Exhibitor Kit - Darley Defense Days
Contents
1. 71 15 92 50 130 8 Table 30 high 163 30 21230 F10 Padded Arm Chair Gray 77 15 100 30 F140 4 Table 42 Counter high 147 35 191 55 F20 Custom Padded Arm Chair 9110 11845 F150 6 Table 42 Counter high 167 30 217 50 F30 Padded High Stool Gray 87 10 1135 F160 8 Table 42 Counter high 187 25 24345 F40 Custom Padded High 5 11440 148 70 LCO1 Leather COUCH 495 00 643 50 COLORS O SILVER LIBLACK LIWHITE L BLUE LCO2 Leather Chair sss 310 00 406 00 F245 Coffee Table 19500 253 50 F75 Executive Chal L aa qw kanan 195 00 253 50 TABLE RISERS COVERED WHITE 30 Diameter Pedestal Table Gray 137 00 178 10 Riser Dimension 10 Wide x 8 high 80 L118 High F90 L 30 High F100 O 42 High gh F250 4 Long riser 43 50 56 55 F260 6 Long riser 53 45 69 50 F270 8 Long riser 64 65 84 05 SPECIAL DRAPE BACKGROUNDS F280 3 H Background pet ft 13 30 17 30 F290 8 H Background per ft 14 65 19 00 COLORS LISILVER LIBLACK L2. Color of Background Color of Lettering Note File conversion retouching cloning or color correcting may incur additional labor charges SETUP COMPUTER LABOR Straight Time 88 00 Overtime 156 00 5 196 TAX Double Time 176 00 TOTAL PLEASE PRINT NAME OF CONVENTION DDD 2015 BOOTH FIRM NAME PHONE FAX ADDRESS CITY STATE ZIP BY EMAIL NAME DATE SIGNATURE Please Fax or Mail This Form Promptly To The Address Above Retain One Copy For Your File SS H 3 eventPower EXHIBITOR LEAD RETRIEVAL Capture leads quickly and easily FEATURES amp BENEFITS e Simple interface No training required e Handheld device Ruggedized iPod hardware provides a familiar and easy to use system e Battery powered Stays charged for 3 4 days no electrical requirements e Mobile Ability to use system outside your booth at networking events Download leads Utilize an online portal to download leads after synchronizing the data Efficient follow up Ability to add notes Continuous scan mode Repetitive scanning without touching the screen e Raffle feature Randomly select a scanned lead with a push of a button This device is great wish we ve been using it for the past years We will definitely e Multiple devices With multiple devices scanned leads are provided in be using it for all our future events one merged Excel document as well as in separate Excel documents from each d
3. 3 00 p m Wednesday 6 9 00 a m 3 00 p m Exhibitor Move Out Wednesday 6 3 15 p m 8 00 p m Empty crates and containers will begin being returned at 3 15 p m Wednesday May 6 Service Center Hours The Heritage Exhibitor Service Center will be staffed during exhibitor move in and exhibitor move out Assistance We want you to have a successful show If we can be of assistance please call our Exhibitor Services at 314 534 8500 We Appreciate Your Business Toll Free 1 800 360 4323 Fax 1 314 533 0906 exhibitorservices heritageexpo com www heritageexpo com Remit HERITAGE CREDIT CARD AUTHORIZATION EXPOSITION SERVICES RECAP OF SERVICES FORM 620 Shenandoah Ave St Louis MO 63104 Phone 314 534 8500 Fax 314 533 0906 One copy of this form with your check or credit card information must be forwarded to Heritage at the above address All orders received at the Exhibitor Service Desk will be charged at standard rates All outstanding balances must be paid by the close of the show Adjustments to your invoice will not be made after the close of the show Heritage requires that you provide a credit card authorization form if you require material handling sign hanging or labor services For your convenience Heritage will use the authorization to charge your credit card for any charges which Heritage may be obligated to pay on behalf of exhibitor including without limitation any shipp
4. ST COMMERCE CITY CO 80022 FOR DDD 2015 FOR DDD 2015 HERITAGE Exposition Services DO NOT DELAY ADVANCE SHIPMENT TO WAREHOUSE TO HERITAGE Exposition Services DO NOT DELAY ADVANCE SHIPMENT TO WAREHOUSE TO EXHIBITOR NAME BOOTH NUMBER EXHIBITOR NAME BOOTH NUMBER HERITAGE EXPOSITION SERVICES HERITAGE EXPOSITION SERVICES C O UPSFREIGHT 5300 E 56 ST COMMERCE CITY CO 80022 C O UPSFREIGHT 5300 E 56 ST COMMERCE CITY CO 80022 FOR DDD 2015 FOR DDD 2015 s s s w w w w s m m ES LOGISTICS FREIGHT SERVICES H HES Logistics is a convenient one stop shipping resource for all your exposition transportation needs Inbound Shipment Solutions Our trade show specialists will work with you to provide the right solution for moving your exhibit to and from the event including continuous monitoring of shipment progress Utilization of our advance warehouse facilities ensures a streamlined shipping process as well as priority delivery and tracking to the show floor Shipping costs are quoted in Outbound Shipment Solutions advance Due to our shipping volume HES Logistics is able to offer competitive pricing regardless of the size of
5. axsoiws lNs s asax ssass c ALL GOODS STORED WITH HERITAGE ARE STORED AT YOUR OWN RISK We shall not be liable for any injury damage loss theft or destruction including but not limited to damage from atmospheric conditions or rust negligence whether caused by ourselves or by servants agents employees or others failures to act breach of contract breach of warranty water condensation fire floods acts of God or any act beyond our sole control We are not liable for any direct consequential or incidental damages nor for loss of profit or loss due to failures to obtain or turnover goods at any particular time or place whatsoever however such loss may be incurred We are not liable for or chargeable with any loss of sales income resale commissions or brokerage nor for any freight or demurrage Please Print NAME OF CONVENTION DDD 2015 BOOTH FIRM NAME PHONE FAX ADDRESS CITY STATE ZIP BY EMAIL NAME DATE Signature Please Fax or Mail This Form Promptly To Heritage Exposition Services Retain One Copy For Your File HERITAGE HERITAGE Exposition Services DO NOT DELAY ADVANCE SHIPMENT TO WAREHOUSE TO Exposition Services DO NOT DELAY ADVANCE SHIPMENT TO WAREHOUSE TO EXHIBITOR NAME BOOTH NUMBER EXHIBITOR NAME BOOTH NUMBER HERITAGE EXPOSITION SERVICES C O UPS FREIGHT 5300 E 56 ST COMMERCE CITY CO 80022 HERITAGE EXPOSITION SERVICES C O UPS FREIGHT 5300 E 56
6. Exceptions Propane or electric vehicles are allowed The use of liquefied petroleum gases inside buildings tents or other areas is strictly prohibited except for demonstration purposes when approved by the Fire Marshal Maximum LPG allowed for exhibition purposes is a six 6 pound cylinder Smoking by Order of Fire Marshal signs shall be posted and maintained in areas designated by the Fire Marshal Provide for daily removal and disposal of trash and rubbish from buildings and tents All electrical wiring shall be installed in a manner approved by the City Chief Electrical Inspector Provide and maintain approved fire extinguishing equipment in all areas as designated by the Fire Marshal All standpipe and hose cabinets shall be kept clear and unobstructed at all times All appliances fired by natural gas shall be approved by the City Chief Mechanical Inspector and Fire Marshal before being used The use of welding and cutting equipment for demonstration purposes must be by permit from the Fire Marshal Cylinders of compressed gases are prohibited unless approved by the Fire Marshal and shall be secured in a vertical or horizontal positions depending on the tank use and design The operator or the person in charge of operation or use of any place of assembly or education shall check egress facilities before such building is occupied for any use If such inspection reveals that any element of the required m
7. clear all movements of exhibit materials through this department as we will have priority at the unloading area at all times Union jurisdiction allows individually hand carried items only and will not permit exhibitors use of dollies hand trucks or pushcarts Material Handling Services may be ordered in advance by completing and returning the enclosed Shipping Information and Service Order Form or by ordering on site at the Heritage Service Desk Remit HERITAGE EXPOSITION SERVICES 620 Shenandoah Ave St Louis MO 63104 Phone 314 534 8500 Fax 314 533 0906 EXHIBITOR APPOINTED CONTRACTOR If your company plans to use a firm who is not the official service contractor as designated by Show Management please complete this form and return to the address above NOTE If you require material handling sign hanging or exhibit labor Heritage requires a completed credit card authorization form on file in order to provide these services EXHIBITOR APPOINTED CONTRACTOR ADDRESS CONTACT PERSON PHONE Inform your Exhibitor Appointed Contractor that they must send a copy of a General Liability Insurance Certificate no later than 30 days prior to show date or they will not be permitted to service your exhibit It is the responsibility of the exhibitor to assure that each representative of an Exhibitor Appointed Contractor abides by the official rules and regulations of this event EXHIBITOR APPOINTED CONTRACTOR THI
8. shall provide two 2 ten 10 pound B C extinguishers positioned on both sides of said fryers All cooking appliances shall be listed by a National Testing Agency 1 6 Underwriters Laboratory or Factory Mutual Booth and seating plans must be approved by the Fire Marshal Submit plans to the Fire Marshal no later than 15 days before set up date There shall not be any ticket booths tables or any other display setup in the lobby without the prior approval of the Fire Marshal All aisles shall be maintained at a minimum of ten 10 feet clearance 29 All covered structures in excess of ninety 90 square feet in area shall be protected by an automatic fire detection system approved by the Fire Marshal 30 All floor plans submitted shall by totally representative of the halls rooms and or areas in which the events are held in such as the location of manual pull stations fire hose standpipe closets exits aisles and man doors in air walls etc
9. your shipment All HES Logistics freight is given Priority Empty service At the service desk you will be provided your priority empty return labels and your freight will be delivered first once the show breaks HES Logistics on site representatives will assist you in selecting the right shipment option for your freight and packages after the show Competitive round trip one way pricing Priority Empty return treatment of exhibit empties LTL air amp expedited services Coordinated pickups and on site personnel at the show allow you to expedite the dismantle process and allow you to get off the show floor sooner Continuous tracking amp monitoring of inbound and outbound shipment Single source invoicing will include all show charges progress avoid unnecessary paperwork and streamline yout payment process Single source invoicing Call 1 866 493 1675 Exhibit Transportation Order Estimate Form FREIGHT SERVICES SHOW NAME SHOW LOCATION PLEASE ARRANGE TRANSPORTATION FOR MY EXHIBIT MATERIALS u PICK UP INFORMATION COMPANY NAME BOOTH NUMBER STREET ADDRESS SUITE FL NO CITY STATE ZIP PICK UP DATE OFFICE HOURS DOCK ACCESS LINO RESIDENTIAL 5 ONO NO OF PIECES DESCRIPTION DIMENSIONS GROSS WEIGHT FOR DIMENSIONS PLEASE PROVIDEL x W x H INSURANCE Optional YES Declared Value CONTACT INFORMATION CONTACT NAME TELEPH
10. 00 360 4323 Fax 314 533 0906 exhibitorservices heritageexpo com www heritageexpo com Remit HERITAGE EXPOSITION SERVICES ACCESSORIES DISPLAY RENTAL ORDER FORM 620 Shenandoah Ave St Louis MO 63104 Phone 314 534 8500 Fax 314 533 0906 exhibitorservices heritageexpo com Discount prices only apply to orders received with full payment by the discount deadline date listed on the general information page All charges for equipment and or services are payable in advance or when placing order at show site Orders will not be processed without payment For your convenience MasterCard American Express Visa and Discover will be accepted Fax Email orders will only be accepted with enclosed credit card authorization form Charges for rental items listed below are for the duration of the show and include delivery and removal Cancellation of equipment delivered will be subject to a 100 cancellation charge for labor involved Orders received after deadline are subject to availability ITEM QTY DISCOUNT STANDARD AMOUNT ITEM QTY DISCOUNT STANDARD AMOUNT RATES RATES RATES RATES DISPLAY ACCESSORIES A10 Wastebasket asas 1915 24 90 D10 Pegboard Panels 4 x8 19150 24900 20 Tripod Easels aaa 3190 41 50 D11 Pegboard 6 Single 960 1245 0250 Chrome
11. 33 0906 STRAIGHT TIME One hour minimum per man 89 85 PER HOUR 8 00 A M to 4 30 P M Monday through Friday OVERTIME One hour minimum per manb 134 78 PER HOUR After 4 30 P M to 8 00 A M Monday Friday and all hours on Saturday and Sunday Starting time can be guaranteed only in those instances where men are requested for the start of the working day which is 8 00 a m The minimum charoe for one hour per man will apply and time will commence in accordance with exhibitor s request Failure to call for labor at requested time will result in a one hour charge per man requested unless 48 hour advance notice is provided Individual workmen s interpretations of plans diagrams photos and their speed of installation and dismantling cannot be guaranteed to conform to your estimate or past experience INSTALLATION ERECT EXHIBIT UNDER HERITAGE SUPERVISION Heritage will supervise the installation of your exhibit however specific instruction blueprints etc should be provided to to facilitate an economical correct installation A supervision charge of 30 minimum charge 45 00 will be added to your labor invoice No of Estimated hours each man Totalhrs 5 30 Please complete the reverse side of this form FURNISH LABOR ER
12. 75 IF CONSIGNED TO ADDRESS AND BILL TO ADDRESS ARE THE SAME FREIG HT WILL BE SENT COLLECT CHARGES TO BE PAID BY CONSIGNEE UNLESS PRIOR ARRANGEMENTS ARE MADE DIR ECTLY WITH FREIGHT CARRIER Day Date Time m X SIGNATURE OF SHIPPER SIGNATURE OF CARRIER OR AGENT ORIGINAL HERITAGE EXPOSITION SERVICES 620 Shenandoah Ave St Louis MO 63104 Phone 314 534 8500 Fax 314 533 0906 UNION JURISDICTION RULES Since Work Rules and Union Jurisdictions vary from city to city we apprise you of the following statements to help you in understanding the Union Requirements in the facility DECORATOR amp CARPENTER JURISDICTION It is necessary for all exhibitors to use qualified union personnel for the installation and dismantling of prefabricated exhibits and displays and to install and remove draperies and floor covering The handling placing or setting out of merchandise that is to be displayed does not require union labor and may be done by the exhibitor In addition the installation or dismantling of an exhibit which does not require the use of hand tools or more than one person and can be accomplished within thirty minutes may be performed by the owner or company representative Your labor requirements can be ordered on the enclosed Exhibit Labor Order Form TEAMSTER JURISDICTION Our Material Handling Department is responsible for maintaining in and out traffic schedules at the show site Even local exhibitors should
13. Dear Exhibitor Your company Is exhibiting at the event below Please direct this service manual to the person charge of your exhibit DARLEY DEFENSE DAYS May 5 6 2015 Fort Carson Colorado DARLEY DEFENSE DAYS 2015 MAY 5 MAY 6 2015 FORI CARSON SPECIAL EVENTS CENTER FORI CARSON COLORADO HERITAGE EXPOSITION SERVICES Heritage Exposition Services Toll Free 1 800 360 4323 Fax 314 533 0906 exhibitorservices heritageexpo com www heritageexpo com DARLEY DEFENSE DAYS 2015 MAY 5 MAY 6 2015 FORT CARSON SPECIAL EVENTS CENTER General Information FORT CARSON COLORADO Booth Equipment Each 6 deep by 8 wide table top exhibit space will be provided with one 1 6 black skirted table two 2 chairs one 1 wastebasket and a 7 x 44 one line identification sign Exhibit Hall Carpet The exhibit area is NOT carpeted Discount Price Deadline Date In order to receive advance order discount rates listed on the price sheet we must receive your order and payment by Monday April 20 2015 Shipments to Advance Warehouse Deadline Date To avoid late fees all shipments to the advanced warehouse must arrive no later than Monday April 27 2015 Advance Warehouse Address Heritage Exposition Services C O UPS Freight 5300 E 56 St Commerce City CO 80022 For DDD 2015 Show Schedule Exhibitor Move In Monday May 4 12 00 p m 5 00 p m Exhibit Hours Tuesday May 5 9 00 a m
14. ECT EXHIBIT UNDER EXHIBITOR S SUPERVISION Have No of men avallable as close as possible to A M P M on Day Date to erect exhibit under exhibitor s supervision Exhibitor must check in at service desk to obtain labor No of men Estimated hrs each man Total hrs X rate ST OT DISMANTLE DISMANTLE EXHIBIT UNDER HERITAGE SUPERVISION Heritage will supervise the dismantling of your exhibit when crates are returned Make sure complete outbound shipping information has been given to the freight service desk A supervision charge of 30 minimum charge 45 00 will be added to your labor invoice No of men _ Estimated hours each man Totalhrs X rate ST OT 309 Please complete the reverse side of this form FURNISH LABOR TO DISMANTLE EXHIBIT UNDER EXHIBITOR S SUPERVISION Have No of men available as close as possible to A M P M on Day Date to dismantle exhibit under exhibitor s supervision Exhibitor must check in at service desk to obtain labor No ofmen Estimated hrs each man Totalhrs Xrate ST OT ESTIMATED TOTAL NAME OF CONVENTION_ DDD 2015 BOOTH FIRM NAME PHONE FAX ADDRESS CITY STATE ZIP BY EMAIL NAME DATE Mail This Form Promptly To The Address Above Retain One Copy For Your File 424099 HIS CONTINUED ON NEXT PAGE BOOTH PLEASE COMPLETE THE FOLLOWING INFORMATION IF YOUR DISPLAY IS TO BE SET UP AND OR DISMANTLED BY HERITAGE I amp D AND YOU WILL NOT BE PRESE
15. NT TO SUPERVISE THE INSTALLATION AND OR DISMANTLE INBOUND SHIPPING INFORMATION Carrier Carrier Phone Number Shipped to Warehouse Show Site From City State Date Total No of Crates Cartons Fiber Cases Other Specify SET UP INFORMATION Set up Plan Photo Attached To Be Sent With Exhibit In Crate No Carpet With Exhibit Rented From Heritage Color Size Electrical Placement Drawing Attached Drawing With Exhibit Electrical Under Carpet Comments Graphics With Exhibit Shipped Separately Comments Special Tools Hardware Required OUTBOUND SHIPPING INFORMATION Ship To Method Common Carrier Air Freight Van Line Other Specify Carrier If Known Freight Charges O Prepaid LI Bill To Collect Please note Heritage will not be responsible for product or literature that is not properly packed and labeled by exhibitor personnel nor for concealed damage which may occur during shipping SPECIAL INSTRUCTIONS COMMENTS PLEASE PROVIDE AN EMERGENCY CONTACT Name Phone No Remit HERITAGE SIGN SERVICE ORDER FORM EXPOSITION SERVICES 620 Shenandoah Ave St Louis MO 63104 Phone 314 534 8500 Fax 314 533 0906 Discount prices only apply to orders received with full payment by the discount deadline date listed on the general information page All charges for equipment and or services are payable in advance or when placing order at show site Orders will not be processed without pay
16. ONE FAX EMAIL ADDRESS PLEASE FAX OR EMAIL TO PHONE 1 708 361 3722 exhibitfreight heslogistics com Fax 1 708 361 3866 SERV ALL GRAPHICS 681 8883 COMPLETE ALL SHADED AREAS SEE BACK OF PART 1 BOOTH NUMBER STRAIGHT BILL OF LADING SHORT FORM ORIGINAL Not Negotiable RECEIVED subject to the classifications and tariffs in effect on the date of the issue of this Bill of Lading the property described below in apparent good order except as noted contents and condition of contents of package unknownimarked consigned and destined as indicated below which said carrier the word carrier being understood throughout this contract as meaning any person or corporation in possession of the propertynder the contract agrees to carry to its usual place of delivery at said CONVENTION destination if on its route otherwise to deliver to another carrier on the route to said destination It is mutually agreed as to each carrier of all or any of said property over all or any portion of said route to destination and as to each party at any time interested in all or any of said property that every service to be performed heeunder shall be subject to all the terms and conditions of the Uniform Domestic Straight Bill Lading set forth 1 in Official Southern Western and Illinois Freight Classifications in effect on the date hereof If this is a rail or a rail water shipment or 2 in the applicable motor carrier classification or tariff if this is a motor
17. RD PARTY AUTHORIZATION THIRD PARTY AUTHORIZATION FOR USE OF AN EXHIBITOR APPOINTED CONTRACTOR We understand and agree that we the exhibiting firm are ultimately responsible for payment of charges In the event that the named third party does not discharge payment of the invoice prior to the last day of the show charges will revert to the exhibiting company The items checked below are to be invoiced to the third party ALL SERVICES BOOTH CLEANING r amp D LABOR MATERIAL HANDLING IN amp OUT RENTAL FURNITURE amp CARPET sIGNS OTHER Please specify THIRD PARTY AGENT CREDIT CARD ACCOUNT NO EXPIRATION DATE VERIFICATION CODE PERSONAL CREDIT CARD COMPANY CREDIT CARD CARDHOLDER S NAME AUTHORIZED SIGNATURE PRINT NAME COMPANY NAME ADDRESS CITY STATE ZIP PHONE FAX We have read understand and agree to all terms as described above and have advised our show site representative accordingly Exhibitor Signature Print Name Date Please Print NAME OF CONVENTION_ DDD 2015 BOOTH FIRM NAME PHONE FAX ADDRESS CITY STATE ZIP BY EMAIL NAME DATE Signature Please Fax or Mail This Form Promptly To The Address Above Retain One Copy For Your Files PP TPA Remit HERITAGE EXHIBIT LABOR ORDER FORM DISPLAY LABOR FOR INSTALLATION amp DISMANTLE OF EXHIBITS EXPOSITION SERVICES 620 Shenandoah Ave St Louis MO 63104 Phone 314 534 8500 Fax 314 5
18. Sign Holder 11770 153 00 D12 Pegboard 8 Single Hook 1115 1450 A30 Chrome 2395 3110 D20 Tackboard Panels 4 x8 14365 186 75 A40 Velour Rope 6 23 95 31 10 L Horiz A50 Coal 69 45 9025 D31 Fabric Impact Panel 1 Meter x 8 35110 456 43 A60 Chrome Bag 69 45 90 25 D40 Gridwall 2 6 Black u u 130 85 170 15 A70 Literature 135 65 176 35 D60 Gridwall 6 Single Hook 9 60 1245 A80 Garment Rack 5 aaa 7450 96 80 D70 Gridwall 8 Single Hook ALIS 1450 A90 2 Way Straight Arm Rack 10215 132 80 D50 Slatwall 1 Meter x 8 1 555 228 25 A100 4 Way Slant Arm Rack 11440 14870 D120 Slatwall Waterwalls Hooks 28 75 37 35 106 Raffle Ticket 8000 10400 D121 Slatwall 8 Bracket 11 15 14 50 A107 Fis uama 2500 3250 D130 Shelf 1 meter wide 47 90 62 25 A110 6 Tensabarrier sss 10855 141 10 D210 Acrylic Holder usn ULLA eiit 19 95 25 95 D220 LL 42 55 55 35 D140 __4 Full View Sho
19. TE ZIP BY EMAIL NAME DATE Signature Please Fax or Mail This Form Promptly To the Address Above Retain One Copy for Your Files CC REC Remit FURNITURE CARPET HERITAGE RENTAL ORDER FORM EXPOSITION SERVICES 620 Shenandoah Ave St Louis MO 63104 Phone 314 534 8500 Fax 314 533 0906 Discount prices only apply to orders received with full payment by the discount deadline date listed on the general information page All charges for equipment and or services are payable in advance or when placing order at show site Orders will not be processed without payment For your convenience MasterCard American Express Visa and Discover will be accepted Fax orders will be accepted with enclosed credit card authorization form only Charges for rental items listed below are for the duration of the show and include delivery and removal Cancellation of equipment delivered will be subject to a 100 cancellation charge for labor involved Orders received after deadline are subject to availability ITEM QTY DISCOUNT STANDARD AMOUNT ITEM QTY DISCOUNT STANDARD AMOUNT RATES RATES RATES RATES FURNITURE DRAPED DISPLAY TABLE F60 Plastic Side Chair White 54 55 70 90 F110 4 Table 30 high 123 40 160 40 F50 Padded Sled Base Chair Gray 71 15 92 50 F120 6 Table 30 high 143 35 186 35 F9 Padded Chair Gray
20. age area will be available for exhibitor s samples and literature in the facility Depending on space available in the facility these items may be stored on trailers in the loading dock area Heritage employees will be available to access storage items during show hours one hour prior to show opening and one half hour after show closing each day All materiel in storage on the last day of the show will be returned to their designated booth space at the close of the show Due to fire regulations and for security purposes NO LARGE DELIVERIES CAN BE MADE DURING SHOW HOURS Show management reserves the right to stop deliveries at any time during the show hours so please schedule deliveries prior to show opening Storage space may be limited Orders MUST be received by the deadline date to guarantee storage space The charge for storage space 15 as follows Accessible Storage Rate 100 00 base charge plus labor charges per delivery one hour minimum Labor Rates Straight Time one hour minimum 89 85 8 00 a m 4 30 p m Monday Friday Over Time one hour minimum 134 78 YES I wish to reserve space for accessible storage I plan on storing pallets boxes crates cases of pieces circle one Deliveries To have items placed in or removed from accessible storage please notify the Heritage Service Desk saas sa aa a w
21. any extent whatsoever for any actual potential or assumed loss of profits or revenues or for any collateral costs which may result from any loss or damage to an exhibitor s materials which may make it impossible or impractical to exhibit same AUTHORITY TO HANDLE All terms and conditions herein stated are understood and accepted NAME OF CONVENTION DDD 2015 BOOTH FIRM NAME PHONE FAX ADDRESS CITY STATE ZIP BY EMAIL NAME DATE Signature Please Print Please Fax or Mail This Form Promptly To Heritage Exposition Services Retain One Copy For Your File MH H Remit HERITAGE PRIORITY RETURN EXPOSITION SERVICES ACCESSIBLE STORAGE FORM 620 Shenandoah Ave St Louis MO 63104 Phone 314 534 8500 Fax 314 533 0906 All orders must have a credit authorization form on file Priority Empty Container Return This service provides for the priority return of your empties to your booth after the close of the show This service must be ordered prior to the removal of your empties If you would like this service please fill out the information below and return to Heritage Exposition Services Inc Priority Empty Container Return 100 00 per container Estimated Number of Pieces 1 PLEASE NOTE THAT THIS SERVICE CANNOT BE ORDERED AFTER THE PIECES HAVE BEEN TAKEN TO STORAGE ACCESSIBLE STORAGE A stor
22. carrier shipment Shipper hereby certifies that he is familiar with all the terms and conditions of the said bill of lading including those on He back thereof set forth in the classifications or tariff which governs the transportation of this shipment and the said terms and conditbns are hereby agreed to by the shipper and accepted for himsel and his assigns From SREY NAME j gt SHIPPERS NUMBER CONSIGNED FREIGHT CHARGES O co NAME gt ARE TO BE MARK ONE STREET gt CITY STATE ZIP CODE CARRIER REQUESTED HES Logistics ATTENTION TELEPHONE gt CARRIER USED Indicate desired Common Air Van Company Overnite Customer Desired method of shipment Br Freight Brom Truck Carrier Pick up Arrival Date Number KIND OF PACKAGE DESCRIPTION OF ARTICLES Weight Class Check Pieces SPECIAL MARKS AND EXCEPTIONS Sub to oe or Rate Column Md Crates Exhibition Paraphenalia Item 154630 NMFC itt _ NEN M 40 1 1 1 lt SEND FREIGHT CHARGES INSTRUCTIONS RETURN COMPLETE BILL OF LADING TO SERVICE DESK company HES Logistics Inc HERITAGE EXPOSITION SERVICE IS NOT RESPONSIBLE Sya 620 Shenandoah Ave FOR SHIPMENTS LEFT IN BOOTH BY EXHIBITOR WE St Louis MO 63104 WHEN WE REMOVE FROM EXHIBIT HALL EXHIBITORS WHEN WE REMOVE FROM EXHIBIT HALL EXHIBITORS City State St Louis MO 63104 MUST INSURE THEMSELVES AGAINST LOSS OR THEFT Attn Telephone 1 866 493 16
23. ces will receive crated boxed or skidded materials up to 30 days prior to show move in Shipments will be received Monday through Friday between the hours of 10 00 a m and 4 00 p m For uncrated and loose shipments please refer to shipments to show site below Shipments must be sent with freight charges prepaid Collect shipments will not be accepted A 200 Ib minimum will apply for each shipment received Label each piece and address all shipping documents bills of lading as follows for shipments to warehouse EXHIBITOR COMPANY NAME BOOTH NO HERITAGE EXPOSITION SERVICES C O UPS FREIGHT TOTAL PIECES 5300 E 56 ST COMMERCE CITY CO 80022 APPROX WT FOR DDD 2015 RATES FOR SHIPMENTS TO WAREHOUSE Deadline Date Monday April 27 2015 To Avoid Late Fees pe Desrptono Rate per 100 Ibs Min Charge EE Packaged Shipments to the Advance Warehouse 122 50 245 00 il Packaged Shipments via Van Line Specialized Carrier Federal Express UPS or U S Mail to the Advance 147 00 294 00 Warehouse l Packaged Shipments to the Advance Warehouse after the deadline date 153 13 306 26 Packaged Shipments via Van Line Specialized Carrier Federal Express UPS or U S Mail to the Advance 177 63 355 26 Warehouse after the deadline date The cwt 100 Ib rates listed above are based on inbound weight only rounded up to the next 100 Ibs Services include receiving unloading delivery to booth storage and return of empty co
24. d at all times No exit door shall be locked bolted or otherwise fastened or obstructed at any time an exhibit building is open to the public Moreover it shall be unlawful to obstruct or reduce in any manner the clear width of any doorway hallway passageway or other means of egress Additionally all required exits shall be so located as to be discernible and accessible with unobstructed access thereto Access through turnstiles gates rails or similar devices shall not be permitted unless such a device is equipped to swing readily in the direction of exit travel under a total force of not more than 15 pounds and or prior approval of the Fire Marshal All sawdust shavings hay and straw shall be flameproofed stored and maintained in a manner approved by the Fire Marshal Automobiles trucks tractors machinery and other motor vehicles utilizing flammable fuels which are placed on display inside any building shall have no more than two 2 gallons of fuel in the tank all fuel tanks shall be locked or effectively sealed and battery cables shall be disconnected from the ignition system Ignition keys for vehicles on display shall be kept by a responsible person at the display location for removal of such vehicles from the building in the event of an emergency OVeT 8 10 11 12 13 14 15 16 17 18 There shall be any gasoline powered forklifts or carts allowed a place of assembly
25. eans of egress 18 obstructed inaccessible locked fastened or otherwise unsuited for immediate use admittance to the building shall not be permitted until necessary corrective action has been completed 19 20 21 22 23 24 23 26 21 28 There shall not be any obstructions blocking exit doors from the outside of any building such as autos parked in doorways or barricades across sidewalks No curtains drapes or decorations shall be hung in such a manner as to cover any exit signs No vehicles shall be parked in fire lanes outside of buildings No flammable liquids shall be used or admitted inside of buildings except by approval of the Fire Marshal Artificial lighting such as lanterns and candles are prohibited The use of all gas fired heating units either portable or stationary shall meet the approval of the City Chief Mechanical Inspector and the Fire Marshal The use of the so called salamander stove is strictly prohibited All cooking appliances shall be equipped with ventilating hoods and equipment as deemed necessary by the Fire Marshal but in any instance such equipment shall be installed in accordance with provision of the City Building and Fire Codes However countertop fryers not exceeding 15 165 of oil may be used without the necessary ventilating hood and surface protection requirements Additionally the exhibitor shall be allowed no more than one 1 fryer per booth and
26. ed for storage CONTINUED ON NEXT PAGE ADDITIONAL AVAILABLE SERVICES All per 100 Rates quoted in the foregoing do not include any Blocking Spotting Bracing in booth or Local pickups for deliveries For such services the following rates apply STRAIGHT TIME OVERTIME Material Handler 89 85 per hr 134 78 per hr One Hour Minimum Local Pickups amp Deliveries 213 75 per hr 320 63 per hr One Hour Minimum E SPECIAL SERVICES Metal banding will be available for securing outbound shipments at a rate of 50 per foot plus labor One Hour Minimum Shrink wrap of a pallet will be charged at 50 00 per pallet F OUTBOUND SHIPMENTS Exhibitors are responsible for labeling their exhibit materials and providing outbound shipping information To assist you with these arrangements Heritage will have a Service Desk in the exhibit hall with labels bills of lading and available shipping information When materials are labeled packed and ready to be shipped completed bills of lading should be turned in at the Service Desk Pick ups for local deliveries or small package shipments i e UPS and Parcel Post should be dealt with in the same manner as all other outbound shipments In order to expedite removal of materials Heritage reserves the right to change designated carriers if such carriers fail to pickup or refuse to accept shipments Where no disposition is made materials will be returned to the warehouse awaiting shippin
27. evice Advanced Aesthetics Surgery and Laser Center Data Leads include attendee contact information that was captured during the registration process Pick up Lead retrieval pick up located on site in the exhibitor service area PRICE e 95 first unit e 75 each additional unit TWO OPTIONS TO RESERVE TODAY Option 1 Visit www eventPower com Leads 15DC Be prepared to provide the contracting company name and booth number Option 2 Call customer service CUSTOMER SERVICE Megan Carroll Customer Support Exhibit Hall Manager 703 740 1944 MCarroll eventPower com Exhibit Hall Fire Regulations The information contained in this brief outline does not by any means cover completely the ordinances and regulations contained in the local Fire Prevention Code The following are basic rules governing concessions exhibits and shows in any building open to the public 1 curtains drapes and decorations must be constructed of flameproof material or treated with an approved flameproofing solution Treatment shall be renewed as often as may be necessary to maintain the flameproofing effect No combustible materials merchandise or signs shall be attached to hung from or draped over flameproofed side and rear divider draperies of booths or attached to table skirting facing aisles unless flameproofed All exits hallways and aisles leading from buildings or tents are to be kept clear and unobstructe
28. g instructions G RETURNED SHIPMENTS TO HERITAGE WAREHOUSE Where no disposition has been made for outbound shipments or later scheduled pickups are necessary Heritage will return exhibit materials to the warehouse and load on outbound carriers at the rate of 30 00 per 100 Ibs or fraction thereof for each shipment returned Minimum charge 300 00 H LIMITS OF LIABILITY AND RESPONSIBILITY 1 Heritage Exposition Services shall not be responsible for loss theft or disappearance of exhibitor s materials after same has been delivered to exhibitor s booth and shall not be responsible for damage to uncrated materials materials improperly packed or concealed damage 2 Heritage Exposition Services shall not be responsible for loss theft or disappearance of materials before they are picked up from exhibitor s booth for reloading after the Show Bills of lading covering outgoing shipments which are furnished by Heritage Exposition Services to exhibitors will be checked at time of actual pickup from the booth and corrections made where discrepancies occur 3 Heritage Exposition Services liability shall be limited to the physical loss of or damage to the specific article which is lost or damaged and in any event Heritage Exposition Services maximum liability shall be limited to 30 per pound per article with a maximum liability of 50 00 per item or 1 000 00 per shipment whichever is less 4 Heritage Exposition Services shall not be liable to
29. ing charges from HES Logistics Inc if incurred If you wish to charge the amount of your advance order to your credit card account please complete the following Card Holder s Name Please print Cardholder s Signature Credit Card Billing Address City Zip Credit Card Number V Code Expiration Date 3 4 Digit On Back of Card or Front of AMEX Charge to American Express MasterCard Visa Discover If for any reason the submitted credit card or check is declined or returned a 25 00 processing fee will be added to the final invoice For your convenience we will also process your card for payment of any additional charges incurred at show site We will automatically provide this service unless informed otherwise by you FORNITORE ESTIMATED MATERIAL HANDLING DRAYAGE Credit Card Required PRIORITY EMPTY CONTAINER RETURN ACCESSIBLE STORAGE ESTIMATED LABOR Credit Card Required cccccsccscsccscsccssscsssscsssscsscscsssscsssscsscscsscssssssssscsssssscssssssscssssesssseseaseses Please some instances equipment services listed above may be handled by other contractors Payment should be made TOTAL AMOUNT DUE directly to those contractors and not listed as part of the total due Heritage NAME OF CONVENTION _ DDD 2015 BOOTH FIRM NAME PHONE FAX ADDRESS CITY STA
30. lwHITE U BLUE Show colors will be given when color is not selected 5 1396 Tax TOTAL ORDER NAME OF CONVENTION DDD 2015 BOOTH FIRM NAME PHONE FAX ADDRESS CITY STATE ZIP BY EMAIL NAME DATE SIGNATURE PLEASE PRINT Please Fax or Mail This Form Promptly To The Address Above Retain One Copy For Your File FC H Furnilure Furniture Furniture F60 Plastic Side Chair White F50 Padded Sled Base Chair Gray F9 Padded Chair Gray F10 Padded Arm Chair Gray F30 Padded High Stool Gray F20 Padded Arm Chair Custom F40 Padded High Stool Custom 75 Executive Chair Ti qf c LC02 Leather Chair 245 Coffee Table LCO1 Leather Couch F60 F50 F9 F10 E R 1 E Heritage Expositon Services Toll Free 1 800 360 4323 Fax 314 533 0906 exhibitorservices heritageexpo com www heritageexpo com Pedestal Tables F80 Pedestal Table 30 x 18 h F90 Pedestal Table 30 x 30 h F100 Pedestal Table 30 x 42 h Draped Display Tables F110 4 x 2 x 30 F140 4 x 2 x42 F120 6 x2 x 30 F150 6 x 2 x 42 F1308 x2 x30 1608 2 42 Undraped Display Tables I L F190 4 x 2 x 30 F220 4 x 2 42 4 1 1 F200 6 x 2 x 30 8 2306 2 42 F90 F100 F210 8 x2 x 30 F240 8 x 2 x 42 Silver Blue Black F110 F140 F120 150 130 F160 Heritage Expositon Services Toll Free 1 8
31. ment For your convenience MasterCard American Express Visa and Discover will be accepted STANDARD SIZE SIGNS DIGITAL GRAPHICS QTY DISCOUNT STANDARD TOTAL Heritage has the capabilities to provide you with the finest PRICE PRICE digital graphic reproduction available Capabilities include DXIY __ 41 25 53 65 1 four color photo quality high resolution digital printing in X44 ___ 48 75 6340 virtually any size for banners signage exhibit graphics and 11 14 48 75 63 40 _ 14 X22 _ 0 56 25 7315 _ X We sq ft 14 x44 0 66 75 8680 4300 sq ft 41275 4 00 22 28 ____ 66 75 8680 28 44 90 00 117002 12 75 per sq ft standard price 16 55 40 X60 6 139 50 18135 e Minimum order 9 sq ft 1296 sq in Easel Wawapa e Round sq ft to next whole incremen Back Q 7 90 File PUMA retouching cloning or color Sentra 1650sqft 2475sq ft correcting may incur additional labor charges Any art designs are inclusive of the above prices Please send any high quality files sized appropriately or able to be proportionately enlarged with the fonts embedded or outlined If text is to be edited by Heritage then please send the font files as well Preferred files are high resolution PDF s INDICATE YOUR SIGN COPY HERE Please feel free to attach additional sign copy on separate page Vertical Horizontal Easel Back
32. ntainers moving materials to the dock and reloading on designated outbound carrier ESTIMATED COSTS Round to next highest whole number Estimated Weight in Ibs 100 x Rate B INBOUND SHIPMENTS All shipments must have a bill of lading or delivery receipt showing number of pieces true weight and description of merchandise If shipments arrive without weight on bill of lading and weight is unobtainable Heritage will estimate the weight If actual scale weights are not submitted prior to move out the estimated weight will be final and binding All shipments received are subject to reweigh Copies of bills of lading with the name of the carrier should be forwarded to HERITAGE EXPOSITION SERVICES as soon as shipments are made This will assist in tracing if required Shipments received at the warehouse after scheduled exhibitor set up or shipments received at showsite after exhibitor move in times are subject to surcharges to cover additional trucking or labor and will be billed accordingly C EMPTY CONTAINER LABELS Empty container labels will be available at the service desk for all exhibitors using Heritage material handling services Affixing the labels is the sole responsibility of the exhibitor or his representative All previous labels should be removed or obliterated Heritage assumes no responsibility for removal of containers with old empty labels improper information on empty labels or valuables stored in containers remov
33. rwalls Hooks D30 Horizontal Tackboard D10 Pegboard Panels 4 x8 Vertical D121 Slatwall 8 Bracket D140 4 Full View Showcase MD30 Display Cabinet 1 Meter D50 Slatwall 1 Meter x 8 D60 Gridwall 6 Single Hook D150 6 Full View Showcase MD20 Display Counter 1 Meter 040 Gridwall 2 8 D70 Gridwall 8 Single Hook D160 4 Quarter View Showcase MD21 Display Counter 2 Meter D31 Fabric Impact Panel 1 Meterx8 D130 Shelf 1 meter wide x 12 deep D170 6 Quarter View Showcase MD22 Curved Counter 1 Meter D11 Pegboard 6 Single Hook D220 Arm Light D20 Vertical Tackboard Heritage Expositon Services Toll Free 1 800 360 4323 Fax 314 533 0906 exhibitorservices heritageexpo com www heritageexpo com Remit HERIT AGE SHIPPING INSTRUCTIONS MATERIAL HANDLING INFORMATION EXPOSITION SERVICES Phone 314 534 8500 Fax 314 533 0906 Heritage shall not be liable for piece count or condition of any shipments received without individual carrier receipts or freight bills from carriers such as UPS Federal Express Express Mail Parcel Post private vehicles etc due to their delivery procedures DUE TO THE HEIGHTENED SECURITY LEVEL AT FT CARSON ALL EXHIBITOR SHIPMENTS MUST BE RECEIVED AT THE ADVANCE WAREHOUSE TO COORDINATE THE DELIVERY OF LARGER DISPLAYS AND OR SPECIALIZED EQUIPMENT OR VEHICLES PLEASE CONTACT PAT PORTER OR RYAN YEMM WITH HERITAGE EXPOSITION SERVICES AT 314 534 8500 A SHIPMENTS TO WAREHOUSE Heritage Exposition Servi
34. wcase 422 95 549 85 150 6 Full View Showcase 454 85 591 50 160 4244 Quarter View Showcase 359 10 466 85 D170 6 Quarter View Showcase 404 30 525 60 MD20 Counter P N L uuu raid 446 90 580 95 MD21 Counter 2 625 10 812 65 MD22 Curved Counter 1 Meter 491 59 639 05 Black Fabric L Gray Fabric L White PVC MD60 Counter LOG an aee eo odi 25 25 32 85 Counter Doors Locks Not Available on Curved Counter MD30 Cabinet 1 Meter White Lockable 536 28 697 16 5 1396 Tax TOTAL ORDER NAME OF CONVENTION DDD 2015 BOOTH FIRM NAME PHONE FAX ADDRESS CITY STATE ZIP BY C SIGNATURE PLEASE PRINT Accessories HERITAGE Accessories A70 Literature Rack A10 Wastebasket A80 Garment Rack 5 A20 Tripod Easel A90 2 Way Straight Arm Rack D250 Chrome Sign Holder A100 4 Way Slant Arm Rack A30 Chrome Stanchion A110 6 Tensabarrier A40 Velour Rope 6 Black A106 Raffle Ticket Drum A50 Coat Tree A107 Fishbowl A60 Chrome Bag Rack Heritage Expositon Services Toll Free 1 800 360 4323 Fax 314 533 0906 exhibitorservices heritageexpo com www heritageexpo com 140 160 150 Shown 170 Shown 20 MD20 Shown D30 Shown MD21 Display D12 Pegboard 8 Single Hook D120 Slatwall Wate
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