EXHIBITOR REGISTRATION INFORMATION
Contents
1. form Once the request is approved the additional codes will automatically appear under the Corporate Guest Code List section of the Exhibitor Online Registration Account It is the responsibility of the exhibitor or their sales personnel to keep track of each Corporate Guest registration code given to a prospective guest In the case of a lost number a registrant will be required to pay for registration unless the exhibitor can provide the code to the Corporate Guest The Pittsburgh Conference recommends you keep a secured list of your Corporate Guests and their corresponding codes available for reference in your booth during Conference Week Each registration made with a Corporate Guest registration code will appear on the assigned company s online exhibitor registration account Sales personnel distributing registration codes invitations should notify their company s exhibitor manager of each invited Corporate Guest s name and his or her particular registration code so the information can be checked against the registration confirmations Please make sure that your sales personnel who wish to invite guests receive the appropriate codes and a copy of this information Corporate Guest Registration Process To automatically invite your guest to Pittcon 2016 via your online exhibitor registration account simply click on the invite link next to the code you would like to use Complete the form with your guest s details and click the2. Admission to the Exhibit Floor during set up will require either an official Pittcon 2016 Exhibitor badge or a Temporary Access Wristband The wristband may be obtained from the Security Personnel in the Pittcon Security Office Located in the B202 of Georgia World Congress Center beginning Wednesday March 2 2016 at 7 00 AM This wristband will permit admittance to the Exhibit Floor prior to 9 00 AM on Monday March 7 Each exhibitor must have his or her official Pittcon 2016 Exhibitor badge to enter the Exhibit Floor after 9 00 AM on Monday March 7 2016 Temporary wristbands will not be available after 9 00 AM on Monday March 7 2016 IMPORTANT Please note that Corporate Guest passes are equal to a Regular Conferee registration and cannot be used as extra Booth Staff Corporate Guests cannot access the floor during set up and tear down Also Corporate Guest codes cannot be exchanged for extra Booth Staff badges Corrections Lost Badges Your badge is your responsibility Please treat your badge as you would your hotel key or identification card To have registrant information corrected prior to picking up a badge simply log into your exhibitor registration account to make changes to booth personnel On site changes to badges already printed must be handled by a registration specialist at the Badge Assistance counter in the Registration Area Corrections name changes to an Original badge will be made at no charge if the original badge is
3. EXHIBITOR REGISTRATION W PITTCO N INFORMATION CONFERENCE amp EXPO N nan otronmeier Pittcon 2016 Registration Chairman An email will be sent to each Exhibit Manager providing details on how to register Booth Staff and Corporate Guests The Exhibit Manager s email we have on file is who was listed on your Booth Space Agreement This email will also contain the login credentials to the Exhibitor s online registration account for Pittcon 2016 The online exhibitor registration service offers the ability for exhibit managers to easily e add new booth staff registrants e manage Corporate Guest registration e check to see who is already registered e make corrections changes or cancellations Registration Allotments Exhibitor Rental Booth Staff Allotment Corporate Guest Allotment One 10 x 10 Booth 4 Exhibitor Registrations 4 Corporate Guest Registrations 16 Exhibitor Registrations 16 Corporate Guest Registrations Complimentary registrations are provided to each exhibitor and are calculated by exhibitor booth and seminar room rentals These allotted registrations may be used for your booth personnel and to register any Corporate Guests that you want to have complimentary access to the exhibits and technical program Over allotment of Booth Staff Registrations Companies who exceed the complimentary Booth Staff allotment will be required to pay 120 for each additional Booth Staff registrant during the time of registration
4. Send Invitation button Your guest will receive an auto generated invitation from your company showing your booth number the Corporate Guest code and instructions on how to register You may also refer your guest to the Pittcon 2016 website at www piticon org where they can register by selecting the Register Now button A pre registered Corporate Guest can easily scan the QR Code image on the confirmation email to receive his or her badge at any Badge Pickup counter in the Registration Area Your guest may easily register on site using one of the Self Registration stations in the Registration Area The guest must have a valid code to register otherwise he she will have to pay the regular Conferee on site registration charge IMPORTANT Please note that Corporate Guest passes are equal to a Regular Conferee registration and cannot be used as extra Booth Staff Corporate Guests cannot access the floor during set up and tear down Also Corporate Guest codes cannot be exchanged for extra Booth Staff badges v 20150910 jittcon 2016 Exhibitor Registration Information Page 4 of 7 Corporate Guest Over Allotments Companies who request additional Corporate Guest registration codes after exceeding their complimentary Corporate Guest allotment will be required to provide a credit card number that will be charged for any additional Corporate Guest registrations When a company exceeds their complimentary Corporate Guest allotment
5. When registering additional booth personnel online the system will automatically require a credit card for payment in order to complete the additional registration s Exhibitors that register on site will be required to pay the 120 fee before they can receive their badge All booth personnel must have an Exhibitor badge Companies who request additional Corporate Guest registration codes after exceeding their complimentary Corporate Guest allotment will be required to provide a credit card number that will be charged for any additional Corporate Guest registrations When a company exceeds their complimentary Corporate Guest allotment they will be charged 75 per additional Corporate Guest registration Charges WILL NOT be applied for unused codes Please see the Corporate Guest guide on Page 4 On site Registration Hours amp Location The registration area will be located directly behind the main entrance of Building B in the Georgia World Congress Center Exhibitors are encouraged to pick up their badges before Monday to avoid any potential Monday morning crowds Friday March 4 8 00 AM 5 00 PM Exhibitor Badge Pick up ONLY Saturday March 5 7 30 AM 4 00 PM Sunday March 6 7 30 AM 7 30 PM New extended hours Monday March 7 7 30 AM 5 00 PM Tuesday March 8 7 30 AM 5 00 PM Wednesday March 9 7 30 AM 5 00 PM Thursday March 10 7 30 AM 2 00 PM v 20150910 ittcon 2016 Exhibitor Registration Information Page 1 of 7 Badges I
6. they will be charged 75 per additional Corporate Guest registration Charges WILL NOT be applied for unused codes When the conference is over each Exhibitor account will be reconciled to total up the used Corporate Guest codes that exceeded your allotment The credit card that was provided when generating extra Corporate Guest codes will be charged for the over allotments Generating Corporate Guest Codes amp Inviting Guests GENERATING CORPORATE GUEST CODES amp INVITING GUESTS 1 Log into your Exhibitor Account Exhibitor log in information was emailed to the Exhibits Manager listed on the Booth Space Agreement 2 Click the Corporate Guest tab 3 In the Code Generation Tool yellow box Enter in a description optional then click the Create New Code button 4 Click on the invite link next to the code you would like to use 5 Complete the form with your guest s details and click the Send Invitation button 6 Your guest will receive an auto generated invitation email showing your company booth number the Corporate Guest code and instructions on how to register a sample of invitation email is included below The Corporate Guest invitation email will come from pittconreg itnint com if your guest is not receiving their invitation email please make sure they check their soam folder and have pittconreg itnint com added to their white list If you would like to register for your guest please follow these instruct
7. www pittcon org Yours sincerely Pittcon 2016 Registration Team v 20150910 Pittcon 2016 Exhibitor Registration Information Pa ge 7 of 7
8. am 5 pm 9 am 3 pm 112 Cc ay PN M La a Lay D lao a ct a om ie A aTa f a PFA gt de a o ey 16 Exhibitor Re istration Information n ZU Page 6 of 7 Corporate Guest Invitation Sample Email Auto generated email that will be sent to the Corporate Guest invitee From Pittcon 2016 Registration lt pittconreg itnint com gt To Shelley Simpson lt simpson pittcon org gt Date 11 01 2015 10 01 AM Subject Your invitation to attend Pittcon 2016 PITTCONS Dear Shelley Simpson Pittsburgh Conference Booth 0000 has invited you to attend Pittcon 2016 We hope you can join us This invitation entitles you to a complimentary registration to attend Pittcon 2016 as a Corporate Guest giving you access to the conference and exposition for the entire week If you would like to accept this invitation and have not already registered for the event please follow these simple instructions 1 Click here to go to the Pittcon 2016 registration website 2 Click on Begin New Registration button 3 Copy this code CORXXXXX and paste into the code field BE SURE THERE ARE NO SPACES AFTER THE CODE OR IT WILL NOT WORK 4 Complete your registration and be sure you fill in all mandatory fields marked 5 Follow the registration through to the end Should you have any questions regarding your registration or invitation please email registration piticon org For more information on passes please visit our event website
9. elow Free Thursday Again this year there is no charge for Conferee Thursday Only Registration however registrants must still register to pick up a badge for the day Thursday only registration will open online Wednesday March 11 2016 at 5 00 PM or you can use the Self Registration stations onsite on Thursday All badges from previous days including one day registrations will be able to access the floor on Thursday You will not need to register again Please check our website for up to date exhibitor information at www pittcon org v 20150910 ittcon 2016 Exhibitor Registratio tormation Page 3 of 7 O PITTCON CORPORATE GUEST V CONFERENCE amp EXPO a INFORMATION GUIDE Corporate Guest Summary The exhibitor manager will have access to unique one time use registration codes to be used for Corporate Guests These unique codes will be produced and managed by the exhibitor manager via the online Exhibitor registration service Each exhibitor is allotted 4 Corporate Guest registration codes for each 10 x10 booth rental and 16 Corporate Guest registration codes for each seminar room rental if applicable The registration codes are unique and can be used for a single registration only In the event that you want additional Corporate Guest registration codes simply go to your Corporate Guests tab in your account and click on the Request New Code button Complete the online Additional Corporate Guest Codes Request
10. ions 1 Go to http www pittcon org register 2 Click Register Now 3 Click Begin New Registration 4 Enter the Corporate Guest Code in the first box on the Create Registration Account screen very important 5 Complete the registration process all the way to the end v 20150910 Pittcon 2016 Exhibitor Registration Information Pa Le 5 of 7 Exhibitor amp Conferee Expo Floor Access Hours Booth Staff can enter the Exhibition floor for set up tear down and 2 hours before 2 hours after regular show times The price for additional Booth Staff over your original allotment is 120 each SET UP EXHIBITOR ACCESS Wednesday Thursday Friday Saturday Sunday Monday Tuesday Wednesday Thursday March 02 2016 March 03 2016 March 04 2016 March 05 2016 March 06 2016 March 07 2016 March 08 2016 March 09 2016 March 10 2016 8 am 5 pm 8 am 5 pm 8 am 5 pm 8 am 5 pm 8 am Completion am pm am pm am 7 7 pm am pm Corporate Guest is like a Conferee They can only access the floor during normal hours Monday thru Thursday The price for additional Corporate Guest passes over your original allotment is 75 each GENERAL ACCESS FOR CONFEREES CORPORATE GUESTS FOOD LABS amp MEDIA Monday Tuesday Wednesday Thursday v 20150910 March 07 2016 March 08 2016 March 09 2016 March 10 2016 D s ded P rit CCO des Ree 9 am 5 pm 9 am 5 pm 9
11. lete Corporate Guest registration confirmations will be emailed directly to the registrant Any registrant can easily get their QR code image on the confirmation email scanned to quickly receive his or her badge at any Badge Pickup counter If the email confirmation does not show an image the 9 digit confirmation number may be used instead The confirmation email will come from pittconreg itnint com If you are not receiving the email please make sure to check your spam folder and to have pittconreg itnint com added to your white list Entitlement Exhibitors and Corporate Guests are entitled to all of the benefits of a regular Conferee including admission to the Conference Technical Program sessions shuttle transportation admission to Conference mixers the PITTCON 2016 Final Program and a Pittcon 2016 Registration souvenir while supplies last The Exhibit Floor closes at 3 00 PM on Thursday March 10 but the Technical Program remains open through Thursday and Short Courses are available through 5 00 PM on Thursday Problem Resolution Should you experience any technical problems with the registration or lead retrieval process please contact ITN International at registration piticon org or CALL 888 676 7970 USA Only or 801 676 7970 International You may also contact Shelley Simpson to discuss your situation at simpson pittcon org or 800 825 3221 x218 Corporate Guest Code Retrieval Please see CORPORATE GUEST INFORMATION GUIDE b
12. n effort to become more eco friendly badges WILL NOT be mailed and each registrant will receive an official Pittcon 2016 name badge on site Exhibitor booth personnel and Corporate Guests who are pre registered and have their email confirmation prior to traveling to Atlanta may pick up their badges in the Registration badge pick up area Exhibitors and Corporate Guests who are not pre registered may use the Self Registration stations to register during the On site Registration hours listed above NEW Exhibitor Badge Batch Pickup Exhibit Managers now have the option to print and pick up badges for their Booth Staff Two Exhibitor Batch Pickup stations will be available in the registration area at Exhibitor Badge Assistance These front facing computers will allow you to log into your Exhibitor account and choose which Booth Staff badges to print When printing multiple Booth Staff badges the Exhibit Manager will be required to provide a valid onsite contact number This number is required in case one of your Booth Staff tries to pick up their badge in registration and it s already been printed The Exhibit Manager is responsible for delivering the printed badges to their Booth Staff If a Booth Staff attempts to pick up their badge that has already been printed and we cannot reach the Exhibit Manager who picked up the badges a 120 Booth Staff over allotment fee will be charged to print another badge Temporary Access Wristbands for Set up
13. returned to the registration specialist If a badge needs to be replaced due to being lost or misplaced a 10 fee will be charged for the first time 50 each after The actual person who has lost the badge must present a photo ID or a company ID business card and 10 for the first time 50 each after to receive a replacement There are no exceptions to this rule Official Pittcon 2016 Registration Lead Retrieval Contractor ITN International will be the official Pittcon 2016 event registration and lead solutions provider Each badge will be encoded with each registrant s information and can be used in ITN s lead retrieval systems No other credential will be used ITN offers a variety of lead retrieval systems to fit the individual needs of each exhibitor Rental of these systems is optional Detailed descriptions and the costs reduced if ordered sufficiently in advance of these systems are included in the Lead Retrieval section of the online Exhibitor Services eManual Lead retrieval services equipment may be ordered in advance and on site The equipment may be picked up at the ITN Lead Retrieval counters located at the back of the 2200 Aisle on the Expo Floor v 20150910 ittcon 2016 Exhibitor Registration Information Page Z OT 7 Registration Confirmations For online registrations email confirmations are instantly sent to the person designated to receive the badge and or the Exhibitor Manager after the online registration session is comp
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