Home

Dear Exhibitor: We are very pleased to have been

1. 24500 2 fiara ieman 39500 aeaiee _________ suo FRIDGES RR Refrigerator White 20 x 30 x 65 14 0 cubic Ra Refrigerator White 20 x 22 x 3374 0 cubic MOBILE TABLET STANDS AND ACCESSORIES 60 00 Brochure Holder 8 625 x1 1 x11 325 TBSHLF Charging Shelt 14 85 x7 17x1 TBPNTR Wireless Printer Holder 3 3 x1 9 x5 28 TBSTDW Mobile Tablet Stand White 14 x13 x44 5 TBSTND Mobile Tablet Stand Black 14 x13 x44 5 LAMPS AND LIGHTED PRODUCTS PAS __ 20500 tara Nason Table ver Guo Eessen T8500 CUGTBL Kessen Les BARS pom ___ 1295 0 enc erenn 3250 Add 30 to orders not received by the discount deadline date Orders must be received two 2 weeks prior to show opening to be guaranteed Floor orders limited to availability A delivery fee of 50 00 will be added to each order Discount Deadline April 10 2015 Received By Discount price applies only to orders that are accompanied by payment and are received by discount deadline Standard price applies to Items cancelled after move in begins will be charged at orders received after the deadline 100 of the published price Absolutely no credits will be issued after show closing Standing on rental furniture is prohibited Arata Expositions Inc cannot be resp
2. 5700 swan Swanson Swvercrarwmievn so isen Loc tean 7200 Lcx ie roo Gesell Swivel ChaiiGharoal Gey Fame ze Company Name Street Address CODE QTY ITEM DESCRIPTION CLUB OCCASIONAL MEETING CHAIRS CONTINUED ocv pacsen am ga s0900 Espresso meeng Ghar _____________7900 oam Escale OTTOMANS aen Benon otomanseokvii J 39800 eau wo Endess Square Otomane 34500 Tenooan enses Square Oromanwne 34500 Sw __ osc oue onomarnwnie tean roo om __ otomaniack eater tooo puzz2sw ao onomanwne 20000 cuero Esge LED Cube Otomanwnis Paste 18500 Voe Cube OtomantGreen Ving 12000 wem Vie Cube Otomane vi 12600 we vibe Cube OtonenPink Vi 126 vea ie Cube Otomanneavni 12000 Vie Cube Otomanverowviy 12000 Veo vie Cute OromantGaaeronze vr 12600 Vee Cube OromaniBeige vm 12600 wes Vie Cube Otomanorerge ving 12600 ors Soun Beach Wedge Otomar Piat Suede 23500 om Far rouna Leaner 37300 on frar rouna ouomanwnte Leaner 37300 ccs orae tomas Leaner Le cow orae onomanwnie teare Le oez eree oromanBiacuwnie ester Le GROUP SEATING Berlin Chair Black White Booth
3. SERVICE REQUIREMENTS SPECIAL NOTICE The Collier County Code requires that electrical equipment apparatus be connected unless it conforms its electrical code WIRING REGULATIONS BASED ON THE ELECTRICAL CODE OF COLLIER COUNTY All electrical apparatus and splices must be installed in a metal enclosure to prevent emission of sparks All metal raceways metal lighting fixtures metal housings of electrically powered equipment shall be grounded Flexible cords and cables less than 14 gauge wire shall not be permitted The use of lamp cord cube taps or similar devices is not permitted ALL EXTENSIONS CORDS WILL BE SUPPLIED BY USER Standard Conditions for Exhibits and Displays NON INFLAMMABLE MATERIALS All materials used in the Exhibit Hall Ballroom or any other room or outdoor location of the Resort MUST be non inflammable to conform with the local Fire Regulations Electrical wiring and equipment installation must conform to appropriate Local Codes Material not conforming with such regulations will be removed immediately at the exhibitor s expense Engines motors or any kind of equipment may be operated only with the consent of Resort Management SPECIAL NOTICES No nails bracing wires or adhesives used in erecting displays or signage may be attached to without consent of the Resort Management All property destroyed or damaged by exhibitor group must be replaced in its original condition by the ex
4. OL H3ALT3G J9VeHOLS 91622 74 SI N 14 2 6292 OMA 9 9 OUI suonisodxo OI GLOZ VOGVN ANVdINOO ONILISIHX3 dO JWYN SLNAWdIHS 39NVAQV 403 ON HLOOS8 OL ON HLOOS8 OL LON OG III LiSIHX3 ALIS MOHS 14 pue s Oe PAI 491 199 S 007 49 llOO pues Ode 33014Je A OUI suomnisodxeo ezee o 5 SL0 VOQVN ON HLOOS8 ANVdINOO dO 3INVN OL X INO SLNAINdIHS ALIS MOHS 403 AV14d LON OG III LISIHX3 AS3AI 13C ALIS MOHS 14 pue s o24e N 4 S 007 19105 pue s 02Je N OUI suomnisodxeo ezee o 5 SL0 VOQVN ON HLOOS8 ANVdINOO dO AWVN Ol X INO SLNAINdIHS ALIS MOHS 403 AV14d LON Od III LISIHX3 ALIS MOHS GVLVE 14 Puelsl o24e N PAI J9I199 5 OOP 19105 pue s Oe poen oui suonisodxeo ejeJe o 5 9102 VOQVN ANVdINOO ONI LISIHX3 dO 3INVN SLNAWdIHS 315 MOHS 403 AV 13G LON Od III LiSIHX3 ALIS MOHS 14 pue s o24e N PAI 19110 S 007 19105 pue s Oe poen OUI ejeJe o 5 91 02 VOQVN ANVdINOO dO 3INVN SLNAWdIHS ALIS MOHS 403 ON HLOOS8 Ol ON HLOOd OL Official Carrier For NADCA 2015 LOGISTICS Services Offered Next Day Secon
5. Y d OTS OTTOMANS BNO08 Bench Ottoman Black Vinyl 60 1 20 D 18 H BNO75 Bench Ottoman White Vinyl 60 1 20 D 18 H END02B Endless Square Ottoman Black 34 L 34 D 15 H ENDO2W Endless Square Ottoman White 34 L 34 D 15 H CUBL20 VIBO1 OTK SAL Sally Stool White 12 Round 17 H OSC Milano Cube White Leather ST ell OTH Milano Cube Black Leather ANDIS i PUZ2SW Puzzle Bench Ottoman White 48 L 24 D 18 H SAL VIBO5 VIBO2 E OTL CUBL20 Edge LED Cube Ottoman White Plastic 20 L 20 D 20 H Vibe Cube Ottoman Waterproof 18 L 18 D 18 H VIBO5 Yellow Vinyl VIBO6 Gold Bronze Vinyl VIBO7 Beige Vinyl VIBO8 Orange Vinyl VIBO1 Green Vinyl VIBO2 Blue Vinyl VIBO3 Pink Vinyl VIBO4 Red Vinyl ENDO2B VIBO6 VIBO3 CCB OTS South Beach Wedge Ottoman Platinum Suede 2551 AAR 18 HI OTK Half Round Ottoman Black Leather T236 D 17H OTL Half Round Ottoman White Leather 725b GDE CCB Circle Ottoman Black Leather 7251 725p bi OSC ENDO2W OTH VIBO7 VIBOA CCW CCW Circle Ottoman White Leather 72a s CCZ Circle Ottoman Black White Leather 2 orl GROUP SEATING sc8 GROUP SEATING RSTDIN Rustique Chair with arms Gunmetal 20 L 18 D 31 H DUET Duet Chair Black Chrome EE CS8 Berlin Chair Black 18 L 22 D 32 H CS9 Berlin Chair Red RSTDIN SCF
6. 15928 tournament drive gaithersburg md 20877 telephone 301 921 0800 fax 301 990 1717 www arataexpo com Dear Exhibitor We are very pleased to have been selected to serve as your Official General Contractor for the upcom ing NADCA 2015 Meeting scheduled for April 27 29 2015 at the Marriott Marco Island in Marco Island Florida Please take time to carefully review the information and order forms that follow We encourage you to ORDER IN ADVANCE those items and services you require This will greatly assist us in assuring you a smooth well coordinated installation show run and dismantling ALL PAYMENTS FOR SERVICES AND OR RENTAL ITEMS INCLUDING MATERIAL HANDLING CHARGES PROVIDED BY ARATA EXPOSITIONS INC MUST BE GUARANTEED BY CREDIT CARD EACH EXHIBITOR MAY OBTAIN A COPY OF THEIR CURRENT INVOICE FROM THE SER VICE DESK THIS INVOICE IS PAYABLE PRIOR TO THE CLOSING OF THE SHOW BY EITHER AMERICAN EXPRESS VISA MASTERCARD CASH COMPANY CHECK OR WIRE TRANSFER PLEASE DO NOT FORGET TO INCLUDE THE SALES TAX TO THE TOTAL We are looking forward to assisting you with the NADCA 2015 Meeting If you find that you need addi tional information at any point please do not hesitate to contact us sincerely Arata Expositions Inc Enclosures 15928 tournament drive SHOW FACTS gaithersburg md 20877 at phone 301 921 0800 CA 201 5 d JE fax 301 990 1717 Www arataexpo com page 1 of 2 NADCA 2015 April
7. SC3 SC4 Jetson Chair Black 19 L 18 D 31 H SC1 New York Chair Black Maple 18 L 17 D 34 H XCHR Christopher Chair White Vinyl Chrome WA 19 D 3558 SC9 Panton Chair White 20 L 24 D 33 H SC10 Razor Chair White 15 5905 5530 SC9 SCC XC3 CH002 Wendy Chair Clear Acrylic 153152055 36H SCF Fusion Chair Black White 19 L 21 D 32 H SCC Fusion Chair Clear White 19 L 21 D 32 H SCE Fusion Chair Red White 19 L 21 D 32 H SCD Fusion Chair Green White 19 L 21 D 32 H CS8 CS9 SC1 XCHR SC10 e CH002 SCE SCD XC6 SC8 Flex Chair with wheels 24 L 22 D 31 H SC3 Brewer Chair Onyx Black 20 L 20 D 32 H XC3 Luxor Guest Chair Black Leather 27 L 28 D 40 H XC6 Altura Guest Chair Black Crepe 25 L 20 D 34 H CO4 Iso Mesh Chair Black 26 L 24 D 38 H COCKTAIL COLI D 1 1 C1C C1W C1Y TMBTBL NEMSAC ETBL AURA EOLI E1D E1K yazili E1C E1W E1Y CUBTBL COCKTAIL TABLES C1F Geo Cocktail Table END TABLES EOLI Oliver End Table E1C Geo End Table Glass Black Walnut Finish Glass Chrome COLI Oliver 507 225D 16 T4 TMBTBL Timber Table 22 Round 22 H 26 L 26 D 20 H Cocktail Table Wood Walnut Finish C1C Geo Cocktail Table 16 Round 17 H E1E Silverado End Table CDYTB Candy Table 27 Glass Chrome Glass Chrome White Black Top 50 L 22 16 H NEMSAC Mosaic 24 Round 22 H 18 L 18 D 18 H C1E Silverado Cockta
8. eat er sco cet ono Square Covfrence Table 26705 Lees eege sao cr Geo Square RountesCorenceTatteiaa 25500 e keep __ GraphtoNebua 417 00 Le Lor Guest cansan eana 20500 MERON Menn um Us Tabl Gray 35200 Ls Aura Guest Crepe est wos woTanemtetannae U U L 55 _ omen crane RRE COCKTAIL AND END TABLES Conference Table 6 Grey Nebula cou omer corate cos Confrence Tabi Gay Nebula 5 ce Siverado Table 254 00 ccs Conference Rectangiatahogany 287 cm Soho Coosa ranere Top 201 00 ccr Soweene geseent repran GockaTatie Tests Teenager Seege 758 EE EN NN ME EN W oir GeoRecangle Cooke Tabs 25109 GTosGR Geo Gerges CC5 CB1 C2 C1 C5 C4 W EN Sydney Cocktail Table White 272 001 CT10GR 10 Granite Conference Table Y EE Sydney Cocktail Table Black 272 00 Conference Table 42 Round Mahogany Conference Table 42 Round Graphite TMBTBL Timber Table Wood 166 00 NEMSAC EN Mosaic Tables Set of 3 281 00 CONF42 Table White Laminate E Table Wood 172 00 WDA I 4 ER ANI ES ETBL AURA Aura Round Table White Metal 140 00 Pro Executive Chair White Classic Vinyl Oliver End Table 212 00 Luxor Executive Chair Blac
9. THIS FORM MUST BE COMPLETED BY BOTH FIRMS PLEASE RETURN THIS COMPLETED FORM TO ARATA EXPOSITIONS INC BY THE DEADLINE DATE OF APRIL 10 2015 15928 tournament drive COST CALCULATION gaithersburg md 20877 phone 301 921 0800 NADCA 2015 fax 301 990 1717 www arataexpo com As stated in our Payment Policy all invoices must be paid in advance or at the show cash company check wire transfer and or credit card All companies must provide a credit card authorization form with orders Absolutely no credits will be issued after show closing COST CALCULATION WORKSHEET Bund Display Plush Carpet Standard Carpet Custom Furniture Rental Booths FWD 9 Material Handling Estimate 10 TOTAL LINES 1 9 135 elef e E 12 BALANCE Your order will not be processed without a credit card on file Company Name Booth Number Street Address City State Zip Code Country Email Address Contact Name Telephone Fax 15928 tournament drive gaithersburg md 20877 SAF ETY phone 301 921 0800 fax 301 990 1717 NADCA 2015 www arataexpo com Im G SAFETY IS VERY IMPORTANT FOR EVERYONE WORKING IN THE EXHIBIT HALL Arata Expositions Inc is
10. 875 4 26 625 x 76 75 4 29 75 x 76 75 4 29 75 x 38 875 12 18 5 x 38 875 8 20 x 27 5 doors Header 4 116 875 x 20 875 e eeneg Discount Deadline April 10 2015 Received By Discount price applies only to orders that are accompanied by payment and are received by discount deadline Please add 6 tax Orders received after this date will be assessed an additional 50 charge Cash company check wire transfer and or credit cards ac cepted Items cancelled two weeks prior to move in will be charged at 50 of the original price No refunds will be made on custom accessories ORDER EARLY geithersburg md 20877 RENTAL BOOTHS phone 301 921 0800 fax 301 990 1717 NADCA 2015 www arataexpo com page 4 of 4 All materials are on a rental basis and remain the property of Arata Expositions Inc The undersigned is responsible for these items and for their condition at close of show As stated in our Payment Policy all invoices must be paid in advance or at the show cash company check wire transfer and or credit card All companies must provide a credit card authorization form with orders CUSTOM RENTAL BOOTHS PACKAGES Please Select Rental Booth Packaqe Package A g Package B Package C Package D PackageE Package F p Select Standard Carpet Color Black Grey rj Blue pg Teal Header Copy BLACK BOLD LETTERS Burgundy Purple Hunter Green Select Panel Colo
11. Country Contact Name Telephone Fax E STANDARD SIGN REQUEST FORM gaithersburg md 20877 EXE phone 301 921 0800 ER fax 301 990 1717 7 www arataexpo com NADCA 2015 All materials are on a rental basis and remain the property of Arata Expositions Inc The undersigned is responsible for these items and for their condition at close of show As stated in our Payment Policy all invoices must be paid in advance or at the show cash company check wire transfer and or credit card All companies must provide a credit card authorization form with orders STANDARD BOOTH EQUIPMENT Standard Booth Equipment with 8 high draped background and 3 high side rail as shown in illustration will be provided without charge Equipment consists of aluminum frames supported by case metal bases plus drapery STANDARD BOOTH EQUIPMENT SIGN DOES NOT APPLY TO ISLANDS A standard Company 1 0 sign measuring 7 x 44 will be supplied if desired Please print copy as you wish it to read in space provided below 44 COMPANY NAME BOOTH No We Iw will not require Company LD sign NOTE This form must be completed and returned before April 10 2015 Any forms received after this date will result in a 5 00 charge for each I D sign ordered Company Name Booth Number Street Address City State Zip Code Country Email Address Contact Name Telephone Fax arata expositions inc 15928 m drive BOOTH CLE
12. Number City State Email Address Zip Code Country Contact Name Telephone Fax arata expositions inc 15928 N CUSTOM FU RNITU RE gaithersburg md 20877 phone 301 921 0800 fax 301 990 1717 www arataexpo com NADCA 2015 page 2 of 4 All materials are on a rental basis and remain the property of Arata Expositions Inc The undersigned is responsible for these items and for their condition at close of show As stated in our Payment Policy all invoices must be paid in advance or at the show cash company check wire transfer and or credit card All companies must provide a credit card authorization form with orders CODE QTY ITEM DESCRIPTION PRICE CODE QTY ITEM DESCRIPTION PRICE COCKTAIL AND END TABLES CONTINUED ee i Geo End Table Chrome 224 00 CDYTB Candy Table White Black Top 193 00 EtW Sydney End Table White 245 00 GROUP SEATING CONTINUED Pose ___ sc Te ser finva carona 171 ewesercamwwe vene 10200 Ew Sydney End TabeBack 26 Lec Panton sae chattwhie moo custar edge ep cube Tabloid Ton Whte 10500 Como frero ornoen Mamaten 27800 est oseecandeccneenceTatead 57506 Lec Fustn cranca reno Geo Revanle GoterenceTalfGhrome 35700 SE Rsencharmeawwe of
13. White Laminate Top 13 TRAINING ROOM BOOKCASES amp PRODUCT DISPLAYS UTILITY CHAIRS TRAINING ROOM MERLIN Merlin Multi Use Table Gray Laminate Black 46 L 29 D 30 H WD3 Work Table White Laminate White 48 L 24 D 30 H MERLIN PMB36 36 PDL36W 42 PDLA2W 36 PDL36B 42 PDL42B SY1 BOOKCASES amp PRODUCT DISPLAYS Plastic Pedestal Black PMB36 24 L 24 D 36 H PMBA2 24 L 24 D 42 H PDL Locking Door Pedestal Black 24 L 24 D 42 H WD3 DF1 Powered Locking Pedestal White PDL36W 24 L 24 D 36 H PDL42W 24 L 24 D 42 H BC6 Bookcase Mahogany 36 L 13 D 71 H BC7 Bookcase Granite 36 L 13 D 71 H PDL BC7 ETT Powered Locking Pedestal Black PDL36B 24 L 24 D 36 H PDL42B 24 L 24 D 42 H ET2 Etagere Black 30 L 16 D 70 H ET1 Etagere Pewter 30 L 16 D 70 H UTILITY CHAIRS SY1 Altura Steno Chair Black Crepe 25 26 D ZISA DF1 Altura Drafting Stool Black Crepe 25 L 26 D 34 H DESKS amp CREDENZAS CR JD7 CR7 FILES VF4 VF2 FRIDGES DESKS amp CREDENZAS JD6 Executive Desk Mahogany 60 L 30 D 29 H JD7 Executive Desk Granite 60 30 D 29 H CR6 Credenza Mahogany 72 L 24 D 29 H CR7 Credenza Granite 72 L 24 D 29 H FILES VF4 Vertical File 4 Drawer 27 19 D 52 H VF2 Vertical File 2 Drawer 27 L 19 D 28 H L26 Lateral File Mahogany Sou 20 D 29 H L27 Lateral File Gr
14. all of the Official Vendors at the Customer Service Center e After emptying crates place empty labels on all sides of your crates and cases Remember to remove old empty labels Additionally empty labels are sometimes color coded so make sure you get the correct color and be sure your booth number is on each label e Work Zone Customer acknowledges that the show site and surrounding areas are active work zones Exhibitors its agents employees and representatives are present at their own risk e If you have any questions or concerns about your final invoice please be sure to contact the Arata Expositions Inc representative at the Customer Service Center before the close of the show Absolutely no credits will be issued after the show closes OUTBOUND MOVE OUT e Keep in mind the return of empty containers varies depending on the size of the show so coordinate your outbound flight to accommodate this Arata Expositions does not provide security at the show site It is the Customer s responsi bility to stay with their property Arata Expositions is not responsible for loss or damage to property left in the Customer s booth at any time for any reason e Make sure you have properly filled out an Arata Expositions Inc Bill of Lading one for each destination you are shipping to and that you have turned all of your shipping paperwork into the Arata Customer Service Center before you leave the exhibit hall e Please be sure to have your
15. any services to an exhibitor for non payment of outstanding invoices by the second day of the show There will be a fee of 50 00 for any returned check If the exhibitor is tax exempt exhibitor must supply a certificate for the state in which the services are to be used It is the responsibility of the exhibitor to advise the Arata Expositions Inc Service Desk immediately of any discrepancies or problems with their invoices PRIOR TO THE CLOSE OF THE SHOW Any credit card refunds must be resolved within 30 days If an exhibitor needs to change any charges from one credit card to another a 3 service fee will be charged for the credit and a 3 service fee for the new charge Any unpaid balance after the close of the show shall be due and payable upon receipt of invoice Unpaid balances after 30 days of invoice date will be subject to a FINANCE CHARGE at the lesser of the maximum rate allowed by law or 2 per month which is an annual percentage rate of 2496 ANY ORDERS RECEIVED FROM EXHIBITORS WHO HAVE AN OUTSTANDING BALANCE FROM PREVIOUS SHOWS WILL NOT BE PROCESSED UNTIL PAYMENT OF THE DELINQUENT INVOICE IS SETTLED IN FULL AND A CREDIT CARD OR CERTIFIED CHECK FOR THE NEW SERVICES AND EQUIPMENT IS RECEIVED AND CLEARED Company Name Booth Number Street Address City State Zip Code Country Email Address Contact Name Telephone Fax 15928 tournament drive CHARGE AUTHORIZATION gaithersburg md 20877 phone 301 921 0800 NADCA 2015
16. are based on straight time move in and move out All weights are rounded off to the next cwt and computed on a round trip per shipment basis Arata Expositions Inc will receive and hold all crated exhibits in storage up to thirty 30 days prior to the show set up ANY UNCRATED OR PAD WRAPPED PIECES WILL NOT BE ACCEPTED IN ADVANCE STORAGE All shipments consigned to Arata Expositions Inc warehouse MUST BE DELIVERED no later than 4 00pm on Friday April 17 2015 Any material received at the warehouse after this date and time will be subject to a late surcharge All warehouse freight will be delivered to your booth prior to exhibitor set up time All shipments MUST BE PREPAID No collect shipments will be accepted either at Arata Expositions Inc warehouse or the facility Under no circumstances should any shipment be consigned to the facility prior to move in dates The facility will refuse and return all such shipments direct to consignee without notification Exhibitors may hand carry small items into the exhibit hall from their POV privately owned vehicle Only full time employees of the exhibiting company will be allowed to hand carry items The use of carts dollies flat trucks or other mechanized equipment is not permitted ALL TRUCK DOCKS ARE UNDER THE CONTROL OF THE OFFICIAL MATERIAL HANDLING CONTRACTOR AND THIS IS NECESSARY FOR THE TOTAL EFFICIENT MOVEMENT OF FREIGHT IN AND OUT This control will be strictly enforced Any freight h
17. can be unloaded at the dock with no additional handling required SPECIAL HANDLING Material delivered by a carrier in such a manner that requires additional handling Please refer to the Special Handling Definitions outlined in the manual UNCRATED PAD WRAPPED Material that is shipped loose or pad wrapped and or unskidded machinery without proper lifting bars or hooks Total Warehouse Shipments Total Show Site Shipments Material Handling Total Company Name Booth Number Street Address City State Zip Code Country Email Address Contact Name Telephone Fax arata expositions inc 15928 tournament drive SPECIAL HANDLING gaithersburg md 20877 EE phone 301 921 0800 NADCA 2015 fax 301 990 1717 www arataexpo com g G Special handling applies to shipments that are loaded by cubic space and or packed in such a manner as to require additional labor handling such as ground unloading loading constricted space unloading loading designated piece unloading loading carpet padding only shipments or stacked shipments Also included are multiple shipments alternate delivery locations mixed loads and shipments without individual bills of lading Shipments loaded in this manner require additional time labor or equipment to unload sort and deliver All Federal Express Airborne Express DHL and UPS shipments require special handling SPECIAL HANDLING DEFINITIONS Ground Unloading Loading V
18. charge 15928 tournament drive FREIGHT ROUTING gaithersburg md 20877 EE phone 301 921 0800 NADCA 2015 fax 301 990 1717 www arataexpo com amp ij g As stated in our Payment Policy all invoices must be paid in advance or at the show cash company check wire transfer and or credit card All companies must provide a credit card authorization form with orders Absolutely no credits will be issued after show closing Please return this form by April 17 2015 I ig e aN PAW Ee II ae 0 warehouse site Origin of Shipment Booth Number Shipping Date Carrier Approximate Number of Containers Approximate Arrival Date Weight of Largest Container Total Weight of Shipment e To enable our tracing delayed shipments please mail duplicate bill of lading to Arata Expositions Inc 15928 Tournament Drive Gaithersburg MD 20877 phone 301 921 0800 e COLLECT SHIPMENTS WILL NOT BE RECEIVED INSTRUCTIONS FOR OUTGOING SHIPMENTS AT CLOSE OF SHOW Ship to Company Name Street Address City State Zip Carrier PREPAID Collect Approximate Number of Containers Approximate Weight of Shipment Description FOR SPLIT SHIPMENTS USE SPACE BELOW Ship to Company Name Street Address City State Zip Carrier PREPAID Collect Number of Containers Total Weight of Shipment Description Company Name Booth Number Street Address City State Zip Code Country Email Address Cont
19. containers include crates fiber cases cartons and properly packed skids An uncrated shipment is material that is shipped loose or pad wrapped and or unskidded without proper lifting bars and hooks Multiple Shipments Shipments on a carrier that are intermingled or delivered in such a manner that additional labor is needed to sort through and separate the various shipments on a truck for delivery to a booth Alternate Delivery Location Shipments that are delivered by a carrier that requires all or partial delivery of the shipment to a different level in the same building or to other rooms in the same facility Carpet Only Shipments Shipments that consist of carpet and or carpet padding only require special handling because of additional labor and or equip ment to unload Improper Paperwork No Documentation Shipments that arrive from a small package carrier including among others Federal Express Airborne Express DHL and UPS without an individual Bill of Lading requiring additional time labor and equipment to process Shipments received without paperwork will be delivered without guarantee of piece count or condition Shipments that arrive without machine printed docu mentation showing the weight of the shipment Improper Weight Shipments that come in and are re weighed showing the documentation was incorrect with a lower weight than the actual weight These shipments get charged special handling plus a weight ticket
20. fax 301 990 1717 www arataexpo com All companies must provide a credit card authorization with order Any remaining balance after completion of all show services including any T3 Logistics LLC invoicing will be charged to your authorized credit card ABSOLUTELY NO CREDITS WILL BE ISSUED AFTER SHOW CLOSING PLEASE PRINT OR TYPE Booth Number s Company Name Street Address City State Zip Ordered by _ Date Telephone Fax E Mail CREDIT CARD AUTHORIZATION American Express TT MasterCard Visa Cardholder s Name Print Cardholder s Signature Cardholder s Billing Address Street Address City State Zip Telephone E Mail This form must be signed and accompanied by your order arata expositions inc 15928 tournament drive gaithersburg md 20877 AMNES phone 301 921 0800 ER fax 301 990 1717 www arataexpo com v g Name of Organization Authorized by Please Print E Mail Signature THIRD PARTY PAYMENT NADCA 2015 Booth Number s Title Date Please complete and return this form to charge the final balance for show services to a third party account A third party credit card authorization must be received at least 30 days prior to show opening BOTH FIRMS MUST COMPLETE THIS FORM Any remaining balance after completion of all show services will be charged to the authorized credit card ABSOLUTELY NO CREDITS WILL BE ISSUED AFTER SHOW CLOSING We understand and
21. necessary Full time employees of the exhibiting company may set their exhibit If full time company personnel are utilized to set an exhibit they must carry positive identification such as medical ID card or payroll stub You may not utilize workers hired from a non union agency or company Any labor services that may be required beyond what your full time employees can provide must be rendered by union labor Your labor requirements can be ordered on the enclosed Display Labor Order Form FREIGHT HANDLING Arata Expositions Inc will be responsible for the loading and unloading of all trucks trailers common and contract carriers as well as the handling of empty crates and the operation of handling equipment Exhibitors may hand carry small items into the exhibit hall EXCEPT THROUG THE LOADING DOCK Exhibitors are limited to items which can be carried without the use of carts dol lies etc Only full time employees of the exhibiting company will be allowed to hand carry items AN EXHIBITOR MAY NOT BE ALLOWED TO USE THE TRUCK DOCK FACILITIES TO UNLAOD HIS PERSONAL CAR TRUCK OR STATION WAGON All truck docks are under the control of the official drayage contractor Our Material Handling Department is responsible for maintaining in and out traffic schedules at the show site Standing on chairs tables or other rental furniture is prohibited This furniture is not engineered to support your standing weight Arata Expositions cannot be respons
22. shipments will not be accepted at either the warehouse or show site 2 If you ship by way of your own truck or car it is important to have a delivery ticket prepared indicating the piece count and weight You are invoiced for material handling based on weight If no information is available the weight is estimated by the unloading crew 3 Consolidate as many pieces as possible into one shipment to avoid being billed for several minimum shipments To reduce material handling costs ship all of your exhibit materials in ONE shipment Remember there is a 200 pound minimum charge per shipment See the example below 4 Please be sure to obtain and complete an AEI Bill of Lading Bills of Lading will be made available at the service center on the final show day Please be sure to return your completed Bill of Lading and any additional outbound information before you leave the show floor 9 Should you choose to use a carrier other than the official show carrier please be certain to contact them with any necessary pick up information AEI is not responsible for contacting outside carriers for pick ups 6 BE SURE YOUR MATERIALS ARE INSURED from the time they leave your firm until they are returned after the show It is suggested that exhibitors arrange all risk coverage This can be done by adding exposition floaters to existing policies Contact your insurance representative BE SURE YOUR LIABILITY AND PROPERTY INSURANCE IS IN EFFECT DURING TR
23. 0 Booth Number Street Address otate Zip Code Country City Email Address Contact Name Telephone Fax arata expositions inc 15928 tournament drive gaithersburg md 20877 phone 301 921 0800 fax 301 990 1717 www arataexpo com CUSTOM FURNITURE NADCA 2015 page 4 of 4 All materials are on a rental basis and remain the property of Arata Expositions Inc The undersigned is responsible for these items and for their condition at close of show As stated in our Payment Policy all invoices must be paid in advance or at the show cash company check wire transfer and or credit card All companies must provide a credit card authorization form with orders CODE QTY ITEM DESCRIPTION TRAINING ROOM went Merin Muti Use Tayo oray Laminatotaok 38200 woo wone Tawernie tarinanne 918 00 BOOKCASES AND PRODUCT DISPLAYS emeas Preste Posesi f ro puea Piste PeaesaiBiace 7 Door pedesan 4 SEHR EIERE Powerea tocna Peaesiawme 55600 scs Eesen 000 scr Faseren sizes SEHR Ls Powerea Loona Podesta s000 C 9909 en Eeer 000 UTILITY CHAIRS psv ature Task charBlackCrepe 18600 or nra brains SoolBack cree LZ DESKSICREDENZAS AND FILES ERR m Eene neame Le CODE QTY ITEM DESCRIPTION PRICE DESKS CREDENZAS AND FILES CONTINUED oredenzamtahogary 821 00 CredenzarGrepnte roo
24. 0 per sq ft 1 30 per sq ft Discount Deadline April 10 2015 Received By Discount price applies only to orders that are accompanied by payment and are received by discount deadline Standard price applies to orders received after the deadline Items cancelled Standard Booth Carpet Total after move in begins will be charged at 100 of the published price Absolutely no Standard Booth Carpet Total credits will be issued after show closing 6 Ta X All Arata rental carpet is laid clean on the date of installation In the event that carpet becomes dirty during the set up of the show booth cleaning services must be ordered Total Company Name Booth Number Street Address City State Zip Code Country Email Address Contact Name Telephone Fax BR ITIPRFLES P burgundy silver cloud black washington d c 15928 tournament drive gaithersburg md 20877 p 301 921 0800 f 301 990 1717 CUSTOM PLUSH CARPET Create a unique and inviting booth environment with any of our enticing color selections available in plush booth carpet 9 7 Bee cb d m z FN Bd d E pis j a a m E ae E pu new blue charcoal emerald navy beige orlando fl 4104 l b mcleod road orlando fl 32811 p 407 422 3636 f 1407 839 5929 15928 tournament drive PLUSH CARPET gaithersburg md 20877 phone 301 921 0800 NADCA 2015 fax 301 990 1717 ww
25. 27 29 2015 Marriott Marco Island Collier Hall Marco Island FL BOOTH EQUIPMENT Each 10 x 10 booth will receive an 8 high back wall draped in blue white silver white blue The 3 high side rail drape will be blue A one line identification sign will be provided indicating the name of the exhibiting company and booth number BOOTH CARPET The exhibit hall is NOT carpeted It is important to note that aisle and common areas will not be carpeted Exhibitors are not required to carpet their booths however should you wish to do so carpet rental is available An order form is included in this service manual HEIGHT LIMITS Linear booths may not exceed 8 in height on back wall NOTICE FOR DIRECT SHIPMENTS If you intend to ship your materials directly to show site please refer to the shipping date noted below The Marriott Marco Island will receive any shipments that arrive early or to the attention of a guest and the Marriott Marco Island will charge a handling fee Any materials shipped to the Marriott Marco Island may be consigned to Arata Expositions Inc by the Mar riott Marco Island and you will be billed the appropriate material handling charges by Arata Expositions Inc in addition to any charges or fees that the Marriott Marco Island may charge SHIPPING INFORMATION ADVANCE SHIPPING WAREHOUSE ADDRESS DIRECT SHOWSITE SHIPMENTS Shipments should arrive before Friday April 17 2015 to avoid late fees Shipment
26. 30 VTK 30 VTJ 36 VTP 36 VTN 36 VTW 30MHSB 30 WTK VTB VTC 36 WTP 30MHTB WTS D WTB WTC TABLE TOP OPTIONS BAR TABLES Standard Black Base 30 Round 42 H VTK Maple Top VTJ Graphite Nebula Top 30MHSB Mahogany Top VTG Silver Textured Top VTB Brushed Red Top VTC Brushed Blue Top Standard Black Base 36 Round 42 H VTP Maple Top VTN Graphite Nebula Top VTW White Laminate Top MAPLE BRUSHED RED GRAPHITE NEBULA WHITE LAMINATE MAHOGANY SILVER TEXTURED BRUSHED BLUE Tulip Chrome Base 30 Round 42 H WTK Maple Top WTJ Graphite Nebula Top 30MHTB Mahogany Top WTS Silver Textured Top WTB Brushed Red Top WTC Brushed Blue Top Tulip Chrome Base 36 Round 42 H WTP Maple Top WTN Graphite Nebula Top WTW White Laminate Top CAF TABLES 30 ZTK 30 ZTJ 36 ZTP 36 ZTN ZTO 30MHSC 80 XTK ZTG ZTB ZTC 36 XTP XTR 30MHTC XTS XTB CAF TABLES Tulip Chrome Base 30 Round 29 H Standard Black Base XTK Maple Top 30 Round 29 H XTJ Graphite Nebula Top ZTK Maple Top 30MHTC Mahogany Top ZTJ Graphite Nebula Top XTS Silver Textured Top 30MHSC Mahogany Top XTB Brushed Red Top ZTG Silver Textured Top ZTB Brushed Red Top ZTC Brushed Blue Top Standard Black Base 36 Round 29 H ZTP Maple Top ZTN Graphite Nebula Top ZTO White Laminate Top XTC Brushed Blue Top Tulip Chrome Base 36 Round 29 H XTP Maple Top XTN Graphite Nebula Top XTR
27. 301 990 1717 Www arataexpo com As stated in our Payment Policy all invoices must be paid in advance or at the show cash company check wire transfer and or credit card All companies must provide a credit card authorization form with orders Absolutely no credits will be issued after show closing WAREHOUSE SHIPMENT MATERIAL HANDLING RATE CALCULATOR WEIGHT PRICE TOTAL RATE CLASSIFICATION ROUNDED UP TO NEXT 100LBS CWT PER COST 200LBS MINIMUM CWT ESTIMATE Example Warehouse Crated 450 Ibs 500 Divided by 100 5 x 85 00 425 00 waone OOOO SSS O fe Warehouse NOTE Overtime and late arrival charges may be applicable Overtime charges include warehouse shipments that are moved to show site during overtime hours Please refer to the Arata Expositions Material Handling Rate form for surcharges SHOWSITE SHIPMENT MATERIAL HANDLING RATE CALCULATOR WEIGHT PRICE TOTAL RATE CLASSIFICATION ROUNDED UP TO NEXT 100LBS CWT PER COST 200LBS MINIMUM CWT ESTIMATE Example Showsite Crated 450 Ibs 500 Divided by 100 5 80 00 400 00 zech Crate CUN ShowsiteSpecalHenaing ShowsiteUnertedPaawrapped NOTE Overtime charges may be applicable Please refer to the Arata Expositions Inc Material Handling Rate form for surcharges DESCRIPTIONS OF RATE CLASSIFICATIONS CRATED Material that is skidded or is in any type of shipping container that
28. 39 BAR TABLES VT Maple Bar TanierBiack Base 22400 repne 22400 ___ ______28000 ue Erstis Tabosa Base 23700 ve eeserRerBerTaberiekBase 22400 Company Name 30MHTB EN Mahogany Bar Table Tulip Base 312 00 wis Silver Textured Bar Table Tulip Base 365 00 WTB jBrushed Red Bar Table Tulip Base 284 00 WTC jBrushed Blue Bar Table Tulip Base 284 00 WP Maple Bar Table Tulip Base 312 00 Jerome neni sartane Joes Wm Laminate Bar TaierTup Base 42200 CAFE TABLES zx zu ote TeverGrephte EE 6 Cate Teienenogany o0 Round 26800 cae Tanesi 27 00 zm feae Taensa zeo fce Taense 1 oate Teeter Toome 21606 m _ ___ 21600 eweTanee Rodmmtetammae 27400 Ox ___ 267 00 xu Cate Teietrepite NebuaTuipBese 267 00 eweTememenesey TuipSese 29000 os cae Teiesiver U 34500 ox care Tevietnishea ReaTutp Base 26700 jeseTeneerses Base 20700 Caf Table 36 Top Maple Tulip Base 290 00 KS ml Caf Table Graphite Nebula Tulip Base 290 00 OR Caf Table White Laminate Top Tulip Base 345 0
29. 8 125 x 11 875 2 29 75 x 11 875 eo eege Discount Deadline April 10 2015 Received By Discount price applies only to orders that are accompanied by payment and are received by discount deadline Please add 6 tax Orders received after this date will be assessed an additional 50 charge Cash company check wire transfer and or credit cards ac cepted Items cancelled two weeks prior to move in will be charged at 50 of the original price No refunds will be made on custom accessories ORDER EARLY arata expositions inc 15928 tournament drive gaithersburg md 20877 phone 301 921 0800 fax 301 990 1717 www arataexpo com NADCA 2015 20 x 20 Standard Carpet Installation and Dismantling Labor Daily Cleaning 4 Counters 1 COMPANYSNAME PACKAGE gesso Actual Panel Sizes 9 38 125 x 92 875 4 38 125 x 38 875 8 12 625 x 38 875 8 18 5 x 38 875 4 38 125 x 19 25 8 20 x 27 5 doors Header 2 116 875 x 20 875 2 86 25 x 20 875 eq RENTAL BOOTHS page 3 of 4 Please DO NOT place any text 72 from all finished edges for panel insertion Files must be setup with 1 2 Bleed 20 x 20 Standard Carpet Installation and Dismantling Labor Daily Cleaning 4 Counters FP gt Actual Panel Sizes 4 26 625 x 38 875 4 60 625 x 38
30. ANING gaithersburg md 20877 AMNES phone 301 921 0800 ER fax 301 990 1717 www arataexpo com NADCA 2015 Im G All materials are on a rental basis and remain the property of Arata Expositions Inc The undersigned is responsible for these items and for their condition at close of show As stated in our Payment Policy all invoices must be paid in advance or at the show cash company check wire transfer and or credit card All companies must provide a credit card authorization form with orders NOTE All rental carpets are delivered clean to your booth space However during set up the carpet can become soiled We suggest you order cleaning services at least once before the show opens ALL DAILY CLEANING SERVICES MUST BE ORDERED EXCLUSIVELY THROUGH ARATA EXPOSITIONS INC NO INDEPENDENT CONTRACTORS WILL BE PERMITTED TO PERFORM CLEANING SERVICES BOOTH CLEANING Vacuuming of booth and emptying of wastebaskets Discount Price Standard Price Extended Price Pre Show Cleaning sq ft x 52 per sq ft 62 persq ft Daily Booth Cleaning X sq ft x 1 38 per sq ft 1 66 per sq ft The square footage is based on the overall size of the space occupied Emptying of wastebaskets once every two hours show hours only Rates are based on booth size Number of Cost per Day Show Days Extended Price Up to 500 square feet 120 00 501 to 1000 square feet 130 00 1001 to 2500 square feet 140 00 Greater
31. ANSIT STORAGE AND WHILE AT CONVENTION SITE THE EXPENSIVE WAY Date Received Actual Weight Minimum Charge 100 Lbs Total Cost 4 17 15 80 Lbs 200 Lbs Min 85 00 170 00 4 17 15 50 Lbs 200 Lbs Min 85 00 170 00 4 17 15 70 Lbs 200 Lbs Min 85 00 170 00 Total Material THE COST EFFECTIVE WAY Date Received Actual Weight Minimum Charge 100 Lbs Total Cost 4 17 15 200 Lbs 200 Lbs Min 85 00 170 00 Total Material arata expositions inc 15928 tournament drive SHIPPING INFORMATION gaithersburg md 20877 EE phone 301 921 0800 NADCA 2015 fax 301 990 1717 www arataexpo com Im gG SHIPPING INFORMATION ADVANCE WAREHOUSE SHOWSITE Shipments should be PREPAID addressed as follows Shipments should be PREPAID addressed as follows To Company Name and booth number To Company Name and booth number For NADCA 2015 For NADCA 2015 c o Arata Expositions Inc C o Arata Expositions Inc clo YRC c o Marriott Marco Island 2635 Rockfill Road Collier Hall Ft Myers FL 33916 400 S Collier Blvd Marco Island FL 34145 To avoid confusion remove all expired shipping labels before shipment Material handling fees include receiving your material at our warehouse and or show site delivery to the booth storage of empty containers return of outbound shipments to loading dock and reloading onto your carrier All shipments must be accompanied by certified weight tickets Rates
32. DEADLINE RETURN TO Arata Expositions Inc Friday March 27 2015 15928 Tournament Drive Gaithersburg MD 20877 Fax 301 990 1717 If the exhibitor plans to utilize a firm other than the Official Service Contractor the EXHIBITOR ONLY must complete and send this form to Arata Expositions Inc to be received no later than Friday March 2 2015 If notification is not received by the deadline date Arata Expositions labor must be used for all work and the Exhibitor Appointed Contractor will be permitted to supervise only In addition a Certificate of Insurance valid in the state of Florida must be provided with at least the following limits Comprehensive General Liability not less than 1 000 000 with respect to injuries to any one person in one occurrence 2 000 000 with respect to injuries to more than one person in any one occurrence and 500 000 with respect to damage to property Workers Compensation Insurance including employee liability coverage in a minimum amount not less than 1 000 000 of individual and or aggregate coverage and naming Arata Expositions Inc show management and the facility as additional insured The exposition floor aisles loading docks service and storage areas will be under the control of the Official Service Contractor The Exhibitor Appointed Contractor must coordinate all his activities with Arata Expositions Inc and abide by all rules and regulations of the show The Exhibitor Appointed Con
33. NDAY AND 95 00 PER MAN PER HOUR 123 50 PER MAN PER HOUR HOLIDAYS Starting time can be guaranteed only at the start of the working day You will be charged a one hour INSTALLATION OF DISPLAY minimum labor fee per person if labor is not cancelled 24 hours prior to the requested start time DATE TIME NO OF PEOPLE APPROX HOURS TOTAL HOURS HOURLY RATE TALAL Eo ATE AEI Supervision 30 35 00 Total Estimated Labor Costs Request you to proceed at earliest hour to install our display without our supervision AEI charge for this service is 30 of your total bill 35 00 minimum IN ORDER TO COMPLETE THE WORK WITHOUT YOUR REPRESENTATIVE PRESENT YOU MUST COMPLETE THE AEI SUPERVISED LABOR FORM Request you to await our representative before installing our display Time will commence upon assignment of men in accordance with exhibitor s instructions Representative should check with labor dispatcher s desk to obtain and return men ordered If exhibitor fails to pick up worker s at time ordered a one hour per worker no show charge will be applied Supervisor s Name Telephone Number Starting time can be guaranteed only at the start of the working day You will be charged a one hour DISMANTLING OF DISPLAY minimum labor fee per person if labor is not cancelled 24 hours prior to the requested start time DATE TIME NO OF PEOPLE APPROX HOURS TOTAL HOURS HOURLY RATE One TRES AEI Supervision 30 35 00 Total Estimated Labor Costs Reque
34. ON SITE CELL Custom Power See Power Form BOOTH Equipment Total Subtotal DELIVERY DATE Service Charge Delivery 2496 of Total PICKUP DATE Sales Tax 6 0 Internet Tax 14 59 Total Due 1 Please fill out form order boxes only 2 f you are tax exempt please submit certificate 3 If you require a technician to operate equipment the labor rate of 75 hr will apply 5 hr minimum 4 All cancellations within 48 hours subject to 5096 fee AUDIO VISUAL CENTER ZIP TIME TIME 5 All cancellations the day of the show are subject to full amount of the order to include delivery and tax 6 Price valid for booth events only 7 On site orders subject to 50 surcharge 8 Exhibit requests must be paid in full before equipment delivery 9 Customer agrees to pay in full for lost stolen or damaged equipment Please complete an AAVC Credit Card Authorization Form Ga AMERICAN MARCO ISLAND ELECTRICAL INSTALLATION FORM AXarriott All requests for electrical service must be received by the Resort at least 14 days prior to need and should be accompanied by check or credit card number to cover Electrical Installation charges If any questions please contact your AAVC Representative at Office 239 642 2637 Fax 239 642 2690 n v TM AUDIO VISUAL CENTER SHOW NAME SETUP DATE AND TIME BOOTH TEARDOWN DATE AND TIME FUNCTION ROOM Master A
35. Roma White Vinyl Ze L ITD asa HS008 Heathrow 3 pc Sectional Black Vinyl 72 L 48 D 28 H SO2 South Beach 3 pc Sectional Platinum Suede Je2 L 20 LOVESEATS LSM Key West Loveseat Black 57 2 SSD oo NPLLOV Naples Loveseat Black Vinyl 62 305 2848 SFA002 SFA003 502 CLUB CHAIRS H 3 CHR003 CHR001 CHR002 NPLCHR TANCHR OCB HCH08 OCCASIONAL CHAIRS OCA OCH b BCW CCE I LABREA MADGRY MEETING CHAIRS OCMESP OCMTAU CLUB CHAIRS TANCHR Tangiers Chair OCCASIONAL CHAIRS CCE Ice Chair MEETING CHAIRS Beige Textured Transparent Chrome CHR003 Roma Chair 34 L 37 D 36 H SWAN Swanson Swivel 25062000 266 OCMESP Meeting Chair White Vinyl Chair Espresso Leather 37 L 31 D 33 H OCB Key West White Vinyl LABREA La Brea Swivel 25 9 L 23 5 D 34 H Tub Chair 284 25D 1181H Chair CHR001 Mirabel Chair Black Charcoal Gray Fabric AGIS Brown Leather SP SID STI OCA T Vac Chair 35 L 27 D 40 H Chair S635 7D 3275 Translucent Chrome salle 8 Heathrow Chair 25 L23 D 30 H MADGRY Madden CHR002 Allegro Chair Black Vinyl Arm Chair Blue Fabric 24 L 24 D 28 H OCH Madrid Chair Light Gray Vinyl 3651 34 550 30 H Black Leather 27 12382 Diss HC008 Heathrow 307530 Dai NPLCHR Naples Chair Corner Chair Black Vinyl Black Vinyl BCW Madrid Chair 36 L 30 D 28 Hl 24 L 24 D 28 H White Leather 30 L 312A OTTOMANS BNO08 PUZ2SW VIB08 w y
36. S ARE BASED per CWT with a 200 pound minimum WAREHOUSE SHIPMENTS This rate includes receiving at Arata Expositions Inc WAREHOUSE 30 days of storage prior to show delivery to the booth storage of empty containers return of outbound shipments to loading dock and reloading onto your carrier Uncrated or pad wrapped shipments will not be received at the warehouse All shipments must be accompanied by certified weight tickets Rates are based on straight time move in and move out All weights are rounded off to the next cwt and computed on a round trip per shipment basis Crated Shipment 85 00 per CWT Special Handling Shipment 106 25 per CWT SITE SHIPMENTS This rate includes receiving at the EXHIBIT HALL on scheduled move in dates delivery to the booth storage of empty containers return of outbound shipments to loading dock and reloading onto your carrier All shipments must be accompanied by certified weight tickets Rates are based on straight time move in and move out All weights are rounded off to the next cwt and computed on a round trip per shipment basis Crated Shipment 80 00 per CWT Special Handling Shipment 100 00 per CWT Uncrated pad wrapped Shipment 120 00 per CWT OVERTIME is before 8 00am and after 4 30pm Monday Friday and all day Saturday Sunday and holidays You will be charged a overtime surcharge in addition to the rates above for each occurrence of the following eYour shipment is received at our wareho
37. acement Electrical under carpet Drawing attached required Drawing with exhibit opecial Electrical Instructions Set up instructions Attached Shipped with display Special tools hardware opecial set up or dismantle instructions Graphics Shipped with display ___ Shipped separately Carrier Date to arrive opecial instructions for graphics OUTBOUND SHIPPING INFORMATION After dismantling return ship display to Carrier T3 Logistics Common Carrier O Van Line Air Freight Next Day 2nd Day Deferred If your designated carrier fails to pick up or refuses to accept your shipment your freight will be shipped by one of the official show carriers It is the responsibility of the exhibitor to call your carrier of choice to schedule a pick up time and date Emergency contact at show site Contact phone Hotel Hotel phone Arrival date Company Name Booth Number Street Address City State Zip Code Country Email Address Contact Name Telephone Fax 16008 tournamont crive EXHIBITOR APPOINTED CONTRACTOR gaithersburg md 20877 ot On phone 301 921 0800 NAD CA 201 5 JE fax 301 990 1717 Www arataexpo com As stated in our Payment Policy all invoices must be paid in advance or at the show cash company check wire transfer and or credit card All companies must provide a credit card authorization form with orders Absolutely no credits will be issued after show closing
38. act Name Telephone Fax With respect to the property referred to above you are hereby authorized to pick up deliver store and ship and or act as shipper s agent in the handling of said property by any other authorized carrier and to make all contracts in connection therewith and or perform any additional services shown hereon or otherwise necessary for reforwarding THIS FORM DOES NOT REPLACE A BILL OF LADING THE BILL OF LADING MUST BE COMPLETED ON SHOW SITE AND RETURNED TO THE ARATA SERICE DESK PRIOR TO LEAVING THE SHOW AUTHORIZED SIGNATURE Title Date LON OG III LISIHX3 102 ZL OL 53015 Q TIOH 91622 14 SI N 34 19203 9292 OMA 0 9 oul suomnisodxo egzese o 5 SLO VOQVN ON HLOOS8 ANVdINOO dO 3INVN SLN3INdIHS 39NVAGSV 4034 LON Od IVIS31VIN LiSIHX3 SL0Z ZL 11 OL H3ALT3G J95V8HOLS 91622 14 SI N 34 19203 9292 OMA 0 9 suomnisodxo ezere o 5 SLO VOQVN ON HLOOS8 ANVdINOO dO 3INVN Ol SLNAIWdIHS 39NVAGSV 403 AV14d LON OG IVIYSLVI LISIHX3 102 ZL OL YJAM 2 59015 91622 14 SISA 34 1203 6292 OMA 0 9 OUI suomnisodxo ejeJe o 5 SLO ANVdINOO ONI LISIHX3 dO AWVN SLNAWdIHS 3O9NVAGV 4034 LON OG III LISIHX3S 102 IL
39. agree that we the exhibiting firm are ultimately responsible for payment of charges and in the event the named third party does not discharge payment prior to show closing such charges will revert to our firm We have read understand and agree to all the above terms and have advised our show site representative accordingly Exhibitor Signature THIRD PARTY Third Party Company Name Address City State Zip Phone Fax E Mail Address Exhibitor Signature Print Name CREDIT CARD CHARGE AUTHORIZATION Cardholders Name Address City State Zip American Express J Visa O MasterCard Print Name EXPIRATION DATE Date EXHIBITING COMPANY Exhibiting Company Address City otate Zip Phone Fax E Mail Address Exhibitor Signature Print Name CREDIT CARD CHARGE AUTHORIZATION Cardholders Name Address State L American Express DI Visa MasterCard EXPIRATION DATE AE 10 Account Number Please indicate which of the below items are to be charged to the third party DA Services D Booth Cleaning D Furniture Carpet and Accessories O Material Handling O Labor D Other Please Specify Cardholders Signature Account Number Please indicate which of the below items are to be charged to the exhibiting company Services O Booth Cleaning OFurniture Carpet and Accessories O Material Handling O Labor D Other Please Specify Cardholders Signature
40. ags or poly Additionally AEI shall not be responsible for crates and packaging that are unsuitable for handling in poor condition or have prior damage Crates and packaging should be designed to adequately protect contents for handling by forklifts and similar means 6 INSURANCE CLAIMS The exhibitor must report the damage or loss at the AEI service desk at show site and complete our paperwork documenting the incident Failure to complete the proper paperwork at show site will result in the claim being waived The exhibitor must submit any written claim for loss or damage within 30 days of the close of the show on which the loss or damage occurred or the claim shall be considered waived No suit or action shall be brought against more than one year after the cause of action accrues arata expositions inc 15928 tournament drive MATERIAL HANDLING gaithersburg md 20877 EE phone 301 921 0800 NADCA 2015 fax 301 990 1717 www arataexpo com amp Im G LIMITS OF LIABILITY page 2 of 2 7 INBOUND SHIPMENTS After the exhibit materials are placed in the booth AEI will not be responsible for condition count or content Please remember that there may be a lapse of time between the delivery of shipments to the booth and the arrival of the exhibitor or exhibitor s representative AEI will not be responsible or liable for any loss damage theft or disappearance of exhibitor s materials after same have been de
41. amages and exclusive remedy Provisions of this paragraph shall apply if loss or damage regardless of cause or origin results directly or indirectly to property through performance or nonperformance of obligations imposed by the offering of services to Exhibitors or from negligence active or otherwise by AEI its subcontractors or employees This applies while these goods are in 5 warehouse in vehicles for delivery or at show site shall not be liable to any extent whatsoever for any actual potential or assumed loss of profits or revenues or for any collateral costs which may result from any loss or damage to an exhibitor s material which make it impossible or impractical to exhibit same 4 EXHIBITORS ARE URGED TO CARRY ALL RISK INSURANCE COVERING YOUR MATERIALS AGAINST DAMAGE LOSS AND ALL OTHER HAZARDS FROM THE TIME SHIPMENTS ARE MADE PRIOR TO THE SHOW UNTIL SHIPMENTS ARE RECEIVED BACK AFTER THE SHOW THIS CAN GENERALLY BE DONE BY ADDING EXPOSITION FLOATERS TO EXISTING INSURANCE POLICIES IT IS UNDERSTOOD THAT AEI IS NOT AN INSURER THAT INSURANCE IF ANY SHALL BE OBTAINED BY THE EXHIBITOR AND THE AMOUNTS PAYABLE BY AEI HEREUNDER ARE BASED ON THE VALUE OF THE MATERIAL HANDLING SERVICES AND THE SCOPE OF AEI LIABILITY AS SET FORTH ABOVE 5 PACKAGING AEI shall not be responsible for damage to uncrated material material improperly packed concealed damage pad wrapped or shrink wrapped materials glass breakage or carpet in b
42. andled by AEI will be recorded on a freight receiving report and charged the rates reflected on this form Be prepared for the outbound shipment Know your destination and if you have a choice of carrier be sure to contact them in advance If you prefer to use the official show carriers service representatives will be available at the Arata Service Center to assist you If your designated carrier fails to pick up or refuses to accept your shipment by Wednesday April 29 2015 at 5 00pm your freight will be shipped by one of the official show carriers or material may be returned to our warehouse pending advice from the exhibitor and they will be charged accordingly for this service No liability will be assumed by Arata Expositions Inc as a result of such rerouting and handling Arata Expositions Inc cannot be responsible for classifying shipments After shipments are tendered to a common carrier for shipment Arata Expositions Inc cannot be responsible for delivery time or damage or loss to property 15928 tournament drive MATERIAL HANDLING RATES gaithersburg md 20877 EE phone 301 921 0800 NADCA 2015 fax 301 990 1717 www arataexpo com q G As stated in our Payment Policy all invoices must be paid in advance or at the show cash company check wire transfer and or credit card All companies must provide a credit card authorization form with orders Absolutely no credits will be issued after show closing RATE
43. anite 36 L 20 D 29 H R1R R10 FRIDGES R1R Refrigerator White 14 0 cubic feet 28 L 28 D 64 H R1O Refrigerator White 4 0 cubic feet 20 L22 D 33 H 16 MOBILE TABLET STANDS TBBCHR TBSHLF TBPNTR LAMPS LA15 e LA14 TBSTDW TBSTND LIGHTED PRODUCTS LED color guide CUBL20 MOBILE TABLET STAND ACCESSORIES MOBILE TABLET STANDS LAMPS LA15 Mason Floor Lamp TBBCHR Brochure TBSTDW Mobile Brushed Silver Holder Tablet Stand 18 Round 55 H Black White 8625 2 1J D Ek 13 LA14 Mason Table Lamp Brushed Silver TBSTND Mobile 16 Round 26 H Tablet Stand Black 14 L 13 D 44 5 H TBSHLF Charging Shelf Black 14 89 127 17 EICH TBPNTR Wireless Printer Holder Black O31 19 D525 H CUBTBL LIGHTED PRODUCTS CUBL20 Edge LED Cube Ottoman White Plastic 20 L 20 D 20 H CUBTBL Edge LED Cube Table Plexi Top White Plastic 20 204D 20 11 BARS BARS BRC Martini Bar Circle Comprised of three BR1 Martini Bars 100 L 100 D 45 H BR1 Martini Bar 67 L 22 D 45 H Suggested Uses of Martini Bar Z A SZ SS 7 trade shows sales meetings corporate events conventions y Celle CAL n position S s arata expositions inc 15928 tournament drive gaithersburg md 20877 phone 301 921 0800 fax 301 990 1717 www arataexpo com o
44. aths Send font files if there is an anticipation of any changes so additions can be made to the provided art 40 x 60 Easel back 10 00 There will be an additional charge to prices listed for sign design labor or necessary labor to prepare logos for reproduction PROOFING A clean hardcopy proof and a PDF proof should be sent along with the print files for reference Files provided without proofs will be printed exactly as provided Any re prints necessary due to proofs not being provided are done at additional cost to the client FTP INSTRUCTIONS Using Internet Explorer or FTP Client Type ftp ftp aratafiles com User Arata aratafiles com Password Welcome22 Please do not try to drag and drop a folder Due to permissions you are only allowed to upload files You may drag and drop multiple files at once but NO FOLDERS Make sure your exhibiting company and show name are used to label the file Company Name Street Address Discount Deadline February 14 2014 Received By Discount price applies only to orders that are accompanied by payment and are received by discount deadline An additional 100 of the published prices will be applied to all orders received after the deadline Cancelled orders will be charged at 100 of the published price Absolutely no credits will be issued after show closing Special Signs Total W sss Add 100 after4 10 15 Booth Number City State Email Address Zip Code
45. ay Tables Total Standard price applies to orders received after the deadline Items cancelled after move in begins will be charged at 100 of the published price Absolutely no 6 Tax credits will be issued after show closing Standing on rental furniture is prohibited Arata Expositions Inc cannot be responsible for injuries or falls caused by improper use Company Name Booth Number Street Address City State Zip Code Country Email Address Contact Name Telephone Fax custom furniture PREMIER COLLECTIONS SEE INDIVIDUAL CATEGORIES FOR DETAILED PRODUCT INFORMATION ROMA w a CHR003 SFA003 MIRABEL ALLEGRO CHR002 SFA002 KEY WEST e T y SOUTH BEACH Suggested Uses of South Beach TANGIERS TANCHR TANSOF NAPLES NPLCHR NPLLOV _ NPLSOF HEATHROW HCO08 HSOO08 HCHO08 Suggested Uses of Heathrow 1 H SOFAS amp SECTIONALS LOVESEATS SOFAS amp SECTIONALS HEA08 Heathrow Sofa Black Vinyl AS 224 D 2678 SO1 South Beach Sofa Platinum Suede 69 29 D 33 H SFA001 Mirabel Sofa Brown Leather 95 D S 2 H HEA08 NPLSOF LSM SFA002 Allegro Blue Fabric 34 S5 D 50 H NPLSOF Naples Sofa Black Vinyl S b Zeek TANSOF Tangiers Sofa Beige Textured 7o Db stom al SOM Key West Sofa Black So Eee Dos SO1 TANSOF SFA001 SOM NPLLOV SFA003
46. ayment Policy all invoices must be paid in advance or at the show cash company check wire transfer and or credit card All companies must provide a credit card authorization form with orders If your rental carpet is damaged you will be charged the full replacement cost which is equal to the rental charge STANDARD LINEAR BOOTH CARPET STANDARD SPECIAL CUT BOOTH CARPET Check Description Discount Standard Extended Special sizes are available in any dimensions Price Size Price Price Price includes all necessary taping and visqueen for protection of carpet during set up 10 x 10 Carpet 140 00 182 00 9 p 10 x 20 Carpet 270 00 351 00 So __ pees 10 x 30 Carpet 410 00 533 00 10 x 40 Carpet 545 00 708 50 standard carpet is supplied only for in line linear booths For x 3 75persq ft 485persq ft island configurations booths 20 x 20 or larger please order Special Cut Carpet or Plush Carpet sq ft Total sq ft Discount Price Standard Price Extended Price STANDARD CARPET COLORS CHECK COLOR BELOW 1 Black oy Grey 7 J Blue _ Green 7 Burgundy J Purple 7 Teal If item colors are not selected in advance AEI will do so at no risk CARPET PADDING Discount Price Standard Price Extended Price Single Padding 1 00 per sq ft 1 30 per sq ft Double Padding ft 2 00 per sq ft 2 60 per sq ft VISQUEEN Discount Price Standard Price Extended Price 1 0
47. ccount NAME authorized signer only COMPANY ADDRESS CITY STATE ZIP CODE EMAIL PHONE FAX NOTE ALL PRICES FOR EQUIPMENT AND LABOR QUOTED ARE SUBJECT TO CHANGE 110 VOLTS OVER 30 AMPS USER MUST BRING RATED MALE AND FEMALE PLUGS Outlets Quantity Price Total 5 days 110 Volts one time fee 20 Amps to 2200 watts E 30 Amps to 3300 watts 1 Lo 40 Amps to 4400 watts L 74 NOTE Users must supply rated male amp female plugs 208 VOLTS SINGLE PHASE 5 days Outlets Quantity EES one time fee 208 VOLTS SINGLE PHASE 100 AMPS 1 000 00 _ 208 VOLTS 3 PHASE Outlets Quantity Price Total 5 days 208 VOLTS 3 PHASE one time fee 40 Amps 850 00 _______ 100 E 1 250 00 E Please add a 24 service fee and 6 tax to all request ADDITIONAL FEES FOR MORE THAN 5 DAYS MAY APPLY CONTACT YOUR AAVC REPRESENTATIVE ALL OUTLETS MUST BE RATED FOR VOLTAGE AND AMPERAGE AND WILL BE SUPPLIED BY USER ELECTRICAL LABOR CHARGES Monday through Friday 8AM 5PM 75 00 hour 5PM 12AM 112 00 hour 12AM 6AM 150 00 HOUR 3 hour minimum Saturday and Sunday 8AM 5PM 112 00 hour 5PM 6AM AND HOLIDAYS 150 00 HOUR 3 hour minimum SERVICE CHARGEOF 80 00 ON ALL REQUESTS made within 24hrs of event Hook up charges Electrical Installation amp Location for bands will be determined on an INDIVIDUAL BASIS AMERICAN MARCO ISLAND
48. committed to safety and values it throughout our organization and demonstrates it in the work we perform We request that you make safety a part of your activities during the show If you see something unsafe or that presents a hazard please bring it to the attention of an Arata Expositions employee By reporting unsafe or hazardous conditions and by following the safety guidelines below you will be doing your part in creating a safe work environment SAFETY GUIDELINES e Only authorized personnel and employees allowed all others prohibited e This is an active work zone Please treat the show areas during move in and move out as an active construction zone Appropriate attire includes footwear with hard soles that protects against potential injuries from site debris and limits potential for slip and falls Heels flip flops and open toed shoes are inappropriate and violate safety standards All exhibitors and attendees enter at their own risk Do not enter the dock yard areas Never run in the exhibit hall Please walk Watch your step in aisles omoking is prohibited in the exhibit hall and dock areas Stay clear of dock doors otay clear of heavy machinery Never stand on furniture The furniture is not designed to support your standing weight Clean up or report spills Keep aisles free and clear of any and all debris Practice good housekeeping Check electrical cords for damage Do not overload outlets or plugs Protect valuables a
49. d Day Deferred 3 5 day International Services Same Day Expedite Services Van Lines Customs Brokerage Warehousing For rates and scheduling please contact us at operations t3logistics com or call 1 866 920 4228 NADCA 2015 LOGISTICS T3 Logistics LLC Quote Shipping Request OFFICIAL SHOW CARRIER Schedule your Quote Pick Up using any of these options Phone Fax W gt O I0WMIEIIIIG I IIIIGIIII FAX 1 410 99 0118 E MAIL operations t3logistics com C CALL 1 866 920 4228 Event Name U T AA Name Event Name 000000 Name phone ax Pome Fa Special Instructions LAE NN NIENTE emm _ _ T E _ _ T x mee _ T ______ Skids Please provide piece counter skid P NEE BE _____ E LLL a Lo oas S S S S Important Insurance Information Minimum cargo liability agreed to be not more than 0 50 Ib or 50 00 whichever is greater unless a higher amount is declared and additional All Risk Insurance charges paid thereon Contact T3 Logistics rep to discuss the benefits of PLEASE READ NOW purchasing additional insurance Service Requested Check One Next Day C Second Day Comments 3 5 Day Deferred Van Line Service Other Request pre printed address oO Labels and shipping form Schedule return shipment ar a Er LI Fi Uu c yi e e s It J Searching F
50. e Maple 609 00 G30BMW Bar Table Maple Top w Grommet Holes 609 00 G30BWS BarTable White Top 609 00 G30BWW x Bar Table White Top w Grommet Holes 609 00 G30DMS Caf Table Maple Top 490 00 G30DMW cCaf Table Maple Top w Grommet Holes 490 00 CODE QTY ITEM DESCRIPTION PRICE BAR TABLES CONTINUED BrshedBueBarTablelBieck Base 240 Maple Gar TabieBieck Base ________ 23800 vm ___ Bar TabirBock Base 25800 Wie Laminate Bar TabieBlack Base 25500 Meni Bar buerger JL ___ Nebula Bar TabirTuip Base 28400 eme ate Taviewnte top 49000 Cate Tatenwhte Grommet Hols 49000 Foxwcws Goekiai Tabientape Top _________ 52500 emm i Topiw Grommet Holes 32500 Foxcws 32500 Fancww CocwaiTanoVWite Tops Grommet Roles 32500 BARSTOOLS PRSTSTL Rustque BarstoolGunmetal ________12700 em Shan Swivel Barstooiwnie Paste 20000 Les Zoey Suver LZ esos Zoey Swoi visi LZ SCHEECK rous 200 vin 20 __ 20400 feson Bartok LS ace eeBestomanspereniCume 21200 ess Banana Barsoo 29 esr Banana Bascom 29 es emsa ttoo esc joseBascomw zem eso 2
51. eceived by discount deadline Standard price applies to orders received after the deadline Items cancelled after move in begins will be charged at 100 of the published price Absolutely no credits will be issued after show closing Total All Arata rental carpet is laid clean on the date of installation In the event that carpet becomes dirty during the set up of the show booth cleaning services must be ordered Company Name Booth Number Street Address City State Zip Code Country Email Address Contact Name Telephone Fax STANDARD BOOTH FURNISHINGS Choose from a full line of attractive versatile booth furnishings to create just the right atmosphere for meeting with your prospects d e SHOWN 2 Deluxe Arm Chair Deluxe Counter Stool e Draped Table 42 h x 2 x 8 e Draped Table 30 h x 2 x 4 Chrome Tripod Easel Wastebasket Pai washington d c orlando fl 15928 tournament drive 4104 1 6 mcleod road gaithersburg md 20877 orlando fl 32811 p 301 921 0800 p 407 422 3636 f 301 990 1717 f 407 839 5929 arata expositions inc 15928 tournament drive F U RN ITU Mz gaithersburg md 20877 phone 301 921 0800 NADCA 2015 fax 301 990 1717 www arataexpo com All materials are on a rental basis and remain the property of Arata Expositions Inc The undersigned is responsible for these items and for their condition at close of show As stated i
52. ehicles that are not dock height preventing the use of loading docks such as personal owned vehicles U hauls vans flat bed trailers double drop trailers company vehicles with trailers that are not dock level etc Stacked Shipments shipments loaded in such a manner requiring multiple items to be removed to ground level for delivery to booth Stacked or cubed out shipments loose items placed on top of crates and or pallets constitute special handling Constricted Space Unloading Loading Trailer loaded high and tight shipments that are not easily accessible Freight that is loaded to full capacity of trailer top to bottom side to side One example of this is freight that is loaded down one side of a trailer that must be by passed to reach the targeted freight Designated Piece Unloading Loading Drivers that require the loading crew to bring multiple pieces of freight to the rear of the trailer to select the next piece having to remove freight from the trailer then reload to fit or the trailer must be loaded in a sequence to ensure all items fit Mixed Loads Shipments of mixed crated and uncrated goods where the percentage of uncrated is minimal and does not warrant the full uncrated rate for the shipment but does require special handling Crated vs Uncrated Crated shipments are those that are packed in any type of shipping container that can be unloaded at the dock with no addi tional handling required Such
53. freight carrier of choice scheduled to pick up your exhibit material from the hall no later than the time indicated in the Shipping section of this service kit or your freight will be re routed on the designated show carrier arata expositions inc 15928 tournament drive HOW TO PLACE YOUR ORDER gaithersburg md 20877 301 921 0800 CA 201 5 fax 301 990 1717 www arataexpo com amp Im G Complete as many of the order forms for furniture carpeting shipping etc as your planning allows before each Deadline Date Orders without payment will not be processed All companies must provide a credit card authorization form with orders Make checks payable to Arata Expositions Inc Orders with payment received after the Deadline Date will be charged standard prices FORMS TO ARATA EXPOSITIONS INC e Complete the necessary Arata Expositions Inc forms and calculate the cost of each order e Review our PAYMENT POLICY AGREEMENT carefully ORDERS WILL NOT BE PROCESSED WITHOUT PAYMENT IN FULL AND A CREDIT CARD AUTHORIZATION ON FILE A credit card authorization is required even when paying via cash company check and or wire transfer A 25 00 bank fee for wire transfers must be added to the amount transferred e Complete the CALCULATION WORKSHEET e For your files make a photocopy of all the Arata Expositions Inc forms used from this Manual e Place your order online mail fax or email this
54. he Official General Contractor for the event or e When an order for any rental equipment and or labor is placed by the exhibitor with 2 AEPS RESPONSIBLITIES The responsibility of AEI with respect to the goods stored hereunder shall be limited to the exercise of ordinary care and diligence by its officers and employees in receiving handling keeping and delivering the same For purposes of this contract means their employees officers directors agents assigns affiliated companies and related entities including but not limited to any subcontractors may appoint shall not be liable for loss or damage by natural elements fire heat frost damp dust moths rust leakage deterioration acts of God vandalism theft civil disturbance power failure acts of terrorism or war labor disputes lockouts or work stoppages of any kind nor for other causes beyond 5 reasonable control 3 LIABILITY It is understood that and its subcontractors are not insurers The exhibitor is responsible for obtaining the proper insurance to cover their property does not provide for full liability should loss or damage occur AEl s liability shall be limited to the physical loss or damage to the specific article which is lost or damaged In any case the liability of AEI is limited to 30 per pound per article with a maximum of 50 00 per item and a maximum of 1 000 per shipment whichever is less as agreed upon d
55. hibitor group or at the exhibitor group s expenses LIABILITY The Resort will not be responsible for any injury loss or damage that may occur to the exhibitor the exhibitor s employees or property or to any other person prior during or subsequent to the Period covered by the exhibit contract provided said injury loss or damage is not caused by willful negligence or wrongful act an employee of the Resort Each exhibitor expressly releases the Resort from such liabilities and agrees to indemnify the Resort against any and all claims for such injury loss or damage this to includes any or all damage incurred by connection to building tower distribution The Resort will not be responsible for any loss or damage related to voltage fluctuations power outages surges or transient voltages on currents or equipment failures INSURANCE Exhibitor who desire to carry insurance on their exhibits must place it at their own expense The Resort is not responsible for security of any items in the exhibit hall FIRE EXIT Fire Department enforced regulations ALL DOORS AND OPENINGS ON OFFICIAL FLOOR PLAN MUST BE KEPT CLEAR AMERICAN Credit Card Authorization a wv Date of Event Location of Event Company Name Billing Address Phone No This is a partial payment deposit due at this time Thisisthe Final Payment Due Additional payments charges may be applied due to additional requests on Equipment or Labor This letter author
56. hite Nebula 10 Mahogany 96 L 48 D 29 H 120 L 48 D 29 5 H CD2 Table CTO6GR Table 6 Gray Nebula 6 Granite 72 L 42 D 29 H 72 L 36 D 29 H CD3 Table C508GR Table 8 Gray Nebula 8 Granite 96 L 48 D 29 H 96 L 44 D 29 H CC6 Table CT10GR Table 6 Mahogany 10 Granite 72 136 D 29 5 H 120 L 46 D 29 H 6 CD2 1 6 CB2 qe 8 CD3 CONF42 CC5 Table Mahogany 42 Round 29 H CB1 Table Graphite Nebula 42 Round 29 H CONF42 Table White Laminate 42 Round 29 H 10 EXECUTIVE A D PROEXE XC2 BAR CAFE amp COCKTAIL G30BMS G30BMW G30BWS G30BWW d TSS l l i G30DMS G30DMW G30DWS G30DWW i i G30CMS G30CMW G30CWS G30CWW MAPLE EXECUTIVE CHAIRS XC5 Altura BAR TABLES CAF TABLES COCKTAIL TABLES Executive Chair PROEXE Pro Mid Back Black Crepe G30BMS Bar Table G30DMS Caf Table G30CMS Cocktail Table Executive Chair 5 20D S A Maple Top Maple Top Maple Top White Classic Vinyl Adjustable 72 26 D 4234 72 L 26 D 30 H 72 D 16 A 275 275 45 7 l Adjustable XC4 Altura G30BMW Bar Table G30DMW Caf Table G30CMW Cocktail Table Executive Chair with Grommet Holes with Grommet Holes with Grommet Holes XC2 Luxor High Back Black Crepe Maple Top Maple Top Maple Top Executive Chair 25 125 72 L 26 D 42 H zj SITUE Mid Back Black Leather Adjustable 27 L 28 D 41 H G30BWS Bar Table G30DWS Caf Table G30CWS Cocktail Tab
57. ible for injuries or falls caused by the improper use of this furniture If assistance is required in the installation or dismantle of your booth please order labor on the Display Labor Order Form and the necessary ladders and tools will be provided GRATUITIES Arata Expositions requests that exhibitors do not tip our employees Do not give coffee breaks other than mid morning and mid afternoon when union employees have a fifteen minute paid break Any attempts to solicit a gratuity by an employee for any service should be reported immediately to an Arata supervisor Employees of Arata are paid at an excellent wage scale denot ing a professional status and we feel that tipping is not necessary This applies to all Arata employees arata expositions inc 15928 tournament drive D IS LAY LAB O R gaithersburg md 20877 EXE phone 301 921 0800 NADCA 2015 fax 301 990 1717 www arataexpo com As stated in our Payment Policy all invoices must be paid in advance the show cash company check wire transfer and or credit card All companies must provide a credit card authorization form with orders Absolutely no credits will be issued after show closing ADVANCE RATE APPLIES TO ORDERS RECEIVED BY APRIL 10 2015 RATES ONE HOUR MINIMUM PER MAN ADVANCE RATE STANDARD RATE STRAIGHT TIME 8 00AM TO 4 30PM WEEKDAYS 64 00 PER MAN PER HOUR 83 25 PER MAN PER HOUR OVERTIME AFTER 4 30PM WEEKDAYS AND ALL DAY SATURDAY SU
58. il Tables Set of 3 Table C1W Sydney Cocktail E E1D Soho End Table S dcr Glass Chrome Table RT Espresso Metal 27 L23 D 22 H 36 Round 17 H White Brushed Steel 20 5 16D 20H 26 L 26 D 27 H 48 L 26 0 18 H E1K Inspirati E1Y Sydney End Table C1D Soho Cocktail Table ETBL E Table E s Black Brushed Steel Espresso Metal C1Y Sydney Cocktail Wood 27221595 22009 38 L 38 D 18 5 H Table 21 L 15 5 D 27 5 H Glass Brushed Steel Black Brushed Steel CUBTBL Edge LED GilclasoirationGocktail mop AURA Aura Round Table Cube Table Table SE White Metal zu or SC Table Plexi Top White Plastic Glass Brushed Steel 15 Round 22 H s a m 20 L 20 D 20 H 42 L 28 D 18 H CONFERENCE TABLES OCT6W MERLIN WD3 6 CTO6GR 8 CC7 8 C508GR 10 CC8 10 CT10GR SAMPLE CONFERENCE SETS CONFERENCE TABLES CE1 Geo Table Rounded Square CG1 Manhattan Table Glass Chrome Glass Black 42 L 42 D 29 H 42 Round 29 H CF1 Geo Table Rounded CF2 Geo Table Square Rectangular Glass Black Glass Black 42 L 42 D 29 H 60 L 36 D 29 H CB2 Table CE2 Geo Table 6 Graphite Nebula Rectangular 72 L42 D 29 H Glass Chrome 60 L 36 D 29 H MERLIN Merlin Multi Use Table OCT6W Nova Oval Table Gray Laminate Black White Silver Powder 46 L 29 D 30 H Coated Legs 71 L36 D 29H CE1 CF1 8 CB3 ZE A WD3 Work Table CC7 Table White Laminate White 8 Mahogany 48 L 24 D 30 H 96 L 48 D 29 5 H CB3 Table CC8 Table 8 Grap
59. izes American Audio Visual Center Inc to charge our company credit card or my personal credit card in the amount of Credit Card Account Verification Code if Visa or MasterCard Expiration Date Last 3 digits on back of card Name as it appears on the card Card holders signature Date Below for internal use only Authorization Code Please imprint the Front of the Credit Card below or photocopy both front and back of Credit Card and attach to this form also attach a photocopy of valid driver s license American Audio Visual Center Office 239 642 2637 Fax 239 642 2690
60. k Leather E eu western periurio Leaner ser ature Char Cre 328 Se E OTO O O GO wi O O O Got O Got Gool NI OI O IO O O NTRP RT OT O O Q O O gt oiolololo S cO OO OJ OO OO OO O Oy OTOoOs Oo Oo S OJ cOCII ILLI II A US II ICC C O OO OI O O O O E1D Soho End Table Chocolate Top 326 00 Altura Executive Chair High Back Black E1K Inspiration End Table 277 00 1 Geo End Table Black 217 00 Perth Chair High Back Black Company Name Booth Number NO N Street Address City State Zip Code Country Email Address Contact Name Telephone Fax arata expositions inc 15928 tournament drive gaithersburg md 20877 phone 301 921 0800 fax 301 990 1717 www arataexpo com CUSTOM FURNITURE NADCA 2015 osit et SD page 3 of 4 All materials are on a rental basis and remain the property of Arata Expositions Inc The undersigned is responsible for these items and for their condition at close of show As stated in our Payment Policy all invoices must be paid in advance or at the show cash company check wire transfer and or credit card All companies must provide a credit card authorization form with orders CODE QTY ITEM DESCRIPTION PRICE COMMUNAL BAR CAF AND COCKTAIL TABLES G30BMS Bar Tabl
61. le Adjustable OTO Perth Chair White Top White Top White Top High Back Black 72 L 26 D 42 H 72 L 26 D 30 H 72 L 26 D 18 H XC1 Luxor 23 E21 D 435H Executive Chair Adjustable G30BWW Bar Table G30DWW Caf Table G30CWW Cocktail Table High Back Black Leather with Grommet Holes with Grommet Holes with Grommet Holes 27 L 28 D 47 H White Top White Top White Top Adjustable 72 L 26 D 42 H 72 L 26 D 30 H 72 L 26 D 18 H BARSTOOLS BARSTOOLS RSTSTL Rustique Barstool Gunmetal Ee BS001 Shark Barstool White Chrome 22 L 19 D 34 44 BS002 Zoey Barstool White Chrome 15 L l6 D 26 30 5 H BS003 Zoey Barstool Black Chrome 15 L 16 D 26 30 5 H RSTSTL ROLLRD Lift Barstool Red Vinyl 15 Round 23 33 5 H Adjustable ROLLGY Lift Barstool Gray Vinyl 15 Round 23 33 5 H Adjustable ROLLWH Lift Barstool White Vinyl 15 Round 23 33 5 H Adjustable ROLLBL Lift Barstool Black Vinyl 15 Round 23 33 5 H Adjustable i BS001 ROLLRD ROLLBL BSN Jetson Barstool Black 18 L 19 D 29 H BCE Ice Barstool Transparent Chrome 16 L 14 D e BSS Banana Barstool Black Chrome 2 2122255 BST Banana Barstool White Chrome 2122 Ds Oma BSS BS002 ROLLGY i BSN BST BSD BSL Gin Barstool Maple Chrome 16 L 16 D 29 H BSC Oslo Barstool White 17 L 20 D 30 H BSD Oslo Barstool Blue 17 L 20 D 30 H BS003 E w ROLLWH BCE BSL 11 12 TABLES VTG WTW l
62. livered to the exhibitor s booth at show site We suggest exhibitors arrange for security services for their booth 8 EQUIPMENT REQUIRING SPECIAL EQUIPMENT Fourteen days advance notice must be provided to AEI by the exhibitor in order to obtain special devices to properly load place or reload equipment requiring such care AEI will not be liable for any damage incurred during the handling of equipment requiring special devices if this advance notice has not been received by AEI 9 EMPTY CONTAINER LABELS The exhibitor is responsible for affixing EMPTY labels available at the AEI service desk to containers to be stored during the show It is understood that these labels are used for empty storage only and assumes no responsibility or liability for loss or damage to contents while containers are in storage for mislabeled containers 10 CLASSIFYING SHIPMENTS cannot be responsible for classifying shipments After shipments are tendered to a carrier for shipment cannot be responsible for delivery time or damage or loss to property 11 OUTBOUND SHIPMENTS All shipments received at the close of the show are subject to a final count We will count and ship pieces as we find the shipment when we remove them from the booth to load out All Material Handling Agreements submitted to AEI by the exhibitor will be checked at the time of pick up from the booth Corrections will be made where any discrepancies exist between the quantitie
63. losing Standing on rental furniture is prohibited Arata Expositions Inc cannot be responsible for injuries or falls caused by improper use Company Name Booth Number Street Address City State Zip Code Country Email Address Contact Name Telephone Fax arata expositions inc 15928 tournament drive DISPLAY TAB LES ithersburg md 20877 921 0800 NAD CA 201 5 fax 301 990 1717 www arataexpo com All materials are on a rental basis and remain the property of Arata Expositions Inc The undersigned is responsible for these items and for their condition at close of show As stated in our Payment Policy all invoices must be paid in advance or at the show cash company check wire transfer and or credit card All companies must provide a credit card authorization form with orders DRAPED DISPLAY TABLES 30 HIGH DRAPED DISPLAY TABLES 42 HIGH CHECK COLOR BELOW L Blue Burgundy __ Red L Teal If item colors are not selected in advance AEI will do so at no risk UNDRAPED DISPLAY TABLES 30 HIGH SUPPLY TOP amp Pees L sus fe UNDRAPED DISPLAY TABLES 42 HIGH ______ Gssssewe 90 so s SUPPLY TOP amp ____ Zx8xAz __ 816280 s _ DRAPED TABLE RISERS 12 HIGH Discount Deadline April 10 2015 Received By Discount price applies only to orders that are accompanied by payment and are received by discount deadline Displ
64. n our Payment Policy all invoices must be paid in advance or at the show cash company check wire transfer and or credit card All companies must provide a credit card authorization form with orders CHAIRS Amer 26 511950 Side Chair 80 00 104 00 1050 196 50 ACCESSORIES So Deeg D wasasa OOOO o omm 5 _ een sn so ids SSCS pem smo s _ leet F Sign Holder 22 x 28 swa sS eme 00 ss B mee sas ve ss us reset zas oon ss s sm sm KES Pedestal 18 d x 18 w x 42 h white greyg black D 205 00 307 50 SPECIAL DRAPERY SKIRTING Izeger sn po tien toon sssmn so sn 399 Enna coro s F CHECK COLOR BELOW mm mum mm urniture Total CH Red Silver CH Purple White If item colors are not selected in advance AEI will do so at no risk 6 Tax Total Discount Deadline April 10 2015 Received By Discount price applies only to orders that are accompanied by payment and are received by discount deadline Standard price applies to orders received after the deadline Items cancelled after move in begins will be charged at 100 of the published price Absolutely no credits will be issued after show c
65. nvoices prior to the close of the show by payment in full 100 including applicable tax is due at show site via cash company check credit card Visa MasterCard or American Express and or wire transfers Please contact our office for wire transfer information A 25 00 bank fee for wire transfers must be added to the amount transferred The exhibiting company will be responsible for any and all bank fees All companies must provide a credit card authorization form with orders even when paying via cash company check and or wire transfer It is understood that acceptance of the following terms and conditions will be construed when any of the following conditions are met The Exhibit Shipping and or Material Handling Rate form is sent in or e Exhibitors materials are delivered to either the Arata Expositions Inc hereafter referred to as warehouse or show site for which AEI is the Official General Contractor for the event or e When an order for any rental equipment and or labor is placed by the exhibitor with AEI International firms paying by company check must pay in U S funds drawn on a U S bank All companies must provide a credit card authorization form with orders Purchase orders are not considered payment Your show site representative agent or display house must be made aware of this policy and must be able to settle the account in full as we will not bill a third party Arata Expositions Inc reserves the right to withhold
66. one 301 921 0800 fax 301 990 1717 www arataexpo com SPECIAL SIGNS NADCA 2015 As stated in our Payment Policy all invoices must be paid in advance or at the show cash company check wire transfer and or credit card All companies must provide a credit card authorization form with orders CUSTOM SIGNS SERVICES This order for custom signs should accompany a printed version of each sign requested including exact copy dimensions position horizontal or vertical and easel back if desired DIGITAL SHOWCARD SIGNS 10 words or less Price FILE PREPARATION FILE TYPES Digital files logos photos finished layouts etc should be saved or export ed from your design application to PDF EPS or TIFF with a minimum reso lution of 300dpi at 50 of the final desired production size The higher the resolution provided the better the results JPEG s are less desirable but can be accepted if the resolution is 300 dpi or higher Placed images are to be embedded rather than linked If files are linked be sure to send along the linked files Extended Price T x 44 11 x 14 14 x 22 Do not submit InDesign files indd Word doc PowerPoint ppt and GIF files or any file formatted for or taken from a website Web graphics are not suited for large format printing This is a very common error and should be avoided 22 x 28 28 x 44 FONTS All fonts should be converted to outlines or p
67. onsible for injuries or falls caused by improper use All materials are on a rental basis and remain the property of Arata Expositions Inc The exhibiting company is responsible for these items and for their condition at close of show Company Name Street Address GusomFumiureToa L C Add 30 Booth Number City State Email Address Zip Code Country Contact Name Telephone Fax t itions inc 15928 tournament drive RENTAL BOOTHS gaithersburg md 20877 phone 301 921 0800 NADCA 201 5 page 1 of 4 fax 301 990 1717 www arataexpo com 10 x 10 Standard Carpet Installation and Dismantling Labor Daily Cleaning 2 Shelves COMPANY NAME PACKAGE gen Actual Panel Sizes 3 38 125 x 92 875 2 18 5 x92 875 2 38 125 x 38 875 Header 1 116 875 x 11 875 Please DO NOT place any text 1 2 from all finished edges for panel insertion Files must be setup with 2 Bleed 10 x 10 Standard Carpet Installation and Dismantling Labor Daily Cleaning 1 Credenzas 2 Pedestals PACKAGE soo Actual Panel Sizes 3 38 125 x 92 875 2 18 5 x 92 875 2 38 125 x 38 875 10 18 5 x 38 875 2 20 x 27 5 doors 1 38 125 x 9 25 Header x 11875 2 38 125 x 11 875 2 26 625 11 875 eco eooecc Discount Deadline April 10 2015 Received By Di
68. or Paradise MARRIOTT G RESORT Z MARCO ISLAND For any Food amp Beverage requirements needed for NADCA please contact Bruce Van Boven Senior Event Manager Bruce vanboven marriott com 239 642 2615 Office 239 825 0104 Cell 400 S Collier Blvd Marco Island FL 34145 239 394 2511 marcoislandmarriott com MARCO ISLAND FLORIDA RESORT amp SPA Marriott Mr We E EXTREME V i CUSTOMER AN 7 A V SE 7 y me A AUDIO VISUAL CENTER Exhibitor Services Marco Island Marriott Beach Resort Golf Club amp Spa 400 South Collier Boulevard Marco Island Florida 34145 239 394 2511 American Audio Visual Center Office 239 642 2637 Fax 239 642 2690 MARCO ISLAND RESORT amp SPA BOOTH NUMBER DVD Player No Monitor Wireless Microphone Laptop Computer 19 Flat Screen Monitor Large Sound Systems Custom Lighting Design Printer Copier Equipment Marco Island Marriott Resort Exhibitor Order Form ORDER SUBMISSION DATE 500 ADDRESS 175 CITY 675 50 STATE 65 COUNTRY 175 TELEPHONE 340 125 FAX 50 60 Per device CONTACT NAME 125 Per line 125 EMAIL 150 Call for Quote Call for Quote SITE CONTACT Call for Quote Call for Quote Call for Quote
69. r Black White Please contact us for additional information and pricing on Color Changes Logos Velcro Panels Custom Designs Custom Graphics Other RENTAL BOOTH PACKAGE ACCESSORIES Add the following accessories to my Custom Rental Booth Package Credenza Pedestal Shelves Clip On Lights 18 d 36 w x 42 18 d x18 w x 42 12 x 36 290 00 each 205 00 each 50 00 each 35 00 each Qtyy Qty Qy_ 5 Qty total total total total d s Rental Package Total DJ Accessories Total NER Discount Deadline April 10 2015 Received By Discount price applies only to orders that are accompanied by payment and are received by discount deadline Add 50 to orders received after the deadline Items cancelled after move in begins will be charged at 10096 of the published price Absolutely no credits will be issued after show closing 50 after 4 10 15 Electrical requirements Package rental price does not include electrical hook up or labor to install clip on lights Please order your electrical outlet for the rental exhibit and any other electrical requirements including labor directly from the electrical contractor The electrical order form is included in this service manual Company Name Booth Number Street Address City State Zip Code Country Email Address Contact Name Telephone Fax arata expositions inc 15928 tournament drive gaithersburg md 20877 ph
70. r as a complete separate transaction to be resolved on its own merits 13 JURISDICTION This agreement shall be deemed to have been made in the State of Maryland and that any and all performance thereunder or breach thereof shall be interpreted governed and construed pursuant to the laws of the otate of Maryland and the parties to this agreement consent that the Circuit Court for Montgomery County Maryland shall be the sole forum where any cause of action arising under or in any way related to this agreement may be instituted 14 MISCELLANEOUS Exhibitor as a material part of the consideration to AEI for material handling services waives and releases all claims against AEI its employees agents officers and directors with respect to all matters for which has disclaimed liability pursuant to the provisions of this contract The exhibitor acknowledges that he or she has read this agreement understands it and agrees to be bound by its terms and further agrees that it is the complete and exclusive agreement between the parties The invalidity or enforceability of any provision hereof shall not affect modify or impair the validity and enforceability of all other provisions herein arata expositions inc 15928 tournament drive TIPS FOR MATERIAL HANDLING gaithersburg md 20877 EE phone 301 921 0800 NADCA 2015 fax 301 990 1717 www arataexpo com amp Im G HELPFUL HINTS 1 Ship prepaid collect
71. r entirety lf you have multiple locations please complete separate order forms for each location booth meeting room etc e Acompleted credit card authorization form is required with all orders even when paying by check cash or wire transfer Please ensure that the credit card information is complete and correct including the expiration date e sure you return the appropriate forms to the appropriate vendors by the order deadline dates By submitting your order forms with full payment by the deadline dates you can save money by taking advantage of advance discount pricing e Confirm your orders with each vendor Arata Expositions will send out a confirmation email for our services once your order is processed e Confirm delivery and pick up dates and times with Arata and communicate them to your carrier Refer to the special handling page to review the definition of special handling charges You may want to share this information with your carrier e Bring the tracking numbers from all of your shipments as well as contact information for your carrier e Put together a trade show survival kit to include in your freight or carry with you including a small tool kit stapler staples scissors tape pens amp markers and a first aid kit SHOWSITE e A Customer Service Center will be set up in the exhibition hall for your convenience If you have any questions or need any assistance during the course of the event you can contact
72. s of pieces listed by the exhibitor and the actual count of such items in the booth at the time of pick up AEI is not responsible for shipments left in booths by exhibitors We suggest exhibitors arrange for security services for their booth PLEASE NOTE Where an exhibitor indicates choice of carrier for pickup it is the exhibitor s responsibility to arrange with such carrier for said pickup service In order to expedite removal of freight from the show site shall have the authority to change designated carriers if such carriers do not pick up on time or refuse to accept shipments Exhibits not removed from the show on removal day and on which we have no shipping information will be returned to our warehouse at an additional charge to await disposition assumes no liability as a result of such rerouting or handling 12 PAYMENT OF SERVICES The exhibitor agrees in the event of a dispute with AEI or its subcontractors relative to any loss or damage to any of the exhibitor s freight or equipment that the exhibitor will not withhold payment in any amount due to AEI for freight handling services or any other services provided by or its subcontractors as an offset against the amount of the alleged loss or damage Instead the exhibitor agrees to pay AEI prior to the close of the show for all such charges and further agrees that any claim the exhibitor may have against or its subcontractors shall be pursued independently by the exhibito
73. s will not be received until Monday April 27 2015 Company Name and booth number NADCA 2015 Arata Expositions Inc YRC 2635 Rockfill Road Ft Myers FL 33916 To Company Name and booth number For NADCA 2015 c o Arata Expositions Inc c o Marriott Marco Island Collier Hall 400 S Collier Blvd Marco Island FL 34145 arata expositions inc 15928 tournament drive SHOW FACTS gaithersburg md 20877 hone 301 921 0800 NADCA 2015 www arataexpo com page 2 of 2 NADCA 2015 April 27 29 2015 Marriott Marco Island Collier Hall Marco Island FL SHOW SCHEDULE SET UP TIMES April 26 12 00pm April 27 8 00am SHOW HOURS Monday April 27 5 00pm 9 00pm Tuesday April 28 7 00am 8 00am 11 30am 2 00pm Wednesday April 29 7 00am 8 00am 11 30am 1 30pm MOVE OUT TIMES Wednesday April 29 1 30pm 15928 tournament drive HELPFUL HINTS gaithersburg md 20877 EE phone 301 921 0800 NADCA 2015 fax 301 990 1717 www arataexpo com amp Im G Arata Expositions Inc recognizes that your participation in this event is a vital part of your marketing program and we want to do everything possible to make it profitable and rewarding Please review the following hints that will help you maximize your time and money spent on this exhibition PRIOR TO THE SHOW e Readthe ENTIRE Exhibitor Service Manual e Complete all applicable order forms in thei
74. scount price applies only to orders that are accompanied by payment and are received by discount deadline Please add 6 tax Orders received after this date will be assessed an additional 50 charge Cash company check wire transfer and or credit cards ac cepted Items cancelled two weeks prior to move in will be charged at 50 of the original price No refunds will be made on custom accessories ORDER EARLY t itions inc 15928 tournament drive RENTAL BOOTHS gaithersburg md 20877 at phone 301 921 0800 2015 eae aie fax 301 990 1717 www arataexpo com Im g 10 x 20 Standard Carpet Installation and Dismantling Labor Daily Cleaning 2 Credenzas COMPANY QA ME P A C K A G E gaan Actual Panel Sizes 6 38 125 x 92 875 2 18 5 x 92 875 2 38 125 x 38 875 4 18 5 x 38 875 4 20 x 27 5 2 38 125 x 9 25 vooeoc Header 2 77 625 x 11 875 2 29 75 x 11 875 1 38 125 x 11 875 eo Please DO NOT place any text 2 from all finished edges for panel insertion Files must be setup with 12 Bleed 10 x 20 Standard Carpet Installation and Dismantling Labor Daily Cleaning 2 Credenzas AME Aet PACKAGE Sonn Actual Panel Sizes 6 38 125 x 92 875 2 18 5 x 92 875 2 38 125 x 38 875 2 29 75 x 38 875 4 20 x 27 5 doors 2 38 125 x 9 25 Header 3 3
75. set of documents to Arata Expositions Inc 15928 Tournament Drive Gaithersburg MD 20877 Phone 301 921 0800 Fax 301 990 1717 Email drosen arataexpo com FORMS TO THE OTHER OFFICIAL SUPPLIERS For electrical telephone internet AV etc please follow the payment and mailing instructions indicated on each of these forms located in the Exhibitor Service Manual ORDERS AFTER THE DEADLINE If there is still time for forms to reach us by mail air courier fax or email you are welcome to make additions after the deadline date Note that these will be charged at the standard rate SHOW SITE ORDERS Simply order from Arata Expositions Inc staff at the Customer Service Center on the exhibition floor We will be fully staffed during all set up hours to accommodate any additional requests you may have Payment by cash check or credit card will be required at the Customer Service Center for all show site orders 15928 toumament drive PAYMENT POLICY AGREEMENT gaithersburg md 20877 phone 301 921 0800 NAD CA 201 5 fax 301 990 1717 www arataexpo com amp Im G Arata Expositions Inc recognizes that your participation in this event is a vital part of your marketing program and we want to do everything possible to make it profitable and rewarding As a valued customer we ask for your understanding and cooperation with regard to our payment policy Arata Expositions Inc requires settlement of ALL i
76. sit ot lt Gas v 5 o CUSTOM FURNITURE page 1 of 4 NADCA 2015 All materials are on a rental basis and remain the property of Arata Expositions Inc The undersigned is responsible for these items and for their condition at close of show As stated in our Payment Policy all invoices must be paid in advance or at the show cash company check wire transfer and or credit card All companies must provide a credit card authorization form with orders CODE QTY ITEM DESCRIPTION SOFAS SECTIONALS AND LOVESEATS HEAO8 _ Heathrow Sofa Black Vinyl 639 00 safo South Beach Sofa Platinum Suede 599 00 SFA001 Mirabel Sofa Brown Leather 761 00 SFA002 EN Allegro Sofa Blue Fabric 628 00 NPLSOF Naples Sofa Black Vinyl 806 00 TANSOF Tangiers Sofa Beige Textured 639 00 som Key West Sofa Black 527 00 SFA003 Roma Sofa White Vinyl 761 00 HS008 EN Heathrow 3 Piece Sectional Black Vinyl 1676 00 502 South Beach 3 Piece Sectional Plat Suede 1304 00 LSM Key West Loveseat Black 469 00 NPLLOV Naples Loveseat Black Vinyl 678 00 CLUB OCCASIONALIMEETING CHAIRS CHR003 EN Roma Chair White Vinyl 497 00 CHR001 Mirabel Chair Brown Leather 497 00 CHR002 EN Allegro Chair Blue Fabric 417 00 wow ses TANGHR Tangiers ChaiBeige eme a500 __ m esmewcrawmuekvwes 9800 Comer
77. st you to proceed at earliest hour to dismantle our display without our supervision charge for this service is 30 of your total bill 35 00 minimum IN ORDER TO COMPLETE THE WORK WITHOUT YOUR REPRESENTATIVE PRESENT YOU MUST COMPLETE THE AEI SUPERVISED LABOR FORM Request you to await our representative before dismantling our display Time will commence upon assignment of men in accordance with exhibitor s instructions Representative should check with labor dispatcher s desk to obtain and return men ordered If exhibitor fails to pick up worker s at time ordered a one hour per worker no show charge will be applied Supervisor s Name Telephone Number Company Name Booth Number Street Address City State Zip Code Country Email Address Contact Name Telephone Fax arata expositions inc 15928 tournament drive SU PERVISED LABOR gaithersburg md 20877 phone 301 921 0800 NADCA 2015 fax 301 990 1717 www arataexpo com amp q ES G This form must be completed by all exhibitors wishing to use AEI supervised labor for the installation and dismantle of their exhibits INBOUND SHIPPING INFORMATION Display will be shipped to Warehouse Showsite _ Date Shipped Date to arrive Carrier Shipped from City State Total number of Crates Cartons Cases Other please specify SET UP INFORMATION Display Carpet Shipped with exhibit Rented from ____ Color oize Electrical Pl
78. t show site Please keep all expensive or valuable items secured Unattended items in booths are easy theft targets e Keep fire exits clear and report any fires immediately If you notice anything unsafe please contact an Arata employee immediately During move in and move out individuals under the age of 18 are prohibited from being on or around the show floor Show sites during these times are similar to a construction zone and considered to be hazardous OSHA regulations prohibit minors from being present in a hazardous work environment THINK SAFETY STANDARD BOOTH CARPET Give your booth the classic look you need with one of our inviting color selections of attractive high quality carpet Topa w e Se read zg 5 Fa diem V Cx E E De burgundy black blue EN 7 WE h i teal hunter green washington d c 15928 tournament drive gaithersburg md 20877 p 301 921 0800 f 301 990 1717 orlando fl 4104 l b mcleod road orlando fl 32811 p 407 422 3636 f 1407 839 5929 arata expositions inc 15928 tournament drive STAN DARD CARP gaithersburg md 20877 phone 301 921 0800 NADCA 2015 fax 301 990 1717 www arataexpo com All materials are on a rental basis and remain the property of Arata Expositions Inc The undersigned is responsible for these items and for their condition at close of show As stated in our P
79. ta Expositions equipment is for use by Arata employees only Please do not take it for your use ALL LIFTS SCOOTERS PALLET JACKS DOLLIES AND MANPOWER MUST BE SUPPLIED BY ARATA EXPOSITIONS INC Customer acknowledges that the show site and surrounding areas are active work zones Customer its agents employees and representatives are present at their own risk Thank you for your cooperation arata expositions inc 15928 m drive LABOR REG U LATIONS gaithersburg md 20877 AMNES phone 301 921 0800 ER fax 301 990 1717 www arataexpo com NADCA 2015 LABOR UNION REGULATIONS We have provided the following information to acquaint you with specific guidelines for labor Trade shows conventions and special events in this vicinity are governed by local union contracts Please review this information in order to better under stand the applicable union jurisdictions If you have any questions once you have read this please address them directly to Arata Expositions Inc GENERAL INFORMATION All necessary union labor is available to the exhibitor on advance order by use of the forms provided in this kit Union labor is also available at the Exhibitor Service Center during installation show hours and dismantle INSTALLATION AND DISMANTLE LABOR Exhibitors have specified rights For example they are permitted to arrange their own manufactured products for display and related sales literature within their booth for as long as
80. than 2500 square feet 150 00 The square footage is based on the overall size of the space occupied Discount Deadline April 10 2015 Received By Discount price applies only to orders that are accompanied by payment and are received by Cleaning Total discount deadline Standard price applies to orders received after the deadline Absolutely no credits will be issued after show closing 8WTa All rates are subject to change if necessitated by increased labor and frt C material costs Company Name Booth Number Street Address City State Zip Code Country Email Address Contact Name Telephone Fax 15928 tournament drive MECHANICAL LIFTS gaithersburg md 20877 NADCA 201 5 phone 301 921 0800 fax 301 990 1717 www arataexpo com OPERATION OF ALL MECHANICAL LIFTS ALL MECHANICAL EQUIPMENT ON THE TRADE SHOW FLOOR AND DOCK AREAS MUST BE UNDER THE CARE CUSTODY AND CONTROL OF ARATA EXPOSITIONS INC THIS INCLUDES FORKLIFTS PALLET JACKS GENIE LIFTS ETC AS WELL AS ANY OTHER MECHANICAL EQUIPMENT y 4 e The operation or use of all motorized or mechanical lifting equipment for installation of booth structures or signs is not permitted by exhibitors or their designated contractors e The operation or use of all motorized or mechanical material handling equipment is not permitted by exhibitors or their designated contractors This includes genie lifts mechanical scooters and carts e Ara
81. tractor will share with the Official Contractor all reasonable costs related to his operation including overtime pay for stewards The exhibitor will be assessed a flat fee of 0 25 per square foot to cover all miscellaneous costs related to the restoration of exhibit space to is initial condition ARATA EXPOSITIONS INC WILL ONLY ACCEPT THIS FORM IF IT IS SIGNED BY AN AUTHORIZED EMPLOYEE OF THE EXHIBITING COMPANY NOTIFICATION FROM THE DISPLAY HOUSE WILL NOT BE ACCEPTED PLEASE MAIL OR FAX THIS FORM ALONG WITH YOUR CERTIFICATE OF INSURANCE TO ARATA EXPOSITIONS INC DO NOT SEND CERTIFICATES OF INSURANCE OR THIS FORM TO SHOW MANAGEMENT Company Name Booth Number Exhibitor Contact Please Print Exhibitor Authorized Signature Email Address Phone Number Type of work being performed Non Official Contractor Display House Contact Name Email Address Phone Number 15928 tournament drive MATERIAL HANDLING gaithersburg md 20877 EE phone 301 921 0800 NADCA 2015 fax 301 990 1717 www arataexpo com LIMITS OF LIABILITY page 1 of 2 1 ACCEPTANCE OF TERMS It is understood that acceptance of the following terms and conditions will be construed when any of the following conditions are met e The Exhibit Shipping Information amp Material Handling Rate forms is signed or e Exhibitors materials are delivered to either the Arata Expositions Inc hereafter referred to as warehouse or show site for which AEI is t
82. use or show site on overtime eYour shipment is moved into the convention facility on overtime due to scheduling conflicts beyond our control eYour shipment is moved out of the convention facility on overtime due to scheduling conflicts beyond our control OVERTIME SURCHARGE Crated Shipment 21 25 per CWT Special Handling Shipment 27 00 per CWT Uncrated pad Wrapped Shipment 30 00 per CWT LATE SHIPMENT SURCHARGE FOR SHIPMENTS RECEIVED IN WAREHOUSE AFTER APRIL 17 2015 Crated Shipment 21 25 per CWT Special Handling Shipment 27 00 per CWT SMALL PACKAGE SHIPMENTS FEDEX amp UPS only Direct shipments to the facility will be received at a rate of 55 00 per package Small package shipments are defined as envelopes or small cartons with a combined weight not to exceed 40 pounds that are received at the same time from the same carrier WEIGHT TICKET FEE A 25 00 fee will be added to your invoice for each shipment received without certified weight tickets SPECIAL SERVICES A cost quotation will be provided for local pickup and delivery service and for shipments requiring specialized equipment and handling due to excessive weight size or value Company Name Booth Number Street Address City State Zip Code Country Email Address Contact Name Telephone Fax arata expositions inc 15928 tournament drive MATERIAL HANDUING OT gaithersburg md 20877 EE phone 301 921 0800 NADCA 2015 em fax
83. w arataexpo com All materials are on a rental basis and remain the property of Arata Expositions Inc The undersigned is responsible for these items and for their condition at close of show As stated in our Payment Policy all invoices must be paid in advance or at the show cash company check wire transfer and or credit card All companies must provide a credit card authorization form with orders If your rental carpet is damaged you will be charged the full replacement cost which is equal to the rental charge PLUSH CARPET This plush heavy cut nylon pile carpet has built in Scotchguard Rental includes installation all necessary taping plastic covering for protection and removal at the close of the show BOOTH SIZE X sq ft Total sq ft Discount Price Standard Price Extended Price X 4 75 per sq ft 6 18 persq ft PLUSH CARPET COLORS CHECK COLOR BELOW Ly Black 7 Navy Red LJ New Blue J Beige J Emerald J Silver Cloud 7 Burgundy If item colors are not selected in advance AEI will do so at no risk Purchase only 7 20 per sq ft discount or 9 36 standard price CARPET PADDING Discount Price Standard Price Extended Price Single Padding ft 1 00 per sq ft 1 30 per sq ft Double Padding ft 2 00 per sq ft 2 60 per sq ft Plush Booth Carpet Total Discount Deadline April 10 2015 Received By Discount price applies only to orders that are accompanied by payment and are r

Dear Exhibitor: We are very pleased to have been

Contents

Download Pdf Manuals

Related Search

Related Contents