTS CRATED ieee Includes shipments that can be unloaded at the dock with no additional ADVANCE RANE Ese 106 5 handling required o moso NA SHIPMENTS SPECIAL HANDLING Includes shipments that are packed in such a manner as to require special ADVANCE TO WAREHOUSE 133 50 handling such as ground loading side door loading constricted space loading and designated piece loading or stacked shipments Also in cluded are mixed shipments without delivery receipts such as Fed EX DIRECT TO SHOW UPS or POV personally owned vehicles SHIPMENTS UNCRATED UNSKIDDED OR WRAPPED Includes shipments that are notin crates cases or boxes and or unskidded DIRECT TO SHOW ONLY machinery without proper lifting bars or hooks ____SMALLPACKAGES sis SMALL PACKAGES ADVANCE TO WAREHOUSE OR DIRECT TO SHOWSITE SMALL PACKAGES e Receive cartons envelopes weighing less than 25 lbs per shipment without documentation 45 00 Deliver to booth without guarantee of piece count or condition LATE SHIPMENTS amp SITE SHIPMENTS RECEIVED BEFORE PUBLISHED MOVE IN LATE amp OFF TARGET SHIPMENTS OR AFTER SHOW OPENING e Freight received at the warehouse after October 13 2009 or at Show Site prior to published move in or after show 27 00 opening add anadditional pene e Additional transportation charges may apply i e after truck
28. mail csboston brede com AACC OmniShoreham Hotel EXPOSITION SERVICES Washington DC October 21 23 2009 PAYMENT amp PRICING POLICIES Please make your Show Site Representative aware of the following policies DISCOUNT amp STANDARD PRICING e Totake advantage of discount pricing orders must be received with paymentin full no later than the following dates Rentals October 6 2009 e Orders received with payment in full AFTER deadline dates will be invoiced at Standard Floor pricing Advance to Warehouse Discount October 13 2009 PAYMENT SCHEDULE e Orders received without full payment or credit card information will not be processed e Acredit card on file is required when using Brede Exposition Services e Allcharges must be paid prior to close of show METHOD OF PAYMENT e For your convenience we accept cash checks and money orders drawn on U S banks in U S funds VISA MasterCard and American Express e Purchase orders are not considered payment therefore a check or credit card is required CANCELLATION amp ADJUSTMENTS e Cancellations are invoiced at 50 of original price unless noted on order sheet e Noadjustments willbe made after close of the show TAX EXEMPTION e ftax exempt a copy of your tax exempt certificate must accompany your order This is nota resale certificate e Noadjustments for tax exempt status will be made after close of the show THIRD PARTY PAYMENT BILLING
29. one Fax e mail address MAIL OR FAX TO Brede Exposition Services 100 Industrial Park Road Hingham MA 02043 4313 Phone 781 741 5900 Fax 781 741 5902 e mail csboston brede com Brede EXPOSITION SERVICES 7600 Preston Drive Landover MD 20785 Exhibitor AACC Omni Shoreham Hotel Washington DC Booth No s October 21 23 2009 Must be received by October 13 2009 ADVANCE WAREHOUSE Brede EXPOSITION SERVICES 7600 Preston Drive Landover MD 20785 AACC Exhibitor Omni Shoreham Hotel Washington DC October 21 23 2009 Must be received by October 13 2009 Cut along line and tape label to shipment LLI N D QO I 1 T TE 2 S Q lt L The above labels are provided for your convenience Place one on each piece shipped to ensure proper delivery to WAREHOUSE If more labels are needed copies are acceptable ATTENTION HAZARDOUS MATERIALS WILL NOT BEACCEPTEDAT WAREHOUSE Exhibit Services The expertise of MAAN and Roadway YRC is ready to customize transportation solutions for any exhibit shipment any size load With increased reliability quality and speed YRC gives you the freedom to choose the level and speed of service most appropriate for your shipment YRC offers Guaranteed Precision Expedited Precision and Sealed Exhibit security
30. one 781 741 5900 Fax 781 741 5902 e mail csboston brede com AACC OmniShoreham Hotel EXPOSITION SERVICES Washington DC October 21 23 2009 If your company plans to use a Contractor other than Brede Exposition Services complete this form and return to the below address Non Official contractors must use labor supplied by Brede Exposition Services unless the following requirements are fulfilled 1 Exhibitors must return this completed form to Brede Exposition Services at least thirty 30 days prior to the show 2 Non Official contractors must submit proof of adequate insurance in the form of an original policy rider listing Brede as an additional insured furnished by their broker to Brede s office no later than thirty 30 days in advance of actual installation dates This must include a copy of your Worker s Compensation Insurance 3 Non Official contractors must furnish Show Management the names addresses and telephone numbers of key executives for emergency contact 4 All personnel must be properly badged at show site Non Official installation and dismantle contractors may provide supervision All Non Official contractors are allowed on the exhibit floor ONLY during official installation and dismantle hours providing the information above is supplied lf the exhibiting company fails to comply with any or all of the above the Non Official contractor will not be permitted to service your exhibit and Brede Exposition Service
31. rance policies often at no additional cost It is understood that Brede Exposition Services is not an insurer that insurance if any shall be obtained by the exhibitor and the amounts payable to Brede Exposition Services hereunder are based on the value of the material handling services and the scope of Brede Exposition Services liability as set forth above If you have any questions regarding the information on this page please feel free to contact Brede Exposition Services Phone 781 741 5900 Fax 781 741 5902 e mail csboston brede com AACC OmniShoreham Hotel EXPOSITION SERVICES Washington DC October 21 23 2009 MATERIAL HANDLING RATE SCHEDULE All shipments received at the warehouse after October 13 2009 are subject to additional late shipment charges Uncrated pad wrapped or specialized equipment will not be accepted at the warehouse Advance shipments received at the warehouse will be stored for up to 30 days prior to the move in Direct Shipments will be accepted during exhibitor move in hours only Early Shipments will be refused Material Handling Rate Rates include Unload and deliver shipments to booth Remove and store crates boxes labeled EMPTY get empty per 100 Ibs labels from on site Brede Service Desk Return crates boxes at the close of the show Remove freight from booth amp load on outbound carrier from the loading dock Shipments must be sent prepaid Collect Shipments will be refused l Outbound Bi
32. s must be hired for installation and dismantle labor The Non Official contractor will be able to provide supervision only NON OFFICIAL CONTRACTOR ADDRESS PHONE FAX E MAILADDRESS CELL PHONE PAGER In case of emergency CONTACT IN BOOTH PLEASE FILL OUT THE INFORMATION BELOW ON EACH ORDER SHEET JOB 091 008 Company Name Contact Person Booth No Address City State Zip Phone Fax e mail address MAIL OR FAX TO Brede Exposition Services 100 Industrial Park Road Hingham MA 02043 4313 Phone 781 741 5900 Fax 781 741 5902 e mail csboston brede com Brede mie OmniShoreham Hotel EXPOSITION SERVICES Washington DC October 21 23 2009 SIGN ORDER FORM Special or custom signs can be made Prices listed are for one color copy ten words or Indicate your Sign Copy Here less on white card stock We welcome inquiries regarding signs notlisted DISCOUNT STANDARD Additional QTY SIZE PRICE PRICE Options late order 7 X 44 40 75 51 50 11 X 14 55 00 71 50 14 X 20 65 00 84 50 22 X 28 95 00 123 50 28 X 44 135 00 175 50 i Vertical Background Color Horizontal Lettering Color DIGITAL GRAPHICS Brede can provide you the finest digital graphic reproduction technology available Please contact us for full color photo quality high resolution digital printing in virtually any size for banners exhibit graphics and more Length feet Width feet Square foot
33. tions and special events in Washington D C and vicinity are governed by local union contracts In an effort to help you plan your exhibition of display and product materials we have provided the following informa tion CARPENTERS LOCAL UNION 491 Carpenters Local Union 491 claims jurisdiction over all installation and dismantling of exhibits and displays including banners signs laying of floor coverings and the operation of all power tools etc with the following exceptions For 10 x 10 booths exhibitors may work to install and dismantle their booth without the aid of carpenter labor Use of power tools ladders etc under any circumstance is not permitted For booths larger than 10 x 10 exhibitors may utilize up to two 2 fulltime employees to install and dismantle their booths without carpenter labor for one 1 hour on the move in and one 1 hour on the move out Use of power tools ladders etc under any circumstances is not permitted Once the time has expired and work to complete the exhibit remains the exhibitor must hire carpenter labor This does not apply to the unpacking and placement of your product TEAMSTERS UNION LOCAL 639 Teamsters Local 639 claims jurisdiction over all unloading and reloading of freight exhibit materials product and empty containers and related equipment They also have jurisdiction over all material handling equipment including but not limited to forklifts towmotors dollies pallet jacks etc
34. with empty labels 10 Exhibitors should arrange for outgoing shipments during the show or immediately after its close Brede will assist in the preparation of Brede bills of lading Be sure that your material has been carefully crated or packed and properly tagged or marked 11 In order to expedite removal of materials Brede Exposition Services shall have authority without further clearance with exhibitors to change designated carriers 12 Labor and services ordered on behalf of exhibitors by display builders or other parties must be so authorized in a letter from exhibitors Payment for all labor and services will be the responsibility of the exhibitor 13 Freight handling charges are the responsibility of the exhibitor to whom shipments have been consigned Also charges for loading out freight shipments are the responsibility of the exhibitor from whose booth shipments are made Exhibitors may not assign this responsibility to suppliers or customers The exhibitor agrees in the event of a dispute with Brede Exposition Services relative to any loss or damage to any of their materials or equipment that they will not withhold payment of any amount due to Brede Exposition Services for Drayage or any other services provided by Brede Exposition Services as an offset against the amount of the alleged loss or damage Instead they agree to pay Brede Exposition Services at the close of the show for all such charges and they further agree that any claim
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