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GES Exhibitor Services Kit

1. TM PRESENTATION SERVICES DVD Blu Ray Player EE 182 50 237 25 3 Show Convention Name 32 Flat Panel Video amp Computer Monitor 425 00 526 50 46 Flat Panel Video amp Computer Monitor 67500 85150 Show Convention Dates 55 60 Flat Panel Video amp Computer Monitor ite 9 Company Organization Name Floor Stand for 32 or Larger Monitor 125 00 162 50 Floor Stand for 32 or Larger Monitor WITH SHELF mE 175 00 227 50 PAI Address PLEASE SPECIFY IF STAND IS NEEDED PSAV does not supply wall mounts or labor for mounting monitors to your hard sets Laptop Computer with CD drive E 282 50 367 25 ERR Please Note Specific Software Hardware Needs Basic Black amp White LaserJet Printer EN 282 50 367 25 ae 19 Flat Panel Computer Monitor EN 220 00 279 50 i On Site Contact Basic Wireless Internet per Device 90 00 150 00 Booth Basic Wired Internet a 600 00 800 00 EN Additional Wired Internet per Device mE 75 00 125 00 EE Basic connections are 1Mbps For special HSIA Bandwidth needs please call 504 592 8002 for availability and pricing Dr To guarantee availability orders should be faxed to 504 592 8020 no less than 10 days prior to show start date 5 AMP 500 Watts includes power strip 1 1 195 0
2. Files obtained from the internet JPG GIF PNG or artwork created in MS Office applications Word Excel PowerPoint etc are often not suitable for high quality output and require additional hourly charges Artwork should be created at actual size however for larger files such as banner artwork files can be scaled down to accommodate the limits of the software Scans should be no smaller than 300dpi at quarter size To avoid additional costs associated with these file types please supply files as defined herein Vector Artwork For the best quality create graphics in vector format Al EPS Logos taken from websites are generally GIF files and those are not acceptable as they will not print clearly See visual Artwork produced in vinyl such as solid company logos or text must be supplied in a vector format Al EPS GIF Al or vector EPS Artwork created in a pixel format TIF JPG is not suitable because the vinyl vector raster plotter cannot interpret raster images See visual a d Vectors Vectors Editable Text Outlined Text Bitmap Raster Artwork TIF and PSD These are the preferred file formats for raster images Files should be supplied at 100dpi at full size or they should scale to those dimensions If the resolution is lower than 100dpi images can look blurry or pixelated when printed If there is a lot of small text in the raster image the file can be provided at higher resolutions to ensure print qu
3. DAYS WRITTEN NOTICE TO THE CERTIFICATE HOLDER NAMED TO THE LEFT BUT Exhibitor Services FAILURE TO DO SO SHALL IMPOSE NO OBLIGATION OR LIABILITY OF ANY KIND UPON 5730 Powell St THE INSURER ITS AGENTS OF REPRESENTATIONS Suite B New Orleans LA 70123 1 PRODUCER Insurance Agent Broker who issues certificate 7 POLICY EFFECTIVE DATE Must be prior to or coincidental with the NAME OF INSURED Must be the legal name of contracting party Meh oe oe Donor TYPES OF INSURANCE Must include types required by contract See 9 died A o OI Official Services Provider Information form L 3 in this exhibitor manual SURE On FORM OF COVERAGE Must be occurrence form of coverage 9 LIMITS OF INSURANCE Must be the same or greater than required by contract See 10 on Agreement and Rules and Regulations NAME ADDITIONAL INSUREDS Global Experience Specialists Inc between GES and EAC L 4 eo me ele nO iE qud Cono Magen Hr 10 AUTHORIZED REPRESENTATIVE Must be signed not stamped Region 9 Show and Sheraton New Orleans Facility as additional l i by an authorized representative of Producer insureds on a primary and non contributory basis CERTIFICATE HOLDER Must be Global Experience Specialists Inc GES 16 050115 r Hobal Experience Specialists Material Handling Information All orders are governed by the GES Payment Policy and GES Terms amp Conditions of Contract as specified in this Exhibitor Services M
4. Order Directly Online Toll Free 800 475 2098 Tel 702 515 5970 www ges com chat https e ges com 053600378 esm 2015 Global Experience Specialists Inc GES 100110 4 G ES Global Experience J d Specialists n ex All orders are governed by the GES Payment Policy and GES Terms amp Conditions of Contract as specified in this Exhibitor Services Manual HFMA Region 9 Sheraton New Orleans November 15 16 2015 Petroleum Surcharge Information Page 12 Pre Printed Bill of Lading BOL and Outbound Labels Request Page 24 SAMPLE COPY Certificate of Liability Insurance Page 16 46 Storage Capacity at Show Site Limited Page 23 Supervised Labor Checklist 8 Key Information Page 57 Need Assistance 66 Order Directly Online Toll Free 800 475 2098 Tel 702 515 5970 www ges com chat https e ges com 053600378 esm 2015 Global Experience Specialists Inc GES
5. ss O co GES Global Transportation Plus aaa L cc R 20 GES Logistics International Shipping Quote Form 5 esee gs Decorating Services 29 Q1 Price List ta NE A 9tandard Furniture Brochure ess SD LS AAA AA 9tandard Exhibit Systems Brochure 5 ess 46 T l 2 Digital File Preparation s mls Mtandard Graphics Brochure aaa D Labor Services 56 ee L 1 Installation amp Dismantling Order Form see Orcs m L 2 Key Information Supervised Labor Checklist Mns M J 1 Cleaning Order Form A 0 Required Forms 59 Need Assistance 4 Order Directly Online Toll Free 800 475 2098 Tel 702 515 5970 www ges com chat https e ges com 053600378 esm 2015 Global Experience Specialists Inc GES 100110 Specialists 2 GES i Exhibitor Services Manual Table of Contents All orders are governed by the GES Payment Policy and GES Terms amp Conditions of Contract as specified in this Exhibitor Services Manual HFMA Region 9 Sheraton New Orleans November 15 16 2015 72 Payment amp Credit Card Charge Authorization D9 s 3 3rd Party Billing Request 50 973b International 3rd Party Billing Request i Ass MM H 3 Booth Layout Form cessive d Additional Service Order Forms 63 Audio Visual Internet Electrical Telecommunications 64 Need Assistance 2 Order Directly Online Toll Free 800 475 2098 Tel 702 515 5970 www ges com chat https
6. 011 00 1 517 00 DISCOUNT REGULAR 11 0 13 830 00 20 750 00 31 2015 EMAIL ADDRESS BOOTH NUMBER 10x20 Exhibits ITEM CODE DESCRIPTION TAX DISCOUNT REGULAR 600004 Exhibit System GEM 4 10 x20 Inline 11 0 9 320 00 13 980 00 10x10 Exhibits ITEM CODE DESCRIPTION TAX DISCOUNT REGULAR 600002 Exhibit System GEM 2 10 x10 Inline 11 0 2 240 00 3 360 00 600003 Exhibit System GEM 3 10 x10 Inline 11 0 4 230 00 6 350 00 6ft Table Display ITEM CODE DESCRIPTION TAX DISCOUNT REGULAR 600001 Exhibit System GEM 1 6 Tabletop Display 11 0 2 130 00 3 200 00 Accessories ITEM CODE DESCRIPTION TAX DISCOUNT REGULAR 600410 Exhibit Ad Board 1M x 8 11 0 734 00 1 100 00 600103 Exhibit Counter 1M Curved 11 0 1 010 00 1 520 00 600101 Exhibit Counter 1M x 1 2M x 40 H 11 0 512 00 768 00 600102 Exhibit Counter 2M x 1 2M x 40 H 11 0 699 00 1 050 00 600221 Exhibit Light Box Large 37 x85 11 0 930 00 1 400 00 600222 Exhibit Light Box Medium 37 x56 11 0 736 00 1 100 00 600223 Exhibit Light Box Small 37 x28 11 0 454 00 681 00 661931 Exhibit Panel Slatwall 1M x 8 11 0 642 00 963 00 600291 Exhibit Panel Wirewall 1M 11 0 627 00 941 00 600243 Exhibit Shelf 1M x 10 Deep 11 0 85 75 129 00 600262 Tackboard Gem 4 X 8 11 0 734 00 1 100 00 Graphics and Signage Graphics and Signage ITEM CODE DESCRIPTION TAX DISCOUNT REGULAR 600534 22 Wx 28 H Vertical Si
7. 18 D 31 H 18 W 18 5 D 32 H 17 W 18 D 48 H A 300057 Table Rectangle 300056 Table Square 300059 Table Starbase 300058 Table Starbase 24 x36 x30 High 24 x24 x30 High 30 Diameter x 40 High 40 Diameter x 30 High Skirted Tables 3004 Table 4 Skirted 4 3006 Table 6 Skirted 3 3008 Table 8 Skirted 3 Sides 24 x 30 High Sides 24 x 30 High Sides 24 x 30 High Table Skirt Colors Beige 54 Forest Green 45 e Red 49 Colors may vary due to facility lighting printing limitations and dye lot differences Some items may not be available at all locations See order form for details Styles of items portrayed 88 this brochure may vary in some locations GES iz z rience Specialists i Accessories 300124 Aisle Stanchion 300123 Aisle Stanchion Chain Plastic Per Foot without Chain J 300102 Coat Rack 300104 Garment Rack 300120 Sign Holder Bell 300108 Sign Holder Base Chrome 22 x28 Tdi 300113 Wastebasket 300118 Waterfall Stand 300103 Aluminum Easel 300106 Literature Rack 300211 Tackboard 4 x8 Furniture and Accessories 300111 Bag Stand 300201 Pegboard White 4 x8 300112 Ticket Tumbler Small Table Top Colors may vary due to facility lighting printing limitations and dye lot differences Some items may not be available at all locations See order form for details Styles of items port
8. 305111 Chair Jetson 19 L 18 D 31 H 305284 Chair Rustique Arm Gunmetal 20 L 18 D 31 H 305231 Chair Fusion Clear White 19 L 21 D 32 H PE 305271 Chair La Brea Swivel Charcoal Gray Fabric 35 L 27 D 40 D A 305272 Chair Swanson Swivel White Vinyl 28 L 25 D 18 H OE 305093 Ottoman Cube White Leather 17 L 17 D 18 H 305086 Ottoman Half Round Black 72 L 36 D 17 H 305087 Ottoman Half Round White 72 L 36 D 17 H Colors may vary due to facility lighting printing limitations and dye lot differences Some items may not be available at all locations See order form for details Styles of items portrayed 88 this brochure may vary in some locations Global Specialty Furniture Experience Specialists AGE i gt 305240 Ottoman 305092 Ottoman 305280 Ottoman 305279 Ottoman 305246 Ottoman 305242 Ottoman Puzzle Bench South Beach Square Seat Black Square Seat White Vibe Cube Blue Vibe Cube White 48 L 24 D Wedge Platinum 34 L 34 D 15 H 34 L 34 D 15 H Vinyl 18 L 18 D Champagne Vinyl 18 H 25 L 31 D 18 H 18 H 18 L 18 D 18 H 305243 Ottoman 305241 Ottoman 305244 Ottoman 305245 Ottoman 305247 Ottoman Vibe Cube Gold Vibe Cube Green Vibe Cube Pink Vibe Cube Red Vibe Cube Yellow Bronze Vinyl 18 L Vinyl 18 L 18 D Vinyl 18 L 18 D Vinyl 18 L 18 D Vinyl 18 L 18 D 18 D 18 H 18 H 18 H 18 H 1
9. 6 Ifthe EAC fails to provide the documentation required in paragraphs 4 and 5 above the Exhibitor will be required to use GES for such services at the prevailing rates set forth in the Exhibitor Kit Services Manual 7 EAC shall provide if requested evidence to Global Experience Specialists Inc GES that it possesses applicable and current labor contracts and must comply with all labor agreements and practices The EAC must not commit or allow to be committed by persons in its employment any acts that could lead to work stoppages strikes or labor problems 8 EAC will be responsible for all reasonable costs related to its operation including overtime pay for stewards restoration of exhibit space to its initial condition etc Where applicable a one hour minimum labor charge will be charged at the appropriate steward rate of pay per day per union to either the EAC Exhibitor depending upon the billing arrangement set up with GES Based upon EAC not number of booths 9 The show aisles and public spaces are not part of the Exhibitor s booth Therefore EAC is required to confine all activities to the exhibit space of the Exhibitor who has given a valid order for services Exhibitors may be charged for costs related to movement of its property if the EAC does not contain its operations within the confines of the booth No service desks storage areas or other work facilities will be located anywhere in the building The show aisles and public space
10. 986 00 305298 Pedestal Powered Locking White 24 L 24 D 30 H 11 0 550 00 825 00 305296 Pedestal Powered Locking White 24 L 24 D 42 H 11 0 657 00 986 00 Office and Utility Furniture ITEM CODE DESCRIPTION TAX DISCOUNT REGULAR 305040 Credenza Graphite 72 L 24 D 29 H 11 0 574 00 861 00 305039 Credenza Mahogany 72 L 24 D 29 H 11 0 633 00 950 00 305057 Desk Executive Graphite 60 L 30 D 29 H 11 0 565 00 848 00 305056 Desk Executive Mahogany 60 L 30 D 29 H 11 0 588 00 882 00 305294 Desk Writing Work Table White Laminate White 48 L 24 11 0 389 00 584 00 305059 File Lateral Graphite 36 L 20 D 29 H 11 0 462 00 693 00 305058 File Lateral Mahogany 36 L 20 D 29 H 11 0 501 00 752 00 Lamps ITEM CODE DESCRIPTION TAX DISCOUNT REGULAR 305204 Lamp Floor Mason Silver 18 Round 55 H 11 0 359 00 539 00 305205 Lamp Table Mason Silver 16 Round 26 H 11 0 260 00 390 00 Convenience Packages GEM Package ITEM CODE DESCRIPTION TAX DISCOUNT REGULAR 404200 GEM 3 10 x 10 Package 11 0 4 986 00 7 486 00 Includes 1 10 x 10 Standard Exhibit System 1 10 x 10 Standard 130z Carpet 3 Contemporary Stools 1 Starbase Table 30 X40 1 Wastebasket 404201 GEM 4 10 x 20 Package 11 0 9 656 00 14 485 00 Includes 1 10 x 20 Standard Exhibit System 1 10 x 20 Standard 130z Carpet 2 Contemporary Stools 1 Wastebasket Standard Furniture Package ITEM CODE DESCRIPTION TAX DISCOUNT
11. BOOTH NUMBER DISCOUNT 51 50 73 00 DISCOUNT 21 80 26 00 DISCOUNT 6 60 61 75 83 50 115 00 115 00 31 25 115 00 169 00 216 00 636 00 105 00 105 00 228 00 179 00 26 00 115 00 DISCOUNT 352 80 REGULAR 77 25 110 00 REGULAR 32 75 39 00 REGULAR 9 90 92 75 125 00 173 00 173 00 47 00 173 00 254 00 324 00 954 00 158 00 158 00 342 00 269 00 39 00 173 00 REGULAR 529 20 Includes 10 Off 2 Plastic Contour Chairs 1 6 Skirted Table 24 X30 1 Wastebasket Furniture Package 2 ITEM CODE DESCRIPTION 400012 Furniture Package 2 TAX 11 0 Includes 10 Off 4 Contemporary Arm Chairs 1 Starbase Table 40 X30 1 Wastebasket Specialty Furniture Seating Sofas and Loveseats ITEM CODE DESCRIPTION TAX 305068 Loveseat Key West Black 57 L 35 D 33 H 11 0 305262 Loveseat Naples Black Vinyl 62 L 30 D 28 H 11 0 305264 Sectional Heathrow Black Vinyl 72 L 48 D 28 H 11 0 305120 Sectional South Beach 3 pc Platinum 152 L 40 D 33 H 11 0 305236 Sofa Allegro Blue Fabric 73 L 34 5 D 29 5 H 11 0 305265 Sofa Heathrow Black Vinyl 48 L 24 D 28 H 11 0 305125 Sofa Key West Black 85 L 35 D 33 H 11 0 305226 Sofa Mirabel Brown Leather 76 L 35 D 32 H 11 0 305261 Sofa Naples Black Vinyl 87 L 30 D 28 H 11 0 305221 Sofa Roma White Vinyl 78 L 31 D 33 H 11 0 305119 Sofa South Beach Platinum Suede 69 L 29 D 33 H 11 0 305268 Sof
12. Casualty amp Surety Company INSURED 2 Big Boom Company Inc 1234 Corporate Lane New York NY 10895 Attn Joe Smith Phone 212 555 5349 Fax 212 555 9819 COVERAGES THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED NOTWITHSTANDING ANY REQUIREMENT TERM OF CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS CERTIFICATE MAY BE ISSUED OR MAY PERTAIN THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS EXCLUSIONS AND CONDITIONS OF SUCH POLICIES LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS INSR POLICY EFFECTIVE DATE POLICY EXPIRATION DATE iis 4 ier iii ES MM DD YY MM DD YY 9 LIMITS GENERAL LIABILITY 000P98298 AI1 01 01 15 01 01 16 1 000 000 50 000 5 000 1 000 000 2 000 000 2 000 000 x COMMERCIAL GENERAL LIABILITY O O SKLS 029499S 01 01 15 01 01 16 Ea accident BODILY INJURY TS Per person BODILY INJURY TS Per accident PROPERTY DAMAGE y Peraccident A PO Po INSURER C Travelers Insurance Company INSURER D Royal Insurance Company INSURER E CLAIMS MADE X OCCUR L L GENERAL AGGREGATE LIMIT APPLIES PER O Policy PROJECT J Loc AUTOMOBILE LIABILITY X ANY AUTO ALL OWNED AUTOS SCHEDULED AUTOS X HIRED AUTOS X NON OWNED AUTOS O O GARAGE LIABILITY AUTO ONLY EA AC
13. Customer Goods without liability if left on the show floor unattended without labels or not correctly labeled i Concealed Damage GES shall not be liable for concealed loss or damage including but not limited to glass electronic equipment prototypes original art uncrated Goods or improperly packaged or labeled Goods j Unattended Booth GES shall not be liable for any loss or damage occurring while the Goods are unattended in Customer s booth at any time including but not limited to the time the Goods are delivered to the dock until the time the Goods are received by Customer s chosen carrier All Material Handling Forms and or Straight Bills of Lading covering outgoing Goods submitted to GES will be checked at the time of pickup from the booth and corrections to the count or condition will be documented where discrepancies exist k Hanging items from Booth Customer shall not hang any articles merchandise product advertisements or other similar items from GES supplied booth materials this includes but is not limited to GES panels or pipe and drape utilized in Customer s own booth set up or in areas occupied by the show organizer or third parties If Customer does hang any prohibited items Customer alone shall be held liable for any damages costs actions or injuries resulting from the hanging of such item s GES shall have no liability for any damages costs actions or injuries arising out of Customer s failure to comply with this p
14. Date By Carrier Total Number of Pieces We understand that your calculation is only an estimate Invoicing will be done from the actual weight Adjustments will be made accordingly B C E SMALL PACKAGE DESCRIPTION Petroleum Surcharge Assessment 3 Subtotal DHSS Orleans Parish Tax 2 0 C x2 lS Payment Enclosed C D E S Important Information Advance Shipments to Warehouse GES will receive uncrated carpet and pad at the warehouse A special handling charge will apply on these shipments Price includes unloading crated freight the warehouse cannot receive uncrated shipments storing at warehouse for up to 33 days any materials stored beyond 33 days will incur additional costs applied to your invoice reloading onto trucks and delivery to the exhibit site unloading freight and delivery to your booth picking up storing and returning empty shipping containers and reloading freight for return to your specified destination from exhibit site Direct Shipments to Exhibit Site Price includes unloading freight and delivery to your booth picking up storing and returning empty shipping containers and reloading freight for return to your specified destination from exhibit site However any materials shipped back to warehouse from exhibit site will incur additional costs applied to your invoice Small Packages Boxes and envelopes received without documentation will be delivered without guarantee of piece count
15. Gross Weight 7 Total Value 8 GES Payment Policy and GES Terms amp Conditions additional weight and dimensions O Check this box if you would like to receive a return qe ne EEE quote back to origin specified at the top of this Authorized Signature Please Sign form You must read the Terms and Conditions of Contract under which GES provides transportation services to you our valued customer The Terms and Conditions SPECIAL REQUIREMENTS ADDITIONAL CHARGES MAY APPLY may be downloaded by going to www ges com terms logistics aspx If you do not have internet capability a copy of the Terms and Conditions may be obtained by contacting your GES Logistics representative at 1 888 454 4437 AUTHORIZED NAME PLEASE PRINT DATE GES will not act as Importer of Record IOR or Ultimate Consignee regarding exhibitor freight and will not provide a Power of Attorney to any entity regarding exhibitor freight GES is acting as a broker only and is liable for cargo loss or damage only if it results from the negligence or willful misconduct of GES If found liable for any loss GES and the transportation provider s sole and exclusive maximum liability for loss or damage to Customer s Goods is limited to 50 USD per pound per package 100 00 USD per package or 1 500 00 USD per occurrence whichever is less All international transportation services are subject to the terms conditions and limits of liability set forth by t
16. ITEM CODE 300057 300056 DESCRIPTION Chair Contemporary Arm 23 W 18 D 31 H Chair Plastic Contour 18 W 18 5 D 32 H Stool Contemporary 17 W 18 D 48 H DESCRIPTION Table Rectangle 24 x36 x30 High Table Square 24 x24 x30 High 300059 Table Starbase 30 Diameter x 40 High 300058 Table Starbase 40 Diameter x 30 High Skirted Tables ITEM CODE DESCRIPTION 3004 Table 4 Skirted 4 Sides 24 x 30 High 3006 Table 6 Skirted 3 Sides 24 x 30 High 3008 Table 8 Skirted 3 Sides 24 x 30 High 3007 Table Skirt 4th Side Unskirted Tables ITEM CODE DESCRIPTION 300400 Table 4 Unskirted 24 x 30 High 300600 Table 6 Unskirted 24 x 30 High 300800 Table 8 Unskirted 24 x 30 High Skirted Counters ITEM CODE DESCRIPTION 3014 Counter 4 Skirted 4 Sides 24 x 42 High 3016 Counter 6 Skirted 3 Sides 24 x 42 High 3018 Counter 8 Skirted 3 Sides 24 x 42 High 3017 Counter Skirt 4th Side Unskirted Counter ITEM CODE DESCRIPTION 301400 Counter 4 Unskirted 24 x 42 High 301600 Counter 6 Unskirted 24 x 42 High 301800 Counter 8 Unskirted 24 x 42 High 2015 Chair Contemporary Side 19 5 W 18 D 31 H TAX 11 0 11 0 11 0 11 0 TAX 11 0 11 0 11 0 11 0 TAX 11 0 11 0 11 0 11 0 TAX 11 0 11 0 11 0 TAX 11 0 11 0 11 0 11 0 TAX 11 0 11 0 11 0 DISCOUNT 140 00 128 00 83 50 155 00 DISCOUNT 136 00 125 00 265 00 26
17. Online https e ges com 053600378 esm 080615 XGES x Fire Regulations All orders are governed by the GES Payment Policy and GES Terms Conditions of Contract as specified in this Exhibitor Services Manual HFMA Region 9 Sheraton New Orleans November 15 16 2015 All material used in construction and decoration of an exhibit must be flame retardant Fabrics must be certified as flame retardant or a sample must be available for testing Materials which cannot be treated to meet the requirements may not be used All exits and exit aisles must be kept clear and unobstructed No furniture signs easels chairs or displays may protrude into aisles All aisles must be maintained at a minimum of eight 8 feet in width unless otherwise approved on a floor plan Designated no freight aisles must be maintained clear of crates and exhibit materials during move in and move out These aisles are required for emergency access throughout the hall and to expedite freight and empty crate moving All fire hose racks fire extinguishers and emergency exits must be visible and accessible at all times This includes fire protection equipment located within exhibits Exits and exit signs must not be covered by drapes nor obscured from view by exhibit components Vehicles on display must have fuel filler caps locked or sealed to prevent escape of vapors and to avoid tampering Batteries must be disconnected Auxiliary batteries not connect
18. PM Worker per Hour Discount Regular Show Site Overtime A times Monday through Friday All day Saturday amp Install amp Dismantle ST Code 705000 86 50 108 00 130 00 Double Time All day Holidays Install amp Dismantle OT Code 705000 130 00 163 00 195 00 piscount Rate Rate applies to orders placed on or before the above Discount Install amp Dismantle DT Code 705000 173 00 216 00 260 00 Deadline Date Regular Rate Rate applies to orders placed after the above Discount Deadline Date but before the first day of exhibitor move in Show Site Rate Rate applies to orders placed at show site Please Indicate Service _ GES Supervised OK to Proceed Exhibitor Supervised Do Not Proceed Please complete Key Information form L 2 Exhibitor will supervise GES will supervise labor to e Indicate workers needed for installation and dismantling e Unpack and install display before Exhibitor arrival at show site e GES assumes no liability for loss damage or bodily injury e Dismantle and pack the display after show closing arising out of the installation and or dismantling of Exhibitor s e Subject to terms and conditions of all GES policies including terms property by GES provided union labor Exhibitor assumes the and conditions of contract including but not limited to sub paragraph responsibility and any liability arising therefrom for the work VII b Labor performed by union labor under Exh
19. Produced on 3 16 Thick White Foamcore E 608314 29 3 4 wide x 30 1 4 tall Discount Price 129 00 Regular Price 194 00 Produced on 1 8 Thick White Komatex All Prices listed above are Per Panel Please note that pricing listed is for Graphic Panels only GEM units are rented separately GES requires a form of payment for booth graphics in order to produce signage Please see Payment and Credit Card Authorization G 2 for required information Files should be uploaded to the GES ftp transfer utility site Send your file s directly to gesgraphics ges com no login is required Just enter your email address in the Your Email Address field enter gesgraphics ges com address in the Recipient Email Address in the comments box type your name the event you are exhibiting and city that the event is occurring Click next and browse to your files lastly click the upload button to send Please contact GES National Service Center at 800 475 2098 or 702 515 5970 with any questions or concerns Link https e ges com 053600378 exhibit4 esm Standard Exhibits Graphics 01 608301 38 1 8 wide x 86 1 4 tall Discount Price 473 00 Regular Price S710 00 Produced on 3 16 Thick White Foamcore 04 608304 18 7 16 wide x 86 1 4 tall Discount Price 237 00 Regular Price 356 00 Produced on 3 16 Thick White Foamcore 1 608311 57 7 8 wide x 30 1 4 tall Discount Price 99 50 Regular Price 149 00 Produce
20. Specialists All orders are governed by the GES Payment Policy and GES Terms Conditions of Contract as specified in this Exhibitor Services Manual HFMA Region 9 Sheraton New Orleans November 15 16 2015 We have designed this form to help you better understand the role of the Official Service Provider the services we offer and to provide tips to maximize your cost savings What is an Official Service Provider GES has been selected as the Official Service Provider by the show organizer to design and produce your show Because of the many areas that GES is involved in at the show we are familiar with the key individuals managing your event If at any time during the planning process you are unsure where to turn just ask us we re at your service Many Exhibitors are not aware of the depth and breadth of products and services offered by GES Because we have insight into and control of the entire show process we can generally save you time and money by assisting in your pre show planning GES Show Services Booth Furniture and Accessories The booth furniture and accessories brochure showcases a wide variety of both standard and specialty furniture All items rented from GES will automatically be delivered to your booth and picked up at the close of the show with no material handling charges incurred by you Booth Carpet GES offers a wide variety of carpet selections The booth carpet brochure covers carpet choi
21. TO Global Experience Specialists Inc GES 7000 Lindell Road Las Vegas NV 89118 4702 Fax 866 329 1437 or 702 263 1520 for international exhibitors Contact us Online www ges com chat Phone 800 475 2098 or 702 515 5970 for international exhibitors All orders are governed by the GES Payment Policy and GES Terms amp Conditions of Contract as specified in this Exhibitor Services Manual HFMA Region 9 Discount Deadline Date MANDATORY Sheraton New Orleans October 26 2015 November 15 16 2015 COMPANY NAME EMAIL ADDRESS BOOTH NUMBER To Be Completed By Exhibitor When Order is Placed Inbound Freight Information Method _ GES Logistics _ Common Carrier AirFreight Vanline Other Carrier if known Contact Phone Number of Crates Shipped By Date Number of Fiber Cases Color Pro Number Target Date Loose Display Crated Display Shipped To Check One Warehouse Showsite Setup Information for GES Installation Setup Drawings Instructions Attached Rental Carpet Color Setup Drawings With Exhibit Own Carpet Color Case Crate Number Padding Number of Workers Required for Setup Approximate Time for Setup Forklift Ordered Hrs Time Special Equipment Required C Number of Graphics Layout Provided Yes No Description C Number of Lights Number of Light Boxes Description ss Electrical Outlets Yes No Electrical Labor Boothwork Yes No Electrical Under C
22. and GES Terms amp Conditions of Contract as specified in this Exhibitor Services Manual HFMA Region 9 Form Deadline Date Sheraton New Orleans October 26 2015 November 15 16 2015 COMPANY NAME EMAIL ADDRESS BOOTH NUMBER Return this form when a third party any party other than Exhibiting Company AGENT should be billed for services Please complete all steps below to avoid processing delays Provide the Exhibiting Company contact information and signature Exhibiting Company Name Exhibiting Company Address City State Zip Country Phone Fax Exhibiting Company Contact s Email Address Card Number Expiration Date _ MasterCard Corporate Card I VISA _ Personal Card Please E Sign Rs agree in placing this order that have accepted GES Payment Policy and GES Exhibiting Company Authorized Signature Terms amp Conditions of Contract and have advised all of my AGENTS of the same Exhibiting Company Authorized Name Please Print Date Check services below to invoice to the Third Party All Services If the Third Party is not to be invoiced for All Services please select specific services below _ Booth Cleaning J Exhibit Systems _ GES Logistics amp D Labor _ Material Handling JRental Carpet Rental Furniture JSigns _ Transportation JOther Please Specify Provide the Third Party contact information Third Party Company Name Third Party Company Address City State Zip Postal Code Countr
23. at show site are subject to availability Cancellation Policy Items cancelled will be charged 50 of original price after move in begins and 100 of original price after installation Specialty Furniture Information Prices include delivery rental installation and removal Please include Booth Layout Form H 3 for placement of items Custom orders are available Please call for quote Orders received within three 3 weeks prior show move in are subject to availability and or substitutions Orders placed at show site are subject to availability Cancellation Policy Items cancelled will be charged 100 of original price after move in begins Standard Exhibits Information Prices include delivery rental installation and removal For Custom Exhibits please send a request to email address exhibitdesign ges com Orders placed at show site are subject to availability Cancellation Policy Due to material and labor costs orders cancelled before move in begins will be charged 50 of original price Similarly orders cancelled after move in begins will be charged 100 of original price Graphics Signage Information Order graphics and upload artwork files directly online https e ges com 053600378 signs Orders placed at show site are subject to availability and will incurr a 20 Late Order Charge 32 2015 BOOTH NUMBER 053600378 Order Directly Online https e ges com 053600378 furnishi
24. be picked up stored and returned after the show Labels are available at the GES Servicenter or from your GES Service Executive and are for empty storage only Depending on the size of the show it can take from two to twelve hours to return empty crates Do not store any items in crates marked empty GES has no liability for damage to crates or items sent to empty storage in crates Outgoing Shipments An OMHF Outbound Material Handling Form Bill of Lading must accompany all outgoing shipments Shipping information outbound forms and labels will be available at the GES Servicenter Exhibitors selecting non official carriers will need to make their own arrangements for pickup Make sure that someone from your company will be on site to oversee the outbound shipment of your display and product Measure of Damage Liability GES is liable for loss or damage to your Goods only if the loss or damage is caused by GES negligence Sole Relief If found liable for any loss GES sole and exclusive maximum liability for loss or damage to Customer s Goods is limited to 50 USD per pound with a maximum liability of 100 USD per container or 1 500 00 USD per shipment whichever is less All of your Goods should be insured by your own insurance policy Although we do our best to handle your Goods as our own there are many variables in shipping and handling that can affect your exhibit and products GES has published GES Terms amp C
25. chat https e ges com 053600378 esm 2015 Global Experience Specialists Inc GES Global Experience GES Global Transportation Plus Specialists Get GES Global Transportation Plus and Save 10 On Material Handling GES Logistics provides an integrated network of carriers that service transportation solutions to over 80 countries by land air and sea Documentation services include ATA Carnet and temporary import bonds for the most comprehensive worldwide support available GES Global Transportation Plus delivers these unique benefits e Save 10 on material handling when using GES Logistics round trip shipping e Consolidated invoicing for material handling and shipping charges e Managed transportation to and from the show floor e On site customer support Note All international transportation services are subject to the terms conditions limits of liability and instructions as set forth by the carrier To request a quote call 702 515 5970 or contact us at logisticsquote ges com international ges com 800 475 2098 Exhibitions Events Experiences 2012 Global Experience Specialists Inc GES 27 050115 Specialists amp GES GES Logistics International Shipping Quote Form RETURN TO Global Experience Specialists Inc GES 7000 Lindell Road Las Vegas NV 89118 4702 Fax 866 329 1437 or 702 263 1520 for international exhibitors Contact us Online www ges c
26. close of the show for all such charges and further agrees that any claim Customer may have against GES shall be pursued independently by Customer as a separate action to be resolved on its own merits GES retains the right to pursue collection on amounts owed after show close without regard to any amount alleged to be owed for damage or loss d Filing of Suit Any action at law regarding loss or damage to Goods must be filed within one 1 year of the date of declination of any part of a claim logistics claims excluded IX Jurisdiction Choice of Forum These Terms and Conditions of Contract shall be governed by and construed in accordance with the applicable laws of the United States or alternatively and depending on jurisdiction the laws of the State of Nevada The parties hereby submit to jurisdiction and venue in the United States Federal District Court of Nevada or as applicable depending upon jurisdiction the County Circuit Court in Clark County Nevada X Advanced Warehousing Temporary Storage Long Term Storage All terms and conditions relative to Advanced Warehousing Temporary Storage Long Term Storage are contained in separate agreements titled Storage Agreement In the event that a Storage Agreement is not executed between the parties the following shall apply with respect to GES liability for Customer Goods The responsibility of GES with respect to Customer Goods is limited to the exercise of ordinary care and diligence in h
27. domestic shipments can be tracked online by going to www ges com everything logistics tracking Estimating Material Handling Charges Handling charges are based on the weight of the freight Shipments are billed by the hundred weight and rounded up to the nearest hundred Minimum per Shipment may apply see enclosed Material Handling Order Form for details Please prepay all shipping charges GES cannot accept or be responsible for collect shipments Crated and uncrated shipments must be separated and clearly identified on separate bills of lading with separate weight tickets otherwise GES will invoice the entire load at the Uncrated rate Crated Material that is skidded or is in any type of shipping container that can be unloaded at the dock with no additional handling required e Uncrated Material that is shipped loose or pad wrapped and or unskidded machinery without proper lifting bars or hooks Need Assistance 47 Toll Free 800 475 2098 Tel 702 515 5970 www ges com chat O 2015 Global Experience Specialists Inc GES Estimating Material Handling Charges continued Special Handling Defined as shipments that are loaded by cubic space and or packed in such a manner as to require special handling such as ground loading side door loading constricted space loading and designated piece loading or stacked shipments Also included are mixed shipments and shipments without proper delivery receipts Over
28. e ges com 053600378 esm 2015 Global Experience Specialists Inc GES GES Information and Order Forms R071715 B081915 1403 XGES vero Show Information EM All orders are governed by the GES Payment Policy and GES Terms Conditions of Contract as specified in this Exhibitor Services Manual HFMA Region 9 Sheraton New Orleans November 15 16 2015 Official Service Provider Global Experience Specialists Inc GES Phone in USA 800 475 2098 International Calls 702 515 5970 7000 Lindell Road FAX in USA 866 329 1437 International Faxes 702 263 1520 Las Vegas NV 89118 4702 Contact us Online www ges com chat GES will be onsite at your show to assist you in coordinating any last minute services ordering additional products and answering any questions you may have Show Information Booth Size 8 x 10 Facility Carpet Color Multicolored 8 High Blue White White Blue Backwall 3 High Blue Siderail 1 6 Blue Skirted Table 2 Plastic Contour Chairs 1 Wastebasket 1 ID Sign Important Dates Be sure to check all order forms for additional deadlines Discount Deadline Date Monday October 26 GES orders must be received with payment by this date Installation Sunday November 15 12 00 PM 4 30PM Please take notice this event moves in on overtime all applicable surcharges will apply Show Hours Sunday November 15 5 00 PM 6 30 PM Monday November 16 7 00 AM 7 00 PM D
29. ee Standard Rates B ius c eed ST ST ST ST ST OT ST OT OTOT 135 00 cwt 121 50 cwt OT OT Direct Shipment to Exhibit Site 200 Ibs minimum per shipment Crated Materials Special Handling Materials ST ST ST ST ST OT ST OT OT OT OT OT Uncrated Materials Standard Rates pire goon heres ST ST ST OT OT OT How To Know What Rates To Use Based On Show Move In Move Out Straight Time Monday through Friday 8 00 AM to 4 30 PM Trucks signing in after 2 00 PM may be charged at the overtime rate Overtime All other times Saturdays Sundays Holidays ST ST If freight will be handled on straight time into the show and out of the show ST OT If freight will be handled one way on straight time and one way on overtime either into the show or out of the show OT OT If freight will be handled on overtime into the show and out of the show Certified Weight Tickets Are Required For All Shipments Drivers with inbound shipments must check in at the GES warehouse or exhibit site by 2 00 PM to be guaranteed same day unloading Warehouse receiving hours are Monday Friday 8 30 AM 2 00 PM Closed 12 00 PM 1 00 PM amp Holidays Please Indicate Below Calculate Total CWT Enter in increments of 100 s only round up to the next 100 mark if your weight is more than 8 lbs over the previous 100 mark 200 pound minimum per shipment pounds 100 Total CWT Shipment Will Be Sent To Exhibit Site _ Warehouse On
30. or vertical w 600534 22 Wx 28 H Vertical Sign w Sign Holder Double Silver Grommets Single Sided Sided Includes sign holder rental graphic and delivery Banner is available horizontal or vertical Includes silver grommets Please note that although arm lights may be included in your package electrical power must be ordered separately through the electrical services provider in your exhibitor service manual Colors may var9ue to facility lighting printing limitations and dye lot differences 050115 Q GES 8 Installation and Dismantling Order Form a Specialists RETURN WITH G 2 PAYMENT amp CREDIT CARD CHARGE AUTHORIZATION FORM TO Global Experience Specialists Inc GES 7000 Lindell Road Las Vegas NV 89118 4702 Fax 866 329 1437 or 702 263 1520 for international exhibitors All orders are governed by the GES Payment Policy and GES Terms amp Conditions of Contract as specified in this Exhibitor Services Manual HFMA Region 9 Discount Deadline Date Sheraton New Orleans October 26 2015 November 1 5 1 6 201 5 Go to below link to view images and information http ges com ecomm info landD pdf COMPANY NAME EMAIL ADDRESS BOOTH NUMBER SHOWSITE CONTACT SHOWSITE CONTACT PHONE DATE TIME OF ARRIVAL CONTACT S HOTEL OPTIONAL PLEASE COMPLETE THIS FORM FOR ALL DISPLAY LABOR NEEDED TO DETERMINE IF YOU NEED DISPLAY LABOR PLEASE READ THIS FORM CAREFULLY e Full time bona fide employees of the exhibiting comp
31. rearrange any material situated in a clearly identified No Freight Aisle the Exhibitor or the EAC depending upon the billing arrangements with GES will be charged a one hour minimum for forklift rental and labor 20 EAC Exhibitor agrees that all outbound freight bills should be turned into the service desk on a timely basis Holding freight bills until late in the day or turning in large amounts of freight bills to the GES Servicenter at one time may delay outbound truck scheduling and subsequently force your loading out into overtime 21 During tear down pull all manageable structures back from aisle carpet lines Electronics mannequins etc should be placed in the center of the booth 22 Be aware of vehicle traffic inside and outside of the facility All attendees should be aware of their surroundings and all individuals are solely responsible for their own safety in parking lots driveways access roads and non exhibit hall areas 23 Label empty cartons and crates for storage as soon as they are ready Holding back on empties only adds congestion to the aisles 24 For services such as electrical plumbing telephone cleaning and drayage no service provider other than the Official Service Provider will be approved This regulation is necessary due to licensing insurance and work done on equipment and facilities owned by parties other than the Exhibitor Exhibitors shall provide only the material and equipment they own and those materia
32. your package electrical power must be ordered separately through the electrical services provider in your exhibitor service manual Colors may varf ue to facility lighting printing limitations and dye lot differences Standard Exhibi amp xGES irri tandard Exhibits Accessories 600410 Exhibit Ad Board 600103 Exhibit Counter 1M 600101 Exhibit Counter 1M 600102 Exhibit Counter 2M 1M x 8 Curved x 1 2M x 40 H x 1 2M x 40 H 600221 Exhibit Light Box 600222 Exhibit Light Box 600223 Exhibit Light Box 661931 Exhibit Panel Large 3 x85 Medium 37 x56 Small 37 x28 Slatwall 1M x 8 VN babe dii UE A CTS TOT UB AID Salo MIS ETRE YS NO aIdi dd d LA 600291 Exhibit Panel 600243 Exhibit Shelf 1M x Wirewall 1M 10 Deep Trim and Panel Choices Panel Type 8 Color e Coated Black C41 C Coated Oxford White cso Coated Prism Blue C42 Coated Silver Gray C79 e Fabric Black F41 S Fabric Blue F42 ERE TES ES Fabric Gray F40 Trim Color 0 Black 41 D Silver 79 Please note that although arm lights may be included in your package electrical power must be ordered separately through the electrical services provider in your exhibitor service manual Colors may var Que to facility lighting printing limitations and dye lot differences Global Standard Exhibits Graphics Exper ience Specialists Exhibit 1 6 Tabletop 600001 23 608323 2
33. 0 285 00 D All orders and order totals will be confirmed with a detailed quote which will be 110 AMP 1000 Watts includes power strip 270 00 397 50 emailed to the email addresss given above within 2 weeks prior to the show start dat 20 AMP 2000 Watts includes power strip 420 00 622 50 Additional Power Strip 1500 2000 All orders must include payment information to be processed Credit card 25 extension cara 1500 2000 payment is preferred method If paying by check please make payable Additional labor may apply to under carpet or complex booth sets to Sheraton New Orleans and submit no less than 7 days prior to setup and please confirm order total with PSAV representative prior to submitting check D TAX EXEMPT STATUS If you are exempt from payment of sales tax please SUBTOTAL PSAV submit exemption certificate for approval SERVICE CHARGE 24 of Order Total will SUBTOTAL calculate SALES TAX 11 of line Subtotal this PO OPERATOR LABOR If requested operator labor is subject to the prevailing TOTAL DUE section hourly rate and a 5 hour minimum Advanced pricing f received b y PSAV 10 day S OMONG DHOL to installation CANCELLATIONS Cancellation of equipment ordered must be received at least o 48 hours prior to delivery date to avoid charges Pricing if received by PSAV less than 10 days prior to instal
34. 0 5003 13 oz Standard Carpet 10 x30 Custom Cut Carpet ITEM CODE DESCRIPTION 5000 13 oz Carpet Custom Cut Per Sq Ft 5006 26 oz Plush Carpet Custom Cut Per Sq Ft 5007 50 oz Ultra Plush Carpet Custom Cut Per Sq Ft Padding ITEM CODE DESCRIPTION 500400 Carpet Padding 1 2 Thick Per Sq Ft Visqueen Plastic Covering for Protection ITEM CODE DESCRIPTION 500410 Carpet Plastic Covering Per Sq Ft Carpet Package Custom Cut Package ITEM CODE DESCRIPTION 400021 13 oz Carpet Package Per Sq Ft TAX 96 11 0 11 0 11 0 TAX 11 0 11 0 11 0 TAX 11 0 TAX 9 0002 TAX 11 0 DISCOUNT 239 00 463 00 713 00 DISCOUNT 3 98 5 85 6 95 DISCOUNT 2 29 DISCOUNT 0 92 DISCOUNT 6 60 REGULAR 359 00 695 00 1 070 00 REGULAR 5 95 8 80 10 45 REGULAR 3 44 REGULAR 1 38 REGULAR 9 89 Includes 10 Off 13 oz Standard Custom Cut Carpet Padding Visqueen and 2 Day s Cleaning 400022 26 oz Plush Carpet Package Per Sq Ft 11 0 8 28 12 46 Includes 10 Off 26 oz Plush Custom Cut Carpet Padding Visqueen and 2 Day s Cleaning 400023 50 oz Ultra Plush Carpet Package Per Sq Ft 11 0 9 27 13 94 Includes 10 Off 50 oz Ultra Plush Custom Cut Carpet Padding Visqueen and 2 Day s of Cleaning Furniture and Accessories Chairs ITEM CODE 300051 300052 300050 300053 Tables
35. 00 423 00 504 00 461 00 261 00 277 00 206 00 313 00 394 00 412 00 151 00 DISCOUNT 377 00 377 00 138 00 128 00 530 00 530 00 448 00 316 00 118 00 118 00 148 00 148 00 148 00 148 00 148 00 148 00 148 00 DISCOUNT 466 00 445 00 323 00 207 00 523 00 477 00 552 00 189 00 273 00 DISCOUNT 206 00 206 00 266 00 259 00 340 00 137 00 137 00 137 00 137 00 376 00 376 00 177 00 520 00 474 00 DISCOUNT 290 00 386 00 290 00 337 00 386 00 227 00 150 00 297 00 297 00 297 00 531 00 393 00 602 00 380 00 734 00 635 00 756 00 692 00 392 00 416 00 309 00 470 00 591 00 618 00 227 00 REGULAR 566 00 566 00 207 00 192 00 795 00 795 00 672 00 474 00 177 00 177 00 222 00 222 00 222 00 222 00 222 00 222 00 222 00 REGULAR 699 00 668 00 485 00 311 00 785 00 716 00 828 00 284 00 410 00 REGULAR 309 00 309 00 399 00 389 00 510 00 206 00 206 00 206 00 206 00 564 00 564 00 266 00 780 00 711 00 REGULAR 435 00 579 00 435 00 506 00 579 00 30 EMAIL ADDRESS Tables Cafe 305159 Table Cafe Graphite Chrome 36 Round 29 H 11 0 305165 Table Cafe Maple Black 30 Round 29 H 11 0 305168 Table Cafe Maple Black 36 Round 29 H 11 0 305157 Table Cafe Maple Chrome 30 Round 29 H 11 0 305160 Table Cafe Maple Chrome 36 Round 29 H 11 0 305161 Table Cafe Red Black 30 Round 29 H 11 0 305153 Table Cafe Red Chrome 30 Roun
36. 00 Clayton Road Concord CA 94520 USA To properly credit your account send the following information to the GES via email to Cash Application Team at cashapplication ges com e exhibiting company name show name show facility and booth number date and amount of wire transfer bank and country where transfer originated If you have any questions regarding our payment policy please call GES National Servicenter at 800 475 2098 or visit the GES Servicenter at the show Please complete the information and return payment in full with this form and your orders You may choose to pay by credit card check or bank wire transfer however we require your credit card charge authorization to be on file with GES All balances must be paid at the conclusion of the event You agree to late fees up to 1 596 per month on any balance not paid at the conclusion of the event or balance left without appropriate credit card on file For your convenience we will use this authorization to charge your credit card for any additional amounts ordered by your representative or services rendered to your company for this event GES will charge a convenience fee for each request to reprocess payment to an alternate credit card in order to cover incremental processing costs An alternate credit card is a credit card different than the one used to process your initial payment in accordance with GES payment policy The convenience fee will be quoted at the time
37. 032 305177 305293 305281 305208 Table Conf Mahogany 42 Round 42 L 42 W 29 H 11 0 Table Conf Mahogany 72 L 42 W 29 H 11 0 Table Conf Mahogany 96 L 42 W 29 H 11 0 Table Conf Manhattan 42 Round 29 H 11 0 Table Conf Merlin Gray Laminate Black 46 L 29 D 30 11 0 Table Conf White Laminate 42 Round 29 H 11 0 Table Nova Oval White Silver Legs 71 L 35 5 D 29 H 11 0 BOOTH NUMBER 458 00 687 00 290 00 435 00 337 00 506 00 386 00 579 00 458 00 687 00 290 00 435 00 386 00 579 00 197 00 296 00 250 00 375 00 177 00 266 00 240 00 360 00 DISCOUNT REGULAR 300 00 450 00 392 00 588 00 300 00 450 00 370 00 555 00 462 00 693 00 300 00 450 00 370 00 555 00 392 00 588 00 462 00 693 00 300 00 450 00 392 00 588 00 216 00 324 00 263 00 395 00 204 00 306 00 254 00 381 00 DISCOUNT REGULAR 306 00 459 00 315 00 473 00 414 00 621 00 298 00 447 00 362 00 543 00 477 00 716 00 404 00 606 00 404 00 606 00 DISCOUNT REGULAR 145 00 218 00 138 00 207 00 275 00 413 00 288 00 432 00 391 00 587 00 259 00 389 00 342 00 513 00 414 00 621 00 294 00 441 00 294 00 441 00 269 00 404 00 171 00 257 00 DISCOUNT REGULAR 348 00 522 00 561 00 842 00 368 00 552 00 561 00 842 00 462 00 693 00 622 00 933 00 766 00 1 150 00 622 00 933 00 766 00 1 150 00 815 00 1 220 00 450 00 675 00 541 00 812 00 666 00 999 00 420 00 630 00 412 00 618 00 324 00 486 00 772 00 1 160 00 05
38. 05250 Chair Wendy Clear Acrylic 15 L 20 D 36 H 11 0 Seating Ottomans ITEM CODE DESCRIPTION TAX 305277 Ottoman Bench Black Vinyl 60 L 20 D 18 H 11 0 305278 Ottoman Bench White Vinyl 60 L 20 D 18 H 11 0 305085 Ottoman Cube Black 17 L 17 D 18 H 11 0 305093 Ottoman Cube White Leather 17 L 17 D 18 H 11 0 305086 Ottoman Half Round Black 72 L 36 D 17 H 11 0 305087 Ottoman Half Round White 72 L 36 D 17 H 11 0 305240 Ottoman Puzzle Bench White 48 L 24 D 18 H 11 0 305092 Ottoman South Beach Wedge Platinum 25 L 31 D 18 11 0 305280 Ottoman Square Seat Black 34 L 34 D 15 H 11 0 305279 Ottoman Square Seat White 34 L 34 D 15 H 11 0 305246 Ottoman Vibe Cube Blue Vinyl 18 L 18 D 18 11 0 305242 Ottoman Vibe Cube Champagne Vinyl 18 L 18 D 18 11 0 305243 Ottoman Vibe Cube Gold Bronze Vinyl 18 L 18 D 18 11 0 305241 Ottoman Vibe Cube Green Vinyl 18 L 18 D 18 H 11 0 305244 Ottoman Vibe Cube Pink Vinyl 18 L 18 D 18 11 0 305245 Ottoman Vibe Cube Red Vinyl 18 L 18 D 18 11 0 305247 Ottoman Vibe Cube Yellow Vinyl 18 L 18 D 18 H 11 0 Seating Office and Utility Seating ITEM CODE DESCRIPTION TAX 96 305150 Chair Altura High Back 25 L 25 D 43 H Adj 11 0 305151 Chair Altura Med Back 25 L 25 D 37 H Adj 11 0 305305 Chair Executive Pro White 27 5 L 27 5 D 45 7 H 11 0 305114 Chair Flex with Wheels 24 L 22 D 31 H 11 0 305147 Chair Luxor High Back 27 L 28 D 47 H Adj 11 0 305148 Chair Luxor M
39. 100110 Specialists 2 GES i Exhibitor Services Manual Table of Contents All orders are governed by the GES Payment Policy and GES Terms amp Conditions of Contract as specified in this Exhibitor Services Manual HFMA Region 9 Sheraton New Orleans November 15 16 2015 General Information 4 n G1 Shov Information K j aaa LM Ga Information ee GMO Trade TA s cs _ G75 Stop Think Safety jjj n 0 8 SHOW Site Work Rules Drs G77 GES Terms amp Conditions of Contract aa Ds 978 Fire Regulation Information 7 r sess s 10 79 Operation of All Mechanical A 11 074 Petroleum Surcharge Information c 7s s 12 ae L 3 Notice of Intent to Use EAC and Policies and Procedures j ise ccs oo L 4 Agreement and Rules and Regulations between GES and BA cc A AMPLE COPY Certificate of Liability Insurance ssec 16 Material Handling 17 R 1 Material Handling Information len ES Transportation Plus c G sss s 18 oes R 2 Material Handling Order Fom e 0 95Becial Handling Brochure x 5 sss e sc R 5 Advance Shipping Labels c e as R 6 Direct Shipping Labels 4e sss els NS R LS Limited Storage Capacity at Show Site ccna css geen R 3 Pre Printed Bill of Lading BOL and Outbound Labels Request m s e R 7 Freight Service Questionnaire s cscs pna R 8 GES Logistics Domestic Shipping Quote Fom K
40. 20 carpet for a 8 x 10 booth Keep the total square footage of your booth space in mind when you order your decorating items Don t order more than will comfortably fit in your booth and still allow you to do business Inbound Move In Confirm your furnishings orders with the GES National Servicenter www ges com chat You should receive a confirmation of your order within 3 5 days of placement Refer to the Special Handling brochure to ensure that you do not incur special handling charges You may want to share this brochure with your carrier Keep the phone number of your carrier with you including weekend contact and tracking numbers Have your hotel information available including phone number address etc After emptying crates place empty labels on all sides of your crates and cases Remember to remove old empty labels Additionally empty labels are sometimes color coded so make sure you get the correct color and be sure your booth number is on each label Put together a trade show survival kit to include in your freight or carry with you including e Small Tool Kit Stapler Scissors Tape Pens amp Markers for labels First Aid Kit Bottled Water e Customer acknowledges that the show site and surrounding areas are active work zones Customer its agents employees and representatives are present at their own risk Outbound Move Out Keep in mind the return of empty containers varies depending on the size of the sh
41. 27 D 19 H 11 0 Table Cocktail Silverado 36 Round 17 H 11 0 Table Cocktail Soho 38 L 38 D 18 5 H 11 0 Table Cocktail Sydney Black 48 L 26 D 18 H 11 0 Table Cocktail Sydney White 48 L 26 D 18 H 11 0 Tables End Tables ITEM CODE 305273 305274 305047 305044 305049 305211 305046 305045 305050 305048 305276 305275 ITEM CODE 305175 305176 305173 305174 305027 305028 305029 305171 305172 305033 DESCRIPTION TAX Table Aura White Metal 15 Round 22 H 11 0 Table E Wood 21 L 15 5 D 27 5 H 11 0 Table End Geo Black 26 L 26 D 20 H 11 0 Table End Geo Chrome 26 L 26 D 20 H 11 0 Table End Inspiration 24 L 28 D 22 H 11 0 Table End Oliver 22 Round 22 H 11 0 Table End Silverado 24 Round 22 H 11 0 Table End Soho 26 L 26 D 27 H 11 0 Table End Sydney Black 27 L 23 D 22 H 11 0 Table End Sydney White 27 L 23 D 22 H 11 0 Table Mosaic Set of 3 11 0 Table Timber Wood 16 Round 17 H 11 0 Tables Conference DESCRIPTION TAX Table Conf Geo Black 42 L 42 D 29 H 11 0 Table Conf Geo Black 60 L 36 D 29 H 11 0 Table Conf Geo Chrome 42 L 42 D 29 H 11 0 Table Conf Geo Chrome 60 L 36 D 29 H 11 0 Table Conf Graphite 42 Round 29 H 11 0 Table Conf Graphite 72 L 36 D 29 H 11 0 Table Conf Graphite 96 L 36 D 29 H 11 0 Table Conf Gray 72 L 36 D 29 H 11 0 Table Conf Gray 96 L 36 D 29 H 11 0 Table Conf Mahogany 120 L 42 W 29 H 11 0 305030 305031 305
42. 3600378 Order Directly Online https e ges com 053600378 furnishings esm R032015 B081915 1403 Price List gt Global Experience Specialists Page 3 of 5 KTM RETURN WITH G 2 PAYMENT amp CREDIT CARD CHARGE AUTHORIZATION FORM amp Q 2 PRICE LIST ORDER FORM TO Global Experience Specialists Inc GES 7000 Lindell Road Las Vegas NV 89118 4702 Fax 866 329 1437 or 702 263 1520 for international exhibitors All orders are governed by the GES Payment Policy and GES Terms amp Conditions of Contract as specified in this Exhibitor Services Manual COMPANY NAME Tables Martini Bar ITEM CODE DESCRIPTION TAX DISCOUNT REGULAR 305004 Table Bar Martini 3 pc 100 L 100 D 47 H 11 0 4 020 00 6 030 00 305003 Table Bar Martini 50 L 50 D 47 H 11 0 1 530 00 2 300 00 Product Display ITEM CODE DESCRIPTION TAX DISCOUNT REGULAR 305002 Bookcase Graphite 36 L 13 D 71 H 11 0 414 00 621 00 305001 Bookcase Mahogany 36 L 13 D 71 H 11 0 414 00 621 00 305053 Etagere Black 30 L 16 D 70 H 11 0 404 00 606 00 305052 Etagere Pewter 30 L 16 D 70 H 11 0 404 00 606 00 305215 Pedestal Black Plastic 24 L 24 D 36 H 11 0 542 00 813 00 305216 Pedestal Black Plastic 24 L 24 D 42 H 11 0 638 00 957 00 305103 Pedestal Locking Door Black 24 L 24 D 42 H 11 0 599 00 899 00 305297 Pedestal Powered Locking Black 24 L 24 D 30 H 11 0 550 00 825 00 305295 Pedestal Powered Locking Black 24 L 24 D 42 H 11 0 657 00
43. 5 Seascape 86 Sterling 87 or Teal 55 Iceberg will be provided if no color is indicated on your order Column Drape Beige 54 Black 41 or White 50 Black will be provided if no color is indicated on your order Table Skirt Color Beige 54 Black 41 Blue 42 Burgundy 43 Forest Green 45 Gold 46 Gray 40 Purple 48 Red 49 Teal 55 or White 50 Gray will be provided if no color is indicated on your order Standard Exhibit Panel Type and Color Coated Black C41 Coated Oxford White C50 Coated Prism Blue C42 Coated Silver Gray C79 Fabric Black F41 Fabric Blue F42 or Fabric Gray F40 Gray Fabric Panel will be provided if no color is indicated on your order Standard Exhibit Trim Metal Color Black 41 or Silver 79 Silver will be provided if no color is indicated on your order Need Assistance Toll Free 800 475 2098 Tel 702 515 5970 2015 Global Experience Specialists Inc GES www ges com chat 33 QUANTITY or as S xs S amp oS sk ss S SS Ss amp Exhibit System Header Copy EXHIBIT Signs will be black text on white background HEADER COPY If Custom ID is not required please indicate ID copy Print or type Colored signs are available at additional cost please go to http www ges com ecomm info exhibit_graphics pdf for example An EPS Vector format file with all the fonts converted to outline and hard copy must
44. 5 00 DISCOUNT 167 00 199 00 235 00 51 50 DISCOUNT 131 00 161 00 187 00 DISCOUNT 189 00 235 00 267 00 61 75 DISCOUNT 151 00 187 00 214 00 REGULAR 210 00 192 00 125 00 233 00 REGULAR 204 00 188 00 398 00 398 00 REGULAR 251 00 299 00 353 00 77 25 REGULAR 197 00 242 00 281 00 REGULAR 284 00 353 00 401 00 92 75 REGULAR 227 00 281 00 321 00 29 Discount Deadline Date October 26 2015 EMAIL ADDRESS Risers ITEM CODE DESCRIPTION TAX 300191 Riser 4 Single Tier 48 x8 x8 High 11 0 300192 Riser 6 Single Tier 72 x8 x8 High 11 0 Custom Booth Drape ITEM CODE DESCRIPTION TAX 3001 Drape 3 High Per Foot 4 Minimum 11 0 3002 Drape 8 High Per Foot 4 Minimum 11 0 Accessories ITEM CODE DESCRIPTION TAX 300124 Aisle Stanchion Chain Plastic Per Foot 11 0 300123 Aisle Stanchion without Chain 11 0 300103 Aluminum Easel 11 0 300111 Bag Stand 11 0 300102 Coat Rack 11 0 300110 Fish Bowl 11 0 300104 Garment Rack 11 0 300106 Literature Rack 11 0 300201 Pegboard White 4 x8 11 0 300131 Security Cage Large without Lock 11 0 300120 Sign Holder Bell Base 11 0 300108 Sign Holder Chrome 22 x28 11 0 300211 Tackboard 4 x8 11 0 300112 Ticket Tumbler Small Table Top 11 0 300113 Wastebasket 11 0 300118 Waterfall Stand 11 0 Furniture Package Furniture Package 1 ITEM CODE DESCRIPTION TAX 400011 Furniture Package 1 11 0
45. 6 9 16 wide x 45 tall Discount Price 173 00 Regular Price 260 00 Produced on 3 16 Thick White Foamcore 06 608306 18 7 16 wide x 45 tall Discount Price 71 50 Regular Price 107 00 Produced on 3 16 Thick White Foamcore 19 608319 65 15 16 wide x 12 tall Discount Price 114 00 Regular Price 171 00 Produced on 3 16 Thick White Foamcore y Graphic Panel Callout All Prices listed above are Per Panel Please note that pricing listed is for Graphic Panels only GEM units are rented separately GES requires a form of payment for booth graphics in order to produce signage Please see Payment and Credit Card Authorization G 2 for required information Files should be uploaded to the GES ftp transfer utility site Send your file s directly to gesgraphics ges com no login is required Just enter your email address in the Your Email Address field enter gesgraphics ges com address in the Recipient Email Address in the comments box type your name the event you are exhibiting and city that the event is occurring Click next and browse to your files lastly click the upload button to send Please contact GES National Service Center at 800 475 2098 or 702 515 5970 with any questions or concerns Link https e ges com 053600378 exhibit1 esm Booth Rendering Please note that although arm lights may be included in your package electrical power must be ordered separately thro
46. 7 L 20 D White 17 L 20 D Rustique Swivel White Swivel White Seat 15 Round Seat 15 Round 30 H 30 H Gunmetal 13 L Chrome Base Chrome Base 23 33 5 H 23 33 5 H 13 D 30 D 22 L 19 D 34 15 Lx17 Dx31 3 44 H 5 H Table Surface Colors Maple Graphite Nebula Brushed Red Brushed Blue Silver Textured Tables Cafe k de e ae e es 305162 Table 305154 Table 305164 Table 305167 Table 305156 Table 305159 Table 305165 Table Cafe Blue Cafe Blue Cafe Graphite Cafe Graphite Cafe Graphite Cafe Graphite Cafe Maple Black 30 Chrome 30 Black 30 Black 36 Chrome 30 Chrome 36 Black 30 Round 29 H Round 29 H Round 29 H Round 29 H Round 29 H Round 29 H Round 29 H 305168 Table 305157 Table 305160 Table 305161 Table 305153 Table 305282 Table 305299 Table Cafe Maple Cafe Maple Cafe Maple Cafe Red Cafe Red Cafe Silver Cafe Silver Black 36 Chrome 30 Chrome 36 Black 30 Chrome 30 Texture Black Textured Grain Round 29 H Round 29 H Round 29 H Round 29 H Round 29 H Base 30 Tulip Chrome Round 29 H Base 30 Round 29 H 305283 Table 305301 Table Cafe White Cafe White Laminate Black Laminate Tulip Base 36 Chrome Base Round 29 H 36 Round 29 H Colors may vary due to facility lighting printing limitations and dye lot differences Some items may not be available at all locations See order form for details Styles of items portrayed 6A this brochure may vary
47. 8 H Seating Office and Utility Seating as h 4 305150 Chair 305151 Chair 305305 Chair 305114 Chair Flex 305147 Chair 305148 Chair Altura High Back Altura Med Back Executive Pro with Wheels 24 L Luxor High Back Luxor Med Back 25 L 25 D 43 H Adj 25 L 25 D 37 H Adj White 27 5 L 27 5 D 22 D 31 H 27 L 28 D 47 H Adj 27 L 28 D 41 H Adj 45 7 H 305076 Chair Otto 305126 Chair 305043 Stool Highback Black Task 25 L 26 D Drafting 25 L 26 D 23 L 21 D 43 H 21 H 34 H Seating Barstools d 305012 305013 305010 305023 305011 305289 305292 Barstool Barstool Barstool Gin Barstool Ice Barstool Jetson Barstool Lift Barstool Lift Banana Black Banana White Maple 16 L 16 D Transparent Black 18 L 19 D Chrome Black Chrome Gray 21 L 22 D 30 H 21 L22 D 30 H 29 H Chrome 16 75 L 29 H Seat 15 Round Seat 15 Round 16 D 32 H 23 33 5 H 23 33 5 H Colors may vary due to facility lighting printing limitations and dye lot differences Some items may not be available at all locations See order form for details Styles of items portrayed 89 this brochure may vary in some locations Global Specialty Furniture Expert ence Specialists GES s el m D 305291 305290 305009 305008 305288 305206 305207 Barstool Lift Barstool Lift Barstool Oslo Barstool Oslo Barstool Barstool Shark Barstool Zooey Chrome Red Chrome White Blue 1
48. CIDENT ANY AUTO OTHER THAN M O AUTO ONLY ES UMBRELLA EXCESS LIABILITY X OCCUR CLAIMS MADE DEDUCTIBLE L RETENTION XL 1234567 01 01 15 01 01 16 PO S O O S O PO S q WORKERS COMPENSATION AND A4145 SS PJ37 01 01 15 01 01 16 K TR EMPLOYERS LIABILITY 1 000 000 MEE 1 000 00 E E L DISEASE POLICY LIMIT 1 000 000 DESCRIPTION OF OPERATIONS LOCATIONS VEHICLES EXCLUSIONS ADDED BY ENDORSEMENT SPECIAL PROVISIONS Each Occurrence amp Aggregate Global Experience Specialists Inc GES Official Service Provider HFMA Show Management Sheraton New Orleans Facility and HFMA Region 9 Show are hereby named as additional insured except for Workers Compensation Global Experience Specialists Inc GES and or the consignor are included as Loss Payee The insurance provided for the benefit of Global m of gt 9 f Experience Specialists Inc GES shall be primary insurance as respects any claim loss or liability arising out of the Named Insured s operations for which the Named Insured is liable Any other insurance maintained by GES shall be excess and non contributory Show date s are November 15 16 2015 at city of New Orleans CERTIFICATE HOLDER ADDITIONAL INSURED INSURER LETTER X CANCELLATION SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE THE EXPIRATION DATE THEREOF THE ISSUING COMPANY WILL ENDEAVOR TO MAIL 30 Global Experience Specialists Inc GES
49. Conditions of Contract Authorized Signature Please Sign Need Assistance 19 Toll Free 800 475 2098 Tel 702 515 5970 www ges com chat 2015 Global Experience Specialists Inc GES AUTHORIZED NAME PLEASE PRINT DATE 053600378 Order Directly Online https e ges com 053600378 mhEST esm What is Special Handling Special Handling applies to shipments that are loaded in such a manner as to require additional labor and handling to unload or load out An additional fee beyond the standard crated rate will apply Special Handling Includes Ground Loading Vehicles that are not dock height preventing the use of loading docks Side Door Loading e Shipments tendered for delivery in such a manner as to prevent access from the rear of the trailer Constricted Space Loading Freight loaded high and tight or down one side as to make shipments not readily available Designated Piece Loading e When a trailer must be loaded in a particular sequence to ensure fit Stacked Cubed out or Loose Shipments e Shipments loaded in such a manner requiring items to be removed to ground level for delivery to booth e Items that would need to be unstacked stacked unstrapped strapped or loadbars to be removed installed during the unload or load out process Multiple Shipments e Shipments that are loaded mixed on the truck failing to maintain shipment integrity and or have multiple delivery areas Mi
50. E PROVIDER scooters and carts may only be used by the individuals to whom the scooters and carts are issued GES equipment is for use by GES employees only Please do not take it for your use Customer acknowledges that the show site and surrounding areas are active work zones Customer its agents employees and representatives are present at their own risk Thank you for your complete cooperation 053600378 Need Assistance 11 Order Directly Online Toll Free 800 475 2098 Tel 702 515 5970 www ges com chat https e ges com 053600378 esm 2015 Global Experience Specialists Inc GES 020310 9 Zee Petroleum Surcharge Information All orders are governed by the GES Payment Policy and GES Terms Conditions of Contract as specified in this Exhibitor Services Manual HFMA Region 9 Sheraton New Orleans November 15 16 2015 ATTENTION PETROLEUM SURCHARGE INFORMA TION Increased petroleum costs have impacted every facet of our business from the cost of carpeting plastics visqueens graphic substrates propane amp diesel fuel While the cost of gasoline has fluctuated greatly in recent months the costs for other petroleum based products still are at record levels GES has enacted a petroleum surcharge to partially recover the increased costs related to petroleum The Petroleum Surcharge will result in a 3 increase on all services published in the exhibitor services manual with the exception
51. Fax 866 329 1437 or 702 263 1520 for international exhibitors Contact us Online www ges com chat Phone 800 475 2098 or 702 515 5970 for international exhibitors All orders are governed by the GES Payment Policy and GES Terms amp Conditions of Contract as specified in this Exhibitor Services Manual HFMA Region 9 Sheraton New Orleans November 15 16 2015 COMPANY NAME EMAIL ADDRESS Form Deadline Date October 26 2015 BOOTH NUMBER Transportation Plus Ship With GES Logistics To Receive A 10 00 Savings On Material Handling To set up your savings with Transportation Plus for domestic shipments please call 888 454 4437 or complete the GES Logistics Domestic Shipping Quote Form R 8 included in this exhibitor services manual and fax it to 702 515 5972 or email us at GESLogistics ges com For international shipments complete the GES Logistics International Shipping Quote Form R 20 in this exhibitor services manual and fax it to 866 329 1437 or 702 263 1520 or email us at GESlogistic_International ges com Call 888 454 4437 for a quote for any shipments that are under 5000 lbs Transportation Plus does not apply to shipments that are considered Small Package Local or shipments over 5000 Ibs Round Trip shipping is required to qualify for Transportation Plus rates Price List Advance Shipment to Warehouse 200 Ibs minimum per shipment Crated Materials Special Handling Materials Standard Rates bic rae
52. HIPMENTS Drivers must check in by 2 00 PM to be guaranteed same day unloading Carrier Global Se e GE S Specialists Number of pieces gt m m umm qm m gm m m m m m qm m qm m m m mm qm m m m m m m qm m gm m m gm mm qm m gm m m m m m qm m m m m m m m gm m m m m i m m gm m m m a m m m m m m m 22 R032814 dedu Limi RE 2 GES s Limited Storage Capacity at Show Site Bellman Policy LJ All orders are governed by the GES Payment Policy and GES Terms Conditions of Contract as specified in this Exhibitor Services Manual HFMA Region 9 Sheraton New Orleans November 15 16 2015 The Sheraton New Orleans has limited storage space Please see note below when sending freight directly to the facility to avoid additional handling fees by the facility Freight deliveries sent directly to the facility will be received by Global Experience Specialists Inc GES on exhibitor move in days only e Freight deliveries sent directly to the facility are subject to GES freight handling charges regardless of the consignee as GES is the official show contractor f your freight arrives at the facility prior to the published move in dates the facility will take possession of the item s and charges will be incurred from the facility INADDITION TO GES MATERIAL HANDLING CHARGES Advance shipments should be sent and labeled as follows EXHIBITOR NAME BOOTH HFMA Region 9 C O Global Experience Specia
53. M 4 Holidays 7 Global a GES edis Number of pieces 5730 Powell Street New Orleans LA 70123 USA SHIPMENT SHOULD ARRIVE ON OR BETWEEN Tuesday Oct 13 2015 Wednesday Nov 11 2015 CERTIFIED WEIGHT TICKETS ARE REQUIRED FOR ALL SHIPMENTS Drivers must check in by 2 00 PM to be guaranteed same day unloading Warehouse receiving hours are Monday Friday 8 30 AM 2 00 PM Closed 12 00 PM 1 00 PM amp Holidays Carrier u ince e GE S cad Number of pieces a a a 21 USE THESE SHIPPING LABELS AS THEY WILL EXPEDITE HANDLING Copies of these labels are acceptable if additional labels are needed RUSH EXHIBITION FREIGHT RUSH EXHIBITION FREIGHT FROM FROM DIRECT SHIPMENT DIRECT SHIPMENT FULL EXHIBITING COMPANY NAME AT SHOW FULL EXHIBITING COMPANY NAME AT SHOW HFMA Region 9 HFMA Region 9 NAME OF EXHIBITION 053600378 NAME OF EXHIBITION 053600378 BOOTH NUMBER BOOTH NUMBER C O GES C O GES Sheraton New Orleans 500 Canal St New Orleans LA 70130 USA SHIPMENT SHOULD ARRIVE ONLY ON Sunday Nov 15 2015 12 00 PM 4 30 PM CERTIFIED WEIGHT TICKETS ARE REQUIRED FOR ALL SHIPMENTS Drivers must check in by 2 00 PM to be guaranteed same day unloading Carrier i nn a GES Fra dei Number of pieces Sheraton New Orleans 500 Canal St New Orleans LA 70130 USA SHIPMENT SHOULD ARRIVE ONLY ON Sunday Nov 15 2015 12 00 PM 4 30 PM CERTIFIED WEIGHT TICKETS ARE REQUIRED FOR ALL S
54. MENT in U S funds drawn on a U S Bank Global Experience Specialists Federal ID 59 1008863 GES is exempt from backup withholding tax To simplify payment send a check payable to Global Experience Specialists for your entire order or note the amount to be charged to your credit card Charge my credit card in the amount of Enclosed is a check in the amount of Check Number ooo Dated Please note payment return addresses at top of form I agree in placing this order that have accepted GES Payment Policy and GES Terms amp Conditions of Contract Credit card l charge authorization signature required below PLEASE X SIGN AUTHORIZED SIGNATURE CARDHOLDER S SIGNATURE AUTHORIZED NAME PLEASE PRINT DATE 053600378 Order Directly Online https e ges com 053600378 esm 061815 2 GES 5 Domestic Third Party Billing Request Specialists RETURN WITH G 2 PAYMENT 8 CREDIT CARD CHARGE AUTHORIZATION FORM TO Global Experience Specialists Inc GES 7000 Lindell Road Las Vegas NV 89118 4702 Fax 866 329 1437 or 702 263 1520 for international exhibitors All orders are governed by the GES Payment Policy and GES Terms amp Conditions of Contract as specified in this Exhibitor Services Manual HFMA Region 9 Form Deadline Date Sheraton New Orleans October 26 2015 November 15 16 2015 COMPANY NAME EMAIL ADDRESS BOOTH NUMBER Return this form when a third party any party other than exhibiti
55. NS IN INCHES EST WEIGHT LIST EACH PIECE DIMENSIONS IN INCHES EST WEIGHT Total Pieces Total Weight Contract under which GES provides transportation P Policy and GES Terms amp Conditions services to you our valued customer The Terms BRMMEEMMEEEE and Conditions may be downloaded by going to Authorized Signature Please Sign www ges com terms logistics aspx If you do not have internet capability a copy of the Terms and have read and agree to the Terms and Conditions of Contract ul and have the right and authority to bind the exhibiting company Conditions may be obtained by contacting your ea o EUER BUE GES Logistics representative at 1 888 454 4437 AUTHORIZED NAME PLEASE PRINT DATE Measure of Damage If found liable for any loss GES sole and exclusive maximum liability for loss or damage to Customer s Goods is limited to 50 USD per pound with a maximum liability of 100 00 USD per container or 1 500 00 USD per shipment whichever is less Subject to individually determined rates or contracts that have been agreed upon in writing between GES and shipper if applicable otherwise to the rates classifications and rules that have been established by GES and are available to the shipper on request By signing this order form shipper agrees to be bound by all its terms and conditions 053600378 Need Assistance 26 Order Directly Online Toll Free 800 475 2098 Tel 702 515 5970 www ges com
56. Phone 800 475 2098 or 702 515 5970 for international exhibitors All orders are governed by the GES Payment Policy and GES Terms amp Conditions of Contract as specified in this Exhibitor Services Manual HFMA Region 9 Sheraton New Orleans November 15 16 2015 COMPANY NAME EMAIL ADDRESS BOOTH NUMBER SHOWSITE CONTACT SHOWSITE CONTACT PHONE DATE TIME OF ARRIVAL CONTACT S HOTEL OPTIONAL Pick Up Information DATE SHIPPING RECEIVING HOURS 4 HOUR WINDOW REQUIRED STREET ADDRESS CITY STATE COUNTRY PICK UP CONTACT PHONE NUMBER FAX NUMBER SHIPPING INSTRUCTIONS ADDITIONAL CHARGES MAY APPLY MARK FOR WEEKEND PICK UP OR DELIVERY PickUp _ Delivery Delivery Information DATE RECEIVING HOURS DESTINATION EXHIBITOR NAME SHOW NAME BOOTH NUMBER STREET ADDRESS CITY ZIP COUNTRY SHOW CONTRACTOR CONTACT PHONE NUMBER Method of Shipment Ground Less than a Truck Load Air Next Day Special Instructions Truck Load 2nd Day Additional Charges May Apply Rates Price Per Shipment Deferred Shipments 0 100 Ibs Shipments 101 Ibs and up Dim weight or actual weight whichever is greater will apply to Next Day and 2nd Day Subject to Applicable Surcharges Weight 8 Dimensions Final Weight Subject to Correct Weight 8 Dimensions Mark X in the H M column to designate hazardous materials as defined in Department of Transportation Regulations LIST EACH PIECE DIMENSIO
57. REGULAR 404001 Chair Package A 11 0 571 00 857 00 Includes 2 Contemporary Arm Chairs 1 Starbase Table 40 X30 1 Wastebasket 404023 Display Case Package A 11 0 0 00 0 00 404024 Display Case Package B 11 0 0 00 0 00 404011 Stool Package A 11 0 601 00 903 00 Includes 2 Contemporary Stools 1 Starbase Table 30 X40 1 Wastebasket Standard Skirted Furniture Package ITEM CODE DESCRIPTION TAX DISCOUNT REGULAR 404002 Chair Package B 11 0 505 00 758 00 Includes 2 Contemporary Arm Chairs 1 6 Skirted Table 24 X30 1 Wastebasket 404012 Stool Package B 11 0 571 00 858 00 Includes 2 Contemporary Stools 1 6 Skirted Counter 24 X42 1 Wastebasket Specialty Furniture Package ITEM CODE DESCRIPTION 404104 Bar Package Includes 2 White Oslo Barstools 1 Martini Bar 404101 Barcelona Club Package Includes 2 Black Barcelona Chairs 1 Inspiration End Table 404103 Deluxe Chair Package 11 0 Includes 2 New York Chairs 1 Cafe Table 36 X29 404105 Premium Pedestal Package Includes 2 Black Banana Barstools 1 Locking Pedestal 404108 South Beach Club Collection 11 0 2 350 00 3 525 00 Includes 1 White Half Round Ottoman 1 3 Piece South Beach Sectional Platinum Suede Standard Exhibits 20x20 Exhibits ITEM CODE DESCRIPTION 600005 Exhibit System GEM 5 20 x20 Island TAX DISCOUNT REGULAR 11 0 2 282 00 3 428 00 11 0 2 411 00 3 627 00 980 00 1 471 00 11 0 1
58. RN WITH G 2 PAYMENT amp CREDIT CARD CHARGE AUTHORIZATION FORM 8 Q 2 PRICE LIST ORDER FORM TO Global Experience Specialists Inc GES 7000 Lindell Road Las Vegas NV 89118 4702 Fax 866 329 1437 or 702 263 1520 for international exhibitors All orders are governed by the GES Payment Policy and GES Terms amp Conditions of Contract as specified in this Exhibitor Services Manual COMPANY NAME Seating Chairs 305260 Chair Christopher White Vinyl w Chrome 17 L 19 D 35 H11 0 305285 Chair Duet Stack Black Chrome 23 L 18 5 D 16 H 11 0 305231 Chair Fusion Clear White 19 L 21 D 32 H 11 0 305230 Chair Fusion Green White 19 L 21 D 32 H 11 0 305232 Chair Fusion Red White 19 L 21 D 32 H 11 0 305266 Chair Heathrow Black Vinyl 24 L 24 D 28 H 11 0 305079 Chair Ice Transparent Chrome 17 25 L 20 D 32 H 11 0 305034 Chair Iso Mesh Black 36 L 24 D 38 H 11 0 305111 Chair Jetson 19 L 18 D 31 H 11 0 305271 Chair La Brea Swivel Charcoal Gray Fabric 35 L 27 D 4 11 0 305149 Chair Luxor Guest 27 L 28 D 40 H 11 0 305270 Chair Madden Arm Lt Gray Vinyl 27 L 32 D 33 H 11 0 305263 Chair Naples Black Vinyl 36 L 30 D 28 H 11 0 305108 Chair New York 23 L 32 D 33 H 11 0 305115 Chair Panton White 20 L 34 D 33 H 11 0 305284 Chair Rustique Arm Gunmetal 20 L 18 D 31 H11 0 305272 Chair Swanson Swivel White Vinyl 28 L 25 D 18 H 11 0 305069 Chair T Vac Translucent 25 L 23 D 30 H 11 0 305269 Chair Tangiers 34 L 37 D 36 H 11 0 3
59. T PROCEED Union labor that is provided to a Customer to install or dismantle a booth or exhibit space and pursuant to Customer s election is not supervised and or directed by GES Customer assumes the responsibility and any liability arising therefrom for the work of union labor when Customer elects to use un supervised labor Il Scope These Terms and Conditions shall be binding upon Customer GES and their respective Agents and representatives including but not limited to Customer contracted labor such as Customer Appointed Contractors and Installation and Dismantle Companies and any other party with an interest in the Goods Each shall have the benefit of and be bound by all provisions stated herein including but not limited to time limits and limitations of liability Ill Customer Obligations a Payment for services Customer shall be liable for all unpaid charges for services performed by GES or Agents Customer authorizes GES to charge its credit card directly for services rendered on Customer s behalf after departure by placing an order on line via fax phone or through a work order on site b Credit Terms All charges are due before Services are performed unless other arrangements have been made in advance GES has the right to require prepayment or guarantee of the charges at the time of request for Services A failure to pay timely will result in Customer having to pay in cash in advance for future services GES retains its right t
60. TURN TO Global Experience Specialists Inc GES 7000 Lindell Road Las Vegas NV 89118 4702 Fax 866 329 1437 or 702 263 1520 for international exhibitors Contact us Online www ges com chat Phone 800 475 2098 or 702 515 5970 for international exhibitors All orders are governed by the GES Payment Policy and GES Terms amp Conditions of Contract as specified in this Exhibitor Services Manual veaa HFMA Region 9 Form Deadline Date Sheraton New Orleans October 26 2015 November 15 16 2015 COMPANY NAME EMAIL ADDRESS BOOTH NUMBER SHOWSITE CONTACT SHOWSITE CONTACT PHONE DATE TIME OF ARRIVAL CONTACT S HOTEL OPTIONAL A unique grid must be completed for each of the following services to ensure proper placement of items in your booth Please do not combine services onto a single grid Print photocopy as needed _ Pegboard Tackboard Form Q 1 Special Colored Drape Form Q 1 Standard Exhibit Systems if exhibit size is smaller than booth size Form Q 1 _ Pad and Carpet if you are not carpeting your entire booth Form Q 1 Installation amp Dismantling Form L 1 To use this grid Use bold lines to indicate the outline of your booth Indicate the scale of the grid i e 1 square 1 foot or indicate the dimensions of your booth Mark the adjacent booth numbers or aisle numbers Each square is feet square since my booth is feet wide by feet long BACK OF BOOTH indicate adjacent booth or aisle nu
61. a Tangiers 78 L 37 D 36 H 11 0 Seating Club Chairs ITEM CODE DESCRIPTION TAX 305235 Chair Allegro Blue Fabric 36 L 34 5 D 29 5 H 11 0 305072 Chair Barcelona Black 30 L 31 D 35 H 11 0 305073 Chair Barcelona White 30 L 30 D 31 H 11 0 305225 Chair Mirabel Brown Leather 36 L 35 D 32 H 11 0 305220 Chair Roma White Vinyl 37 L 31 D 33 H 11 0 305070 Chair Tub Key West Black 31 L 31 D 31 H 11 0 305267 Corner Heathrow Black Vinyl 24 L 24 D 28 H 11 0 Seating Chairs ITEM CODE DESCRIPTION TAX 96 305152 Chair Altura Guest 25 L 20 D 34 H 11 0 305041 Chair Berlin Black White 18 L 22 D 32 H 11 0 305042 Chair Berlin Red White 18 L 22 D 32 H 11 0 305110 Chair Brewer Black 20 L 20 D 32 H 11 0 DISCOUNT 765 90 DISCOUNT 634 00 457 00 1 540 00 1 820 00 856 00 641 00 708 00 1 150 00 697 00 1 160 00 830 00 591 00 DISCOUNT 667 00 1 010 00 1 050 00 699 00 720 00 488 00 438 00 DISCOUNT 385 00 144 00 144 00 191 00 REGULAR 1 149 30 REGULAR 951 00 686 00 2 310 00 2 730 00 1 280 00 962 00 1 060 00 1 730 00 1 050 00 1 740 00 1 250 00 887 00 REGULAR 1 000 00 1 520 00 1 580 00 1 050 00 1 080 00 732 00 657 00 REGULAR 578 00 216 00 216 00 287 00 053600378 Order Directly Online https e ges com 053600378 furnishings esm R032015 B081915 1403 Specialists Global Price List Page 2 of 5 KTM RETU
62. actors may not be prepared to provide immediately may delay the set up of your booth or force your set up into overtime 17 The Exhibitor or its EAC should take steps to protect the Exhibitor and the EAC s product in the booth by arranging for booth security and or cages GES is not responsible for items left unattended on the show floor 18 EAC agrees GES is not responsible for any items stored in empty containers Do not store empty cartons inside of empty crates Cartons are returned from storage before crates so Exhibitors may begin packing their product 053600378 Need Assistance 14 Order Directly Online Toll Free 800 475 2098 Tel 702 515 5970 www ges com chat https e ges com 053600378 eacs esm 2015 Global Experience Specialists Inc GES 063015 GES z Agreement and Rules and Regulations between GES and EAC Specialists TQ BE COMPLETED BY EAC 2 of 3 Return with Certificate of Insurance to Global Experience Specialists Inc GES Exhibitor Services 5730 Powell St Suite B New Orleans LA 70123 All orders are governed by the GES Payment Policy and GES Terms Conditions of Contract as specified in this Exhibitor Services Manual HFMA Region 9 Form Deadline Date Sheraton New Orleans October 16 2015 November 15 16 2015 COMPANY NAME EMAIL ADDRESS BOOTH NUMBER Rules and Regulations continued 19 EAC Exhibitor agrees to keep No Freight Aisles clear at all times If GES is required to
63. additional insureds on a primary and non contributory basis per the attached sample certificate of insurance 12 EAC agrees to indemnify defend and hold the Show Management the Facility and Global Experience Specialists Inc GES harmless from and against any and all claims lawsuits demands liability costs and expenses including reasonable attorney s fees and court costs arising out of EAC s operations including supervision of GES provided labor EAC also agrees to reimburse GES for all attorney s fees and costs incurred in connection with any and all claims lawsuits and counterclaims that should arise out of EAC s failure to adhere to the terms of this agreement 13 Solicitation of business on the show floor is strictly prohibited If EAC attempts to provide services designated to another party as exclusive or is discovered soliciting on the show floor including the distribution of official company literature or otherwise does not comply with the rules the company may be removed from the show floor and the Exhibitor will not be able to use that company for the remainder of the event 14 EAC Exhibitor may not move freight from one booth to another booth or to meeting rooms GES must provide labor 15 EAC must coordinate all of its activities with Global Experience Specialists Inc GES 16 The Exhibitor or its EAC should order services required from GES and the Exhibit Hall in advance Ordering labor or services onsite which contr
64. ality See Visual Low resolution High resolution 72 dpi 300 dpi JPEG We can use JPEG files but because JPEGs use file compression this can sometimes affect image quality Therefore this file type should only be used if the files are being emailed PDF These are print files only and cannot be altered to fit different sizes artwork must be set up at the correct proportion and at print ready quality Ensure images are saved at high resolution 100dpi at final size Color Set Up Fonts If your artwork uses Pantone colors please supply a Pantone color Outline all fonts before sending the files If you are using a reference Some colors are more likely to be achieved than others but due program where this is not an option include all fonts with to printer limitations Pantone colors are matched to the best possible your files Open Type Fonts OTF are preferred interpretation for the specific output device Hard copies such as brochures or print outs can be used as a reference for color matching Order graphics and upload artwork files directly online click here https e ges com 053600378 signs 053600378 Need Assistance 53 Order Directly Online Toll Free 800 475 2098 Tel 702 515 5970 www ges com chat https e ges com 053600378 Signs esm 2015 Global Experience Specialists Inc GES 071415 i Global Experience Specialists Digital File Preparation All orders are governed by the GES Payme
65. andling and storing of Customer Goods GES shall be liable only for loss or damage to Goods caused by GES sole negligence GES liability is limited to 60 USD per pound with a maximum liability of 100 00 USD per container or 1 500 00 USD per shipment whichever is less In case of partial loss or damage the maximum liability shall be prorated based on weight GES is not responsible for any loss or damage to Goods caused by but not limited to fire theft the elements vandalism moisture vermin mechanical breakdown or failure freezing or changes in temperature as well as any other causes beyond GES immediate control GES is not responsible for the marring scratching or breakage of glass or other fragile items GES is not liable for the mechanical functions of instruments or appliances even if such articles are packed or unpacked by GES In no event shall GES be liable for special incidental indirect or consequential damages including business loss of any kind resulting from any damage to or loss of the Goods or from any act or failure to act Customer pays storage fees or costs for advance warehousing for use of the space only There is no guarantee of security or representations made by GES as to appropriateness of the conditions for Customer Goods The risk of loss remains Customer s alone and GES recommends the Customer carry and maintain insurance in amounts sufficient to cover its risk 053600378 Order Directly
66. anies are allowed to set their own exhibits without assistance from the union Exhibitor may unpack and place merchandise Any labor services that may be required beyond what your regular full time employees can provide must be rendered by union labor Orders placed at show site will be completed in the order in which they are received Important Information amp Rates Starting time can be guaranteed only when labor is requested for the start of the working day All exhibit labor scheduled at the start of the working day will be dispatched to booth space For all other starting times check in at the labor desk one half 72 hour before time requested Labor cancelled without a 24 hour notice shall be charged a one 1 hour cancellation fee per worker If Exhibitor fails to use the workers at the time confirmed a one 1 hour No Show charge per worker will apply The minimum charge for labor is one 1 hour per worker Labor thereafter is charged in half 72 hour increments Gratuities in any form including cash gifts or labor hours for work not actually performed are prohibited by GES GES requires the highest standards of integrity from all employees Please call our confidential Always Honest hotline at 866 225 8230 to report fraudulent or unethical behavior All rates are subject to change if necessitated by increased labor and material costs LABOR RATES ARE AS FOLLOWS Straight Time Monday through Friday from 8 00 AM to 4 30
67. anual HFMA Region 9 Sheraton New Orleans November 15 16 2015 Material Handling is the unloading of your exhibit materials delivery to your booth handling of empty containers to and from storage and removal of your materials from your booth for reloading onto your outbound carrier This is not to be confused with the cost to transport your exhibit material to and from the event Benefits of Advance Shipping to the GES Warehouse Storage of materials for up to 33 days prior to your show Delivery of Shipments to your booth by your published set up time e Some convention centers and hotels do not have facilities for receiving or storing freight e Saves valuable set up time How to Ship in Advance to the GES Warehouse Remove all old shipping and empty storage labels Fill out and attach enclosed Advance Shipping labels Complete the enclosed Material Handling Order Form Remember to confirm receipt of your shipment prior to leaving for the show All shipments must have a bill of lading or delivery slip showing the number of pieces weight and type of merchandise Certified weight tickets must accompany all shipments Take the time to ensure that your display and products are packed neatly and securely Do not ship uncrated materials to warehouse Forarate quote please call GES Logistics at 1 888 454 4437 How to Ship to Exhibit Site Consign all domestic shipments c o GES Do not consign i
68. are not a part of the Exhibitor s booth space and must be kept clear at all times 10 During show hours only EACs with exhibit badges will be permitted on the exhibit floor No EAC will be permitted on the exhibit floor during show hours without the proper Convention name badge supplied by the exhibiting company EAC must furnish Show Management and GES with the names of all on site employees who will be working on the show floor and ensure that they have and wear identification badges at all times necessary as determined by Show Management 11 EAC has attached herewith certificates of insurance confirming the following required insurance e Commercial General Liability including contractual liability with limits of not less than 1 000 000 each occurrence 2 000 000 general aggregate and 2 000 000 products amp completed operations aggregate e Automobile Liability with a limit of not less than 1 000 000 combined single limit each accident Workers Compensation as required by law with Employers Liability Limits of not less than 1 000 000 each accident 1 000 000 disease each employee and 1 000 000 disease policy limit Umbrella Excess Liability with a limit of not less than 1 000 000 each occurrence aggregate The Commercial General and Automobile Liability Policies shall name Global Experience Specialists Inc GES Official Service Provider HFMA Show Management HEMA Region 9 Show and Sheraton New Orleans Facility as
69. arpet Yes No Electrical Drawings Attached _ Sent to the Official Electrical Contractor _ With the Exhibit Booth Cleaning Yes No Other Items Furniture Yes No A V Equipment Yes No Telephone Internet Yes No Tear down Information for GES Dismantle _ Tear down Drawings Instructions Attached _ Rental Carpet Color _ Tear down Drawings With Exhibit _ Own Carpet Color _ Case Crate Number _ Padding C Number of Workers Required for Tear down Approximate Time for Tear down Forklift Ordered Hrs Time Special Equipment Required C Number of Graphics Layout Provided Yes No Description C Number of Lights Number of Light Boxes DeSOIpHOM eee Outbound Freight Information Outbound Freight Charges Consigned To _ PrePaid _ Collect for non GES Logistics Shipments only Address L BUTO AA A A A o o o o or City State Zip Postal Code Country Second Consignee Add GES Storage Dee City State Zip Postal Code Country Method GES Logistics _ Common Carrier _ AirFreight Vanline Other Carrier if known Contact Phone Exhibitor completed GES Outbound Material Handling Form attached Yes No Exhibitor will pack all product prepare shipping labels and complete GES Outbound Material Handling Form attached Yes No Emergency Contact Information Showsite Contact Name Title Telephone Cell Phone Other Means of Contacting This Person Contact s H
70. asy way to determine how much digital information is needed for your graphic Open a new document in Photoshop Enter the final width and height of your graphic Enter a resolution of 100 dpi The resulting megabyte size is the approximate amount of digital information we need for best quality output Adobe Illustrator InDesign Photoshop Work with eps files as much as possible eps files are a better quality file format than tif files and are accepted more easily by Adobe Illustrator e Save a Low Res files version of your files for proofing and a Hi Res file for production Illustrator allows for seamless swapping of LR and HR files provided the images are the same dimensions When saving your HR file use the settings shown in figure a This will compress the information in the file without degrading the quality High resolution files saved with this setting present no issues for our output devices If you must work with a tif file because you are colorizing it in illustrator save the HR file with the LZW compression option Keep all color critical elements of your design vector whenever possible Don t send the layered Photoshop unless you need critical color corrections If you want to add a Photoshop effect to a logo or color critical text set the text in illustrator or keep the logo vector create the desired effect in Photoshop then link the Photoshop file into Illustrator under the color critical vector art or
71. be received with this order to receive a Custom ID Sign Please review I 2 Digital File Submission Guide within this manual for additional information and instructions Il agree in placing this order that have accepted GES Payment Policy GES Terms amp Conditions of Contract and the Information as outlined by each line of business on the preceding pages Authorized Signature Please Sign AUTHORIZED NAME PLEASE PRINT DATE 053600378 Order Directly Online https e ges com 053600378 furnishings esm GES z Experience Specialists GES offers eco friendly and conventional carpet to enhance the look and comfort of your exhibit Available in various colors of three carpet grades with padding option Standard 13 oz is conventional filament nylon carpet feo that is re used for pre cut sizes and new for E x custom cut orders Black 41 Blue 42 S a S zo 159 Blue Jay 56 2 Includes e 13 oz 100 recyclable color options include Blue Jay Pepper and Black Emerald Green 44 Custom Cut includes 4 mil poly covering e Available in pre cut sizes Installation and pick up at the close of the show Red 49 Front edge taping Plush 4 26 oz premium carpet is 10096 recyclable Same industry tradeshow performance standards as conventional carpet but helps to reduce the volume of excess materials from entering landfills Cement 70 Charcoa
72. bject to the limitations of liability below GES shall defend hold harmless and indemnify Customer from and against any claims lawsuits demands liability costs and expenses including reasonable attorney s fees and court costs resulting from any injury to or death of persons or damage to property other than Goods GES obligations under this provision shall not apply to claims for bodily injury arising a from Customer s presence in areas which have been marked as off limits to exhibitors and b when exhibitors are present in the facility prior or subsequent to the effective dates or hours of Exhibitor s space lease with show management V DISCLAIMER AND LIMITATION OF LIABILITY UNDER NO CIRCUMSTANCES WILL ANY PARTY BE LIABLE FOR SPECIAL INCIDENTAL CONSEQUENTIAL INDIRECT OR PUNITIVE DAMAGES INCLUDING BUT NOT LIMITED TO LOSS OF PROFITS OR INCOME GES SHALL BE LIABLE SUBJECT TO THE LIMITATIONS CONTAINED HEREIN FOR LOSS OR DAMAGE TO GOODS ONLY IF SUCH LOSS OR DAMAGE IS CAUSED BY THE DIRECT NEGLIGENCE OR WILLFUL MISCONDUCT OF GES CLAIMS PRESENTED FOR LOSS OR DAMAGE ARISING OUT OF INCIDENTS REFERENCED IN SECTION VI HEREIN WILL BE DENIED VI No Liability for Loss or Damage to Goods a Condition of Goods GES shall not be liable for damage loss or delay to uncrated freight freight improperly packed glass breakage or concealed damage GES shall not be liable for ordinary wear and tear in handling of Goods or for damage to shrink wrapped G
73. c by either placing the device a minimum of four 4 feet back from the front of the booth or provide a plexiglass shield 18 inches high 74 inch thick across the front and down both sides of the demonstration area Decorative candles are not permitted Heat producing equipment is prohibited Examples of prohibited equipment include welding soldering or any open flame devices 053600378 Need Assistance 10 Order Directly Online Toll Free 800 475 2098 Tel 702 515 5970 www ges com chat https e ges com 053600378 esm 2015 Global Experience Specialists Inc GES 073014 Global e e torie Operation of All Mechanical Lifts All orders are governed by the GES Payment Policy and GES Terms Conditions of Contract as specified in this Exhibitor Services Manual HFMA Region 9 Sheraton New Orleans November 15 16 2015 ATTENTION ALL EXHIBITORS The operation or use of all motorized lifting equipment for installation of booth structures or signs is not permitted by exhibitors or their appointed contractors The operation or use of motorized or mechanical equipment including mechanical scooters and carts is not permitted by exhibitors or their appointed contractors for material handling The use or prohibition of motorized scooters is controlled by and subject to the facility s rules regulations and guidelines ALL LIFTS SCOOTERS PALLET JACKS DOLLIES AND MANPOWER MUST BE PROVIDED BY THE OFFICIAL SERVIC
74. ces from standard to custom color size grade padding and booth cleaning Custom Exhibits Let GES design and build an extraordinary custom exhibit that will deliver your marketing message Please visit our design gallery at www ges com Rental Exhibits Our hassle free rental program gives you a customized look without the long term commitment of purchasing an exhibit Please visit our design gallery at www ges com Installation and Dismantle Services If you already own an exhibit or plan to purchase one you will need to arrange for installation and dismantling of your booth As the Official Service Provider on this show GES provides you with the best labor and on site personnel from move in to move out Graphics Give visitors to your exhibit a great first impression by displaying captivating graphics and signs Shipping GES can manage your transportation without a hassle We offer simplified rates online tracking and single invoicing Call to have your shipping made easy Customer acknowledges that the show site and surrounding areas are active work zones Customer its agents employees and representatives are present at their own risk Need Assistance 5 Toll Free 800 475 2098 Tel 702 515 5970 www ges com chat 2015 Global Experience Specialists Inc GES How Can Order My Show Services Expresso is GES planning ordering and management system You can order everything you need for your tradeshow exh
75. cluded in your package electrical power must be ordered separately through the electrical services provider in your exhibitor service manual Colors may var9Qlue to facility lighting printing limitations and dye lot differences Standard Exhibits Graphics 01 608301 38 1 8 wide x 86 1 4 tall Discount Price 473 00 Regular Price 710 00 Produced on 3 16 Thick White Foamcore 04 608304 18 7 16 wide x 86 1 4 tall Discount Price 237 00 Regular Price 356 00 Produced on 3 16 Thick White Foamcore 07 608307 117 wide x 12 tall Discount Price 201 00 Regular Price 302 00 Produced on 3 16 Thick White Foamcore 02 608302 38 1 8 wide x 30 1 4 tall Discount Price 167 00 Regular Price 251 00 Produced on 3 16 Thick White Foamcore 09 608309 77 1 2 wide x 30 1 4 tall Discount Price 337 00 Regular Price 506 00 Produced on 3 16 Thick White Foamcore Booth Rendering Global Expe PlIence Specialists Graphic Panel Callout 12 608312 57 7 8 wide x 12 tall Discount Price 104 00 Regular Price 156 00 Produced on 3 16 Thick White Foamcore B 608313 29 3 4 wide x 12 tall Discount Price 51 75 Regular Price S77 75 Produced on 1 8 Thick White Komatex 18 608318 60 3 4 wide x 30 1 4 tall Discount Price 265 00 Regular Price 398 00 Produced on 1 8 Thick White Komatex 09 608309 77 1 2 wide x 30 1 4 tall Discount Price 337 00 Regular Price 506 00
76. d 29 H 11 0 305282 Table Cafe Silver Texture Black Base 30 Round 29 H 11 0 305299 Table Cafe Silver Textured Grain Tulip Chrome Base 30 11 0 305283 Table Cafe White Laminate Black Base 36 Round 29 11 0 305301 Table Cafe White Laminate Tulip Chrome Base 36 Rou 11 0 Tables Bar ITEM CODE DESCRIPTION TAX 305131 Table Bar Blue Black 30 Round 42 H 11 0 305140 Table Bar Blue Chrome 30 Round 42 H 11 0 305133 Table Bar Graphite Black 30 Round 42 H 11 0 305136 Table Bar Graphite Black 36 Round 42 H 11 0 305145 Table Bar Graphite Chrome 36 Round 42 H 11 0 305134 Table Bar Maple Black 30 Round 42 H 11 0 305137 Table Bar Maple Black 36 Round 42 H 11 0 305143 Table Bar Maple Chrome 30 Round 42 H 11 0 305146 Table Bar Maple Chrome 36 Round 42 H 11 0 305130 Table Bar Red Black 30 Round 42 H 11 0 305139 Table Bar Red Chrome 30 Round 42 H 11 0 305286 Table Bar Silver Textured Grain Black Base 30 Round 11 0 305302 Table Bar Silver Textured Grain Tulip Chrome Base 30 11 0 305287 Table Bar White Laminate Black Base 36 Round 42 11 0 305303 Table Bar White Laminate Tulip Chrome Base 30 Roun 11 0 Tables Cocktail ITEM CODE 305017 305014 305020 305210 305016 305015 305025 305024 DESCRIPTION TAX Table Cocktail Geo Black 50 L 22 D 16 H 11 0 Table Cocktail Geo Chrome 50 L 22 D 16 H 11 0 Table Cocktail Inspiration 42 L 28 D 18 H 11 0 Table Cocktail Oliver 47 L
77. d on 3 16 Thick White Foamcore 02 608302 38 1 8 wide x 30 1 4 tall Discount Price 167 00 Regular Price 251 00 Produced on 3 16 Thick White Foamcore 07 608307 117 wide x 12 tall Discount Price 201 00 Regular Price S302 00 Produced on 3 16 Thick White Foamcore Booth Rendering Please note that although arm lights may be included in your package electrical power must be ordered separately through the electrical services provider in your exhibitor service manual Colors may var Bue to facility lighting printing limitations and dye lot differences Global Expe rience Specialists 21 608321 136 9 16 wide x 12 tall Discount Price 155 00 Regular Price 233 00 Produced on 3 16 Thick White Foamcore 20 608320 97 3 16 wide x 12 tall Discount Price 168 00 Regular Price 252 00 Produced on 3 16 Thick White Foamcore E 608317 60 11 16 wide x 12 tall Discount Price 192 00 Regular Price 288 00 Produced on 1 8 Thick White Komatex 02 608302 38 1 8 wide x 30 1 4 tall Discount Price 167 00 Regular Price 251 00 Produced on 3 16 Thick White Foamcore 03 608303 38 1 8 wide x 12 tall Discount Price 66 25 Regular Price 99 50 Produced on 3 16 Thick White Foamcore 05 608305 18 7 16 wide x 12 tall Discount Price 51 75 Regular Price S77 75 Produced on 3 16 Thick White Foamcore Standard Exhibits Graphics or 608301 38 1 8 wide x 72 3 8 tall Discount Pr
78. de are the highest quality available to you To check for quality look at your Photoshop files at 100 enlargement If you can see dirt and scratches they will appear on your final output Use the rubber stamp tool clone stamp tool to eliminate these imperfections panel size visible line area DFi Option Previa Macsnteah PCI 4H t a incoding PEC imazimum quidAy rt hinchada Halftone Screen inchade Transfer Function _ PesrSeng Color Managemant image interpolation figure a 053600378 Order Directly Online https e ges com 053600378 Signs esm Global Standard Graphics pence GES IZ 38 Ad Board 24 Ad Board 600527 Freestanding 38 W x 84 H Vertical Ad Board w Cardboard Base Single Sided includes cardboard base graphic delivery 600529 Freestanding 38 W x 84 H Vertical Ad Board w 600528 Cardboard Base Double Sided 600526 Freestanding 24 W x 84 H Vertical Ad Board w Cardboard Base Single Sided includes cardboard base graphic amp delivery Freestanding 24 W x 84 H Vertical Ad Board w Cardboard Base Double Sided Includes cardboard base graphic and delivery Includes cardboard base graphic and delivery Printed base avalable at additional cost Printed base avalable at additional cost 22 x 28 with Sign Holder 6 x3 Banner 600533 22 W x 28 H Vertical Sign w Sign Holder Single Sided 600535 72 W x 36 H Vinyl Banner horizontal
79. ed Back 27 L 28 D 41 H Adj 11 0 305076 Chair Otto Highback Black 23 L 21 D 43 H 11 0 305126 Chair Task 25 L 26 D 21 H 11 0 305043 Stool Drafting 25 L 26 D 34 H 11 0 Seating Barstools ITEM CODE DESCRIPTION TAX 305012 Barstool Banana Black 21 L 22 D 30 H 11 0 305013 Barstool Banana White 21 L 22 D 30 H 11 0 305010 Barstool Gin Maple 16 L 16 D 29 H 11 0 305023 Barstool Ice Transparent Chrome 16 75 L 16 D 32 H 11 0 305011 Barstool Jetson Black 18 L 19 D 29 H 11 0 305289 Barstool Lift Chrome Black Seat 15 Round 23 33 5 H 11 0 305292 Barstool Lift Chrome Gray Seat 15 Round 23 33 5 H 11 0 305291 Barstool Lift Chrome Red Seat 15 Round 23 33 5 H 11 0 305290 Barstool Lift Chrome White Seat 15 Round 23 33 5 H 11 0 305009 Barstool Oslo Blue 17 L 20 D 30 H 11 0 305008 Barstool Oslo White 17 L 20 D 30 H 11 0 305288 Barstool Rustique Gunmetal 13 L 13 D 30 D 11 0 305206 Barstool Shark Swivel White Chrome Base 22 L 19 D 3411 0 305207 Barstool Zooey Swivel White Chrome Base 15 Lx17 Dx 11 0 Tables Cafe ITEM CODE 305162 305154 305164 305167 305156 2015 DESCRIPTION TAX Table Cafe Blue Black 30 Round 29 H 11 0 Table Cafe Blue Chrome 30 Round 29 H 11 0 Table Cafe Graphite Black 30 Round 29 H 11 0 Table Cafe Graphite Black 36 Round 29 H 11 0 Table Cafe Graphite Chrome 30 Round 29 H 11 0 151 00 100 00 198 00 198 00 198 00 354 00 262 00 401 00 253 00 489
80. ed to engine starting system may be left connected External chargers are recommended for demonstration purposes Fuel in the fuel tank shall not exceed one quarter 1 4 of the tank capacity or five 5 gallons whichever is less Combustible materials cannot be stored beneath display vehicles Space beneath vehicles must be clear and visible except for permitted electrical supplies Vehicles in building for unloading must not be left with engine idling Exhaust gases present extreme hazards to workers on catwalks If an engine cannot be shut down the vehicle must be removed from the building as quickly as possible Compressed air cylinders including LPG are prohibited unless approved by the fire prevention office Flammable gases e butane propane natural gas et al are subject to prior approval Nonflammable compressed gas cylinders must be secured in an upright position with gauges and regulator protected against physical damage All 110 volt extension cords shall be three wire grounded 14 or larger AWG copper wire Connectors must not be supported by cords Two wire Zip Cords are not permitted other than factory installed appliance connectors these may not exceed six 6 feet in length and must be UL approved Cube tap adapters are prohibited Uniform Fire Code 8507 Multi plug adapters must be UL approved and have built in overload protection Connectors must not be used to exceed their listed ampere rating Electrical work
81. employees must be prepared to produce some type of company identification when engaged in these activities We request that all exhibiting company employees have a photo ID displayed while on the showsite floor Teamster Labor Carpenters Local 1846 and Teamsters Local 270 Global Experience Specialists Inc GES will provide members from the Teamsters union as needed who have jurisdiction for all material handling within the boundaries of the convention facility They unload all trucks or vehicles deliver the material to your booth and remove and reload materials at the close of the show Freight Handling Jurisdiction GES has the responsibility of receiving and handling all exhibit materials and empty crates It is our responsibility to manage docks and schedule vehicles for the smooth and efficient move in and move out of the exposition Exhibitors may hand carry their own materials into the Exhibit Hall The use of dollies flat trucks and other mechanical equipment is not permitted by exhibitors Access to the loading docks will be controlled by GES in order to provide for a safe and efficient move in and move out GES will not be responsible however for any material we do not handle GES Representatives will have sole responsibility in determining the loading and unloading procedures on the dock of the respective facilities Installation and Dismantle Labor Global Experience Specialists Inc GES will provide Display u
82. er is responsible for insuring its own Goods for any and all risk of loss g Empty Storage GES assumes no liability for loss or damage to Goods or crates or the contents therein while containers are in Empty Storage It is Customer s sole responsibility to affix the appropriate labels available at the GES Service Desk for empty container storage and ensures that any pre existing empty labels are removed h Forced Freight GES is not liable for Customer Goods left on the show floor after the show closing deadline with or without a Material Handling Services Straight Bill of Lading signed by Customer It is Customer s responsibility to complete accurate paperwork for shipping and to Need Assistance 9 Toll Free 800 475 2098 Tel 702 515 5970 www ges com chat 2015 Global Experience Specialists Inc GES GES Terms amp Conditions are subject to change at GES sole discretion without notice to any parties ensure Customer Goods are properly labeled If Customer Goods remain on the floor after the show closing deadline GES has the right to remove the Customer Goods GES is authorized by Customer to proceed in the manner chosen by Customer on the Order of Material Handling Services Straight Bill of Lading if one has been completed or otherwise to ship Customer Goods at the discretion of GES and at Customer s expense GES shall incur no liability for such shipment GES retains the right to dispose of
83. ferenced show In consideration of the show organizer and GES permitting the EAC to perform such services at the show the EAC and GES hereby agree as follows Rules and Regulations 1 EAC agrees to comply with all rules and regulations of the show as outlined in this agreement the Exhibitor Kit Services Manual including all union rules and regulations and accept liability for any negligent actions 2 EAC agrees that it must ascertain and comply with all rules and regulations of the venue Show Management and or the Official Service Provider in order to create a safe work environment A failure to do so can result in a delay or termination of your right to continue work if the condition cannot be corrected 3 EAC agrees that the show site dock and surrounding areas are active work zones and the EAC its agents employees and representatives are present at their own risk Entry into the dock area is prohibited 4 EAC must have all business licenses and permits required by the State and City governments and the convention facility management prior to commencing work A certificate of insurance naming GES as an additional insured with appropriate insurance limits prepared by the EAC s insurance agent must be submitted to GES at least 30 days prior to the first date of move in 5 This Agreement and Rules and Regulations between GES and EAC must be completed by an authorized representative of EAC and returned to GES before the deadline noted above
84. ferences Some items may not be available at all locations See order form for details Styles of items portrayed this brochure may vary in some locations O S E F q ES GE S tie pecialty Furniture Tables End Tables Nee c a 305273 Table Aura 305274 Table E 305047 Table End 305044 Table End 305049 Table End White Metal 15 Wood 21 L 15 5 D Geo Black 26 L 26 D Geo Chrome 26 L Inspiration 24 L 28 D Round 22 H 27 5 H 20 H 26 D 20 H 22 H 305211 Table End 305046 Table End 305045 Table End 305050 Table End 305048 Table End Oliver 22 Round Silverado 24 Round Soho 26 L 26 D 27 H Sydney Black 27 L Sydney White 27 L 22 H 22 H 23 D 22 H 23 D 22 H 305276 Table 305275 Table Mosaic Set of 3 Timber Wood 16 Round 17 H Conference Tables 305175 Table Conf Geo Black 305176 Table Conf Geo Black 305173 Table Conf Geo 42 L 42 D 29 H 60 L 36 D 29 H Chrome 42 L 42 D 29 H A ii 305174 Table Conf Geo 305027 Table Conf Graphite 305028 Table Conf Graphite Chrome 60 L 36 D 29 H 42 Round 29 H 72 L 36 D 29 H Colors may vary due to facility lighting printing limitations and dye lot differences Some items may not be available at all locations See order form for details Styles of items portrayed 8 this brochure may vary in some locations O S o F q AGE S Este pecialty Furniture 305029 Table Conf Gra
85. fted Ibs 2 Indicate total number of trucks in each category that you will use 8 Whatis the total weight of your exhibit or equipment being shipped Van Line Common Carrier Ibs Flatbed Co Truck ae CC Container 9 Is there any special handling equipment required to unload your exhibit materials i e extended forklift blades special slings lifting bars etc 3 List carrier name s It is the responsibility of the exhibitor to provide proper special 4 If using a Customs Broker please print name handling instructions and to ensure goods are packaged appropriately for shipment and movement by heavy equipment Failure to provide special handling instructions will Phone Number IIA result in the elimination of any liability for loss or damage by GES 5 Print the name of person in charge of your move in DIRECT SHIPMENTS ONLY Phone Number 1 What date and time are you scheduling your shipment s to arrive on site 053600378 Need Assistance 25 Order Directly Online Toll Free 800 475 2098 Tel 702 515 5970 www ges com chat https e ges com 053600378 shippinghandling esm 2015 Global Experience Specialists Inc GES 110912 2 GES fe GES Logistics Domestic Shipping Quote Form Ee Specialists RETURN TO Global Experience Specialists Inc GES 7000 Lindell Road Las Vegas NV 89118 4702 Fax 866 329 1437 or 702 263 1520 for international exhibitors Contact us Online www ges com chat
86. gn w Sign Holder Double Sided 11 0 286 00 429 00 600533 22 W x 28 H Vertical Sign w Sign Holder Single 11 0 221 00 332 00 Sided 600535 72 W x 36 H Vinyl Banner horizontal or vertical w 11 0 232 00 348 00 Silver Grommets Single Sided 600528 Freestanding 24 W x 84 H Vertical Ad Board w 11 0 421 00 632 00 Cardboard Base Double Sided 600526 Freestanding 24 W x 84 H Vertical Ad Board w 11 0 259 00 389 00 Cardboard Base Single Sided 600529 Freestanding 38 W x 84 H Vertical Ad Board w 11 0 550 00 825 00 Cardboard Base Double Sided 600527 Freestanding 38 W x 84 H Vertical Ad Board w 11 0 389 00 584 00 Cardboard Base Single Sided 601099 Printed Cardboard Base for Freestanding 11 0 25 25 38 00 Boards Carpet Information Prices include delivery rental and removal Labor to install carpet is included when the carpet is installed on a flat floor space prior to exhibit installation Labor will be charged at published rates when installation is required for stairs platforms risers meeting rooms or other installations post exhibit installation Orders placed at show site are subject to availability Precut Custom cut carpet is required for all booths larger than 30 or for booths configured as island or peninsula Custom Cut Guaranteed to be high quality carpet and includes visqueen plastic covering Custom Cut carpet orders must be received 14 days prior to move in to guarantee delivery and color selection Custom Cut Car
87. he international transportation provider If loss or damage occurs during transit the liability of the underlying air carrier is governed by Montreal Protocol 4 to the Warsaw Convention Subject to individually determined rates or contracts that have been agreed upon in writing between GES and shipper if applicable otherwise to the rates classifications and rules that have been established by GES or its transportation provider and are available to the shipper on request By signing this order form shipper agrees to be bound by all its terms and conditions 053600378 Need Assistance 28 Order Directly Online Toll Free 800 475 2098 Tel 702 515 5970 www ges com chat https e ges com 053600378 esm 2015 Global Experience Specialists Inc GES R032015 B081915 1403 Global Experience Specialists Price List Page 1 of 5 Q 1 RETURN WITH G 2 PAYMENT amp CREDIT CARD CHARGE AUTHORIZATION FORM amp Q 2 PRICE LIST ORDER FORM TO Global Experience Specialists Inc GES 7000 Lindell Road Las Vegas NV 89118 4702 Fax 866 329 1437 or 702 263 1520 for international exhibitors All orders are governed by the GES Payment Policy and GES Terms amp Conditions of Contract as specified in this Exhibitor Services Manual HFMA Region 9 Sheraton New Orleans November 15 16 2015 COMPANY NAME Standard Pre Cut Carpet ITEM CODE DESCRIPTION 5001 13 oz Standard Carpet 10 x10 5002 13 oz Standard Carpet 10 x2
88. hibitor Services Manual HFMA Region 9 Form Deadline Date Sheraton New Orleans October 26 2015 November 15 16 2015 COMPANY NAME EMAIL ADDRESS BOOTH NUMBER Complete this form for pre printed outbound material handling documents Bill of Lading and shipping labels at the close of the show If this form is not received by GES by October 26 2015 this pre printing service will not be provided Step 1 Tell us the location of materials for pickup show site address COMPANY CONSIGNEE ATTENTION STREET ADDRESS CITY STATE ZIP COUNTRY 500 Canal St New Orleans LA 70130 USA PHONE FAX BOOTH NUMBER Step 2 Tell us the location where freight should be sent SHIPPING DESTINATION 1 Number of Labels Needed COMPANY CONSIGNEE ATTENTION STREET ADDRESS STATE ZIP COUNTRY PHONE FAX BOOTH NUMBER SHIPPING DESTINATION 2 Number of Labels Needed COMPANY CONSIGNEE ATTENTION STREET ADDRESS STATE ZIP COUNTRY PHONE FAX BOOTH NUMBER Showsite Instructions Once your shipment is packed and ready to be picked up please return the outbound material handling order form to the GES Servicenter Verify the piece count weight and that the signature is on the outbound material handling order form prior to shipping out Shipments without paperwork turned in will be returned to GES Warehouse or forced onto another carrier at Exhibitor s expense GES does not accept responsibility for any ex
89. hibitor property left on the show floor unattended at any time for any reason Measure of Damage If found liable for any loss GES sole and exclusive maximum liability for loss or damage to Customer s Goods is limited to 50 USD per pound with a maximum liability of 100 00 USD per container or 1 500 00 USD per shipment whichever is less 053600378 Need Assistance 24 Order Directly Online Toll Free 800 475 2098 Tel 702 515 5970 www ges com chat https e ges com 053600378 prePrint esm 2015 Global Experience Specialists Inc GES 050115 R 7 2 GES Eiee Freight Service Questionnaire Specialists RETURN TO Global Experience Specialists Inc GES 7000 Lindell Road Las Vegas NV 89118 4702 Fax 866 329 1437 or 702 263 1520 for international exhibitors Contact us Online www ges com chat Phone 800 475 2098 or 702 515 5970 for international exhibitors All orders are governed by the GES Payment Policy and GES Terms Conditions of Contract as specified in this Exhibitor Services Manual veaa HFMA Region 9 Form Deadline Date Sheraton New Orleans October 26 2015 November 15 16 2015 COMPANY NAME EMAIL ADDRESS BOOTH NUMBER ALL EXHIBITORS MUST RETURN THIS FORM 1 Estimate total number of pieces being shipped 6 Whatis the minimum number of days to set your display Crated Uncrated Machinery 7 Whatis the weight of the single heaviest piece that must be Total li
90. his order that have ta Pary Cardholders Signature accepted GES Payment Policy and GES Terms amp Conditions of Contract Third Party Cardholder s Name Please Print Date GES reserves the right to deny any Third Party Billing Request that is not complete or received by the deadline date It is understood and agreed that the Exhibiting Company is ultimately responsible for payment of charges for services requested by Exhibiting Company or its Agents and for all acts and or omissions of its Agents If an Agent does not pay the invoice before the last day of the show charges will revert to the Exhibiting Company All Invoices are due and payable upon receipt GES Terms amp Conditions of Contract and GES Payment Policy apply to both the Exhibiting Company and all Agents We require your complete credit card information even if you are paying by check or bank wire transfer 053600378 Need Assistance 60 Order Directly Online Toll Free 800 475 2098 Tel 702 515 5970 www ges com chat https e ges com 053600378 esm 2015 Global Experience Specialists Inc GES 061815 G 3b GES x International Third Party Billing Request Specialists RETURN WITH G 2 PAYMENT amp CREDIT CARD CHARGE AUTHORIZATION FORM TO Global Experience Specialists Inc GES 7000 Lindell Road Las Vegas NV 89118 4702 Fax 866 329 1437 or 702 263 1520 for international exhibitors All orders are governed by the GES Payment Policy
91. ibitor s supervision A 30 60 00 minimum surcharge will be added to the labor rates above Exhibitors must stay clear during movement of freight for this professional supervision GES is responsible for the following type of booth LOCATION OF BOOTH DIMENSION OF BOOTH Use the Booth Layout Form to x represent your booth indicate from each boundary how you would like your booth placed LP Op Ellen easton Other eee Place Order Here SCHEDULE SCHEDULE SCHEDULE TOTAL OF TOTAL OF LABOR DATE S START TIME END TIME HOURS X WORKERS x RATE TOTAL X 2 PARISH TAX GRAND TOTAL o Authorized Signature Please Sign 0 60 00 min GES Supervision AUTHORIZED NAME PLEASE PRINT DATE EE Payment Enclosed Please estimate the number of workers and hours per worker needed for installation and dismantling above Invoice will be calculated according to actual hours worked relative to the original estimate and based upon the date received Additional labor required will be calculated and invoiced at the show site rate l agree in placing this order that have accepted GES Payment Policy and GES Terms WE Total Labor Ordered Conditions of Contract i 053600378 Need Assistance 56 Order Directly Online Toll Free 800 475 2098 Tel 702 515 5970 www ges com chat https e ges com 053600378 labor esm 2015 Global Experience Specialists Inc GES 061815 2 GES Ze Key Information Supervised Labor Checklist RETURN
92. ibits view account order history download the show schedule and so much more Step 1 Goto https e ges com 053600378 esm Step 2 Find your show by typing the show name into the search box and selecting it Step 3 Browse products and services and make your selections When you add the first item or service to your cart you will be prompted to sign in or create an account if you have not ordered on Expresso before Step 4 When you re ready to complete your order click your shopping cart and submit the required information GES National Servicenter The GES National Servicenter provides consistency and continuity of customer service for exhibitors at all GES shows offering the following services e Single point of contact for all GES shows Coast to coast time zone coverage Personalized exhibitor service for all pre and post show orders 7000 Lindell Road Las Vegas NV 89118 Phone 800 475 2098 Fax 866 329 1437 International Phone 702 515 5970 Fax 702 263 1520 Online Chat www ges com chat GES Servicenter Once you are at the show the GES Servicenter is onsite to place any last minute orders and provide show information Exhibitor Services Our Exhibitor Services organization is the service team responsible for answering exhibitor questions processing your orders and handling any special requests They are the conduits between production operations and your exhibiting needs Regardless of yo
93. ice 473 00 Regular Price 710 00 Produced on 3 16 Thick White Foamcore 04 608304 18 7 16 wide x 72 3 8 tall Discount Price 237 00 Regular Price 356 00 Produced on 3 16 Thick White Foamcore 16 608316 60 11 16 wide x 40 1 4 tall Discount Price 315 00 Regular Price 473 00 Produced on 1 8 Thick White Komatex 15 608315 60 11 16 wide x 30 1 4 tall Discount Price 265 00 Regular Price 398 00 Produced on 1 8 Thick White Komatex 22 608322 156 1 4 wide x 12 tall Discount Price 268 00 Regular Price 402 00 Produced on 3 16 Thick White Foamcore Booth Rendering All Prices listed above are Per Panel Please note that pricing listed is for Graphic Panels only GEM units are rented separately GES requires a form of payment for booth graphics in order to produce signage Please see Payment and Credit Card Authorization G 2 for required information Files should be uploaded to the GES ftp transfer utility site Send your file s directly to gesgraphics ges com no login is required Just enter your email address in the Your Email Address field enter gesgraphics ges com address in the Recipient Email Address in the comments box type your name the event you are exhibiting and city that the event is occurring Click next and browse to your files lastly click the upload button to send Please contact GES National Service Center at 800 475 2098 or 702 515 5970 with any questi
94. in some locations O S F E GE S ae peciatty Furniture Tables Bar Llillll 305131 Table 305140 Table 305133 Table 305136 Table 305145 Table 305134 Table 305137 Table Bar Blue Black Bar Blue Bar Graphite Bar Graphite Bar Graphite Bar Maple Black Bar Maple Black 30 Round 42 H Chrome 30 Black 30 Round Black 36 Round Chrome 36 30 Round 42 H 36 Round 42 H Round 42 H 42 H 42 H Round 42 H 305143 Table 305146 Table 305130 Table 305139 Table 305286 Table 305302 Table 305287 Table Bar Maple Bar Maple Bar Red Black Bar Red Bar Silver Bar Silver Bar White Chrome 30 Chrome 36 30 Round 42 H Chrome 30 Textured Grain Textured Grain Laminate Black Round 42 H Round 42 H Round 42 H Black Base 30 Tulip Chrome Base 36 Round Round 42 H Base 30 Round 42 H 42 H 305303 Table Bar White Laminate Tulip Chrome Base 30 Round 42 H Tables Cocktail 305017 Table Cocktail Geo 305014 Table Cocktail Geo 305020 Table Cocktail 305210 Table Cocktail Oliver Black 50 L 22 D 16 H Chrome 50 L 22 D 16 H Inspiration 42 L 28 D 18 H 47 L 27 D 19 H 305016 Table Cocktail 305015 Table Cocktail Soho 305025 Table Cocktail 305024 Table Cocktail Silverado 36 Round 17 H 38 L 38 D 18 5 H Sydney Black 48 L 26 D 18 H Sydney White 48 L 26 D 18 H Colors may vary due to facility lighting printing limitations and dye lot dif
95. ing e Check electrical cords for damage e Protect valuables at show site e Report any fires immediately If you notice anything unsafe please contact a GES employee immediately During move in and move out individuals under the age of 18 are prohibited from being on or around the show floor Show sites during these times are similar to a construction zone and considered to be hazardous OSHA regulations prohibit minors from being present in a hazardous work environment STOP THINK SAFETY 053600378 Need Assistance 7 Order Directly Online Toll Free 800 475 2098 Tel 702 515 5970 www ges com chat https e ges com 053600378 esm 2015 Global Experience Specialists Inc GES 120814 r Hobal Experience Specialists Show Site Work Rules All orders are governed by the GES Payment Policy and GES Terms Conditions of Contract as specified in this Exhibitor Services Manual HFMA Region 9 Sheraton New Orleans November 15 16 2015 Union Information To assist you in planning your participation in your show we are certain you will appreciate knowing in advance that union labor will be required for certain aspects of your exhibit handling Display Installation and Dismantling Labor order forms are enclosed for your convenience However if you plan to set your own exhibit we ask that you read the following Full time employees of exhibiting companies may set their own exhibits These
96. ismantle Tuesday November 17 7 30 AM 10 00 AM Carrier Check in Post Show Tuesday November 17 7 30 AM Carriers post show must be checked in by this time Facility Clear Tuesday November 17 10 00 AM All exhibitor materials must be removed Shipping Addresses Use Provided Shipping Labels in this Exhibitor Services Manual to Expedite Handling Consign all domestic shipments c o GES Please do not consign international shipments c o GES Contact our international division at GESLogistic_international ges com GES will not act as Importer of Record IOR or Ultimate Consignee regarding exhibitor freight and will not provide a Power of Attorney to any entity regarding exhibitor freight Advance Shipments to Warehouse Shipments should arrive on or between clo GES October 13 November 11 2015 HFMA Region 9 Hours for receiving are Monday Friday 8 30 AM 2 00 PM Your Company Name amp Booth Number 5730 Powell Street New Orleans LA 70123 USA Direct Shipments to Exhibit Site Shipments should arrive on c o GES November 15 2015 12 00 PM 4 30 PM HFMA Region 9 Your Company Name amp Booth Number Sheraton New Orleans 500 Canal St New Orleans LA 70130 USA 053600378 Need Assistance 4 Order Directly Online Toll Free 800 475 2098 Tel 702 515 5970 www ges com chat https e ges com 053600378 esm 2015 Global Experience Specialists Inc GES 090814 General Information 1 C Hobal Experience
97. l 71 Cobalt 72 Includes 26 oz 100 recyclable carpet 9 4 mil poly covering Lava Rock 74 Navy 75 Anti static treatment Red 49 i g TEETE re i e DA eng ie a pa Pa RUE ed ro oh pp AA ju E A d i Royal Bl 77 3M Scotchgard protection i idi ni j P m ME SONT nstallation and pick up at the close of the show Front edge taping Snow 80 Ultra Plush s 50 oz premium carpet is 10096 recyclable Same industry tradeshow performance standards as conventional carpet but helps to reduce the volume of excess materials from entering landfills Bisque 81 Black 41 Cabernet 82 Includes 50 oz 100 recyclable carpet 9 4 mil poly covering Graphite 83 Iceberg 84 Midnight 85 Anti static treatment Seascape 86 Sterling 87 Teal 55 3M Scotchgard protection Installation and pick up at the close of the show Front edge taping 2 The leaf symbol indicates recyclable or eco friendly materials per manufacturers specifications Colors may vary due to facility lighting printing limitations and dyed t differences Please refer to order form for availability at your show Global Furniture and Accessories Expert ence Specialists 300051 Chair Contemporary 300052 Chair Contemporary 300050 Chair Plastic Contour 300053 Stool Contemporary ES GES E AE EA nn Arm 23 W 18 D 31 H Side 19 5 W
98. lation j Name on Card Type of Card Visa MasterCard AMEX Discover Card Number Expiration Date Cardholder Signature Card ZIP Code PSAV Sheraton New Orleans 500 Canal Street New Orleans LA 70130 Phone 504 592 80024 Fax 504 592 8020 Brett Weller bweller psav com 100110 GES Global Experience J d Specialists n ex All orders are governed by the GES Payment Policy and GES Terms amp Conditions of Contract as specified in this Exhibitor Services Manual HFMA Region 9 Sheraton New Orleans November 15 16 2015 GES Logistics Domestic Shipping Quote Form Page 26 GES Logistics International Shipping Quote Form Page 28 3rd Party Billing Request Page 60 Agreement and Rules and Regulations between GES and EAC Page 14 Audio Visual Internet Electrical Telecommunications Page 64 International Pavilion 3rd Party Billing Request Page 61 International Shipping Quote Form GES Logistics Page 28 Key Information Supervised Labor Certificate of Liability Insurance SAMPLE Checklist Page 57 COPY Page 16 Page 23 Domestic Shipping Quote Form GES Logistics Page 26 Notice of Intent to Use EAC and Policies eee en ee en ee ee Sennen ree ET and Procedures Page 13 O Payment amp Credit Card Charge GES Information and Order Forms Page 3 Authorization Page 59 Need Assistance 65
99. lists Inc GES 5730 Powell Street New Orleans LA 70123 USA See Table of Contents for location of Advanced Shipping Labels e Exhibitors may have bellmen deliver their boxes to the Exhibition Hall doors where a teamster will deliver them to their booth space Please be advised that GES Material Handling rates will apply at this point Exhibitors may hand carry display materials if necessary if the materials can be brought into the Exhibition Hall in one trip e Please be sure when shipping materials into the show to indicate c o Global Experience Specialists Inc GES on the shipping label Otherwise the facility will take possession of the item and exhibitors will incur charges from the facility in addition to GES Material Handling charges 053600378 Need Assistance 29 Order Directly Online Toll Free 800 475 2098 Tel 702 515 5970 www ges com chat https e ges com 053600378 esm 2015 Global Experience Specialists Inc GES 080715 2 GES fc Pre Printed Bill of Lading BOL and Outbound Labels Request Specialists RETURN TO Global Experience Specialists Inc GES 7000 Lindell Road Las Vegas NV 89118 4702 Fax 866 329 1437 or 702 263 1520 for international exhibitors Contact us Online www ges com chat Phone 800 475 2098 or 702 515 5970 for international exhibitors All orders are governed by the GES Payment Policy and GES Terms Conditions of Contract as specified in this Ex
100. ls are to be used only in their exhibit space 25 Smoking is prohibited in most facilities Smoking shall only be allowed in designated areas 26 This agreement is to be interpreted under the laws of the State of Nevada 27 A faxed signature will serve as an original signature and will stand as a fully executed agreement once faxed to and received by GES Authorized Signature of EAC PLEASE SIGN X AUTHORIZED SIGNATURE AUTHORIZED NAME PLEASE PRINT DATE Printed Name Title Company Address City State Zip Contact Name at Show Site Office Phone Cell Phone at Show Site Official Use Only Accepted by GES Authorized Representative PLEASE SIGN X AUTHORIZED SIGNATURE AUTHORIZED NAME PLEASE PRINT 053600378 Need Assistance 15 Order Directly Online Toll Free 800 475 2098 Tel 702 515 5970 www ges com chat https e ges com 053600378 eacs esm 2015 Global Experience Specialists Inc GES 063015 3 of 3 ACORD CERTIFICATE OF LIABILITY INSURANCE PRODUCER THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER THIS CERTIFICATE ABC Insurance Agency Fax 212 555 6100 1234 Broker Lane New York NY 10895 Attn Joe Agent 212 555 6102 ext 1234 DOES NOT AMEND EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW INSUREERS AFFORDING COVERAGE INSURER A Hartford Insurance Company of Illinois INSURER B Aetna
101. mber re ee ee cT TT rU Cee E T p M Er EE 1 T 1 M Jf pe E Ue C EUREN UC IUE LIOI LEO IU IIO UOI IL I LI 1 1 T Indicate Indicate Adjacent i Adjacent Booth or A SS EN TO TT TN NN tal Booth or i i Aisle Number Aisle Number eR erro cere eee Cee ee Te Te eee eT NU DR RO RR AUR eT eee Ce Ce ee CB TK ee ee ee eT RR RR A RM ee Seo ee ee ee RNC ee ee ee ee A A OR CRT Cee DR NR ee UN e Cee eee HR CR ee CRM 1 T 1 rr TJf o T A eee Ar eee ETRE LIUIUS IMEEM ERI ET III Tr 1 T 1 A uM FRONT OF BOOTH indicate adjacent booth or aisle number This form must be returned to GES for your orders to be processed 053600378 Need Assistance 62 Order Directly Online Toll Free 800 475 2098 Tel 702 515 5970 www ges com chat https e ges com 053600378 esm 2015 Global Experience Specialists Inc GES Additional Service Order Forms gr S be RI S Y y NL Sheraton New Orleans HOTEL EXHIBITOR ORDER FORM
102. n some locations Global Experience Specialists 45GE Seating Chairs R 305152 Chair E EI RR 305041 Chair Altura Guest Berlin Black 25 L20 D34 H White 18 L 22 D 32 H 305230 Chair 305232 Chair Fusion Green Fusion Red White 19 L 21 D White 19 L 21 D 32 H 32 H 305149 Chair Luxor Guest 27 L 28 D 40 H 305270 Chair Madden Arm Lt Gray Vinyl 27 L 32 D 33 H PA 305069 Chair 305269 Chair T Vac Tangiers 34 L Translucent 25 L 37 D 36 H 23 D 30 H Seating Ottomans a i mA 305277 Ottoman Bench Black Vinyl 60 L 20 D 18 H 305278 Ottoman Bench White Vinyl 60 L 20 D 18 H r 305042 Chair Berlin Red 32 H a 305266 Chair Heathrow Black 305110 Chair Brewer Black White 18 L 22 D 20 L 20 D 32 H 305079 Chair Ice Transparent Specialty Furniture 305260 Chair Christopher White Vinyl w Chrome 17 L 19 D 35 H 305034 Chair Iso Mesh Black Vinyl 24 L 24 D Chrome 17 25 L 36 L 24 D 38 H 28 H 20 D 32 H 305263 Chair Naples Black New York 23 L Vinyl 36 L 30 D 32 D 33 H 28 H 305250 Chair Wendy Clear Acrylic 15 L 20 D 36 H 305085 Ottoman Cube Black 17 L 17 D 18 H 305108 Chair 305115 Chair Panton White 20 L 34 D 33 H Mu 305285 Chair Duet Stack Black Chrome 23 L 18 5 D 16 H
103. ng company AGENT should be billed for services Provide the Exhibiting Company contact information and signature Exhibiting Company Name Exhibiting Company Address City State Zip Phone Fax Exhibiting Company Contact Email Address Please X Sign agree in placing this order that have Exhibiting Company Authorized Signature accepted GES Payment Policy and GES Terms amp Conditions of Contract and have advised all of my AGENTS of the same Exhibiting Company Authorized Name Please Print Date Check services below to invoice to the Third Party _ All Services If the Third Party is not to be invoiced for All Services please select specific services below Exhibitor will need to complete Payment and Credit Card Authorization G 2 and submit with this form if third party is not to be invoiced for all services _ Booth Cleaning J Exhibit Systems _ GES Logistics amp D Labor _ Material Handling JRental Carpet JRental Furniture JSigns _ Transportation JOther Please Specify Provide the Third Party contact information Third Party Company Name Third Party Company Address City State Zip Phone Fax Contact s Email Address Complete Third Party Credit Card Charge Authorization with signature Cardholder Name Please Print Billing Address City State Zip Card Number Expiration Date MasterCard Corporate Card VISA Personal Card Please X Sign Pa Ue V agree in placing t
104. ngs esm R032015 B081915 1403 2 GES Price List Order Form Page 5 of 5 Q 2 RETURN WITH G 2 PAYMENT amp CREDIT CARD CHARGE AUTHORIZATION FORM TO Global Experience Specialists Inc GES 7000 Lindell Road Las Vegas NV 89118 4702 Fax 866 329 1437 or 702 263 1520 for international exhibitors All orders are governed by the GES Payment Policy and GES Terms amp Conditions of Contract as specified in this Exhibitor Services Manual HFMA Region 9 Sheraton New Orleans November 15 16 2015 COMPANY NAME ITEM CODE DESCRIPTION Calculate tax only if the item is identified as having a tax on the price list Color Options 13 oz Carpet Colors Discount Deadline Date October 26 2015 EMAIL ADDRESS BOOTH NUMBER Place Order Here PRICE EACH or COLOR CODE PRICE SQ FT X TOTAL SQ FT TOTAL x 3 PSP SUBTOTAL X TAX GRAND TOTAL Black 41 Blue 42 Blue Jay 56 Burgundy 43 Emerald Green 44 Gray 40 Pepper 52 or Red 49 Gray will be provided if no color is indicated on your order 26 oz Plush Custom Cut Carpet Colors Cement 70 Charcoal 71 Cobalt 72 Dove 73 Lava Rock 74 Navy 75 Onyx 76 Red 49 Royal Blue 77 Silky Beige 78 Silver 79 or Snow 80 Dove will be provided if no color is indicated on your order 50 oz Ultra Plush Custom Cut Carpet Colors Bisque 81 Black 41 Cabernet 82 Graphite 83 Iceberg 84 Midnight 8
105. nion personnel to provide labor for the installation and dismantling of your exhibit Full time bona fide employees of the exhibiting companies are allowed to set their own exhibits without assistance from the union Any labor services that may be required beyond what your regular full time employees can provide must be rendered by union labor Labor can be ordered in advance by returning the enclosed labor form or on show site at the GES Servicenter Need Assistance 8 Toll Free 800 475 2098 Tel 702 515 5970 www ges com chat 2015 Global Experience Specialists Inc GES Electrical Labor Electrical labor includes wiring hookups interconnections electrical signs video taping camera operations including audio and lighting and television and VCR connections Responsibility for assembly installation and dismantle of anything using electricity as a source of power is provided by union personnel The specific contractor is chosen either by the respective facility or an established contractor chosen by Show Management Please check this kit for information regarding the installation and dismantling of any electrical needs you may have Quality of Work If you encounter any difficulty with any laborer or if you are not satisfied with the work performed please bring this issue to the attention of the Show Manager or the GES Servicenter staff Please refrain from voicing complaints directly to the craft personnel The pe
106. nt Policy and GES Terms Conditions of Contract as specified in this Exhibitor Services Manual HFMA Region 9 Sheraton New Orleans November 15 16 2015 Front and Backlit Graphics When producing artwork for front lit graphics or transparencies keep these points in mind Avoid setting type in Photoshop instead use a vector based program such as Adobe Illustrator for your type If you do use vector smart objects save the file as an eps or psd to retain vector properties If you plan to add effects to your type such as drop shadows or glows follow these steps a Import the Illustrator type into Photoshop b Add effects to the type c Separate the effects onto a layer d Delete the type layer e Assemble the type and photo in a vector program Always provide logos in a vector format If you have critical PMS colors to match provide us with a layered Photoshop file to allow for color editing Always add at least 1 of bleed to your images Use gradients carefully and sparingly Gradients often band and little can be done to correct the problem Look at your high res file at 100 if you can see the banding it WILL appear in the print Adding 1 pt of noise to the file may resolve the problem File Sizes Please build Photoshop raster graphics to at least 100dpi at final size Any combination of size resolution that produces this result is acceptable e g 1 4 size file 400dpi Here is an e
107. nternational shipments c o GES however please contact our international division at GESLogistic_international ges com Remove all old shipping and empty storage labels Fill out and attach enclosed Direct Shipping labels Complete the enclosed Material Handling Information Sheet All shipments must have a bill of lading or delivery slip showing the number of pieces weight and type of merchandise Certified weight tickets must accompany all shipments Take the time to ensure that your display and products are packed neatly and securely f you are shipping your carpet and or lighting truss make sure it is loaded last so it can be unloaded first Forarate quote please call GES Logistics at 1 888 454 4437 Freight Carriers Select a carrier with experience in handling exhibition materials Make sure to give your carrier explicit information as to where and when to check in Delivery and pick up times are often out of the range of normal delivery hours make sure your carrier is committed to meeting your target dates and times While making shipping plans to the Show also plan for the return shipment For a rate quote please call GES Logistics at 1 888 454 4437 Tracking Shipments Confirm your delivery date and time with your carrier and have all pertinent shipping information in the hands of your representative at show site You may also want to review the return of your Goods at the end of the show GES Logistics
108. o hold Customer Goods for non payment If a credit card is provided to GES GES is authorized to bill to such credit card any unpaid charges for services provided to Customer including charges for return shipping Any charges not paid within 30 days of delivery will be subject to interest at 1 1 2 per month until paid IV Mutual Obligation Indemnification a Customer to GES Customer shall defend hold harmless and indemnify GES from and against any claims lawsuits demands liability costs and expenses including reasonable attorney s fees and court costs resulting from any injury to or death of persons or damage to property other than Goods relating to or arising from performance of Services herein Customer agrees to indemnify and hold GES harmless for any and all acts of its representatives and agents including but not limited to Customer Appointed Contractors and Installation and Dismantle Companies any subtenant or other user of its space or any agents or employees engaged in business on behalf of Customer or present at Customer s invitation including supervision of labor secured through GES Customer s obligations under this provision shall not apply to GES own negligence and or willful misconduct CUSTOMER ACKNOWLEDGES THAT THE SHOW SITE IS AN ACTIVE WORK ZONE AND CUSTOMER ITS AGENTS EMPLOYEES AND REPRESENTATIVES ARE PRESENT AT THEIR OWN RISK b GES to Customer To the extent of GES own negligence and or willful misconduct and su
109. oamcore 07 608307 117 wide x 12 tall Discount Price 201 00 Regular Price S302 00 Produced on 3 16 Thick White Foamcore Booth Rendering Please note that although arm lights may be included in your package electrical power must be ordered separately through the electrical services provider in your exhibitor service manual Colors may var 9lue to facility lighting printing limitations and dye lot differences Global Expe rience l Specialists Graphic Panel Callout All Prices listed above are Per Panel Please note that pricing listed is for Graphic Panels only GEM units are rented separately GES requires a form of payment for booth graphics in order to produce signage Please see Payment and Credit Card Authorization G 2 for required information Files should be uploaded to the GES ftp transfer utility site Send your file s directly to gesgraphics ges com no login is required Just enter your email address in the Your Email Address field enter gesgraphics ges com address in the Recipient Email Address in the comments box type your name the event you are exhibiting and city that the event is occurring Click next and browse to your files lastly click the upload button to send Please contact GES National Service Center at 800 475 2098 or 702 515 5970 with any questions or concerns Link https e ges com 053600378 exhibit3 esm Please note that although arm lights may be in
110. of GES Logistics which already has a fuel surcharge built into the rates These charges will be shown as a separate line item on your GES invoice GES thanks you for your continued support and patience during this critical time 053600378 Need Assistance 12 Order Directly Online Toll Free 800 475 2098 Tel 702 515 5970 www ges com chat https e ges com 053600378 esm 2015 Global Experience Specialists Inc GES 063015 e e e GES Est Notice of Intent to Use EAC and Policies and Procedures zi Specialists TQ BE COMPLETED BY EXHIBITOR RETURN TO Global Experience Specialists Inc GES 7000 Lindell Road Las Vegas NV 89118 4702 Fax 866 329 1437 or 702 263 1520 for international exhibitors Contact us Online www ges com chat Phone 800 475 2098 or 702 263 1520 for international exhibitors All orders are governed by the GES Payment Policy and GES Terms Conditions of Contract as specified in this Exhibitor Services Manual HFMA Region 9 Form Deadline Date Sheraton New Orleans October 16 2015 November 15 16 2015 COMPANY NAME EMAIL ADDRESS BOOTH NUMBER An Exhibitor Appointed Contractor EAC is a company other than the general or official service provider on the show that requires access to your booth during installation and dismantling The EAC may only provide services in the facility that are not designated by the facility as exclusive to a designated provider or by the show organizer in a con
111. om chat Phone 800 475 2098 or 702 515 5970 for international exhibitors All orders are governed by the GES Payment Policy and GES Terms amp Conditions of Contract as specified in this Exhibitor Services Manual HFMA Region 9 Sheraton New Orleans November 15 16 2015 COMPANY NAME EMAIL ADDRESS BOOTH NUMBER Pick Up Information PICKUP DATE SHIPPING RECEIVING HOURS STREET ADDRESS CITY PROVINCE POSTAL CODE COUNTRY PICK UP CONTACT PHONE NUMBER FAX NUMBER SHIPPING INSTRUCTIONS ADDITIONAL CHARGES MAY APPLY MARK FOR WEEKEND PICK UP OR DELIVERY JPickUp Delivery Please complete the following information by either checking the appropriate box or by filling in the blank Please be as thorough as possible as this will enable us to provide you with the most accurate cost estimate possible Method of Shipment Type of Customs Entry _ Permanent Sold Giveaways Value of Permanent Goods US Bo Temporary To Return Value of Temporary Goods US Mode of Transport Ocean FCL Ocean LCL AirFreight Truck Type of Equipment for FCL 40 Container 20 Container High Cube Other D Commodity Desired Delivery Date or Targeted Move In Date Weight amp Dimensions Final Weight Subject to Actual Weight amp Dimensions Detailed Description of Contents 1 Ms 2 jee ete el eds 5 Value US 6 Use a separate piece of paper if you need to provide PERU RR RT ds Total
112. onditions of Contract that are in this exhibitor service manual Please read them carefully It is recommended that your Goods be insured Customer acknowledges that the show site and surrounding areas are active work zones Customer its agents employees and representatives are present at their own risk 053600378 Order Directly Online https e ges com 053600378 mhEST esm j Global Experience Specialists GES Transportation Plus a GE Get GES Transportation Plus and Save 10 On Material Handling With decades of tradeshow experience GES Logistics understands your transportation needs As the Official Services Provider for your show we offer a variety of fully integrated services at competitive rates GES Transportation Plus provides e Online tracking 24 7 eOn site GES support team Consolidated invoice Note Round trip shipping is required to qualify for Transportation Plus rates Transportation Plus does not apply to shipments that are considered small package local or shipments over 5000 lbs Get an instant quote today at logisticsquote ges com ges com 800 475 2098 Exhibitions Events Experiences 02012 Global Experience Specialists Inc GES 18 UOM OSC Rev 063015 Build 081915 1403 r Global Experience Specialists Transportation Plus and Material Handling Form RETURN TO Global Experience Specialists Inc GES 7000 Lindell Road Las Vegas NV 89118 4702
113. ons or concerns Link https e ges com 053600378 exhibit5 esm Please note that although arm lights may be included in your package electrical power must be ordered separately through the electrical services provider in your exhibitor service manual Colors may var94ue to facility lighting printing limitations and dye lot differences 071415 Global e e e s ELM 2 GES 2 Digital File Preparation All orders are governed by the GES Payment Policy and GES Terms Conditions of Contract as specified in this Exhibitor Services Manual HFMA Region 9 Sheraton New Orleans November 15 16 2015 We are committed to partnering with you to provide comprehensive and effective graphic solutions for your event The graphics print and production industry continuously evolves and we want your graphics and images to look their absolute best To ensure the highest quality output from your digital files and to make file transfers as seamless as possible please review and follow these guidelines when submitting artwork to GES We also offer layout and design services for a fee Please contact GES for details Suitable Programs for images or logos Suitable Media for images or logos Adobe Illustrator CS6 CC 2014 ai eps Adobe Photoshop CS6 CC 2014 tif LZW jog High Quality psd Adobe InDesign CS6 CC 2014 indd include all links Adobe Acrobat pdf Press Quality Setting FTP Mandatory ZIP or SIT compression AVOIDING ADDITIONAL COSTS
114. oods All Goods shall be able to withstand handling by heavy equipment including but not limited to forklifts cranes or dollies It is the Customer s responsibility to ensure that Goods are packaged correctly prior to shipment or movement on or off the Show floor b Receipt of Goods GES shall not be liable for Goods received without receipts freight bills or specified piece count on receipts or freight bills or for bulk shipments i e UPS air freight or van lines Such Goods shall be delivered to booth without the guarantee of piece count or condition c Force Majeure GES shall not be liable for loss or damage that results from Acts of God weather conditions act or default of Customer shipper or the owner of the Goods inherent nature of the Goods public enemy public authority labor disputes and acts of terrorism or war d Cold Storage Goods requiring cold storage are stored at Customer s own risk GES assumes no liability or responsibility for Cold Storage e Accessible Storage GES assumes no liability for loss or damage to Goods while in Accessible Storage Storage charges are for the use of space and are not a form of insurance or a guarantee of security f Unattended Goods GES assumes no liability for loss or damage to unattended Goods received at Show Site at any time from the point of receipt of inbound Goods until the loading of the outbound Goods including the entire term of the respective show or exhibition Custom
115. or condition Maximum weight is 50 lbs per shipment per delivery This includes UPS and Federal Express shipments All shipments received via air carrier that do not fall under the small package category may be subject to special handling charges Measure of Damage If found liable for any loss GES sole and exclusive maximum liability for loss or damage to Customer s Goods is limited to 50 USD per pound with a maximum liability of 100 USD per container or 1 500 00 USD per shipment whichever is less Arrival Dates and Surcharges for Shipments Storage rates apply to shipments received before the published timeline A 30 50 00 minimum surcharge will apply to all shipments received after the published timeline Advance Dates Tue Oct 13 2015 Advance shipments may begin arriving at warehouse Wed Nov 11 2015 Last day for shipments to arrive at warehouse Direct Dates Sun Nov 15 2015 Direct shipments may begin arriving at exhibit site after 12 00 PM Sun Nov 15 2015 Last day for shipments to arrive at exhibit site by 4 30 PM Place Order Here Please Complete R 8 or R 20 for Using GES Logistics PRICE X QUANTITY TOTAL PRICE Small Package 1st Carton 50 50 01 Small Package Each Additional Carton 25 25 mm MATERIAL HANDLING DESCRIPTION TOTAL PRICE n WE Total All Items Ordered Il agree in placing this order that have accepted GES Payment Policy and GES Terms amp
116. ore Show Only Please list dates and times Vacuuming Per Day Periodic Porter Service is needed 501004 Shampooing Before Show Only 501002 Mop Wax Before Show Only ITEM DESCRIPTION PRICE X NO OF DAYS TOTAL PRICE Total All Items Ordered To avoid any misunderstanding regarding these services please bring any discrepancies to our attention at the GES Servicenter GES will be unable to adjust invoices after the close of the show ZEE Subtotal Petroleum Surcharge Assessment 3 Orleans Parish Tax 2 Payment Enclosed Il agree in placing this order that have accepted GES Payment Policy and GES Terms amp Conditions of Contract Authorized Signature Please Sign AUTHORIZED NAME PLEASE PRINT DATE 053600378 Need Assistance 58 Order Directly Online Toll Free 800 475 2098 Tel 702 515 5970 www ges com chat https e ges com 053600378 cleaning esm 2015 Global Experience Specialists Inc GES 061815 Global Experience Specialists Credit Card Authorization Check Payments Payment and Credit Card Charge Authorization Global Experience Specialists Inc GES 7000 Lindell Road Las Vegas NV 89118 4702 Fax 866 329 1437 or 702 263 1520 for international exhibitors Global Experience Specialists Inc GES Bank of America P O Box 96174 Chicago IL 60693 All orders are governed by the GES Payment Policy and GES Terms Conditions of Contract as specified in this Exhibi
117. oss or Damage In order to have a valid claim notice of loss or damage to Goods must be given to GES or its agent within 24 hours of occurrence as evidenced in an Incident Report completed at Show Site by GES or delivery of outbound Goods c Filing of Claim Any claim for loss or damage to Goods must be in writing containing facts sufficient to identify the Goods asserting liability for alleged loss or damage and making claim for the payment of a specified or determinable amount of money Such claim must be filed with the appropriate party within the time limits specified herein Damage reports incident reports inspection reports notations of shortage or damage on freight bills or other documents do not constitute filing of a claim Claims for Goods alleged to be lost stolen or damaged at the Show Site must be received in writing by GES within thirty 30 days after the close of the show Claims for Goods alleged to be lost or damaged during transit must be received by the responsible party within nine 9 months of date of delivery of Goods GES Logistics subcontracts the movement of Goods to third party carriers Claims for damage in transit should be made directly with your carrier as shown on the Material Handling form Bill of Lading In the event of a dispute with GES Customer will not withhold payment or any amount due GES for Services as an offset against the amount of the alleged loss or damage Customer agrees to pay GES prior to the
118. otel Arrival Departure Purchasing Authorization Yes No This Form must be returned to GES for Authorized Signature Please Sign EE 053600378 Need Assistance 57 Order Directly Online Toll Free 800 475 2098 Tel 702 515 5970 www ges com chat https e ges com 053600378 esm 2015 Global Experience Specialists Inc GES 012415 Q GES Cleaning Order Form Ai RETURN WITH G 2 PAYMENT amp CREDIT CARD CHARGE AUTHORIZATION FORM TO Global Experience Specialists Inc GES 7000 Lindell Road Las Vegas NV 89118 4702 Fax 866 329 1437 or 702 263 1520 for international exhibitors All orders are governed by the GES Payment Policy and GES Terms amp Conditions of Contract as specified in this Exhibitor Services Manual HFMA Region 9 Discount Deadline Date Sheraton New Orleans October 26 2015 November 15 16 2015 COMPANY NAME EMAIL ADDRESS BOOTH NUMBER Price List PISCOUNT REGULAR To ensure your booth is show ready specify your requirements below ITEM DESCRIPTION PRICE PRICE f 3 e CN Please call us if you have a special need GES is the exclusive cleaning A MEL contractor for your show and will handle all cleaning services on the Includes emptying your wastebasket nightly exhibit floor We offer discounts for orders exceeding 2 000 square feet 500601 Before Show Open Only per sq ft 0 76 1 14 please call for a quote 500600 Duration of Show per sq ft per da
119. ou will be exhibiting you must provide a Sales Tax Exemption Certificate for that state Please send the above information to the GES office for this show Taxes vary by location and will be added to your invoice if you do not submit your tax exempt certificate prior to the deadline Adjustments and Cancellations No adjustments to invoices will be made after the close of the show Please refer to the individual forms for labor etc for cancellation fees All orders cancelled by the Exhibitor or due to the cancellation of an event or their non participation may be subject to cancellation fees equal to 50 100 of the total order based upon the status of move in work performed and or GES set up costs or expenses A minimum non refundable deposit of 25 00 will be applied towards the invoice unless there is a cancellation of your order Additionally GES retains the right to implement assess a fuel or energy surcharge on all services as necessary based upon market conditions Bank ACH Wire transfer payment information Beneficiary Global Experience Specialists Inc GES c o Bank of America Account 7188101819 901 Main Street TX1 492 07 14 Wire ABA Routing 026009593 Dallas TX 75202 3714 USA ACH ABA Routing 071000039 Telephone 702 263 2795 or 702 914 5112 SWIFT Address BOFAUS3N CHIPS Address 0959 If requested following is the physical address for routing identifiers Bank of America Wire Transfer Customer Services 20
120. ow so coordinate your outbound flight to accommodate this GES does not provide security at show site It is the Customer s responsibility to stay with their property GES is not responsible for loss or damage to property left in the Customer s booth at any time for any reason 053600378 Need Assistance 6 Order Directly Online Toll Free 800 475 2098 Tel 702 515 5970 www ges com chat https e ges com 053600378 esm 2015 Global Experience Specialists Inc GES 020310 GES 5 Stop Think Safety KER All orders are governed by the GES Payment Policy and GES Terms amp Conditions of Contract as specified in this Exhibitor Services Manual HFMA Region 9 Sheraton New Orleans November 15 16 2015 Safety is very important for everyone working in the Exhibit Hall Global Experience Specialists Inc GES values safety throughout our organization and demonstrates it in the work we perform By following the safety guidelines below you will be doing your part in creating a safe work environment Safety Guidelines e Only authorized personnel and employees allowed all others are prohibited e This is an active work zone e All exhibitors and attendees enter at their own risk Do not enter the dock yard areas Stay clear of heavy machinery e Never stand on furniture e Wear closed toe shoes e Clean up or report spills e Keep aisles free and clear of any and all debris e Practice good housekeep
121. pet can be custom dyed and we offer discounts for orders exceeding 2 000 square feet please call for a quote Custom dye orders require 30 days to process A minimum of 100 square feet is required for custom cut carpet orders Padding GES offers the finest padding used in the industry a 5 8 double netted rebond pad We guarantee your satisfaction Cancellation Policy Custom Size Booth Carpet cancelled after being cut will be charged 100 All other carpet cancelled will be charged 50 of original price after move in begins and 100 of original price after installation 053600378 Order Directly Online https e ges com 053600378 furnishings esm R032015 B081915 1403 GES id P e Li Experience Price List Page 4 of 5 KTM RETURN WITH G 2 PAYMENT amp CREDIT CARD CHARGE AUTHORIZATION FORM amp Q 2 PRICE LIST ORDER FORM TO Global Experience Specialists Inc GES 7000 Lindell Road Las Vegas NV 89118 4702 Fax 866 329 1437 or 702 263 1520 for international exhibitors All orders are governed by the GES Payment Policy and GES Terms amp Conditions of Contract as specified in this Exhibitor Services Manual COMPANY NAME Furniture amp Accessories Information Prices include delivery rental installation and removal Please include Booth Layout Form H 3 for placement of items Orders received within three 3 weeks prior show move in are subject to availability and or substitutions Orders placed
122. phite 305171 Table Conf Gray 72 L 305172 Table Conf Gray 96 L 96 L 36 D 29 H 36 D 29 H 36 D 29 H IT 305033 Table Conf Mahogany 305030 Table Conf Mahogany 305031 Table Conf Mahogany 120 L 42 W 29 H 42 Round 42 L 42 W 29 H 72 L 42 W 29 H 305032 Table Conf Mahogany 305177 Table Conf Manhattan 305293 Table Conf Merlin 96 L 42 W 29 H 42 Round 29 H Gray Laminate Black 46 L 29 D 30 H 305281 Table Conf White 3052068 Table Nova Oval Laminate 42 Round 29 H White Silver Legs 71 L 35 5 D 29 H Colors may vary due to facility lighting printing limitations and dye lot differences Some items may not be available at all locations See order form for details Styles of items portrayed 68 this brochure may vary in some locations Global Specialty Furniture Pie GE Tables Martini Bar 305004 Table Bar Martini 3 pc 100 L 100 D 47 H 305003 Table Bar Martini 50 L 50 D 47 H 305002 Bookcase Graphite 305001 Bookcase Mahogany 305053 Etagere Black 30 L 305052 Etagere Pewter 30 L Product Display 36 L 13 D 71 H 36 L 13 D 71 H 16 D 70 H 16 D 70 H 305215 Pedestal Black 305216 Pedestal Black 305103 Pedestal Locking 305297 Pedestal Powered Plastic 24 L 24 D 36 H Plastic 24 L 24 D 42 H Door Black 24 L 24 D 42 H Locking Black 24 L 24 D 30 H 305295 Pedestal Powered 305298 Pedestal Powered 305296 Pedestal Powe
123. rayed 8A this brochure may vary in some locations XGE S amp Specialty Furniture Experience Specialists s E Seating Sofas and Loveseats 305068 Loveseat Key West Black 305262 Loveseat Naples Black Vinyl 305264 Sectional Heathrow Black 57 L 35 D 33 H 62 L 30 D 28 H Vinyl 72 L 48 D 28 H p sy 305120 Sectional South Beach 3 pc 305236 Sofa Allegro Blue Fabric 305265 Sofa Heathrow Black Vinyl Platinum 152 L 40 D 33 H 73 L 34 5 D 29 5 H 48 L 24 D 28 H ug gt gt 305125 Sofa Key West Black 85 L 305226 Sofa Mirabel Brown Leather 305261 Sofa Naples Black Vinyl 39 D33 HA 76 L 35 D 32 H 87 L 30 D 28 H 305221 Sofa Roma White Vinyl 78 L 305119 Sofa South Beach Platinum 305268 Sofa Tangiers 78 L 37 D 31 D 33H Suede 69 L 29 D 33 H 36 H Seating Club Chairs E k 305235 Chair 305072 Chair 305073 Chair 305225 Chair 305220 Chair 305070 Chair 305267 Corner Allegro Blue Barcelona Black Barcelona Mirabel Brown Roma White Tub Key West Heathrow Black Fabric 36 L 30 L 31 D 35 H White 30 L 30 D Leather 36 L Vinyl 37 L 31 D Black 31 L 31 D Vinyl 24 L 24 D 34 5 D 29 5 H 31 H 35 D 32 H 33 H 91H 28 H Colors may vary due to facility lighting printing limitations and dye lot differences Some items may not be available at all locations See order form for details Styles of items portrayed 81 this brochure may vary i
124. red Locking Black 24 L 24 D 42 H Locking White 24 L 24 D 30 H Locking White 24 L 24 D 42 H Colors may vary due to facility lighting printing limitations and dye lot differences Some items may not be available at all locations See order form for details Styles of items portrayed 64 this brochure may vary in some locations oba S E t F it ES GES em pecialty Furniture Office and Utility Furniture 305040 Credenza Graphite 305039 Credenza Mahogany 305057 Desk Executive 305056 Desk Executive 72 L 24 D 29 H 72 L 24 D 29 H Graphite 60 L 30 D 29 H Mahogany 60 L 30 D 29 H 305294 Desk Writing Work 305059 File Lateral Graphite 305058 File Lateral Table White Laminate White 36 L 20 D 29 H Mahogany 36 L 20 D 29 H 48 L 24 D 30 H Lamps 305204 Lamp Floor 305205 Lamp Table Mason Silver 18 Round Mason Silver 16 Round 55 H 26 H Colors may vary due to facility lighting printing limitations and dye lot differences Some items may not be available at all locations See order form for details Styles of items portrayed 68 this brochure may vary in some locations p Standard Exhibit AGES tandara Exhibits With 5 GES standard exhibits to choose from selecting the size and configuration that meets your tradeshow needs is easy Our modular exhibits are hassle free because you pay no design fees no shipping fees and no repair or refurbishing fees Plus you may cu
125. rovision VII Measure of Damage a Sole Relief If found liable for any loss GES sole and exclusive maximum liability for loss or damage to Customer s Goods is limited to 50 USD per pound with a maximum liability of 100 00 USD per container or 1 500 00 USD per shipment whichever is less b Labor GES assumes no liability for loss damage or bodily injury arising out of Customer s supervision of GES provided union labor If GES supervises labor for a fee GES shall be liable only for actions or claims arising out of its negligent supervision Such liability shall be limited to the cost to Customer of the supervised labor or the depreciated value of the Goods whichever is less If Customer elects to use unsupervised labor then Customer assumes all liability for the actions or claims that arise out of such work including but not limited to loss damage or bodily injury and shall provide GES and show management with an indemnity including defense costs for any claims that result from Customers supervision or failure to supervise assigned labor VIII Miscellaneous a Insurance GES IS NOT AN INSURANCE COMPANY AND DOES NOT OFFER OR PROVIDE INSURANCE It is the obligation of Customer to ensure Goods are insured at all times Loss or theft of the Goods in storage or in transit to and from the show and or while on the show floor is the sole responsibility of Customer GES recommends Customer arrange for all Risk Coverage b Notice of L
126. rsonnel in charge of your exhibit should carefully inspect and sign all Work Order Forms If there are any questions about an item on your invoice please bring the invoice to the GES Servicenter personnel and discuss it with the personnel in charge Our work rules prohibit the SOLICITATION OR ACCEPTANCE of tips in cash product or gifts in kind by any employee union or non union Our employees are paid appropriate wages denoting professional status therefore tipping of any kind is not allowed GES requests that exhibitors do not tip Such practices as giving money merchandise or other special consideration for service rendered to our employees Do not give coffee breaks other than mid morning and mid afternoon when employees have a fifteen minute paid break Any attempts to solicit a gratuity by an employee for any service should be reported immediately to a GES supervisor Employees of GES are paid at an excellent wage scale and thus tipping is strongly discouraged as not being an accepted policy of GES This applies to all GES employees Customer acknowledges that the show site and surrounding areas are active work zones Customer its agents employees and representatives are present at their own risk Always Honest Hotline GES requires the highest standards of integrity from all employees Please call our confidential Always Honest hotline at 866 225 8230 to report fraudulent or unethical behavior 053600378 Order Direc
127. s EACs with all show rules and regulations as set forth in the Exhibitor space lease and the Exhibitor Kit Service Manual Exhibitor agrees to indemnify and defend GES for the actions of its agents and exhibitor appointed contractors The Exhibitor agrees that it is ultimately responsible for all services in connection with the exhibit including freight rentals and labor Exhibitor agrees to be responsible for any losses damages or injuries that are caused by or attributed to EACs that are not covered or provided by EAC s insurance 053600378 Need Assistance 13 Order Directly Online Toll Free 800 475 2098 Tel 702 515 5970 www ges com chat https e ges com 053600378 eacs esm 2015 Global Experience Specialists Inc GES 063015 GES x Agreement and Rules and Regulations between GES and EAC Specialists TQ BE COMPLETED BY EAC 1 of 3 Return with Certificate of Insurance to Global Experience Specialists Inc GES Exhibitor Services 5730 Powell St Suite B New Orleans LA 70123 All orders are governed by the GES Payment Policy and GES Terms amp Conditions of Contract as specified in this Exhibitor Services Manual HFMA Region 9 Form Deadline Date Sheraton New Orleans October 16 2015 November 15 16 2015 COMPANY NAME EMAIL ADDRESS BOOTH NUMBER The undersigned Exhibitor Appointed Contractor EAC has been designated by an Exhibitor to perform certain services for the Exhibitor at the above re
128. stomize the trim and panels and choose from a wide variety of accessories to create a unique exhibit that reinforces your brand and marketing efforts All packages include rental delivery installation and dismantling For other custom furnishings hanging signs or graphics chat with your GES National Servicenter representative at www ges com chat 20x20 Exhibits 10x20 Exhibits 600005 Exhibit System GEM 5 20 x20 Island Includes 600004 Exhibit System GEM 4 10 x20 Inline Includes three digitally printed signs one 116 7 8 x 12 digitally printed sign one locking office one 57 13 16 x 12 digitally printed sign four shelves one 2m counter one curved counter six arm lights two 1m counters five shelves ten arm lights one standard 10 x 20 carpet one standard 20 x 20 carpet no padding no padding 10x10 Exhibits oft Table Display COMPANY NAME COMPANY NAME 600002 Exhibit System GEM 2 10 x10 600003 Exhibit System GEM 3 10 x10 600001 Exhibit System GEM 1 6 Inline Includes Inline Includes Tabletop Display Includes one custom ID sign one custom ID sign one custom ID sign two arm lights three arm lights three arm lights one standard 10 x 10 carpet five shelves two shelves no padding one 1m counter one 6 skirted table one standard 10 x 10 carpet no carpet and padding no padding Please note that although arm lights may be included in
129. text Photoshop files with text or vector smart objects need to be saved out as eps or psd to retain vector properties Need Assistance 54 Toll Free 800 475 2098 Tel 702 515 5970 www ges com chat 2015 Global Experience Specialists Inc GES Placed Images Provide placed images at 100dpi at 100 of final size as a tif LZW compression or psd Embedding images in Illustrator is preferred and need to be 100dpi at final size Fonts Turn all fonts to outlines or convert to paths before sending the files If you are using a program where this is not an option YOU MUST INCLUDE ALL FONTS with your files OTF open type fonts are preferred Vinyl We can only produce vinyl for type or logos from VECTOR based artwork DO NOT send PowerPoint files gifs jpgs pdfs or raster based images output to vinyl Remember e You MUST add bleed to your photographic images e Backlit graphics are held in place with velcro or with a frame place type and critical images at least 1 from all edges to avoid this dead space see diagram below You MUST provide PMS colors We are not responsible for accurate reproduction of your logo or corporate colors if PMS matches are not provided Please make certain that your scans are clean free of dust dirt and scratches BEFORE you send them for production Deadlines and time constraints do not allow us to check all your images for quality We must assume the images you provi
130. time Surcharges Shows that move in or move out on weekends or after 4 30 PM during the weekday may be subject to additional overtime surcharges See enclosed Material Handling Order Form for details Late Surcharges May be charged an additional overtime surcharge a If advance freight is received before or after the published deadline date for shipments to arrive at the warehouse See enclosed Material Handling Order Form for details b Freight shipments sent to the show after it has opened c Freight shipments that are received at showsite that do not meet their published date amp time Shipment Surcharges A surcharge will be incurred per shipment for those that are received with incomplete information on shipping labels identifying company name and booth number and or shipments that are left on the show floor at the end of the show with no labels and no bill of lading turned in Machinery Labor and Equipment Labor and equipment for uncrating unskidding positioning leveling dismantling recrating and reskidding machinery and or equipment must be ordered separately Place your order for this labor using the In Booth Forklift amp Labor Order Form If your material requires specialized rigging equipment please notify us promptly so that we can make arrangements When possible supply your own rigging equipment with shipments and pre rig your material Storing Empty Containers Properly labeled empty shipping cartons will
131. tly Online https e ges com 053600378 esm 090814 j Global Experience Specialists GES Terms and Conditions of Contract All orders are governed by the GES Payment Policy and GES Terms Conditions of Contract as specified in this Exhibitor Services Manual HFMA Region 9 Sheraton New Orleans November 15 16 2015 l Definitions GES Global Experience Specialists Inc is hereinafter referred to as GES and or GES Logistics and or Trade Show Electrical a k a TSE and or Trade Show Rigging a k a TSR and their employees Agents GES agents sub contractors carriers and the agents of each Customer Exhibitor or other party requesting Services from GES Goods Exhibits property and commodities of any type for which GES is requested to perform Services Carrier Motor carrier van line air carrier or air or surface freight forwarder Shipper Party who tenders Goods to Carrier for transportation Cold Storage Holding of Goods in a climate controlled area Accessible Storage Holding of Goods in an area from which Goods may be removed during shows Services Warehousing transportation drayage un supervised labor supervised labor and or related services Show Site The venue or place where an exposition or event takes place Supervised Labor OK TO PROCEED Union labor that is provided to a Customer to install or dismantle a booth or exhibit space and is supervised and or directed by GES Un Supervised Labor DO NO
132. tor Services Manual MANDATORY FORM HFMA Region 9 Sheraton New Orleans November 15 16 2015 COMPANY NAME EMAIL ADDRESS STREET ADDRESS CITY PHONE FAX Form Deadline Date October 26 2015 BOOTH NUMBER STATE ZIP POSTAL CODE COUNTRY PURCHASE ORDER NUMBER BOOTH PRIMARY CONTACT NAME AND PHONE NUMBER SHOWSITE CONTACT NAME AND PHONE NUMBER Payment Policy Payment for Services GES requires payment in full at the time services are ordered Further GES requires that you provide a credit card authorization with your initial order For your convenience we will use this authorization to charge your account for services which may include labor material handling or any applicable fuel or energy surcharge Discount Prices To qualify for discount pricing orders must be received with payment on or before the discount price deadline s Method of Payment GES accepts MasterCard Visa American Express check and bank ACH Wire transfer Purchase orders are not considered payment All payments must be made in U S funds drawn on a U S Bank Exhibitors will be charged a 50 00 fee for returned NSF checks Third Party Billing Each exhibiting firm is ultimately responsible for all charges incurred on its behalf GES reserves the right to institute collection action against the exhibitor if the authorized third party does not pay See Third Party Billing Request form Tax Exempt If you are tax exempt in the state in which y
133. tract as an exclusive service for the general or official service provider or other third party No EAC will be allowed to work in an Exhibitor s booth if this Notice of Intent to Use EAC Form L 3 a valid Certificate of Insurance and the Agreement and Rules and Regulations between GES and the EAC Form L 4 is not completed by an authorized representative and received by GES by the deadline indicated above This Notice of Intent to Use EAC must be completed for every third party as well as any other third party ordering or requesting services from GES on behalf of Exhibitor at the above show Multiple booths are not to be listed on one form Exhibitor Appointed Contractor Contact Name Cell Phone Street Address Email City State Office Phone area code Fax area code Description of Proposed service for Exhibitor This form will only be accepted if it is executed by an authorized representative of the exhibiting company and must include e An executed Agreement and Rules and Regulations between GES and EAC e A valid certificate of insurance prepared by the EAC s insurance agent with the minimum coverages as set forth in the Agreement and Rules and Regulations between GES and EAC PLEASE SIGN X AUTHORIZED SIGNATURE AUTHORIZED NAME PLEASE PRINT DATE GES shall have no liability to any party for damage or injuries caused by Exhibitor or its third party agents It is the Exhibitor s responsibility to provide it
134. ugh the electrical services provider in your exhibitor service manual Colors may var amp lue to facility lighting printing limitations and dye lot differences Global amp GES Feri SS Standard Exhibits Graphics Exhibit 2 10 x 10 600002 Graphic Panel Callout All Prices listed above are Per Panel Please note that pricing listed is for Graphic Panels only GEM units are rented separately GES requires a form of payment for booth graphics in order to produce signage Please see Payment and Credit Card Authorization G 2 for required information Files should be uploaded to the GES ftp transfer utility site Send your file s directly to gesgraphics ges com no login is required Just enter your email address in the Your Email Address field enter gesgraphics ges com address in the Recipient Email Address in the comments box type your name the event you are exhibiting and city that the event is occurring Click next and browse to your files lastly click the upload button to send Please contact GES National Service Center at 800 475 2098 or 702 515 5970 with any questions or concerns Link https e ges com 053600378 exhibit2 esm 01 608301 38 1 8 wide x 86 1 4 tall Discount Price 473 00 Regular Price S710 00 Produced on 3 16 Thick White Foamcore 04 608304 18 7 16 wide x 86 1 4 tall Discount Price 237 00 Regular Price 356 00 Produced on 3 16 Thick White F
135. under carpets must be done or supervised by the electrical contractor All wiring on the floor must be Type SO cord insulated to qualify for extra hard usage must be No 12AWG or larger and must be protected against injury or damage All temporary wiring must be accessible and free from debris and storage materials Hard backed booths must have power supplies dropped within the booth No storage of any kind is allowed behind booths or near electrical service Materials for handouts must be limited to one day supply and stored neatly within the booth Violators will be notified and if the materials are not removed by show opening show decorator will remove and store them at exhibitors expense without access until the break of the show Areas enclosed by solid walls and ceilings must be equipped with approved smoke detectors All empty cartons or crates must be labeled and removed for storage or they will be removed as trash Crates are not to be used as exhibit supports Flammable or combustible liquids are prohibited inside of buildings except as approved by the fire prevention office Flammable thinners solvents and paints including aerosol cans are strictly prohibited within the building Cooking and warming devices shall be electric Sterno may be used for warming trays Cooking devices shall be approved by a recognized testing laboratory e g U L F M Cooking warming devices and or heated products shall be isolated from the publi
136. ur request you can contact them for advice and information about the show if they don t know the answer they will find it 053600378 Order Directly Online https e ges com 053600378 esm 070212 GES fe Trade Show Tips Card All orders are governed by the GES Payment Policy and GES Terms amp Conditions of Contract as specified in this Exhibitor Services Manual HFMA Region 9 Sheraton New Orleans November 15 16 2015 As your tradeshow partner our goal is to provide you with hassle free service so you can get on with your show Even if you use an Exhibitor Appointed Contractor you should have a basic working knowledge of the Exhibitor Services Manual contents and information By following the information below you will enjoy a smooth trade show experience La a Trade Show Services Please include your complete customer information on each order form including address with zip code phone and fax numbers e mail addresses company and contact name and most importantly booth number If you have multiple booth locations please complete separate order forms for each location booth meeting room etc Please ensure that the credit card information is complete and correct including the expiration date When ordering carpet draped tables or counters remember to select the colors you desire Please make sure that the size of the carpet you order is appropriate for your booth space e g do not order a 10 x
137. xed Shipments Pieces for separate shipments that are loaded mixed throughout the delivery vehicle or shipments of crated and uncrated goods where the percentage of uncrated is minimal and does not warrant full uncrated rate for shipment Improper Delivery Receipts e Shipments that arrive without individual Bill of Lading Possible examples might include UPS FedEx company trucks privately owned vehicles Uncrated Shipments e Material that is shipped loose or pad wrapped and or unskidded machinery without proper lifting bars or hooks 20 Special Handling Examples Stacked Shipments Uncrated Shipment Multiple Shipments USE THESE SHIPPING LABELS AS THEY WILL EXPEDITE HANDLING Copies of these labels are acceptable if additional labels are needed R 5 RUSH RUSH EXHIBITION FREIGHT EXHIBITION FREIGHT FROM FROM ADVANCE SHIPMENT ADVANCE SHIPMENT FULL EXHIBITING COMPANY NAME AT SHOW FULL EXHIBITING COMPANY NAME AT SHOW HFMA Region 9 HFMA Region 9 NAME OF EXHIBITION 053600378 NAME OF EXHIBITION 053600378 BOOTH NUMBER BOOTH NUMBER CIO GES cio GES 5730 Powell Street New Orleans LA 70123 USA SHIPMENT SHOULD ARRIVE ON OR BETWEEN Tuesday Oct 13 2015 Wednesday Nov 11 2015 CERTIFIED WEIGHT TICKETS ARE REQUIRED FOR ALL SHIPMENTS Drivers must check in by 2 00 PM to be guaranteed same day unloading Warehouse receiving hours are Monday Friday 8 30 AM 2 00 PM Closed 12 00 PM 1 00 P
138. y 0 53 0 80 500602 Per Day per sq ft per day 0 72 1 08 Cost of vacuuming shampooing mopping and waxing will be Shampooing invoiced on the total area of your booth 501004 Cleaning Carpet Shampoo Before Show Open 0 98 1 47 Cancellation Policy Due to material and labor costs orders cancelled before move in begins will be charged 50 of original price Similarly Mopping and Waxin itid orders cancelled after move in will be charged 100 501002 Cleaning Damp Mop amp Wax 1 29 1 94 Porter service Show site cleaning orders must be placed a minimum 1 one hour prior GES will empty wastebaskets amp wipe down counters at two hour intervals show to show open are subject to availability and will incur a 2096 Late hours only Vacuuming not included Calculate by your booth size Order Charge 501010 Porter Service 0 500 sq ft Per Day 288 00 432 00 501010 Porter Service 501 1500 sq ft Per Day 414 00 621 00 501010 Porter Service 1501 3000 sq ft Per Day 499 00 749 00 501010 Porter Service 3001 sq ft amp Up Per Day 583 00 875 00 Please Indicate Service Place Order Here Calculate Total Square Footage ITEM DESCRIPTION TOTAL SQFT X PRICE SQFT X NO OF DAYS TOTAL PRICE Width x Length Square Feet 500600 Would you like us to call you and give you a quote for hourly 500602 porter service No ITEM DESCRIPTION TOTAL SQFT X PRICE SQFT TOTAL PRICE Yes E 500601 Vacuuming Bef
139. y Phone Fax Contact s Email Address Complete Third Party Credit Card Charge Authorization with signature Cardholder Name Please Print Billing Address City State Zip Postal Code Country Card Number Expiration Date MasterCard Corporate Card VISA Personal Card Please X Sign agree in placing this order that have Third Party Cardholder s Signature accepted GES Payment Policy and GES Terms amp Conditions of Contract Third Party Cardholder s Name Please Print Date GES reserves the right to deny any Third Party Billing Request that is not complete or received by the deadline date It is understood and agreed that the Exhibiting Company is ultimately responsible for payment of charges for services requested by Exhibiting Company or its Agents and for all acts and or omissions of its Agents If an Agent does not pay the invoice before the last day of the show charges will revert to the Exhibiting Company All Invoices are due and payable upon receipt GES Terms amp Conditions of Contract and GES Payment Policy apply to both the Exhibiting Company and all Agents We require your complete credit card information even if you are paying by check or bank wire transfer 053600378 Need Assistance 61 Order Directly Online Toll Free 800 475 2098 Tel 702 515 5970 www ges com chat https e ges com 053600378 esm 2015 Global Experience Specialists Inc GES 020915 2 GES Booth Layout Form dis RE
140. your request is made to reprocess payment The convenience fee will be added to your account balance and settled utilizing the new credit card provided GES requires the highest standards of integrity from all employees Please call our confidential Always Honest hotline at 866 225 8230 to report fraudulent or unethical behavior This form must be returned to GES for your orders to be processed Need Assistance 59 Toll Free 800 475 2098 Tel 702 515 5970 www ges com chat 2015 Global Experience Specialists Inc GES Credit Card Charge Authorization All information must be provided Your order will not be processed if any information is missing i e Expiration Date Account Number Contact Information Type of Card Signature We require your credit card charge authorization to be on file with GES even if you are paying by check or bank wire transfer Card Number Corporate Card Personal Card PROVIDE EXPIRATION DATE EXPIRATION L VISA HE NENNEN American Express CARDHOLDER S NAME PLEASE PRINT CARDHOLDER S BILLING ADDRESS CITY _ MasterCard Signature Required Below STATE ZIP COUNTRY Calculation of Orders Furniture amp Accessories Specialty Fumiture IA Standard Exhibit Systems o S meesme instalation amp Dsmanting tar o CAT Olher GES Services Speci TS Other GES Services Speci TS Other GES Services Speci TS Other GES Services Speci IS FULL PAY

GES Exhibitor Services Kit

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