Exhibitor Service Manual - POWER
Contents
1. Electric wiring under the carpets is a potential fire risk Wherever these are unavoidable adequate precaution should be taken by covering these wiring by wooden ramps Wiring with joints should not be provided under the carpet 10 Power factor improvement capacitor should be provided with the connected equipment wherever of 5 hp or above are used 11 To strictly follow the guidelines of Delhi Fire Services 12 Use only BIS certified wires cables or other electrical appliances for safety reasons 13 Don t overdraw power as it can be a fire hazard amp also lead to stiff penalties 14 Don t occupy hall areas open space other services you are not entitled to 15 Don t use green areas as only earmarked open paved areas are available for display outside the halls 16 Don t use inflammable material for construction decoration in the exhibition Exhibitors are requested to send their additional requirement directly to the service provider as details mentioned in the respective forms like Furniture Lights amp Electrical Audio Video Telephone amp Internet Line Temporary Staff Power Gen India amp Central Asia 2014 9 Exhibitor Manual d POWER GEN Jndia amp Central Asia DEFINITIONS ORGANIZERS The word ORGANIZERS as used here in shall mean gt Inter Ads Exhibitions Pvt Ltd Plot No 859 Phase V Udyog Vihar Gurgaon 122 016 Haryana India gt Penn Well Corporation The Water Tower Gunpowd2. Note The above cost include connections and consumptions Il Electrical power outlets connections for equipment exhibits Bare Space 1 13 Amps Single Phase outlet 13A 500 00 2 15 Amps Single Phase outlet 15A 500 00 3 30 Amps Single Phase outlet 15A 1000 00 4 15 Amps Three Phase outlet 15B 1000 00 5 30 Amps Three Phase outlet 30B 1500 00 6 60 Amps Three Phase outlet 60B 2250 00 7 Connection Charges Satza tang 5000 00 8 Consumption Charges Per Kw 3000 00 Total Cost Exclusive Taxes Power Gen India amp Central Asia 2014 34 Exhibitor Manual ry POWER GEN e AI prices quoted include approval fees installation power consumption and standby maintenance Palla n Cor Pla e Lighting connection The lighting connection work is done by the organizer s official electrician e Please contact the contractor for quotation of any other electrical requirement not list overleaf e The power consumption would be charged as per the rates applicable for Raw space Form duly filled may please be sent to NN capa Milton Exhibits India Pvt Ltd Designation resas area are renare resan eran ana een n nana A 54 DDA Shed Okhla Phase II New Delhi 110044 India gelu Contact Mr R K Yambungchou Cioni en EIT Tel 91 11 41454661 extn 24 Fax 91 11 41454660 ALE Peer reer ete eee ek a ae ia Mobile 91 8130693004 E mail rajkumary milton in com Emalla ee eer
3. Cilindri COUNTY anast Contact Mr Sudershan Rao Tel 91 11 41626285 Teli Fox ele ia Siate Fax 91 11 26928611 Mobile 91 9810135969 ETT Als start a ARSA A i retti E mail raomaintenance rediffmail com baaa BAREA GOOD SUITE agarraren raz tarat ave aere dre Date eer areaz NOTE Please send a copy of the above form for information to INTER ADS EXHIBITIONS PVT LTD Plot No 859 Udyog Vihar Phase V Gurgaon 122016 Fax 91 124 438 1162 Email avnish seth interadsindia com Power Gen India amp Central Asia 2014 36 Exhibitor Manual d POWER GEN Inia amp Central Asia A Exhibiting Company Booth No e Rates mentioned are inclusive of installation and usage for show dates e As lines stock are limited late orders cannot be guaranteed e AI items are on rental basis only e Order will be processed upon receipt of payment Tick V as appropriate We do not require any of items listed below Item Description Unit Cost 7 Quantity Cost TL1 Local Telephone Connection 6000 00 TL2 STD Telephone Connection 12000 00 TL3 ISD Telephone Connection 22500 00 TL4 Broadband Connection upto 1 Mbps 15000 00 downloading speed and upto 512 Kbps uploading speed TL5 Broadband Connection upto 2 Mbps 27000 00 downloading speed and upto 700 Kbps uploading speed Total Cost Exclusive of Taxes Form duly filled may please be sent to Name Sai Enterprises SSI GIA Earl iii 3 Shastri Mar
4. Form 7 Standard Design Approval March 2014 avnish seth interadsindia com i March 2014 avnish sethQinteradsindia com i i i 31 March 2014 i Form 10 Lightings amp Electrical 31 March 2014 rajkumary milton in com i Form 16 Visa Invitation Form 31 March 2014 avnish seth interadsindia com Power Gen India amp Central Asia 2014 16 Exhibitor Manual A POWER GEN India 8 Central Asia Name of Principal Company Full Address including Country Products Services List a max of 5 of your principal products services in order to priority DO NOT include brand names Continue on a separate Xeroxed sheet if space is insufficient Exhibition Company Booth No Person in charge of exhibition details Signature Date Company Address Tel Fax Email NOTE Form must be returned to INTER ADS EXHIBITIONS PVT LTD Plot No 859 Udyog Vihar Phase V Gurgaon 122016 Fax 91 124 438 1162 Email avnish seth interadsindia com Power Gen India amp Central Asia 2014 17 Exhibitor Manual A POWER GEN Inia amp Central Asia we Exhibiting Company Booth No For Exhibitors who have already booked the Standard Shell Scheme package Please use the following inscription on the fascia board Company Name Please fill in Blocks letters Only one fascia name not
5. booth dimensions of the assigned booth Exhibits displays equipment may not extend into the aisle at any height level 9 Meeting and Hospitality Rooms Only companies exhibiting at the Convention amp Exposition will be permitted to utilise any of the official Exhibition hall facilities The Organiser reserves the right to control all group activities associated with the Exhibition which are sponsored by the Exhibitor or others during the period of the meeting whether inside or outside the convention facilities Hospitality room hours shall not conflict with posted Exhibition exhibit or conference hours No Exhibitor is Power Gen India amp Central Asia 2014 12 Exhibitor Manual permitted to schedule or be affiliated with any functions classes seminars exhibits or hospitality A events that competes with official Exhibition or that conflicts with Exhibition hours or official POWER GEN Exhibition events India Se Central Asia 10 Selling Policy Sales are forbidden during the Exhibition Exhibitor may not make sales which include or involve the payment or exchange of the purchase price in the exhibit hall Exhibitors are required to adhere to sales tax rules and regulations 11 Unfair competition Exhibitors are expressly prohibited from emerging in any acts of unfair competition at any time during the Exhibition This is taken to mean conducting surveys other than at their own stands distributing promotions gifts elsewhere than at thei
6. exhibitions and promotions and is skilled in answering simple questions pertaining to the exhibitors nature of business dd Form duly filled may please be sent to ili Swati Basu D signation AA R 3 Hauz Khas New Delhi 110016 India eguile Contact Ms Swati Basu Civico ssi a SUA Tel 91 11 26518209 26515825 Fax 91 11 26516579 Teli ciano PG buss egna raden Mobile 91 9810259659 9810833176 E mail swatibasu hotmail com Email osa sneda s te n e aaa Stand Ale ella Dales ab ne EU set fen etare NOTE Please send a copy of the above form for information to INTER ADS EXHIBITIONS PVT LTD Plot No 859 Udyog Vihar Phase V Gurgaon 122016 Fax 91 124 438 1162 Email avnish seth interadsindia com Power Gen India amp Central Asia 2014 38 Exhibitor Manual A POWER GEN Jndia 8 Central Asia coe This form is to be returned only by exhibitors who have heavy or large exhibits as specified below Heavy Exhibits Any exhibit and or packing case exceeding 2 000 kg Large Exhibits Any exhibit and or packing case exceeding 1 83m length x 1 83m length x 1 22m height or 6ft L x 6ft W x 4ft H Such exhibits must arrive in good time for port clearance and reach the exhibition site on or by the first day of the build up period AI such exhibits without exception must be handled by our official freight forwarder R E Rogers Exhibitors with heavy exhibits are to observe the flo
7. hours 0900 2200 hours 1000 1800 hours 1000 1800 hours 0930 1730 hours 0930 1730 hours 0930 1630 hours 1000 1800 hours 1000 1800 hours 1000 1700 hours 1000 hours 1705 hours 1705 1800 hours 1800 1900 hours 1730 2200 hours 1705 2200 hours 2200 hours Exhibitor Manual 5 1 5 2 5 3 5 4 5 5 5 6 5 7 5 8 5 9 5 10 5 11 5 12 5 13 5 14 5 15 5 16 5 17 5 18 5 19 Stand Construction rules No Construction Work Will Be Allowed After 20 00 Hours During Buildup Exhibition And Tear Down Period Only CFL LED lamps will be used in stalls as spot light Use of Halogen and comptalux lamps as spot lights has been totally banned in Pragati Maidan Exhibition Centre All electrical installation work at the exhibition must be carried out solely by the organizer s official stand contractor or official electrician for further distribution Exhibitors requiring different voltages and special connections to equipment must arrange for their own transformers converters boosters etc All electrical equipment should be tested and approved by the organizer s appointed licensed electrical engineers prior to turning on the electrical supply Except for island booths a back wall must be installed for every stand Stands with immediate neighbour s should also be provided with necessary sidewall s No part of any exhibit display should project out of the stand boundaries Exhibits Machines Showcases Display podiums must b
8. more than 35 characters is allowed on each exhibition stand However approval for more than one fascia name may be granted by the organisers for individual stand sizes of 15 square meters and above The rules pertaining to subletting of stand mentioned on the space contract also applies Important LOGO Insertion on Fascia Panel Rs 10 000 Applicable Service Tax If ADDITIONAL lighting and or power sockets are required please order using Form 9 and Form 10 to relevant service provider ee E E E E EE ee ee ea a Exhibition Company Booth No I I Person in charge of exhibition details I I Signature Date I Company Address Tel Fax Email NOTE All forms must be returned to INTER ADS EXHIBITIONS PVT LTD Plot No 859 Udyog Vihar Phase V Gurgaon 122016 Fax 91 124 438 1162 Email avnish seth interadsindia com Power Gen India amp Central Asia 2014 24 Exhibitor Manual Exhibiting Company Booth No A POWER GEN Shell Stand i India amp Central Asia Shell Stand Electrical amp Furniture Entitlement Shell Stand Specifications Stand Area inm 9 12 15 18 21 24 27 a Walls 2 5 meters 8ft high in white laminated 3mm thick plywood panel joined by aluminum section Spot Light 3 4 516 7 8 9 b Fascia 230mm high with exhibitors name and stand number in cutout PVC sticker in English 15 Amp Socket 1 1 1 2 2 2 3 c Flooring Needle pun
9. packing crates or cartons or to abandon its display prior to official Exhibition closing Failure to comply with this stipulation may result in the Exhibitor being barred from future participation in the Exhibition Exhibitor requesting the scraping of any exhibit material crates shall pay for any expenses involved thereby No Exhibitor will be permitted to occupy the allocated exhibit space and will not allow display materials to remain in the exhibit areas beyond 20 00 hours on 07 May 2014 All stands equipments decors and merchandise must be removed by 20 00 hours on 07 May 2014 After that time the Organiser without incurring any liability will be entitled to take all steps if deem necessary at the Exhibitor s risk and expense to remove the equipment and merchandise that has not yet been removed and for destruction of the structures and decors of any nature whatsoever that have not been disassembled The Organiser shall not be liable for any damage to the display or materials due to removal or storage Unoccupied Space Any space not claimed and occupied prior to 1400 hours on 04 May 2014 may be resold or reassigned by the Organiser without obligation for any refund whatsoever In addition should the Exhibitor fail to make any payment by specified dates in the Contract to Exhibit or invoice the Organiser reserves the right to re sell or reassign an exhibit space without any liability on its part This clause shall not be construed as aff
10. pavilion instead of inflammable material Ensure keeping fire fighting extinguishers inside your stall for any fire eventuality Checking frisking with Door Frame Metal Detectors DFMDs at the entrance gate is must For surveillance installation of CCTVs amp DFMD at the entrance gate of the Pavilion Hall is necessary 0 Passage width should be maintained inside the Pavilion Halls as per guidelines 1 Maximum number of the entry amp exit point may be provided in the Pavilion Hall The exit point to be marked in the prominent and bold letters 12 Ensure continuous flow of visitors in your stall so as to avoid heavy crowd at one point of time oP ON Ta EEE DON Ts Do not rely on strangers and the recent acquaintances Do not rely on your newly employed staff guard Do not touch any unclaimed packet item if any Please inform the security personnel Do not leave your items exhibits unaccounted in the open at the time of closure Don t use combustible materials inside the stall pavilion The emergency exits are NOT to be blocked POR GN aE Power Gen India amp Central Asia 2014 15 Exhibitor Manual d POWER GEN India 8 Central Asia cee Services Forms Deadline Contact Person E mail i 1 Publicity Advertising Hesse EAEE EAE i Form 1 Participating Principals 31 March 2014 avnish seth interadsindia com i
11. please be submitted at Name siae ela io eri iaia Show Management Office Power Gen India amp Central Asia 2014 D signat Ohi arr enia aratza e edi barr Hall No 10 ESANA Pragati Maidan Exhibition Center New Delhi 110 001 India Cla esu Teli FX erie ee eia eke za Email e hire ee ai Stand Cee ere eae ni pio Power Gen India amp Central Asia 2014 28 Exhibitor Manual d POWER GEN India amp Central Asia rreri Exhibiting Company Booth No e Exhibitors who are using the Organiser s Standard Package are reminded to refer to Form 6 for the list of furniture supplied under the contract This Form 9 is only for ADDITIONAL orders e Ae stocks are limited late orders cannot be guaranteed Late orders will not be guaranteed and if accepted will be subjected to the following surcharge rates e All items are on rental basis only e Order will be processed upon receipt of payment Tick NI the applicable _ We do not require any of the items listed below SI No Additional Equipment Code Unit Price Quantity Amount Q 1 Arm Black leather Chair ME C 01 750 00 2 White leather Chair ME C 02 750 00 3 Sofa Chair With Arm Single seat ME S 01 1625 00 4 Sofa Chair With Arm 2 Seater ME S 02 3500 00 5 Sofa Chair With Arm 3 Seater ME S 03 4625 00 6 Glass Round Table ME T 01 1315 00 7 Round Cocktail Table ME T 02 1
12. 315 00 8 Round Table ME T 03 1065 00 9 Round Table Four Leg ME T 04 815 00 10 Meeting Table ME T 05 1625 00 11 Square Table Cross Leg ME T 06 815 00 12 Square Table Single Leg ME T 07 815 00 13 Square Cocktail Table ME T 08 1250 00 14 White Barstool ME T 09 1065 00 15 Black Barstool ME T 10 1065 00 16 Information Counter ME SYS 01 1315 00 17 Lockable Counter ME SYS 02 1625 00 18 2 tier Information Counter ME SYS 03 2190 00 19 Podium ME SYS 04 1250 00 20 Small Show Case ME SYS 05 2875 00 21 Slim Show Case ME SYS 06 3125 00 22 Tall Show Case ME SYS 07 3750 00 23 Folding amp Sliding Door ME SYS 08 2750 00 24 Fnt amp Swing Door ME SYS 09 3125 00 25 Wooden Shelve ME SYS 10 690 00 26 Glass Shelve ME SYS 11 750 00 27 Folding Brochure Rack ME A 01 1250 00 28 Dust Bin ME A 02 125 00 29 150W Long Arm Spot Light ME E 01 750 00 30 100W Long Arm Spot Light ME E 02 625 00 31 TS Tube Light 2 feet ME E 03 750 00 Power Gen India amp Central Asia 2014 29 Exhibitor Manual ry POWER GEN Jndia 8r Central Asia e 32 TS Tube Light 3 feet ME E 04 690 00 33 TS Tube Light 4 feet ME E 05 815 00 34 12v 50W Down Light ME E 06 565 00 35 15AMP Power Strip ME E 11 500 00 36 3v Led Down Light ME E 07 625 00 37 Metal Halide 150W ME E 08 2875 00 38 Metal Halide 70W ME E 09 2875 00 39 15 AMP Power Point ME E 10 500 00 40 Display Cube 500 500 500mm 910 00 41 Q Manager 1500 00
13. 42 Refrigerator 3250 00 43 New Needle Punch Carpet 190 per sqmt Total Cost Exclusive of Taxes Form duly filled may please be sent to Milton Exhibits India Pvt Ltd A 54 DDA Shed Okhla Phase II New Delhi 110044 India Contact Mr R K Yambungchou Tel 91 11 41454661 extn 24 Fax 91 11 41454660 Mobile 91 8130693004 E mail rajkumary milton in com NAME ica i e a a a Designationi alia aaa aa NOTE Please send a copy of the above form for information to INTER ADS EXHIBITIONS PVT LTD Plot No 859 Udyog Vihar Phase V Gurgaon 122016 Fax 91 124 438 1162 Email avnish seth interadsindia com Power Gen India amp Central Asia 2014 30 Exhibitor Manual A POWER GEN India amp Central Asia CHAIR SOFA amp TABLESe et ME C 01 ME C 02 ME S 01 ME S 02 Arm Black Leather Chair White Leather Chair Sofa Chair With Sofa Chair With 460Lx 430W x 820H mm 420L x 400W x 840H mm Arm Single Seater Arm Two Seater 680L x 680W x 740H mm 1400L x 680W x 740H mm ME S 03 ME T 01 ME T 02 ME T 03 Sofa Chair With Glass Round Table Round Cocktail Table Round Table Arm Three Seater 800D x 760H mm 600D x 1100H mm 850D x 760H mm 2080L x 680W x 740H mm A ME T 04 ME T 05 ME T 06 ME T 07 Round Table Four Leg Meeting Table ae Table Cross Leg sguare Table Single Leg 850D x 760H mm 1200L x 800W x 760H mm 740L x 740W x 760H mm 740L x 740W x 760H mm Power Gen India amp C
14. Empty cases should not be stacked behind the stand failing which the Organiser s reserve the right to remove the material at the cost of exhibitors if found lying material behind the stands Exhibitors may seek assistance for storage facility from the approved agency at a cost Entry to the Venue Entry to Pragati Maidan Exhibition Centre shall be from Gate No 7 amp Gate no 1 Parking will not be allowed inside the Pragati Maidan Exhibition Complex and vehicles should be parked at the designated allotted parking area Goods shall be entered through Gate No 1 after 7 pm Power Gen India amp Central Asia 2014 8 Exhibitor Manual A POWER GEN Jndia 8 Central Asia Seni 1 Under no circumstances any type of cooking use of burners gas cylinders tandoors etc will be permitted during the fair inside amp outside the halls Cooking will only be permitted at designated places 2 Freight cargo are to be unloaded during the day time so as to facilitate effective checking 3 No construction work will be allowed after 20 00 hours 4 Only CFL LED lamps will be used in stalls as spot light 5 Use of Halogen and comptalux lamps as spot lights has been totally banned in Pragati Maidan Exhibition Centre 6 Public liability insurance certificate to be provided beforehand To use only licensed contractors for electrical and other exhibition work 8 To use only fire retardant material in the exhibition as per rules of the government
15. RENEWABLE Y POWER GEN WORLD incorporating HydroVision P_i INDIA DISTRIBUTECH INDIA daie PONTE FUTURE GROWTH NEW DELHI INDIA Exhibitor Manual 2014 Organised by PennWell O INTER ADS EXHIBITIONS PVT LTD Power Gen India amp Central Asia 2014 1 Exhibitor Manual A POWER GEN Jndia amp Central Asia na Particulars Form No Page Layout Plan Exhibition Centre 3 Contact Details 4 General Information 5 Important Points 9 Exhibition Policies amp General Rules 10 Do s and Don ts 15 Exhibitor Action Checklist 16 Forms I Publicity Advertising Participating Principals Form 1 17 III Booth Installation Standard Shell Scheme Form 6 24 Stand Design Approval Form 7 26 Stand Authorization Form 8 28 IV Booth Utilities Furniture Form 9 29 Lighting amp Electrical Form 10 34 Audio Video Form 11 36 V Telecommunications Telephone amp Internet Lines Form 12 37 VI Staff Arrangement Temporary Staff Form 13 38 VII Shipping Arrangement Heavy amp Large Exhibits Form 14 39 IX Visa Invitation Request Form Form 16 41 Power Gen India amp Central Asia 2014 2 Exhibitor Manual POWER GEN India amp Central sia a MB EXHIBITION HALLS LEGEND Power Gen India amp Central Asia 2014 3 Exhibitor Manual A POWER GEN Inia amp Central Asia na ORGANISERS PennWell Corporation The Water Tower Gunpowder Mills Powdermill Lane E
16. ance policies from authorized insurance provider Third Part liability Damage to goods The policy should cover all the risks which may occur during the Exhibition including build up and Tear Down and the Organiser shall under no circumstance be held liable for any damages occurred during this period Such insurance policies shall name the Organiser and its affiliates as an additional insured Workers Compensation and Occupational Disease insurance shall be in full compliance with all central and state laws covering all the Exhibitor s employees engaged in the performance of any work for the Exhibitor All property of the Exhibitor is understood to remain under its custody and control in transit to and from the confines of the exhibit hall and during the Exhibition The Exhibitor shall provide the Organiser with copies of such insurance policies The Organiser is exempted from all liabilities for losses which may be suffered by the Exhibitors for any reason Liability The Organiser its affiliates contractors the Convention Facility and their officers directors agents employees or representatives hereafter referred to as the indemnities shall not be responsible for any injury loss or damage that may occur to the Exhibitor or to the Exhibitors employees or property prior during or subsequent to the period covered by the Exhibit Contract The Exhibitor on signing this Contract expressly releases the indemnities from and agrees to indem
17. and which appears unsightly to the Organisers must be covered by the Exhibitor failing which Organisers will have the same covered at Exhibitors cost amp risk Decision of the Organisers in this regard will be final and binding Exhibitors should not take support of any permanent structures in Exhibition Hall for display Stand construction should be independent of the walls columns and roof of the halls Woodworking inside outside the Exhibition Hall is prohibited Exhibitors are advised to bring prefabricated stands for assembly in the Exhibition Hall If any Exhibitor fails to abide the above said guidelines will have to pay penalty which will be decided by the Organisers on site Exhibitors are advised not to use any vacant space around their stands for storage or otherwise This could be hazardous and could restrict the movement of service personnel Organisers reserve the right to remove such material at the risk amp cost of the Exhibitor Installation of Air conditioners of any type inside the stands is not permitted Grouting drilling of holes in the floor or walls and welding on columns walls doors floor and truss are not permitted Spray painting is not allowed inside the Exhibition Hall Stand with glass top is not allowed No suspended displays structures are permitted from the ceiling of the exhibition halls Exhibitors shall advise their advertising construction electrical and all other agencies about the guidelines for stand
18. ate the various sites in line with the sectoral distribution of the Exhibition and chronological order of admissions The Organiser reserves the right to modify the layout and location of any site subscribed by an Exhibitor as and when deemed necessary Participation of the Exhibitor in any of the earlier editions of the Exhibition shall not entitle him for any preferential location of a given site The Exhibitor is communicated of the allocation of a site in the form of a floor plan which will be forwarded to him within the designated time period before the date of the Exhibition Any claim with reference to the allocated site shall only be deemed receivable if they are addressed in writing to the Organiser within seven days following the mailing of Power Gen India amp Central Asia 2014 11 Exhibitor Manual the floor plan Any such claim must be supported by the required documents justifying the A reasons The Organiser will do its best efforts to satisfy such claims After the expiry of the POWER GEN above said seven days the Exhibitor shall be deemed to have accepted the allocated site and Fria Se Cara fi under no circumstance shall the Organiser be held liable towards the Exhibitor for any consequence which may result from the site allocated to him 2 Products Allowed at the Exhibition All goods products or services presented by the Exhibitor shall conform to applicable regulations and standards and shall be part of the Organiser s nomenclatu
19. ators are not permitted to stand in the aisle to watch such demonstrations Booth activities deemed too disruptive may be discontinued at the discretion of the Organiser Showing of projected pictures videos holograms slides transparencies opaque materials etc will only be permitted within the confines of the Exhibitor s booth Exhibitors shall be required to provide adequate viewing space exclusive of aisle space for all video computer or audio visual presentations 15 Music Photographs amp Other Copyrighted Material Each exhibitor is responsible for obtaining all necessary licenses and permits to use music photographs or other copyrighted material in Exhibitor s booth or display No Exhibitor will be permitted to play broadcast or have performed any music or use any other copyrighted material such as photographers or other artistic works without first presenting to the Organiser satisfactory proof that the Exhibitor has or does not need a license to use such music or copyrighted material The Organiser reserves the right to remove from the exhibit hall all or any part of any booth or display which incorporates music photographs or other copyrighted material for which the Exhibitor fails to produce proof of all required licenses The Exhibitor shall remain liable for and shall indemnify the Organiser affiliates agents and employees harmless from all loss cost claims causes of action suits damages liability expenses and costs in
20. bition hall closing for cleaning Exhibitors move in and out time during exhibition days Registration Collection of Exhibitor badges On site Exhibitor registration Visitor Press registration Exhibition Hours Official Opening of the Exhibition Tear Down Disconnection of electricity for stands except for general lightings Collection of rented items Removal of exhibits without requiring any mechanical assistance Removal of heavy exhibits requiring mechanical assistance Tear Down of stand fittings Clearing of all stand fittings stand materials and exhibits Time mentioned is indicative and subject to change by the Organiser Power Gen India amp Central Asia 2014 6 8 9 10 11 12 8 9 10 11 12 Registration Counter Registration Counter Registration Counter Registration Counter Registration Counter 8 9 10 11 12 8 9 10 11 12 31 March 2014 02 May 2014 02 May 2014 02 May 2014 02 May 2014 04 May 2014 04 May 2014 04 May 2014 04 May 2014 05 May 2014 06 May 2014 07 May 2014 04 May 2014 04 May 2014 05 May 2014 06 May 2014 07 May 2014 05 May 2014 06 May 2014 07 May 2014 05 May 2014 07 May 2014 07 May 2014 07 May 2014 07 May 2014 07 May 2014 07 May 2014 ry POWER GEN India 8 Central Asia 1000 2000 hours 1000 2000 hours 1000 2200 hours 1000 1800 hours 1000 2000 hours 2000 hours 2000 2200 hours 2200 hours 0800 1800 hours 0900 1800
21. ch carpet laid directly onto the floor Reception Counter 1 4 1 2 2 2 3 d Lighting 3 Spotlights mounted on the panels accordance with number of table below Chair 2 2 2 4 4 4 6 Furniture Reception counter folding chairs 1104 COMP AMV NAME Laminated Facia Panel I Panel Aluminum Hb 2 5 MtRs UL law ra I fo SERENA Reception Desk i It 3 Spot ga el d 15 Amp Socket Neddle Punch Carpet Front Elevations NOTE All forms must be returned to INTER ADS EXHIBITIONS PVT LTD Plot No 859 Udyog Vihar Phase V Gurgaon 122016 Fax 91 124 438 1162 Email avnish seth interadsindia com Power Gen India amp Central Asia 2014 25 Exhibitor Manual This form is mandatory for bare raw scheme stand i e space only exhibitors Exhibitor should provide specifications of stand design as per the below prescribed format Exhibitors must submit the design and drawing of their stall floor plan amp elevation in 3D view three dimensional view depicting position of exhibits furniture fittings fixtures brandings office cubicles with complete dimensions in meters in duplicate to the Organisers for approval latest by 31 st March 2014 e Exhibitors must issue a letter of authorization to their respective stand contractors to take stand possession Guidelines for Stand Construction To achieve uniformity in display and appearance of the entire exhibitio
22. cies engaged by the Exhibitor Power Gen India amp Central Asia 2014 7 Exhibitor Manual 7 2 7 3 7 4 7 5 7 6 7 7 e Rear and side walls of stands adjacent to facing neighbouring stands must not be transparent A and must be clean and covered in a uniform neutral color above a height of 2 5 meters POWER GEN Overall height e The maximum height of any structure display should not exceed 3 5 meters e Partitions and or dividers in the stand should not exceed on the open side of the stand The height of the partition or divider should not exceed 3 5 meters Both sides of the partition should be properly finished or painted particularly the partition on the side of their neighbouring stand Exhibitors are advised to make side partitions in mutual agreement with neighbours e Display panels branding towers name boards sample holders photographs and other display material are permitted in the stand subject to a maximum height of 3 5 meters e Spotlight focus light etc are permitted provided these are fitted along with the stand structure within the maximum height of 3 5 meters e Exhibitors having natural wall s along with their stall boundary or pillar within stands may cover the same properly without causing damage to the walls pillars floors or any structure of the Exhibition Halls not exceeding the maximum permissible height of 3 5 meters However electric panels on the walls or duct doors in the pillars i
23. cluding reasonable attorney s fees arising from or out of any claimed or actual violation or infringement or claims by Exhibitor Exhibitor s agents or employees or any patent copyright trademark or trade secret right or privileges 16 Photography Before during or after show hours no photography or videotaping will be permitted anywhere except by the official photographer appointed by the Organiser Only those professional photographers approved by the Organiser will be allowed on the show floor Further the Exhibitor grants permission to the Organiser to use the photographs video tapes taken by the official photographer of the Organiser in brochures videos and other promotional material Photos of the Exhibition will be taken during the course of the Exhibition These photos might show logos brands and items on display at the stands and are likely to be used to promote the Exhibition appearing in printed matters or on the internet Exhibitors who do not want all or a part of their or any of the elements featured logo brand model etc to appear on the photos used for promotional purposes must notify the Organizer in writing Any individual whether Exhibitor or attendee is prohibited from taking photographers or electronic images of exhibit displays or their contents without the permission of the Exhibitor involved Violators will be escorted off the exhibit floor and will forfeit their credentials and or film Violators will not be allo
24. construction and ensure compliance Organisers shall not correspond with any of the agencies engaged by the Exhibitor Rear and side walls of stands adjacent to facing neighbouring stands must not be transparent and must be clean and covered in a uniform neutral color above a height of 2 5 meters Overall height The maximum height of any structure display should not exceed 3 5 meters Partitions and or dividers in the stand should not exceed on the open side of the stand The height of the partition or divider should not exceed 3 5 meters Both sides of the partition should be properly finished or painted particularly the partition on the side of their neighbouring stand Exhibitors are advised to make side partitions in mutual agreement with neighbours Display panels branding towers name boards sample holders photographs and other display material are permitted in the stand subject to a maximum height of 3 5 meters Power Gen India amp Central Asia 2014 26 Exhibitor Manual e Spotlight focus light etc are permitted provided these are fitted along with the stand structure A within the maximum height of 3 5 meters POWER GEN e Exhibitors having natural wall s along with their stall boundary or pillar within stands may cover bt Coral bo the same properly without causing damage to the walls pillars floors or any structure of the Exhibition Halls not exceeding the maximum permissible height of 3 5 meters However electric panels on
25. e placed at least 0 7m away from the boundaries of open sides of the stand The permitted stand construction height is 3 5 meters and stand alone logo can go upto maximum height of 4 0 meters Any design for structure exceeding 2 5 meters in height must be submitted for approval at least 6 weeks in advance and will be considered on a case by case basis Under no circumstances any type of cooking use of burners gas cylinders tandoors etc will be permitted during the fair inside amp outside the halls Cooking will only be permitted at designated places Freight cargo are to be unloaded during the day time so as to facilitate effective checking thereof Use only fire retardant material in the exhibition as per rules of the government Strictly follow the guidelines of Delhi Fire Services Use only BIS certified wires cables or other electrical appliances for safety reasons Don t overdraw power as it can be a fire hazard amp also lead to stiff penalties Don t occupy hall areas open space other services not demanded by you or not approved by Organisers Stalls construction should be done in such a way that it should not obstruct the visibility of adjoining or opposite stall Construction of Mezzanine floor is not allowed in the stalls Guidelines for Stand Construction To achieve uniformity in display and appearance of the entire exhibition and to ensure proper presentation of all exhibits Exhibitors are advised to strictly follow t
26. ecting the obligation of the Exhibitor to pay the full amount specified in its Contract to Exhibit Damage to the Exhibition Hall The allocated site of the Exhibitor must be left in its initial condition Any damage caused to the building or to the land by the Exhibitor s installations materials or equipments will be charged to the Exhibitors The Exhibitor shall remain liable for and shall indemnify the Organiser affiliates agents and employees harmless from all losses claims suits damages liabilities expenses and costs including reasonable attorney s fees arising from or out of any such violation by Exhibitor Exhibitor s agents or employees Security General hall security will be provided by the Organiser during the tenancy period However it is impossible to provide complete protection against theft Exhibitors are advised to incorporate one lockable cabinet in their stand for valuables telephone handset etc and to ensure that exhibits are properly insured Exhibitor Personnel must remain in their contracted exhibit space until Exhibitors display materials are secured All products should be securely packed before leaving the Exhibition The Organiser and all official contractors assume no responsibility for exhibit material left unattended in the Exhibition hall during the Build up Exhibition and Tear Down period OPERATION AND CONDUCT Allocation of Sites The Organiser will work out the floor plan for the Exhibition and alloc
27. ed e BO Meters Clear Height e Stand Construction should not exceed 3 5 meters height 23 Ceiling Height 8 9 10 e The Maximum Height Permissible is 3 5 11 12 meters i e Exhibitors must submit 3D view of full dimensional drawings to the Organiser for approval 2 4 Freight Entrance s 5 0 meters W x 5 0 meters H AC Single Phase 230 V 50 Hz 10 2 5 Electricity Supply AC Three Phase 400 V 50 Hz 10 2 6 Lighting General illumination level 150 to 200 lux 2 7 Compressed Air 6 bar pressure outlets all along the wall 3 Admission to Exhibition Hall Admission to Exhibition is exclusively for trade visitors Minors under the age of 18 will not be permitted to enter the exhibition hall Power Gen India amp Central Asia 2014 5 Exhibitor Manual 4 Exhibition Time Table 4 1 4 2 4 2 1 4 2 2 4 2 3 4 2 4 4 2 5 4 2 6 4 2 7 4 2 8 4 3 4 4 4 4 1 4 4 2 4 4 3 4 5 4 6 4 7 4 7 1 4 7 2 4 7 3 4 7 4 4 7 5 4 7 6 Last date for approval of bare space stand designs drawings Build up Move in by official stand contractor Move in by onsite material handling agency Move in by special stand contractors on bare space Placement of heavy Exhibits to the respective bare stand Move in by exhibitors on standard shell scheme stand Completion of special stand construction Carpeting of Aisles and other common areas Exhi
28. ee eee ee ee ee ee ee Stand NOG s avses ie alla cds ie beaches tae be an ned Signature eere BE NOTE Please send a copy of the above form for information to INTER ADS EXHIBITIONS PVT LTD Plot No 859 Udyog Vihar Phase V Gurgaon 122016 Fax 91 124 438 1162 Email avnish seth interadsindia com Power Gen India amp Central Asia 2014 35 Exhibitor Manual A POWER GEN Inia amp Central Asia A Exhibiting Company Booth No e Rates mentioned are for exhibition days 3 days i e 5 7 May 2014 e As stocks are limited late orders cannot be guaranteed e All items are on rental basis only e Order will be processed upon receipt of payment We do not require any of items listed below Unit Cost Amount S No Description Quantity Q Q AV1 LCD Plasma 32 with stand 6750 00 AV2 LCD Plasma 42 with stand 9000 00 AV3 LCD Plasma 50 with stand 13500 00 AV4 LCD Plasma 61 with stand 27000 00 AV5 DVD Player 900 00 AV6 Desktop Computer 19 TFT Monitor 4500 00 AV7 Laptop 4500 00 Total Cost Exclusive of Taxes Please indicate what you intend to connect to the plasma screen DVD player or Desktop Computer Laptop Form duly filled may please be sent to Name Li e Rao Maintenance BIOLUR B 181 Ground Floor East of Kailash EGIDO ei ira New Delhi 110065 India
29. entral Asia 2014 31 Exhibitor Manual ME T 08 Square Cocktail Table 550L x 550W x 1100H mm ME SYS 02 Lockable Counter 1030L x 535W x 760H mm ME SYS 06 Slim Showcase 535L x 535W x 2000H mm Power Gen India amp Central Asia 2014 A POWER GEN Pndia 87 Central Asia TABLES BARSTOOL amp MODULAR SYSTEMe ME T 09 ME T10 ME SYS 01 White Barstool Black Barstool Information Counter 750H mm 750H mm 1030L x 535W x 760H mm vv ME SYS 03 ME SYS 04 ME SYS 05 Two Tier Counter Podium Small Showcase 1030L x 535W x 1030H mm 535L x 535W x 760H mm 1030L x 535W x 1030H mm ME SYS 07 ME SYS 08 ME SYS 09 Tall Showcase 1030L x 535W x 2000H mm Folding amp Sliding Door 950L x 2470H mm Frnt amp Swing Door 950L x 2470H mm 32 Exhibitor Manual h POWER GEN Pndia S Central Asia MODULAR SYSTEM ACCESSORIES amp ELECTRICALe FF x Cc x ME SYS 10 ME SYS 11 ME A 01 ME A 02 ME E 01 ME E 02 Wooden Shelf Glass Shelf Floding Brochure Rack Dustbin 150W Long Arm Light 100W Spot Light 1000L x 300W x 15H mm 1000L x 300W x 8H mm 380L x 270W x 1380H mm 260D x 280H mm MD ME E 03 ME E 04 ME E 05 ME E 06 T S Tube Light 2 Ft T S Tube Light 3 Ft T S Tube Light 4 Ft 12v 50 W Down Light ME E 11 15 AMP Power Strip ME E 07 ME E 08 ME E 09 ME E 10 3v Led Down Light 150 W Metal Light 70 W Metal Light 15 AMP Power Point Showcase Power Gen India a
30. er Mill Powdermill Lane Waltham Abbey Essex EN9 1BN UK Exhibition The Word exhibition as used shall mean POWER GEN INDIA amp CENTRAL ASIA 2014 An exhibition scheduled to be held in Pragati Maidan Exhibition Complex New Delhi Exhibitor The Word exhibitor means any person firm or company including their employee agents or distributors who had made application for and who has been granted space in the exhibition The Organisers are entitled to add to delete or modify all or any of the terms and conditions for the Participation and will notify such change to the participants through email correspondence or display the same on the Organisers Exhibition website ADMISSION REGULATIONS Exhibition Regulations The participation by the Exhibitor in the Exhibition implies acceptance in full and without reservation by the Exhibitor of Exhibition Regulations submitted along with space application and these Exhibition Policies and General Rules Unless previously and formally agreed in writing by the Organiser no special condition shall prevail over the said Exhibition Regulation and Exhibition Policies and General Rules Failing such formal acceptance any opposing provision on the part of the Exhibitor shall not be enforceable against the Organiser regardless of when the latter may be informed of such provision Dates and Place of the Exhibition Dates of the Exhibition Build up 02 May 2014 10 00 20 00 hours 03 Ma
31. f any should be kept accessible for the Organiser for maintenance Floor Covering e Carpeting of the stands is compulsory for all Exhibitors Use of suitable commercial material for floor covering inside the stands is permitted Gluing pasting of carpets on the floor may be done only by using easily removable bi adhesive tape that leaves no marks on the floor e Stand floor should not be primed painted or varnished nor floor covering be stuck permanently to the floor Stand Cleaning General cleaning will be provided by the Organiser in all stands and aisles during exhibition days However cleaning of exhibit materials products on display and dusting of furniture would be the responsibility of the exhibitor Exhibitors are advised to keep their waste bins on the aisles after exhibition hours which will be cleared by the official housekeeping agency Exclusive housekeeping services for individual stands can be availed at a cost from the official housekeeping agency Agencies other than the official housekeeping agency will not be permitted to carry out cleaning at exhibition hall during build up and exhibition period The Show Management reserves the right to invoice the exhibitor for removal of excessive packing material and discarded crates or cartons Site handling of material exhibits Organiser has appointed R E Rogers India Pvt Ltd as the official freight forwarding amp onsite material handling agency for Power Gen India amp Cen
32. he guidelines for stand construction specified by the Organisers Approval of layout plan of stand e Exhibitors must submit the design and drawing of their stand floor plan amp elevation in 3D view three dimensional view depicting position of exhibits furniture fittings fixtures brandings office cubicles with complete dimensions in meters in duplicate to the Organisers for approval at least 6 weeks in advance e Exhibitors must issue a letter of authorization to their respective stand contractors to take stand possession General Stand Design e Organisers will demarcate the stands within the hall by suitable means Exhibitors may take assistance from the Halls Director s for locating their respective stands Stands should be complete in every respect by 2000 hours on 4 May 2014 Exhibitors shall ensure that their booth is built amp tear down in a safe systematic and organized manner within the specified build up amp tear down period e Stands should be constructed according to the layout approved by the Organisers Organisers reserve the right to demand modifications alterations to the stand In case actual display arrangement of a stand is not in conformity to the approved layout plan or guidelines Organisers shall remove such installations from the stands at the cost and risk of the Exhibitor Further any part of the exhibit stand which appears unsightly to the Organisers must be covered by the Exhibitor failing which Orga
33. hree warnings from the Organiser and the Exhibitor shall not receive a refund or any other compensation from the organiser No exhibits producing objectionable odors will be allowed Food and Related Trash Removal Exhibitors wishing to distribute food and or beverages must use the exclusive in house catering vendor Any Exhibitor whose food distribution creates an excessive trash problem will be responsible for ensuring trash removal during show hours at the exhibiting company s expense Exhibiting companies must maintain their own individual booth cleaning The Organiser shall have the sole authority in determining the application of this regulation Fumes Motorized vehicles may not be operated within the exhibit halls without prior written approval of the Organiser Animals No live animals of any size will be permitted within the Convention Facility Balloons No balloons of any size or type will be permitted for display purposes or giveaways in the Convention Facility LIABILITY INSURANCE AND CLAIMS Insurance The Exhibitor shall at its sole cost and expense procure and maintain through the term of this contract comprehensive general liability insurance against all claims for bodily injury or death and property damage occurring in or upon or resulting from the Exhibitor participation in the Exhibition Such insurance shall include contractual liability and product liability coverage The Organiser recommends the following insur
34. interest of safety and injury prevention person less than 18 years of age will not be permitted on the exhibit floor at anytime The Organiser reserves the right to require proof of age prior to admission to the Exhibition Power Gen India amp Central Asia 2014 10 Exhibitor Manual A Attendance POWER GEN The Organiser makes reasonable attempts to attract quality exhibitors and attendees to its Exhibition but makes no representations or warranties with respect to the demographic nature quality and or number of exhibitors and or attendees BUILD UP EXHIBITION AND TEAR DOWN Build up Exhibition Tear Down Dates and hours for Build up Exhibition Tear Down will be as specified in the Exhibitor Service Manual The Organiser reserves the right to alter the Exhibition hours in any manner whatsoever if in its sole discretion such alteration is in the best interest of the Exhibition Build up If Build up of any created display has not started by 1400 hours on 02 May 2014 and no arrangements for set up have been made then the Organiser shall erect the exhibit and Exhibitor will be billed for and agrees to pay for all charges incurred The Organiser shall not be liable for damages that may occur during this exhibit build up Exhibition Each Exhibitor must keep its exhibit intact and staffed during the Exhibition hours Tear Down No Exhibitor will be permitted to commence Tear Down any portion of the exhibit whatsoever to commence
35. ket Gurdwara Road Karol Bagh giei New Delhi 110005 India Cycle COUNTRY Foiano lesi Contact Mr Ramesh Gautam Fax 91 11 23232354 Tel cali Foxit Mobile 91 9873092354 9811393599 E mail gautamenterprises hotmail com Email atara i n riala aate eia MU BEE NOTE Please send a copy of the above form for information to INTER ADS EXHIBITIONS PVT LTD Plot No 859 Power Gen India amp Central Asia 2014 Udyog Vihar Phase V Gurgaon 122016 Fax 91 124 438 1162 Email avnish seth interadsindia com 37 Exhibitor Manual A POWER GEN Jndia amp Central Asia Exhibiting Company Booth No e Temporary staff service is available for exhibitors For your requirements please fill and return this form to Ms Swati Basu swatibasu hotmail com e Organiser will not be responsible for the conduct of the temporary staff or for any loss or damage caused by such staff e Late orders will not be guaranteed e Order will be processed upon receipt of payment Number of Total Hours Personnel Required Total Cost Special Instructions 63 Exhibition Hostess Total Cost Exclusive of Taxes i Minimum period of engagement of 8 hours per day This is a junior position filled by a temporary staff who will mainly man the booth and distribute the exhibitor s brochures and flyers This is a more senior position filled by a temporary staff who may have had previous experience with
36. mp Central Asia 2014 33 Exhibitor Manual d POWER GEN Inia amp Central Asia A Exhibiting Company Booth No e Exhibitors who are using organizer s stand package are reminded to refer to Form 6 for their lightings and electrical supplied under the contract This Form 9 is only for ADDITIONAL orders e Exhibitors may order lighting and power requirements on this form which must be returned by due date Late orders will not be guaranteed e Only the Official Contractor and approved contractor will be permitted to undertake all electric connection work in the exhibition in accordance to the Rules amp Regulations e Order will be processed upon receipt of payment e The Power consumption charges would be applicable for Raw Bare Stalls IMPORTANT NOTE All power outlets connections are to be used for running equipment exhibits only NOT for lighting purpose Item Name Symbol Watt Rate Qty Amount o Code Kd I Light 230V 50Hz fittings for Shell Scheme 1 Long Arm Spot Light CFL LED ME E 01 100W 625 00 2 Long Arm Spot Light CFL LED ME E 02 150W 750 00 3 Long arm halogen 150W 875 00 4 Down light 12 v ME E 06 50W 565 00 5 Down light 3 v LED ME E 07 625 00 6 Halogen down light 150W 625 00 7 Halogen track light SOW 2375 00 8 Halogen flood light 300W 2000 00 9 Metal Halide ME E 09 70W 2875 00 10 Metal Halide ME E 08 150W 2875 00 11 Electrical Kettle 1875 00
37. n and to ensure proper presentation of all exhibits Exhibitors are advised to strictly follow the guidelines for stand construction specified by the Organisers A Approval of layout plan of stand Exhibitors must submit the design and drawing of their stand floor plan amp elevation in 3D view three dimensional view depicting position of exhibits furniture fittings fixtures brandings office cubicles with complete dimensions in meters in duplicate to the Organisers for approval at least 6 weeks in advance Exhibitors must issue a letter of authorization to their respective stand contractors to take stand possession B General Stand Design Organisers will demarcate the stands within the hall by suitable means Exhibitors may take assistance from the Halls Director s for locating their respective stands Stands should be complete in every respect by 2000 hours on 4 May 2014 Exhibitors shall ensure that their booth is built amp tear down in a safe systematic and organized manner within the specified build up amp tear down period Stands should be constructed according to the layout approved by the Organisers Organisers reserve the right to demand modifications alterations to the stand In case actual display arrangement of a stand is not in conformity to the approved layout plan or guidelines Organisers shall remove such installations from the stands at the cost and risk of the Exhibitor Further any part of the exhibit st
38. nify same against all claims for such loss damage or injury The Exhibitor also agrees to indemnify the indemnities from any and all liability costs or damages arising out of or relating to acts or omissions of the Exhibitor its agents or employees Exhibitors desiring to carry insurance on their exhibits will place it at their own expense Exhibitors desiring special security precautions should arrange for private guard service if desired or should make arrangements to have locked facilities available in their booth for the storage of display materials or products Power Gen India amp Central Asia 2014 14 Exhibitor Manual 3 Claims and Litigations A All claims must be submitted by the Exhibitors within ten days of the closing of the Exhibition thru POWER GEN registered mail with acknowledgement receipt In case of any dispute only the India Laws shall Fria Se Cara fi be applicable and the courts of Delhi shall exclusively be competent VI DOs and DON Ts DO s Keep your exhibits accounted Verify the antecedents of all your employees and see that they are certified by Delhi Police Keep each item locked at the time of closing Prepare inventory of each item Count each item at the time of opening and closing daily Take appropriate preventive measures for your own security As and when required ensure giving proper charge of your stall to the security person employed by you Try to use steel material during construction in the
39. nisers will have the same covered at Exhibitors cost amp risk Decision of the Organisers in this regard will be final and binding e Exhibitors should not take support of any permanent structures in Exhibition Hall for display Stand construction should be independent of the walls columns and roof of the halls e Woodworking inside outside the Exhibition Hall is prohibited Exhibitors are advised to bring prefabricated stands for assembly in the Exhibition Hall If any Exhibitor fails to abide the above said guidelines will have to pay penalty which will be decided by the Organisers on site e Exhibitors are advised not to use any vacant space around their stands for storage or otherwise This could be hazardous and could restrict the movement of service personnel Organisers reserve the right to remove such material at the risk amp cost of the Exhibitor Installation of Air conditioners of any type inside the stands is not permitted Grouting drilling of holes in the floor or walls and welding on columns walls doors floor and truss are not permitted Spray painting is not allowed inside the Exhibition Hall Stand with glass top is not allowed No suspended displays structures are permitted from the ceiling of the exhibition halls Exhibitors shall advise their advertising construction electrical and all other agencies about the guidelines for stand construction and ensure compliance Organisers shall not correspond with any of the agen
40. ntral Asia 2014 as an Exhibitor and our Booth No is Therefore I need a Visa Invitation Letter to attend Power Gen India amp Central Asia 2014 in Delhi for the period May 2014 The details are given below Company Name Company Address Company Telephone Company Fax Designation E mail Address Full Name As Per Passport Gender Male Female Nationality Date of Birth DD MM YYYY Place of Birth Passport No Place of Issue Issued By Date of Issue DD MM YYYY Date of Expiry DD MM YYYY Date of Arrival DD MM YYYY Date of Departure DD MM YYYY Date DD MM YYYY Li tenes Legally Valid Signature eee Company ru Power Gen India amp Central Asia 2014 41 Exhibitor Manual
41. or loading capacity see General Information section and to provide steel plates for spreading if necessary Form duly filled may please be sent to Nec R E Rogers India Pvt Ltd Designation ttrt rttr rrtt EErEE EErEE EEEE EEEn 1 Commercial Complex Pocket H amp J Sarita Vihar egiu New Delhi 110076 India EUA COUNTY gar ere terea artak ie een Contact Mr Sushil Upadhyay Tel 91 11 26949801 02 Telaio ia Filiale Fax 91 11 26949803 Mobile 91 9818451472 Email eee Email sushil rogersworldwideindia com Stand Ale lla MU BSE NOTE Please send a copy of the above form for information to INTER ADS EXHIBITIONS PVT LTD Plot No 859 Udyog Vihar Phase V Gurgaon 122016 Fax 91 124 438 1162 Email avnish seth interadsindia com Power Gen India amp Central Asia 2014 39 Exhibitor Manual d POWER GEN Jndia 8 Central Asia coe Return to Inter Ads Exhibitions Pvt Ltd Plot No 859 Phase V Udyog Vihar Gurgaon 122016 Haryana India E mail avnish seth interadsindia com Fax 91 124 4381162 Instructions for filling the form e Please fill the details in BLOCK letters only One Form per Applicant e Visa Invitation Letter issued by the Organiser is not a valid document to visit the country e Diz mandatory to attach the copy of the Passport along with the filled request form The copy must be clearly readable We are participating in Power Gen India amp Ce
42. r own stands and any other action likely to divert the attention of Exhibition visitors away from other Exhibitors for their benefit 12 Fire Safety and Health The Exhibitor agrees to accept full responsibility for compliance with local city and state Fire Safety and Health Ordinances regarding the installation and operation of equipment or otherwise relating to the Exhibitor or its booth All exhibit materials and equipment must further be located within the booth and protected by safety guards and devices where necessary to prevent personal accident or injury to spectators or to other Exhibitors Only fireproof materials will be used in displays and the necessary fire precautions will be a responsibility of the Exhibitor Exhibitors are required to be knowledgeable of and to abide by the safety regulations set forth by the authorities and by the Organiser Should the Stand not be in accordance with those safety regulations the Organiser will close the Stand set 13 Hazards and Firearms Equipment with sharp or protruding edges posing a potential danger to attendees and or exhibit personnel at whatever level must have protective covering and or be flagged No firearms of any nature may be brought into the Convention Centre 14 Demonstrations Presentations and Pictures Locations of demonstrations presentations and give always must be far enough within the booth so that crowds which gather are contained within the limits of the booth Spect
43. re of items which are acceptable as exhibits All products and equipments displayed at the Exhibition must comply with the applicable laws and regulations The Exhibitor will take whatever measures as may be necessary to safeguard the property rights applying to the equipments and products exhibited in accordance with applicable laws and regulations These measures must be taken before the equipments or products are exhibited in the Exhibition The Organiser accepts no responsibility in this regard The Exhibitor covenants represents and warrants that all equipment or products which it will exhibit at the Exhibition shall be in full compliance with all applicable laws and regulations and that any licenses authorizations or permits required by a governmental body will be obtained prior to the delivery of such equipment or products to Exhibition for exhibition purposes 3 Cancellation of the Event If availability of the venue for organizing the Exhibition were to become impossible or in the event of fire war pubic calamity or force majure preventing the performance of all that is indispensable to the staging of the Exhibition the Organiser may decide at any time to cancel all the applications for the Exhibition space already filled while notifying the Exhibitors of the decision The Exhibitor will not be entitled to any compensation or indemnity whatever be the reason of such cancellation Funds remaining available after payment of all costs will be dis
44. rganiser must obtain prior permission from the Organiser T Solicitation in the Exhibit The aisles and other spaces in the Convention Facility not leased to Exhibitors shall be under the control of the Organiser All displays interviews conferences distribution of literature giveaways lectures audience seating standing and the transactions of business of any nature shall be made within the exhibit space contracted Temporary booth personnel and costumed personnel hired by the Exhibitors shall be restricted to the same aforementioned rules as authorized Exhibitor personnel Standing in aisles or in front of stand booths of other Exhibitors or the intercepting of those in attendance for advertising purposes is strictly prohibited Persons connected with non exhibiting concerns are prohibited from any dealing exhibiting or soliciting on the Convention Facility property unless they are invited to an Exhibitor s booth space for such activities Exhibitors are urged to immediately report violations of this rule to the Organiser 8 Space Restrictions Exhibits must be confined to the exact space allocated Flyers publications advertising matter and all kinds of promotional giveaways must be distributed only within contracted exhibit spaces Nothing can be posted on tracked nailed screwed or otherwise attached to columns walls floors or other parts of the building or furniture No portion of an exhibit may extend into the aisles or exceed the
45. ssex EN9 1BN United Kingdom Tel 44 1992 656 654 Fax 44 1992 656 700 E mail JoannaG Pennwell com Contact Person Ms Joanna Gillespie CONVENTION VENUE India Trade Promotion Organization Pragati Maidan Exhibition Center New Delhi 110 001 India Tel 91 11 2337 1830 Fax 91 11 2337 1492 OFFICIAL SHIPPING AGENT Agility Fairs amp Events Logistics Ltd Mark Dawson ExCel London United Kingdom Telephone 0044 0 207 069 5308 Fax 0044 0 843 227 2033 Mobile 0044 0 7788 718 854 Email mdawson agilitylogistics com Web Site www agilitylogistics com Power Gen India amp Central Asia 2014 Inter Ads Exhibitions Pvt Ltd Plot No 859 Phase V Udyog Vihar Gurgaon 122 016 Haryana India Tel 91 124 452 4508 Fax 91 124 438 1162 E mail avnish seth interadsindia com Contact Person Mr Avnish Seth OFFICIAL STAND amp ELECTRICAL Milton Exhibits India Pvt Ltd A 54 DDA Shed Okhla Phase Il New Delhi 110044 India Tel 91 11 41454661 extn 24 Fax 91 11 41454660 Mobile 91 8130693004 E mail rajkumary milton in com Contact Mr R K Yambungchou Exhibitor Manual oy POWER GEN Jndia 8 Central Asia Seni 1 Exhibition Venue Hall No 8 9 10 11 amp 12 Pragati Maidan New Delhi 110 001 India 2 Exhibition Hall Specifications S No Description Hall No Specifications 2 1 Floor Loading 500 kg per sqm 2 2 Floor Finish Concrete Vacuum dewater
46. stand construction agency which can submit the same at the Show Management Office on ond May 2014 before taking the possession of your stand area e Exhibitors are requested to submit the Stand Authorization Letter on their company letterhead Note The possession of the stand area shall be given only after submitting Stand Authorization form The Organisers Power Gen India amp Central Asia 2014 Hall No 10 Pragati Maidan New Delhi 110001 Dear Sir This is to inform you that I we hereby authorize the following personnel contractors for taking possession of our stand booth number on behalf of our company Name Designation Company Name Address Tel Fax Mobile Email id Website They are further authorized to prepare decorate our stand and also authorized to coordinate on behalf of us for the time being I we have read and understood the exhibition rules and shall abide by them I we hereby declare that we are responsible for the aforesaid contractors personnel in the case of any issues mishap and arguments etc arising by them during the exhibition We also undertake to complete the fabrication work by 2000 hours on 4 May 2014 You are kindly requested to hand over the stand to the bearer of this letter and oblige Date Signature Company Seal dda Format of Letter ends Authorised by Form duly filled may
47. the walls or duct doors in the pillars if any should be kept accessible for the Organiser for maintenance Floor Covering e Carpeting of the stands is compulsory for all Exhibitors Use of suitable commercial material for floor covering inside the stands is permitted Gluing pasting of carpets on the floor may be done only by using easily removable bi adhesive tape that leaves no marks on the floor e Stand floor should not be primed painted or varnished nor floor covering be stuck permanently to the floor Net area No of open fronts Height of stand in meter Back Wall Side Walls Middle Wall Structure Mezzanine If any Exhibition Company Booth No Person in charge of exhibition details Signature Date Company Address Tel Fax Email NOTE Form must be returned to INTER ADS EXHIBITIONS PVT LTD Plot No 859 Udyog Vihar Phase V Gurgaon 122016 Fax 91 124 438 1162 Email avnish seth interadsindia com Power Gen India amp Central Asia 2014 27 Exhibitor Manual d POWER GEN India 8 Central Asia wee Exhibitors must issue a letter of authorization to their respective stand contractors to take stand possession Exhibitors are required to inform the Organisers by submitting this form that whoever has been designated authorized to undertake the stand construction job s for their stand e Please complete the form below and hand over to your
48. tral Asia 2014 Exhibitors are advised to finalize their onsite material handling arrangements with R E Rogers India Pvt Ltd latest by 31 March 2014 Freight vehicles of exhibitors who have not made prior arrangements with the Organiser and official onsite material handling agency are advised to park their vehicle in the designated parking area and contact the Show Management Office Exhibitors should pay the concerned agency directly for their services Hiring of labour or equipment for exhibit handling at site other than the appointed agency is not permitted Exhibitors are advised to deal with approved agency directly for handling their exhibits at site and not through any other clearing and forwarding agencies which they may use for bringing exhibits to site Cases weighing up to 50kgs can be hand carried by exhibitors However handling of heavier cases will have to be entrusted by appointed agency only All heavy exhibits requiring mechanical assistance fork lift crane are to arrive at the exhibition venue on a May 2014 between 1000 1800 hours Exhibits arriving later than the schedule specified by the Organiser and official agency will not be permitted at the exhibition The Organiser s decision in this regard will be final and binding Empty cases will not be allowed to be placed anywhere inside the exhibition hall premises Exhibitors are responsible to arrange for the storage or disposal of empty cases and other material
49. tributed among the Exhibitors proportionately to the amounts paid by them It is herewith expressly that the Exhibitor shall have no right of preferring any claims against the Organizer on any ground or any reason whatsoever 4 Sub letting The Exhibitor may only display in his allocated space the equipment products or services listed in his exhibiting entities in any form whatsoever The Exhibitor must not relinquish or sublet wholly or partially the allocated space in the Exhibition 5 Customs Excise and other applicable Regulation Each Exhibitor shall be responsible for complying with the Customs Excise and other applicable Regulations in connection with goods products or services allowed at the Exhibition The Organiser shall not be held liable for difficulties that may arise in connection with these regulations The Organiser cannot be held responsible for any non compliance by the Exhibitor of the Customs Excise and other applicable Regulations of India 6 Official Service Contractors In the best interest of the Exhibitors Organiser has appointed various Official Service Contractors for services such as stand construction security handling of exhibits furniture booth and floral decorations signs photographers telephone service skilled labour or any other service deemed necessary See listing of official contractors in Exhibitor Service Kit Exhibitors utilizing the services of any contractor other than those appointed by the O
50. wed re entry 17 Promotion of other Exhibitions No Exhibitor shall display or distribute literature or any other media which has as its primary purpose the solicitation or advertising or any trade show other than Exhibition Power Gen India amp Central Asia 2014 13 Exhibitor Manual 18 19 20 21 22 23 V Show Directory of the Exhibition r The publishing rights of the Show Directory of the Exhibition vest solely with the Organiser and POWER GEN only the Organiser is entitled to publish the Show Directory of the Exhibition or to have it Frise Cara fi published and distributed The Exhibitor shall be responsible to provide the information to be published in the Show Directory and the Organizer shall under no circumstance be held liable for any omissions errors of reproduction typesetting or other which may occur Noise and Offensive Odors Exhibitors running demonstrators of any type in an open display should use an acoustically contained area to restrict sound levels from intruding on adjacent exhibits Sound levels emanating from any exhibit space shall not exceed 70 db when measured by the Organiser from the centre of any adjacent aisle Sound systems will be permitted provided that the sound is not objectionable to neighbouring Exhibitors Loud machinery should only be operated for reasonable periodic demonstrations Exhibits found by the Organiser to be objectionable due to noise level may be closed down after t
51. y 2014 10 00 20 00 hours 04 May 2014 10 00 20 00 hours Exhibition 05 May 2014 10 00 18 00 hours 06 May 2014 10 00 18 00 hours 07 May 2014 10 00 17 00 hours Tear Down 07 May 2014 17 00 22 00 hours Place of the Exhibition Hall No 8 9 10 11 amp 12 Pragati Maidan Exhibition Centre New Delhi Registration and Admission Admission to the Exhibition will be by official badge obtained upon registration entitling the person to attend the Exhibition in accordance with the Exhibition Regulation and Exhibition Policies and General Rules The badge is not transferable Organiser shall have sole authority over admission policies at all times After opening day Exhibitors will be permitted to enter the exhibit area one hour before the scheduled opening time of the Exhibition If for any reason a properly badged Exhibitor or representative desires to enter the exhibit area in advance of the prescribed time or after closing hours a request specifying the reason and giving the names of all persons who will enter the exhibit area in accordance with such request shall be presented to the contractor designated by the Organiser for approval Exhibitors receiving approval will be required to have an official security representative escort the group to the designated booth All costs associated with admission during non official hours including but not limited to security will be the responsibility of the Exhibitor Entry of Minors In the
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