Exhibit & Display Rules and Regulations
Contents
1. C Prohibited Displays Exhibitor shall not exhibit offer for sale or provide advertising or literature con cerning products or services not manufactured repre sented or exclusively distributed by them No animals reptiles birds rodents or insects may be used as part of any exhibit or display Robots may be used only upon the written consent of Event Management and must be confined to the exhibit space rented No helium balloons are permitted within the exhibit area Exhibitors shall not permit exhibitions raffles dona tions or other promotional measures that require mem bers or guests to be present at a specified location and time and all unusual promotion plans must be approved by the Event Management no later than 60 days prior to first day of show Please note Demonstrations An Exhibitor may not use a competitors product in a demonstration or any type of comparisons No exhibitor shall foster or conduct any event during the AAPEX Event hours other than a luncheon within the Sands Expo Center Venetian Palazzo Hotel Valenzia not to exceed one and one half hours which would take attendance from the Event floor D Exhibit Obstructions Exhibitors are not allowed to obstruct the view occasion injury or adversely affect the displays of other exhibitors This includes demon strations E Exhibit Personnel All personnel models demon strators must be properly clothed and dressed appropri ately at all times an2. Be im Exhibit RIGHT Open WRONG Intent To provide a reasonable sightline from aisle to the neighboring exhibit as described in the depth section 250395 dm Exhibit WRONG Excessive Obstruction Please Note Only Pavillions on the Lobby level may go above the 8 2 44 m high restriction Also if a pavillion has booths in different areas of the Lobby level Exhibit floor they may use the Pavillion rules Any type of signage cannot cross the aisles PLEASE NOTE Lobby level a Ff UE peninsula or island booths cannot exceed 14 high Aisles 7 000 thru 27 000 at B dm Max HR FINISRES WL NC ore Type B peninsula NC bo Ot h nie af NEIGHBORING 3 65m En EXHIBITS P ar 7 Vo X sam DEFINITION ae w k Four or more spaces back to back with an aisle on three 2 NEIGHBORING EXHIBITS sides PLEASE NOTE Peninsula or island booths on the NOTE If any part of the booth does not comply with lobby level cannot exceed a height of 14 Also double the above regulations you will be asked at decker booths are not permitted on the lobby level due Event site to make adjustments as needed to the ceiling height of 14 Aisles 7 000 thru 27 000 J before the show opens Height o PLEASE NOTE The back wall of the peninsula cannot Identification signs canopies and two story exhibits have any copy or logo s on this back wall will be permitted to a maxi
3. Please Note Only Pavillions on the Lobby level may go above the 8 2 44 m high restriction Also if a pavillion has booths in dif ferent areas of the Lobby level Exhibit floor they may use the Pavillion rules Any type of signage cannot cross the aisles Single booths may not go above the 8 2 44 m high Cannot have flags on canopies Also no flags hanging in the aisle Cross Aisle Displays Cross aisle displays pertaining to Standard In Line booths or Peninsulas are not permitted Only Cross aisle displays are allowed if you take 2 full Island booths exceeding over 2 000 sq ft per Island Height All booths will be confined to a maximum height of 8 2 44m Any type of flags banners or structure must not exceed the maximum height of 8 2 44m Also not permitting any part of the booth in the aisles We do not permit cananopies IMPORTANT Space dimensions shown on floor plan are from center line of booth equipment such as side rails and or back drape Exhibit structures must be constructed to allow sufficient tolerance on each side for this equipment and for utility service at rear of booth Intent Any portion regardless of an exhibit extending above the 8 2 44m high draped booth background will detract from the overall impact of the exhibit directly behind that booth ragardless of how the rear of the offending exhibit is finished miluices sue chins RIGHT Canopies We do not permit canopies Mna LA
4. are required to be limited to dimensions which do not exceed 1 000 sq ft in contiguous area DEFINITION Upper decks any occupied second story or greater area which is accessible by an approved means of egress Covered areas any area that covers the exhibit space and prevents the building fire sprinkler system from discharging water unobstructed to the floor This will include single story exhibits with ceilings upper deck exhibits roofs overhead lighting installations and any material hanging or installed overhead that is not rec ognized as acceptable for use under fire sprinkler systems by fire code Contiguous any area or combination of areas which are not separated by a clean ten foot fire break This measurement is made horizontally Fire break a clear non combustible space at least 10 feet in width surrounding the exhibit or exhibit space on all sides Means of egress an approved stairway or ramp constructed to the specifications of the code used for access and exiting 2 If additional Upper Deck or Covered contiguous area is required in excess of 1000 sq ft without the use of a fire sprinkler system shall be installed under the entire area and every level of a multi level exhibit 3 If additional Upper Deck or Covered area is required in excess of 1000 sq ft without the use of a fire sprin kler system contiguous areas limited to 1000 sq ft may be separated by a minimum 10 foot fire break on all side
5. not be served 10 during exhibit set up or tear down under any condi tions Exhibitors must have approval of Event Management before dispensing or distributing any food snacks or beverage items and any food and or beverage items served within an exhibitor s exhibit space must be provided by the official Sands Expo Center caterer Preparation of food within the exhibit areas is prohibited J Photography Video Recording No exhibit per formance or event presented at the Event shall be photographed videotaped broadcast or recorded for commercial use sale or distribution of any kind without the express written consent of Event Management Exhibitors shall not photograph or videotape the exhibit or product of another exhibitor Cameras are not permitted other than by press unless a permit is obtained at the Event Office and photographs have been authorized by exhibitor Event Management has the right to confiscate film from any type of camera K Sanctions amp Authority Any violation of these Exhibit amp Display Rules and Regulations shall subject exhibitor to sanctions including the closing of the exhibitor booth the forfeiture of monies paid a ban from the Event and or a loss of seniority privileges Event Management is the final authority on all matters relating to operation and conduct 11 ine ARDEY re AFTERMARKET PRODUCTS EXPO
6. suspended above an exhibit of four or more standard units back to back with an aisle on at least three sides for the purpose of displaying graphics or identification Height Hanging identification signs and graphics will be per mitted to a maximum height of 24 7 3m provided written approval is received from exposition manage ment at least 60 days prior to the show Intent Hanging signs are part of the overall exhibit presentation and therefore must be treated as a component of the total exhibit configuration All signs whether suspended or attached to the exhibit fixture will be permitted to a maximum height that corre sponds to the appropriate exhib it configuration Depth All hanging signs must be set back at least 10 feet from the back wall of the booth Intent Hanging signs whether double faced or not should be set back within the exhibitor s space so as not to detract from the overall impact of the exhibit that is directly adjacent Size Hanging signs and graphics will be permitted to a total length on each side of the exhibitor s space that does not exceed 5096 of the corresponding dimension of the booth Intent The size and number of hanging signs must be limited in order to minimize the stress to the facility ceiling structure on the part of any on exhibitor NOTE If any part of the booth does not comply with the above regulations you will be asked at Event site to make adjustments as n
7. that can be heard outside of the area and must be installed in accordance with NFPA 72 Operation of smoke detectors must be verified after installation 8 Any multi level exhibit or exhibit with 1000 sq ft of Upper Deck of Covered areas must have a booth plan submitted to the LVCVA fire Safety Department for approval prior to the exhibit coming onto the LVCVA Convention property OPERATION AND CONDUCT A Regulation amp Restriction Event Management reserves the right to regulate and or restrict exhibits to a reasonable noise level Use of sound motion pictures and tape recorders will be permitted where appropriate to the display provided sound is maintained at not more than 85dB peaks on the C weighted scale as mea sured on a Scott Instrument Lab Type 452 Sound Level Meter ANSI Type 2 on the SLOW meter position in any and all adjacent exhibit areas AAPEX reserves the right to restrict exhibitor s use of sound and other devices which may interfere with the best interest of AAPEX as a whole Event Management is authorized and empowered to disconnect the supply of electricity to any Exhibitor who exceeds said Sound Level maxi mum without any liability to said Exhibitor Event Management also reserves the right to regulate and or restrict exhibits to suitable methods of operation and display of materials These sound restrictions include any product and power equipment in a demonstration that may cause a distraction to neighborin
8. Dew AADEY D AFTERMARKET PRODUCTS EXPO Exhibit amp Display Rules and Regulations Display Rules and Regulations have been with us since trade events first began Most individuals recognize the need for some limitations but many have never taken the time to determine the intent of each rule why they were written what they are expected to accomplish and most important how an exhibitor can use them effectivel The tenant on which all show management is based can be summed as follows All exhibitors are equal regardless of size and should be given an equal opportunity within reason to present their product in the most effective manner to the audience Event Management must establish rules or guidelines to make this possible while allowing the greatest flexibility within each exhibit Remember you are our customers We want you to be successful The exhibitor s responsibility can be summed up far more simply Be a good neighbor With these thoughts in mind please review the rules and regulations outlined on the following pages Each section begins with the actual rule or guideline and is followed by the intent which is of major importance By recognizing the intent you can be reasonably sure you will always be a good neighbor Please note Peninsula or island booths on the lobby level cannot exceed a height of 14 Also double decker booths are not permitted on the lobby level due to the ceiling height of 14 haa 3 77
9. d must confine their activities to the contracted exhibit space Personnel may not enter the exhibit space of another exhibitor without permission from that exhibitor and at no time may anyone enter an exhibit space which is not staffed Exhibitors who permit their personnel to enter the exhibit space of another exhibitor without permission from that exhibitor are themselves subject to penalties as stated in the Exhibitor violation policy in the Exhibitor Guide and Service Manual F Use of Carrying Devices Dollies carts and other rolling devices will not be permitted on the exhibit floor during exhibit hours without the written consent of Event Management G Damages Exhibitor is responsible for all damage to property caused by exhibitor personnel Should such damage occur exhibitor is liable to the owner of the damaged property H Advertising Exhibitor shall not without the con sent of Event Management distribute or permit to be distributed any advertising matter literature souvenir items or promotional materials in or about the exhibit areas except from its own allotted exhibit space I Food and Beverages Alcoholic beverages may not be served within an exhibitor s exhibit space with out written permission from Event Management Exhibitors receiving permission to serve alcoholic bev erages must provide a certificate of insurance for Liquor Liability naming Event Management as addi tional insured Alcoholic beverages may
10. eeded before the Event opens SANT dm Max Ft PLEASE NOTE Hanging signs are not permitted on the lobby level unless given written permission from The Sands Expo Sel guch ar least 10 enl from t e back wall of Aiae the keclh Lengt ol sigri nol In exceed 575 of fre canmenpancing diTeane on al Ee booth Structural Integrity All hanging signs must have drawings available for inspection by exposition management the installation and dismantling contractor the exhibitor and govern mental authority during the time the component is being hung suspended and removed at the show site that include a signature or stamp of a reviewing structural engineer indicating that the stress points for hanging the sign have been properly engineered and a signature of an authorized official of the exhibit building company indicating that the structure is built in compliance with the details and specifications set forth on the drawings Note exhibitors are encouraged to use lightweight materials in the construction of a hanging sign to elimi nate excessive stress to the facility ceiling structure demonstrations or entertainment Regulation Do not place your demonstration areas on the aisle line of your exhibit if you expect many people to congregate at one time Leave space within your own exhibit area to absorb the majority of the crowd Should spectators interfere with the normal traffic flow in the aisle or over flow into
11. g exhibitors who cannot conduct business in their exhibit area because of the noise factor Where there is a demon stration area located in your booth such as using any type of power tools or equipment that may cause a loud noise which will disrupt neighboring exhibitors we recommend that you build some type of plexy glass encloser around this area to contain the noise level If for any reason an exhibit and or its contents are deemed objectionable by Event Management the exhibit shall be subjected to removal at exhibitor s sole expense This reservation includes persons things conduct printed matter signs or any item of poor character which in the sole judgement of Event Management is detrimental to the Event In the event such an amend ment or restriction is enforced Event Management shall not be liable for refunding exhibit space rental fees or exhibit equipment rental fees except at their sole discretion Exhibitor hereby expressly waives any right and all claims actions or demands for damage costs and expenses including legal fees against the Sands Expo Center Event Management their directors officers agents employees and or servants for such amendment or removal Please note Demonstrations An Exhibitor may not use a competitors product in a demonstration or any type of comparisons B No Retail Sales Exhibitors are not permitted to sell products for delivery at the Event Orders may be taken for future delivery only
12. mum height of 20 6 1m Intent provided written approval is received from Event Management at least 60 days prior to the show When an exhibit in a peninsula booth configuration exceeds 8 2 44m it does not interfere with other exhibitors because PLEASE NOTE Please Check Floor Plan for it does not back up against another exhibitor s backwall Columns and Expansion Joints There are expansion The extra height is often needed to permit the open walk joints located throughout the exhibit hall Contact through approach normally used in this type of location AAPEX Event Management for location This could add The 20 6 1m height limitation has been set to avoid undue D AE e T i i ien competition between exhibitors to see who can go the high Venetian Hotel and Freeman Company are all not est or be seen the farthest with each negating the others responsible for any additional cost to the exhibitor or efforts Also the 20 6 1m height exhibit will fit into almost ECA due to the column or expansion joint adjustments any exhibit hall thus permitting each exhibitor to get max imum use of his exhibit SZ 4 am P FM 30 5 tm Eh et 2 MVEA m RIGHT NOTE Peninsula booths are normally faced towards the cross aisle Any portion of the exhibit bordering another exhibitors booth must have the back side of that portion finished and not carry identification signs or other copy that would detract from the adjoining e
13. oths are not permitted on the lobby level due to the ceil ing height of 14 Aisles 7 000 thru 27 000 PLEASE NOTE Please Check Floor Plan for Columns and Expansion Joints There are expansion joints located throughout the exhibit hall Contact AAPEX Event Management for location This could add an expense to your booth display AAPEX AAIA MEMA AASA W T Glasgow Inc Sands Expo Venetian Hotel and Freeman Company are all not responsible for any additional cost to the exhibitor or ECA due to the column or expansion joint adjustments dl s E r Ama 2006 m Mas HL Apa Depth Since an island booth is automatically separated the width of an aisle from all neighboring exhibits full use of the floor space is permitted Intent When an island booth exceeds 8 2 44m it does not interfere with other exhibitors because it obviously does not back up against another exhibitor s backwall The extra height is often required in an island booth exhibit to permit the open walk through approach normally used in this type of location The 20 6 1m height limi tation has been set to avoid undue competition between exhibitors to see who can go the highest or be seen the farthest with each negating the others efforts Also the 20 6 1m height exhibit will fit into almost any exhibit hall thus permitting each exhibitor to get maximum use of his exhibit v i Char B hanging signs DEFINITION An exhibit component
14. s The fire break shall be void of any combustible displays furniture or other material which could abet trans fer of fire from one area to the other Exception The fire break may be spanned by a single bridge catwalk or structure that shall not exceed 48 inches in width and shall be constructed of fire resistant on non combustible materials 4 Upper Deck of Covered areas shall not have any additional deck ceiling or covering installed above for any purpose unless a fire sprinkler system is installed in each level of the exhibit 2 Upper Deck areas that are greater than 300 sq ft of which will occupy more than 10 persons shall have at least two remote means of egress Remote is defined such that the means of egress shall be placed at a dis tance from one another not less than one half the length of the maximum overall diagonal dimension of the area to be served 6 Means of egress shall be of an approved type and constructed to the requirement of the code Spiral stairs are not allowed Spiral stairways are not an approved means of egress for areas occupied by the public vis itors or the clientele Te Exhibits with Upper Decks Covered or Roofed areas exceeding 300 sq ft in size will require the installa tion of battery operated smoke detectors Any covered area that is also enclosed will require the installation of battery operated smoke detectors regardless of the size of the area All smoke detectors will emit an audi ble alarm
15. the exhibits of your neighbors on each side or across the aisle Event Management will have no alter native but to request that you limit or eliminate the pre sentation Sound Police your own booth to be sure the noise level from any demonstrations or sound systems is kept to a min imum and does not interfere with others Remember the use of sound systems or equipment producing sound is an exception to the rule not a right Event Management reserves the right to determine at what point sound constitutes interference with others and must be discontinued Where there is a demonstration area located in your booth such as using any type of power tools or equipment that may cause a loud noise which will disrupt neighboring exhibitors you may want to build some type of plexy glass encloser around this area to contain the noise level RIGHT Intent The aisles are the property of all the exhibitors therefore each exhibitor has the responsibility to assure proper flow of traffic through the entire show When large crowds gather to watch a demonstration or entertain ment and interfere with the flow of traffic down aisles or create excessive crowds in neighboring booths this is an infringement on the other exhibitor rights Aisles must not be obstructed at any time WRONG THE LAS VEGAS CONVENTION AND VISITORS AUTHORITY HAS ADOPTED THE FOLLOWING REGULATIONS FOR ALL COVERED AND OR DOUBLE DECK EXHIBITS Upper Decks or Covered areas
16. xhibit Depth All display fixtures over 4 1 22m in height and placed within 10 lineal feet 3 05m of a neighboring exhibit must be confined to the area within 5 1 52m of the center line to avoid blocking the sightline from the aisle to the adjoining booth 10 im a RIGHT IMPORTANT Space dimensions shown on floor plan are from center line of booth equipment such as side rails and or back drape Exhibit structures must be constructed to allow sufficient tolerance on each side for this equipment and for utility service at rear of booth Intent Exhibitors adjoining peninsula exhibits are entitled to the same reasonable sightline from the aisle as they would expect if they were adjacent to an exhibitor with a standard booth WRONG PLEASE NOTE Lobby level peninsula or island booths cannot exceed 14 high Aisles 7 000 thru 27 000 Type C Gers island booth DEFINITION Blocks of space with aisles on all four sides NOTE If any part of the booth does not comply with the above regulations you will be asked at Event site to make adjustments as needed before the Event opens Height Identification signs canopies and two story exhibits will be permitted to a maximum height of 20 6 1m provided written approval is received from Event Management at least 60 days prior to the show PLEASE NOTE Peninsula or island booths on the lobby level cannot exceed a height of 14 Also double decker bo
17. zm dia EJpparis at comers parmitiac tor cannes or lass eel ra W cas D 2am high o be Sor ned bz area athi 5 Sem ine bac llne Type A standard booth DEFINITION One or more standard units in a straight line bu Depth All display fixtures over 4 1 22m in height and placed within 10 lineal feet 3 05m of an adjoining exhibit must be confined to that area of the exhibitor s space which is within 5 1 52m of the backline Cross Aisle Displays Cross aisle displays pertaining to Standard In Line booths or Peninsulas are not permitted Only Cross aisle displays are allowed if you take 2 full Island booths exceeding over 2 000 sq ft per Island 13 73 Con Bauch rsen 10753 05m eges Lx ibil e i 523 RIGHT uu A oF ST cani Sn E du e l c P db i 372 23m Nix IE Su ral zl C 4H 2m Max HE in eae a FT auri nm 4n r2sm s MV HIE Max Hi ue Qd I UC U duas a a k a Intent Each exhibitor is entitled to a reasonable sightline from the aisle regardless of the size of his exhibit Exhibitors with larger space 30 lineal feet 9 14m or more should also be able to effectively use as much of the total floor space as possible as long as they do not interfere with the rights of others The limitation on display fixtures over 4 1 22m and within 10 lineal feet 3 05m of a neighboring exhibit is intended to accomplish both of these aims JU 3 14 i
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