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2. THE 5TH ANNUAL NOVEMBER 2 4 2015 BELLAGIO LAS VEGAS VENI teC USING SOCIAL MEDIA E ener d TO ENHANCE LIVE EXPEHIENCES CQ NO ORACLE tol THE PATRON VISA intel Mus TARGET C ASHER ACTIVISION E b Ab Q asics MY usa Adobe Tost TOS Mercedes Benz 3 SE Windows Phone m NE Put people first McDonald s new balance al aetna mm Microsoft Walmart 5 Constellation UNDER ARMOUR CAT DIAGEO v Symantec ED CUA Helleggis mbn a EventTech 2015 Contact Anna Lawler at alawler eventmarketer com or 203 852 5681 Brands Linked ff 2 Sample of past attendees EXHIBITS e EVENTS ENVIRONMENTS De 3 BRITE aspen De Brand Promotions Qm CENTERPOINT A agencyEA BI poer cles WORLDWIDE ELSE MElite emg EURO RSCG IMPACT 2 e eventage A N LeadDog PROSCENIUM mM li aa MARKETING GROUP POW nenV gue ignited MENIX immense experience marketing make things happen a digital live agency BRINGING BRANDS TO LIFE G engage events SPORT Gp thekerrygroup m LEGACY X live sting Ignition sxs MARKETING PARTNERS beyond imagination ROT dk MARKETINGHAWK ERO ADVOCACY AMPLIFIED fuse3 0 Innovative Marketing SEE OUR SOLUTIONS IN Ce EXPERIENTIAL LLC WE MOVE AUDIENCES amp ENTERTAINMENT T SoHo sparks SPORISMARK SPORTS sw tch PN 4 UNDER THE RADAR a
3. Exhibitors have an opportunity to be placed on a Wait List for an altemative location on the show floor upon request Exhibitors must have space reserved and appropriate payment received to be moved per the Wait List request see Section 7 Payment Schedule Cancellation or Reduction of Space 9 Sharing Subletting Space No exhibitor shall assign sublet or apportion the whole or any part of the space allotted or have representatives equipment or materials from other than their own firm in the said space Show Management policy prohibits subcontracting of exhibit space Should an exhibitor decide to cancel exhibit space reverts back to Show Management 10 Exhibitor Personnel Each exhibitor will furnish Show Management in advance the names of those persons who will staff the booth on the Exhibitor Personnel Form fumished by the Show in the Exhibitor Service Manual Personnel will be admitted to the show floor at 8 00 am each day In the event earlier admission is required special permission must be obtained from Show Management Exhibitor s representatives manning the exhibit will be owners employees or agents of exhibiting companies and such representatives will wear proper badge identification fumished by the exposition Such badges wil be supplied upon presentation of the list of personnel by the exhibitor or by application made at the Exhibitors Registration Desk Each exhibitor will provide the name of the representative including hotel
4. by the hotel to any or all of those attendees staying within the event room block e Show Management will provide a list of all attendees within the room block for you to review e Post show email blast e ogo and 30 word company description and contact information in the event app and on the event website e Inclusion as a sponsor in all applicable advertising marketing and promotion of Event Tech Plus additional hotel fee per room for delivery To be paid to the host hotel COST 2 500 EVENTTECH RUNNING CLUB We ll start each morning off with a 6 30am jog around the area with one of Las Vegas most in the know runners Each morning we ll take a different route around some of the best Vegas destinations and attractions Group stretch in the lobby at 6 20 a m group leaves at 6 30 a m e 30 word description logo and contact listing on the event website and in app e complimentary full conference pass e Post show attendee mailing list phone fax and email not included due to CAN SPAM Sponsor to welcome all runners each morning and lead the group stretch e Attendees will be able to sign up for this free activity when they register Those that sign up will get reminders the night before from the sponsor our staff will facilitate the emails TUESDAY NIGHT FAMILY N NETWORKING DINNER 2 Available Attendees looking for some extra networking will be able to purchase a seat at our first ever n
5. them 20 Violation The interpretation and application of these rules and regulations are the responsibil ity of Show Management Any violation by the exhibitor of any of the terms or conditions herein shall subject exhibitor to cancellation of its contract to occupy booth space and to forfeiture of any monies paid on account thereof Upon written notice of such cancellation Show Management shall have the right to take possession of the exhibitor s space remove all persons and properties of the exhibitor and hold the exhibitor accountable for all risks and expenses incurred in such removal 21 Social Functions Special Events Any social function or special event during the Show in the host city is reserved for exhibiting companies and must be approved by Show Management 22 Show Rules In the event that unforeseen events make it necessary Show Management will have the right to amend these rules and regulations or make additions thereto and all such amendments or additions shall be made known promptly to each exhibitor Show rules are pro mulgated separately and are tailored to the individual exhibit hall 23 Good Standing with Sponsor Publications If exhibitor is also an advertiser with Event Marketer magazine the presenting publication of the show their advertising account balance must be current or within 30 days of billing date to retain their booth ACCEPTED Name please print Title Authorized Signature Date 25972
6. M EventTech 2015 Contact Anna Lawler at alawler eventmarketer com or 203 852 5681 OFFICIAL INTEGRATION PARTNER As the world s largest event for event technology we are inundated by companies that wish to give us their technology for EventTech And we appreciate the offers In 2015 we re creating a new level of sponsorship our Integration Partner level These sponsorships come with the ability to thread your actual technology into EventTech Integration partnerships comes with a silver level booth and begin at 25 000 Each integration activation is custom designed by us and you after all it is a partnership Let us know if there s interest SPEED BRIEFING 40 MINUTES Run Concurrently A pair of quick fire training sessions taught by someone on your team e Present two 20 minute briefings in a row on a certain topic present to one group of attendees and then to another for a total of 40 minutes of you in front of two groupings of attendees e Speed Briefings are not scheduled against any other content and run as their own block e Pre show e blast to attendees promotes your Speed Briefing to keep it top of mind e Ability to provide collateral to be included in event tote bag promoting your Speed Briefing e One on One consultation with EM Editorial to answer any questions you have when creating your content EventTech 2015 Contact Anna Lawler at alawler eventmarketer com or 203 852 5681 Order Agreemen
7. S SHOW MANAGEMENT TERMS AND CONDITIONS 1 Contract for Space The contract for space the formal notification of space assignment and full pay ment of fees together constitute a contract between the exhibiting organization hereinafter known as the Exhibitor and Access Intelligence hereinafter known as Show Management for the right to use space for the Show The contract is based upon the plan of exhibit rates shown thereon and general information contained in the exposition prospectus and sales kit all of which are to be considered along with details on all pages of this form as part of the contract All measurements shown on the floor plan are approximate and Show Management reserves the right to make such modifications as may be deemed to be necessary making equitable adjustment with any exhibitor or exhibitors thereby affected Show Management also reserves the right to adjust the floor plan to meet the needs of the exposition 2 Installation and Dismantling of Exhibits Delivery of freight installation of exhibits and completion of erection of exhibits will take place on the dates hereinafter shown The exhibits must be ready for inspection no later than 9 00 am of the first show day Should an exhibit not be set by 9 00 am of the first show day Show Management reserves the right to have the Official Exhibit Services Contractor install the exhibit or remove unopened freight at the expense of the exhibitor Dismantling may not begin un
8. Sy nergy TOA Tid esma rt next AW EXPERIENTIAL MARKETING ARENEV Viridescence G L O B A L on s EventTech 2015 Contact Anna Lawler at alawler eventmarketer com or 203 852 5681 Sample of past attendees he Eventlech Attendee They re interested motivated and authorized to make event technology purchase decisions Together the attendees at EventTech represent 12 billion in event and trade show spending HOW MANY EVENTS DOES YOUR COMPANY WORK ON ANNUALLY DOZENS TENS OF THOUSANDS THOUSANDS HUNDREDS WHAT TYPE OF EVENTS DO YOU WORK ON B TO B EVENTS BOTH B TO C EVENTS NN YOUR COMPANY S EVENT SPEND IS GREATER THAN 75M 25M 75M WHEN DO YOU REVIEW AND SELECT PARTNERS FOR THE COMING YEAR SPRING SUMMER WINTER WEZ es EventTech 2015 Contact Anna Lawler at alawler eventmarketer com or 203 852 5681 LESS THAN 10M ARE YOU AUTHORIZED TO REVIEW AND APPROVE EVENT RELATED TECHNOLOGY PURCHASES NO HOW IMPORTANT IS REVIEWING TECHNOLOGY PARTNERS TO YOUR EVENTTECH EXPEHRIENCE NOT IMPORTANT SOMEWHAT CRITICAL IMPORTANT IMPORTANT VERY IMPORTANT Source Survey of 2013 and 2014 EventTech attendees the campus Content and technology in the same space At the industry s first campus conference sessions are always S bd 2 ase hc 98 m aan m a gt w a ay mp m et on m m steps away from tech demos product test drives and meetin
9. ace It is the policy of Access Intelligence to limit the use of exhibit spaces to firms whose products or services contribute to the purposes of the Show NO CASH SALES WILL BE PERMITTED 7 Payment Schedule Cancellation or Reduction of Space Contract can be cancelled in full with no penalty if request received in writing and acknowledged by Management before January 1 2015 After January 1 2015 the payment schedule listed on the face of the contract is applicable Cancellation of this contract or reduction of space must be in writing and by mutual consent of the applicant and Management except that Management may unilaterally cancel this contract for non payment of any balance due by the date specified If cancellation or reduction of space is agreed to applicant will be liable for payment based on the aforementioned schedule 50 deposit due 30 days after first invoice sent to client Full contract balance due August 30 2015 8 Space Assignment Space assignment will be indicated on the accepted contract However should conditions or situations warrant Show Management has the unqualified right to reassign space for the best interest of the exposition Exhibitors must rent sufficient space to contain their exhibit completely within the confines of booth lines Equipment may not extend into the aisles over the aisles or across the exhibitor s purchased booth line Heights and Depths addressed in the Exhibitor Kit must be observed Wait List
10. ent contractor s must go to both show management and the Official Exhibit Services Contractor 12 Character of Exhibits It is the desire of Show Management that each exhibitor design and create an exhibit of an attractive nature which will enhance the overall appearance of the exposition and be a credit to the industry We request that all exhibitors respect applicable clauses of the American with Disabilities Act Show Management reserves the right to approve the character of the display and to prohibit any display which because of noise or other objectionable features detracts from the general character of the exposition Exhibits must be in good taste as determined by Show Management It is the exhibitors responsibility to create an attractive display area The exhibitor is required to provide carpet to cover the area contracted including under carpet equipment Any part of an exhibit space which does not compliment the purpose of the exhibition must be cor rected at the exhibitor s expense Show Management reserves the unilateral right to correct any unsightly exhibit and the exhibitor agrees to pay Show Management for expenses incurred in making the necessary alterations 13 Gadgets Gimmicks Demonstrations Music and Sound Side show tactics scantily clad indi viduals or other undignified promotional methods will not be permitted Exhibitors are asked to observe the good neighbor policy at all times Exhibits should be conducted in a man
11. etworking dinner in Vegas taking place Tuesday night Nov 3 at Carmine s the legendary family style restaurant five minute walk from EventTech Come join them as the official soonsor of the dinner we expect 50 75 attendees e 30 word description logo and contact listing on the event website and in app e complimentary full conference pass e Post show attendee mailing list phone fax and email not included due to CAN SPAM oponsor to welcome all diners prior to the start of the family meal e Sponsor branded cocktail napkins to be used during dinner e Includes five seats at the dinner Discounts on additional full conference pass purchases are limited to 2 unless indicated in a custom program THEATER 1 PRESENTED BY YOU There may be five theaters at Event Tech but there s only one Theater 1 Our main theater is located in the middle of the entire campus with seating for 200 people e Opportunity for a senior member of the company to provide welcome remarks prior to the start of the designated content in Theater 1 each morning e Ability to have collateral available to attendees at the theater entrance e Branded candy dishes placed throughout Theater e Branded pens and pads at each station each morning e 30 word description logo and contact listing on the event website and in app e complimentary full conference pass e Post show attendee mailing list phone fax and email not included due to CAN SPA
12. gs with leading technology partners If you provide technology to the event industry you need a spot inside The Campus where products get demoed technologies get unveiled meetings happen and deals get done Only at Event Tech EventTech 2015 Contact Anna Lawler at alawler eventmarketer com or 203 852 5681 BRONZE 10x10 EXHIBITOR PACKAGE e One 10x10 footprint on campus floor e 30 word description logo and contact listing on the event website and app e complimentary full conference pass e booth staff pass e 25 discount on additional full conference passes e Post show attendee mailing list phone fax and email not included due to CAN SPAM e Exhibitors are responsible for all costs associated with shipping setup drayage electric etc SILVER 10x20 EXHIBITOR PACKAGE e One 10x20 footprint on campus floor e 50 word description logo and contact listing on the event website and in app e complimentary full conference pass e 2 booth staff passes e 2596 discount on additional full conf passes e Post show e blast to attendees sponsor copy facilitated by show management e Post show attendee mailing list phone fax and email not included due to CAN SPAM e Ability to provide collateral in event tote bag e Exhibitors are responsible for all costs associated with shipping setup drayage electric etc While show management will provide pipe and drape to delineate space for 10x10 and 10x20 exhib
13. it packages booth structures are not provided to any exhibitors Discounts on additional full conference pass purchases are limited to 2 unless indicated in a custom program EventTech 2015 Contact Anna Lawler at alawler eventmarketer com or 203 852 5681 GOLD 20x20 EXHIBITOR PACKAGE e One 20x20 footprint on campus floor e 5 word description logo and contact listing on the event website and in app e 2 complimentary full conference passes e 3 booth staff passes e 35 price discount on additional full conference passes e Pre show e blast to attendees sponsor copy facilitated by show management e Post show e blast to attendees sponsor copy facilitated by show management e Post show attendee mailing list phone fax and email not included due to CAN SPAM e Ability to provide collateral in event tote bag e Exhibitors are responsible for all costs associated with shipping setup drayage electric etc EVENT TECHNOLOGY AWARDS SPONSOR Multiple sponsorships available category exclusivity applies The fifth annual Event Technology Awards are back Be a part of this exciting luncheon event and help us honor the best in the industry Includes all elements of 10x10 Bronze Exhibitor Package plus e Sponsor logo included on food and beverage napkins during the awards e Placards with sponsor logo on all food and beverage stations e Ability to have collateral or gift available at the awards e additional full confere
14. nage and napkins with company logo e Ability to have collateral available to attendees displayed on cocktail tables and stations e additional complimentary full conference pass OponsorshipS continues LANYARD SPONSOR Exclusive sponsor of lanyard distributed to all attendees at registration e One color sponsor logo on lanyards e 30 word description logo and contact listing on the event website and in app e complimentary full conference pass e 2596 price discount on additional full conference passes e Post show attendee mailing list phone fax and email not included due to CAN SPAM COST 4 000 TOTE BAG SPONSOR Exclusive branding on tote bag distributed to all attendees at registration Your one color company logo will be featured on the exterior of the event tote bag e 30 word description logo and contact listing on the event website and in app e complimentary full conference pass e 2596 price discount on additional full conference passes e Post show attendee mailing list phone fax and email not included due to CAN SPAM COST 8 000 TOTE BAG INSERT e Ability to provide a promotional piece or handout to be included in the event tote bag distributed to all attend ees Sponsoring company provides item and is respon sible for all costs e ote Inserts may only be added to existing sponsor or exhibit packages and not purchased separately COST 1 000 WATER BOTTLE SPONSOR Exclusive spons
15. nce pass KEYNOTE SPONSOR 1 Available Includes all elements of the 10x10 Bronze Exhibitor Package plus e Exclusive sponsor of EventTech Keynote e Rotating banner ad placement on Event Tech website e Opportunity for a senior member of your company to provide welcome and introductory remarks prior to keynote e Presentation of a short video or sizzle reel about your company 1 2 minutes in length e Ability to have collateral available to attendees at Keynote entrance e Sponsor logo included on food and beverage napkins during breakfast prior to keynote e Placards with sponsor logo on all food and beverage stations during the breakfast held prior to the start of the Keynote e Ability to provide collateral in event tote bag e additional complimentary full conference pass e Pre show e blast to attendees facilitated by show management EventTech 2015 Contact Anna Lawler at alawler eventmarketer com or 203 852 5681 NETWORKING RECEPTION SPONSORSHIP 2 Available The Event Tech reception is a who s who of event marketing Reconnect with colleagues and meet new peeps grab a cocktail and enjoy great conversations with your industry peers The package includes all elements of the 10x10 Bronze Exhibitor Package plus e Sponsor of one of the designated Evening networking reception in the Campus e Branded d cor throughout the campus during the networking reception to include placards on food and beverage stations sig
16. ner not to be objectionable or offensive to neighboring booths The use of photographers musicians entertainers loud speakers sound system equipment and noise making devices are restricted to within the exhibitors booth Show Management reserves the right to determine when such items become objectionable Show Management requires exhibitors to obtain music licenses through ASCAP and BMI if they intend to use Copyrighted music in their booths Show Management is not responsible for the music used by exhibitors and Exhibitor hereby agrees to indemnify defend and hold harmless Show Management for any and all costs or damages including attorneys fees related to any copyright violations that result from Exhibitor s failure to obtain the appropriate license S Balloons horns odors or congestion in Exhibitors booths are not permitted Give away demonstrations and or entertaining the attendees in booths must be arranged so that attendees coming into the exhibit do not block aisles or overlap into neighboring exhibits The operation of equipment indoors will not be permitted on a continuous basis Operation of equipment may be approved for demonstration purposes for short periods approximately one to five minutes provided Show Management is notified in writing 30 days prior to the first day of the show Booths must be policed by each exhibitor so that disruption or noise level from any demonstration or sound system is kept to a minimum and doe
17. or local phone number who has primary responsibility on the floor for the exhibitor s display and who is authorized to make decisions for the exhibitor as requested by Show Management on site or in the case of an emergency Note Supplying Exhibitor personnel badges to current or prospective customers by exhibitors is expressly forbidden If such use of exhibitors badges is made and this is recognized individuals wearing said badges will be removed from the premises and badges will be confiscated The Exhibitor personnel registration is to be used solely for employees or agents of the Exhibitor 11 Contractors Services All services such as fumiture carpeting labor cleaning storage of boxes and crates shipping and other special services must be arranged through the Official Exhibit Services Contractor An Exhibitor Service Manual will be provided with proper forms for ordering such services Forms should be carefully prepared and retumed by the deadlines noted to avoid late charges Independent Contractors Notification to use an independent contractor to install dismantle exhibits must be received forty five 45 days prior to the first day of the show If an exhibitor elects to use any con tractor other than the official contractors designated by show management show management is not in a position to intercede in disputes on behalf of the exhibitor See rules in Exhibitor Service Manual for other requirements Notification to use independ
18. or of EventTech water bottle and water stations e One color sponsor logo branded on the reuseable sport style water bottle provided to all attendees at registration e 30 word description logo and contact listing on the event website and in app e complimentary full conference pass e 2596 price discount on additional full conference passes e Post show attendee mailing list phone fax and email not included due to CAN SPAM COST 8 000 EVENT EMAIL BLASTS e Sponsor copy facilitated by show management on your behalf e Email blasts may only be added to existing sponsor or exhibit packages and not purchased separately PRE SHOW EMAIL BLAST 1 250 POST SHOW EMAIL BLAST 750 Discounts on additional full conference pass purchases are limited to 2 unless indicated in a custom program EventTech 2015 Contact Anna Lawler at alawler eventmarketer com or 203 852 5681 REFRESHMENT BREAK SPONSOR e Exclusive sponsor of all refreshment breaks e Sponsor logo on food and beverage napkins during the breaks e Ability to have collateral available at breaks e 30 word description logo and contact listing on the event website and in app e complimentary full conference pass e 2596 price discount on additional full conference passes e Post show attendee mailing list phone fax and email not included due to CAN SPAM COST 6 500 ROOM DROP The ability to have a company gift promotional item or informational piece distributed
19. rs P O Box 9187 Gaithersburg MD 20898 9187 Charges will appear as Access Intelligence on your credit card statement LY CREDIT CARD FOR DEPOSIT Credit Card Number Billing Address if different from Part City LY CREDIT CARD FOR CONTRACT TOTAL Exp Date State Province Country Security Code TYPE OF CARD Authorized Signature Suite Zip Postal Code FAX SIGNED SPONSORSHIP EXHIBITION AGREEMENT TO ANNA LAWLER AT 203 549 0779 EventTech 2015 Contact Anna Lawler at alawler eventmarketer com or 203 852 5681 CONTENT MODULES Speed Briefing as Add On 9 995 Speed Briefing without Exhibit Purchase 20 000 V EXHIBIT SPACE TERMS Please read the contract terms and conditions on reverse cancellation reduction in space policy see 7 e 50 Deposit due 30 days after invoice e Balance due August 30 2015 e For contracts signed after August 30 2015 payment is due with the signed contract Acceptance of this application by Access Intelligence constitutes a contract After August 30 full payment must accompany all contracts submitted Applicant agrees to abide by the Contract Terms and Conditions for EventTech Name please print Title Authorized Signature Date EVENTTECH 2015 NOVEMBER 2 4 THE BELLAGIO LAS VEGAS EVENTTECH IS PRODUCED BY ACCESS INTELLIGENCE AND IS PRESENTED BY EVENT MARKETER MAGAZINE ACCESS INTELLIGENCE AND THE PRESENTING MAGAZINE ARE HEREINAFTER REFERRED TO A
20. s Exhibitors that publish industry publications may distribute their publications outside their booths only to the other exhibitors and only during show hours Show sponsors that produce industry publications may distribute their publications to exhibitors at times designated by show management 16 Flammable Materials Flammable fluids substances or material of any nature are prohibited in the booth and in the storage area behind the booth All decorative materials must be flame proofed before being taken into the exhibit hall and must comply with local fire regulations Transferring of flammable liquids while in the exhibit hall is expressly prohibited Electrical equipment and wiring must meet all safety codes 17 Beverages and Foods Food and or beverages may be supplied by the exhibitor with the prior written consent of Show Management and the Facility Alcoholic beverages may not be served in the exposition Note Corkage fees to the Facility may be required 18 Liability Neither Show Management the official service contractors exhibit hall management Access Intelligence s security service nor any of the officers or employees of the above wil be responsible for the safety of property of exhibitors from theft strikes damage by fire water storm or vandalism or other causes Show Management will take reasonable precautions through the employment of security personnel to protect exhibits from such loss All property of the exhibitor is
21. s not interfere with others Remember the use of sound systems or equipment producing sound is an exception to the rule not a right Show Management reserves the exclusive right to determine at what point a disruption or sound level constitutes interference with other exhibits and must be discontinued Exhibitors may be asked to discontinue any demonstrations indoors during show hours if surrounding exhibitors lodge complaints of excessive noise or other disruptions Hacing lights flashing lights and strobe lights are considered offensive to neighboring booths and are not permitted unless it is part of the product demonstration Exhibitors may take photos or videos of their display however they are not permitted to directly take pictures of any other display or instruct others to take such pictures without written permission by Show Management and the exhibitor whose display is being photographed Exhibitors must respect the privacy of other exhibitors and not intrude or disrupt another exhibitor while they are conducting business on the show floor 14 Other Exhibits The Exhibitor agrees that neither they their agents nor their distributors will distribute publications or conduct any other display or exhibit any equipment bearing their trademark within a three mile radius of the exposition covered by this contract or its officially designated hotel properties during the dates of said exposition This limitation does not apply to participation in o
22. t PLEASE COMPLETE ALL PARTS OF THIS FORM For Exhibit and Sponsorship Questions ANNA LAWLER Director of Event Sales p 203 852 5681 f 203 549 0779 e alawler eventmarketer com I COMPANY INFORMATION Company Name otreet City otate Province Country Telephone Key Contact Name Title Email Web address IV PAYMENT INFORMATION LY CHECK Fax this contract to 203 549 0779 Suite Zip Postal Code Fax i Il SELECT ACTIVATION PACKAGE EXHIBITOR PACKAGES 10x10 Exhibitor Bronze Package 4 995 10x20 Exhibitor Silver Package 9 995 O 20x20 Exhibitor Gold Package 16 495 SPONSORSHIP PACKAGES Event Technology Awards Sponsor 12 500 O Keynote Sponsor 25 000 Networking Receptions 10 500 These three sponsorships do not include exhibit space they may be purchased separately or added to any package Lanyard Sponsor 4 000 Tote Bag Sponsor 8 000 Tote Bag Insert 1 000 Water Bottle Sponsor 8 000 Pre Show Email Blast 1 250 Post Show Email Blast 750 Refreshment Breaks Sponsor 6 500 O Room Drop 2 500 EventTech Running Club 5 500 Tuesday Night Family Networking Dinner 5 500 Theater 1 12 500 Official Integration Partner 25 000 enclosed Payable in U S funds to Access Intelligence Mail checks to Access Intelligence EventTech Orde
23. t of the negligent acts or omissions of the Exhibitor its agents officers employees representatives servants invitees patrons or guests The exhibitor is charged with knowledge of all local laws ordinances and regulations pertaining to business licenses health fire prevention and public safety affecting his participation in the exposition Compliance with such laws is mandatory for all exhibitors and is the sole responsibility of the exhibitor If unusual equipment is to be installed the exhibitor must communicate with Show Management for information concerning the facility or applicable regulations Show Management will not be liable for the fulfillment of this contract as to the delivery of space if non delivery is due to any of the following causes By reason of the building being destroyed or substantially damaged by fire act of God public enemy strikes authority of law or any other cause beyond the control of Show Management In the event of not being able to hold the exposition for any of these reasons Show Management will refund to each exhibitor the amount they paid for their space less a prorated share of all the expenses incurred for the exposi tion up to the date of required cancellation 19 Damage Exhibitors will be liable for any damage caused by fastening fixtures to the floors walls columns or ceilings of the exhibit building and for any damage to equipment furnished by Show Management or service suppliers designated by
24. ther trade association exhibi tions which may coincidentally be ongoing in the same city or to exhibitor s regular place of business or show room Violation of this provision by an exhibitor will constitute a breach of the contract and Show Management may in its sole discretion cancel this contract and exhibitor will remove their display and any equipment contained in the exhibit hall and forfeit all payments to Access Intelligence pursuant to this contract 15 Soliciting Access to Lists Samples amp Prizes No exhibiting firm organization or trade publica tion regardless of its product or service is permitted to sell product off the show floor No exhibiting firm organization or trade publication regardless of its product or service is permitted to engage in direct selling in the exhibit hall area No soliciting of registrants shall be permitted in the aisles or in other exhibitors booths Samples catalogues pamphlets publications souvenirs etc may be distributed by exhibitors and their representatives including hosts and hostesses only within their own booths No exhibitor will be permitted to conduct any prize drawings awards for signing of names and adaresses etc without prior written approval of Show Management Signs showing the price of it must not be displayed Access Intelligence reserves the right to limit access to attendee exhibitor and any other list or information gathered by Access Intelligence or its contractor
25. til the close of the exposition on the final show day Goods and materials used in any display shall not be removed from the exhibit hall until the exposition has officially been closed Any exception to this rule must have the written approval of Show Management Dismantling must be completed and all exhibit materials removed by the final move out date and hour shown NOTE Exhibitors are advised to remove small portable items immediately upon conclusion of the exposition 3 Storage Boxes and Packing Crates Exhibitors will not be permitted to store boxes or packing crates in or behind exhibit booths Prior to 8 00 am of the first show day all boxes and crates will be placed in storage provided they are properly labeled for storage Those not so labeled will be removed and destroyed as refuse NOTE Storage labels wil be provided at the Official Exhibit Services Contractor s Desk 4 Minors and Children Persons under 18 years of age will not be permitted in the exhibit area 5 Floor Plan The floor plan for this exhibit will be maintained as originally presented wherever possible However Show Management reserves the unqualified right to modify said plan to the extent necessary for the best interests of the exhibit the exhibitors and the industry 6 Applications for Space Conditions Reservations must be made on the attached form which must contain complete information Show Management reserves the right to reject applications for sp
26. understood to remain in the exhibitor s custody and control in transit to or from or within the confines of the exhibit hall and subject to the rules and regulations for the exposition Note Exhibitors are to carry insurance to cover exhibit materials against damage and loss and public liability insurance against injury to the person and property of others By executing the Contract for Exhibit Space Exhibitor warrants that there is in effect said insurance policy covering the Exhibitor with coverage remaining current through Exhibitor s occupancy of the Show and the host facility Exhibitor must comply with all federal state local and exposition facilities safety regulations Corrections will be made at Exhibitor s expense If corrections cannot be made exhibit shall be removed at Exhibitor s cost with no liability accruing to Show Management Under no circumstances may the weight of any exhibit material exceed the specified maximum floor load of the exhibit hall Exhibitor accepts full and sole responsibility for any injury or damage to persons or property resulting from failure to distribute the placement of his exhibit material to conform with the floor loading specifications Indemnity Exhibitor agrees to indemnify defend and hold harmless Show Management its officers employees and agents from and against any and all third party claims and other liabilities including reason able attomey s fees that are caused by arise from or grow ou

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