Exhibit Logistics Webinar
Contents
1. e Examples of acceptable hand carry materials include boxes suitcases or fiberboard shipping cartons portable displays on wheels and small luggage racks e The following items are not considered hand carry items two wheel dolly loads hotel Bellman s carts boxes or crates requiring two people to carry gt You will not be able to park or leave a vehicle in this area as itis a designated no parking zone DEVELOP AY INNOVATE ADVANCE DIA 2015 51 Annual Meeting Washington DC 5 Exhibit Logistics Webinar March 23 2015 Privately Owned Vehicle Cart Service gt Privately Owned Vehicles POV are considered to be any vehicle that is primarily designed to transport passengers not cargo or freight pick ups passenger vans taxis etc Freeman offers a cart service for POV freight This is for exhibitors transporting their materials in a POV and are unable to utilize the hand carry entrance Cart service provides one teamster and a 2 wide by 6 deep flat cart to assist in unloading and transporting materials to your booth at the cost of 203 00 per cart load lf utilized on the inbound service will be provided complimentary on the outbound DEVELOP AY INNOVATE ADVAN cE SS Loading Dock gt Loading dock entrance is on M Street between DEVELOP AY INNOVATE ADVAN cE DIA 2015 51 Annual Meeting Washington DC 6 Exhibit Logistics Webinar March 23 2015 Freeman Marshalling Yard gt Th2. D Hi Tech Electric Electric Plumbing Rigging Please refer to the UL label on each piece of equipment that will be in your booth to order the correct power on the electrical order form Unless otherwise specified on a scaled floor plan electrical drops for inline booths will be along the back drape of the booth For island booths make sure to submit a scaled floor plan of your booth designating electrical drop s and orientation Please refer to the HTE Electrical FAQs located with their order form in the Exhibitor Resource Center for additional information on ordering and move in DEVELOP AY INNOVATE ADVANCE DIA 2015 51 Annual Meeting Washington DC 17 Exhibit Logistics Webinar March 23 2015 Projection Audio Visual gt Audio visual rental services will be provided by Projection the in house provider at the WCC gt Information on pricing and available service may be found in the Exhibitor Resource Center gt Advanced Discount Deadline May 29 DEVELOP AY INNOVATE ADVANCE SS eae Centerplate NBSE Food and Beverage Centerplate NBSE holds the exclusive rights to all food and beverage within the WCC e All F amp B arrangements should be made directly with the catering office this includes any prizes such as wine Centerplate NBSE will be strictly enforcing the policies of the WCC regarding the exclusivity of food and beverage service If approval is granted to bring food or b
3. use a scanner to scan attendees participating their session e Yes as this is an exhibitor hosted session in the exhibit hall scanning attendees is permitted DEVELOP AY INNOVATE ADVANCE DIA 2015 51 Annual Meeting Washington DC 28 Exhibit Logistics Webinar March 23 2015 Questions continued gt We have a vendor who will be constructing our exhibit EAC do we still need to go through Freeman for shipping and all other requirements e Anything coming in through the loading docks would be delivered to your booth by the teamsters union regardless of who is constructing the booth For set up if there is just one person setting up a 10x20 booth can they take 2 hours instead of one since it is just one person e No union regulations limit set up without labor to one hour regardless of it being 1 person or 2 setting up the booth We re allowed 1 hour to set up our booth but then are required to hire labor if it s going to take longer than that e Yes all companies are expected to abide by the union regulations for the Baltimore Washington area DI A INNOVATE ADVANCE Questions continued gt Why do you only provide 1 full conference badge with the booth rental fee e The primary reason to exhibit is to meet with attendees and clients in the Exhibit Hall Three booth personnel badges are provided per 10x10 for that purpose We do understand that many people from exhibiting companies also want
4. DIA 2015 51 Annual Meeting Washington DC 27 Exhibit Logistics Webinar March 23 2015 Questions lf need a TV for projection purposes but do not need cable TV which vendor would order from e Projection the AV provider would be the appropriate service provider Smart City is the provider for the cable TV feed but does not provide monitors or television sets Can bring in my own monitor if can carry it in myself e Yes that would fall under the hand carry rule If need to change the name of a person on a hotel reservation will a cancellation fee be charged e No changes to reservations will not incur a cancellation fee Cancellation fees will only be assessed if fully cancelling a room DEVELOP AY INNOVATE ADVANCE Questions continued amp Is there a charge for the meeting space and if so can you provide pricing Are suites available where a cocktail reception could be held e There is no charge from DIA for meeting space and or exhibitor events Our main involvement is to approve your event and authorize the hotel to release space if being held in a DIA hotel The rest is up to you We just need to make sure it doesn t conflict with scheduled DIA activities to make sure the requesting company is exhibiting Space is not available in the Convention Center but there are nearby hotels or you could use an offsite restaurant etc Will companies doing an Innovation Theater be able to
5. accepted Monday Friday between 8AM and 3 30PM Direct shipments to the WCC will be accepted starting Saturday June 13 Shipments received before this date may be refused by the facility or may incur holding fees any charges incurred for early freight are the responsibility of the exhibitor Freeman manages all incoming shipments Information on handling fees may be found in the Exhibitor Service Manual DEVELOP AY INNOVATE ADVANCE DIA 2015 51 Annual Meeting Washington DC March 23 2015 Exhibit Logistics Webinar March 23 2015 D Freight Delivery All freight must enter and exit the facility through Halls A B amp C dock area The local teamsters union is responsible for all material handling of equipment all unloading and reloading and handling of empty containers Anything that comes through to the loading dock will be unloaded and delivered to the booth by a teamster union member e Material handling fees will apply and will be billed directly to the exhibiting company ees DIA toue mfclale mers AAV V folksy arel is gt An exhibitor may move material that can be HAND CARRIED by ONE person in ONE trip without the use of dollies hand trucks or other mechanical equipment The WCC has designated the entrance at the southwest corner of 9th Street and Mt Vernon Place as the hand carry entrance Exhibitors may use this entrance to transport materials they can carry in ONE trip to their booths
6. back drape grey and white e 3 high side dividers grey e 1 6Lx 21 W x 30 H draped table white 2 side chairs 1 wastebasket e 1 7 x 44 ID Sign gt NO SUBSTITUIONS ARE ALLOWED gt Package may be declined in full or in part gt Return the Show Package form to Freeman by June 1 DEVELOP AY INNOVATE ADVANCE DIA 2015 51 Annual Meeting Washington DC 8 Exhibit Logistics Webinar March 23 2015 D 010110 ma eye alare Carpeting is not included in your booth package DIA will carpet the aisles and reception areas in tuxedo and grey It is the responsibility of each exhibitor to carpet or provide their own flooring for their booth Carpet may be ordered through Freeman Please note that pre cut 9 foot carpet will be sufficient for inline booths it will not work for island booths additional charges will be incurred to cover the space DEVELOP AY INNOVATE ADVANCE eee Booth Flooring continued gt Freeman will automatically lay carpet in booths that are not yet covered by 12 00 NOON on Sunday unless prior notification has been received by DIA or Freeman that the exhibitor will be providing their own flooring The exhibitor will be invoiced by Freeman for this service at the onsite rates gt Exceptions will not be made DEVELOP AY INNOVATE ADVANCE DIA 2015 51 Annual Meeting Washington DC 9 Exhibit Logistics Webinar March 23 2015 Booth Installation and Dismantl
7. etc Max height of 8ft 2 44m sland booths have in the rear half of the aisles on all 4 sides booth space Max height of 20ft Max height of 4ft 1 22m 6 1m including in front portion of booth hanging signage Display materials must Must have ample sight not be arranged so as to lines to assure not obstruct sight lines of adjacent exhibits are neighboring booths visible DEVELOP AY INNOVATE ADVANCE Booth Structure Guidelines continued gt Exhibitors with an gt Exhibiting Company s island booth must submit a scaled floor SPARGO password plan and elevation required diagram including rigging and hanging signage to DIA for approval by May 2 Diagrams may be submitted through the F cwomrome run Custom Forms section of the SPARGO Exhibitor Console lt a ae Booth Floor Plan N T SUBMITTED 5 2 2015 Rigging OT SUBMITTED 5 2 2015 DEVELOP AY INNOVATE ADVANCE EXHIBITOR NAME DIA 2015 51 Annual Meeting Washington DC 12 Exhibit Logistics Webinar March 23 2015 Fire and Safety Guidelines The WCC maintains strict adherence to fire and safety guidelines as laid out in the service manual Booths must be constructed of noncombustible or limited combustible materials Wood must be greater than inch thick or be treated with fire retardant It is highly suggested that exhibitors have a certificate of retardancy at the show to prevent the need for onsite testing or re
8. information LELIE fale Lunch Totes Attendee eBlast DI A INNOVATE ADVANCE Marketing Free Zone gt Keep in mind while developing your marketing strategy that there is a Marketing Free Zone in place All marketing activities must be approved by DIA regardless of location DIA reserves the right to halt any unapproved marketing activity and required the removal of any unapproved advertising materials y 2 St 2 DEVELOP Ah INNOVATE ADVANCE DIA 2015 51 Annual Meeting Washington DC 22 Exhibit Logistics Webinar March 23 2015 ae Exhibitor Marketing Kit gt Take advantage of some free and low cost ideas to help promote your presence e Digital banners for use on your website or in emails DA aol itt DIAS 2015 srw JUNE 14 18 WASHINGTON DC social Media outlets and suggested posts ast Exhibitor Invites a free premeeting email marketing tool Exhibitor Invites FFICIAL SHOW V ENDOR Business Wire for online press kits and other news release distribution options gt See the Exhibitor Marketing Kit for more information DIA weve Exhibitor Events and Meetings All events and meetings occurring in conjunction with the DIA 2015 515 Annual Meeting require formal approval from DIA The Event amp Meeting Space Application Form must be completed and submitted prior to making arrangements with the venue Approved dates and times are provided on the form DIA reserves
9. the right to halt all events and meetings that did not obtain proper DIA approval Requests or questions may be directed to Jessica Culo DIAHome org DIA weve DIA 2015 51 Annual Meeting Washington DC 23 Exhibit Logistics Webinar March 23 2015 D Directory Listing gt We ask for a short summary of your company and contact information to provide to attendees The information provided will be viewable online in the DIA Global App and the printed Final Program From the Exhibitor Resource Center click Exhibitor Directory Entry You will be required to login using your company s SPARGO password gt Deadline for inclusion in the printed Final Program April 17 DEVELOP AY INNOVATE ADVANCE a Exhibit Staff Registrations gt Each 10x10 100 square feet includes 1 full meeting registration and 3 booth personnel registrations gt Additional booth personnel registrations are included in certain additional marketing or industry support opportunities Once your allotment of complimentary badges is used additional staff would need to register as standard paying attendees DEVELOP AY INNOVATE ADVANCE DIA 2015 51 Annual Meeting Washington DC 24 Exhibit Logistics Webinar March 23 2015 Exhibit Staff Registration continued gt Register your staff using either the Online Personnel Registration System Contact person s DIA login required or the PDF form Deadline for names to appea
10. time hand carried exception Please refer to the Union Regulations information found in the Freeman Services Manual for full details DEVELOP AY INNOVATE ADVANCE DIA 2015 51 Annual Meeting Washington DC 10 Exhibit Logistics Webinar March 23 2015 ae Access to Exhibit Hall gt EACs or staff who are present to oversee booth installation do not need to be registered for the meeting e Temporary Installation Badges will be available by request at the Exhibitor Registration Desk e Preregistration is not required e Installation badges will provide access to the Exhibit Hall on Saturday and Sunday ONLY No one under the age of 18 in permitted in the Exhibit Hall for the duration of the event No exceptions will be made DEVELOP AY INNOVATE ADVANCE Booth Structure Guidelines gt DIA will be strictly enforcing the booth structure guidelines found in our Policies amp Procedures gt All booth displays must adhere to the rules NO EXCEPTIONS will be made gt A thorough inspection of all booths will occur throughout installation and any company not adhering to the guidelines will be required to correct any violations at their own expense DEVELOP AY INNOVATE ADVANCE DIA 2015 51 Annual Meeting Washington DC 11 Exhibit Logistics Webinar March 23 2015 Booth Structure Guidelines continued gt Inline Booths gt Island Booths 10x10 10x12 10x30 20x20 20x30 20x40 etc
11. your SWAP Portal Information on pricing incentive dates and available service may be found in the Exhibitor Resource Center DEVELOP AY INNOVATE ADVANCE DIA 2015 51 Annual Meeting Washington DC 19 Exhibit Logistics Webinar March 23 2015 Experient Lead Retrieval gt QR codes are located on the front of attendee badges and only include the attendee s badge number This links back to the registration data to provide contact information A developer s kit is available through Experient should you wish to use your own scanners scanning may take place outside of the exhibitors booth with the attendee s permission with one exception DIA does not allow exhibitor lead scanning of attendees while they are entering exiting or in DIA session rooms DEVELOP AY INNOVATE ADVANCE eee Photography and Video Recording gt Photography and video recording is permitted in your booth however permission must be granted by the subject lf you are not using the official photographer or videographer a Notification of Intent to Use an EAC is required DIA does not permit video recording of live sessions If you wish to record one of your company s speakers please contact AnnualMeetingProgram DI AHome org to make alternative arrangements DEVELOP AY INNOVATE ADVANCE DIA 2015 51 Annual Meeting Washington DC 20 Exhibit Logistics Webinar March 23 2015 Housing and Transportation Fre
12. Exhibit Logistics Webinar March 23 2015 Exhibit Logistics Webinar DIA 2015 51st Annual Meeting Washington DC DASA AO A INNOVATE ADVANCE Webinar Participants gt DIA Walter E Washington Jeff Korn Convention Center Jessica Culp Khaoula Maddur a Hi Tech Electric gt Freeman eens PPRS Cuina Taes Smart City Mike Jones SeKisha Brown Necayla Brice gt SPARGO Centerplate Shirley Harris Jaime Hughes DEVELOP A INNOVATE ADVANCE DIA 2015 51 Annual Meeting Washington DC 1 Exhibit Logistics Webinar March 23 2015 Exhibitor Resource Center gt The Exhibitor Resource Center ERC on the DIA Annual Meeting website Is the single source for all your exhibitor needs gt Bookmark DIAGlobal org DIA2015ERC for quick and easy access gt The ERC is updated as new materials and information are received DEVELOP AY INNOVATE ADVANCE Exhibitor Resource Center continued gt Exhibitor Order Forms Freeman Online nternet Electrical Catering Et al Authorized Vendor List Exhibit Personnel Registration DIA 2015 51 Annual Meeting Washington DC EAC Intent Form Event amp Meeting Space Application Exhibitor Directory Entry Marketing and Advertising Past Exhibitor eNewsletters Today s webinar DEVELOP AY INNOVATE ADVANCE Exhibit Logistics Webinar March 23 2015 ae Exhibit Hall Location gt Two Ex
13. Freeman Catering Internet Telephone amp Cable TV incentives Electrical Plumbing Rigging incentive Audio visual incentive Show Package form to Freeman Advance Warehouse Deadline Personnel Registrations to DIA for Badge Pick up Onsite Direct Shipments to WCC Permitted ALL EXHIBITS SET BY 8AM June 17 Wednesday ALL EXHIBITS REMOVED BY 10PM DEVELOP AY INNOVATE ADVANCE Eee D VAW10h Komoy alcwAValaler lmivistcailale The DIA 2016 52 Annual Meeting will be held at the Pennsylvania Convention Center in Philadelphia PA June 26 29 2016 Labor and union rule changes in 2014 greatly benefit show management and exhibitors A webinar will take place on April 30 with representatives from SMG and PCC to discuss the changes their positive impact on the exhibitor and to answer any of your questions related to exhibiting in Philadelphia DEVELOP AY INNOVATE ADVANCE DIA 2015 51 Annual Meeting Washington DC 26 Exhibit Logistics Webinar March 23 2015 ee Booth Selection for 2016 Booth selection for 2016 will take place during the Annual Meeting in DC Companies will be assigned appointment times based on a points system History booth size marketing amp industry support and booking hotels through Travel Planners all affect the number of points a company receives Additional information on the points system may be found in the Exhibitor Resource Center DEVELOP A INNOVATE ADVANCE
14. Webinar March 23 2015 RRR Booth Cleaning gt Vacuuming and trash removal service is not included with your booth package gt A booth cleaning service may be ordered through Freeman e Aone time vacuuming option is available for purchase if you only need this service to clean up after installation gt Booth Cleaning may also be ordered onsite if needed however higher rates will apply DEVELOP AY INNOVATE ADVANCE ee Smart City Internet Telephone Cable TV Smart City is the exclusive provider of internet telephone and cable TV at the WCC Free WIFI is not available in the Exhibit Hall or Meeting Rooms but is accessible in all public spaces of the WCC If internet services is needed in your booth it is strongly recommended to order wired internet gt Information on pricing and available service may be found in the Exhibitor Resource Center gt Advanced Discount Deadline May 22 DEVELOP AY INNOVATE ADVANCE DIA 2015 51 Annual Meeting Washington DC 16 Exhibit Logistics Webinar March 23 2015 ee Hi Tech Electric Electric Plumbing Rigging gt Hi Tech Electric is the exclusive provider of electricity plumbing and truss motor rigging at the WCC gt Electrical is not included with your booth package gt Information on pricing and available service may be found in the Exhibitor Resource Center gt Advanced Discount Deadline May 23 DEVELOP AY INNOVATE ADVANCE
15. e gt Full time exhibiting company employees max of 2 may work without union labor for 1 hour to install and or dismantle booths larger than 10x10 Exhibitors may install and or dismantle 10x10 booths without the use of union labor Exhibitors may hire an Exhibitor Appointed Contractor EAC An EAC or Non official Contractor is a company other than the official contractors listed in the Exhibitor Service Manual that is providing a service I amp D Labor Supervision A V Photography Ae a requires access to your booth during Installation and ismantie The exhibiting company must submit an Intent to Use an EAC form found in the Exhibitor Resource Center The EAC must provide proof of insurance DEVELOP AY INNOVATE ADVANCE Booth Installation and Dismantle continued Employees of the exhibiting company are not permitted to complete the exhibit preparation installation or dismantling if it requires more than 1 hour and or the use of power tools Standing on chairs tables or other rental furniture is not permitted Exhibitors are not permitted to borrow tools ladders or other equipment from the exhibit facility and or Freeman Individuals not employed by the exhibiting company or and EAC are not permitted to help with booth installation or dismantle The use of any entrance to the facility other than the loading dock for the purpose of bringing in booth freight materials is not permitted other than the one
16. e following direct to show site shippers are not required to check in at the Marshalling Yard e Air freight shipments under 1 000 pounds e Small Package Services UPS FedEx DHL RPS e Company Vehicles or Personal Vehicles with shipments under 1 000 pounds gt All others must check in at the Marshalling Yard before proceeding to the WCC gt Freeman Marshalling Yard 9900 Business Parkway Lanham MD 20706 DEVELOP AY INNOVATE ADVANCE Early Move in Available Early move in is available to exhibitors with booths 400 square feet or larger Freeman will accommodate early move in beginning at 12 00 NOON on Friday June 12 at no additional charge Shipping to the advanced warehouse is required to take advantage of this early move in courtesy gt Prior notification is required by emailing Exhibits DIAHome org DIA es DIA 2015 51 Annual Meeting Washington DC 7 Exhibit Logistics Webinar March 23 2015 ee Arrival Checklist Check your booth Verify the correct booth location BEFORE setting up Ensure all packages and freight are present Make sure your electrical and or internet has been installed if ordered Carpet ordered through Freeman should already be installed If something is not correct or you have questions please go to the Service Desk or the Exhibit Information Desk We are there to HELP DEVELOP AY INNOVATE ADVANCE eee Booth Package gt Each 10x10 package includes e 8 high
17. e shuttle service is provided to and from participating hotels that are not within walking distance of the WCC Shuttle service will begin on Monday June 15 and will be available in the morning and at the conclusion of events each day Mid day service is not available Only those staying in DIA room block hotels will have access to the free shuttle service Shuttle passes will be provided at hotel check in Travel Planners now onPeak is the official housing provider for the DIA Annual Meeting Rooms may be booked through the Exhibitor Housing Portal Priority points are provided to companies booking within the DIA block Deadline for room cancellations without penalty April 1 DEVELOP Ah INNOVATE ADVANCE Giveaways and Prizes gt Giveaways and prizes are permitted e Giveaways should be modest in value and be available to all attendees upon request e Prizes should not exceed 1 000 in value e It is the responsibility of the exhibitor to notify winners DIA will not utilize the PA system to make these announcements gt Contact Exhibits DIAHome org with questions regarding specific giveaways or prizes DEVELOP AY INNOVATE ADVANCE DIA 2015 51 Annual Meeting Washington DC 21 Exhibit Logistics Webinar March 23 2015 Marketing and Advertising Increase your company s exposure with an assortment of marketing advertising and support opportunities Go to DIAGlobal org DIA2015Marketing for more
18. everage that is not supplied by Centerplate NBSE a corkage fee will apply Centerplate NBSE requires that a WCC bartender dispense all alcoholic beverages Individually wrapped chocolates candies or mints are acceptable in small bowls however fees are applicable to large candy displays DEVELOP AY INNOVATE ADVANCE DIA 2015 51 Annual Meeting Washington DC 18 Exhibit Logistics Webinar March 23 2015 aaa Centerplate NBSE Food and Beverage gt Bottles of wine may be provide as prizes however they must meet the following guidelines e One 1 bottle of wine per booth e Bottle must remain unopened throughout the show e Exhibitor must complete a waiver form for approval e Corkage fee will apply if the wine is not provided by Centerplate e Prize cannot be presented to winner onsite but must be shipped or alternative arrangements made Offerings and order forms are available in the Exhibitor Resource Center There will be no exceptions made It will be the sole responsibility of the exhibitor to remove any unapproved food and beverage items including aspects that effect booth structure DEVELOP AY INNOVATE ADVANCE Experient Lead Retrieval Lead retrieval services will be provided by Experient Experient offers the SWAP feature to improve your lead retrieval experience e Download the app directly to your phone or device e Custom lead qualifiers e All leads captured are consolidated in
19. hibit Hall entrances are located on the Concourse Level of the Walter E Washington Convention Center WCC gt Booths will occupy Exhibit Halls A B and both entrances will be used for attendee traffic gt For a detailed view of the floor plan visit the Exhibitor Resource Center and click on View Floor Plan DEVELOP AY INNOVATE ADVANCE ae Exhibit Hall Entrances Pa T a Gi Gil ia S eevee a m Co G aS m DEVELOP AY INNOVATE ADVANCE DIA 2015 51 Annual Meeting Washington DC 3 Exhibit Logistics Webinar ae Exhibit Hall Hours Se ae Pe mm ALL EXHIBITORS S n coon MUST BE SET BY Sunday June 14 8 00AM 6 00PM 8 00am ON MONDAY Exhibit Hours JUNE 15 Monday June 15 9 30AM 6 00PM Lunch 12 30PM 2 30PM Reception 4 00PM 6 00PM ALL EXHIBITS MUST BE STAFFED DURING Tuesday June 16 9 00AM 5 00PM EXHIBIT H R Lunch 11 30AM 1 30PM oun Guest Passes 1 30PM 3 30PM Wednesday J 17 9 00AM 4 00PM NO ASIA A ednesday June 17 9 00AM 4 0 BE DISMANTLED GuestPasses 130pm 330pm BEFORE 4 00PM ON WEDNESDAY Exhibitor Dismantle JUNE 17 Wednesday June 17 4 00PM 10 00PM DEVELOP AY INNOVATE ADVANCE S Shipping gt Freeman will be accepting advanced warehouse shipments Monday May 11 through Friday June 5 Shipments received at the warehouse after Friday June 5 will be received with an additional after deadline charge Warehouse materials are
20. moval of the material See the Freeman Services Manual for full guidelines DEVELOP AY INNOVATE ADVANCE Liability Insurance Comprehensive general liability insurance is required for all exhibiting companies as well as for EACs Companies outside the US and Canada and companies that are self insured or government entities may submit a written statement of their coverage or self insured status Coverage may be purchased for the duration of the exhibit from K amp K Insurance Additional information may be found in the Exhibitor Resource Center DEVELOP AY INNOVATE ADVANCE DIA 2015 51 Annual Meeting Washington DC 13 Exhibit Logistics Webinar March 23 2015 ee Authorized Vendor List Please refer to the Authorized Vendor List AVL in the Exhibitor Resource Center for service providers and contact information Every year we hear of numerous unauthorized companies soliciting our exhibitors so it s a good idea to check the AVL or contacting Exhibits DIAHome org before entering into an agreement with a vendor DIA will be unable to assist in resolving any issues that may arise from using an unauthorized vendor DEVELOP AY INNOVATE ADVANCE Service Providers Service Provider E Service Provider Audio Visual Booth Cleaning Carpeting Custom Booth Custom Graphics Electrical Floral Food amp Beverage Furniture Hotel Reservations Internet Projection pi Labor Freeman D Lead Ret
21. r in the printed Attendee List 5 00PM ET May 9 Deadline for all registrations and personnel changes 11 59PM ET June 11 Any new registrations or changes received after June 11 will not be available for pick up at the Scan amp Go desks but will need to be processed onsite DEVELOP AY INNOVATE ADVANCE Exhibit Staff Registrations continued The table below shows the number of badges included with each booth size Keep in mind additional badges may be included with certain marketing and industry support opportunities purchased Booth Size FullMeeting Booth Personnel Total Badges 3 4 10x10 or 100 sq ft 10x20 or 200 sq ft 8 10x30 or 300 sq ft 12 20x20 or 400 sq ft 16 20x30 or 600 sq ft 24 20x40 or 800 sq ft 32 20x50 or 1000 sq ft 40 DEVELOP Ah INNOVATE ADVANCE DIA 2015 51 Annual Meeting Washington DC 25 Exhibit Logistics Webinar March 23 2015 Deadline Checklist April 1 Wednesday April 17 Friday April 20 Monday May 2 Saturday May 5 Tuesday May 8 Friday May 14 Thursday May 22 Friday May 23 Saturday May 29 Friday June 1 Monday June 5 Friday June 11 Thursday June 13 Saturday June 15 Monday Housing cancellations without penalty Company Summary to SPARGO Lead Retrieval incentive 1 Island Booth Floor Plans due for approval Lead Retrieval incentive 2 Personnel Registrations to DIA for Final Program EAC Notification to DIA
22. rieval Freeman ie Material Handling Freeman El Photography Freeman ity Plumbing Hi Tech Electric Ej Rigging other TLC Conventions Ei Rigging truss motor Centerplate Rl Telephone Freeman a TV Travel Planners F Videographer Smart City ia DIA 2015 51 Annual Meeting Washington DC Freeman Experient Freeman Robert Levy Hi Tech Electric Freeman Hi Tech Electric Smart City Smart City TBD DEVELOP AY INNOVATE ADVANCE 14 Exhibit Logistics Webinar March 23 2015 Freeman gt Freeman the official Show Contractor offers exhibitors a 10 discount for online ordering e This discount is applied to Freeman specific Services e Order early to take advantage of advance order and online order discount rates gt Advance Discount Deadline May 22 DEVELOP AY INNOVATE ADVANCE Freeman Concierge Elite gt Concierge Elite is an innovative mobile customer service application bringing the Exhibitor Service Desk directly to exhibitors Available via the web mobile devices and tablets CONCIERGE ELITE Concierge Elite App provides sree e Visibility to all move in and move out event activities e Real time status notifications via email and text e Ability to remotely submit service requests e Onsite access to Freeman products services and personnel gt Download the app at www freemanco com DEVELOP AY INNOVATE ADVANCE DIA 2015 51 Annual Meeting Washington DC 15 Exhibit Logistics
23. to attend sessions and learn while at the meeting While only one full conference badge is provided per 10x10 we do allow badge sharing onsite and also permit booth personnel to attend sessions provided space is still available once the session has begun gt If our employees take pictures at our own event or booth do we still need attendee permission e A simple acknowledgement from the subject s of the photo being taken posing etc would be considered permission being granted DEVELOP AY INNOVATE ADVANCE DIA 2015 51 Annual Meeting Washington DC 29
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