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United Rentals Supplier Show 2013

1. 1 OL 2013 Electrical Service Order di FAX with complete credit card information or purchase order to 317 262 3419 IS OR Mail completed form with check credit card information or purchase order to Indiana Convention Center amp Lucas Oil Stadium Utility Department Utility Department 100 S Capitol Ave Indianapolis IN 46225 317 262 3467 OR order online at http www icclos com utilities icclos com PAYMENT MUST ACCOMPANY ORDER Please TYPE or PRINT legibly ELECTRICAL SERVICE Includes set up and disconnect at rear of booth See Event Rule 4 on back for placement policies Note All booth power is Name connected from the floor Even Booth Samp S50watts 88 00 8 12300 s Dae Bon 10 1100 watts 118 00 159 00 15 amp 1650 watts 146 00 204 00 Er If 24 hr service 44 00 62 00 Exhibitor e 10 5650 56 50 79 00 79 00 I Contact ongma asa ____ 73 00 10200 Name connection chg 20 75 50 106 00 PP Street Labor Charge for Requested Placement Address Location of ANY electrical per hour 91 00 For requested placement attach diagram with location measurements and City direction orientation Province SPECIAL ELECTRICAL SERVICE includes set up and disconnect Notify Utility Desk personnel when equipment is in place f
2. special circuit numbers may be billed to the Customer at the City engineering a customized cohesive network to operate without prevailing rate interference to other Customer s applicable charges may apply b 21 U U Equipment Management a Hubs Switches wireless devices The use of any wireless device that interferes with the facility s 2 5 5 8 mae SR equipment are normally delivered ris A Seed range is prohibited and subject to reclaimed by Smart City b The Customer will be fully responsible 10 Et u P A ois t f for the protection and safekeeping of rental equipment and will be responsible for returning all rental equipment to Smart City following coverings to permit installation of service 11 Only Smart City personnel dd authorized 10 modify system MN Dr aS The prices listed on this contract do not include Federal State Local cabling Material and equipment furnished by Smart City for this service or Other Taxes and Tax surcharges Taxes Tax surcharges will be E ed Did aa included on your final bill Federal Tax ID is 65 0524748 10 Floor ans are cue Gays prior 10 23 A per line move fee starting at 200 Internet may apply to relocate in Orders received prior to the 1 day of show move in should be the line s after it is installed installed 24
3. g NetDedicated Dedicated 1 54 Mbps w 5 IP addresses IP s available 18 3495 4370 h NetDedicated Plus Dedicated 3 Mbps w 29 IP addresses 809 8 5900 7375 i Additional Block of 29 IP Addresses Devices Dedicated Svc Public or Private 29 995 1245 a Switch Rental 8 Port 10 100 Base T SW8 150 185 b Switch Rental 24 Por 10 100Base T _ 18024 225 280 c Patch Cable up to 507 Cat be PC 50 62 1 Extended Data circuit Demarcto Both SeeT amp C8 T2 2 000 2500 b 05 3 Extended circuit from Demarcto Both SeeT amp C8 T3 8 9000 811250 c Labor FloorWork Feeperhou 125 125 d Point to Point Special Engineering VPN Web Casing ___ Call 868 446 6911 for quote 4 Special Quote Attachment SOW if applicable al 888 446 6911 for quote Distance Fee of 500 for each Internet Network line outside the convention venue x number of lines _ UU Unused portions of deposits returned with final billing ESTIMATED 10 FEES DEPOSIT SUBTOTAL x 10 TOTAL PAYMENT MUST ACCOMPANY ORDER Credit Card users may fax order to 702 943 6001 GRAND TOTAL Billing Address Ince
4. Account Number EKPIRATION DATE Please indicate which of the below items are to be charged to the third party Services D Furniture Carpet and Accessories O Labor D Other Please Specify O Booth Cleaning O Material Handling Cardholders Signature Print Name Date EKHIBITING Exhibiting Company Address City State Zip Phone Fax E Mail Address Exhibitor Signature Print Name CREDIT CARD CHARGE AUTHORIZATION Cardholders Name Address City American Express Visa State Zip MasterCard 111 Account Number EXPIRATION DATE Please indicate which of the below items are to be charged to the exhibiting company Services D Furniture Carpet and Accessories O Labor D Other Please Specify O Booth Cleaning O Material Handling Cardholders Signature THIS FORM MUST BE COMPLETED BY BOTH FIRMS PLEASE RETURN THIS COMPLETED FORM TO ARATA EXPOSITIONS INC BY THE DEADLINE DATE OF DECEMBER 14 2012 at tee COST CALCULATION lando fl 32811 phone 407 422 3636 United Rentals Supplier Show 2013 fax 407 839 5929 www arataexpo com As stated in our Payment Policy all invoices must be paid in advance or at the show cash company check wire transfer and or credit card All companies must provide a credit card authorization form with orders Absolutely no credits will be issued after show closing COST CALCULATION
5. CART LOAD SERVICES Cart Load Service is a feature offered for Privately Operated Vehicles POVs only POVs are limited to small passenger vehicles such as cars small mini vans or SUV s If you arrive with a truck van or trailer filled with exhibit material you will qualify for this service and will be required to utilize Arata Expositions material handling services Arata Expositions Inc is pleased to make available for hire one 1 laborer with one 1 pushcart for one 1 trip Charges for these services are 95 00 round trip This service is for those who have small hand carry items all of which must fit on a 3 x 4 push cart in one trip only A cart load is eight 8 pieces or less weighing less than 200 16 total There is one cart load allowed per booth Freight that is too large or heavy will be charged freight handling rates Your vehicle must load and unload from the dock area Arata personnel will direct vehicles The loading dock is for loading and unloading only No parking will be allowed on the loading dock You must have two people per vehicle so that once the POV is unloaded it can be moved immediately from the dock area No personal dollies wagons or hand trucks are allowed on the dock or show floor No Arata equipment is allowed to be used by exhibitors Exhibitors are required to carry all risk floater insurance covering their products and exhibit materials against damage loss and other haza
6. 5 Should you choose to use carrier other than the official show carrier please be certain to contact them with any necessary pick up information is not responsible for contacting outside carriers for pick ups 6 BE SURE YOUR MATERIALS ARE INSURED from the time they leave your firm until they are returned after the show It is suggested that exhibitors arrange all risk coverage This can be done by adding exposition floaters to existing policies Contact your insurance representative BE SURE YOUR LIABILITY AND PROPERTY INSURANCE IS IN EFFECT DURING TRANSIT STORAGE AND WHILE AT CONVENTION SITE THE EXPENSIVE WAY Date Received Actual Weight Minimum Charge 100 Lbs Total Cost 12 9 12 80 Lbs 200 Lbs Min 85 00 170 00 12 16 12 50 Lbs 200 Lbs Min 85 00 170 00 12 21 12 70 Lbs 200 Lbs Min 85 00 170 00 Total Drayage THE COST EFFECTIVE WAY Date Received Actual Weight Minimum Charge 100 Lbs Total Cost 12 21 12 200 Lbs 200 Lbs Min 85 00 170 00 Total Drayage t itions inc tot belo rod CART LOAD SERVICE orlando fl 32811 phone 407 422 3636 United Rentals Supplier Show 2013 aef fax 407 839 5929 www arataexpo com As stated in our Payment Policy all invoices must be paid in advance or at the show cash company check wire transfer and or credit card All companies must provide a credit card authorization form with orders Absolutely no credits will be issued after show closing
7. arata expositions inc 4104 l b mcleod road orlando fl 32811 phone 407 422 3636 fax 407 839 5929 www arataexpo com Dear Exhibitor We are very pleased to have been selected to serve as your Official General Contractor for the upcoming United Rentals Supplier Show 2013 scheduled for January 6 7 2013 being held at the Indiana Convention Center in Indianapolis Indiana Please take time to carefully review the information and order forms that follow We en courage you to ORDER IN ADVANCE those items and services you require This will greatly assist us in assuring you a smooth well coordinated installation show run and dismantling ALL PAYMENTS FOR SERVICES AND OR RENTAL ITEMS INCLUDING DRAYAGE CHARGES PROVIDED BY ARATA EXPOSITIONS INC MUST BE GUARANTEED BY CREDIT CARD EACH EXHIBITOR MAY OBTAIN A COPY OF THEIR CURRENT INVOICE FROM THE SERVICE DESK THIS INVOICE IS PAYABLE PRIOR TO THE CLOSING OF THE SHOW EL THER AMERICAN EXPRESS VISA MASTERCARD CASH COMPANY CHECK OR WIRE TRANSFER PLEASE DO NOT FORGET TO INCLUDE THE 7 SALES TAX TO THE TOTAL We are looking forward to assisting you with United Rentals Supplier Show 2013 If you find that you need additional information at any point please do not hesitate to contact us Sincerely Arata Expositions Inc Enclosures t inc 4104 L b mcleod road SHOW FACTS orlando fl 32811 i ege United Rentals Supplier Show 2013 fax 407 839 5929 www aratae
8. for material handling services waives and releases all claims against AEI its employees agents officers and directors with respect to all matters for which has disclaimed liability pursuant to the provisions of this contract The exhibitor acknowledges that he or she has read this agreement understands it and agrees to be bound by its terms and further agrees that it is the complete and exclusive agreement between the parties invalidity or enforceability of any provision hereof shall not affect modify or impair the validity and enforceability of all other provisions herein arata expositions 4104 l b mcleod road orlando 32811 407 422 3636 fax 407 839 5929 www arataexpo com SPOTTING FEE United Rentals Supplier Show 2013 As stated in our Payment Policy all invoices must be paid in advance or at the show cash company check wire transfer and or credit card All companies must provide a credit card authorization form with orders Absolutely no credits will be issued after show closing Exhibitors or agents with mobile or motorized equipment will require guidance to their respective booths This guidance is required and provided by Arata Expositions to prevent damage that may occur to exhibitors the property of others or when necessary to move crates that may be in the aisles A company representative and or operator must drive their motorized equipment into and out of the exhibit
9. All shipments are subject to material handling fees Please see the Exhibit Shipping amp Drayage Rate Schedule included in this manual INBOUND Advance Freight Shipments December 1 21 2012 SHIP AS EARLY AS POSSIBLE All advance freight shipments should be sent to the Arata warehouse for handling Shipments with shipping charges due on de livery will be refused Shipments can begin arriving on December 1 2012 and should arrive NO LATER than Friday December 21 2012 Shipments that arrive at the advance warehouse after Friday December 21 2012 will be charged a late fee and de livery time cannot be guaranteed A credit card for material handling charges MUST be received along with the completed Exhib it Shipping and Drayage Rate Schedule form Please use the preprinted shipping labels included in this manual Direct to Show Site Shipments Only on January 3 6 2013 Do not ship to this address prior to the dates listed as the event does not have possession of the building Delivery to the build ing prior to this date will result in your carrier re routing the delivery and may ultimately result in the late arrival of your materials All drivers must report to the marshalling yard prior to going to the Indiana Convention Center to receive a dock pass Drivers will not be allowed access to the loading dock without a dock pass Privately Owned Vehicles POV s POV s are vehicles such as personal cars SUV s and passenger vans POV
10. January 8 2013 from 7 00am 7 00pm provided the shipment is completely packed up and labeled appropriately and the completed bill of ladings have been received by the service desk personnel Arata Expositions Inc will not be held liable for any wait time due to early check in by driver or incomplete paperwork turned into the Arata service desk Marshalling yard fees will apply All outbound shipments require an Arata Expositions Inc outbound bill of lading Bills of lading will be available onsite at the Arata service desk It is the exhibitor s responsibility to schedule outbound shipments with their desired carrier If your carrier has not checked in by 7 00pm on Tuesday January 8 2013 your shipment will be re routed to T3 Logistics Any shipments left in the booth without a bill of lading will also be re routed at this time Drivers will not be allowed access to the loading dock without checking in at the marshalling yard to obtain a dock pass If Arata Expositions must dismantle your booth to meet the freight re route deadline your company will be charged accordingly for labor services LON OG IVIS31VIN 2102 NHL ON 15 NI 3105 ISOM 018 008 OUI suomnisodxeo ejeJe 0 2 0 SIVLNAY GALINA ON HLOOS8 AN
11. United Rentals Supplier Show 2013 Company Name Exhibiting Company Name Billing Address Booth amp Hall Room Name N A City State ZIP Show Site Contact Credit Card Number Exp Date Show Site Contact Cell Phone Authorized Signature If Booth Delivery amp Setup is ordered please provide setup date amp time 2 hr Window Required Print Name When the trade show expo closes all equipment must be returned to SmartSource Representative within one hour Email Address Ordered By Phone Fax ORDER COMMENTS INSTRUCTIONS FAX ORDER FORM TO 917 591 8021 OR EMAIL ORDER FORM TO LEADS SMARTSOURCERENTALS COM Note email confirmation including rental agreement and credit card receipt will be made within one 1 business day of submitting this form at the email address provided If order 15 not confirmed within this time period please call 800 955 5171 2013 Gas Water Drain Compressed Air Service Order Indianapolis FAX with complete credit card information or purchase order to 317 262 3419 INDIANA CONVENTION CENTER amp LUCAS OIL STADIUM OR Mail completed form with check credit card information or purchase order to Ss Indiana Convention Center amp Lucas Oil Stadium Utility Department Utility Department 100 S Capitol Ave Indianapolis IN 46225 317 262 3467 OR NS order online at http www 85 utilities
12. White 31D 33 CHROOI Mirabel Brown Leather 298 CHROO2 Allegro Blue Fabric 351934 520129 CHD Newport Armless Chair Charcoal Leather 242 CHROO3 CHROOI SCC OCH CH001 COD Newport Corner Charcoal Leather 34 134 33 11 CHC Lisbon Chair Black Leather 36 D Memphis Chair Mini Size Black Astro Chair Light Beige 36 L ISD 29 H CHN Marrakesh Chair Light Beige S437 D338 n OCL OCY Occasional Chairs SCD Fusion Chair Green White LOIL 21D 2 SCC Fusion Chair Clear White 19 L 21 D 32 H SCE Fusion Chair Red White 19 L 21 D 3299 CH001 Casper Chair Clear Acrylic ZAC 21903699 OCC CCE Ice Chair Transparent Chrome 125 24m Chair Translucent Chrome 25 L 23 D SO OCH Madrid Chair Black Leather 300 Sl BCW Madrid Chair White Leather Silke SOD OCU Globus Chair White Vinyl Chrome 261 26 28 OCZ OCR OCB Key West Tub Chair Black OCL Cappuccino Chair Chocolate 29 L 29 D 34 Stage Chair 24 26 D OCZ Beige OCR Red VIBO5 OSB b L CCW Ottomans Vibe Cube Ottoman Waterproof 181 180 18 H Green Vinyl VIBO2 Blue Vinyl VIBOS Pink Vinyl VIBO4 Red Vinyl VIBO5 Yellow Vinyl VIBO6 Gold Bronze Vinyl VIBO7
13. all invoices must be paid in advance or at the show cash company check wire transfer and or credit card All companies must provide a credit card authorization form with orders If your rental carpet is damaged you will be charged the full replacement cost which is equal to the rental charge STANDARD LINEAR BOOTH CARPET STANDARD SPECIAL CUT BOOTH CARPET Extended Special sizes are available in any dimensions Price Size Price Price Price includes all necessary taping and visqueen for protection of 10 x 10 Carpet carpet during set up 10 x 40 Carpet Total sq ft Discount Price Standard Price Extended Price X 4 50 persq ft 5 85 per sq ft Booth space under 900 sq ft Standard carpet is supplied only for in line linear booths For island configurations booths 20 x 20 or larger please order Special Cut Carpet or Plush Carpet __ x 4 25 5 52 per sq ft Booth space over 900 sq ft STANDARD CARPET COLORS CHECK COLOR BELOW Black LL Grey Red Blue J Hunter Green Burgundy Purple Teal If item colors are not selected in advance AEI will do so at no risk CARPET PADDING Discount Price Standard Price Extended Price Single Padding 1 65 per sq ft 2 15 per sq ft Double Padding 3 30 per sq ft 4 29 per ft VISQUEEN Discount Price Standard Price Extended Price sq ft x 95 per sq ft 1 24 per sq ft Discount Deadline DECEMBER 14 2012 Received By Discount pric
14. per person if labor is not cancelled 24 hours prior to the requested start time TIME NO OFPEOPLE APPROX HOURS TOTAL HOURS HOURLY RATE Supervision 30 35 00 Estimated Labor Costs Request you to proceed at earliest hour to install our display without our supervision charge this service is 30 of your total bill 35 00 minimum IN ORDER TO COMPLETE THE WORK WITHOUT YOUR REPRESENTATIVE PRESENT YOU MUST COMPLETE THE SUPERVISED LABOR FORM Request you to await our representative before installing our display Time will commence upon assignment of men in accordance with exhibitor s instructions Representative should check with labor dispatcher s desk to obtain and return men ordered If exhibitor fails to pick up worker s at time ordered a one hour per worker no show charge will be applied Supervisors Name Number Starting time can be guaranteed only at the start of the working day You will be charged a one hour DISMANTLING OF DISPLAY minimum labor fee per person if labor is not cancelled 24 hours prior to the requested start time DATE TIME NO OF PEOPLE APPROX HOURS TOTAL HOURS HOURLY RATE TOTAL ESTIMATED Supervision 30 35 00 Total Estimated Labor Costs Request you to proceed at earliest hour to dismantle our display without our supervision charge for this service is 30 of your total bill 35 00 minimum IN ORDER TO COMPLETE THE WORK WIT
15. 00 892 50 VERTICAL DISPLAY CASE 7 High Vertical Display Case 625 00 937 50 S SS SS O Discount Deadline DECEMBER 14 2012 Received By Discount price applies only to orders that are accompanied by payment and are received by discount deadline Standard price applies to orders received after the deadline Items cancelled after move in begins will be Display Case Total charged at 100 of the published price Absolutely no credits will be issued after show closing 7 Tax Standing on rental furniture is prohibited Arata Expositions Inc cannot be responsible Total for injuries or falls caused by improper use Company Name Booth Number Street Address City State Zip Code Country Email Address Contact Name Telephone Fax ioe meld ond BOOTH CLEANING lando fl 32811 e phone 407 422 3636 United Rentals Supplier Show 2013 B fax 407 839 5929 www arataexpo com bd All materials are rental basis and remain the property of Arata Expositions Inc The undersigned is responsible for these items and for their condition at close of show As stated in our Payment Policy all invoices must be paid in advance or at the show cash company check wire transfer and or credit card All companies must provide a credit card authorization form with orders NOTE All rental carpets are delivered clean to your booth space However during set up the carpet can become soiled We suggest you order cleani
16. 20 ASA 127 Lateral File Graphite 36 20 D 29 H VFA Fridges Refrigerator White 14 0 cubic feet 65H 10 Refrigerator White 4 0 cubic feet 20322229 SiH VF2 FUSION Contemporary white framed occasional chair available with a green clear or red seat back ROMA Modern white vinyl club chair available with a coordinating sofa SHARK Sleek white swivel barstool with adjustable chrome NI E 1 10 x 10 Booth IO x 10 Booth 10 x 10 Booth 10 x 10 Booth trade shows sales meetings corporate events conventions er ente In XKk n S arata expositions inc 4104 b mcleod road orlando fl 32811 phone 407 422 3636 fax 407 839 5959 www arataexpo com CUSTOM FURNITURE UNITED RENTALS SUPPLIER SHOW 2013 page 1 of 4 All materials are on a rental basis and remain the property of Arata Expositions Inc The undersigned is responsible for these items and for their condition at close of show As stated in our Payment Policy all invoices must be paid in advance or at the show cash company check wire transfer and or credit card CODE QTY ITEM DESCRIPTION PRICE SOFAS SECTIONALS LOVESEATS AND CLUB CHAIRS sor South Beach Sofa Platinum Suede 570 00 502 South Beach 3 Piece Sectional Plat Suede 124
17. 422 3636 United Rentals Supplier Show 2013 fax 407 839 5929 www arataexpo com All materials are on a rental basis and remain the property of Arata Expositions Inc The undersigned is responsible for these items and for their condition at close of show As stated in our Payment Policy all invoices must be paid in advance or at the show cash company check wire transfer and or credit card All companies must provide a credit card authorization form with orders If your rental carpet is damaged you will be charged the full replacement cost which is equal to the rental charge PLUSH CARPET This plush heavy cut nylon pile carpet has built in Scotchguard Rental includes installation all necessary taping plastic covering for protection and removal at the close of the show BOOTH SIZE X sq ft Total sq ft Discount Price Standard Price Extended Price 6 30 per sq ft 8 19 persa ft PLUSH CARPET COLORS CHECK COLOR BELOW LJ Black Blue a Silver Cloud Burgundy If item colors are not selected advance will do so at risk Purchase only 7 50 per sq ft discount or 9 75 standard price CARPET PADDING Discount Price Standard Price Extended Price Single Padding 1 65 per sq ft 2 15 per sq ft Double Padding 3 30 per ft 4 29 per ft Discount Deadline DECEMBER 14 2012 Received By Discount price applies
18. 6000 Fax 702 943 6001 SmartCity Floor Plan Communications Cable Center Indiana CC Lucas Oil Stdm 014 IN Company Name Show Booth Room Customer Ref 2012 014 Data communications cabling Smart City is the exclusive installer of Data communications cabling Smart City provides cabling to booths within booths under carpet and flooring and from booth to booth Fiber Optic twisted pair Category 5 and 6 and all other data related cabling fall under Smart City s area of expertise IMPORTANT Prior to installation of service a complete floor plan is required Please utilize this grid should you not have your own floor plan to send us You may use a different floor plan for each service group Internet etc or combine all services on one floor plan For a floor plan to be considered complete it must include all the information listed below Main Distribution Location MDL designated location of items within the booth surrounding booths scale length and width Adjacent Booth or Aisle Adjacent Booth or Aisle Adjacent Booth or Aisle Adjacent Booth or Aisle X Main Distribution Location MDL The originating line s for service whether from overhead a floor pocket or a column will be delivered to a MDL before being distributed within your booth Example Storage area back of booth etc unless specified the default for the will be the back of the booth or
19. BE PROHIBITED from using equipment not properly protected by some type of overload circuit breaking device Such device may be a part of the equipment or ICCLOS can install as part of the initial installation When approved by a house electrician normal circuit protection will be adequate 11 USE OF NON GROUNDED open clip sockets latex or lamp cord wire in displays duplex or multiple outlet plugs are prohibited 12 EXHIBITORS SHALL BE PROHIBITED from overloading electrical circuits regardless of voltage and amperage Overloading of circuitry due to equipment failure will be excusable only on the first interruption of power Equipment must not be restarted until a house electrician has checked equipment for source of problem and corrected malfunction 13 SPECIAL EQUIPMENT requiring company engineers or technicians for assembly servicing preparatory work and operation may be executed without house electrician however all service connections and overload protection to such equipment must be made by a house electrician only 14 SOME SPECIAL REQUIREMENT REQUESTS may require 30 days prior notice to event move in Please call 317 262 3467 if questionable equipment or materials required 15 ALL MATERIAL and equipment furnished by the Center Stadium for this service order shall remain the Center Stadium s property and shall be removed ONLY by the Center Stadium at the close of the show 16 BOOTH POWER will be turned on one
20. DO NOT place any text 72 from all finished edges for panel insertion Files must be setup with 72 Bleed 20 x 20 Standard Carpet Installation and Dismantling Labor 4 Counters W COMPANY NAME PACKAGE 10075 00 Actual Panel Sizes A 4 26 625 x 38 875 4 60 625 x 38 875 4 26 625 x 76 75 4 29 75 x 76 75 4 29 75 x 38 875 12 18 5 x 38 875 8 20 x 27 5 doors Header 4 116 875 x 20 875 EE Discount Deadline December 7 2012 Received By Discount price applies only to orders that are accompanied by payment and are received by discount deadline Please add 7 Tax Orders received after this date will be assessed an additional 50 charge Cash company check wire transfer and or credit cards accepted Items cancelled two weeks prior to move in will be charged at 50 of the original price No refunds will be made on custom accessories ORDER EARLY 4104 Lb mcleod road RENTAL BOOTHS lando fl 32811 phone 407 422 3636 United Rentals Supplier Show 2013 fax 407 839 5929 page 4 of 4 www arataexpo com All materials are on a rental basis and remain the property of Arata Expositions Inc The undersigned is responsible for these items and for their condition at close of show As stated in our Payment Policy all invoices must be paid in advance or at the show cash company check wire transfer and or credit card All
21. FONTS All fonts should be converted to outlines or paths Send font files if there is an anticipation of any changes so additions can be made to the provided art Easel back 8 00 There will be an additional charge to prices listed for sign design labor or PROOFING necessary labor to prepare logos for reproduction A clean hardcopy proof and a PDF proof should be sent along with the print files for reference Files provided without proofs will be printed exactly as provided Any re prints necessary due to proofs not being provided are done at additional cost to the client FTP INSTRUCTIONS Wang Discount Deadline DECEMBER 14 2012 Received By Discount price applies only to orders that are accompanied by payment and are received Type ftp ftp aratafiles com by discount deadline An additional 100 of the published prices will be applied to all orders received after the deadline Cancelled orders will 9 User Arata aratafiles com be charged at 100 of the published price Absolutely no credits will be Password Welcome22 issued after show closing Please do not try to drag and drop a folder Due to permissions you are only allowed to upload files You may drag and drop multiple files at once but NO FOLDERS Make sure your exhibiting company and show name are used to label the file Company Name Booth Number Street Address City State Zip Code Country Email Address Contact Name Telephone Fax fiat
22. ICCLOS reserves the right to inspect and reject any and all connections equipment and facilities which any customer uses while in the Center Stadium ALL MATERIAL and equipment furnished by the Center Stadium for this service order shall remain the Center Stadium s property and shall be removed ONLY by the Center Stadium at the close of the event OBSTRUCTIONS The Exhibit Hall Utility Floor Pockets must remain accessible at all times Exhibitor equipment displays or other types of exhibitor material are subject to removal or relocation in the event ICCLOS staff deems necessary to gain access to any part of these utility floor plates for any reason during set up or show hours UTILITY REQUIREMENTS CROSSING AISLES will not be installed unless approved by show management RATES quoted for all connections cover only the bringing of service to the booth in the most convenient manner as determined by the ICCLOS and DO NOT include connecting equipment to provide services Special placement or relocation of service will result in a labor charge Payment IN FULL must be rendered for such services before the close of the first event day ANY SPECIAL EQUIPMENT that must be purchased in order to complete an assembly will be charged to the exhibitor and will remain the property of ICCLOS REQUESTS for Special Service see form must be received by the ICCLOS 30 days prior to scheduled exhibitor arrival and move in MISCELLANEOUS MATERIALS will be charged
23. Metallic Silver Top 30 Round 42 H BSS Banana Barstool Black Chrome 211 22D Tulip Chrome Base Brushed Red Top 30 Round 42 H BSL Gin Barstool Maple Chrome 161 16 D 29 H VTK Bar Table Standard Black Base Maple Top 30 Round 42 H 36 XTP 36 XTN BSN VTJ BSN Jetson Barstool Black 18 L 19 D 29 H VTJ Bar Table Standard Black Base Graphite Nebula Top 30 Round 42 H Circle Martini Bar Comprised of three BRI Martini Bars 100 100 D 47 H BR1 Martini Bar 50 L 50 D 47 H Bar Stools 85001 Shark Swivel Barstool White Plastic w Arms Chrome Base 22 L 19 D 34 44 85002 Zoey Swivel Barstool White Vinyl Chrome Base 15 L 17 D 31 35 H BS3 Ohio Barstool Grey Chrome 18 Round 31 H Adjustable BS1 Ohio Barstool Red Chrome 18 Round 31 H Adjustable BS2 Ohio Barstool Black Chrome 18 Round 31 H Adjustable BST Banana Barstool White Chrome 21 22 30H BSS Banana Barstool Black Chrome Suggested 5 5 of Martini Bar Ke D _ h eE o BCE Barstool Transparent Chrome 1678 L 101D S727 5 BSD Oslo Barstool Blue IAL 201D BSC Oslo Barstool White 2020735099 BSD BSL Gin Barstool Maple Chrome 16 D 29 H BSN Jetson Barstool Black 18 L 1902911 5 1 WD CP3 CP4 Suggested Uses of
24. Table H Granite 96 L 44 D 29 H CT10GR Table 10 Granite 1201 46 D 29 H Table Graphite Nebula 42 Round 29 H CDI Table Grey Nebula 42 Round 29 H CC5 Table Mahogany 42 Round 29 H Conference Chairs SC9 Panton Chair White 2011 2420 33 SC8 Flex Chair With Wheels 2401522 DH SC1 New York Chair Onyx Seat Maple Back Chrome Legs 23 15 92 SCA Jetson Chair Black 19 L 18 D 31 H SC6 Manhattan Chair Oyster 26222 2 34H 2 Brewer Chair Grey Chrome 20 20 D032 i SC3 Brewer Chair Onyx Black 2020 2 5 5 Tilt Executive Chair With Arms Onyx Black Ee CO4 Iso Mesh Chair Black 20 L 2470 38 H XC3 Luxor Guest Chair Black Leather 271 29 40H XC6 Altura Guest Chair Black Crepe 2520 5431 CS8 Berlin Chair Black 19315827405 320 CS9 Berlin Chair Red 18 522 32 Executive Chairs XC2 Luxor Executive Chair Mid Back Black Leather 2 L 28 D 41 Adjustable XC1 Luxor Executive Chair High Back Black Leather 271 28 D 47 H Adjustable XC5 Altura Executive Chair Mid Back Black Crepe 25 L 25 D 37 H Adjustable XC4 Altura Executive Chair High Back Black Crepe 25 L 25 D 43 H Adjustable OTO Perth Chair High Back Black 23 L 217 43 H Adjustable SC4 CO4 WIM Bar Tables Standard Black Base 30 Round 42 H VTK Maple Top VTJ Graphite Nebula Top 5 Mahogany Top VTF Metallic Silver Top VTB Brushed Red To
25. Training Table and Connecting Wedge pope uou m es QU uU SY1 DF1 Training Room WD2 Writing Desk Utility Chairs Graphite CP5 Computer Table 481 24 D 30 H SY1 Altura Task Chair Graphite Nebula u Black Crepe 36 L 30 D 42 H CP3 Training Table 25 L 26 0 21 H Wire Grommets Kiosk SUES Ce DF1 Altura Drafting Stool Black Maple 481 24D 30 H Black Crepe 24 2 21 042 2512 26 D 4 Wedge 1 Podi Matches Training Table odium 24 DAD T H 24 19 D 50 H Q 15 p cl TRW PMB36 PMB42 BC6 PDL 2 1 Lamps Bookcases PDL Locking Door Pedestal amp Product Displays Black LA15 Mason Floor Lamp 2441 24 D 42 H Brushed Silver Plastic Pedestal 18 Round 55 H Black ET2 Etagere PMB36 24 L 240 36 H Black LA14 Mason Table Lamp 42 241 24 D 42 H Brushed Silver 16 Round 26 H BC6 Bookcase Etagere Mahogany Pewter TRW Trovato LED Floor Lamp SOS 30 L 16 D 70 H White L 7D 72n BC7 Bookcase Graphite TRH Trovato Table Lamp 56 515 b White 26 DESKS 6 CREDENZAS FILES FRIDGES Desks amp Credenzas JD6 Executive Desk Mahogany 60 300 29 H JD7 Executive Desk Graphite 60 L 30 D 29 H CR6 Credenza Mahogany 127 24 29 H CR7 Credenza Graphite 72 41 24 D 29 8 Files 4 Vertical File 4 Drawer 27 L 19 D 52 H VF2 Vertical File 2 Drawer 23 A L26 Lateral File Mahogany 36
26. WORKSHEET 1 2 3 4 5 Rental Units Display Cases 6 7 8 10 Forklift Installation 11 Forklift Dismantle Display Tables Plush Carpet Standard Carpet Custom Furniture cO Ru 2 lt I 12 Labor Installation 13 Labor Dismantling 14 Add 7 Tax 15 TOTAL LINES 1 14 16 Drayage Estimate 17 BALANCE Your order will not be processed without a credit card on file Company Name Booth Number Street Address City State Zip Code Country Email Address Contact Name Telephone Fax arata expositions inc 4104 l b mcleod road SAF ETY orlando fl 32811 e 407 422 3636 United Rentals Supplier Show 2013 fax 407 839 5929 www arataexpo com SAFETY IS VERY IMPORTANT FOR EVERYONE WORKING IN THE EXHIBIT HALL Arata Expositions Inc is committed to safety and values it throughout our organization and demonstrates it in the work we perform We request that you make safety a part of your activities during the show If you see something unsafe or that presents a hazard please bring it to the attention of
27. are tendered to a common carrier for shipment Arata Expositions Inc cannot be responsible for delivery time or damage or loss to property 1104 Lbmmcleod toad DRAYAGE RATE SCHEDULE lando fl 32811 s phone 407 422 3636 United Rentals Supplier Show 2013 fax 407 839 5929 www arataexpo com As stated in our Payment Policy all invoices must be paid in advance or at the show cash company check wire transfer and or credit card All companies must provide a credit card authorization form with orders Absolutely no credits will be issued after show closing RATES ARE BASED per CWT with a 200 pound minimum WAREHOUSE SHIPMENTS This rate includes receiving at Arata Expositions Inc WAREHOUSE 30 days of storage prior to show delivery to the booth storage of empty containers return of outbound shipments to loading dock and reloading onto your carrier Uncrated or pad wrapped shipments will not be received at the warehouse All shipments must be accompanied by certified weight tickets Rates are based on straight time move in and move out All weights are rounded off to the next cwt and computed on a round trip per shipment basis Crated Shipment 85 00 per CWT Special Handing Shipment 106 25 per CWT SITE SHIPMENTS This rate includes receiving at the EXHIBIT HALL on scheduled move in dates delivery to the booth storage of empty containers return of outbound shipments to loading dock and reloading onto your carrier All sh
28. be stored during the show It is understood that these labels are used for empty storage only and assumes no responsibility or liability for loss or damage to contents while containers are in storage or for mislabeled containers 10 CLASSIFYING SHIPMENTS cannot be responsible for classifying shipments After shipments are tendered to a carrier for shipment cannot be responsible for delivery time or damage or loss to property 11 OUTBOUND SHIPMENTS All shipments received at the close of the show are subject to a final count We will count and ship pieces as we find the shipment when we remove them from the booth to load out Material Handling Agreements submitted to AEI by the exhibitor will be checked at the time of pick up from the booth Corrections will be made where any discrepancies exist between the quantities of pieces listed by the exhibitor and the actual count of such items in the booth at the time of pick up is not responsible for shipments left in booths by exhibitors We suggest exhibitors arrange for security services for their booth PLEASE NOTE Where an exhibitor indicates choice of carrier for pickup it is the exhibitor s responsibility to arrange with such carrier for said pickup service In order to expedite removal of freight from the show site AEI shall have the authority to change designated carriers if such carriers do not pick up on time or refuse to accept shipments Exhibits not removed from th
29. been signed If you have any questions with regard to the above please do not hesitate to contact Arata Expositions Inc MARSHALLING YARD ADDRESS Your carrier must check in at the marshalling yard on January 3rd starting at 8 00am and no later than 10 00am Marshalling yard address ARATA EXPOSITIONS 602 West Ray Street Indianapolis IN 46225 SHOWSITE ADDRESS Shipments should be PREPAID addressed as follows TO Name of exhibitor and booth number FOR United Rentals Supplier Show 2013 C O arata expositions inc C O Indiana Convention Center Halls B C D E 100 South Capitol Avenue Indianapolis IN 46225 T WEE Eq LEGEND 1 ROUTE 1 FROM DOCKS TO MARSHALLING YARD EXHIBIT HALL 0 Je T RE JE WEST STREET ex ROUTE 2 FROM AE MARSHALLING YARD TO ICC DOCKS MARSHALLING YARD e LOADING DOCKS 1 16 x SE LOADING DOCKS 20 28 C LOADING DOCKS 30 35 CR LOADING DOCKS 40 48 C LOADING DOCKS 50 58 LUCAS OIL STADIUM CAPITOL AVENUE MCCARTY STREET HO 1 70 OVERPASS OVERPASS 2 Eu x MORRIS STREET Indianapolis Indiana Marshaling Yard Address 602 St Indianapolis IN 46225 1 5 INBOUND OUTBOUND SHIPPING United Rentals Supplier Show 2013 fax 407 839 5929 www arataexpo com INBOUND amp OUTBOUND SHIPPING INSTRUCTIONS
30. by increased labor and or material costs If exhibitor fails to pick up crew at time confirmed or order is not cancelled 24 hours prior to start time a one hour charge per crew Show Charge will be applicable FORKLIFT ORDERS RECEIVED AFTER DECEMBER 14 2012 WILL INCLUDE A 20 SURCHARGE ON THE TOTAL FORKLIFT ORDER ORDERS RECEIVED ON SITE WILL BE ASSESSED A 30 SURCHARGE Company Name Booth Number Street Address City State Zip Code Country Email Address Contact Name Telephone Fax NON OFFICIAL CONTRACTOR lando fl 32811 phone 407 422 3636 United Rentals Supplier Show 2013 fax 407 839 5929 www arataexpo com As stated in our Payment Policy all invoices must be paid in advance or at the show cash company check wire transfer and or credit card All companies must provide a credit card authorization form with orders Absolutely no credits will be issued after show closing DEADLINE RETURN TO Arata Expositions Inc Friday November 30 2012 4104 L B Mc Leod Road Orlando FL 32811 Fax 407 839 5929 If the exhibitor plans to utilize a firm other than the Official Service Contractor the EXHIBITOR ONLY must complete and send this form to Arata Expositions Inc to be received no later than November 30 2012 If notification is not received by the deadline date Arata Exhibitions labor must be used for all work and the exhibitor appointed contractor will be permitted to supervise only In addition a
31. check FINAL CHARGES INVOICES AND REFUNDS FOR OVER PAYMENT will not be available until 30 days after the of the event Credit card receipts or confirmations of orders can be faxed after processing 5 FLOOR PLAN TELEPHONE LINES Indianapolis INDIANA COMVERTION CENTER amp LUCAS OIL STADIUM Booth Room f Event Name Date IMPORTANT Standard placement is the bringing of the service to your booth in the most convenient manner Should you request special or specific placement of your services additional labor will be billed Adjacent Booth or Aisle Jo 1 Adjacent Booth Aisle Adjacent Booth or Aisle A Unless specified the default location of your requested service will be the back of the booth or the most convenient location Orientation The Booth or Aisle s surrounding your booth A minimum of one surrounding Booth or Aisle is required two or more would be more helpful for staff to accurately install your services Size Booth dimensions example 10x10 Scale 1 Box is equal to ft 2013 Cable Television Service Order In di an lis FAX with complete credit card information or purchase order to 317 262 3419 DO OR Mail completed form with check credit card information or purchase order to HEET Indiana Convention Center 8 Lucas Oil Stadium Utility Department Utility Department 100 S Capitol Ave Indianapolis IN 46225 317 262 3467 OR order on
32. companies must provide a credit card authorization form with orders CUSTOM RENTAL PACKAGES Please Select Rental Package PackageA Package Package C Package D OQ PackageE Package F Select Standard Carpet Color Black O Grey Blue 0 Header Copy BLACK BOLD LETTERS Burgundy L1 Purple L1 Hunter Green Select Panel Color Black UI White O Please contact us for additional information and pricing on Color Changes Logos Velcro Panels Custom Designs Custom Graphics Other RENTAL PACKAGE ACCESSORIES Add the following accessories to my Custom Rental Package Credenza Pedestal Shelves Clip On Lights 18 d x 36 w x 42 18 d x18 w x 42 h 12 x 36 280 00 each 245 00 each 44 00 each 28 00 each Qy_ 5 Qy_ 5 Qy_ 5 total total total total Rental Package Total Accessories Total MEE Discount Deadline December 7 2012 Received By Discount price applies only to orders that are accompanied by payment and are received by discount deadline Add 50 to orders received after the deadline Items cancelled after move in begins will be charged at 100 of the published price Absolutely no credits will be issued after show closing 50 after 12 7 12 7 Sales Tax Electrical requirements Package rental price does not include electrical hook up or labor to install clip on lights Please order your electrical outlet for the rental exhibit and a
33. excess of 15 00 dollars will be made automatically by our accounting department by mail Claims for refunds less than 15 00 must be made in writing 26 NON SUFFICIENT FUND CHECKS NSF There will be a service charge of 30 00 for all NSF checks NO checks will be accepted from an Exhibitor that has previously submitted a NSF to us 27 FINAL CHARGES INVOICES AND REFUNDS OF OVER PAYMENTS will not be available until 30 days after the close of the event Credit card receipts or confirmations of orders can be faxed after processing upon request O indic oli INDIANA CONVERTI CENTER amp LUCAS OIL STADIUIAs Booth Room Event Date IMPORTANT Standard placement is the bringing of the service to your booth in the most convenient manner Should you request special or specific placement of your services additional labor will be billed Adjacent Booth or Aisle Jo 1 Adjacent Booth or Aisle Adjacent Booth or Aisle X Unless specified the default location of your requested service will be the back of the booth or the most convenient location Orientation The Booth or Aisle 5 surrounding your booth A minimum of one surrounding Booth or Aisle is required two or more would be more helpful for staff to accurately install your services Size Booth dimensions example 10x10 scale 1 Box is equal to ft s martSource lt Supplier Show 2013 COMPUTER a
34. for on site at cost plus15 plus 7 Indiana Sales Tax INDIANA SALES TAX EXEMPTION number must be noted on order and Indiana General Sales Tax Exemption Certificate on file in order to receive non tax status CLAIMS FOR NON SERVICE or damage will not be considered unless filed by exhibitor PRIOR to close of event CANCELLATIONS Cancellations must be received prior to set up of event to receive refund REFUNDS NO REFUNDS after installation of service REFUNDS or credits in excess of 15 00 will be made automatically by our Accounting Department by mail or credit card refund Claims for refunds for less that 15 00 must be made in writing NON SUFFICIENT FUND CHECKS NSF service charge of 30 00 on NSF checks NO checks will be accepted from an Exhibitor that has previously submitted a NSF to us FINAL CHARGES INVOICES AND REFUNDS OF OVER PAYMENTS will not be available until 30 days after the close of the event Credit card receipts or confirmations of orders can be faxed after processing upon request 6 Indianapolis INDIANA CONVENTION CENTER amp LUCAS OIL STADIUM 2013 Broadcast Video Service Order FAX with complete credit card information or purchase order to 317 262 3419 OR Mail completed form with check credit card information or purchase order to Utility Department 317 262 3467 utilities icclos com OR PAYMENT MUST ACCOMPANY ORDER Indiana Convention Center amp Lucas Oil Stadium 100 S Capitol Ave Indianapoli
35. injuries or falls caused by the improper use of this furniture If assistance is required in the installation or dismantle of your booth please order labor on the Display Labor Order Form and the necessary ladders and tools will be provided GRATUITIES Arata Expositions requests that exhibitors do not tip our employees Do not give coffee breaks other than mid morning and mid afternoon when union employees have a fifteen minute paid break Any attempts to solicit a gratuity by an employee for any service should be reported immediately to an Arata supervisor Employees of Arata are paid at an excellent wage scale denot ing a professional status and we feel that tipping is not necessary This applies to all Arata employees t itions inc toad MECHANICAL LIFTS orlando fl 32811 l phone 407 422 3636 United Rentals Supplier Show 2013 fax 407 839 5929 www arataexpo com OPERATION OF ALL MECHANICAL LIFTS ALL MECHANICAL EQUIPMENT ON THE TRADE SHOW FLOOR AND DOCK AREAS MUST BE UNDER THE CARE CUSTODY AND CONTROL OF ARATA EXPOSITIONS INC THIS INCLUDES FORKLIFTS PALLET JACKS LIFTS ETC AS WELL AS ANY OTHER MECHANICAL EQUIPMENT lt 1 e The operation or use of all motorized or mechanical lifting equipment for installation of booth structures or signs is not permitted by exhibitors or their designated contractors e The operation or use of all motorized or mechanical material handling equipment is not
36. is a minimum 150 or 10 Cancellation fee NeiPremium NetStandard NetBasic and NetExpress Smart City can whichever is greater Cancellations must be in writing Additional engineer a custom dedicated network s to accommodate such special cancellation charges will apply for orders that have already incurred requests Please call for quote U processing labor material and or engineering costs Some abite ak is broadband services and special circuits cannot be cancelled once ipment NIC card IP pina er Ms b Go ordered will incur full charges listed quoted Credit will not be Ge PO k given for service s installed and not used Mad T 19 Service problems must be reported to the Smart City Service claims E id eu H r will not be considered unless filed in writing by Customer prior to close avoid additional charges l show Wireless Specific a Smart City is the exclusive provider of wired and 20 Any additional cost incurred by SMART CITY to 1 assist in wireless data service s for the Facility Wireless Devices not trouble diagnosis or problem resolution found not to be the fault City Ge SEN t rin os of SMART CITY or 2 collect information required to complete the E an A installation that customer fails to provide i e floor plans or STON m
37. item colors are not selected in advance AEI will do so at no risk ota This form must be completed and returned by DECEMBER 14 2012 in order to receive the EXHIBITOR ECONOMY PACKAGES After the deadline all furnishings will be available at the published show rates THE EXHIBITOR ECONOMY PACKAGE WILL NOT BE AVAILABLE AT SHOW SITE Company Name Booth Number Street Address City State Zip Code Country Email Address Contact Name Telephone Fax 4104 Lb meleod road ECONOMY PACKAGES lando fl 32811 phone 407 422 3636 United Rentals Supplier Show 2013 fax 407 839 5929 page 2 of 2 www arataexpo com All materials are on a rental basis and remain the property of Arata Expositions Inc The undersigned is responsible for these items and for their condition at close of show As stated in our Payment Policy all invoices must be paid in advance or at the show cash company check wire transfer and or credit card All companies must provide a credit card authorization form with orders Bundle your options to cover all the basics at a discounted rate EXHIBITOR ECONOMY PACKAGE OPTION 3 10 x 10 BOOTHS ONLY 6 x 24 x 30 high draped display table check drape color below Black White Blue Red Teal Burgundy Silver Padded side chairs Cost 381 60 Wastebasket 10 x 10 standard carpet J Black J Grey L Red L Blue Louer Green Burgundy L Purple L Teal NO SUBSTITUTIONS If item colors are
38. not selected in advance AEI will do so at no risk EXHIBITOR ECONOMY PACKAGE OPTION 4 10 x 10 BOOTHS ONLY 1 6 x 24 x 42 high draped display table check drape color below Black White Blue Red Teal Burgundy Silver 2 Counter Stools Cost 415 80 1 Wastebasket 1 10 x 10 standard carpet __ Black Red Blue Hunter Green J Burgundy WW Purple Option 2 Total NO SUBSTITUTIONS If item colors are not selected in advance AEI will do so at no risk ota This form must be completed and returned by DECEMBER 14 2012 in order to receive the EXHIBITOR ECONOMY PACKAGES After the deadline all furnishings will be available at the published show rates THE EXHIBITOR ECONOMY PACKAGE WILL NOT BE AVAILABLE AT SHOW SITE Company Name Booth Number Street Address City State Zip Code Country Email Address Contact Name Telephone Fax arata expositions inc ES 4104 l b mcleod road orlando fl 32811 e e 407 422 3636 United Rentals Supplier Show 2013 fax 407 839 5929 www arataexpo com All materials are on a rental basis and remain the property of Arata Expositions Inc The undersigned is responsible for these items and for their condition at close of show As stated in our Payment Policy all invoices must be paid in advance or at the show cash company check wire transfer and or credit card All companies must provid
39. only to orders that are accompanied by payment and are received by discount deadline Standard price applies to orders received after the deadline Items cancelled after move in begins will be charged at 10096 of the published price Plush Booth Carpet Total Absolutely no credits will be issued after show closing T Tax All Arata rental carpet is laid clean on the date of installation In the event that carpet becomes dirty during the set up of the show booth cleaning services must ordered Total Company Name Booth Number Street Address City State Zip Code Country Email Address Contact Name Telephone Fax arata expositions 4104 l b mcleod road FU RNITU RE orlando fl 32811 e 407 422 3636 United Rentals Supplier Show 2013 fax 407 839 5929 www arataexpo com All materials are on a rental basis and remain the property of Arata Expositions Inc The undersigned is responsible for these items and for their condition at close of show As stated in our Payment Policy all invoices must be paid in advance or at the show cash company check wire transfer and or credit card All companies must provide a credit card authorization form with orders CHAIRS 57550 508 16 Side Chair 68 50 89 05 SS SE ACCESSORIES Wastebasket 21 50 Imm 513128 m ls Bag Holder 80 75 098 Chrome Sign Holder 22 x 28 Posteo
40. permitted by exhibitors or their designated contractors This includes lifts mechanical scooters and carts e Arata Expositions equipment is for use by Arata employees only Please do not take it for your use ALL LIFTS SCOOTERS PALLET JACKS DOLLIES AND MANPOWER MUST BE SUPPLIED BY ARATA EXPOSITIONS INC Customer acknowledges that the show site and surrounding areas are active work zones Customer its agents employees and representatives are present at their own risk Thank you for your cooperation DISPLAY LABOR lando fl 32811 phone 407 422 3636 United Rentals Supplier Show 2013 fax 407 839 5929 www arataexpo com As stated in our Payment Policy all invoices must be paid in advance or at the show cash company check wire transfer and or credit card All companies must provide a credit card authorization form with orders Absolutely no credits will be issued after show closing RATES ONE HOUR MINIMUM PER MAN SR STRAIGHT TIME 8 00 AM 4 30 WEEKDAYS 101 25 PER PER HOUR 131 63 PER MAN PER HOUR OVERTIME AFTER 4 30 PM 6 30PM WEEKDAYS AND SATURDAYS 170 00 PER MAN PER HOUR 221 00 PER PER HOUR DOUBLE TIME 6 30PM 8 00AM Mon Sat All Day SUNDAY AND HOLIDAYS 202 50 PER MAN PER HOUR 263 25 PER MAN PER HOUR Starting time can be guaranteed only at the start of the working day You will be charged a one hour INSTALLATION OF DISPLAY minimum labor fee
41. subcontractors may appoint shall not be liable for loss or damage by natural elements fire heat frost damp dust moths rust leakage deterioration acts of God vandalism theft civil disturbance power failure acts of terrorism or war labor disputes lockouts or work stoppages of any kind nor for other causes beyond 5 reasonable control LIABILITY It is understood that and its subcontractors are not insurers The exhibitor is responsible for obtaining the proper insurance to cover their property does not provide for full liability should loss or damage occur liability shall be limited to the physical loss or damage to the specific article which is lost or damaged In any case the liability of AEI is limited to 30 per pound per article with a maximum of 50 00 per item and a maximum of 1 000 per shipment whichever is less as agreed upon damages and exclusive remedy Provisions of this paragraph shall apply if loss or damage regardless of cause or origin results directly or indirectly to property through performance or nonperformance of obligations imposed by the offering of services to Exhibitors or from negligence active or otherwise by AEI its subcontractors or employees This applies while these goods are 5 warehouse in vehicles for delivery or at show site AEI shall not be liable to any extent whatsoever for any actual potential or assumed loss of profits or revenues or
42. tee LABOR REGULATIONS lando fl 32811 phone 407 422 3636 United Rentals Supplier Show fax 407 839 5929 www arataexpo com LABOR UNION REGULATIONS We have provided the following information to acquaint you with specific guidelines for labor Trade shows conventions and special events in this vicinity are governed by local union contracts Please review this information in order to better under stand the applicable union jurisdictions If you have any questions once you have read this please address them directly to Arata Expositions Inc GENERAL INFORMATION All necessary union labor is available to the exhibitor on advance order by use of the forms provided in this kit Union labor is also available at the Exhibitor Service Center during installation show hours and dismantle LOCAL DECORATOR UNION Arata Expositions has an agreement with Teamsters Local 135 through the Indiana Convention Center to provide labor for display installation and dismantle Full time employees of exhibiting companies however may install dismantle their own ex hibits without assistance from this local Any labor services that may be required beyond what your regular full time employees can provide must be rendered by the Union Labor can be ordered in advance or by returning the Installation amp Dismantle Or der Form for display labor at showsite from Arata Expositions Exhibitor Service Center FREIGHT HANDLING TEAMSTERS Teamsters
43. 0 00 xco Altura Guest ChairiBlack Crepe 284 00 BRI __ 1283 00 xcs Executive ChairiMid Back Black Crepe _ 312 00 853 OhioBarstoovGrey Chrome Tea XC4 AnuralExecutive ChairiHigh Back Black 340 00 851 OhioBarstooRed Chrome 162 00 88 _ Berin ChairiBlackwhite 99 00 BS2 __ Tea CS9 BerlinChairReawhite eo BST __ 21800 SY Task Chair Black Crepe 177 00 BSS ___ 21800 jAluraDrafingStoo BlackCrepe 263 00 BSD 22700 BAR TABLES BSC ee Barstoorwnite 22700 VTK __ BarTable Standard Base 213 00 BSL GinBarstooyMaple 17200 VTP JMaple Table 36 TopiStandard Base 221 00 BSN __ 245 00 VTJ Graphite Nebula Bar Table 213 00 Ice Barstool TransparentiChrome 20100 VTN Graphite Nebula Bar Table 36 Top 221 00 85001 gen Swivel Barstool White Plastic 28400 VTM _ Orey Nebula Bar Top 22100 85002 Zoey Swivel BarstoolWhite Vinyl 26800 VTF Silver Table Standard Base 242 00 OCCASIONAL COCKTAIL TABLES amp END TABLES _ jBru
44. 11 FAX 702 943 6001 ORDER ON LINE https Awww smartcitynetworks com order center aspx center 014 Tipping is not permitted Any request from personnel for gratuities should be reported to Management immediately Network Security Declaration Center Indiana CC Lucas Stdm 014 IN Company Show Booth Room Customer Ref 2012 014 The Network Security Policy implemented for this Facility requires Customer s adherence to several necessary precautions in order for Smart City to maintain a healthy viable network for all Customers This declaration of compliance with the security requirements as noted herein is an acknowledgement of Smart City s filtering policies and must be completed signed by an authorized Customer representative and mailed or faxed to Smart City prior to the requested network service s being activated for Customer s usage Network Security Policy Smart City requires that all devices directly or indirectly accessing Smart City s network s have the latest virus scan software Windows security updates system patches and any other technological precautions necessary to protect the Customer s and others from viruses malicious programs and other disruptive applications Any device s which adversely impacts Smart City s network s may cause service interruptions to Customer s which can lead to disconnection of the Customer s equipment from the network s with or without
45. 13 fax 407 839 5929 www arataexpo com Complete as many of the order forms for furniture carpeting shipping etc as your planning allows before each Deadline Date Orders without payment will not be processed All companies must provide a credit card authorization form with orders Make checks payable to Arata Expositions Inc Orders with payment received after the Deadline Date will be charged standard prices FORMS TO ARATA EXPOSITIONS INC Complete the necessary Arata Expositions Inc forms and calculate the cost of each order Review our PAYMENT POLICY AGREEMENT carefully ORDERS WILL NOT BE PROCESSED WITHOUT PAYMENT IN FULL AND A CREDIT CARD AUTHORIZATION ON FILE credit card authorization is required even when paying via cash company check and or wire transfer Complete the CALCULATION WORKSHEET For your files make a photocopy of all the Arata Expositions Inc forms used from this Manual Place your order online if available mail fax or email this set of documents to Arata Expositions Inc 4104 L B Mc Leod Road Orlando Florida 32811 Phone 407 422 3636 Fax 407 839 5929 FORMS TO THE OTHER OFFICIAL SUPPLIERS Electrical telephone internet photography service etc please follow the payment and mailing instructions indicated on each of these forms located in the Exhibitor Service Manual ORDERS AFTER THE DEADLINE If there is still time for forms to reach us by mail air courier fax
46. 2 00 fison el Le el eessen zoo vemos ramban see Le jexwenssaman 52 Le Cono iensor arnese Crarcrarcoartoaner el enson Loveseavcnarcoartearer ESCHER venons Piece Les 502 Astro Sofa Light Beige 615 00 Astro Chair Light Beige 406 00 son Marrakesh Sofa Light Beige 538 00 Marrakesh Chair Light Beige 382 00 SFA003 Roma Sofa White Vinyl 725 00 Roma Chair White Vinyl 473 00 001 EN Mirabel Sofa Brown Leather 725 00 CHR001 EN Mirabel Chair Brown Leather 473 00 SFA002 Allegro Sofa Blue Fabric 598 00 ol areara crane rare OCCASIONAL CHAIRS 25400 0 el eso Lo Cappuccino Chair Chocolate 312 00 Onyx Stage Chair 171 00 Company Name Street Address CODE QTY ITEM DESCRIPTION PRICE OCCASIONAL CHAIRS CONTINUED _ mo ou Eege mo Loos fraseo Artes sco recae 125 sco Eaegegem 125 sce freson craneae 150 Lomo cesperCrancicaraavie Lex eow veera eater eon ors South Beach Wedge Suede 22100 EE om penn orom
47. 407 422 3636 United Rentals Supplier Show 2013 fax 407 839 5929 www arataexpo com As stated in our Payment Policy all invoices must be paid in advance or at the show cash company check wire transfer and or credit card All companies must provide a credit card authorization form with orders CUSTOM SIGNSISERVICES This order for custom signs should accompany a printed version of each sign requested including exact copy dimensions position horizontal or vertical and easel back if desired DIGITAL SHOWCARD SIGNS FILE PREPARATION 10 words or less Qty Discount Extended Price FILE TYPES Price Digital files logos photos finished layouts etc should be saved or export P x 11 43 00 ed from your design application to PDF EPS or TIFF with a minimum reso lution of 300dpi at 50 of the final desired production size The higher the 7 x 44 48 00 resolution provided the better the results JPEG s are less desirable but can be accepted if the resolution is 300 dpi or higher Placed images are to 11 x 14 55 00 14 x 22 63 00 be embedded rather than linked If files are linked be sure to send along 22 x 28 81 00 the linked files 28 x 44 123 00 Do not submit InDesign files indd Word doc PowerPoint ppt and GIF files or any file formatted for or taken from a website Web graphics are not suited for large format printing This is a very common error and should be avoided
48. 5 00 480 00 The operation or use of all motorized or mechanical lifting equipment including genie lifts for installation of booth 4 stage forklift amp operator 357 50 495 00 560 00 structures or signs is not permitted by exhibitors or their Additional riggers per man 101 25 170 00 202 50 designated contractors Cage per hour 40 00 40 00 40 00 Straight Time 8 00 am to 4 30 pm Monday Friday Over Time 4 30 pm to 6 30 pm Monday Friday and 8 00 am 4 30 pm Saturdays Double Time 6 30 pm to 8 00 am Monday Friday 4 30 12 00am Saturdays All Day Sunday and Holidays ALL LIFTS SCOOTERS PALLET JACKS DOLLIES AND MANPOWER MUST BE SUPPLIED AND OPERATED BY ARATA EXPOSITIONS INC ORDER Equipment and crew We will need forklift crew s as indicated below and will have a representative on hand to supervise the work to be done Our representative will return the crew to the service desk upon completion of the work check the work order and approve the work by signing work ticket INSTALLATION REQUEST DISMANTLE REQUEST Date Time Date Time 5 000 Ib forklift amp operator with cage 5 000 Ib forklift amp operator with cage 4 stage forklift amp operator with cage 4 stage forklift amp operator with cage Additional riggers Additional riggers Forklift times cannot be guaranteed We will make every effort to meet specified request when possible All rates are subject to change if necessitated
49. 88 446 6911 702 943 6001 Fax 2012 CUSTOMER CONTRACT Billing Name Show Dates To d City State Country Email Credit Card Number Gi ee TT TT THO AMX 1 visa Expire Pate Print Holder Holder Signature E Acceptance T s amp C s Important Review Product Overview Glossary literature to assure the services you have selected will provide the functionality for any application s you will be utilizing View complete descriptions of Services and Terms amp Conditions at smartcitynetworks com Facilities Locations aspx Please call if assistance is needed Note Cancellation Policy Specifics Terms amp Conditions item 18 This document 1 Internet Networking Services 10 100 Base T NetPremium Shared Ethernet Service 1 Static Public IP address SEL 8 1195 8 1495 b Additional Public IP Address Device NetPremium 10 addlallowed 150 185 c NetStandard Shared EtherNAT Service 1 Static Private IP address 995 8 1245 d Additional Private IP Address Device NetStandard 10 addlallowed 5 125 155 NetBasic Shared up to 512K1 1 5M 1 Private DHCP IP 1 Device Limited Qty BE 1 5 795 995 f NetExpress Shared up to 256K1 512K 1 Private DHCP IP 1 Device Limited Qty BE 512 8 595 745
50. CE TO ARATA EXPOSITIONS INC DO NOT SEND CERTIFICATES OF INSURANCE OR THIS FORM TO SHOW MANAGEMENT Company Name Booth Number Exhibitor Contact Please Print Exhibitor Authorized Signature Email Address Phone Number Type of work being performed Non Official Contractor Display House Contact Name Email Address Phone Number MATERIAL HANDLING orlando fl 32811 phone 407 422 3636 United Rentals Supplier Show 2013 fax 407 839 5929 www arataexpo com LIMITS OF LIABILITY page 1 of 2 ACCEPTANCE OF TERMS It is understood that acceptance of the following terms and conditions will be construed when any of the following conditions are met e he Exhibit Shipping Information amp Drayage Rate Schedule is signed or e Exhibitors materials are delivered to either the Arata Expositions Inc hereafter referred to as warehouse or show site for which is the Official General Contractor for the event or e When an order for any rental equipment and or labor is placed by the exhibitor with AEPS RESPONSIBLITIES The responsibility of with respect to the goods stored hereunder shall be limited to the exercise of ordinary care and diligence by its officers and employees in receiving handling keeping and delivering the same For purposes of this contract means their employees officers directors agents assigns affiliated companies and related entities including but not limited to any
51. CIAL EQUIPMENT OR MATERIALS that must be purchased in order to complete an assembly will be charged to the Exhibitor and will remain the property of ICCLOS MISCELLANEOUS MATERIALS will be charged for on site at cost plus 1596 plus 796 Indiana Sales Tax INDIANA SALES TAX EXEMPTION number must be noted on order and Indiana General Sales Tax Exemption Certificate on file in order to receive non tax status CLAIMS FOR NON SERVICE or damage will not be considered unless filed by Exhibitor prior to close of event CANCELLATION Cancellations must be received prior to set up of event to receive refund REFUNDS After installation NO REFUNDS REFUNDS OR CREDITS in excess of 15 00 dollars will be made automatically by our Accounting Department by mail Claims for refunds for less than 15 00 must be made in writing NON SUFFICIENT FUND CHECKS NSF There will be a service charge of 30 00 for all NSF checks NO checks will be accepted from an Exhibitor that has previously submitted a NSF check to us FINAL CHARGES INVOICES AND REFUNDS OF OVER PAYMENTS will not be available until 30 days after the close of the event Credit card receipts or confirmations of orders can be faxed after processing upon request 2013 Telephone Service Order di li FAX with complete credit card information or purchase order to 317 262 3419 IS OR Mail completed form with check credit card information or purchase order to INDIANA CONVENTION CE
52. Certificate of Insurance valid in the State of Indiana must be provided with at least the following limits Comprehensive General Liability not less than 1 000 000 with respect to injuries to any one person in one occurrence 2 000 000 with respect to injuries to more than one person in any one occurrence and 500 000 with respect to damage to property Workers Compensation Insurance including employee liability coverage in a minimum amount not less than 1 000 000 of individual and or aggregate coverage and naming Arata Expositions Inc United Rentals and the Indiana Convention Center as additional Insured The exposition floor aisles loading docks service and storage areas will be under the control of the Official Service Contractor The Non Official Contractor must coordinate all his activities with Arata Expositions Inc and abide by all rules and regulations of the show The Non Official Contractor will share with the Official Contractor all reasonable costs related to his operation including overtime pay for stewards The exhibitor will be assessed a flat fee of 0 30 per square foot to cover all miscellaneous costs related to the restoration of exhibit space to its initial condition ARATA EXPOSITIONS INC WILL ONLY ACCEPT THIS FORM IF IT IS SIGNED BY AN AUTHORIZED EMPLOYEE OF THE EXHIBITING COMPANY NOTIFICATION FROM THE DISPLAY HOUSE WILL NOT BE ACCEPTED PLEASE MAIL OR FAX THIS FORM ALONG WITH YOUR CERTIFICATE OF INSURAN
53. Champagne Vinyl VIBO6 OTN VIBO7 VIBO3 j PUZ2SW VIBO4 OTS OTP OTM OSA OTK PUZ2SW Puzzle Bench Ottoman White 48 L 24 18H OTS South Beach Ottoman Wedge Platinum Suede 25L SID 16 F OT Square Ottoman White Leather 40 L 40 D 17 OTN Bench Ottoman White Leather 241 60 17 H Square Ottoman Black Leather 40 D 17H OTM Bench Ottoman Black Leather 241 60 D 17 H OSA Oval Ottoman Black Leather 3259 095 OSB Oval Ottoman White Leather 5251 32 D 19 H OTL OSC CCZ OTK Half Round Ottoman Black Leather L OTL Half Round Ottoman White Leather GLIDIT CCZ Circle Ottoman Black White Leather GL OD CCB Circle Ottoman Black Leather 5l oDIZH CCB CCW Circle Ottoman White Leather SLOD IIR OTH Cube Black Leather T1995 17 D 18 H OSC Cube White Leather a ILARIA f A A cock UUUN Tf DI C 1 A A NG 1 IARA UJ uU Js L JU CANN EQ LINU IHDLLa Occasional Cocktail Tables COLI Oliver Cocktail Table 471 2770 19 H CIE Silverado Table 36 Round 17 H C1D Soho Table Steel Base Chocolate Top ISL S ID C1K Inspiration Table 42 28 D 18 H COLI CIE C1C EIC C1F Geo Rectangle Table Glass Black DOIL 221D 161r C1C Geo Rectangle Table
54. Date payment is received by the ICCLOS will determine applicable rate All order form information must be completed in full for order to be processed Incomplete order forms could result in delayed processing and a possible delay of service installation Advance orders received 14 days prior to first scheduled event day will receive priority installation RATES quoted for all connections cover only the bringing of service to the booth in the most convenient manner as determined by the ICCLOS and DO NOT include connecting equipment to provided services Special placement or relocation of service will result in a labor charge Payment IN FULL must be rendered for such services before the close of the event day ALL EQUIPMENT MUST CONFORM all federal state and local state fire and safety codes UNDER NO CIRCUMSTANCES will there be sharing of utilities between Exhibitors ICCLOS RESERVES THE RIGHT TO INSPECT and reject any and all connections equipment and facilities which any customer uses while in the Center Stadium ALL EQUIPMENT using water must have inlet and outlet properly tagged EXHIBITORS 120 Volt cords must be of the 3 wire grounded type All exposed non current carrying metal parts of fixed equipment which are liable to be energized shall be grounded UNDER NO CIRCUMSTANCES shall anyone other than a house plumber make utility connections to any building equipment The ICCLOS WILL NOT BE RESPONSIBLE for moisture or water i
55. Glass Chrome DOIL 22 D C1W Sydney Table White 260 16H C1Y Sydney Table Black A L EIW Occasional End Tables EOLI Oliver End Table 22 Round 22 EIE Silverado End Table 24 Round 22 E1D Soho End Table Steel Base Chocolate Top 26 Inspiration End Table 24 ZS D 22 i E1F Geo End Table Glass Black 26 L 26 D 20H E1C Geo End Table Glass Chrome E1W Sydney Table White Am L 23 D 22 E1Y Sydney End Table Black 3350223 lt lt OCT6W CG1 1 CF1 2 2 6 CB2 8 6 02 Conference Tables OCT6W Nova Oval Table 6 White Silver Powder Coated Legs 1 Manhattan Table Glass Black 42 Round 29 H 1 Geo Table Square Rounded Glass Chrome Table Square Rounded Glass Black 421 42 D 29 H CF2 Geo Table Rectangle Glass Black 601 36 D 29 Rectangle Glass Chrome SO E6029 CB2 Table 6 Graphite Nebula 721 36 D 29 H 10 CC8 CB3 Table 8 Graphite Nebula 96516 56209 29H CD2 Table 6 Grey Nebula IZ CD3 Table 8 Grey Nebula 96 L 36 D 29 H CC6 Table 6 Mahogany 12 36 6 CTO6GR 8 C508GR 10 CT1OGR CC7 Table 8 Mahogany 96 L 48 D 29 H CC8 Table 10 Mahogany 120 L 48 D 29 H CTO6GR Table 6 Granite 72 15 36 D 29 H C508GR
56. HOUT YOUR REPRESENTATIVE PRESENT YOU MUST COMPLETE THE SUPERVISED LABOR FORM Request you to await our representative before dismantling our display Time will commence upon assignment of men in accordance with 8 instructions Representative should check with labor dispatcher s desk to obtain and return men ordered If exhibitor fails to pick up worker s at time ordered a one hour per worker no show charge will be applied Supervisor s Name Telephone Number Company Name Booth Number Street Address City State Zip Code Country Email Address Contact Name Telephone Fax fiat tee AEI SUPERVISED LABOR lando fl 32811 phone 407 422 3636 United Rentals Supplier Show 2013 fax 407 839 5929 www arataexpo com This form must be completed by all exhibitors wishing to use supervised labor for the installation and dismantle of their exhibits INBOUND SHIPPING INFORMATION Display will be shipped to Warehouse Date Shipped Date to arrive Carrier Shipped from City State Total number of Crates Cartons Cases Other please specify SET UP INFORMATION Display Carpet Shipped with exhibit Rented from Color Size Electrical Placement Electrical under carpet Drawing attached required Drawing with exhibit Special Electrical Instructions Set up instructions Attached Shipped with display Special tools hardware opecial s
57. Labor Charge for Requested Placement 91 00 5 Location ANY Connection per hour 91 0 Check ___ eck m NOTE For requested placement attach diagram with location measurements and Payable to Capital Improvement Board Mail to address at the top of the form direction orientation No checks accepted onsite One time water tank or other fill up occasions contact the Utility Department for pricing 317 262 3467 A purchase order may be used in lieu of payment The formal purchase order must accompany the order gallons of water pok authorize the Capital Improvement Board to bill my credit card for the charges listed and any additional charges incurred TOTAL SERVICE ORDER U S DOLLARS Credit Card EXPIRATION DATE SECURITY CODE ________ INSTALLATION MUST BE VALID ONE MONTH AFTER EVENT Cancellations must be received prior to set up of event to receive refund Se AUTHORIZED BY PRINTED NAME AUTHORIZED BY SIGNATURE IN ORDER TO PROCESS FORM NAME MUST BE LEGIBLE Prices effective 1 1 13 subject to change without notice 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 UTILITY RULES AND REGULATIONS NO SERVICE WILL BE INSTALLED UNTIL FULL PAYMENT IS RECEIVED CONDITIONS FOR PROCESSING SERVICE ORDER FORMS Payment in full must accompany the service order form
58. NTER amp LUCAS OIL STADIUM Indiana Convention Center amp Lucas Oil Stadium Utility Department TT 100 S Capitol Ave Indianapolis IN 46225 Utility Department 317 262 3467 OR order online at http www icclos com utilities icclos com Please TYPE or PRINT legibly Event Name re PAYMENT MUST ACCOMPANY ORDER Event Booth INDIANA CENTER AND ER LUCAS OIL STADIUM SERVICES Name Exhibitor ADVANCE STANDARD Contact SERGE RATE RATE TOTAL u Standard Telephone i Service with Unlimited 258 00 344 00 Local Calling City Analog Service with Province Unlimited Local calling fax modem credit 258 00 State card machine Country Unlimited Domestic Long Distance per 50 00 50 00 Phone Fax Phone No No 2 ADVANCE RATES apply only to orders paid in full and payment received 14 days II f prior to the first event day Orders received after that time will be at STANDARD EXCEPTIONS Faxed orders indicating forthcoming payment do NOT reserve the advance rate Full payment MUST be received before service can be connected See reverse side for additional information We accept AMX MC VISA TOTAL U S FUNDS and DISCOVER only Check 00 0 n Payable to Capital Improvement Board Mail to address at the top of the form No checks accepted onsite purchase order may be used in lieu of payment T
59. Shipment to United Rentals Supplier Show 2013 Indianapolis Convention Center All companies planning to ship equipment direct to show site via common carriers padded van company truck or private vehicle MUST RETURN THE FREIGHT ROUTING FORM NO LATER THAN FRIDAY DECEMBER 14 2012 addition to confirming your freight target any special handling requirements and approximate piece count with weight must be stated All delivering carriers and privately owned vehicles must report to the marshalling yard check in area The freight check in office will process the driver s paperwork prior to being unloaded at the center The driver of the vehicle must present bill of lading or delivery receipts which show number of units item description and weight of shipment being delivered In the event that a portion of the shipment is uncrated for which there are no individual piece weights the entire shipment will be classified as uncrated and billed accordingly A 30 00 per shipment fee will be added to your invoice for the use of the marshalling yard A Receiving Report will be issued based on the information on the bill of lading delivery receipt or certified weight ticket for each separate shipment The Receiving Report shall be dated and signed by the person making the delivery All invoicing with regard to freight drayage shall be based on the information contained on the Receiving Report There will be no adjustments once the Receiving Report has
60. T FEE A 25 00 fee will be added to your invoice for each shipment received without certified weight tickets MARSHALLING YARD FEE A 30 00 per shipment fee will be added to your invoice for the use of the marshalling yard SPECIAL SERVICES A cost quotation will be provided for local pickup and delivery service and for shipments requiring specialized equipment and handling due to excessive weight size or value Company Name Booth Number Street Address City State Zip Code Country Email Address Contact Name Telephone Fax tas gae et DRAYAGE RATE CALCULATION orlando fl 32811 phone 407 422 3636 United Rentals Supplier Show 2013 fax 407 839 5929 www arataexpo com As stated in our Payment Policy all invoices must be paid in advance or at the show cash company check wire transfer and or credit card All companies must provide a credit card authorization form with orders Absolutely no credits will be issued after show closing WAREHOUSE SHIPMENT MATERIAL HANDLING RATE CALCULATOR WEIGHT RATE CLASSIFICATION ROUNDED UP TO NEAREST 100LBS COST 200LBS MINIMUM ESTIMATE Example Warehouse Jetzen Divided by 100 s x sesoo seso Warehouse Warehouse Special Handing REECH NOTE Overtime and late arrival charges may be applicable Overtime charges include warehouse shipments that are moved to show site during overtime hours Please refer to the Arata Expositions Material Hand
61. VdINOO dO 3INVN 01 SLNAWdIHS ADNVAGV 4034 LON OG IVIS31VIN 2102 NHL ON 15 NI 3105 ISOM 008 4 NVYAV QUI suoni sodx ejeJe 0 2 LOZ MOHS S IVLIN3S GILING HLOOS8 ANVdINOO dO AWVN SLNAWdIHS ADNVAGV 303 AV 13G LON OG IVINALVIN 2102 NVHL ON 15 NI 3105 BDIBWWOD 008 SAGIMG THOM WVYAV OUI suomnisodxo 0 2 10 MOHS SIVLNAY GALINA ANVdINOO dO AWVN A INO SLNAINdIHS 4034 AV 13G LON OG IVINALVIN LISIHXS 2102 NVHL ON 15 NI 3105 BDIBWWOD 008 SAGIMG THOM INVHAV OUI suomnisodxo 0 2 10 MOHS SIVLNAY GALINA ANVdINOO dO 3INVN A INO SLNAIWNdIHS ADNVAGV 4034 ON HLOOS8 ON HLOOS8 01 AV14d LON Od 1VIH31VIN LISIHX3 2102 S ALISMOHS OL d3ArT3id NI Si
62. aexpo com Special handling applies to shipments that are loaded by cubic space and or packed in such a manner as to require additional labor handling such as ground unloading loading constricted space unloading loading designated piece unloading loading carpet padding only shipments or stacked shipments Also included are multiple shipments alternate delivery locations mixed loads and shipments without individual bills of lading Shipments loaded in this manner require additional time labor or equipment to unload sort and deliver All Federal Express Airborne Express DHL and UPS shipments require special handling SPECIAL HANDLING DEFINITIONS Ground Unloading Loading Vehicles that are not dock height preventing the use of loading docks such as personal owned vehicles U hauls vans flat bed trailers double drop trailers company vehicles with trailers that are not dock level etc Stacked Shipments Shipments loaded in such a manner requiring multiple items to be removed to ground level for delivery to booth Stacked or cubed out shipments loose items placed on top of crates and or pallets constitute special handling Constricted Space Unloading Loading Trailer loaded high and tight shipments that are not easily accessible Freight that is loaded to full capacity of trailer top to bottom side to side One example of this is freight that is loaded down one side of a trailer that must be by passed to reach the target
63. an Arata Expositions employee By reporting unsafe or hazardous conditions and by following the safety guidelines below you will be doing your part in creating a safe work environment SAFETY GUIDELINES Only authorized personnel and employees allowed all others prohibited This is an active work zone Please treat the show areas during move in and move out as an active construction zone Appropriate attire includes footwear with hard soles that protects against potential injuries from site debris and limits potential for slip and falls Heels flip flops and open toed shoes are inappropriate and violate safety standards All exhibitors and attendees enter at their own risk Do not enter the dock yard areas Never run in the exhibit hall Please walk Watch your step in aisles Smoking is prohibited in the exhibit hall and dock areas Stay clear of dock doors Stay clear of heavy machinery Never stand on furniture The furniture is not designed to support your standing weight Clean up or report spills Keep aisles free and clear of any and all debris Practice good housekeeping Check electrical cords for damage Do not overload outlets or plugs Protect valuables at show site Please keep all expensive or valuable items secured Unattended items in booths are easy theft targets Keep fire exits clear and report any fires immediately If you notice anything unsafe please contact an Arata employee immediately During move in
64. and move out individuals under the age of 18 are prohibited from being on or around the show floor Show sites during these times are similar to a construction zone and considered to be hazardous OSHA regulations prohibit minors from being present in a hazardous work environment THINK SAFETY 4104 b meleod road STANDARD SIGN REQUEST FORM phone 407 422 3636 United Rentals Supplier Show 2013 fax 407 839 5929 www arataexpo com All materials are on a rental basis and remain the property of Arata Expositions Inc The undersigned is responsible for these items and for their condition at close of show As stated in our Payment Policy all invoices must be paid in advance or at the show cash company check wire transfer and or credit card All companies must provide a credit card authorization form with orders STANDARD BOOTH EQUIPMENT Standard Booth Equipment with 8 high draped background and 3 high side rail as shown in illustration will be provided without charge Equipment consists of aluminum frames supported by case metal bases plus drapery STANDARD BOOTH EQUIPMENT SIGN DOES NOT APPLY TO ISLANDS A standard Company 1 0 sign measuring 7 44 will be supplied if desired Please print copy as you wish it to read in space provided below 44 COMPANY NAME BOOTH No We will will not require Company LD sign NOTE This form must be completed and returned before December 14 2012 Any
65. ani rean 200 om peeeotemeekieamer 2040 oM Bench Ottoman Black Leather 340 00 osc Cube Ottoman White Leather 104 00 VIIBO1 EM Vibe Cube Ottoman Green Vinyl 120 00 VIIBO2 EE Vibe Cube Ottoman Blue Vinyl 120 00 VIIBO3 EE Vibe Cube Ottoman Pink Vinyl 120 00 VIIBO4 Vibe Cube Ottoman Red 120 00 VIIBO5 EN Vibe Cube Ottoman Yellow Vinyl 120 00 Vibe Cube Ottoman Gold Bronze Vinyl 120 00 VIIBO7 EN Vibe Cube Ottoman Champagne Vinyl 120 00 PUZZ2SW E Puzzle Bench Ottoman White 284 00 OSA Oval Ottoman Black 273 00 Oval Ottoman White Leather 273 00 OH Cube Ottoman Black Leather 104 00 Half Round Ottoman Black Leather 355 00 on Half Round Ottoman White Leather 355 00 CCZ Circle Ottoman Black White Leather 552 00 CCB EE Circle Ottoman Black Leather 552 00 Circle Ottoman White Leather 552 00 Booth Number City State Email Address Zip Code Country Contact Name Telephone Fax arata expositions 4104 b mcleod road orlando fl 32811 phone 407 422 3636 fax 407 839 5959 www arataexpo com CUSTOM FURNITURE UNITED RENTALS SUPPLIER SHOW 2013 page 2 of 4 All materials are rental basis and remain the property of Arata Expositions Inc The undersigned is responsible for these items and for their condition at close of show As stated in our Payment Policy all invoices must be paid in advance or a
66. any Name Booth Number Street Address City State Zip Code Country Email Address Contact Name Telephone Fax arata expositions inc 4104 Dee ad RENTAL orlando fl 32811 phone 407 422 3636 United Rentals Supplier Show 2013 fax 407 839 5929 page 1 of 4 www arataexpo com 10 x 10 Standard Carpet Installation and Dismantling Labor 2 Shelves COMPANY NAME GE 220 00 Actual Panel Sizes 3 38 125 x 92 875 2 18 5 92 875 2 38 125 x 38 875 Header 1 116 875 x 11 875 Please DO NOT place any text 72 from all finished edges for panel insertion Files must be setup with 12 Bleed 10 x 10 Standard Carpet Installation and Dismantling Labor 1 Credenzas 2 Pedestals PACKAGE 82800 Actual Panel Sizes 3 38 125 x 92 875 2 18 5 x 92 875 2 38 125 x 38 875 10 18 5 x 38 875 2 20 x 27 5 doors 138 125 x9 25 Eed 625 x11 875 2 38 125 x 11 875 2 26 625 x 11 875 808008 Discount Deadline December 7 2012 Received By Discount price applies only to orders that are accompanied by payment and are received discount deadline Please add 7 Tax Orders received after this date will be assessed an additional 50 charge Cash company check wire transfer and or credit cards accepted Items cancelled two weeks prior to move in will be charged at 50 of the original price No refund
67. areas All heavy equipment must report to the marshalling yard Thursday January 3rd by 10 00am and driver must stay with equipment The use of step decks is prohibited All equipment must be off loaded at show site without the use or assistance of another vehicle No truck to truck transfers All delivery vehicles must be dock height or be able to be ground unloaded SPOTTING FEES ROUND TRIP CHARGES Vehicle Trailers below 25 feet 405 00 Vehicle Trailers 25 feet to 75 feet 450 00 Trailers above 75 feet 600 00 Additional charges may apply if the use of additional equipment or labor is required THE FACILITY FLOORING IN HALLS 4 MAXIMUM WEIGHT IS 500 POUNDS PER SQUARE FOOT THE FACILITY FLOORING IN HALLS D amp E MAXIMUM WEIGHT IS 350 POUNDS PER SQUARE FOOT SCHEDULING NO ADVANCED RECEIVING AT THE MARSHALLING YARD amp DRIVER MUST STAY WITH EQUIPMENT All Heavy Equipment must be checked for delivery starting at 6 00am amp no later than 10 00am on THURSDAY JANUARY 3 2013 No equipment will be moved into the convention center dur ing overtime hours after 4 30pm Marshalling Yard Address Arata Expositions Inc 602 West Ray Street Indianapolis IN 46225 AT CLOSE OF SHOW Report back to marshalling yard beginning at 6 00am on January 8 2013 All drivers must be checked in no later than 10 00 am A representative from Arata Expositions Inc will contact you to schedule your heavy machinery vehicle sp
68. at Smart City s discretion the most convenient location All distribution of services to their final destination within the booth will originate from the MDL A per line move fee will apply to relocate services within your booth after they have been engineered and or installed C Location of primary Internet Service l Hubs H Patch Cables and or Computers For Smart City to perform your floor work you will need to indicate the location of each item you want cabled Make sure to order your floor work hubs and patch cables early and in advance of the show moving in Orientation The Booth or Aisle 5 surrounding your booth A minimum of one surrounding Booth Aisle is required two or more would be more helpful for Smart City to accurately install your services S Ze Booth dimensions example 10x10 Scale 1 Boxis equal to ft 5795 W Badura Ave Suite 110 Las Vegas Nevada 89118 888 446 6911 702 943 6000 Fax 702 943 6001 SmartCity
69. be paid in advance or at the show cash company check wire transfer and or credit card All companies must provide a credit card authorization form with orders DRAPED DISPLAY TABLES 30 HIGH DRAPED DISPLAY TABLES 42 HIGH CHECK COLOR BELOW Blue Burgundy Red Teal If item colors not selected advance will do so at no risk UNDRAPED DISPLAY TABLES 30 HIGH o qnem 999 ee vum s Ai UNDRAPED DISPLAY TABLES 42 HIGH eem Dew s eee uum p posee sua B pew se sura e DRAPED TABLE RISERS 12 HIGH po sem sees RER sm son Discount Deadline DECEMBER 14 2012 Received By Discount price applies only to orders that are accompanied by payment and are received by discount Display Tables Total deadline Standard price applies to orders received after the deadline Items cancelled after move in begins will be charged at 100 of the published price c c d Absolutely no credits will be issued after show closing EN Standing on rental furniture is prohibited Arata Expositions Inc cannot be Total responsible for injuries or falls caused by improper use City State Zip Code Country Telephone Fax Company Name Booth Number Street Address Email Address Contact Name at aa PLUSH CARPET lando 1 32811 phone 407
70. d designed to last the entire event You also have the option of renting a bluetooth printer that will automatically print the attendee information when their badge is scanned AJI equipment must be picked up from the SmartSource service desk unless delivery option is chosen Representative must be present in booth for delivery to take place Delivery must take place no later than 2 hours prior to the opening of the tradeshow floor otherwise customer must pick up system from SmartSource service desk Delivered units must be returned to the service desk and or representative by exhibitor within one 1 hour after closing of the tradeshow floor ziel Standard Business Building and Development Qualifiers in every Sales Lead System Specific Product Service Need Plan to Purchase Within Year Long Term Plan to Purchase Budget Place Decision Maker Project Manager Influences Decision Provide Product Service Info Follow Up Email Phone 10 Setup Post Show Conf Call 11 Setup Post Show Web Demo 12 Setup Post Show Meeting WO OO O Ui UJ Rental rates are based on the entire show including setup day Customer is responsible for all loss or damage to equipment unless damage loss waiver is chosen orders are subject to SmartSource standard terms and conditions A company representative MUST be present upon delivery or additional fee may apply 10096 cancellation fee will apply no
71. deliveries will be accepted on January 5 8 00am 7 00pm and January 6 from 8 00am to 10 00am POV deliveries will need to check in at the Arata Expositions Inc Marshalling Yard in order to have access to the loading dock The marshalling yard is located on 602 West Ray Street Indian apolis IN 46225 NOTE POV deliveries will be unloaded by Arata Expositions Inc employees and subject to published material han dling fees A credit card authorization form must be on file prior to delivery A 30 00 per shipment fee will be added to your invoice for the use of the marshalling yard OUTBOUND Outbound Freight Shipments All drivers must be checked in at the marshalling yard Tuesday January 8 2013 from 6 00am to 10 00am Move out will begin at 7 00 am on Tuesday January 8 2013 The aisle carpeting will have been removed by this time and empties returned It will take several hours for empty containers to be delivered to all booths so no outbound carriers will be loaded out at end of show on Monday January 7 2013 Please be patient during teardown and consider the time required to return empty containers when scheduling your outbound labor and freight carrier pick up Please secure all of your items during this wait time Tuesday January 8 2013 All Freight Carriers including POV drivers must check in at the marshalling yard at 602 West Ray Street beginning at 6 00 am and prior to 10 00am on TUESDAY JANUARY 8th to be loaded out on Tuesday
72. e 6 Rectangle Mahogany 368 00 l Conference Table 8 Rectangle Mahogany 454 00 ccs Conference Table 10 Rectangle Mahogany 721 00 Conference Table 42 Round Graphite 325 00 Conference Table 42 Round Grey Nebula 325 00 Nova Oval Table 6 White 485 00 CTO6GR 6 Granite Conference Table 286 00 Company Name Street Address State City Email Address CODE QTY ITEM DESCRIPTION PRICE CONFERENCE TABLES CONTINUED Grante Conterenco Tane cron rante Conference Taba 200 CAFETABLES MM I LZ Ez ___ Sowsc cate Round 25500 zm joweTaueneTonMape 20500 zr 18500 ateTabie26 ToorGrapnie Nebula 20600 TonGreyNebua 250 cate tavenetaicsiver 20800 250 eateTabierinsnesue 185 Lx Le Lx base 27600 Lm __ 25400 Dan are NebuarTuip Base 276 0 eate Tabee Base 27600 Tate oae Teeme Swerti Bae 28000 Rearuip Base 25400 ___ 260 xr
73. e Tripod Easel Wastebasket washington d c orlando fl 15928 tournament drive 4104 1 6 mcleod road gaithersburg md 20877 orlando fl 32811 p 301 921 0800 0 407 422 3636 11301 990 1717 f 407 839 5929 custom Turniture CHROO3 SFA003 SFAO01 CHROOI CHROO2 SFA002 OCB LSM y Y n V OTS S01 Suggested Uses of South Beach Suggested Uses of Newport SOC Sofas amp Sectionals SFA003 Roma White Vinyl SFA001 Brown Leather 76 5 327 002 Allegro Blue Fabric hO nm i a 01 South Beach Sofa Platinum Suede 69 L 29 D 33 H SOC Lisbon Sofa Black Leather 881 36 0 34H SOQ Astro Sofa Light Beige D290 i SON Marrakesh Sofa Light Beige 83 L 36D 29H ee SFA003 SFA001 SFA002 501 500 SON SOM MPS LSD LSM LSC SOM Key West Sofa Loveseats Black 55 1 35 D Son LSD Newport Loveseat Charcoal Leather MPS Memphis Sofa Size Black LSM Key West Loveseat DDL 31 D 28 H Black 502 South Beach 3 pc Sectional Platinum Suede LSC Lisbon Loveseat Black Leather 64 L 360 34 H SED Newport 3 pc Sectional Charcoal Leather 33 OCB Club Chairs Roma
74. e a credit card authorization form with orders Bundle your options to cover all the basics EXHIBITOR ECONOMY FOOTBALL PACKAGE orderform BSS Barstools 218 00 each Total OO o VTJ Bar Table Q 213 00 each Total This form must be completed and returned by DECEMBER 14 2012 along with the credit card authorization form in order to receive the FOOTBALL ECONOMY PACKAGES After the deadline all furnishings will be available at the published show rates THE EXHIBITOR ECONOMY PACKAGE WILL NOT BE AVAILABLE AT SHOW SITE Company Name Booth Number Street Address City State Zip Code Country Email Address Contact Name Telephone Fax burgundy black blue teal washington 15928 tournament drive gaithersburg md 20877 p 301 921 0800 f 301 990 1717 STANDARD BOOTH CARPET Give your booth the classic look you need with of our Inviting color selections of attractive high quality carpet hunter green orlando fl 4104 l b mcleod road orlando fl 32811 p 407 422 3636 f 407 839 5929 at ate STANDARD CARPET lando fl 32811 phone 407 422 3636 United Rentals Supplier Show 2013 fax 407 839 5929 www arataexpo com All materials are on a rental basis and remain the property of Arata Expositions Inc The undersigned is responsible for these items and for their condition at close of show As stated in our Payment Policy
75. e applies only to orders that are accompanied by payment and are received by discount deadline Standard price applies to orders received after the deadline Items Standard Booth Carpet Total cancelled after move in begins will be charged at 100 of the published price E Absolutely no credits will be issued after show closing 795 Tax All Arata rental carpet is laid clean on the date of installation In the event that carpet becomes dirty during the set up of the show booth cleaning services must be ordered Total Company Name Booth Number Street Address City State Zip Code Country Email Address Contact Name Telephone Fax burgundy silver cloud black washington d c 15928 tournament drive gaithersburg md 20877 301 921 0800 f 301 990 1717 new blue emerald CUSTOM PLUSH CARPET Create unique and inviting booth environment with any of our enticing color selections available plush booth carpet navy orlando fl 4104 l b mcleod road orlando fl 32811 p 407 422 3636 f 407 839 5929 t itions inc Se DISPLAY TABLES orlando fl 32811 e United Rentals Supplier Show 2013 fax 407 839 5929 www arataexpo com All materials are on a rental basis and remain the property of Arata Expositions Inc The undersigned is responsible for these items and for their condition at close of show As stated in our Payment Policy all invoices must
76. e show on removal day and on which we have no shipping information will be returned to our warehouse at an additional charge to await disposition AEI assumes liability as a result of such rerouting or handling 12 PAYMENT OF SERVICES The exhibitor agrees in the event of a dispute with AEI or its subcontractors relative to any loss or damage to any of the exhibitor s freight or equipment that the exhibitor will not withhold payment in any amount due to for freight handling services or any other services provided by or its subcontractors as an offset against the amount of the alleged loss or damage Instead the exhibitor agrees to pay prior to the close of the show for all such charges and further agrees that any claim the exhibitor may have against or its subcontractors shall be pursued independently by the exhibitor as a complete separate transaction to be resolved on its own merits 13 JURISDICTION This agreement shall be deemed to have been made in the State of Maryland and that any and all performance thereunder or breach thereof shall be interpreted governed and construed pursuant to the laws of the otate of Maryland and the parties to this agreement consent that the Circuit Court for Montgomery County Maryland shall be the sole forum where any cause of action arising under or in any way related to this agreement may be instituted 14 MISCELLANEOUS Exhibitor as a material part of the consideration to
77. ecember 24 25 31 and January 1 DIRECT SHOWSITE SHIPMENTS Shipments should arrive on January 3 5 2013 ONLY Please see Marshalling Yard Information Page regarding heavy equipment shipping information Name of Exhibitor and booth number United Rentals Supplier Show 2013 Arata Expositions Inc Avram Worldwide 800 Commerce Parkway West Drive Suite Greenwood IN 46143 Name of exhibitor and booth number United Rentals Supplier Show 2013 Arata Expositions Inc Indiana Convention Center Halls B C D E 100 South Capitol Avenue Indianapolis IN 46225 t itions inc SE HELPFUL HINTS orlando fl 32811 phone 407 422 3636 United Rentals Supplier Show 2013 fax 407 839 5929 www arataexpo com Arata Expositions Inc recognizes that your participation in this event is a vital part of your marketing program and we want to do everything possible to make it profitable and rewarding Please review the following hints that will help you maximize your time and money spent on this exhibition PRIOR TO THE SHOW Read the ENTIRE Exhibitor Service Manual Complete all applicable order forms in their entirety If you have multiple locations please complete separate order forms for each location booth meeting room etc A completed credit card authorization form is required with all orders even when paying by check cash or wire transfer Please ensure that the credit card information is complete and correct
78. ed freight Designated Piece Unloading Loading Drivers that require the loading crew to bring multiple pieces of freight to the rear of the trailer to select the next piece having to remove freight from the trailer then reload to fit or the trailer must be loaded in a sequence to ensure all items fit Mixed Loads Shipments of mixed crated and uncrated goods where the percentage of uncrated is minimal and does not warrant the full uncrated rate for the shipment but does require special handling Crated vs Uncrated Crated shipments are those that are packed in any type of shipping container that can be unloaded at the dock with no addi tional handling required Such containers include crates fiber cases cartons and properly packed skids An uncrated shipment is material that is shipped loose or pad wrapped and or unskidded without proper lifting bars and hooks Multiple Shipments Shipments on a carrier that are intermingled or delivered in such a manner that additional labor is needed to sort through and separate the various shipments on a truck for delivery to a booth Alternate Delivery Location Shipments that are delivered by a carrier that requires all or partial delivery of the shipment to a different level in the same building or to other rooms in the same facility Carpet Only Shipments Shipments that consist of carpet and or carpet padding only require special handling because of additional labor and or equip ment to unl
79. elay of service installation Advance orders received 14 days prior to first scheduled event day will receive priority installation of service RATES quoted for all connections cover only the bringing of service to the booth in the most convenient manner as determined by ICCLOS and DO NOT include connecting equipment to provided services Special placement connecting of equipment relocation of service will result in additional charges Payment IN FULL must be rendered for such services before the close of business the day service is connected ALL EQUIPMENT must conform to all federal state and local state fire and safety codes ICCLOS RESERVES THE RIGHT to inspect and reject any and all connections equipment and facilities which any customer uses while in the Center Stadium ALL EXHIBITOR S 120 VOLT CORDS must be of the 3 wire grounded type All exposed non current carrying metal parts of fixed equipment which are liable to be energized shall be grounded UNDER NO CIRCUMSTANCES shall utilities be shared between Exhibitors ALL MATERIAL AND EQUIPMENT furnished by ICCLOS for this service order shall remain ICCLOS s property and shall not be removed from the Center Stadium at the close of the show UNLESS OTHERWISE DIRECTED ICCLOS electricians telecom personnel are authorized to cut floor coverings to permit installation of service OBSTRUCTIONS The Exhibit Hall Utility Floor Plates must remain accessible at all times Exhibitor equip
80. et up or dismantle instructions Graphics Shipped with display Shipped separately Carrier Date to arrive opecial instructions for graphics OUTBOUND SHIPPING INFORMATION After dismantling return ship display to Carrier T3Logistics Common Carrier Van Line O Air Freight Next Day 0 2nd Day Deferred If your designated carrier fails to pick up or refuses to accept your shipment your freight will be shipped by one of the official show carriers It is the responsibility of the exhibitor to call your carrier of choice to schedule a pick up time and date Emergency contact at show site Contact phone Hotel Hotel phone Arrival date Company Name Booth Number Street Address City State Zip Code Country Email Address Contact Name Telephone Fax t itions inc SEI FORKLIFT LABOR orlando fl 32811 phone 407 422 3636 United Rentals Supplier Show 2013 fax 407 839 5929 www arataexpo com As stated in our Payment Policy all invoices must be paid in advance or at the show cash company check wire transfer and or credit card All companies must provide a credit card authorization form with orders Absolutely no credits will be issued after show closing FORKLIFT amp OPERATOR RATES per hour m Forklifts must be ordered for header or booth construction Description Straight Double exceeding 8 in height Time Time Time 5 000 Ib forklift amp operator 277 50 41
81. etachable trailer Number of pieces Carpeted Display Space Yes No _ If you are providing your own floor covering it must be sent to the advanced warehouse by DECEMBER 21 2012 and CLEARLY MARKED AS SUCH Material handling charges will apply and AEI labor will lay this before your equipment will be moved into the facility A labor form must be submitted as well If renting carpet please include the carpet order form found in this service manual THE FACILITY FLOORING IN HALLS amp MAXIMUM WEIGHT IS 500 POUNDS PER SQUARE FOOT THE FACILITY FLOORING IN HALLS D amp E MAXIMUM WEIGHT IS 350 POUNDS PER SQUARE FOOT PLEASE PROVIDE PICTURE SPECS WITH DESCRIPTION IF POSSIBLE Equipment Placement Please draw and identify in the box where you would like your equipment to be placed in your booth Please specify front and back of each piece of equipment Booth Failure to fill out this form in advance may result in additional fees if you need your materials moved once they have been Booth placed in your booth Additional labor or equipment i e laying plywood for spotting may also result in additional charges Booth Exhibitor agrees that their company representative and or operator will perform Heavy Equipment move in and move out and Booth fully understands that Arata Expositions Inc will perform spotting services only VEHICLE RULES Display vehicles must have battery cables disconnected fuel tanks mu
82. for any collateral costs which may result from any loss or damage to an exhibitor s material which make it impossible or impractical to exhibit same EXHIBITORS ARE URGED TO CARRY ALL RISK INSURANCE COVERING YOUR MATERIALS AGAINST DAMAGE LOSS AND ALL OTHER HAZARDS FROM THE TIME SHIPMENTS ARE MADE PRIOR TO THE SHOW UNTIL SHIPMENTS ARE RECEIVED BACK AFTER THE SHOW THIS CAN GENERALLY BE DONE BY ADDING EXPOSITION FLOATERS TO EXISTING INSURANCE POLICIES IT IS UNDERSTOOD THAT AEI IS NOT AN INSURER THAT INSURANCE IF ANY SHALL BE OBTAINED BY THE EXHIBITOR AND THE AMOUNTS PAYABLE BY AEI HEREUNDER ARE BASED ON THE VALUE OF THE MATERIAL HANDLING SERVICES AND THE SCOPE OF AEI LIABILITY AS SET FORTH ABOVE PACKAGING shall not be responsible for damage to uncrated material material improperly packed concealed damage pad wrapped or shrink wrapped materials glass breakage or carpet in bags or poly Additionally AEI shall not be responsible for crates and packaging that are unsuitable for handling in poor condition or have prior damage Crates and packaging should be designed to adequately protect contents for handling by forklifts and similar means INSURANCE CLAIMS The exhibitor must report the damage or loss at the AEI service desk at show site and complete our paperwork documenting the incident Failure to complete the proper paperwork at show site will result in the claim being waived The exhibitor must submit any written claim for loss o
83. forms received after this date will result in a 5 00 charge for each I D sign ordered Company Name Booth Number Street Address City State Zip Code Country Email Address Contact Name Telephone Fax 4104 Lbrmcleod toad ECONOMY PACKAGES lando fl 32811 phone 407 422 3636 United Rentals Supplier Show 2013 fax 407 839 5929 pag www arataexpo com e 1 of 2 All materials are on a rental basis and remain the property of Arata Expositions Inc The undersigned is responsible for these items and for their condition at close of show As stated in our Payment Policy all invoices must be paid in advance or at the show cash company check wire transfer and or credit card All companies must provide a credit card authorization form with orders Bundle your options to cover the basics at a discounted rate EXHIBITOR ECONOMY PACKAGE OPTION 1 10 x 10 BOOTHS ONLY 1 6 24 30 high draped display table check drape color below Ll Black D White Blue Red Teal Burgundy Silver 2 Padded side chairs Cost 242 20 1 Wastebasket NO SUBSTITUTIONS If item colors are not selected in advance AEI will do so at no risk EXHIBITOR ECONOMY PACKAGE OPTION 2 10 x10 BOOTHS ONLY 1 6 24 x 42 high draped display table check drape color below Black White Blue Red Teal Burgundy Silver 2 Counter Stools Cost 276 40 1 Wastebasket Option 2 Total NO SUBSTITUTIONS If
84. handle all freight inside the exhibit hall They unload all trucks or vehicles deliver materials to your booth and re move and reload materials at the close of show The exception to this is machinery which is handled by riggers and machinery movers Exhibitors may handle their own materials in out of the exhibiting facility however use of the Loading Docks and motorized equipment such as forklifts is prohibited Exhibitors may un load re load Personally Owned Vehicles in the designated Tarmac Area and use the designated Loading Ramp and may hand carry materials to their exhibit space without the use of hand trucks dollies or pallet jacks Arata Expositions will have complete control of the loading docks at all times The Fire Marshal absolutely prohibits the storage of empty containers in the exhibit hall Arata Expositions will store all empty crates Please refer to the Material Handling Information for further details ELECTRICIANS The Electrical Union is responsible for supplying all feed wiring and electrical conductors to each exhibit except where this ser vice is provided by the building owner This union will also be responsible for all other electrical work on exhibits that cannot be done by the exhibitor in a total time of 15 minutes SAFETY Standing on chairs tables or other rental furniture is prohibited This furniture is not engineered to support your standing weight Arata Expositions cannot be responsible for
85. harges paid thereon Contact Logistics rep to discuss the benefits of PLEASE READ NOW purchasing additional insurance Service Requested Check One Next Day S Second Day omments 3 5 Day Deferred Van Line Service L Other L Request pre printed address 0 Labels and shipping form L Schedule return shipment at tee TIPS FOR lando fl 32811 phone 407 422 3636 United Rentals Supplier Show 2013 fax 407 839 5929 www arataexpo com HELPFUL HINTS 1 ship prepaid collect shipments will not be accepted at either the warehouse show site 2 If you ship by way of your own truck or car it is important to have a delivery ticket prepared indicating the piece count and weight You are invoiced for material handling based on weight If no information is available the weight is estimated by the unloading crew Consolidate as many pieces as possible into one shipment to avoid being billed for several minimum shipments To reduce material handling costs Drayage ship all of your exhibit materials in ONE shipment Remember there is a 200 pound minimum charge per shipment See the example below 4 Please be sure to obtain and complete Bill of Lading Bills of Lading will be made available at the service center on the final show day Please be sure to return your completed Bill of Lading and any additional outbound information before you leave the show floor
86. he formal purchase 1 No charge or deposit is required for the basic phone set If the order must accompany the order phone set is not returned to the Utility Department at the close of the show a fee of 250 00 will be billed Dry pairs may require additional time and material charges authorize the Capital Improvement Board to bill my credit card for the charges listed and any additional charges incurred DIALING 9 IS REQUIRED TO GET AN OUTSIDE LINE Credit Card H Expiration Date gt 5 code _______ Must valid one month after event NO REFUNDS AFTER INSTALLATION OF SERVICE Feb Cancellations must be received prior to set up of AUTHORIZED BY PRINTED NAME event in order to receive refund AUTHORIZED BY SIGNATURE Prices effective 1 1 13 subject to change without notice INTERNET ACCESS Provided by an exclusive contracted provider to the Indiana Convention Center and Lucas Oil Stadium Please see www icclos com for additional information 10 11 12 13 14 19 16 17 18 19 20 TELEPHONE RULES AND REGULATIONS NO SERVICE WILL BE INSTALLED UNTIL FULL PAYMENT IS RECEIVED CONDITIONS FOR PROCESSING SERVICE ORDER FORMS Payment in full must accompany the service order form Date payment is received by the ICCLOS will determine applicable rates All order forms must be completed in full incomplete order forms could result in delayed processing and possible d
87. hour prior to event opening and turned off 30 minutes after close 24 hour service will be provided only to those locations that have ordered and paid for 24 hour service 17 ALL WALL COLUMN AND FLOOR MOUNTED RECEPTACLES in meeting rooms corridors or exhibit halls including all points in utility floor plates are not part of the booth space The outlets are not to be used by Exhibitor unless service has been ordered and paid for in advance of setup 18 OBSTRUCTIONS The exhibit hall utility floor plates must remain accessible at all times All Exhibitor equipment displays or other types of Exhibitor material are subject to removal or relocation in the event ICCLOS Electrical Staff deems necessary to gain access to any part of these utility floor plates for any reason during setup or show hours 19 POWER REQUIREMENTS crossing aisles will not be installed unless approved by show management 20 MISCELLANEOUS MATERIALS if required will be billed at time of service at cost plus15 plus 7 Indiana Sales tax 21 INDIANA SALES TAX EXEMPTION number must be noted on order and Indiana General Sales Tax Exemption Certificate on file in order to receive non tax status 22 CLAIMS for no service lost service or damage will not be considered unless filed by Exhibitor prior to close of event 23 CANCELLATIONS Cancellations must be received prior to set up of event to receive refund 24 REFUNDS After installation NO REFUND 25 REFUNDS or credits in
88. hours prior to show sade gt Late orders changes 24 Prices are based upon current rates and are subject to change without received after show move in has started will be installed after all other Er EE completed additional fees may apply 25 Purchase Orders are not accepted as a form of payment but as 13 Network Security Declaration The Customer is responsible for convenience can be referenced on your invoice upon prior written providing a signed Network Security Declaration prior to Smart City request activating Internet Network Service s for each Customer 14 There will 25 service charge for all returned checks es Snow REES ooo MOND 1 All Customer contracts and agreements are solely between SMART CITY and the prospective Customer 2 SMART CITY is not the employee agent or partner of the owner operator and or manager of the Facility 8 The owner operator and or manager of the Facility is not a party to nor shall it have any obligations or liabilities whatsoever to any Customer under any Customer Contract including without limitation the obligation to provide any of the services covered by such Customer Contract 4 No representations or warranties are being made by the owner operator and or manager of the Facility with respect to any Customer Contract or any Communications Services 5 The right of the Customer to receive any Communications Service will be terminated if this Agreement i
89. icclos com PAYMENT MUST ACCOMPANY ORDER Please TYPE or PRINT legibly Event NATURAL GAS with a rating of 900 BTU per cubic ft at 6 water gauge pressure One piece of equipment constitutes one hook up Manifolds will be charged as multiple hook sih Ge ups Normal service is scheduled show hours CONNECTIONS Standard TOTAL Exhibitor Firm 1 5 ds up to 7 m 194 00 296 00 Name _ 00 Each conn 124 00 222 00 Exhibitor Contact COMPRESSED AIR 95 100 16 PSI 650 Free Air CFM at Name compressor outlet Street First Up to 233 00 326 00 Address Each 117 00 163 00 City WATER continuous Outlet Le Minimum pressure 45 PSI Province maximum pressure 60 PSI State ZIP First Connection ___ 170 Each add l conn 1700 163 00 Country DRAINAGE Phone Fax First Connection _ 111 00 160 00 ME Eachadd conn 59 00 8900 O mE WE 8458 815960 days prior to the aka a Se eg after Sik J 4189 5866 X at STANDARD RATE NO EXCEPTIONS Faxed orders indicating forthcoming payment do NOT reserve the advance rate Full payment MUST be received Repairs non standard hook ups and or special placement before service can be connected See reverse side for additional information requires additional charge 1 hour minimum We accept AMX MC VISA and DISCOVER only
90. importance of Smart City s Network Security compliance issues Services are activated after Smart City is in receipt of this signed declaration of compliance with our network security requirements Device s Operating System Total of Devices Type of Anti Virus Software Installed L Norton L McAfee Other Virus Scan Last Updated Date l d Security Updates Last Performed Date You Renting Computers C Yes L No Rental Company Name Rental Company Contact Contact Number With execution of this document the Customer hereby attests that Customer provided equipment which will be connected to Smart City s network s at the above noted Facility and Show Event has been properly protected contains anti virus software and the latest patches and security updates have been installed Customer s also accepts the responsibility for the performance of Customer s equipment and understands the conditions placed on service delivery by this document as well as the potential that additional charges may be incurred should Customers equipment be found to adversely impact Smart City s network s performance The Customer acknowledges that this Network Security Declaration is part of the Customer Contract allowing Smart City to provide requested service s and is subject to change without notice Signature Date Printed Name Title 5795 W Badura Ave Suite 110 Las Vegas Nevada 89118 888 446 6911 702 943
91. including the expiration date Be sure you return the appropriate forms to the appropriate vendors by the order deadline dates By submitting your order forms with full payment by the deadline dates you can save money by taking advantage of advance discount pricing Confirm your orders with each vendor Arata Expositions will send out a confirmation email for our services once your order is processed Confirm delivery and pick up dates and times with Arata and communicate them to your carrier Refer to the special handling page to review the definition of special handling charges You may want to share this information with your Carrier Bring the tracking numbers from all of your shipments as well as contact information for your carrier Put together a trade show survival kit to include in your freight or carry with you including a small tool kit stapler staples scissors tape pens amp markers and a first aid kit SHOWSITE A Customer Service Center will be set up in the exhibition hall for your convenience If you have any questions or need any assistance during the course of the event you can contact all of the Official Vendors at the Customer Service Center After emptying crates place empty labels on all sides of your crates and cases Remember to old labels Additionally empty labels are sometimes color coded make sure you get the correct color and be sure your booth number is on each label Wo
92. ipments must be accompanied by certified weight tickets Rates are based on straight time move in and move out All weights are rounded off to the next cwt and computed on a round trip per shipment basis Crated Shipment 83 00 per CWT Special Handling Shipment 103 75 per CWT Uncrated pad wrapped Shipment 124 50 per CWT OVERTIME is before 8 00am and after 4 30pm Monday Friday and all day Saturday Sunday and holidays You will be charged a overtime surcharge in addition to the rates above for each occurrence of the following eYour shipment is received at our warehouse or show site on overtime eYour shipment is moved into the convention facility on overtime due to scheduling conflicts beyond our control eYour shipment is moved out of the convention facility on overtime due to scheduling conflicts beyond our control OVERTIME SURCHARGE Crated Shipment 21 25 per CWT Special Handling Shipment 26 75 CWT Uncrated pad wrapped Shipment 31 25 per CWT LATE SHIPMENT SURCHARGE FOR SHIPMENTS RECEIVED WAREHOUSE AFTER DECEMBER 21 2012 Crated Shipment 21 25 per CWT Special Handling Shipment 26 75 per CWT SMALL PACKAGE SHIPMENTS FEDEX amp UPS only Direct shipments to the facility will be received at a rate of 45 00 per package Small package shipments are defined as envelopes or small cartons with a combined weight not to exceed 40 pounds that are received at the same time from the same carrier WEIGHT TICKE
93. jodeueipu enueAy jode ynos 001 g SIIePH 491u925 eueipuJ oui suomnisodxo ejeJe 0 2 L02 MOHS 5 STVIN3H dO OL SLNAWdIHS ALISMOHS 804 LON Od 1VIH31VIN LISIHX3 2102 S ALISMOHS OL 9 NI Sijodeueipu enueAy Ode ynos 001 suomnisodxo 0 0 L02 MOHS 5 S1V LN3Y HLOOS8 dO AWVN OL SLNAWdIHS ALISMOHS 804 LON Od 1VIH31VIN LISIHX3 2102 S ALISMOHS OL d3ArT1ad 9 NI sijodeueipu enueAy 5 ynos 001 9122 suomnisodxo 0 0 L02 MOHS 5 51 1 dO JNVN SLNAWdIHS ALISMOHS 804 AV14d LON Od 1VIH31VIN LISIHX3 2102 S ALISMOHS OL 9 NI Sijodeueipu enueAy Ode ynos 001 OUI suomnisodxo 0 0 L02 MOHS 5 51 1 dO 3IAVN SLNAWdIHS ALISMOHS 8034
94. le Lamp Brushed Silver 132 00 Credenza Mahogany 496 00 Tw Trovato LED Floor Lamp White 132 00 7 Credenza Graphite 46700 Trovato Table Lamp White 195 00 126 Lateral File Mahogany 376 00 Refrigerator White 20 x 30 x 65 14 0 cubic 744 00 L27 Lateral File Graphite 356 00 Refrigerator White 20 x 22 x 33 4 0 cubic 248 00 VA Vertical File 4 Drawer 233 00 VF2 Vertical File 2 Drawer 171 00 Add 30 to orders not received by the discount deadline date Orders must be received two 2 weeks prior to show opening to be guaranteed Floor orders limited to availability A delivery fee of 50 00 will be added to each order Discount Deadline December 14 2012 Received By Discount price applies only to orders Custom Furniture Total W that are accompanied by payment and are received by discount deadline Standard price applies to orders received after the deadline Items cancelled after move in begins will be Add 30 after 12 14 12 charged at 100 of the published price Absolutely no credits will be issued after show closing CT Standing on rental furniture is prohibited Arata Expositions Inc cannot be responsible for injuries or falls caused by improper use materials are on rental basis and remain Delivery Fee 50 00 the property of Arata Expositions Inc The exhibiting company is responsible for these items and for their condition at close of show Comp
95. line at http www icclos com utilities icclos com Please PRINT legibly PAYMENT MUST ACCOMPANY ORDER N BASIC CABLE TELEVISION SERVICE LOCAL PROGRAMMING charges include the cost of a single Event Booth cable connection and a temporary line to your booth Dale Room facility equipment and cables must remain at the close of the Exhibitor event or the Exhibitor will be billed for their replacement To Firm receive HD programming you the Exhibitor must provide Name your own HD receiver capable of receiving Off Air Exhibitor programming an cable connection Contact ADVANCE STANDARD 2 Siea 236 00 5 330 00 City ORDERS RECEIVED LESS THAN TEN 10 DAYS PRIOR Province TO CONNECTION WILL NOT BE CONSIDERED State ZIP Country SPECIAL CABLE TELEVISION SERVICE Phone Fax No No Special Cable service and or placement TOTAL requires additional labor of 37 20 hr and a four 4 hour minimum SERVICE TOTAL U S FUNDS SPECIAL INSTRUCTIONS Service installed to the rear center of the booth If other than a standard booth please attach a drawing Island Booth Standard Booth Two Story Booth NO REFUNDS AFTER INSTALLATION OF SERVICE CANCELLATIONS MUST BE RECEIVED PRIOR TO SET UP OF EVENT TO RECEIVE REFUND E MAIL ADDRESS ADVANCE RATES apply only to orders paid in full and payment received 14 days prior to the first event day Orders received af
96. ling and Drayage Rate Schedule forms for surcharges SHOWSITE SHIPMENT MATERIAL HANDLING RATE CALCULATOR WEIGHT RATE CLASSIFICATION ROUNDED UP TO NEAREST 100LBS 200LBS MINIMUM ESTIMATE Example Showsite Crated 450 Ibs 500 Divided by 100 5 83 00 415 00 Showste Cae es ERR f NOTE Overtime and off target arrival charges be applicable Please refer to the Arata Expositions Inc Material Handling and Drayage Rate Schedule forms for surcharges A 30 00 per shipment fee will be added to your invoice for each use of the marshalling yard DESCRIPTIONS OF RATE CLASSIFICATIONS CRATED Material that is skidded or is in any type of shipping container that can be unloaded at the dock with no additional handling required SPECIAL HANDLING Material delivered by a carrier in such a manner that requires additional handling Please refer to the Special Handling Definitions outlined in the manual UNCRATED PAD WRAPPED Material that is shipped loose or pad wrapped and or unskidded machinery without proper lifting bars or hooks Total Warehouse shipments Total Showsite shipments Material Handling Total Company Name Booth Number Street Address City State Zip Code Country Email Address Contact Name Telephone Fax t itions inc 4104 Lb mcleod road SPECIAL HANDLING orlando fl 32811 phone 407 422 3636 United Rentals Supplier Show 2013 fax 407 839 5929 www arat
97. ll not be installed unless approved by show management ANY SPECIAL EQUIPMENT that must be purchased in order to complete an assembly will be charged to the Exhibitor and will remain the property of ICCLOS MISCELLANEOUS MATERIALS will be charged for on site at cost plus 1596 plus 7 Indiana Sales Tax INDIANA SALES TAX EXEMPTION number must be noted on order and Indiana General Sales Tax Exemption Certificate on file in order to receive non tax status CLAIMS FOR NON SERVICE or damage will not be considered unless filed by Exhibitor PRIOR to close of event CANCELLATIONS Cancellations must be received prior to set up of event in order to receive refund REFUNDS NO REFUNDS after installation of service REFUNDS or credits in excess of 15 00 will be made automatically by our Accounting Department by mail or credit card refund Claims for refunds for less than 15 00 must be made in writing NON SUFFICIENT FUND CHECKS NSF service charge of 30 00 on NSF checks will be assessed NO checks will be accepted from an Exhibitor that has previously submitted a NSF check to us FINAL CHARGES INVOICES AND REFUNDS OF OVER PAYMENTS will not be available until 30 days after the close of the event Credit card receipts or confirmations of orders can be faxed after processing upon request Smart City 014N 7 7 11 Ave Suite 110 Indianapolis Las Veg as Nevada 89118 INDIANA CONVENTION CENTER amp LUCAS OIL STADIUM SmartCity 8
98. may be used in lieu of payment The formal purchase order must accompany the order PO authorize the Capital Improvement Board to bill my credit card for the charges listed and any additional charges incurred Credit Card d Expiration Date 03 Must be valid one month after event AUTHORIZED BY PRINTED NAME AUTHORIZED BY SIGNATURE IN ORDER TO PROCESS FORM NAME MUST BE LEGIBLE Prices effective 1 1 13 subject to change without notice 10 11 12 13 14 15 ICCLOS POLICIES amp CONDITIONS FULL PAYMENT MUST BE RECEIVED BEFORE SERVICE CAN BE INSTALLED ALL equipment must conform to all federal state and local state fire and safety codes ICCLOS reserves the right to inspect and reject any and all connections equipment and facilities which any customer uses while in the Center Stadium ALL MATERIAL and equipment furnished by the Center Stadium for this service order shall remain the Center Stadium s property and shall be removed ONLY by the Center Stadium at the close of the event OBSTRUCTIONS The Exhibit Hall utility floor pockets must remain accessible at all times All Exhibitor equipment displays or other types of Exhibitor material are subject to removal or relocation in the event ICCLOS Staff deems necessary to gain access to any part of these utility floor plates for any reason during set up or show hours UTILITY REQUIREMENTS CROSSING AISLES wi
99. ment displays or other types of Exhibitor material are subject to removal or relocation in the event ICCLOS Electrical Staff deems necessary to gain access to any part of these utility floor plates for any reason during setup or show hours UTILITY REQUIREMENTS crossing aisles will not be installed unless approved by Show Management ANY SPECIAL EQUIPMENT that must be utilized in order to complete an assembly will be charged to the Exhibitor and will remain the property of ICCLOS MISCELLANEOUS MATERIALS purchased in order to complete an assembly will be charged on site at cost plus 1596 plus 796 Indiana Sales Tax SOME SPECIAL REQUIREMENT REQUESTS may require 30 days prior notice to event move in Please call 317 262 346 if questionable equipment or materials required CLAIMS for lost service no service or damages will NOT be considered unless filed by Exhibitor prior to close of show CANCELLATION must be received prior to set up of event in order to receive refund REFUNDS will not be considered after installation of service REFUNDS or credits in excess of 15 00 dollars will be made automatically by our Accounting Department by mail or refunded on the credit card used Claims for refunds for less than 15 00 must be made in writing to the ICCLOS Accounting Department NON SUFFICIENT FUND CHECKS NSF There will be a 30 00 service charge for all NSF checks NO checks will be accepted from an Exhibitor that has previously submitted a NSF
100. mp AUDIO VISUAL RENTALS January 6 7 2013 United Rentals Indiana Convention Center Lead Capture System Order Form Indianapolis IN One Unit Provided Complimentary By United Rentals Form Must Be Completed By Each Booth RATES ARE FOR THE ENTIRE SHOW amp INCLUDES ONSITE USAGE TRAINING amp SUPPORT PLEASE NOTE PRE ORDERS CLOSED AFTER 12 21 2012 A LIMITED NUMBER OF SYSTEMS AVAILABLE ON SITE FIRST COME FIRST SERVE DESCRIPTION i eee eo SmanSwit Switium Blackbory SalesLeadSystem 3 SmanSwit Blackbery Sales ead 51500 Leen Y _ SmarQual s Qualiiers Action Codes 8950 instant Sales Emallwhen k eeng SUBTOTAL gt The SmartSwift Swiftium Hand Held Sales Lead System combines the latest scanning and Blackberry technology giving you the ability to easily scan view and qualify attendee information write notes and edit information electronically making SmartSwift the most advanced sales lead system in the industry Additionally the information is uploaded and stored in real time We simply provide you with a web link username and password to access download your leads into Excel whenever you want You can also have the system customized with qualifiers You re NOT required to have electricity System is completely battery operated an
101. n the air lines Exhibitors should supply their own filter or other equipment to handle moisture or water SPECIAL EQUIPMENT requiring company engineers or technicians for assembly servicing preparatory work and operation may be executed without a house plumber however all service connections to such equipment must be made by a house plumber only ALL MATERIAL and equipment furnished by the Center Stadium for this service order shall remain the Center Stadium s property and shall be removed ONLY by the Center Stadium at the close of the show UNLESS OTHERWISE DIRECTED ICCLOS plumbers are authorized to cut floor coverings to permit installation of service OBSTRUCTIONS The Exhibit Hall Utility Floor Plates must remain accessible at all times All Exhibitor equipment displays or other types of Exhibitor material are subject to removal or relocation in the event ICCLOS Utility Staff deems necessary to gain access to any part of these utility floor plates for any reason during setup or show hours UTILITY REQUIREMENTS crossing aisles will not be installed unless approved by show management CONDITIONS FOR PROCESSING SERVICE ORDER FORMS Payment in full must accompany the service order form Date payment is received by the ICCLOS will determine applicable rate All order forms must be completed in full for order to be processed Incomplete order forms could result in delayed processing and a possible delay of service installation ANY SPE
102. ng conditions are met The Exhibit Shipping Information Drayage Rate Schedule is sent in Exhibitors materials delivered to either the Arata Expositions Inc hereafter referred to as warehouse or show site for which AEI is the Official General Contractor for the event or e When an order for any rental equipment and or labor is placed by the exhibitor with International firms paying by company check must pay in U S funds drawn on a U S bank All companies must provide a credit card authorization form with orders Purchase orders are not considered payment Your show site representative agent or display house must be made aware of this policy and must be able to settle the account in full as we will not bill a third party Arata Expositions Inc reserves the right to withhold any services to an exhibitor for non payment of outstanding invoices by the second day of the show There will be a fee of 50 00 for any returned check If the exhibitor is tax exempt exhibitor must supply a certificate for the state in which the services are to be used It is the responsibility of the exhibitor to advise the Arata Expositions Inc Service Desk immediately of any discrepancies or problems with their invoices PRIOR TO THE CLOSE OF THE SHOW Any credit card refunds must be resolved within 30 days Ifan exhibitor needs to change any charges from one credit to another a 3 service fee will be charged for the c
103. ng services at least once before the show opens ALL DAILY CLEANING SERVICES MUST BE ORDERED EXCLUSIVELY THROUGH ARATA EXPOSITIONS INC NO INDEPENDENT CONTRACTORS WILL BE PERMITTED TO PERFORM CLEANING SERVICES BOOTH CLEANING Vacuuming of booth and emptying of wastebaskets Discount Price Standard Price Extended Price Pre Show Cleaning sq ft x 40 per ft 48 per sq ft Daily Booth Cleaning X sq ft x 86 persq ft 1 04 persq ft The square footage is based on the overall size of the space occupied PORTER SERVICE Emptying of wastebaskets once every two hours show hours only Rates are based on booth size Number of Cost per Day Show Days Extended Price Up to 500 square feet 110 00 501 to 1000 square feet 120 00 1001 to 2500 square feet 130 00 Greater than 2500 square feet 140 00 The square footage is based on the overall size of the space occupied Discount Deadline December 14 2012 Received By Discount price applies only to orders that are accompanied by payment and are received by discount deadline Standard price applies to orders received after o Cleaning Total Ig g IzIUlLU the deadline Absolutely no credits will be issued after show closing Cleaning Total All rates are subject to change if necessitated by increased labor and 7 Tax material costs Total City State Zip Code Country arata expositions 4104 l b mcleod road SPECIAL SIGNS orlando 32811 2 phone
104. nt will result in an additional charge PAYMENT SmartSource Rentals requires payment in full at the time your order is placed Payment includes but is not limited to Equipment Rental Delivery and Tax CREDIT CARD For your convenience we will use this authorization to charge your credit card for your advance orders and any additional fees incurred as a result of on site orders by your representatives These fees include any services provided by SmartSource Rentals or charges we incur on your behalf CANCELLATION Cancellation of rental equipment and services must be made 7 days prior to delivery No refunds will be made to any order where cancellation is made less than 7 days prior to delivery RESPONSIBILITY Customer is responsible for all loss and damage to equipment if Damage Loss Waiver is not chosen All orders are subject to SmartSource Rentals standard terms and conditions Prices are subject to change without notice EQUIPMENT SUB TOTAL FROM PAGE 1 1 UNLESS YOU CHECK THE BOX TO THE LEFT A 10 5 FEE FOR DAMAGE WAIVER amp LOSS COVERAGE WILL BE ADDED TO YOUR ORDER SERVICE amp HANDLING ON ADDITIONAL 19 00 ORDERED UNITS ONLY SUB TOTAL SALES TAX RATE 7 00 TOTAL A 10 SURCHARGE TO BE APPLIED TO ALL EQUIPMENT RENTED AFTER FRIDAY DECEMBER 21 2012 PLEASE FILL IN ALL BOXES BELOW PLEASE PRINT NEATLY OR TYPE EXHIBITION INFORMATION PAYMENT INFORMATION Show Name
105. ntive Order Deadline Incentive Price applies to orders received With Payment 14 days prior to the 1 day of show Customer Acceptance of All Smart City Terms and Conditions Attachments With execution of this document the Customer hereby authorizes Smart City to provide services as requested herein is authorized to request such services and acknowledges full and complete understanding of the Terms and Conditions and Attachments contained herein amp Website Print Authorized Name Authorized Signature Date FOR SMART CITY USE Payment Rec d Amount Customer No 2012 014 ORDER ON LINE https Awww smartcitynetworks com order center aspx center 014 Tipping is not permitted Any request from personnel for gratuities should be reported to Management immediately gt D gt T gt T O D x o T 7 lt T O 2 7 gt O ICC Internet Network Services Terms and Conditions Payment Options 15 Internet Performance Disclaimer Smart City does not guarantee the performance routing or throughput either expressed or implied of any data circuit s connectivity with regards to the Internet and or Internet backbone s beyond the Facility 16 Internet Security Disclaimer Smart City does not provide security such as but not limited to firewalls etc for any data circuit s we
106. ny other electrical requirements including labor directly from the electrical contractor The electrical order form is included in this service manual Company Name Booth Number Street Address City State Zip Code Country Email Address Contact Name Telephone Fax at ata DISPLAY CASES lando fl 32811 phone 407 422 3636 United Rentals Supplier Show 2013 fax 407 839 5929 www arataexpo com All materials are on a rental basis and remain the property of Arata Expositions Inc The undersigned is responsible for these items and for their condition at close of show As stated in our Payment Policy all invoices must be paid in advance or at the show cash company check wire transfer and or credit card All companies must provide a credit card authorization form with orders FULL VIEW DISPLAY CASE Long Full View Display Case 595 00 892 50 5 Long Ful View Display Case 595 00 589250 4 Long Ful View Display Case 595 00 589250 S HALF VIEW DISPLAY CASE Long Half View Display Case 595 00 89250 3 5 Long Half View Display Case 595 00 892 50 Long Half View Display Case 595 00 892 50 QUARTER VIEW DISPLAY CASE Long Quarter View Display Case 595 00 892 50 EM 5 Long Quarter View Display Case 595 00 892 50 EN 4 Long Quarter View Display Case 595 00 892 50 CORNER DISPLAY CASE 5 Wide Corner Display Case 595
107. o cat 25400 CONFERENCE EXECUTIVE AND UTILITY CHAIRS ___ sc mo Eegeregie 6200 scs venanen crano 19800 Brewer chainGrey acmon 15300 scs Brewer 155 scs Executive 20800 rror Guest eater _ eather 34600 Number XC XC Zip Code Country Contact Name Telephone Fax NIRE CUSTOM FURNITURE Sanne tole UNITED RENTALS SUPPLIER SHOW 2013 phone 407 422 3636 fax 407 839 5959 page 3 of 4 www arataexpo com All materials are on a rental basis and remain the property of Arata Expositions Inc The undersigned is responsible for these items and for their condition at close of show As stated in our Payment Policy all invoices must be paid in advance or at the show cash company check wire transfer and or credit card All companies must provide a credit card authorization form with orders CODE QTY ITEM DESCRIPTION PRICE CODE QTY ITEM DESCRIPTION PRICE CONFERENCE EXECUTIVE AND UTILITY CHAIRS CONTINUED BARS AND BARSTOOLS xct_ Luxor Executive High Back BlackLeater 368 00 BRC CileMarimBar 355
108. oad Improper Paperwork No Documentation Shipments that arrive from a small package carrier including among others Federal Express Airborne Express DHL and UPS without an individual Bill of Lading requiring additional time labor and equipment to process Shipments received without paperwork will be delivered without guarantee of piece count or condition Shipments that arrive without machine printed docu mentation showing the weight of the shipment Improper Weight Shipments that come in and are re weighed showing the documentation was incorrect with a lower weight than the actual weight These shipments get charged special handling plus a weight ticket charge t itions inc SE FREIGHT ROUTING orlando fl 32811 phone 407 422 3636 United Rentals Supplier Show 2013 fax 407 839 5929 www arataexpo com As stated in our Payment Policy all invoices must be paid in advance or at the show cash company check wire transfer and or credit card All companies must provide a credit card authorization form with orders Absolutely no credits will be issued after show closing Please return this form by DECEMBER 14 2012 Den warehouse _ site Origin of Shipment Booth Number Shipping Date Carrier Approximate Number of Containers Approximate Arrival Date Weight of Largest Container Total Weight of Shipment e enable our tracing delayed shipments plea
109. or connection Rule 4 208 VOLTS SINGLE PHASE State ZIP i Country Per Single Connection Advance Standard TOTAL 20 amp ______ 274 00 49400 Phone Fax 30 amp 333 00 861900 g 1 40 380 00 735 00 ____ 343600 7840 Apress ____ 467 00 885700 100 762 00 8126000 ADVANCE RATES apply only to orders paid in full and payment received 14 208 VOLTS 3 PHASE days prior to the first event day Orders received after that time will be at 20amp 340 00 6500 STANDARD RATE NO EXCEPTIONS Faxed orders indicating forthcoming 3910 871500 payment do NOT reserve the advance rate Full payment MUST be received 44300 7830 before service can be connected See reverse side for additional information 443 00 We accept AMX MC VISA and DISCOVER only ______ 468 00 843 00 60 498 00 911 00 o Mam 1 88700 1635 00 1 Standard USA voltages are available 317 262 3467 for pricing Payable to Capital Improvement Board Mail to address at the top of the form 208 220 v 120v or single phase 480 277 3ph or single phase No checks accepted onsite A purchase order may be used in lieu of payment The formal purchase order 5 5 5 must the order All other voltages are special order and require 30 day notice prior to show PO se
110. or email you are welcome to make additions after the deadline date Note that these will be charged at the standard rate SHOW SITE ORDERS Simply order from Arata Expositions Inc staff at the Customer Service Center on the exhibition floor We will be fully Staffed during all set up hours to accommodate any additional requests you may have Payment by cash check or credit card will be required at the Customer Service Center for all show site orders PX PAYMENT POLICY AGREEMENT lando fl 32811 l phone 407 422 3636 United Rentals Supplier Show 2013 fax 407 839 5929 www arataexpo com Arata Expositions Inc recognizes that your participation in this event is a vital part of your marketing program and we want to do everything possible to make it profitable and rewarding As a valued customer we ask for your understanding and cooperation with regard to our payment policy Arata Expositions Inc requires settlement of ALL invoices prior to the close of the show by payment in full 100 including applicable tax is due at show site via cash company check credit card Visa MasterCard or American Express and or wire transfers Please contact our office for wire transfer information All companies must provide a credit card authorization form with orders even when paying via cash company check and or wire transfer It is understood that acceptance of the following terms and conditions will be construed when any of the followi
111. ot Please provide the contact information for your company s representative responsible for the vehicle trailer or heavy equipment Name Cell Number MATERIAL HANDLING Email address Material handling charges will apply to any booth material within the vehicles trailers The materials will be removed from the vehicles trailers weighed and written up as a show site shipment VEHICLE RULES Display vehicles must have battery cables disconnected fuel tanks must be taped shut or have locking gas cap and may contain no more than 1 2 tank of fuel or 10 gallons whichever is less Ignition keys must be removed and delivered to event security Company Name Street Address Booth Number City State Email Address Zip Code Country Contact Name Telephone Fax arata expositions 4104 l b mcleod road SPOTTING FEE orlando fl 32811 e 407 422 3636 United Rentals Supplier Show 2013 fax 407 839 5929 www arataexpo com As stated in our Payment Policy all invoices must be paid in advance or at the show cash company check wire transfer and or credit card All companies must provide a credit card authorization form with orders Absolutely no credits will be issued after show closing Please complete the following for each piece of heavy equipment vehicle trailer Type of Vehicle Heavy Equipment Trailer Dimensions Weight Tracks Rubber Metal Type of delivery trailer Flat bed RGN d
112. oted for all connections cover only the bringing of service to the booth in the most convenient manner as determined by the ICCLOS and DO NOT include connecting equipment to provide services nor placement of service in a specific manner or area These services are considered Special Placement and incur additional charges Note All booth power is connected from the floor Payment IN FULL must be received for such services prior to installation 5 ALL ELECTRICAL CONNECTIONS installations assemblies motors or any electrical operating gear must conform to all federal state and local electrical fire and safety codes 6 ICCLOS RESERVES THE RIGHT to inspect and reject any and all electrical connections equipment and facilities which any customer uses while in the Center Stadium House electricians may at any time check voltage and amperage at any booth Any discrepancy found on electrical systems must be corrected immediately or power shall be discontinued 7 ALL EQUIPMENT must be properly tagged and wired with complete information as to type and or amount of current voltage phase frequency horsepower etc 8 EXHIBITORS 120 Volt cords must be of the 3 wire grounded type All exposed non current carrying metal parts of fixed equipment which are liable to be energized shall be grounded 9 UNDER NO CIRCUMSTANCES shall anyone other than a house electrician make electrical connections to any building equipment 10 EXHIBITORS SHALL
113. p VTC Brushed Blue Top Standard Black Base 36 Round 42 VTP Maple Top VTN Graphite Nebula Top VTM Grey Nebula Top 30 30 36 VTP 36 VTN VTB VTC 30MHTB TT WTF MAHOGANY MAPLE Tulip Chrome Base 30 Round 42 H WTK Maple Top WTJ Graphite Nebula Top 3OMHTB Mahogany Top WTF Metallic Silver Top WTB Brushed Red Top WTC Brushed Blue Top Tulip Chrome Base 36 Round 42 WTN Graphite Nebula WTM Grey Nebula Top VIM WTB GREY NEBULA 30MHSB WTC GRAPHITE NEBULA 30 ZTK 36 2 30 41 36 ZTN ZTC XTF ZTM 30MHSC BRUSHED BRUSHED METALLIC BLUE SILVER 7 B CN e m BSD 855 Cafe Tables Standard Black Base 30 Round 29 ZTK Maple ZTJ Graphite Nebula Top 30MHSC Mahogany Top ZTF Metallic Silver Top ZTB Brushed Red ZTC Brushed Blue Top Standard Black Base 36 Round 29 ZTP Maple ZTN Graphite Nebula Top ZTM Grey Nebula Top Tulip Chrome Base 30 Round 29 XTK Maple Top XTJ Graphite Nebula Top Mahogany XTF Metallic Silver XTB Brushed Red Top XTC Brushed Blue Top Tulip Chrome Base 36 Round 29 KTP Maple XTN Graphite Nebula XTM Grey Nebula Top Sample Bar Table Sets BSD Oslo Barstool Blue LEE 20 D 30H WTF Bar Table Tulip Chrome Base
114. prior notice at Smart City s sole discretion The device s in question will remain disconnected until all issues are adequately resolved All charges will apply and no refunds will be given Additional charges may apply for trouble diagnosis and or problem resolution Smart City has implemented filtering policies on all Internet routers These filters block all inbound Internet Control Message Protocol ICMP Ping Traceroute etc destined to any Smart City Network s Smart City understands that Ping and Traceroute are valuable troubleshooting tools therefore Smart City s Policy does allow ICMP Ping amp Traceroute packets sourced from any Smart City network s Further to avoid infection by common Internet worms Nachi MSBlaster LoveSAN etc Smart City has implemented similar filters on the following TCP and UDP port numbers UDP 137 138 402 1434 and TCP 135 139 402 445 4444 Customers requiring inbound or outbound access to any of the filtered ports should contact a Smart City customer service representative in advance of the event with details of the specific requirements so that Smart City may consider the potential of a customized alternative Each Customer s business is important to Smart City and with advanced and timely notification of a Customer s needs we are confident that we can provide network services that perform as expected for all clients Please inform all show site personnel about the
115. provide It is the sole responsibility of the Customer to provide any necessary security Customer is agreeing to hold Smart City its agents and contracts harmless for any and all liabilities arising from the use of non secured data circuits 17 Use of Network Connection a Services provided by Smart City are intended to facilitate communications between the Company s authorized users and the entities reachable through the Internet Users of Smart City services shall use reasonable efforts to promote efficient use of the networks to minimize and avoid if possible unnecessary network traffic and interference with the work of other users of the interconnected networks b Users of Smart City services shall not disrupt any of the Smart City or other associated networks as a whole or any equipment of system forming part of their systems or any services provided over or in connection with any of the Smart City or other associated networks Smart City services shall not be used to transmit any communication where the meaning of the iid d sh lag ah M message or its transmit distribution would violate any applicable law v e en EE pr regulation or would likely highly offensive to the recipient VoIP DHCP NAT or Proxy Servers are not allowed with any of our recipients thereof shared Internet Network services This includes but is not limited to 7118 CANCELLATION There
116. r damage within 30 days of the close of the show on which the loss or damage occurred or the claim shall be considered waived No suit or action shall be brought against more than one year after the cause of action accrues MATERIAL HANDLING orlando fl 32811 phone 407 422 3636 United Rentals Supplier Show 2013 fax 407 839 5929 www arataexpo com LIMITS OF LIABILITY page 2 of 2 7 INBOUND SHIPMENTS After the exhibit materials are placed in the booth will not be responsible for condition count or content Please remember that there may be a lapse of time between the delivery of shipments to the booth and the arrival of the exhibitor or exhibitor s representative will not be responsible or liable for any loss damage theft or disappearance of exhibitor s materials after same have been delivered to the exhibitors booth at show site We suggest exhibitors arrange for security services for their booth 8 EQUIPMENT REQUIRING SPECIAL EQUIPMENT Fourteen days advance notice must be provided to AEI by the exhibitor in order to obtain special devices to properly load place or reload equipment requiring such care AEI will not be liable for any damage incurred during the handling of equipment requiring special devices if this advance notice has not been received by AEI 9 EMPTY CONTAINER LABELS The exhibitor is responsible for affixing EMPTY labels available at the AEI service desk to containers to
117. rds The coverage should start when the product and exhibit materials leave your place of business and end upon the return to your facility after the show This can be done by adding riders to your existing policies Cart load service will be available at the following times MOVE IN SCHEDULE Saturday January 5 8 00am 8 00pm Sunday January 6 8 00am 12 00pm MOVE OUT SCHEDULE Tuesday January 8 7 00am 7 00pm Company Name Booth Number Street Address City State Zip Code Country Email Address Contact Name Telephone Fax s SHIPPING INFORMATION lando fl 32811 MB phone 407 422 3636 United Rentals Supplier Show 2013 fax 407 839 5929 www arataexpo com SHIPPING INFORMATION ADVANCE WAREHOUSE SHOWSITE Shipments should arrive on or between December 1 21 PLEASE SEE MARSHALLING YARD FORM 9AM 4PM Monday Friday ONLY Facility closed December 24 25 31 and January 1 Shipments should be PREPAID addressed as follows should be PREPAID addressed as follows Name of exhibitor and booth number TO Name of exhibitor and booth number United Rentals Supplier Show 2013 FOR United Rentals Supplier Show 2013 arata expositions inc C O arata expositions inc Avram Worldwide C O Indiana Convention Center 800 Commerce Parkway West Drive Halls B C D E Suite A 100 South Capitol Avenue Greenwood IN 46143 Indianapolis IN 46225 To avoid confusion remove all expired shipping label
118. redit and a 3 service fee for the new charge Any unpaid balance after the close of the show shall be due and payable upon receipt of invoice Unpaid balances after 30 days of invoice date will be subject to a FINANCE CHARGE at the lesser of the maximum rate allowed by law or 2 per month which is an annual percentage rate of 24 ANY ORDERS RECEIVED FROM EXHIBITORS WHO HAVE AN OUTSTANDING BALANCE FROM PREVIOUS SHOWS WILL NOT BE PROCESSED UNTIL PAYMENT OF THE DELINQUENT INVOICE IS SETTLED IN FULL AND A CREDIT CARD OR CERTIFIED CHECK FOR THE NEW SERVICES AND EQUIPMENT IS RECEIVED AND CLEARED Company Name Booth Number Street Address City State Zip Code Country Email Address Contact Name Telephone Fax 4104 Lb meleod road CHARGE AUTHORIZATION orlando fl 32811 phone 407 422 3636 United Rentals Supplier Show 2013 fax 407 839 5929 www arataexpo com All companies must provide a credit card authorization with order Any remaining balance after completion of all show services will be charged to your authorized credit card ABSOLUTELY NO CREDITS WILL BE ISSUED AFTER SHOW CLOSING PLEASE PRINT OR TYPE Company Name Booth Number s street Address City State Zip Ordered by _ Date Telephone Fax E Mail CREDIT CARD AUTHORIZATION American Express MasterCard Account Expiration Date Cardholder s Name Print Cardholder s Signature Cardholder s Billing Address St
119. reet Address City State Zip Telephone E Mail This form must be signed and accompanied by your order arata expositions inc 4104 l b mcleod road orlando fl 32811 phone 407 422 3636 fax 407 839 5929 www arataexpo com Name of Organization Authorized by Please Print E Mail Title Signature THIRD PARTY PAYMENT United Rentals Supplier Show 2013 Booth Number s Date Please complete and return this form to charge the final balance for show services to a third party account A third party credit card authorization must be received at least 30 days prior to show opening BOTH FIRMS MUST COMPLETE THIS FORM Any remaining balance after completion of all show services will be charged to the authorized credit card ABSOLUTELY NO CREDITS WILL BE ISSUED AFTER SHOW CLOSING We understand and agree that we the exhibiting firm are ultimately responsible for payment of charges and in the event the named third party does not discharge payment prior to show closing such charges will revert to our firm We have read understand and agree to all the above terms and have advised our show site representative accordingly Exhibitor Signature THIRD PARTY Third Party Company Name Address City State Zip Phone Fax E Mail Address Exhibitor Signature Print Name CREDIT CARD CHARGE AUTHORIZATION Cardholders Name Address City American Express Visa otate Zip MasterCard EN
120. refunds for orders cancelled up to 7 days before the show and on show site Prices subject to availability Drayage union handling fees are not included NOTE THAT ALL LEAD RETRIEVAL ATTENDEE INFORMATION PROVIDED IS AT THE DISCRETION OF SHOW MANAGEMENT SERVICE rentals include 24x7 service amp support DAMAGE WAIVER LOSS COVERAGE Unless you have selected the damage waiver and loss coverage under this agreement you are required to keep our property insured against loss by fire theft and other risks included in the standard form of all risk insurance naming us as additional insured and loss payee In the event of such a loss you agree to prompily reimburse us for the replacement cost of such property and claims for all losses and injuries caused by such property Intentional abuse is excluded from coverage of the damage waiver and loss coverage and a filed police report must be produced for coverage to apply Unless you have accepted our Damage Waiver Coverage you will be responsible for the costs resulting from damage to our property including service and repair charges DELIVERY PICKUP If ordered a representative from your organization must be in the booth at the time of delivery and pickup to sign for the equipment If a repeat delivery is required an additional charge will apply No deliveries within 2 hours of show opening a rep must pick up from SmartSource Any changes to scheduled delivery time within 7 days of the eve
121. ress Contact Name Telephone Fax CUSTOM FURNITURE aka UNITED RENTALS SUPPLIER SHOW 2013 fax 407 839 5959 page 4 of 4 www arataexpo com All materials are on a rental basis and remain the property of Arata Expositions Inc The undersigned is responsible for these items and for their condition at close of show As stated in our Payment Policy all invoices must be paid in advance or at the show cash company check wire transfer and or credit card All companies must provide a credit card authorization form with orders CODE QTY ITEM DESCRIPTION CODE QTY ITEM DESCRIPTION PRICE BOOKCASES AND PRODUCT DISPLAYS TRAINING ROOM PMB36 Plastic Pedestal Black 353 00 cps Computer Table Graphite Nebula 356 00 PMB3 353 00 PMB42 ___ Pedestal Black 416 00 425 00 304 00 Podium Lectum Cherry 270 00 Bookcase Graphite 297 00 Training Table Grey Privacy Panel 295 00 PDL Door Pedestal Black 405 00 4 Connector Wedge 135 00 2 Etagere Black 304 00 Writing Desk Graphite 312 00 m 304 00 ET1 304 00 DESKS CREDENZAS AND FILES LAMPS AND FRIDGES spe Executive Desk Mahogany 496 00 LA15 Mason Floor Lamp Brushed Silver 195 00 J7 Executive Desk Graphite 475 001 La14 Tab
122. ributed to other companies or individuals All devices for which Smart City directly or indirectly provides Internet Network connectivity must pay a device charge or purchase a Smart City assigned IP address Incentive Price applies when a completed order with payment is received no later than 14 days prior to the first day of show Base Price applies to a all orders received from One 1 to Thirteen 13 days before first day of show or b orders received on or before the 14 day Incentive Deadline without payment Internet Network 10 100 Mbps half full duplex auto sensing Ethernet access to our backbone with shared or dedicated Internet access up to 128 Kbps or greater depending on service ordered via an RJ 45 jack is provided for each connection ordered 27 A valid Credit Card number with signature MUST be on file regardless of payment method Mail or Fax Completed Orders with For your convenience we will use this authorization to charge your credit card for any additional amounts incurred Payment and Floor Plan To 28 Smart City accepts payments in US dollars Checks drawn on a US bank Wire Transfers or the SMART CITY following Credit Cards Amex MasterCard Visa Make all checks payable to Smart City 5795 W BADURA AVENUE SUITE 110 29 Due to the cost of processing checks any refunds due the amount of 10 00 or less will not be LAS VEGAS NEVADA 89118 refunded except upon written request 888 446 69
123. rk Zone Customer acknowledges that the show site and surrounding areas are active work zones Exhibitors its agents employees and representatives are present at their own risk If you have any questions or concerns about your final invoice please be sure to contact the Arata Expositions Inc representative at the Customer Service Center before the close of the show Absolutely no credits will be issued after the show closes OUTBOUND MOVE OUT Keep in mind the return of empty containers varies depending on the size of the show so coordinate your outbound flight to accommodate this Arata Expositions does not provide security at the show site It is the Customer s responsi bility to stay with their property Arata Expositions is not responsible for loss or damage to property left in the Customer s booth at any time for any reason Make sure you have properly filled out an Arata Expositions Inc Bill of Lading one for each destination you are shipping to and that you have turned all of your shipping paperwork into the Arata Customer Service Center before you leave the exhibit hall Please be sure to have your freight carrier of choice scheduled to pick up your exhibit material from the hall no later than the time indicated in the Shipping section of this service kit or your freight will be re routed on the designated show carrier TM HOW TO PLACE YOUR ORDER lando fl 32811 phone 407 422 3636 United Rentals Supplier Show 20
124. s Credenza 18 d 36 wx42 h white g grey black g 828000 420 00 F Pedestal 184 x 18 w 42 white greyg black g 245 00 367 50 51 75 67 28 SPECIAL DRAPERY SKIRTING _____ o so REES CHECK COLOR BELOW LI Blue Lj Burgundy Black Red Silver Purple White Furniture Total If item colors are not selected in advance AEI will do so at no risk T Tax Discount Deadline DECEMBER 14 2012 Received By Discount price applies only to orders that are accompanied by payment and are received by discount deadline Standard price applies to orders received after the deadline Items cancelled after move in begins will be charged at 100 of the published price Absolutely no credits will be issued after show closing Standing on rental furniture is prohibited Arata Expositions Inc cannot be responsible for injuries or falls caused by improper use Company Name Booth Number Street Address City State Zip Code Country Email Address Contact Name Telephone Fax STANDARD BOOTH FURNISHINGS Choose from a full line of attractive versatile booth furnishings to create just the right atmosphere for meeting with your prospects SHOWN Deluxe Arm Chair Deluxe Counter Stool Draped Table 42 h x 2 x 8 Draped Table 30 h x 2 x 4 e Chrom
125. s IN 46225 order online at http www icclos com This form should be used for rebroadcasting video and audio signals between two points within the building i e overflow areas or to a point outside the facility i e conference meetings special speakers etc VIDEO including 2 Audio Connections From Point A location To Point B location Analog Digital Per Day Per Day 1 050 00 1 470 00 Miscellaneous Service Call for Rates 317 262 3467 SERVICE SUB TOTAL One time 200 00 connect and test fee added to the per day charge for in house video only SERVICE TOTAL U S DOLLARS SPECIAL INSTRUCTIONS NO REFUNDS AFTER INSTALLATION OF SERVICE CANCELLATIONS MUST BE RECEIVED PRIOR TO SET UP OF EVENT TO RECEIVE REFUND Utility Department Please TYPE or PRINT legibly Event Exhibitor Contact Street Address City Province State ZIP Country Phone Fax No No E MAIL ADDRESS ADVANCE RATES apply only to orders paid in full and payment received 14 days prior to the first event day Orders received after that time will be at STANDARD RATE NO EXCEPTIONS Faxed orders indicating forthcoming payment do NOT reserve the advance rate See reverse side for additional information We accept AMX MC VISA and DISCOVER only Check Payable to Capital Improvement Board Mail to address at the top of the form No checks accepted onsite A purchase order
126. s before shipment Drayage fees include receiving your material at our warehouse and or show site delivery to the booth storage of empty containers return of outbound shipments to loading dock and reloading onto your carrier All shipments must be accompanied by certified weight tickets Rates are based on straight time move in and move out All weights are rounded off to the next cwt and computed on a round trip per shipment basis Arata Expositions Inc will receive and hold all crated exhibits in storage up to thirty 30 days prior to the show set up ANY UNCRATED OR PAD WRAPPED PIECES WILL NOT BE ACCEPTED IN ADVANCE STORAGE shipments consigned to Arata Expositions Inc warehouse MUST BE DELIVERED MONDAY FRIDAY 9AM until 4PM by Friday December 21 2012 WAREHOUSE CLOSED DECEMBER ON 24 25 31 AND JANUARY 1st Any material received at the warehouse after this date and time will be subject to a late surcharge If you are providing your own floor covering it must be sent to the advanced warehouse by DECEMBER 21 2012 and CLEARLY MARKED AS SUCH Material handling charges will apply and AEI labor will lay this before your equipment will be moved into the facility A labor form must be submitted as well If renting carpet please include the carpet order form found in this service manual All warehouse freight will be delivered to your booth by Saturday January 5 2013 at 8 00 AM All shipments MUST BE PREPAID No collect shipment
127. s terminated for any reason provided therein and the owner operator and or manager of the Facility will have no obligation to continue providing such service unless the owner operator and or manager of the Facility elects in its sole discretion to continue to provide such services itself or through a third party 6 The provisions of the Customer Contract are separate and independent from the provisions of the Customer s lease space in the building and shall not affect the Customer s obligations under such lease and without limiting the foregoing in no event shall any default by SMART CITY under the Customer Contract or any failure with respect to any Communications Services have any effect on any Customer s obligations to the owner operator and or manager of the Facility under any lease or any other occupancy agreement between such Customer and the owner operator and or manager of the Facility Smart City is the exclusive provider and installer of all Data and Network services wired and wireless including communications cabling This includes all cabling to meeting rooms booths within booths under carpet and flooring fiber optic twisted pair Category 5 and 6 and all other data related cabling The use of the network connection s provided by Smart City may be used only by the directors officers and employees of the Company its guests its agents and consultants while performing service for the Company and cannot be resold or dist
128. s will be accepted either at Arata Expositions Inc warehouse or the facility Under no circumstances should any shipment be consigned to the facility prior to move in dates The facility Will refuse and return all such shipments direct to consignee without notification Exhibitors may hand carry small items into the exhibit hall from their POV privately owned vehicle Only full time employees of the exhibiting company will be allowed to hand carry items The use of carts dollies flat trucks or other mechanized equipment is not permitted ALL TRUCK DOCKS ARE UNDER THE CONTROL OF THE OFFICIAL DRAYAGE CONTRACTOR AND THIS IS NECESSARY FOR THE TOTAL EFFICIENT MOVEMENT OF FREIGHT IN AND OUT This control will be strictly enforced Any freight handled by AEI will be recorded on a freight receiving report and charged the rates reflected on this form Be prepared for the outbound shipment Know your destination and if you have a choice of carrier be sure to contact them in advance you prefer to use the official show carriers service representatives will be available at the Arata Service Center to assist you If your designated carrier fails to pick up or refuses to accept your shipment by your appointed move out time your freight will be shipped by T 3 Logistics No liability will be assumed by Arata Expositions Inc as a result of such rerouting and handling Arata Expositions Inc cannot be responsible for classifying shipments After shipments
129. s will be made on custom accessories ORDER EARLY arata expositions 4104 l b mcleod road orlando 32811 407 422 3636 ae fax 407 839 5929 www arataexpo com 10 x 20 Standard Carpet Installation and Dismantling Labor 2 Credenzas COMPANY Actual Panel Sizes 6 38 125 x 92 875 2 18 5 x 92 875 2 38 125 x 38 875 4 18 5 x 38 875 9 4 20 x 27 5 2 38 125 x 9 25 Header 2 77 625 x 11 875 2 29 75 x 11 875 1 38 125 x 11 875 10 x 20 Standard Carpet Installation and Dismantling Labor 2 Credenzas e COMPANTERANE _ Actual Panel Sizes 6 38 125 x 92 875 2 18 5 x 92 875 2 38 125 x 38 875 2 29 75 x 38 875 4 20 x 27 5 doors 2 38 125 x 9 25 Header 3 38 125 x 11 875 2 29 75 x 11 875 arata expositions 4104 RENTAL 1 32811 phone 407 422 3636 United Rentals Supplier Show 2013 fax 407 839 5929 page 3 of 4 www arataexpo com 20 x 20 Standard Carpet Installation and Dismantling Labor 4 Counters PACKAGE 59 50 00 512 5 Q 9 38 125 x 92 875 4 38 125 x 38 875 8 12 625 x 38 875 8 18 5 x 38 875 4 38 125 x 19 25 8 20 x 27 5 doors Header 2 116 875 x 20 875 2 86 25 x 20 875 Please
130. se mail duplicate bill of lading to Arata Expositions Inc 15928 Tournament Drive Gaithersburg MD 20877 phone 301 921 0800 COLLECT SHIPMENTS WILL NOT BE RECEIVED INSTRUCTIONS FOR OUTGOING SHIPMENTS AT CLOSE OF SHOW Ship to Company Name Street Address City State Zip Carrier PREPAID Collect Approximate Number of Containers Approximate Weight of Shipment Description FOR SPLIT SHIPMENTS USE SPACE BELOW Ship to Company Name Street Address City otate Zip Carrier PREPAID Collect Total Number of Containers Total Weight of Shipment Description Company Name Booth Number Street Address City State Zip Code Country Email Address Contact Name Telephone Fax With respect to the property referred to above you are hereby authorized to pick up deliver store and ship and or act as shipper s agent in the handling of said property by any other authorized carrier and to make all contracts in connection therewith and or perform any additional services shown hereon or otherwise necessary for reforwarding THIS FORM DOES NOT REPLACE A BILL OF LADING THE BILL OF LADING MUST BE COMPLETED ON SHOW SITE AND RETURNED TO THE ARATA SERICE DESK PRIOR TO LEAVING THE SHOW AUTHORIZED SIGNATURE Title Date t itions inc SE DIRECT SHIPMENTS orlando fl 32811 phone 407 422 3636 United Rentals Supplier Show 2013 fax 407 839 5929 www arataexpo com IMPORTANT NOTICE FOR DIRECT SHIPMENTS TO SHOW SITE Direct
131. shedRedBarTable StandardBase 213 00 cocktail Table Silverado 24100 VTC Brushed Blue Table Standard Base 213 00 CockaiTable jSoHo Chocolate Top 34300 WIK Maple Bar Table Tulip Base 270 00 Cocktaii Table inspira ton _________ 27600 WTP Table 36 Top Tulip Base 297 00 Cir Cocktail Table Black Geo Rectangle 22000 WTJ Graphite Nebula Bar Table Tulip Base 270 00 cic CockaiTable Chrome Geo Recange 227 00 WIN Graphite Nebula Bar Table 36 29700 coi __ 22000 WIM jGreyNebulaBarTable 26 Top Tuip 297 00 cockaiTableSydnyWhte 25900 WTF MetalicSiverBarTable TuipBase ______ 297 00 Cocktail Table SydneyiBlack 25900 WTB Brushed Red Bar Table Tulip Base 270001 Eig Silverado End Tabe _________ _ 22700 wre jBrushedBlueBarTable TuipBase 270001 Sono Enq Table ChocolteTop 31000 Mahogany Bar Table TulipBase 297 00 Ex inspiration Ena Tae 26300 3OMHSB MahoganyBerTable BlackBase 26600 20600 200 em Syerey Era Tewe zo Company Name Booth Number Street Address City State Zip Code Country Email Add
132. st be taped shut or have locking gas cap and may contain no more than 1 2 tank of fuel or 10 gallons whichever is less Ignition keys must be removed and delivered to event security Company Name Booth Number Street Address City State Zip Code Country Email Address Contact Name Telephone Fax m E t GC Around The Clock Service e Official Carrier For United Rentals 2013 LOGISTICS D Services Next Day Second Day Deferred 3 5 day International Services Same Day Expedite Services Van Lines Customs Brokerage Warehousing For rates and scheduling please contact us at operations t3logistics com call 1 866 920 4228 LOGISTICS Pr T3 Logistics LLC Quote Shipping Request OFFICIAL SHOW CARRIER Schedule your Quote Pick Up using any of these options Eon dE eas gt FAX 1 410 799 0118 E MAIL operations t3logistics com E mail Po CALL 1 866 920 4228 Event Name Y C C Name Event Name 0 Name Phone o o o far Phone Fas Special Instructions Pecos SG _ _ T Jj __ oas q __ Important Insurance Information Minimum cargo liability agreed to be not more than 0 50 Ib or 50 00 whichever is greater unless a higher amount is declared and additional All Risk Insurance c
133. t the show cash company check wire transfer and or credit card All companies must provide a credit card authorization form with orders CODE QTY ITEM DESCRIPTION PRICE COCKTAIL AND END TABLES Silverado Cocktail Table 241 00 C1D Soho Cocktail Table Chocolate Top 343 00 Inspiration Cocktail Table 276 00 Geo Rectangle Cocktail Table Black 220 00 ce Geo Rectangle Cocktail Table Chrome 227 00 COLI JOliver Cocktail Table 220 00 ciw sydney Cocktail Table White 259 00 CY Sydney Cocktail Table Black 259 00 EtE Silverado End Table 227 00 E1D soho End Table Chocolate 310 00 EK Inspiration End Table 263 00 Geo End Table Black 206 00 Geo End Table Chrome 213 00 Oliver End Table 201 00 EtW Sydney End Table White 233 00 Sydney End Table Black 233 00 CONFERENCE TABLES 2 Geo Rectangle Conference Table Chrome 368 00 Geo Rectangle Conference Table Black 355 00 cei Geo Square Rounded Conference Table 254 00 Geo Square Rounded Conference 242 00 cot Manhatten Conference Table Black 262 00 cB Conference Table 6 Graphite Nebula 397 00 cB Conference Table 8 Graphite Nebula 481 00 652 Conference Table 6 Grey Nebula 397 00 cos Conference Table 8 Grey Nebula 481 00 ccs Conference Table 42 Round Mahogany 325 00 Conference Tabl
134. ter that time will be at STANDARD RATE NO EXCEPTIONS Faxed orders indicating forthcoming payment do NOT reserve the advance rate Full payment MUST be received before service can be connected See reverse side for additional information We accept AMX MC VISA and DISCOVER only Payable to Capital Improvement Board Mail to address at the top of the form No checks accepted onsite A purchase order may be used in lieu of payment The formal purchase order must accompany the order PO authorize the Capital Improvement Board to bill my credit card for the charges listed and any additional charges incurred Credit Card ______ Expiration Date Security Must valid month after event AUTHORIZED BY PRINTED NAME AUTHORIZED SIGNATURE IN ORDER TO PROCESS FORM NAME MUST BE LEGIBLE Prices effective 1 1 13 10 11 12 13 14 19 ICCLOS POLICIES amp CONDITIONS NO SERVICE WILL BE INSTALLED UNTIL FULL PAYMENT IS RECEIVED Date payment is received by the ICCLOS will determine applicable rate order form information must be completed in full for order to be processed Incomplete order forms could result in delayed processing and a possible delay of service installation Advance Orders will receive priority service UNDER NO CIRCUMSTANCES will there be sharing of services between exhibitors ALL equipment must conform to all federal state and local state fire and safety codes
135. tup authorize the Capital Improvement Board to bill my credit card for Includes 7 IN Sales Tax the charges listed and any additional charges incurred Quad __ ___ 52373 32 s credtcad Extension Cord 23 73 5 33 22 I 3 250 Watt Floodlight Expiration _____ ______ Security code _______ Stanchion electric 134 38 188 14 Must valid one month after event included TOTAL ELECTRIC ORDER U S FUNDS NO REFUNDS AFTER INSTALLATION OF SERVICE AUTHORIZED BY PRINTED NAME CANCELLATIONS MUST BE RECEIVED PRIOR TO SET UP OF EVENT TO RECEIVE REFUND EE AUTHORIZED SIGNATURE IN ORDER TO PROCESS FORM NAME MUST BE LEGIBLE Prices effective 1 1 13 subject to change without notice ICCLOS ELECTRICAL RULES AND REGULATIONS 1 NO SERVICE WILL BE INSTALLED UNTIL FULL PAYMENT HAS BEEN RECEIVED 2 CONDITIONS FOR PROCESSING SERVICE ORDER FORMS Payment in full must accompany the service order form Date payment is received by the ICCLOS will determine applicable rate All order form information must be completed in full for order to be processed Incomplete order forms could result in delayed processing and a possible delay of service installation Advance orders received 14 days prior to first scheduled event day will receive priority installation of service 3 UNDER NO CIRCUMSTANCES will there be sharing of utilities between Exhibitors 4 REQUESTED PLACEMENT Rates qu
136. xpo com United Rentals Supplier Show January 6 7 2013 Indiana Convention Center Indianapolis Indiana SHOW SCHEDULE SET UP TIMES Saturday January 5 8 00 AM 8 00 PM Sunday January 6 8 00 AM 12 00 PM SHOW HOURS January 6 2 00 PM 9 00 PM January 7 8 00 AM 4 00 PM 4 00 PM 7 00 PM exhibit hall closed 7 00 PM 10 00 Evening event in the exhibit hall MOVE OUT Tuesday January 8 7 00 5 00 PM subject to change without There will be no dismantling of booths Monday evening BOOTH EQUIPMENT Each 10 x 10 booth will receive an 8 high back wall draped in black The 3 high side rail drape will be black A one line identification sign will be provided indicating the name of the exhibiting company and booth number AISLE CARPET Aisles will be carpeted in blue The exhibit hall is not carpeted If renting carpet please include the carpet order form found in this service manual If you are providing your own floor covering it must be sent to the advanced warehouse by DECEMBER 21 2012 and CLEARLY MARKED AS SUCH Material handling charges will apply and AEI labor will lay this before your equipment will be moved into the facility A labor form and a freight routing form must be submitted as well SHIPPING INFORMATION ADVANCE SHIPPING WAREHOUSE ADDRESS Shipments should arrive on or between December 1 21 9AM 4PM Monday Friday ONLY Facility closed D

United Rentals Supplier Show 2013

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