Tender Notice for the Supply of Scientific Equipments in Botany
Contents
1. 6 02 20I5 7 30 JIWAJI UNIVERSITY GWALIOR 474 044 Tender for Scientific Equipments for School of Studies in Botany Tender Form NO Name of Scientific Equipments l Laminar Air Flow Horizontal 2 Refrigerated centrifuge machine and 3 Autoclave Vertical Last date for submission of Tender form 6 02 205 7 30 hrs Tender Opening Date 9 02 205 at 5 30 hrs Tender fees Rs i 000 00 per item Non refundable Earnest Money EMD Rs 5000 per item Address for Tender Submission Registrar Jiwaji University Gwalior 4740 Attention Head School of Studies in Botany Important i Order will be placed only to Manufacturer Authorized dealer Sole distributer of the equipment 2 Each technical bid should also be accompanied by the questionnaire filled by the bidder Signatu2. 3 4000 474044 3 02 2045 7 30 www jiwajiedu 4000
3. 7 30 hrs at the office of Registrar Jiwaji University Gwalior Late or delayed tenders will not be accepted At the top of the envelope l Name of the equipment and 2 Equipment for SOS Botany Jiwaji University Gwalior should be mentioned Conditional Telegraphic tenders by hand or by courier will not be accepted The Tenderer should agree to execute an agreement for proper supply installation and satisfactory working of the equipment exactly to the satisfaction mentioned The rates should be F O R Gwalior The prices should be inclusive of sales tax and other charges The exact details of taxes should be given separately Signature of Tenderer Name Seal 9 Submission procedure A Submission of the tender document The tender shall be submitted under TWO BID system in three different sealed envelopes Envelope No i DD for EMD and cost of tender document non refundable if downloaded from the web site Envelope No 2 Technical Bid and Terms amp Conditions containing all certificates documents along with duly filled in check list as set out in the tender document and in the order as given in the check list Envelope No 3 Financial Bid containing the rates quoted by the tenderer ENVELOPE No i i This envelope will consist of the Earnest Money Deposit EMD of Rs 5 000 in the form of DD from any nationalized bank in favour of the Registrar Jiwaji University Gwalior In case of the tende
4. equipment specified in the tender notice or their authorized agents with well established sales and services facilities only need to respond to the tender notice Confirm do not confirm to requirement Separate quotations must be submitted for each item specified in the tender notice Taxes duties packing amp forwarding charge transport and insurance charge may be separately indicated where applicable Complied not complied The make model no detailed specifications illustrative pamphlets must accompany the quotations without which the quotations are liable to be rejected Complied not complied In case the bidder is an authorized agent documentary proof to this effect must be enclosed with the quotation Enclosed not enclosed Bidder detailed company profile information on after sale service and test facilities available along with address and telephone no of sale office and service centre catering to Gwalior must be given along with the quotation Details of product amp applications support available may also be indicated Information enclosed not enclosed The supplier must indicate whether he is willing to supply complete circuit diagram wiring diagram component layout diagram service manual and component identification catalogue along with the equipment free of charge in case an order is placed with him The supply of this literature will be considered as part of supply of equipmen
5. of the firm for The last previous three assessment years are Enclosed or not Please enclose photocopy I5 Whether Acceptance of terms amp condition is enclosed or not Please sign each page of Terms amp Conditions section of this tender document as token of acceptance and enclose with technical bid 6 Copy of detailed technical literature illustrative Pamphlets company profile and customer list enclosed or not Please enclose photocopy I7 Copy of manufacturer certificate valid authorized dealer certificate valid sole distributor certificate enclosed or not Please enclose photocopy Yes No Yes No Yes No I We give my our consent to supply the Scientific Equipment as per the technical specifications of the equipment and term and conditions mentioned in this tender document to the University I5 Signature of Tenderer Name Seal JIWAJI UNIVERSITY GWALIOR M P TENDER FOR SCIENTIFIC EQUIPMENTS Part B Commercial Bid for Scientific Equipments To be submitted in Envelope No 3 Name of the Firm 2 Name of the Proprietor 3 Address of the Firm TS Telephone N dexeuiads Oviedo miners ETES Please read General Terms amp Conditions of the tender document carefully before filling the financial bid Quoted rates must be inclusive of all charges by way of packing Forwarding incidental of transit charge including transit insurance octroi and any other levies or duties etc and t
6. 24 The bidders must also mention the frequency at which the validation test are to be Information carried out and if so that cost of such analyses provided not provided not applicable Note i Unless the questionnaire is completely filled in and detailed information provided as required your offer is liable to be rejected 2 Complete questionnaire should be signed by the bidder and sent along with the quotation in Technical Bid I We give my our consent to supply the Scientific equipment as per the technical specification of the equipment and terms and conditions mentions in the tender document to the university Signature of Tenderer Name Seal I0 Jiwaji University Gwalior School of Studies in Botany Technical Specification for the of equipments to be purchased under UGC Grants for SOS in Botany Equipment No 7 Laminar air flow Horizontal Technical specifications Main Filter HEPA Filter 99 97 efficient at 0 3 micron particles Prefilter High efficiency prefilter Illumination Fluorescent Lamp 40W Sterilizing UV Germicidal Tube Front Door Made of Polycarbonate sheet with side panel Utility Gas Air cock and Multipoint 5 5 Amp electric socket Supply Voltage Frequency AC 230V 50 60Hz MOC CABINET Wooden of Cold Rolled Steel Powder Coated or Stainless Steel SS 304 Work Table Stainless Steel SS 304 grade Internal Workzone Dimens
7. 3 997 Necessary copy will be provided by the University at the time of purchase i2 For imported equipments the price should be without any custom duty The institution is registered with Department of Science and Industrial Research DSIR Govt of India vide Government Notification No TU V RG CDE 56 2009 dated 26 2 2009 and is exempted from payment of custom duty Necessary certificate copy will be provided by the University at the time of purchase 3 Manufacturer name their trademark and brand should invariably be mentioned in the tender and illustrated leaflets giving technical particulars details etc should be attached with the quotation to facilitate consideration of the offer Signature of Tenderer Name Seal i4 l5 i6 l7 i8 i9 20 2 22 23 24 25 26 27 28 29 The tenderer should quote their best willing price The minimum period of delivery of the material should be quoted The quantities of each item to be purchased may vary according to actual requirement at the time of placing order If there is any DGS amp D rate contract of Government approved rates the same should be quoted enclosing the copy of the rate contract which will get preference The tender should avoid the use of vague terms such as extra as applicable Such tenders will be rejected Printed conditions on the back of the offer submitted will not be binding unless separately men
8. JIWAJI UNIVERSITY GWALIOR NO JU Botany UGC 20I4 b iio eR NMR RE PR Tender Invitation Notice for the Supply of Scientific Equipments Sealed Tenders are invited from the manufacturers authorized dealer s sole distributor s for the supply of scientific equipments I Laminar Air Flow Horizontal 2 Refrigerated Centrifuge Machine and 3 Autoclave Vertical Tender documents containing terms conditions and specifications of the equipment can be obtained from the Store Jiwaji University Gwalior 4740 up to 7 30 hrs on I3 02 20 5 on payment of Rs 000 Non refundable through DD drawn in favor of Registrar Jiwaji University Gwalior Alternatively the tender form may be downloaded from the website www jiwaji edu and a demand draft for Rs 000 Non refundable in favor of Registrar Jiwaji University Gwalior payable at Gwalior must be attached The last date for submission of tenders in the University office is 6 02 20 5 up to I7 30 PM by speed post registered post at the Drop box meant specifically for tenders only REGISTRAR 4 2
9. e Numbers AOTC esos abet B Residence ee pnp vor en minors 5 Mobile Number Ue esn 6 Fax INURL eiatcrs etre te 7 E Mail Id of the Firm j 8 Details of the EMD Amount RSie oeiee D D No amp Date Name of the snd 9 Details of the Cost of form Purchased A If Purchased From the University Amount Neos vee seins enen a in Please enclose photocopy of the receipt Receipt Brine 26 B If downloaded from the University Website RS onsets dase D D No amp Date ects oemoesnnnmnssedd Name Of the Bank I0 PAN No issued by Income Tax Yes No Department Please enclose photocopy ha eeeceeteete eet e te tteeeeeeeeenes Il VAT CST TIN Registration No issued Yes No by Commercial Tax Department habe cee ee cette e eee eeeeeeeeeens Please enclose photocopy Signature of Tenderer Name Seal 4 2 Whether Registration No Certificate Registered Firm Copy Industry enclose or not Please enclose photocopy 3 Whether the Audited Balance sheet along with Audit Report of the firm for the previous three Financial years are enclosed or not Please enclose photocopy I4 Whether Income Tax Return
10. equipment supplied is not as per the specifications or not performing as claimed or not supplied within the stipulated time the university shall impose penalty as per the decision of the Registrar Jiwaji University The Registrar Jiwaji University Gwalior can relax the terms and conditions in the exigency of the Departmental work The Registrar Jiwaji University reserves the right to accept or reject any offer in part or whole without assigning any reason whatsoever In case any legal dispute arises the jurisdiction shall be Gwalior Court Jiwaji University requires the bidder to observe the laws against fraud and corruption enforced in India viz Prevention of Corruption ACT 998 Important Note l Tenders along with terms and conditions must be submitted in duplicate separately in separate cover with Rs 5000 earnest money through DD so that for individual set of equipment separate comparative statement could be prepared in case of the tender documents downloaded from the university website the tender also should accompany a DD of Rs 000 Non refundable towards the tender fee for each form Registrar Jiwaji University I We accept all the terms and conditions of the tender and Understand that the decisions of the university shall be final and acceptable to me Signature of Tenderer Name Seal QUESTIONAIRE TO BE FILLED BY THE BIDDER AND SUBMITTED ALONG WITH THE TECHNICAL BID Reputed manufactures of
11. ion 7200 x 600 x 600mm LxDxH Size of HEPA Filter 200 x 600 x 50mm No of HEPA Filter Other features a Magnetic gauge To track filter pressure b Interlocking of U V Germicidal tube fluorescent light with auto switch off on mode for motor blower when the door is closed open Signature of Tenderer Name Seal l Equipment No 2 Refrigerated Centrifuge Machine TECHNICAL SPECIFICATIONS Centrifuge type Refrigerated Centrifuge table top design Brush less induction motor with frequency drive Precise Speed control and reproducibility Pre setting of speed temperature and time Rotor head Changeable with 24 X 7 5 ml rotor Max Speed 20000 RPM Max RCF 37570 head Optional additional accessories 8 X 75 ml Rotor head with maximum speed 78 00 rom and max RCF27530 Microprocessor based with ED display Lowest temperature 8 Speed holding capacity 709 RPM Safety lid interlock to prevent cover opening during centrifugation Digital speed indicator 0 99 minute digital count down timer with temperature indicator Dynamic brake imbalance detector with cutoff and over current overheating satety cutoff for motor protection Signature of Tenderer Name Seal 2 Equipment No 3 Autoclave Vertical Technical specification Inner Dimensions Dia x Height 250x450mm Dimension of Basket Dia x Height 225x300mm Capacity 22 ltrs Heater Load 2 0 KW Gasket Made
12. o installation at his cost I9 Agency commission percentage payable in Indian Rupees should be mentioned Complied not in the quotation i e in Commercial Bid complied not applicable 20 Performance guarantee In case the Purchase Order is placed I0 of the Agreeable equipment value has to be submitted as performance security deposit in the form Not Agreeable of bank Guarantee till the completion of warranty period a On behalf of our Principal we will submit the Bank Guarantee from the date of installation b Our Principals will submit Bank Guarantee an undertaking should be submitted along with Quotation from your Principal 2 The bidders must ensure that GLP principles are complied with He must ensure Specified not that qualified and well trained personnel are available to install the equipment and specified test the functions The bidders must ensure that GLP compliance programmes are built in to the system and all these tests are carried out at the site of installation Wherever required the standards required to carry out such tests must be provided by bidder with all the particulars of the standards like composition weight particulars and operating conditions etc specified 22 The bidders must be a member of the National Or International GLP Compliance Complied not Agencies complied not applicable 23 The bidders must carry validation test at the site of installation at his own cost Yes No
13. of intending Tenderers or their representatives who may like to be present in the University office Jiwaji University Gwalior Signature of Tenderer Name Seal 30 3i 32 33 34 35 36 37 38 39 40 4i If any of the dates of the receipt opening the tender happen to be declared as holiday the schedule will be shifted to the next working day automatically Canvassing for support in any form for the acceptance of any tender is strictly prohibited Any tenderer doing so will render himself liable to the penalties which may include removing of his name from the register of approved suppliers Separate tender to be submitted for each item and the price should include cost of suitable stabilizer UPS if needed for the equipment Tender duly sealed should reach the Registrar Jiwaji University Gwalior by speed post registered post or at the drop box meant specifically for Tenders at the store of Jiwaji University Gwalior on any working day before or on the last date The bidder shall forfeit the EMD if we find the bidder providing any false information and no further communication in this respect shall be entertained Order will be placed only to the manufacturer or authorized dealer or sole distributer Certificate from Manufacturer must be attached as proof A copy of manufacturer valid authorized dealer Valid Sole distributor should be attached in technical bid If the
14. of neoprene rubber Sterilizing Pressure 7 2 kgf cm 5 psi at 72772 Pressure Gauge 0 2 kgf cnf 30psi Operating Pressure From 75 to 20 psi Adjustable MOC pressure Vessel Stainless Steel SS 304 MOC External Wall Mild Steel Sheet MOC Top Lid Mild Steel Plate lined with stainless steel from inside Basket Made of Stainless steel Power Supply 220 230V AC 50 60Hz Other features Supporting rings and legs are made up of Mold steel Lid is fitted with spring loaded safety valve Manual exhaust valve and water level indicater Pressure control cut off switch Low water level cut off device Digital ON Off timer with LED display Efficient steam condenser to eliminate steam exhaust into the lab Signature of Tenderer Name Seal 3 JIWAJI UNIVERSITY GWALIOR M P TENDER FOR SCIENTIFIC EQUIPMENTS Part A Technical Bid To be submitted in Envelope No 2 with Enclosures Please write all entries in Capital letters and enclose relevant documents as required Loo Nameofthe Firm Coden apace neha ce tonsa dius Oa ni 2 4 Address of the Fim eens 3 Name ofthe Proprietor of the Firm 0 6 6 6 4 Telephon
15. r document downloaded from the web site the cost of tender document of Rs L000 non refundable should also be included in this envelope by DD in favour of the Registrar Jiwaji University Gwalior ii Those tenders not containing the EMD and the cost of tender document will be summarily rejected iii This envelope will be superscribed as Envelope No i EMD and should be addressed to the Registrar Jiwaji University Gwalior ENVELOPE No 2 i All technical information in Technical bid along with Terms and Conditions certificates etc to be submitted in Envelope No 2 duly sealed The tenderer should write enclosure No given below on each document of the Technical bid envelope and arrange them in the following order Enclosure Technical Bid Form Part A and terms amp conditions duly signed by the tenderer with seal of the firm on each page Enclosure 2 Copy of PAN No issued by Income Tax Department Enclosure 3 Copy of VAT CST TIN No issued by Commercial Tax Department Enclosure 4 Copy of Registration Certificate as a registered Firm Company Industry Enclosure 5 Copy of Audited Balance Sheet of the firm along with Audit Report for the previous three financial years Signature of Tenderer Name Seal Enclosure 6 Copy of Income Tax Return of the last previous three assessment years Enclosure 7 Copy of manufacturer certificate valid authorized dealer certificate valid sole distributor certificate Enclosure 8 Cop
16. ransportation of material up to the University office store except Sales Tax MPST CST VAT Note No Quantity of Cash Discounts should be offered 2 Rate should be written both in words and figures S No Description of the Scientific Equipment Rate quoted by the firm in Rupees In Figures In words I We hereby give my our consent to supply the Scientific Equipment on the rate quoted by me to the University as per the terms and conditions of the University mentioned in this tender document Signature of Tenderer Name Seal I6
17. re of Tenderer Name Seal JIWAJI UNIVERSITY GWALIOR GENERAL TERMS AND CONDITIONS To be submitted in Envelope No 2 Sealed tenders are invited from the Manufacturer Authorized dealer Sole Distributor for the supply of the following three Scientific Equipments to the Head SOS in Botany Jiwaji University Gwalior L Laminar Air Flow Horizontal 2 Refrigerated Centrifuge Machine and 3 Autoclave Vertical The Tenders will be considered subject to following terms and conditions Tenderers can obtain tender documents separately for each item against payment of Rs 000 00 Non refundable by demand draft in favor of the Registrar Jiwaji University Gwalior on or before 3 02 20i5 on any working day from the store section of Jiwaji University Gwalior Tenders downloaded from the website should be accompanied by a DD of Rs 000 drawn in favor of Registrar Jiwaji University Gwalior as tender fee without which tender would not be considered Separate tender should be submitted for each Scientific equipment The Technical Specifications of the required Scientific equipments are mentioned on page no to of this tender document Each tender must be accompanied by a bank draft drawn in favor of the Registrar Jiwaji University Gwalior for Rs 5000 per item as earnest money Tenders received without earnest money will be liable to be rejected and may not be considered The last date for submission of Tender is 6 02 20i5
18. t offered Will be supplied Cannot supply The bidder must furnish a list of costumers to whom the equipment quoted has been supplied preferably in Central or Northern India Name and contact telephone no of the customer may be furnished Enclosed not enclosed The name of the item quoted and tender notice particularly should be clearly indicated in the top of the envelop Complied not complied Bidders are requested to carefully go through the specifications given in the tender and quote only when they are sure they have product specified to offer In case of any doubt the bidder can contact the Registrar Jiwaji University Gwalior on any working day with prior appointment Complied not complied I0 Warranty details and terms and conditions of warranty must be given If any component of the equipment quoted is not covered by the warranty the same must be specified Complied not complied II Bidder must indicate the year in which the model quoted by him was introduced in the market Bidder must indicate whether he is willing to give an undertaking that all spare parts of the equipment quoted will be supplied as and when ordered for at least a period of 0 years from the date of supply and inability of supply the spares due to the obsolescence of the equipment will not be pleaded Complied not complied 2 Where the equipment offered is controlled by a personal computer and it is possible
19. tioned Quotations for each item as per serial number in the specification sheet along with terms and conditions must be submitted separately in separate cover so that for individual item separate comparative chart could be prepared This is very important Advance payment either direct or through bank will not be accepted in any case As per rule full payment will be made after receipt of material inspection there of and satisfactory installation and working of the entire equipment The Tenders should clearly state regarding charges for installation maintenance etc of the equipment if any Offers received not according to our terms and conditions within the time prescribed shall be rejected Delay due to postal service of any kind will not be considered for acceptance of the order In all matters of dispute the decision of the Registrar Jiwaji University Gwalior shall be final and binding on the tenderers The address of local office at Gwalior for the maintenance along with the list of well reputed organizations who have purchased the same equipment should be provided List of spare parts must be supplied The test report of the equipment quoted from reputed Government organizations academic institutions must be submitted along with the offer Preference will be given to the companies having service center at Gwalior and Companies with ISO 9000 certificates Date and time of opening is 9 02 205 at 5 30 hrs in the presence
20. to use an indigenous PC the same should be quoted instead of an imported PC The same would apply to a printer or any compiled other accessory or subsystem of good quality available in India Complied not complied 3 Where the equipment offered is modular the price break up of individual modules accessories parts must be given The bidder may not be given a change to indicate the price backup at a later date Complied not complied Signature of Tenderer Name Seal I4 The bidder will furnish a test certificate along with complete test result and the Agreeable Not test conditions for the equipment specifications offered in case an order is placed agreeable I5 Bidders must indicate whether he can arrange for comprehensive service training Yes No to staff of the instrumentation department on the model offered at his expense I6 a If an order is placed with the bidder the bidder will install and test the Agreeable Not equipment to its specifications at site of installation free of charge agreeable b If it is not possible to test some specifications the same may be indicated Agreeable Not agreeable I7 The bidder is agreeable to install and test the equipment and undertake after sales Yes No service only through a factory trained certified engineer I8 Bidder will carry out validation of the instrument offered at the time of Yes N
21. y of detailed technical literature illustrative pamphlets company profile customers list questionnaire duly filled in and signed and sealed ii All pages including the enclosures shall be signed with seal by the tenderer iii This envelope will be superscribed as Envelope No 2 TECHNICAL BID and should be addressed to the Registrar Jiwaji University Gwalior iv Tenders not having duly filled in questionnaire will not be considered ENVELOPE No 3 i Financial Bid form Part B shall be in the envelope containing the filled up schedule of rates duly sealed ii This envelope should be superscribed as Envelope No 3 FINANCIAL BID and should be addressed to the Registrar Jiwaji University Gwalior B All the above three sealed envelopes are to be inserted in a larger envelope and duly sealed before submitting the tender document This envelope should be addressed to the Registrar Jiwaji University Gwalior 474044 M P and superscribed as TENDER FOR for SOS in Botany Jiwaji University Gwalior i0 Being an educational Institution it is entitled to issue concessional sales tax certificate No other sales tax form is issued If concessional sales tax certificate is not acceptable to the supplier the actual rate of sales tax to be charged must be clearly mentioned il This institution is exempted from payment of Central Excise duty in terms of Govt Notification No 097 Central Excise dated 0 0
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