Exhibitor Kit - ASMC Events Website
Contents
1. DEVICES The use of candles and other open flame devices shall be in accordance with the following 1 Class I and II liquids and liquefied petroleum gasses shall not be used 2 Liquid or solid fueled lighting devices containing more than 8 ounces must self extinguish and not leak fuel at a rate of more than 4 teaspoon per minute if tipped over 3 The devise or holder shall be constructed to prevent the spilling of liquid fuel or wax at the rate of more than 4 teaspoon per minute when the devise or holder is not in an upright position 4 The device or holder shall be designed so that it will return to the upright position after being tilted to an angle of 45 degrees from vertical EXCEPTION Units that self extinguish if tipped over and that do not spill fuel or wax at the rate of more than 4 teaspoon per minute if tipped over 5 The flame shall be enclosed except as follows a openings on the sides shall not be more than 3 8 inch in diameter b openings on the top and the distance to the top shall be such that a single layer of tissue paper placed on the top will not ignite in 10 seconds 6 Chimneys shall be made of noncombustible materials Such chimneys shall be securely attached to the open flame device EXCEPTION The chimney need not be attached to any open flame device that will self extinguish if the device is tipped over 7 Shades if used shall be made of noncombustible materials and securely attached to the open flame device holde2. October 4 2013 Exhibitor Name Telephone Billing Address Fax City State Zip E mail address Authorized by DRAPED DISPLAY TABLES 30 HIGH choose skirt color below Quantity Description Advance Payment Price Standard Price 2 x2 draped pedestal 93 00 112 00 4 x2 draped table 95 00 114 00 6 x2 draped table 119 00 143 00 8 x2 draped table 132 00 158 00 30 D x 30 H round table 90 00 108 00 DRAPED DISPLAY COUNTERS 40 HIGH choose skirt color below 2 x2 draped pedestal 112 00 134 00 4 x2 draped counter 119 00 143 00 6 x2 draped counter 132 00 158 00 8 x2 draped counter 146 00 175 00 30 D x 42 H round table 119 00 143 00 UNDRAPED DISPLAY TABLES 30 HIGH 4 x2 wood table 66 00 79 00 6 x2 wood table 74 00 89 00 8 x2 wood table 85 00 102 00 UNDRAPED DISPLAY COUNTERS 40 HIGH 4 x2 wood counter 74 00 89 00 6 x2 wood counter 86 00 103 00 8 x2 wood counter 100 00 120 00 TABLE SKIRTING choose skirt color below circle height 4 side table drape 30 35 00 42 00 4 side table drape 40 40 00 48 00 Individual table skirt 30 35 00 42 00 Individual table skirt 40 40 00 48 00 SPECIAL DRAPERY choose drape color below 6 minimum 3 high drapery linear ft 4 00 5 00 8 high drapery linear ft 6 00 8 00 STANDARD FURNITURE AND ACCESSORIES Grey Molded Plastic Chair 53 00 64 00 Padded Arm Chair 65 00 78 00 Padded Side Chair 59 00 71 00 Uphols
3. SHIP TO FACILITY Ship to Exhibitor Name IF FACILITY RECEIVES SHOW FREIGHT IT WILL ASMC Fall Conference BE CONSIGNED TO CSS AND EXHIBITOR WILL clo CSS INCUR DRAYAGE CHARGES ALL OUTBOUND 1921 Bellamah NW SHIPPING MUST GO THROUGH CSS FACILITY Albuquerque New Mexico 87104 WILL NOT ACCEPT ANY OUTBOUND SHIPPING RESPONSIBILITY Please see Material Handling Form for Rates Many other items are available for rent Refer to the appropriate order forms in this kit or call the Exhibitor Service Department at 505 243 9889 Please Note This information is subject to change by Show Management Please refer to the most recent information from Show Management for any changes to times or date s 1921 Bellamah NW Albuquerque NM 87104 _ematuse CREDIT CARD AUTHORIZATION 0 ORDER SUMMARY FORM www cssabq com CONVENTION SERVICES OF THE SOUTHWEST INC Event Name ASMC FALL CONFERENCE Advance Payment Deadline Friday October 4 2013 Company Name Telephones Billing Address Fax City State Zip E mail Address Please circle the date you will exhibit Wednesday October 9 Thursday October 10 CREDIT CARD CHARGE AUTHORIZATION Please complete the information requested below and return this form with your orders Any show site balances or charges for outbound labor freight or miscellaneous items not paid before show closing will be charged to your credit card account Your sign
4. by CSS Please refer to the Material Handling Rate sheet All material handling rates are roundtrip and are based on incoming weights only Overtime charges may apply under some circumstances such as carrier delayed freight delivered after designated move in times Off Target freight is when a carrier delivers freight to show site before the designated move in day s and is re routed to our warehouse Freight will be charged at the advance freight rate When freight is delivered to our warehouse after the designated move in day s and CSS moves it to show site freight will be charged at the advance freight rate plus a late delivery charge Please refer to the Material Handling Rate sheet MATERIAL HANDLING INCLUDES Storing your booth equipment and materials in our warehouse for up to 30 days in advance of the show Advance shipments only Delivering materials to your booth at show site Removing empty containers from your booth storing them for the duration of the show then returning them to your booth at close of show Moving packed and labeled materials from your booth to the dock area at close of show and reloading them on designated carriers based on information provided on your show site bill of lading obtained from CSS Service Center MATERIAL HANDLING DOES NOT INCLUDE Labor and or equipment for uncrating unskidding assembling positioning leveling dismantling recrating and reskidding machinery and or eq
5. convenient ways for you to order and pay for your show services provided by CSS 1 Advance payment by Company Check Wire Transfer e check All checks for show services provided by CSS should be made payable to Convention Services of the Southwest CSS and must be in U S funds drawn on a U S bank International exhibitors must prepay all balances prior to show closing in U S Dollars drawn on U S Banks A CREDIT CARD CHARGE AUTHORIZATION FORM is required for all drayage material handling and labor orders as well as any additional charges incurred at show site 2 Credit Card For your convenience we accept Visa Mastercard and American Express You must complete the CREDIT CARD CHARGE AUTHORIZATION FORM For discount rates to apply CSS must receive this form by the advance deadline date There will be a 75 00 administrative fee if a credit card dispute is filed and CSS is awarded charges ADVANCE PRICING To obtain the advance pricing full payment must be included with your order by October 4 2013 Orders received after the discounted deadline date or made at the Exhibitor Service Center during the show will be billed at the Standard Price as listed on the enclosed forms Telephone orders will not be accepted PAYMENT TERMS To process your order for services and materials listed in this Exhibitor Service Manual we must have your signed credit card information full payment in advance or ordered on line Invoices for outstanding
6. exhibitor will be construed as an acceptance by such exhibitors and or shippers of the terms and conditions set forth in this form To expedite removal of materials from the show site CSS shall have the authority to change designated carriers if such carriers do not pick up on time Where the exhibitor makes no disposition materials will be either taken to a warehouse to await exhibitor s shipping instructions in which case return to the warehouse charges will be incurred by exhibitor or shipped to the exhibitor s address Labeled shipments left in the facility at the close of the show without a Bill of lading will be rerouted with the preferred carrier No liability will be assumed as a result of such rerouting or handling INSURE ALL SHIPMENTS FROM THE TIME THEY LEAVE YOUR COMPANY UNTIL THEY ARE RETURNED FROM THE SHOW Your present insurance carrier can add a rider to your current policy IT IS THE RESPONSIBILITY OF THE EXHIBITOR TO MAKE ALL ARRANGEMENTS FOR PICK UP AND DELIVERY OF FREIGHT IF YOU CHOOSE TO USE OUR PREFERRED CARRIER WE WILL MAKE ALL OUTBOUND ARRANGEMENTS FOR YOU A COMPLETED BILL OF LADING WILL STILL BE REQUIRED CSS will not be responsible for e Shipments delivered to the wrong booth due to improper labeling by the exhibitor e Misdirected shipments or removal of crates to storage due to old labels appearing on crates e Damage to uncrated or improperly packed materials or concealed damage e Loss thef
7. 1921 Bellamah NW Albuquerque NM 87104 email us t 505 243 9889 esr cssabq com 505 243 8197 FOR YOUR INFORMATION www cssabg com CONVENTION SERVICES OF THE SOUTHWEST ASMC FALL CONFERENCE HYATT TAMAYA BERNAILLILO NEW MEXICO October 9 10 2013 Dear Exhibitor WELCOME CSS is pleased to be selected by show management to serve as your Official Service Contractor To assist you in planning we have enclosed the necessary show service order forms To help save you money please take advantage of pre show order discounts v Please read through this Exhibitor Service Kit Complete and return all order forms by the indicated discounted deadline date All forms should be returned to the appropriate company and address listed on that form Y Review our payment policy carefully CSS requires payment in full at the time you place your order along with the Credit Card Authorization Form v Please include the 7 NM State tax amp 3 3 Petroleum Surcharge Sales tax is applicable to all services in the State of New Mexico and also applies to City State and Government agencies v We will help you coordinate all your trade show needs including the shipment of all your trade show materials inbound and outbound For your inbound and outbound freight shipments we offer the service of our preferred carriers ABF ground 1 800 654 7019 and Associated Global Systems air 1 800 645 8300 We look forward in serving you from start to fin
8. CH PARTY e If there is any doubt which party is to be invoiced for a service the exhibiting firm accepts responsibility for payment upon presentation of invoice at show site The exhibiting firm is ultimately responsible for payment of all charges by show close Please indicate below which items services are to be invoiced to the third party Furniture Carpet Booth Cleaning Material Handling Booth Labor Other WE UNDERSTAND AND AGREE THAT WE THE EXHIBITING COMPANY ARE ULTIMATELY RESPONSIBLE FOR PAYMENT OF CHARGES INCURRED IN THE EVENT THE NAMED THIRD PARTY DOES NOT MAKE PAYMENT UPON PRESENTATION OF INVOICE AT SHOW SITE SUCH CHARGES WILL BE PRESENTED TO THE EXHIBITING COMPANY FOR PAYMENT BEFORE THE CLOSE OF THE SHOW Event Name ASMC Fall Conference Exhibiting Company Display House 3rd Party City State Zip City State Zip Telephone Telephone E mail address E mail address Authorized Signature Authorized Signature Print Name amp Title Print Name amp Title 1921 Bellamah NW Albuquerque NM 87104 t 505 243 9889 f 505 243 8197 www cssabq com email us esr cssabq com FURNISHINGS ORDER FORM CONVENTION SERVICES OF THE SOUTHWEST INC Event Name ASMC Fall Conference Advance Payment Deadline Friday
9. INC FIRE PREVENTION REGULATIONS PLEASE READ CAREFULLY AND COMPLETELY Aisles are not to be blocked unless it is clearly indicated on the Fire Marshal approved floor plan Exits exit signs and fire fighting equipment are not to be blocked or concealed from view in any manner Fire inspections may be conducted during the course of move in and move out A pre opening inspection shall be conducted Spot inspections may be conducted during the course of the show The show will not be permitted to open without the approval of the Fire Marshal or his authorized representative If violations are found during the exhibit booth s shall be subject to closure Booth operators or employees may also be subject to a citation which may result in up to a 500 00 fine 90 days in jail or both Exhibit booths shall be constructed of non combustible or limited combustible materials Acoustical and decorative material including but not limited to cotton hay paper straw moss split bamboo and wood chips shall be flame retardant treated to the satisfaction of the authority having jurisdiction Materials that cannot be treated for flame retardancy shall not be used Foamed plastics and materials containing foamed plastics used and decorative objects such as but not limited to mannequins murals and signs shall have a maximum heat release rate for any single fuel package of 150 kw when tested in accordance with UL 1975 Standard for Fire Tests for Foamed Pla
10. RAYAGE c o CSS CHARGES ALL OUTBOUND SHIPPING 1921 Bellamah NW MUST GO THROUGH CSS FACILITY Albuquerque New Mexico 87104 WILL NOT ACCEPT ANY OUTBOUND SHIPPING RESPONSIBILITY Number of Pieces Estimated Weight Inbound Freight Carrier PLEASE READ Payment Policy amp Material Handling Information and Limits of Liability Our preferred freight carriers are ABF Freight System Inc ground 800 654 7019 and Associated Global Systems air 800 645 8300 Freight will be returned from show floor to CSS warehouse Exhibitors are responsible for scheduling a pick up at CSS 1921 Bellamah NW Albuquerque NM 87104 SAMPLE Weight 500 100 Total CWT 5 82 00 percwt 410 00 ADVANCE FREIGHT RATES Includes crated skidded and carton materials 82 00 per cwt 164 00 minimum charge Weight 100 Total CWT 63 00 percwt All charges are per hundred pounds cwt with a 200 lb minimum per shipment All shipments are rounded to the next hundred pounds ADDITIONAL RATES Late shipments and off target freight will be charged an additional 16 00 per cwt 100 Ib minimum applies Small packages or shipments weighing less than 201lbs will be charged a 27 00 material handling fee Banding and Shrink Wrap will be charged at 50 00 per skid or crate Outbound Material Handling Only freight handled at close of show only will be charged 45 00 per cwt 100 lb minimum applies Tot
11. al of all shipments above x 10 3 NM Tax amp Petroleum surcharge Abghnd 1921 Bellamah NW cme amelie OUTBOUND SHIPPING f 505 243 8197 INSTRUCTIONS www cssabq com CONVENTION SERVICES OF THE SOUTHWEST INC EXHIBITOR OUTBOUND SHIPPING INSTRUCTIONS At the close of show materials will be shipped to ATIN IMPORTANT If your freight is forwarding to another show be sure to include the show name and your booth number Please specify your choice by checking the following The assigned carrier PRE SCHEDULED by exhibitor to pick up at CSS Please note the exhibitor is responsible for scheduling the carrier supplying shipping labels and addressing all freight The preferred GROUND carrier ABF Freight Systems Inc is authorized to ship show materials to the above address The preferred AIR FREIGHT carrier Associated Global Systems is authorized to ship show materials to the above address Type of AIR FREIGHT service preferred please circle Next Day Air Second Day Air Deferred Please indicate billing information for carrier charges if different than above SHIPPER SIGNATURE SHIPPER PRINT NAME FREIGHT CHARGES BILLED TO STREET CITY STATE ZIP ASMC Fall Conference 1921 Bellamah NW Albuquerque NM 87104 email us t 505 243 9889 esr cssabq com FIRE REGULATIONS f 505 243 8197 www cssabq com CONVENTION SERVICES OF THE SOUTHWEST
12. ature below acknowledges understanding and acceptance of the terms detailed in the CSS Payment Policies statement provided with your Service Kit The Estimated Total below does not necessarily reflect the final total charged to your credit card at close of show There will be a 75 00 administrative fee if a credit card dispute is filed and CSS is awarded charges Expiration Date Billing Zip Code LITT Card Verification 3 or 4 Digit Code on Back of Card Account Cardholder Signature Cardholder Name please print CSS ORDER FORMS AMOUNT DUE Furnishing Order Form Carpet Order Form Rental Display Order Form Labor Order Form Material Handling Order Form Cleaning Order Form Floral Order Form Electrical Order Form 10 3 NM Tax amp Petroleum surcharge Estimated Total includes State Tax where applicable Using the original forms remember to include and transfer the sales tax into the estimated grand total above This form is intended as a tool to assist you and is not a replacement for any other form Optional order confirmation charge includes a written confirmation to be faxed upon receipt of your order 1921 Bellamah NW Albuquerque NM 87104 email us t 505 243 9889 esr cssabq com PAYMENT POLICIES f 505 243 8197 www cssabq com CONVENTION SERVICES OF THE SOUTHWEST INC PAYMENT OPTIONS We offer two
13. balances will be emailed to the email address on file and must be paid before the end of the event If you have any concerns about your charges please stop by the Exhibitor Service Center Charges may not be disputed after the show Items ordered and delivered but subsequently canceled will be charged 50 of the Original Price to cover labor involved Please notify your company representative who will be at the show site of our payment policy Your cooperation is appreciated No credits will be issued after close of show If a display house represents the exhibiting company the exhibiting company is ultimately responsible for payment of all costs incurred on its behalf See Third Party Payment Policy Form Third Parties must call for an online log in Government and State Agencies are not exempt from New Mexico State Tax for rental and services 1921 Bellamah NW Albuquerque NM 87104 email us THIRD PARTY PAYMENT FORM t 505 243 9889 esr cssabq com f 505 243 8197 www cssabq com CONVENTION SERVICES OF THE SOUTHWEST INC CSS will present show site invoices to third parties for payment of services rendered to exhibitors provided the following conditions are met The payment record of the third party is acceptable to CSS This completed form is to be signed by BOTH PARTIES and returned to CSS by the indicated discount deadline date This form is to be accompanied by a completed Credit Card Authorization form from EA
14. ecured to prevent spillage when not in use 2 Fuel canisters shall be safety sealed for storage 3 Storage or refueling containers are not to exceed a maximum of 16 ounces 4 The storage of ANY combustible behind booths is prohibited 5 The pouring ladling or spooning of flammable liquid is restricted to a maximum height of 8 inches above the receiving receptacle No Exhibition or Show will be permitted to open without the approval of the Fire Marshal or his authorized representative Fire inspections may be conducted during the course of move in and tear down A pre opening inspection shall be conducted Spot inspections may be conducted during the course of the show If violations are found during the exhibition or show violating booth s shall be subject to closure The Fire Marshal s Office understands that each exhibition show or event are different Depending on the circumstances of the event additional items may need to be addressed In these instances it will be necessary to follow IFC Section 2416 1 which states in part When in the opinion of the Fire Marshal it is essential for public safety in a place of assembly or any other place where people congregate due to the number of persons or the mature of the performance exhibition display contest or activity the owner agent or lessee shall employ two or more qualified persons from within the fire department Qualified persons would be as necessary for the greatest life saf
15. ety i e firefighters paramedics full truck crews etc Payment for these individuals will be paid prior to the show or event and will be paid to the city of Albuquerque at the rates set by the fire department
16. g charges CSS cannot accept or be responsible for collect shipments Keep in mind material handling Drayage charges and shipping charges are not the same thing Drayage is the movement of freight from decorator warehouse or show site dock to exhibit booth and back out to the freight carrier at the show site dock Freight Shipping is movement of freight from city to city on a designated carrier All shipments must be accompanied by a bill of lading Shipments received without receipts freight bills or specified unit counts UPS Federal Express personal vehicles etc will be delivered to the exhibitor s booth without guarantee of piece count or condition No liability will be assumed by CSS for such shipments Shipments without certified weight documents will be estimated by CSS This estimate will be binding on both parties and no adjustments will be made after the show closes We will accept all cartons crates and skidded materials at the warehouse Do not ship uncrated materials to the warehouse Loose uncrated or machinery not banded to skids will be accepted at show site only All van line shipments must be accompanied by a certified weight ticket with heavy amp light weights or else CSS will estimate freight weight which will be binding on both parties and no adjustments will be made after the show closes All shipments for the show received either in advance or at show site will be charged material handling
17. ish We are here to make sure your participation is a complete success If you need assistance or additional information please contact our Exhibitor Service Department 1921 Bellamah NW Albuquerque NM 87104 Phone 505 243 9889 Fax 505 243 8197 E mail esr cssabg com Or visit us on the World Wide Web at http www cssabg com mempenor L JOLO G TZAN An i l 4 E i INC 1921 Bellamah NW Albuquerque NM 87104 email us SHOW INFORMATION t 505 243 9889 esr cssabg com we QUICK REFERENCE CONVENTION SERVICES OF THE SOUTHWEST INC SHOW NAME ASMC Fall Conference EXHIBITOR MOVE IN Wednesday October 9 2013 3 00PM 6 00PM SHOW DATE S Wednesday October 9 2013 6 00PM 9 30PM EXHIBITOR MOVE OUT Wednesday October 9 2013 9 30PM 10 30PM EXHIBITOR MOVE IN Thursday October 10 2013 3 00PM 6 00PM SHOW DATE S Thursday October 10 2013 6 00PM 9 30PM EXHIBITOR MOVE OUT Thursday October 10 2013 9 30PM 10 30PM SHOW LOCATION Hyatt Tamaya Grand Ballroom D H STANDARD BOOTH PACKAGE 8 X 10 Included with booth purchase 8 Black draped back wall 3 Black draped side wall 1 6 Black draped table 2 Molded Plastic Chairs 1 Waste basket w liner 1 500 watt Electrical Outlet The exhibit hall is carpeted SHIPPING INFORMATION ADVANCE FREIGHT RECEIVING HOURS MON FRI 8AM 5PM DIRECT SHIPPING IS NOT APPLICABLE Monday September 9 Monday October 7 2013 SE eas PLEASE DO NOT
18. ons whichever is less Vehicles boats and similar exhibited products having over 100 sq ft 9 3 sq m of roofed area shall be provided with smoke detectors acceptable to the authority having jurisdiction ORO eS OPEN FLAME DEVICES Neither open flame devises nor pyrotechnic devices shall be used in any assembly occupancy Cooking and or warming devices that produce gas laden vapors shall be electric Sterno may be used for warming trays Cooking devices shall be approved by a recognized testing laboratory i e UL FMO 1 Cooking and or warming devices shall be isolated from the public either placing the device a minimum of four 4 feet back from the front of the booth or providing a barrier between the cooking and or warming device and the public Individual cooking and or warming devices shall not exceed 228 surface area The label surface holding the cooking and or warming device s shall be of a non combustible material A minimum of two 2 feet shall be kept between cooking devices Combustible materials shall be kept three 3 feet away from any cooking and or warming device A 40 BC extinguisher and lid or an approved automatic extinguishing system shall be provided with any booth utilizing cooking and or warming devices DAR Oy 7 Type K fire extinguishers shall be utilized with deep fat fryers or appliances emitting grease laden vapors 8 Lids to one side to put on cooking warming devices CANDLES AND OTHER OPEN FLAME
19. r of chimney 8 Candelabras with flame lighted candles shall be securely fastened in place to prevent overturning and must be located away from occupants using the area and away from possible contact with drapes curtains or other combustibles 9 When in the opinion of the Fire Chief adequate safeguards have been taken hand held flame lighted candles can be allowed Hand held candles shall not be passed from one person to another while ignited FLAMING FOODS AND BEVERAGES Flaming Foods and Beverages shall be in accordance with the following 1 Flammable liquids used in the preparation of flaming food and beverage shall be dispensed from a 1 once container or from a container not to exceed a one quart capacity and having a controlled pouring device that limits the flow to 1 ounce 2 Flaming foods or beverages shall be prepared only in the immediate vicinity of the table being served Flaming food or beverages shall not be transported or carried while burning 3 The person preparing or serving the flaming foods or beverages shall have a wet cloth towel immediately available for use in smothering the flames in the event of an emergency 4 The serving of flaming foods or beverages shall be done in a safe manner and shall not create high flames 5 The pouring ladling or spooning of flammable foods or beverages is restricted to a maximum height of 8 inches above the receiving receptacle IN ALL CASES 1 All fuel containers shall be s
20. stic used for Decorative Purposes FIELD FLAME TEST Flame retardant materials shall not ignite and spread over the surface when exposed to open flame 1 Oilcloth tarpaper nylon plastic cloths and certain other plastic materials cannot be made flame retardant and their use is prohibited 2 Compressed flammable gases flammable combustible liquids and hazardous chemicals are prohibited inside the building 3 The use of LP Gas cylinders is prohibited Exception Non refillable cylinder may be used where permitted by the authority having jurisdiction Compressed Gas only 12 160z 4 Hazardous chemicals and materials including pesticides fungicides insecticides caustics corrosives oxidizers flammable poisons and toxins are prohibited inside the building 5 Combustible materials i e crates and boxes shall be limited to a one 1 day supply and shall be maintained in an orderly fashion Storage of any combustible materials behind booths is prohibited SPECIAL REQUIREMENTS Vehicles on display within an exposition facility shall comply with the following All fuel tank openings shall be locked and sealed in an approved manner to prevent the escape of vapors Battery terminals shall be disconnected and taped off using a non metallic tape Fueling and defueling within the facility is prohibited Vehicles shall not be moved at any time during show hours Fuel Limit Fuel tank shall not exceed one quarter of the tank capacity or 5 gall
21. t or disappearance of Exhibitors material after it has been delivered to the exhibit booth e Loss theft or disappearance of Exhibitors material prior to materials being picked up from exhibit booths for reloading after close of the show CSS will check all Bills of Lading covering outgoing shipments at time of actual pick up from the exhibit booth Corrections will be made to the bill of lading where discrepancies occur INC e Loss damage or delay due to fire acts of God strikes lockouts or work stoppages of any kind or to any causes beyond CSS control The exhibitor accepts the responsibility for the payment of charges in connection with the handling of the shipment and guarantees payment to CSS for the incurred services described herewith SEE PAYMENT POLICY 1921 Bellamah NW reels demi MATERIAL HANDLING RATE SHEET f 505 243 8197 www cssabq com CONVENTION SERVICES OF THE SOUTHWEST INC Event Name ASMC Fall Conference Advance Payment Deadline Friday October 4 2013 Exhibitor Name Telephone Billing Address Fax City State Zip E mail address Authorized by ADVANCE FREIGHT RECEIVING DIRECT SHIPPING IS NOT APPLICABLE HOURS MON FRI 8AM 5PM Monday September 9 Monday October 7 2013 PLEASE DO NOT SHIP TO FACILITY ADVANCE SHIPPING ADDRESS IF FACILITY RECEIVES SHOW FREIGHT IT Ship To Exhibitor Name WILL BE CONSIGNED TO CSS AND ASMC Fall Conference EXHIBITOR WILL INCUR D
22. tered Bar Stool with Back 79 00 95 00 Bag Rack 50 00 60 00 Glass showcase with lock amp light 300 00 350 00 48 Wx18 DX38 H Literature Stand 6 h 6 pocket 110 00 132 00 Chrome Easel 27 00 32 00 Wastebasket with liner 14 00 17 00 Fishbowl 32 00 38 00 4 x8 Pegboard or Tackboard please circle Pegboard 120 00 Pegboard 144 00 Horizontal Vertical choices Tack board 120 00 Tack board 144 00 4 x 77H table riser draped in vinyl 57 00 68 00 6 x 77H table riser draped in vinyl 63 00 76 00 Individual pegboards and tackboards are freestanding and double sided Pegboard hardware is not supplied Peg holes are 4 and Maximum load on boards is 50 Ibs Tackboards are black amp Velcro friendly or push pin friendly SKIRT AND DRAPE COLOR CHOICES please circle Blue Red Gold Silver Terra Cotta SUBTOTAL Black White Burgundy Plum Hunter Green 10 3 NM Tax amp Petroleum Surcharge Peach Teal Beige TOTAL PLEASE READ PAYMENT POLICY Abgh CONVENTION SERVICES OF THE SOUTHWEST INC 1921 Bellamah NW Albuquerque NM 87104 email us MATERIAL HANDLING INFORMATION t 505 243 9889 esr cssabq com 505 243 8197 amp LIMITS OF LIABILITY www cssabq com MATERIAL HANDLING DRAYAGE INFORMATION As an exhibitor you are responsible for providing your carrier with proper delivery and pickup information for your materials both in advance and at show site Please prepay all shippin
23. uipment for exhibitors Additional labor to accomplish these tasks may be ordered from the Labor Order Form enclosed Scheduling any carrier for pick up or delivery of your materials if other than the official show carrier s All carriers must be checked in by the designated re routing time or exhibitor freight will be either re routed with show carrier or returned to CSS warehouse at exhibitor expense Please refer to Material Handling Rate sheet for re route times 1921 Bellamah NW Albuquerque NM 87104 email us t 505 243 9889 esr cssabq com LIMITS OF LIABILITY f 505 243 8197 www cssabg com CONVENTION SERVICES OF THE SOUTHWEST LIMITS OF LIABLITY PLEASE READ CSS liability is limited to physical loss or damage to a specific article which is lost or damaged and in any event CSS maximum liability will be limited to 30 per pound per article with a maximum liability of 50 00 per item or 1 000 00 per shipment whichever is less CSS will not be liable to any extent whatsoever for any actual potential or assumed loss or profits or revenues or for any collateral costs which may result from any loss or damage to an exhibitors materials which may make it impossible or impractical to exhibit it Claims for loss or damage that are not submitted to CSS within 30 days of the close of the show shall be considered waived The consignment or delivery of a shipment to CSS by an exhibitor or by any shipper on behalf of the
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