Home

quick facts - International Society for Stem Cell Research

1. ALL FREEMAN SERVICES TRANSPORTATION CUSTOMS I amp D LABOUR SUPERVISION MATERIAL HANDLING RENTAL FURNITURE CARPET SIGNS IN BOOTH FORKLIFT OTHER THIRD PARTY COMPANY INFORMATION THIRD PARTY COMPANY NAME CONTACT NAME THIRD PARTY ADDRESS CITY STATE PROVINCE ZIP POSTAL CODE PHONE EXT FAX CONTACT S E MAIL E MAIL FOR INVOICE Invoices will be sent by e mail Please provide the e mail address of the person who reconciles your invoices if different than contact s email THIRD PARTY CREDIT CARD AUTHORIZATION AMERICAN EXPRESS MASTERCARD visa CREDIT CARD ACCOUNT NO EXP DATE CARDHOLDER NAME PLEASE PRINT CARD TYPE AUTHORIZED SIGNATURE CARDHOLDER BILLING ADDRESS CITY STATE PROVINCE ZIP POSTAL CODE 317350 FREEMAN third party authorization PAYMENT AND LABOUR YOU ARE ENTERING A CONTRACT WHICH LIMITS YOUR POSSIBLE RECOVERY IN CASE OF LOSS OR DAMAGE The terms and conditions set forth below become a part of the Contract between FREEMAN and you the EXHIBITOR Acceptance of said terms and conditions will be construed when any of the following conditions are met THE METHOD OF PAYMENT FORM IS SIGNED OR AN ORDER FOR LABOUR SERVICES AND OR RENTAL EQUIPMENT IS PLACED BY EXHIBITOR WITH FREEMAN OR e WORK IS PERFORMED ON BEHALF OF EXHIBITOR BY LABOUR SECURED THROUGH FREEMAN DEFINITIONS For purposes of this C
2. EXHIBIT TRANSPORTATION S V C S services de TRANSPORT D EXPOSITION As the official service contractor we can make it easier for you to transport your exhibit to the show and on to its next destination Our on site experts are there every step of the way preshow move in on the actual show days as well as during move out Also if you need anything after the show your Freeman contact will be there to assist you Some of our available services also include e A special toll free number where Freeman experts give you the fast friendly service that has become our trademark track shipments arrange for pickup and more e One convenient invoice with all your show services prequoted so you never get hit with hidden costs Freeman also offers competitive prices for exhibit transportation with value added customer service e Preprinted shipping labels and material handling agreements There is no need to handwrite all your labels when we can print them for you automatically Don t forget about inbound shipping Complete and send the attached order form to order your inbound and outbound shipping questions Call our exhibit transportation experts at 877 478 1113 En tant que fournisseur de service officiel nous pouvons faciliter le transport de votre mat riel d exposition au salon et jusqu sa prochaine destination Il y a des experts sur place chaque tape avant la tenue de l v nement l installation
3. eet 760 00 836 00 1064 00 335 00 368 50 469 00 Key West Group Black Fabric o E 620 00 682 00 868 00 s MEE Co CET 690 00 759 00 966 00 cae MEN oe RR 475 00 522 50 665 00 Marrakesh Group Beige Fabric UNIES DIE CINE EEUU 565 00 621 50 791 00 SOMME CREER 745 00 819 50 1043 00 Cubes eat 140 00 154 00 196 00 9902 os cn 140 00 154 00 196 00 8953 Lemon 140 00 154 00 196 00 81511 Leather Cube White Leather 140 00 154 00 196 00 81512 Leather Cube Black Leather 140 00 154 00 196 00 Occasional Chairs 0101 T vac Chair Translucent Chrome 370 00 407 00 518 00 810819 Globus Occasional Chair White Vinyl Chrome 405 00 445 50 567 00 8104 Cappuccino Chair Chocolate Fabric 380 00 418 00 532 00 81017 Panton Chair White Plastic 230 00 253 00 322 00 810814 ICE Side Chair Transparent Chrome 260 00 286 00 364 00 81090 New York Chair Onyx Maple Wood Chrome 220 00 242 00 308 00 810707 150 Mesh Pull up Chair Black Vinyl Black Steel 375 00 412 50 525 00 810811 Berlin Stack Chair White amp Red Plastic Chrome 150 00 165 00 210 00 810810 Berlin Stack Chair White amp Black Plastic Chrome 150 00 165 00 210 00 Con
4. Freeman Supervision 30 45 00 5 GST 7 PST Total Installation DISMANTLE LABOUR L Freeman Supervised Labour Please complete the reverse side of this form The Freeman Companies is not responsible for product or literature that is not properly packed and labelled by exhibitor The charge for this service is 3096 of the total dismantle labour bill with a minimum of 45 00 Emergency contact Phone Number L Exhibitor Supervised Labour Supervisor will be Phone Number Date Start No of People Approx Hrs Total Hrs Hourly Rate Estimated Time per Person Total Cost X CN X _ X _ Freeman Supervision 30 45 00 5 GST If you have questions or need assistance in completing your order please call and ask for your Exhibitor Services 7 PST Total Dismantle 10 12 V FREEMAN installation amp dismantle NAME OF SHOW ISSCR 12TH ANNUAL MEETING 2014 COMPANY NAME BOOTH CONTACT NAME PHONE FREEMAN SUPERVISED Labour IN ORDER TO BETTER SERVE YOU PLEASE COMPLETE THE FOLLOWING INFORMATION IF YOUR DISPLAY IS TO BE SET UP AND OR DISMANTLED BY FREEMAN I amp D AND YOU WILL NOT BE PRESENT TO SUPERVISE THE INSTALLATION AND OR DISMANTLE INBOUND SHIPPING amp SET UP INFORMATION Freight will be shipped to Warehouse Showsite Date Shipped Setup Plan Photo Attached To Be Sent With Exhibit In Crate No Carpet With Exhibit Rented From Freeman
5. 1 royalty payments or subsequent proceeds are paid or payable by the purchaser Des redevances ou produits ulterieurs ont ete ou seront verses par l acheteur Amounts for commissions other than buying ii The purchaser has supplied goods and services for use in the production of theses goods L acheteur a fourm des biens ou des services pour la production de ces marchandises Le cout de l emballage d exportation es m fa Canada Border Agence des services Services Agency frontaliers du Canada Pope RS Canada Border Services Agency International Events and Convention Services Program Convention Services Program 1st Floor 333 Dunsmuir Street Vancouver B C V6B 5R4 September 3 2013 File 2014 05357 International Society for Stem Cell Research 5215 Old Orchard Rd Suite 270 Skokie IL 60077 USA Dear Amy Claver In response to your correspondence dated August 22 2013 the Canada Border Services Agency CBSA International Events and Convention Services Program IECSP officially recognizes the following event ISSCR 12 Annual Meeting June 18 21 2014 Vancouver Convention and Exhibition Centre Vancouver BC Your request for Border to Show privileges has been granted The CBSA will advise its ports of entry to allow your goods to move directly to the show site once they have been reported to CBSA at the first port of entry where officials will perform the necessary c
6. 900250 57 75 73 50 Circle Colour Blue Grey or Black Fabric White PVC _____17206 1wAngled 37 x 12 52 50 57 75 73 50 _____ 174541 Single Sided 1m x 4 High 460 00 506 00 644 00 LITERATURE POCKETS _____ 174542 Double Sided 1m x 4 High 560 00 616 00 784 00 _____174015 For 8 x 11 Literature 29 00 31 90 40 60 _____ 174581 Single Sided 1m x 8 High 5645 00 709 50 903 00 _____ 174016 For 4 Literature 29 00 31 90 40 60 _____ 174582 Double Sided 1m x 8 High 750 00 825 00 1050 00 CABINETS amp LOCKS SHOWCASE White PVC Only Circle Colour Blue Grey or Black Fabric White PVC _____ 1755800 Showcase 1M x mu x 8 H 5775 00 852 50 1085 00 ____17305 1 x Mx 36 High 460 00 506 00 644 00 _____ 1755801 Showcase Ym x 5 x 8 H 560 00 616 00 784 00 ____17306 1 x mx 42 High 460 00 506 00 644 00 _____ 17551206 Showcase 1m x 42 H 505 00 555 50 735 00 ____17308 2 x mx 36 High 560 00 616 00 784 00 17309 2 x 2m x 42 High 560 00 616 00 784 00 _____ 173010 1m Radius x zu x 36 H 575 00 632 50 805 00 Please note that power is not included with the showcases and must be ordered ____ 173011 1 Radius x Zu x 42 H 575 00 632 50 805 00 with the electrical vendor _____17301 Aluminum Cabinet Lock 26 00 28 60 36 40 WALL PANELS Circle Colour Blue Grey or Black Fabric Whi
7. Description Date Start Time Describe work to be done subtotal exesr DISMANTLE Part Description Date Start of Equip Approx Hrs Total Hourly Estimated Time Person per Person Hours Rate Total Cost Describe work to be done Subtotal 10 12 V 04 05
8. 371 00 82024 Geo Table Glass Black 295 00 324 50 413 00 82034 Table 5 295 00 324 50 413 00 82023 Inspiration End Table Tempered Glass Painted Steel 350 00 385 00 490 00 82022 Inspiration Table Tempered Glass Painted Steel 370 00 407 00 518 00 Conference Tables 82041 Conference Table Glass Black Steel 490 00 539 00 686 00 82051 Conference Table Glass Chrome 490 00 539 00 686 00 Product Display 850604 Etagere 475 00 522 50 665 00 850605 Etagere 475 00 522 50 665 00 85078 Locking Door Pedestal Black 475 00 522 50 665 00 Refrigerator 8503001 Refrigerator White 920 00 1012 00 1288 00 Sub Total 5 Gst 7 Pst TOTAL FREEMAN specialty furnishings Take advantage of the Online price by ordering at www freemanco com store before May 27 2014 FREEMAN 61 Browns Line Toronto Ontario Canada M8W 352 416 252 2420 Fax 416 252 2365 E mail FreemanTorontoES freemanco com NAME OF SHOW COMPANY NAME CONTACT NAME E MAIL ADDRESS PLANTS Qty Part Descript
9. 81063 tilt executive chair With Arms Onyx Black 26 L 25 D 34 H 81075 ICE side chair Iransparent Chrome 17 25 L 20 D 32 H 810814 iso mesh pull up chair Black 26 L 24 D 38 H 810707 altura junior executive chair Mid Back Black Crepe 251 25 D 37H 910753 Adjustable select furnishings 5 banana barstool White Chrome 810103 Black Chrome 810104 21 L 22 D 30 H circle martini bar Composed of three martini bars 208 5 L 102 D 139 5 H martini bar 69 5 L 34 D 46 5 H Radius 50 8501 ICE barstool Transparent Chrome Y 16 75 L 16 D 37 75 H 810815 o gin barstool Maple Chrome 16 L 16 D 29 H 810505 jetson chair Black 19 L 18 D 31 H 810702 oslo barstool Blue 810200 White 810201 17 220 0 30 jetson barstool Black 18 19 D 29 H 810706 select furnishings O tables What Freeman always brings to the table is professionalism and nothing says more about your space than your surfaces and tabletops Choose from modern glass tops traditional wood end tables and more geo conference table Black 82041 Chrome 82051 60 L 36 D 29 H silverado end table geo end table 24 Round 22 82015 Black 82025 Chrome 82035 silverado table 26 L 26 D 20 H 36 Round 17 H 82014 geo coffee table Black 82024 Chrome 82034 50 L22 D 16 H inspiration table 42 L 28 D 18 H 82022 inspiration end table 2
10. A minimum of 14 days notice is required for the application of a Temporary Food Booth Permit from the Vancouver Coastal Health Authority For further information and permitting please visit http www vch ca your environment food safety permits or contact Vancouver Coastal Health Authority 800 601 West Broadway Vancouver BC V5Z 4C2 Phone 604 675 3800 Fax 604 736 8651 Trade shows or Exhibitors that require the Vancouver Convention Centre kitchen staff to assist with food preparations must complete a Product Preparation Information Sheet This can be obtained from your Catering Sales Manager and must be completed in full for each product and submitted to the Vancouver Convention Centre no later than 14 days prior to the event move in date The Client Exhibitor will be responsible for all charges at current rates including equipment rental labour and any supplementary food and or cleaning supplies required All deliveries are to be sent to the Vancouver Convention Centre s loading dock and must be clearly labelled with event name event dates and exhibitor s on site contact Frozen food must arrive three days prior to the event and fresh food a minimum of 24 hours prior The Vancouver Convention Centre reserves the right to refuse food preparation for any products received after the above time lines Any use or access to the Vancouver Convention Centre food service areas must be approved in advance by the Catering Departme
11. CENTRE FOOD SAMPLING Effective January 2014 The Vancouver Convention Centre retains the exclusive right to provide and control all food amp beverage services for any event held at the Vancouver Convention Centre Food and beverage sampling is generally not permitted however certain exceptions may be granted for trade shows and or conventions that are directly related to the food and beverage industry In those circumstances a detailed list of the products that will be sampled with quantities must be submitted to the Vancouver Convention Centre two weeks in advance of the scheduled event Food service exhibitors may only offer food and beverage samples in the exhibition area Sampling portions are limited to 4 ounces of liquid non alcoholic and 1 ounce of food Exhibitors may only produce samples of product that they serve and or produce for the purpose of promoting their merchandise All sampling is subject to compliance of health safety and sanitation or other specific requirements of the Vancouver Coastal Health Authority and where applicable the Provincial and Federal Department of Health and Agriculture Health regulations may require that any prepared products be appropriately inspected and licensed for consumption by the Vancouver Coastal Health Authority It is the responsibility of the Client Exhibitor to comply with all local health and safety regulations which may include sink installations at the cost of the Client Exhibitor
12. Overtime will be applied to all freight received at the warehouse and or show site that must be moved into or out of booth during above listed times Let Freeman OnLine estimate your material handling charges for you Log on to www myfreemanonline com select your show and click on Estimate My Material Handling Costs From Freeman OnLine you can print extra shipping labels get tips on how to package your freight and much more Description Price Per Min CWT 200 Lbs RATE CLASSIFICATIONS Warehouse Shipment 200 Ib minimum beginning May 2014 Grated or Skidded SIMU ees cers a ed eee D ie acy I Ea e ed tte 87 00 174 00 Special Handling Shipment 113 00 226 00 Show Site Shipment 200 Ib minimum beginning June 17 2014 Grated or okidded ee a ek ee nee eee re AIMER eee PE eee 77 00 154 00 Special Handling Shipment MR E TE Eeo 100 00 200 00 Uncrated or Pad Wrapped ShipIiel tribe 115 50 231 00 Small Package Maximum weight is 30 Ibs per shipment 52 50 A small package shipment is a shipment totaling any number of pieces with a combined weight not to exceed 30 Ibs that is receved on same day from the same shipper and delivered by the same carrier ADDITIONAL SURCHARGES Shipment Delivered after Deadline Date in addition to above rates Warehouse Shipment after Deadline June 10 2014 26 00 52
13. hours in a day will be charged at 2 times the hourly rate All hours worked over and above 40 hours in a week will be charged at 1 5 times the hourly rate All hours worked on Statutory Holidays will be charged at 2 times the hourly rate FACILITY SERVICES AND CHARGES Any charges levied by the meeting facility for electricity electrical connections connection to built in sound systems connection to built in video systems connection to built in telecommunication networks furniture and staging labour or any other charges levied relative to our activities on behalf of the customer in the facility will be the responsibility of the customer and will be quoted and invoiced directly to the customer by the facility LIABILITY The customer is responsible for equipment at all times when it is under contract to the customer and is liable for the full replacement value of the equipment notwithstanding the fact that Freeman AV personnel may be on site with the equipment The customer is hereby advised of their responsibility to safeguard the equipment at all times to ensure the security of the equipment when unattended by the customer and to ensure pickup of the equipment by Freeman AV personnel when use is completed CANCELLATION In the event of cancellation of this contract the customer shall pay Freeman AV 100 of the total contract price Page 2 of 2 a ELECTRICAL SERVICES REQUEST 2014 EVENT aie gt This form is your official invoice
14. pendant l exposition et au d montage En plus si vous avez des besoins additionnels une fois l v nement termin votre personne ressource de Freeman sera disponible pour vous aider Les services que nous offrons comprennent e Un num ro sp cial sans frais ou les experts de Freeman vous offrent un service rapide et amical qui est devenu notre marque de commerce pour localiser des envois planifier des cueillettes et plus encore e Une seule facture pratique incluant un estim de vos services d exposition pour que vous ne soyez jamais surpris par des frais cach s En plus Freeman offre des tarifs comp titifs de transport d exposition avec un service la clientele valeur ajout e e Des tiquettes pr imprim es pour vos envois et ententes sur la manutention de mat riel Pourquoi crire vos tiquettes la main quand nous pouvons les imprimer automatiquement pour vous N oubliez pas le transport l entr e Remplissez et envoyez le formulaire ci joint pour commander le transport l entr e et la sortie questions Appelez nos experts de transport d exposition 877 478 1113 FREEMAN 05 07 CAN CANADA Customs douanes canaviennes Exhibiting internationally may seem daunting but the details don t have to get in your way Freeman will manage customs clearance for all of your shipping needs ensuring that your booth and your products make it safely to your event On time and in one piece As the
15. the appointed time Where no disposition is made by Exhibitor materials may be taken to a warehouse to await Exhibitors shipping instructions and Exhibitor agrees to be responsible for charges relating to such rerouting and handling In no event shall Freeman be responsible for any loss resulting from such rerouting designation 7 FREEMAN S RESPONSIBILITIES Freeman shall be responsible only for those services which it directly provides Freeman assumes no responsibility for any persons parties or other contracting firms not under Freeman s direct supervision and control Freeman s performance hereunder is subject to and Freeman shall not be responsible for loss delay or damage due to strike work stoppages natural elements vandalism Act of God civil disturbances power failures explosions acts of terrorism or war or for any other cause beyond Freeman s reasonable control nor for ordinary wear and tear in the handling of Exhibitor s materials 8 INSURANCE It is understood that Freeman is not an insurer Insurance on exhibit materials if any shall be obtained by Exhibitor in amounts and for perils determined by Exhibitor Exhibitor agrees to provide Freeman with a release of subrogation to the extent of any insurance settlement received 9 CLAIM S FOR LOSS Exhibitor agrees that any and all claims for loss or damage must be submitted to Freeman immediately at the show site and in any case not later than thirty 30 business days
16. 00 Show Site Shipment after Deadline after 3 30 PM on June 18 2014 23 00 46 00 Overtime Charge Inbound in addition to above rates Grated OF Skidded ras ERE n EA TIN 19 25 38 50 eer E E 25 00 50 00 Unerated or Pad Wrapped 5 29 00 58 00 Overtime Charge Outbound in addition to above rates Grated or Skidded ol MIN eae de ni ne on ee 19 25 38 50 Special Handling Shipment 25 00 50 00 Uncrated or Pad Wrapped Sip Men ETT 29 00 58 00 Price per Estimated BEDV EET ON CWT Cost Surcharges Le Overtime Late a 5 1 Tip to Save on Material Handling 5 GST E e Consolidate shipments i e if minimum shipment weight is 200 Ibs Separate Shipments Consolidated Shipment 6 08 60 Ibs charged 200 Ibs 154 00 3 pieces 1 shipment total 6 10 52 Ibs charged 200 lbs 154 00 177 lbs 200 Ibs 154 00 6 11 65 Ibs charged 200 lbs 154 00 462 Added benefit your shipments are less likely to get misplaced if they are packaged together with larger items 10 12 V FREEMAN material handling SPECIAL HANDLING DEFINITIONS for frequently asked questions and material handling estimator tools
17. 07 CAN FREEMAN a www nalsi com IT IS OUR PLEASURE TO ANNOUNCE Freeman Exhibit Transportation in conjunction with North American Logistics Services will be providing Canadian Customs Clearance Services as well as U S customs clearance for the return of your shipment if applicable for ISSCR 12TH ANNUAL MEETING 2014 JUNE 18 21 2014 Freeman Exhibit Transportation North American Logistics Services will manage all of your customs clearance formalities and ensure your products arrive at the show Should you require a copy of our FREEMAN SHIPPING amp CUSTOMS GUIDE please complete the form below and we will be more than happy to send everything you need and assist you in making the customs procedures as painless and effortless as possible Our FREEMAN SHIPPING amp CUSTOMS GUIDE includes all the documents and information needed to ship to Canada and return Freeman Transportation personnel will guide you through every step necessary to ensure that your goods are cleared through Canada customs in a timely manner In addition they will be at show site during move in show hours and during move out for your convenience As an added benefit customs clearance and transportation services will be invoiced to you along with all other Freeman services we offer at the show Should you have any questions or would like a quote please contact our Exhibit Transportation amp Customs Clearance Services Team at 1 877 478 1113 Toll Free o
18. 25 Overtime 4 00 P M to 6 00 P M Monday through Friday 2 tnb rra barn 144 00 197 25 8 00 A M to 4 00 P M Saturday and Sunday Double Time All times not mentioned above as well as holidays 188 00 245 00 Show site prices will apply to all orders placed at show site e Start time guaranteed only at start of working day e One hour minimun per person e Supervisor must check in at Service Desk to pick up labour Labour must be cancelled in writing 24 hours in advance to avoid a one 1 hour cancellation fee per worker e When scheduling dismantle labour be sure to allow sufficient time for empty containers to be returned to your booth Freeman supervised jobs will be completed at our discretion prior to show opening and before the hall must be cleared Please include setup plan photo special instructions amp inbound shipping information with this order INSTALLATION LABOUR Freeman Supervised Labour Please complete the reverse side of this form e Installation of your exhibit will be completed at our discretion prior to show opening The charge for this service is 30 of the total installation labour bill with a minimum of 45 00 Emergency contact Phone Number Exhibitor Supervised Labour Supervisor will be Phone Number Date Start No of People Approx Hrs Total Hrs Hourly Rate Estimated Time per Person Total Cost x S C E 523 x 7 _______ X 7 qm S 2 OOc
19. Center e Call your designated carrier with pick up information Please refer to Quick Facts for specific dates and times In the event your selected carrier fails to show on final move out day your shipment will either be rerouted to Freeman s carrier choice or delivered back to the warehouse at exhibitor s expense e For your convenience show recommended carriers will be on site to handle outbound transportation Where do get a forklift e Forklift orders to install or dismantle your booth after materials are delivered may be ordered in advance or at show site We recommend that you order in advance to avoid additional charges at show site Refer to the Order Form for available equipment e Advance and show site orders for equipment and labor will be dispatched once a company representative signs the labor order at the Service Center e Start time is guaranteed only when equipment is requested for the start of the working day Do need insurance e Be sure your materials are insured from the time they leave your firm until they are returned after the show It is suggested that exhibitors arrange all risk coverage This can be done by riders to your existing policies e All materials handled by Freeman are subject to the enclosed Terms and Conditions Other available services may not be available in all locations e Cranes e Scissor lifts condors e Access storage at show site e Exhibit transportation services see enclose
20. Colour Size Electrical Placement Drawing Attached Drawing With Exhibit Electrical Under Carpet Comments Graphics With Exhibit Shipped Separately Comments Special Tools Hardware Required OUTBOUND SHIPPING INFORMATION SHIP TO METHOD OF SHIPMENT Freeman Transportation Common Carrier Ll Air Freight Next Day 2nd Day Deferred Some restrictions may apply Please contact our Exhibit Transportation Team at 877 478 1113 for information Other list carrier name amp phone number Other Common Carrier Other Air Freight Van Line Carrier Phone Number Freight Charges Prepaid Collect Bill To In the event your selected carrier fails to show on final move out day please select one of the following options Reroute via Freeman s choice Delivery back to warehouse at Exhibitor s expense Return to warehouse rates are based on weight A minimum charge of 154 00 for shipments less than 400 Ibs Please contact us for rates on shipment above 401 Ibs PLEASE NOTE Freeman will not be responsible for product or literature that is not properly packed and labeled by exhibitor personnel 10 12 V erjent Company Lead Management Order Form ISSCR 12 Annual Meeting June 18 21 2014 Vancouver BC Canada Order online https exhibitorportal experient inc com Access Code HRGFPH Final deadline to order prior to show 6 9 14 Exhibiting Company Booth Che
21. Internet must be counted ETHERNET 5 OR 8 PORT SWITCH RENTAL 7500 75 00 Note Each Ethernet Switch supports 4 or 7 additional devices CUSTOM ORDERS On Request please call 604 647 7206 PAYMENT INFORMATION Make cheques payable to To fax your form or for further Inquiries Vancouver Convention Centre Call 604 647 7206 1055 Canada Place Vancouver B C Canada V6C 0C3 Fax 604 647 7325 Discount Rate applicable up to 7 days prior to event move in date On site Rate applicable for each on site order Make all payments in Canadian Funds All orders must be accompanied by payment L Money Order L Cash Cheque L Visa L MasterCard L American Express Credit Card Number Expiry Date On Site Rate 1 495 00 4 995 00 12 995 00 150 00 75 00 SUB TOTAL 5 0096 GST 4100432764 7 0096 PST 81001 0174 CANADIAN L Bank Wire Transfer Add 10 00 Service Charge to total Print Name as it Appears on Card hereby authorize the Vancouver Convention Centre or its agents to install the service s described above and agree to assume complete responsibility for all charges for service Authorized Signature Print Name and Title of Authorized Representative www vancouverconventioncentre com 10 TERMS amp CONDITIONS Requests for service and special arrangements at the advance rate must be received no less than seven 7 days prior to scheduled arrival time for move
22. Labeled containers will be picked up periodically and stored in non accessible storage during the show e At the close of the show the empty containers will be returned to the booth in random order Depending on the size of the show this process may take several hours How do protect my materials after they are delivered to the show or before they are picked up after the show e Consistent with trade show industry practices there may be a lapse of time between the delivery of your shipment s to your booth and your arrival The same is true for the outbound phase of the show the time between your departure and the actual pick up of your materials During these times your materials will be left unattended We recommend that you arrange for a representative to stay with your materials or that you hire security services to safeguard your materials How dol ship my materials after the close of the show e Each shipment must have a completed Material Handling Agreement in order to ship materials from the show All pieces must be labeled individually e To save time complete and submit the Outbound Shipping Form in advance or you may contact the Service Center at show site for your shipping documents The Material Handling Agreement and labels will be processed and available prior to show closing e After materials are packed labeled and ready to be shipped the completed Material Handling Agreement must be turned in at the Service
23. MAXIMUM LIABILITY SHALL BE THE AMOUNT OF PROVEN ACTUAL VALUE NOT EXCEEDING THE LOWER OF THE FAIR MARKET VALUE THE FAIR MARKET VALUE EQUALS THE AS IS WHERE IS PRICE FOR THE PROPERTY AT THE LOCATION OF THE SHOW TO WHICH PRICE A WILLING BUYER AND A WILLING SELLER WOULD AGREE IN AN ORDINARY COURSE OF BUSINESS ARM S LENGTH SALE OR 2 00 USD PER POUND OF CARGO LOST OR DAMAGED UNLESS AT THE TIME OF SHIPMENT SHIPPER MAKES A DECLARATION OF VALUE FOR CARRIAGE IN THE SPACE DESIGNATED ON THE SHIPPING INSTRUCTIONS AND PAYS THE APPROPRIATE VALUATION CHARGE Even if Shipper has made a declaration of value liability shall never exceed the depreciated original invoice value or the fair market value of the property whichever is less The value per REV 12 13 Canada pound for applying declared valuation charges shall be determined by dividing Shipper s declared value for carriage by the actual weight of the shipment In all cases not prohibited by law where a lower value than the actual value of the said property has been stated in writing by Shipper or has been agreed upon in writing as the released value of the property upon which the rate is based such lower value plus freight charges if paid shall be the maximum recoverable amount for loss or damage Notwithstanding the above limitations all shipments containing the following items of extraordinary value are limited to a maximum declared value of 500 00 USD a Artworks and objects of art includi
24. N FREEMAN TERMS amp CONDITIONS MATERIAL HANDLING YOU ARE ENTERING A CONTRACT WHICH LIMITS YOUR POSSIBLE RECOVERY IN CASE OF LOSS OR DAMAGE Acceptance of said terms and conditions will be construed when any of the following conditions are met This Material Handling Agreement MHA is signed Exhibitor s materials are delivered to Freeman s warehouse or to an event site for which Freeman is the Official Show Contractor or an order for labor and or rental equipment is placed by Exhibitor with Freeman 1 DEFINITIONS For purposes of this Contract Freeman means Freeman Expositions Ltd dba Freeman and its employees directors officers agents assigns affiliated companies and related entities including but not limited to any subcontractors Freeman may appoint The term Exhibitor means the Exhibitor its employees agents representatives and any Exhibitor Appointed Contractors 2 PACKAGING AND CRATES Freeman shall not be responsible for damage to loose or uncrated materials pad wrapped or shrink wrapped materials glass breakage concealed damage carpets in bags or poly or improperly packed materials In addition Freeman shall not be responsible for crates and packaging which are unsuitable for handling in poor condition or have prior damage Crates and packaging should be of a design to adequately protect contents for handling by forklift and similar means Freeman does not accept any crates or packagi
25. No De la facture commerciale 19 Exporter s Name and Address if other than Vendor Nom et adresse de l exportateur s il deffere du vendeur 21 Departmental Ruling if applicable Decision ministerielle s il y a lieu 23 If uncluded in field 17 indicate amount 24 Si compris dans le total a la zone 17 preciser I Transportation charges expenses and insurance 1 From the place of direct shipment to Canada Les frais de transport depenses et assurances a partir du lieu d expedition directe vers le Canada ii Costs for construction erection and assembly incurred after importation into Canada Les couts de construction de montage et d assemblage apres importation au Canada iii Export packing iii Le cout de l emballage d exportation commissions pour l achat Export packing If not included in field 17 indicate amount Si non compris dans le total a la zone 17 preciser Tranportation charges expenses and insurance to the place of direct shipment to Canada Les frais de transport depenses et assurances jusqu au lieu d expedition directe vers le Canada Les commissions autres que celles versees Total de la facture 16 Total Weight Poids total 20 Originator Name and Address Expediteur d origine Nome et adresse Same as Consignee 22 ffields 23 to 25 are not applicable check this box Si les zones 23 a 25 sont sans objet cocher cette case 25 Check if applicable Cocher s il y a lieu
26. Organic Coffee serves 10 cups 47 50 airpot x Hot Water with Selection of Tea Bags serves 10 cups 8 47 50 airpot x 6 pack Bottled Orange Grapefruit or Cranberry Juice Single Servings 30 00 pack X 6 pack Soft Drinks Coke Diet Coke Sprite or Ginger Ale Single Servings 27 00 pack x 6 pack Bottled Water Single Servings 888888 27 00 pack x Water Cooler Equipment Rental Does not include Water Jug n 25 00 day x Water Jug 18 L Does not include Equipment Rental 18 00 each ee One bin Uli MR 20 00 bin OTHERS _ X Rental of black or white tablecloth in the size of 53 x53 or 90 90 20 00 each x Rental of glass bowl for business cards 00 cece cece cece eee 10 00 each gn CONVENTION EXHIBITOR CATERING SERVICES 2014 DAILY ORDER FORM EVENT ISSCR 12 ANNUAL MEETING BOOTH NUMBER COMPANY TELEPHONE ADDRESS FACSIMILE E MAIL CONTACT NAME CREDIT CARD AUTHORIZATION FORM This fax will authorize the Vancouver Convention Centre to charge the following credit card American Express L Visa MasterCard TOTAL AMOUNT CARD NUMBER NAME OF CARDHOLDER EXPIRY DATE SIGNATURE OF CARDHOLDER All credit card charges will be processed in full prior to the Event Any additional charges accrued will be charged post event Please fax this form
27. PHONE EXT FAX SIGNATURE PRINT NAME E MAIL FOR INVOICE CUSTOMER OR CHECK BOX IF YOU ARE A NEW FREEMAN CUSTOMER Invoices will be sent by e mail please provide email address of person who reconciles your invoices if different than contact s email METHOD OF PAYMENT BY SUBMITTING THIS FORM OR ORDERING MATERIALS OR SERVICES FROM FREEMAN YOU AGREE TO BE BOUND BY ALL TERMS amp CONDITIONS INCLUDED IN YOUR SERVICE MANUAL The undersigned expressly consents to the digital processing and transmission of personal data which may be transmitted to the United States of America COMPANY CHEQUE BANK TRANSFER Please make cheque payable to Freeman Cheques Bank Transfer to The Bank of Nova Scotia Scotia Bank must be in CDN funds drawn on a Canadian Bank or Bank 002 44 King West at Bay U S funds drawn on a U S bank Toronto Ontario Canada Please reference job 317350 on your remit Transit or Branch ID 47696 Freeman ACCT 800020348619 tance Foreign Exhibitors wiring funds from Overseas should use Swift Code NOSCCATT O CREDIT CARD Bank ABA 026002532 For your convenience we will use this authorization IBAN Number Canadian Banks do not carry IBAN numbers to charge your credit card account for your advance Please reference Name of Show amp Booth Number on all orders and any additional amounts incurred as a re Bank Transfers so we properly credit your account sult of show site orders placed by your representative
28. PM Friday June 20 2014 11 00 AM 8 00 PM Saturday June 21 2014 11 00 AM 3 30 PM EXHIBITOR MOVE OUT Saturday June 21 2014 3 30 PM 7 00 PM PLEASE NOTE All labour services performed between 4 00 pm and 6 00 pm M F between 8 00 am and 4 00 pm Sat Sun will have over time charges applied All labour services performed between 6 00 pm and 8 00 am M F and between 4 00 pm and 8 00 am Sat Sun will have double time charges applied Please refer to the enclosed Labour Order Form All material handling services performed after 4 00 pm M F and all day Saturday and Sunday will have overtime charges applied Please refer to the enclosed Material Handling Order Form SERVICE CENTRE HOURS We will have staff available at the Freeman Service Centre as follows Tuesday June 17 2014 9 00 AM 5 00 PM Wednesday June 18 2014 8 00 AM 6 00 PM Thursday June 19 2014 10 00 AM 6 00 PM Friday June 20 2014 10 00 AM 6 00 PM Saturday June 21 2014 8 00 AM 7 00 PM FREEMAN quick facts DISMANTLE AND MOVE OUT INFORMATION Freeman will begin returning empty containers as soon as the aisle carpeting is removed from the exhibit floor All exhibitor materials must be removed from the exhibit facility by 7 00 PM on Saturday June 21 2014 To ensure all exhibitor materials are removed from the exhibit facility by the Exhibitor Move Out deadline please have all carriers check in by 5 00 PM on Saturday June 21 2014 POST SHOW PAPERWORK AND L
29. The exhibitor shall be deemed to have cancelled their Exhibit Soace Application Contract for the 2014 Annual Meeting and will forfeit their space The exhibit space may be assigned to another exhibitor or used by Show Management The ISSCR will not provide a refund to the original exhibitor Presenters and Models Professional presenters or models may conduct product and service demonstrations However demonstrations are to be straightforward professional and non combative in nature and must avoid the use of sideshow and theatrical gimmicks Activity and attire of models and demonstrators shall be consistent with the professional atmosphere of ISSCR s 12th Annual Meeting Press and Press Kits All press conferences and media events related to an exhibitor s participation at the ISSCR Annual Meeting must be coordinated with the ISSCR Press Office staff Press conferences by exhibitors on the exhibit floor are prohibited No press conferences may be scheduled at hotels or other locations away from the Annual Meeting site ISSCR s communications staff will include a media guide in their press kits Exhibitors are welcome to be included in this media guide To participate please email your media submissions to media isscr org no later than Friday May 16 Submission criteria is listed below We encourage you to include a company overview information on new products and services and external web addresses where interested members of the media
30. after the Exhibitor s materials are delivered to the carrier for transportation from the show site or from Freeman s warehouse All claims reported after thirty 30 days will be rejected In no event shall a suit or action be brought against Freeman more than one 1 year after the date of loss or damage occurred a PAYMENT FOR SERVICES MAY NOT BE WITHHELD In the event of any dispute between the Exhibitor and Freeman relative to any loss damage or claim Exhibitor shall not be entitled to and shall not withhold payment due Freeman for its services as an offset against the amount of any alleged loss or damage Any claims against Freeman shall be considered a separate transaction and shall be resolved on their own merits REV 1 14 Canada b MAXIMUM RECOVERY If found liable for any loss Freeman s sole and exclusive MAXIMUM liability for loss or damage to Exhibitor s materials and Exhibitors sole and exclusive remedy is limited to 50 USD per pound per article with a maximum liability of 100 00 USD per item or 1 500 00 USD per shipment whichever is less c LIMITATION OF LIABILITY IN NO EVENT SHALL Freeman BE LIABLE TO THE Exhibitor OR TO ANY OTHER PARTY FOR SPECIAL COLLATERAL EXEMPLARY INDIRECT INCIDENTAL OR CONSEQUENTIAL DAMAGES WHETHER SUCH DAMAGES OCCUR EITHER PRIOR OR SUBSEQUENT TO OR ARE ALLEGED AS A RESULT OF TORTIOUS CONDUCT FAILURE OF THE EQUIPMENT OR SERVICES OF Freeman OR BREACH OF ANY OF THE PROVISIONS OF THIS C
31. be illegal invalid or unenforceable a provision will be added as part of this Contract as similar in terms to such illegal invalid or unenforceable provision as may be possible and be legal valid and enforceable 15 LIEN Exhibitor grants Freeman a security interest in and a lien on all of Exhibitor s materials including without limitation all equipment that is from time to time in the possession of Freeman and all the proceeds thereof including without limitation insurance proceeds the Collateral to secure the prompt and full payment and performance of all Exhibitor s indebtedness for monies paid by Freeman on its behalf services performed materials and or labor from time to time provided by Freeman to or for the benefit of Exhibitor Obligations Freeman may hold and not deliver any of the Collateral to Exhibitor for so long as there are any Obligations that remain unpaid or unsatisfied FREEMAN Freeman TERMS amp CONDITIONS TERMS amp CONDITIONS AIR CARGO SERVICE REQUEST AND SHIPPING INSTRUCTIONS CONTRACT In tendering this shipment the Shipper and Consignee agree to these TERMS which no agent or employee of the parties may alter This Air Service Request and Shipping Instruction Contract is NON NEGOTIABLE and has been prepared by SHIPPER or if by Freeman or another on Shipper s behalf it shall be deemed conclusively to have been prepared by the Shipper The Shipper agrees that this shipment is subject to the TE
32. ca reserve a space html See page 2 for map directions Enter at east side of building foot of Howe Street obtain ticket from dispenser amp proceed to P1 or P2 for parking Use Convention Centre Hotel elevators not World Trade Centre elevators For Convention Level Press for Registration Ballrooms amp Exhibits For Meeting Rooms Press M If arriving from alternate parking locations enter the Vancouver Convention Centre through the lobby doors located to the west of the hotel entrance Ballrooms and Exhibition Halls are at lobby level For Meeting Rooms take escalator up one level Canada Place Operations 604 775 7063 Transit Skytrain 604 953 3333 Seabus 604 986 1501 www vancouverconventioncentre com ER CONVENTION CENTRE PARKING DIRECTIONS Burrard www vancouverconventioncentre com Sal a r Tum S Lato D m p o T 4 4 qp C A ahoo 2008 Data NAVTEQ2 sant 22 Powell St E 1 3 U Ex we Main St LM a E Pender St l CONVENTION LIQUOR SAMPLING Effective January 2014 Liquor sampling is not permitted unless shown to be directly relevant to the nature of the event All liquor sampling requests must be approved in advance by the Vancouver Convention Centre and must meet the requirements of the Liquor Control Licensing Board LCLB The LCLB prohibits any third party from offering liquor samples unless the produ
33. demonstrations and written request for approval must be received by May 1 2014 Island booths are required to submit blueprints of their exhibit clearly marking the position and nature of the presentation area Ample room must be provided within the booth to accommodate your audience For further information please email exhibits isscr org Restriction on Selling All over the counter sales or sales of any kind that involve the exchange of currency for goods received during the exhibition are prohibited with the exception of book publishers Book publishers must notify ISSCR in writing of their intent to sell on the floor Restrictions on Use of Space No exhibitor shall sublet assign or share any part of their allocated space Solicitations or demonstrations by exhibitors must be confined within the bounds of their booth Safety Standing on chairs tables or other rental furniture is prohibited This furniture is not engineered to support your standing weight Freeman and or ISSCR cannot be held responsible for injuries or falls caused by the improper use of this furniture If assistance is required to assemble your booth labor may be ordered by the Display Labor order form or at the Exhibitor Service Desk and the necessary ladders and tools will be provided Show Cancellation Policy It is mutually agreed that in the event that the 2013 ISSCR Annual Meeting is cancelled in whole or in part or its scheduled opening is cancelled or dela
34. go to www myfreemanonline com Special handling applies to shipments that are loaded by cubic space and or packed in such a manner as to require additional labor handling such as ground unloading constricted space unloading designated piece unloading carpet pad only shipments or stacked shipments Also included are shipment integrity alternate delivery locations mixed shipments and shipments without individual bills of lading Shipments loaded in this manner require additional time labor or equipment to unload sort and deliver What is Ground Loading Unloading Vehicles that are not dock height preventing the use of loading docks such as U hauls flat bed trailers double drop trailers company vehicles with trailers that are not dock level etc What is Constricted Space Loading Unloading Trailer loaded high and tight shipments that are not easily accessible Freight is loaded to full capacity of trailer top to bottom side to side One example of this is freight that is loaded down one side of a trailer that must be bypassed to reach targeted freight What is Designated Piece Loading Unloading Drivers that require the loading crew to bring multiple pieces of the freight to the rear of the trailer to select the next piece having to remove freight from the trailer then reload to fit or the trailer must be loaded in a sequence to ensure all items fit What are Stacked Shipments Shipments loaded in such a manner requi
35. official service contractor we handle every logistical issue from start to finish before the show on site and while everything travels on to its next destination Whichever carrier you choose Freeman knows how to help you clear your goods with customs officials making your entrance and exit smooth and stress free We think of you as our first class customer getting you across the border and back with experience and expertise Bien qu exposer l chelle internationale puisse sembler poser un d fi de taille les d tails pour y arriver n ont pas se mettre en travers de votre route Freeman se chargera du d douanement pour tous vos besoins en mati re d exp dition et garantit l arriv e bon port de votre kiosque et de vos produits pour l v nement pr vu En toute s curit temps et en un seul morceau titre de fournisseur officiel de service nous assumons la responsabilit de chaque aspect logistique du d part jusqu l arriv e Avant l exposition sur place et au cours du transport de votre mat riel vers sa prochaine destination Quel que soit le transporteur que vous choisissez Freeman sait comment vous aider d douaner vos marchandises aupres des fonctionnaires des douanes L entr e tout comme la sortie peuvent donc se d rouler tout en douceur et sans stress Nous vous consid rons comme un client de premi re classe et c est pourquoi nous mettons notre exp rience et notre expertise a votre service
36. on distance Expedited Ground Tailored to specific requirements Specialized Pad wrapped uncrated or truckload Section 5 SHIPPING AND OR CUSTOMS INFORMATION Items to be shipped Number of Pieces Weight Ibs ___ Crates wooden Cartons cardboard Cases Trunks fiber colour Skids Pallets Carpet colour Other ____ Total Size of largest piece H W L NOTE Shipments will be weighed and measured prior to delivery Section 6 METHOD OF PAYMENT FORM No shipments will be picked up or delivered without payment Please fill out your credit card information on the METHOD OF PAYMENT FORM located in this Exhibitor Service Manual and return a signed copy by Fax to Freeman at 416 252 2365 TRANSPORTATION AND CUSTOMS CLEARANCE CHARGES DO NOT INCLUDE MATERIAL HANDLING CHARGES PLEASE REFER TO THE MATERIAL HANDLING RATES LOCATED IN THIS EXHIBITOR SERVICE MANUAL JOB 317350 FREEMAN exhibit transportation amp customs FREEMAN Se CANADA CUSTOMS INVOICE 1 Vendor Name and Address Vendeur Nom et Adresse ACME Company 1234 Coyote Lane January 1 2001 gt Shipping Date Desert City Sahara USA 3 Other References Include Purchaser s Order No 54321 2 Date of Direct Shipment to Canada Date d expedition directe vers le Canada Autres references include le no de commande de l acheteur Your IRS or Fed Tax ID 5 Purchaser s Name and Address if other than
37. order must be received at the Vancouver Convention Centre 21 days prior to event move in date Your banner must arrive on site 5 business days prior to move in date YOUR SIGN BANNER MUST BE RECEIVED BY 1700 HRS ON JUNE 11 2014 SHIPPING INSTRUCTIONS All shipments must have all of the below information attached to the outside of each piece of your shipment Show Name Booth c o Vancouver Convention Centre With full mailing address to either the East or the West Building dependent on where your event is scheduled to take place www vancouverconventioncentre com TELECOMMUNICATIONS REQUEST 2014 V AN E ER This form is your official invoice please keep a copy for your records 4 VE All Prices Subject to Applicable Taxes EVENT 30123 CONVENTION P ENTRE All Prices Subject to Change Without Notice Please see reverse side for terms amp conditions EVENT INFORMATION EVENT NAME ISSCR 12TH ANNUAL MEETING BOOTH NUMBER event pates JUNE 18 21 2014 0 CUSTOMER INFORMATION COMPANY NAME Include Booth Plan if possible COMPANY ADDRESS Street City Province State Postal Zip Code CONTACT NAME TELEPHONE E MAIL FAX ORDER INFORMATION Payment must accompany order form NOTE Orders placed less than 7 days prior to the event move in are charged at the Standard Rate TELEPHONE SERVICES Number Discount Standard On Site Total R Amount Please submit floor plan outlining all telecom services Pared di iik
38. please keep a copy for your records zB CONVENTION All Prices Subject to Applicable Taxes All Prices Subject to Change Without Notice EVENT INFORMATION EVENT NAME ISSCR 12TH ANNUAL MEETING BOOTH NUMBER EVENT DATES JUNE 18 21 2014 DATE S SECURITY REQUIRED SPECIFY EACH DATE REQUIRED CUSTOMER INFORMATION COMPANY NAME COMPANY ADDRESS Street City Province State Postal Zip Code ON SITE CONTACT NAME TELEPHONE E MAIL FAX DISCOUNT RATE UP TO 7 DAYS PRIOR TO EVENT MOVE IN DATE 4 hour minimum call time for all labour SHIFT TIMES X RATE X OF DAYS TOTAL HOURS 28 00 Hr Hours _ Hours ORDERS RECEIVED 48 HOURS amp UNDER NEW OR CHANGES CANCELLATIONS NON REFUNDABLE SHIFT TIMES X RATE X OF DAYS TOTAL HOURS 49 00 Hr Hours 00000 d ORDERS PRIOR TO 48 HOURS NOTICE FOR CANADIAN STATUTORY HOLIDAYS 56 00 HOUR ORDERS 48 HOURS amp UNDER NOTICE FOR CANADIAN STATUTORY HOLIDAYS 98 00 HOUR SPECIAL INSTRUCTIONS PAYMENT INFORMATION To fax your form or for further inquiries SUBTOTAL Make Cheques Payable to eee ey Call 604 647 7206 Vancouver Convention Centre Fax 604 647 7325 5 00 GST 100432764 1055 Canada Place Vancouver BC Canada V6C 0C3 Discount Rate applicable up to 7 days prior to event move in date Make all TOTAL payments in Canadian Funds All orders CANADIAN must be accompanied by payment L Cash L Cheque L Money Order LJ Visa L MasterC
39. pour vous vous faire franchir la fronti re l entr e et la sortie Call our transportation experts at 877 478 1113 Appelez nos experts du transport au 877 478 1113 10 06 48855 F R E E xcu SLOms douanes s Our secret to painless international transport is advance planning Here are a few ways that we can help you be where you want to be with exactly what you need when you get there e Organization of required customs documents Assistance in the completion of required customs documents Preparation of one invoice detailing all of your show services on one convenient form e Around the clock availability via a special toll free phone number that will connect you with your customs specialist e Competitive pricing Notre secret pour un transport international sans tracas consiste en une planification avanc e Voici quelques moyens mis a votre disposition afin de vous aider a vous rendre la ou vous le voulez et a disposer exactement de ce dont vous aurez besoin a votre arriv e e Organisation des documents de douanes requis e Service de soutien pour remplir les documents de douanes requis e Pr paration d une facture pr cisant tous les services retenus en vue de votre exposition offerte en un format pratique e Service offert 24 heures sur 24 par l entremise d une ligne sp ciale sans frais qui vous mettra en contact avec votre sp cialiste des douanes e Tarifs concurrentiels FREEMAN 05
40. the rear of the space and a maximum height of 4 feet in the front of the space to the aisle Note when three or more In line booths are utilized in combination of a single space the 4 foot height limitation only applies to that portion of the booth within 10 of an adjoining booth In other words for any In line booth space longer than 30 the 4 foot restriction is only applied to the 10 booth sections on the left and right extremes of the space All video presentations must be confined to the back half of the booth All in line booths will be provided with an 8 high back wall drape and 3 high side drapes and one standard booth sign 7 x 44 with company name Island Booths An Island booth is any size booth that is exposed to aisles on all sides Island Booths are generally 20 x20 or larger The entire cubic content of the space may be used up to the maximum height of 18 Exhibitors that wish to build higher than 18 must send a detailed rendering to Show Management by May 1 2014 for approval by Vancouver Convention Centre the absolute maximum that could be approved is 26 Overstatement in the design should be avoided and attention getting devices such as flashing signs or lights balloons etc are prohibited Exhibits must be constructed in compliance with the Americans with Disabilities Act of 1991 Mobile units may be displayed provided they are in compliance with the Vancouver Fire Department regulations Isla
41. tion fee onorbefore from 4 24 14 after number Orders cancelled within ptions 4 23 14 105 8 14 5 8 14 of units TOTAL 30 days of the show will f Custom Survey for Optium S400 5125 135 150 Taxable items and rates Delivery of Reader to Booth Post show pickup not available 00 00 S1 00 vary among states and are subject to change Options Total __ Please call for exact quote Preferred System and Options Total Indicate Payment Method For Assistance Contact Q Check Orders cannot be processed unless received with payment Gem Hill Q Visa Q MasterCard American Express DISCOVER P 888 267 4451 E gem hill experient inc com Signature Card Exp Fax Credit Card Orders to Mail Orders to Experient 5202 Presidents Court Suite 310 Frederick MD 21703 301 694 3286 Showcode SCR141 ORD KIT NA Different from access code at top of this page Product Features amp Options RT1000 Capture leads anywhere 4 Capture leads outside of show hours J Take notes 4 4 optional 4 Custom lead qualifiers J 4 optional J Handheld amp Wireless 4 J No electricity required 4 J Leads consolidated in SWAP portal 4 Compact desktop unit 4 Leads in real time 4 J Print your leads optional 4 Leads available on USB drive J Electronic copy of leads on your PC 4 SWAP Feature Rating Pc X ok amp 4 For the latest in lead retrieval you need SWAP Download the app directly to your phone or device Capture l
42. to 604 647 7325 www vancouverconventioncentre com nn E ONVENTION EXHIBITOR REFERENCE LIST 2014 Dear Exhibitor This reference list of services and informational material is provided to assist you with your upcoming event Please take a moment to familiarise yourself with this information Alcohol consumption is prohibited during move in and move out of shows All food and beverage is exclusively provided by the Vancouver Convention Centre It is not permissible for food and beverage alcoholic or otherwise to be purchased or brought in from off site and served in the facility Food and beverage sampling is not permitted unless shown to be directly relevant to the nature of the event All sampling requests must be approved in advance by the Vancouver Convention Centre and meet the requirements of Vancouver Coastal Health and or Liquor Control Licensing Board For enquires please contact the Catering Department at 604 647 7240 Animals or pets with the exception of Service Animals are not permitted in the Vancouver Convention Centre Exceptions are for approved exhibit activity or performance requiring use of animals Owners take full responsibility for their animals which must be leashed or in an enclosed pen To enquire about approvals please contact your Show Manager who will forward your request All helium filled balloons or other inflatable s are permitted if approved by the facility A deposit is required All heli
43. without payment will be charged the Standard Price and are subject to availability CUSTOM CUT CLASSIC CARPET includes plastic covering delivery material handling installation and removal Our Custom Cut Classic Carpeting is available in custom cut sizes and in a variety of colours CHOOSE YOUR CARPET COLOUR 1 Blue Burgundy Green LiGrey O Red 16 oz Rental Price per sq ft 100 sq ft minimum Online Price Discount Standard Total Per sq ft Booth Size X sq ft 2 95 3 25 415 CLASSIC CARPET includes delivery material handling installation and removal Our 16 oz Classic Carpeting is available in a variety of standard colors in the following standard sizes CHOOSE YOUR CARPET COLOR OBlack L1Blue Burgundy Green Grey Red Qty Description Online Price Discount Standard Total 10 x 10 Classic Carpet 175 00 192 50 24500 10 x 20 Classic 348 00 382 80 48720 CARPET PADDING AND PLASTIC COVERING includes delivery material handling installation and removal Price is per sq ft Qty Description Online Price Discount Standard Total Carpet Padding 1 2 100 700 sq ft 1 30 1 45 180 Carpet Padding 1 2 Over 700 sq 1 10 1 20 155 Double Padding 1 2 100 700 sq 2 40 2 65 335 Double Padding 1 2
44. 18 21 2014 Meeting Space Specifications To request meeting space at the ISSCR 12 Annual Meeting complete this form and return to ISSCR 5215 Old Orchard Road Suite 270 Skokie IL 60077 USA exhibits isscr org Fax 1 224 365 0004 Date and Time First Choice include start and end time Second Choice Third Choice Meeting Name Meeting Description How many people Special directions or additional information Guidelines for Meeting Arrangements Meeting Arrangements e Requests for meeting space must not conflict with ISSCR Annual Meeting events educational or social Requests conflicting with the ISSCR 12 Annual Meeting Schedule will be denied ISSCR 12 Annual Meeting Schedule Wednesday June 18 from 1 00 8 30 p m Thursday June 19 from 9 00 11 15 a m from 1 15 8 00 p m Friday June 20 from 9 00 11 20 a m from 1 15 8 00 p m Saturday June 21 from 9 00 11 20 a m from 1 00 7 00 p m e f your meeting requires catering and or audio visual equipment ISSCR staff will put you in direct contact with ISSCR vendors on arrangements and billing Thank you FREEMAN DISCOUNT PRICE Toronto Ontario Canada M8W 3S2 MAY 27 2014 416 252 2420 Fax 416 252 2365 E mail FreemanTorontoES freemanco com INCLUDE THIS FORM WITH YOUR ORDER NAME OF SHOW ISSCR 12TH ANNUAL MEETING 2014 COMPANY NAME BOOTH ADDRESS BOOTH SIZE X STREET P O BOX CITY STATE PROVINCE ZIP POSTAL CODE
45. 4 L 28 D 22 H 82023 Call customer service at the number listed on Quick Facts For fast easy ordering go to www myfreemanonline com etagere Black 850604 Pewter 850605 30 L 16 D 70 H Electrical power must be ordered separately locking door pedestal Black 24 1 24 D 42 H 85078 refrigerator White 14 0 cubic feet 20 L 30 D 65 H 8503001 select furnishings Keeping with our company s eco friendly efforts this piece is printed on paper containing post industrial recycled contents 10 08 48850 FREEMAN 61 Browns Line Toronto Ontario Canada M8W 352 Ph 416 252 2420 Fax 416 252 2365 Email FreemanTorontoES freemanco com METHOD OF PAYMENT MUST ACCOMPANY YOUR ORDER NAME OF SHOW ISSCR 12TH ANNUAL MEETING 2014 COMPANY NAME BOOTH CONTACT NAME PHONE E MAIL ADDRESS ONLINE PRICE DISCOUNT PRICE DEADLINE DATE MAY 27 2014 Specialty Furnishings must be ordered prior to June 12 2014 Orders received after this date will not be guaranteed Qty Part Description Online Price Discount Price Standard Price Total Newport Group Charcoal Leather 8308 795 00 874 50 1113 00 9109 Armless 450 00 495 00 630 00 Comer aa a ma 595 00 654 50 735 00 South Beach Group Platinum Suede
46. 8 Special Drape 8 per ft 13 00 14 30 18 20 165 00 181 50 231 00 196 00 215 60 274 40 206 00 226 60 288 40 Remember to select a colour for skirted tables and drape A colour will be selected for you if not indicated Take advantage of the Online price by ordering at www freemanco com store Sub Total 5 Gst 7 Pst TOTAL 06 13 V Make your exhibit come to life with Select Furnishings from Freeman We have an extensive variety of high quality furniture in eye catching shapes and styles to suit your budget and design needs so you re sure to find the perfect solution for your exhibit Plus our prices are all inclusive and cover shipping and material handling with no hidden fees Browse through this brochure and if you don t find what you want don t worry We will work with you every step of the way to make sure you get exactly what you re looking for Oe seating Sit back and relax your search for comfortable seating is over Pick from a sleek selection of sofas loveseats and chairs that are sure to take your exhibit design to the next level newport group Charcoal Leather Sectional composed of one loveseat one armless chair and one corner chair 112 34 D 33 loveseat 54 L 34 D 33 H 8308 armless chair 24 L 34 D 33 H 8109 corner cha
47. ABELS Our Exhibitor Services Department will gladly prepare your outbound Material Handling Agreement and labels in advance Complete the Outbound Shipping form and your paperwork will be available at show site Be sure your carrier knows the company name and booth number when making arrangements for shipping your exhibit at the close of the show Please note All items not ordered through Freeman direct may be subject to Material Handling Charges and are the responsibility of the Exhibitor SHIPPING INFORMATION Warehouse Shipping Address Exhibiting Company Name Booth ISSCR 12TH ANNUAL MEETING 2014 C O Freeman YRC 3985 Still Creek Avenue Burnaby British Columbia Canada V5C 4E2 Freeman will accept crated boxed or skidded materials beginning May 20 2014 at the above address and must be accompanied with a Certified Weight Ticket To avoid additional after deadline charges materials must arrive by June 10 2014 The warehouse will receive shipments Monday through Friday during the hours of 8 30 AM 4 00 PM To check on the arrival of freight please call 416 252 2420 Please note that the Office and Warehouse will be closed on May 19 2014 in observance of Victoria Day Shipments will not be accepted on this date Show Site Shipping Address Exhibiting Company Name Booth ISSCR 12TH ANNUAL MEETING 2014 C O Freeman Vancouver Convention Centre West 1055 Canada Place Waterfront Road Truck Route Vancouver British Columbia Canad
48. ATION OR A STOP IN A COUNTRY OTHER THAN THE COUNTRY OF DEPARTURE Freeman s LIABILITY FOR CARGO LOST DAMAGED OR DELAYED SHALL BE LIMITED TO 9 07 PER POUND 20 00 PER KILOGRAM FOR CARRIAGE SUBJECT TO THE UNAMENDED WARSAW CONVENTION OR THE WARSAW CONVENTION AS AMENDED BY THE HAGUE PROTOCOL OF 1955 17 SPECIAL DRAWING RIGHTS PER KILOGRAM FOR CARRIAGE SUBJECT TO THE WARSAW CONVENTION AS AMENDED BY THE MONTREAL PROTOCOL NO 4 OF 1975 OR 9 07 PER POUND 20 00 PER KILOGRAM FOR CARRIAGE WHERE THE WARSAW CONVENTION INCLUDING ITS AMENDMENTS DOES NOT APPLY FOR ANY REASON UNLESS A HIGHER DECLARED VALUE IS REQUESTED AND THE FEES SET FORTH IN THE SERVICE GUIDE FOR SUCH HIGHER DECLARED VALUE ARE PAID FOR INTERNATIONAL SHIPMENTS THIS SHIPPING REQUEST AND SHIPPING INSTRUCTION CONTRACT SHALL BE DEEMED AN AIR WAYBILL WITHIN THE MEANING OF THE WARSAW CONVENTION Notwithstanding the above limitations domestic shipments containing the following items of extraordinary value are limited to a maximum declared value of 500 00 USD a artworks and objects of art including without limitation original paintings drawings etchings water colors tapestries and sculpture REV 12 13 Canada b clocks watches jewelry including costume jewelry furs and fur trimmed clothing c personal effects d and other inherently fragile or unique items including prototypes etc Any declared value in excess of the maximums allowed herein is null and void and th
49. CR Any meeting hospitality social function or social event must be pre approved by the ISSCR in writing These functions are permitted during program free hours only and must not conflict with ISSCR educational sessions special programs and social events including receptions provided by ISSCR Failure to comply may result in denial of participation in all future ISSCR events ISSCR will not grant approval or release meeting space for events that conflict with ISSCR programming Events should not be planned during the following times at the ISSCR 12 Annual Meeting in Vancouver Wednesday June 18 from 1 00 8 30 p m Thursday June 19 from 9 00 11 15 a m from 1 15 8 00 p m Friday June 20 from 9 00 11 20 a m from 1 15 8 00 p m Saturday June 21 from 9 00 11 20 a m from 1 00 7 00 p m If applicable please include a copy of your event invitation with this completed request form We appreciate your compliance and wish you success with your event Company Name Contact Phone No E Mail Address Booth Number s Date and Times of Private Event Location Venue Number of People If your group requires meeting space at one of our contracted hotels please complete the attached Meeting Space Specifications form RETURN TO Exhibits amp Support at ISSCR 5215 Old Orchard Rd Suite 270 Skokie IL 60077 OFFICE USE ONLY Fax 1 224 365 0004 exhibits isscr org Approved by Date VANCOUVER CANADA JUNE
50. Centre is available 24 hours to respond to your enquiries Dial 7299 from any house phone for assistance In accordance with City of Vancouver Smoking by law all Vancouver Convention Centre property facility is designated non smoking Please ensure you have completed the necessary forms or placed online orders for the services you require Online ordering and Exhibitor forms are available on our website www vancouverconventioncentre com click on Exhibitors to get started The Vancouver Convention Centre is the exclusive supplier of Food amp Beverage Booth Vacuuming Electrical Telecommunications Plumbing and Rigging If you require further information please contact the Coordinator Exhibitor amp Business Services at 604 647 7206 during business hours www vancouverconventioncentre com 22 E ONVENTION EXHIBITOR SAFETY amp SECURITY 2014 To help ensure the safe enjoyment of the event for all participants please review the following safety and security policies of the Vancouver Convention Centre Any person involved in moving equipment supplies or goods into or out of the facility is prohibited from consuming alcohol or being under the influence of alcohol Booth construction must conform to applicable building codes including electrical plumbing etc All work carried out on booths on site must conform to WorkSafe BC regulations Please contact the events On Site Safety Representative through your Show Manager for furth
51. Centre or its agents to install the service s described above and agree to assume complete responsibility for all charges for service Authorized Signature www vancouverconventioncentre com Print Name and Title of Authorized Representative i BOOTH LAYOUT TEMPLATE EVENT 30123 VANCOUVER CONVENTION Custom Layouts for Internet amp Electrical CENTRE EVENT INFORMATION EVENT NAME ISSCR 12TH ANNUAL MEETING BOOTH NUMBER EVENT DATES JUNE 18 21 2014 CUSTOMER INFORMATION COMPANY NAME Please Note ALL POWER WILL BE PROVIDED AT THE REAR OF THE BOOTH UNLESS A FLOOR PLAN IS PROVIDED PLEASE SUBMIT ANY FLOOR PLANS WITH SERVICE ORDERS For 110x10 20x20 PLACE INSIDE THE GRID Electrical 750w Electrical 1500w Wired Internet Fax or POS Place surrounding booth in brackets i e 100 IN For Booth Size 10x20 Only PRODUCTION amp COMMERCIAL POWER Additional Information TYPE OF EQUIPMENT THAT REQUIRES THE ELECTRICAL PLEASE CONFIRM THE TYPE OF FLOORING IN THE BOOTH CIRCLE ONE CARPET OR HARDWOOD QUOTE REQUEST For 200A and Above or Overhead Power PLEASE INDICATE THE SERVICE REQUIRED Po www vancouverconventioncentre com VANCOUVER EXHIBITOR CATERING SERVICES 2014 CONVENTION DAILY ORDER FORM CENTRE EVENT ISSCR 12 ANNUAL MEETING BOOTH NUMBER COMPANY TELEPHONE CONTACT NAME FACSIMILE E MAIL ADDRESS DELIVERY DATE DELIVERY TIME e The Vancouver Convention Centre is the
52. Company Brochures Title Vegetable amp Things 120 00 120 00 Box of give away Pens 0 25 37 50 Canadia 1 77 478 1113 eo EX WC ar ew If any fields of 1 to 17 are included on an attached commercial invo check r 17 Invoice Total Si les renseignements des zones 1 a 17 figurenet sur la facture commerciale cocher i i Total de la facture Commercial Invoice No No De la facture commerciale 6 157 50 19 Exporter s Name and Address if other than Vendor 20 Originator Name and Address Nom et adresse de l exportateur s il deffere du vendeur Expediteur d origine Nome et adresse Same as Consignee If fields 23 to 25 are not applicable check this box Si les zones 23 a 25 sont sans objet cocher cette case 21 Departmental Ruling if applicable Decision ministerielle s il y a lieu 23 If uncluded in field 17 indicate amount 24 Si compris dans le total a la zone 17 preciser I Transportation charges expenses and insurance From the place of direct shipment to Canada Les frais de transport depenses et assurances amp partir du lieu d expedition directe vers le Canada ii Costs for construction erection and assembly ii Amounts for commissions other than buying incurred after importation into Canada commissions Les couts de construction de montage et Les commissions autres que celles versees ii The purchaser has supplied goods and services d assemblage apres importation au Can
53. Consignee Nom et Addtesse de l acheteur s il deffere du destinataire Attn Wily Coyote 416 555 1212 4 Consignee Name and Address Destinataire Nom et Addresse ACME Company c o Freeman YRC 3985 Still Creek Avenue Burnaby British Columbia Canada V5C 4E2 Show Vegetables Fair Country of Origin of Goods If shipment includes goods of different origins Pays d origine des marchandises enter origins against items in 12 Booth Si l expedition comprend des marchandises d origines ddifferentes en preciser la provenance en 12 VII Is this a related company transaction N Ndi Pa WE Sale Consignment Shipment Est ce que les compagnies sont liees entre elles fs Conditions t modalities de paiement p Ex Vente Yes OUI NO i Ansignation location AN etc 8 Transportation Give Mode and Place of ZN Shipment to Cankda Transport Preciser mode et Lieu d epoedffon irecte vers le Can dg 21 Via Grofind ye fy Sahara USD 11 No of 12 Specification of Commodities A ackages Marks and Numbers General 13 Quantity Description and Characteristics i Grade Quality State Unit eplacement Value Designation des articles Nature des colis marques et numeros description generale Quantite Valeur de Remplacement et caracterig Classe qualite Preciser l unite u 14 UnitPrice 15 WTotal i Case Display Booth knockdown with Graphics 6 000 00 6 000 00 Box of
54. DELAY SMUSTEEDELVEREDBY JUNETO 2014 I MUST BEDELVEREDBY JUNE 10 2018 TO FREEMAN TO EXHIBITOR NAME EXHIBITOR NAME C O FREEMAN YRC 3985 STILL CREEK AVENUE BURNABY BC CANADA V5C 4E2 C O FREEMAN YRC 3985 STILL CREEK AVENUE BURNABY BC CANADA V5C 4E2 WAREHOUSE EVENT ISSCR 12TH ANNUAL MEETING 2014 WAREHOUSE EVENT ISSCR 12TH ANNUAL MEETING 2014 BOOTH NO NO OF PCS BOOTH NO NO OF PCS THE ABOVE LABELS ARE PROVIDED FOR YOUR CONVENIENCE PLACE ONE OF EACH PIECE SHIPPED TO ENSURE PROPER DELIVERY IF MORE LABELS ARE NEEDED COPIES ARE ACCEPTABLE FREEMAN DO NOT DELAY DO NOT DELIVER BEFORE JUNE 17 2014 TO TO EXHIBITOR NAME C O C O Vancouver Convention Centre WEST 1055 Canada Place Waterfront Road Truck Route Vancouver BC Canada V6C 0C3 SHOW SITE EVENT ISSCR 12TH ANNUAL MEETING 2014 FREEMAN PCS FREEMAN DO NOT DELAY BOOTH NO DO NOT DELIVER BEFORE JUNE 17 2014 EXHIBITOR NAME FREEMAN Vancouver Convention Centre WEST 1055 Canada Place Waterfront Road Truck Route Vancouver BC Canada V6C 0C3 SHOW SITE EVENT ISSCR 12TH ANNUAL MEETING 2014 THE ABOVE LABELS ARE PROVIDED FOR YOUR CONVENIENCE PLACE ONE OF EACH PIECE SHIPPED TO ENSURE PROPER DELIVERY IF MORE LABELS ARE NEEDED COPIES ARE ACCEPTABLE Your exhibit space should reflec
55. FEET WILL REQUIRE CUSTOM QUOTING COMPLETED FORM REQUIRED MAY 27 2014 214 DAYS PRIOR TO EVENT MOVE IN DATE BANNER S MUST ARRIVE ON SITE JUNE 11 2014 EVENT INFORMATION BOOTH EVENT DATES JUNE 18 21 2014 METHOD OF SHIPPING CUSTOMER INFORMATION DIAGRAM MUST BE COMPLETED FOR APPROVAL TO BE GRANTED PAGE 2 ATTACHED COMPANY NAME COMPANY ADDRESS Street City Province State Postal Zip Code CONTACT NAME TELEPHONE E MAIL FAX PRICES AS LISTED ARE FOR 25LBS AND UNDER amp DO NOT EXCEED 8 LINEAR FEET CUSTOM QUOTES ARE REQUIRED FOR BANNERS OVER 25LBS amp 8 LINEAR FEET INACCURATE REPORTING OF BANNER WEIGHTS WILL RESULT IN DELAYS INABILITY TO HANG BANNERS AND HIGHER COSTS BILLED TO EXHIBITOR 21 days prior with payment 575 00 9 00 GST _ Canadian 4100432764 25lbs amp under amp x 7 00 PST re 8 1001 0174 COST PER BANNER OF BANNERS SUB TOTAL l TOTAL CANADIAN 20 days prior with payment 725 00 5 00 GST _ Canadian 100432764 25lbs amp under amp 7 00 PST 8 1001 0174 COST PER BANNER OF BANNERS SUB TOTAL Eo TOTAL CANADIAN PAYMENT INFORMATION Advance orders with payment To fax your form or for Make cheques payable to are 21 days prior to event move in date Further inquires VANCOUVER CONVENTION CENTRE All orders must be accompanied 1055 CANADA PLACE by payment Make all payments Call 604 647 7206 VANCOUVER BC CANADA in Canadian Funds F
56. File Information Electronic File Name Application PMS Colours Backing Material Showcard Plexi C PVC Other Vertical Horizontal Use Your Judgment For Sign Layout a j E Special Instructions For fast easy ordering go to www freemanco com STANDARD SIZES CHOOSE YOUR SIZE Discount Standard TY Price Price TOTAL 42 25 63 40 7 x 44 52 00 78 00 11 x 14 6275 94 15 14 x 22 80 00 120 00 22 x 28 98 50 147 75 28 x 44 135 00 202 50 Note File conversion retouching cloning or colour correct ing may incur additional labour charges See next page for graphic guidelines INDICATE YOUR SIGN COPY HERE Please feel free to attach additional sign copy on separate page Vertical Horizontal Use Your Judgment For Sign Layout OC Background Colour Lettering Colour Font Sub Total 5 Gst 7 Pst TOTAL 10 12 V FREEMAN signs amp graphics FREEMAN CUSTOMER GUIDELINES FOR SUBMITTING GRAPHICS ARTWORK Our desire is to provide you with the best possible quality graphics for your event or exhibit You can help us in that effort by providing digital art files using the following guidelines If you are sending us completed print ready files please pass this information on to your graphics designer Two overall considerations for submitting acceptable artwork involves proper resolution or size of the file to avoid poor quality images an
57. ION C Iwill be shipping to tte WAREHOUSE ISSCR 12TH ANNUAL MEETING 2014 Company Name Booth C O Freeman YRC 3985 Still Creek Avenue Burnaby British Columbia Canada V5C 4E2 SHIPMENTS ACCEPTED BEGINNING MAY 20 2014 TO AVOID DEADLINE CHARGES DELIVER BY JUNE 10 2014 C I will be shipping to SHOW SITE ISSCR 12TH ANNUAL MEETING 2014 Company Name Booth __ C O Freeman Vancouver Convention Centre West 1055 Canada Place Waterfront Road Truck Route Vancouver British Columbia Canada V6C 0C3 DO NOT DELIVER BEFORE Section 3 OUTBOUND SHIPPING L Please check this box if you would like to schedule outbound Freeman Exhibit Transportation Our Exhibit Transportation team will supply you with a Material Handling Agreement at show site for your shipping instructions and signature In order to pre print your Outbound Material Handling Agreement and labels please complete the following information if your return address is different from pick up address Ship to address Number of Labels Section 4 TYPE OF SERVICE Choose One AIR 11 Day Delivery next business before 5 00 p m Some restrictions may apply 12 Day Delivery by 5 00 P M second business day L Deferred Delivery within 3 4 business days Declared Value Additional charges will apply for declared value Air Transportation charges are billed by Dimensional or Actual Weight whichever is greater GROUND Ll Standard Ground Dependent
58. ISSCR 12TH ANNUAL MEETING 2014 FREEMAN JUNE 18 21 2014 61 Browns Line Toronto Ontario Canada M8W 3S2 VANCOUVER CONVENTION CENTRE WEST 416 252 2420 Fax 416 252 2365 VANCOUVER BRITISH COLUMBIA E mail FreemanTorontoES freemanco com CANADA SERVICE INFORMATION BOOTH EQUIPMENT Each 10 x 10 booth will be set with 8 high grey and white back drape 3 high grey side dividers and a 7 x 44 booth identification sign EXHIBIT HALL CARPET The exhibit area is NOT carpeted the aisles will be carpeted in Tuxedo black charcoal mix Note As per Show Management all exhibits must have floor covering DISCOUNT PRICE DEADLINE DATE Take advantage of discount pricing by ordering online at www freemanco com store by May 27 2014 SPECIALTY FURNISHINGS AND FURNISHINGS CUT OFF DATE Specialty Furnishings must be ordered prior to June 12 2014 Furnishings Essentials items preceeded with the letter N must be ordered prior to June 5 2014 Any orders received after the deadline date will not be guaranteed Save money by ordering labor in advance All display labor orders placed at show site will be charged an additional 30 above the advance rate SHOW SCHEDULE EXHIBITOR MOVE IN Tuesday June 17 2014 9 00 AM 5 00 PM Wednesday June 18 2014 8 00 AM 12 00 PM All exhibits must be fully installed by 12 00 PM on Wednesday June 18 2014 EXHIBIT HOURS Wednesday June 18 2014 3 30 PM 8 30 PM Thursday June 19 2014 11 00 AM 8 00
59. L Vancouver Square Feet OF DAYS AMOUNT AMOUNT oe entre Use Only LJ DISCOUNT RATE UP TO 7 DAYS PRIOR TO EVENT MOVE IN 0 26 MINIMUM 36 00 PER BOOTH SHAMPOO L STANDARD RATE UNDER 7 DAYS PRIOR TO EVENT MOVE IN 0 31 MINIMUM 42 00 PER BOOTH SHAMPOO 9 SUB TOTAL PAYMENT INFORMATION To fax your form or for further inquiries Make Cheques Payable to Call 604 647 7206 5 00 GST 100432764 Vancouver Convention Centre Fax 604 647 7325 1055 Canada Place Vancouver B C Canada Discount Rate applicable up to 7 days prior to event V6C 0C3 4 f TOTAL move in date Make all payments in Canadian CANADIAN Funds All orders must be accompanied by payment L Cash L Cheque L Money Order Ll Visa Ll MasterCard L American Express Bank Wire Transfer Add 10 00 Service Charge to total Credit Card Number Expiry Date Print Name as it Appears on Card hereby authorize the Vancouver Convention Centre or its agents to perform the service s described above and agree to assume complete responsibility for all charges for service Authorized Signature Print Name and Title of Authorized Representative www vancouverconventioncentre com VANCEU Jo VER CENTRE On Site Waste Water Recycling As part of Vancouver Centre s commitment to the environment the West expansion utilizes its own on site state of the art wastewater treatment system to cleanse and purify black and grey water for re use in the facility for no
60. Limitation of Liability Customer understands that Customer and its users may access the Internet through the service Customer understands further that neither the Vancouver Convention Centre nor its Internet Service Provider operate or control the Internet in any way and that all merchandise information and services offered or made available or accessible on the Internet are offered or made available or accessible by third parties Customer assumes total responsibility and risk for Customer s and its users use of the service and the Internet Neither the Vancouver Convention Centre nor its Internet Service Provider make any express or implied warranties representations or endorsements whatsoever including without limitation warranties of title or noninfringement or the implied warranties of merchantability or fitness for a particular purpose with regard to any merchandise information or service provided through the Internet and neither the Vancouver Convention Centre nor its Internet Service Provider shall be liable for any cost or damage arising either directly or indirectly from any such transaction It is solely Customer s and its users responsibility to evaluate the accuracy completeness and usefulness of all opinions advice services and other information and the quality and merchantability of all merchandise provided on the Internet generally Customer understands further that the Internet contains unedited materials some of which are sex
61. MBING PORT IS AVAILABLE FOR SERVICE PRIOR TO PAYMENT BEING PROCESSED FOR ALL HEALTH CODE REQUIREMENTS PLEASE CONTACT VANCOUVER COASTAL HEALTH Quantity Discount Standard Required Rate Rate under 7 days Late Rate under 24h to event move in 7 days prior to to event move event move in TOTAL AMOUNT PLEASE INCLUDE FLOOR PLANS L SELF CONTAINED TRIPLE BASIN STAINLESS STEEL SINK HOT COLD in WATER ONE 5 GALLON TANK NOT PLUMBED c 426 00 483 00 675 00 PLUMBED TRIPLE BASIN STAINLESS STEEL SINK HOT COLD WATER SUPPLY amp DRAIN 545 00 628 00 854 00 PLUMBED SINGLE BASIN LAUNDRY SINK COLD WATER SUPPLY amp DRAIN 310 00 355 00 480 00 WATER SERVICES COLD WATER SUPPLY amp DRAIN 228 00 285 00 385 00 COLD WATER SUPPLY ONLY 173 00 201 00 283 00 L HOT WATER SUPPLY ONLY Space for hot water tank required 285 00 327 00 446 00 L TANK FILL amp EMPTY Less than 50 Imperial Gallons 96 00 107 00 148 00 L TANK FILL amp EMPTY Greater than 50 Imperial Gallons by Quote by Quote by Quote LABOUR _ PLUMBING LABOUR Weekday hourly rate 96 00 96 00 96 00 L PLUMBING LABOUR Hourly rate after 1700h on Weekdays on Weekends and Canadian Statutory Holidays 128 00 128 00 128 00 PAYMENT INFORMATION To fax form or for further inquiries SUBTOTAL Make Cheques Payable to Call 604 647 7206 Fax 604 647 7325 5 00 GST 100432764 Vancouver Convention Centre 1055 C
62. Note Customers are responsible for any bank processing These charges may include all Freeman companies fees of 10 00 CDN or any charges which Freeman may be obligated to pay on behalf of Exhibitor including without limitation any shipping charges Please complete the informa tion requested below AMERICAN EXPRESS MASTERCARD VISA Account No Exp Date Cardholder Name Print Signature Cardholder Billing Address City State Zip FURNISHINGS CARPET EXHIBIT RENTAL EXHIBIT TOTALFLEX SIGNS amp PACKAGES EXHIBITS ACCESSORIES GRAPHICS INSTALLATION DISMANTLE TRANSPORTATION MATERIAL IN BOOTH IN BOOTH OTHER GRAND LABOUR LABOUR amp CUSTOMS HANDLING FORKLIFT INSTALL FORKLIFT DISMANTLE TOTAL j e Remember to order in advance to save time and money You may place your order by phone fax mail or use our online ordering service at www freemanco com store e Orders received without payment or after the deadline date will be charged at the standard price e Copies of invoices may be picked up from the Service Desk prior to show closing e If you have questions or need assistance with any items not listed please call and ask for your Exhibitor Sales Representative FREEMAN method of payment F R E E M A N ISSCR 12TH ANNUAL MEETING 2014 61 Browns Line Toronto Ontario Canada M8W 3S2 416 252 2420 Fax 416 252 2365 E mail FreemanTorontoES freemanco com In order to authorize Freeman to invoice a third p
63. ONTRACT REGARDLESS OF THE FORM OF ACTION WHETHER IN CONTRACT OR IN TORT INCLUDING STRICT LIABILITY AND NEGLIGENCE EVEN IF FREEMAN HAS BEEN ADVISED OR HAS NOTICE OF THE POSSIBILITY OF SUCH DAMAGES SUCH EXCLUDED DAMAGES INCLUDE BUT ARE NOT LIMITED TO LOSS PROFITS LOSS OF USE INTERRUPTION OF BUSINESS OR OTHER CONSEQUENTIAL OR INDIRECT ECONOMIC LOSSES 10 DECLARED VALUE Declarations of Declared Value are between the Exhibitor and the selected Carrier ONLY and are in no way an extension of Freeman s maximum liability stated herein Freeman will use commercially reasonable efforts to transmit the Declared Value instructions to the selected Carrier however FREEMAN WILL NOT BE LIABLE FOR ANY CLAIM ARISING FROM THE TRANSMITTAL OF OR FAILURE TO TRANSMIT DECLARED VALUE INSTRUCTIONS TO THE CARRIER NOR FOR FAILURE OF THE CARRIER TO UPHOLD THE DECLARED VALUE OR ANY OTHER TERM OF CARRIAGE 11 JURISDICTION ARBITRATION THIS CONTRACT SHALL BE CONSTRUED UNDER THE LAWS OF THE STATE OF TEXAS WITHOUT GIVING EFFECT TO ITS CONFLICT OF LAWS RULES EXCLUSIVE VENUE FOR ALL DISPUTES ARISING OUT OF OR RELATING TO THIS CONTRACT SHALL RESIDE IN A COURT OF COMPETENT JURISDICITON IN DALLAS COUNTY TEXAS Notwithstanding anything herein to the contrary any controversy or claim arising out of or relating to this Contract or the breach thereof shall be settled by arbitration administered by the American Arbitration Association in accordance with its Commercial Arbitr
64. Over 700 sq ft 2 20 2 40 310 Plastic Covering per sq 0 95 1 05 135 Sub Total 5 Gst 7 Pst TOTAL For fast easy ordering go to www freemanco com store All Utility lines must be installed before carpet installation Utilities should be ordered in advance 10 12 V FREEMAN carpet Take advantage of the Online price by ordering online at www freemanco com store FREEMAN 61 Browns Line Toronto Ontario Canada M8W 352 416 252 2420 Fax 416 252 2365 E mail FreemanTorontoES freemanco com NAME OF SHOW COMPANY NAME CONTACT NAME E MAIL ADDRESS ONLINE PRICE DISCOUNT PRICE DEADLINE DATE MAY 27 2014 METHOD OF PAYMENT MUST ACCOMPANY YOUR ORDER ISSCR 12TH ANNUAL MEETING 2014 BOOTH PHONE For fast easy ordering go to www freemanco com store SLATWALL SHOWCASE 1M X 1 2M X 42 H Online Discount Standard CABINETS ACCESSORIES GONDOLAS SHOWCASE TOWER 1M X 1 2M X 8 H TOWER 1 2M X 1 2M X 8 H 7 A 7 LL M OPEN SHOWCASE i I T F1 p 1 I Online Discount Standard Qty Part Description Price Price Price Total Qty Part Description Price Price Price Total SHELVES Circle Colour Black or White GONDOLAS ____17201 1m Straight 37 x 12
65. Please see reverse side for terms amp conditions EVENT INFORMATION EVENT NAME ISSCR 12TH ANNUAL MEETING EVENT DATES JUNE 18 21 2014 CUSTOMER INFORMATION COMPANY NAME COMPANY ADDRESS Street City Province State CONTACT NAME TELEPHONE E MAIL FAX ORDER INFORMATION EVENT 30123 BOOTH NUMBER Include Booth Plan if possible Postal Zip Code NOTES Wireless Routers Wired Routers Switches Hubs are not permitted in the Vancouver Convention Centre For connecting multiple devices please indicate the number of additional devices and Ethernet Switch Rentals For Wireless Internet please refer to the WIFI Request Form Please submit a floor plan outlining the location for each device requiring connectivity Orders placed less than 7 days prior to the event move in are charged at the Standard Rate Payment must accompany order form WIRED INTERNET SERVICES Number Discount Standard All internet services includes one 1 device connection oe up to 7 under 7 days days prior to event to event move in move in WIRED INTERNET 2Mbps DHCP 1 395 00 1 450 00 WIRED INTERNET 10Mbps DHCP or Static IP 4 495 00 4 695 00 WIRED INTERNET 100Mbps DHCP or Static IP 10 995 00 11 995 00 Private wireless routers are NOT permitted Signals will be deactivated due to interference with Vancouver Convention Centre WiFi ADDITIONAL DEVICES 130 00 140 00 Note Each device accessing the
66. RMS stated herein All TERMS including but not limited to all the limitations of liability shall apply to our agents and their contracting carriers 1 DEFINITIONS In this Contract Freeman means Freeman Expositions Ltd and its respective employees officers directors agents assigns affiliated companies and related entities including any contractors appointed by Freeman The term Shipper means the person or business for whom the property is being transported and includes their respective employees officers directors agents assigns affiliated companies and contractors appointed by the Shipper excluding only Freeman Property is all objects of any type received from the Shipper for transport by Freeman as described herein Consignee is the party to whom Shipper has designated the goods are to be delivered 2 FINAL CONTRACT BETWEEN THE PARTIES In exchange for Shipper s payments and Freeman s services which the parties have specified in this two page Contract including the Air Cargo Service Request and Shipping Instructions Freeman and Shipper each agree that this Contact shall govern their respective rights and obligations regarding transportation of Shipper s property This Contract shall take effect when the property first comes into the physical possession of Freeman and the responsibility of Freeman under same shall end when the property has been placed in the possession of the Consignee or the Consignee s des
67. RVICE FIRST USER 140 00 1 DAY SERVICE ADDITIONAL USER 100 00 EACH 2 DAY SERVICE FIRST USER 250 00 2 DAY SERVICE ADDITIONAL USER 100 00 EACH 3 DAY SERVICE FIRST USER 295 00 3 DAY SERVICE ADDITIONAL USER 100 00 EACH 4 DAY SERVICE FIRST USER 385 00 4 DAY SERVICE ADDITIONAL USER 100 00 EACH 5 DAY SERVICE FIRST USER 495 00 5 DAY SERVICE ADDITIONAL USER 100 00 EACH PAYMENT INFORMATION Make cheques payable to To fax your form or for further inquiries Vancouver Convention Centre 604 647 7206 1055 Canada Place Fax 604 647 7325 5 00 GST Vancouver B C Canada 100432764 V6C 0C3 7 00 PST 1001 0174 TOTAL CANADIAN L Cash L Cheque L Money Order Visa L MasterCard L American Express Bank Wire Transfer Add 10 00 Service Charge to total Credit Card Number Expiry Date Print Name as it on Card hereby authorize the Vancouver Convention Centre or its agents to install the service s described above and agree to assume complete responsibility for all charges for service Authorized Signature Print Name and Title of Authorized Representative www vancouverconventioncentre com 10 TERMS amp CONDITIONS Requests for service and special arrangements at the advance rate must be received no less than seven 7 days prior to scheduled arrival time for move in Otherwise the standard rate applies to each service Complete information must be provided on the Telephone Inter
68. a V6C 0C3 Freeman will receive shipments at the exhibit facility beginning June 17 2014 and must be accompanied with a Certified Weight Ticket Shipments arriving before this date may be refused by the facility Any charges incurred for early freight accepted by the facility will be the responsibility of the exhibitor FREEMAN quick facts FREEMAN ONLINE Our Internet online ordering service Freeman OnLine is available for your convenience to order all Freeman services view show schedule or print order forms Once your show is available online you will receive an email which includes a direct link to Freeman OnLine To place online orders you will be required to enter your unique Login ID and Password If this is your first time to use Freeman OnLine click on the Login link to create a new account To access Freeman OnLine for ISSCR 12TH ANNUAL MEETING 2014 without using the link go to http www freemanco com store show showInformation jsp showID 317350 amp nav 02 Click on the Login link If you need assistance with Freeman OnLine please call our Customer Support Centre at 1 888 508 5054 EXHIBIT TRANSPORTATION AND CUSTOMS As part of the Freeman service and to make your shipping and transportation experience as seamless as possible Freeman Exhibit Transportation has been appointed as the official carrier and customs clearance service provider for the ISSCR 12TH ANNUAL MEETING 2014 Our Exhibit Transportation Departm
69. ace of the Service Request and Shipping Instructions if the goods were at that temperature when loaded into the container and if the temperature controls were properly set when the container was loaded 6 REFUSED SHIPMENTS If the Consignee refuses a shipment tendered for delivery or if Freeman is unable to deliver a shipment because of fault or mistake of the Consignor or Consignee Freeman s liability shall then become that of a warehouseman a Freeman shall promptly attempt to provide notice by telephonic electronic or written communication as provided on the face of these shipping instructions if so indicated to Shipper or the party if any designated in these instructions to receive notice b Storage charges based on Freeman s tariff shall start no sooner than the next business day following the attempted notification Storage may be at Freeman s option in any location that provides reasonable protection against loss or damage Freeman may place the shipment in public storage at the owner s expense and without liability to Freeman c If Freeman does not receive disposition instructions within 48 hours of the time of Freeman s attempted first notification Freeman will attempt to issue a second and final confirmed notification Such notice shall advise that if Freeman does not receive disposition instructions within 10 days of that notification Freeman may offer the shipment for sale at a public auction and Freeman has the right to of
70. ada M8W 352 E mail FreemanTorontoES freemanco com Show site prices will apply to all labor orders placed at show site e Start time guaranteed only at start of working day One hour minimum e Supervisor must check in at Service Desk to pickup labour e When scheduling dismantle labour be sure to allow sufficient time for empty containers to be returned to your booth ah o mmm NAME OF SHOW ISSCR 12TH ANNUAL MEETING 2014 So COMPANY NAME BOOTH O CONTACT NAME PHONE For fast easy ordering go to www freemanonco com 27 FORKLIFT lt Straight Time 8 00 A M to 4 00 P M Monday through Friday gt Overtime 4 00 P M to 6 00 P M Monday through Friday 8 00 A M to 4 00 P M Saturday and Sunday LLI Double Time ALL TIMES NOT MENTIONED ABOVE AS WELL AS HOLIDAYS LLI LL Part Description Advance Show Site Price Price FORKLIFT Labour Installation 30401 Forklift w operator up to 5 000 IDS ST 194 00 252 00 30402 Forklift w operator up to 5 000 IDS OT 241 00 313 00 30403 Forklift w operator up to 5 000 IDS DT 288 00 374 00 FORKLIFT Labour Dismantle 31401 Forklift w operator up to 5 000 IDS ST 194 00 252 00 31402 Forklift w operator up to 5 000 IDS OT 241 00 313 00 31403 Forklift w operator up to 5 000 IDS DT 288 00 374 00 INSTALLATION of Equip Approx Hrs Total Hourly Estimated Person per Person Hours Rate Total Cost Part
71. ada pour l achat for use in the production of theses goods L acheteur a fourm des biens ou des services iii Export packing ii iii Export packing pour la production de ces marchandises i E ki duction d handi Le cout de l emballage d exportation If not included in field 17 indicate amount Si non compris dans le total a la zone 17 preciser 1 Tranportation charges expenses and insurance to the place of direct shipment to Canada Les frais de transport depenses et assurances jusqu au lieu d expedition directe vers le Canada 25 Check if applicable Cocher s il y a lieu 1 royalty payments or subsequent proceeds are paid or payable by the purchaser Des redevances ou produits ulterieurs ont ete ou seront verses par l acheteur Le cout de l emballage d exportation FREEMAN E E CANADA CUSTOMS INVOICE 1 Vendor Name and Address Vendeur Nom et Adresse 4 Consignee Name and Address Destinataire Nom et Addresse VII Is this a related company transaction Est ce que les compagnies sont liees entre elles Yes ou No 8 Transportation Give Mode and Place of Direct Shipment to Canada Transport Preciser mode et Lieu d epcedition directe vers le Canada Via 11 No of 12 Pkgs Nbre De colis Description and Characteristics i e Grade Quality et caracteristiques p ex Classe qualite Specification of Commodities Kind of Packages Marks and Numbers General Designati
72. als you could be in violation of federal laws and may be subject to fines amp penalties The operation or use of all motorized lifts and motorized material handling equipment for installation dismantle of exhibits is NOT permitted by exhibitors or by their exhibitor appointed contractors EAC s Thank you for your cooperation EXHIBITOR ASSISTANCE Call Freeman s Exhibitor Services department at 416 252 2420 or at FreemanTorontoES freemanco com with any questions or needs you may have FREEMAN general information e PY Reducing Your Footprint Freeman actively engages in green practices within day to day operations and is committed to producing events in the most environmentally friendly way possible Freeman has collaborated with a number of customers to make their events greener and is dedicated to broadening this effort Green Tips for Exhibitors Interested in going Green and saving money with your exhibit booth Follow these tips to assist you in making your sustainable booth strategies at least cost neutral and possibly cost saving Supplies and Ordering e Order exhibit Supplies early and utilize online ordering systems to eliminate paper waste e Consider renting a booth from Freeman or buying materials locally preventing shipping cost and lowering emissions e Rent Freeman Classic Carpet which contains recycled content and is also recyclable e Provide giveaways made of recycled responsibly grown natural fiber
73. anada Place Discount Rate applicable up to 7 days prior to event move in TOTAL Vancouver B C Canada date Make all payments in Canadian Funds All orders must CANADIAN V6C 0C3 be accompanied by payment Cash Cheque Money Order _ Bank Wire Transfer LJ Visa MasterCard C American Express Add 10 00 Service Charge to total Credit Card Number Expiry Date Print Name as it Appears on Card hearby authorize the Vancouver Convention Centre its agents to install the service s described above and agree to assume complete responsibility for all charges for service Authorized Signature Print Name and Title of Authorized Representative www vancouverconventioncentre com PRODUCT PREPARATION PHONE 604 689 8232 INFORMATION SHEET Fax 604 647 7246 VANCOUVER USE ONLY FOR PRODUCTS THAT REQUIRE JS concern PREPARATION OR DELIVERY BY Attn Catering Manager CENTRE VANCOUVER CONVENTION CENTRE STAFF BEN Effective January 2014 DEADLINE FOR SUBMISSION Two Weeks Prior to Event Move in Day EVENT NAME EVENT DATE COMPANY NAME BOOTH COMPANY ADDRESS COMPANY CONTACT PHONE EMAIL FAX PRODUCT NAME PRODUCT DETAILS Please use SEPARATE PAGE FOR EACH PRODUCT Include description of product size of case portions per case and number of cases TOTAL QUANTITY OF PRODUCT TO BE PREPARED PREPARATION amp COOKING INSTRUCTIONS Include detailed instructions for VCC staff to prepare your product storing
74. anies are entitled to two 2 meeting registration badges per 10 x 10 booth space Registrations include access to scientific sessions ISSCR does not offer Exhibit Hall only registrations Additional registrations may be purchased Additional Exhibitor Registration costs per person over complimentary allotment Early 550 USD cutoff 2 28 14 Advance 650 USD cutoff 6 12 14 Regular 750 USD cutoff 6 21 14 Booth Equipment and Services This Exhibitor Service Kit includes forms from Freeman Decorating for exhibitors to order items for their booth such as booth rental furniture carpeting additional draping accessories or signs All orders for special work or equipment should be placed well in advance no less than six weeks before the show to avoid delay and additional labor charges Freeman Decorating is fully equipped to serve exhibitors Booth Layouts Following are descriptions and rules for In Line and Island Booths In Line Booths In line booths are generally arranged in succession and exposed to an aisle on one side Inline booths are sometimes referred to as Linear Booths The standard In line booth size in the US is 10 x10 3 05m x 3 05m Without concern for the number of In line Booths used i e 10x20 10x40 booth displays should be set up in such a way so as to not obstruct the sight lines of other booths Signs may not be hung from the ceiling above an in line booth The maximum height of 8 feet is allowed in
75. ard L American Express Bank Wire Transfer Add 10 00 Service Charge to total Credit Card Number Expiry Date Print Name as it Appears on Card hereby authorize the Vancouver Convention Centre or its agents to provide the service s described above and agree to assume complete responsibility for all charges for service Authorized Signature Print Name and Title of Authorized Representative www vancouverconventioncentre com e 55 SHIPPING amp HANDLING TIPS How can we remember all of the steps in shipping our exhibit to and from a convention The best way to master this task is to do it in three steps pre show during show and after show A shipping and handling checklist can help keep track of the key areas Here s an example which you can customize to fit your requirements PRE SHOW 1 2 3 Decide if you want to ship to the general contractor s warehouse or directly to the show site Check the service manual for freight receiving dates i e target date warehouse receiving date warehouse cut off date etc Arrange with your freight carrier to pick up your freight and ship it to the desired location e Make sure your carrier will arrive on the e Make sure that you obtain a copy of the signed bill of designated date Missing target dates and times lading from your carrier BRING A COPY WITH can cost you unnecessary added expense YOU TO SHOW SITE e sure that freight is shipped PREPAID
76. arty for payment of services rendered to exhibitors both the exhibiting company and the third party must complete this form and return it at least 14 days prior to show move in EXHIBITING COMPANY AUTHORIZATION OF THIRD PARTY BILLING We understand and agree that we the exhibiting company are ultimately responsible for payment of charges and agree by submitting this form or ordering materials or services from Freeman oto be bound by all terms and conditions as described in the Terms amp Conditions section of this services manual In the event that the named third party does not discharge payment of the invoice prior to the last day of the show charges will revert back to the exhibiting company All invoices are due and payable upon receipt by either party The items checked below are to be invoiced to the third party BY SUBMITTING THIS FORM OR ORDERING MATERIALS OR SERVICES FROM FREEMAN YOU AGREE TO BE BOUND BY ALL TERMS amp CONDITIONS INCLUDED IN YOUR SERVICE MANUAL The undersigned expressly consents to the digital processing and transmission of personal data which may be transmitted to the United States of America EXHIBITOR NAME PLEASE PRINT EXHIBITOR SIGNATURE DATE EXHIBITING COMPANY INFORMATION EXHIBITING COMPANY NAME BOOTH EXHIBITING COMPANY ADDRESS CITY STATE ZIP PHONE EXT FAX CONTACT S E MAIL Indicate which services are to be invoiced to the Third Party
77. aterial to and from the convention or event You have two options for shipping your advance freight either to the warehouse or directly to show site How do I ship to the warehouse e We will accept freight beginning 30 days prior to show move in e To check on your freight arrival call Exhibitor Services at the location listed on Quick Facts e To ensure timely arrival of your materials at show site freight should arrive by the deadline date listed on Quick Facts Your freight will still be received after the deadline date but additional charges will be incurred e The warehouse will receive shipments Monday through Friday except holidays Refer to Quick Facts for warehouse hours No appointment is necessary e The warehouse will accept crates cartons skids trunks cases and carpets Loose or pad wrapped material must be sent directly to show site e All shipments must have a bill of lading or delivery slip indicating the number of pieces type of merchandise and weight e Certified weight tickets must accompany all shipments e Warehouse freight will be delivered to the booth prior to exhibitor setup e Please call the number located on Quick Facts if you want to ship oversized material that requires special equipment to the warehouse How do I ship to show site e Freight will be accepted only during exhibitor move in Please refer to Quick Facts for the specific exhibitor move in dates and times e All shipments must have a b
78. ation Rules and judgment on the award rendered by the arbitrator s may be entered by any court having jurisdiction thereof The parties hereby confirm their express wish that this contract and all documents relating thereto be drawn up in English only but without prejudice to any such documents or instruments which may from time to time be drawn up in French only or in both French and English Les parties aux pr sentes confirment leur volont que le present contract de m me que tous autres documents s y rapportant soient r dig s en anglais seulement mais sans pr judice cependant tous tels document qui pourront l occasion tre r dig s en fran ais seulement ou la fois en fran ais et en anglais Notwithstanding anything herein to the contrary any controversy or claim arising out of or relating to this Contract or the breach thereof shall be settled by arbitration administered by the American Arbitration Association in accordance with its Commercial Arbitration Rules and judgment on the award rendered by the arbitrator s may be entered by any court having jurisdiction thereof 12 INDEMNIFICATION Exhibitor agrees to indemnify and forever hold harmless Freeman from and against any and all demands claims causes of action fines penalties damages including consequential liabilities judgments and expenses including but not limited to reasonable attorneys fees and investigation costs on account of personal injury death or
79. ax 604 647 7325 V6C 0C3 L Cash Cheque L Money Order Ll Visa Ll MasterCard L American Express Bank Wire Transfer Add 10 00 Service Charge to total Credit Card Number Expiry Date Print Name as it Appears on Card hereby authorize the Vancouver Convention Centre or its agents to install the service s described above and agree to assume complete responsibility for all charges for service Authorized Signature Print Name and Title of Authorized Representative www vancouverconventioncentre com 5 EVENT 30123 VANCOUVER SIGN BANNER INSTALLATION amp DISMANTLE REQUEST 2014 CONVENTION Listed prices are for banners 25lbs and under All banners over CENTRE 25lbs will be custom quoted EVENT INFORMATION BOOTH EVENT NAME ISSCR 12TH ANNUAL MEETING NE EVENT DATES JUNE 18 21 2014 DIAGRAM REQUIRED Please draw or attach diagram of Exhibition Booth and show Banner placement Indicate number of hanging points for sign banner PLEASE NOTE Sign Banners must arrive at Vancouver Convention Centre 5 business days prior to event move in see your arrival date indicated below SIGN BANNER SPECIFICATIONS BOOTH SIZE BANNER MATERIAL BANNER LENGTH OF SIGNS BANNERS TO BE HUNG BANNER PLACEMENT ie centred to table BANNER HEIGHT FROM GROUND BANNER WEIGHT INSTALL DATE amp TIME DISMANTLE DATE amp TIME ALL ORDERS MUST BE SUBMITTED COMPLETE WITH DIAGRAM NO LATER THAN 1700 HRS ON MAY 27 2014 Your
80. ble or accessible by third parties Customer assumes total responsibility and risk for Customer s and its users use of the service and the Internet Neither the Vancouver Convention Centre nor its Internet Service Provider make any express or implied warranties representations or endorsements whatsoever including without limitation warranties of title or noninfringement or the implied warranties of merchantability or fitness for a particular purpose with regard to any merchandise information or service provided through the Internet and neither the Vancouver Convention Centre nor its Internet Service Provider shall be liable for any cost or damage arising either directly or indirectly from any such transaction It is solely Customer s and its users responsibility to evaluate the accuracy completeness and usefulness of all opinions advice services and other information and the quality and merchantability of all merchandise provided on the Internet generally Customer understands further that the Internet contains unedited materials some of which are sexually explicit or may be offensive to some people Customer and its users access such materials at their own risk The Vancouver Convention Centre and its Internet Service Provider have no control over and accept no responsibility whatsoever for such materials The service is provided on an as is and as available basis without warranties of any kind either express or implied including but not l
81. can learn more Exhibitor submissions will be compiled alphabetically indexed and provided to media as part of their electronic press kits Submission criteria e Timely information regarding your products and services e Microsoft Word e 1 page overview e 1 inch margins all around e 11 point Arial font e No headers or footers e Logos graphics and photos are permitted e External web addresses are permitted but will not be linked e Contact information e All files should be entitled YourCompanyName Media Submission Should any members of the media request interviews with your company onsite ISSCR communications staff will contact you to coordinate the details and provide meeting space Please feel free to contact media isscr org with any questions Product Demonstrations Demonstrations are permitted if they are presented in an objective tasteful manner and approval has been received in advance from ISSCR Sound must be at a level that does not disturb neighboring exhibits 80 decibels and presentations must be done in such a manner as not to encourage attendees congregating in the aisles Exhibitors using audio systems should direct the sound into their booth and not towards the aisle or neighboring exhibits The exhibitor will be required to stop using a system if in ISSCR s opinion the sound level or presentation is objectionable to the attendees or adjacent exhibitors Show Management Approval is required for all product
82. carpet e All of our carpet padding has recently been upgraded to above industry standards Call customer service at the number listed on Quick Facts For fast easy ordering go to www freemanco com store FREEMAN cClaSSIC esre custom cut Freeman Classic Carpet is available in a range of colors and includes delivery visqueen covering installation carpet tape carpet removal and all carpet material handling fees Foam padding is available for a minimal fee If you have a large order call to find out about our extra discounts standard cut Our Classic Carpet comes sizes x 10 Zg x 20 Prices include delivery installation carpet tape carpet removal all carpet material handling fees Foam padding and visqueen covering are available for a small surcharge As always there are no hidden fees grey blue black red green burgundy questions Call customer service at the number listed on Quick Facts For fast easy ordering visit us at www freemanco com store Actual colors may vary slightly FREEMAN 06 07 48851 FREEMAN ONLINE PRICE 61 Browns Line METHOD OF PAYMENT MUST CE BR Toronto Ontario Canada M8W 3S2 L oronto UNtarlo Canada ACCOMPANY YOUR ORDER MAY 27 2014 Ph 416 252 2420 Fax 416 252 2365 Email FreemanTorontoES freemanco com NAME OF SHOW ISSCR 12TH ANNUAL MEETING 2014 COMPANY NAME BOOTH CONTACT NAME PHONE E MAIL ADDRESS e Orders received after the deadline date or
83. ce amp Allied Workers Union are providing labour for display installation and dismantling Full time employees of the exhibiting companies however may set their own exhibits without assistance from these locals Labour can be ordered in advance by returning the Installation amp Dismantle Labour Order Form or on showsite at the Freeman service desk MATERIAL HANDLING Exhibitors may hand carry their own materials into the exhibit facility through the front doors The use of dollies pump trucks and other mechanical equipment is not permitted Freeman will control access to the loading docks in order to provide for a safe and orderly move in move out TIPPING Freeman requests that exhibitors do not tip our employees They are paid at an excellent wage scale denoting a professional status and we feel that tipping is not necessary This applies to all Freeman employees Any request for such should be brought to the attention of a Freeman representative at the Freeman service desk or correspondence may be directed to the attention of the General Manager at the local office address SAFETY Standing on chairs tables or rental equipment is prohibited This equipment is not engineered to support your weight Freeman cannot be responsible for injuries in assembling your booth please order labour on the Display Labour form and the necessary ladders and or tools will be provided Page 1 of 1 FREEMAN labour jurisdictions installation a
84. ck if information is for Exhibiting Company U Third Party 3rd Party Company if applicable Address Contact Name City Phone Fax State Country Zip Email onorbefore from 4 24 14 after number select your preferred system A 23 1 amp to5 8 14 5 8 14 of units Adee will be delivered via email SWAP Native apps available for iPhone iPad Android 499 License and 3 activations M Web mobile versions are available for all other internet ready phones 129 For each additional activation S Note All readers must be picked up at the exhibitor Optium S400 9355 385 415 services desk unless delivery arrangements are made and Optium RT1000 Survey Option None Standard Custom 470 545 575 S paid for in advance of the RT1000 Portable Bluetooth printer 75 100 125 Snow P Activati ith R 2 h Terms and Conditions pin ciations wit is 129 For each activation Orders cannot be pro dd activations to your purchase of an Optium reader cid with payment Purchase Connect survey Option None Standard Custom 600 650 700 Orders are not accepted Each additional Connect 300 350 400 Send check credit information with order form f Sub Total S See page 2 for system descriptions and requirements System Total All orders cancelled prior _ to 30 days of the show will incur a 100 cancella
85. ck interpreta tion and translation in 150 languages This service will not only interpret for us on a three way conversation but also translate emails from customers To access this service you may contact Freeman Toronto Exhibitor Services at 416 252 2420 or Freeman s Customer Support Centre at 888 508 5054 HELPFUL HINTS SAVE MONEY Order early to take advantage of advance order discount rates place your order by early deadline order date May 27 2014 AVOID DELAY Ship early to avoid delays Shipments arriving late at show site will cost you money time and busi ness SAFETY TIPS Use a ladder not a chair Standing on chairs tables and other rental furniture is unsafe and can cause injury to you or to others These objects are not designed to support your standing weight Be aware of your surroundings You are in an active work area with changing conditions during move in and move out Pay attention Look for obstacles and machinery and equipment that are in use Keep your eyes open for scooters and forklifts The drivers of these vehicles may not be able to see you Stay clear of dock areas trucks and trailers These areas can be particularly dangerous Prevent electrical shocks falling items and damage to materials Do not attach items or equipment to the drapes or metal framework provided for you booth This can cause serious injury or damage to materials We do not accept Hazardous Materials If you ship any hazardous materi
86. colours are available Check colour choice Black _ Blue Burgundy Green Red LIGHTING Each Rental Exhibit includes 2 Arm Lights per 10 unit Note Power and labour to install and remove the lights are included in our standard rental exhibit package price Power con sumption not to exceed 500 watt Additional power must be ordered separately HEADER IDENTIFICATION SIGN Indicate which colour lettering you would like We have a wide variety of standard colours available _ Black Blue Brown Burgundy PMS Colour Red Teal White Dark Green Font Type Unless font type is indicated Helvetica will be used Indicate exactly how you want your company name to appear ENHANCE YOUR EXHIBIT Enhance your exhibit and have an Exhibitor Sales Specialist contact you for pricing by checking any of the following boxes Slatwall amp Shelves Cabinets amp Counters Specialty Coloured Metal Coloured Panels Creating a Custom Exhibit Graphics amp Custom Logo Sub Total 596 Gst 7 Pst TOTAL 10 12 V creating visual excitement Quality graphics contribute significantly to the impact of your exhibit Vivid colours and sharp images attract attention build traffic and communicate messages more effectively Freeman has invested in the latest printing technology and has the Skills to provide you with the finest digital graphic reproduction availab
87. control EXHIBITOR remains responsible for all charges for services and equipment provided up to and including the date of cancellation FREEMAN will not issue refunds to EXHIBITOR of any payments made before the date of cancellation It is EXHIBITOR S responsibility to advise the FREEMAN Service Center Representative of problems with any orders and to check the EXHIBITOR S invoice for accuracy prior to the close of the Show or Event If EXHIBITOR is exempt from payment of sales tax FREEMAN requires an exemption certificate for the State or Province in which the services are to be used Resale certificates are not valid unless EXHIBITOR is rebilling these charges to its customers For International EXHIBITORS FREEMAN requires 100 prepayment of advance orders and any order or services placed at show site must be paid at the show For all others should there be any preapproved unpaid balance after the close of the show terms will be net due and payable in TORONTO ONTARIO upon receipt of invoice Effective 30 days after invoice date any unpaid balance will bear a FINANCE CHARGE at the lesser of the maximum rate allowed by applicable law or 1 5 per month which is an ANNUAL PERCENTAGE RATE of 18 and future orders will be on a pre paid basis only If any finance charge hereunder exceeds the maximum rate allowed by applicable law the finance charge shall automatically be reduced to the maximum rate allowed and any excess finance charge received by FREEMAN
88. cted by copyright or other proprietary right or derivative works with respect thereto vii infringement of patents or other proprietary rights or viii abuse or fraudulent use of the Internet in any way not specifically set forth above www vancouverconventioncentre com EVENT 30123 BOOTH VACUUMING amp SHAMPOOING REQUEST 2014 VANCOUVER This form is your official invoice please keep a copy for your records 2 CONVENTION All Prices Subject to Applicable Taxes smiles All Prices Subject to Change Without Notice EVENT INFORMATION EVENT Name ISSCR 12TH ANNUAL MEETING BOOTH NUMBER EVENT DATES JUNE 18 21 2014 DATES VACUUMING REQUIRED CUSTOMER INFORMATION COMPANY NAME COMPANY ADDRESS Street City Province State Postal Zip Code CONTACT NAME TELEPHONE E MAIL FAX BOOTH CARPET VACUUMING EXHIBIT BOOTHS 200 SQ FT 10 X 20 OR UNDER NUMBER UNIT TOTAL Vancouver OF DAYS AMOUNT AMOUNT Convention Centre Use Only DISCOUNT RATE UP TO 7 DAYS PRIOR TO EVENT MOVE IN X 22 00 TT LJ STANDARD RATE UNDER 7 DAYS PRIOR TO EVENT MOVE IN X 30 00 BOOTH CARPET VACUUMING EXHIBIT BOOTHS OVER 200 SQ FT TOTAL NUMBER UNIT TOTAL Vancouver Square Feet OF DAYS AMOUNT AMOUNT entre Use Only L DISCOUNT RATE UP TO 7 DAYS PRIOR TO EVENT MOVE IN X X 0 20 LJ STANDARD RATE UNDER 7 DAYS PRIOR TO EVENT MOVE IN X X 0 27 BOOTH CARPET SHAMPOOING TOTAL NUMBER UNIT TOTA
89. ction no action shall be deemed to have commenced until receipt by Freeman of service of process of the action on Freeman Claims for loss or damage must be delivered to the following address Sedgwick PO Box 14151 Lexington KY 40512 4151 9 CHOICE OF FORUM THIS CONTRACT SHALL BE CONSTRUED UNDER THE LAWS OF THE UNITED STATES INCLUDING ADOPTED INTERNATIONAL CONVENTIONS AND THE STATE OF TEXAS WITHOUT GIVING EFFECT TO THE STATE S CONFLICT OF LAWS RULES FREEMAN AND SHIPPER AGREE THAT ANY CLAIM OR DISPUTE OF ANY SORT ARISING OUT OF OR IN ANY WAY RELATED TO THIS CONTRACT ITS PERFORMANCE OR NONPERFORMANCE OR DAMAGES ALLEGEDLY RESULTING FROM SAME WILL BE ARBITRATED IN THE CITY OF DALLAS TEXAS AND THE RULES OF THE AMERICAN ARBITRATION ASSOCIATION WILL APPLY IF BINDING ARBITRATION IS UNAVAILABLE TO RESOLVE ANY CONTROVERSY AND IT IS NECESSARY TO LITIGATE THE DISPUTE THE DISPUTE SHALL BE LITIGATED IN A COURT OF COMPETENT JURISDICTION IN DALLAS COUNTY TEXAS 10 MISCELLANEOUS Shipper warrants the accuracy of the weight and dimension data furnished in this Contract Shipper understands that once its property is shipped by Freeman pursuant to the instructions contained in this Contract Shipper has no right to control the shipment stop the shipment in transit or divert or reschedule same and that Shipper will have no control over the property until it is delivered pursuant to the instructions in this Contract Shipper agrees that this Contract may be
90. cts are purchased from the Vancouver Convention Centre holder of the liquor license Regular retail Vancouver Convention Centre prices will apply In addition LCLB requires that all liquor products be dispensed by Vancouver Convention Centre staff which is chargeable to the exhibitor or Show Management The service or sampling of liquor not purchased from the Vancouver Convention Centre i e donated or sponsored product is strictly prohibited per LCLB regulations If liquor sampling is approved by the Vancouver Convention Centre Show Management may request to offer sampling under its own Special Occasion License SOL This request will require the approval and agreement of the facility and will require that the client submit an operation plan in advance to ensure that all sampling activities are in accordance with Vancouver Convention Centre policies and in compliance with the rules and regulations of the Liquor Control amp Licensing Act Once the request and the operation plan are approved and agreed upon the facility will make application to LCLB to de license for the time period of liquor sampling under the SOL Under the SOL only agents or manufacturers are permitted to supply and dispense their own liquor products for sampling and they are required to have Serving it Right certifications which must be on their person while at the event Regular liquor licensees such as bar and pub operators are not eligible in this category Under t
91. cumstances with special permission e Straw and hay e Acetate fabrics e Corrugated paper e Flammable liquid e Paper backed foil e Combustible material used for covering tables or for skirting tables It is necessary to flameproof textiles paper and other combustible merchandise on display This may be limited to an acceptable quantity Open flame shall not be used solely for attracting attention The use of open flame is limited to equipment that requires open flame to demonstrate the function of such equipment Approval is required from the Vancouver Convention Centre s Director of Fire amp oafety who will ensure that the equipment set up complies with safety standards An approved fire extinguisher will be required in the display area Flammable combustible and or compressed gasses including propane may be used or displayed with approval of the Vancouver Convention Centre Director of Fire amp Safety Any such installations may be subject to gas inspections by the Gas Inspector Propane must have an approved restriction device and be no larger than 20 lbs With regard to aerosols pressurized containers not exceeding 500 ml capacity of each product classified as a flammable liquid may be exhibited Restrictions do not apply to non flammable products Internal combustion engines vehicles or equipment cannot contain more than one quarter tank of gasoline or fuel and must be inoperable e g battery and or ignition disconnected or the vehicle i
92. d brochure e Security storage at show site e Short term and long term warehouse storage Local pick up and delivery e Priority empty return FREEMAN F R E E IVI A METHOD OF PAYMENT MUST 61 Browns Line ACCOMPANY YOUR ORDER Toronto Ontario Canada M8W 352 416 252 2420 Fax 416 252 2365 E mail FreemanTorontoES freemanco com NAME OF SHOW ISSCR 12TH ANNUAL MEETING 2014 COMPANY NAME BOOTH CONTACT NAME PHONE MATERIAL HANDLING SERVICES CRATED Material that is skidded or is in any type of shipping container that can be unloaded at the dock with no additional handling required SPECIAL HANDLING Material delivered by the carrier in such a manner that it requires additional handling such as ground unload ing stacked and constricted space unloading designated piece unloading loads mixed with pad wrapped material multiple shipments carpet and or pad only shipments and shipments that require additional time equipment or labour to unload Federal Express Purolator UPS Airborned Express amp DHL are included in this category due to their delivery procedures See definitions on back UNCRATED Material that is shipped loose or padwrapped and or unskidded machinery without proper lifting bars or hooks Uncrated materials are not accepted at the Warehouse STRAIGHT TIME 8 00 A M to 4 00 P M Monday through Friday OVERTIME 4 00 P M to 8 00 A M Monday through Friday all day Saturday Sunday and Holidays
93. d proper color matching information and proofs to insure accurate color reproduction Please provide the following when submitting art Samples Minimum requirements for original artwork such as logos when Freeman is providing Acceptable Logo Artwork design and layout 300 dpi resolution at a size of 8 x 10 inches FABRICSOLUTIONS higher resolution files will result in improved final product By Freeman s EPS Vector File Minimum requirements for final artwork that Freeman will reproduce exactly as provided 100 dpi resolution at full size of actual finished product Not Acceptable Logo Artwork Minimum requirements for both FABRIC S 3LTIORE All related PMS and or CMYK color codes If submitting CMYK values please Ha raar supply accurate color swatches GIF File Accurate color proof print of artwork Contact name phone number and e mail address of art creator if applicable Acceptable Photo Artwork f submitting a vector type file include all fonts or convert fonts to outlines or paths Acceptable Software File Formats We are capable of working with both PC and MAC based software and can accept art created 28mb TIF file with the following software listed in order of preference Not Acceptable Photo Artwork ADOBE lllustrator InDesign and Photoshop COREL DRAW QUARK XPRESS Files should always be saved in their native format Please include all fonts and images 8k GIF file Fi
94. damage to or loss of property or profits arising out or contributed to by any of the following Exhibitors negligent supervision of any labour secured through TFC or the negligent supervision of such labour by any of Exhibitor s employees agents representatives customers invitees and or any Exhibitor Appointed Contractors EAC Exhibitors negligence willful misconduct or deliberate act or the negligence willful misconduct or deliberate act of Exhibitors employees agents representatives customers invitees and or any Exhibitor Appointed Contractors EAC at the show or exposition to which this Contract relates including but not limited to the misuse improper use unauthorized alteration or negligent handling of TFC S equipment Exhibitor s violation of Federal Provincial State County or Local ordinances and or Exhibitor s violation of Show Regulations and or Rules as published and set forth by Facility and or Show Management 13 WAIVER amp RELEASE Exhibitor as a material part of the consideration to Freeman for material handling services waives and releases all claims against Freeman with respect to all matters for which Freeman has disclaimed liability pursuant to the provisions of this Contract 14 SEVERABILITY If any provision of this Contract proves to be illegal invalid or unenforceable the remainder of this Contract will not be affected by such finding and in lieu of each provision of this Contract that is proven to
95. dditional handling such as ground unloading stacked and constricted space unloading designated piece unloading loads mixed with pad wrapped material loads failing to maintain shipping integrity carpet and or pad only shipments and shipments that require additional time equipment or labor to unload Federal Express and UPS are included in this category due to their delivery procedures Uncrated material that is shipped loose or pad wrapped and or unskidded machinery without proper lifting bars or hooks e Add overtime charges for inbound if material is delivered to the booth during the overtime period stated on Quick Facts This includes both warehouse and show site shipments 11 06 e Add overtime charges for outbound if material is loaded onto the outbound carrier during the overtime period stated on Quick Facts e Add the late delivery charge listed on the Order Form if the shipment is accepted at the warehouse or at show site after the deadline date listed on Quick Facts e he above services whether used completely or in part are offered as a package and the charges will be based on the total inbound weight of the shipment e Shipments received without receipts or freight bills such as UPS and Federal Express will be delivered to the booth without guarantee of piece count or condition What happens to my empty containers during the show e Pick up Empty Labels at the Service Center Place a label on each container
96. de unless filed in writing by Exhibitor prior to the close of the event Freeman is not responsible for any damage or loss caused by the loss of power beyond its control and Exhibitor agrees to hold Freeman its officers directors employees and agents harmless from such power loss IN NO EVENT SHALL FREEMAN BE LIABLE FOR ANY INDIRECT OR CONSEQUENTIAL DAMAGES INCLUDING WITHOUT LIMITATION LOST PROFITS EVEN IF ADVISED OF THE POSSIBILITY OF SUCH DAMAGES WHETHER UNDER THEORY OF CONTRACT TORT INCLUDING NEGLIGENCE PRODUCTS LIABILITY OR OTHERWISE Exhibitor shall indemnify and hold harmless Freeman its officers directors employees and agents from and against any and all claims liabilities damages fines penalties or costs of whatsoever nature including reasonable attorneys fees arising out of or in any way connected with Exhibitor s actions or omissions under this Agreement LABOUR UNDER THE SUPERVISION OF EXHIBITOR RESPONSIBILITIES EXHIBITOR shall be responsible for the performance of labour provided under this section It is the responsibility of EXHIBITOR to supervise labour secured through FREEMAN in a reasonable manner as to prevent bodily injury and or property damage and also to direct them to work in a manner that is in compliance with FREEMAN S Safe Work Rules and or Federal Provincial State County and Local ordinances rules and or regulations including but not limited to Show or Facility Management rules and or regulations It is t
97. e or electronic means to Sedgwick PO Box 14151 Lexington KY 40512 4151 The notice of claim shall invite a prompt joint survey of the damage at a time and place to be agreed between the parties and such survey shall go forward promptly However if in any case the property is received by the Consignee or the Consignee s agent without notice of loss or damage to property being served on Freeman within 15 calendar days of the receipt of the property it is agreed between Freeman and Shipper that in that instance the presumption shall arise that the property was delivered in proper quantity and in good condition Claims filed more than nine 9 months following the date on which the property was delivered or should have been delivered are agreed to be forever time barred 11 CHOICE OF FORUM ARBITRATION THIS CONTRACT SHALL BE CONSTRUED UNDER THE LAWS OF THE STATE OF TEXAS WITHOUT GIVING EFFECT TO ITS CONFLICT OF LAWS RULES EXCLUSIVE VENUE FOR ALL DISPUTES ARISING OUT OF OR RELATING TO THIS CONTRACT SHALL RESIDE IN A COURT OF COMPETENT JURISDICTION IN DALLAS COUNTY TEXAS Notwithstanding anything herein to the contrary any controversy or claim arising out of or relating to this Agreement or the breach thereof shall be settled by arbitration administered by the American Arbitration Association in accordance with its Commercial Arbitration Rules and judgment on the award rendered by the arbitrator s may be entered by any court having jurisdiction the
98. e For security reasons it is best to ship high tech equipment in unmarked containers Once materials have been shipped forward a copy of your shipping bill of lading to the contractor along with shipping information forms if they have not been submitted already Begin tracing your freight with the freight carrier to ensure an on time schedule Trace freight with the drayage contractor to ensure receipt Confirm the number of pieces received and any exceptions to delivery Exceptions are piece count discrepancy or damages SHOW SITE 1 Confirm the number of pieces in your booth with the number of pieces shipped 2 Once you have set your booth e Place empty storage tags on ALL empty e If possible place smaller containers inside larger containers You can get these at no cost from the containers to cut down on the amount of empty general contractor containers you need to keep track of e Write your company name and booth number on e Make sure to count the number of cartons for the empty tags in BIG LETTERS storage and develop your own empty container list e Donotleave ANYTHING in empty containers 3 ALWAYS make outbound shipping arrangements with the drayage contractor for your materials Unclaimed freight left on the floor after a show can be an added expense for you 4 f you have not designated a carrier ask your Show Manager for help e Ask for rates e Ask for an anticipated shipping schedule e Ask for a busin
99. e acceptance by Freeman for carriage of any shipment with a declared value in excess of the allowed maximums does not constitute a waiver of these maximums Shipper understands that even if Shipper is not able to participate or fully participate in a show due to loss of theft of or damage to its property Freeman shall never be liable or responsible for damages identified by the terms by way of example only and not in limitation of the breadth of this clause such as the following consequential damages loss of use damages loss of profits damages business interruption damages delay damages special damages collateral damages exemplary damages damages awarded for gross negligence direct damages indirect damages damages for failure of performance breach of contract damages fraud damages or any other sort of damage for tort or breach of contract This limitation shall bind the parties a whenever or wherever the claimed loss or damage may occur b even though the alleged loss or damage is claimed to result from negligence strict liability products liability breach of contract breach of statute or regulation or any other legal theory or cause and c even though Freeman may have been advised or be on notice of the possibility or even the probability of such damages Freeman makes no warranties express or implied and expressly disclaims any and all warranties Except for Freeman s failure to deliver in accordance with the Guaran
100. e d Services Centre Some restrictions may apply Please contact our Exhibit Transportation team 877 478 1113 12 Day Delivery by 5 00 P M second business day Verify the piece count weight and that a signature is on the Material Handling DExpedited Agreement prior to shipping out ODeferred Delivery within 3 4 business days OStandard Ground SHIPMENTS WITHOUT PAPERWORK OSpecialized Pad wrapped uncrated or truckload TURNED IN WILL BE RETURNED TO OUR WAREHOUSE AT EXHIBITOR S EXPENSE OTHER COMMON CARRIER Freeman will make arrangements for all El OTHER VAN LINE Freeman Exhibit Transportation shipments Arrangements for pick up by other carriers is the responsibility of the exhibitor During exhibitor move out when time permits Freeman will attempt a courtesy phone call O OTHER AIR FREIGHT ONext Day Second Day ODeferred DESIRED NUMBER OF LABELS SEU carrier to confirm the scheduled CARRIER PHONE NUMBER In the event your selected carrier other than Freeman fails to show on final move out day please select one of the following options L Reroute via Freeman s choice L Delivery back to warehouse at Exhibitor s expense Return to warehouse rates are based on weight A minimum charge of 154 00 for shipments less than 400 Ibs Please contact us for rates on shipment above 401 Ibs 10 12 V Ipping FREEMAN outbound sh FREEMAN RUSH DELAY DO NOT
101. e of confidential information b restrict or inhibit any other user from using and enjoying the Internet post or transmit any unlawful threatening abusive libelous defamatory obscene pornographic or profane information of any kind including without limitation any transmissions constituting or encouraging conduct that would constitute a criminal offense give rise to civil liability or otherwise violate any local provincial state national or international law including without limitation export control laws and regulations d post or transmit any information or software that contains a virus worm cancelbot or other harmful component e upload post publish transmit reproduce or distribute in any way information software or other material obtained through the Internet which is protected by copyright or other proprietary right or derivative works with respect thereto without obtaining permission of the copyright owner or rightholder or f abuse or fraudulently use the Internet in any way not specifically set forth above Limitation of Liability Customer understands that Customer and its users may access the Internet through the service Customer understands further that neither the Vancouver Convention Centre nor its Internet Service Provider operate or control the Internet in any way and that all merchandise information and services offered or made available or accessible on the Internet are offered or made availa
102. eads anywhere in the booth sessions meetings events in the hallway on the bus etc Custom lead qualifiers optional Lead retrieval is no longer limited to the show floor or by show hours take notes anywhere All leads captured are consolidated in your SWAP Portal pti UM RI Feature Rating jc yx A mobile method for capturing lead information X Instant access to lead data Follow up can begin immediately Handheld and wireless unit Vo e ectricity required LI s Immediately sends leads to a secure password protected website Naan 2150 Booth activity be monitored in real time from remote locations If custom questions are desired Contact our Lead Management Specialist pti UM SA Feature Rating jc jc Compact affordable lead retrieval Includes a paper printout Leads are also instantly captured via an on board USB drive Quick and easy follow up Requires electricity Co e CT Feature Rating For exhibitors that want optimum customization and qualification using their laptop or PC Includes software a cable connector and badge reader Connect runs off a USB stick and software installation is required exper ent A Maritz Travel Company Se VANCOUVER ORDER FORM FREEMAN A ur 23 CONVENTION AUDIO VISUAL EQUIPMENT 2014 rT es UE LEE L PP CENTRE All Prices Subject to Applicable Taxes All Prices Subjec
103. ed from the Shipper for transport by Freeman as described herein Consignee is the party to whom Shipper has designated the goods are to be delivered 2 FINAL CONTRACT BETWEEN THE PARTIES In exchange for Shippers payments and Freeman s services which the parties have specified in this two page Contract Freeman and Shipper each agree that this Contact shall govern their respective rights and obligations regarding transportation of Shipper s property This Contract shall take effect when the property first comes into the physical possession of Freeman and the responsibility of Freeman under same shall end when the property has been placed in the possession of the Consignee or the Consignee s designated agent If any part or provision of this Contract is found by a court of competent jurisdiction to be void or unenforceable the remainder of the Contract shall continue in full force and effect 3 FREEMAN S RESPONSIBILITIES UNDER THE CONTRACT ARE LIMITED Freeman is responsible for the satisfactory performance of only those services which it directly provides under this Contract Freeman shall not be responsible for the performance of individuals or firms who are not under the direct supervision or control of Freeman Freeman shall not be responsible for events or causes of loss delay or damage beyond its reasonable control including by way of illustration only and not as a limitation on the breadth of this clause strike lockout work slowdown
104. eeman s tariff shall start no sooner than the next business day following the attempted notification Storage may be at Freeman s option in any location that provides reasonable protection against loss or damage Freeman may place the shipment in public storage at the owner s expense and without liability to Freeman c If Freeman does not receive disposition instructions within 48 hours of the time of Freeman s attempted first notification Freeman will attempt to issue a second and final confirmed notification Such notice shall advise that if Freeman does not receive disposition instructions within 10 days of that notification Freeman may offer the shipment for sale at a public auction and Freeman has the right to offer the shipment for sale The amount of sale will be applied to Freeman s invoice for transportation storage and other lawful charges Shipper will be responsible for the balance of charges not covered by the sale of the goods If there is a balance remaining after all charges and expenses are paid such balance will be paid to the owner of the property sold hereunder upon claim and proof of ownership d Where Freeman has attempted to follow the procedure set forth above and the procedure is not possible nothing shall be construed to abridge the right of Freeman at its option to sell the property under such circumstances and in such manner as may be authorized by law e When perishable goods cannot be delivered and disposition is
105. eir labour at the Service Desk Refer to the order form under Display Labour for Straight Time and Overtime hours ASSISTANCE We want you to have a successful show If we can be of assistance please call our Exhibitor Services Department at 416 252 2420 or at FreemanTorontoES freemanco com WE APPRECIATE YOUR BUSINESS FREEMAN quick facts FREEMAN GENERAL INFORMATION PRIVACY POLICY Pursuant to the Personal Information Protection and Electronic Documents Act Freeman has formalized its current practices into a privacy policy A copy of our full privacy policy is available on request or by visiting our website at http www freemanco com freemanportal freeman privacyCanada Freeman collects business information from its customers to enable us to perform contracted services Only very infrequently will any identifiable personal information be collected If any personal information is collected Freeman will obtain consent at the time of the collection disclosure and or use You then would have the right to access any of the information we have collected and withdraw your consent for the above at any time If you have any questions or would like more information on our privacy policy please contact us We would be more than happy to discuss this matter with you You may contact our privacy officer at barbara baird freemanco com TRANSLATION SERVICE Freeman is pleased to offer a new service for our international exhibitors that provides qui
106. ent will be in contact with you to discuss your shipping requirements however if you wish to contact us please call our toll free number at 877 478 1113 to speak to a Customer Service Representative AS A REMINDER All shipments originating outside Canada require Canada Customs Clearance and U S Customs Homeland Security if applicable on the return SMALL PACKAGES BOXES DELIVERIES Including Portable Display Cases Vancouver is an international destination and as such duties taxes and customs clearance fees applies If you are shipping Air or Ground with the following small packages companies Fed ex UPS Airborne DHL or any other small package boxes carriers please confirm that all ancillary charges duties taxes amp Customs clearance fees are PREPAID This includes 3rd Party Shippers ie Fullfillment Centres etc Any shipments that are sent collect will not be accepted by Freeman and they will be refused In some instances carriers do not declare ancillary collect charges upon delivery to our warehouse and Freeman is billed 30 90 days after the event has closed In these situations any charges duties taxes amp Customs clearance fees are re billed to the corresponding exhibitors plus Advancement Fees LABOUR INFORMATION Union Labour may be required for your exhibit installation and dismantle Please carefully read the LABOUR JURISDICTIONS to determine your needs Exhibitors supervising labour need to pick up and release th
107. er information In order to regulate and verify deliveries arriving to the facility gt deliveries to the Vancouver Convention Centre must contain the following shipping information gt Name and address of receiver gt Name and address of sender gt Event name and booth number gt Deliveries with incomplete information will not be accepted gt Deliveries will not be accepted prior to the first move in date of the event unless specifically arranged through your Show Manager with the exception of banners In the event of an emergency evacuation security staff will help direct you to the nearest emergency exit and the facilities muster station across the street from the Vancouver Convention Centre Proper ID is mandatory on site during all move in event and move out days Vancouver Convention Centre has 24 hour first aid on site who are the first responders to on site medical emergencies If you require medical assistance dial 7500 from any house phone or 604 647 7299 from an outside line gt Give as much information as possible including your location age of person requiring assistance and Do Not Panic gt nearest hospital is only minutes away and Vancouver Convention Centre will call for EHS immediately once it is required gt If you have a medical condition that EHS should be made aware of please wear your medical ID bracelet No pedestrian traffic is allowed on the truck route No off loading of your veh
108. ess card with information that would allow you to trace 5 Obtain a shipping bill of lading and shipping labels from the general contractor 6 After materials are all repacked and ready for shipping count the number of items to be shipped and indicate that amount on the bill of lading 7 Materials must be left in the booth space for pick up 8 Turn the bill of lading over to the general contractor DO NOT leave the bill of lading in the booth with materials that will be shipped e Have the customer service representative check e sure you receive a copy of the bill of lading your bill of lading to be sure all necessary information is completed AFTER SHOW 1 Trace freight with the designated outbound carrier 2 Ensure arrival of your freight at the final shipping destination Confirm the number of pieces and note any exceptions i e missing pieces damages etc REMEMBER THAT BILLS OF LADING ON INBOUND AND OUTBOUND SHIPMENTS ARE CRITICAL IF YOU AND THE GENERAL CONTRACTOR NEED TO TRACE ANY MISSING FREIGHT WWW Vancouverconventioncentre com SIGN BANNER INSTALLATION amp DISMANTLE REQUEST 2014 This form is your official invoice please keep a copy for your EVENT 30123 y AM records VANCOUVER All Prices Subject to Applicable Taxes CENTRE All Prices Subject to Change Without Notice LISTED PRICES ARE FOR BANNERS 25LBS AND UNDER amp DO NOT EXCEED 8 LINEAR FEET ALL BANNERS OVER 25LBS amp 8 LINEAR
109. et image printing questions Call customer service at the number listed on Quick Facts For fast easy ordering go to www freemanco com store FREEMAN FREEMAN 61 Browns Line Toronto Ontario Canada M8W 352 416 252 2420 Fax 416 252 2365 E mail FreemanTorontoES freemanco com NAME OF SHOW METHOD OF PAYMENT MUST ACCOMPANY YOUR ORDER DISCOUNT PRICE DEADLINE DATE MAY 27 2014 ISSCR 12TH ANNUAL MEETING 2014 EXHIBITING COMPANY NAME BOOTH PRINT NAME SIGNATURE E MAIL DATE To order your graphics complete this order form and attach your sign copy or electronic file Please see guidelines for elec tronic files on the reverse side of this form DIGITAL GRAPHICS Freeman has the capabilities to provide you with the finest digital graphic reproduction available Capabilities include four colour photo quality high resolution digital printing in virtually any size for banners signage exhibit graphics and more LX W sq ft sq ft x 19 00 19 00 per sq ft standard price 28 50 Minimum order per graphic 9 sq ft 1296 sq in Double sq ft for double sided graphic Round sq ft to next whole increment File conversion retouching cloning or colour correcting may incur additional labor charges See reverse side for graphic guidelines LARGE DIGITAL GRAPHICS Please call a Corporate Accounts Specialist for price quotes on graphics over 80 sq ft
110. exclusive supplier of all food and beverage services No other products can be brought into our building e Please use a separate order form for each day an order is required then fax directly to the Exhibitor Services Department at 604 647 7325 A more extensive menu is available on our website www vancouverconventioncentre com or please call 604 689 8232 and ask for the Catering Department for assistance e Please allow for a minimum of 10 business days to process booth delivery orders e Upon receipt of the order a Service Order Confirmation will be sent to you for approval and signature All orders must be prepaid in full by credit card to be considered as confirmed e Any orders received within 3 business days are subject to 15 surcharge e On site orders are subject to additional banquet labour charge of 120 per delivery e All beverage orders will be charged in full regardless of consumption e Should any order be cancelled with less than 5 business days notice the total amount of the order will be charged fully e All prices are quoted in Canadian funds subject to 18 service charge 7 PST on Rentals and 5 GST e A designated banquet attendant can be arranged through the Catering Department and the cost is 30 00 hour minimum 4 hour shift e For all booth delivery orders compostable and disposable utensils will be supplied and the costs are included in the menu prices Additional charges may apply for request of table
111. fer the shipment for sale The amount of sale will be applied to Freeman s invoice for transportation storage and other lawful charges Shipper will be responsible for the balance of charges not covered by the sale of the goods If there is a balance remaining after all charges and expenses are paid such balance will be paid to the owner of the property sold hereunder upon claim and proof of ownership d Where Freeman has attempted to follow the procedure set forth above and the procedure is not possible nothing shall be construed to abridge the right of Freeman at its option to sell the property under such circumstances and in such manner as may be authorized by law e When perishable goods cannot be delivered and disposition is not given within a reasonable time Freeman may dispose of property to the best advantage When Freeman is directed by Consignee or Consignor to unload or deliver property at a particular location where Consignor Consignee or the Agent of either is not regularly located Freeman s liability for the shipment shall terminate after unloading or delivery 7 INSURANCE FREEMAN IS NOT AN INSURER Shipper is responsible for obtaining insurance for its property Freeman provides no insurance for Shipper or its property 8 LIMITATION ON SHIPPER S RECOVERABLE DAMAGES Shipper understands that even if Shipper s property is lost stolen or damaged Freeman does not pay replacement or restoration cost of any property FREEMAN S
112. ference Chairs 81075 Tilt Executive Chair Onyx Fabric 320 00 352 00 448 00 81063 Altura Conference Guest Chair Black Fabric 340 00 374 00 476 00 81073 Altura Junior Executive Chair Black Fabric 405 00 445 50 567 00 Bars amp Bar Stools 8501 Martini Bar Grey metal rounded bar frosted glass 1650 00 1815 00 2310 00 810103 Banana Barstool White Vinyl Chrome 230 00 253 00 322 00 810104 Banana Barstool Black Vinyl Chrome 230 00 253 00 322 00 810815 ICE Barstool Transparent Chrome 285 00 313 50 399 00 810505 Gin Barstool Maple Wood Chrome 205 00 225 50 287 00 810706 Jetson Barstool Black Vinyl Black Steel 290 00 319 00 406 00 810200 Oslo Barstool Blue Plastic Chrome 290 00 319 00 406 00 810201 Oslo Barstool White Plastic Chrome 290 00 319 00 406 00 Occasional End amp Cocktail Tables 82015 Silverado End Table Tempered Glass Painted Steel 275 00 302 50 385 00 82014 Silverado Table Tempered Glass Painted Steel 290 00 319 00 406 00 82025 Geo End Table Glass Black Steel 265 00 291 50 371 00 82035 End Table 5 265 00 291 50
113. he SOL the Show Management must bear all liabilities related to liquor service and the VCEC will be restricted from offering any alcoholic service during the event and may require additional insurance coverage Please note that it requires a minimum of 60 days notice for application to the LCLB for the facility to de license and an SOL to be issued Maximum sample sizes are 1 3 ounce 10ml for liquors or liqueurs 1 ounce 30ml for wine 1 ounce 30ml for beer cider or coolers For more information please refer to website www gov bc ca pssg under Liquor Licensing or contact Liquor Inspector at telephone number 604 775 0100 or fax number 604 775 0044 VAN Pe PLUMBING SERVICES REQUEST 2014 EVENT This form is your official invoice please keep a copy for your records All plumbing services are sold on a per booth or per exhibitor basis All Orders Must Be Accompanied By Payment All Prices Subject to Applicable Taxes and or Change Without Notice UVER Loi EVENT INFORMATION EVENT NAME EVENT DATES ISSCR 12TH ANNUAL MEETING JUNE 18 21 2014 BOOTH NUMBER CUSTOMER INFORMATION COMPANY NAME COMPANY ADDRESS CONTACT NAME E MAIL Street City Province PHONE FAX tt 30123 Postal Zip Code Please note SINKS WILL BE PROVIDED ALONG BACK OF BOOTH UNLESS FLOOR PLAN PROVIDED ALL PLUMBED SINK REQUESTS WILL BE REVIEWED TO SINKS MORE THAN 1 CONNECTION MAY REQUIRE PLUMBING LABOUR CONFIRM PLU
114. he responsibility of EXHIBITOR to check in with the Service Desk to pick up labour and to return to the Service Desk to release labour when the work is completed INDEMNIFICATION EXHIBITOR agrees to indemnify hold harmless and defend FREEMAN from and against any and all demands claims causes of action fines penalties damages liabilities judgments and expenses including but not limited to reasonable attorneys fees and investigation costs for bodily injury including any injury to FREEMAN employees and or property damage arising out of work performed by labour provided by FREEMAN but supervised by EXHIBITOR Further the EXHIBITOR S indemnification of FREEMAN includes any and all violations of Federal Provincial State County or Local ordinances Show Regulations and or Rules as published and or set forth by Facility or Show Management and or directing labour provided by FREEMAN to work in a manner that violates any of the above rules regulations and or ordinances IMPORTANT PLEASE REFER TO FREEMAN S MATERIAL HANDLING TERMS amp CONDITIONS AS IT RELATES TO MATERIAL HANDLING SERVICES AND TO EXHIBIT TRANSPORTATION S SERVICE REQUEST amp SHIPPING INSTRUCTIONS CONTRACT AS IT RELATES TO SERVICES PROVIDED BY EXHIBIT TRANSPORTION BY FREEMAN CONTRACT TERMS DEPEND ON THE NATURE OF SERVICES SECURED BY EXHIBITOR THROUGH FREEMAN TERMS amp CONDITIONS MAY VARY FOR EACH TYPE OF SERVICE ORDERED THROUGH FREEMAN REV 12 13 Canada F R E E M A
115. he violation is not corrected within 24 hours after the offending company is notified of the violation then Show Management may also at its discretion levy a fine equal to 500 USD for each priority point deducted If a company repeats a violation Show Management may deduct points and levy monetary penalties without giving time for the violation to be corrected Equipment or Product Presentations off the Exhibit Floor Equipment or product presentations to ISSCR attendees or guests by exhibitors other than on the exhibit floor are expressly prohibited Exhibit Admittance Show Management reserves the right to refuse admittance to or to eject from the exhibit floor any objectionable or undesirable person Food and Beverage for Hospitality Distribution of food and beverage from your booth is permitted Popcorn is NOT permitted All food and or beverage distributed from your booth must be ordered through the Vancouver Convention Centre For approval on outside food and beverage orders and or to place an order through the Vancouver Convention Centre please contact Sandy Eaton Catering Assistant at seaton vancouverconventioncentre com or by phone at 1 604 647 7225 to assist you with your catering needs You will be responsible for payment Fire and Safety Regulations Vancouver regulations will be strictly enforced and exhibitors assume all responsibility for compliance with such regulations All decorations must be fireproofed and electrical wir
116. hen such damage appears the exhibitor shall be liable to the owner of the property so damaged Electrical Every exhibit facility has different electrical requirements and many require exhibitors to obtain all electrical connections extension cords power strips etc from them In addition to reviewing the buildings requirements it is suggested that these minimum guidelines be followed e All 110 volt wiring should be grounded three wire e Wiring that touches the floor should be SO cord minimum 14 gauge three wire flat cord which is insulated to qualify for extra hard usage e Cord wiring above floor level can be SJ which is rated for hard usage e Using cords normally made for use in homes are not recommended and are often prohibited Cube taps are also not recommended and frequently no permitted e Power strips multi plug connectors should be UL approved with built in over load protectors Eligibility to Exhibit The ISSCR reserves the right to determine the acceptability of applications for exhibit space The products or services to be exhibited must be of professional or educational interest or benefit to the registrant and are in the opinion of ISSCR related to the fields of stem cell science and regenerative medicine Enforcement of Rules and Regulations Show Management will at its discretion deduct all or part of the priority points used to assign space for violation of any of the show rules If t
117. hibitors engaged in direct sales to the public where goods are delivered at the time of sale are considered to be entering the labor market and a work permit is required Additional information on work permits is available on the CIC Web site at http www cic gc ca english work index asp CBSA requires everyone seeking admission into Canada to properly declare themselves to CBSA by providing accurate identification CBSA will accept a valid passport as proof of citizenship If you will have attendees from visa requiring countries http www cic gc ca english visit apply who asp contact the Special Events Unit of Citizenship and Immigration Canada at special events cic gc ca with the specifics of your event They will assess the visa requirements for your event To facilitate border procedures it 1s recommended that attendees be provided a copy of this letter for presentation to a CBSA Border Services Officer upon their arrival to Canada In conjunction with the presentation of this Recognition Letter an itemized list of goods including a description country of origin quantity and value is required for presentation to CBSA If your event materials will be imported by a commercial carrier or courier service a copy of this letter should also be attached to any shipping documents Please do not hesitate to contact the undersigned if you have any questions or require additional information Sincerely Doug Nowak Regional Coordinator Inte
118. hly recommends the securing of security services from Facility or Show Management All Material Handling Agreements submitted to Freeman by Exhibitor will be checked at the time of pickup from the booth and corrections will be made where discrepancies exist between the quantities of items on any form submitted to Freeman and the actual count of such items in the booth at the time of pickup Freeman is not responsible for any wait time or other charges including business center charges arising from delivery or pickup of Exhibitor s materials 5 DELIVERY TO THE CARRIER FOR RELOADING Freeman assumes no responsibility for loss damage theft or disappearance of Exhibitors materials after same have been delivered to Exhibitors appointed carrier shipper or agent for transportation after the conclusion of the show Freeman loads the materials onto the carrier under directions from the carrier or driver of that carrier Any loading onto the carrier will be understood to be under the exclusive supervision and control of the carrier or driver of that carrier Freeman assumes no responsibility for loss damage theft or disappearance of Exhibitor s materials that arises out of improperly loaded materials 6 DESIGNATED CARRIERS In order to expedite removal of materials from show site as required by Show Management and or the facility Freeman shall have the authority to change the Exhibitor designated carrier if that carrier does not pick up the shipment s at
119. ice or that result from mistakes omissions interruptions deletion of files errors defects delays in operation or transmission or any failure of performance Without in any manner limiting the express limitations contained in this section neither the Vancouver Convention Centre nor its Internet Service Provider shall be liable to Customer or its users or any other parties for any i act or omission of a telecommunications carrier whose facilities are used in establishing connections ii disclosure of private communications to parties other than the intended recipient or the disclosure of confidential information iii restriction or inhibition imposed by a third party iV posting transmittal or receipt of any unlawful threatening abusive libelous defamatory obscene pornographic or profane information of any kind including without limitation any transmissions constituting or encouraging conduct that would constitute a criminal offense give rise to civil liability or otherwise violate any local provincial state national or international law including without limitation export control laws and regulations v posting or transmittal of any information or software that contains a virus worm cancelbot or other harmful component vi uploading downloading posting publishing transmittal reproducing or distributing in any way of information software or other material obtained through the Internet which is prote
120. icle is permitted on the truck route Children under the age of 16 are prohibited from being in the event space during move in or move out Obey the Truck Route speed limit Use extreme caution if you are in show areas where forklifts and vehicle traffic are operating during move in and move out www vancouverconventioncentre com mer tt 10 11 12 13 14 15 16 CONVENTION EXHIBIT FIRE PREVENTION Displays may not block impede or obstruct a fire exit from view Should the sight line of such exits be affected the Vancouver Convention Centre Director of Fire amp Safety may provide alternative plans Displays may not restrict access to or obstruct from view any fire hose cabinet fire hydrant or fire department connection When booth layouts are done care must be taken to avoid dead corridors with appropriate fire aisles designated Decorative covers or booths shall be flame proofed or properly treated with a flame retardant chemical If the following materials are used for display or decorative purposes they must be flame retardant or in case of natural foliage treated with an anti dormant spray e Artificial flowers e Artificial natural foliage e Plastic materials e Paper cardboard or compressed paperboard e Textiles e Any other material used for festive decoration Wallpaper is permitted if pasted securely to walls or wallboard backing The following materials may be used indoors under certain cir
121. ide Drape 8 x42 H 133 00 146 30 186 20 124 00 136 40 173 60 182 00 200 20 254 80 968 00 74 80 95 20 N115103 Black Cocktail Table swa 175 00 192 50 245 00 N115104 Black End Table mwimxen 125 00 137 50 175 00 FREEMAN furnishing essentials 3930100 Black Leather Loveseat 650 00 715 00 910 00 910101 Black Leather Lounge Chair 495 00 544 50 693 00 __ 9951236 Oak Coffee Table 48x24 x16 265 00 291 50 371 00 __ 995124 Oak End Table 22 x20 x19 205 00 225 50 287 00 955 00 60 50 77 00 955 00 60 50 77 00 9 2 00 79 20 100 80 9 2 00 79 20 100 80 950 00 55 00 70 00 88 00 96 80 123 20 930 00 33 00 42 00 UNDRAPED TABLES 359 00 394 90 502 60 ____ 125430 Undraped Table 4 x 30 H 75 00 82 50 105 00 9374 00 411 40 523600_____ 425630 Undraped Table 6 L x30 H 580 00 88 00 112 00 205 00 225 50 28700_____ 125830 Undraped Table 8L x30 H 90 00 99 00 126 00 215 00 236 50 301 00 _____ 425442 Undraped Counter 4 L x 42H 80 00 88 00 112 00 255 00 280 50 357 00 _____ 25642 Undraped Counter 6 L x 42H 88 00 96 80 123 00 ____ 125842 Undraped Counter 8 L x 42 H 95 00 104 50 133 00 Blue Black Grey DRAPE Please circle colour for drape Blue Black Grey 130 00 143 00 182 00 Plum White 165 00 181 50 231 00 180 00 198 00 252 00 __ 12103 Special Drape 3 H per ft 11 00 12 10 1540 1210
122. ignated agent If any part or provision of this Contract is found by a court of competent jurisdiction to be void or unenforceable the remainder of the Contract shall continue in full force and effect 3 FREEMAN S RESPONSIBILITIES UNDER THE CONTRACT ARE LIMITED Freeman is responsible for the satisfactory performance of only those services which it directly provides under this Contract Freeman shall not be responsible for the performance of individuals of firms who are not under the direct supervision or control of Freeman Freeman shall not be responsible for events or causes of loss delay or damage beyond its reasonable control including by way of illustration only and not as a limitation on the breadth of this clause strike lockout work slowdown or stoppage power failure breakdown of plant or machinery facility failure vandalism theft Act of God effect of natural elements riot civil commotion or disturbance terrorism act of war or belligerent parties and any other cause or causes beyond the reasonable control of Freeman EXCEPT FOR ELIGIBLE GUARANTEED SERVICE SHIPMENTS Freeman DOES NOT GUARANTEE DELIVERY BY ANY SPECIFIC TIME OR DATE 4 PACKAGING AND CRATES Shipper s property must be well packaged for safe and secure handling storage and shipment using ordinary care Each piece must be legibly and durably marked with the name and address including correct Postal code of the Shipper and Consignee When a container is used repetit
123. ill of lading or delivery slip indicating the number of pieces type of merchandise and weight e Certified weight tickets must accompany all shipments What about prepaid or collect shipping charges e Collect shipments will be returned to the delivery carrier e To ensure that your freight does not arrive collect mark your bill of lading prepaid e Prepaid designates that the transportation charges will be paid by the exhibitor or a third party How should I label my freight e he label should contain the exhibiting company name the booth number and the name of the event e he specific shipping address for either the warehouse or show site is located on Quick Facts How estimate my Material Handling charges e Charges will be based on the weight of your shipment Each shipment received Is considered separately The shipment weight will be rounded to the next 100 pounds Each 100 pounds is considered one cwt one hundred weight All shipments are subject to reweigh e On the Order Form select whether the freight will arrive at the warehouse or be sent directly to show site e Next select the category that best describes your shipment There are three categories of freight Crated material that is skidded or is in any type of shipping container that can be unloaded at the dock with no additional handling required Special Handling material delivered by the carrier in such a manner that it requires a
124. imited to warranties of title noninfringement or implied warranties of merchantability or fitness for a particular purpose No advice or information given by the Vancouver Convention Centre or its Internet Service Provider or their affiliates or their contractors or their respective employees shall create a warranty Neither the Vancouver Convention Centre nor its Internet Service Provider warrants that the service will be uninterrupted or error free or that any information software or other material accessible on the Internet is free of viruses worms trojan horses or other harmful components Under no circumstances shall the Vancouver Convention Centre or its Internet Service Provider or their affiliates or contractors be liable for any direct indirect incidental special punitive or consequential damages that result in any way from Customer s or its users use of or inability to use the service or to access the Internet or any part thereof or Customer s or its users reliance on or use of information services or merchandise provided on or through the service or that result from mistakes omissions interruptions deletion of files errors defects delays in operation or transmission or any failure of performance Without in any manner limiting the express limitations contained in this section neither the Vancouver Convention Centre nor its Internet Service Provider shall be liable to Customer or its users or any other parties for any i act
125. in Otherwise the standard rate applies to each service Complete information must be provided on the Telephone Internet Order Request Form to ensure prompt processing of the order Incomplete information will delay processing Conditions for processing service order forms a Payment for service must accompany service orders b For new service required at time of show please call 604 647 7299 or visit the Vancouver Convention Centre Service Desk located on the floor of your show during scheduled move in times Credit will not be given for service installed and not used The Customer will be fully responsible for the safekeeping of any equipment during the show and its prompt return at the close of the show to Vancouver Convention Centre personnel It is understood that if after assignment Vancouver Convention Centre must change a pre assigned I P address the Customer has no recourse for compensation against Vancouver Convention Centre Every effort will be made to maintain the originally assigned address Only Vancouver Convention Centre personnel are authorized to modify system wiring or cabling Material and equipment furnished by Vancouver Convention Centre for this service order shall remain the property of Vancouver Convention Centre Customer shall not and shall not permit any of its users or other third parties to a disclose private communications without permission to parties other than the intended recipient or the disclosur
126. ing must meet the safety requirements of the Vancouver Fire Department No combustible material shall be stored in or around exhibit booths Forced Set up If set up of any exhibit has not started by 10 00 a m on June 18 2014 ISSCR may order the exhibit to be set up and the exhibitor billed for all charges incurred ISSCR will not be responsible for any damages incurred General Requirements All exhibitors are equal regardless of size and should be given an equal opportunity within reason to present their products in the most effective manner to the attendees Giveaways Exhibitors may distribute small tasteful token gifts such as pens pencils note pads pocket calculators luggage tags mugs water bottles and snacks from their booth Any debris resulting from giveaways or packaging will be cleared by Freeman Decorating at the exhibitor s expense The following items are NOT approved pen or pocket knives pocket tools manicure kits badge holders lanyards and cameras Distributing bags is permitted provided the bags have no graphics or writing on them Giveaways must meet AMA ethics guidelines and have minimal monetary value Show Management approval is required and written request must be received by May 1 2014 Gratuities Freeman requests that exhibitors do not tip Freeman employees Any request for tipping should be brought to the attention of the Freeman representative at the Service Desk Hanging Signs Hanging signs wi
127. ing or printing from a computer FREEMAN FREEMAN 61 Browns Line Toronto Ontario Canada M8W 352 416 252 2420 Fax 416 252 2365 E mail FreemanTorontoES freemanco com ONLINE PRICE DISCOUNT PRICE DEADLINE DATE MAY 27 2014 METHOD OF PAYMENT MUST ACCOMPANY YOUR ORDER ISSCR 12TH ANNUAL MEETING 2014 NAME OF SHOW COMPANY NAME CONTACT NAME E MAIL ADDRESS Furnishings preceded with the letter in the part number must be ordered prior to June 5 2014 Orders received after this date will not be guaranteed BOOTH PHONE For fast easy ordering go to www freemanco com store Online Discount Standard Price Price Price Online Discount Standard Qty Part Description Price Price Price Total Qty Part Description Total TABLES CHAIRS amp STOOLS _____295105 Padded Side Chair 75 00 82 50 105 00 oc Nance __ 295112 Padded Stool with back 150 00 165 00 210 00 195213 Ped Table 30 D x 17 H White 205 00 225 50 287 00 __ O 71047 Gaslift Stool 239 00 262 90 334 60 EN 195212 Ped Table 30 D x 17 H Black 205 00 225 50 287 00 BEEN 71045 Gaslift Chair 215 00 236 50 301 00 5 195230 Ped Table 30 D x 27 White 205 00 225 50 287 00 NENNEN 295400 Leather Executive Chair 135 00 148 50 189 00 195231 Ped Table 30 D x 27 H Black 205 00 225 50 287 00 PERENNE 295108 Black Bar St
128. ion Tropical 42105 Table Size Plant 42106 Boston Fern 4210200 Hanging 4210202 3 4 Tall Tropical Plant 4210113 Up to 5 all Tropical Plant 4210203 6 Tall Tropical Plant FLORAL Qty Part Description Floral 4220501 Potted Flowers seasonal Discount Standard Price Price 58 00 81 20 70 00 98 00 70 00 98 00 92 00 128 80 amp 125 00 175 00 150 00 210 00 Discount Standard Price Price 75 00 105 00 4220300 Small Vase Arrangements 130 00 182 00 4220500 Lg Tropical Arrangements 160 00 224 00 4220999 Special Arrangement call for pricing Sub Total DEADLINE DATE ACCOMPANY YOUR ORDER MAY 27 2014 ISSCR 12TH ANNUAL MEETING 2014 Total Total 5 Gst 7 Pst BOOTH PHONE TOTAL 10 12 V FREEMAN plants amp floral When it comes to making your exhibit stand out on the show floor we have you covered Freeman offers superior carpet options designed to fit the requirements of your exhibit space With classic custom or prestige carpet p M available to suit your needs Freeman has endless carpet options to choose from Here are some facts about our first rate carpet service e Freeman uses only colorfast carpet making it a consistent matching shade every time e Freeman employees supervise the laying of your carpet e To ensure quality we thoroughly inspect each refurbished
129. ipment its container s and packing material must be made available to Freeman for inspection at the delivery location All shipments are subject to opening for inspection by Freeman however Freeman is not obligated to per form such inspection All claims for loss or damage MUST be made in writing to Freeman within one hundred and twenty 120 calendar days after the date of acceptance of the shipment by Freeman Please refer to the Service Guide for claim procedures All claims for service failure must be made within thirty 30 calendar days from the date of shipment and Freeman s sole liability for such claims arising from Guaranteed Service shipments shall be limited to the transportation charges as provided in the Guaranteed Service section of the Service Guide All claims for overcharge must be made in writing to Freeman within sixty 60 calendar days after the invoice date No action for loss or damage may be maintained against Freeman unless a claimant complies with all requirements of this section and b for domestic shipments if the claimant commences the action within one 1 year of the shipment by Freeman unless otherwise required by International Federal or Provencial Law If the claim is for loss or damage involving International shipments claimant must commence the action within two 2 years from the date of acceptance of the shipment by Freeman unless otherwise required by International Federal or State Law For purposes of this se
130. ir 34 L 34 D 33 H 81010 south beach group Platinum Suede light grey Sectional composed of two sofas and one ottoman 152 L 40 D 33 H sofa 69 L 29 D 33 H 8301 ottoman 2b L 31 D 18 H 8151 TT key west group Black sofa 85 L 35 D 33 H 8306 loveseat 57 L 35 D 33 H 8307 select furnishings 2 casual seating t vac chair Translucent Chrome 2b L 23 D 30 H 8101 cube Blueberry 8157 Raspberry 8159 Lemon 81510 Natural 81511 Black Leather 81512 17 L17 D 18 H For a great variety of informal modern seating options look no further Here you will find chairs sofas stools ottomans even sophisticated bar sets that will turn any exhibit into a destination marrakesh group Beige sofa 84 L 37 D 34 H 83062 chair 34 L 37 D 38 H 810808 globus occasional chair White Vinyl 810817 28 L 26 D 28 H select furnishings 3 cappuccino chair tub chair Chocolate Black 29 L 29 D 34 H 8104 4 berlin stack chair White Red 810811 White Black 810810 18 L 22 D 32 H Call customer service at the number listed on Quick Facts For fast easy ordering go to www myfreemanonline com panton chair Cream 81017 20 L 24 D 33 H new york chair Onyx Seat Maple Back Chrome Legs 23 L 32 D 33 H 81090 altura conference guest chair Black Crepe 2b L 20 D 34 H
131. istance Freeman I amp D experts will do it for you if you use Freeman staff Exhibits are set up prior to your arrival under the direction of Freeman I amp D supervisors We charge 30 of the total labour charge with a minimum 45 fee if you supervise yourself Installation Your labor supervisor must check in at the exhibitor service centrer to pick up labourers Upon completion of work your supervisor must return to the exhibitor service centre to release the labourers Start time is guaranteed only when labour is requested for the start of the working day Dismantling When scheduling dismantling labour be sure to allow time for empty containers to be returned to the booth after the close of your show Start time is guaranteed only when labour is requested for the start of the working day questions Call customer service at the number listed on Quick Facts For fast easy ordering visit us at www freemanco com store 10 06 48854 z R E E A N FREEMAN 61 Browns Line METHOD OF PAYMENT MUST ACCOMPANY YOUR ORDER 416 252 2420 Fax 416 252 2365 Toronto Ontario Canada M8W 352 E mail FreemanTorontoES freemanco com NAME OF SHOW ISSCR 12TH ANNUAL MEETING 2014 COMPANY NAME BOOTH CONTACT NAME PHONE For fast easy ordering go to www freemanco com DISPLAY LABOUR One Hour Minimum per Worker Advance Show Site Price Price Straight Time 8 00 A M to 4 00 P M Monday through FFM 94 00 122
132. ively by Shipper Shipper must remove all old labels tags markings etc and Shipper must ensure that the container retains adequate strength for transportation Freeman makes neither representation nor any warranty regarding the acceptability or suitability of any packaging system or procedure that Shipper might use for its property General guidance as to acceptable packaging systems and procedures may be found in publications such as the National Motor Freight Classification published by the National Motor Freight Traffic Association For shipments of Perishable Commodities U S and Canadian shipments must be packed to travel without spoilage for 72 hours from time of pickup all International shipments must be packed to travel without spoilage for 24 hours beyond an agreed deadline Freeman reserves the right to periodically embargo regions of the world due to conditions that may cause damage to perishable commodities 5 REFUSED SHIPMENTS If the Consignee refuses a shipment tendered for delivery or if Freeman is unable to deliver a shipment because of fault or mistake of the Consignor or Consignee Freeman s liability shall then become that of a warehouseman a Freeman shall promptly attempt to provide notice by telephonic electronic or written communication as provided on the face of these shipping instructions if so indicated to Shipper or the party if any designated to receive notice in these instructions b Storage charges based on Fr
133. l the service s described above and agree to assume complete responsibility for all charges for service Authorized Signature Print Name and Title of Authorized Representative www vancouverconventioncentre com 10 TERMS amp CONDITIONS Requests for service and special arrangements at the advance rate must be received no less than seven 7 days prior to scheduled arrival time for move in Otherwise the standard rate applies to each service Complete information must be provided on the Telephone Internet Order Request Form to ensure prompt processing of the order Incomplete information will delay processing Conditions for processing service order forms a Payment for service must accompany service orders b For new service required at time of show please call 604 647 7299 or visit the Vancouver Convention Centre Service Desk located on the floor of your show during scheduled move in times Credit will not be given for service installed and not used The Customer will be fully responsible for the safekeeping of any equipment during the show and its prompt return at the close of the show to Vancouver Convention Centre personnel It is understood that if after assignment Vancouver Convention Centre must change a pre assigned I P address the Customer has no recourse for compensation against Vancouver Convention Centre Every effort will be made to maintain the originally assigned address Only Vancouver Convention Centre pers
134. le state of the art capabilities Freeman can provide four colour photo quality high resolution digital printing in virtually any size for banners signage exhibit graphics and more Each Freeman location has stand alone printing capabilities and all are supported by the Corporate Graphics Centre for special requirements Last minute repairs and replacements are handled efficiently through our nationwide resources superior quality control Electronic file transfer in house printing and company wide standardization of procedures allow us to control quality cost and scheduling for our customers on a nationwide basis depth of resources e VUTEK and Salsa printers provide large format four colour high resolution digital printing of single and double sided banners up to 10 wide and virtually any size with seams e Encad printers provide digital processing of banners up to 5 wide without seams e All Freeman operations use the same printers software ink adhesives and laminates for continuity e Seaming grommeting lamination and mounting are handled in house e A variety of fabrics are available including nylon vinyl and mesh materials e Computer aided graphic design for your assistance freeman specializes in the digital graphic reproduction and installation of e Suspended banners e Logo reproduction e Accent graphic photo panels e Backlit displays and murals e Large format signage and banners e four colour carp
135. le items RENTAL PERIOD Minimum rental period is one day Rental period starts on the day contracted for and stops on the day when the equipment is returned to Freeman AV Rental charges apply to show days only and do not include installation one day prior Reservations are made on a first come first serve basis Pricing is subject to change based upon local availability of equipment and personnel at the time of confirmation EXTENSION OF RENTAL To avoid inconvenience to other customers any extension of the rental period must be arranged prior to termination of the original rental period GUARANTEES amp RESPONSIBILITY LIMITATION Freeman AV guarantees performance of equipment and continuity of operation under normal circumstances We assume no responsibility for circumstances beyond our control such as power failures or malfunctioning of systems supplied by others In all cases Freeman AV s liability is limited to the amount of the Freeman AV contract In no event shall Freeman AV be liable for special indirect or consequential damages WAGES Personnel wages are based on normal working hours Monday through Friday 7 00 a m to 6 00 p m Should the hours worked be outside of this period labour will be charged at the applicable hourly rates This may include overtime charges OVERTIME Overtime will be charged for all hours worked over and above 8 hours in a day at a rate of 1 5 times the hourly rate All hours worked over and above 11
136. learance procedures According to your letter your event is closed to the general public and will feature up to 140 non resident exhibitors who will be importing convention materials display purposes only It is noted that there will be no sales of merchandise at this event Non Canadian exhibitors may import display items and exhibit booths temporarily under the provisions of tariff item 9993 00 00 00 so long as the goods will be exported at the end of the event Additionally your event qualifies as a foreign event under classification 9830 00 00 00 and any imported conference materials 1 official paraphernalia souvenirs printed matter pens decorations etc can enter Canada free of duty and taxes providing the items are exported at the end of the event To enjoy this tax free status on imported goods it is important that the event is not open to the general public Any foreign exhibitors importing goods into Canada should check with U S Customs prior to shipping your convention goods as the requirement is any goods over 2000 U S must be reported to U S Customs They can document your goods on the form 4455 so they can identify the goods on your return to the U S ivi Canada Nationals of other countries may engage in exhibiting selling or displaying goods without a work permit from Citizenship amp Immigration providing they are not selling to the general public Direct sales to the public at large require a work permit Ex
137. leated skirt on three sides Fourth side draping is available Undraped tables include white plastic tops tables 30 height 4 6 Draped 124430 124630 Draped on fourth side 1240630 Undraped 125430 125650 counters 42 height Draped 124442 124642 Draped on fourth side 1240642 Undraped 125442 125642 8 124830 1240830 125830 124842 1240842 125842 Burgundy Dark Green Black Blue Red White Grey Call customer service at the number listed on Quick Facts For fast easy ordering go to www freemanco com Plum accessories a chrome sign holder Holds 22 x 28 sign 220118 b flat literature rack 10 L 55 H N750136 Display printed materials in six pockets c small refrigerator empty 19 W 19 L 34 H 75057 Note Electrical power must be ordered separately Colours may vary when viewing or printing from a computer d chrome easel 220134 wastebasket 220107 e chrome stanchion with 8 retractable belt 42 H 220121 f chrome bag rack 220110 g chrome coat tree 220109 file cabinet with lock h two drawer 25 W 15 L 28 H 74082 i four drawer 25 W 15 L 52 H 74081 special draping not pictured Special drape is available in black blue grey red white or plum 3 High 12103 8 High 12108 Refer contact us for colour reference For drape over 8 please call for availability and prices Colours may vary when view
138. les that Freeman can use in order of preference include EPS and Al especially when submitting logos TIF especially when submitting photos JPG provided resolution is high enough for photo images not recommended for logos Artwork files that are of acceptable resolution as listed will typically be too large to send via e mail Files should be sent via overnight delivery on either a CD ROM or a DVD A printed hard proof needs to accompany the files File types that Freeman cannot use to reproduce high quality graphics include GIF files Microsoft Office software files such as Word doc or PowerPoint ppt file types Self extracting files such as EXE or SEA files Submit Artwork to Hope Humphries Operations Manager Freeman 61 Brown s Line ON M8W 352 If you have any additional questions concerning file make up logos resolution etc you may also contact the Graphics Manager Hope Humphries 416 252 3361 ext 246 Questions Please call 416 252 3361 Please visit us at www freemanco com 06 07 UNION REGULATIONS To assist you in planning your participation in your Vancouver show we are certain you will appreciate Knowing in advance that union labour may be required for certain aspects of your exhibit handling To help you understand the jurisdiction the various unions have we ask that you read the following CAMW CONSTRUCTION MAINTENANCE amp ALLIED WORKERS UNION The Construction Maintena
139. linen chinaware amp glassware FOOD To avoid delay in processing your order please circle your exact selection x Assorted Muffins Scones and Croissants served with Butter amp Assorted Preserves 45 00 dozen x Brick Oven Bagels served with Cream Cheese amp Assorted Preserves 60 00 dozen x Carrot Triangles Callebaut Walnut Brownies Pecan Tarts and Nanaimo Bars 48 00 dozen x Assorted House Made Cookies iii 45 00 dozen x Hearty Sandwiches One Sandwich per person Min Qty 12 13 00 guest x Hearty Sandwiches with Salad One Sandwich per person Min Qty 12 18 00 guest x Individual Natural Yogurts Min Qty 12 4 25 each x Sliced Fresh Fruit amp Berries Platter Min Qty 12 6 00 guest x Fresh Whole Fruit Basket Min Qty 12 ss 3 00 guest x Canadian amp International Cheese Tray with Baguette and Biscuits Min Qty12 12 00 guest x Fresh Vegetable Crudite with Herb Dip Min Qty 12 5 00 guest x Three Colour Tortilla Chips with Salsa Cruda Min Qty 12 4 00 guest x Kettle Chips Pretzels or Japanese Dry Snacks one pound basket Min Qty 12 16 00 basket x Popcorn Individual Bags Min Qty 60 3 00 bag BEVERAGE x Freshly Brewed Moja Certified Organic Coffee serves 10 47 50 airpot x Freshly Brewed Moja Certified Decaffeinated
140. ll be permitted However hanging signs of any type are not permitted for In line booths Hanging signs are permitted to a maximum height of 26 to the top of the sign and should be set back at least 10 from adjacent booths Exhibitors who wish to use a hanging sign must submit a written request and any applicable line drawings or renderings to show management by May 1 2014 The building will have to approve locations based on HVAC vents All hanging signs must be installed by the official contractor of the Vancouver Convention Centre Riggit Services Exhibitors are responsible for all related charges including production shipping and rigging Installation and Dismantling of Exhibits Union Jurisdiction Freeman has an agreement with the Local Union to provide labor for display erection and dismantling Full time employees of the exhibiting companies however may set their own exhibits without assistance from this local Any labor services that may be required beyond what your regular full time employees can provide must be rendered by the Union Labor can be ordered in advance by returning the Display Labor form or at showsite at the service desk Proof of full time employment status may be requested by the Union Steward of any personnel working in your booth Insurance It is the sole responsibility of the exhibitor for any damages claims losses liabilities or expenses arising from any injury to any person or property that arises ou
141. ls cannot be disposed in toilets Please use the proper containers that are provided for appropriate and hygienic disposal e Medical and personal items ltems such as medications vitamins band aids needles hair cigarette butts cosmetics dental floss cotton balls or swabs cannot be disposed in toilets Please use the proper containers that are provided for appropriate and hygienic disposal e Harsh Chemicals paper products With the exception of bathroom tissue all other paper products such as paper towels cleaning towels and personal paper products cannot be disposed in toilets Chemicals such as strong solutions paints and varnishes cannot be disposed in toilets and cannot go down the drains including floor drains Your assistance in helping maintain our state of the art wastewater treatment facility is appreciated ENHANCED WIFI REQUEST 2014 x ss 5 B 123 wer This form is your official invoice please keep a copy for your records EVENT 30 VAN VER All Prices Subject to Applicable Taxes udi nan All Prices Subject to Change Without Notice Please see reverse side for terms amp conditions EVENT INFORMATION ES EVENT NAME ISSCR 12TH ANNUAL MEETING EVENT Dares YUNE 18 21 2014 CUSTOMER INFORMATION COMPANY NAME COMPANY ADDRESS Street City Province State Postal Zip Code CONTACT NAME TELEPHONE E MAIL FAX Number Required Total Charges Service Up to 1 5Mbps 1 DAY SE
142. ment to unload What is the difference between Crated and Uncrated Shipments Crated shipments are those that are packed in any type of shipping container that can be unloaded at the dock with no additional handling required Such containers include crates fiber cases cartons and properly packed skids An uncrated shipment is material that is shipped loose or pad wrapped and or unskidded without proper lifting bars and hooks OUTBOUND MATERIAL HANDLING FREEMAN AND SHIPPING LABELS 61 Browns Line Hohe E METHOD OF PAYMENT MUST 252 2420 Fax 416 252 2365 E mail FreemanTorontoES freemanco com ACCOMPANY YOUR ORDER NAME OF SHOW ISSCR 12TH ANNUAL MEETING 2014 COMPANY NAME BOOTH CONTACT NAME PHONE E MAIL ADDRESS EVERY OUTBOUND SHIPMENT WILL REQUIRE A MATERIAL HANDLING AGREEMENT AND LABELS WE WOULD BE HAPPY TO PREPARE THESE FOR YOU IN ADVANCE AND WILL DELIVER THEM TO YOUR BOOTH AT SHOW SITE TO REVIEW AND SIGN TO TAKE ADVANTAGE OF THIS SERVICE PLEASE COMPLETE AND RETURN THIS FORM SHIPPING INFORMATION FROM SHIPPER EXHIBITOR NAME BILLING ADDRESS CITY STATE ZIP SHIP TO COMPANY DELIVERY ADDRESS CITY STATE ZIP PHONE ATTN SPECIAL INSTRUCTIONS METHOD OF SHIPMENT PLEASE CHECK DESIRED METHOD OF SHIPMENT BELOW Once your shipment is packed and ready FREEMAN EXHIBIT TRANSPORTATION D De Hp pecca O1 Dav Deli tbis dav Handling Agreement to the Exhibitor IY een NEAT eii
143. mp dismantle When it comes to installation and dismantling of exhibits no one does it better than Freeman With more than 75 years of experience our group of specialists is ready to assist you with all of your exhibit requests from beginning to end Whether you choose to supervise or you need the assistance of a full time Freeman employee we can meet all your needs from shipping and storage to emergency on site repairs to basic installation and dismantling to support service coordination including electrical furnishings and more Freeman has the resources and the capabilities to help you have the most successful show experience possible do i need to order labour As an exhibitor you are required to follow local labour jurisdictions Please refer to the enclosed Labour Jurisdictions information sheet for details installation and dismantling services available Freeman will work closely with you to coordinate every phase of your trade show participation including Preplanning and budget consultation e Support service coordination electrical furnishings floral and more e Shipping and storage management On site supervisors with dedicated floor managers Skilled labor and technicians for installation and dismantling Full in house carpentry Graphics production Emergency repairs and refurbishing Postshow evaluations Multiple show coordination Supervise any labour yourself or if you need ass
144. n potable purposes The system uses the latest bioreactor technology to treat wastewater to the highest standards required by the Ministry of the Environment and the Ministry of Health for reuse in toilet flushing and roof irrigation Although the system is very robust there are certain materials which cannot be allowed to enter the drains and toilets Putting the wrong things down any drain in the West facility will damage the system cause blockages odours interruption of the wastewater treatment process and potentially lead to spills and contamination Please note the following list of items that cannot go down the drains and help us maintain the integrity of our wastewater treatment system THESE PRODUCTS DO NOT BELONG IN THE WASTEWATER TREATMENT SYSTEM e Fats Oils and Greases Fats oils and greases of any kind and in any amount will cause serious impact to the wastewater treatment system It is not permissible to pour any of these down any drains including floor drains All fats oils and greases must be separately contained and removed for proper disposal e Fruit vegetable or animal matter The facility has an extensive organic recycling program and organic waste containers are available for collection of organic materials Fruit vegetable and animal matter cannot be put down any drains including floor drains e Plastics latex rubber fabric cardboard string paper ltems including personal hygiene items containing these materia
145. nd Booth Display Rules A detailed rendering that clearly shows height and distance from the perimeter of each element of the display including furniture and equipment placement as well as the site and nature of any audio presentation is required to be provided to Show Management no later than May 1 2014 Island exhibits may extend to all outer edges of the booth space but the design of the booth must allow accessibility from all four aisles and sufficient see through areas so as not to block the view of the adjacent exhibits All building materials including those considered see through or sheer such as glass or fabric would be considered as possible visibility blockers when ISSCR reviews island renderings If an exhibitor fails to submit renderings by the deadline and the exhibit does not conform to ISSCR s rules and regulations Show Management reserves the right to levy a fine up to 1 500 USD close the exhibit and or bar exhibitor from future ISSCR Annual Meetings Islands with a covered area of 225 square feet or greater must have a fire suppression system approved by the Vancouver Fire Department No part of an island exhibit may be higher than 18 measured from the exhibit hall floor with the exception of support wires required for the stability of booth structures within the 18 height restriction for exhibitors wishing to build higher than 18 see the note above under Island Booths Islands that abut a column may have at
146. nd videotaping are permitted An exhibitor who contracts with someone other than the Official Show Photographer must treat the photographer as he would any other Exhibitor Appointed Contractor i e exhibitor must supply name and address of the supervisor in attendance and the names of personnel on site as well as a certificate of insurance A list of these photographers will be given to security and they will be allowed only in the booth for which they were contracted Exhibitors may not deny a reasonable request from an attendee to photograph or videotape an exhibit from the aisle Exhibitors may not photograph or videotape another exhibitor s display without permission from the exhibitor Construction Installation and Use of Exhibits and Exhibit Facilities All exhibits shall serve the interest of the members of ISSCR and shall be operated in a way that will not detract from other exhibits the exhibition or the Meeting as a whole Show Management reserves the right to remove any exhibit that ISSCR believes to be detrimental to the purpose of the meeting Exhibits shall be constructed and arranged so they do not obstruct the general view or obscure other exhibits Damage to Exhibit Facilities The exhibitor must surrender occupied space in the same condition it was received The exhibitor or his agent shall not injure or deface the walls columns or floors of the exhibit facilities the booths or the equipment or furniture in the booth W
147. net Order Request Form to ensure prompt processing of the order Incomplete information will delay processing Conditions for processing service order forms a Payment for service must accompany service orders b For new service required at time of show please call 604 647 7299 or visit the Vancouver Convention Centre Service Desk located on the floor of your show during scheduled move in times Credit will not be given for service installed and not used The Customer will be fully responsible for the safekeeping of any equipment during the show and its prompt return at the close of the show to Vancouver Convention Centre personnel It is understood that if after assignment Vancouver Convention Centre must change pre assigned address the Customer has no recourse for compensation against Vancouver Convention Centre Every effort will be made to maintain the originally assigned address Only Vancouver Convention Centre personnel are authorized to modify system wiring or cabling Material and equipment furnished by Vancouver Convention Centre for this service order shall remain the property of Vancouver Convention Centre Customer shall not and shall not permit any of its users or other third parties to a disclose private communications without permission to parties other than the intended recipient or the disclosure of confidential information b restrict or inhibit any other user from using and enjoying the Internet c
148. ng containing hazardous materials Goods requiring cold storage and those in accessible storage are stored at Exhibitor s own risk FREEMAN ASSUMES NO RESPONSIBILITY OR LIABILITY FOR LOSS OR DAMAGE TO GOODS IN COLD STORAGE OR ACCESSIBLE STORAGE 3 EMPTY CONTAINERS Empty container labels will be available at the show site service desk Affixing labels to the containers is the sole responsibility of Exhibitor or its representative All previous labels must be removed or obliterated Freeman assumes no responsibility for Error in the above procedures Removal of containers with old empty labels and without Freeman labels or Improper information on empty labels FREEMAN IS NOT LIABLE FOR LOSS OR DAMAGE TO CRATES AND CONTAINERS OR THEIR CONTENTS WHILE SAME ARE IN EMPTY CONTAINER STORAGE 4 INBOUND OUTBOUND SHIPMENTS Consistent with trade show industry practices there may be a lapse of time between the delivery of shipment s to the booth and the arrival of Exhibitor or its representative or a lapse of time between the completion of packing and the actual pickup of materials from the booths for loading onto a carrier and during such times your materials will be left unattended FREEMAN IS NOT RESPONSIBLE OR LIABLE FOR ANY LOSS DAMAGE THEFT ORDISAPPEARANCE OF EXHIBITOR S MATERIALS AFTER THEY HAVE BEEN DELIVERED TO EXHBITOR S BOOTH AT SHOW SITE OR BEFORE THEY HAVE BEEN PICKED UP FOR RELOADING AT THE CONCLUSION OF THE EVENT Freeman hig
149. ng travel cost e Bring Green as part of your company message providing recycling bins in your booth and information on what you have done to exhibit in a sustainable way These steps can help as we all strive to make smarter and more environmentally sound decisions For more information on the Freeman Sustainability Initiative contact Jeff Chase at jeff chase freemanco com A FOR STEM CELL RESEARCH EXHIBIT RULES AND REGULATIONS The rules and regulations contained herein are intended by ISSCR to serve the best interests of ISSCR Scientific Sessions the exhibitors and the attendees and give notice to applicants and exhibitors of governing rules and regulations All applicants exhibitors and EACs are bound by these rules and regulations The ISSCR shall have full authority to interpret or amend these rules and its decision is final Exhibitors agree to abide by any rules or regulations that may hereafter be adopted which shall be as much a part as though originally incorporated All issues not addressed herein are subject to the decision of the ISSCR These rules and regulations have been formulated in the best interest of all exhibitors The exhibitor understands and agrees that the information contained is an integral and binding part of the Exhibit Contract and that signing the exhibit space application contract indicates understanding and agreement to comply with all policies rules regulations terms and conditions in the Exhibit
150. ng without limitation original paintings drawings etchings watercolors tapestries and sculptures b Clocks jewelry including costume jewelry furs and fur trimmed clothing c Personal effects including without limitation papers and documents d Coin money currency gift certificates debit cards credit cards and any other items of extraordinary value Any declared value in excess of the maximums allowed herein is null and void and the acceptance by Freeman for carriage of any shipment with a declared value in excess of the allowed maximums does not constitute a waiver of these maximums In any event Freeman s MAXIMUM LIABILITY WILL NEVER BE MORE THAN 20 000 PER SHIPMENT Shipper understands that even if Shipper is not able to participate or fully participate in a Show due to loss of theft of or damage to their property Freeman shall not be liable or responsible for damages identified by the terms by way of example only and not in limitation of the breadth of this clause such as the following consequential damages loss of use damages loss of profits damages business interruption damages delay damages special damages collateral damages exemplary damages damages awarded for gross negligence direct damages indirect damages or damages for failure of performance breach of contract damages fraud damages or any other sort of damage for tort or breach of contract This limitation shall bind the parties a whenever or whe
151. noe up to 7 days under 7 days prior to event to event move move in in VOICE SERVICE 295 00 395 00 475 00 Includes 1 IP phone set FREE North America Long distance calling amp the most popular calling features such as voice mail call forwarding call display FAX Line equipment not included 245 00 275 00 340 00 For Fax Machines Fax Line is programmed with dial 9 for outside access POS Line Analog Phone Line equipment not included please select the required type of connection Phone Line Analog J Wired Internet Ethernet 245 00 275 00 340 00 OOOO c EaioOEX MULTI LINE SPEAKERPHONE SERVICES POLYCOM On Request please call OFFICE ARRANGEMENTS CUSTOM ORDERS 604 647 206 PAYMENT INFORMATION mE Make cheques payable to To fax your form or for further inquiries SUB TOTAL Vancouver Convention Centre Call 604 647 7206 1055 Canada Place syne 100432764 Vancouver BC Canada V6C 0C3 Fax 604 647 7325 7 00 PST 1001 0174 Discount Rate applicable up to 7 days prior to event move in date Make all payments in Canadian Funds All orders must be accompanied by payment TOTAL CANADIAN L Cash L Cheque L Money Order Ll Visa Ll MasterCard L American Express Bank Wire Transfer Add 10 00 Service Charge to total Credit Card Number Expiry Date Print Name as it Appears on Card hereby authorize the Vancouver Convention Centre or its agents to instal
152. nontoxic and biodegradable materials Ensure giveaways are useful not merely promotional in nature Electronic Giveaways such as free songs from iTunes coupons and free online Apps are smart and trendy Printing Recycling and Waste Management e Encourage less printing and provide more information digitally when it comes to booth literature fulfilling requests via email and website referrals e If you need to print use a local printer in the city where the show will be held and choose paper that contains at least 5096 post consumer recycled content Participate in the exhibit donation program by providing materials that are eligible for donation to local charities such as pens bags and notepads Shipping and Transportation e If you must ship materials planning out your booth in a timely way to meet shipping deadlines can also help maximize consolidation and cost savings e Seta goal to leave no trace behind by shipping out all booth properties and packing materials and donating extra giveaways thereby minimizing any waste for the show e If you are attending another trade show that many of your fellow exhibitors are also participating in ask your General Service Contractor or Show Management to set up a caravan service to save on fuel emissions and cost of transportation Personnel and Best Practices e Take advantage of local or regional representatives to staff your booth rather than bringing staff from far away offices reduci
153. not given within a reasonable time Freeman may dispose of property to the best advantage Where Freeman is directed by Consignee or Consignor to unload or deliver property at a particular location where Consignor Consignee or the Agent of either is not regularly located Freeman s liability for the shipment shall terminate after unloading or delivery 6 LIMITATION ON SHIPPER S RECOVERABLE DAMAGES Freeman s LIABILITY FOR DAMAGES ON DOMESTIC SHIPMENTS INCLUDING BUT NOT LIMITED TO THOSE DAMAGES ARISING FROM OR RELATED TO MISDELIVERY INCOMPLETE OR OTHERWISE INADEQUATE DELIVERY INCLUDING BUT NOT LIMITED TO FAILURE TO FOLLOW SHIPPER OR CONSIGNEE INSTRUCTIONS OR FAILURE TO COLLECT OR PROPERLY DELIVER A PAYMENT INSTRUMENT NONDELIVERY MISSED PICKUP AND LOSS OF OR DAMAGE TO CARGO SHALL BE LIMITED TO THE HIGHER OF 50 00 USD PER SHIPMENT OR 50 USD PER POUND 1 10 USD PER KILOGRAM OF CARGO ADVERSELY AFFECTED THEREBY PLUS TRANSPORTATION CHARGES APPLICABLE TO THAT PART OF THE SHIPMENT ADVERSELY AFFECTED THEREBY UNLESS AT TIME OF SHIPMENT THE SHIPPER MAKES A DECLARATION OF VALUE FOR CARRIAGE IN THE SPACE DESIGNATED ON THE SERVICE REQUEST AND SHIPPING INSTRUCTIONS FORM AND PAYS THE APPROPRIATE VALUATION CHARGE IN NO EVENT SHALL Freeman s LIABILITY EXCEED THE DECLARED VALUE OF THE SHIPMENT OR THE AMOUNT OF LOSS OR DAMAGE ACTUALLY SUSTAINED WHICHEVER IS LOWER IF CARRIAGE OF THE SHIPMENT IS SOLELY OR PARTLY BY AIR AND INVOLVES AN ULTIMATE DESTIN
154. nows that better than Freeman We ve had more than 75 years of experience in the business and we re here to help you with all your exhibit transportation needs From initial inbound transportation and move in to move out and outbound transportation we ve got the specialists to assist you with all your show requirements Take a look at the services we can offer you and you ll see why we re the best in the business Don t forget about inbound shipping Complete and send the attached order form to order your inbound and outbound shipping Le succ s de votre exp rience d exposition d pend non seulement de ce que vous apportez l exposition mais gale ment de ce que vous en retirez Personne ne le sait mieux que Freeman Forts de plus de 75 ann es d exp rience dans le secteur nous entendons vous offrir le soutien n cessaire l gard de tous vos besoins en mati re de transport d exposition Du transport initial l installation et au d mant lement jusqu la sortie nos sp cialistes sont capables de vous aider pour tous vos besoins d exposition Jetez un coup d oeil tous nos services vous verrez pourquoi nous sommes le chef de file de l industrie N oubliez pas le transport l entr e Remplissez et envoyez le formulaire ci joint pour commander le transport l entr e et la sortie Call our transportation experts at 877 478 1113 Appelez nos experts de transport d exposition au 877 478 1113 10 06 48855 F R E E
155. nt www vancouverconventioncentre com UVER CONVENTION CENTRE GENERAL PARKING INFORMATION ADDITIONAL PARKING AT OR NEAR 1055 CANADA PLACE West Facility 1 Impark at Vancouver Convention Centre West 1055 Canada Place See page 2 for map directions Heading west 1 traffic light past Burrard Street parking entrance is located 1 2 block down on right hand side inside Vancouver Convention Centre West or Heading north on Burrard Street turn left at traffic light foot of Burrard Street parking entrance is located 1 2 block down on right hand side inside Vancouver Convention Centre West 440 stalls 30 00 per day All prices are subject to change without notice Payment is on site only by exact coin or by credit card at parking meters located at entrance to parking lot DPC 604 682 6744 900 Cordova Street 370 stalls 200 Granville Street Imperial Parking 604 681 3233 ask for extension 273 or 257 450 stalls Station East Imperial Parking 604 681 3233 ask for extension 288 600 stalls Impark open lot beside Seabus Terminal Pacific Centre 604 688 7235 Commerce Place 400 Burrard Street Waterfront Centre 200 Burrard Street 604 682 2267 750 stalls 555 Cordova Street 100 stalls PARKING AT 999 CANADA PLACE VINCI PARK East Facility Phone 604 684 2251 for parking rates amp advance parking arrangements or visit their website http www vinciparkcanadaplace
156. on des articles Nature des colis marques et numeros description generale Page of 2 Date of Direct Shipment to Canada Date d expedition directe vers le Canada Other References Include Purchaser s Order No Autres references include le no de commande de l acheteur Purchaser s Name and Address if other than Consignee Nom et Addtesse de l acheteur s il deffere du destinataire Country of Transhipment Pays de transborderment Country of Origin of Goods If shipment includes goods of different origins Pays d origine des marchandises enter origins against items in 12 Si l expedition comprend des marchandises d origines ddifferentes en preciser la provenance en 12 Condition of Sales and Terms of Payment l e Sale Consignment Shipment Leased Goods etc Conditions de vente et modalities de paiement Ex Vente Expedition en consignation location de marchandises etc Currency of Settlement Devises du paiement 13 Quantity State Unit Quantite Preciser l unite Replacement Value Valeur de Remplacement 14 Unit Price 15 Total Prix Unitaire CANADIAN CUSTOMS CLEARANCE BY Freeman Customs Services 877 478 1113 XI 1 Total Number of Pieces Nombre total de pieces es 18 If any fields of 1 to 17 are included on an attached commercial invoice check this box 17 Invoice Total Si les renseignements des zones 1 a 17 figurenet sur la facture commerciale cocher cette case Commercial Invoice No
157. onnel are authorised to modify system wiring or cabling Material and equipment furnished by Vancouver Convention Centre for this service order shall remain the property of Vancouver Convention Centre Customer shall not and shall not permit any of its users or other third parties to a disclose private communications without permission to parties other than the intended recipient or the disclosure of confidential information b restrict or inhibit any other user from using and enjoying the Internet post or transmit any unlawful threatening abusive libelous defamatory obscene pornographic or profane information of any kind including without limitation any transmissions constituting or encouraging conduct that would constitute a criminal offense give rise to civil liability or otherwise violate any local provincial state national or international law including without limitation export control laws and regulations d post or transmit any information or software that contains a virus worm cancelbot or other harmful component e upload post publish transmit reproduce or distribute in any way information software or other material obtained through the Internet which is protected by copyright or other proprietary right or derivative works with respect thereto without obtaining permission of the copyright owner or rightholder or f abuse or fraudulently use the Internet in any way not specifically set forth above
158. ontract FREEMAN means Freeman Expositions Inc and Freeman Expositions Ltd and their respective employees directors officers agents assigns affiliated companies and related entities including but not limited to any subcontractors FREEMAN may appoint The term EXHIBITOR means the Exhibitor its employees agents representatives and any Exhibitor Appointed Contractors EAC PAYMENT TERMS Full payment including any applicable tax is due in advance or at show site All payments must be in Canadian funds and all checks must be in Canadian funds Orders received without advance payment or after the deadline date will incur additional After Deadline charges as indicated on each order form All materials and equipment are on a rental basis for the duration of the show or event and remain the property of FREEMAN except where specifically identified as a sale All rentals include delivery installation and removal from EXHIBITOR S booth In case of cancellation of any orders or services by EXHIBITOR a one hour per person per hour charge will be applied for all labour orders that are not canceled in writing at least 24 hours prior to the scheduled start time If Prestige Carpet Custom Cut Carpet Modular Rental Exhibits and any other custom order items or services have already been provided at the time of cancellation fees will remain at 10096 of the original charge If the Show or Event is canceled because of reasons beyond FREEMAN S
159. ool no back T 85 00 93 50 119 00 195232 Ped Table 30 D x 40 H White 205 00 225 50 287 00 BE 295116 Folding Char ne 55 00 60 50 77 00 195233 Ped Table 30 D x 40H Black 205 00 225 50 287 00 ____N71089 Black Diamond Side Chair 125 00 137 50 175 00 mE N71090 Black Diamond Armchair 155 00 170 50 217 00 EE N72067 Black Cafe Table 30 H x 36 W 205 00 225 50 287 00 _____N71088 Black Diamond Stool 175 00 192 50 245 00 _____ 220121 Chrome Stanchion w belt 220118 Chrome Sign Holder _____ N750136 Flat Literature Rack _____ 220109 Chrome Coat Tree _____ 220134 Chrome Easel _____ 220110 Chrome Bag _____ 220107 Wastebasket T5057 Small Refrigerator 75079 Orion Computer Kiosk _____N75020 Black Display Cylinder Low _____N75021 Black Display Cylinder Med _____N75022 Black Display Cylinder High SKIRTED TABLES Please circle colour for table drape Dark Green Plum Red White Burgundy _____ 124430 Draped Table 4 L x 30 H 124630 Draped Table 6 L x 30 H 124830 Draped Table 8 L x 30 H ____ 12404630 4th Side Drape 6 x30 H ____ 12404830 4th Side Drape 8 x30 H _____124442 Draped Counter 4 L x 42 H _____ 124642 Draped Counter 6 L x 42 H _____ 124842 Draped Counter 8 L x 42 H 12404642 4th Side Drape 6 x42 H 12404842 4th S
160. or 16 9 WXGA 2500 lumens 332000 Exhibition Booth LCD data video projector 16 9 WUXGA 5000 lumens 375000 Video cart with black skirting 42 or 48 Please call for rates on other screens projectors carts or rigging brackets on request el Booth Audio System c w one WIRED handheld ic one two speakers on stands 517500 TUF wireless microphone _ handheld or headset or lavalier 15600 _ wired Mie Sue SMS 000 _ LE Sim Lectern Microphone Shure mana OOO O 4500 _ wemdscCDPaye 8900 _ RB 0 Mixer Mackie 1202 4 XLR 8 1 4 Powered Speaker Mackie SRM 450 450W RMS c w Speaker Stand 500 EQUIPMENT SUBTOTAL TOTAL TOTAL Tf you do not see what you are looking for please call our 5 of Equipment Subtotal Sales Representative Jedro Magtoto at 604 647 7281 or email required for Cabling Consumables us at FreemanAV vancouverconventioncentre com BASIC INSTALLATION CHARGES for a customized quotation mos INCLUDES DELIVERY INSTALL amp DISMANTLE 155 00 ADDITIONAL LABOUR DELIVERY CHARGES Goods amp Services TAX GST 59 o PAYMENT INFORMATION REQUIRED ON REVERSE SIDE BC Provincial Sales TAX PST 79 o Page 1 of 2 TOTAL HT VAN UVER ORDER FORM FREEMAN CONVENTION AUDIO VISUAL EQUIPMENT 2014 CENTRE U D O V c AL All Prices Subject to Applicable Taxes All Prices Subject to Change With
161. or Prospectus these Rules and Regulations and any other ISSCR issued communication These rules and regulations may be amended or changed at any time by ISSCR and all amendments and changes will be binding on all parties Show Management Amy Claver and Drew Rich ISSCR Sponsorship and Exhibit Sales 5215 Old Orchard Rd Suite 270 Skokie IL 60077 USA Phone 1 224 592 5701 Phone 1 224 592 5003 Fax 1 224 365 0004 E mail aclaver isscr org E mail drich isscr org www ISSCR org Show Management The term Show Management used herein and in subsequent regulations shall mean the International Society for Stem Cell Research ISSCR its agents or employees acting for it and the management of the exhibit hall Amendments All exhibit matters and questions not covered in the Prospectus service kit and or the Exhibit Contract are subject to the decision of Show Management These rules and regulations may be amended or changed at any time by the ISSCR and all amendments and changes will be binding on all parties Event Scheduling Planning a meeting for your organization in Vancouver Receive approval from ISSCR for your event by completing and returning the Private Event Approval Form Exhibitor Appointed Contractor Should you wish to utilize a firm who is not an official service contractor designated by the ISSCR please complete and return the Exhibitor Appointed Contractor Form to the ISSCR by May 1 Badges Exhibiting comp
162. or omission of a telecommunications carrier whose facilities are used in establishing connections ii disclosure of private communications to parties other than the intended recipient or the disclosure of confidential information iii restriction or inhibition imposed by a third party iv posting transmittal or receipt of any unlawful threatening abusive libelous defamatory obscene pornographic or profane information of any kind including without limitation any transmissions constituting or encouraging conduct that would constitute a criminal offense give rise to civil liability or otherwise violate any local provincial state national or international law including without limitation export control laws and regulations posting or transmittal of any information or software that contains a virus worm cancelbot or other harmful component vi uploading downloading posting publishing transmittal reproducing or distributing in any way of information software or other material obtained through the Internet which is protected by copyright or other proprietary right or derivative works with respect thereto vii infringement of patents or other proprietary rights or viii abuse or fraudulent use of the Internet in any way not specifically set forth above www vancouverconventioncentre com FREEMAN 61 Browns Line METHOD OF PAYMENT MUST ACCOMPANY YOUR ORDER 416 252 2420 Fax 416 252 2365 Toronto Ontario Can
163. or stoppage power failure breakdown of plant or machinery facility failure vandalism theft Act of God effect of natural elements riot civil commotion or disturbance terrorism act of war or belligerent parties and any other cause or causes beyond the reasonable control of Freeman Freeman shall not be liable for delay caused by highway obstructions or faulty or impassable highways or lack of capacity of any highway bridge or ferry or caused by breakdown or mechanical defects of vehicles or equipment or from any cause other than the negligence of Freeman Freeman shall not be bound to transport by any particular schedule means vehicle or otherwise other than with reasonable dispatch 4 PACKAGING AND CRATES Shipper s property must be well packaged for safe and secure handling storage and shipment using ordinary care Freeman makes neither representation nor any warranty regarding the acceptability or suitability of any packaging system or procedure that Shipper might use for its property General guidance as to acceptable packaging systems and procedures may be found in publications such as the National Motor Freight Classification published by the National Motor Freight Traffic Association 5 PERISHABLE GOODS Goods of a perishable nature are carried in dry trailers without environmental or atmospheric control or other special services unless Shipper states on the face of the Service Request and Shipping Instructions that the good
164. out Notice Copied from reverse side Hall wm TOTAL CDN EVENT 30123 TY Booth Number Payment Information Prepayment is required in Canadian funds amp Credit card payments are processed on date order is placed Have you ever previously ordered AV with us here at Vancouver Convention Centre COMPANY NAME BILLING ADDRESS Street City Province State Postal Zip Code ORDERED BY TELEPHONE EMAIL ADDRESS FAX Master Card C Visa American Express Credit Card Number Expiry Date I hereby authorize Freeman AV or its agents to install the service s described above and agree to assume complete responsibility for all charges for service Authorized Signature Print Name as it Appears on Card ORDER COMMENTS INSTRUCTIONS EMAIL scanned ORDER FORM TO or FAX ORDER FORM TO FreemanAV vancouverconventioncentre com 1 604 647 7232 Upon receipt of this Order Form an Freeman AV representative will generate an order and send it to you for your confirmation Attached to this order will be our Supplementary Conditions This document is also available on request An additional charge of 5 of the equipment subtotal must be applied to account for cabling amp consumable items Large monitors require additional labour Installation charges will be increased to minimum of 248 00 Additional Labour and or delivery charges may also increase for multiple item orders or decrease for some sing
165. play or demonstrate any products processes or services solicit orders or distribute advertising materials at the exhibition Any infringement of this regulation will result in the prompt removal of the offending person from the exhibit hall Labor Skilled labor is available through Freeman Decorating to assist in exhibit installation and dismantling To ensure the orderly and prompt move in and move out of the show ISSCR conforms to the rules and regulations of the International Association of Exposition Managers and the Exposition Service Contractors including 1 Exhibitors who seek permission to use their own contractors Exhibitor Appointed Contractors must notify Show Management in writing no later than May 1 2014 This rule will be strictly enforced Exhibitor Appointed Contractors include photographers security etc 2 Upon approval by Show Management Exhibitor Appointed Contractors must supply the name of the supervisor s on site and the appropriate insurance certificates 3 Exhibitor Appointed Contractors must abide by the rules and regulations in this exhibitor kit and in the Exhibit Application Logo The ISSCR logo is the property of the ISSCR and may not be used without the permission of Show Management Material Handling See complete instructions in this exhibitor service manual No Show Policy An exhibiting company will be considered a no show if its booth space is unoccupied by 10 00 am on June 18 2014
166. please keep a copy for your records All electrical services are sold on a per booth or per exhibitor basis All Orders Must Be Accompanied By Payment All Prices Subject to Applicable Taxes and or Change Without Notice EVENT INFORMATION EVENT NAME ISSCR 12TH ANNUAL MEETING BOOTH NUMBER EVENT DATES JUNE 18 21 2014 CUSTOMER INFORMATION COMPANY NAME COMPANY ADDRESS Street City Province Postal Zip Code CONTACT NAME PHONE E MAIL FAX Please note ALL POWER PROVIDED FROM FLOOR AND SUPPLIED AT REAR OF BOOTH UNLESS FLOOR PLAN PROVIDED FOR OVERHEAD POWER OR REQUIREMENTS OVER 200A PLEASE REQUEST A QUOTE BY FILLING OUT THE BOOTH TEMPLATE FORM QUOTE REQUEST 30123 Quantity Discount Standard Late Rate TOTAL BASIC POWER Required Rate Rate AMOUNT MORE THAN 5 CIRCUIT LOCATIONS WILL REQUIRE LABOUR FORA 7 days priorto under 7 days to 24h prior to CUSTOM LAYOUT PLEASE INCLUDE FLOOR PLANS event move in event move in 750 WATTS 120 VOLTS 7 5 AMPS MINIMUM PER EXHIBITOR 80 00 95 00 125 00 1500 WATTS 120 VOLTS 15 AMPS STANDARD CIRCUIT 85 00 99 00 130 00 ADDITIONAL ITEMS Does not include Labour or Power Supply POWER BAR WITH SURGE PROTECTION 22 00 27 00 36 00 5 M 15 FT FLAT EXTENSION CORD 22 00 27 00 36 00 LIGHTING Prices include power for light DOUBLE 150 WATT FLOOD LIGHT ON STAND 95 00 110 00 148 00 SINGLE 500 WATT QUARTZ LIGHT ON STAND 95 00 110 00 148 00 e
167. post or transmit any unlawful threatening abusive libelous defamatory obscene pornographic or profane information of any kind including without limitation any transmissions constituting or encouraging conduct that would constitute a criminal offense give rise to civil liability or otherwise violate any local provincial state national or international law including without limitation export control laws and regulations d post or transmit any information or software that contains a virus worm cancelbot or other harmful component e upload post publish transmit reproduce or distribute in any way information software or other material obtained through the Internet which is protected by copyright or other proprietary right or derivative works with respect thereto without obtaining permission of the copyright owner or rightholder or f abuse or fraudulently use the Internet in any way not specifically set forth above Limitation of Liability Customer understands that Customer and its users may access the Internet through the service Customer understands further that neither the Vancouver Convention Centre nor its Internet Service Provider operate or control the Internet in any way and that all merchandise information and services offered or made available or accessible on the Internet are offered or made available or accessible by third parties Customer assumes total responsibility and risk for Customer s and its users u
168. provided to any third party including common or contract carriers of cargo by air water rail or road for the purpose of confirming the right of Freeman to control the handling of the property and all matters related to payment for the shipment FREEMAN TERMS amp CONDITIONS MOTOR CARGO SERVICE REQUEST AND SHIPPING INSTRUCTIONS CONTRACT This Contract establishes your legal obligations with regard to the property described herein being shipped with Freeman It specifically limits your rights and possible recovery if your property is lost or damaged You must accept all terms and conditions of this Contract You confirm that you have read and agree with all the terms and conditions of this Contract by signing page one of this document or electronic acknowledgment of receipt without contest This Contract may not be waived or varied except in writing and then only by an authorized representative of Freeman 1 DEFINITIONS In this Contract Freeman means Freeman Expositions Ltd and its respective employees officers directors agents assigns affiliated companies and related entities including any contractors appointed by Freeman The term Shipper means the person or business for whom the property is being transported and includes their respective employees officers directors agents assigns affiliated companies and contractors appointed by the Shipper excluding only Freeman Property is all objects of any type receiv
169. purpose No advice or information given by the Vancouver Convention Centre or its Internet Service Provider or their affiliates or their contractors or their respective employees shall create a warranty Neither the Vancouver Convention Centre nor its Internet Service Provider warrants that the service will be uninterrupted or error free or that any information software or other material accessible on the Internet is free of viruses worms trojan horses or other harmful components Under no circumstances shall the Vancouver Convention Centre or its Internet Service Provider or their affiliates or contractors be liable for any direct indirect incidental special punitive or consequential damages that result in any way from Customer s or its users use of or inability to use the service or to access the Internet or any part thereof or Customer s or its users reliance on or use of information services or merchandise provided on or through the service or that result from mistakes omissions interruptions deletion of files errors defects delays in operation or transmission or any failure of performance Without in any manner limiting the express limitations contained in this section neither the Vancouver Convention Centre nor its Internet Service Provider shall be liable to Customer or its users or any other parties for any i act or omission of a telecommunications carrier whose facilities are used in establishing connections ii disclo
170. r by fax at 905 951 3145 WE LOOK FORWARD TO WORKING WITH YOU PLEASE SEND COPY COPIES OF YOUR FREEMAN SHIPPING amp CUSTOMS GUIDE Name Email Fax Tel Company Name City State Zip Code Booth FREEMAN 1 877 478 1113 METHOD OF PAYMENT MUST ACCOMPANY YOUR ORDER USE ONLY IF YOU ARE SHIPPING YOUR EXHIBIT MATERIALS BY FREEMAN AND OR ORDERING CUSTOMS CLEARANCE NAME OF SHOW ISSCR 12TH ANNUAL MEETING 2014 COMPANY NAME BOOTH CONTACT NAME PHONE E MAIL ADDRESS FAX PICK UP AND OR CUSTOMS INFORMATION Requested Pick Up Date Contact Person Company Name Tax ID Pick Up Address City Prov State Postal Zip Code E mail address Phone PLEASE NOTE WHEN ORDERING All charges will be included on your show services invoice By selecting below you are authorizing Freeman to effect customs clearance and or pick up and delivery of your shipment ORDERING SERVICE Schedule pick up by calling TOLL FREE 1 877 478 1113 For US Canadian Exhibitors or at 905 951 5475 5476 for International Overseas Exhibitors Country Code 1 Faxthis Order Form with the Canada Customs Invoice if applicable to 416 252 2365 Section 1 PLEASE SELECT Transportation amp Customs Clearance Complete Section 2 to 6 amp Canada Customs Invoice Transportation Only Customs Clearance Only Complete Section 2 to 6 Complete Section 5 amp 6 amp Canada Customs Invoice Section 2 DESTINAT
171. reof 12 MISCELLANEOUS a Shipper warrants the accuracy of the weight and dimension data furnished in this Contract b Shipper understands that once its property is shipped by Freeman pursuant to the instructions contained in this Contract Shipper has no right to control the shipment stop the shipment in transit or divert or reschedule same c Shipper agrees that this Contract may be provided to any third party including common or contract carriers of cargo by air water rail or road for the purpose of confirming the right of Freeman to control the handling of the property and all matters related to payment for the shipment 13 SMALL PACKAGE PROGRAM If items shipped via Freeman s Small Packages program are lost damaged or destroyed while in Freeman s possession FREEMAN S MAXIMUM LIABILITY SHALL BE 100 PER PACKAGE UNLESS AT THE TIME OF SHIPMENT SHIPPER MAKES A DECLARATION OF VALUE IN THE SPACE DESIGNATED ON THE SHIPPING INSTRUCTIONS AND PAYS THE APPROPRIATE VALUATION CHARGE If small packages are received by the Shipper and notice of loss or damage is not received by Freeman within 15 days of the delivery of the property the parties agree that the presumption shall arise that the property was delivered in proper quantity and in good condition FREEMAN BEEN LLL transportation transport sexposition Making your show experience a success hinges not only on what you bring to the show but also what you take away No one k
172. rever the claimed loss or damage may occur b even though the alleged loss or damage is claimed to result from negligence strict liability products liability breach of contract breach of statute or regulation or any other legal theory or cause and c even though Freeman may have been advised or be on notice of the possibility or even the probability 9 SHIPPER S RESPONSIBILITIES AND INDEMNIFICATION a Shipper must pay in full for the services rendered under this Agreement at the time the services are requested The existence of a dispute between Shipper and Freeman relative to any claim or other matter shall have no bearing on this duty of payment No claim may be submitted by or on behalf of Shipper to Freeman unless Shipper s account is current b Shipper understands and acknowledges that Freeman does not accept or transport illegal or hazardous materials of any kind or nature Shipper warrants and will ensure that its property is inert and contains no Hazardous Substances Hazardous Materials Chemicals Gasses Explosives Radioactive Materials Biologically hazardous agents or any other substance matter or object in any form that could pose a threat to the health or safety of persons property or the public welfare in general Such goods may be warehoused at owner s risk and expense or destroyed without compensation c Shipper shall defend and indemnify Freeman its employees directors officers and agents from and against an
173. ring multiple items to be removed to ground level for delivery to booth Stacked or cubed out shipments loose items placed on top of crates and or pallets constitute special handling What is Shipment Integrity Shipment integrity involves shipments on a carrier that are intermingled or delivered in such a manner that additional labor is needed to sort through and separate the various shipments on a truck for delivery to our customers What is Alternate Delivery Location Alternative delivery location refers to shipments that are delivered by a carrier that requires us to deliver some shipments to different levels in the same building or to other buildings in the same facility What are Mixed Shipments Mixed shipments are defined as shipments of mixed crated and uncrated goods where the percentage of uncrated is minimal and does not warrant the full uncrated rate for the shipment but does require special handling Freeman defines special handling for mixed loads as having less than 50 of the volume as uncrated What does it mean if have No Documentation Shipments arrive from a small package carrier including among others Federal Express UPS DHL amp Airborned Express without an individual Bill of Lading requiring additional time labour and equipment to process What about carpet only shipments Shipments that consist of carpet and or carpet padding only require special handling because of additional labor and equip
174. rnational Events and Convention Services Program IECSP Canada Border Services Agency Tel 604 666 1294 Cell 604 834 6404 Fax 604 666 4470 Email Doug Nowak cbsa gc ca Government of Canada The information you provide in this document is collected under the authority of Section 107 9 of the Customs Act for the purpose of the facilitation of border coordination services for organizers of international events being held in Canada The information may be disclosed to Other Government departments and or Agencies e g Citizenship and Immigration Canada for the purposes of providing assistance with admissibility requirements Individuals have the right of access to the protection and correction of their personal information under the Privacy Act Section 12 The information collected is described under the International Events Personal Information Bank CBSA PPU 040 which is detailed at www cbsa gc ca agency agence reports rapports pia efvp atip aiprp infosource eng html ivi Canada WHAT ARE FREIGHT SERVICES As the official service contractor Freeman is the exclusive provider of freight services Material handling includes unloading your exhibit material storing up to 30 days in advance at the warehouse address delivering to the booth the handling of empty containers to and from storage and removing of material from the booth for reloading onto outbound carriers It should not be confused with the cost to transport your exhibit m
175. s locked and the hood cannot be opened from the outside of the vehicle Fuel caps must be taped or locked shut drip pans are required under all vehicles while inside the facility and keys are to be left with Vancouver Convention Centre s Guest Services Vehicles that are equipped with pressurized nitrous oxide tanks must have the tanks emptied prior to display in the facility Boxes and cartons from which merchandise has been removed must be neatly piled in storage areas designated by Show Management or the Vancouver Convention Centre s Director of Fire amp Safety All electrical appliances electrical cords and electrical connections must be CSA approved All outlet bars must be fused Any booth which may pose a particular hazard by the storage or actions within must provide a portable fire extinguisher with a minimum rating of 5 to 20lbs type ABC This will include cooking use of propane etc Only one propane tank permitted in a booth at a time Additional tanks must go to designated storage area If it is deemed by the Vancouver Convention Centre that a display or action of any exhibitor may affect public safety the exhibitor shall accept the required changes or Show Management shall be required to evict the exhibitor These guidelines to fire safety are general requirements only For more detailed information please contact your Vancouver Convention Centre s Event Manager WWW Vancouverconventioncentre com VANCOUVER CONVENTION
176. s officers and agents from and against any and all demands claims causes of action fines penalties damages including consequential liabilities judgments and expenses including but not limited to reasonable attorneys fees and investigation costs on account of personal injury death or damage to or loss of property or profits arising out of or contributed to by any of the following Shipper s negligence willful misconduct or deliberate act Shipper s violation of Federal State Provencial County or Local ordinances Shipper s violation of Show Regulations and or Rules as published and set forth by Facility and or Show Management and or Shipper s failure tocomply with b of this Agreement regarding the inclusion of any dangerous substances in the property placed with Freeman 8 CLAIMS Shipper Consignee or any other party claiming an interest in the shipment must notify Freeman immediately upon delivery or in the case of loss or damage which could not have been noted at the time of delivery within fourteen 14 days of delivery of any loss or damage to the shipment Receipt of the shipment by the Consignee or the Consignee s agent without written notice on the delivery receipt and or delivery manifest will be prima facie evidence that the shipment was delivered in good condition The amount of the claim may not be deducted from the transportation charges Notice of loss or damage MUST be reported to Freeman at 800 995 3579 The sh
177. s are to be carried in a refrigerated heated specially ventilated or otherwise specially equipped trailer This carriage is subject to the special services and charges offered in the Freeman tariff Shipper is responsible for bringing the goods to the proper temperature before loading the goods into the trailer for the proper stowage of the goods within the trailer and for setting the temperature including maintenance and repair during all times after the trailer is spotted by Freeman and before the trailer is received by Freeman Freeman is not responsible for product deterioration caused by inherent vice defects in the merchandise or transit times in excess of product shelf life Refrigerated heated specially ventilated or otherwise specially equipped trailers are not equipped to change the temperature of goods they are equipped only to maintain temperature Shipper will give written notice of requested temperature setting of the thermostatic controls before receipt of the goods by Freeman When a loaded trailer is received Freeman will verify that the thermostatic controls are set to maintain trailer temperature as requested Freeman is unable to determine whether the goods were at the proper temperature when they were loaded into the trailer or when the trailer is delivered to Freeman Air temperature at the unit sensor will be maintained within a proper range of plus or minus 5 degrees Fahrenheit of the temperature requested by Shipper on the f
178. se of the service and the Internet Neither the Vancouver Convention Centre nor its Internet Service Provider make any express or implied warranties representations or endorsements whatsoever including without limitation warranties of title or noninfringement or the implied warranties of merchantability or fitness for a particular purpose with regard to any merchandise information or service provided through the Internet and neither the Vancouver Convention Centre nor its Internet Service Provider shall be liable for any cost or damage arising either directly or indirectly from any such transaction It is solely Customer s and its users responsibility to evaluate the accuracy completeness and usefulness of all opinions advice services and other information and the quality and merchantability of all merchandise provided on the Internet generally Customer understands further that the Internet contains unedited materials some of which are sexually explicit or may be offensive to some people Customer and its users access such materials at their own risk The Vancouver Convention Centre and its Internet Service Provider have no control over and accept no responsibility whatsoever for such materials The service is provided on an as is and as available basis without warranties of any kind either express or implied including but not limited to warranties of title noninfringement or implied warranties of merchantability or fitness for a particular
179. shall be either applied to reduce the principal unpaid balance or refunded to the payer If past due invoices or invoice balances are placed with a collection agency or attorney for collection or suit EXHIBITOR agrees to pay all legal and collection costs THESE PAYMENT TERMS AND CONDITIONS SHALL BE GOVERNED BY AND CONSTRUED IN ACCORDANCE WITH THE LAWS OF THE STATE OF TEXAS In the event of any dispute between the EXHIBITOR and FREEMAN relative to any loss damage or claim such EXHIBITOR shall not be entitled to and shall not withhold payment or any partial payment due to FREEMAN for its services as an offset against the amount of any alleged loss or damage Any claims against FREEMAN shall be considered a separate transaction and shall be resolved on its own merits FREEMAN reserves the right to charge EXHIBITOR for the difference between the EXHIBITOR S estimate of charges and the actual charges incurred by EXHIBITOR or for any charges that FREEMAN may be obligated to pay on behalf of EXHIBITOR including without limitation any shipping charges If EXHIBITOR provides a credit card for payment and charges are rejected by the EXHIBITOR S credit card company for any reason FREEMAN hereby provides notice that it reserves the right and EXHIBITOR authorizes FREEMAN to continue to attempt to secure payment through that credit card for as long as unpaid balances remain on the EXHIBITOR S account ELECTRICAL Claims will not be considered or adjustments ma
180. sistance please call 416 252 3361 to speak with one of our experts For fast easy ordering go to www freemanco com fast easy ordering go to www freemanco com All exhibits include installation amp dismantle of exhibit material handling of exhibit classic carpet with nightly vacuuming 2 arm lights per 10 unit power 500 watt for lights ONLY and labour to install and remove the arm lights To place your order please check the appropriate box and complete the remaining selections at the bottom of the form RENTAL EXHIBITS Discount Standard Discount Standard Price Price Price Price Total Package 1 10 x10 1 925 00 2 695 00 10 x20 3 125 00 4 375 00 Package 2 10 x10 1 325 00 1 855 00 10 x20 2 150 00 3 010 00 Package 3 10 x10 1 725 00 2 415 00 10 x20 2 575 00 3 605 00 Package 4 10 x10 2 150 00 3 010 00 10 x20 3 800 00 5 320 00 Package 5 10 x10 1 725 00 2 415 00 10 x20 3 050 00 4 270 00 Package 6 10 x10 1 800 00 2 520 00 10 x20 2 425 00 3 395 00 FREEMAN rental exhibits Orders received after the deadline date or without payment will be charged the Standard Price and are subject to availability Orders cancelled after production begins are subject to a 100 Cancellation Charge CHOOSE YOUR PANEL Blue Fabric Grey Fabric Black Fabric White Hardwall CARPET Our Classic Carpet and nightly vacuuming are included in the price of your Rental Exhibits The following
181. sure of private communications to parties other than the intended recipient or the disclosure of confidential information iii restriction or inhibition imposed by a third party iv posting transmittal or receipt of any unlawful threatening abusive libelous defamatory obscene pornographic or profane information of any kind including without limitation any transmissions constituting or encouraging conduct that would constitute a criminal offense give rise to civil liability or otherwise violate any local provincial state national or international law including without limitation export control laws and regulations v posting or transmittal of any information or software that contains a virus worm cancelbot or other harmful component vi uploading downloading posting publishing transmittal reproducing or distributing in any way of information software or other material obtained through the Internet which is protected by copyright or other proprietary right or derivative works with respect thereto vil infringement of patents or other proprietary rights or viii abuse or fraudulent use of the Internet in any way not specifically set forth above www vancouverconventioncentre com UVER CONVENTION VAN WIRED INTERNET REQUEST 2014 This form is your official invoice please keep a copy for your records All Prices Subject to Applicable Taxes All Prices Subject to Change Without Notice CENTRE
182. t of or is in any manner connected with the exhibitor s participation in ISSCR s Annual Meeting including its indemnity obligations Exhibitor shall at its own cost and expense provide General Liability Insurance in an amount not less than 1 000 000 USD to cover such obligations including show cancellation insurance This insurance should recognize ISSCR as an additional insured The exhibitor agrees to protect indemnify defend and hold harmless the ISSCR from and against any and all liabilities losses damages suits claims demands costs and expenses including but not limited to reasonable attorney s fees in connection there with which may arise or result in any way from the wrongful acts or negligent acts of exhibitor its agents contractors and employees In no event shall the ISSCR be liable to exhibitor for any loss of business business opportunities or for any other type of direct or consequential damages alleged to be due under any claim It is agreed and understood by exhibitor that the sole liability of the ISSCR for any claims of exhibitor shall be a refund of the amounts paid by exhibitor under this agreement as an exclusive remedy For purposes of this paragraph the parties indemnified and insured shall include the ISSCR its officers directors members agents and employees Irregular Activities No person firm or organization not having contracted with Show Management for space in the exhibit hall will be permitted to dis
183. t to Change Without Notice Please complete this form in BLOCK CAPITALS Please include Booth Plan if possible Event Information EVENT NAME ISSCR 12TH ANNUAL MEETING EVENT 30123 EVENT LOCATION VANCOUVER CONVENTION CENTRE EAST WEST Hall Room EXHIBITING COMPANY Booth Number DATE REQUIRED TIME DATE FINISHED TIME Customer Information CONTACT ON SITE Mobile Phone QTY LARGE PLASMA amp LCD DISPLAYS Includes table top base DAILY RATE eae 200 00 600 00 300 00 900 00 Dual Post Floor Stand 72 for Freeman AV Display Monitors Above ONLY 75 00 225 00 15 00 45 00 ztems marked with above will require additional labour SeeTerms lt VIDEO PLAYBACK for use with displays listed above DAILY RATE diio ee Blu Ray HD Player 150 00 450 00 DVD Player NTSC or Multi region DVD Player 65 00 195 00 TOTAL TOTAL COMPUTERS Desktop Laptop amp Printers DAILY RATE igo Desktop PC 17 2 8G W7 OFFICE2010 amp 17 LCD monitor 16 9 250 00 390 00 Laptop 17 2 3G W7 OFFICE2010 16 9 250 00 390 00 24 LCD Display 16 9 WUXGA No Audio Speakers 110 00 330 00 HP4250 Laserjet Printer 175 00 350 00 Wireless Mouse 850 00 150 00 SCREENS PROJECTORS DAILY RATE WEDS Y RATE Tripod Screen 50 x 80 or 70 x 70 84 x 84 or 96 x 96 Meeting Room LCD data video project
184. t your company s distinctive look and feel which is why the furniture you choose to fill it is so important Freeman Furnishing Essentials has everything you need with an assortment of superior professional pieces in eye catching shapes and styles to suit any budget or design essential In addition the quality control standards and in house maintenance that Freeman adheres to are outstanding so you always know you re getting the best furniture possible to make your show experience a total success Browse through this brochure and if you don t find what you want don t worry We will work with you every step of the way to make sure you get exactly what you re looking for Our prices are all inclusive and cover shipping and material handling with no hidden fees Also Freeman has multiple warehouse locations across the country so delivering your furniture solution is always quick and simple Call customer service at the number listed on Quick Facts For fast easy ordering go to www freemanco com FREEMAN black diamond side chair 21 W 23 L 32 H N71089 black diamond armchair 20 WW 21 L 33H N71090 Colours may vary when viewing or printing from a computer black diamond stool 22 W 18 L 46 H N71088 FREEMAN seating padded side chair 295105 padded stool with back 295112 gaslift stool 24 W 20 L 46 H 71047 gaslift chair 26 W 20 L 38 H 71045 Telescoping height adjus
185. te PVC 2 173521 MXE High 360 00 396 00 504 00 ____ 1739929 Ym XB High 310 00 341 00 434 00 Sub Total 5 Gst_ 7 Pst__ TOTAL 10 12 V FREEMAN accessories Take advantage of the Online price by ordering online at www freemanco com store Power and labour to hang the lights are included in our standard rental exhibit package price Power consumption not to exceed 500 watts Questions All packages can be customized or modified depending on your specific requirements To Speak to a rental exhibit specialist or for custom components call the number listed on Quick Facts For fast easy ordering go to www freemanco com black blue burgundy gray SE green red black fabric blue fabric gray fabric white hardwall All packages can be customized or modified To speak with an Exhibitor Sales specialist call the number listed on Quick Facts For additional custom examples visit the link at the bottom of the page Graphics amp Custom Logo Coloured Panels www freemanco com customexhibits 5 12 53217 online Cabinets amp Counters FREEMAN 61 Browns Line Toronto Ontario Canada M8W 3S2 416 252 2420 Fax 416 252 2365 E mail FreemanTorontoES freemanco com DISCOUNT PRICE DEADLINE DATE MAY 27 2014 METHOD OF PAYMENT MUST ACCOMPANY YOUR ORDER ISSCR 12TH ANNUAL MEETING 2014 NAME OF SHOW COMPANY NAME BOOTH CONTACT NAME PHONE EMAIL ADDRESS For as
186. teed Service section of the Service Guide Freeman will not be liable for misdelivery incomplete or otherwise inadequate delivery including but not limited to failure to follow Shipper or Consignee instructions or failure to collect or properly deliver a payment instrument non delivery missed pickup delay on International shipments loss or damage unless caused by Freeman s sole negligence 7 SHIPPER S RESPONSIBILITIES AND INDEMNIFICATION a Shipper must pay in full for the services rendered under this Contract at the time the services are requested The existence of a dispute between Shipper and Freeman relative to any claim or other matter shall have no bearing on this duty of payment No claim submitted by or on behalf of Shipper will be processed unless Shipper s account is current b Shipper understands and acknowledges that Freeman does not accept or transport illegal dangerous or hazardous materials of any kind or nature Shipper warrants and ensures that its property is inert and contains no Hazardous Substances Hazardous Materials Chemicals Gases Explosives Radioactive Materials Biologically hazardous agents or any other substance matter or object in any form that could pose a threat to the health or safety of persons property or the public welfare in general Such goods may be warehoused at owner s risk and expense or destroyed without compensation c Shipper shall defend and indemnify Freeman its employees director
187. thawing cooking portioning etc Attach recipes if required INDICATE ITEMS REQUIRED TO PURCHASE FROM VCC toothpicks portion cups plastic cutlery plates napkins etc PLEASE NOTE No equipment is included Please fill out the equipment rental list attached for any requirements WILL YOUR PRODUCT BE DELIVERED TO VCC FRESH OR FROZEN Please circle WHAT DAY AND TIME WILL YOUR PRODUCT BE DELIVERED TO VCC Frozen product must arrive 3 days prior to the Event Day and fresh product must arrive at least 24 hours prior to Event Day VCC reserves the right to refuse any preparation on product delivered after these time lines All deliveries to the VCC must be clearly labeled with event name event dates and exhibitor s on site contact Please note that deliveries must be made Monday Friday 8am 4pm PREPARED PRODUCT BOOTH DELIVERY DATE PLEASE NOTE Prepared food will be delivered to your booth one time If you require multiple deliveries there will be a banquet runner required at a cost of 30 00 hour with a minimum of 4 hours BOOTH DELIVERY TIMES amp AMOUNTS For prepared product Please fax request to 604 647 7246 Quote for services will be provided after requirements have been assessed Requests for food preparation received after Deadline may not be considered Please refer to the Food Sampling Guideline for our policies and procedures EXHIBITOR SECURITY REQUEST 2014 VAN DVER This form is your official invoice
188. their expense that column draped up to the height of 12 Peninsula booth spaces and bridging of aisles is not permitted Booth Lighting Exhibitors should adhere to the following minimum guidelines when determining booth lighting e No lighting fixtures lighting trusses or overhead lighting are allowed outside the boundaries of the exhibit space Exhibitors intending to use hanging light systems should submit drawings to Show Management for approval no later than May 1 2014 e Lighting should be directed to the inner confines of the booth space Lighting should not project onto other exhibitors or show aisles e Potentially harmful lighting elements such as ultraviolet lighting or lasers must comply with facility rules and be approved in writing by Show Management e Lighting that spins rotates pulsates and other specialized lighting effects are strictly prohibited Lighting effect should be tasteful and not interfere with other exhibitors or otherwise detract from the general atmosphere of the event Booth Reduction or Cancellation Reductions or cancellations of booth space must be made in writing and cannot be taken over the phone If cancellation of exhibit booth occurs prior to February 28 2014 the exhibitor will be liable for 1 750 USD processing fee per 10 x10 After February 28 2014 no refunds will be made Cameras Photographs or videotape during set up or dismantling is prohibited During show hours photography a
189. tment five caster base rolls with ease Colours may vary when viewing or printing from a computer Call customer service at the number listed on Quick Facts For fast easy ordering go to www freemanco com black bar stool 295108 black leather executive chair 295400 folding chair 295116 tables studio series black end table 17 L 18 H N115104 black cocktail table 36 W 20 L 15 H N115103 soho series Black pedestal table 36 Diam 30 H N72067 nbntudqseries Available in black and white As well as various heights 30 Diam x 17 H 27 H or 40 H See order form Call customer service at the number listed on Quick Facts For fast easy ordering go to www freemanco com Colours may vary when viewing or printing from a computer lounge furnitur lounge furnishings black leather loveseat 930100 black leather chair 910101 oak coffee table 48 X 24 X 16 H 295126 oak end table 22 X20 X 19 H 295127 Colors may vary when viewing or printing from a computer display orion computer kiosk Black 28 L 28 D 40 5 H N75079 Computer not included Colours may vary when viewing or printing from a computer low 30 Diam 15 H N75020 display cylinders Black medium 18 Diam 20 H N75021 high 24 Diam 36 H N75022 draped or undraped tables amp counters Coloured draping includes white vinyl top and p
190. ually explicit or may be offensive to some people Customer and its users access such materials at their own risk The Vancouver Convention Centre and its Internet Service Provider have no control over and accept no responsibility whatsoever for such materials The service is provided on an as is and as available basis without warranties of any kind either express or implied including but not limited to warranties of title noninfringement or implied warranties of merchantability or fitness for a particular purpose No advice or information given by the Vancouver Convention Centre or its Internet Service Provider or their affiliates or their contractors or their respective employees shall create a warranty Neither the Vancouver Convention Centre nor its Internet Service Provider warrants that the service will be uninterrupted or error free or that any information software or other material accessible on the Internet is free of viruses worms trojan horses or other harmful components Under no circumstances shall the Vancouver Convention Centre or its Internet Service Provider or their affiliates or contractors be liable for any direct indirect incidental special punitive or consequential damages that result in any way from Customer s or its users use of or inability to use the service or to access the Internet or any part thereof or Customer s or its users reliance on or use of information services or merchandise provided on or through the serv
191. um tanks are to be stored and secured in an upright position in accordance with the Hazardous Chemicals Act Approvals and requests for on site storage of tanks should be made to your Show Manager who will then contact the facility Banners can be suspended in some locations inside event space depending on the regulations of your event Please fill out Sign Banner form and submit 3 weeks prior to event to the Coordinator of Business amp Exhibitor Services at the Vancouver Convention Centre This and other exhibitor forms are available through your Show Manager All decorative materials must be treated with flame proofing before installation Vancouver Convention Centre cannot accept freight shipments on behalf of exhibitors before scheduled move in times Vancouver Convention Centre storage space is limited and any delivery arriving before scheduled move in may be turned away and asked to return at the appropriate time All exhibits are brought into the Vancouver Convention Centre via the Truck Route Please do not deliver freight or unload at hotel entrances or elevators Please bring your own tools ladders and dollies etc to build or transport your exhibit All lost and found articles are catalogued and stored for 30 days at which time they are disposed of at the discretion of the facility To enquire about lost and found items please contact the facility at 604 647 7299 While on site at the Vancouver Convention Centre the Guest Service
192. vent move in PRODUCTION or COMMERCIAL POWER 200 Amps and Above please see Booth Template form for Quote Request FOR ALL 20A or 30A SERVICES PLEASE NOTE PLUG OR OUTLET TYPE ON BOOTH TEMPLATE FORM FOR 60A AND ABOVE CAMLOK CONNECTION PROVIDED CJ 20 AMP 120 208 VOLT 1 PHASE OR 3 PHASE 178 00 193 00 250 00 O 30 AMP 120 208 VOLT 1 PHASE OR 3 PHASE 190 00 215 00 275 00 CJ 60 AMP 120 208 VOLT 1 PHASE OR 3 PHASE 290 00 345 00 460 00 100 AMP 120 208 VOLT 1 PHASE OR 3 PHASE c 485 00 525 00 710 00 LABOUR REQUIRED FOR CUSTOM BOOTH LAYOUTS TIE IN S INSPECTIONS AND SPECIFIED INSTALL TIMES ELECTRICIAN LABOUR Weekday hourly rate 95 00 95 00 95 00 L ELECTRICIAN LABOUR Hourly rate after 1700h on Weekdays on Weekends and Canadian Statutory Holidays 127 00 127 00 127 00 PAYMENT INFORMATION To fax form or for further inquiries SUBTOTAL Make Cheques Payable to Call 604 647 7206 Fax 604 647 7325 5 00 GST 100432764 Vancouver Convention Centre 1055 Canada Place Discount Rate applicable up to 7 days prior to event move TOTAL Vancouver B C Canada in date Make all payments in Canadian Funds All orders CANADIAN V6C 0C3 must be accompanied by payment Cash Cheque Money Order Bank Wire Transfer LJ Visa 0 MasterCard American Express Add 10 00 Service Charge to total Credit Card Number Print Name as it Appears on Card Expiry Date hearby authorize the Vancouver Convention
193. y and all demands claims causes of action fines penalties damages including consequential liabilities judgments and expenses including but not limited to reasonable attorneys fees and investigation costs on account of personal injury death or damage to or loss of property or profits arising out of or contributed to by any of the following Shipper s negligence willful misconduct or deliberate act Shipper s violation of Federal State Provencial County or Local ordinances Shipper s violation of Show Regulations and or Rules as published and set forth by Facility and or Show Management and or Shipper s failure to comply with subsection b of this section regarding the inclusion of any dangerous substances in the property placed with Freeman 10 CLAIMS Claims must be filed in writing within nine 9 months after the date of delivery of the property or in the case of export traffic within nine 9 months after delivery at the port of export except that claims for failure to make delivery must be filed within nine 9 months after a reasonable time for delivery has elapsed Suits for loss damage or delay shall be instituted against Freeman no later than two 2 years and one 1 day from the day when written notice is given by Freeman to the claimant that Freeman has disallowed the claim or any part or parts of the claim specified in the notice Shipper shall deliver notice of claim for loss or damage by hand mail courier facsimil
194. y and hold harmless the ISSCR and the exhibit facility from any act or situation which would cause the ISSCR and or the exhibit facility to become liable or suffer losses damages injuries claims demands and expenses including legal expenses due to the presence or action of the Exhibitor Appointed Contractor s oignature Date Exhibitor Appointed Contractor Contractor Contact Name Address Phone Type of work to be performed The Exhibitor Appointed Contractor s certificate of insurance must be sent to the ISSCR by May 1 2014 The certificate must name the ISSCH as ADDITIONAL INSURED t is the responsibility of the exhibitor to see that each representative of an Exhibitor Appointed Contractor abides by the official rules and regulations for this event Return this form to exhibits isscr org by May 1 2014 ISSCR Support and Exhibits Phone 1 224 592 5701 Fax 1 224 365 0004 exhibits isscr org ISSCREJ ERNATIONAL SOCIETY FOR STEM CELL RESEARCH A D ft LEA RAEC C 1 fF 7 T H i A T 4 i Y E LA 6 sa F X Wi APE 4 T D m A m c VANCOUVER CANADA JUNE 18 21 2014 STEMCELL Private Event Approval Form and Request for Meeting Space If your company is planning a meeting private function or event please complete this form and return it for approval no later than Wednesday May 14 2014 Please allow 7 10 business days for notification by ISS
195. yed due to fire explosion strike freight embargo act of God act of public enemy act of war war act of terrorism civil disturbance act of any government de jure or de facto or other government declaration or regulation epidemic or other event over which the ISSCR has no control then the exhibitor contract may be immediately amended by the ISSCR and exhibitor hereby waives any and all claims against the ISSCR for damages reimbursement refund or compensation At the sole discretion of ISSCR exhibitor refunds will be determined after deduction of any amounts necessary to cover the expense incurred by the ISSCR in connection with the show The ISSCR shall not be financially liable in the event the show is interrupted cancelled moved or rescheduled except as provided herein ISSCR EXHIBITOR APPOINTED CONTRACTOR EAC AUTHORIZATION FORM RETURN TO ISSCR BY MAY 1 2014 WITH PROPER CERTIFICATES OF INSURANCE Should you wish to utilize a firm who is not an official service contractor designated by the ISSCR please complete and return this form to the ISSCR by May 1 In no event may the Exhibitor use any service supplier on the exhibit floor other than the official contractors for electrical utilities telephone catering cleaning material handling and rigging Exhibiting Company Booth No Submitter Name Phone Email Contact at Show Should you utilize an Exhibitor Appointed Contractor for any service you agree to indemnif

quick facts - International Society for Stem Cell Research

Contents

Download Pdf Manuals

Related Search

Related Contents