Lease & Application
Contents
1. Admittance during non show hours Booth personnel will not be permitted to enter the exhibit floor earlier than 8 00 AM on a scheduled show day and booth personnel will not be permitted to remain on the exhibit floor after closing hour each evening Exhibitors that require additional time must obtain permission in writing from MHI Senior Vice President Exhibitions ARRANGEMENT OF EXHIBITS Under the terms of the Lease Lessee is required to submit to the MHI Senior Vice Presi dent Exhibitions not later than November 12 2015 drawings of its booth layout indicating location and explanation of proposed sign s sound system s display s unusual lighting narrative demonstration s or other unusual effects for determination as to whether such items are in accordance with the provisions of the Lease MHI shall be the sole judge of what will be approved subject to general and specific statements as contained in the Lease and whether in MHI s sole discretion such display in total or in part will be in the best interest of the Show and or other Lessees The failure to receive such approval will require changes in the proposed exhibit to satisfy these requirements and obtain approval All peninsular booths must submit floor plans to the MHI Senior Vice President Exhibitions by Thursday November 12 2015 Failure to submit will result in cancel lation of labor order 1 INSTALLATION AND DISMANTLING Periods during which installation and dis2. Primary Exhibitor Acknowledgement Company Name Authorized Signature page 3 of 3
3. all the terms conditions authorizations and covenants contained therein and request an assignment of Exhibit space in MODEX 2016 Fax and e mail permission By signing am authorized to and give consent for fax and e mail permission from MHI to the company and fax numbers specified above Authorized Signature Print Name Title Date FOR SHOW MANAGEMENT USE ONLY Date Received By MHI Authorized Person Booth Assigned Booth Size MHI page 1 of 3 Printed inUSA 08 2014 MODEX 2016 TERMS AND CONDITIONS OF EXHIBIT SPACE LEASE SHOW SPONSORSHIP AND MANAGEMENT This Show is sponsored by and is the property of MHI This Exhibit Space Lease and Rules and Regulations herein referred to as Lease have been approved by MHI LOCATION OF MODEX 2016 Georgia World Congress Center 285 Andrew Young International Blvd Atlanta GA referred to herein as Exhibit Hall WHO MAY LEASE AND EXHIBIT Eligibility to exhibit is limited to those compa nies or other entities herein referred to as Lessee that are manufacturers develop ers systems facilitators integrators systems simulators third party logistics providers consultants or publishers that offer its material handling products or systems new turnkey integrated material handling storage facilities or flexible material handling sys tems material handling simulators or consultant services contract logistics services publications and developer services all as is define
4. approval of the MHI Senior Vice President Exhibitions The MHI Senior Vice President Exhibitions shall have the right to restrict the use of glaring or ir regular lighting effects animation or any other Lessee activities which may be considered objectionable and or detrimental to the best interest of the Show and other Lessees 3 MUSIC LICENSING The exhibitor acknowledges that any live or recorded performance of copyrighted music which occurs in their booth must be licensed from the appropriate owner or agent The exhibitor undertakes full responsibility for obtaining any necessary licenses and agrees to indemnify and hold harmless MHI and Authority from any damages or expenses incurred by MHI or Authority due to exhibitor s failure to obtain such licenses VI PERMISSIBLE AND NON PERMISSIBLE CONDUCT INCLUDES 1 PERMISSIBLE CONDUCT WITHIN A LESSEE S BOOTH INCLUDES a Product demonstrations are permissible b Masters of ceremonies narrators commentators or professional performers may be used in conjunction with product demonstrations and product presentations as long as these are substantially related to the Exhibitor s product s and in good taste Perform ers may be included in audio visual presentations where the overall theme of the film is technical in nature Determination of substantially related is within the sole judgment of the MHI Senior Vice President Exhibitions c Models and or hostesses may be used to h
5. arise out of or be caused by Lessee s failure to comply with the Act CONTRACT AUTHORIZATION In consideration of the mutual promises of all other Lessees to confine their exhibit and their activities in connection herewith to the Exhibit Space assigned and leased and to comply with this Lease the Lessee does hereby agree and authorize the MHI Senior Vice President Exhibitions in the event that MHI Executive Committee or Chief Executive Officer determines that the Lessee is in violation of the provisions of this Lease and upon failure to correct such violation promptly after having been given written or oral notice thereof as follows a To immediately close the exhibit in question upon the rendering of such a determi nation by the MHI Chief Executive Officer b To contract for in behalf of and in the name of the Lessee for the immediate removal of Lessee s property and belongings from the Exhibit Space c To contract for in behalf of and in the name of the Lessee for storage of said property and belongings of the Lessee d To permit MHI to enter upon and use the Exhibit Space for the best interests of all other Lessees and the Show e To keep all monies paid for rental of the Exhibit Space Lessee releases MHI and or its Executive Committee or Chief Executive Officer from all claims for damages which may occur to Lessee s property or belongings as a result of the removal or storage of same except for claims for damag
6. feet The bottom of all hanging signs can be no lower than 160 Signs can be hung at any height higher than 16 0 that the building will allow All hanging signs MUST BE APPROVED in writing by MHI and Exhibit Hall Copy is allowed on three sides except for islands which can have copy on all four sides oPwns 6 Signage must be 5 0 from all adjacent booths IV COMBUSTION ENGINES Combustion engines and or combustion engine powered equipment may be operated provided each vehicle or engine is equipped with a portable fire extinguisher Class B 2 type approved by Underwriters Laboratories Notwithstanding the foregoing all equipment must comply with ANY ADDITIONAL REQUIREMENTS OF THE EXHIBIT HALL OR LOCAL FIRE REGULATIONS V _ SOUND LIGHTING AND OTHER ACTIVITY 1 SOUND SYSTEMS AND NOISE Sound shall not be objectionably audible to neighboring Lessees If sound is or noise continues to be objectionable to neighboring Lessees after due notice to the Exhibitor which is the source of such noise the MHI Senior Vice President Exhibitions shall have absolute and sole discretion in deciding whether the sound is objectionable enforcing this regulation and in reducing or eliminating the sound No speakers for sound systems can be located closer to the boundaries of Lessee s booth than 25 percent of the width and length of the booth 2 LIGHTING AND OTHER ACTIVITIES Lighted and or animated displays will be permitted upon prior
7. of and operation of equipment display and exhibit materials All display exhibit materials and equipment must be protected by safety guards and fireproofing to prevent fire hazards and personal accidents to visitors CARE OF BUILDING Lessee may not allow any article to be brought into nor per mit any act to be done on the premises of the Authority which will violate or increase the premiums on policies of insurance held by either MHI or the Authority provided that said policies are no more restrictive than standard liability and property damage policies and standard fire insurance policies with extended coverage Lessee may not permit any act by its employees or its agents by which the premises shall in any manner be marred or defaced Lessees must surrender the exhibit space in the same condition as at the commencement of occupation normal wear and tear and damage from casualties beyond the reasonable control of the Lessee excepted Lessee shall indemnify and hold harmless MHI and the Authority for any damage done to the premises by the Lessee its employees or agents Bolting into the floor shall not be permitted by Lessee except by mutual prior agree ment of the Authority and MHI as to an acceptable method of bolting if bolting can take place and prior agreement as to the responsibility for and manner of removal of bolts SHOW DATA FLOOR PLAN All booth dimensions as shown on the official floor plan are believed to be accurate bu
8. permission to do so from the Exhibitor X GENERAL MHI Printed inUSA 08 2014 All matters and questions not covered by these Rules and Regulations and all interpreta tions of these Rules and Regulations are subject to the discretion and decision of MHI These Rules and Regulations may be amended and or interpreted at any time by the MHI Senior Vice President Exhibitions in consultation with the MHI Executive Committee or Chief Executive Officer All amendments additions or interpretations that may be so made shall be as binding on all parties as the original Rules and Regulations Any and all matters not specifically covered by the preceding rules and regulations shall be subject solely to the decision of MHI and the MHI Senior Vice President Exhibitions THE MHI SENIOR VICE PRESIDENT EXHIBITIONS SHALL HAVE FULL POWER AND AUTHORITY TO INTERPRET AMEND AND ENFORCE THESE RULES AND REGULATIONS PROVIDED ANY AMEND MENTS WHEN MADE ARE BROUGHT TO THE NOTICE OF EXHIBITS EACH EXHIBITOR FOR HIMSELF AND HIS EMPLOYEES AGREES TO ABIDE BY THE FOREGOING RULES AND REGULATIONS AND BY ANY AMENDMENTS OR ADDITIONS THERETO IN CONFORMANCE WITH THE PRECEDING SENTENCE CONTRACTOR AND LABOR RELATIONS Any controversies which may arise between Lessee s and Official Contractors or the personnel of either shall be referred to the MHI Senior Vice President Exhibitions Exhibi tors shall have no recourse against MHI or its Lesser for any such disputes
9. ENTS 1 Booth 2 Booth 3 Booth 4 Booth 5 Booth 6 Booth Size x Size x Size x Size x Size x Size IV TERMS OF PAYMENT Lessee hereby agrees to pay the exhibit space rental fee for the use of the assigned exhibit space as follows 7 On or before March 31 2015 A total of ten percent 10 of the exhibit space rental is due 2 April 1 2015 A total of twenty five percent 25 of the exhibit space rental is due 3 August 1 2015 A total of fifty percent 50 of the exhibit space rental is due 4 November 1 2015 A total of one hundred percent 100 of the exhibit space rental is due Initial payment due must accompany the completed application Please refer to Section B MODEX 2016 Exhibit Space Lease Section 6 Exhibit Space Rental Fee Section 8 Terms of Payment and Section 9 Cancellation or Reduction of Space V Method of Payment Q Check enclosed please make check payable acceptable in US dollars only to MHI OQ Credit Card if you wish to pay by credit card please complete the credit card authorization form at www MODEXShow com creditcard VI AUTHORIZED SIGNATURE REQUIRED I the duly authorized representative of the Lessee intending to be legally bound hereby have read the foregoing MODEX 2016 Exhibit Space Application and Contract A MODEX 2016 Exhibit Space Lease B and the MODEX 2016 Rules and Regulations C and on behalf of the Lessee subscribe and agree to
10. HOW HOURS Each Lessee is required to keep at least one attendant in its booth during Show hours The schedule of Show hours is Monday April 4 2016 10 00 AM 5 00 PM Tuesday April 5 2016 10 00 AM 5 00 PM Wednesday April 6 2016 10 00 AM 5 00 PM Thursday April 7 2016 10 00 AM 3 00 PM SUBLETTING OF SPACE The Lessee agrees not to assign sublet or apportion its Space or any part thereof except as provided in paragraph 5 above This does not preclude the Lessee from using another company s end products when the use of such end products is helpful in demonstrating the products actually on display and manufactured and sold by the Lessee in the regular course of its business During the Show the Lessee shall not display its products or conduct its business anywhere in the Metropolitan area of the city of Atlanta other than within the assigned Show Space provided that this provision does not apply to affect existing permanent business locations of Lessee Further Lessee shall not conduct activities of any kind during the hours of the Show outside the Exhibit Hall which are directed to Show attendees or in any way related to the Show SAFETY FIRE HEALTH AND APPLICABLE LAWS Lessee is charged with knowledge of all laws ordinances and regulations pertaining to health fire protection and public safety while participating in this exposition Compliance with such laws is mandatory for all Lessees and the sole responsibility is that
11. MODEX 2016 Exhibit Space Application And Contract Ww MHI Charlotte NC 28217 3992 Phone 704 676 1190 Fax 704 676 1199 I MODEX GEORGIA WORLD CORGEESS CLATER ATLANTA APRIL 4 7 www MODEXShow com IMPORTANT INSTRUCTIONS 1 2 3 I COMPANY INFORMATION Primary Exhibitor Lessee Complete the entire MODEX 2016 Exhibit Space Application and Contract A read and sign the MODEX 2016 Space Lease B and Rules and Regulations C Make a copy of the completed and signed documents A B and C for your records Mail all originals A B and C with payment to MHI MODEX 2016 ATTN Sales Dept 8720 Red Oak Boulevard Suite 201 Charlotte NC 28217 3992 Company Name Web site Address City State Province Zip Postal Code Country Contact Name Signature Title E mail Telephone Fax Date Include a brief description of the products or services to be exhibited Primary objective for exhibiting Q Sales Leads Q Introduce New Products Q Seeking Distributors Q Other Il CO EXHIBITOR INFORMATION 1000 square feet minimum Please attach a separate sheet with Co Exhibitor information if there will be more than one Co Exhibitor Company Name Web site Address City State Province Zip Postal Code Country Contact Name Signature Title E mail Telephone Fax Date Include a brief description of the products or services to be exhibited IlI SPACE REQUIREM
12. aid space prior to August 1 2015 Lessee is obliged to pay twenty five percent 25 of the total exhibit space rental not used which shall be retained by MHI from rental paid b Inthe event that said notice to reduce space or to cancel the Lease is received on or after August 1 2015 and prior to November 1 2015 Lessee is obligated to pay fifty percent 50 of the total exhibit space rental not used which amount shall be retained by MHI from rental paid c Inthe event that said notice to reduce space or to cancel the Lease is received on or after November 1 2015 Lessee is obligated to pay one hundred percent 100 of the exhibit space rental which shall be retained by MHI from rental paid d Exhibit Space made available due to lease cancellation space reduction or a failure to occupy space may be reassigned or sold by MHI but will not reduce the obligations of the canceling Lessee Exhibit Space Lease 10 11 AZ 13 14 15 I MODEX GCORGIA WORLD CONGEEES CLATER ATLANTA APRIL 4 7 Ww MHI Charlotte NC 28217 3992 Phone 704 676 1190 Fax 704 676 1199 www MODEXShow com SECURITY LIABILITY LIMITATION AND INDEMNIFICATION MHI and the Exhibit Hall jointly will provide regular security service during the Show Days and the installation and dismantling days Neither MHI nor the Georgia World Congress Center the Authority will be liable for damage to or loss of Lessee s properties through ordinary neg
13. bove 8 0 is allowed to be attached to the sidewalls The back of all signage above 8 0 must be finished and have no copy or graphics Back to back peninsular booths may have backwalls the full width All peninsular booths must submit floor plans to the MHI Senior Vice President Exhibi tions prior to construction Failure to submit will result in cancellation of labor order SIDE RAILS Side rails separating booths may not exceed 48 in height ISLAND BOOTHS Since an island booth is automatically separated by the width of an aisle from all neighboring exhibits full use of the floor space is permitted A minimum of 400 square feet is required 7 DOUBLE DECK BOOTHS All Exhibitors using double deck or second story booths or booths with a mezzanine must have exhibit plans drawings certified by an engineer indicating that the structure design is properly engineered for its proposed use Written certification of the existence of such plans drawings provided to the MHI Senior Vice President Exhibitions is required November 12 2015 and before the booth may be erected It is the Exhibitor s obligation to ensure that its booth complies in all respects with local ordinances and fire regulations 8 DISPLAYS In order to allow effective utilization of the cube area solid structural displays are subject to the following limitations a Display material exposing an unfinished surface to neighboring booths is not permitted b Structure s Product
14. d in the By Laws of MHI Lessee will be limited to the exhibition of their material handling products systems or components of material handling products or systems new turnkey integrated mate rial handling storage facilities or flexible material handling systems material handling and contract logistics services material handling consultant services publications and developer services all as described in the By laws of MHI in effect at the time the lease is signed SEPARATE SOLUTION CENTERS Eligible Lessees may lease no less than 100 square feet of exhibit space in one of the three industry solution centers designated as 1 Information Technology 2 Manufacturing amp Assembly and 3 Fulfillment and Delivery JOINT PARTICIPATION Two 2 to four 4 Exhibitors may lease exhibit space of a single booth of 1 000 sq ft or larger provided that the said Exhibitors submit a written statement of the exhibit s purpose which indicates a proper justification for the joint exhibit to MHI for its approval Upon receiving approval for the joint exhibit a Lease must be signed by all the Joint Exhibitors one of which shall be designated thereon as the Primary Exhibitor The Primary Exhibitor shall submit the Lease together with the appropriate payment to MHI and be primarily responsible for payments of exhibit space rental and compliance with the Lease Only the Primary Exhibitor will be cred ited with one place in the drawing described in Secti
15. e thereof If said property is not claimed and storage fees and expenses are not paid within 30 days thereafter MHI or the Authority then has the tight to sell said property or otherwise dispose of same in such a manner as it deems advis able or necessary and to apply the proceeds thereof if any toward liability or costs thus incurred by MHI or the Authority Any balance due to MHI or the Authority including costs incurred in connection with such sale or disposal shall be due and owing from Lessee 4 BACKWALLS The standard height for backwalls is 8 0 except a perimeter backwalls which may extend to 12 0 and b such other exceptions as are hereafter permitted Installation From Dismantling From The full height of the backwall may extend forward one half of the booth depth along each side of the booth A Lessee using a backwall in a booth bounded by three aisles peninsular booth must keep the length of the backwall centered against the display and keep it no longer than the Rules And Regulations KA MODEX GEORGIA WORLD CONGEESS CLATER ATLANTA APRIL 4 7 Ke MHI Charlotte NC 28217 3992 Phone 704 676 1190 Fax 704 676 1199 www MOODEXShow com width of the booth less ten feet and extended to a maximum height of 12 0 A peninsular booth is defined as a booth with a minimum of 400 square feet bounded by three aisles with the booth facing a cross aisle and two main aisles running down the sides No signage a
16. elp convey Lessee s message Original costuming must be in good taste which shall be determined in the sole and absolute discretion of the MHI Senior Vice President Exhibitions d Giveaways are permissible as long as the individual cost of an item is less than 300 00 e Beverages non alcoholic may be served within the confines of the Lessee s booth providing such beverages are obtained from the concessionaire of the Exhibit Hall and any appropriate permit has been duly obtained NON PERMISSIBLE CONDUCT INCLUDES BUT IS NOT LIMITED TO a Signs indicating the price of or other reference to the sale of display equipment will not be allowed b On site sale and delivery of products goods or equipment of any kind will not be allowed Exhibitor will be responsible for all license fees penalties or taxes incurred for violation of this rule c Performers or comedians live or on film except as specified in Item VI 1 b above are not permitted d Alcoholic beverages are not permitted e Exhibitors must not allow aisles bounding their exhibits to be blocked f No transmission or recording for transmission for sale or permit sale by radio television motion picture videotape sound recording or otherwise is permitted g All demonstrations or other activities must be confined to the limits of the Lessee s exhibit space Distribution of materials may be made only within the Exhibit Space Lessees in the aisles meeting rooms regi
17. es due to the grossly negligent acts of MHI or its agents FORCE MAJEURE MHI shall not be responsible for any loss damage or delay due to strikes lockouts acts of God government restrictions enemy action terrorist activ ity or threat thereof civil commotion unavoidable casualty or other causes similar or dissimilar beyond the control of MHI AUTHORITY LICENSE AGREEMENT This Lease is subject to the rights and obligations of MHI under the Agreement for Exhibit Space between MHI and the Au thority covering the Exhibit Hall and MHI shall not be liable to the Lessee for expenses or damages incurred if the Authority cancels its agreement with MHI Lessee shall be bound by the terms and conditions of such License Agreement which terms and conditions are incorporated herein by reference as if set forth at length and available for inspection from the MHI Senior Vice President Exhibitions Primary Exhibitor Acknowledgement Company Name Authorized Signature MHI Printed inUSA 08 2014 page 2 of 3 MODEX 2016 I SPACE DRAWING ASSIGNMENT AND POINT SYSTEM PROCEDURE FOR MODEX 2016 1 SPACE DRAWING AND ASSIGNMENT PROCEDURE A meeting Space Drawing will be held on December 12 2014 9 00 A M EST at the Georgia World Congress Center in Atlanta GA of all Exhibitors who are eligible to participate in the drawing at which space selections and assignments will be made Eligible Exhibitors are companies who qualif
18. hibit space for all exhibition operating periods as follows 1 On or before March 31 2015 A total of ten percent 10 of the exhibit space rental is due 2 April 1 2015 A total of twenty five percent 25 of the exhibit space rental is due 3 August 1 2015 A total of fifty percent 50 of the exhibit space rental is due 4 November 1 2015 A total of one hundred percent 100 of the exhibit space rental is due NOTE Any Lessee which submits a signed Lease with a twenty five 25 percent to tal payment for space before August 1 2015 will receive a five 5 percent discount on the cost of exhibit space This discount will be applied to the final payment b Late Payments If Lessee fails to pay any amount when due under the lease Lessee shall pay to MHI a late charge of one percent 1 per month on the unpaid balance c Exhibit booths will not be erected unless or until all required contractual obligations are met d MHI may charge a 30 00 return check charge CANCELLATION OR REDUCTION OF SPACE Subject to the following condi tions a Lessee by giving notice to MHI in writing to the Senior Vice President Exhibitions 8720 Red Oak Blvd Suite 201 Charlotte NC 28217 tcarbott MHI org 704 676 1190 may cancel its Lease or reduce its space requirement a Inthe event that said notice to reduce space or cancel the Lease is received after the acceptance of the application for exhibit space and assignment of the s
19. holly or in part by an act omission negligence or misconduct on the part of Lessee or any of its agents servants employees contrac tors patrons guests licensees or invitees or of any other person entering upon the premises leased hereunder with the express or implied invitation or permission of Lessee or when any such injury or damage is the result proximate or remote of the violation by Lessee or any of its agents servants employees contractors patrons guests licensees or invitees of any law ordinance or governmental order of any kind or when any such injury or damage may in any other way arise from or out of the occupancy or use by Lessee its agents servants employees contractors patrons guests licensees or invitees of the Premises leased hereunder Such indemnification of the MHI and or its Senior Vice President Exhibitions by Lessee shall be effective unless such damage or injury may result from the sole negligence gross negligence or willful misconduct of the MHI and or its Senior Vice President Exhibitions Lessee covenants and agrees that in case the MHI and or its Senior Vice President Exhibitions shall be made a party to any litigation commenced by or against Lessee or relating to this Lease or the Premises leased hereunder then Lessee shall and will pay all costs and expenses including reasonable attorney s fees and court costs incurred by or imposed upon the MHI and or its Senior Vice President Exhibitions by vi
20. ligence theft fire accident or any destructive cause except where such damage or loss is due to the gross negligence of MHI Lessee waives all claims for property damaged lost stolen or destroyed Lessee shall insure its own exhibit and display materials Lessee is solely responsible for personal injuries or property damages to any person firm or corporation including without limitation MHI its directors officers members agents and employees MODEX 2016 visitors Lessees and the agents or employees of Lessees that in any manner relate to Lessee s booth its design construction safety or operation and its exhibit Lessee shall indemnify and hold MHI and the Authority harmless for any liability including claims for injuries or damages arising out of any act or omission in any way related to Lessee s participation in the Show MHI assumes no liability for personal injury or property damage that may occur in connection with Lessee s participation in the Show except for such injuries caused by or arising as the direct and proximate result of the gross negligence of MHI Lessee agrees that it will indemnify and hold MHI the Authority and the MHI Senior Vice President Exhibitions harmless of from and against all claims demands actions damages loss cost liabilities of injury or damage to person or property to the extent that any such damage or injury may be incident to arise out of or be caused either proximately or remotely w
21. man tling of exhibits may occur shall be as follows 8 00 A M EST Wednesday March 30 2016 to 5 00 P M EST Sunday April 3 2016 3 00 P M EST Thursday April 7 2016 to 2 00 P M EST Saturday April 9 2016 2 EXHIBIT SPACE RESTRICTIONS All exhibits shall be confined to Exhibit Space pro vided that Lessee may display its products at such established distributorships agencies or manufacturing plants in the Metropolitan area of the city of Atlanta as it may currently maintain In addition and subject to local ordinances if applicable Lessee shall be permitted to display unmanned inoperable products displays without literature anywhere in the Metropolitan area of the city of Atlanta provided such displays include prominent advertising for the Show This applies to areas in and around the Atlanta Metropolitan area in which the Show is held exclusive of the Exhibit Hall and Hotels 3 REMOVAL OF PROPERTY Lessee shall remove from the Exhibit Hall at the end of the Show as herewith set forth and in no event later than 2 00 P M EST Saturday April 9 2016 all property goods and effects belonging to it or them or caused by them to be brought upon the premises If such property is not removed by the above stated time MHI or the Georgia World Congress Center the Authority may store or cause to be stored any such property for which Lessee shall pay a reasonable fee and all expenses incurred by MHI or the Authority as the case may b
22. ntained elsewhere in these Rules and Regulations as well as factors as follows a Signs Attached to Backwalls or Sidewalls 1 Copy or graphics cannot bleed through materials as to be seen by neighboring booths 2 Signs extending above 8 0 in height attached to the backwall shall have copy appearing only on the side facing toward the front of the booth Sign shall have maximum height of 4 0 and width of one half 1 2 the length of the backwall 3 No signage above 8 0 is allowed to be attached to the sidewalls 4 The back of all signage above 8 0 must be finished and have no copy or graphics b Signs Attached to Exhibitors Product or Equipment 1 Copy or graphics cannot bleed through materials as to be seen by the neighboring booth 2 Signs facing the front of the booth can be attached at any height on the product or equipment 3 Signs facing the side of the booth must be 5 0 from the neighboring booth and no lower than 10 0 to the bottom of the sign 4 No signage is allowed facing the back of the booth except for island booth which may have signage on all four sides C Signs Mounted on Free Standing Pylons or Other Structures 1 All signage must be 5 0 from all neighboring booths and 3 0 back from the front edge except for island booth which can have signs to the edge 2 Bottom of the sign can be no lower than 10 0 and no higher then 24 0 d Hanging Signs Hanging signs are prohibited in all booths under 500 square
23. of the Lessee MHI its Senior Vice President Exhibitions and its service contractors have no responsibility pertaining to the compliance with laws as to public policy as far as individual Lessee s space materials and operation is concerned Should a Lessee have any questions as to the application of such laws ordinances and regulations to its exhibit or display the MHI Senior Vice President Exhibitions will endeavor to answer them All booth decorations including carpeting must be flame proof and all hangings must clear the floor Butane or bottled gas is not permitted Electrical wiring must conform to Na tional Electrical Code Safety Rules If inspection indicates any Lessee has neglected to comply with these regulations or has otherwise incurred a fire hazard the rights are reserved to cancel all or such part of its exhibit as may be irregular and to effect the removal of same at Lessee s expense Lessees must comply with all applicable fire regulations If unusual equipment or machinery is to be installed or if appliances that 16 17 18 19 20 21 22 might come under fire codes are to be used the Lessee should communicate with the MHI Senior Vice President Exhibitions for information concerning facilities regula tions The Lessee shall assume all responsibility for compliance with all rules and regulations of the Authority and all applicable safety fire health and other ordinances and laws regarding installation
24. on of the Rules and Regulations All joint exhibitors are jointly and severally liable for all fees payments taxes rent penalties charges and or fines relating in any way to the joint exhibit EXHIBIT SPACE RENTAL FEE Charges for assigned Exhibit Space identified in this Lease and shown on the Official Plans are calculated at 32 00 per square foot for Members of MHI and for Non Members are calculated at 42 00 per square foot Information on MHI Membership may be obtained by contacting us at MHI 8720 Red Oak Blvd Suite 201 Charlotte NC 28217 ph 704 676 1190 fax 704 676 1199 or www mhi org EXHIBIT SPACE RENTAL INCLUDES In addition to the assigned space Exhibit Space rental includes Planned publicity and a public relations program standard lead retrieval unit booth sign showing Lessee s firm name and booth number Service Manual with order forms Directory of Exhibits standard booth drape backwall and side rail drape Shell packages are available that include items above plus carpet storage cabinet with doors duplex electrical outlet 120V 60HZ 1P hardwall surround table and chairs and wastebasket Shell package exhibit rate will be quoted TERMS OF PAYMENT Rental price of assigned Exhibit Space shall be due and payable in US funds and drawn on a US bank free and clear of any withholding or other taxes or deduction whatsoever as follows a Lessee hereby agrees to pay a rental fee for the use of the assigned ex
25. rtue of any such litigation INSURANCE Lessee agrees to provide comprehensive general liability coverage on an occurrence basis This insurance shall include premises operations completed operations advertising injury personal injury broad form property damage and blanket contractual liability to cover the liability assumed by the Lessee under the indemnity agreement included herein Minimum limits of coverage will be 1 000 000 per occurrence Lessee agrees to provide workers compensation coverage for all employees as pro vided by law Coverage shall also extend to employers liability for bodily injury death and for occupational disease Minimum limits of coverage are 500 000 500 000 500 000 Lessee shall furnish MHI a Certificate of Insurance no later than December 1 2015 providing the coverages above and prior to installation of exhibit Please send to the Senior Vice President Exhibitions 8720 Red Oak Blvd Suite 201 Charlotte NC 28217 SERVICE ORGANIZATIONS On behalf of the Lessees official service contractors obtained by MHI will perform the following services at rates considered equitable and normal cartage machinery moving and erection furniture booth and floral decorations plants signs photography catering and telephone services Service manuals covering these services will be provided to Lessees Electricians plumbers carpenters and labor will be provided and charged for at the then prevailing rates S
26. s below 5 0 shall not block visibility of neighboring booths which determination shall be made solely by the MHI Senior Vice President Exhibitions c Structure s Product s above 5 0 1 Structure s cannot be located closer to the front of Lessee s booth than three feet 2 Structure s Product s shall not block visibility of neighboring booths which determination shall be made solely by the MHI Senior Vice President Exhibitions d No Structure s shall exceed 25 0 in height where Exhibit Hall ceiling heights permit e Structure s are defined as displays signs or other materials but not a permanent structure of the Exhibit Hall 9 EXHIBITS USING RACKS SHELVING OR SIMILAR PRODUCTS Racks shelv ing or similar products manufactured by the Exhibitor may extend to any height where ceiling heights and local ordinances permit as long as they do not obscure neighboring exhibits which determination shall be made solely by the MHI Senior Vice President Exhibitions 10 SIGNS Not later than November 12 2015 proposal drawings of all booth signs are to be submitted to the MHI Senior Vice President Exhibitions together with the proposed location of such signs for determination as to whether such booth signs are in accordance with the provisions of the Exhibit Space Lease and the Rules and Regulations MHI is to be the sole judge of whether the plans are approved or changes required which shall be subject to the general statements co
27. stration areas lounges or grounds of the host facility shall distribute no advertising circulars catalogs folders or devices Trade publishers are prohibited from soliciting advertising during the Show Trade publications may be distributed from their booth Vil CANVASSING AND CONTESTS Canvassing by non exhibiting firms or persons is forbidden The MHI Senior Vice President Exhibitions must approve all unusual promotional activities in writing no later than 45 days prior to the opening of the Show Vill EJECTION IX Exhibit Hall and MHI reserve the right to refuse admission to or cause to be removed any undesirable person PHOTOGRAPHY REGULATIONS Lessee should make its own arrangements with the Official Photographer for commercial photographs of its exhibit booth No commercial photographer will be admitted to the exhibit area except those photographers having orders from Lessees An employee of a Lessee or of that company s distributor or advertising agency who wears an Exhibitor identification badge may take candid photographs of the exhibiting company s booth or product display but may not photograph any other exhibit or product display within the exhibit area Members of the working press wearing official press identification badges may take photographs of the Show lobby registration area and down from above general views Photographs of a booth or product on display may only be taken by the press after securing
28. t MHI assumes no responsibility for same Other data regarding ceiling heights freight entrances electrical current etc will be included either on the Official Floor Plan or in the Service Manual to be distributed prior to the Show PATENT TRADEMARK COPYRIGHT SERVICEMARK Lessee assumes all liabilities and costs arising from its use of patented trademarked copyrighted or service marked materials equipment devices processes dramatic or music license rights used on or incorporated in the conduct of this event and the Lessee agrees to indemnify and hold harmless MHI from all damages costs and expenses in law or equity for or on account of its use of any patented trademarked copyrighted or service marked materials equipment devices processes or dramatic rights furnished or used by Lessee in connection with this Lease Lessee represents and warrants that it has obtained all licenses and other authoriza tions related to its use of any patented trademarked copyrighted or service marked materials equipment devices processed or dramatic rights furnished or used by Lessee in connection with this Lease AMERICANS WITH DISABILITIES ACT Lessee acknowledges its responsibili ties under the Americans with Disabilities Act hereinafter Act to make its booth accessible to handicapped persons Lessee shall also indemnify and hold harmless the Authority and MHI against all cost expense liability or damage which may be incident to
29. to the following restrictions a On the day of the Space Draw the order of the Post Draw is based on the order of the initial Space Draw b Any decrease in square footage must include a change to another booth location c All changes must be approved by the MHI Senior Vice President Exhibitions Applications for space of eligible Exhibitors received after the completion of the Space Drawing will be assigned space by MHI based on the date and time that the application is received in the MHI Office subject to the availability of space 2 POINT SYSTEM The purpose of the Loyalty Point System is to protect the interests of member Exhibitors It is designed to give priority in Space Drawing to repeating Exhibitors The rules governing the allotment of points may be found in the Loyalty Program Outline at MHL org loyalty Il REGISTRATION AND ADMISSION All persons desiring admission to the exhibit area including without limitation Lessees and visitors are required to register on forms provided by the Show An official badge obtained either upon registration or by pre registration entitles the wearer to unlimited attendance during scheduled Show hours The badge is not transferable MHI shall have sole control of admission policies at all times On site registration will be conducted in designated areas Exhibit areas shall be accessed only from this designated area No one under 16 admitted at any time during set up or during the show
30. y under Section 3 of the Exhibit Space Lease and whose completed application for Exhibit Space Lease Rules and Regulations Lease and payment for ten percent 10 of the applicable rental thereof have been received by MHI by 5 00 P M EST December 2 2014 at its offices at 8720 Red Oak Blvd Suite 201 Charlotte NC 28217 3992 Eligible Exhibi tors will be placed in the space selection drawing according to the following Point System At the Space Drawing there will be an initial layout drawing for the Show on which will be marked a designated area consisting of various booth sizes This area is known as the Designated Area The designated area may not be redrawn or combined by the Exhibitors who participate in the Space Drawing The areas outside of the Designated Area may be redrawn Each exhibitor must state the amount of space on its lease it desires in order to credit that company with the correct number of points for the drawing Exhibitors selecting booths of different square footage will be placed in the Space Drawing according to the lowest amount of square footage selected Exhibitors with the highest number of points determined in accordance with the Loyalty Point System will draw first Applications received after 5 00 PM EST December 2 2014 will be added to the end of the Space Drawing based on time received After the initial Space Draw is completed Exhibitors may change their booths location and square footage subject
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