EXHIBIT SPACE APPLICATION/CONTRACT 2013 BizBash Florida
Contents
1. The aisles passageways and overhead spaces remain strictly under control of the Organizer and no signs decorations banners advertising material or special exhibits will be permitted in the aisle except by written permission of the Organizer Uniformed attendants models and other employees must remain within the booths occupied by their employers Any and all advertising distribution must be made from the Exhibitor s booth space Samples souvenirs and advertising material may be distributed by the Exhibitor only within his or her booth Balloons and stickers are prohibited in the exhibit area Handouts with gummed backing that adhere or cause adhesion are considered stickers Equipment must be arranged so that show visitors do not stand in the aisle while examining equipment or watching demonstrations Strolling entertainment or moving advertisements outside of an Exhibitor s exhibit space is prohibited Music Photographs and Other Copyrighted Materials Each Exhibitor is responsible for obtaining all necessary licenses and permits to use live music photographs or other copyrighted materials in the Exhibitor s booth or display The use of devices for mechanical reproduction of sound or music is permitted but must be controlled Sound of any kind must not be projected outside of the exhibit booth Fire and Safety Laws Federal state and city laws must be strictly observed A full listing of these fi2. all risks of theft loss harm or injury to the person including death property business or profits of the Exhibitor whether caused by negligence intentional act accident act of God or otherwise The Exhibitor has sole responsibility for its property or any theft damage or other loss to such property whether or not stored in any courtesy storage areas including any subrogation claims by its insurer Neither the Organizer nor the Exhibit Facility accepts responsibility nor is a bailment created for property delivered by or to the Exhibitor Neither the Organizer nor the Exhibit Facility nor any of their respective officers directors shareholders agents employees representatives or assigns shall be liable for and the Exhibitor hereby releases all of them from and covenants not to sue any of them with respect to any and all risks damages and liabilities described in this paragraph Indemnification The Exhibitor shall indemnify defend with legal counsel satisfactory to the Organizer and hold the Organizer and the Exhibitor Facility harmless any and all claims demands suits liability damages losses costs reasonable attorney s fees and expenses which result from or arise in connection with a the Exhibitor s participation or presence at the Event b any breach by the Exhibitor of any of agreements covenants promises or other obliga
3. authority in connection with its activities at the Event Insurance The Exhibitor shall at its own expense secure and maintain through the term of this contract including move in and move out days the insurance listed below All such insurance shall be primary of any other valid and collectible insurance of the Exhibitor and shall be written on an occurrence basis Claims made policies are not acceptable and do not constitute compliance with the Exhibitor s obligations under this paragraph A Worker s Compensation insurance B Employer s Liability insurance with limits not less than 1 000 000 each accident C Comprehensive General Liability insurance with limits not less than 1 000 000 each occurrence combined single limit for bodily injury and property damage including coverage for personal injury contractual and operation of mobile equipment products and liquor liability if applicable D Automobile Liability insurance with limits not less than 500 000 each occurrence combined single limit for bodily injury and property damage including coverage for owned non owned and hired vehicles including loading and unloading operators Comprehensive General Liability and Automobile Liability insurance policies shall name as additional insured the Organizer and the Exhibit Facility Copies of additional insured endorsements and primary coverage endorsements and if requested complete copies of polici
4. exhibits must be open for business during the Event hours The Exhibitor may not dismantle the display until the Event is officially ended at 5 00 PM on April 10 2013 Listings and Promotional Materials By exhibiting at the Event the Exhibitor grants the Organizer a fully paid perpetual non exclusive license to use display and reproduce the name trade names and product names of the Exhibitor in any directory listing the exhibiting companies at the Event and to use such names in the Organizers promotional materials The Organizer shall not be liable for any errors in any listing or descriptions or for omitting any Exhibitor from the directory or other lists or materials Care of Exhibit Facility The Exhibitor shall promptly pay for any and all damages to the Exhibit Facility or associated facilities booth equipment of the property of others caused by the Exhibitor or any of its employees agents contractors or representatives Taxes and Licenses The Exhibitor shall be solely responsible for obtaining any licenses permits or approvals under federal provincial and city laws applicable to its activities at the Event The Exhibitor shall be solely responsible for obtaining any necessary tax identification numbers and permits and for paying all taxes license fees use fees or other fees charges or penalties that become due to any governmental
5. Ad 1000 Fees and Remittance All booths are 10 x 10 unless otherwise noted To confirm your booth location this application contract along with a 50 deposit must be sent Full pay ment must be received no later than March 1 2013 Please refer to the terms and conditions page for more information about your certificate of insurance Payment Total 50 Deposit Required Method of Payment Credit cards checks and wires are accepted Make checks payable to BizBash Media Inc Please fill out the information below and your credit card will be charged the amount indicated Your signature below authorizes BizBash Media to charge your credit card Please note No application contract will be accepted without a 50 deposit O Check Enclosed OAmericanExpress MasterCard OVisa Credit Card Exp Name on card Amount to be charged Signature Billing Address if different than above Agreement and Cancellation Policy agree to return this form with my 50 deposit for my booth space This deposit is non refundable No contracts will be accepted without a 50 deposit No refunds or credits will be given on booth space for cancellations Full balance due on all fees on or before March 1 2013 We hereby submit our application for exhibit space at the 2013 BizBash IdeaFest We agree to abide by the terms per the Exhibitor rules and regulations and future BizBash correspondence authorize BizBash to charge my credit card SIGN
6. BELOW FOR ACKNOWLEDGEMENT OF PAYMENT POLICY AND CANCELLATION POLICY NAME Official Use Only BizBash acknowledgement AUTHORIZED SIGNATURE ee of contract Terms and Conditions 2013 BIZBASH FLORIDA IdeaFest Defined Terms The term Event means the BIZBASH IdeaFest currently scheduled to be held on April 10 2013 the Event Date at the Fort Lauderdale Convention Center the Exhibit Facility The event is produced and managed by BIZBASH MEDIA the Organizer and its respective officers directors shareholders agents affiliates representatives employees and assigns unless the context requires otherwise The term Exhibitor means the company or person or any of its officers directors shareholders employees contractors agents or representatives that applied for exhibit space rental and agreed to enter into this contract upon acceptance by the Organizer in the manner stated below Contract and Deposit Acceptance The contract shall become effective only when it has been 1 signed by the Exhibitor 2 counter signed on the facing page by a duly authorized representative of the Organizer and 3 a 50 non refundable deposit received Assumption of Risks The Exhibitor expressly assumes all risks associated with resulting from or arising in connection with the Exhibitor s participation or presence at the Event including without limitation
7. EXHIBIT SPACE APPLICATION CONTRACT 2013 BizBash Florida IdeaFest Fort Lauderdale Convention Center Wednesday April 10 2013 11 00 AM to 5 00 PM Please complete all sections of this form and return the contract with your payment to BizBash Media 8 West 38th Street 2nd Floor New York NY 10018 fax to 305 893 8783 or scan and e mail to flacontract bizbash com Upon acceptance and deposit a confirmation will be retumed for your records We the undersigned hereinafter referred to as Exhibitor do hereby submit our contract for the reservation of booth space as an exhibitor in the 2013 BizBash Expo subject to all terms conditions and regulations governing the trade show and its production as set forth on the second page of this contract Payment in full is required by March 1 2013 Company Organization Contact Name Mailing Address City Phone Email Web Site Space Ordered Each booth is an 10 x10 exhibit space with no hardwall one 6 skirted table two side chairs one wastebasket and one identification sign Includes existing carpet in the Grand Floridian Ballroom Post show list included excluding email addresses Booth Space Please check one Before 12 31 12 1 1 13 3 10 13 3 11 13 4 10 13 Show Guide Rates Eveingle 10 x10 O Full Page Ad 1400 O Single Premium 10 x 10 O Double 10 x 20 O Dbl Premium 10 x 20 Elistand2t x20 Vee All corner booths add 250 O 1 2 Page
8. e accompanying rules and regulations This contract and the accompanying rules and regulations represent the entire agreement between the Exhibitor and the Organizer with respect to the Event Any amendment to this contract must be in writing and signed by an authorized representative of the Organizer The Exhibitor may not assign this contract or any right hereunder nor may the Exhibitor sublet or license all or any portion of assigned exhibit Contractor Services In the interest of making available the best qualified craftsmen in numbers sufficient to handle all of the services necessary for the operation of the Event the Organizer has contracted on an exclusive basis official contractors to provide certain services Services companies other than the official contractors will not be allowed to perform any of these exclusive services Non exclusive services may be performed by Exhibitor appointed contractors EAC within certain guidelines A complete listing of exclusive services and EAC guidelines will be provided in the Exhibitor Service Manual Character of Displays Use of Aisles and Common Areas Distribution of samples and printed matter of any kind and any promotional material is restricted to the exhibit booth Each Exhibitor agrees to exhibit only products that it manufactures represents or distributes All exhibits shall display products or services in a tasteful manner
9. e and as a purchase of new booth space An Exhibitor may be required to move to a new location if it requests a downsizing of space Booth display policy You may not build your booth out any further than 5 feet from the back wall You may not block the booth space of those around you The Organizer will determine if you are blocking another s booth and will ask you to move any item that is blocking another s space The Organizer asks that you adhere to the International Association of Exhibition Management IAEM guidelines for Display Rules and Regulations Height restrictions may apply above 8 feet for covered booths ADA Compliance Exhibitors are expected to comply with regulations to make their booths and displays accessible to the physically challenged Violations of the ADA can result in serious civil damage awards The Exhibitor agrees to indemnify and hold harmless the Organizer and the Exhibit Facility for any claims arising out of our in connection with the Exhibitor s failure to make their display comply with the ADA Cancellation by the Organizer If the Exhibitor fails to make a required payment as described in this contract the Organizer may terminate the Exhibitor s participation in the Event without further notice and without obligation to refund moneys previously paid The Organizer reserves the right to refuse the Exhibitor permission to mov
10. e in and set up an exhibit under this contract if the Exhibitor is in arrears of any payment due to the Organizer The Organizer is expressly authorized but has no obligation to occupy or dispose of any space vacated or made available by reason of action taken under this paragraph in such manner as it may deem best and without releasing the Exhibitor from any liability hereunder The Organizer may also terminate this contract effective upon written notice of termination if the Exhibitor breaches any of its obligations under this contract without any obligation on the Organizer s part to refund any payments previously made and without releasing the Exhibitor from any liability arising as result of or in connection with such breach If the Organizer removes or restricts an exhibit that is considered objectionable or inappropriate no refund will be due to the Exhibitor Force Maejure or Cancellation of the Event If in the event of war fire strike government regulation public catastrophe act of God public enemy terrorism or the threat of terrorism warning by any governmental or world health organization or other cause beyond the reasonable control of the Organizer the Event or any other part thereof is prevented from being held is cancelled by the Organizer or the Exhibit Facility the Organizer shall in its sole discretion be entitled to terminated thi
11. es satisfactory to the Organizer shall be furnished to the Organizer no later than March 12 2013 Certified copies of the Certificates of Insurance or policies shall provide that they may not be canceled without thirty 30 days advance written notice to the Organizer Copyrighted Materials Exhibitors shall not play or permit the playing or performance of or distribution of any copyrighted material at the Event unless they have obtained all necessary rights paid all required royalties fees or other payments Observance of Laws The Exhibitor shall abide by all federal and city laws codes ordinances rules and regulations and all rules and regulations of the Exhibit Facility including any union labor work rules Additional Terms and Conditions The Organizer has sole control over attendance policies Except as provided to the contrary in this contract all moneys paid by the Exhibitor shall be deemed fully earned and non refundable at the time of payment The Exhibitor and each of its employees agents and representatives shall conduct themselves at all times in accordance with normal standards of decorum and good taste In addition to its right to close an exhibit and withdraw acceptance of the contract the Organizer in its sole judgment may refuse to consider for participation in future events an Exhibitor who violates or fails to abide by the contract and any of th
12. ibit at the 2013 BizBash IdeaFest includes an insurance requirement You will need to contact your insurance carrier to list BizBash Media and the Fort Lauderdale Convention Center as additionally insured on your current policy Please refer to the terms and conditions of your contract for further details Please fax a copy of your insurance to BizBash at 646 638 3601 NO LATER THAN March 1 2013 If you do not have insurance BizBash has negotiated an affordable umbrella policy Please ask your account executive for more information if you do not have insurance in place Minors Due to liability issues no children under the age of 21 will be allowed on the show floor No exceptions will be made Payment for Your Booth A 50 deposit is due upon signing this contract No refunds or credits of deposits will be given on cancellations You will be invoiced for the final balance The balance is due on or before March 12 2013 If the balance is not received on or before the due date your booth can be released at BizBash s discretion Responsibility for Security The responsibility of security for each exhibit is that of the exhibitor BizBash Media will provide crowd control admittance security BizBash Media or the Fort Lauderdale Convention Center will not be responsible for the safety of exhibits or exhibits contents against theft fire loss accident or damage from any other cause or for accidents to exhibitors their employees or any other person i
13. n or about said premises except where caused by sole negligence or misconduct on the part of BizBash Media or the Fort Lauderdale Convention Center Exhibitors are encouraged to budget and make security arrangements for sensitive or valuable items Electrical Internet and Telephone Connections Electrical internet and telephone connections for your booth are your responsibility and are an extra fee Details are in the exhibitor services manual Initial here to acknowledge Rules and Regulations
14. nformation integral to your company s participation at the Event including but not limited to additional Exhibitor rules and regulations official contractor order forms registration shipping utilities and building services decorator audio visual Exhibitor display rules and move in move out schedules returned by published deadline Incorporation of Rules and Regulations Any and all matters pertaining to the Event and not specifically covered by the terms and conditions of this contract shall be subject to determination by the Organizer in its sole discretion The Organizer may adopt rules or regulations from time to time governing such matters and may amend or revoke them at any time upon reasonable notice to the Exhibitor Any such rules and regulations whether or not included in an Exhibitor Service Manual or similar document are an integral part of this contract and are incorporated herein by reference The Exhibitor shall observe and abide by additional regulations made by the Organizer as soon as these additional rules or regulations are communicated to the Exhibitor Relocation of Your Booth If for any reason your company decides to move the location of your booth once the signed contract has been received and processed you are required to fill out a Booth Relocation Form and pay the 250 fee to the Organizer Relocation of your booth must be approved by the Organi
15. re and safety regulations will be found in the Exhibitor Service Manual Outside Exhibits Hospitality Suites Exhibitors are prohibited without express written approval from the Organizer from handing out or displaying products services and or other advertising material in areas outside their booth space such as but not limited to parking lots hotel lobbies lounges corridors sleeping rooms etc as well as unauthorized facility tours Exhibitors also agree not to operate hospitality suites during hours in which the Event is open or when any Organizer sponsored activities are being held Exhibitors hosting hospitality functions are prohibited from holding those activities during official Event hours Balloons horns odors or congestion in Exhibitors booths are not permitted Give away demonstrations and or entertaining the attendees in booths must be arranged so that attendees coming into the exhibit do not block aisles or overlap into neighboring exhibitors Exhibitors may be asked to discontinue any demonstrations indoors during show hours if surrounding exhibitors lodge complaints of excessive noise or other disruptions Exhibitor Service Manual Approximately two 2 months from the Event the Organizer will email them and post an online Exhibitor Service Manual Prior to a link to this manual will be emailed to the Primary Contact The Exhibitor Service Manual will include i
16. s Qualifications of Exhibitor The Organizer in its sole discretion determines whether a prospective Exhibitor is eligible to participate in the Event Eligibility is generally limited to persons or firms who supply products and services to the meeting and event industry Applicants who have not previously exhibited at the Event may be required to submit a description of the nature of their business and the items to be exhibited The Organizer reserves the right to restrict or remove any exhibit which the Organizer in its sole discretion believes is objectionable or inappropriate Assignment of Space Only companies returning signed contracts with payment in full on or before March 1 2013 will be eligible to participate Space will be assigned on a first come first served basis Exhibit space shall be assigned by the Organizer in its sole discretion for the Event and for the Event Date only Any such assignment does not imply that similar space will be assigned for future Events The Organizer reserves the right to change the floor plan or to move an Exhibitor to another booth location prior to or during the Event if the Organizer determines that to do so is in the best interest of the Event Downsizing by Exhibitor The Organizer reserves the right to treat an Exhibitor s downsizing of booth space as a cancellation of the original spac
17. s Agreement and or the Event or any part thereof and to retain such part of any fees paid by the Exhibitor to the Organizer as shall be required to recompense it for expenses incurred up to the time such contingency shall have occurred and there shall be no further liability on the part of either party The Organizer reserves the right to cancel rename or re locate the Event or change the date on which it is held If the Organizer changes the name of the Event re locates the Event to another Exhibit Facility within the same city or change the dates of the Event to dates that are not more than 60 days earlier or 60 days later than the dates on which the Event originally was scheduled to be held no refund will be due to the Exhibitor but the Organizer shall assign to the Exhibitor in lieu of the original space such other space as the Organizer deems appropriate and the Exhibitor agrees to use such space under the terms of this contract Exhibit Space Occupancy Hours and dates for installing occupying and dismantling exhibits shall be those specified by the Organizer If the Exhibitor fails to install its display in its assigned space by 5 00 PM on APRIL 09 2013 or leave its space unattended during the exhibit hours the Organizer shall have the right to take possession of the space and no refund will be due to the Exhibitor All
18. tions under this contract c any matter for which the Exhibitor is otherwise responsible under the terms of this contract d any violation of infringement or claim of violation of infringement of any law or ordinance or the rights of any party under any patent copyright trademark trade secret or other proprietary right e any libel slander defamation or similar claims resulting from the actions of the Exhibitor f harm or injury including death to the Exhibitor and loss of or damage to property or the business or profits of the Exhibitor whether caused by negligence intentional act accident act of God theft mysterious disappearance or otherwise Limitation of Liability Under no circumstances shall the Organizer or the Exhibit Facility be liable for any lost profits or any incidental special indirect punitive or consequential damages whatsoever for any of their acts or omissions or any act or omission of any of their respective contractors agents employees or representatives whether or not apprised of the possibility of any such lost profits or damages In no event shall the Organizer maximum liability under any circumstance exceed the amount actually paid to them by the Exhibitor for exhibit space rental The Organizer makes no representations or warranties express or implied regarding the number of persons who will attend the Event or regarding any other matter
19. zer Initial Here to Acknowledge Terms and Conditions Date BIZBASH Rules and Regulations 2013 BizBash Florida IdeaFest Booth Contact Person If you are not the point person who will handle the details of your company s participation at the show please email contractinfo bizbash com with the proper person s contact information It is imperative that your company receives and reviews all communication from BizBash regarding the show Booth Display Policy You may not build your booth out any further than 5 feet from the back wall You may not block the booth space of those around you or extend your booth beyond the determined parameters BizBash Media reserves the right to determine if you are blocking another s booth and will ask you to move any item that is blocking another s space or sight line By signing the contract for your booth you have agreed to keep your booth assembled until the show is officially over at 5 00 PM on April 10 2013 Booth Relocation If you have signed a contract for a specific booth and you decide to change the location of your booth you must fill out a Booth Relocation form and pay the 250 fee to BizBash Media All booth relocations must be approved by BizBash Media Carpet Floor Covering You are not required to cover the floor of your booth Floorplan All booths and floorplans are subject to revision or relocation due to venue or local fire department authority Insurance Your agreement to exh
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