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Exhibitor - Shepard Exposition Services

1. certify the above information to be true and correct to the best of my knowledge As Representative the cardholder am authorizing the above credit card account to be charged for the attached order and any additional amounts incurred as a result of all show site changes ordered by my representatives and or place my card on file for Security Deposit purposes in the event of payment default cancellation Retu rn com pleted form to fees or damages losses owed per PSAV Terms and Conditions See Terms and Conditions s emorgani psav com or Due to equipment availability and labor scheduling requirements all orders received less than 48 hours in advance of function may require substitutions or delayed delivery fax to 61 7 2601 9735 Signature PRESENTATION SERWICES
2. Code avy color size Discount Regular Amount soea faxen roa oreo Garment Rack 306 70 398 70 50084 leLxeH 9080 118 05 50086 exer 12165 15815 50083 AL X12 15240 198 10 50085 fot xian 18965 24655 Code Qty Item Discount Regular Amount soosr lerxzH 21 35 27475 50427 ensabarrier Stanchioy_ 129 35 168 15 50095 Sign Holder 22x28 142 90 185 75 SKIRTING OF EXHIBITOR EQUIPMENT per linear ft 50058 Sateen Skirting 23 95 3115 cose Qty Size Discount Regular Amount soore ac xen 2620 ao 50078 JeLxe H 50 90 66 15 Please select sateen color from below 50080 sl xe H 65 85 85 60 Red 01 Gold 04 Burgundy 07 soo77 fa x42 70 20 91 25 Green 02 Blue 05 Grey 10 50079 eLx12 H 100 30 13040 White 03 Black 06 Teal 13 jso0st fat xizH 12245 15920 Total Expo Furnishings S Please complete the following 6 250 Tax Company Name Booth Amount Due S Contact Name Phone Authorized Signature Signature also indicates you read and accept the Payment Policy and Terms and Conditions Must order by discount deadline date to receive discounted pricing Payment Authorization must be completed and returned with order There are no exchanges or refunds once item has been delivered to your booth Cancellation must be received in writing 48 hours prior to first
3. and in all cases within 30 days of the conclusion of the show For claim reporting purposes the conclusion of the show shall be construed as the end of the day on which exhibitor must vacate the show site All claims reported after the 30 day period will be rejected In no event shall a suit or action be brought against Shepard more than one year after the date that loss or damage occurred Payment for services may not be withheld In the event of any dispute between Shepard and the exhibitor relative to any loss or damage claim the exhibitor shall not be entitled to and shall not withhold payment for Shepard services as an offset against the amount of the alleged loss or damage Any claim against Shepard shall be considered a separate transaction and shall be resolved on its own merit SHEPARD S LIMITS OF LIABILITY If found liable for any loss or damage Shepard s sole and maximum liability for loss or damage to exhibitor s materials will be limited to the repair or replacement with like kind and quantity subject to a dollar amount not to exceed 5 00 five dollars per pound based on the weight of the articles for which Shepard specifically acknowledges receipt in writing Shepard shall in no event be liable for collateral exemplary indirect costs or damages or loss of sales resulting from or related to a claim for loss of or damage to material INBOUND AND OUTBOUND SHIPMENTS Consistent with trade show industry practices there may be a lapse
4. route exhibitor s shipment via an alternate carrier or return shipment to a local warehouse for disposition at exhibitor s expense PACKAGING CRATES AND EMPTY CONTAINERS Shepard shall not be responsible for surface damage to loose or uncrated materials pad wrapped or shrink wrapped materials Shepard shall not be responsible for concealed damage damage to carpets in bags or poly or damage to materials improperly packed Shepard shall not be responsible for crates and packaging unsuitable for handling partially assembled or having prior damage Affixing Empty storage labels to containers is the sole responsibility of the exhibitor or his representative All previous labels should be removed Shepard assumes no responsibility for removal or misdelivery of containers with old labels or incorrect information on labels or for loss or damage to materials stored in containers labeled empty PV ses March 9 10 2015 Powered by The Westin Boston Waterfront a ss Am Pn page Boston MA ain KSEI A ae gi SEPA solar electric power association Booth Display Guidelines General Information The following guidelines have been adapted by PV America 2015 from the International Association of Exhibitions and Events IAEE 2009 Guidelines for Display Rules and Regulations These guidelines detail the display rules and regulations that govern PV America 2015 and primarily pertain to booth construction to ensure that site line
5. 06 Black a io Blue 10 Grey WH 07 Burgundy 10 x10 Piercce Booth 66477 Wastebasket 50091 One Time Vacuuming for 100 sq ft 47001 Up to 200 Ibs Material Handling 35030 35010 ay Discount Regular soss 556470 Some restrictions may apply 200 LBS Material Handling is based on standard LTL freight and does NOT include small packages such as FedEx UPS DHL late to warehouse surcharges special handling marshaling yard or other applicable fees GO GOLD Upgrade your package to include 100 sq ft of 1 2 Carpet Padding 50009 and Visqueen 50010 GO PLATINUM Includes the Gold Upgrade plus daily vacuuming and 1 500 watt electrical drop Please complete the following Company Name Contact Name Authorized Signature Discount Regular Subtotal 6 250 Taxt Booth Amount Due ce 4 Phone Signature also indicates you read and accept the Payment Policy and Terms and Conditions Must order by discount deadline date to receive discounted pricing Payment Authorization must be completed and returned with order There are no exchanges or refunds once item has been delivered to your booth Cancellation must be received in writing 48 hours prior to first exhibitor move in day Rental items not ordered and found in use in your booth are subject to Regular rate billing All tax rates are subject to change CLEANING PV America 2015 March 9 10 2015 lt Shepard Shepard Exp
6. Zip Type of Service air van line ground etc If for any reason your shipment is not picked up by your carrier please choose one of the following options Force freight through preferred carrier Send shipment back to Shepard warehouse _ 400 min fee Services You Have Ordered please check all that apply Electrical o Furniture o A V Equipment Booth Cleaning o Telephone Internet Electrical Information o Electrical should go under the carpet diagram is attached o Electrical drawings are attached O Electrical drawings are with exhibit in crate number o Electrical drawings were sent to the official contractor Booth Phone Signature also indicates you read and accept the Payment Policy and Terms and Conditions Must order by discount deadline date to receive discounted pricing Payment Authorization must be completed and returned with order Orders cancelled without written 48 hour notice will be charged a one 1 hour cancellation fee All tax rates are subject to change SHEPARD LOGISTICS SERVICES PV America 2015 March 9 10 2015 Westin Boston Waterfront Boston Massachusetts lt s Shepard Shepard Exposition Services 1531 Carroll Drive NW Atlanta GA 30318 Shepard Logistics Phone 888 568 8858 404 720 8733 logistics shepardes com Shepard Logistics Fax Event Code M143180315 Shepard Logistics Email EXHIBIT MATERIALS TRANSPORTATION INBOUND PIC
7. exhibitor move in day Rental items not ordered and found in use in your booth are subject to Regular rate billing All tax rates are subject to change lt gt Shepard Shepard Exposition Services 4710 Trident Court Baltimore MD 21227 Customer Service Phone 410 737 9270 410 737 9274 baltimore shepardes com SPECIALTY CHAIRS AND TABLES f a ke 36 Diameter 42 or 30 H 24 W x 18 H Qty Item Discount Regular Amount 51086 Director s Chair 115 90 150 65 51090 Director s Stool 207 40 269 60 51089 Ped Table 42 319 55 415 40 50032 Ped Table 30 304 75 396 20 50030 __ Rnd Side Tabe 147 40 191 60 50031 Sa Side Tabie 147 40 19160 MISCELLANEOUS ITEMS Customer Service Fax Customer Service Email Qty Item Discount Regular Amount _ soras DrawingBow ezeo szo soose upright aoss 5270 sooss e Crossbar 2698 s505 o 8 High 3 High sidewall ackwall drape drape Na 5 SPECIAL DRAPERY BACKGROUNDS Per linear foot Must be approved by show management Lin Ft Item Discount Regular Amount 50073 High 29 40 38 20 50074 High 2175 28 30 Choose Color Minimum 4 panel rental required Red 01 Blue 05 Grey 10 Black 06 Burgundy 07 White 03 Please complete the following Company Name Contact Name Authorized Signature SP
8. installation Date of dismantling Iwill need Shepard Supervised Labor for please check one O Installation O Dismantling O Both Install Dismantle Code Qty Item Discount Regular Sup Fee Amount Shepard Supervised Labor Exhibitor not present sose sT 145 50 189 15 30 68067 OT 218 25 283 75 30 6soe7 oT 218 25 283 75 30 Dismantling Requested start time Est Hours Requested start time Est Hours Iwill need Exhibitor Supervised Labor for please check one O Installation O Dismantling O Both Install Dismantle Code Qty Item Discount Regular Amount Exhibitor Supervised Labor jesoco ST 145 50 189 15 6so61 OT 218 25 283 75 68068 DT 291 00 378 30 30 eose DT 291 00 378 30 30 Supervisory fee is 30 of total cost or 60 whichever is greater 6so62 DT 291 00 378 30 Dismantle 68063 68064 68065 Sup install 68069 Sup dismantle 68073 Please note when ordering dismantle labor due to show break down and returning empties to your booth labor ordered through Shepard at the close of the event may not be available until one hour after show close Labor Hours ST Straight time OT Overtime DT Double time Monday Friday 8 00 AM 4 30 PM All day Sunday other hours and holidays Monday Friday 4 30 PM Midnight Saturday 8 00 AM 4 30 PM If you are shipping carpet to the show and require
9. order Rental Responsibility All materials are on a rental basis and shall remain the property of Shepard The customer shall be held financially responsible for any damage to Shepard equipment used by the customer Price Quotes Prices quoted are for the duration of the show and include installation rental and removal except where indicated Default Colors If skirting and carpet colors are not selected show colors will prevail Exchanges and Cancellations Onsite exchanges and cancellations in orders will be assessed a 100 pick up fee DEFINITIONS AND SHEPARD RESPONSIBILITIES The name Shepard shall be construed within the meaning of this contract as Shepard Exposition Services Inc and its employees officers agents and assigns including any subcontractors Shepard may appoint The term exhibitor refers to any party who contracts for services with Shepard Shepard shall be responsible only for those services which it directly provides and hereby agrees to execute its contracted duties in good faith Shepard assumes no responsibility for any person parties or other contracting firms not under Shepard s direct supervision and control Shepard shall not be responsible for loss delay or damage due to strikes lockouts work stoppages natural elements vandalism acts of God civil disturbances power failures acts of terrorism or war or any other causes beyond Shepard s reasonable control or for ordinary wear and tear in the handling of m
10. package service and other carriers in this category and do not have a certified weight ticket included with shipment This applies to packages weighing under 30 Ibs How do calculate my small package carrier shipment Charges for small package carrier shipments are based on per carton per delivery Example I m shipping 3 packages via FedEx how much will be charged 3 x per carton rate amount charged plus any additional fees that may apply Please be advised that your whole shipment may not arrive to its destination at one time Therefore you may be charged per each delivery and minimum charges may apply CRATED UNCRATED SPECIAL HANDLING What are CRATED materials Materials delivered that are skidded or in a container that can easily be unloaded reloaded with no special handling required What are UNCRATED materials Materials delivered that are loose pad wrapped or unskidded without proper lifting bars and or hooks What is SPECIAL HANDLING Shipments delivered that require extra labor for stacking or unstacking containers on a truck tarping or untarping freight or containers or rigging pieces for loading or unloading on a truck or from the ground or other circumstances requiring the rehandling of materials Cannot be completed solely with one forklift and operator MATERIAL HANDLING Q amp A What is the difference between material handling and shipping Shipping is the process of carrying your shipment from
11. paid break Meal breaks are one hour Any attempt to solicit a gratuity by an employee for any service should be reported immediately to Shepard Exposition Services IN GENERAL Exhibitors do not have to respond to grievances or complaints from union and trade personnel with respect to work jurisdictions Please refer all such disputes and or questions to Shepard management personnel immediately SAFETY Safety of everyone working in the hall is of our utmost concern at all times Standing on chairs tables and other rental furniture is prohibited This furniture is not engineered to support your standing weight Shepard Exposition Services cannot be held responsible for injuries or falls caused by the improper use of this furniture If assistance is required in assembling your booth please order labor on the Labor Order Form included in this manual and the necessary ladders and tools will be provided lt gt Shepard Shepard Exposition Services 4710 Trident Court Baltimore MD 21227 410 737 9270 410 737 9274 baltimore shepardes com Customer Service Phone Customer Service Fax Customer Service Email LABOR ORDER FORM PV America 2015 March 9 10 2015 Westin Boston Waterfront Boston Massachusetts Event Code M143180315 Discount Deadline February 16 2015 INSTALLATION amp DISMANTLING LABOR ESTIMATE AND QUESTIONNAIRE Please complete the following How many laborers will you require Installation Date of
12. schedule the pickup If using FedEx or UPS you must have and apply their shipping labels Type of Service In the event your designated carrier fails to pickup _ Ground Overnight _ 2nd Day Reroute via show carrier Return to Warehouse Shipping Options Inside Delivery Residential Lift Gate No Loading Docks OUTBOUND SHIPMENT REQUIREMENTS 1 Shepard will print and deliver your BOL with Shipping Labels to your booth prior to the close of the show 2 Exhibtors must properly package and label all materials 3 Completed BOL must be turned in to the Shepard Service Desk including piece count and estimated weight 4 Please see the SES service desk if you do not receive a BOL Please note If utilizing FedEx UPS as your carrier you must supply your own outbound labels TRANSPORTATION CHARGES BILLING ADDRESS _ SAME AS SHIP TO ADDRESS Company Name Address City State Zip Please complete the following Company Name Booth Contact Name Phone Authorized Signature Signature also indicates you read and accept the Payment Policy and Terms and Conditions THE WESTIN 425 Summer Street Boston MA 02210 send to christine duncan westin com T 617 532 4868 F 617 532 4889 BUS Th PALER AOR Engineering and IT Services Order Form EVENT INFORMATION Group Event Name PV America Date of Event 3 9 15 3 10 15 Location Booth Galleria Booth Set Time 3 8 15 by 5 00PM Event Manager Christine Duncan End Time 3 10 1
13. 106 Vehicles operated by exhibitors may be allowed on the exhibit hall floor for loading or unloading if Shepard determines such activity to be operationally feasible and safe All vehicles operated on the exhibit hall floor must be escorted by Shepard personnel In such cases a MOBILE SPOTTING FEE will be charged All local fire marshal rules and regulations apply Please call customer service for details SECURED STORAGE Surcharge 80 sq ft Minimum 20 00 Min one hour labor fee for each trip 35400 Only Shepard personnel have access to secured storage A minimum one hour material handler charge at show rates will apply each time material is handled to or from storage There is no charge to return materials to your booth at the close of the show ACCESSIBLE STORAGE Surcharge Based on applicable Labor rate refer to labor order form 35166 Accessible storage will be accessible during the show but not necessarily by exhibitors There will be no charge to return material to the booth at the close of the show WAREHOUSE STORAGE Shipments arriving at the warehouse more than 30 days ahead incur storage fees Transportation of freight to the warehouse after the show at the exhibitor s request incurs return to warehouse RTW fees and storage fees Return to Warehouse Service Fee Surcharge 20 00 per CWT Minimum 400 00 35005 crated materials only uncrated materials will not be accepted at warehouse Storage per month Surcharge 10 00 per
14. 15 First day freight can arrive w o a surcharge February 9 2015 Last day freight can arrive w o a surcharge February 27 2015 DIRECT TO SHOW SITE SHIPPING ADDRESS LABELS DIRECT TO SHOW TO EXHIBITING CO NAME 10 SHEPARD EXPOSITION SERVICES Westin Boston Waterfront 425 Summer Street Boston MA 02210 For PV America 2015 MUST NOT BE DELIVERED PRIOR TO March 8 2015 8 00 AM DIRECT TO SHOW TO EXHIBITING CO NAME SHEPARD EXPOSITION SERVICES Westin Boston Waterfront 425 Summer Street Boston MA 02210 For PV America 2015 MUST NOT BE DELIVERED PRIOR TO March 8 2015 8 00 AM MATERIAL HANDLING AUTHORIZATION PV America 2015 March 9 10 2015 lt s Shepard Shepard Exposition Services 4710 Trident Court Baltimore MD 21227 Customer Service Phone 410 737 9270 Westin Boston Waterfront Boston Massachusetts Customer Service Fax 410 737 9274 Event Code M143180315 Customer Service Email baltimore shepardes com SHIPMENT INFORMATION Please complete the following information Please indicate number of pieces and the estimated weight We plan to ship to o Advance Warehouse o Direct to Show Site We plan to ship on date pot rates Our materials should arrive on date PT Cartons sid Carrier Name Pro pf Cases Origin of Shipment city state a ee Please provide a contact name and number for any questions Shepard may have Miscellaneous sd in regards to this sh
15. 5 after 2 00PM Prices are per function room CONTACT INFORMATION First Name Address Last Name Company Name Phone Email Vetwork and Internet Services per day charge Qty ofdays Rate Price Notes Wireless Internet per user 50 Wireless Internet access for up to 25 users 500 1 PC network drop 300 Extra PC drop in same room 100 1MB Bandwith 1 200 Each additional MB of Bandwith 250 Network connection to BCEC must contact IT Director 500 Custom IT Needs Negotiated price with IT Director S Network and Internet Total Telephone Services per day charge Qty ofdays Rate Price Notes Standard analog line S 250 Voice Mail per line S 40 Multi Line Phone S 175 Polycom Speaker Phone S 250 Telephone Services subject to 7 sales tax Telephone Total S Electrical Services one time charge Qty Rate Price Notes 20 amps 120 volt circuit ext cord amp power strip S 150 30 amps 120 volt 3PH circuit S 375 60 amps S 575 100 amps 208 volt 1PH 3PH circuit S 950 200 amps 208 volt 1PH 3PH circuit S 1 200 Additional Power Strips S 25 Electrical Total Other Services Qty Rate Price Banner Hanging price per banner S 75 In house TV Channel dark channel price per day S 400 Other Services Total Payment Information Payment Method Please check one C credit card check Grand Total Credit Card Payments You will rece
16. 9 10 2015 Westin Boston Waterfront Boston Massachusetts Event Code M143180315 Discount Deadline February 16 2015 Signature Series We Make Exhibiting EZ Signature Series Packages offer one stop shopping convenience for all of your trade show needs 100 SERIES PACKAGE 10 x10 ae Carpet Select Color 50255 im Red a 13 Teal a 06 Black E Blue B 10 Grey I 07 Burgundy s ant Skirted Counter Select Color 50047 Red 04 Gold 07 Burgundy is Green 05 Blue 10 Grey 03 White 06 Black 13 Teal ane Stools a Back 50024 e ee 50091 One Time Vacuuming for 100 sq ft 47001 200 Ibs Material Handling 35030 35010 Taw Discount Regular Amount 2070 75 269200 300 SERIES PACKAGE va x1 pane a Select aa 50255 Red 13 Teal MH 06 Black a ae Blue lt 10 Grey I 07 Burgundy 1 Meter Locking Cabinet LC3 66284 Wastebasket 50091 One Time Vacuuming for 100 sq ft 47001 Up to 200 Ibs Material Handling 35030 35010 ay Discount Regular 1530 60 200175 200 SERIES PACKAGE 10 x10 ma Carpet aig Color a Red 13 Teal E 06 Black oe Blue 10 Grey I 07 Burgundy 30 Star Base Pedestal Table 50032 2 Padded Arm Chairs 50021 Wastebasket 50091 One Time Vacuuming for 100 sq ft 47001 Up to 200 Ibs Material Handling 35030 35010 aiy Discount Regular Amount sss 177520 400 SERIES PACKAGE 10 x10 ma Carpet Se Color a Red 13 Teal MM
17. CWT Minimum 100 00 35006 If you have any questions about material handling please contact Shepard Customer Service department lt gt Shepard MATERIAL HANDLING 101 PV America 2015 What is material handling also referred to as drayage Material handling is the process of unloading your freight from your shipping carrier either at the warehouse or show site delivering it to your booth storing your empty containers empties if required returning of your empties at the close of show and then reloading your freight back onto your shipping carrier What is the definition of freight Any exhibit materials that are shipped or delivered to the advance warehouse or show facility via shipping carrier POV or delivery truck What is a certified weight ticket A printed weight ticket from a scale certified or inspected by a government authority such as the Dept of Agriculture indicating the date weighed the weight of the shipment and the vehicle ID of the unit being weighed IMPORTANT FACTS ABOUT ADVANCE SHIPMENTS What are advance shipments All shipments that are addressed to the advance warehouse address please refer to Advance Warehouse shipping labels included in this manual Shepard will begin accepting your shipments 30 days prior to first show open day date may vary depending on show schedule The warehouse will receive shipments Monday Friday 8 00am 4 00pm excluding holidays Shipment
18. ECIALTY FURNISHINGS ACCESSORIES PV America 2015 March 9 10 2015 Westin Boston Waterfront Boston Massachusetts Event Code M143180315 Discount Deadline February 16 2015 Full View Quarter View Qty Item Discount Regular Amount 50067 Fullview4 1155 85 1502 60 50068 Fullview6 1274 85 1657 30 50069 Quarter view4 1155 85 1502 60 50070 Quarter View6 1274 85 1657 30 Standard Showcases are a gray finish GRID AND GRID ACCESSORIES 50237 Other accessories available please call customer service for more information VELCRO TACK BOARD Total Specialty Furnishings Accessories S 6 250 Tax o Amount Due Booth Phone Signature also indicates you read and accept the Payment Policy and Terms and Conditions Must order by discount deadline date to receive discounted pricing Payment Authorization must be completed and returned with order There are no exchanges or refunds once item has been delivered to your booth Cancellation must be received in writing 48 hours prior to first exhibitor move in day Rental items not ordered and found in use in your booth are subject to Regular rate billing All tax rates are subject to change INLINE BOOTH RENTALS PV America 2015 March 9 10 2015 1531 Carroll Drive NW Atlanta GA 30318 Exhibit Solutions Sales Phone 404 720 8652 Westin Boston Waterfront Boston Massachusetts Exhi
19. ISHINGS PV America 2015 Shepard Exposition Services March 9 10 2015 4710 Trident Court Baltimore MD 21227 Customer Service Phone 410 737 9270 Westin Boston Waterfront Boston Massachusetts Customer Service Fax 410 737 9274 Event Code M143180315 Customer Service Email baltimore shepardes com Discount Deadline February 16 2015 TABLES ALL DISPLAY TABLES ARE 24 WIDE STANDARD SEATING EEEIEE lt s Shepard Choose drape color place color code next to order Code Qty Item Discount Regular Red 01 Gold 04 Burgundy 07 50020 Side Chair 111 15 144 50 Green 02 Blue 05 Grey 10 50021 ArmChair 154 55 200 90 White 03 Black 06 Teal 13 50024 Stoolwback 181 10 235 45 Code Qty Color Size Discount Regular Amount STANDARD ACCESSORIES 50050 8 L X 30 H 271 75 353 30 SN soo forkan ortes 3515 x soo feran sas arsso s0082 fensaeso 10610 197 95 Discount Regular sor ensar 10610 13r Tables are skirted 3 sided must order 4th side for all Floor Easel 62 75 81 60 sides to be draped on 6 and 8 tables Literature Rack 241 10 313 45 UNSKIRTED TABLES Tsoosa forxsom 148 55 192 85 soo4s Jot xao maos zrs rs0045 forxazn 17495 zrs i code ow Bag Rack 306 70 Coat Rack 108 85 141 50 s0049 aux 195 15 25370 RISERS WOODEN PLANKING 8 WIDE
20. K UP LOCATION INFORMATION Payment Authorization form must be on file to pick up as charges will be Items to be shipped included on your show services invoice Number of Pieces SHIPPING INFORMATION Est Weight Requested Pick Up Date Crates Hours of Operation Cartons cardboard Cases Trunks fiber color Company Skids Pallets Address Carpet color Other Total Pieces Total Wt City State Zip Size of largest piece L W H Lift Gate Inside Delivery SHIP TO Loading Dock o Yes O No Residential Special Instructions Inside Pick up C Iwill be shipping to the WAREHOUSE Company Name Booth PV America 2015 c o UPSF Shepard Exposition Services 280 Eastern Ave Chelsea MA 02150 Please note All Shepard Logistics quotes include transportation cost only Additional material handling fees may apply on show site OUTBOUND SHIPPING INFORMATION would like to schedule Outbound Transportation Please provide me with a Material Handling Agreement at show site for my shipping instructions and February 21 2015 signature So we may deliver your Outbound Material Handling Agreement Date and labels please complete the following information Warehouse Deadline LI will be shipping to SHOW SITE Ship to Address c o Shepard Exposition Services Company Name Booth PV America 2015 Westin Boston Waterfront 425 Summer Street Boston MA 02210 Delivery date March 8 2015 TYPE OF SERVICE C
21. SHOW INFORMATION PV America 2015 Shepard Exposition Services j j March 9 10 2015 4710 Trident Court Baltimore MD 21227 Customer Service Phone 410 737 9270 Westin Boston Waterfront Boston Massachusetts Customer Service Fax 410 737 9274 Event Code M143180315 Customer Service Email baltimore shepardes com BOOTH PACKAGE Items provided in your booth per exhibitor 8 High backwall drape 3 High sidewall drape 7 x 44 Cardstock Identification Sign 1 Covered table provided by Westin Hotel 2 Chairs provided by Westin Hotel lt gt Shepard Show drape color s Blue White Aisle carpet color Facility is carpeted EXHIBIT SHOW SCHEDULE General Exhibitor Move in Sunday March 8 2015 8 00 AM 5 00 PM Exhibit Hours Monday March 9 2015 10 00 AM 6 00 PM Tuesday March 10 2015 10 00 AM 2 00 PM Exhibitor Move out Tuesday March 10 2015 2 00 PM 8 00 PM Freight Re route Time Tuesday March 10 2015 8 00 PM IMPORTANT DEADLINES Exhibitor appointed contractor notification deadline Monday February 9 2015 Discount price deadline for standard Shepard orders Monday February 16 2015 First day for warehouse deliveries without a surcharge Monday February 9 2015 Last day for warehouse deliveries without a surcharge Friday February 27 2015 First day freight can arrive at show facility Sunday March 8 2015 at 8 00 AM SHIPPING ADDRESSES Advance Shipments Address Direct Shipments Address Ex
22. Shepard to install it for you please complete the following Exhibitor Owned Carpet Installation Dismantling Please note Requested times are not guaranteed and are based on availability Minimum one hour will be charged Additional time will be billed in in half hour increments esoso sarr 10 130 Booth size tx 68079 minimum 291 00 378 30 Carpet install date time Hours are based on estimates you will be invoiced for actual time incurred Subtotal o NA Tax Amount Due S SHEPARD SUPERVISION INFORMATION Please complete this section if you have chosen Shepard to supervise your installation and or dismantling Inbound Freight Information Carrier Company Name of pieces Weight of Shipment Is shipment o Crated o Uncrated Tracking Pro Estimated arrival date Shipment to arrive at o Warehouse oc Showsite Set up Information for Installation Please check all that apply and provide information where requested pooth size xf Forklift required o Yes o No Carpet is o owned o rented from Shepard Carpet padding o Yes o No Drawings are o Faxed to Shepard o Shipped w exhibit crates On site Exhibitor Contact Information Name Phone Hotel Arrival date time Departure date time Please complete the following Company Name Contact Name Authorized Signature Outbound Freight Information Carrier Company Name Deliver Shipment To Address City ST
23. TH A 200 LB MINIMUM For credit card payments please complete the payment authorization form Any additional overtime charges will be invoiced at Subtotal show site and are subject to change pending move in move out schedule N A Tax We understand that your calculation is only an estimate Invoicing will be calculated from actual certified weight ticket or reweigh Amount Due ticket on inbound material handling receiving report Adjustments will be made accordingly Any adjustments to charges must be made at show site Single pieces weighing more than 5000 pounds CANNOT be accepted at the warehouse Loose easily damaged uncrated or blanket wrapped shipments should be shipped directly to the show site If you have any questions about material handling please contact Shepard Customer Service department Please complete the following Company Name Booth Contact Name Phone Authorized Signature Shepard Exposition Services is authorized to perform material handling services on behalf of the exhibiting company named above Signature also indicates you have read and accept the Payment Policy and Terms and Conditions sign and return to Shepard Payment Authorization must be completed and returned with Material Handling Worksheet Other charges may apply please review Material Handling Information form included in this manual All tax rates are subject to change lt s gt Shepard MATERIAL HANDLING INFORMATION Shepard Exposi
24. aterials Due to the security and liability requirements Shepard personnel will unload all vendor materials from the loading docks to the booths INDEMNIFICATION The exhibitor agrees to indemnify forever hold harmless and defend Shepard and its employees officers and agents from and against any and all claims causes of action fines penalties damages liabilities judgments and expenses on account of personal injury or death damage to or loss of property or profits arising out of or contributed to by any of the following 1 exhibitor s negligent supervision of any labor secured through Shepard or the negligent supervision of such labor by any of the exhibitor s employees agents representative invitees and or exhibitor appointed contractor EAC 2 exhibitor s negligence willful misconduct or deliberate act or such actions of exhibitor s employees agents invitees representatives or EACs at the show to which this contract relates including but not limited to the misuse improper use unauthorized alteration or negligent handling of Shepard equipment or 3 exhibitor s violation of Federal State or Local ordinance or violation of show regulations and or rules as published by the Facility and or Show Management CLAIM S FOR LOSS AND PAYMENT FOR SERVICES Exhibitor agrees that any and all claims for loss or damage shall be submitted to Shepard prior to the conclusion of the show when alleged loss or damage occurred prior to that time
25. bit Solutions Sales Fax 404 720 8757 Event Code M143180315 Exhibit Solutions Email ESSRentals shepardes com Discount Deadline February 6 2015 Let our Exhibit Solutions team make Exhibiting EZ with a Turnkey Rental Booth Custom Design for Rentals Onsite Logistics Management Freight Management Graphic Development Printing Installation Dismantle Custom Furniture Rental lt Shepard Please visit us online for additional options and information hitp www shepardes com shep gallery hitml The Eddie The Jonathon aty Description Discount Regular Tay Description Discount Regular 10 x 10 3852 75 5008 60 10 x 20 7250 40 9425 50 10 x 20 5436 90 7067 95 10x20 7315 30 9509 90 66470 66471 66474 66475 66477 66478 The Madison The Grant The Harrison Company Mame ftese kon a a m i og 7 E edil rA x ay Description Discount Regular 10x10 4672 10 6073 75 10x20 5537 30 7198 50 Tay Description Discount Regular aty Description Discount Regular J to xto 4533 65 5893 75 10x20 6662 05 8660 65 6411 10 x 20 6835 10 8885 65 66484 66485 66486 66487 66492 66493 All Exhibit Booth Rentals include installation dismantling and graphic panels as shown not all booths have graphic panels Prices quoted are for print ready graphics If graphics submitted are not print ready a
26. dditional fees may apply Please contact the Exhibit Solutions Department with any questions you may have at 404 720 8652 Please Note Carpet is not included To order please refer to the Carpet amp Cleaning form Please fax completed form to Exhibit Solutions Department at 404 720 8757 Please complete the following Company Name Booth Subtotal So Contact Name Phone 6 250 Tax So Authorized Signature Amount Due S Signature also indicates you read and accept the Payment Policy and Terms and Conditions Must order by discount deadline date to receive discounted pricing Payment Authorization must be completed and returned with order There are no exchanges or refunds once item has been delivered to your booth Cancellation must be received in writing 48 hours prior to first exhibitor move in day Rental items not ordered and found in use in your booth are subject to Regular rate billing All tax rates are subject to change INLINE BOOTH RENTALS PV America 2015 Shepard Exposition Services is j March 9 10 2015 1531 Carroll Drive NW Atlanta GA 30318 Exhibit Solutions Sales Phone 404 720 8652 Westin Boston Waterfront Boston Massachusetts lt Shepard Exhibit Solutions Sales Fax 404 720 8757 Event Code M143180315 Exhibit Solutions Email ESSRentals shepardes com Discount Deadline February 6 2015 EXHIBIT SOLUTIONS INLINE BOOTH RENTALS Let our Exhibit Solutions team make Exhibiting EZ with a Turn
27. e and avoid warehouse charges when facility permits Automated tracking and delivery status reports via email No driver waiting time charges inbound or outbound No additional trade show fees Priority Empty Return Labels to all inbound Logistics Customers Guaranteed pick up outbound from show with immediate loading following empty return Guaranteed on time delivery to destination city facility or warehouse or it is free Benefits of Shepard Logistics Security immediate outbound loading reduces risk of pilferage or misloading Convenience less paperwork and less tracking Efficiency scheduling travel labor reliably and possibly avoiding weekend overtime charges inbound Cost Saving discounting of material handling charge To take full advantage of the Shepard Advantage contact 888 568 8858 logistics shepardes com Shepard SHIPPING LABELS PV America 2015 ADVANCE SHIPPING ADDRESS LABELS lt Shepard ADVANCE WAREHOUSE EXHIBITING CO NAME Booth c o UPSF Shepard Exposition Services 280 Eastern Ave Chelsea MA 02150 Delivery Hours M F 8 4 30 PM For PV America 2015 First day freight can arrive w o a surcharge February 9 2015 Last day freight can arrive w o a surcharge February 27 2015 ADVANCE WAREHOUSE EXHIBITING CO NAME Booth c o UPSF Shepard Exposition Services 280 Eastern Ave Chelsea MA 02150 Delivery Hours M F 8 4 30 PM For PV America 20
28. enefits Receive a 10 discount off of material handling rates restrictions apply Worry free shipping to and from your show Priority Empty Service priority of empty return at the close of show Volume discounted shipping rates Charges will be billed to your show invoice one less invoice bill to keep track of No driver wait fees LIABILITY INSURANCE What is and why would I need liability insurance Accidents happen therefore most show organizers and facilities require liability insurance Please refer to your booth contract for exact minimums required Please make sure your materials are covered from the moment they leave your company location to the time they return after the close of the show If applicable included in your manual is information and an application for liability insurance and booth coverage can also be purchased to protect your valuable exhibit materials OUTBOUND SHIPMENTS You must complete a Shepard Material Handling Agreement MHA for all outbound shipments A MHA will be distributed at show site if all services have been paid in full or you can request one at the customer service desk Upon completion of packing and labeling of your materials complete the bill of lading with all required information and return to customer service If you have questions on how to complete your bill of lading please ask a Shepard customer service representative located at the customer service desk If y
29. g move in move out schedules Handling times will be documented on shipping documents Drivers picking up outbound shipments will be sequenced for loading ONLY after a bill of lading is submitted to the Shepard Service Desk AND the driver has checked in WAREHOUSE OVERTIME Warehouse Material Handling rates may be subject to inbound overtime fees should the move in schedule dictate overtime is required to deliver all warehouse freight prior to the beginning of exhibitor move in This would also be true if freight was received after hours at the warehouse trapping facility EARLY LATE SHIPMENTS TO WAREHOUSE Surcharge 25 35003 A surcharge will apply to shipments not arriving within the published dates refer to Show Information page for dates for advance warehouse or arriving on show site after show opening UNCRATED SHIPMENTS Rate as shown on Material Handling Authorization Form An additional charge of 50 or as stated on Material Handling Authorization page of the applicable material handling charge at the time of delivery shall be charged for all loose uncrated or unprotected shipments received at the show site docks The charge is a one time charge that includes both move in and move out of the show and is based on the weight of the shipment handled OFF TARGET DELIVERIES Surcharge 15 35004 For targeted shows exhibitors who received requested a Targeted Date Time a surcharge will apply if shipment is not delivered or carrier has no
30. g all exhibit materials and empty crates that comes in via over the road carriers It is Shepard s responsibility to manage docks and schedule vehicles for the smooth and efficient move in and move out of the exhibition Shepard will not be responsible however for any materials they do not handle Exhibitors may unload their own private vehicles provided the vehicle is less than 24 Unloading or reloading of any freight from any vehicle over 24 in length will be handled by Shepard Exposition Services Rates for material handling services are enclosed in this exhibitor service manual Exhibitors may use their own two wheeled hand truck or four wheeled flat truck The use of pallet jacks fork trucks lift gates or any other mechanical equipment is not permitted Vehicles must not be left unattended at the loading areas Any unattended vehicles will be towed at the owner s expense The Fire Marshal absolutely prohibits the storage of empty containers in the exhibit hall Arrangements have been made with Shepard Exposition Services to store empty crates Please refer to the Material Handling Information sheet in this service manual for the handling of empties disposal of skids etc GRATUITIES BREAKS Tipping is expressly prohibited This includes such practices as giving money merchandise or other special consideration for services rendered Do not give coffee breaks other than mid morning and mid afternoon when the union has a 15 minute
31. hibiting Co Name amp Booth Number c o Shepard Exposition Services PV America 2015 Exhibiting Co Name amp Booth Number c o UPSF Shepard Exposition Services PV America 2015 280 Eastern Ave Westin Boston Waterfront Chelsea MA 02150 425 Summer Street Boston MA 02210 ALL UTILITY AND ANCILLARY FORMS SHOULD BE FAXED TO THE NUMBER INDICATED ON FORM PLEASE DO NOT SEND UTILITY AND OR ANCILLARY FORMS TO SHEPARD ONLINE ORDERING INSTRUCTIONS PV America 2015 Shepard Exposition Services j March 9 10 2015 4710 Trident Court Baltimore MD 21227 Customer Service Phone 410 737 9270 Westin Boston Waterfront Boston Massachusetts Customer Service Fax 410 737 9274 Event Code M143180315 Customer Service Email baltimore shepardes com ATTENTION EXHIBITORS ORDER NOW Follow these simple steps to order Shepard Services Online lt gt Shepard GO TO www shepardes com intro asp Click on PV America 2015 LOG IN from the Show Information page ENTER your email address and password then click a NEW users User name Your Email Address provided by Show Management Password PVA15 A OO N P b Previous users User name Your Email Address Password Your pre existing password 5 Don t remember your password Click the link Forgot your password and follow the prompts to have your password sent to the registered email address 6 Once logged in you will be prompted to review your profile informa
32. hoose One Contact Name Phone Deliver By Date Number of labels Special Instructions TRANSPORTATION CHARGES Charges for transportation and material handling services provided by Shepard shall be billed to the Credit Card on file a Be 2nd Day Air Next Day Air Type Card Ss gt Service via Air Transportation is charged based on Dimensional weight or Actual weight whichever is greater Logistics Material Handling ONLY Authorize ALL charges Credit Card Expiration Date Security Code Billing Address _ standara Ground Other Truck Load Specialized City ST Zip Name on Card Authorized Signature A REPRESENTATIVE FROM SHEPARD LOGISTICS WILL CONFIRM RECEIPT OF YOUR EXHIBIT TRANSPORTATION REQUEST Please complete the following Exhibiting Co Name Booth Contact Name Phone Email Fax Authorized Signature Signature indicates you have read and accept the Payment Policy and Terms and Conditions xperience Shepard Logistics Complete Transportation Services Advantages of Shepard Logistics 10 material handling discount for round trip SLS customer shipments Volume discounting for larger shipments Guaranteed price quotes online with online booking and scheduled pick up Preferred and confirmed target times inbound Pre printed bills and shipping labels correctly formatted inbound or outbound Free 30 day pre event storage charges Ship direct to show sit
33. ior to close of show an invoice will be prepared and delivered to your booth for your review Credits will be issued at show site only If you have any questions or want to pay your invoice by check or cash please see our customer service representatives at the service desk on site Charges All charges regardless of amount must be paid in full by cash check or credit card If credit card method is used please ensure that the card limits are high enough to cover your expected charges Past Due Accounts The buyer understands that there will be a 1 1 2 monthly 18 per year finance charge on past due accounts and agrees to pay all costs incurred by Shepard Exposition Services while endeavoring to collect this account Outbound Services All outbound services will be processed on your credit card A copy of the receipt and invoice will be mailed within 10 days of the close of the show International Customers International customers must pay for all services in U S funds A 50 service charge will be added for processing checks or wire transfers drawn on foreign banks U S Wire Transfers A 25 service charge will be added for processing U S wire transfers Please complete the wire transfer portion of the Payment Authorization form The credit card portion of the form must still be completed before your order will be processed Tax Exempt Status If you are tax exempt in the state where the show is held a copy of the certificate must accompany your
34. ipment Total Weight Name Phone MATERIAL HANDLING RATES AND ESTIMATE WORKSHEET SHIP WITH SHEPARD LOGISTICS AND RECEIVE A 10 DISCOUNT ON MATERIAL HANDLING WITH Signature Series Shipping To set up your Signature Series Shipping please call 888 568 8858 or complete the Shepard Logistics Order Form included in this manual Signature Series Shipping does not apply to shipments considered small package local or shipments over 10 000 lbs Roundtrip SLS shipping is required to qualify for Signature Series Shipping COMPUTATION OF MATERIAL HANDLING SERVICES The following services whether used completely or in part are offered as a package When recording weight round up to the next 100 Ibs For example 285 Ibs 300 Ibs 100 Ibs 3 X RATE Amount or minimum charge whichever is greater Standard Material Handling Signature Series Material Handling weight Description Price _ Total weisnt Description Price Total Direct Shipments to Showsite Direct Shipments to Showsite 230 75 346 25 300 00 207 75 311 75 270 00 35030 35033 35043 35038 35390 35395 35391 35399 35394 35402 Advance Shipments to Warehouse Advance Shipments to Warehouse 250 90 326 25 225 75 293 50 Special Handling Special Handling 35010 35013 35393 35397 35392 35401 Pieces Small Packages FedEx UPS DHL under 30 Ibs Overtime Overtime 30 fee for every overtime o 35048 35045 RATES ARE PER 100 LBS WI
35. ive an e mail with a secure link to our online credit card authorization form within 5 business days Do not enter any credit card information on this form THE WESTIN Westin Boston Waterfront Hotel Mea Exhibitor AV Order Form Please fill in the grey boxes amp return to emorgani psav com A PSAV representative will confirm your order with a total and confirmation Setup Exhibitor Company Name amp Address Booth amp Location Order Contact Name E mail amp Phone On site Contact Name amp Cell Date Time Strike Date Time Quantity Monitors Cost per day Quantity AV Equipment Cost per day Quantity Computers Cost per day TF o n Laptop Audio with 8 10 Powered 24 17 Monit 150 130 PC Lapto 250 E z Speaker Administrative a Small PA w wireless mic amp 8 10 Fee and MA 32 Monitor 275 DVD Player 100 Powered Speaker 265 State tax 6 25 an Sine eave iPad lt 7 will be added to a aT M429 E T al a Wi Fi Access sold separately all orders 50 Monitor 525 75 00 Minimum Set Strike Delivery Pickup Labor To be Subtotal on above items 24 Administrative Fee on above Subtotal a Subtotal w Administrative Fee PSAV Credit Card Type American Express Discover MasterCard Visa Credit Card Number Exp Date Security Code Cardholder s Name 6 25 tax on Subtotal w Admin Fee Cardholder s Billing Address Zip Code TOTAL w Admin Fee amp Tax l please print
36. key Rental Booth Custom Design for Rentals Onsite Logistics Management Freight Management Graphic Development Printing Installation Dismantle Custom Furniture Rental Please visit us online for additional options and information hitp www shepardes com shep gallery himl The Jackson The Lincoln The Roosevelt Discount po a Tay Description Discount 4 TP toto 001 85 624240 10x20 7613 75 9897 90 10 x 10 4585 55 10 x 20 6315 95 Ta Description Discount 10 x 10 4836 45 10 x 20 7310 95 66490 66491 66482 66483 66488 66489 The Lucy The Dale Tab Deserston Discount Reguar tx to 2855 15 3711 70 E Paai Qty Description Discount Regular 10x10 4983 55 6478 60 66473 All Exhibit Booth Rentals include installation dismantling and graphic panels as shown not all booths have graphic panels Prices quoted are for print ready graphics If graphics submitted are not print ready additional fees may apply Please contact the Exhibit Solutions Department with any questions you may have at 404 720 8652 Please Note Carpet is not included to order please refer to the Carpet amp Cleaning form Please fax completed form to Exhibit Solutions Department at 404 720 8757 Please complete the following Company Name Booth Subtotal So Contact Name Phone 6 250 Tax BS Authorized Signature Amount D
37. of time between the delivery of shipment s to the booth and the arrival of the exhibitor or his representative During such time the materials will be left unattended Shepard is not and cannot be responsible for loss damage theft or disappearances of exhibitors materials after same have been delivered to the exhibitors booth Similarly there may be a lapse of time between the completion of packing and the actual pick up of exhibitors materials from the booth for loading onto a carrier During such time the materials will be left unattended Shepard shall not be responsible for loss damage theft or disappearance of exhibitor s materials before same have been picked up for loading after the show All materials will be checked at the booth at the time of loading using document s submitted by the exhibitor and notations of exceptions to conditions of materials or piece counts will be made on said document Shepard assumes no responsibility for loss damage theft or disappearance of exhibitors materials after same have been delivered to exhibitor s appointed carrier or agent for transportation after the show Shepard loads materials onto the carrier s truck under the supervision of the carrier driver who checks and signs for the materials Shepard assumes no liability for any materials after the carrier assumes custody of materials If exhibitors designated carrier fails to show by the move out deadline after a show Shepard shall have the authority to
38. osition Services 4710 Trident Court Baltimore MD 21227 Customer Service Phone 410 737 9270 Westin Boston Waterfront Boston Massachusetts Customer Service Fax 410 737 9274 Event Code M143180315 Customer Service Email baltimore shepardes com Discount Deadline February 16 2015 BOOTH CLEANING Minimum 100 sq ft PERIODIC PORTER SERVICE Booth cleaning rates are per square foot Porter Service Rates are per square foot Tay item Discount Regular Amount Tay tem Discount Regular Amount Carpet is delivered clean but may become dirty during setup We Porter Service includes emptying wastebaskets within the booth every suggest that you order vacuuming at least once before show two hours during the show It may be ordered once for only the first opening day of the show or daily Please note booth cleaning and porter service are non taxable for this show Total Carpeting 8 6 25 Tax Amount Due Company Name Booth Contact Name Phone Authorized Signature Signature also indicates you read and accept the Payment Policy and Terms and Conditions Must order by discount deadline date to receive discounted pricing Payment Authorization must be completed and returned with order There are no exchanges or refunds once item has been delivered to your booth Cancellation must be received in writing 48 hours prior to first exhibitor move in day All tax rates are subject to change EXPO FURN
39. ou are NOT using the designated shipping carrier you must call your carrier with pick up information If your carrier fails to pick up your shipment Shepard will either reroute your freight through the carrier of our choice or return to the local warehouse whichever is indicated on your MHA OUTBOUND BILL OF LADING SHIPPING LABEL REQUEST lt s gt Shepard PV America 2015 Shepard Exposition Services 4710 Trident Court Baltimore MD 21227 March 9 10 2015 Customer Service Phone 410 737 9270 Customer Service Fax 410 737 9274 Customer Service Email baltimore shepardes com PRE PRINTED OUTBOUND BILL OF LADING AND SHIPPING LABELS All outbound shipments require a Bill of Lading and shipping labels Shepard offers complimentary pre printing of these items To take advantage of this service please complete this request and submit by the deadline date above Your pre printed BOL and labels will be delivered to your booth prior to the close of the show Note All third parties must pick up BOL labels at the Shepard Service Desk Westin Boston Waterfront Boston Massachusetts Event Code M143180315 SHIP TO ADDRESS COMPANY NAME DELIVERY ADDRESS CITY STATE ZIP CONTACT NAME BOOTH Number of Pieces Number of Labels Requested Crate Skia Cases Carton Total Weight CARRIER SELECTION C OFFICIAL SHOW CARRIER SHEPARD LOGISTICS C OTHER If selecting a carrier other than Shepard Logistics you must
40. ransfer ACH payment or check EXHIBITING COMPANY INFORMATION Please fill out the following information COMPANY NAME BOOTH COMPANY ADDRESS PHONE CITY ST ZIP FAX CONTACT NAME EMAIL CREDIT CARD INFORMATION lt Type of Card oa E VISA E E Pay by Check Pay by Wire E creatora L TT TTL TT spiran oae Month Year Billing Address Security Code City ST Zip Name on Card Authorized Signature Please note You may choose to pay by Check or Wire Transfer however a credit card is required on file to process all orders Are you tax exempt for the state this event occurs in Yes No If you are tax exempt you must provide a tax exemption certificate for the state in which the show is being held Please submit tax exemption certificate to baltimore shepardes com SHEPARD TERMS amp CONDITIONS lt Shepard PV America 2015 PAYMENT POLICY Show Site Orders Services ordered at show site will require full payment at the time the order is placed Purchase orders may not be used in lieu of payment Regular prices will apply to all show site orders Floor orders are limited to availability Third Party Orders If you contract your work to a display or exhibit house and require services from Shepard the payment policy stated above applies Please pass this information on to them A Third Party Payment form must be completed and submitted three weeks prior to show opening Invoices Pr
41. s are maintained equally for all exhibitors helping to provide an environment conducive to successful interaction with attendees ALL BOOTHS have an 8 eight foot maximum height restriction All booths 400 Sq Ft and above MUST submit their proposed exhibit display design to show management at jmcquilkin sets solar address for Show Management approval by February 20 2015 Exhibit displays not approved in advance or displays that do not conform to guidelines will be asked to be modified on site at the exhibitor s expense ALL DISPLAYS 400 Sq Ft AND ABOVE MUST BE APPROVED BY SHOW MANAGEMENT wor Head SEPA 1737 King St Suite 600 Alexandria VA 22314 703 738 9460 E a www pvamericaexpo com Powered by tN lor E 000090 SE PA Solar Energy A Industries eoo Association oe solar electric power association March 9 10 2015 The Westin Boston Waterfront Boston MA PVEs Eses America Booth Structure Guidelines Reprinted with expressed consent of IAEE from 2009 Guidelines for Display Rules and Regulations All 10x10 and 10x20 booths will be treated as a Standard Inline Booth Dimensions Standard inline booths for PVA 15 are ten 10 feet long x ten 10 feet wide 3 05m x 3 05m Maximum back wall height is 8 feet 2 44m Use of Space The maximum height of 8 feet 2 44m is allowed only in the rear half of the booth space with a 4 ft 1 22m height restriction imposed on all materials in the front fi
42. s must arrive by advance warehouse deadline date to avoid a late surcharge Please refer to the Show Information page included with this manual for deadline date Crates cartons skids fibercases and carpets can be accepted at the warehouse but DO NOT ship crates weighing over 5 000 Ibs loose uncrated shipments and or machinery to warehouse You must ship those items direct to show site All shipments must have a bill of lading or delivery slip indicating number of pieces and weight Certified weight tickets required All shipments must be prepaid no collect on delivery shipments will be accepted MATERIAL HANDLING CHARGES What determines how much I m charged Charges are based off the weight from your inbound weight ticket included with your shipment How do I calculate material handling charges Material handling services whether used completely or in part are offered as a package When recording weight round up to the next 100 Ibs EXAMPLE 285 Ibs 300 Ibs 100 Ibs 3 X RATE Amount or minimum charge whichever is greater Will there be any additional charges Additional charges may apply Please review the Material Handling Authorization and Material Handling Additional Services forms included in the manual for all applicable fees SMALL PACKAGES What are small package carrier shipments Shipments that arrive via small package carrier such as FedEx Express Service UPS small package service DHL small
43. t checked in during assigned target date time MARSHALING YARD Surcharge 30 per Shipment 35250 Where Shepard Exposition Services as the show contractor must lease space for marshaling yard operations because no space is provided by the facility Shepard may charge a one time fee per shipment processed inbound and or outbound through the marshaling yard REWEIGH OF SHIPMENTS Surcharge 25 00 per forklift load 35282 An additional charge per forklift load will be applied to shipments that have to be reweighed at the dock due to the lack of a certified weight ticket or an incorrect or understated weight on a delivery document EMPTY CRATE STORAGE Surcharge 10 00 per piece Minimum 40 00 35105 A charge per crate carton or skid applies when Shepard handles the storage and return of empties from a shipment not received by Shepard and therefore not subject to material handling charges SMALL PACKAGE CONSOLIDATION Cartons weighing 30lbs or less will qualify for the small package rate Should one delivery contain 15 or more small packages it can be consolidated and charged as standard material handling for a lower rate Packages exceeding 30lbs will be billed standard Material Handling fees at the prevailing show rates ENVELOPE DELIVERIES Surcharge 10 50 per envelope 35007 During show hours at the show facility a charge will apply to receiving and delivering envelope packages to your booth MOBILE SPOTTING FEE Surcharge 150 00 round trip 35
44. tion a If your information is correct click proceed to ordering OR b If your information is not correct please click here as indicated update your profile and submit changes 7 Welcome to Shepard Online Ordering Some helpful tips Use the or continue gt buttons to scroll through all your options Use the button to add an item to your cart BEFORE proceeding to the next screen To NAVIGATE to a specific page use the menu headers at the top of the page To VIEW your shopping CART click on To DELETE an item from your shopping cart click lt next to the item you wish to remove QUESTIONS Do not hesitate to contact us for assistance Shepard Customer Service 410 737 9270 baltimore shepardes com PAYMENT AUTHORIZATION PV America 2015 Shepard Exposition Services March 9 10 2015 4710 Trident Court Baltimore MD 21227 Customer Service Phone 410 737 9270 Westin Boston Waterfront Boston Massachusetts Customer Service Fax 410 737 9274 Event Code M143180315 Customer Service Email baltimore shepardes com Discount Deadline February 16 2015 lt Shepard Please complete the information requested below and return this form with your orders You may choose to pay by credit card check payable to Shepard Exposition Services or bank wire transfer However we require your credit card authorization to be on file before we process your order s for service We will use this authoriza
45. tion Services PV America 2015 4710 Trident Court Baltimore MD 21227 Customer Service Phone 410 737 9270 Customer Service Email baltimore shepardes com MATERIAL HANDLING INFORMATION amp ADDITIONAL CHARGES SPECIAL HANDLING Rate as shown on Material Handling Authorization Form The standard material handling applies to shipments that cannot be readily handled off or onto a truck using a conventional forklift or pallet jack equipment without rehandling A special handling charge applies if your shipment requires extra labor for stacking or unstacking containers on a truck cubic loading tarping or untarping freight or containers rigging pieces for loading or unloading on a truck or from the ground loading or unloading materials in a freight elevator or other circumstances requiring the rehandling of materials including but not limited to freight on the truck needing to be unloaded in a specific order orientation or requires freight on the truck to be moved to unload actual delivery OVERTIME Surcharge 30 35301 Based on show move in move out schedule and or late driver check in an overtime surcharge per occurrence applies to shipments handled at show site during overtime hours Your advance warehouse shipments may be received during straight time but due to scheduling conflicts beyond Shepard s control may be moved into the exhibit hall on overtime Any additional overtime charges will be invoiced at show site and are subject to change pendin
46. tion to charge your credit card account for any additional amounts incurred as a result of show site orders placed by your representative to include material handling charges for shipments received on your company s behalf and any unpaid balance due for Shepard services Credits for services will be issued at show site only WIRE TRANSFER In order to accurately process the transfer of funds from your account please complete the following information and fax it along with a copy of the wire receipt to the fax number printed on the header of this page A 50 service charge will be added for processing checks drawn on foreign banks A 25 service charge will be added for processing U S wire transfers 50 service charge for international wire transfers The following information must be included on the bank copy of the wire transfer confirmation Name of show that you are attending PV America 2015 Exhibiting company name Booth number Account Name Shepard Exposition Services Inc Bank Name PNC Bank N A Pittsburgh PA 15219 USA Routing Number 041000124 Account Number 42 6061 9772 SWIFT CODE US PNCCUS33 SWIFT CODE INTL PNCCUS33 If payment is not received by the date shown above hereby agree to have the balance owed to Shepard Exposition Services Inc charged to the credit card indicated in the next section Please be sure to include the show name or show code and your booth as well as the wire fee if you are sending a wire t
47. ue So Signature also indicates you read and accept the Payment Policy and Terms and Conditions Must order by discount deadline date to receive discounted pricing Payment Authorization must be completed and returned with order There are no exchanges or refunds once item has been delivered to your booth Cancellation must be received in writing 48 hours prior to first exhibitor move in day Rental items not ordered and found in use in your booth are subject to Regular rate billing All tax rates are subject to change UNION JURISDICTIONS BOSTON UNION LABOR Boston MA is NOT a right to work state Union Labor is available to assist in the installation and dismantling of exhibit booths Exhibit labor freight and rigging labor electricians and plumbers can be arranged for at established rates using the enclosed order forms EXHIBIT LABOR JURISDICTION The unpacking erection assembling dismantling and packing of displays and equipment may be done by full time employees of the exhibiting company no outside labor allowed Skilled craftsman will be available to assist exhibitors who wish to hire labor to perform these services Arrangements for all temporary labor must be made through Shepard Exposition Services Please use the Labor Order Forms included with this manual Outside labor of any kind is not permitted MATERIAL FREIGHT HANDLING JURISDICTION Shepard Exposition Services has the responsibility of receiving and handlin
48. ve 5 foot portion of the booth to the aisle Display materials should be arranged in such a manner so as not to obstruct sight lines of neighboring exhibitors Hanging signs above inline booths is prohibited POWERED BY SEI Am gih SEPA 1737 King St Suite 600 Alexandria VA 22314 703 738 9460 me a D www pvamericaexpo com Powered by PETN lt SEPA Solar Energy A Industries TERRI Association m solar electric power association H March 9 10 2015 DV s3 Dr The Westin Boston Waterfront America Boston MA Island An island booth is typically 20 x 20 or larger and is exposed to aisles on all four sides The entire cubic content of the space may be used up to eight feet 8 including signage Island booths must have adequate line of sight so that the surrounding area can be viewed through the booth and neighboring booths are not obstructed Booth blocking walls or drapes that may contribute to obstructed views of neighboring exhibitors is prohibited POWERED BY SEI Ai Energy gin SEPA 1737 King St Suite 600 Alexandria VA 22314 703 738 9460 A ne solar electric power association wwWW pvamericaexpo com lt s gt Shepard Shepard Exposition Services 4710 Trident Court Baltimore MD 21227 Customer Service Phone 410 737 9270 410 737 9274 baltimore shepardes com Customer Service Fax Customer Service Email SIGNATURE SERIES PACKAGES PV America 2015 March
49. your location pick up area to it s destination and also the process of returning your shipment back to your location after the close of the show Material handling begins at the time your shipment arrives to the docks please refer to What is material handling for the full definition Do I need to order a fork lift to unload or reload my freight No please do not order a forklift for unloading reloading of your materials What does CWT mean CWT is an acronym for Century Weight therefore it means per 100 Ibs IMPORTANT FACTS ABOUT DIRECT SHIPMENTS What are direct shipments All shipments that are addressed directly to the exhibit facility please refer to Direct to Show shipping labels included in this manual Shipments must arrive during published exhibitor move in times only Do not ship direct to show site in advance If delivery cannot be guaranteed to arrive during exhibitor move in shipment must go to advance warehouse All shipments must have a bill of lading or delivery slip indicating number of pieces and weight Certified weight tickets required Crates weighing over 5 000 Ibs or loose uncrated shipments must be shipped direct to show site to arrive during exhibitor move in times All shipments must be prepaid no collect on delivery shipments will be accepted SIGNATURE SERIES SHIPPING How can I make shipping my show materials easier Signature Series Shipping will make it easier with the following b

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