July, 2015 To - Connecticut Association of Public School
Contents
1. D M D T i D July 2015 To All Past and or New Exhibitors From Dr Joseph J Cirasuolo CAPSS Executive Director Dana A Finello RMP Registered Meeting Planner Re November 20 2015 CABE CAPSS Conference Exhibitor Booths Only On Friday The Connecticut Association of Boards of Education CABE and the Connecticut Association of Public School Superintendents CAPSS is pleased to offer you a unique marketing opportunity direct access to hundreds of key players in the education purchasing process Once a year the most powerful leaders in education gather to tackle the most significant problems shouldn t you be there At the Annual CABE CAPSS Conference on Friday November 20 2015 within the walls of the Mystic Marriott Hotel amp Spa in Groton Connecticut Exhibitors will have access to the audience that represents the public education decision makers in Connecticut This conference represents your best opportunity to get your product or service before these influential people early enough in the 2015 2016 school year so that you can be included as budgets are prepared for the 2015 2016 school year As a CABE CAPSS exhibitor you will be viewed as a valued partner in CABE CAPSS efforts to inform our members about the newest and more innovative products and services available to the education community ATTENTION Please read all the important PDF attachments and information below as well as on contra2. making these arrangements Your display must be contained within the booth space parameters and must not encroach into another exhibitor s booth space If your display exceeds the allocated space prior to or on the day of the event from a staff walk through CAPSS will ask you to reduce the size of your display If you fail to reduce the size of your display as directed CAPSS has the authority to have you remove your display or ask you to be dismissed without a refund This policy will be strictly enforced As an exhibitor I assume the entire responsibility and liability for losses damages and claims arising out of exhibitor s activities on the Mystic Marriott s premises except for any claims loss or damages arising directly from the Mystic Marriott s own negligence I further understand that neither CABE CAPSS nor the Mystic Marriott maintain insurance covering the exhibitor s property and that is my sole responsibility as an exhibitor to obtain such insurance NEW Convention exhibitors may set up between 12 00 noon 6 00 p m on Thursday November 19 2015 ballroom will close by 6 15pm OR between 6 30am 7 15am on Friday November 20 2015 If you don t submit the proper information by the date listed above your company info will not be allowed to be printed in the CABE Exhibitor Handout Booklets inside the vendor packets due to deadlines for press printing Name of Company Company Person if applicable N
3. 8 Office 860 236 8640 x10
4. are welcome to attend the cocktail reception that will now be inside the Exhibitor Hall 5 5 45pm However you must take down your exhibits booth starting at 5 45pm on Friday promptly as the ballroom needs to be flipped for another event starting at 7 15pm No booths should be dismantled prior to 5 00 PM if possible Thank for your cooperation and we look forward to another great year Dana Finello RMP Executive Assistant CAPSS W 860 236 8640 x10 Fax 860 236 8628 5 NEW Convention exhibitors may set up between 12 00 noon 6 00 p m on Thursday November 19 2015 Annual CABE CAPSS Conference Friday November 20 2015 Mystic Marriott Hotel amp Spa Groton Connecticut IMPORTANT INFORMATION Please read all carefully hereby contracts with the Connecticut Association of Public Schools Superintendents CAPSS for exhibitor space at the Mystic Marriott for the CABE CAPSS Conference to be held on Friday November 20 2015 at the price of I understand that I will receive a booth set up with drapery ID signage 7 x 44 a table 2 chairs wastebasket and a standard electrical outlet Those with computer exhibits should bring a surge suppressor and or power strip and anti static mat if needed CAPSS and exhibition management reserves the right to eliminate any nuisance which constitutes a detriment to the exhibition area IMPORTANT If you have materials that you would like to ship in advance of the convention for your
5. ators and other educators attending the CABE CAPSS Convention on November 20 21 2015 e Size 8 1 2 x 11 approximately 32 pages Please check copy specification you desire Q Back cover color 8 wide x 10 1 2 vert 700 Q Inside front cover color 8 wide x 10 1 2 vert 550 Q Inside back cover color 8 wide x 10 1 2 vert 525 O One page black amp white 7 wide x 9 1 2 vert 375 Q 1 2 page black amp white 7 wide x 4 3 4 vert 275 Q 1 4 page black amp white 3 1 4 wide x 4 3 4 vert 225 If you are eligible for one of these discounts please check appropriate box only one applies Q minus 10 discount for exhibitors or Q minus 10 discount for CABE Affiliate Members Mail completed form to Bonnie Carney Senior Staff Associ ate for Publications CABE 81 Wolcott Hill Road Wethersfield CT 06109 1242 Phone 860 571 7446 email ads in pdf format to bcarney cabe org ll CONVENTION MOBILE EVENT APP Drive Traffic to Your Booth Limited to the First 6 Exhibitors You can reach the CABE CAPSS Convention participants with a strategically timed push notification through the CABE CAPSS Convention mobile event app Invite Convention participants to your booth for some exciting opportunity for example enter to win an iPad or the first 10 people to visit our booth get a free pen You are creative you will have great ideas Push notifications e Get Convention participants attention even
6. ature of Product Service Name to Appear on ID Sign 7 x 44 not more than 30 characters Company Address Contact Person for Company Phone Fax E Mail Signature Date CAPSS Credit Card Transaction Please fill out ALL information in its entirety Thank You Date Submitted Name On Credit Card Organization amp Address Contact Telephone Number Email Address Amount To Be Charged _ Card Type Please Circle Master Card VISA or American Express We only accept these 3 cards Card Number Expiration Month amp Year Description of Service Account Number Date Entered in database Staff Initials Advertising Order Form CABE CAPSS Convention November 20 21 2015 e Mystic Marriott Hotel Groton l CONVENTION MAGAZINE Q Enclosed please find camera ready copy to be included in the November 2015 Convention Program Q Please reserve space for our advertisement in the Conven tion Program Copy in preparation Advertiser Contact Person print clearly Contact Signature Address Telephone City State ZipCode Contact Email Contact Cell Q Paymentenclosed amountS Q Please bill us PROGRAM SPECIFICATIONS e Circulation 600 e CLOSING DATE September 25 2015 ads must be received in the CABE office by this date e Distribution All board members superintendents administr
7. ay of event pre purchase is required Deadline for meal ticket purchase is November 6 2015 Friday November 20 Luncheon tickets 32 Banquet dinner tickets 60 To purchase meal tickets online with credit card below CABE ONLY accepts MasterCard and Visa online only https em eboardsolutions com Events Registration Wizard EventDetails aspx C PNOR amp EID HFIE If you have any questions please contact Denise Roberts at CABE droberts cabe org or 860 571 7446 CABE CAPSS CONVENTION November 20 2015 Exhibitor Meal Ticket Order Form only use this form if you don t have or use a credit card PLEASE PRINT LEGIBLY Name Mailing Address City State Zip Company Name Position Contact Phone Email would like to purchase TOTAL DUE Please specify special dietary requirements i e gluten free vegetarian etc Please Note Deadline for meal ticket purchase is November 6 2015 NO REFUND will be given for meal tickets after November 6 2015 as meals have been guaranteed No shows will be charged the full fee Mail completed meal form and check made payable to CABE to CABE 81 Wolcott Hill Rd Wethersfield CT 06109 Attn Exhibitor Meals m jE IN NAME BADGE FORM FOR INDIVIDUALS MANNING A BOOTH NOTE Each booth contains 1 table 2 chairs Please note that due to limited ballroom and booth space we are limiting the number of people in the booths to COMPANY NAME FAX 860 236 862
8. booth or any other needs please read the attached service manual from Capital Convention Contractors to make arrangements CAPSS is not responsible for making these arrangements Your display must be contained within the booth space parameters and must not encroach into another exhibitor s booth space If your display exceeds the allocated space prior to or on the day of the event from a staff walk through CAPSS will ask you to reduce the size of your display If you fail to reduce the size of your display as directed CAPSS has the authority to have you remove your display or ask you to be dismissed without a refund This policy will be strictly enforced As an exhibitor I assume the entire responsibility and liability for losses damages and claims arising out of exhibitor s activities on the Mystic Marriott s premises except for any claims loss or damages arising directly from the Mystic Marriott s own negligence I further understand that neither CABE CAPSS nor the Mystic Marriott maintain insurance covering the exhibitor s property and that is my sole responsibility as an exhibitor to obtain such insurance ballroom will close by 6 15pm OR between 6 30am 7 15am on Friday November 20 2015 Tf you don t submit the proper information by the deadline listed above your company info will not be allowed to be printed in the CABE Exhibitor Handout Booklets inside the vendor packets due to deadlines for press printing Name o
9. cts as some of our policies and information has changed from previous years To view the CABE convention agenda schedule click here http www cabe org page cfm p 1145 Also hotel online reservations are at the bottom right of this link To view and order CABE meal tickets online click here https em eboardsolutions com Events Registration Wizard EventDetails aspx C PNOR amp EID HFIE If you have any questions related outside of exhibitor inquiries please visit www cabe org or call Lisa Steimer at 860 571 7446 A gentle reminder that booth space is awarded to those who either hard mail their contract and check or email fax a credit card authorization form along with their contract as soon as possible for a booth space since the ballroom size is very limited Each year we have had to turn people away A strict deadline of October 30 2015 will be enforced unless we sell out earlier then this event is Closed Out This deadline will also ensure your company name address in the CABE Convention Program Since the November 2015 Convention opens at 7 30am on the morning of Friday November 20 including a continental breakfast NEW arrangements have been made for exhibitors to set up their displays anytime between 12 00 noon 6 00pm ONLY on Thursday November 19 as well as the morning of the convention from 6 30am 7 15am ONLY THE BALLROOM WILL BE CLOSED AT 6 15PM ON THURSDAY NOVEMBER 19TH x Exhibitors
10. f Company Company Person Name if applicable Nature of Product Service Name to Appear on ID Sign 7 x 44 not more than 30 characters Company Address Contact Person for Company Phone Fax E Mail Signature Date AC by Annual CABE CAPSS Conference Friday November 20 2015 Mystic Marriott Hotel amp Spa Groton Connecticut IMPORTANT INFORMATION Please read carefully hereby contracts with the Connecticut Association of Public Schools Superintendents CAPSS for exhibitor space at the Mystic Marriott for the CABE CAPSS Convention to be held on Friday November 20 2015 at the price of 1 600 00 for a premiere booth 8x8 that will be set up on the right outside area of the exhibitor Mystic ballroom including a meal bar within the foyer I understand that I will receive a booth set up with drapery ID signage 7 x 44 a 6 table 2 chairs wastebasket and a standard electrical outlet Those with computer exhibits should bring a surge suppressor and or power strip and anti static mat if needed CAPSS and exhibition management reserves the right to eliminate any nuisance which constitutes a detriment to the exhibition area IMPORTANT If you have materials that you would like to ship in advance of the convention for your booth or any other needs please read the service manual from Capital Convention Contractors to make arrangements CAPSS is not responsible for
11. when app is not active e Ideal for a sponsor that is attending the CABE CAPSS Convention and wants to drive traffic to their booth Push Notification Fee 100 Organization Name Contact Name Contact Signature Contact Email Contact Telephone Please return you completed form along with your check or purchase order we are unable to accept credit cards to Lisa Steimer CABE 81 Wolcott Hill Road Wethersfield CT 06109 For additional information contact Lisa Steimer 860 571 7446 or Isteimer cabe org CABE CAPSS 2015 CONVENTION Important Hotel Meal Information November HOTEL Mystic Marriott Hotel amp Spa 625 North Road Route 117 Groton CT 06340 Tel 860 446 2600 or toll free 1 866 449 7390 Those attending the annual CABE CAPSS Convention have been guaranteed a 149 tax room rate Be sure to mention that you are with the CABE CAPSS Convention when making your reservation to take advantage of this special room rate The 149 rate is guaranteed only until 4 00pm on October 21 2015 After this date reservations for Convention participants will be on a space available and rate available basis You may make reservations directly with the Mystic Marriott s reservation department online at Information on making reservations can be found at http www cabe org page cfm p 1145 bottom right of page Purchase orders are NOT accepted MEAL TICKETS Important Meal tickets are not available for purchase on d
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