Home

Dear Exhibitor: We welcome you as an exhibitor at the AOFAS

1. 3 048M 10 s Aio 8 s AS z a go S gl m FRONT VIEW PLAN VIEW 1 524M 5 1 524M 5 4 219M d CANOPIES AND CEILINGS LEFT SIDE VIEW Hanging Signs amp Graphics Most exhibition rules allow for hanging signs and graphics in all standard Peninsula and Island Booths usually to a maximum height range of 16ft to 20ft 4 88m to 6 10m from the top of the sign End cap Booths do not qualify for hanging signs and graphics The distance is measured from the floor to the top of the sign Whether suspended from above or supported from below they should comply with all ordinary use of space requirements For example the highest point of any sign should not exceed the maximum allowable height for the booth type Hanging Signs and Graphics should be set back 10ft 3 05m from adjacent booths and be directly over contracted space only Approval for the use of Hanging Signs and Graphics at any height should be received from the exhibition organizer at least 60 days prior to installation Variances may be issued at the exhibition management s discretion Drawings should be available for inspection Towers A Tower is a free standing exhibit component separate from the main exhibit fixture The height restriction is the same as that which applies to the appropriate exhibit space
2. comprised of a minimum of four booths There are two types of Peninsula Booths a one which backs to Linear Booths and b one which backs to another Peninsula m Booth and is referred to as a Split Island Booth lt lt Dimensions el 6a tot 5 A Peninsula Booth is usually 20ft by 20ft 6 10m by e C acca cai S 6 10m or larger When a Peninsula Booth backs up to two Linear Booths the back wall is restricted to 4ft 1 22m high within 5ft 1 52m of each aisle permitting adequate 20 20 line of sight for the adjoining Linear Booths See a Line of Sight exception on page 8 A typical maximum height range allowance is 16ft to 20ft 4 88m to 6 10m PLAN VIEW po including signage for the center portion of the back wall Double sided signs logos and graphics shall be set back ten feet 10 3 05m from adjacent booths 6 096M 20 1 524M 3 048M 1 524M 1 524M 5 pera oes 1 0 pty 5 a M rn MAX PERMISSIBLE MAX PERMISSIBLE 1 219M e 4 FRONT VIEW 2 MAX PERMISSIBL PENINSULA BOOTH This edition of IAEE s Guidelines for Display Rules and Regulations is made possible by a generous grant from F RE E MAN 2011 IAEE No cost to
3. four sides l AISLE Dimensions 6 096M An Island Booth is typically 20ft by 20ft 6 10m by 6 10m 20 or larger although it may be configured differently Use of Space _ The entire cubic content of the space may be used up to the m O maximum allowable height which is usually a range of 16ft q oN lt to 20ft 4 88m to 6 10m including signage l ooo AISLE PLAN VIEW 4 877M 16 FRONT VIEW ISLAND BOOTH Pai This edition of IAEE s Guidelines for Display Rules and Regulations is made possible by a generous grant from F RE E MAN 2011 IAEE No cost to members in good standing for including these guidelines in exhibitor service kits and or in their event s rules and regulations at www tradeshowstore com non member rates apply 10 Extended Header Booth 20ft 6 10m or Longer f 6996M An Extended Header Booth is a Linear Booth 20ft S 6 10m or longer with a center extended header Cio Dimensions and Use of Space 3 048M 10 All guidelines for Linear Booths apply to Extended Header Booths except that the center extended header has a maximum height of 8ft 1 219M l 305M 2 44m a maximum width of 20 percent of the length of the booth and a maximum depth of 9ft 2438M i 1 219M 2 438M f 8 2 7m from the back wall 8 Jooo Ak PLAN VIEW 3 048M 10 305
4. TI Seasonal Tropical o Small arrangement 12 80 ioo PE Large arrangement 24 dT ioo 50 fJ Bud vase or Eco alternative 4 Flowering Plant 20 25 Quanitit Flowering plant seasonal 30 a ie Green tabletop plant 6 Eco friendly alternative 25 i Bromeliad 6 Eco friendly alternative to fresh floral 30 i i Orchid 6 Eco friendly alternative to fresh floral 35 O Pe Bubble bowl Business card candy dish 25 i Green Plants Circle Selection Rate Small vine __ 6 Pothos lvy Fern 27 S o Large vine 8 Pothos Ivy Fern 33 Oooo ooo O 2 foot plant 10 Arboricola Ficus Bush 39 a foot plant 10 Spathiphyllum Croton 45 a re Afootplant l0 Poalm Ficus o O 55 o T o o o foot plant 12 Palm Ficus 65 a 6 foot plant 14 Palm Ficus 95 a a 7 foot tree amp up call for quote amp availability Startingat 1300 Miscellaneous Limited Availability Rate edar Umbrella Table includes White Umbrella 450 a Pa quare Cedar Planter Box 21 L x 21 W x 17 H 175 a Rectangular Cedar Planter Box 41 Lx21 W x 13 H 225 o Gourmet Fruit Basket Small 100 Medium 150 Large 200 Balloon Bouquet Small table 50 Medium 75 Large 100 ln ae Packages Description Rate unSational Package 2 4ft plants amp 2 flowering plants 155 a Pa uniDaze Package one each of 2ft 3ft amp 4ft plants 120 a E SunGarden Package 2square cedar planters 300 unBlocke
5. PADDED VAN DELIVERIES Surcharge 8 00 CWT 35041 A padded van surcharge applies to van line carriers that transport freight at cubic displacement rates operate a non standard dock height equipment require freight on the truck to be unloaded in a specific order or orientation or require that freight on the truck be moved to unload the actual delivery MARSHALING YARD Surcharge Maximum 25 00 35250 Where Shepard Exposition Services as the show contractor must lease space for marshaling yard operations because no space is provided by the facility Shepard may charge a one time fee per shipment processed inbound and or outbound through the marshaling yard REWEIGH OF SHIPMENTS Surcharge 25 00 per forklift load 35282 An additional charge per forklift load will be applied to shipments that have to be reweighed at the dock due to the lack of a certified weight ticket or an incorrect or understated weight on a delivery document EMPTY CRATE STORAGE Surcharge 10 00 per piece Minimum 40 00 35105 A charge per crate carton or skid applies when Shepard handles the storage and return of empties from a shipment not received by Shepard and therefore not subject to material handling charges Small Package Consolidation Cartons weighing 30lbs or less will qualify for the small package rate Should one delivery contain 15 or more small packages it can be consolidated and charged as standard material handling for a lower rate ENVELOPE DELIVERIES
6. i at 50040 Lx30H 7865 10225 if i 50044 eLx3oH 9205 11965 50048 su x30orH_ 110 70 14390 50041 4ux42H 88 55 115 10 me 50045 feu x42 H_ 110 70 14390 B 50049 8Lx42 H_ 12345 16050 Code Qty Item Discount Regular Amount BagRack 194 05 252235 RISERS WOODEN PLANKING 8 WIDE 50092 CoatRack_ 6s90 8955 DRAPED RISERS 50093 GarmentRack 194 05 252 25 Code Qty Size Discount Regular Amount os fexem areo f oro KA sosa ferxen soss rsss soose ferxen 7695 roos soos feren 15575 seo UNDRAPED RISERS cose am size Discount Regar T amount r p Code Qty Item Discount Regular Amount s5o101 Chrome Stanchion 56 60 7360 5002 VelvetRope 7 9040 1750 50095 Sign Holder 22x28 134 30 17460 50078 leLxeH 3220 4s SKIRTING OF EXHIBITOR EQUIPMENT per linear ft 50080 eLxem szo 54 20 50058 Sateen skirting 1510 1965 50077 4 L X 12 H 4445 5780 Please choose color from skirted table section jsoo7o et x12 H 63 50 98255 50081 su xi2H 7755 10080 Total Expo Furnishings Ss Please complete the following 6 000 Tax Company Name Booth Amount Due S Contact Name Phone Authorized Signature Signature also indicates you read and accept the Payment Policy and Ter
7. Orlando FL 32824 AOFAS Annual Meeting Customer Service Phone 407 888 9669 July 17 19 2013 Customer Service Fax 407 888 2301 Westin Diplomat Resort and Spa Hollywood Customer Service Email orlando shepardes com Hollywood Florida Event Code F166160713 Discount Deadline June 26 2013 SIGNS BANNERS AND ACCESSORIES code aty Description Discount Regular Amount Code aty Description Discount Regular Amount Standard Foamcore Signs Single sided Vinyl Banners with Digital Printing 70009 i Vertical 22 x28 118 75 154 40 m 70065 m sd 15 00 19 50 s ft Vertical 70010 o Horz 22 x28 118 75 154 40 aa 70071 a per sd 45 00 19 50 a ft Horizontal 70011 a Vertical 28 x44 181 75 236 30 a 70066 a Pockets pers 4025 21 15 7 ft Vertical 70012 i Horz 28 x44 181 75 236 30 aa 70072 i POEKeIS per sd 16 25 21 15 a ft Horizontal Meterboard 39 x Accessories Replacement ID Sign Cardstock cml ew ow Sign prices are based on customer supplying print ready graphics in the requested format see below Please complete the following Subtotal l Company Name Booth 6 000 Tax So Contact Name Phone Amount Due E Authorized Signature Signature also indicates you read and accept the Payment Policy and Terms and Conditions Must order by discount deadline date to receive discounted pricing Payment Authorization must be completed and returned with order Graphic files r
8. Deliver Shipment To Address City ST Zip Type of Service air van line ground etc If for any reason your shipment is not picked up by your carrier please choose one of the following options Force freight through preferred carrier Send shipment back to Shepard warehouse 400 min fee please check all that apply o Furniture o A V Equipment o Telephone Internet Services You Have Ordered o Electrical o Booth Cleaning Electrical Information o Electrical should go under the carpet diagram is attached o Electrical drawings are attached O Electrical drawings are with exhibit in crate number o Electrical drawings were sent to the official contractor Booth Phone Must order by discount deadline date to receive discounted pricing Payment Authorization must be completed and returned with order Orders cancelled without written 48 hour notice will be charged a one 1 hour cancellation fee All tax rates are subject to change Shepard Exposition Services 603 W Landstreet Rd Orlando FL 32824 407 888 9669 407 888 2301 orlando shepardes com F166160713 Discount Deadline June 26 2013 lt Shepard Customer Service Phone Customer Service Fax Customer Service Email Event Code GROUND RIGGING FORKLIFT RENTAL GROUND RIGGING FORKLIFT RENTAL AOFAS Annual Meeting July 17 19 2013 Westin Diplomat Resort and Spa Hollywood Hollywood Florida DO NOT USE T
9. 1531 Carroll Drive NW Atlanta GA 30318 AOFAS Annual Meeting Shepard Logistics Phone 888 568 8858 July 17 19 2013 Shepard Logistics Fax 404 720 8733 Westin Diplomat Resort and Spa Hollywood Shepard Logistics Email logistics shepardes com Hollywood Florida Event Code F166160713 EXHIBIT MATERIALS TRANSPORTATION INBOUND PICK UP LOCATION INFORMATION Payment Authorization form must be on file to pick up as charges will be tems to be shipped included on your show services invoice Number of Pieces Est Weight SHIPPING INFORMATION Requested Pick Up Date Crates Hours of Operation Cartons cardboard Cases Trunks fiber color Company Skids Pallets Address Carpet color Other Total Pieces Total Wt City State Zip Declared Value Available at exhibitors expense at the rate of 1 00 per 100 00 of value declared Minimum charge of 10 00 SHIP TO Size of largest piece L W H LI willbe shipping to the WAREHOUSE Loading Dock O Yes O No Lift Gate Company Name Booth Residential Inside Pick up Inside Delivery AOFAS Annual Meeting Special Instructions c o UPSF Clover Systems 1910 NW 97th Ave Miami FL 33172 OUTBOUND SHIPPING INFORMATION would like to schedule Outbound Transportation Please provide me with a Material Handling Agreement at show site for my shipping instructions and Wore ners cacHan July 10 2013 signature So we may deliver your Outbound Material Handling A
10. E 06 Black I 07 Burgundy 8x1 a rape Select aa 50401 Red 13 Teal E 06 Black Red 13 Teal ee Blue 10 Grey I 07 Burgundy Blue 10 Grey 1 Meter Locking Cabinet LC3 66284 10 x10 New York Booth 66262 Wastebasket 50091 Wastebasket 50091 One Time Vacuuming for 100 sq ft 47011 One Time Vacuuming for 100 sq ft 47011 Up to 200 Ibs Material Handling 35030 35010 Up to 200 Ibs Material Handling 35030 35010 Taw Discount Regular Amount Taw Discount Regular amount 762 05 99065 soso acess Some restrictions may apply material handling based on standard freight does not include late to warehouse surcharges special handling marshaling yard or other applicable fees Discount Regular GO PLATINUM Includes the Gold Upgrade plus daily vacuuming and 1 500 watt electrical drop L GO GOLD Upgrade your package to include 100 sq ft of 1 2 Carpet Padding 50009 and Visqueen 50010 Subtotal o Please complete the following 6 000 Tax Company Name Booth Amount Due S Contact Name Phone Authorized Signature Signature also indicates you read and accept the Payment Policy and Terms and Conditions Must order by discount deadline date to receive discounted pricing Payment Authorization must be completed and returned with order There are no exchanges or refunds once item has been delivered to your booth Cancellation must be received in wri
11. Orders cancelled without 24 hour notices will be charged a one 1 hour cancellation fee RIGGING LABOR RATES code ow fem Description Discount Regular Amount 35085 J Straighttime Hour Rate e750 nss 35086 Overtime Hourly Rate 13125 1o65 S 35090 Doubie ime Houry Rate 17500 22750 code ow 1em Description Discount Regular Amount 35087 Straignttime Houry Rate 7o00 oro 36100 Overtime Hourly Rate 10500 13650 S Tas101 Bouble ime Hourly Rate 14000 18200 Please complete the following Company Name Contact Name Authorized Signature Signature also indicates you read and accept the Payment Policy and Terms and Conditions Booth Phone PLEASE NOTE The minimum charge for labor and equipment is one 1 hour Labor and equipment thereafter is charged in half 1 2 hour increments Orders cancelled without 24 hour notices will be charged a one 1 hour cancellation fee Subtotal S 6 000 Tax Amount Due So Must order by discount deadline date to receive discounted pricing Payment Authorization must be completed and returned with order There are no exchanges or refunds once item has been delivered to your booth Cancellation must be received in writing 48 hours prior to first exhibitor move in day All tax rates are subject to change A Shepard Exposition Services SIGN ORDER FORM E a Shepard 603 W Landstreet Rd
12. Customer Service Fax 407 888 2301 Westin Diplomat Resort and Spa Hollywood Customer Service Email orlando shepardes com Hollywood Florida Event Code F166160713 BOOTH PACKAGE Items provided in your booth per exhibitor 8 High backwall drape 3 High sidewall drape 7 x 44 Cardstock Identification Sign 1 Wastebasket per 10 of in line booth space 2 Wastebaskets per island booth Please see the Booth Package Confirmation form to order additional complimentary booth furnishings Show drape color s Black Aisle carpet color Facility is carpeted Please Note The maximum booth height including a hanging sign is 26 EXHIBIT SHOW SCHEDULE General Exhibitor Move in Tuesday July 16 2013 7 00 AM 5 00 PM For island booths only Wednesday July 17 2013 8 00 AM 2 00 PM Exhibit Hours Wednesday July 17 2013 6 00 PM 8 00 PM Thursday July 18 2013 8 00 AM 1 30 PM Friday July 19 2013 6 15 AM 10 30 AM Exhibitor Move out Friday July 19 2013 10 30 AM 7 00 PM Freight Re route Time Friday July 19 2013 7 00 PM IMPORTANT DEADLINES Exhibitor appointed contractor notification deadline Wednesday June 19 2013 Discount price deadline for all Shepard orders Wednesday June 26 2013 First day for warehouse deliveries without a surcharge Wednesday June 19 2013 Last day for warehouse deliveries without a surcharge Wednesday July 10 2013 First day freight can arrive at show facility Wednesday July 17 2
13. Exhibitor Owned Carpet Installation Dismantling Please note Requested times are not guaranteed and are based on availability Minimum one hour will be charged Additional time will be billed in in half hour increments esosor SQ FT 100 130 Booth size esoz T minimum 140 00 182 00 Carpet install date time Hours are based on estimates you will be invoiced for actual time incurred ft x ft Subtotal S 6 000 Tax Amount Due iS SHEPARD SUPERVISION INFORMATION Please complete this section if you have chosen Shepard to supervise your installation and or dismantling Inbound Freight Information Carrier Company Name of pieces Weight of Shipment Is shipment oO Crated o Uncrated Tracking Pro Estimated arrival date Shipment to arrive at o Warehouse o Show site Set up Information for Installation Please check all that apply and provide information where requested Booth Size C Forklift required o Yes o No Carpet is O owned o rented from Shepard Carpet padding o Yes a No Drawings are Oo Faxed to Shepard O Shipped wexhibit crates On site Exhibitor Contact Information Name Phone Hotel Arrival date time Departure date time Please complete the following Company Name Contact Name Authorized Signature Signature also indicates you read and accept the Payment Policy and Terms and Conditions Outbound Freight Information Carrier Company Name
14. Toii C cma 70 00 10650 mao C Seenen 98 75 13825 4825 Special Handling 35422 ST ST 35423 ST OT 35424 OT OT Small Packages FedEx UPS DHL under 30 Ibs re Tye sust stor omor Pree Toii C Srecan a225 5025 esso Min pership 84 50 118 25 12675 Per carton 35425 ST ST 35426 ST OT 35427 OT OT Minimum per shipment 35428 ST ST 35429 ST OT 35430 OT OT RATES ARE PER 100 LBS WITH A 200 LB MINIMUM Amount Due For credit card payments please complete the payment authorization form Any additional overtime charges will be invoiced at show site and are subject to change pending move in move out schedule We understand that your calculation is only an estimate Invoicing will be calculated from actual certified weight ticket or reweigh ticket on inbound material handling receiving report Adjustments will be made accordingly Any adjustments to charges must be made at show site Single pieces weighing more than 5000 pounds CANNOT be accepted at the warehouse Loose easily damaged uncrated or blanket wrapped shipments should be shipped directly to the show site If you have any questions about material handling please contact Shepard Customer Service department Please complete the following Company Name Contact Name Authorized Signature Booth Phone Shepard Exposition Services is authorized to perform material handling services on b
15. pT aa 11 5765 Subtotal Floor orders are subject to availability Substitutions may be provided without prior notification 6 000 Tax S Please complete the following Amount Due S Company Name Booth Contact Name Phone Authorized Signature Signature also indicates you read and accept the Payment Policy and Terms and Conditions Must order by discount deadline date to receive discounted pricing Payment Authorization must be completed and returned with order There are no exchanges or refunds once item has been delivered to your booth Cancellation must be received in writing 48 hours prior to first exhibitor move in day Rental items not ordered and found in use in your booth are subject to Regular rate billing All tax rates are subject to change A Shepard Exposition Services EXECUTIVE FURNITURE lt gt Shepard 603 W Landstreet Rd Orlando FL 32824 AOFAS Annual Meeting Customer Service Phone 407 888 9669 July 17 19 2013 Customer Service Fax 407 888 2301 Westin Diplomat Resort and Spa Hollywood Customer Service Email orlando shepardes com Hollywood Florida Event Code F166160713 Discount Deadline June 26 2013 CONFERENCE TABLES Qty Item Discount Regular Amount go CF2 CE1 CF1 Geo Tables 29 High lt gt g en 51645 enso r T gt q CF26oL 498 20 647 65 craz 356 40 463 30 cazr 338 15 43060 Graphite Nebula 29 H
16. sidewall dra SPECIAL DRAPERY BACKGROUNDS Per linear foot DRAPERY BACKGROUNDS Per linear SPECIAL DRAPERY BACKGROUNDS Per linear foot Must be approved by show management inre item Discount Regular Amount Choose Color Minimum 4 panel rental required Red 01 Blue 05 Grey 10 Black 06 Burgundy 07 White 03 Please complete the following Company Name Contact Name Authorized Signature SPECIALTY FURNISHINGS ACCESSORIES AOFAS Annual Meeting July 17 19 2013 Westin Diplomat Resort and Spa Hollywood Hollywood Florida Discount Deadline June 26 2013 r Full View Quarter View Cow nem Discount Regular Amount Colors and styles of showcases may vary depending on location and availability GRID AND GRID ACCESSORIES 50236 4 2 X8 wilegs each 174 80 227 25 50237 2 X8 w o legs each 131 05 170 35 50242 7 Ball Waterfall 12 00 15 60 Other accessories available please call customer service for more information 1 4 PERFBOARD amp VELCRO TACK BOARD Vertical 50065 g f 3 ji 50061 Horizontal PERFBOARD SINGLE SIDED Tay tem Discount Regular Amount s0104 Hooks 12 38 55 50 10 50060 4 X8 Horz 236 75 30780 Total Specialty Furnishings Accessories Se 6 000 Tax Amount Due o Booth Phone Signature also indicates you read and accept the Paym
17. AOFAS Annual Meeting Customer Service Phone 407 888 9669 July 17 19 2013 Customer Service Fax 407 888 2301 Westin Diplomat Resort and Spa Hollywood Customer Service Email orlando shepardes com Hollywood Florida Event Code F166160713 ATTENTION EXHIBITORS ORDER NOW Follow these simple steps to order Shepard Services Online 1 GO TO www shepardes com intro asp 2 Click on AOFAS Annual Meeting 3 LOG IN from the Show Information page 4 ENTER your email address and password then click a NEW users User name Your Email Address provided by Show Management Password AOFAS2013 b Previous users User name Your Email Address Password Your pre existing password 5 Don t remember your password Click the link Forgot your password and follow the prompts to have your password sent to the registered email address 6 Once logged in you will be prompted to review your profile information a If your information is correct click proceed to ordering OR b If your information is not correct please click here as indicated update your profile and submit changes T Welcome to Shepard Online Ordering Some helpful tips Use the or continue gt buttons to scroll through all your options Use the button to add an item to your cart BEFORE proceeding to the next screen To NAVIGATE to a specific page use the menu headers at the top of the page To VIEW your shopping CART click on To
18. DELETE an item from your shopping cart click gt lt next to the item you wish to remove QUESTIONS Do not hesitate to contact us for assistance Shepard Customer Service 407 888 9669 orlando shepardes com A Shepard Exposition Services PAYMENT AUTHORIZATION lt gt Shepard 603 W Landstreet Rd Orlando FL 32824 AOFAS Annual Meeting Customer Service Phone 407 888 9669 July 17 19 2013 Customer Service Fax 407 888 2301 Westin Diplomat Resort and Spa Hollywood Customer Service Email orlando shepardes com Hollywood Florida Event Code F166160713 Discount Deadline June 26 2013 Please complete the information requested below and return this form with your orders You may choose to pay by credit card check payable to Shepard Exposition Services or bank wire transfer However we require your credit card authorization to be on file before we process your order s for service We will use this authorization to charge your credit card account for any additional amounts incurred as a result of show site orders placed by your representative to include material handling charges for shipments received on your company s behalf and any unpaid balance due for Shepard services Credits for services will be issued at show site only WIRE TRANSFER In order to accurately process the transfer of funds from your account please complete the following information and fax it along with a copy of the wire receipt to the fax number p
19. Debra M Whalen AOFAS Exhibits Corporate Support Mgmt AOFAS Annual Meeting 2013 ae al d PCIE a i _ S L li k is 5 i z Saim AOFAS Annual Meeting Preliminary Exhibitor Schedule of Events Exhibitor Installation Wednesday July 17 7 00am 2 00pm Exhibitor Dismantle Friday June 19 11 00am 5 00pm Exhibitor Registration Great Hall Foyer Wednesday July 17 7 00am 8 00pm Thursday July 18 8 00am 1 30pm Friday July 19 6 00am 10 30am Exhibit Hall Hours Great Hall 4 6 Wednesday July 17 6 00pm 8 00pm Welcome Reception Thursday July 18 8 00am 1 30pm Friday July 19 6 15am 10 30am AOFAS General Session Great Hall 3 Wednesday July 17 6 30am 4 00pm no exhibits on Wednesday Thursday July 18 7 15am 12 30pm Friday July 19 6 55am 1 00pm Saturday July 20 7 30am 12 30pm no exhibits on Saturday NOTE With the exception of the Welcome Reception exhibit hall and general session hours may be subject to change based on finalization of the scientific program AOFAS Annual Meeting 2013 a E Ot mas i ih k 7 Be a J i 7 i h d 7 7 y 23 j T 2 z J s iy z3 J s 7 i z eu EXHIBITOR BADGE ORDER FORM NINN ON N AOFAS ANNUAL MEETING July 17 20 2013 The Westin Diplomat Hollywood FL Each exhibiting company will receive two 2 complimentary badges per usable 8
20. Delivery Hours M F 8 4 30 PM For AOFAS Annual Meeting First day freight can arrive w o a surcharge June 19 2013 Last day freight can arrive w o a surcharge July 10 2013 ADVANCE WAREHOUSE EXHIBITING CO NAME c o UPSF Clover Systems 1910 NW 97th Ave Miami FL 33172 Delivery Hours M F 8 4 30 PM For AOFAS Annual Meeting First day freight can arrive w o a surcharge June 19 2013 Last day freight can arrive w o a surcharge July 10 2013 DIRECT TO SHOW SITE SHIPPING ADDRESS LABELS lt Shepard DIRECT TO SHOW EXHIBITING CO NAME Booth C O SHEPARD EXPOSITION SERVICES Vestin Diplomat Resort and Spa Hollywoo 3555 South Ocean Drive Hollywood FL 33019 For AOFAS Annual Meeting MUST NOT BE DELIVERED PRIOR TO July 16 2013 8 00AM DIRECTTOSHOW TO SHOW EXHIBITING CO NAME Booth C O SHEPARD EXPOSITION SERVICES Vestin Diplomat Resort and Spa Hollywoo 3555 South Ocean Drive Hollywood FL 33019 For AOFAS Annual Meeting MUST NOT BE DELIVERED PRIOR TO July 16 2013 8 00 AM HANGING SIGN SHIPPING LABELS AOFAS Annual Meeting HANGING SIGN SHIPPING ADDRESS LABELS HANGING SIGN If you have a sign or anything truss etc that has been approved to hang from the ceiling send it to the advance shipping warehouse address Hanging items must be identified and readily available since they are installed first before the show floor becomes encumbered by freight Shep
21. configuration being used Towers in excess of 8ft 2 44m should have drawings available for inspection Fire and safety regulations in many facilities strictly govern the use of towers A building permit or safety lines may be required Multi story Exhibit A Multi story Exhibit is a booth where the display fixture includes two or more levels In many cities a Multi storied Exhibit requires prior approval by the exhibit facility and or relevant local government agency as well as show management because it is deemed to be a structure for building purposes The city building department generally needs to issue a building permit based on an application and drawings prepared and submitted by a licensed architect or engineer Exhibitors should obtain local building regulations early on to ensure that all time constraints are met Exhibition organizers should be prepared to assist exhibitors in this application process This edition of IAEE s Guidelines for Display Rules and Regulations is made possible by a generous grant from F RE E MAN 2011 IAEE No cost to members in good standing for including these guidelines in exhibitor service kits and or in their event s rules and regulations at www tradeshowstore com non member rates apply Issues Common To All Booth Types Americans with Disabilities Act ADA All exhibiting companies are required to be in compliance with the Americans with Disabilities Act ADA and are encouraged to be se
22. height of signs Exhibitors should be advised to install hanging points at the time of manufacture of the sign or display It is also advisable to have hanging signs labeled and cased separately so that they can be easily identified on site as they usually must be installed before other exhibit construction can begin Hardwall Booths Exhibitions that provide Hardwall Booths should specify if these structures can be used for display and attaching products Full Cubic Content in Linear Space It is the responsibility of the exhibition organizer to establish rules to best achieve the goals for their exhibition based on the nature of their exhibition and industry sector it serves Cubic Content Definition Using the perimeter lines of a booth as a guide the exhibitor may install a booth up to these lines and utilize all the volume of space within these lines up to the maximum height permitted by the show rules as determined by the show organizer It is the choice of the exhibition organizer to allow use of full cubic content in linear exhibit space or to observe the line of sight set back rule It is common at certain types of exhibitions to eliminate the line of sight requirement for Linear End Cap and Peninsula Booths that back up to Linear Booths This permits exhibitors to utilize the full cubic content of the booth Organizers that permit use of cubic content in linear booths do so for one or all of these reasons Cubic content is
23. members in good standing for including these guidelines in exhibitor service kits and or in their event s rules and regulations at www tradeshowstore com non member rates apply Split Island Booth A Split Island Booth is a Peninsula Booth which shares a common back wall with another Peninsula Booth ee The entire cubic content of this booth may be used up to the maximum allowable height without any back wall Line of Sight restrictions A typical maximum height range allowance is 16ft to 20ft 4 88m to 6 10m including signage The entire cubic content of the space may be used up to the maximum allowable height Double sided signs logos and graphics shall be set LEFT SIDE VIEW back ten feet 10 3 05m from adjacent booths AISLE 20 l 6 096M S S og ve WALL N oo lt o x 1 WALL m A i a S J lt WALL lt x S FRONT VIEW OS NO y AISLE SPLIT ISLAND BOOTH This edition of IAEE s Guidelines for Display Rules and Regulations is made possible by a generous grant from F RE E MAN 2011 IAEE No cost to members in good standing for including these guidelines in exhibitor service kits and or in their event s rules and regulations at www tradeshowstore com non member rates apply Island Booth An Island Booth is any size booth exposed to aisles on all
24. not be responsible for the type or amount of data provided by show management Liability for damage of any cause whatsoever will be limited to the total price of goods and services provided by ExpoBadge Inc 1150 E Stanford Court Anaheim CA 92805 Phone 800 490 9941 or 1 714 712 7380 Fax 714 634 9016 www expobadge com AMERICAN ORTHOPAEDIC TA ExpoBadge FOOT amp ANKLE SOCIETY Dae be Lead AOFAS 29th Annual Summer Meeting July 17 20 2013 Hollywood FL Westin Diplomat Resort amp Spa Exhibitor Lead Retrieval Order Form Questions orders expobadge com ELECTRONIC LEADS DELIVERY An email containing a link to your leads will be sent to email address on file within 24 hours of the close of the show Access to the MyExpoBadge secure web portal will allow you access to your leads in multiple formats Excel CSV and TXT ExpoBadge Lead Print The ExpoBadge Lead Print EBLP is a stand alone lead retrieval and Fa printer unit With the EBLP you will receive an instant easy to read paper thy copy of your leads Use your printout to write additional notes or attach to Paper Only see an order form heey The ExpoBadge All In One AIO is an upgrade from the EBLP With the AIO in addition to getting your leads via paper you will also receive your leads electronically After the show closes you will receive an email allowing you direct access to your leads file in multiple formats A Electronic wireless model is also av
25. package delivered to my booth at no charge Please indicate your package quantity below See chart with maximum package allowances based on booth size Items a la carte No do NOT require the complimentary package and will be ordering additional items in its place which will be billed direcly to the exhibitor BOOTH PACKAGE CONTENTS 50260 v_ _code_ __term Description __ o H 5004606 6 L x 24 W x 30 H Skirted Table Black 50020 2 Upholstered Side Chairs Maximum allowances are as follows 10 x 10 booth 1 package maximum 50260A 10 x 20 booth 2 package maximum 50260B 10 x 30 booth 3 package maximum 50260C 20 x 20 booth 2 package maximum 20 x 40 booth 2 package maximum Booths larger than 20 x 40 3 package maximum Please complete the following Company Name Booth Contact Name Phone Total S Authorized Signature 6 000 Tax Amount Due S Must order by discount deadline date to receive discounted pricing Payment Authorization must be completed and returned with order There are no exchanges or refunds once item has been delivered to your booth Cancellation must be received 24 hours prior to first exhibitor move in day Signature also indicates you read and accept the Payment Policy and Terms and Conditions All tax rates are subject to change A Shepard Exposition Services ONLINE ORDERING INSTRUCTIONS lt Shepard 603 W Landstreet Rd x Orlando FL 32824
26. up to 7 business days Step 3 The PSAV Rigging Manager will then forward your approved request to the PSAV sales team The PSAV sales team will provide a rigging estimate for your review and confirmation along with verification of your proposed rigging plot Kevin Keogh Director Sales PSAV Presentation Services Westin Diplomat Resort amp Spa 3555 South Ocean Drive Hollywood FL 33019 Direct 954 602 8970 SAV Fax 954 456 3179 PRESENTATION SERVICES Visit us on the Web 2010 Audio Visual Services Group Inc dba PSAV Presentation Services All Rights Reserved AMERICAN ORTHOPAEDIC aN ExpoBadge FOOT amp ANKLE SOCIETY Dinine the Lead AOFAS 29th Annual Summer Meeting July 17 20 2013 Hollywood FL Westin Diplomat Resort amp Spa Exhibitor Lead Retrieval Order Form Questions orders expobadge com Complete This Order On Line Submit Form by Al ExpoBadge Lead Retrieval Equipment Ordered by Ordered after Equipment descriptions attached to page 2 June 17 2013 June 17 2013 All options require electricity lt 1 amp 110V FExpoBadge Lead rne o f o o Wireless ExpoBadge Lead Print so ss Exage Altin One o l o S o l e o Wwwreless ExpoBadge Anon ss ss FExpoBadgeNework O o d o l S a sinuman lall ttt operated scanners no electricity required ExpoBadge Mobilee Lead ssi Mobile e Lead 240 27 o0 ExpoBadge Meede o o o i S o FE
27. x10 space Additional badges will be charged at 275 per representative by June 15 2013 Badge orders received June 16 or later will be charged 300 per representative NOTE Annual Meeting mobile app requires an email address for each person to login and utilize personalized features COMPANY NAME BADGE NAME 1 Complimentary Email address for AM Mobile App Access Cell for onsite contact BADGE NAME 2 Complimentary Email address for AM Mobile App Access Cell for onsite contact BADGE NAME 3 Email address for AM Mobile App Access Cell for onsite contact BADGE NAME 4 Email address for AM Mobile App Access Cell for onsite contact Additional names amp contact information may be added on a separate sheet or duplicate copy of order form PAYMENT METHOD Total Additional Badges Total payment amount X 275 Check _ Payable to AOFAS Credit card _ VISA _ MasterCard _ AMEx Card Exp Date Security Code Cardholder Name please print Cardholder Signature E mail for electronic receipt Cardholder Billing Address if different than company address PLEASE PRINT Adaress 1 Address 2 Phone City State ZIP Return form to AOFAS by June 15 2013 Fax to 847 692 3315 or E mail to DWhalen aofas org Updated 1 25 2013 AOFAS Annual Meeting 2013 eo w Hollywooc Island Peninsula Booth Hanging Sign
28. 013 at 8 00 AM SHIPPING ADDRESSES Advance Shipments Address Direct Shipments Address Exhibiting Co Name amp Booth Number c o Shepard Exposition Services AOFAS Annual Meeting Exhibiting Co Name amp Booth Number c o UPSF Clover Systems AOFAS Annual Meeting 1910 NW 97th Ave Westin Diplomat Resort and Spa Hollywood Miami FL 33172 3555 South Ocean Drive Hollywood FL 33019 ALL UTILITY AND ANCILLARY FORMS SHOULD BE FAXED TO THE NUMBER INDICATED ON FORM PLEASE DO NOT SEND UTILITY AND OR ANCILLARY FORMS TO SHEPARD Shepard Exposition Services BOOTH PACKAGE CONFIRMATION Shepard 603 W Landstreet Rd k a Orlando FL 32824 AOFAS Annual Meeting Customer Service Phone 407 888 9669 July 17 19 2013 Customer Service Fax 407 888 2301 Westin Diplomat Resort and Spa Hollywood Customer Service Email orlando shepardes com Hollywood Florida Event Code F166160713 Deadline Date June 26 2013 BOOTH PACKAGE CONFIRMATION PAGE The following package is offered at no charge 8 High backwall drape 3 High sidewall drape In line booths 7 x 44 Cardstock Identification Sign In line booths 1 Wastebasket per 10 of in line booth space 2 Wastebaskets per island booth Please confirm if you would like additional complimentary booth furnishings or if you will order items from the Exhibitor Service Manual a la carte Please check one of the following Booth Package YES I would like the complimentary booth
29. 5 or 23 of subtotal whichever is greater State Sales Tax 6 of subtotal and service charge TOTAL DUE sum of subtotal service charge and tax For additional equipment or services please contact our office directly at 954 602 8900 or email our Sales Dept at kkeogh psav com 7 What you need to know Please note that physical mounting of equipment to exhibit booths is prohibited Set up days are considered the 1st day of the rental period TAX EXEMPTION Florida state law mandates that you must provide a valid non expired tax exemption certificate for the State of Florida BEFORE any sales taxes are exempted CANCELLATIONS 7 day notice to be given to avoid a 50 charge of order total Any cancellations within 48 hours of delivery will be billed at full price Cancellations due to weather will be billed at full price LABOR Technician labor if required is subject to the prevailing hourly rate with a 5 hour minimum PSAV reserves the right to determine if labor is required On site additions are subject to additional labor and or delivery charges Fax this form to 954 456 3179 Attn PSAV Sales SIGNATURE as acceptance of this form in it s entirety Technology Meets Inspiration Rev20120628 PoOAV Technology Meets Inspiration Credit Card Consent Security Deposit Form PSAV LOCATION NUMBER Property Name Credit Card Type American Express ___ Discover ___ MasterCard___
30. AL HANDLING LOL AOFAS Annual Meeting MATERIAL HANDLING Q amp A What is the difference between material handling and shipping Shipping is the process of carrying your shipment from your location pick up area to it s destination and also the process of returning your shipment back to your location after the close of the show Material handling begins at the time your shipment arrives to the docks please refer to What is material handling for the full definition Do I need to order a fork lift to unload or reload my freight No please do not order a forklift for unloading reloading of your materials What does CWT mean CWT is an acronym for Century Weight therefore it means per 100 lbs IMPORTANT FACTS ABOUT DIRECT SHIPMENTS What are direct shipments All shipments that are addressed directly to the exhibit facility please refer to Direct to Show shipping labels included in this manual Shipments must arrive during exhibitor move in times only Do not ship direct to show site in advance If delivery cannot be guaranteed to arrive during exhibitor move in shipment must go to advance warehouse All shipments must have a bill of lading or delivery slip indicating number of pieces and weight Certified weight tickets required Crates weighing over 5 000 Ibs or loose uncrated shipments must be shipped direct to show site to arrive during exhibitor move in times All shipments must be prepaid no collect on delivery shipm
31. AMERICAN ORTHOPAEDIC S eee FOOT amp ANKLE SOCIETY OUTREACH amp EDUCATION FUND RECONSTRUCTION SPORTS MEDICINE TRAUMA TECHNOLOGY DD root Asay Pa 8 V 6300 N River Road Suite 510 800 235 4855 or 847 698 4654 outside US www aofas org Rosemont IL 60018 847 692 3315 fax aofasinfo aofas org Dear Exhibitor We welcome you as an exhibitor at the AOFAS Annual Meeting at The Westin Diplomat in sunny Hollywood Florida July 17 20 2013 This Exhibit Service Kit provides you with all the detailed information you will need to complete arrangements for your exhibit space including electrical internet access shipping amp handling furniture rental s etc It is important that you read the entire kit as it contains valuable information shepard Exposition Services has been selected as the official general services contractor for this meeting For any questions relative to the products and services contained in this kit please contact a Shepard Exposition Services ie a She pard S03 W Land treet RA O Olimb FL 32824 Customer Semice Phone 407 860 0008 somer Senice Fac 407 888 2301 Event Code F100100713 For any other questions please contact AOFAS Show Management Debbie Whalen Exhibits Corporate Support Mgmt dwhalen aofas org Office 847 384 4384 Cell 630 207 1630 Fax 847 692 3315 We look forward to working with you in the coming weeks and to seeing you in Hollywood Regards
32. Approval Form DEADLINE June 15 2013 gt No signs or banners will be hung without prior written approval from AOFAS Show Management Should there be any discrepancy between what AOFAS Show Management approved and what is actually hung on site the sign will be removed at the exhibitor s expense gt All requests for hanging signs must be accompanied by a detailed drawing or photo for inspection by AOFAS Show Management and Shepard Expo Services gt Diagrams must clearly detail ALL relevant dimensions accurately gt Once approved you will receive an email from AOFAS Show Management with your written approval noted gt Rigging must be done by PSAV the onsite vendor Ordering information is included in the Exhibit Service Kit gt Please email this form and detailed diagram photo to dwhalen aofas org or fax to 847 692 3315 Company amp Booth Details Required Exhibiting Company Booth Booth Size _ 16x20 _ 16 x 30 _ 30 x 40 Contact Email address Phone Sign Details Height Width of feet from floor to top of sign NOTE Signs cannot be hung higher than 26 from the floor Brief Description Office Use Only Approved Not Approved Approved with the following revisions A Shepard Exposition Services SHOW IN FORMATION lt gt Shepard 603 W Landstreet Rd x Orlando FL 32824 AOFAS Annual Meeting Customer Service Phone 407 888 9669 July 17 19 2013
33. D QUESTIONNAIRE Please complete the following Are you requesting this labor for assembling your hanging sign How many laborers will you require Installation Date of installation Date of dismantling will need Shepard Supervised Labor for please check one O Installation O Dismantling O Both Install Dismantle Code Qty Item Discount Regular Sup Fee Amount Shepard Supervised Labor Exhibitor not present esoset st 70 00 94 00 30 esoe7T oT 105 00 136 50 30 O Yes oO No Dismantling Requested start time Est Hours Requested start time Est Hours I will need Exhibitor Supervised Labor for please check one O Installation O Dismantling O Both Install Dismantle Code Qty Item Discount Regular Amount Exhibitor Supervised Labor socom sT 70 00 900 esosiT oT 105 00 136 50 68068T DT 140 00 182 00 30 esoest DT 140 00 18200 30 Supervisory fee is 30 of total cost or 60 whichever is greater Labor Hours ST Straight time OT Overtime DT Double time Monday Friday 8 00 AM 5 00 PM All other hours and holidays esoe27 DT 140 00 18200 Dismantle 68063 68064 68065 Sup install 68069 Sup dismantle 68073 Monday Friday 5 00 PM Midnight Saturday Sunday 8 00 AM 5 00 PM If you are shipping carpet to the show and require Shepard to install it for you please complete the following
34. HIS FORM FOR MATERIAL HANDLING SERVICES Please complete the following of pieces to be spotted Requested date time Description of work to be performed Qi nem Description Discount Regular Amount 35028 Straightime Hourly Renta 25015 s2525 35039 Overtime Hourly Renta 200 45 seos0 35067 Doubie ime Houriy Rental 350 75 45600 code oy fem Description Discount Regular Amount 35020 Siraighttime Hourly Renta 500 25 esos 36040 Overtime Hourly Renta 600 90 zers 35069 Doubie ime Hourly Renta 701 50 9200 code oy item Description Discount Regular Amount s5035 __ Straight ime Hourly Rental 75040 osso s5068 overime Houry Renta eor30 nnz s5070 Doubietime Hourly Rental 1052 25 1368 00 CRANE RENTAL AVAILABLE UPON REQUEST Monday Friday 8 00 AM 5 00 PM Monday Friday 5 00 PM Midnight Saturday Sunday 8 00 AM 5 00 PM All other hours and holidays ST Straight time OT Overtime DT Double time Heaviest piece to be spotted times are not guaranteed PLEASE NOTE Rate structure includes lift and 1 operator only Minimum crews are based on scope of work and area jurisdiction Additional labor and groundmen will be billed at the hourly rate The minimum charge for labor and equipment is one 1 hour Labor and equipment thereafter is charged in half 1 2 hour increments
35. ING amp UTILITY SEATING ZTP 36 ZTN 36 ZTM 36 ZTK 30 ZTJ 30 XTM 36 XTF 30 _ 11 36 XTN 36 XTK 30 XTJ 30 ttem Discount Regular Amount _ Stacking Chair 37 High cs 13415 17440 cs 13415 17440 l Altura Black Crepe 1 sya as i440 D 358 35 46585 cs8 ii sY1 DF1 t PRODUCT DISPLAY FILES REFRIGERATORS amp TRAINING ROOM FURNITURE Qty Item Discount Regular Amount Product Display _ i pmpse 323 40 42040 pmpa2 38110 49545 Pok 55645 72340 Po f 56910 73985 f sce moo 536 90 o eor 40430 525 60 fer ao 536 90 fer ata 00 sso OOO c 48370 62880 Pos 57905 75275 Po 367 40 477 25 wb 423545 55310 c s71 47725 Lateral Files d t 512 00 665 60 pt 137 48370 62880 Refrigerator PEDESTALS PMB36 PDH PDK PDL BC6 Pt co4 COLOR SIZE Graphite PDL Black 24 Lx24 Dx36 H Graphite 24 LX24 DX42 H Graphite 30 LX30 DX42 H Black 24 LX24 DX42 H in BC7 PO3 L26 Floor orders are subject to availability Substitutions may be provided without prior notification Please complete the following Company Name Contact Name Authorized Signature Subtotal IS Booth 6 000 Taxt Phone Amount Due Signature also indicates you read and accep
36. IP address Will give you For the initial drop the Fee internet connection for one computer laptop is as follows 350 a day Please Circle one WIRED or WIRELESS 700 for 2 days and 750 for your duration 3 Days Additional IP Address Should you have more equipment that needs internet connections order an ae IP Address PER item 100 for each additional IP If you choose to bring in your own hub to supply additional connections the charge of 100 for additional internet feed will still apply Also a charge of 200 will be incurred for the properties hubs not returned at the end of the event TELECOM NEEDS In House calls can be made and received with any of the phone lines assigned Types of Phone Lines Standard Advanced Pop Up House Phone included Quantity Rates Total Please Note Rates In House phone line Outgoing Advanced Rates Apply when Only Local and 800 calls Gan the order is placed 7 or more days be used as credit card line as in advance to event well Long Distance Line Outgoing Pop Up Rates apply when the Only Local and long distance 150 00 200 00 order is placed within the 7 or less calls days advance to the event Analog Phone with Direct amp Usage Charges vary based on inward Dialing incoming ana length of call area called and amount Outgoing Can make and receive local 800 and long distance calls 200 00 J 250 00 of calls made directly to assigned extension Can Es
37. International customers must pay for all services in U S funds A 50 service charge will be added for processing checks or wire transfers drawn on foreign banks U S Wire Transfers A 25 service charge will be added for processing U S wire transfers Please complete the wire transfer portion of the Payment Authorization form The credit card portion of the form must still be completed before your order will be processed Tax Exempt Status If you are tax exempt in the state where the show is held a copy of the certificate must accompany your order Rental Responsibility All materials are on a rental basis and shall remain the property of Shepard The customer shall be held financially responsible for any damage to Shepard equipment used by the customer Price Quotes Prices quoted are for the duration of the show and include installation rental and removal except where indicated Default Colors If skirting and carpet colors are not selected show colors will prevail Exchanges and Cancellations Onsite exchanges and cancellations in orders will be assessed a 100 pick up fee DEFINITIONS AND SHEPARD RESPONSIBILITIES The name Shepard shall be construed within the meaning of this contract as Shepard Exposition Services Inc and its employees officers agents and assigns including any subcontractors Shepard may appoint The term exhibitor refers to any party who contracts for services with Shepard Shepard shall be responsible only for tho
38. M e 4 s 305M 2 438M 8 2 438M 8 1 524M 5 1 219M LEFT SIDE VIEW 10 X 20 EXTENDED HEADER BOOTH This edition of IAEE s Guidelines for Display Rules and Regulations is made possible by a generous grant from F RE E MAN 2011 IAEE No cost to members in good standing for including these guidelines in exhibitor service kits and or in their event s rules and regulations at www tradeshowstore com non member rates apply 11 Other Important Considerations Canopies and Ceilings Canopies including ceilings umbrellas and canopy frames can be either decorative or functional such as to shade computer monitors from ambient light or to allow for hanging products Canopies for Linear or Perimeter Booths should comply with Line of Sight requirements See Use of Space for Linear or Perimeter Booths The bottom of the canopy should not be lower than 7ft 2 13m from the floor within 5ft 1 52m of any aisle Canopy supports should be no wider than three inches 3in 08m This applies to any booth configuration that has a sight line restriction such as a Linear Booth Fire and safety regulations in many facilities strictly govern the use of canopies ceilings and other similar coverings Check with the appropriate local agencies prior to determining specific exhibition rules
39. Phone 404 720 8652 July 17 19 2013 Exhibit Solutions Sales Fax 404 720 8757 Westin Diplomat Resort and Spa Hollywood Customer Service Email Irubin shepardes com Hollywood Florida Event Code F166160713 Discount Deadline June 17 2013 ese eo orenen boson Roney anoen Please choose panel metal color O Black 06 White 03 Quarterview Showcase Triangular Showcase sor __ Triangular 85390 111005 ate wxa 9 Dx3 3 H 19 Wx1 9 Dx7 H Please choose panel metal color UU Black 06 White 03 w square 1008 50 1311 05 Please choose panel metal color UU Black 06 White 03 li Square Showcase 1 9 W x 1 9 Dx7 H e _ nee a Please choose panel color O Chrome CH O Wood W RC1 RC2 Peel RC2 740 70 962 90 az 7 9 Wx 3 5 Dx 3 9 H 4 9 W x 2 3 D x 3 3 H Please choose panel metal color H Black 06 White 03 es rcs _ 1606 80 208805 Item includes graphics A Shepard Representative will contact you with Art Requirements RC3 5 3 Wx 3 3 D x 3 6 H am cor oss4s rems s cs2 saseo zoso CS2 2 3 W x 1 6 D x 6 3 H 3 6 Wx 1 9 Dx 5 H Please choose panel metal color UU Black 06 White 03 em o ezo 113620 feo c _ 82695 107505 sw ist__ 263 95 sasis sm isa ar r2 A GL1 5 4 W x 1 3 D x 8 H Item includes graphics A Shepard Representative will contact you with Art Requirements GL2 4 3 Wx1 3 D
40. Practices e PSAV must make all attachments to the ceiling and is the exclusive provider of rigging labor aerial lifts and motorized chain hoists Also please make use of our onsite inventory of truss e Changes to the previously approved CAD Plot will require PSAV approval and result in additional n POAV PRESENTATION SERVICES 2010 Audio Visual Services Group Inc dba PSAV Presentation Services All Rights Reserved All connections to the ceiling or supporting structure of the Hotel must be made by PSAV riggers Flown equipment may only be moved by PSAV riggers PSAV will not dead hang items over 100 pounds or over 10 in length with a scissor lift PSAV provided crank towers or chain hoists must be used All rigging hardware truss or other structures must meet OSHA ANSI specifications for overhead use Nuts and bolts must be rated Wire rope clips eyebolts and other hardware must be forged and or rated for overhead use Structural engineering documents are required for custom built truss and other structures A steel safety is required on each item hanging from the truss as well as a backup for synthetic slings There is no rigging allowed from the air wall tracks anywhere in the building All flown signage or equipment in a public area or meeting space must trim at least 8 off the floor Additional weight cannot be applied on flown equipment after riggers leave the room NX Any rigging modifications perf
41. Shepard Exposition Services THIRD PARTY PAYMENT AUTHORIZATION lt gt Shepard 603 W Landstreet Rd Orlando FL 32824 AOFAS Annual Meeting Customer Service Phone 407 888 9669 July 17 19 2013 Customer Service Fax 407 888 2301 Westin Diplomat Resort and Spa Hollywood Customer Service Email orlando shepardes com Hollywood Florida Event Code F166160713 Discount Deadline June 26 2013 The following information must be completed and the form returned to Shepard by the deadline date Both parties MUST sign this form indicating acceptance otherwise request will be denied When a third party is handling your display and or paying for any services on your behalf we will agree to this third party arrangement if the following payment is agreed upon and all signatures are properly completed By signing this form both parties agree and understand that the exhibiting firm is responsible for all charges In the event that the named third party does not make payment by show close Shepard will be paid by the exhibiting firm on demand at show site The show site invoice may or may not include any outbound services such as additional material handling rigging and or shipping charges SERVICES TO BE COVERED BY THIRD PARTY _ Jan services Rental Furniture Hasni Display Rentals Hovernoad Rigging Labor Carpet Cleaning Installation Dismantling Labor Material Handling Please complete the Material Handling Authorization Form Logistics Transpor
42. Signature Date Exhibiting Company Name Booth SIGNATURE SERIES PACKAGES AOFAS Annual Meeting July 17 19 2013 Westin Diplomat Resort and Spa Hollywood Hollywood Florida rs Shepard Exposition Services lt 25 gt Shepard 603 W Landstreet Rd Orlando FL 32824 Customer Service Phone 407 888 9669 407 888 2301 orlando shepardes com F166160713 Discount Deadline June 26 2013 Signature Series We Make Exhibiting EZ Signature Series Packages offer one stop shopping convenience for all of your trade show needs 100 SERIES PACKAGE 200 SERIES PACKAGE 8 x10 a Carpet E ea 50401 8 x10 a Carpet Soe Color a Red 13 Teal E 06 Black Red 13 Teal MH 06 Black a a Blue 10 Grey I 07 Burgundy lt Blue 10 Grey I 07 Burgundy a w Skirted Counter Select Color 50047 30 Star Base Pedestal Table 50032 Red 04 Gold 07 Burgundy 2 Padded Arm Chairs 50021 a Green 05 Blue 10 Grey Customer Service Fax Customer Service Email Event Code Wastebasket 50091 03 White 06 Black 13 Teal One Time Vacuuming for 100 sq ft 47011 P Stools ah Back 50024 Up to 200 lbs Material Handling 35030 35010 tec 50091 One Time Vacuuming for 100 sq ft 47011 200 Ibs Material Handling 35030 35010 Qty Discount Regular Amount 810 85 1054 10 300 SERIES PACKAGE Taw Discount Regular Amount esazo smo 400 SERIES PACKAGE 8 x10 a Carpet aig Color
43. Surcharge 10 50 per envelope 35007 During show hours at the show facility a charge will apply to receiving and delivering envelope packages to your booth SECURED STORAGE Surcharge 80 sq ft Minimum 20 00 Min one hour labor fee for each trip 35400 Only Shepard personnel have access to secured storage A minimum one hour material handler charge at show rates will apply each time material is handled to or from storage There is no charge to return materials to your booth at the close of the show ACCESSIBLE STORAGE Surcharge Based on applicable Labor rate refer to labor order form 35166 Accessible storage will be accessible during the show but not necessarily by exhibitors There will be no charge to return material to the booth at the close of the show WAREHOUSE STORAGE Shipments arriving at the warehouse more than 30 days ahead incur storage fees Transportation of freight to the warehouse after the show at the exhibitor s request incurs return to warehouse RTW fees and storage fees Return to Warehouse Service Fee Surcharge 20 00 per CWT Minimum 400 00 35005 crated materials only uncrated materials will not be accepted at warehouse Storage per month Surcharge 10 00 per CWT Minimum 100 00 35006 MOBILE SPOTTING FEE Surcharge 150 00 round trip 35106 Vehicles operated by exhibitors may be allowed on the exhibit hall floor for loading or unloading if Shepard determines such activity to be operationally feasible and saf
44. TED CARRIER SELECTION OFFICIAL SHOW CARRIER SHEPARD LOGISTICS OTHER If selecting a carrier other than Shepard Logistics you must schedule the pickup OUTBOUND SHIPMENT REQUIREMENTS 1 Shepard will print and deliver your BOL and Shipping Labels to your booth prior to the close of the 2 Exhibtors must properly package and label all materials 3 Completed BOL must be turned in to the Shepard Service Desk including piece count and estimated weight Please note If utilizing FedEx UPS as your carrier you must supply your own outbound labels TRANSPORTATION CHARGES BILLING ADDRESS _ SAME AS SHIP TO ADDRESS Company Name Address City State Zip Please complete the following Company Name Booth Contact Name Phone Authorized Signature Signature also indicates you read and accept the Payment Policy and Terms and Conditions 17850 NE 5 Avenue Miami Florida 33162 1008 www eddhelms com c o The Westin Diplomat Resort amp Spa 3555 S Ocean Drive Hollywood FL 33019 Telephone 954 527 2515 Fax 954 458 9067 Direct Contact Michelle Pfefferkorn Direct Line 954 602 8946 Email mpfefferkorn eddhelms com AOFAS ANNUAL MEETING 2013 JULY 17 19 2013 WESTIN DIPLOMAT RESORT amp SPA HOLLYWOOD FLORIDA ELECTRICAL SERVICE INSTRUCTION AND INFORMATION FORM Order Online at www eddhelmstradeshows com You can create a Login and Password or place your order as a guest Enter Even
45. Visa__ Credit Card Number Expiration Date Cardholder s Name As it appears on credit card Cardholder Billing Address ZIP Code Cardholder email address Cardholder s Phone Number Customer Name Name as it should appear on the invoice Invoice Order Number s Customer PO If a PO is not provided use loc and Order ID XXXX XXXX I please print certify the above information to be true and correct to the best of my knowledge As the cardholder am authorizing the above credit card account to be charged for the attached order and any additional amounts incurred as a result of all show site changes ordered by my representatives and or place my card on file for Security Deposit purposes in the event of payment default cancellation fees or damages losses owed per PSAV Terms and Conditions See Terms and Conditions Signature Date 2011 PSAV Presentation Services All Rights Reserved PROPRIETARY amp CONFIDENTIAL THE WESTIN DIPLOMAT RESORT amp SPA PSAV is proud to serve as the exclusive Rigging provider for the Westin Diplomat Resort and Spa We are the premier and largest entertainment rigging company in the world and look forward to providing our clients with the highest level of rigging expertise and service Please take A AN ge T full advantage of our extensive support resources including Fg A Le Ww an intimate knowledge of the facility CAD design and ae mt eh e dr
46. abor Rates Monday Friday 7am 50m 90 hr Monday Friday 5pm 12 midnight 135 hr Monday Sunday 12 midnight 7am 180 hr Saturday 7am 12 midnight 135 hr Sunday 7am 12 midnight 170 hr Holidays All Day 170 hr Holidays New Year s Day Martin Luther King Day Presidents Day Memorial Day Independence Day Labor Day Veterans Day Thanksgiving amp Christmas Day e All prices are subject to change without notice e A Service Charge of 23 will apply to all Rigging Services PONV PRESENTATION SERVICES 2010 Audio Visual Services Group Inc dba PSAV Presentation Services All Rights Reserved E echnology Meets Inspiratio VLOS Rigging Instructions Step 1 For questions up to date CAD backgrounds of our facilities and or rates please e mail your request to Kevin Keogh Director of Sales Steve Ferrara Rigging Manager Westin Diplomat Resort amp Spa Westin Diplomat Resort amp Spa 954 602 8970 Office 954 553 4001 Mobile Email to kkeogh psav com Email to sferrara psav com Step 2 Schedule rigging services along with a scaled plot DWG or VWX and a detailed production schedule at least 21 days prior to load in Use our quick and easy online form to schedule your event hitp riggingadvance psav com The PSAV Rigging Manager will then be in touch if any adjustments are required or if there are any questions that need to be answered The approval process may take
47. addressed However always check with a local exhibition service contractor and the facility for local regulations It is AEE s goal that the display rules and regulations ultimately developed by each exhibition and event organizer shall provide exhibitors with all the information necessary to properly design and build exhibits as well as plan their booth s layout and content Show organizers should present the professional standards expected of exhibitors Finally they should assure all exhibitors regardless of exhibit size or location an environment conducive to successful interaction with their audiences IAEE is a global association that serves as the foremost authority on exhibition management and operations For display rules and regulations specific to an exhibition or event consult the exhibition or event organizer This edition of IAEE s Guidelines for Display Rules and Regulations is made possible by a generous grant from F RE E MAN 2011 IAEE No cost to members in good standing for including these guidelines in exhibitor service kits and or in their event s rules and regulations at www tradeshowstore com non member rates apply 3 048M Linear Booth B 7 Linear Booths also called in line booths are generally arranged in a straight line and have neighboring exhibitors on their immediate right and 1 524M 5 3 048M 10 left leaving only one side exposed to the a
48. ade to a 3 pipe grid or to the structural steel above 1000 pounds may be applied to each pipe grid intersection which are on 8 centers Also a maximum 500 pound load can be applied anywhere along the spans between intersections In addition to the pipe grid 1000 pounds can be hung per panel point to the structural steel Please see CAD drawing for pipe grid and steel locations e Bridling is not permitted in the Great Hall All rigging attachments must be dead hung off of the pipe grid or the structural steel above the pipe grid e The use of chain hoists is allowed on the Great Hall level PSAV is the exclusive provider of chain hoists for the Westin Diplomat Resort and Spa Diplomat Ballroom Level Standards All ballrooms have finished ceilings and the only rigging permitted is to the skyhooks The skyhooks are rated for 750 pounds dead load only meaning the use of motorized and manual chain hoists is not permitted The truss is set on crank towers loaded with lights audio video cranked to trim and then dead off No dynamic load may be applied to the skyhooks e CHAIN HOISTS CANNOT BE USED ON THE POINTS e Please refer to the CAD files for exact locations of the rigging points e There is no access above the finished ceiling The supporting structure of this level is concrete e Cable picks are not permitted due to the distance between points The truss should be run to the wall and cables dropped at the wall or desired loc
49. afting services a full inventory of scissors lifts boom SSS lifts and crank towers as well as specialty rigging hardware for aerial acts signage and more Our 1 2 ton capacity CM Prostar hoists allow you to achieve maximum trim and at only 49 pounds will minimally impact your load limits versus a Standard full size hoist PSAV is your full service rigging support and solutions provider Aan a i f J i AF AG gk Pre Show Standards e To ensure a smooth event we request that you schedule rigging services along with a scaled plot DWG or VWX at least 21 days prior to load in Please use our quick and easy online form to schedule your event http riggingadvance psav com If this form and plots are not received at least 14 days prior to load in double time labor rates will apply For questions rates or CAD drawings please contact the Rigging Manager Steve Ferrara sferrara psav com 954 602 8963 or our Director of Sales Kevin Keogh kkeogh psav com 954 602 8970 e Please ensure the rigging plot contains the reflective ceiling plan and includes all flown equipment and per point load calculations Plot acceptance is dependent upon a comprehensive safety review based on OSHA ANSI compliance Industry Standard and manufacturer guidelines A great time Saving option is to have PSAV draft the CAD drawing and run load calculations for you which we are happy to do for a standard fee On Site
50. ailable Paper and ExpoBadge Network The ExpoBadge Network EBN is our most advanced printer option The EBN is a printer with two scanners connected wirelessly to a single printer This allows you the flexibility for multiple sales people to capture Paper and leads in your booth Similar to the AlO you will receive a paper and Electronic electronic copy of your leads Additional handheld scanners may be added to this configuration ExpoBadge Mobile eLead The ExpoBadge Mobile eLead EBME is a small handheld battery operated scanner that conveniently fits in your pocket The EBME stores your leads and sends them wirelessly in real time to MyExpoBadge Electronic secure web portal Instant Leads technology delivers your leads instantly to the MyExpoBadge web portal making your leads available the moment you scan the first badge ExpoBadge Mobile e Lead The ExpoBadge Mobile eLead EBME is a small handheld battery operated scanner that provides a graphic display to create the smallest full featured bar code lead retrieval terminal in the industry The EBME Electronic will time and date stamp your booth traffic Instant Leads technology delivers your leads instantly to the MyExpoBadge web portal making your leads available the moment you scan the first badge The ExpoBadge Select offers a large color display and allows for free form notes to be entered Leads will be delivered electronically via the Electronic MyExpoBadge we
51. ard ADVANCE WAREHOUSE EXHIBITING CO NAME c o Shepard Exposition Services 1910 NW 97th Ave Miami FL 33172 Delivery Hours M F 8 4 30 PM AOFAS Annual Meeting First day freight can arrive w o a surcharge June 19 2013 Last day freight can arrive w o a surcharge July 10 2013 ice ADVANCE WAREHOUSE EXHIBITING CO NAME c o Shepard Exposition Services 1910 NW 97th Ave Miami FL 33172 Delivery Hours M F 8 4 30 PM AOFAS Annual Meeting First day freight can arrive w o a surcharge June 19 2013 Last day freight can arrive w o a surcharge July 10 2013 Shepard Exposition Services 603 W Landstreet Rd Orlando FL 32824 Customer Service Phone 407 888 9669 407 888 2301 orlando shepardes com F166160713 Customer Service Fax Customer Service Email Event Code MATERIAL HANDLING AUTHORIZATION AOFAS Annual Meeting July 17 19 2013 Westin Diplomat Resort and Spa Hollywood Hollywood Florida SHIPMENT INFORMATION Please complete the following information We plan to ship to o Advance Warehouse We plan to ship on date Our materials should arrive on date Carrier Name Origin of Shipment city state Please provide a contact name and number for any questions Shepard may have o Direct to Show Site Pro in regards to this shipment Name Phone Please indicate number of pieces and the estimated weight porate a a A i Carpet Miscellaneous T
52. ation from the truss Aerial Acts e Aerial acts in which performers are flown require special procedures and approvals These acts are possible to rig in the Great Hall If you wish to put on an aerial act on the ballroom level it must be ground supported Please contact our Rigging Manager Steve Ferrara sferrara psav com 954 602 8963 for more information SAV PRESENTATION SERVICES 2010 Audio Visual Services Group Inc dba PSAV Presentation Services All Rights Reserved Great Hall Level Rigging Point Charges 215 Daily rate per motor point Includes Prostar Hoist Ballroom Level Rigging Point Charges 65 Daily rate per rigging hang point Genie Super Towers Required 225 Daily rate PSAV CAD Design Fee 250 Original design additional charges will apply per revision Rigging Plot CAD Safety Review 250 Initial CAD approval Required for all non PSAV designed rigging plots additional charges will apply per revision lt lt Scissor lift rental 325 Daily rate 750 Weekly rate Scissor lift rental pricing is subject to availability and should be confirmed 14 days prior to your event scissor lifts are required for the for PSAV provided riggers and available for show rental Poly Tak carpet protection is required for all events at the Westin Diplomat The amount of poly tak required will be determined by PSAV and if provided by PSAV a charge of 750 per 2000 sq ft roll will apply L
53. b portal at the close of the show Mobile lead retrieval made smart Capture qualify and follow up your lead from your iPhone or Android or use alongside traditional lead retrieval equipment Scan the badge and use advance custom follow up action list or add note Add sophisticated surveying capabilities including multiple choice and open text responses Take pictures of attendees and add items to your digital tote bag for later follow up Instant Leads technology delivers your leads immediately Delivery Setup and ExpoBadge staff will deliver your order to your booth set up the devices and train all exhibit booth Training personnel There is no charge for pick up at ExpoBadge lead retrieval service desk Portable 2GB USB device Leads will be downloaded to your Flash Drive upon return of USB Flash Drive equipment at the end of the show 1150 E Stanford Court Anaheim CA 92805 Phone 800 490 9941 or 1 714 712 7380 Fax 714 634 9016 www expobadge com AMERICAN ORTHOPAEDIC TA ExpoBadge 7 FOOT amp ANKLE SOCIETY allie hitad AOFAS 29th Annual Summer Meeting July 17 20 2013 Hollywood FL Westin Diplomat Resort amp Spa Exhibitor Lead Retrieval Order Form Questions orders expobadge com Personalized Action Codes to meet your specific sales needs ExpoBadge offers each exhibitor a complimentary list of standard action codes Or for an additional fee you can personalize your action codes in order t
54. ble fees SMALL PACKAGES What are small package carrier shipments Shipments that arrive via small package carrier such as FedEx Express Service UPS small package service DHL small package service and other carriers in this category and do not have a certified weight ticket included with shipment This applies to packages weighing under 30 Ibs How do I calculate my small package carrier shipment Charges for small package carrier shipments are based on per carton per delivery Example I m shipping 3 packages via FedEx how much will be charged 3 x per carton rate amount charged plus any additional fees that may apply Please be advised that your whole shipment may not arrive to its destination at one time Therefore you may be charged per each delivery and minimum charges may apply CRATED UNCRATED SPECIAL HANDLING What are CRATED materials Materials delivered that are skidded or in a container that can easily be unloaded reloaded with no special handling required What are UNCRATED materials Materials delivered that are loose pad wrapped or unskidded without proper lifting bars and or hooks What is SPECIAL HANDLING Shipments delivered that require extra labor for stacking or unstacking containers on a truck cubic loading tarping or untarping freight or containers or rigging pieces for loading or unloading on a truck or from the ground or other circumstances requiring the rehandling of materials MATERI
55. cation Subtotal o Please complete the following 6 000 Tax o Company Name Booth Amount Due E Contact Name Phone Authorized Signature Signature also indicates you read and accept the Payment Policy and Terms and Conditions Must order by discount deadline date to receive discounted pricing Payment Authorization must be completed and returned with order There are no exchanges or refunds once item has been delivered to your booth Cancellation must be received in writing 48 hours prior to first exhibitor move in day Rental items not ordered and found in use in your booth are subject to Regular rate billing All tax rates are subject to change Shepard Exposition Services E hepard 603 W Landstreet Rd ad Orlando FL 32824 Customer Service Phone 407 888 9669 EXECUTIVE FURNITURE AOFAS Annual Meeting July 17 19 2013 Customer Service Fax 407 888 2301 Westin Diplomat Resort and Spa Hollywood Customer Service Email orlando shepardes com Hollywood Florida Event Code F166160713 Discount Deadline June 26 2013 CAF TABLES Qty ltem Discount Regular Amount 36 Round x 29 High i zP 27820 36255 zN 278290 36255 gt zm 27890 36255 xP 376 00 488 80 XN 376 00 48880 xm 376 00 488 80 gt zk 25070 325 90 zw 25070 32590 xk 340 4980 xm 346 00 449 80 xF 38125 49565 STACK
56. ce If you have questions on how to complete your bill of lading please ask a Shepard customer service representative located at the customer service desk If you are NOT using the designated shipping carrier you must call your carrier with pick up information If your carrier fails to pick up your shipment Shepard will either reroute your freight through the carrier of our choice or return to the local warehouse whichever is indicated on your MHA A Shepard Exposition Services OUTBOUND BILL OF LADING SHIPPING LABEL REQUEST lt gt Shepard 603 W Landstreet Rd 4 Orlando FL 32824 AOFAS Annual Meeting Customer Service Phone 407 888 9669 July 17 19 2013 Customer Service Fax 407 888 2301 Westin Diplomat Resort and Spa Hollywood Customer Service Email orlando shepardes com Hollywood Florida Event Code F166160713 PRE PRINTED OUTBOUND BILL OF LADING AND SHIPPING LABELS DEADLINE FOR REQUESTS July 11 2013 All outbound shipments require a Bill of Lading and shipping labels Shepard offers complimentary pre printing of these items To take advantage of this service please complete this request and submit by the deadline date above Your pre printed BOL and labels will be delivered to your booth prior to the close of the show Note All third parties must pick up BOL labels at the Shepard Service Desk SHIP TO ADDRESS COMPANY NAME DELIVERY ADDRESS CITY STATE ZIP CONTACT NAME BOOTH NUMBER OF LABELS REQUES
57. e All vehicles operated on the exhibit hall floor must be escorted by Shepard personnel In such cases a MOBILE SPOTTING FEE will be charged All local fire marshal rules and regulations apply Please call customer service for details If you have any questions about material handling please contact Shepard Customer Service department gt Shepard Shepard Exposition Services What is material handling also referred to as drayage Material handling is the process of unloading your freight from your shipping carrier either at the warehouse or show site delivering it to your booth storing your empty containers empties if required returning of your empties at the close of show and then reloading your freight back onto your shipping carrier What is the definition of freight Any exhibit materials that are shipped or delivered to the advance warehouse or show facility via shipping carrier POV or delivery truck What is a certified weight ticket A printed weight ticket from a scale certified or inspected by a government authority such as the Dept of Agriculture indicating the date weighed the weight of the shipment and the vehicle ID of the unit being weighed IMPORTANT FACTS ABOUT ADVANCE SHIPMENTS What are advance shipments All shipments that are addressed to the advance warehouse address please refer to Advance Warehouse shipping labels included in this manual Shepard will begin accepting your shipment
58. e all carpet is a maximum of ten feet wide and is installed accordingly Prices quoted above include installation and taping of front edge only All rental carpet is delivered clean to your booth space but during setup carpet may become dirty Please order cleaning service at least once before show opening PREMIUM CARPET 32 OZ 100 ULTRA CUT PILE WITH ACTION BACK OR JUTE BACKING Choose Color Tay item Discount Regular Amount Red 01 Charcoal 17 soo menasan sa 700 Siver Cloud 18 Black 06 48003 Rental to00 isq t 460 600 Deep Navy 22 pone 21 46002 Purchaseis t 1380 1795 Rental includes installation and removal Purchase carpet please fill out Labor Order Form carpet installation section to have carpet installed In order to protect premium cut carpet during set up Visqueen will Minimum 100 sq ft is required No refunds on cancellations oe automatically be installed at published rate listed below BOOTH DIMENSIONS PADDING amp VISQUEEN What is your booth size ft Tay item Discount Regular Amount sooos 12 Padaing 085 110 sooos 1 Padding 200 260 soo10 visqueen oss oss BOOTH CLEANING Minimum 100 sq ft PERIODIC PORTER SERVICE Booth cleaning rates are per square foot Porter Service Rates are per square foot Taw wem Discount Regular amount Discount Regular Amount Carpet is d
59. e evidence in the booth that it has a valid authorization from the Exhibitor for services The non official contractor must confine its operations to the exhibit area of its clients No service desks storage areas or other work facilities will be located anywhere in the facility Show aisles and public areas are not part of the Exhibitor s booth space The non official contractor may not solicit business on the exhibit floor The non official contractor must have all business licenses work permits and insurance required by State and City governments and Facility Management before beginning work and shall provide Show Management with evidence of compliance If required the non official contractor must be able to provide evidence that it has current and applicable labor contracts and must comply with all labor agreements and jurisdictions The non official contractor must not jeopardize the production of the event by any act or practice that would lead to work stoppages strikes or labor disputes Non official contractor employees must wear approved identification badges at all times while in the work area Badges will be issued at show site to authorized representatives when all requirements have been met The following information must be completed and the form returned to Shepard by the deadline date Name of Non official Contractor Services to be performed Contact Name Contact Phone Fax Contact Address Exhibitor s
60. egarding fire safety and environment which must be adhered to Exhibitors should dispose of any waste products they generate during the exhibition in accordance with guidelines established by the Environmental Protection Agency and the facility Electrical Every exhibit facility has different electrical requirements However minimum guidelines are suggested e All 110 volt wiring should be grounded three wire e Wiring that touches the floor should be SO cord minimum 14 gauge three wire flat cord which is insulated to qualify for extra hard usage e Cord wiring above floor level can be SJ which is rated for hard usage e Using zip cords two wire cords latex cords plastic cord lamp cord open clip sockets and two wire clamp on fixtures is not recommended and is often prohibited Cube taps should be prohibited e Power strips multi plug connectors should be UL approved with built in over load protectors continued on next page This edition of IAEE s Guidelines for Display Rules and Regulations is made possible by a generous grant from F RE E MAN 2011 IAEE No cost to members in good standing for including these guidelines in exhibitor service kits and or in their event s rules and regulations at www tradeshowstore com non member rates apply Issues Common To All Booth Types continued Lighting Exhibitors should adhere to the following suggested minimum guidelines when determining booth light
61. ehalf of the exhibiting company named above Signature also indicates you have read and accept the Payment Policy and Terms and Conditions sign and return to Shepard Payment Authorization must be completed and returned with Material Handling Worksheet Other charges may apply please review Material Handling Information form included in this manual All tax rates are subject to change A Shepard Exposition Services MATERIAL HANDLING INFORMATION E a Shepard 603 W Landstreet Rd Orlando FL 32824 AOFAS Annual Meeting Customer Service Phone 407 888 9669 Customer Service Email orlando shepardes com MATERIAL HANDLING INFORMATION amp ADDITIONAL CHARGES SPECIAL HANDLING Rate as shown on Material Handling Authorization Form The standard material handling applies to shipments that can be readily handled off or onto a truck using a conventional forklift or pallet jack equipment without rehandling A special handling charge applies if your shipment requires extra labor for stacking or unstacking containers on a truck cubic loading tarping or untarping freight or containers or rigging pieces for loading or unloading on a truck or from the ground or loading or unloading materials in a freight elevator or other circumstances requiring the rehandling of materials OVERTIME Surcharge 30 35301 Based on show move in move out schedule and or late driver check in an overtime surcharge per occurrence applies to shipments handled at show si
62. elivered clean but may become dirty during setup We Porter Service includes emptying wastebaskets within the booth every suggest that you order vacuuming at least once before show two hours during the show It may be ordered once for only the first opening day of the show or daily Please note booth cleaning and porter service are taxable for this show Total Carpeting amp Cleaning 6 00 Tax Amount Due Company Name Booth Contact Name Phone Authorized Signature Signature also indicates you read and accept the Payment Policy and Terms and Conditions Must order by discount deadline date to receive discounted pricing Payment Authorization must be completed and returned with order There are no exchanges or refunds once item has been delivered to your booth Cancellation must be received in writing 48 hours prior to first exhibitor move in day All tax rates are subject to change Shepard Exposition Services 603 W Landstreet Rd Orlando FL 32824 407 888 9669 407 888 2301 orlando shepardes com 7 Shepard Customer Service Phone Customer Service Fax Customer Service Email Event Code F166160713 SPECIALTY CHAIRS AND TABLES anai f pr F a MAITTIA l 36 Diameter 24 W x18 30 or 42 H an nem Discount Regular amount 50031 Sa Side Table 93 25 121 25 MISCELLANEOUS ITEMS Tay nem Discount Regular Amount 8 High 3 High Packwall drape
63. en delivered to your booth Cancellation must be received in writing 48 hours prior to first exhibitor move in day Rental items not ordered and found in use in your booth are subject to Regular rate billing All tax rates are subject to change A Shepard Exposition Services EXECUTIVE FURNITURE lt gt Shepard 603 W Landstreet Rd Orlando FL 32824 AOFAS Annual Meeting Customer Service Phone 407 888 9669 July 17 19 2013 Customer Service Fax 407 888 2301 Westin Diplomat Resort and Spa Hollywood Customer Service Email orlando shepardes com Hollywood Florida Event Code F166160713 Discount Deadline June 26 2013 BAR TABLES Qty Item Discount Regular Amount P TN 300 10 390 15 VIM vk vrs vm 300 10 390 15 vk 2950 376 35 ve 2950 37635 vrc wi wu o 477 25 o wr 404 30 52560 WTF Qty item Discount Regular _ 5 e Martini Bars 47 High BRI 1682 30 2187 00 BRC 484220 6294 85 BRC BAR STOOLS Cow tem Discount Regular amount e s o os Ohio Chrome 31 High _ ZE lt e 2 Bs2 22065 286 85 pst 22065 286 85 Banana Chrome 30 High BST BSS BST 298 65 385 65 Bss__ _ 296 60 38560 cx Oslo 30 High ihia Miscellaneous BCE 32 H Floor orders are subject to availability Substitutions may be provided without prior notifi
64. ent Policy and Terms and Conditions Must order by discount deadline date to receive discounted pricing Payment Authorization must be completed and returned with order There are no exchanges or refunds once item has been delivered to your booth Cancellation must be received in writing 48 hours prior to first exhibitor move in day Rental items not ordered and found in use in your booth are subject to Regular rate billing All tax rates are subject to change Shepard Exposition Services EX ECUTIVE Fu RNITURE 603 W Landstreet Rd OET AOFAS Annual Meeting Customer Service Phone 407 888 9669 July 17 19 2013 Customer Service Fax 407 888 2301 Westin Diplomat Resort and Spa Hollywood Customer Service Email orlando shepardes com Hollywood Florida Event Code F166160713 Discount Deadline June 26 2013 COMFORT SEATING OTTOMANS ETEA me n 7 ism 625 45 eo ocs s1280 ees f L g soc 92735 120555 tsc 834o 1087 30 Lae Lees enl o z E mee _ _s7oss_ _91225 oO m lt n a so n am sos 006715 a es r o i a E a E ocu f 49280 64065 ocw 370 125280 te te O i one aa ore as645 5080 orm 47635 e125 orm 145 40 185 00 wo 10875 142 70 a aa a car 308 10 aores cre st815 ais60 cour faeo sare a a a EF 28005 375 75 Ec f 29820 38765 ee ee E ins ire0s an
65. ents will be accepted SIGNATURE SERIES SHIPPING How can make shipping my show materials easier Signature Series Shipping will make it easier and here s why Receive a 10 discount off of material handling rates restrictions apply Worry free shipping to and from your show Priority Empty Service priority of empty return at the close of show Volume discounted shipping rates Charges will be billed to your show invoice one less invoice bill to keep track of Nodriver wait fees LIABILITY INSURANCE What is and why would I need liability insurance Accidents happen therefore most show organizers and facilities require liability insurance Please refer to your booth contract for exact minimums required Please make sure your materials are covered from the moment they leave your company location to the time they return after the close of the show If applicable included in your manual is information and an application for liability insurance and booth coverage can also be purchased to protect your valuable exhibit materials OUTBOUND SHIPMENTS You must complete a Shepard Material Handling Agreement MHA for all outbound shipments A MHA will be distributed at show site if all services have been paid in full or you can request one at the customer service desk Upon completion of packing and labeling of your materials complete the bill of lading with all required information and return to customer servi
66. equests must be received by discount deadline date to qualify for discounted prices There are no exchanges or refunds once sign has been ordered and processed All tax rates are subject to change SIGN SUBMISSION INFORMATION Please follow these requests so Shepard can provide the highest of quality signs for your show File Submission Media Artwork Dimensions amp Color Specifications CD ROM All artwork submitted should be created at 100 actual size Email attachment 4 mgs or smaller only or in 10 reduction increments please indicate scale used FTP zip compression call for FTP information Specify target colors as PMS C or U and send us 100 accurate When sending disks please label them with the following proofs with your disk Color variations may occur due to output devices Exhibitor Co Name Booth Show Name Show Date Acceptable Software amp Formats Other Other Graphic Services Available sid Services Available Adobe lllustrator AI EPS InDesign Photoshop amp Acrobat Artwork graphic design serivces 70067 Files should be formatted in high resolution quality 100 300 dpi Logo reproduction 70052 Vector based artwork preferred with fonts converted to outline Special artwork mounting 70069 Please note If customer provided graphic files are not to exact specifications requirements a design time surcharge will apply Shepard Exposition Services SHEPARD LOGISTICS SERVICES
67. es rendered Do not give coffee breaks other than mid morning and mid afternoon when the union has a 15 minute paid break Meal breaks are one hour Any attempt to solicit a gratuity by an employee for any service should be reported immediately to Shepard Exposition Services IN GENERAL Exhibitors do not have to respond to grievances or complaints from union and trade personnel with respect to work jurisdictions Please refer all such disputes and or questions to Shepard management personnel immediately SAFETY Safety of everyone working in the hall is of our utmost concern at all times Standing on chairs tables and other rental furniture is prohibited This furniture is not engineered to support your standing weight Shepard Exposition Services cannot be held responsible for injuries or falls caused by the improper use of this furniture If assistance is required in assembling your booth please order labor on the Labor Order Form included in this manual and the necessary ladders and tools will be provided Shepard Exposition Services 603 W Landstreet Rd Orlando FL 32824 407 888 9669 407 888 2301 orlando shepardes com F166160713 Customer Service Phone Customer Service Fax Customer Service Email Event Code LABOR ORDER FORM AOFAS Annual Meeting July 17 19 2013 Westin Diplomat Resort and Spa Hollywood Hollywood Florida Discount Deadline June 26 2013 INSTALLATION amp DISMANTLING LABOR ESTIMATE AN
68. g aisles on two sides All other guidelines for Linear Booths apply 2 438M 8 1 219M OT 10 X 10 LINEAR BOOTH This edition of IAEE s Guidelines for Display Rules and Regulations is made possible by a generous grant from F RE E MAN 2011 IAEE No cost to members in good standing for including these guidelines in exhibitor service kits and or in their event s rules and regulations at www tradeshowstore com non member rates apply Perimeter Booth 3 048M 7 l A Perimeter Booth is a Linear Booth that backs to an outside wall of the exhibit facility rather than to another exhibit Dimensions and Use of Space All guidelines for Linear Booths apply to Perimeter Booths except that the typical maximum back wall height is 12ft 3 66m 1 524M 5 3 048M 10 PLAN VIEW O BN se co S co i a s O N FRONT VIEW 1 524M 1 524M BN n 5 1 524M gt 5 lg A N A z L _ N j 3 LEFT SIDE VIEW SS D Y N 10 X 10 PERIMETER BOOTH This edition of IAEE s Guidelines for Display Rules and Regulations is made possible by a generous grant from F RE E MAN 2011 IAEE No cost to members in good standing for including these guidel
69. greement Date and labels please complete the following information O will be shipping to SHOW SITE Ship to Address c o Shepard Exposition Services Company Name Booth AOFAS Annual Meeting Westin Diplomat Resort and Spa Hollywood Contact Name 3555 South Ocean Drive Phone Hollywood FL 33019 Deliver By Date Number of labels Delivery date July 16 2013 Special Instructions TYPE OF SERVICE Choose One TRANSPORTATION CHARGES Next Day Air 2nd Day Air Charges for transportation services provided by Shepard shall be billed to the Credit Card on file e recat CS sa a Service via Air Transportation is charged based on Dimensional weight or SO 7 Actual weight whichever is greater Credit Card Expiration Date Security Code Billing Address City ST Zip Standard Ground Other Truck Load Specialized Name on Card Authorized Signature ao FAX COMPLETED FORM TO 404 720 8733 0 A REPRESENTATIVE FROM SHEPARD LOGISTICS WILL CONFIRM RECEIPT OF YOUR EXHIBIT TRANSPORTATION REQUEST Please complete the following Exhibiting Co Name Booth Contact Name Phone Email Fax Authorized Signature Signature indicates you have read and accept the Payment Policy and Terms and Conditions SHIPPING LABELS AOFAS Annual Meeting ADVANCE SHIPPING ADDRESS LABELS lt Shepard ADVANCE WAREHOUSE EXHIBITING CO NAME c o UPSF Clover Systems 1910 NW 97th Ave Miami FL 33172
70. hepard assumes no responsibility for loss damage theft or disappearance of exhibitors materials after same have been delivered to exhibitor s appointed carrier or agent for transportation after the show Shepard loads materials onto the carrier s truck under the supervision of the carrier driver who checks and signs for the materials Shepard assumes no liability for any materials after the carrier assumes custody of materials If exhibitor s designated carrier fails to show by the move out deadline after a show Shepard shall have the authority to route exhibitors shipment via an alternate carrier or return shipment to a local warehouse for disposition at exhibitor s expense PACKAGING CRATES AND EMPTY CONTAINERS Shepard shall not be responsible for surface damage to loose or uncrated materials pad wrapped or shrink wrapped materials Shepard shall not be responsible for concealed damage damage to carpets in bags or poly or damage to materials improperly packed Shepard shall not be responsible for crates and packaging unsuitable for handling partially assembled or having prior damage Affixing Empty storage labels to containers is the sole responsibility of the exhibitor or his representative All previous labels should be removed Shepard assumes no responsibility for removal or misdelivery of containers with old labels or incorrect information on labels or for loss or damage to materials stored in containers labeled empty A
71. igh cpt 556 45 72340 CB2 6 L eee cass 674 60 877 00 adie _ CB1 42 RND 456 40 593 30 Mahogany 29 High Tecan s64 ona ial ep cers 636 35 827 25 cG1 CC66 L cca ior 1012 75 131660 C07 8 L CC5 42 RND 453 85 590 00 C8 10 L Miscellaneous Conf Table 29 High cc azro 367 25 47745 CONFERENCE CHAIRS Tay rem Discount Regular Amount Panton oTo 54545 709 10 Luxor Black Leather XxC2 pt xo 447 35 58155 pt xca2 485 45 63110 xo 51645 67140 amp XC4 XC1 Altura Black Crepe xce 398 26 51775 pf xcs 438 20 56965 xc4 476 35 61925 Brewer scs 21275 27660 sca 21275 27660 Miscellaneous Chairs Sc3 ses 19815 25760 e Sc4 sce gt s amp n 22725 2945 sca 227235 2945 s 27825 365175 Floor orders are subject to availability Substitutions may be provided without prior notification Please complete the following Subtotal o Company Name Booth 6 000 Tax o Contact Name Phone Amount Due So Authorized Signature Signature also indicates you read and accept the Payment Policy and Terms and Conditions Must order by discount deadline date to receive discounted pricing Payment Authorization must be completed and returned with order There are no exchanges or refunds once item has be
72. ines in exhibitor service kits and or in their event s rules and regulations at www tradeshowstore com non member rates apply End cap Booth An End cap Booth is exposed to aisles on three _ wry si sides and comprised of two booths 1 524M 5 Dimensions End cap Booths are generally 10ft 3 05m deep by 20ft 6 10m wide The maximum back wall height of 8ft 2 44m is allowed only in the rear half of the booth space and within 5ft 1 52m l of the two side aisles with a 4ft 1 22m height tA restriction imposed on all materials in the remaining space forward to the aisle LEFT SIDE VIEW 1 524M 3 048M 1 524M 5 a8 10 ols 5 Lu Lu D D lt lt si v tt J mM a 7 _ 3 3 1 54M 3 048M 4 534M a Oo 2 AISLE z FRONT VIEW PLAN VIEW END CAP BOOTH This edition of IAEE s Guidelines for Display Rules and Regulations is made possible by a generous grant from F RE E MAN 2011 IAEE No cost to members in good standing for including these guidelines in exhibitor service kits and or in their event s rules and regulations at www tradeshowstore com non member rates apply Peninsula Booth A Peninsula Booth is exposed to aisles on three sides and
73. ing e No lighting fixtures lighting trusses or overhead lighting are allowed outside the boundaries of the exhibit space Exhibitors intending to use hanging light systems should submit drawings to exhibition management for approval e Lighting including gobos should be directed to the inner confines of the booth space Lighting should not project onto other exhibits or exhibition aisles e Lighting which is potentially harmful such as lasers or ultraviolet lighting should comply with facility rules and be approved in writing by exhibition management e Lighting that spins rotates pulsates and other specialized lighting effects should be in good taste and not interfere with neighboring exhibitors or otherwise detract from the general atmosphere of the event e Currently some convention facilities are not allowing quartz halogen lighting fixtures in exhibits due to potential fire hazards Check with exhibition management e Reduced lighting for theater areas should be approved by the exhibition organizer the utility provider and the exhibit facility Storage Fire regulations in most exhibit facilities prohibit storing product literature empty packing containers or packing materials behind back drapes or under draped tables In most cases however exhibitors may store a limited supply of literature or product appropriately within the booth area so long as these items do not impede access to utility services create a safety pr
74. isle Dimensions For purposes of consistency and ease of layout and or reconfiguration floor plan design in increments of 10ft 3 05m has become the de facto standard in the United States Therefore unless constricted PLAN VIEW by space or other limitations Linear Booths are most commonly 10ft 3 05m wide and 10ft i da 3 05m deep i e 10ft by 10ft 3 05m by 3 05m A maximum back wall height limitation of 8ft 2 44m is generally specified 1 524M 5 Use of Space Regardless of the number of Linear Booths utilized e g 10ft by 20ft 3 05m by 6 10m 10ft by 30ft 3 05m by 9 14m 10ft by 40ft 3 05m by12 19m etc display materials should be arranged in such a manner so as not to obstruct sight lines of neighboring exhibitors The maximum height of 8ft 2 44m is allowed only in the rear half of the booth space with a 4ft 1 22m height restriction imposed on all materials in the remaining space forward to the aisle See 3 048 Mo o o o Line of Sight exception on page 8 Note When three 10 or more Linear Booths are used in combination as a e single exhibit space the 4ft 1 22m height limitation is applied only to that portion of exhibit space which is within 10ft 3 05m of an adjoining booth 1 219M LEFT SIDE VIEW Corner Booth A Corner Booth is a Linear Booth at the end of a series of in line booths with exposure to intersectin
75. itors should be aware that music played in their booths whether live or recorded may be subject to laws governing the use of copyrighted compositions ASCAP BMI and SESAC are three authorized licensing organizations that collect copyright fees on behalf of composers and publishers of music This edition of IAEE s Guidelines for Display Rules and Regulations is made possible by a generous grant from F RE E MAN 2011 IAEE No cost to members in good standing for including these guidelines in exhibitor service kits and or in their event s rules and regulations at www tradeshowstore com non member rates apply 14 Advisory Notes To Exhibition Organizers End cap Booths End cap Booths cause more problems between exhibitors than any other type of booth because most exhibitors fail to observe back wall height restrictions Exhibition managers should be alert to exhibitors reserving End cap configurations to ensure they do not violate Linear Booth Line of Sight regulations for neighboring exhibits Fire Equipment Fire hoses extinguishers and audible or visual devices for fire alarms should be visible and accessible at all times Hanging Signs Although the Guidelines indicate 16ft to 20ft 4 88m to 6 10m as a maximum height range from the top of the sign some exhibitions permit other heights or have no height limit Caution should be exercised so exhibitors will not compete over air space for hanging signs Most show organizers limit the
76. more conducive to certain types of product displays or experiences Cubic Content maximizes the exhibit space and investment International exhibitions generally utilize Cubic Content making the show friendlier to international exhibitors Cubic Content reduces the need to police exhibits to enforce setback rules Use of Cubic Content may create situations where the organizer must address exhibits that have unfinished walls A determination must be made as to responsibility for finishing these areas It is prudent for the exhibition organizer considering cubic content to examine the concerns advantages and disadvantages prior to putting cubic content guidelines into practice It is often wise to consult with the exhibition s Exhibits Advisory Board or perhaps conduct a focus group of the exhibition s exhibitors to determine their interest and gain their feedback and support for the concept Exhibition organizers must be proactive in communicating with exhibitors and understanding the effect it will have on the exhibition This edition of IAEE s Guidelines for Display Rules and Regulations is made possible by a generous grant from F RE E MAN 2011 IAEE No cost to members in good standing for including these guidelines in exhibitor service kits and or in their event s rules and regulations at www tradeshowstore com non member rates apply 15 Advisory Notes To Exhibition Organizers continued Perimeter Openings Large penin
77. ms and Conditions Must order by discount deadline date to receive discounted pricing Payment Authorization must be completed and returned with order There are no exchanges or refunds once item has been delivered to your booth Cancellation must be received in writing 48 hours prior to first exhibitor move in day Rental items not ordered and found in use in your booth are subject to Regular rate billing All tax rates are subject to change a Shepard Exposition Services CARPETING amp CLEANING gt Sh epard 603 W Landstreet Rd Orlando FL 32824 AOFAS Annual Meeting Customer Service Phone 407 888 9669 July 17 19 2013 Customer Service Fax 407 888 2301 Westin Diplomat Resort and Spa Hollywood Customer Service Email orlando shepardes com Hollywood Florida Event Code F166160713 Discount Deadline June 26 2013 EXPO CARPET 16 OZ Choose Color Qty ltem Discount Regular Amount Red 01 Black 06 50401 xia 13300 17290 Blue 05 Teal 13 50402 x2o 33925 441 05 Tuxedo 50 Burgundy 07 50403 amp xso 506 00 657 80 5o404 xso 67275 8746o Variation in dye lot may occur when ordering more than one cut of carpet unless ordered as Special Cut Carpet SPECIAL CUT EXPO CARPET 50006 __ Per Square Foot 3 35 435 Visqueen will automatically be installed at published rate listed below to protect Special Cut carpet during move in Please not
78. nditions are met EXHIBITOR must inform Shepard Exposition Services that they have contracted with a non official contractor by completing this form and returning it by deadline date If form is not submitted by deadline date the Exhibitor Appointed Contractor will not be allowed to perform work in the hall except to supervise the official contractor provided labor The CONTRACTOR hired by the exhibitor must by the deadline date provide Shepard with a current Certificate of Insurance with minimum limits of 500 000 property damage per occurrence 1 000 000 personal injury per occurrence workers compensation aggregate coverage of 1 000 000 per occurrence and naming Shepard Exposition Services as additionally insured for the time period of the show including move in and move out days The CONTRACTOR must abide by the rules and regulations of the show and all pertinent union regulations CONTRACTOR employees must wear approved identification badges at all times while in the work area Badge will be issued at show site to authorized contractor representatives when all requirements have been met If the non official contractor is empowered to incur expense on behalf of the exhibitor a Third Party Payment Authorization form must be completed and returned to Shepard The exhibitor agrees that he is ultimately responsible for the cost of all services provided in connection to the exhibitor s booth The non official contractor agrees to hav
79. nsitive and as reasonably accommodating as possible to attendees with disabilities Information regarding ADA compliance is available from the U S Department of Justice ADA Information Line 800 514 0301 and from the ADA Web site at www usdoj gov crt ada adahom1 htm Structural Integrity All exhibit displays should be designed and erected in a manner that will withstand normal contact or vibration caused by neighboring exhibitors hall laborers or installation dismantling equipment such as fork lifts Displays should also be able to withstand moderate wind effects that may occur in the exhibit hall when freight doors are open Refer to local building codes that regulate temporary structures It is recommended that all 20ft by 20ft 6 10m by 6 10m and over exhibits require a drawing plans or renderings preferably digital to be submitted to the show organizer Exhibitors should ensure that any display fixtures such as tables racks or shelves are designed and installed properly to support the product or marketing materials to be displayed Flammable and Toxic Materials All materials used in display construction or decorating should be made of fire retardant materials and be certified as flame retardant Samples should also be available for testing Materials that cannot be treated to meet the requirements should not be used A flame proofing certificate should be available for inspection Exhibitors should be aware of local regulations r
80. o better qualify each lead Enter personalized action codes using our online order form or complete the template below and return it via fax or email Your codes will be ready with your equipment at our service desk Maximum 35 characters per code Please type or print legibly Custom Action Codes cannot include these characters apostrophe slash backslash period caret or quote Standard Action Codes Company Name ADD TO MAILING LIST Show Name CURRENT CUSTOMER Booth Number DISTRIBUTOR HAS PURCHASING AUTHORITY HAVE SALES REP CALL HOT LEAD INQUIRY ONLY INTERESTED BUYER OEM PRODUCT A PRODUCT B PRODUCT C PRODUCT D PRODUCT E PRODUCT F SCHEDULE DEMONSTRATION SEND LITERATURE SEND PRICING INFO VAR WANTS PRESENTATION AOFAS 2013 Oo ON Ona FP OO N gt a 1150 E Stanford Court Anaheim CA 92805 Phone 800 490 9941 or 1 714 712 7380 Fax 714 634 9016 www expobadge com Plant Floral Order Form __ 7 Deadline Date July 2 2013 SUNTIOrAIL Foxorder to 954 337 3369 PO Box 2778 Apopka FL 32704 Phone 954 288 9091 Fax 954 337 3369 Email info sunfloral com Event Name AOFAS Annual Summer Meeting Location Westin Diplomat Resort Payment method o Company Check No o Credit card Visa Mastercard AMEX Credit Card Number Expiration Date Verification No Card Holder Name Signature resh Arrangements Requests Comments Rate Quantity Total
81. oblem or look unsightly Demonstrations As a matter of safety and courtesy to others exhibitors should conduct sales presentations and product demonstrations in a manner which assures all exhibitor personnel and attendees are within the contracted exhibit space and not encroaching on the aisle or neighboring exhibits It is the responsibility of each exhibitor to arrange displays product presentation audio visual presentations and demonstration areas to ensure compliance Exhibitors should be aware of local regulations regarding fire safety and environment which must be adhered to Special caution should be taken when demonstrating machinery or equipment that has moving parts cooking equipment with an open flame or any product that is otherwise potentially dangerous Exhibitors should establish a minimum setback of 3ft 91m and or install hazard barriers as necessary to prevent accidental injury to spectators Additionally demonstrations should only be conducted by qualified personnel Sound Music In general exhibitors may use sound equipment in their booths so long as the noise level does not disrupt the activities of neighboring exhibitors Speakers and other sound devices should be positioned so as to direct sound into the booth rather than into the aisle Rule of thumb Sound and noise should not exceed 85 decibels when measured from the aisle immediately in front of a booth Refer to OSHA at www osha gov for more information Exhib
82. ormed without the supervision of PSAV riggers will be subject to fines a 2 rigger minimum call and possible shut down until such changes are inspected and approved by PSAV all at the expense of the group or production company responsible A scissors lift is required for all rigging calls at the hotel PSAV has lifts on site and available for rent The on site scissor lifts are the only lifts that can be used at The Westin Diplomat since scissors lifts are not designed or permitted by OSHA or the manufacturer to pick up large looms of cable any cable picks with more than 4 multi cables must have a motorized cable bridge Please note that this applies to Great Hall only no cables may be picked point to point on the ballroom level In accordance with OSHA standards any scissor lift operator other than PSAV riggers must present documentation verifying that they have been trained in the safe use of aerial work platforms scissors lifts Under no circumstances may a person be suspended by walk or climb upon any point or supporting structure attached to the ceiling C M Prostar Hoist e 2005 Model 2127S 3 ph e 30 lift 8 per min e Total weight 49lbs including chain e 1000lbs lifting capacity e Fits inside 12 box truss e Motion Labs 7 Pin control system ee e Custom case protects hotel carpet from chain lube PONV PRESENTATION SERVICES On gt PROSTAR af 2010 Audio Visual Services Group Inc dba PSAV P
83. otal Weight MATERIAL HANDLING RATES AND ESTIMATE WORKSHEET SHIP WITH SHEPARD LOGISTICS AND RECEIVE A 10 DISCOUNT ON MATERIAL HANDLING WITH Signature Series Shipping To set up your Signature Series Shipping please call 888 568 8858 or complete the Shepard Logistics Order Form included in this manual Signature Series Shipping does not apply to shipments considered small package local or shipments over 10 000 lbs Roundtrip SLS shipping is required to qualify for Signature Series Shipping COMPUTATION OF MATERIAL HANDLING SERVICES The following services whether used completely or in part are offered as a package When recording weight round up to the next 100 Ibs For example 285 Ibs 300 lbs 100 Ibs 3 X RATE Amount or minimum charge whichever is greater Standard Material Handling Direct Shipments to Showsite vem Tye srst STiOoT omor Price Total Caea 8450 118 25 126 75 unerated 126 75 177 50 190 25 o Sp Handing 109 75 15375 164 75 Advance Shipments to Warehouse wm Tye susr stor oror Price Toii C S caa saso 11025 2675 O C serana 109 75 153 75 16475 Direct Shipments to Showsite wesw Type sist stor omor Price Total crated 76 00 106 50 11400 uncrated 114 00 159 50 471 00 Sp Handiing 98 75 138 25 148 25 Advance Shipments to Warehouse wm Type sust sror oror Price
84. r Package 2 rectangular cedar planters 400 a ee Ub Total Tax 6 5 Delivery Fee 20 Total o ensure availability orders must be received two weeks prior to the event A cancellation fee will be as sessed if notification is received less than 24 hours pior to the published move in date and time Most specialty items are non refundable Please contact us for a complete copy of terms and conditions
85. re full payment at the time the order is placed Purchase orders may not be used in lieu of payment Regular prices will apply to all show site orders Floor orders are limited to availability lt 9 Shepard Shepard Exposition Services Third Party Orders If you contract your work to a display or exhibit house and require services from Shepard the payment policy stated above applies Please pass this information on to them A Third Party Payment form must be completed and submitted three weeks prior to show opening Invoices Prior to close of show an invoice will be prepared and delivered to your booth for your review Credits will be issued at show site only If you have any questions or want to pay your invoice by check or cash please see our customer service representatives at the service desk on site Charges All charges regardless of amount must be paid in full by cash check or credit card If credit card method is used please ensure that the card limits are high enough to cover your expected charges Past Due Accounts The buyer understands that there will be a 1 1 2 monthly 18 per year finance charge on past due accounts and agrees to pay all costs incurred by Shepard Exposition Services while endeavoring to collect this account Outbound Services All outbound services will be processed on your credit card A copy of the receipt and invoice will be mailed within 10 days of the close of the show International Customers
86. resentation Services All Rights Reserved nie ES je Bik M N YNZ SANA a r Zio N y X LNS TS AS Cee ER GN r P if f Mt et S RRA per F n PAIN ZIN Z APELIN Fi NZ Esa ey 7 yin TEA TH t AVAL vf ay i CE ee pm t Se a my eal Cp oe SS ETE as AD Rigging labor All rigging crews will consist of a minimum of 2 riggers however the number of riggers and equipment required for your event will be determined by PSAV e Five 5 hour minimums will apply on all calls Time beyond five 5 hours will be billed in hourly increments A 30 minute meal break is required every five 5 hours A meal penalty will apply for each hour worked beyond five 5 hours without a break equal to one straight time hour per rigger until a break is provided e Riggers will remain onsite until truss is at trim and motor power has been disconnected e Please note that any call changes or cancelations must be made with a minimum of 24 hour notice Cancellations made with less than 24 hour notice will be billed at the minimum rigging call times for the number of scheduled riggers All changes in labor calls must be made with the PSAV hotel Director of Event Technology Onsite rigging staff cannot change call times PRESENTATION SERVICES 2010 Audio Visual Services Group Inc dba PSAV Presentation Services All Rights Reserved e Attachments in the Great Hall are m
87. rinted on the header of this page A 50 service charge will be added for processing checks drawn on foreign banks A 25 service charge will be added for processing U S wire transfers 50 service charge for international wire transfers The following information must be included on the bank copy of the wire transfer confirmation Name of show that you are attending AOFAS Annual Meeting Exhibiting company name Booth number Account Name Shepard Exposition Services Inc Bank Name PNC Bank N A Pittsburgh PA 15219 USA Routing Number 041000124 Account Number 42 6061 9772 SWIFT CODE US PNCCUS33 SWIFT CODE INTL PNCCUS33 If payment is not received by the date shown above hereby agree to have the balance owed to Shepard Exposition Services Inc charged to the credit card indicated in the next section CREDIT CARD INFORMATION Sa Type of Card VISA Ea Pay by Check _ Pay by Wire Month Year Billing Address Security Code City ST Zip Name on Card Authorized Signature Please note You may choose to pay by Check or Wire Transfer however a credit card is required on file to process all orders EXHIBITING COMPANY INFORMATION Please fill out the following information COMPANY NAME BOOTH COMPANY ADDRESS PHONE CITY ST ZIP FAX CONTACT NAME EMAIL SHEPARD TERMS amp CONDITIONS AOFAS Annual Meeting PAYMENT POLICY Show Site Orders Services ordered at show site will requi
88. s 30 days prior to first show open day date may vary depending on show schedule The warehouse will receive shipments Monday Friday 8 00am 4 00pm excluding holidays Shipments must arrive by advance warehouse deadline date to avoid a late surcharge Please refer to the Show Information page included with this manual for deadline date Crates cartons skids fibercases and carpets can be accepted at the warehouse but DO NOT ship crates weighing over 5 000 Ibs loose uncrated shipments and or machinery to warehouse You must ship those items direct to show site All shipments must have a bill of lading or delivery slip indicating number of pieces and weight Certified weight tickets required All shipments must be prepaid no collect on delivery shipments will be accepted MATERIAL HANDLING CHARGES What determines how much I m charged Charges are based off the weight from your inbound weight ticket included with your shipment How do I calculate material handling charges Material handling services whether used completely or in part are offered as a package When recording weight round up to the next 100 Ibs For example 285 lbs 300 Ibs 100 Ibs 3 X RATE Amount or minimum charge whichever is greater Will there be any additional charges Additional charges may apply Please review the Material Handling Authorization and Material Handling Additional Services forms included in the manual for all applica
89. se services which it directly provides and hereby agrees to execute its contracted duties in good faith Shepard assumes no responsibility for any person parties or other contracting firms not under Shepard s direct supervision and control Shepard shall not be responsible for loss delay or damage due to strikes lockouts work stoppages natural elements vandalism acts of God civil disturbances power failures acts of terrorism or war or any other causes beyond Shepard s reasonable control or for ordinary wear and tear in the handling of materials Due to the security and liability requirements Shepard personnel will unload all vendor materials from the loading docks to the booths INDEMNIFICATION The exhibitor agrees to indemnify forever hold harmless and defend Shepard and its employees officers and agents from and against any and all claims causes of action fines penalties damages liabilities judgments and expenses on account of personal injury or death damage to or loss of property or profits arising out of or contributed to by any of the following 1 exhibitor s negligent supervision of any labor secured through Shepard or the negligent supervision of such labor by any of the exhibitor s employees agents representative invitees and or exhibitor appointed contractor EAC 2 exhibitor s negligence willful misconduct or deliberate act or such actions of exhibitor s employees agents invitees representatives or EACs at the
90. show to which this contract relates including but not limited to the misuse improper use unauthorized alteration or negligent handling of Shepard equipment or 3 exhibitor s violation of Federal State or Local ordinance or violation of show regulations and or rules as published by the Facility and or Show Management CLAIM S FOR LOSS AND PAYMENT FOR SERVICES Exhibitor agrees that any and all claims for loss or damage shall be submitted to Shepard prior to the conclusion of the show when alleged loss or damage occurred prior to that time and in all cases within 30 days of the conclusion of the show For claim reporting purposes the conclusion of the show shall be construed as the end of the day on which exhibitor must vacate the show site All claims reported after the 30 day period will be rejected In no event shall a suit or action be brought against Shepard more than one year after the date that loss or damage occurred Payment for services may not be withheld In the event of any dispute between Shepard and the exhibitor relative to any loss or damage claim the exhibitor shall not be entitled to and shall not withhold payment for Shepard services as an offset against the amount of the alleged loss or damage Any claim against Shepard shall be considered a separate transaction and shall be resolved on its own merit SHEPARD S LIMITS OF LIABILITY If found liable for any loss or damage Shepard s sole and maximum liability for loss or damage
91. sland Booth 8 Island Booth 9 Extended Header Booth 10 Other Important Considerations 11 Issues Common To All Booth Types 12 13 Advisory Notes To Exhibition Organizers 14 This edition of IAEE s Guidelines for Display Rules and Regulations is made possible by a generous grant from F RE E MAN 2011 IAEE No cost to members in good standing for including these guidelines in exhibitor service kits and or in their event s rules and regulations at www tradeshowstore com non member rates apply Guidelines for Display Rules and Regulations 2011 Update The following Guidelines for Display Rules and Regulations have been established by the International Association of Exhibitions and Events IAEE Guidelines for Display Rules and Regulations are created to promote continuity and consistency among North American exhibitions They are the model for most domestic exhibitions It is recommended that exhibition organizers include a copy in the Exhibition Prospectus and or Exhibitor Rules and Regulations This revised 2011 edition of IAEE s Guidelines for Display Rules and Regulations is offered as a resource for exhibition and event organizers to use in creating consistent and fair exhibiting standards for their events These Guidelines afford exhibitors a maximum return on their exhibit investments Compliance with fire safety Americans with Disabilities Act ADA and other state federal or provincial government requirements has also been
92. sulas and islands with long high walls can create a tunnel like effect Exhibitors may be required to install a minimum 6ft 1 83m opening every 30ft 9 14m Pipe and Drape These are commonly used at exhibitions to define exhibit space Exhibition organizers often include in their rules and regulations that this equipment is not intended as a display fixture Therefore product and signs should not be attached or affixed Measurements of booths must allow for size of pipe on sides and back Product Height Some exhibitors have products that exceed display height restrictions Exhibition organizers should establish guidelines for displaying such products For example some exhibitions require that these exhibitors reserve only perimeter space Products exceeding height restrictions for Islands and Peninsulas are usually permitted providing they are displayed in operating mode and the names and logos etc on the product are as it is sold Vehicles Rules vary depending on the facility but generally it is required that vehicles on display have no more than a one fourth tank of gas The filler cap should be sealed and the batteries disconnected External chargers are usually recommended for demonstration purposes Keys should always be surrendered to show management while participating in an exhibition or event Height Variances Height Variances may be issued for all types of booths However in a linear booth the back side of any structure o
93. t eass 20x20 Istana 9405 50 1222715 e0 10x10 2958 10 384555 esr 10 Truss Unit 6716 30 673120 All Exhibit Booth Rentals include installation dismantling and graphic panels as shown not all booths have graphic panels Prices quoted are for print ready graphics If graphics submitted are not print ready additional fees may apply Please contact the Exhibit Solutions Department with any questions you may have at 404 720 8652 Carpet is not included to order please refer to the Carpet amp Cleaning form Please fax completed form to Exhibit Solutions Department at 404 720 8757 Please complete the following Company Name Booth Subtotal S Contact Name Phone 6 000 Tax S Authorized Signature Amount Due S Signature also indicates you read and accept the Payment Policy and Terms and Conditions Must order by discount deadline date to receive discounted pricing Payment Authorization must be completed and returned with order There are no exchanges or refunds once item has been delivered to your booth Cancellation must be received in writing 48 hours prior to first exhibitor move in day Rental items not ordered and found in use in your booth are subject to Regular rate billing All tax rates are subject to change Shepard Exposition Services EXHIBIT SOLUTIONS ACCESSORIES 1531 Carroll Drive NW lt gt Shepard Atlanta GA 30318 AOFAS Annual Meeting Exhibit Solutions Sales
94. t ID 724PNHS Complete the Exhibitor Information fields and continue to the order form Order must be placed online no later than JULY 5 2013 to secure the advanced rate The standard rate will apply to all orders received after that date Be sure you complete the online order through to the end and you receive an email confirmation If you receive an email stating Not Processed your order did not process Island Booths 208V amp higher and any special requests for the location of outlets other than the rear of the booth will require labor amp material charges A detailed layout on a grid or CAD drawing in PDF format showing special locations and orientation must be emailed to complete your order Send to Iklawans eddhelms com If you are tax exempt in the State of Florida you must submit a copy of your Annual Resale Certificate or tax will be charged For questions and or further information please contact us at the number listed above Thank you Technology Services Order Mail or Fax with Payment to IT Department TH E WEST I N 3555 South Ocean Drive Hollywood Florida 33019 Fax 954 602 8860 DIPLOMAT RESORT amp SPA HOLLYWOOD FLORIDA For questions you can email 01402ITContact StarwoodHotels com Your Company Name Location for equipment meeting room or booth Install Date amp Time Removal Date amp Time Your Name print Phone number you can be reached _ _ a Ethernet Drop with one
95. t the Payment Policy and Terms and Conditions Must order by discount deadline date to receive discounted pricing Payment Authorization must be completed and returned with order There are no exchanges or refunds once item has been delivered to your booth Cancellation must be received in writing 48 hours prior to first exhibitor move in day Rental items not ordered and found in use in your booth are subject to Regular rate billing All tax rates are subject to change Shepard Exposition Services EXHIBIT SOLUTIONS BOOTH RENTALS fan E AGEI 1531 Carroll Drive NW Ne Atlanta GA 30318 AOFAS Annual Meeting Exhibit Solutions Sales Phone 404 720 8652 July 17 19 2013 Exhibit Solutions Sales Fax 404 720 8757 Westin Diplomat Resort and Spa Hollywood Customer Service Email lrubin shepardes com Hollywood Florida Event Code F166160713 Discount Deadline June 17 2013 EXHIBIT BOOTH RENTALS Code Qty Description Discount Regular Amount Code Qty Description Discount Regular Amount s250 10x10 2621 90 3408 45 s251 10x20 4302 75 5593 60 cose q1ox3o 8067 60 10487 90 o 4874 15 x 10 sss 10x10 2521 20 3277 55 cosa 10x20 3529 50 4588 35 s255 10x30 4789 50 6226 35 T eass 10x10 1613 45 2097 50 s25 10x10 1405 15 1826 70 x 30 6588 50 8565 05 Salt Lake City Saint Louis The Phoenix The Detroi
96. tation Notes Other please specify THIRD PARTY INFORMATION COMPANY NAME COMPANY ADDRESS PHONE CITY ST ZIP FAX CONTACT NAME EMAIL AUTHORIZED SIGNATURE EXHIBITING COMPANY INFORMATION COMPANY NAME BOOTH COMPANY ADDRESS PHONE CITY ST ZIP FAX CONTACT NAME EMAIL AUTHORIZED SIGNATURE THIRD PARTY CREDIT CARD INFORMATION keee Type of Card 0o Mp Bo Month Year Billing Address Security Code ooo City ST Zip Name on Card Authorized Signature A Shepard Exposition Services EXHIBITOR APPOINTED CONTRACTOR lt Shepard 603 W Landstreet Rd M4 Orlando FL 32824 AOFAS Annual Meeting Customer Service Phone 407 888 9669 July 17 19 2013 Customer Service Fax 407 888 2301 Westin Diplomat Resort and Spa Hollywood Customer Service Email orlando shepardes com Hollywood Florida Event Code F166160713 Deadline Date June 19 2013 Please read the following information entirely prior to signing form and returning to Shepard Complete this form for each non official contractor used Only the official show contractor or the facility may provide building services utilities rigging material handling cleaning and furniture rental As the official show contractor Shepard will provide all standard trade show services including installation dismantling labor but exhibitors may appoint a non official contractor to provide installation dismantling labor provided all the following co
97. te during overtime hours Your advance warehouse shipments may be received during straight time but due to scheduling conflicts beyond Shepard s control may be moved into the exhibit hall on overtime Any additional overtime charges will be invoiced at show site and are subject to change pending move in move out schedules Handling times will be documented on shipping documents Drivers picking up outbound shipments will be sequenced for loading ONLY after a bill of lading is submitted to the Shepard Service Desk AND the driver has checked in LATE SHIPMENTS Surcharge 25 35003 A surcharge will apply to shipments not arriving within the published dates refer to Show Information page for dates for advance warehouse or arriving on show site after show opening UNCRATED SHIPMENTS Rate as shown on Material Handling Authorization Form An additional charge of 50 or as stated on Material Handling Authorization page of the applicable material handling charge at the time of delivery shall be charged for all loose uncrated or unprotected shipments received at the show site docks The charge is a one time charge that includes both move in and move out of the show and is based on the weight of the shipment handled OFF TARGET DELIVERIES Surcharge 15 35004 For targeted shows exhibitors who received requested a Targeted Date Time a surcharge will apply if shipment is not delivered or carrier has not checked in during assigned target date time
98. timated Total for this order Ea aramona not also be used as a fax yet Ea aramona Polycom Conference Phone with Direct amp Inward Dialing Incoming and Outgoing Can make and receive local 800 and 200 00 long distance calls directly to assigned extension Additional Equipment Simple Speaker Phone Po 50 00 75 00 OOO OO 75 00 100 00 250 00 Exhibitor Event Technology Order Form 7 Tell us a little about the event Event Name Event Dates THE WESTIN DIPLOMAT RESORT amp SPA HOLLYWOOD FLORIDA Event Location 7 Tell us a little about yourself Your Name Company Name Address City State Zip Phone Email 7 Justa little more information On Site Cell Phone Booth Pick Up Date Time On Site Contact Room Delivery Date Time 7 What do you need Item Rate Days Total Laptop Windows XP Office 2010 300 19 LCD Monitor 15 pin VGA input only 175 32 HDTV LCD Monitor stand not included 350 50 HDTV LCD Monitor stand not included 650 Monitor Floor Stand for 32 amp 50 monitors 125 Blu Ray Player Single Disk requires a monitor 100 DVD Player Single Disk requires a monitor 100 House Cable Patch HD Satellite available by request 150 1 Speaker Sound System 150 Computer Audio Package 75 x X KX KK KK KK X x KX KK KK KK X X Subtotal Add up all the Totals Service Charge Min 7
99. ting 48 hours prior to first exhibitor move in day Rental items not ordered and found in use in your booth are subject to Regular rate billing All tax rates are subject to change Shepard Exposition Services EXPO FURNISHINGS 603 W Landstreet Rd Orlando FL 32824 AOFAS Annual Meeting Customer Service Phone 407 888 9669 July 17 19 2013 Customer Service Fax 407 888 2301 Westin Diplomat Resort and Spa Hollywood Customer Service Email orlando shepardes com Hollywood Florida Event Code F166160713 Discount Deadline June 26 2013 TABLES ALL DISPLAY TABLES ARE 24 WIDE STANDARD SEATING cn T Red 01 Gold 04 Burgundy 07 50020 SideCnair_ 5225 6795 Green 02 Blue 05 Grey 10 50021 ArmChair 775 127710 White 03 Black 06 Teal 13 50024 Stoolwiback 109 25 14205 Code Qy color Size Discount Regular Amount STANDARD ACCESSORIES soot xon sers m20 soo lerxson 10450 13585 rsoosof lerxson 19400 w20 soos xan 19420 was soo ersan imss 22340 rsoost lerxazn 20205 26205 50052 ath side so 52 25 6795 Discount som msez e710 e725 Tables are skirted 3 sided must order 4th side for all Floor Easel 31 00 sides to be draped on 6 and 8 tables Literature Rack 152 50 Literature rack styles may vary based on location and availability Code Qty Size Discount Regular Amount
100. to exhibitor s materials will be limited to the repair or replacement with like kind and quantity subject to a dollar amount not to exceed 5 00 five dollars per pound based on the weight of the articles for which Shepard specifically acknowledges receipt in writing Shepard shall in no event be liable for collateral exemplary indirect costs or damages or loss of sales resulting from or related to a claim for loss of or damage to material INBOUND AND OUTBOUND SHIPMENTS onsistent with trade snow Industry practices there may be a lapse of time between the delivery of snipment s to the booth and the arrival of the exhibitor or his representative During such time the materials will be left unattended Shepard is not and cannot be responsible for loss damage theft or disappearances of exhibitor s materials after same have been delivered to the exhibitors booth Similarly there may be a lapse of time between the completion of packing and the actual pick up of exhibitors materials from the booth for loading onto a carrier During such time the materials will be left unattended Shepard shall not be responsible for loss damage theft or disappearance of exhibitors materials before same have been picked up for loading after the show All materials will be checked at the booth at the time of loading using document s submitted by the exhibitor and notations of exceptions to conditions of materials or piece counts will be made on said document S
101. ts and displays However one 1 full time exhibiting company employee may work without tools for thirty 30 minutes on the installation move in and 30 thirty minutes on the dismantle move out without union labor on booths that are smaller than 10x10 All booths over 10x10 or exceeding 10 linear feet require union labor Exhibitors are not permitted to use tools of any type screwdrivers hammers electric drills power saws etc on booths of any size Exhibitors may handle and set out the products they manufacture however all background materials display boards back drops stands anything products are displayed upon attached to or made part of and laying of floor tile and carpets must be installed by union labor If union labor is needed exhibitor personnel may work alongside of the union on a one to one basis MATERIAL FREIGHT HANDLING JURISDICTION The Teamsters have jurisdiction over all unloading and reloading of materials The union also has jurisdiction over the operation of all material handling equipment this includes all dollies and hand trucks Exhibitors may carry only what 1 person can manage in one trip using no equipment No hand carried items may come through the loading dock Current union jurisdiction precludes hotel personnel from delivering material to exhibit booths GRATUITIES BREAKS Tipping is expressly prohibited This includes such practices as giving money merchandise or other special consideration for servic
102. ver 8ft 2 44m must be free of trademarks graphics and or logos Environmental Responsibility Exhibitions by their very nature create waste Properly managed exhibitions can recycle excess materials and supplies in useful and meaningful ways and they can do so using methods that result in minimized impact on the environment Exhibits should utilize recycled renewable and energy efficient materials whenever possible This edition of IAEE s Guidelines for Display Rules and Regulations is made possible by a generous grant from F RE E MAN 2011 IAEE No cost to members in good standing for including these guidelines in exhibitor service kits and or in their event s rules and regulations at www tradeshowstore com non member rates apply oe AS tenes 101t1ONS and Events A of an YS 4 12700 Park Central Drive Suite 308 Dallas TX 75251 1500 WWwW laee com 8 Shepard UNION JURISDICTIONS A FORT LAUDERDALE UNION LABOR The installation and dismantling of prefabricated displays comes under the jurisdiction of the decorators union Union Labor is available to assist in the installation and dismantling of exhibit booths Exhibit labor freight and rigging labor electricians and plumbers can be arranged for at established rates using the enclosed order forms EXHIBIT LABOR JURISDICTION The decorator union exhibit labor claims jurisdiction for the installation dismantling and first cleaning of prefabricated exhibi
103. x7 H LS1 LS2 am icr eszss ooso Please choose panel metal color H Black 06 White 03 s c2 ssoso 109250 Please choose panel metal color H Black 06 White 03 LC1 1 meter wide LC3 lee LC3 510 95 664 25 i 3 6 Wx 1 9 Dx 3 6 H 3 9 Wx 2 3 Dx3 6 H Please choose panel metal color H Black 06 White 03 Please fax completed form to Exhibit Solutions Department at 404 720 8757 LC2 1 5 meters wide 5 Wx 1 9 Dx 3 6 H Please complete the following Company Name Booth Subtotal iS Contact Name Phone 6 000 Tax iS Authorized Signature Amount Due iS Signature also indicates you read and accept the Payment Policy and Terms and Conditions Must order by discount deadline date to receive discounted pricing Payment Authorization must be completed and returned with order There are no exchanges or refunds once item has been delivered to your booth Cancellation must be received in writing 48 hours prior to first exhibitor move in day Rental items not ordered and found in use in your booth are subject to Regular rate billing All tax rates are subject to change Made possible by a generous grant from FREEMAN International Association of Exhibitions and Events 20 l ate AEA ESA r PAE A i Ae e cia y A iss eke maass ioe 7 SEAR puso eee Linear Booth and Gorner Booth 4 Perimeter Booth p End cap Booth 6 Peninsula Booth l Split I
104. xpoBadge Select O o l s i l Mobile Application S S y O ExpoBadge Mobile App o Z o sa so J l ExpoBadge Extras Delivery Sep ane iene parts Seip emma 125 a Up to 20 action codes Sect to your needs USB Flash Drive 100 ma E Federal Tax ID 20 8676699 Grand Total gt 0 00 CONTACT BOOTH Company Information ONSITE PHONE Payment Information Billing Zip Code Required PAYMENT C AMERICAN EXPRESS C MASTERCARD C VISA C CHECK Make payable to ExpoBadge CREDIT CARD EXPIRATION DATE NAME ON CARD BILLING ZIP CODE Terms and Conditions have read and agreed to the following terms and conditions All equipment ordered must be picked up at the service desk prior to the start of the show unless you have ordered Delivery and Set up Failure to pick up equipment does not entitle you to a refund All equipment must be returned to the service desk within 1 hour of show close to avoid additional 100 00 charge A non refundable charge of 2 000 00 will be applied for each piece of equipment not returned to ExpoBadge Inc at the close of show There will be a 100 00 charge for the loss or damage of ExpoBadge data card All cancellations must be submitted in writing 2 weeks prior to the start of the show there are no refunds or cancellations after this time There is a 75 00 fee for all cancellations prior to 2 weeks before show There is no refund on paper or badge kits ExpoBadge Inc will

Dear Exhibitor: We welcome you as an exhibitor at the AOFAS

Contents

Download Pdf Manuals

Related Search

Related Contents