STETSON Convention Services exhibitor kit
Contents
1. 25 OF TOTAL DOLLAR AMOUNT OF SHIPMENT it E OVERTIME SEE HOURS ON PAGE 4 25 oF TOTAL DOLLAR AMOUNT OF SHIPMENT DESCRIPTION WEIGHT CWT PRICE PER CWT ESTIMATED TOTAL ROUNDED UP TO NEAREST 100 O Example 1 Crate 300 Ibs 100 83 75 251 25 100 5 5 100 S 5 SUBTOTAL ADDITIONAL SURCHARGES 5 96 OF SUBTOTAL TOTAL DUE EXHIBIT COMPANY NAME BOOTH EXHIBITOR ADDRESS City STATE ZIP EMAIL PHONE EXT FAX EXHIBITOR SIGNATURE PRINT NAME All orders subject to the Terms amp Conditions as outlined in the Exhibitor Service Manual STETSON CONVENTION SERVICES AMS 2013 24 2900 Stayton St Pittsburgh PA 15212 DISCOUNT DEADLINE 412 223 1090 FRIDAY OCTOBER 25 F 412 223 1094 www stetsonexpo com SHIPPING INFORMATION AND LABELS Stetson is committed to providing you with the best possible service and equipment Please fill out below to have labels and a Bill of Lading pre filled out for you An on site representative must sign off on the Bill of Lading during move out OUTBOUND SHIPPING INFORMATION SHIP TO BILL TO METHOD OF SHIPPING COMMON CARRIER VAN LINE AIR FREIGHT SHOW CARRIER CARRIER NAME CARRIER PHONE NEXT DAY 2ND DAY DEFERRED PREPAID COLLECT ESTIMATED OF OUTBOUND PIECES o2. DOWNTOWN D U rir LJ VVIM TUOI VV IN 5 5 a HIGH SPEED INTERNET ACCESS MEETING ROOMS Contact and Billing Information Name of your Organization Group Contact Name Phone Number of Contact Email Address of Contact Il Event Scheduling Information Room Location of Event Date s of Event Stat End 0 Time s of Event Setup Testing Start of Meeting NEN End of Meeting Ill Technical Information How many computers will your group have connected at the event What tasks will your group be performing over the connection VPN Remote Host Controlling Web Browsing Video Conferencing over an IP Streaming Media All Connections are DHCP unless Specified Will you need a static IP address Yes ERE No IV Pricing and Billing Information Number of Connections Price Per Connection 250 00 Total Price less 7 Sales Tax Master Account Number Credit Card Number Bd Exp Date This form must be completed prior to authorization codes being generated Completed forms are to be submitted to the IT department at least 48 hours prior to the event Return completed forms to Brandon Stewart Director of Convention Services Email bstewart wyndham com Fax 412 467 3415 comp ee E31 WYNDHAM GRAN FI LII TELECOMMUNICATION SERVICES ORDER FORM Please email the completed form to bstewart wyndham com Or fax to 412 467 3415 TYPE
3. IAIL ISNIN i ogJeupuns T AON 120 ISNIN JO S ld JO seosld u1oog u1o0g 101IqIuX3 101Iq uX3 21691 Vd Yysiungsiild 3s 35 0062 S923IAJ9gS UOl1Uu9AUO 51 915 CLCST Vd Yysingsiild js uo1Ae3s 006Z UOI USAUO UOS3191S ADVANCE WAREHOUSE AMS 2013 ADVANCE WAREHOUSE AMS 2013 USE LA 8 1 913 3 NOILIGIHXI HSNY 1H5I383 NOILIGIHXI HSNG Jesnje 5 40 uo aaae ISN JesnjaJ 3uauudius plone 03 AON Aepsinu uo anpe 3Sn N Jo 592914 Jo 2 1 u1oog JOUGIYXA JOUGIYXA AMS 2013 AMS 2013 CCCST Vd Ysingsiild 92E d Uu3 EoMuouuulo 009 930H pues ujeupuAM S923IAJ9S UOI1U9AUO UOS191S 1H5I383 NOILISIHX3 HSf18 22651 Vd ug1nqsnig e e d 009 po 930H pues 0 2 S923IAJ9S UOI1U9AUO UOS191S 1H5I383 NOILISIHX3 HSf18 DIRECT TO SHOW SITE DIRECT TO SHOW SITE 5 03 AON epsanu UO ISNIN 5 03 Z AON 5 uo dnne 35 5993 1 S J ld u1oog JO3IqIux3 Jo3Iqiux3 AMS 2013 AMS 2013 CCCST Vd Ysingsiild 92E d u3 E oMuouuulo 009
4. 2500 00 7500 00 9500 00 EXT STANDARD PRICE 550 00 950 00 1200 00 1500 00 2200 00 3200 00 9000 00 11 500 00 ACCESSORIES HALOGEN LIGHTS SLATWALL GRIDWALL DISCOUNT DEADLINE AMS 2013 FRIDAY OCTOBER 25 QTY SHELF 37 L x 12 Ww CARPET COLOR DISCOUNT PRICE 50 00 250 00 250 00 70 00 HARDWALL AND ENVIRONMENTAL UNITS ONLY BLUE BLACK GRAY GREEN RED WILLOW BLUE BLACK GRAY RED STANDARD PRICE 70 00 350 00 350 00 90 00 HEADER COLOR SCS can design a display for you Please call Stetson Exhibitor Services to speak to a Display Representative Plasma screen and podiums not included Additional furnishings availab BOOTH EMAIL FAX PRINT NAME le All orders subject to the Terms amp Conditions as outlined in the Exhibitor Service Manual TOTAL OF ALL ITEMS ORDERED 7 SALES TAX 5 16 on DISPLAY ORDER FORM pE C n STETSON CONVENTION SERVICES AMS 2013 17 2900 Stayton 5t Pittsburgh PA 15212 DISCOUNT DEADLINE 412 223 1090 FRIDAY OCTOBER 25 F 412 223 1094 www stetsonexpo com SHOWCARDS 3 16 INCH SINGLE SIDED WITH USE OF EASEL OR CHROME SIGN HOLDER Please select an environmentally responsible material COROPLAST GREEN BIOBOARD QTY DESCRIPTION DISCOUNT PR
5. WHAT HAPPENS IF FORGET TO CHOOSE A SKIRT COLOR FOR MY TABLE e SCS will first contact exhibitors for their preference If we don t hear back from you the show color will be chosen WHAT CHAIRS WILL FIT UNDER THE 40 HIGH TABLES e The upholstered stools fit under the counter height 40 high tables WILL 9 x 10 CARPET FIT IN MY 10 x 10 BOOTH e Yes It is typical in the trade show industry to leave a small gap in the back of a booth for any electrical cords telephone cords etc This gap will be covered by the 8 high drape in the back of your booth CAN I ORDER 2 9 x 20 CARPETS FOR MY 20 x 20 ISLAND BOOTH e Although the gap in a 10 x 10 booth is no problem a gap in an island booth is a gap that can be seen Aisle carpet will line the perimeter of your booth The 9 carpets are meant to line up with the aisle carpet This would leave a 2 gap down the center of your island booth For an island booth you must order special cut and lay carpet AM ALLOWED TO BRING MY OWN FURNITURE OR CARPET e Yesthis is allowed Please be aware though that freight handling charges will be applicable Please consider what will be most cost effective for you and your company MY BOOTH IS DIRTY FROM MOVING IN WILL SCS CLEAN IT e Carpet is clean when installed If it needs be vacuumed from move in exhibitors are able to order opening day only cleaning or daily booth cleaning MY BOOTH IS TOO COMPLICATED FRAGILE FOR UNION M
6. e Please include a Bill of Lading with weight type of material and piece count e Certified weight ticket must accompany shipment hand written tickets are NOT accepted as certified e Callif you need to ship oversized material that will require special equipment or handling e Label your freight correctly labels are included in the manual for your convenience include your exhibit company name booth number and the name of the event e Freight will be accepted during exhibitor move in times additional charges or possible shipment refusals could occur if material is received outside of these times SMALL PACKAGES AND CARTONS TO ADVANCE WAREHOUSE OR SHOW SITE e Charges apply per piece total weight of shipment must be 50 165 or less e Cartons and packages received without documentation will be delivered without guarantee of piece count or condition special handling fees will apply e Services provided same as advance and direct shipments N LLJ 2 LLJ Q D 9 D z ar C Z lt I I Y LLJ oz LL STETSON CONVENTION SERVICES AMS 2013 21 2900 Stayton St Pittsburgh PA 15212 EVENT DATES 412 223 1090 NOVEMBER 7 10 2013 F 412 223 1094 www stetsonexpo com EXPLANATION OF FREIGHT HANDLING TERMS CRATED OR SKIDDED Material that is skidded or shipped in a container crate skid display case box that can be unloaded at the dock with no additional handling required UNCRATED Materials shipped loo
7. EXHIBIT COMPANY NAME BOOTH LL LLJ O l lt l LL EXHIBITOR ADDRESS CiTY STATE ZIP EMAIL PHONE EXT FAX EXHIBITOR SIGNATURE PRINT NAME All orders subject to the Terms amp Conditions as outlined in the Exhibitor Service Manual STETSON CONVENTION SERVICES 2900 Stayton St Pittsburgh PA 15212 P 412 223 1090 F 412 223 1094 www stetsonexpo com SCS 1 Table Top Display 2 Fabric Panels with End Caps 6 Wx5 H Velcro acceptable SCS 2 8 Fabric Back Wall 3 Fabric Panels with End Caps 8 W x7 8 H Velcro acceptable SCS 3 10 Fabric Back Wall 4 Fabric Panels with End Caps 10 W x 7 8 H Velcro acceptable SCS 4 10 Hard Wall 1 White Header Sign 1 10 x 10 Enviro Carpet SCS 5 20 Hard Wall 1 5 and 2 10 Headers 1 10 x 20 Enviro Carpet SCS 6 Deluxe Hard Wall 1 2M and 1 10 Headers 1 10 x 20 Enviro Carpet 1 1 2M Counter 1 30 H Pedestal Table 2 Chairs SCSEV100 1 Full Size Banner Graphics 1 Header 1 10 x 10 Enviro Carpet 1 Bamboo Counter 2 Halogen Lights SCSEV200 1 Full Size Banner Graphics 1 Header 1 10 x 20 Enviro Carpet 2 Bamboo Counters 4 Halogen Lights EXHIBIT COMPANY NAME EXHIBITOR ADDRESS City STATE ZIP PHONE EXHIBITOR SIGNATURE DISCOUNT PRICE 400 00 750 00 1000 00 1300 00 1800 00
8. OREST GREEN CHERRY RED PADDING AND VISQUEEN PROTECTION Q DISCOUNT PRICE STANDARD PRICE TOTAL 100 square feet minimum Felt used for padding is 100 recyclable CARPET PADDING PER SQ FT 1 00 psf 1 20 psf BOOTH SIZE X gt gt P VISQUEEN PROTECTION PER SQ FT 3 0 50 psf 0 80 psf BOOTH SIZE X If no carpet color is selected show color will be selected by SCS Items cancelled after Discount Price Deadline will receive a 50 refund refunds will be granted to any items cancelled at Show Site Signature denotes acceptance of Terms amp Conditions Payment authorization is required with all orders Payment received after discount deadline will be charged at the standard rate TOTAL OF ALL ITEMS ORDERED 7 SALES TAX 5 EXHIBIT COMPANY NAME BOOTH LL LLJ O l LLJ A lt EXHIBITOR ADDRESS City STATE ZIP EMAIL VR PHONE EXT FAX ccs EXHIBITOR SIGNATURE PRINT NAME All orders subject to the Terms amp Conditions as outlined in the Exhibitor Service Manual STETSON CONVENTION SERVICES AMS 2013 14 2900 Stayton St Pittsburgh PA 15212 DISCOUNT DEADLINE 412 223 1090 FRIDAY OCTOBER 25 F 412 223 1094 www stetsonexpo com Vacuuming of rugs washing and or mopping of floor tile sweeping of booths and emptying of wastebaskets are not included in your space rental for this convention Cleaning services include booth vacuuming and
9. STETSON CONVENTION SERVICES AMS 2013 2900 Stayton St Pittsburgh PA 15212 EVENT DATES 412 223 1090 NOVEMBER 7 10 2013 F 412 223 1094 www stetsonexpo com FOR USE OF AN EXHIBITOR APPOINTED CONTRACTOR A non official contractor is a company other than the official contractors listed in the Exhibitor Service Manual that provides a service display and installation florist photography audio visual and other related services and needs access to your booth during the installation and dismantling Due to the necessity of coordination all activities during the move in and for security purposes exhibitors who choose to use these contractors must complete this form comply with all rules and regulations listed on previous page and supply Stetson Convention Services with all necessary informa tion by the discount price deadline date indicated above This form will only be accepted if filled out by an authorized representative of the exhibiting company and the authorized 3rd party Listed on previous page of this form are the rules and regulations regarding non official contractors Everyone must abide by these rules which are accepted industry rules that were drafted by the International Association of Exhibitions and Events NOTICE OF INTENT TO USE EXHIBITOR APPOINTED CONTRACTOR We understand and agree that we the exhibiting firm are ultimately responsible for payment of charges and agree to be bound by all Terms amp Con dit
10. be applied to all labor orders that are not cancelled in writing at least 24 hours prior to the scheduled start time If services have already been provided at the time of cancellation a 100 cancellation fee will be applied to all SCS rental items It is Exhibitor s responsibility to advise SCS personnel of any problem with any orders and to check invoices for accuracy prior to the close of the exhibit If Exhibitor is exempt from payment of sales tax SCS requires an exemptions certificate for the state in which the services are to be used Resale certificates are not valid unless Exhibitor is rebilling these charges to its customers For International Exhibitors SCS requires 100 prepayment of advance orders any orders or services placed at show site must be paid at the show For all others should there be any pre approved unpaid balance after the close of the show terms will be net 15 due and payable in Pittsburgh Pa upon receipt of invoice Effective 15 days after invoice date any unpaid balance will bear a Finance Charge at the lesser of the maximum rate allowed by applicable law or 1 5 per month which is an Annual Percentage Rate of 18 and future orders will be on a pre paid basis only If any finance charge hereunder exceeds the maximum rate allowed by applicable law the finance charge shall automatically be reduced to the maximum rate allowed and any excess finance charge received by SCS shall either be applied to reduce the principal unpaid
11. contracting firms not under SCS direct supervision and control In no event shall SCS be liable for loss or damage caused by delay in labor beginning work when Exhibitor request labor to begin later than the start of the working day SCS shall not be responsible for loss delay or damage due to strike lockouts and or work stoppages or other causes beyond SCS reasonable control SCS agrees to indemnify hold harmless and defend Exhibitor from and against any and all demands claims causes of action fines penalties damages liabilities judgments and expenses including but not limited to reasonable attorney s fees and investigation costs for bodily injury including any injury to SCS employees or property damage arising out of work performed by labor provided and supervised by SCS except when Exhibitor exercises direction and or control over the work being performed LABOR UNDER THE SUPERVISION OF EXHIBITOR Exhibitor shall be responsible for the performance of labor provided under this option It is the responsibility of Exhibitor to supervise labor secured through SCS in a reasonable manner as to prevent bodily injury and or Property damage and also to direct them to work in a manner that is in compliance with SCS Safe Work Rules and or Federal State County and Local ordinances rules and or regulations including but not limited to Show or Facility Management rules and or regulations It is the responsibility of Exhibitor to check in
12. following conditions are met e Signature of the Payment Authorization Form or e Anorder for labor services and or rental equipment is placed by an Exhibitor with SCS or e Work is performed on behalf of Exhibitor by labor secured through SCS DEFINITIONS The name Stetson Convention Services Inc shall be construed within the meaning of this contract as Stetson Convention Services Inc SCS and their employees officers agents and assigns affiliated companies and related entities including but not limited to any subcontractors SCS may appoint The term Exhibitor shall be construed within the meaning of this contract as the EXHIBITOR and or its employees agents representatives and or any Exhibitor Appointed Contractor EAC PAYMENT TERMS Full payment including any applicable tax is due in advance or at show site A 25 00 administrative fee will be applied to any refund based on overpayment of check All payments must be in U S funds and all checks must be drawn on U S Bank Orders received without advance payment after the deadline date will incur additional standard charges as indicated on each order form All materials and equipment are on a rental basis for the duration of the show or event and remain the property of SCS except where specifically identified as a sale All SCS rentals include delivery installation and removal from Exhibitor s booth In case of cancellation a one hour per person per hour charge will
13. labor charge of 200 VOLTS THREE PHASE 1 one hour for hook up 15 AMPS 100 00 _ 115 00 And 1 2 half hour to dismantle 20 AMPS 120 00 135 00 For special events and 200 Volt service 30 AMPS 140 00 150 00 40 AMPS 1 80 00 2 00 00 RATES FOR HIGHER WATTAGES VOLT 50 AMPS ___200 00 2270 00 OR SPECIAL LIGHTING ON REQUEST 60 AMPS 220 00 240 00 SPECLAL HANGING OR INSTALLATION 100 AMPS 340 00 _ 0 00 _ DONE ON TIME AND MATERIAL BASES LIGHTING EQUIPMENT Including Current Consumed SPECIAL INSTRUCTIONS 150 WATT FLOOD LIGHT 3 00 65 00 300 WATT FLOOD LIGHT a 75 00 300 WATT QUARTZ LIGHT 65 00 85 00 EXTENSION CORDS Electricity Not SINGLE OUTLET QUAD OUTLET POWER STRIP H a LABOR ST Mon Fri amp 00am 4 30pm Except Holidays 45 00 OT Mon Fri 4 30pm 8 0am SHOW CONTACT Sat Sun Holidays 90 00 TELEPHONE Master O Visa O AMX O Check SUBTOTAL Credit Card m 7 SLS TAX RAE MATE CHARGE TO MASTER ACCOUNT TOTAL DUE Cardholders Name Print Authorized Signature SHOW NAME WYNDHAM GRAND DWTN FIRM NAME SHOW DATES ROOM BOOTHE TELEPHONE CITY STATE ZIP SIGNATURE PRINT NAME Orders must be received a minimum of 48 hours prior to scheduled event opening for advance payment rates Orders received less than 48 hours prior to scheduled event opening will be charges at the regular rate Electrical Services Questions Contact Engineering Department 412 594 5113 7 WYNDHAM GRAND
14. the requirements of Exhibitors and for the exposition itself e See that the proper type and limits of insurance are in force e Avoid any conflict with local union and or exhibit hall regulations and requirements EXHIBITOR APPOINTED CONTRACTORS Exhibitors may employ the service of independent contractors to install and dismantle their display providing the Exhibitor and the installation and dismantling contractor comply with the following requirements The Exhibitor must notify Show Management and SCS in writing of the intention to utilize an independent contractor no later than 30 days prior to the first move in day furnishing the name address and telephone number of the firm The Exhibitor shall provide evidence that the Exhibitor Appointed Contractor has proper certificate of insurance with a minimum of 1 000 000 liability coverage including property damage to show management and SCS at least 10 days before the show opening AnyExhibitor who does not have a certificate of insurance on file in the SCS office 10 days prior to the show will be automatically assessed a 200 fee which will be charged against their security deposit The Exhibitor agrees that he she is ultimately responsible for all services in connection with his her exhibit including freight drayage rentals and labor The Exhibitor Appointed Contractor must provide a certificate of insurance with at least the following limits 1 Comprehensive Gen
15. 930H ujeupuAM CCCST Vd usanqsmid 009 930H pueJ5 S923IAJ9S UOI1U9AUO 051915 1 913 3 NOILIGIHXI HSNY DIRECT TO SHOW SITE DIRECT TO SHOW SITE LA T EN T S93IAJ9S UOIUS9AUO UOS AIS 1 913 3 NOILIGIHXI HSNY T WYNDHAM GRAND PITTSBURGH DOWNTOWN ELECTRICAL ORDER FORM FOR PRODUCTION EVENTS FAX TO WYNDHAM GRAND DWTN ENGINEERING DEPARTMENT AT 412 467 3466 SEE REVERSE SIDE FOR TERMS AND CONDITIONS ELECTRICAL OUTLETS Approximately 110 A C 60 Cycle Advance Payment On Site 120 VOLTS QUANTITY PRICE PRICE COST SPECIAL REQUIREMENTS 0 500 WATTS 5 AMPS 50 00 70 00 Dedicated Circuit 300 1000 WATTS 10 AMPS __ 60 00 80 00 Or 24 Hour Service Required 1001 1500 WATTS 15 AMPS DO A __ Yes 1501 2000 WATTS 20 AMPS 10000 _ l2000 If yes double electrical outlet Electrical service connection charge ELECTRICAL SERVICE CONNECTIONS Approximately 208V A C 2000 200 VOLTS SINGLE PHASE Rental Rates quoted cover 20 AMPS ___105 00 ___125 00 portion of a 7 seven day 30 AMPS 145 00 150 00 _ Consecutive period 60 AMPS 300 00 400 00 100 AMPS 500 00 600 00 There is minimum
16. ALES TAX 5 EXHIBIT COMPANY NAME BOOTH N EXHIBITOR ADDRESS CITY STATE ZIP EMAIL PHONE EXT FAX EXHIBITOR SIGNATURE PRINT NAME All orders subject to the Terms amp Conditions as outlined in the Exhibitor Service Manual STETSON CONVENTION SERVICES AMS 2013 18 2900 Stayton St Pittsburgh PA 15212 DISCOUNT DEADLINE 412 223 1090 FRIDAY OCTOBER 25 F 412 223 1094 www stetsonexpo com OPTION 1 SUPERVISED BY STETSON CONVENTION SERVICES e For your convenience Stetson s skilled personnel will unpack and install your company s display prior to the Exhibitor s arrival e After the show closing Stetson will supervise the dismantling and packing and assist with shipping arrangements e 30 of the total labor bill will be added for this service 45 00 minimum per installation and or dismantle will apply e Information on the following page must be completed if your display is to be received set and shipped out appropriately e Please include detailed instructions and or shipping instructions OPTION 2 SUPERVISED BY EXHIBITOR REPRESENTATIVE e Exhibitor Representative must check in to pick up workers at SCS Service Desk at the beginning and end of labor usage e Starting time can be guaranteed only when labor is requested at 8 00 am or at official set up time For all other start times check in at the SCS Service Desk one half 7 hour before requested time of labor e f Exhibitor fails to pick up work
17. Drayage Services amp Guidelines Warehouse Shipping Labels Freight Handling Terms Show Site Shipping Labels Freight Handling FAQs Shipping with ADCOM Worldwide Freight Handling Estimation Outbound Shipping Bill of Lading FACILITY PROVIDED SERVICES Electric Order Form Internet Order Form Telecommunications Order Form AV Order Form Credit Card Authorization Form OTHER FORMS Custom Furnishings please call our office for ordering information 2900 Stayton St Pittsburgh PA 15212 P 412 223 1090 F 412 223 1094 www stetsonexpo com STETSON CONVENTION SERVICES AMS 2013 2 2900 Stayton 5t Pittsburgh PA 15212 EVENT DATES 412 223 1090 NOVEMBER 7 10 2013 F 412 223 1094 www stetsonexpo com OFFICIAL SERVICE CONTRACTOR FACILITY Stetson Convention Services Wyndham Grand Pittsburgh 2900 Stayton Street 600 Commonwealth Place Pittsburgh PA 15212 Pittsburgh PA 15222 Phone 412 223 1090 Fax 412 223 1094 exhibitorservices stetsonexpo com www stetsonexpo com PREFERRED CARRIER ADCOM Worldwide 800 486 7447 exhibitors adcomworldwide com www adcomworldwide com SHIPPING EXHIBITION MATERIALS ADVANCE TO WAREHOUSE DIRECT TO SHOW SITE Exhibit Company Name Booth Exhibit Company Name Booth Stetson Convention Services Stetson Convention Services 2900 Stayton St c o Wyndham Grand Pittsburgh Pittsburgh PA 15212 600 Commonwealth Place Pittsburgh PA 15222 N UTILITIES Please mai
18. E BOOTH EXHIBITOR ADDRESS lt CITY STATE ZIP EMAIL PHONE FAX EXHIBITOR SIGNATURE PRINT NAME All orders subject to the Terms amp Conditions as outlined in the Exhibitor Service Manual STETSON CONVENTION SERVICES AMS 2013 13 2900 Stayton St Pittsburgh PA 15212 DISCOUNT DEADLINE 412 223 1090 FRIDAY OCTOBER 25 F 412 223 1094 www stetsonexpo com 2 ENVIRONMENTAL BOOTH CARPET Constructed of 100 EcoSolution 9 type 6 solution dyed yarn fully recyclable into more fiber and backing 13 oz QTY STANDARD SIZES WILL COVER 10 x 10 SPACE DISCOUNT PRICE STANDARD PRICE TOTAL COLOR 9 10 BOOTH CARPET 130 00 175 00 BLUE BLACK 9 x 20 BOOTH CARPET 230 00 275 00 GRAY 9 x 30 BOOTH CARPET 330 00 375 00 GREEN RED 9 x 40 BOOTH CARPET 430 00 475 00 WILLOW a SPECIAL CUT CARPETING COMPLETE EXHIBIT AREA CARPET 100 square feet minimum per square foot SPECIAL CUT amp LAY INCLUDES SEAMING amp SPECIAL CUTTING TOTAL Select ALL ISLAND BOOTHS WILL NEED TO ORDER TO AVOID GAPS DISCOUNT PRICE STANDARD PRICE Color 2 75 psf 3 75 psf Ab BOOTH SIZE X ove PLUSH CARPET 100 square feet minimum per square foot 28 oz BLUE PLUSH CARPET ORDERS MUST BE RECEIVED 30 DAYS PRIOR TO TOTAL EBONY MOVE IN TO GUARANTEE AVAILABILITY NO REFUNDS DISCOUNT PRICE STANDARD PRICE Mist GRAY 52 75 psf 3 75 psf F G b BOOTH SIZE X
19. EMBERS TO HANDLE CAN WE WORK SOMETHING OUT e Exhibitors are more than welcome to supervise and work along with the union staff The union members are working with trade show displays often and are familiar with installing and dismantling If you are unhappy with the workers provided please see the SCS service desk immediately DO I HAVE TO HIRE UNION LABOR IF A DISPLAY HOUSE IS HANDLING MY INSTALLATION AND DISMANTLE e Your display house is required to use the same union that has jurisdiction at the show facility The display house should be aware of this but it would be smart to double check with your appointed display house to ensure a smooth move in WHAT IF NEED TO LEAVE BEFORE MY EMPTIES RETURN e You can order Stetson supervised dismantle labor at the SCS service desk Please leave all dismantle and outbound shipping in formation and be sure you have a credit card on file Stetson will dismantle pack up and ship out your booth materials for you GENERAL FAQs WHEN WILL MY CREDIT CARD BE CHARGED e Throughout the show process there is a possibility of 3 charges pre show show and post show Pre show charges will include all tangible items ordered tables chairs carpet etc Show charges include show site orders installation labor and freight han dling Post show charges will include dismantle labor and any charges incurred from the move out of the show SES STETSON CONVENTION SERVICES AMS 2013 11 2900 Stayto
20. ICE STANDARD PRICE TOTAL 7 x 44 40 00 60 00 22 x 28 90 00 110 00 28 x 44 100 00 120 00 BANNERS 13 OZ VINYL GLOSS SINGLE SIDED WITH GROMMETS EVERY 6 INCHES Please select an environmentally responsible material PVC and resin free DESCRIPTION DISCOUNT PRICE STANDARD PRICE TOTAL BANNER 20 00 psf 25 00 psf BANNER SPECS X 5 psf 5 ADDITIONAL GRAPHICS PLEASE CONTACT STETSON FOR IMPRINT AREA SPECS FOR EACH PRODUCT DESCRIPTION DISCOUNT PRICE STANDARD PRICE TOTAL METERBOARDS W FEET 3 w x 8 275 00 350 00 FOR THE BACK OF YOUR BOOTH e ROLL UP BANNER W STAND 2 75 w X 6 5 H FOR USE WITHIN YOUR BOOTH amp TRAVEL 350 00 400 00 FRIENDLY DOES NOT INCLUDE CASE FLOOR STICKER LOW ADHESIVE STICKER 20 00 psf 25 00 psf gt THE ENTRANCE OF YOUR BOOTH STICKER SPECS X 5 psf 5 ADDITIONAL SERVICES PLEASE CONTACT US FOR ADDITIONAL CREATIVE OPTIONS TO cc LLJ QTY DESCRIPTION PRICE TOTAL ENHANCE YOUR BOOTH SPACE ES GRAPHIC DESIGN 50 00 UPOR TANIT BOTE hour Please email print ready artwork to exhibitorservices stetsonexpo com LOGO SCAN 550 00 in house work needed to prepare non digital art for production or to LLJ per logo correct digital files to a production ready state is billed at the Graphic Design Hourly Rate to the right with a one half hour minimum lt TOTAL OF ALL ITEMS ORDERED 7 S
21. ITY STATE ZIP EMAIL PHONE EXT FAX gt ORDERED PRINT NAME DATE Signature denotes acceptance of all Terms amp Conditions included in Exhibitor Service Manual PAYMENT POLICIES SUMMARY OF ORDER ORDERS These may be placed by fax or e mail Email orders FURNITURE 5 to SCS at exhibitorservices stetsonexpo com ACCESSORIES 5 PAYMENT FOR SERVICES SCS requires payment in full at the time services are ordered A credit card is required at time CARPET 5 of initial order for freight handling and labor orders 525 administrative fee will be added to overpayments by check CLEANING gt or switching credit cards on file FLORAL DISCOUNT PRICES To qualify orders must be received with payment on or before Discount Deadline date Orders DisPLAY SiGNAGE AV cancelled after this date will receive a 5096 refund PRE SHOW TOTAL e REFUNDS None will be processed until show has closed THIRD PARTY BILLING Each exhibiting firm is responsible for all charges incurred on its behalf See Third Party Billing Request fam LABOR ESTIMATE ADJUSTMENTS CANCELLATIONS No adjustments or credits to FREIGHT HANDLING EST 5 invoices will be given after the close of event for items or services ordered but not received EST TOTAL DUE BANK TRANSFER Call to set up ORDER CONFIRMATION Email will be sent within 48 hours GRAND TOTAL DUE METHOD OF PAYMENT We will use this authorization to charge your credit card a
22. OF PHONE LINE QUANTITY EXPLANATION COST Guest can receive calls directly but must dial 9 to call out 225 installation Can be used for modem or fax 35 phone rental DID PHONE LINE One Time installation fee Billed for Usage Daily phone rental applies 7 Sales tax All standard usage fees apply to applies incoming and outgoing calls TYPE OF PHONE QUANTITY EXPLANATION COST 75 7 tax per day rental Line installation listed above SPEAKER PHONE Single line speaker phone GROUP NAME MEETING NAME CONTACT NAME INSTALLATION DATE TIME DISMANTLE DATE TIME LOCATION BILLING ADRESS CONTACT PHONE CREDIT CARD INFORMATION TYPE OF CARD CARD NUMBER EXP DATE CASH DIRECT BILL CREDIT CARD ORGINATOR DEPARTMENT Brandon Stewart Covnention Services Dept Everyone Telecommunication Total with Taxes Local amp Long Distance Calls Additional WYNDHAM GRAND SAV PRESENTATION SERVICES 600 Commonwealth Place Pittsburgh PA 15222 Phone 412 594 2268 Fax 412 594 2267 EXHIBITOR AUDIO VISUAL ORDER FORM Company Name Today s Date otreet Show Name otreet Location City State Zip Booth Attn Date Required Time AM PM Ordered By Date Finished Time AM PM email address On Site Contact Phone Staying At Room ORDER NOW on site requests will be handled in the order received EQUI
23. PMENT REQUIRED Qty x Daily Rate x of Days Total 50 00 Call for Pricing 21 Flat Panel LCD Monitor 32 Monitor on floor stand 42 Plasma Monitor on floor stand DVD Player Small Powered Speaker Personal Computer Custom Specs Laptop Computer Flipchart Easel Pad and Four markers Whiteboard 3 X 4 with 3 markers and eraser 500 6 7 or 8 Tripod Screen Lo 80 34 or 54 Rollcart w dress skirt __________ 550 0 0 0 0 LCD Projector s200 Lumens _ Power Strip 89 Black Drape per liner toot high ______ ________ __________________ ___________ _____ S COMPLETE PAYMENT MUST ACCOMPANY ORDER Sub Total Circle one CHECK ENCLOSED VISA MASTERCARD AMEX Credit Card 19 Service Charge applies to all orders Exp I equioment amp service charge 7 Tax It is understood and agreed that the customer accepts full responsibilty for any loss or damage to the equipment until it is returned to the Lessor equioment amp service charge 7 Tax Please see additional terms on rental order Authorized signature _ Cancellation within 48 hours 50 of rental cancellation within 24 hours 100 of rental Please email to kfrederick psav com or fax to 412 594 2267 for confirmation REVISED 3 17 2011 7 WYNDHAM GRAND CREDIT CARD AUTHORIZATION Guest Group Name Arrival amp Departure D
24. ROO ERE M RENS 5201 00 Shipments must arrive within warehouse receiving dates to avoid 25 surcharge If your items will arrive after please notify us of the tracking numbers and piece count to ensure they will be delivered in time to be loaded Roundtrip rates include unloading of freight storing at ware house delivery to show site and your booth storage of empties return of empties handling to dock area reloading onto carrier at end of show DIRECT TO SHOW SITE Price PER CWT 200 LB Minimum gt clc C DT 172 50 CC SPECIAL HANIDUING genie EPTPEPEPErEFEPE EP TP EDT aD UMS du Rosa p DR a UR ra dnd cupa 207 00 Shipments must arrive within Exhibitor Move in times to avoid 25 surcharge or shipment refusal Roundtrip rates include unloading of freight LL delivery to your booth storage of empty containers return of empty containers handling to dock area reloading onto carrier at end of show SMALL PACKAGE RATE MAXIMUM WEIGHT PER SHIPMENT IS 50 LBS Rane neo eo AETS 65 00 EACH ADDITIONAL CARTON 535 00 lt ADDITIONAL SURCHARGES CHARGES IN ADDITION TO THE ABOVE RATES L EARLY LATE TO WAREHOUSE cccccccceeeeeeeceeecessssesessseseeseeeessseseseeeeeeesauaeeeeeeaeeaaaeaaaaeeaaeas 2596 OF TOTAL DOLLAR AMOUNT OF SHIPMENT OFF TARGET OUTSIDE MOVE IN
25. SERVICES 2900 Stayton St Pittsburgh PA 15212 P 412 223 1090 F 412 223 1094 www stetsonexpo com GREEN PLANTS RENTAL ONLY AMS 2013 DISCOUNT DEADLINE FRIDAY OCTOBER 25 15 Qty DESCRIPTION DISCOUNT PRICE STANDARD PRICE TOTAL BOSTON FERN TABLE SIZE 50 00 60 00 GREEN PLANT 1 2 TALL 50 00 60 00 GREEN PLANT 2 3 TALL 70 00 80 00 GREEN PLANT 3 5 TALL 90 00 100 00 GREEN PLANT 5 7 TALL 110 00 120 00 All plants include container Exhibitor is responsible for full value of plant if not returned or if returned in a damaged state BLOOMING PLANTS AND FRESH FLORAL ARRANGEMENTS Qty DESCRIPTION DISCOUNT PRICE STANDARD PRICE TOTAL SEASONAL BLOOMING PLANT 50 00 60 00 TABLE FLOWER ARRANGEMENT FLAT BACKED 60 00 80 00 TABLE FLOWER ARRANGEMENT FULL ROUND 60 00 80 00 LARGE FLOOR ARRANGEMENT 95 00 115 00 Please list your preferred flower colors f not specified Stetson will choose the best available arrangement Please call Stetson Exhibitor Services at 412 223 1090 if you have requirements other than those listed e No refunds will be granted to any items cancelled after Discount Deadline as mot orders have been placed and processed e Signature denotes acceptance of Terms amp Conditions Payment authorization is required with all orders Payment received after discount deadline will be charged at the standard rate TOTAL OF ALL ITEMS ORDERED 7 SALES TAX S
26. T STANDARD COUNTER HEIGHT UNSKIRTED DISCOUNT STANDARD All tables are 24 wide PRICE PRICE Alltables are 24 wide PRICE PRICE 4 Lx 30 TABLE 40 00 60 00 4 L x 40 H TABLE 50 00 70 00 6 Lx 30 H TABLE 50 00 70 00 6 L x A0 H TABLE 60 00 80 00 8 Lx 30 H TABLE 60 00 80 00 8 L x A0 H TABLE 70 00 90 00 PEDESTAL TABLES DISCOUNT STANDARD SPECIALTY DRAPE DISCOUNT STANDARD Formica Topped Cocktail Tables PRICE PRICE Select color below PRICE PRICE 30 ROUND 30 H 75 00 95 00 3 SPECIALTY SIDE DRAPE PER LN FT 15 00 20 00 30 RoUND 40 95 00 115 00 8 SPECIALTY BACK DRAPE PER LN FT 20 00 30 00 DISCOUNT STANDARD Indicate drape preference CHAIRS AND SEATING PRICE PRICE If no color is indicated show color will be selected by SCS BLACK BLUE BURGUNDY GOLD RED SILVER TEAL WHITE WILLOW FOLDING CHAIR 45 00 55 00 LL UPHOLSTERED ARM CHAIR GRAY 55 00 65 00 RSSGUNT cc TABLE RISERS WOOD LLJ PLASTIC CONTOUR CHAIR MAROON 60 00 70 00 PRICE PRICE C UPHOLSTERED STOOL CT HEIGHT 65 00 75 00 4 TABLE TOP RISER 40 00 50 00 CC SWIVEL DESK CHAIR ARMLESS 70 00 80 00 6 TABLE TOP RISER 50 00 60 00 Q SWIVEL DESK CHAIR WITH ARMS 80 00 90 00 8 TABLE TOP RISER 60 00 70 00 PARK BENCH 85 00 95 00 DRAPE FOR RISERS select color above 20 00 30 00 LL EXHIBITOR ADDRESS CiTY STATE ZIP EMAIL PHONE EXT FAX SCS EXHIBITOR SIGNATURE PRINT NAME All orders subject to the Terms am
27. a surcharge will be levied for excessive hours ordered and not used An additional 15 00 roll of carpet tape will be added to your carpet installation labor order depending on how many were used EXHIBIT COMPANY NAME BOOTH LL LLJ O lt l EXHIBITOR ADDRESS CiTY STATE ZIP EMAIL PHONE EXT FAX EXHIBITOR SIGNATURE PRINT NAME All orders subject to the Terms amp Conditions as outlined in the Exhibitor Service Manual STETSON pm AI Ve ALT C r3 Lr id CONVENTION SERVICES AMS 2013 19 2900 Stayton St Pittsburgh PA 15212 DISCOUNT DEADLINE 412 223 1090 FRIDAY OCTOBER 25 F 412 223 1094 www stetsonexpo com STETSON CONVENTION SERVICES SUPERVISED LABOR Stetson is committed to providing you with the best possible service and equipment If you have ordered supervised labor please complete the following information Providing accurate information will keep labor cost to a minimum INBOUND SHIPPING INFORMATION CARRIER FREIGHT WILL BE SHIPPED TO Warehouse Show Site EMERGENCY CONTACT NAME CELL PHONE SET UP INFORMATION SET UP PLANS PHOTO Attached Sent with Exhibit In Crate CARPET Sent with Exhibit Shipped Separately Ordered from Stetson ELECTRICAL PLACEMENT Attached Sent with Exhibit Placed under Carpet COMMENTS GRAPHICS Sent with Exhibit Shipped Separately COMMENTS SPECIAL TOOLS OR HARDWARE REQUIRED Stetson will not be responsible f
28. ates irrevocably authorize my credit card to be used for the following services at the Wyndham Grand Pittsburgh Downtown Pittsburgh PA Please Circle One Direct Billing Guarantee Payment Deposit Onl Check all that apply All Group Room Tax and Associated Charges including rooms attrition and cancellation All Banquet Food and Beverage and Associated Charges including tax service charges and food and beverage attrition and cancellation All Master Account and Other Charges Group Deposit of Per Contract Following Charges Only Comments Credit Card Type If used for Direct Billing guarantee please provide Contact person Billing Address amp Telephone Credit Card Last 4 Digits 3 digit code on back of credit card Expiration Date Contact Name Card Holder Print name exactly as it appears on card Billing Address Company Name City State Zip Amount of Charge Approve Phone Signature Today s Date warrant and represent that am authorized to agree that charges for this event are posted to this credit card If credit card is used as guarantee of payment an authorization hold for the estimated balance will be put through 30 days prior to program All invoices are due in accordance with contract terms After 30 days if payment is not received credit card will be charged FOR HOTEL USE ONLY Amount Charged Approval Code Date Deposit 600 Commonwealth Place Pitt
29. balance or be refunded to the payer These payment Terms amp Conditions shall be governed by and construed in accordance with the Laws of the State of Pennsylvania In the event of any dispute between Exhibitor and SCS relative to any loss damage or claim such Exhibitor shall not be entitled to and shall not withhold payment or any partial payment due to SCS for its services as an offset against the amount of any alleged loss or damage Any claim against SCS shall be considered a separate transaction and shall be resolved on its own merits SCS reserves the right to charge Exhibitor for the difference between the Exhibitor s estimate of charges and the actual charges incurred by Exhibitor or for any charges that SCS may be obligated to pay on behalf of Exhibitor including without limitation any shipping charges If Exhibitor provides a credit card for payment and charges are rejected by the Exhibitor s credit card company for any reason SCS hereby provides notice that it reserves the right and Exhibitor authorized SCS to continue to attempt to secure payment through that credit card for as long as unpaid balances remain on Exhibitor s account LABOR TERMS amp CONDITIONS RESPONSIBILITY AND INDEMNIFICATION LABOR UNDER THE SUPERVISION OF STETSON CONVENTION SERVICES INC SCS will be responsible for the performance of labor provided under this option SCS does not assume responsibility for any acts of or loss to persons parties and or other
30. bitor s representative at the booth Similarly relative to outgoing shipment s it is possible that there will be a lapse of time between the completion of packing and the actual pickup of freight from the booth for loading onto a carrier It is understood that during such times the shipment s will be left in the booth unattended Therefore it is agreed that SCS and its subcontractors are not liable for the loss of disappearance of or damage to Exhibitor s freight after the same has been delivered to Exhibitor s booth nor are SCS and its subcontractors liable for Exhibitor s freight before it is picked up form the Exhibitor s booth for loading after the show Consequently all bills of lading covering outgoing shipment s submitted to SCS or its subcontractors by Exhibitor will be checked at the time of pickup from the booth and corrected where discrepancies exist 3 SCS and its subcontractors shall not be liable for any damage incurred during the handling of equipment requiring special devices to properly load place or reload unless 14 days advance notice has been given to SCS in time to obtain the proper equipment 4 SCS and its subcontractors shall not be liable for loss delay or damage due to events beyond their reasonable control which cannot be avoided by the exercise of due care and prudence including but without limitation to strikes labor disputes lockouts or work stoppages of any kind fire theft windstorm water vandal
31. ccount for your advance order and any additional orders incurred as a result of show site orders placed by your representative or freight received and handled by Stetson You may choose to pay by credit card check or wire transfer however we require a credit card on file MasterCard Visa LJ American Express L Discover account number L TL TL TL ep ate LJ Personal Credit Card LI Company Credit Card Check credit card will be run if check not received by discount deadline CARDHOLDER NAME PRINT CARDHOLDER BILLING ADDRESS CITY STATE ZIP EMAIL ADDRESS FOR INVOICE NOTIFICATION PAYMENT AUTHORIZATION gt CARDHOLDER SIGNATURE 0 Please check here if you are tax exempt and please include a copy of your exemption certificate SCS Federal Tax ID Number 25 1779096 SCS STETSON CONVENTION SERVICES AMS 2013 2900 Stayton St Pittsburgh PA 15212 EVENT DATES 412 223 1090 NOVEMBER 7 10 2013 F 412 223 1094 www stetsonexpo com OFFICIAL SERVICE CONTRACTORS amp EXHIBITOR APPOINTED CONTRACTORS OFFICIAL SERVICE CONTRACTORS Show Management acting on behalf of all Exhibitors and in the best interest of the exposition has appointed SCS to perform and provide necessary services and equipment SCS is appointed to e Assure the orderly and efficient installation and removal of the overall exposition e Ensure the distribution of labor to all Exhibitors according to need e Provide sufficient labor to satisfy
32. ctions for more information TEAMSTERS Hand Carry Items Exhibitors are permitted to bring in materials through the front doors of the hotel Any deliveries to the dock area must be handled by the Teamsters Union Freight Shipments All freight shipped either in advance or to show site via a common carrier van line private carrier and or air freight must be handled by union personnel Rates are listed on the FREIGHT HANDLING ORDER FORM ELECTRICAL WORKERS UNION All booth electrical work must be performed by the Electrical Workers Union Please see enclosed ELECTRICAL ORDER FORM PLUMBERS UNION All air water and gas work must be performed by the Plumbers Union MISCELLANEOUS e Exhibitors are allowed to do technical work on their machines such as fine line balancing programming and cleaning e Allcarpet vacuuming must be performed by STETSON personnel e If you encounter any difficulty with any laborer or if you are not satisfied with the work performed please bring this the attention of SCS at show site immediately Please refrain from voicing complaints directly to craft personnel SHOW SITE WORK RULES SCS STETSON CONVENTION SERVICES Please read carefully The following Terms amp Conditions define the respective parties responsibilities of the contractual agreement between Stetson Convention Services Inc SCS and you the Exhibitor Acceptance of said terms and conditions will be construed when any of the
33. dditional time and labor involved e Consolidate small packages to save money Packages received separately will be billed per receiving event i e 3 separate shipments 58 lbs 9 200 Ib minimum 62 Ibs 9 200 Ib minimum 70 Ibs 200 Ib minimum If all were shipped together 190 lbs 9 200 Ib minimum BENEFITS OF PREFERRED ON SITE CARRIERS e Stetson will have at least one preferred carrier on site at the close of your show They provide all of the necessary paperwork and scheduling to ensure a smooth move out FREIGHI HANDLING GUIDELINES e Benefits Exhibitors will not have to worry about carrier wait times and the charges those incur Exhibitors will not have to wait for their carrier to show up Representatives will be on site to answer all questions regarding shipment delivery and charges Overtime charges can be avoided Sic SHIP EARLY e Shipments arriving late to the warehouse or show site can cost time and money Ship as early as possible Our advance ware house is accepting shipments at least 30 days prior to move in STETSON CONVENTION SERVICES AMS 2013 22 2900 Stayton St Pittsburgh PA 15212 EVENT DATES 412 223 1090 NOVEMBER 7 10 2013 F 412 223 1094 www stetsonexpo com FREIGHT HANDLING FAQS WHAT IS THE DIFFERENCE BETWEEN SHIPPING AND FREIGHT HANDLING e Shipping is making arrangements with a carrier or courier to transport your exhibit materials to the advanced warehous
34. e or to show site and or outbound from the show to your specified destination e Freight handling is the service provided by Stetson to handle your shipment once it arrives to the advanced warehouse or at show site until it leaves show site This includes unloading of freight storing at warehouse delivery to show if sent advance and your booth storage of empty containers return of empty containers handling to dock area reloading onto carrier CAN I CARRY MY OWN MATERIALS IN e You are only permitted to carry in what one person can hand carry in one trip without the use of hand trucks or dollies e You are not permitted to hand carry through the dock area Hand carrying applies to front entrance only DO I SEND MY SHIPMENT PREPAID OR COLLECT e Only prepaid shipments will be accepted This ensures that transportation charges will be paid by the exhibitor or third party e Collect shipments will be returned to the delivering carrier HOW DO I ESTIMATE MY COST e Freight handling rates apply to each CWT 100 Ib increments or fraction thereof and are based on the actual inbound weight To calculate total pounds of shipment round up each total shipment weight to the nearest 100 lbs ex 325 lbs would be rounded to 400 lbs Any weight of 51 200 Ibs should be calculated at 200 Ib minimum WHAT IS A BILL OF LADING e ABill of Lading is a document that establishes the terms between a shipper and a transportation company This carrier is
35. eral Liability not less than 2 000 000 with respect to injuries to any one person in an occurrence 2 2 000 000 with respect to injuries to more than one person in any occurrence 3 Workers Compensation insurance including employee liability coverage in a minimum amount not less than 1 000 000 of individual and or aggregate coverage 4 Stetson Convention Services must be named as an additional insured The Exhibitor Appointed Contractor must agree to abide by all rules and regulations of the show including all union rules and regulations The Exhibitor Appointed Contractor must have all business licenses permits and Workers Compensation insurance required by state and city governments and the convention facility management prior to commencing work and shall provide Show Management with evidence of compliance The Exhibitor Appointed Contractor will share with SCS all reasonable costs related to its operation including overtime pay for stewards restoration of exhibit space to its initial condition etc The Exhibitor Appointed Contractor must furnish Show Management and SCS with the names of all onsite employees who will be working on the exposition floor and see that they have and wear at all times necessary identification badges as determined by Show Management The Exhibitor Appointed Contractor shall be prepared to show evidence that it has a valid authorization from the Exhibitor for services The Exhibitor App
36. ers at time ordered a one 1 hour per worker no show charge will be assessed e Anexhibitor representative is permitted to work along union for set and dismantle of booth LABOR RATES 1 hour per worker minimum charge thereafter 1 2 hour increments STANDARD PRICE STRAIGHT TIME Weekdays 8 00 am to 4 30 pm 75 00 OVERTIME Saturdays and weekdays 4 31 pm to 7 59 am 112 50 DOUBLE TIME All day Sunday and holidays 150 00 PLACE ORDER HERE Please estimate the number of workers and hours per worker needed SCHEDULE SCHEDULE SCHEDULE TOTAL OF HOURS PER LABOR TOTAL 5 START TIME END TIME WORKERS WORKER RATE S S Please Indicate Supervision 1 TOTAL LABOR ORDERED 5 Option 1 Supervised by SCS 2 30 45 00 MINIMUM SCS SUPERVISION 5 next page to be completed 3 COST FOR ADDITIONAL EQUIPMENT NEEDED I E CARPET Option 2 Supervised by Exhibitor 4 TOTAL ESTIMATED LABOR S cancellations must be submitted in writing to SCS at least one 1 business day prior to first day of event move in Failure to do so will incur a one 1 hour per worker fee Labor orders placed after discount price deadline date will be filled as work force is available Labor scheduling is done on first come first serve bases SCS will do its best to schedule to your requested time Remember that all labor ordered is just an estimate Invoices will be calculated according to actual hours worked Please order carefully
37. ht on floor e Empty containers are removed stored and returned to booth empty labels are provided e Reloading of freight for return to your specified destination e Please include a Bill of Lading with weight type of merchandise and piece count e Certified weight ticket must accompany shipment hand written tickets NOT accepted as certified e Callif you need to ship oversized material that will require special equipment or handling e If your items will be arriving after the deadline please notify Stetson of the shipment s tracking numbers and piece count to ensure these items will be delivered in time to be loaded e Label your freight correctly labels are included in the manual for your convenience include your exhibit company name booth number and the name of the event e ADVANTAGES TO SHIPPING IN ADVANCE e Advance freight is in your booth when you arrive for set up e Warehouse accepts freight Monday through Friday no appointment necessary e Freight will be received at the warehouse 3 to 30 days prior to move in if freight is received after the warehouse dead line date or before opening dates additional charges will incur DIRECT SHIPMENTS TO SHOW SITE e Shipments received at event site facility unloaded from the carrier or exhibitor vehicle and delivered to exhibitor booth e Empty containers removed stored and returned to booth empty labels provided e Reloading freight for return to your specified destination
38. ibitors arrange all risk coverage This can usually be done by riders to existing policies Contact your insurance representative Be sure your liability insurance is in effect during transit and return of your freight during storage and at show site 8 565 and its subcontractors shall not be liable to any extent whatsoever for indirect special incidental or consequential damages including but not limited to delay any actual potential or assumed loss of profits or revenues loss of use of equipment or products or any collateral costs that may result from any loss injury or damage to Exhibitor s materials or exhibitor personnel which may make it impossible or impractical to exhibit the Exhibitor s materials 9 Claims for loss or damage must be submitted to SCS immediately at show site and in any case not later than thirty 30 business days after the conclusion of the event Any and all claims reported after thirty 30 days will be rejected No suit or action shall be brought against SCS or its subcontractors more than one year after the cause of action accrues 10 The Exhibitor agrees in connection with the receipt handling temporary storage and reloading of its freight that SCS and its subcontractors will provide these services as Exhibitor s agent and not as bailee or shipper If any employee of SCS or its subcontractors shall sign a delivery receipt bill of lading or other document the parties agree that SCS or its subcontractor wil
39. ions in this service manual In the event that the named third party does not discharge payment of the invoice prior to the last day of the show charges will revert back to the exhibiting company All invoices are due and payable upon receipt by either party The items checked below are to be invoiced to the third party EXHIBIT COMPANY NAME BOOTH EXHIBIT ADDRESS City STATE ZIP EMAIL PHONE EXT FAX gt EXHIBITOR SIGNATURE PRINT NAME EXHIBITING COMPANY INFORMATION SCS will agree to third party payment arrangements provided the following are met e Third party must have a satisfactory payment record with Stetson Convention Services This form must be fully completed prior to the discount price deadline date Third Party and exhibiting company are subject to all of the Terms amp Conditions as included in the Exhibitor Service Manual It is understood and agreed that the exhibiting firm is ultimately responsible for payment of charges All SCS services will be invoiced to the third party unless otherwise indicated by third party All Services LI Booth Cleaning I amp D Labor Supervision Rental Furniture Carpet L Freight Handling In amp Out L Signage Graphics IMETHOD OF PAYMENT We will use this authorization to charge your credit card account for your advance order and any addi tional orders incurred as a result of show site orders placed by your representative or freight received and handled by Stetson You may choose
40. ism acts of God mysterious failure of power or utilities and other events of force of nature 5 SCS and its subcontractors shall not be liable for ordinary wear and tear in handling of equipment 6 Itis understood that SCS and its subcontractors are not insurers Insurance if any shall be obtained by the Exhibitor Amounts payable by SCS hereunder are based on the scope of the liability as herein set forth and are unrelated to the value of the Exhibitor s property It is further understood and agreed that SCS and its subcontractors do not provide for full liability should loss or damage occur In the event that SCS or its subcontractors should be found liable for loss or damage to Exhibitor s equipment the liability shall be limited to the specific article that was physically lost or damaged Such liability shall be limited to a sum equal to 10 per pound per article with a maximum liability of 50 00 per item or 1 000 00 per shipment whichever is less as agreed upon damages and exclusive remedy Provisions of this paragraph shall apply if loss or damage regardless of cause or origin results directly or indirectly to property through performance or nonperformance of obligations imposed by the offering of services to Exhibitors or from negligence active or otherwise by SCS its subcontractors or their employees 7 sure your freight is insured from the time it leaves your firm until it is returned after the show It is suggested that Exh
41. l do so as the Exhibitor s agent and the Exhibitor accepts the responsibility thereof 11 SCS and its subcontractors shall not be liable for shipments received without receipts freight bills or specified unit counts on receipts or freight bills such as UPS FedEx DHL or van lines Such shipments will be delivered to booth without guarantee of piece count or condition 12 Empty container labels will be available at the SCS Exhibitor Service Desk Affixing the labels is the sole responsibility of the Exhibitor or its representative It is understood that these labels are used for EMPTY STORAGE ONLY SCS assumes no responsibility for error in preceding procedures removal of containers with old empty labels and without SCS labels or improper information on labels SCS and its subcontractors assume no responsibility or liability for loss or damage to contents while containers are in storage or for mislabeled containers 13 In order to expedite removal of freight from the show site SCS shall have the authority to change designated carriers if such carriers do not pick up on time Where no disposition is made by the Exhibitor freight will be taken to a warehouse to await Exhibitor s shipping instructions and the Exhibitor agrees to be responsible for payment of charges relating to such handling at the warehouse SCS assumes no liability as a result of such rerouting or handling 14 The Exhibitor agrees in the event of a dispute with SCS or its subcont
42. l or fax these forms directly to the address listed on the form Order forms are located in the back of this service manual 2 WAYS TO ORDER Be sure include show name exhibiting booth number with all orders By Credit Card By Check Fax 412 223 1094 Stetson Convention Services exhibitorservices stetsonexpo com Exhibitor Services 2900 Stayton Street L N Pittsburgh PA 15212 STETSON CONVENTION SERVICES 2900 Stayton St Pittsburgh PA 15212 P 412 223 1090 F 412 223 1094 www stetsonexpo com IMPORTANT DATES Stetson Discount Deadline Please refer to Facility Order Forms for their discount deadline Warehouse Receiving Any materials received outside of these dates will incur a 25 surcharge per CWT Exhibitor Move in Show Site Receiving All shipments must arrive during these times to avoid surcharges or possible shipment refusal Show Hours Exhibitor Move out Carrier Check in Deadline All shipments left on the floor will be forced onto SCS onsite carrier BOOTH EQUIPMENT Show Colors 8 Back drape 3 Side drape Burgundy lvory Burgundy The hotel ballroom is carpeted in maroon and gold If you wish to order carpet please see page 13 Friday October 25 Monday October 7 to Friday November 1 Thursday November 7 Thursday November 7 Friday November 8 Saturday November 9 Sunday November 10 Sunday November 10 Sunday November 10 Bo
43. lease list types of pieces ESTIMATED TOTAL WEIGHT LABELS TO BE MADE SCS will make arrangements for all shipments via our show carrier Arrangements must be made for all other carriers Shipments without paperwork above must be signed on site will be re routed onto our show carrier via your expense Verify piece count weight and address PRIOR to pick up EXHIBIT COMPANY NAME BOOTH 9 C lt LL O CO 9 T Z D O CO l O EXHIBITOR ADDRESS City STATE ZIP EMAIL PHONE EXT FAX EXHIBITOR SIGNATURE PRINT NAME All orders subject to the Terms amp Conditions as outlined in the Exhibitor Service Manual pioAe 03 T AON Z 320 UJIMA IAL ISN plone 0 T AON 4 120 UaaMyag ISNIN Jo 592914 Jo 2 i u100g u1oog JOUGIYXA JOUGIYXA CLCST Vd ysungsiild js uo1Ae1s 006 S93IAJ9S UOI1U9AUO 051915 Vd usangsad js uo1Ae3s 0062 S92IAJ9S UOl1U9AUO UOS191S ADVANCE WAREHOUSE AMS 2013 ADVANCE WAREHOUSE AMS 2013 SIE 7 NN T n a I CAM S 5385 LA T V 1H51383d NOILISIHX3 HSf 1H51I383 NOILIGIHXI HSNY j 8 0 T AON 320
44. n labels Bills of Lading and personal assistance are available at the Stetson Service Desk Each shipment must be properly labeled and have a completed Bill of Lading to ship materials from the show e Call your designated carrier with pick up information and turn the completed Bill of Lading into the Stetson Service Desk to en sure pick up once your exhibit is packed up Remember to leave ample time for empties to be returned FREIGHT HANDLING FAQs WHAT HAPPENS IF CARRIER DOES NOT SHOW BY THE DESIGNATED TIME e Should your carrier fail to pick up or refuse to accept shipment Stetson reserves the right to reroute to the show carrier or de liver back to the warehouse at the Exhibitor s expense SCS e Shipments can be returned to warehouse for holding or re forwarding until your carrier arrives to pick it up It will be charged 50 00 per day and 50 00 per 100 Ibs with a 150 00 minimum STETSON CONVENTION SERVIC AMS 2013 23 2900 Stayton St Pittsburgh PA 15212 WAREHOUSE DEADLINE 412 223 1090 FRIDAY NOVEMBER 1 F 412 223 1094 www stetsonexpo com INBOUND SHIPPING INFORMATION CARRIER FREIGHT WILL BE SHIPPED TO Warehouse Show Site ESTIMATED DATE OF ARRIVAL ADVANCE WAREHOUSE PRICE PER CWT 200 LB MINIMUM CRATED OR vk ronda S mimis mated OR hA E S83 167 50 SPECIAL REM DRE MERI p te RE
45. n St Pittsburgh PA 15212 DISCOUNT DEADLINE 412 223 1090 FRIDAY OCTOBER 25 F 412 223 1094 www stetsonexpo com SKIRTED TABLES DISCOUNT STANDARD COUNTER HEIGHT SKIRTED TABLES DISCOUNT STANDARD All tables 24 wide skirted on 3 sides PRICE PRICE Alltables are 24 wide skirted on 3 sides PRICE PRICE 4 Lx 30 H TABLE 75 00 90 00 4 Lx 40 TABLE 90 00 110 00 6 Lx 30 TABLE 85 00 100 00 6 Lx 40 H TABLE 100 00 120 00 8 Lx 30 TABLE 95 00 110 00 8 Lx 40 H TABLE 110 00 130 00 36 ROUND 30 H 65 00 80 00 36 ROUND 40 H 80 00 95 00 Ath side skirt OR change pkg color 40 00 50 00 Ath side skirt OR change pkg color 50 00 60 00 Table top covered in compostable vinyl alternative Please select skirt color If no color is indicated show color will be selected by SCS e BLACK BLUE BURGUNDY GREEN GOLD RED SILVER TEAL WHITE WILLOW e Items cancelled after Discount Price Deadline will receive a 5096 refund No refunds will be granted to any items cancelled at Show Site e Signature denotes acceptance of Terms amp Conditions e Payment authorization is required with all orders Payment received after discount deadline will be charged at the standard rate TOTAL OF ALL ITEMS ORDERED 796 SALES TAX 5 EXHIBIT COMPANY NAME BOOTH UNSKIRTED TABLES DISCOUN
46. o sort and separate shipments to deliver correctly to each booth e DESIGNATED PIECE UN LOADING Shipments requiring a certain sequence of unloading or loading reloading after loading to ensure it fits properly or moving around pieces to unload properly e CARPET ONLY Carpet and or pad require additional labor and equipment to handle e ALTERNATE LOCATIONS Exhibitor freight that must be delivered in more than one area floor or building ADDITIONAL CHARGES e Early Late Warehouse Freight received before the 30 day window or after the deadline date will incur a 2596 surcharge e Off Target Freight received outside of designated exhibitor move in times or target times will incur a 2596 surcharge e Return to Warehouse Shipments returned to the warehouse for holding or re forwarding will be charged 50 00 per day and 50 00 per 100 165 with a 150 00 minimum e Mobile Rolling Rate this is a flat rate fee for any vehicle piano or other item on wheels that enters exits the exhibit hall with labor assistance please call for details MONEY SAVING TIPS SMALL PACKAGE SHIPPING WITHOUT DOCUMENTATION e Express shipments such as FedEx UPS and DHL are delivered without documentation such as a Bill of Lading or certified weight ticket These packages will be delivered to the booth without guarantee of piece count or condition Shipments received without documentation will be included in the category of Special Handling because of the a
47. ointed Contractor may not solicit business on the floor The Exhibitor Appointed Contractor must confine its operations to the client s exhibit area No service desks storage areas or other work facilities will be located anywhere in the building Show aisles and public space are not a part of the Exhibitor s booth space The Exhibitor Appointed Contractor shall provide if requested evidence to SCS that it possesses applicable and current labor contracts and must comply with all labor agreements and practices The Exhibitor Appointed Contractor must not commit or allow to be committed by persons in its employment any acts that could lead to work stoppages strikes or labor problems The exposition floor aisles loading docks service and storage areas will be under the control of the Official Service Contractor SCS The Exhibitor Appointed Contractor must coordinate all of its activities with SCS For services such as electrical plumbing telephone cleaning and drayage no contractor other than the Official Service Contractors will be approved This regulation is necessary because of licensing insurance and work done on equipment and facilities owned by parties other than the Exhibitor Exhibitors shall provide only the material and equipment they own and is to be used in their exhibit space CONDITIONS FOR EAC scs This portion to be filled out by exhibiting company This portion to be filled out by third party company
48. or product or literature that is not properly packed and labeled by exhibit personnel Additional charges may be incurred when set up plans or photos are not included and a reset is necessary OUTBOUND SHIPPING INFORMATION SHIP BILL F cc METHOD OF SHIPPING COMMON CARRIER VAN LINE AIR FREIGHT SHOW CARRIER ADCOM CARRIER NAME NEXT DAY 2ND DAY DEFERRED GROUND cc PREPAID COLLECT C2 EXHIBIT COMPANY NAME BOOTH T EXHIBITOR ADDRESS CiTY STATE ZIP EMAIL PHONE EXT FAX EXHIBITOR SIGNATURE PRINT NAME All orders subject to the Terms amp Conditions as outlined in the Exhibitor Service Manual STETSON CONVENTION SERVICES AMS 2013 20 2900 Stayton 5t Pittsburgh PA 15212 EVENT DATES 412 223 1090 NOVEMBER 7 10 2013 F 412 223 1094 www stetsonexpo com FREIGHT HANDLING amp DRAYAGE SERVICES Stetson Convention Services is the exclusive provider of freight handling services This should not be confused with the cost to trans port your materials to and from the event Below are the options and explanations to ship your material whether in advance or di rectly to show site ADVANCE SHIPMENTS TO WAREHOUSE e Shipments are received at warehouse unloaded and stored up to 30 days prior to show move in date e Shipments are delivered to show site unloaded and delivered to your booth first freig
49. oth Furnishings 6 x 30 Skirted Table Burgundy 2 Folding Chairs Wastebasket Booth ID Sign AMS 2013 3 EVENT DATES NOVEMBER 7 10 2013 Payment authorization must accompany order to receive discount pricing all or ders submitted after this date will be charged at the standard rate M F 9 00am to 4 00pm If your items will arrive after the dead line please notify Stetson of the ship ment tracking numbers and piece count to ensure these items will be delivered in time to be loaded 8 00am to 1 00pm 1 00pm to 6 00pm 8 30pm to 6 00pm 8 30pm to 6 00pm 8 30pm to 12 00pm 12 00pm to 4 00pm 3 00pm FedEx and UPS do not pick up on Sunday SHOW DATES amp TIMES 14 ep STETSON p AI Ve RN T r3 Lr CONVENTION SERVICES AMS 2013 2900 Stayton St Pittsburgh PA 15212 EVENT DATES 412 223 1090 NOVEMBER 7 10 2013 F 412 223 1094 www stetsonexpo com Union jurisdictions apply for various unions working within the Wyndham Grand Hotel Please review each section and should you have any additional questions please call STETSON EXHIBITOR SERVICES at 412 223 1090 INSTALLATION amp DISMANTLING The Carpenters Union handles the installation and dismantle of display units and exhibit booths Exhibitors requiring labor services can complete the enclosed LABOR ORDER FORM If the individuals performing the installation work are employees of an official display house
50. p Conditions as outlined in the Exhibitor Service Manual CONVENTION SERVICES AMS 2013 12 2900 Stayton St Pittsburgh PA 15212 P 412 223 1090 F 412 223 1094 WwwW stetsonexpo com DISCOUNT DEADLINE FRIDAY OCTOBER 25 POSTER BOARD METER BOARD SIGN HOLDER BAG HOLDER LIGHTED DISPLAY CASE FULL VISION WITH 2 SHELVES COUNTERS Locks AVAILABLE AVAILABLE IN WHITE 1 COUNTER 1 METER X 1 2 M x 36 H 320 00 420 00 2 COUNTER 1 METER X 1 2 M x 42 H 340 00 5440 00 3 COUNTER 2 METER X 1 2 M x 36 H 440 00 540 00 4 COUNTER 2 METER X 1 2 M x 40 H 480 00 580 00 ACCESSORIES QTY DISCOUNT PRICE STANDARD PRICE TOTAL COUNTERS SEE ABOVE 1 2 3 4 See above See above WASTEBASKET 15 00 25 00 EASEL 40 00 50 00 LITERATURE RACK 75 00 85 00 BOWL 15 00 25 00 gt ROPE 7 FT SECTIONS 30 00 40 00 STANCHION 30 00 40 00 C GARMENT RACK 80 00 100 00 CY BAG HOLDER 80 00 100 00 LLJ 22 X 28 SIGN HOLDER 60 00 90 00 METER BOARD 1 METER X 8 86 x 37 5 usable space 180 00 280 00 PEG BOARD 917 x 44 5 usable space H 150 00 175 00 gt POSTER BOARD 91 x 44 5 usable space H 150 00 175 00 DISPLAY CASE 48 L x 18 W x 38 350 00 500 00 PLEASE CIRCLE FOR HORIZONTAL OR VERTICAL TOTAL OF ALL ITEMS ORDERED 796 SALES TAX S p All items are RENTAL ONLY Full price will be charged for items not returned C EXHIBIT COMPANY NAM
51. proper insurance documentation and notification in writing must be mailed to Stetson Convention Services 30 days prior to event move in including show name and exhibiting company HOURS Straight time Monday through Friday 8 00 am to 4 30 pm Overtime Monday through Friday 4 31 pm to 7 59 am Saturday 12 00 am to 11 59 pm Double time Sunday and Holidays 12 00 am to 11 59 pm CARPENTERS Carpeting Exhibitor owned carpet must be installed by the Carpenters Union Displays without tools Exhibitors may install and dismantle their own displays that do not require the use of any battery and or electric tools Pop up displays may be installed by exhibitors provided they do not exceed a 10 x 10 booth or work does not exceed 30 minutes Only full time exhibiting personnel may be used to install and remove displays Displays with tools Any exhibits that require the use of battery and or electric tools ladders or staple guns in the assembly must be performed by union personnel Rates are indicated on the LABOR ORDER FORM SHIPPING AND FREIGHT HANDLING The WYNDHAM does not receive or store Exhibitor freight Exhibitors are permitted to bring in materials through the front doors of the hotel Any deliveries to the dock area must be handles by SCS and freight handling charges will be applicable SCS will unload all vehicles deliver materials to your booth remove empties and reload at the close of the show Please see the enclosed shipping instru
52. ractors relative to any loss or damage to any of the Exhibitor s freight or equipment that the Exhibitor will not withhold payment in any amount due to SCS for freight handling services or any other services provided by SCS or its subcontractors as an offset against the amount of the alleged loss of damage Instead the Exhibitor agrees to pay SCS prior to the close of the show for all such charges and further agrees that any claim the Exhibitor may have against SCS or its subcontractors shall be pursued independently by the Exhibitor as completely separate PAYMENT TERMS amp CONDITIONS The placing of an order for the services of tradesmen and women and the use of equipment by an Exhibitor or any agent of the Exhibitor shall be construed as an offer subject to acceptance and approval of SCS in its sole discretion Upon SCS written acceptance and approval the Exhibitor and its agents shall be bound by the terms and conditions set forth in Sections through 14 above Likewise once SCS has accepted and approved the Exhibitor s offer any shipper consigning or delivering a shipment to SCS or its subcontractors on behalf of Exhibitor shall be bound by the terms and conditions set forth in Sections through 14 above STETSON CONVENTION SERVICES AMS 2013 7 2900 Stayton St Pittsburgh PA 15212 DISCOUNT DEADLINE 412 223 1090 FRIDAY OCTOBER 25 F 412 223 1094 www stetsonexpo com EXHIBIT COMPANY NAME BOOTH EXHIBITOR ADDRESS C
53. sburgh PA 15222 412 391 4600
54. se or pad wrapped or unskidded materials with no proper lifting bars or hooks SPECIAL HANDLING Shipments received in such a manner that it requires additional time labor or equipment to unload sort or deliver Please see below for specific definitions e DOCUMENTATION Shipments that arrive without a Bill of Lading and or a certified weight ticket Hand written weight tick ets are not acceptable BOL must contain shipper carrier origin piece count and type as well as weights Van lines UPS FedEx DHL typically do not include documentation e REWEIGH All shipments are typically reweighed at show site Bill of Lading weights will be compared to on site weight tickets to ensure accuracy e STACKED SHIPMENTS Shipments loaded in a way that multiple items are stacked in the vehicle or loose items placed on top which requires items be removed to ground level first e GROUND UN LOADING Vehicles that are not at dock level prevent the use of a loading dock U Haul s flat beds and company vehicles with trailers are included in this category e SIDE DOOR UN LOADING See Ground Unloading Also shipments packaged in a way that it must be accessed through the side door of the delivery vehicle e CONSTRICTED SPACE UN LOADING Trailers loaded tightly side to side top to bottom that shipments are not easily accessible e MIXED SHIPMENT Multiple pieces from multiple exhibitors in one delivery that requires additional labor t
55. sued receipt indicates the condition the transported material is received and includes piece count weight and type of merchandise e Acertified weight ticket is required to avoid surcharges A weight ticket that is hand written is not accepted as certified HOW DO I LABEL MY PACKAGES e To ensure safe arrival of your material each item should be properly labeled with the exhibiting company s name the booth number and the name of the event e Labels for Advance to Warehouse or Direct to Show Site are enclosed on the pages following the freight handling order form DO I NEED INSURANCE FOR MY SHIPMENT e Itis highly recommended that your materials are insured from the time they leave your firm until they are returned after the show Exhibitors are encouraged to arrange all risk coverage by placing riders to your existing polices Stetson Convention Services is not an insurer Please visit www exhibitorinsurance com for more information WHAT HAPPENS TO MY EMPTY CONTAINERS DURING THE SHOW e You can pick up empty labels at the Stetson service area to label each of your pieces for empty storage These labeled pieces will be picked up and stored by the end of move in hours e At the close of the event empty containers will be returned to booth once aisle carpet has been removed if applicable De pending on the size of the show this could take up to several hours HOW 00 SHIP MY MATERIAL AT THE CLOSE OF THE SHOW e Shipping informatio
56. t4 STETSON CONVENTION SERVICES j 21 SES Dear AMS 2013 Exhibitor STETSON CONVENTION SERVICES INC SCS is pleased to be your Official Service Contractor for the American Musicological Society Expo on November 7 10 at the Wyndham Grand Pittsburgh Please read the enclosed rules and regulations as well as the terms and conditions to ensure a successful and enjoyable show Also enclosed are equipment rental and service order forms for your information and use See below for naviga tion tools If you have any questions or require an item not included in this manual please contact SCS Ex hibitor Services We look forward to working with you Exhibitor Services exhibitorservices stetsonexpo com Looking to green your booth Follow the SEED to find environmental products throughout the SCS manual SHOW INFORMATION Show Contact List Important Dates amp Booth Equipment Show Site Work Rules PAYMENT TERMS amp CONDITIONS Terms amp Conditions Conditions for EAC Payment Authorization Form 3rd Party Authorization Form RENTAL ORDER FORMS these items will be processed pre show General FAQs Furniture Order Form Accessory Order Form Carpet Order Form Cleaning Order Form Floral Order Form Display Order Form SERVICE ORDER FORMS these items are an estimate and will be processed at show site Signage Order Form Labor Order Form FREIGHT HANDLING these items are an estimate and will be processed at show site
57. to pay by credit card check or wire transfer however we require a credit card on file L MasterCard Visa L American Express L Discover L Personal Credit Card L Company Credit Card L Check credit card will be run if check not received by discount deadline CARDHOLDER NAME PRINT gt CARDHOLDER SIGNATURE CARDHOLDER BILLING ADDRESS City STATE ZIP THIRD PARTY COMPANY NAME EMAIL THIRD PARTY ADDRESS PHONE EXT FAX SIGNATURE DENOTES AGREEMENT THAT 3RD PARTY IS SUBJECT TO TERMS amp CONDITIONS AS OUTLINED IN THE EXHIBITOR SERVICE MANUAL CONDITIONS FOR EAC EAC PAYMENT SCS STETSON CONVENTION SERVICES AMS 2013 10 2900 Stayton St Pittsburgh PA 15212 EVENT DATES 412 223 1090 NOVEMBER 7 10 2013 F 412 223 1094 www stetsonexpo com GENERAL FAQS CAN I SUBSTITUTE MY TABLE INCLUDED IN THE BOOTH PACKAGE FOR ANOTHER TABLE e We define your booth package furnishings with show management If an exhibitor wishes to have something other than what is included they must order and pay for it in full This includes a different table skirting color as well SHOULD I TELL YOU IF DON T WANT THE BOOTH PACKAGE FURNISHINGS IN MY BOOTH e Once at show site you can place the unwanted furnishings into the aisle and someone will come by to pick them up for you ARE RENTAL PRICES PER DAY e No Rental prices are applicable for the duration of the show The only price that is per day is cleaning see cleaning order form
58. trash removal One time only vacuuming services are performed prior to the show opening Please indicate whether you wish the service once before opening day or daily throughout the show To ensure your booth is show ready please order the following cleaning services listed below Reminder Carpets rented and or installed by Stetson Convention Services include removal of Visqueen prior to show opening Display Labor charges will apply for removal of Visqueen on carpets not installed by or rented from SCS VACUUMING Please Check DISCOUNT PRICE STANDARD PRICE Vacuuming Carpet OPENING DAY ONLY min 100 sq ft 0 45 sq ft 0 55 sq ft Booth size X sq ft X 1 5 Ex 20 x 20 400 sq ft 0 45 sq ft of Event Days Total e Items cancelled after Discount Price Deadline will receive a 5096 refund No refunds will be granted to any items cancelled at Show Site e Signature denotes acceptance of Terms amp Conditions e Payment authorization is required with all orders Payment received after discount deadline will be charged at the standard rate TOTAL OF ALL ITEMS ORDERED 796 SALES TAX EXHIBIT COMPANY NAME BOOTH gt ac O LL ac LL O ac O QO 2 lt LLJ I c EXHIBITOR ADDRESS City STATE ZIP EMAIL VR PHONE EXT FAX SCS EXHIBITOR SIGNATURE PRINT NAME All orders subject to the Terms amp Conditions as outlined in the Exhibitor Service Manual STETSON CONVENTION
59. with the SCS Service Desk to pick up labor and to return to the Service Desk to release labor when the work is completed Exhibitor agrees to indemnify hold harmless and defend SCS from and against any and all demands claims causes of action fines penalties damages liabilities judgments and expenses including but not limited to reasonable attorneys fees and investigation costs for bodily injury including any injury to SCS employees and or property damage arising out of work performed by labor provided by SCS but supervised by Exhibitor Further the Exhibitor s indemnification of SCS includes any and all violations of Federal State County or Local ordinances Show Regulations and or Rules as published and or set forth by Facility or Show Management and or directing labor provided by SCS to work in a manner that violates any of the above rules regulations and or ordinances PAYMENT TERMS amp CONDITIONS STETSON CONVENTION SERVICES 6 FREIGHT HANDLING TERMS amp CONDITIONS 1 SCS and its subcontractors shall not be liable for damage loss or delay to uncrated freight freight improperly packed glass breakage or concealed damage Crates and packaging should be of a design to adequately protect contents for handling by forklift and similar means 2 Relative to inbound shipment s there may be a lapse of time between the delivery of shipment s to the booth by SCS or its subcontractors and the arrival of the Exhi
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