bidders` invitation
Contents
1. 2 882 CitY NWY 18 mpg 25 mpg GVWR 5 700 Ibs Front IOGrOOM 41 9 Rear 39 9 Front headroom 39 0 Rear headroom 36 7 Front hlDrOOm 56 3 Rear hiprOOm 55 9 Front shoulder room 1 57 9 Rear shoulder room 56 9 Passenger area volume 102 9 cu ft 202 9 Body WMA 76 2 18 Cascade County Public Works Department Body 61 3 Wheelbase rex cierta eure 112 9 Front 65 3 1 EE 65 5 Fuel tank 18 6 gal Interior cargo volume 48 1 cu ft Interior cargo volume seats folded 85 1 cu ft Interior maximum cargo volume 85 1 cu ft Vehicle Snapshot Engine 3 7L V6 Ti VCT FFV Transmission 6 Speed Automatic Rear Axle Ratio 3 39 GVWR 5 700lbs Packages Preferred Equipment Package 500A or equivalent 99R or equivalent Engine 3 7L V6 Ti VCT FFV High efficient police calibrated displacement technology is optimal for long days spent idling or on the job 44C or equivale2. 15 Cascade County Public Works Department Other Options 113 Wheelbase Monotone Paint Application Radio AM FM CD MP3 Capable Includes clock 6 speakers and 4 2 color LCD screen center stack Smart Display Front Headlamp Lighting Solution 60A or equivalent Grille Lamp Siren amp Speaker Pre Wiring Includes base projector beam headlamp plus 2 multi function Park Turn Warn PTW bulbs for wig wag simulation 2 white hemispheric lighthead LED side warning lights Wiring and LED lights included Controller not included Tail Lamp Lighting Solution Includes base LED lights plus 2 rear integrated hemispheric lighthead white LED side warning lights in taillamps LED lights only Wiring and controller not included Rear Lighting Solution Includes 2 backlight flashing linear high intensity LED lights driver s side red passenger side blue mounted to inside liftgate glass and 2 backlight flashing linear high intensity LED lights driver s side red passenger side blue installed on inside lip of liftgate lights activate when liftgate is open LED lights only Wiring and controller not included 63L or equivalent Side marker LED lamps Ready For The Road Package 67H or equivalent 66A or equivalent Front Headlamp Lighting Solution Includes base projector beam headlamp plus 2 multi function Park Turn Warn PTW bulbs for wig wag simulation 2 white hemispheric lighthead LED side warning ligh
3. Seating and Interior Seating capacity of 5 Bucket front seats with adjustable head restraints 8 way adjustable 6 way power driver seat includes lumbar support 4 way adjustable passenger seat 60 40 folding rear split bench seat with fold forward seatback Cloth faced front seats with vinyl back material Vinyl faced rear seats with carpet back material Full cloth headliner full vinyl rubber floor covering metal look instrument panel insert urethane gear shift knob metal look door panel insert metal look interior accents Exterior Features Rear lip spoiler side impact beams front license plate bracket galvanized steel aluminum body material Black bodyside cladding black wheel well trim molding Black side window moldings black front windshield molding Black door handles Black grille 4 doors with liftgate rear cargo door Driver and passenger power remote black convex spotter folding outside mirrors Front and rear body colored bumpers with black rub strip fascia accents Projector beam halogen headlamps Clearcoat monotone paint Police fire Warranty 36 month 36 000 miles Powertrain 60 month 100 000 miles Corrosion Perforation 60 month unlimited mileage Roadside Assistance 60 month 60 000 miles 14 Cascade County Public Works Department Dimensions and Capacities 304 hp 6 500 rpm TORQUE icc trt 1St gear cds 4 484 2
4. in this package The bid bond must be in the amount bid for the vehicle s without deduction for the value bid for any of the proposed trade in items 3 Warranty Information All warranty information for the vehicle s must be included 4 Delivery Date Bidder must specify delivery date Delivery shall be F O B Cascade County Public Works at Great Falls Montana 5 Other Information Bidders are encouraged but not required to include other information about their business and about the equipment in the bid Cascade County Public Works Department BID FORM Page 1 of 2 The undersigned Bidder hereby covenants and agrees to provide one 1 or more of each of the various models of fleet vehicles as outlined and described in the specifications included herein for the price stated per vehicle The bidder understands that this bid is effective for sixty 60 days from the date of opening All lines on the Bid Form must be completed Vehicle per Specifications Model amp Year Net Purchase Price w o trade Police Cruiser SUV Fully Equipped each Police Cruiser Sedan Light Package each Small SUV each 4x4 1 Ton Cab amp Chassis Dually each 4x2 1 5 Ton Diesel Pickup each with 15 Dump Flatbed Proposed delivery date s Bidder s Name Bidder s Signature Cascade County Public Works Department BID FORM Page 2 of 2 NOTE CASCADE COUNTY RESERVES THE RIGHT TO SELECT THE LOWEST MOST RESPONSIBLE
5. 100 000 miles Corrosion Perforation 60 month unlimited mileage Roadside Assistance 60 month 60 000 miles 22 Cascade County Public Works Department VEHICLE TYPE 4 4x4 1 Ton Pickup Cab amp Chassis Dually SPECIFICATIONS Cab Regular Arm rests right and left Sun Visors right and left Seat Cloth bench type Seat Belts retractor shoulder type Turn indicators with four way flashers and automatic cancellers 12 Volt accessory outlet Windshield wipers electric two speed with intermittent control and washers Mirrors rear view mirror inside day night type outside telescoping swing away left and right with convex spotter Heater defroster fresh air and recirculation Safety tinted windshield Lights head lamps stop and tail backup lights overhead dome and map parking brake warning and cargo light AM FM radio Power Steering with tilt wheel Full width rubber floor mat with OEM auxiliary mats and air conditioning Engine Size Gasoline engine V8 Antifreeze permanent type to 40 degrees F below zero Air Cleaner dry type Alternator 100 amp hour or greater Battery 540 CCA or greater Engine Heater frost plug type with electrical cord extending through front of grill Gauges standard Electronic ignition Fuel Injection Transmission Differential Automatic or manual Transmission Locking rear differential or limited slip Brakes Power assisted front disc rear drum or all wheel disc with anti locking system
6. BIDDER OF EACH OF THE MAKE amp MODEL PROPOSED FOR EXAMPLE THE SMALL SUV S MAY BE BOUGHT FROM ONE VENDOR AND THE LARGE VAN S MAY BE BOUGHT FROM A DIFFERENT VENDOR DEPENDING ON THE LOWEST MOST RESPONSIBLE BID PER MAKE AND MODEL CASCADE COUNTY RESERVES THE RIGHT TO KEEP ANY OR ALL OF THE VEHICLES FOR PROPOSED TRADE IN THE BID BOND SUBMITTED WITH THIS FORM SHALL BE BASED ON THE FULL AMOUNT BID FOR THE NEW VEHICLES AND MAY NOT BE REDUCED FOR THE VALUE OF ANY OF THE PROPOSED VEHICLES FOR TRADE IN Bidder s Name Bidder s Address Bidder s Phone No Bidder s Signature Cascade County Public Works Department TRADE IN VALUE CONSIDERATION Vehicle Description Vin Number Trade in Value 1 2006 Ford F150 Quadcab XLT 319 1FTPW145X6KB43043 Fully equipped Sheriff vehicle Whelen light bar cage shotgun rack AR rack Python radar system ICOP Streamlight dual spotlight siren control and speaker push bumper Diamond plate tool box Tow package and trailer hitch 1 2007 Ford F150 Quadcab XLT 328 IFTPWIAVX7FA29781 Fully equipped Sheriff vehicle Whelen light bar cage shotgun rack AR rack Python radar system ICOP Streamlight dual spotlight siren control and speaker push bumper Diamond plate tool box Tow package and trailer hitch 1 2007 Ford F150 Quadcab XLT 344 1FTPW14V88KE91667 Fully equipped Sheriff vehicle Whelen light bar cage shotgun rack AR rack Python radar system ICOP St
7. abide by all laws of the federal state and local governments regarding their obligations in bidding and performing public contracts 10 Trade in Each bidder will be expected to state a value for the listed vehicles that Cascade County 11 Ix may wish to trade in and which will reduce the purchase price The vehicles are included in this bid packet The value stated by the bidder for each vehicle must be stated separately on the Bid Form In accepting the bid from the successful bidder Cascade County may elect to trade any all or none of the used vehicles If Cascade County elects to trade in any such vehicle s the successful bidder shall receive such vehicle s at the time of delivery of the newly purchased vehicle s The successful bidder will be responsible for transporting any such vehicle s from Cascade County Any items to be traded in shall be accepted by the bidder as is with no warranties and or representations whatsoever Upon reasonable advance notice any bidder may inspect any of the items proposed for trade in by contacting Public Works Department Fleet Maintenance Division Superintendent Bob Wilson The transfer of any such vehicle s shall be by bill of sale and or conveyance of the signed vehicle title delivered to the successful bidder at the time of delivery of the newly purchased vehicle s Warranty Each vehicle make and model must list a proposed warranty for both parts and labor Questions Should any b
8. internal brake module with integrated brake controller Manuals One complete owner operator manual per vehicle One service manual total One complete power train and emissions diagnosis manual total One electrical schematic total Warranty Basic 36 month 36 000 miles Powertrain 60 month 100 000 miles Corrosion Perforation 60 month unlimited mileage Roadside Assistance 60 month 60 000 miles 24 Cascade County Public Works Department EXPLANATION PAGE FOR NON MINIMUM SPECIFICATIONS PLEASE INDICATE FOR EACH SPECIFIC VEHICLE TYPE IF ANY OF THE SPECIFICATIONS COULD NOT BE MET OR IF THE BIDDER IS SUBMITTING AN EQUIVALENT SPECIFICATION ANY ALTERNATE SUBMITTAL MUST BE CLARIFIED ON THIS SHEET OR ADDITIONAL SEPARATE SHEETS IF THE BIDDER DESIRES SUPPORT FOR AN ALTERNATE OR SUBSTANTIALLY SIMILAR SPECIFICATION 25 Cascade County Public Works Department AFFIDAVIT AND INFORMATION REQUIRED OF BIDDERS AFFIDAVIT OF NON COLLUSION I hereby swear or affirm under the penalty for perjury 1 That I am the bidder if bidder is an individual a partner in the bidder if the bidder is a partnership or an officer or employee of the bidding corporation having authority to sign on its behalf if the bidder is a corporation 2 That the attached bid or bids have been arrived at by the bidder independently and have been submitted without collusion with and without any agreement understanding or planned common course of acti
9. Cascade County Public Works WORKING TOGETHER TO PROVIDE EFFICIENT AND EFFECTIVE PUBLIC SERVICE BIDDER S PACKAGE CASCADE COUNTY SOLICITATION FOR BIDS FOR THE PURCHASE OF MULTIPLE VARIOUS FLEET VEHICLES OCTOBER 2015 Brian K Clifton Director Jim Ekberg Deputy Director IBI IIO S Building Maintenance ExpoPark Maintenance Fleet Maintenance Planning Road amp Bridge Weed amp Mosquito Kerry Saunders Rick Cole Bob Wilson Susan Conell Rick Schutz Joshua Blystone 415 2 Ave No 111 400 34 ST NW 279 Vaughn S Frontage Rd 121 4th St No STE 2981 279 Vaughn S Frontage Rd 279 Vaughn S Frontage Rd Great Falls MT 59401 Great Falls MT 59404 Great Falls MT 59404 Great Falls MT 59401 Great Falls MT 59404 Great Falls MT 59404 Phone 406 454 6769 Phone 406 727 8900 Phone 406 454 6928 Phone 406 454 6905 Phone 406 454 6913 Phone 406 454 6920 Fax 406 454 6922 Fax 406 454 6919 Fax 406 454 6910 Fax 406 454 6922 Cascade County Public Works Department TABLE OF CONTENTS Page Invitation to osse 3 General Information for 1 4 Bidder s Submission 7 Bid Giro avai nta bb race bed 8 Trade In Value 2 10 ES 11 Specifications 13 Explanation Page for Non Minimum Speci
10. HD alternator 750 amp 78 amp hours Ah HD battery Engine block heater engine oil cooler HD radiator transmission oil cooler 6 speed electronic automatic transmission with overdrive lock up Automatic full time all wheel drive with permanent locking hubs ABS amp driveline traction control 3 65 axle ratio Dual stainless steel exhaust with tailpipe finisher Steering and Suspension Electric power assist rack and pinion steering 4 wheel disc brakes with front vented discs AdvanceTrac w Roll Stability Control electronic stability stability control with anti roll Independent front suspension Front strut suspension Front anti roll bar Front coil springs Gas pressurized front shocks Rear independent suspension Rear multi link suspension Rear anti roll bar Rear coil springs Gas pressurized rear shocks Front and rear 18 0 x 8 00 black steel wheels with hub covers P245 55WR18 0 BSW AS front and rear tires Inside under cargo mounted full size steel spare wheel Safety 4 wheel anti lock braking system Center high mounted stop light Dual airbags seat mounted driver and passenger side impact airbags Safety Canopy System curtain 1st and 2nd row overhead airbags airbag occupancy sensor Front height adjustable seatbelts with front pre tensioners Comfort and Convenience Air conditioning air filter underseat ducts AM FM stereo clock seek scan in dash mounted single CD MP3 decoder SYNC external memory co
11. Wheel and Tires Wheels Seven identical wheels all with tire pressure monitor sensors Tires Seven Tires steel belted with the top upgraded traction tire option 10 ply Tubeless with an E load rating All tires mounted and identical Suspension Wheelbase Cab to Axle should be 60 Minimum GVWR of 13 200 pounds Shocks heavy duty front and rear Miscellaneous Equipment Color white not optional Bumper front only and license plate light on rear Fuel Tank 25 gallons minimum Trailer towing package with frame mounted receiver hitch and internal brake module with integrated brake controller Manuals One complete owner operator manual per vehicle One service manual total One complete power train and emissions diagnosis manual total One electrical schematic total Warranty Basic 36 month 36 000 miles Powertrain 60 month 100 000 miles Corrosion Perforation 60 month unlimited mileage Roadside Assistance 60 month 60 000 miles 23 Cascade County Public Works Department VEHICLE TYPE 5 4x2 1 5 Ton Diesel Pickup with 15 Dump Flatbed Examples F450 4500 or 3500HD SPECIFICATIONS Cab Regular Arm rests right and left Sun Visors right and left Seat Cloth bench type Seat Belts retractor shoulder type Turn indicators with four way flashers and automatic cancellers 12 Volt accessory outlet Windshield wipers electric two speed with intermittent control and washers Mirrors rear view mirror inside day night
12. ad 2 50 amp battery and ground circuits in trunk Includes 661 or equivalent Front Headlamp Lighting Solution base projector beam headlamp plus 2 multi function Park Turn Warn PTW bulbs for wig wag simulation and 2 white hemispheric lighthead LED side warning lights LED lights wiring included Controller not included 662 or equivalent Tail Lamp Lighting Solution base LED lights plus 2 rear integrated hemispheric red lighthead LED side warning lights in taillamps LED lights only Controller wiring not included 663 or equivalent Rear Lighting Solution 2 backlit flashing linear high intensity LED lights driver side red passenger side blue mounted inside back window surrounds brake stop light and 2 linear high intensity LED lights driver side red passenger side blue mounted on inside trunk decklid lights activate when decklid is open LED lights only Controller wiring not included Grille Linear LED Lights Red Blue Includes harness 100 Watt Siren Speaker w Bracket amp Pigtail Trunk Storage Vault w Lockable Door Hidden Door Lock Plunger Rr Door Handle Inoperable Front License Plate Bracket Dark Car Feature Courtesy lamp disabled when any door is opened Grille LED Lights Siren amp Speaker Pre Wiring Driver Only Incandescent Spot Lamp SYNC Basic Voice Activated Communications System Includes single USB port and single auxiliary input jack Setina vertical steel window barriers on rear doors Hidden Door Lock Plunger Rr Door H
13. andle Inoperable Rear Power Window Delete Operable from front driver side switches Two 2 Remote Keyless Entry Key Fobs w o Key Pad Does not include PATS Noise Suppression Bonds Includes ground straps Rear Console Plate Included 100 Watt Siren Speaker w Bracket amp Pigtail Fleet Options Engine Block Heater REQUIRES valid FIN code Internal Options Paint Table Primary Interior Colors For Primary Black Primary Colors For Primary White Accessories and Aftermarket Options 3 12V Outlets Brake Light By Pass Switch Double Weapon Mount Double weapon mount for recessed cage Includes 1 shotgun and 1 universal mount Flashlight STREAMLIGHT SL 20LP Console mounted ION LED Lightheads Pair Ignition By Pass Switch Inner Edge Low Profile Upper Front Series Visor Light Eight 3 LED Lamps Upper Front Unit Two Piece Individual Driver and Passenger Side Units with Two LED Flashing Take Downs One in Each Housing MPH Industries Python III Radar w Single Antenna The classic Python radar system has been completely redesigned for the 21st century The smaller readout unit has a completely new look with bigger easier to read displays The K band antenna unit is the smallest on 20 Cascade County Public Works Department the market The simple remote control still allows you to keep your eyes on the road where they should be instead of fishing for buttons Setina Recessed Partition Setina recesse
14. d partion with horizontal sliding uncoated clear polycarbonate window Setina push bumper Sentina PB450 L4 Lighted red and blue lights push bumper required Standard rear cage Standard rear cage Mirror Mounted Super LED Series Lightheads Two Split Red Blue Lightheads for side mirrors Cup Holder for Center Mount Console ICOP Model 20 20W ICOP system shall be fully installed by successful bidder prior to delivery of vehicle The ICOP Model 20 20 W is the leading digital in car video recorder system for law enforcement recording high quality video in the vehicle capable of live streaming video to other first responder vehicles and headquarters The ICOP Model 20 20 W is loaded with features that can be found in no other in car video system Includes Siren Detector and Crash Sensor 21 Cascade County Public Works Department VEHICLE TYPE 3 AWD Small SUV Examples Ford Escape Chevy Equinox SPECIFICATIONS Cab 5 Door Arm rests right and left Sun Visors right and left Seat Cloth material Bucket front seats 4 way or 6 way adjustable with adjustable head restraints Folding rear split bench seat with fold forward seatback Seat Belts retractor shoulder type Turn indicators with four way flashers and automatic cancellers 12 Volt accessory outlet Windshield wipers electric two speed with intermittent control and washers Mirrors rear view mirror inside day night type outside swing away left and right Heater def
15. dders in the Bidder s Package C Delivery shall be F O B Cascade County Public Works located at 279 Vaughn South Frontage Road Great Falls Montana D Upon delivery the successful bidder shall include one 1 service repair manual one 1 complete power train and emissions diagnosis manual and one 1 electrical schematic manual total per vehicle type In addition all vehicles shall come with an owner operators manual E Bidder must specify delivery date F All vehicle s shall be the current advertised and produced model with all the latest changes and features offered as standard whether or not called for in the bid specifications Pursuant to the Invitation to Bidders requesting bids for one 1 or more new 2015 or newer model of the following fleet of vehicles The following minimum requirements or substantially similar equivalents shall be met for each vehicle PLEASE INDICATE ON A SEPARATE SHEET OF PAPER FOR EACH SPECIFIC VEHICLE TYPE IF ANY OF THE FOLLOWING SPECIFICATIONS CANNOT BE MET OR IF THE BIDDER IS SUBMITTING AN EQUIVALENT SPECIFICATION ANY ALTERNATE SUBMITTAL MUST BE CLARIFIED ON A SEPARATE SHEET IF THE BIDDER DESIRES SUPPORT FOR AN ALTERNATE OR SUBSTANTIALLY SIMILAR SPECIFICATION 13 Cascade County Public Works Department VEHICLE TYPE 1 Police Cruiser SUV Fully Equipped with Police Package SPECIFICATIONS Powertrain 3 7L V 6 DOHC SMPI 24 valve engine with variable valve control 220 amp
16. dio AM FM CD MP3 Capable Includes clock 4 speakers and 4 2 color center stack smart display Front Headlamp Lighting Solution 51G or equivalent 661 or equivalent Includes base projector beam headlamp plus 2 multi function Park Turn Warn PTW bulbs for wig wag simulation and 2 white hemispheric lighthead LED side warning lights LED lights wiring included Controller not included 96E or equivalent Fender side marker LED lamps Tail Lamp Lighting Solution Includes base LED lights plus 2 rear integrated hemispheric red lighthead LED side warning lights in taillamps LED lights only Controller wiring not included Rear Lighting Solution 663 or equivalent Includes 2 backlit flashing linear high intensity LED lights driver side red passenger side blue mounted inside back window surrounds brake stop light and 2 linear high intensity LED lights driver side red passenger side blue mounted on inside trunk decklid lights activate when decklid is open LED lights only Controller wiring not included 19 Cascade County Public Works Department Ready For The Road Package 856 or equivalent Includes Whelen Cencom light controller head with dimmable backlight Whelen Cencom relay center siren amp with traffic advis or mounted on electronics tray light controller relay Cencom wiring wiring harness with additional input output pigtails high current pigtail Whelen specific WECAN cable console to trunk connects Cencom to control he
17. dling or on the job 44C or equivalent Transmission 6 Speed Automatic Exclusively police calibrated for maximum acceleration and faster closing speeds STDAX 3 65 Axle Ratio STDGV GVWR 6 300 Ibs STDTR Tires P245 55R18 AS BSW STDWL Wheels 18 x 8 5 Spoke Painted Black Steel Includes center caps and full size spare 9 Heavy Duty Cloth Front Bucket Seats Vinyl Rear Unique Includes 6 way power track driver fore aft up down tilt with manual recline 2 way manual lumbar and passenger 2 way manual track fore aft with manual recline STDRD Radio AM FM CD MP3 Capable Includes clock 6 speakers and 4 2 color LCD screen center stack Smart Display Powertrain Engine 3 7L V6 Ti VCT FFV High efficient police calibrated displacement technology is optimal for long days spent idling or on the job Torque 279 ft lbs 4000 rpm Transmission 6 Speed Automatic Exclusively police calibrated for maximum acceleration and faster closing speeds 3 65 Axle Ratio GVWR 6 300 Ibs Wheels amp Tires Tires P245 55R18 AS BSW Included Wheels 18 x 8 5 Spoke Painted Black Steel Included Includes center caps and full size spare All five 5 wheels will include TPMS sensors Seats amp Seat Trim Heavy Duty Cloth Front Bucket Seats Vinyl Rear Unique Includes 6 way power track driver fore aft up down tilt with manual recline 2 way manual lumbar and passenger 2 way manual track fore aft with manual recline
18. er adjustable pedals 1 1st row LCD monitor Dual visor mirrors Driver and passenger door bins Seating and Interior Seating capacity of 5 Front bucket seats 8 way 6 way power driver seat adjustment Manual driver lumbar support Power height adjustable driver seat 4 way passenger seat adjustment 60 40 folding rear bench seat Cloth seat upholstery Front reading lights Tachometer Low tire pressure warning Trip computer Parking sensors Trip odometer Exterior Features White paint 4 doors Driver and passenger power remote folding door mirrors Body coloured bumpers Clearcoat paint Front and rear 18 x 8 wheels Halogen projector beam headlights Variable intermittent front windshield wipers Rear window defroster Light tinted windows Warranty 6 ioci 36 month 36 000 miles Powertrain 60 month 100 000 miles Corrosion Perforation 60 month unlimited mileage Roadside Assistance 60 month 60 000 miles Dimensions and Capacities tei eene es 305 hp 6 500 rpm 279 lb ft 4 000 rpm 1St gear tatio cene dria eee iaa 4 484 2nd gear ratio diii rin eai ean 2 872 rd gear tatio 419 2 heidi errs 1 842 Ath gear rato naia 1 414 5thiigear Tatlo 005 eiua e 1 000 6thi gear ratio ciii erra deren e aa 0 742 Reverse gear ratio
19. erceptor Utility Police Vehicle Specific 21 Console Console Vehicle specific 21 Total mounting space 12 Degrees Housing complete Ford Interceptor Utility Police Vehicle 2013 MPH Industries Python III Radar w Single Antenna The classic Python radar system has been completely redesigned for the 21st century The smaller readout unit has a completely new look with bigger easier to read displays The K band antenna unit is the smallest on the market The simple remote control still allows you to keep your eyes on the road where they should be instead of fishing for buttons Setina Recessed Partition Setina recessed partion with horizontal sliding uncoated clear polycarbonate window Setina push bumper Sentina PB450 L4 Lighted red and blue lights push bumper required Standard rear cage Standard rear cage Mirror Mounted Super LED Series Lightheads Two Split Red Blue Lightheads for side mirrors Cup Holder for Center Mount Console ICOP Model 20 20W ICOP system shall be fully installed by successful bidder prior to delivery of vehicle The ICOP Model 20 208 W is the leading digital in car video recorder system for law enforcement recording high quality video in the vehicle capable of live streaming video to other first responder vehicles and headquarters The ICOP Model 20 20 W is loaded with features that can be found in no other in car video system Includes Siren Detector and Crash Sensor 17 Cascade County Public Work
20. fications 25 Affidavit of 26 Bidder S C Beo 27 Cascade County Public Works Department INVITATION TO BIDDERS NOTICE IS HEREBY GIVEN that the Cascade County Board of Commissioners will receive sealed bids for the purchase of a variety of fleet vehicles for Cascade County A non mandatory pre bid conference will occur at 9 00 am on Tuesday October 13 2015 at the Cascade County Public Works Department 279 Vaughn South Frontage Road Great Falls MT 59404 Specifications for the various types of vehicles may be obtained by contacting Brian K Clifton Director Cascade County Public Works 279 Vaughn S Frontage Road Great Falls MT 59404 Phone 406 454 6920 Bids will be opened on the 30 day of October 2015 at the time of 1 00 o clock p m in the office of the Board of Commissioners in the Cascade County Courthouse Annex 325 274 Ave North Room 111 Great Falls Montana Each bid must be accompanied by a Certified Check Cashier s Check or Bid bond payable to Cascade County in the amount of ten percent 1096 of the total amount of the bid for the vehicles without deduction for the value of the possible trade in equipment The successful bidder shall forfeit to Cascade County their bid security if they fail or refuse to enter into a contract within the time specified Bid security of unsuccessful bidders shall be returned upon acce
21. he time of 1 00 o clock p m at the Commissioner s Office in the Cascade County Courthouse Annex Room 111 All bids must be received no later than the start of the meeting 2 Notice Notice is being published in the Great Falls Tribune a copy of the notice is included with this package with publication dates of October 4 October 11 and October 18 2015 interested and capable persons or entities are invited to submit bids on the bid form included with this package A non mandatory pre bid conference will occur at 9 00 am on Tuesday October 13 2015 at the Cascade County Public Works Department 279 Vaughn South Frontage Road Great Falls MT 59404 3 Bid Security Pursuant to Section 18 1 201 Montana Code Annotated the Board of Commissioners must require a bid security Each bid must be accompanied by security in a form specified below and in an amount equal to ten percent 10 of the bid of the bidder and payable to Cascade County According to the above cited statute bid security is required as a condition precedent to considering any such bids as evidence of good faith on the part of the bidder and as indemnity for the benefit of such public authority against the failure or refusal of any bidder to enter into any written contract that may be awarded upon and following acceptance of a bid Thus if a bidder is selected and requested to enter into the contract and the bidder refuses to enter into the contract the bid sec
22. idder have any questions about the specifications or any provision or other information contained in the bidder s package they may direct inquires to Brian K Clifton Director Cascade County Public Works 279 Vaughn S Frontage Road Great Falls MT 59404 phone 406 454 6920 Any clarification information or any changes made to any information in the bidder s package shall be provided to all potential bidders who have obtained a copy of the specifications from Cascade County Cascade County Public Works Department BIDDER S SUBMISSION REQUIREMENTS Sealed bids shall be submitted by each bidder Sealed bids must be received by Cascade County no later than 1 00 o clock p m October 30 2015 which is the time of commencement of the meeting to open bids Bidders are expected to abide by the following requirements Each bid and accompanying documents shall be submitted in a standard 8 1 2 x 12 or larger manila envelope The manila envelope shall be sealed and the following information shall be written or typed on the outside of the envelope 1 the name address and telephone number of the bidder 2 the words Bid to Cascade County for Fleet Vehicles The following documents shall be included in the manila envelope in the following order 1 Bid Forms The Bid Form shall be completely filled out and signed by an authorized agent of the bidding company 2 Bid Bond A bid bond must be enclosed and must be in the form as specified
23. livery shall be F O B Cascade County Shop at Great Falls Montana The seller shall be responsible for insuring the vehicle s until they are delivered and off loaded to Cascade County Cascade County shall not be responsible for loss until such time and then upon unloading the equipment the obligation for insurance shall be the responsibility of Cascade County 5 Venue for Disputes Should any dispute arise regarding this contract proper venue 11 Cascade County Public Works Department shall be in the District Court of the Eighth Judicial District in and for Cascade County Montana 6 Binding Effect This contract shall bind and inure to the benefit of the heirs successors and assigns of the parties Dated this day of 2015 CASCADE COUNTY Jane Weber Chairman ATTEST Rina Fontana Moore Clerk and Recorder Successful Bidder 12 Cascade County Public Works Department SPECIFICATIONS Please describe all warranties guarantees and extended coverage s of the various make and model of vehicle s proposed A All vehicle s proposed shall include estimated highway mpg and estimated city mpg B No bid will be considered unless accompanied by a bid bond bank draft money order or certified or cashier s check in the amount of not less than ten percent 10 of the total amount for the total number of vehicle s bid as further described in paragraph 3 of the General Information for Bi
24. nd ge r fatio 3rd gear rato rna a tex ee 1 842 4th gear ralio iecore Sthigear e irae 1 000 5141222 Reverse gear ratio 2 882 E GVWR 1 6 300 Ibs Front legroom rag Rear legroom 2 41 6 Front headroom Rear headroom 40 1 Front hiprOOm sis iui uoce et nta entra Rear lilproom a tne eain ern iet ean to 56 8 Front shoulder room Rear shoulder room 60 9 Passenger area volume 197 1 Body Width bene nna iia Body height inrer ek nian 69 2 Wheelbase Axle to end of frame 46 5 Front tread nest da Rear MCA 67 0 Fuel Interior cargo volume 48 1 cu ft Interior cargo volume seats folded Interior maximum cargo volume 85 1 cu ft Vehicle Snapshot Engine 3 7L V6 Ti VCT FFV Transmission 6 Speed Automatic Rear Axle Ratio 3 65 GVWR 6 300 Ibs Packages Preferred Equipment Package 500A or equivalent 99R or equivalent Engine 3 7L V6 Ti VCT FFV High efficient police calibrated displacement technology is optimal for long days spent i
25. nt Transmission 6 Speed Automatic Exclusively police calibrated for maximum acceleration and faster closing speeds STDAX 3 65 Axle Ratio STDGV GVWR 6 300 Ibs STDTR Tires P245 55R18 AS BSW STDWL Wheels 18 x 8 5 Spoke Painted Black Steel Includes center caps and full size spare 9 Heavy Duty Cloth Front Bucket Seats Vinyl Rear Unique Includes 6 way power track driver fore aft up down tilt with manual recline 2 way manual lumbar and passenger 2 way manual track fore aft with manual recline STDRD Radio AM FM CD MP3 Capable Includes clock 6 speakers and 4 2 color LCD screen center stack Smart Display Powertrain Engine 3 7L V6 Ti VCT FFV High efficient police calibrated displacement technology is optimal for long days spent idling or on the job Torque 279 ft lbs 4000 rpm Transmission 6 Speed Automatic Exclusively police calibrated for maximum acceleration and faster closing speeds 3 39 Axle Ratio Wheels amp Tires Tires P245 55R18 AS BSW Included Wheels 18 x 8 5 Spoke Painted Black Steel Included Includes center caps and full size spare All five 5 wheels will include TPMS sensors Seats amp Seat Trim Heavy Duty Cloth Front Bucket Seats Vinyl Rear Includes 6 way power driver with manual recline and lumbar passenger 2 way manual with recline and built in steel intrusion plates in both front seatbacks Other Options 113 Wheelbase Monotone Paint Application Ra
26. ntrol 6 speakers voice activation speed sensitive volume Bluetooth wireless streaming integrated roof antenna radio steering wheel controls 1 1st row LCD monitor Cruise control with steering wheel controls Power door locks keyfob all doors keyless entry child safety rear door locks tailgate rear door lock included with power doors 2 12V DC power outlets driver foot rest retained accessory power power adjustable pedals Bluetooth wireless phone connectivity Analog instrumentation display includes tachometer engine temperature gauge engine hour meter systems monitor redundant digital speedometer trip computer trip odometer Warning indicators include oil pressure engine temperature battery lights on key low fuel low washer fluid door ajar trunk liftgate ajar service interval brake fluid low tire pressure Steering wheel with tilt adjustment Power front and rear windows with deep tint driver 1 touch down fixed rearmost windows Variable intermittent front windshield wipers sun visor strip fixed interval rear wiper with heated wiper park rear window defroster Dual vanity mirrors Day night rearview mirror Interior lights include dome light with fade front and rear reading lights illuminated entry Mini overhead console with storage locking glove box dashboard storage driver and passenger door bins Carpeted cargo floor plastic trunk lid rear cargo door cargo tie downs cargo light cargo tray organizer
27. on with any other vendor of materials supplies equipment or services described in the invitation to bid designed to limit independent bidding or competition 3 That the contents of the bid or bids have not been communicated by the bidder or its employees or agents to any person not an employee or agent of the bidder or its surety on any bond furnished with the bid or bids and will not be communicated to any such person prior to the official opening of the bid or bids and 4 That I have fully informed myself regarding the accuracy of the statements made in this affidavit SIGNED FIRM NAME DATE ADDRESS SUBSCRIBED AND SWORN TO BEFORE ME THIS DAY OF 20 NOTARY PUBLIC Print name My commission expires BIDDER S NUMBER Number used on Employer s Quarterly Federal Tax Return U S Treasury Department Form 941 26 Cascade County Public Works Department BIDDER S CHECKLIST Please be sure you have completed the following prior to submitting your bid 1 Read and understood the specifications 2 Enclosed all documents listed in the Bidder s Submission Requirements 3 Made yourself familiar with any State laws that pertain to this bid 4 Asked any questions and received answers regarding the bid procedure specifications or general information NOTE Any bid that is not properly addressed including bidders phone no or that is delivered past the date and time indicated on
28. orward indicator pocket warning lamps Front License Plate Bracket Dark Car Feature Courtesy lamp disabled when any door is opened Grille Lamp Siren amp Speaker Pre Wiring Driver Only Incandescent Spot Lamp 51R or equivalent SYNC Basic Voice Activated Communications System Includes single USB port and single auxiliary input jack Setina vertical steel window barriers on rear doors Hidden Door Lock Plunger Rr Door Handle Inoperable Rear Power Window Delete Operable from front driver side switches Two 2 Remote Keyless Entry Key Fobs w o Key Pad Does not include PATS Noise Suppression Bonds Includes ground straps Rear Console Plate Included 100 Watt Siren Speaker w Bracket amp Pigtail Fleet Options Engine Block Heater 16 Cascade County Public Works Department REQUIRES valid FIN code Internal Options Paint Table Primary Interior Colors For Primary Charcoal Black Primary Colors For Primary Ebony Accessories and Aftermarket Options 3 12V Outlets Brake Light By Pass Switch Double Weapon Mount Double weapon mount for recessed cage Includes 1 shotgun and 1 universal mount Flashlight STREAMLIGHT SL 20LP Console mounted ION LED Lightheads Pair Ignition By Pass Switch Inner Edge Low Profile Upper Front Series Visor Light Eight 3 LED Lamps Upper Front Unit Two Piece Individual Driver and Passenger Side Units with Two LED Flashing Take Downs One in Each Housing Int
29. ounty Public Works at 406 454 6913 10 Cascade County Public Works Department AGREEMENT THIS AGREEMENT is made this ___day of 2015 by and between Cascade County and hereinafter referred to as the seller and is meant to describe the terms and conditions for the sale by seller and the purchase over time by Cascade County of fleet vehicle s as described in the specifications THE PARTIES COVENANT AND AGREE AS FOLLOWS Item Purchased The seller agrees to sell and provide and Cascade County agrees to purchase the certain vehicle s with associated equipment for the sale price of The specific vehicle s to be purchased over time is more specifically described as follows 2 Delivery Date Time is of the essence in this agreement The seller shall deliver the vehicle s and associated equipment to Cascade County no later than If full delivery is not made by such date the parties hereby agree that Cascade County shall be entitled to liquidated damages in the amount of 50 00 for each day past such deliver date until full delivery takes place Cascade County may choose to waive its receipt of liquidated damages 3 Contract Documents The parties understand and agree that there are various documents which are an integral part of this contract and by this reference are fully incorporated herein to include all of the documents which are part of the Bidder s Package 4 Insurance De
30. ptance of the successful bid All bids shall remain effective for a period of sixty 60 days from the date of opening Cascade County reserves the right to consider or reject any and all bids and further to waive any defects or irregularities AII bidders must use the bid form supplied with the specifications A contract will be awarded to the lowest and most responsible bidder for each of the various types or model of vehicles All bidders are expected to be aware of and to abide by all state and federal statutes rules and regulations governing the solicitation and acceptance of public contracts including any such statute rule or regulation relating to non discrimination The Board of Commissioners reserves the right to reject any or all bids to waive irregularities or to accept any bid they deem to be in the best interest of Cascade County DATED this 30 day of September 2015 Jane Weber Chairman Cascade County Board of Commissioners Publish October 4 October 114 and October 18 2015 Cascade County Public Works Department GENERAL INFORMATION FOR BIDDERS 1 Bid Opening The Cascade County Commissioners will receive bids from persons or entities capable of supplying one 1 or more of each of the various models of fleet vehicles as outlined and described in the specifications included herein Bids shall be opened and read aloud at a meeting of the Commissioners to take place on the 30 day of October 2015 at t
31. reamlight dual spotlight siren control and speaker push bumper Diamond plate tool box Tow package and trailer hitch 1 2006 Ford F150 Quadcab XLT 335 1FTPW14V87FA29780 Fully equipped Sheriff vehicle Whelen light bar cage shotgun rack AR rack Python radar system ICOP Streamlight dual spotlight siren control and speaker push bumper Diamond plate tool box Tow package and trailer hitch 1 2008 Ford F150 Quadcab XLT 355 1FTPW14V28FC31595 Fully equipped Sheriff vehicle Whelen light bar cage shotgun rack AR rack Python radar system ICOP Streamlight dual spotlight siren control and speaker push bumper Diamond plate tool box Tow package and trailer hitch 1 2003 Chevrolet Impala 312 2G1WF55K639238924 Single seat cage with plastic transport seat shotgun rack AR rack spotlight siren control speaker push bumper visor light bar half windshield rear deck lights wig wags low profile roof mounted side clearance lights and rear window traffic control stick 1 1999 Chevrolet Astro Van 205 1 1GNGL19W8XB 185897 1 2009 Chevrolet Aveo 103 KL1TD66E99B336214 1 2004 Ford Taurus 703 1FAFP53U94G1 12364 1 1986 Chevrolet 1 Ton Cab amp Chassis 5109 1 1GBJK34MXGJ160800 1 2010 Ford Fusion 604 3FAHPOHG2AR167984 1 1988 Chevrolet Ton 4x2 8102 1GCDC142XJZ221691 A bidder can set up a time and date to inspect or view a trade in vehicle by contacting Bob Wilson at Cascade C
32. roster fresh air and recirculation Safety tinted windshield Lights head lamps stop and tail backup lights overhead dome and map parking brake warning and cargo light AM FM radio Power Steering with tilt wheel Full width factory rubber floor mat for snow and muddy conditions and air conditioning Engine Size 2 5 liter minimum 4 cylinder Antifreeze permanent type to 40 degrees F below zero Air Cleaner dry type Alternator 100 amp hour Battery 540 CCA minimum Engine Heater frost plug type with electrical cord extending through front of grill Gauges standard Electronic ignition Fuel Injection Transmission Differential Automatic Transmission AWD drivetrain Brakes Power assisted front disc rear drum or all wheel disc with anti locking system Wheel and Tires Wheels Five identical wheels all with tire pressure monitor sensors Tires Five Tires steel belted all season tubeless All tires mounted and identical Suspension Wheelbase 112 inches minimum Minimum GVWR of 4 500 pounds Shocks front and rear Miscellaneous Equipment Color white not optional Bumper front and rear step type with center inverted for license plate and license plate light Fuel Tank standard Manuals One complete owner operator manual per vehicle One service manual total One complete power train and emissions diagnosis manual total One electrical schematic total Warranty Basic 36 month 36 000 miles Powertrain 60 month
33. s Department VEHICLE TYPE 2 Police Cruiser Sedan with Police Light Package SPECIFICATIONS Powertrain 305hp 3 7L DOHC 24 valve V 6 engine with variable valve control SMPI Recommended fuel regular unleaded ULEV II 6 speed automatic transmission with overdrive All wheel drive Steering and Suspension Front independent strut suspension with anti roll bar gas pressurized shocks Rear independent multi link suspension with anti roll bar gas pressurized shocks Electric power assist rack pinion Steering Front and rear 18 x 8 black steel wheels P245 55VR18 BSW AS front and rear tires Safety 4 wheel ABS brakes Brake assist 4 wheel disc brakes AdvanceTrac electronic stability ABS and driveline traction control Dual front impact airbag supplemental restraint system Dual seat mounted side impact airbag supplemental restraint system Safety Canopy System curtain 1st and 2nd row overhead airbag supplemental restraint system Airbag supplemental restraint system occupancy sensor Power remote door locks with 2 stage unlock Manually adjustable front head restraints Comfort and Convenience Manual air conditioning with air filter Cruise control with steering wheel controls Power windows Driver 1 touch up Driver 1 touch down Remote power door locks with 2 stage unlock Extra FOB controls trunk hatch door tailgate Manual tilt steering wheel Manual telescopic steering wheel Day night rearview mirror Pow
34. the invitation to bid will be invalid and will not be opened or considered 27
35. tion 18 1 102 Montana Code Annotated Cascade County will award the contract to the lowest responsible bidder without regard to residency However a resident must be allowed a preference on a contract against the bid of a nonresident if the state or country of the nonresident enforces a preference for residents The preference must be equal to the preference given in the other state or country According to Section 18 1 113 Montana Code Annotated any bidder seeking a preference shall be required to file along with the bid an affidavit specifying in detail the basis upon which the bidder claims a preference 8 Non Discrimination The successful bidder shall be expected to abide by all provisions of state and federal law regarding discrimination One such provision in Montana law is Section 49 3 207 Montana Code Annotated which states Non Discrimination state or local contract or subcontract for construction of public buildings or for other public work or for goods or services must contain a provision that all hiring must be on the basis of merit and qualifications and a provision that there may not be discrimination on the basis of race color religion creed political ideas sex age marital status physical or mental disability or national origin by the persons performing the contract 9 Cascade County Public Works Department Laws and Regulations Each bidder is expected to be familiar with and
36. ts Wiring and LED lights included Controller not included 66B or equivalent Tail Lamp Lighting Solution Includes base LED lights plus 2 rear integrated hemispheric lighthead white LED side warning lights in taillamps LED lights only Wiring and controller not included 66C or equivalent Rear Lighting Solution Includes 2 backlight flashing linear high intensity LED lights driver s side red passenger side blue mounted to inside liftgate glass and 2 backlight flashing linear high intensity LED lights driver s side red passenger side blue installed on inside lip of liftgate lights activate when liftgate is open LED lights only Wiring and controller not included 85R or equivalent Rear Console Plate 18X 100 Watt Siren Speaker w Bracket amp Pigtail 52 or equivalent Hidden Door Lock Plunger Rr Door Handle Inoperable Includes Whelen Cencom light controller head with dimmable back light Whelen Cencom relay center siren amp with Traffic Adviser mounted behind 2nd row seat light controller relay Cencom wiring wiring harness with additional input output pigtails high current pigtail Whelen specific WECAN cable console to cargo area connects Cencom to control head grille linear LED lights red blue and wiring harness with 2 50 amp battery and ground circuits in RH rear quarter 63B or equivalent Sideview mirror side marker LED lamps 21L or equivalent Front warning lamps 21W or equivalent F
37. type outside telescoping swing away left and right with convex spotter Heater defroster fresh air and recirculation Safety tinted windshield Lights head lamps stop and tail backup lights overhead dome and map parking brake warning and cargo light AM FM radio Power Steering with tilt wheel Full width rubber floor mat with OEM auxiliary mats and air conditioning Engine Size Diesel engine V8 or I 6 Antifreeze permanent type to 40 degrees F below zero Air Cleaner dry type Alternator 100 amp hour minimum Battery s standard CCA minimum for the diesel engine Engine Heater frost plug type with electrical cord extending through front of grill Gauges standard Fuel Injection Transmission Differential Automatic transmission Locking rear differential or limited slip Brakes Power assisted front disc rear drum or all wheel disc with anti locking system Pickup Box Dump flat bed with 12 removable gates 15 feet in length Wheel and Tires Wheels Seven identical wheels all with tire pressure monitor sensors Tires Seven Tires steel belted with the top upgraded traction tire option tubeless All tires mounted and identical Suspension Wheelbase 200 inches Minimum GVWR of 14000 pounds Shocks heavy duty front and rear Miscellaneous Equipment Color white not optional Bumper front only and license plate light on rear Fuel Tank 25 gallons minimum Trailer towing package with frame mounted receiver hitch and
38. urity shall be forfeited in its entirety to Cascade County The form of the bid security is specified in Section 18 1 202 Montana Code Annotated as follows 1 In all cases under 18 1 202 1 the bidder offeror or tenderer shall accompany and bid with either a lawful money of the United States b a cashier s check certified check bank money order or bank draft in any case drawn and issued by a federally chartered or state chartered bank insured by the federal deposit insurance corporation or c a bid bond guaranty bond or surety bond executed by a surety corporation authorized to do business in the state of Montana If a financial guaranty bond or surety bond is provided to secure the purchase of indebtedness the long term indebtedness of the company executing the financial guaranty bond or surety bond must carry an investment grade rating of one or more nationally recognized independent rating agencies 2 The money or in lieu of money the bank instruments or bid bonds financial guaranty bonds or surety bonds must be payable Cascade County Public Works Department directly to the public authority soliciting or advertising for bids The successful bidder s bid security shall be returned upon the parties entering into a contract Also at such time the bid security of unsuccessful bidders shall be returned 4 Contract The successful bidder will be expected to enter into a contract with Cascade Count
39. y The form of the contract is included within this package However Cascade County reserves the right to make changes to the contract which do not affect the substantial rights of the parties All bids shall remain effective for a period of sixty 60 days from the date of opening At some time during said sixty 60 day period the successful bidder will be expected to enter into the contract 5 Waiver of irregularities and informalities Cascade County reserves the right to waive irregularity or informality in any bid Further Cascade County reserves the right to reject any and all bids for any reason Basis of Award Cascade County shall base any award on the most responsible bid submitted for each of the various make and model of fleet vehicles Cascade County reserves the right to purchase the various make and model from different bidders based on lowest most responsible bidder that the county deems appropriate Consideration will be given but is not limited to cash flow purchase price trade in value delivery date equipment service guarantees parts and service availability parts and service facilities locations analysis and comparison of equipment specification details fuel consumption fuel additive requirements annual and lifetime operating costs annual and lifetime ownership costs resale value and past experience of Cascade County with similar or related equipment Resident Bidder Preference Pursuant to Sec
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