Sponsor/Exhibitor Service Manual Dallas, Texas Fall
Contents
1. e Pipe and Drape back wall e 2 Standard electrical drops 10 amp 1 Wastebasket e Banner with Company Logo above display area Platinum and Gold Sponsors Platinum and Gold Sponsors are provided with a 10 w x 10 d x 10 h back wall exhibit space Display space is defined by 8 high sidewalls Display and or booth to be supplied by sponsor and NO tabletop displays will be permitted Sponsor provided display must be kept within the allocated area and cannot exceed 10 h on the back wall or common wall Please see booth diagram Fig 20B on Page 21 Exhibit space area includes e Pipe and Drape back wall with 8 high side wall e Standard electrical drop 10 amp 1 Wastebasket e Banner with Company Logo above display area Contributing Sponsors Contributing Sponsors are provided with a 10 w x 4 d x 8 h exhibit space for a back wall or tabletop display only You MAY NOT bring a display with more than a 2 depth Sponsor provided displays must be kept within the allocated area Please see booth diagram Fig 20C on Page 22 Exhibit Space area includes e Pipe and Drape back wall with 3 high side rail e Standard electrical drop 10 amp e 1 Wastebasket e 1 6 x2 skirted table and 2 chairs can be made available to you at no charge Please see Form 4 on Page 31 if you would like to order either or both Participating Partners Please note Tabletop exhibits only Participating Partners are provided with an 8 w2. Fire amp Safety regulations in this section are extremely important You must comply with the rules that apply to your exhibit Fire Department inspectors and their personnel carry out regular inspections and will enforce these regulations Therefore all Exhibitors must strictly adhere to the following safety regulations Displays tables signs etc may block no fire alarm pull stations extinguishers or fire hose standpipe Access to these devices must be maintained at all times No exit door or fire access aisle may be blocked complete access must be maintained without encroachments at all times Painting use of flammable liquids or solvents smoking use of propane gas and use of open flames is prohibited No flashing red beacons will be allowed in the hall Smoke exhaust system fans in the hall area must be free from all obstructions No banners are to be hung so as to obstruct exit and fire safety signage No exhibitors shall bring or authorize others to bring any material substance equipment object and or devices which may endanger either life or cause bodily injury to any person in the facility or which is likely to constitute a hazard to the building itself Any solid roof enclosed structure shall be equipped with a smoke detector Exhibitors are not allowed to store materials behind their booths This area should remain as clear as the service aisle No helium balloons are allowed in the Exhibit Hall Installing Exhibiting and Di
3. List Usage Agreement Form 5 on Page 33 Contributing Sponsor Entitlements Pre Conference Promotion gt Logo with links and Contributing Sponsor designation on Storage Networking World Website Please email your EPS logo and link to Josh RyanQcomputerworld com and Chris_Johnson computerworld com gt Logo and Contributing Sponsor designation appearing on approximately 10 planned tabloid size attendee advertisements appearing in Computerworld scheduled to commence in July August 2007 for the October conference as available from time of receipt of signed contract Logo and Contributing Sponsor designation appearing on 3 planned attendee brochures commencing in July August 2007 for the October conference as available from time of receipt of signed contract Contributing Sponsor Exhibitor Registration Entitlements gt 5 Full Conference Program registrations for use by Sponsor Executives sponsor invited designated business partners resellers channel partners and or exhibit staff gt 10 Full Conference registrations for IT End Users gt For detailed information on accommodations and your registration entitlements please reference Pages 13 amp 14 of this manual On Site Visibility for Contributing Sponsors gt Each Contributing Sponsor is guaranteed 5 rooms at the host hotel at the negotiated conference rates subject to compliance with the housing registration deadlines and other requirements Additional
4. Miller snia org Platinum Galleria Information Platinum Sponsors Only Platinum Galleria Location The Platinum Galleria for Platinum Sponsors only will be located in the City Hall Lobby This is an important entitlement of the Platinum Sponsors If there are any questions regarding the area please do not hesitate to contact Chris Johnson at 508 820 8652 or Chris_Johnson computerworld com A diagram of the SNW provided kiosk and panel dimensions is located on Page 18 Platinum Galleria Move In e Sunday October 14 Noon 6 00 pm Platinum Galleria Hours e Monday October 15 9 30 am 6 00 pm e Tuesday October 16 7 00 am 8 30 pm e Wednesday October 17 7 00 am 7 15 pm The hours listed above are recommendations in order to assist you with the on site staff assignments The objective of this area is to be available during the prime hours of the entire conference You should plan to staff in order to maximize availability and accessibility For example during Expo hours registration hours continental breakfasts session breaks reception hours etc SNW does require that sponsors at a minimum keep at least their company literature displayed at all times Platinum Galleria Move Out e Thursday October 18 12 00 pm 6 00 pm Platinum Galleria booths may not be removed until Thursday October 18 All materials must be packed and removed from the Platinum Galleria by 6 00 pm on Thursday October 18 Platinum Galleria
5. SNW with other Platinum Sponsors of Gala Dinner gt Official Meeting Suite in host hotel for 3 days nights for private networking meetings This suite includes the connecting sleeping room Please complete Form 1 on Page 29 of this Manual Each Platinum Sponsor is guaranteed 15 rooms at the host hotel at the negotiated conference rates subject to compliance with the housing registration deadlines and other requirements Additional rooms may be requested and allocated on a space available basis Please go to Page 14 for details and information on how to make hotel reservations Option to reserve a prime location table for your clients and company VIPs at the Gala Dinner Please use the link provided on Page 27 of this manual A 75 word maximum listing in official Conference Guide The listing will include the company logo and contact information Please use the link provided on Page 27 of this manual 1 full page 4 color advertisement in the official Conference Guide Please see Form 2 on Page 30 for details and information Logo on all conference materials such as Agenda official Conference Guide and Proceedings Option to place a piece of marketing collateral into official Conference briefcase Please use the link provided on Page 27 of this manual The opportunity to conduct a conference attendee room drop is available for an additional fee for Sponsors Please see Form 3 on Page 31 of this Manual gt Four 4 Partner Pavilio
6. Space Allocation and Decor Platinum Sponsors Only Platinum Sponsors are provided with a 6 w x 4 d x 8 h exhibit space in the Platinum Galleria located in the City Hall Lobby SNW Provided Platinum Galleria Booth includes e MIS Backwall and Sidewall Unit provided and use is required MIS Counter provided and use is optional 36 x 48 Framed ID Sign with Company Logo in Color Panel A Standard Electrical Drop 10 Amp provided Booth display and set up fees are the responsibility of the Platinum Sponsor if you choose to customize the panels on the kiosk with additional graphics Please refer to the diagram and signage specifications located on Page 18 Contact Chris J ohnson at 508 820 8652 with any questions If you would like to use Freeman to create your graphics please contact the Freeman Sponsor Services Department at 214 634 1463 and identify yourself as a Sponsor with Storage Networking World Any company whose display is not kept within the allocated space will be required to adjust their booth to fit within the allocated space at their cost We ask that you please be considerate of your neighbors when planning your displays and while marketing in your booth Any items blocking the line of sight of other booths will not be allowed Booth personnel will not be allowed to obstruct the common aisles or encroach on other s booth space Platinum Galleria Diagram PANEL A PANEL B Description I M x Center Panel Descrip
7. delays damage loss increased costs or other unfavorable conditions arising by virtue of cause or causes not reasonable within the control of SNW Causes for such action shall include but are not limited to fire casualty flood epidemic earthquake explosion accident blockage embargo terrorism inclement weather governmental restraints act of public enemy riot or civil disturbance impairment or act of adequate transportation inability to secure sufficient labor technical or other personnel municipal state or federal laws or act of God Should SNW terminate this agreement pursuant to the provisions of this section the exhibitor waives claims for damage arising there from Agreement to Rules Exhibitor for himself or itself his or its personnel employees agents or representatives agrees to abide by the foregoing rules and those provided and contained in the Sponsor Exhibitor Manual and by any amendments and additional rules that may be put into effect by SNW SNW the Gaylord Texan and all organizations and individuals who are employed by or associated with the conference Expo and Technology Showcase Solutions Center will not be responsible for any injury that may occur to an exhibitor his her employees or agents nor for the safety of an exhibit or other property against theft fire accident or any other destructive causes Any matters not specifically covered by the preceding rules shall be subject solely to the discretion of
8. mail piece will be consistent with the excellent reputation of both the Sponsor s company image and that of Storage Networking World Any collateral containing the official Storage Networking World logo or the logos of Computerworld or the SNIA need to be pre approved by SNW Computerworld and must be FAX d along with this Agreement Delivery time via e mail to the designated Mail House contact pre arranged by Sponsor per information below will be best effort within two 2 business days from receipt by FAX of this completed Agreement Sponsor Information First Name Last Name Title Company Phone Number Ext Fax Number Signature Date Mail House Information First Name Last Name Title Company Phone Number Ext Fax Number Address City State E mail Please fax this completed application to 508 820 8254
9. o e maniat Beno amat jo EPS RgO anD S gt Each Participating Partner is guaranteed 5 rooms at the host hotel at the negotiated conference rates subject to compliance with the housing registration deadlines and other requirements Additional rooms may be requested and allocated on a space available basis Please go to Page 14 for details and information on how to make hotel reservations gt The opportunity to conduct a conference attendee room drop is available for an additional fee for Sponsors Please see Form 3 on Page 31 of this Manual Sponsor Exhibitor Registration Entitlements Your registration kit will be sent to you via two 2 emails from Kathleen Dury This virtual kit will contain a link that you will be able to use to register the representatives of your company attending the event as well as a customized link that you may extend to your IT End User Customers for their complimentary passes on your behalf Details on how to maximize the use of these registrations will also be included in the virtual kit If you have questions regarding the contents of the kit or the registration process please contact Kathleen Dury at 1 800 883 9090 or Kathleen_Dury computerworld com Platinum Plus Sponsors Receive e 19 Full Conference Program registrations including access to all meals networking receptions gala dinner conference sessions and Expo for use by sponsor executives sponsor invited designated business partn
10. rooms may be requested and allocated on a space available basis Please go to Page 14 for details and information on how to make hotel reservations gt Logo on conference materials such as Agenda official Conference Guide and Proceedings gt A75 word listing in official Conference Guide The listing will include the company logo and contact information Please use the link provided on Page 27 of this manual gt The opportunity to conduct a conference attendee room drop is available for an additional fee for Sponsors Please see Form 3 on Page 31 of this Manual Post Conference Benefits gt One time only use of post conference registration list via bonded mail house Please see Form 5 on Page 33 of this manual for details Participating Partner Action Items and Deadlines Please use this list of deadlines to assist you in your planning Deadline Action Location Complete ASAP High Resolution EPS Logo due to Computerworld Email to Chris Johnson amp Josh Ryan ONGOING Sponsor Customer End user Registrations 5 complimentary passes included with Sponsorship Registration kit via email from Kathleen Dury August 15 2007 Application deadline for SNW Hands on Lab http www snwusa com holbrochure For more information contact Amy McLellan 508 820 8518 August 31 2007 Application deadline for SNW Solutions Center http www snwusa com scbrochure For more information c
11. time before all the empty crates are brought in It is important that you do not leave your space unattended at any time All materials must be packed and removed from the Expo floor by 2 00 pm Thursday October 18 Solutions Center and Technology Showcase Solutions Center and Technology Showcase Location The Solutions Center and Technology Showcase will be located in Texas Ballroom on the Ballroom Level of the Gaylord Texan Move In Sunday October 14 9 00 am 6 00 pm Monday October 15 8 00 am 6 00 pm Tuesday October 16 7 00 am 10 00 am If you plan on working outside of these hours please be sure to register and have your Conference Badge and wristband to present for security The General Service Contractors will not be available outside of posted hours Open Hours Tuesday October 16 12 00 pm 2 00 pm 5 40 pm 8 40 pm Wednesday October 17 12 30 pm 2 00 pm Move Out Wednesday October 17 2 15 pm 10 00 pm Thursday October 18 8 00 am 2 00 pm All materials must be packed and removed from the Expo floor by 2 00 pm on Thursday October 18 gt For information on registering to participate in the Technology Showcase please contact Ann Harris at 508 820 8667 or Ann_Harris computerworld com OR Amy McLellan at 508 820 8518 or Amy_McLellan computerworld com gt For information on the participating in the Solutions Center or the Hands On Lab etc please contact Bill Miller of SNIA at 719 884 8903 or Bill
12. x 4 d x 8 h exhibit space for a tabletop display only You MAY NOT bring a display with a back wall unit Tabletop displays must be kept within the allocated area Please see booth diagram Fig 20D on Page 22 Exhibit Space area includes Pipe and Drape back wall with 3 high side rail 1 6 x 2 Skirted Table Standard electrical drop 10 amp 2 Chairs 1 Wastebasket If there are any questions about what is allowed in your space please contact Chris Johnson at 508 820 8652 or Chris_Johnson Computerworld com preferably before on site move in Sponsor Booth Layout Examples Fig 20A Platinum Plus Sponsor Booth Layout 20 x10 No walls along the aisles Sponsor Booth Layout Examples Fig 20B Platinum and Gold Sponsor Booth Layout 10 x10 No walls along the aisles Sponsor Booth Layout Examples Fig 20C Contributing Sponsor Booth Layout Diagram is shown with the optional table and chairs If you would like to order either the table and or the chairs at no charge please use Form 4 on Page 31 of this Manual 10 x4 Participating Partner Booth Layout 8 x4 General Service Contractor Information General Service Contractor Freeman Dallas Phone 214 634 1463 Fax 214 689 9091 Email freemandallas freemanco com Website http Awww myfreemanonline com available after booth selection is complete Exhibitor Services There will be Freeman Exhibitor Services desk wi
13. 0 pm 5 00 pm Monday October 15 2007 Conference Attendee Registration Customer Service Open 8 00 am 7 30 pm Primer SNIA Tutorials and Concurrent Sessions nmassesssessrerrseresrrssrrsrrsrsrsrersrrrrserer reser er ere e sr arr arsa Rana nan 9 20 am 11 55 am Luncheon 11 55 am 1 00 pm Pre Conference Golf Outing 12 00 pm 5 00 pm Concurrent Breakout Sessions End user case studies SNIA Tutorials Deployable Solutions etc 1 00 pm 5 25 pm Welcome ROC DUON s s 0s ssss siscsisssessskis bese s nensss an a a AE a E A A EE NE EE AE Aaa 7 00 pm 9 00 pm Tuesday October 16 2007 Conference Attendee Registration Customer Service Open 7 30 am 7 00 pm LB Rote i gt ass ee er Ree ere eer eer erery Petree a is erm rat rere rrr erT ere oreernTyeeerntrreteerm rer caer rt erat 7 45 am 8 45 am General SESSIONS ENE E E E HAr SRS SNOS SES SS KORNEN SARI ENAT N ANNA 8 30 am 12 00 pm Expo open Solutions Center Technology Showcase open and Lunch served 12 00 pm 2 00 pm Concurrent Breakout Sessions End user case studies SNIA Tutorials Deployable Solutions etc 2 10 pm 5 40 pm Expo open Solutions Center Technology Showcase open and Dinner Served sssssssssssssmsrmrn 5 40 pm 8 40 pm Wednesday October 17 2007 Conference Attendee Registration Customer Service Open 7 30 am 6 30 pm Brak laStsscctsiest ties lost utesierensd apie ieheeei evn iden coast eso ee ee es 7 45 am 8 45 am Gen
14. FTP server Below is the access information Please alert us with an email once your file has been uploaded FTP instructions Using a browser on a Mac Netscape only With Fetch URL ftp ftp1 computerworld com Host ftp1 computerworld com User Name markftp User ID markftp Password mark457 Password mark457 Folder Marketing Directory Marketing Email Most PDF files can also be emailed directly to Computerworld depending on the file size Please contact us if you d prefer this option but have concerns about the file size Computerworld reserves the right to refuse any materials submitted for insertion Positioning of advertisements will be determined by Computerworld Please call or email Chris Johnson to confirm Computerworld receipt of conference ad materials 31 lt 2 SNIA COMPUTERWORLD STORAGE NETWORKING WORLD October 15 18 2007 Gaylord Texan Dallas Texas Form 3 Conference Attendee Room Drop Questions Please call Chris Johnson at 508 820 8652 or email chris_johnson computerworld com Deadline for submission September 24 2007 Room Drop Distribution All Sponsors have the opportunity to conduct a room drop to conference attendees Please provide a description of the material and a sample via e mail or fax for approval Storage Networking World reserves the right to refuse any materials submitted Contact Information This section must be completed in order to process your order First Na
15. October 15 at the Dallas Cowboys Country Club located adjacent to the Gay lord Texan Resort Up to 12 of your company s executives and staff will join approximately 120 end users for a fun afternoon of golf compliments of SNW and your company The Sponsor will be given the opportunity to preview the list of golf outing registrants to choose up to 12 pairings and or invite your own VIP customers to participate as your guest Greens fees lunch refreshments cart etc provided for up to 144 players sponsor may also provide additional golf amenity and or prizes to be awarded at the Welcome Reception 45 000 Conference Briefcase Sponsorship SNW will present an attractive briefcase or backpack style bag to IT end user registrants As exclusive sponsor your logo will appear alongside the SNW logo Sponsor can participate in choice of style color of bag 20 000 plus cost of merchandise Est total investment of 40 000 45 000 depending on choice of style etc SNW In Focus Editorial video features produced onsite at SNW and posted on Computerworld com 90 day program linked from SNWusa com and displayed on Mission Plaza video wall and in room CATV during the Conference Monday Wednesday One of three sponsor slots available 10 000 each for 30 second spot that will rotate through the video presentation posted on Computerworld com and displayed onsite Video Wall in Mission Plaza The Gaylord Texan atrium hosts a monu
16. SNW may at any time amend or add further rules to these rules and all anendments made shall be binding on exhibitor equally with the preceding rules and regulations Alcoholic Beverages The dispensing distribution or use of alcoholic beverages in the Expo Technology Showcase Solutions Center and Platinum Galleria is prohibited without the prior approval from SNW Attendance Admission policies shall remain at all times the prerogative of SNW and may be revised or amended to suit unforeseen conditions Cancellation by Exhibitor In the event of cancellation by a Sponsor Exhibitor SNW shall determine an assessment typically a minimum of 50 if written notice is received at least 30 days prior to the conference date SNW must receive written notification of the cancellation by registered or certified mail Please direct any cancellation notices to Storage Networking World C O Computerworld Attn Amy McLellan One Speen Street Framingham MA 01701 9171 USA In the event of either full or partial cancellation of space by a Sponsor Exhibitor SNW reserves the right to reassign canceled booth space regardless of the cancellation assessment Within 30 days of the start of the event 100 of charge is considered owed Cancellation does not relieve the Sponsor Exhibitor of the obligation to pay the determined cancellation assessment Exhibitor Representative Responsibilities Exhibitor agrees to indemnify SNW against and hold it harmless fo
17. STORAGE NETWORKING WORLD Sponsor Exhibitor Service Manual Dallas Texas Fall 2007 17 Jul 07 STORAGE NETWORKING WORLD Sponsor Service Manual Dallas 2007 Dear Storage Networking World Sponsor Exhibitor We look forward to seeing you at the upcoming Storage Networking World conference being held in Dallas at the Gaylord Texan from October 15 18 2007 The material in this Sponsor Exhibitor Service Manual will provide you with the necessary elements for planning and executing a smooth successful and productive event Please address its contents immediately as there are early deadlines with which you must comply in order to receive advance discounts We intend to communicate with you as efficiently as possible leading up to the event and on site Please look for concise and informative e mails from us prior to the conference While we believe the manual to be comprehensive please know that all of us are committed to the highest degree of customer service and are here to help every step of the way All contact information is listed within the manual On behalf of Computerworld and the Storage Networking Industry Association SNIA we thank you for your participation and we look forward to seeing you in Dallas Thank you and best regards Chris Johnson Michael Meleedy Event Operations Manager Director Event Management Direct 508 820 8652 Direct 508 820 8529 Email Chris Johnson computerworld com Email Michael_Meleedy c
18. ayage from the hotel shipping receiving department and Freeman as well as your shipment possibly being refused by the hotel Hotel shipping receiving departments are not equipped to handle the volume of shipping needs for this conference Advance Inbound Shipping September 17 to October 12 If your exhibit materials are to arrive before or on October 12 you will be required to ship to the Freeman advance warehouse Shipping Address Storage Networking World Exhibiting Company Name Booth C O Freeman 5130 Cash Road Dallas TX 75247 The Early Bird shipping deadline is October 9 for Advanced Inbound Shipments to the Freeman Warehouse A late handling fee will apply to all materials received on October 10 11 and 12 2007 There will be NO MATERIAL HANDLING on October 13 DO NOT ship your materials for arrival on that day October 14 to October 18 Direct Inbound Shipping If your materials are to arrive on Sunday October 14 or after you will be required to ship directly to event site Shipping Address Storage Networking World Exhibiting Company Name Booth ATTN Freeman C O Gaylord Texan 1501 Grapevine Trail Grapevine TX 76051 Rules and Regulations Governing Storage Networking World From here forward Exhibitor refers to all SNW Sponsors Exhibitors with exhibit space in the Exposition Hall Expo the Technology Showcase amp Solutions Center and or Platinum Galleria SNW shall not be responsible for
19. being a Platinum Gold Sponsor or Contributing Sponsor of the above program and account must be paid in full before its release for use Platinum and Gold Sponsors only are entitled to use the list twice 2 If the mail house changes for the second list please remit the agreement with the new information The list consisting of name title company and address information as an Excel file will only be transmitted electronically to a recognized and bonded Mail House as selected by Sponsor Any costs associated with the services of the Mail House in this process are the responsibility of the Sponsor The list may only be used for a one time twice if Platinum or Gold Sponsor direct mail campaign s and may not be reused copied or duplicated in any fashion Both the Mail House and the Sponsor as the List user will take all reasonable precautions to see that this requirement is met and assume all liability for damages associated with violations As is a normal practice to monitor compliance with above the List may be seeded or other similar and appropriate measures taken Sponsors that use the List without authorization will be subject to penalties and may lose their right to future mailing list use and or future sponsorship status Unauthorized List use will result in a penalty fee of 5 000 00 for each occurrence plus other sanctions as deemed appropriate by Storage Networking World It is assumed that the design message etc of the
20. conference badge Each member of your team will need to pick up their badge in person Sunday October 14 Monday October 15 Tuesday October 16 Wednesday October 17 Thursday October 18 Presenter Registration 12 00 pm 5 00 pm 8 00 am 7 30 pm 7 30 am 7 00 pm 7 30 am 6 30 pm 8 00 am 10 00 am If there are any presenters from your company they will need to report to Presenter Registration which will be located in the Grapevine Ballroom Salon 6 Press Information SNW provides all Sponsors Exhibitors with access to Press activities at SNW including the following Contact information related to members of the press registered at the conference A dedicated staffed Press Conference Room where Sponsors Exhibitors can make on site announcements to the press A dedicated Press Room for distribution of Sponsor Exhibitor Press Kits to members of the press A Press Conference Manager available in the press room during the open hours Press Meeting Room Press Room and Press Conference Room Hours e Sunday October 14 Monday October 15 Tuesday October 16 Wednesday October 17 Thursday October 18 12 00 pm 5 00 pm 8 00 am 7 30 pm 7 00 am 7 00 pm 7 30 am 6 30 pm 7 30 am 10 00 am The Press Conference Room will be located in Fort Worth 7 and is available to all Soonsors Exhibitors in one hour increments is subject to availability and must be coordinated through our public relations fi
21. day October 17 2007 Room and tax are complimentary any incidental charges and or additional nights are at your own expense Credit Card Contact Information Credit Card Type Please check one Visa MasterCard American Express Credit Card Number Exp Date Name as it appears on the Credit Card Signature of Cardholder Please fax this completed application to 508 488 1595 30 NIA COMPUTERWORLD STORAGE NETWORKING WORLD October 15 18 2007 Gaylord Texan Dallas Texas Form 2 Conference Guide Advertising Materials Platinum Sponsors Only Platinum Sponsors have the opportunity to insert one 1 4 color full page advertisement in the official Conference Guide Materials Deadline September 19 2007 Questions Please call Chris Johnson at 508 820 8652 or email chris_johnson computerworld com Materials Production Questions Please call Joe Mola at 508 620 7737 or email joe_mola computerworld com Platinum Material Specifications for 1 page ad Trim size 7 7 8 x 10 12 Bleed 8 1 8 x 10 Live matter 6 x 9 5 16 File Requirements High resolution press ready PDF files are required If you cannot supply the requested format please contact Joe Mola for other options Delivery Options Mail Files saved to CD and hard copy proofs may be shipped to the address below Computerworld One Speen Street Framingham MA 01701 Attn Joe Mola FTP Upload Files may be posted to Computerworld s
22. e 8 Rooms Contributing Sponsors e 5 Rooms Participating Partners e 2 Rooms The easiest way to make sure that all of your staff is registered for the conference is to use the registration link that will be sent to you in the virtual registration kit from Kathleen Dury Customer Service Specialist Kathleen may be reached at Kathleen_Dury computerworld com or by phone at 1 800 883 9090 Please submit your Group Registration Lists to Kathleen no later than September 14 2007 If you prefer to submit your staff registrations and hotel requests via a spreadsheet your spreadsheets must include the following information to be processed Credit Card Host Hotel Gaylord Texan 1501 Gaylord Trail Grapevine Texas 76051 Rate 190 tax per night Cancellation No Show Policy When you guarantee your hotel reservation you authorize the billing of total reserved room nights to your credit card if the room is not occupied on the reserved arrival date A charge equal to the total reserved room nights will be applied to your credit card if cancellation is not received by September 12 2007 Please direct any cancellation notifications in writing by fax to 1 508 488 1517 or e mail to eventhousing atlastravel com On Site Registration and Customer Service Hours Registration amp Customer Service will be located in the Grapevine Ballroom Registration Desks on the Ballroom Level Registrants are required to present a photo ID to collect their
23. eral Conference Sessions ceeceeeseceeeeeeeneeeeeneeeseeeeeeeeeseeeseneeeseeesaeeesaeeseaeeseaeeseaeeseaeeseaeesieeteaeeeneeene 8 45 am 12 30 pm Expo open Solutions Center Technology Showcase open and Lunch served 12 30 pm 2 00 pm Concurrent Breakout Sessions End user case studies SNIA Tutorials Deployable Solutions etc 2 10 pm 5 40 pm Gocktall RECEpUON 2 cs czteites ssiceeytecepateciet chasbesf2ebhata igteeadudetestes sid sar a E E E AEE 5 40 pm 6 15 pm Gala Evening Dinner Best Practices in Storage Program and Entertainment smssmsmmnsssssesrrsrsrssrssrrsnrsnrr rann 6 15 pm 8 30 pm Thursday October 18 2007 Conference Attendee Registration Customer Service Open 8 00 am 10 00 am BCAAs ie nienean a cence dete enced Ken a en FE aaaea aea Eaa EE eaea 7 30 am 8 30 am Concurrent Breakout SCSSIONS ccceeececeseeeeeceteaeeeeaeeteaeeeeaeeceaeeeaeeseaeeeaeeseaeeeeaeeseaeeeeaeeseaeessaeseeeeeaeetaes 8 30 am 12 00 pm Conference Concludes Deadline Platinum Sponsor Action Items and Deadlines Please use this list of deadlines to assist you in your planning Action Location Complete ASAP High Resolution EPS Logo due to Computerworld Email to Chris Johnson amp Josh Ryan ONGOING Sponsor Customer End user Registrations 30 complimentary passes included with Sponsorship Registration kit via email from Kathleen Dury August 15 2007 Applicati
24. ers resellers channel partners and or exhibit staff e Option to purchase additional registrations for representatives of Soonsor Company only at 50 off prevailing rate provided registrations are received no later than Thursday October 11 2007 After the deadline additional registrations are available at full price only e Complimentary Full Conference registration for up to 30 IT End Users Platinum Sponsors Receive e 15 Full Conference Program registrations including access to all meals networking receptions gala dinner conference sessions and Expo for use by sponsor executives sponsor invited designated business partners resellers channel partners and or exhibit staff e Option to purchase additional registrations for representatives of Soonsor Company only at 50 off prevailing rate provided registrations are received no later than Thursday October 11 2007 After the deadline additional registrations are available at full price only e Complimentary Full Conference registration for up to 30 IT End Users Only qualified applicants meeting the definition of IT End User on the application will be accepted All applications are subject to approval by both the sponsor and SNW Gold Sponsors Receive e 8 Full Conference Program registrations including all meals networking receptions gala dinner conference sessions and Expo for use by sponsor executives sponsor invited designated business partners resellers channel part
25. fend and hold harmless its owner and its management company as well as their respective agents servants and employees from any and all such losses damages and claims Liability and Insurance Exhibitors are required to hold extraterritorial insurance coverage and their own theft public liability and property damage insurance The limits should cover at least 1 000 000 combined single limits including both bodily injury and property damage SNW reserves the right to request proof of insurance either prior to the event and or on site Limitation of Liability Exhibitor agrees to make no claim for any reason whatsoever against SNW for loss theft damage or destruction of goods nor for any injury including death to himself employees agents or representatives nor for any damage of any nature including damage to his business for failure to provide exhibit space nor for failure to hold the exposition as scheduled nor for any action or omission by SNW SNW shall bear no responsibility for the safety of the exhibitor its personnel employees agents or representatives or personal property The exhibitor is solely responsible for his own exhibit material and products and should insure exhibit and products from loss or damage from any cause whatsoever It is understood all property of an exhibitor is in his care custody and control in transit to or from or within the confines of the exhibit hall Literature Promotion Materials Outside
26. ge 23 October 16 2007 Dedicated Table at the Gala Dinner Wednesday October 17 http Awww snwusa com galatable Use link on Page 27 Post Conference Post Conference List Usage Agreement Form 5 on Page 33 Platinum Sponsor Entitlements Pre Conference Promotion gt Logo with link and Platinum Sponsor designation appearing on Storage Networking World Website Please email your EPS logo and link to Josh_Ryan computerworld com and Chris_Johnson computerworld com Logo and Platinum Sponsor designation appearing on up to 10 planned tabloid size attendee advertisements appearing in Computerworld scheduled to commence in July August 2007 for the October conference Logo and Platinum Sponsor designation appearing on up to 3 planned attendee brochures commencing in July August 2007 for the October conference Platinum Sponsor Exhibitor Registration Entitlements gt 15 Full Conference Program registrations for use by Sponsor Executives sponsor invited designated business partners resellers channel partners and or exhibit staff gt 30 Full Conference registrations for IT End Users gt For detailed information on accommodations and your registration entitlements please reference Pages 13 amp 14 of this manual On Site Visibility for Platinum Sponsors gt SNW provided signage banners with logo located onsite promoting company as a Platinum Sponsor gt Joint sponsorship signage provided by
27. ll Conference registrations for IT End Users gt For detailed information on accommodations your registration entitlements please reference Pages 13 amp 14 of this manual On Site Visibility for Gold Sponsors gt SNW provided signage banners with logo located onsite promoting company as a Gold Sponsor gt Each Gold Sponsor is guaranteed 8 rooms at the host hotel at the negotiated conference rates subject to compliance with the housing registration deadlines and other requirements Additional rooms may be requested and allocated on a space available basis Please go to Page 14 for details and information on how to make hotel reservations Logo on conference materials such as Agenda official Conference Guide and Proceedings A 75 word listing in official Conference Guide The listing will include the company logo and contact information Please use the link provided on Page 27 of this manual The opportunity to conduct a conference attendee room drop is available for an additional fee for all Sponsors Please see Form 3 on Page 31 of this Manual Post Conference Benefits gt Two time use of post conference registration list via bonded mail house Please see Form 5 on Page 33 of this manual for details and instructions Contributing Sponsor Action Items and Deadlines Please use this list of deadlines to assist you in your planning Deadline Action Location Complete ASAP High Resolution EPS Logo due to Com
28. ll be located at Texas Ballroom Registration Counters to provide assistance during move in show and move out hours For pre conference assistance please contact the Sponsor Services Department at 214 634 1463 and identify that you are a sponsor with Storage Networking World Labor All necessary labor is available to the sponsor via advance order Please reference the Display Labor section located in the Freeman Sponsor Kit located at http www snwusa com sponsormanual html Labor may also be ordered on site during move in show hours and move out Empty Crate Storage Fire regulations do not permit any storage inside the exhibit hall or behind your booth Freeman will store properly marked empty crates cartons cases etc for the duration of the show EMPTY labels are available at the Freeman Service Desk Empty cartons or crates are not stored in a secure area therefore do not store valuables in them Once your crate carton cases etc is empty mark it with one of these labels and be sure to include your booth number on the label Shipping Information We understand that shipping your equipment is a time consuming and often confusing project Please contact Chris Johnson at 508 820 8652 or Chris_Johnson computerworld com if you have questions PLEASE NOTE We strongly recommend that you send your shipments care of Freeman to the Advanced Inbound Shipping Warehouse Otherwise you run the risk of being charged for dr
29. me Last Name Title Company Phone Number Ext Fax Number Email Description of Insertion Cost of Room Drop Service is 2 000 Does not include the costs of room drop materials or hotel labor charge per item per room Company A P Address and P O Number Authorized by Date Company Representative Authorized Signature Name Title Date Computerworld Strategic Programs amp Events Authorized Signature Name Title Hotel Service Charges will be charged to the on site contact s room Please indicate to whom these charges should be applied If there will not be a company representative on site please let us know and you will be invoiced for the final amount Night of Room Drop Hotel Service Charge Shipping Address O Monday October 15 O 1 50 room Outside Gaylord Texan O Tuesday October 16 O 2 00 room Under door Attn Chris Johnson Computerworld O Wednesday October 17 O 2 50 room Inside 1501 Gaylord Trail Grapevine TX 76051 LABEL ALL BOXES SNW ROOM DROP Detailed quantities will be emailed to you upon receipt of this form Please have shipments arrive between October 10 12 2007 Please fax this completed application to 508 626 8524 32 Yr SNIA COMPUTERWORLD amp STORAGE NETWORKING WORLD October 15 18 2007 Gaylord Texan Dallas Texas Form 4 Contributing Sponsor Expo Table amp Chair Order Form Questions Please call Chris Johnson at 508 820 8652 or email chris_john
30. mental video screen that will present messages from sponsors 60 seconds or less running in rotation from Monday AM through Wednesday with other SNW related content 2 000 Video Wall and in room CATV package Combine the video wall and in room CATV rotation Monday through Wednesday providing a public and private delivery of your message to attendees Sponsor provides a DVD of 60 seconds or less to be shown in rotation with other sponsors messages 4 000 For more information contact Ann Harris 508 820 8667 Ann_Harris computerworld com Amy McLellan 508 820 8518 Amy_McLellan co puterworld com Standard Banner in Gaylord Texan Atrium The Gaylord hotel features a large open atrium area that offers high visibility for your company Banners bearing logos can be placed on lamp posts decorating this high traffic area Limited availability 1 500 each includes graphic production banner rigging Bottled Water Sponsor w Recycling Stations TRT SNW provides bottled water bearing your company logo along with the SNW logo Bottles are set out on buffet tables and refreshment areas We ll also _ Sn offer recycle bins bearing your ca logo to encourage recycling of empty water bottles 25 000 including Contributing Sponsor entitlements or Design Your Own Sponsorship As part of their entitlement Contributing Sponsors are encour aged to sponsor at their own cost an item of business utilitarian value bea
31. n Packages are available to Platinum Sponsors only on a first come first served basis Please review entitlements package for full details or contact Ann Harris at 508 820 8667 Post Conference Benefits gt Two time use of post conference registration list via bonded mail house Please see Form 5 on Page 33 of this manual for details and instructions Deadline Gold Sponsor Action Items and Deadlines Please use this list of deadlines to assist you in your planning Action Location Complete ASAP High Resolution EPS Logo due to Computerworld Email to Chris Johnson amp Josh Ryan ONGOING Sponsor Customer End user Registrations 20 complimentary passes included with Sponsorship Registration kit via email from Kathleen Dury August 15 2007 Application deadline for SNW Hands on Lab http www snwusa com holbrochure For more information contact Amy McLellan 508 820 8518 August 31 2007 Application deadline for SNW Solutions Center http www snwusa com scbrochure For more information contact Amy McLellan 508 820 8518 September 14 2007 Staff Conference Registrations and Hotel Reservations Due to Computerworld amp Event Housing Please see the new policies on Pages 13 amp 14 September 17 2007 Advanced Inbound Shipments Start Being Accepted at Freeman Warehouse See details on Page 23 September 19 2007 Sponsor Company Profile Information D
32. ners and or exhibit staff e Option to purchase up to 6 additional registrations for representatives of Sponsor Company only at 50 off prevailing rate provided registrations are received no later than Thursday October 11 2007 After the deadline additional registrations are available at full price only e Complimentary Full Conference registration for up to 20 IT End Users Only qualified applicants meeting the definition of IT End User on the application will be accepted All applications are subject to approval by both the sponsor and SNW Contributing Sponsors Receive e 5 Full Conference Program registrations including all meals networking receptions gala dinner conference sessions and Expo for use by sponsor executives sponsor invited designated business partners resellers channel partners and or exhibit staff e Option to purchase up to 3 additional registrations for representatives of Sponsor Company only at 50 off prevailing rate provided registrations are received no later than Thursday October 11 2007 After the deadline additional registrations are available at full price only e Complimentary Full Conference registration for up to 10 IT End Users Only qualified applicants meeting the definition of IT End User on the application will be accepted All applications are subject to approval by both the sponsor and SNW Participating Partners Receive e 2 Full Conference Program registrations including access
33. of Conference Give aways samples and literature may only be distributed from within your booth Commercial soliciting distribution of samples souvenirs and promotional items are prohibited activities that are forbidden in all other areas of the Gaylord Texan or other SNW contracted overflow housing These activities are only permissible within your own booth or if Sponsorship arrangements have been made with Conference Management Lotteries and Contests The operation of games of chance or lottery devices or the actual or simulated pursuit of any recreational pastime is permitted only on written approval from SNW Noise and Odors No noisy or obstructive work will be permitted during open hours of the Exposition nor will noisily operating displays nor exhibits producing objectionable odors be allowed SNW shall have the sole discretion in determining what is noisy obstructive and objectionable Relocation and Floor Plan Revisions SNW retains the exclusive right to revise the exhibition floor plan and or to move assigned exhibitors as necessary Sound Sound levels of all A V presentations and other amplified sound should not be audible more than 3 feet into the aisles or adjacent booth Conference Management reserves the right to require exhibitors to lower sound levels if they become objectionable to their fellow exhibitors Online Submission Links The Online Submission Link listed below has been created for your convenience If yo
34. omputerworld com Please be sure to visit www snwusa com for continuously updated information on SNW Table of Contents Key Points of Contact Conference Schedule of Events Platinum Sponsor Action Items and Deadlines Platinum Sponsor Entitlements Gold Sponsor Action Items and Deadlines Gold Sponsor Entitlements Contributing Sponsor Action Items and Deadlines Contributing Sponsor Entitlements Participating Partner Action Items Deadlines and Entitlements Sponsorship Exhibitor Registration Entitlements Accommodation Information Registration Customer Service Hours Press Information Expo Schedule amp Information New Expo Open Hours for Fall 2007 Solutions Center amp Technology Showcase Information Platinum Sponsor Galleria Information amp Space Allocation Details Platinum Galleria Kiosk Diagram and Measurements Expo Space Allocation amp D cor Platinum Plus Sponsor Booth Diagrams Platinum amp Gold Sponsor Booth Diagrams Contributing Sponsor amp Participating Partner Booth Diagrams General Service Contractor and Shipping Information Rules amp Regulations Online Submission Links Additional Sponsorship Opportunities Platinum Suite Reservations Form 1 Conference Guide Advertisements Form 2 Conference Attendee Room Drop Form 3 Contributing Sponsor Table amp Chair Order Form Form 4 Post Conference List Usage Agreement Form 5 Storage Networking World Key Points of Contact Storage Net
35. on deadline for SNW Hands on Lab http www snwusa com holbrochure For more information contact Amy McLellan 508 820 8518 August 31 2007 Application deadline for SNW Solutions Center http www snwusa com scbrochure For more information contact Amy McLellan 508 820 8518 September 14 2007 Staff Conference Registrations and Hotel Reservations Due to Computerworld amp Event Housing Please see the new policies on Pages 13 14 September 14 2007 Sponsor Entitled Suite Reservation Due to Computerworld Event Housing This does include the sleeping room Form 1 on Page 29 September 17 2007 Advanced Inbound Shipments Start Being Accepted at Freeman Warehouse See details on Page 23 September 19 2007 Advertisement Creative due for Conference Guide Form 2 on Page 30 September 19 2007 Sponsor Company Profile Information Due http www snwusa com listing Use link on Page 27 September 24 2007 Conference Bag Insert Sample Due Email sample to Chris_Johnson computerworld com hitp www snwusa com insert Use link on Page 27 September 24 2007 Optional Room Drop Sample Due Email sample to Chris_Johnson computerworld com Use Form 3 on Page 31 October 9 2007 Advanced Inbound Shipments Early Bird Shipping Deadline Please see details on Page 23 October 14 2007 Direct Inbound Shipments accepted at the Gaylord Texan Please see details on Pa
36. ontact Amy McLellan 508 820 8518 September 14 2007 Staff Conference Registrations and Hotel Reservations Due to Computerworld amp Event Housing Please see the policies on Pages 13 amp 14 September 17 2007 Advanced Inbound Shipments Start Being Accepted at Freeman Warehouse See details on Page 23 September 19 2007 Sponsor Company Profile information due http www snwusa com listing Use link on Page 27 September 24 2007 Optional Room Drop Sample Due Email sample to Chris_Johnson computerworld com Use Form 3 on Page 31 October 9 2007 Advanced Inbound Shipments Early Bird Shipping Deadline See details on Page 23 October 14 2007 Direct Inbound Shipments accepted at the Gaylord Texan See details on Page 23 Participating Partner Entitlements Pre Conference Promotion for Participating Partners gt Company name listed on the Conference Website in the full Sponsor Exhibitor text listing Participating Partner Exhibitor Registration Entitlements gt 2 Full Conference Program registrations for use by Sponsor Executives sponsor invited designated business partners resellers channel partners and or exhibit staff gt 5 Full Conference registrations for IT End Users gt For detailed information on accommodations and your registration entitlements please reference Pages 13 amp 14 of this manual On Site Visibility Piezas uo re ink rov on aoe
37. puterworld Email to Chris Johnson amp Josh Ryan ONGOING Sponsor Customer End user Registrations 10 complimentary passes included with Sponsorship Registration kit via email from Kathleen Dury August 15 2007 Application deadline for SNW Hands on Lab http www snwusa com holbrochure For more information contact Amy McLellan 508 820 8518 August 31 2007 Application deadline for SNW Solutions Center http www snwusa com scbrochure For more information contact Amy McLellan 508 820 8518 September 14 2007 Staff Conference Registrations and Hotel Reservations Due to Computerworld amp Event Housing Please see the policies on Pages 13 amp 14 September 17 2007 Advanced Inbound Shipments Start Being Accepted at Freeman Warehouse See details on Page 23 September 19 2007 Sponsor Company Profile information due http www snwusa com listing Use link on Page 27 September 24 2007 Optional Room Drop Sample Due Email sample to Chris_Johnson computerworld com Use Form 3 on Page 31 October 4 2007 Available Table and Chairs for Exhibit Space in the Expo Use Form 4 on Page 32 October 9 2007 Advanced Inbound Shipments Early Bird Shipping Deadline Please see details on Page 23 October 14 2007 Direct Inbound Shipments accepted at the Gaylord Texan Please see details on Page 23 Post Conference Post Conference
38. r all claims arising out of the acts of negligence of exhibitor exhibitors agents employees or representatives Exhibitor representatives are restricted to personnel engaged in the display demonstration application or sale of the company s products or services Booth personnel shall wear badge identification furnished by SNW at all times while they are in the exhibit area All other employees and representatives of exhibiting companies must register as Conference Attendees SNW reserves the right to restrict or limit the number of booth representatives All booths must have personnel present during conference hours Rules and Regulations Exhibit Personnel Non Solicitation Policy Exhibitor representatives are restricted to personnel engaged in the display demonstration application or sale of the company s product or services Exhibitors are strictly prohibited from promoting marketing and or selling products competitive with Computerworld including but not limited to Computerworld Publications Advertising the SNW conference the SNIA and SNW Online while at Storage Networking World or any SNW related events Sponsors Exhibitors and or attendees who violate this policy will be expelled from the Storage Networking World Conference without reimbursement Booth personnel shall wear badge identification as well as wristbands for security purposes supplied by SNW at all times while they are in the exhibit area Fire and Safety Regulations The
39. ring your logo message which SNW will distribute to the quality audience of IT end users press analysts and consultants integrators As a service SNW will source products provide samples to the sponsor and supervise all production shipping etc Recommended items padfolio journal notebook business card holder luggage tag etc Items must meet approval of SNW and sponsor will have exclusive right to the item category The Sponsor is responsible for the cost of the merchandise and cost will vary depending on merchandise selected COMPUTERWORLD 28 29 lt 2 SNIA COMPUTERWORLD amp STORAGE NETWORKING WORLD October 15 18 2007 Gaylord Texan Dallas Texas Form 1 Platinum Suite Reservation Accommodation Questions Please call 1 888 254 1597 or email eventhousing atlastravel com Deadline for submission September 14 2007 Contact Information This section must be completed in order to process your application First Name Last Name Title Company Phone Number Ext Fax Number Email Gaylord Texan 1501 Gaylord Trail Grapevine Texas 76051 Provided Compliments of Storage Networking World for October 15 17 2007 Room amp Tax only Suite Occupant Arrival Date Departure Date Special Needs Please indicate Platinum Sponsor Suite Reservation A suite at the Gaylord Texan is provided to all Platinum Sponsors by Storage Networking World for Monday October 15 Tuesday October 16 and Wednes
40. rm We suggest making reservations as soon as possible in advance to ensure a time slot and to allow enough time to effectively market your press conference to members of the press and the SNW community Please note that Sponsors Exhibitors are solely responsible for publicizing press conferences to the media and generating press attendance Press Conference Room reservations and Press Room activities must be coordinated through the Conference Press Manager Bill Wrinn Conference Press Manager Topaz Partners 18 Commerce Way Suite 7000 Woburn Massachusetts 01801 Email Bwrinn topazpartners com Phone 781 404 2417 NEW HOURS FOR FALL 2007 Expo Schedule and Information Expo Location The Expo will be located in the Texas Ballroom on the Ballroom Level of the Gaylord Texan Expo Move In Monday October 15 8 00 am 6 00 pm Tuesday October 16 7 00 am 10 00 am If you plan on working outside of these hours please be sure to register and have your Conference Badge and wristband to present for security The General Service Contractors will not be available outside of posted hours Expo Open Hours Tuesday October 16 12 00 pm 2 00 pm 5 40 pm 8 40 pm Wednesday October 17 12 30 pm 2 00 pm Expo Move Out Wednesday October 17 2 15 pm 10 00 pm Thursday October 18 8 00 am 2 00 pm You may begin to dismantle your booths promptly at 2 15 pm on Wednesday October 17 Please be patient it will take some
41. smantling Hours and dates for installing exhibiting and dismantling shall be those specified by SNW Exhibitor is liable for any damage caused to building floors walls or columns or to standard booth equipment or to other exhibitor s property Exhibitor may not apply paint lacquer adhesive or other coating to building columns floors or walls or to standard booth equipment Under no circumstances may the weight of any equipment or exhibit material exceed the specified floor load limit of the exhibit hall Exhibitor accepts full and sole responsibility for injury or damage to property or person resulting from failure knowingly or otherwise to distribute the exhibit material and products in conformity with the maximum floor load specifications Display material of any nature including but not limited to show cases display or storage cabinets electrical fixtures wires conduits etc shall not exceed a height of ten feet from the building floor in the rear one third of each booth In all other portions of the booth no display material shall be placed to exceed a height of four feet from the building floor Any exception to these regulations must be approved in writing from SNW SNW shall have full authority for approval of arrangement and appearance of items displayed and may at its discretion require the replacement rearrangement or redecoration of any item or any booth and no liability shall attach to SNW for costs that may evolve upon e
42. son computerworld com Deadline for submission October 3 2007 Contributing sponsors may at no cost order one 1 6 x 30 table and or two 2 chairs to have as part of their display in the SNW Expo Contact Information This section must be completed in order to process your application First Name Last Name Title Company Phone Number Ext Fax Number Email Please check all items that you would like O 1 6 x 30 table Table will be draped in white with black skirting O 2 Expo style chairs Authorized by Date My booth number is Please fax this completed application to 508 626 8524 33 o NIA COMPUTERWORLD STORAGE NETWORKING WORLD October 15 18 2007 Gaylord Texan Dallas Texas Form 5 Post Conference List Usage Agreement Questions Please call Kathleen Dury at 508 820 8133 or email kathleen_dury computerworld com Per my sponsor entitlement wish to use the Storage Networking World mailing list and hereby agree to do so in accordance with the Agreement stipulations below O End Users Press Analysts OR O All Registrants This Agreement governs the use of the official contact list of registrants of the Storage Networking World Conference October 15 18 2007 As a conference sponsor you have the option of using either all registered IT Users Excluding Vendors OR all registrants Including Vendors The use of this List is in accordance with the contractual entitlements of
43. tion 1 M x 42 Panel Size 38 1 8 x 52 3 4 Size 38 1 8 x 33 Material PVC Material Impact PANEL C PANEL D Description 1 2 M x 96 Panel Description 1 M x 36 Panel Size 18 3 8 x 87 Size 38 1 8 x 27 Material Impact Material Fabric Counter Description 1M x 1 2M x 42 Counter Size 38 1 8 x 33 Material Standard Dimensions listed for the panels are the true measurements for each panel shown If you plan to overlay your graphics on the existing panels you will need to subtract 14 from each measurement listed Expo Space Allocation and D cor Below please find the space allocation and d cor options for our Sponsors Exhibitors Please pay particular attention to the dimensions of your space Any company whose display is not kept within the allocated space will be required to adjust their booth to fit within the allocated space at their cost We ask that you please be considerate of your neighbors when planning your displays Any signs banners etc blocking line of sight or other booths will not be allowed Platinum Plus Sponsors Platinum Plus Sponsors are provided with a 20 w x 10 d x 10 h back wall exhibit space Display and or booth to be supplied by sponsor and NO tabletop displays permitted Sponsor provided display must be kept within the allocated area and cannot exceed 10 on the back wall No sidewalls will be permitted Please see booth diagram Fig 20A on Page 20 Exhibit space area includes
44. to all meals networking receptions gala dinner conference sessions and Expo for use by sponsor executives sponsor invited designated business partners resellers channel partners and or exhibit staff e Option to purchase up to 2 additional registrations for representatives of Soonsor Company only at 50 off prevailing rate provided registrations are received no later than Thursday October 11 2007 After the deadline additional registrations are available at full price only e Complimentary Full Conference registration for up to 5 IT End Users Only qualified applicants meeting the definition of IT End User on the application will be accepted All applications are subject to approval by both the sponsor and SNW Accommodation Information Sponsor Exhibitor Group Housing Conference registrations must first be submitted and confirmed before you may reserve hotel rooms for your staff Once your staff is registered for the conference they will be sent an email with the link to reserve a hotel room If you prefer to submit housing requests via a rooming list please contact Atlas Travel at 1 800 254 1597 Each sponsor is guaranteed at least the following number of rooms at the host hotel at the negotiated conference rates subject to compliance with the housing registration deadlines and other requirements Additional rooms may be requested and allocated on a space available basis Platinum Sponsors e 15 Rooms Gold Sponsors
45. u have any questions or concerns please contact Chris Johnson at 508 820 8652 or Chris_Johnson computerworld com gt Conference Guide Listing Due September 19 2007 Please contact Chris Johnson at Chris_Johnson computerworld com or 508 820 8652 http www snwusa com listing The fields that require information in this link are Company Name as it will appear in the Conference Guide Company Address Sales Contact Name For Inbound Leads Sales Contact Title Phone Number for Sales Inquires Fax Number Email and or URL address For General Inquiries 75 word Maximum Company Description Platinum Sponsors only Bag Insert Due September 24 2007 Please email a sample of the piece you intend to use to Chris_Johnson computerworld com for approval http www snwusa com insert Platinum Sponsors only Gala Table Reservation Due no later than October 16 2007 Please contact Chris Johnson at 508 820 8652 or Chris_johnson computerworld com with any questions http www snwusa com galatable COMPUTERWORLD amp STORAGE NETWORKING WORLD YZ SNIA NA Boost awareness and increase visibility for your company at SNW Sponsorships increase presence and heighten awareness at events The following items are currently available for sponsorship at SNW on a first come first served basis Golf Outing Sponsorship Exclusive or shared by partner companies Host the golf outing for end users on Monday
46. ue http www snwusa com listing Use link on Page 27 September 24 2007 Optional Room Drop Sample Due Email sample to Chris_Johnson computerworld com Use Form 3 on Page 31 October 9 2007 Advanced Inbound Shipments Early Bird Shipping Deadline Please see details on Page 23 October 14 2007 Direct Inbound Shipments accepted at the Gaylord Texan Please see details on Page 23 Post Conference Post Conference List Usage Agreement Form 5 on Page 33 Gold Sponsor Entitlements Pre Conference Promotion gt Logo with link and Platinum Sponsor designation appearing on Storage Networking World Website Please email your EPS logo and link to Josh_Ryan computerworld com and Chris_Johnson computerworld com gt Logo and Gold Sponsor designation appearing on up to10 planned tabloid size attendee advertisements appearing in Computerworld scheduled to commence in July August 2007 for the October conference as available from time of receipt of signed contract Logo and Gold Sponsor designation appearing on up to 3 planned attendee brochures commencing in July August 2007 for the October conference as available from time of receipt of signed contract Gold Sponsor Exhibitor Registration Entitlements gt 8 Full Conference Program registrations for use by Sponsor Executives sponsor invited designated business partners resellers channel partners and or exhibit staff gt 20 Fu
47. working World Website http www snwusa com Operations Logistics and Sponsor Entitlements I nformation Chris Johnson Event Operations Manager 508 820 8652 Chris_ ohnson computerworld com Michael Meleedy Director Event Management 508 820 8529 Michael Meleedy computerworld com Contract Information and Sponsorship Sales Amy McLellan Business Development Specialist 508 820 8518 Amy_McLellan computerworld com Ann Harris Senior Director Event Sponsorship Sales 508 820 8667 Ann_Harris computerworld com Conference Registration Kathleen Dury Customer Service Specialist 800 883 9090 Kathleen_Dury computerworld com Hotel Reservations e Laura Lage Atlas Meeting amp Incentives Formally Global Odysseys 1 888 254 1597 Eventhousing atlastravel com Agenda Speaking Opportunities and Event Marketing I nformation Nancy Felsheim Conference Manager 508 820 8171 Nancy_Felsheim computerworld com Derek Hulitzky Vice President Event Marketing amp Conference Programs 508 620 7705 Derek_Hulitzky computerworld com Press and Public Relations Information Bill Wrinn Conference Press Manager Topaz Partners 781 404 2417 Bwrinn topazpartners com SNIA Membership Dave Nitchman SNIA Membership Development Manager 207 883 3385 Dave Nitchman snia org Conference Schedule of Events Conference Schedule Subject to Change Sunday October 14 2007 Conference Attendee Registration Customer Service Open 12 0
48. xhibitor thereby Any demonstration or activity that results in excessive obstruction of aisles or prevents ready access to nearby exhibitors booth shall be suspended for any periods specified by SNW It is the exhibitors responsibility to ensure that all booths are properly constructed Drapes signs banners acoustical materials plastic cloth and similar materials must be flame retardant or fabricated of inherently flameproof materials Crates boxes and other possible flammable materials must not be stored in the booth area or behind any back wall or drape Anything found in these areas will be removed Crates and boxes will be removed and stored away from the main exhibit area Exhibitor shall be liable for all storage and handling charges resulting from failure to remove exhibit material from the exposition before the specified conclusion of the dismantling period set by SNW SNW rules regarding the physical structure and appearance of exhibits are designed to ensure safety and fairness to all exhibitors Exhibitors are not permitted to dismantle their exhibits until the close of the show Any exhibitor who begins to dismantle or pack up part of their booth prior to the close of the show may be denied participation in any future shows Rules and Regulations Hold Harmless Hotel Clause The Exhibitor assumes the entire responsibility and liability for losses damages and claims out of the exhibitor s activities on the premises and will indemnify de
Download Pdf Manuals
Related Search