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Exhibitor Service Manual - Capital Convention Contractors

1. CIRCLE COLOR CHOICE ROYAL BLUE BURGUNDY HUNTER GREEN WHITE BLACK ADVANCE DISCOUNT ORDER PAYMENT MUST BE SUB TOTAL RECEIVED 14 DAYS PRIOR TO MOVE IN MA TAX 6 25 No credit will be issued on equipment ordered and placed in GRAND TOTAL your booth either unused or after the close of the show There is a 50 cancellation charge for orders cancelled at show site All materials are on a rental basis and remain the property of Capital The undersigned is responsible for all items ordered and for its condition at close of show PLEASE COMPLETE THE FOLLOWING INFORMATION ON EACH ORDER SHEET I have read and understand the Liability and Insurance Bulletin included in this packet and as stated on the enclosed sheets Company Name _W Contact Person WW Booth Address City State Zip Signature Phone Fax Email address If you have any questions please feel free to contact Exhibitor Services at the number below EMAIL MAIL OR FAX FORM TO Capital Convention Contractors 10 Technology Dr Suite 40 Hudson MA 01749 Phone 877 335 3700 Fax 508 351 9911 Email help capitalconventions com Return to Table e CAP TA MAIA Annual Convention amp Trade Fair Marriott Copley Place convention contractors B MA 10 Technology Drive Suite 40 Hudson MA 01749 oston capitalconventions com Fax 508 351 9911 November 13 14 201 5 877 335 3700 a mar EE C PADDED sE cnan saso
2. EXHIBITOR SERVICE MANUAL MAIA Annual Convention amp Trade Fair Marriott Copley Place Boston MA November 13 14 2015 CAPITAL convention contractors 10 Technology Drive Suite 40 Hudson MA 01749 capitalconventions com Fax 508 351 9911 87 7 335 3700 TABLE OF CONTENTS Please click below on desired page to be brought directly to the selected form Show Information G Displays amp Graphics General Information Rental Exhibits Order Form Secure On line Ordering Custom Exhibits Rental Brochure Standard Signage Order Form Payment Policies Recap Form Giedi Cad Aathotecion H Ancillary Services Third Party Payment Policy Electrical Order Form Order Summary Internet Order Form Floral Order Form Rules amp Regulations Liability amp Insurance Bulletin Labor Guidelines Fire Regulations Furnishings amp Accessories Table amp Drape Order Form Booth Furnishings Order Form Furniture Images Carpet Order Form Booth Labor amp Cleaning Booth Labor Order Form Booth Cleaning and Porter Service Exhibitor Appointed Contractor Shipping amp Material Handling Material Handling Definitions Estimated Material Handling Order Form Material Handling Rate Schedule Material Handling Policy Advance Shipping Labels Direct Shipping Labels fA P 7 A MAIA Annual Convention amp Trade Fair Marriott Copley Place convention contractors Boston MA capitlcenvertions com Fox 0835
3. Shipments loaded in this manner require additional time equipment and or labor Courier type companies such as Federal Express UPS and DHL airfreight and local cartage companies POVs amp company trucks are included in this category due to their delivery procedures What is a Cartage Company Freight forwarders as well as other carriers will often outsource the delivery of their freight to third party cartage companies Cartage companies provide local pick up and delivery services to and from the event venue as well as other locations In most cases cartage companies will consolidate shipments from multiple carriers onto a single truck Due to their loading unloading procedures these shipments may fall into the additional handling category What is The Difference Between Crated and Uncrated Shipments Crated shipments are those that are packed in any type of shipping container that can be unloaded at the dock with no additional handling required Such containers include crates fiber cases cartons and properly packed skids An uncrated shipment is material that is shipped loose or pad wrapped and or unskidded without proper lifting bars and hooks What are Stacked Shipments Shipments loaded in a manner that requires pieces to be moved to ground level for delivery to booth Stacked or cubed out shipments and loose items placed on top of crates and or pallets constitute additional handling What is Ground Loading Unloading Applies
4. overtime and doubletime rates will be applied where applicable PSAV is not responsible for voltage fluctuations or power failure due to temporary conditions No verbal orders are AUDIO VISUAL TOTAL re accepted No credits for unused services Orders will not be processed without Booth number and form of payment noted Advanced orders are guaranteed to be installed prior to show opening There will be no refunds once services INTERNET and TELEPHONE TOTAL re are rendered If customer cancels the event or the provision of all or a portion of audiovisual equipment and services by PSAV cancellation charges will apply If cancellation is under 72 hours 50 of the equipment proposal estimate SUBTOTAL SS and 100 of labor charges plus actual expenses incurred by PSAV in preparing for the event will be charged Client is responsible for ordering power from the hotel 6 25 Tax A Additional Labor may be required for larger orders Large Speakers at additional cost PRICES SUBJECT TO CHANGE WITHOUT NOTICE ESTIMATED TOTAL CHARGES a IF YOU EXPERIENCE AN ISSUE ON SITE PLEASE CONTACT PSAV AT x4444 NO REFUNDS WILL BE PROVIDED WITHOUT REPORTING THE ISSUE ONSITE TO A MANAGER BILLING CONTACT INFORMATION CREDIT CARD INFORMATION Credit Card Cc Wire Transfer CD Check CD If paying by Check or Wire Transfer please send the form back with no payment information and you will receive an email with the total due Checks should be made out to PSAV Ca
5. s0 Tranoeparwcuae sso so UPHOLSTERED BARSTOOL s30 86600 ommon Si sino fso Freropeass wo fso ommna ww o O meramera sno fos exemsaveoano sor sms Te SHOWCASE WisHELVES ssrs0 sws mi ee Lo ee a ee mi R WASTEBASKET 15 50 20 00 RAFFLE DRUM 55 00 69 50 8 ALUMINMUM BACK POST W BASE 22 00 27 50 6 10 ADJUSTABLE CROSS BAR 11 00 13 75 SUB TOTAL MA TAX 6 25 GRAND TOTAL ADVANCE DISCOUNT ORDER PAYMENT MUST BE RECEIVED 14 DAYS PRIOR TO MOVE IN No credit will be issued on equipment ordered and placed in your booth either unused or after the close of the show There is a 50 cancellation charge for orders cancelled at show site All materials are on a rental basis and remain the property of Capital The undersigned is responsible for all items ordered and for its condition at close of show PLEASE COMPLETE THE FOLLOWING INFORMATION ON EACH ORDER SHEET I have read and understand the Liability and Insurance Bulletin included in this packet and as stated on the enclosed sheets Company Name Contact Person Booth Address City State Zip Signature Phone Fax Email address If you have any questions please feel free to contact Exhibitor Services at the number below EMAIL MAIL OR FAX FORM TO Capital Convention Contractors 10 Technology Dr Suite 40 Hudson MA 01749 Phone 877 335 37
6. D j ge go ap O 5 oOo D amp mh mh D p lt D j o o m N D amp Co O O N a oO on jaw N o amp O O go o Q og lt N cS Q D p lt D j o on ja oe a D ap N D j oT go aR O mh D an B N o a ue Aq OUJ s10 OB UOD UONUSAUOZ peude 0 yuowdiys g Jo AIDAT AaP 10 JUSWIUSISUOD L Umg soUvINSUT pue AITTIGVI T Iy MAMAA SLAd ALON Use these labels only if shipping Direct to Show Site Exhibiting Company Organization Capital Convention Contractors Marriott Copley Place 110 Huntington Avenue Boston MA 02116 Show MAIA Annual Convention amp Trade Fair Booth Carrier Piece _ RUSH Exhibit Material Use these labels only if shipping Direct to Show Site Exhibiting Company Organization Capital Convention Contractors Marriott Copley Place 110 Huntington Avenue Boston MA 02116 Show MAIA Annual Convention amp Trade Fair Booth Carrier Piece of RUSH Exhibit Material Return to Table of Contents Use these labels only if shipping Direct to Show Site Exhibiting Company Organization Capital Convention Contractors Marriott Copley Place 110 Huntington Avenue Boston MA 02116 Show MAIA Annual Convention amp Trade Fair Booth Carrier Piece of RUSH Exhibit Mate
7. DISCOUNT ORDER PAYMENT MUST BE RECEIVED 14 DAYS PRIOR TO MOVE IN No credit will be issued on equipment ordered and placed in your booth either unused or after the close of the show There is a 50 cancellation charge for orders cancelled at show site Orders cancelled after installation will be charged 100 of original price All materials are on a rental basis and remain the property of Capital The undersigned is responsible for all items ordered and for its condition at close of show PLEASE COMPLETE THE FOLLOWING INFORAMTION ON EACH ORDER SHEET I have read and understand the Liability and Insurance Bulletin included in this packet and as stated on the enclosed sheets Company Name Contact Person ___ Booth Address City State Zip Signature Phone Oo Fax o o Email address If you have any questions please feel free to contact Exhibitor Services at the number below EMAIL MAIL OR FAX FORM TO Capital Convention Contractors 10 Technology Dr Suite 40 Hudson MA 01749 Phone 877 335 3700 Fax 508 351 9911 Email help capitalconventions com Return to Table of Cec Return to Table of Contents CAPITAL convention contractors Custom Exhibit Booth Specials Option 10 A Included in your custom booth package Header Sign not backlit Standard Color Carpet Choice of Velcro friendly Sintra Slatwall or Pegboard Walls Trackli
8. any shipment left on floor without a Capital Bill of Lading form completed and turned into the Capital Service Desk One half hour minimum Capital supervised labor fee will be charged Overtime Overtime is Monday through Friday prior to 8 a m and after 4 30 p m all day Saturday Sunday and observed union holidays m Overtime will be applied to all freight received at or moved from the warehouse and or show site during above listed times Your shipment is moved into or out of showsite on overtime due to scheduling beyond Capital s control Rate Classifications Price Per CWT 200 lb minimum m Advance Shipments to Warehouse 200 Ib minimum Advance Freight Deadline Date November 6 2015 E EET oioeetns dno dk eda nu eae REO esa do aau ee meas oo4 bbs heue be denwaensaees 94 00 188 00 PGI OMA an G UMN soo tu eeae chase ews oe ear eons ENS Ee nee nee eee E E E wan aes 117 50 235 00 Crated Overtime Inbound Outbound 0 0 0 0 ce eee eee eee eee as 32 90 65 80 Additional Handling Overtime Inbound Outbound 00 0 cence ee ees 41 13 82 25 Uncrated shipments will NOT be accepted at the Advance Warehouse m Additional Surcharges Early Shipments to Warehouse Crated cace cat ae daw nacne doves aA RM ROE ORAL DRE Oe SRA 32 90 65 80 Early Shipments to Warehouse Additional Handling 0 0 0 0 ccc ccc eet eee ens 41 13 82 25 Late to Warehouse a sty so wae Gea NEEE NAA De Lee EEN eae Ha EE S
9. county and state taxes will apply If any Exhibitor is exempt from paying sales tax it is the Exhibitor s responsibility to provide Capital with its tax exempt certificate prior to the Show Opening COLLECTION POLICY In the event this contract is turned over to an attorney for collection or dispute Capital will be entitled to reasonable attorney fees If you have any questions please feel free to contact Exhibitor Services at the number below EMAIL MAIL OR FAX FORM TO Capital Convention Contractors 10 Technology Dr Suite 40 Hudson MA 01749 Phone 877 335 3700 Fax 508 351 9911 Email help capitalconventions com Return to Table f P 7 A MAIA Annual Convention amp Trade Fair Marriott Copley Place convention contractors Boston MA eae os e November 13 14 2015 877 335 3700 Capital Convention Contractors will invoice third parties for payment of services rendered to exhibitors provided the following conditions are met The payment record of the third party is acceptable to Capital This completed form is signed by both parties and returned to Capital at least 14 days prior to move in A completed Credit Card Authorization Form MUST accompany this form from each party Capital s prepayment policy is adhered to 1 e orders must be received with payment by the deadline dates If there is any doubt which party is to be invoiced for a service the exhibiting firm accepts responsibility for payment upon
10. exhibitor NAME OF CARRIER PLEASE COMPLETE THE FOLLOWING INFORMATION ON EACH ORDER SHEET I have read and understand the Material Handling Rate Schedule as well as the Liability and Insurance Bulletin as stated on the enclosed sheets Company Name __ Contact Person n Booth __________ Address City State Zip Signature Phone Fax __ Email address If you have any questions please feel free to contact Exhibitor Services at the number below EMAIL MAIL OR FAX FORM TO Capital Convention Contractors 10 Technology Dr Suite 40 Hudson MA 01749 Phone 877 335 3700 Fax 508 351 9911 Email help capitalconventions com Return to Table of Contents CAP ji A MAIA Annual Convention amp Trade Fair Marriott Copley Place convention contractors Boston MA 10 Technol Drive Suite 40 Hudson MA 01749 ee a Fax 508 351 9911 November 13 14 2015 877 335 3700 Rate Classifications mCrated Material that arrives as a single shipment on a dedicated truck that is skidded and or crated or in any type of shipping container that can be unloaded at the dock with no additional handling required m Additional Handling Material delivered in such a manner that it requires additional handling such as but not limited to shipments that are loaded by cubic space ground loading unloading stacked or constricted space loading unloading designated piece loading unloadi
11. for any collateral costs which may result from any loss or damage to an Exhibitor s materials which may make it impossible or impractical to exhibit same Loss or damage must be submitted to Capital prior to the close of the show on which the loss or damage occurred or shall be considered waived No suit or action shall be brought against Capital or its subcontractors more than one 1 year after the accrual of the cause of action therefore Shipment received without receipts freight bills or specified unit counts on receipts or freight bills such as UPS or van lines will be delivered to the exhibitor s booth without guarantee of piece count or condition No liability will be assumed by Capital for such shipments Empty container labels are available at the service desk Affixing the labels is the sole responsibility of the exhibitor or his her representative All previous labels should be removed or completely covered Capital assumes no responsibility for errors to the aforementioned procedure removal of containers with old empty labels and without Capital s labels improper information on empty labels or valuable stored in containers with empty labels Freight handling charges are the responsibility of the exhibitor to whom the shipments have been consigned Also charges for loading out freight shipments are the responsibility of the exhibitor from whose shipments are made Exhibitors may not assign this responsibility to suppliers or custom
12. horizontally and 24 vertically Oil cloth tar paper nylon and certain other plastic materials cannot be made flame retardant and their use is prohibited Combustibles Literature on display shall be limited to reasonable quantities one day supply Reserve supplies shall be kept in closed containers and stored in a neat and compact manner in a location approved by the Fire Department All exhibit and display empty cartons must be stored in an approved drayage area If the show is under a 24 hour approved manned security program automobiles are allowed to retain gallon or less of fuel gas caps must be taped Batteries are to be disconnected and taped STORAGE BEHIND BOOTH BACKWALL IS STRICTLY PROHIBITED If you have any questions please feel free to contact Exhibitor Services at the number below EMAIL MAIL OR FAX FORM TO Capital Convention Contractors 10 Technology Dr Suite 40 Hudson MA 01749 Phone 877 335 3700 Fax 508 351 9911 Email help capitalconventions com Return to Table of Contents fA P T A MAIA Annual Convention amp Trade Fair Marriott Copley Place convention contractors Boston MA A eosin e nacre November 13 14 2015 877 335 3700 O ewm o soo C Texrwmon swo fso O OOo oo o o eosten sss sss O dors COUNTER sss sss OOOO 8 HIGH PER LINEAR FT 9 50 13 75 ooo 3 HIGH PER LINEAR FT 6 25 8 25 Lt IF YOU DO NOT INDICATE COLOR CHOICE SHOW COLOR WILL BE PROVIDED
13. is declined Standard Floor pricing prevails and a 25 service charge may be added PAYMENT ENCLOSED LI CHECK LIMC LJ VISA LI AMEX CARD CREDIT CARD PIN CARD BILLING NAME EXP DATE CARD BILLING ADDRESS CITY STATE ZIP SIGNATURE DATE CONTRACT CONDITIONS ALL orders must be paid in full prior to delivery In U S funds drawn on U S banks There is a 25 fee for returned checks Adjustments cannot be made after the close of the show Cancellations must be received in writing 72 hours prior to show set up or a 50 charge applies no refund for on site cancellations All materials plants available on rental basis only Rental items missing from booth at close of show are the responsibility of exhibitor and an additional charge will be applied All prices include delivery installation servicing decorative containers and removal at end of show Exhibitor agrees to hold Coady Florist harmless for all injury or damage resulting from items supplied by this contract Please note This order form is you invoice No statement to follow unless specifically requested IN ADVANCE If you are a 3rd party vendor placing the order please attach a 2nd page with your name address phone fax and email Return to Table of Contents
14. maximum liability of 50 00 per item or 1 000 00 per shipment whichever is less If Capital is found negligent for the damage of materials the exhibitor s sole remedy will be to have Capital repair or replace the defective materials with that of like kind and quality In no event shall Capital be liable for incidental or consequential damages which may result or arise out of the damaged materials This shall include those losses or damages which may arise out of the inability of an exhibitor to show their product The consignment for delivery of a shipment to Capital by an exhibitor or by any shipper on behalf of the exhibitor shall be construed as an acceptance by such exhibitor and or other shipper of the terms and conditions set forth in this notice It is understood that Capital and its subcontractors are not insurers Insurance if any shall be based on the value of the material handling services and the scope of liability is unrelated to the value of the Exhibitor s property being handled It is suggested that exhibitors insure all shipments from the time they leave your company until they are returned from the show If a shipment must be re routed due to incorrect or unclear shipping instructions on the Outbound Bill of Lading Capital assumes no liability as a result of such rerouting or handling Capital and its subcontractors shall not be liable to any extent whatsoever for any actual potential or assumed loss of profits or revenues or
15. presentation of invoice at show site The exhibiting firm is ultimately responsible for payment of all charges by show conclusion 7 Both parties have read and understand the Liability and Insurance Bulletin included in this packet and as stated on the enclosed sheets eo ei Please indicate which of the following items services are to be invoiced to the third party CL J an Capital Services LJ Frei ght Handling Furniture Carpet LJ Booth Cleaning C Labor C Other specify We understand and agree that we the exhibiting firm are ultimately responsible for payment of charges incurred In the event the named third party does not make payment upon presentation of invoice at show site such charges will be presented to the exhibiting firm for payment before the close of the show Company Name Booth Address City State Zip Code Phone Authorized Signature Printed Name Display House 3 party Address City State Zip Code Phone Authorized Signature Printed Name Return to Table of Contents N MAIA Annual Convention amp Trade Fair Marriott Copley Place convention contractors Boston MA 10 Technology Drive Suite 40 Hudson MA 01749 November 13 14 2015 capitalconventions com Fax 508 351 9911 877 335 3700 Payment Policy All orders faxed or mailed to Capital must be accompanied by a Credit Card Authorization Form Payment in full is due at show site Absolutely no show site orders will be executed
16. up to 30 days prior to event move in to our Advance Freight Receiving Warehouse Making advance shipping arrangements will ensure a prompt and secure delivery to your exhibit site The event s location will not have the facilities to receive and store such materials in advance and may refuse your shipment and additional charges may occur For Advance Shipping to Warehouse All freight shipments must be shipped prepaid and received in our warehouse no later than November 6 2015 A 35 late charge will apply if orders for advance shipping are received after this date For Direct Shipping to Show Site DO NOT ship exhibit materials direct to show site to arrive prior to November 12 2015 You MUST designate your shipment for arrival during exhibitor set up date only and label your materials c o CAPITAL CONVENTION CONTRACTORS We look forward to working with you CAPITAL CONVENTION CONTRACTORS If you have any questions please feel free to contact Exhibitor Services at the number below EMAIL MAIL OR FAX FORM TO Capital Convention Contractors 10 Technology Dr Suite 40 Hudson MA 01749 Return to Table of Contents Phone 877 335 3700 Fax 508 351 9911 Email help capitalconventions com f P ji A MAIA Annual Convention amp Trade Fair Marriott Copley Place convention contractors Boston MA pace eka Nasi Minion et aa November 13 14 2015 877 335 3700 Circle One American Express VISA MasterCard Exhibitor Booth Cred
17. 00 Fax 508 351 9911 Email help capitalconventions com Return to Table Ger P T A MAIA Annual Convention amp Trade Fair tract Marriott Copley Place conven CONTFACTOIS Boston MA 10 Technology Drive Suite 40 Hudson MA 01749 capitalconventions com Fax 508 351 9911 November 13 14 9 201 5 877 335 3700 I YA Ni Upholstered Bar Stool Padded Arm Chair Padded Side Chair Folding Chair 1 30 High draped table 40 High draped table 30 High cocktail table 40 High cocktail table e Draped tables are available in lengths of 4 6 and 8 ft and heights of 30 or 40 inches Tripod Easel Garment Rack Display Board Literature Racks Chrome Sign Holder Wastebasket Standard Counter Display Case Raffle Drum Please Note Actual available products may vary Please contact our Exhibitor Services Department to ensure the availability of specific items All colors depend upon dye lots and lighting Return to Table of Contents CAP T A MAIA Annual Convention amp Trade Fair Marriott Copley Place convention contractors Boston MA 10 Technology Drive Suite 40 Hudson MA 01749 capitalconventions com Fax 508 351 9911 November 13 14 201 5 877 335 3700 Custom carpet is required for booths longer than 30 or booths configured as an island or Peninsula All prices include delivery installation carpet tape and removal CIRCLE COLOR CHOICE BLUE GREY BURGUNDY RED FOREST GREEN BLAC
18. 15911 November 13 14 2015 877 335 3700 Dear Exhibitor Capital Convention Contractors is pleased to have been selected as the Official Service Contractor for the MAJA Annual Convention amp Trade Fair being held at Marriott Copley Place in the Boston MA In our commitment to an enjoyable and smooth running event this Capital Exhibitor Service Manual has been prepared for your use in planning your event Please review the following information carefully and place orders early to save time and money Each 10 x 8 amp 8 x 8 booth package includes Drape Color Red Carpet Exhibit Hall is carpeted Exhibitor Set up Thursday November 12 4 00 p m 7 00 p m Friday November 13 8 00 a m 9 00 a m Exhibit Hours Friday November 13 9 00 a m 1 00 p m 2 15 p m 4 00 p m Saturday November 14 9 30 a m 2 00 p m Exhibitor Dismantle Saturday November 14 2 00 p m 6 00 p m To take advantage of discounts advance orders must be paid in full and received with payment no later than October 29 2015 We must have a major credit card on file to process your orders Complete the Credit Card Authorization Form in its entirety with correct information Capital Exhibitor Order Forms must be returned to our office and can be faxed directly to 508 351 9911 Order forms for other contractors should be returned to the specific contractor providing these services Capital recommends shipping exhibit materials
19. 50 00 per 100lbs 3 Separate Shipments 1 Consolidated Shipment Sub Total 54 lbs charged 200 lbs 100 00 3 pieces 1 shipment 59 Ibs charged 200 Ibs 100 00 185 lbs 200 Ibs 100 00 Total IS 72 lbs charged 200 Ibs 100 00 Total Savings 200 00 Total 185 Ibs Total Cost 300 00 PLEASE COMPLETE THE FOLLOWING INFORMATION ON EACH ORDER SHEET I have read and understand the Material Handling Rate Schedule as well as the Liability and Insurance Bulletin as stated on the enclosed sheets Company Name Contact Person Booth Address City State Zip Signature Phone Email address Return to Table of Contents f P T A MAIA Annual Convention amp Trade Fair Marriott Copley Place convention contractors Boston MA grote ap November 13 14 2015 877 335 3700 CERTIFIED WEIGHT TICKETS In the event that no weight tickets or inaccurate weight tickets are indicated on the delivery documents presented Capital shall estimate the weight or re weigh and charges shall be based upon the estimates The estimated weight shall be final and binding if actual scale weight figures are not submitted prior to the close of the show All shipments received at the warehouse and show site are subject to re weigh OVERTIME An overtime surcharge per cwt for each occurrence will apply if e Shipments are received on overtime e Overtime will be applied to all freight received at the warehou
20. CONVENTION CONTRACTORS requests that exhibitors do not tip our employees They are paid at an excellent wage scale denoting a professional status and we feel that tipping is not necessary This applies to all employees Any request for such should be brought to the attention of a Capital representative at the service desk or correspondence may be directed to the attention of the General Manager at the Capital office Standing on chairs tables or other rental furniture is prohibited This furniture is not engineered to support standing weight CAPITAL CONVENTION CONTRACTORS cannot be responsible for injuries or falls caused by the improper use of this furniture If assistance is required in assembling your booth please order labor on the Labor Order Form and the necessary ladders and tools will be provided Return to Table of Contents A P T A MAIA Annual Convention amp Trade Fair j Marriott Copley Place convention contractors Boston MA 10 Technology Drive Suite 40 Hudson MA 01749 November 13 14 2015 capitalconventions com Fax 508 351 9911 877 335 3700 For Exhibits Exhibitions and Trade Shows Public amp Private Booth Construction Booths platforms and space dividers shall be of materials that are flame retardant or rendered so satisfactory to the Fire Department representatives Coverings for counters or tables used within or as part of the booth shall be flame retardant All electrical wiring and apparat
21. EARE AAAA E oer 32 90 65 80 Direct Shipments to Show Site 200 lb minimum First Day of Direct Freight Acceptance November 12 2015 Ce hn cedhe ce Saviones E E E tee seam nee nl eee Cede coe cana oe 92 00 184 00 Additonal Handling s 4 5 4 203e te oaks one irra rA aR E ee eed ene Sd aes we EORNA ON aed dee 115 00 230 00 CHC EEEE EE EE saad a de Cab uh ees nha E eae 4 eee bu ke nee eee 138 00 276 00 Crated Overtime Inbound Oubound cpr tarrisierriss rinitit awe non be here ad CoN Been ened bao 32 20 64 40 Additional Handling Overtime Inbound Outbound 0 0 eee tenes 40 25 80 50 Uncrated Overtime Inbound Outbound reises 4 c 940090629 0nd dG nin r aie aaa a OAR 48 30 96 60 m Additional Surcharges Ee ERE E i TEE EE A E E EEE EE se EO E 32 20 64 40 Otff Target Fee Additional Handling css evers i tisis itirir ir AA SENERA eal wae ed ACREA ee eas 40 25 80 50 Off Target Fee Uncrate sesspisireriiki nipar ne diket a eeka iakinen ia aae REER 48 30 96 60 Shipments Returned to Warehouse 7 00 per cwt or 50 00 minimum whichever is greater 7 00 per cwt 50 00 minimum First Piece Additional Pieces m Small Packages direct shipments only 25 lbs or less combined received on the same day same shipper same carrier 6 35 00 20 00 In addition to above charges MONEY SAVING TIPS Consolidate shipments when total weight is less than 200 Ibs for EXAMPLE if the rate is
22. HE FOLLOWING INFORMATION ON EACH ORDER SHEET I have read and understand the Liability and Insurance Bulletin included in this packet and as stated on the enclosed sheets Company Name SsSsSsSSSSSSSSSSSSSS Contact Person Booth Address __ City State Zip oT S Signature Phone Email address If you have any questions please feel free to contact Exhibitor Services at the number below EMAIL MAIL OR FAX FORM TO Capital Convention Contractors 10 Technology Dr Suite 40 Hudson MA 01749 Phone 877 335 3700 Fax 508 351 9911 Email help capitalconventions com Return to Table ofGer f P ji A MAIA Annual Convention amp Trade Fair Marriott Copley Place convention contractors Boston MA paisahe s November 13 14 2015 877 335 3700 Only Exhibitors hiring Capital to dismantle their booth should complete this form At the close of the show exhibitor freight will be shipped to the following address If your freight is being shipped to another tradeshow be sure to include the show name and your booth number Company Name Booth Address City State Zip Attention SELECT SHIPPING METHOD O Exhibitor Carrier Choice O Official Show Carrier YRC Ground Must arrive by PLEASE NOTE If an exhibitor is using a carrier of his her choice not using the official show freight carrier the exhibitor is responsible for arranging for the carrier to pick up at the close of the show Shipping costs are not inc
23. IS MANUAL NUMBER EST CARRIER S TRACKING EST DATE OF EST COST OF PIECES WEIGHT Please provide Pro Number ARRIVAL Of Material Handling 200 Ib min per shipment ADVANCE SHIPMENTS Warehouse DIRECT SHIPMENTS Showsite Exhibit Hall If shipment is greater than 3 000 Ibs what is the weight of the single heaviest piece being shipped Please provide contact information for person in charge of your move in that will be on site CONTACT NAME _ SSS PHONE __ e OUTBOUND CAPITAL BILLS OF LADING must be completed and turned in at the Capital Service Desk Any freight left on the show floor without a completed Bill of Lading will result in a service fee equal to 1 2 hour of labor e DO NOT LEAVE YOUR BILL OF LADING IN YOUR BOOTH e A credit card is required for material handling services Exhibitor is responsible for all shipping charges regardless of carrier Payments must be in US FUNDS Please complete credit card information on the CREDIT CARD Authorization form e Drivers MUST check in at the loading dock by 4 30 PM on November 14 2015 or the shipment will be re routed to the show carrier e Return to Warehouse Fee Shipments returned to Capital s warehouse will be assessed a 7 00 per cwt or a 50 00 minimum charge whichever is greater CHECK appropriate arrangements Freight arrangements will be handled by Capital Convention Contractors common carrier collect Freight arrangements will be handled by
24. K If no color is chosen GREY will be delivered automatically SQ Advance Floor PY Visgueen ss ss Minimum order of 100 square feet is required for custom carpet orders Advance Price Booth size 100 sq ft min x 2 50 sq ft Floor Price Booth size _ 100 sq ft min x 3 25 sq ft Minimum order of 100 square feet is required for prestige carpet orders Advance Price Booth size 100 sq ft min x 4 50 sq ft Please call Exhibitor Services for Prestige Carpet Color Choices ADVANCE DISCOUNT ORDER PAYMENT MUST BE RECEIVED 14 DAYS PRIOR TO MOVE IN No credit will be issued on equipment ordered and placed in your booth SUB TOTAL either unused or after the close of the show MA TAX 6 25 There is a 50 cancellation charge for orders cancelled at show site GRAND TOTAL All materials are on a rental basis and remain the property of Capital The undersigned is responsible for all items ordered and for its condition at close of show PLEASE COMPLETE THE FOLLOWING INFORMATION ON EACH ORDER SHEET I have read and understand the Liability and Insurance bulletin included in this packet and as stated on the enclosed sheets Company Name 9 ___ Contact Person __EE ssssFsSsSSSSSSSSSS CC Bocoth Address City State Zip CS Nature Phone Fax Email address If you have any questions please feel free to contact Exhibitor Services at the number below EMAIL MAI
25. L OR FAX FORM TO Capital Convention Contractors 10 Technology Dr Suite 40 Hudson MA 01749 Phone 877 335 3700 Fax 508 351 9911 Email help capitalconventions com Return to Table_of a P T A MAIA Annual Convention amp Trade Fair Marriott Copley Place convention contractors Boston MA copiiconventonscom Fox 8083519911 November 13 14 2015 877 335 3700 Labor is available for installation and dismantling of exhibits shrink wrapping and banding of materials RATES O0 Straight Time 99 00 per man hour 8 00 a m to 4 30 p m Monday through Friday One hour minimum O0 Overtime 148 50 per man hour before 8 00 a m and after 4 30 p m and all hours on Saturday Sunday and observed holidays where applicable One hour minimum TIME OF TOTAL RATE PER ESTIMATED MEN HOURS MAN HOUR COST INSTALLATION X X o DISMANTLE 7 S XD y X FINAL COSTS WILL BE CALCULATED AFTER COMPLETION OF SERVICES COSTS ARE BASED ON OPTIONS AND ACTUAL LABOR TIME ON SITE LABOR ORDERS WILL BE CHARGED AN ADDITIONAL 30 Labor Options choose one C D Exhibitor Supervised Labor qe Capital Supervised Labor All labor is performed under the direction of the exhibitor Exhibitor must meet the scheduled labor at the Capital Service Desk Failure to check in at the scheduled time will result in a one hour minimum charge per person requested Starting times are guaranteed only in those insta
26. ce INCOMPLETE OR UNSIGNED FORMS WILL NOT BE ACCEPTED Return this form along with Certificate of Insurance and name and addresses of employees who are working in your booth by October 12 2015 to Capital ACKNOWLEDGED AND AGREED TO Signature of Exhibitor Date o o Booth Name of Service Contractor Contractor Street Address City State Zip Code Contractor Phone Email address If you have any questions please feel free to contact Exhibitor Services at the number below EMAIL MAIL OR FAX FORM TO Capital Convention Contractors 10 Technology Dr Suite 40 Hudson MA 01749 Phone 877 335 3700 Fax 508 351 9911 Email help capitalconventions com Return to Table a f P 7 A MAIA Annual Convention amp Trade Fair Marriott Copley Place convention contractors Boston MA copiiacenventionscom For 08 51 9911 November 13 14 2015 877 335 3700 What is Additional Handling Material delivered in such a manner that it requires additional handling such as but not limited to shipments that are loaded by cubic space ground loading unloading stacked or constricted space loading unloading designated piece loading unloading alternate delivery location loads mixed with pad wrapped material carpet pad multiple shipments pad wrapped shipments uncrated shipments no documentation including weight tickets and inaccurate or missing weights which require shipment to be re weighed on the dock
27. e We welcome inquiries regarding signs not listed QTY Advance Floor Amount Price Price 52750 542 0 14 x 22 38 50 58 50 as a e Sos som fener E Add your company s logo and other options for an additional cost Exhibitor must supply artwork Price Price O he o o i feso s O oew ss es O wwo saso s C bienio fso sas OOOO Prices are based upon one color vinyl graphics applied to white 10 oz material with grommets and up to ten words of copy Other color materials and hanging options are available Dimensions Advance Price Floor Price Total X 10 00 per sq ft 23 25 per sq ft SUB TOTAL MA TAX 6 25 GRAND TOTAL PLEASE COMPLETE THE FOLLOWING INFORMATION ON EACH ORDER SHEET I have read and understand the Liability and Insurance Bulletin included in this packet and as stated on the enclosed sheets Company Name Contact Person Booth Address City State Zip Sn aturre Phone Email address If you have any questions please feel free to contact Exhibitor Services at the number below EMAIL MAIL OR FAX FORM TO Capital Convention Contractors 10 Technology Dr Suite 40 Hudson MA 01749 Phone 877 335 3700 Fax 508 351 9911 Email help capitalconventions com Return to Table of Contents Marriott BOSTON COPLEY PLACE CONVENTION COMPANY NAME ADDRESS STATE GENERAL CONDITIONS 1 Rates quoted for the items cover bringing of the same to the boot
28. e limited to the physical loss or damage to the specific article which is lost or damaged as described below Capital Convention Contractors shall not be responsible for damage to uncrated materials materials improperly packed or concealed damage Capital Convention Contractors shall not be responsible for loss theft or disappearance of exhibitor s materials after same have been delivered to exhibitor s booth Capital and its subcontractors shall not be responsible for loss theft and disappearance of exhibitor s materials before it is picked up from exhibitor s booth for reloading after the close of the show Outbound Bills of Lading are available at the Capital Exhibitor Service Desk Outbound Bills of Lading will be checked at the time of actual pickup of freight from the booth Piece counts will be adjusted and corrections will be made to the Bill of Lading where discrepancies may occur Capital and its subcontractors will not be responsible for ordinary wear and tear in handling of equipment Neither will they be responsible for loss damage or delay of shipments due to fire theft water vandalism acts of God strikes lockouts work stoppages of any kind or any other circumstances beyond their control Capital and its subcontractors liability shall be limited to physical loss or damage to the specific article which is lost or damaged and in any event Capital s maximum liability shall be limited to 30 per pound per article with a
29. ed automatically via DHCP Please ensure that that the TCP IP is ENABLED and configured to OBTAIN AN IP ADDRESS AUTOMATICALLY If your computer is normally networked in an office setting please verify compatibility with your IT representative Outside routers hubs or access oera are NOT permitted and will NOT Ek a correctly with our system SERVICE PERDAY PER DAY SERVICE PERDAY ay s Advanced Rate Rate On site Rate site Rate p TOTAL Wireless Internet Service 1 Device Standard Internet connection Wired Internet connection Standard Internet connection Wired Wired 350 00 00 550 00 00 All wired connections are for laptop desktop use only If more than 1 wired internet connection is SE a p switch is required and need to be ordered 48 hrs in advance No outside L is allowed to be used on the existing ports in any meeting room without 48hrs notice to the event technology department Dedicated Internet Service or Static IP Address Oo ae Please Call Please Call Ss All services include local and toll free numbers All long distance call are billed at the prevailing hotel rate and billed through the hotel via the credit card provided below Calling cards can not be used Phone Line DID Headset or Fax Credit Card i i 125 00 225 00 a Labor set amp strike times expendables amp special deliveries will be considered All equipment will incur a set up and breakdown labor charge standard
30. ers The exhibitor agrees in the event of a dispute with Capital relative to any loss or damage to any of their materials or equipment that they will not withhold payment of any amount due to Capital for Drayage or any other service provided by Capital as an offset against the amount of the alleged loss or damage Instead they shall agree to pay Capital at the close of the show for all such charges and they further agree that any claim they may have against Capital shall be pursued independently by them as a completely separate transaction to be resolved on its own merits Where an exhibitor indicates choice of carrier for pickup it is the exhibitor s responsibility to arrange with such carrier for said pickup service If the carrier does not pick up within the time limited for the removal of exhibitor s materials at the Exhibit Hall we reserve the right to forward such materials by the shipping method of our choice or to remove said materials to our warehouse for disposition at an additional charge to the exhibitor in accordance with prevailing rates for the service performed Materials left behind without orders placed at the Service Desk may be classified as abandoned The Service Contractor shall not be responsible for same We are not responsible for any delay of rush shipments We will expedite such rush shipments to the best of our ability but will not assume any financial responsibility for shipments which do not arrive at their destinatio
31. ght with one head per panel power not included One Wastebasket Set up and Removal Opening Day Booth Cleaning Option 10 B Included in your custom booth package Header Sign not backlit Standard Color Carpet Choice of Velcro friendly Sintra Slatwall or Pegboard Walls Tracklight with one head per panel power not included One Wastebasket Set up and Removal Opening Day Booth Cleaning One 20 x117 Backwall Counter One 20 x39 1 2 Freestanding Counter Option 20 A Included in your custom booth package Header Sign not backlit Standard Color Carpet Choice of Velcro friendly Sintra Slatwall or Pegboard Walls Tracklight with one head per panel power not included Two Wastebaskets Set up and Removal Opening Day Booth Cleaning Six 12 Flat Shelves Two 20 x39 1 2 Freestanding Counter C P T A MAIA Annual Convention amp Trade Fair Marriott Copley Place convention contractors Boston MA 10 Technology Drive Suite 40 Hudson MA 01749 November 13 14 201 5 capitalconventions com Fax 508 351 9911 877 335 3700 PLEASE NOTE In order to receive the discount rate on your signs and graphics this form must arrive at Capital at least two 2 weeks prior to exhibitor move in Special or custom signs can be made Prices listed are for black copy ten words or less to be applied on white Card stock or foam core depending on siz
32. h Should it be necessary to run Lines into the booth for hooking up motors panels lighting etc a labor order MUST accompany this form Service will be installed on a time and material basis The rates for technicians will be paid 75 per hour from 8 am to 4 40 pm on weekdays double time will prevail after 4 40 pm on weekdays Saturdays Sundays and Holidays 2 All orders MUST be received 2 weeks before a show opening Last minute orders forcing installation on a Saturday Sunday Holiday or overtime will cost 50 more than stated listings 3 Electrical power for lights and displays will be turned on 1 2 hour before show opening and turned off 1 2 hour after closing time unless other arrangements are made with Marriott prior to the show 4 No credit will be issued on outlets installed as ordered even though they are not used 5 All wiring and other installation motors etc must be approved to prevent overloading of the circuits Exhibitors shall not be permitted to add wattage except upon ordering same All motors over 1HP shall have a magnetic starter manual disconnect switch and a fuse furnished by the exhibitor All questions on billing must be settled prior to closing date of show no credits will be issued after All connectors will be the current NEMA type for current voltage to be applied All connectors will be grounded 6 All questions on billing must be settled prior to closing date of show no credits will be issued af
33. icle with a maximum liability of 100 00 USD per item or 1 500 00 USD per shipment whichever is less Capital shall not be liable to any extent whatsoever for any actual potential or assumed loss of profits or revenues or for any collateral costs that may result from any loss or damage to an exhibitor s materials that may make it impossible or impractical to exhibit same The consignment or delivery of a shipment to Capital by an exhibitor or by any shipper on behalf of the exhibitor shall be construed as an acceptance by such exhibitor and or other shipper of the terms and conditions set forth in this bulletin It is suggested that exhibitors insure all shipments from the time that they leave exhibitor s company until they are returned from the show Your insurance carrier can add a rider to your current policy Shipments left on the floor without forwarding instructions will be shipped out or returned to our Warehouse pending re routing No liability will be assumed as a result of such re routing or handling ALL CHARGES ARE THE RESPONSIBILITY OF THE EXHIBITING COMPANY FOR WHOM MATERIALS HAVE BEEN RECEIVED AND HANDLED CAPITAL RESERVES THE RIGHT TO SHIP MATERIALS WITH THE OFFICIAL SHOW CARRIER IF EXHIBITOR CARRIER DOES NOT CHECK IN BY THE APPOINTED DATE AND TIME November 14 2015 4 30 PM If you have any questions please feel free to contact Exhibitor Services at the number below EMAIL MAIL OR FAX FORM TO Capital Convention Contract
34. ing from exhibiting company or any other Display or Exhibit Company involved in the set up or dismantle of exhibits DRAYAGE TO WAREHOUSE OR SHOW SITE AND OR LABOR Capital s Payment Policy must be adhered to by exhibitor prior to any freight being shipped to Capital All charges for freight assembling disassembling shipping handling and any other must be prepaid If adjustments or additional charges are required at Show Close they will be charged to the enclosed Credit Card provided unless Exhibitor disputes charges in writing Capital is not responsible for any damage or loss of your freight please secure round trip insurance from your company insurance carrier ALL CHARGES All charges costs requested by Exhibitor MUST be PAID IN FULL before services are rendered and any adjustment and or additional charges must be paid by Show Close Such costs will be charged to Exhibitor s credit card provided unless prior arrangements have been made All Checks must be drawn on a US bank and there will be a minimum charge for each NSF check written to Capital Declined credit cards are subject to a 35 00 service fee ADJUSTMENTS Exhibitors are responsible for ensuring services rendered as ordered prior to Show Opening All requests for adjustments must be made on site prior to the Show Closing Capital will not be responsible for adjustments after the Show Closes unless prior arrangements have been made in writing to Capital SALES TAX Applicable city
35. it Card Billing Address City sss ____ Zip Code Contact Person Phone Credit Card Number Expiration Date Card Holder Name opiease prin _ CSCS Signature Cardholder hereby authorizes Capital to charge credit card described herein for all charges incurred by Exhibitor and has read understands and agrees to all forms in the exhibitor manual and agrees to pay all charges as described in the Cardholder Agreement All estimated charges must be paid in ADVANCE and a valid credit card must be on file with Capital authorizing payment for modified and or additional charges All charges must be paid by the end of the show IMPORTANT PLEASE PROVIDE YOUR BOOTH REPRESENTATIVE WITH A COPY OF THIS CREDIT CARD AUTHORIZATION FORM TO AVOID ANY MISUNDERSTANDING NO SERVICES WILL BE RENDERED UNTIL THIS DOCUMENT IS COMPLETED SIGNED AND RETURNED TO CAPITAL ADVANCE FLOOR ORDERS All orders require advance payment for initial estimate of charges for services AND a VALID CREDIT CARD with proper authorization be provided to Capital You may prepay with a company check but a credit card is required by Capital to ensure any unexpected charges such as additional freight clean up cost etc that are paid at the time the show closes THIRD PARTY ORDERS If you choose to contract work to a Display or Exhibit House company and or require services from Capital the payment information presented above shall apply Capital must be notified in writ
36. luded and are the responsibility of the exhibitor Capital cannot guarantee pick up time for exhibitor appointed carriers all shipments are moved out of the exhibit hall at Capital s discretion Bill Shipping Charges to if different from above Shipper signature Print Name Freight Charges Billed to Company Name Address City State Zip Attention PLEASE COMPLETE THE FOLLOWING INFORMATION ON EACH ORDER SHEET I have read and understand the Liability and Insurance Bulletin included in this packet and as stated on the enclosed sheets Company Name __ Contact Person ____________ Booth Address gt City State Zip SSS Signature Phone Email address If you have any questions please feel free to contact Exhibitor Services at the number below EMAIL MAIL OR FAX FORM TO Capital Convention Contractors 10 Technology Dr Suite 40 Hudson MA 01749 Phone 877 335 3700 Fax 508 351 9911 Email help capitalconventions com Return to Table of Contents N MAIA Annual Convention amp Trade Fair Marriott Copley Place convention contractors Boston MA 10 Technology Drive Suite 40 Hudson MA 01749 November 13 14 2015 capitalconventions com Fax 508 351 9911 877 335 3700 BOOTH CLEANING INCLUDES Vacuuming of booth and emptying of wastebaskets once daily Booth Dimensions Total Area Advance Price Floor Price Cost per day X X 0 32 per sq ft per day 0 39 per sq ft
37. n at a dated time If you have any questions please feel free to contact Exhibitor Services at the number below EMAIL MAIL OR FAX FORM TO Capital Convention Contractors 10 Technology Dr Suite 40 Hudson MA 01749 Phone 877 335 3700 Fax 508 351 9911 Email help capitalconventions com C A P 7 A MAIA Annual Convention amp Trade Fair Marriott Copley Place convention contractors Boston MA ae eea November 13 14 2015 877 335 3700 To assist you in planning for your participation in this upcoming exposition we are certain you will appreciate knowing in advance that Union labor may be required for certain aspects of your exhibit handling To help you understand we ask that you read the following Union regulations require that the official material handling contractor off load all equipment and display materials for ALL trucks including box rental trucks of any size and all rental vans using the loading dock The use of forklifts pallet jacks and lift gates are only permitted by personnel of Capital Convention Contractors Exhibitors may hand carry one item one time in or out of the facility without having access to the loading dock Hand carry is defined as one item that can be easily carried by an individual without the need for dollies or other mechanized equipment and weighing less than 30 Ibs Union claims jurisdiction under all other circumstances C rov Exhibitors may load and unload automobiles mini
38. nces where labor is requested for the start of the workday Twenty four hour notice is required for cancellation of labor services Company Representative Phone This plan allows for exhibits to be set up prior to exhibitor s arrival The charge for this service is 50 of the exhibitor s total labor bill with a minimum of 45 00 on installation and 45 00 on dismantles In order to perform this service without the exhibitor s representative present Capital must have detailed set up instructions blueprints floor plans etc with this labor order Please see the next page for outbound shipping instructions Set Up Information Required Booth display being shipped to CD Warehouse Show site Scheduled delivery date Shipment consists of Crates Cartons CD Carpets pads If no carpet is being shipped is carpet ordered through Capital O Yes O No Blueprints amp Exhibit instructions CD Attached CO Shipped with Display Please supply advance instructions with order Any claims of material damage for either Exhibitor Supervised or Capital Supervised Labor must be submitted to us in writing no later than 5 days after the close of the event After 5 days any claim shall be considered waived CO Steel banding at 1 10 per linear foot including labor 50 00 MINIMUM include on Order Summary page CD Shrink wrap at 35 00 per skid x 35 00 include on Order Summary page FULL PAYMENT MUST ACCOMPANY ALL ORDERS PLEASE COMPLETE T
39. ng alternate delivery location loads mixed with pad wrapped material carpet pad multiple shipments pad wrapped shipments uncrated shipments no documentation including weight tickets and inaccurate or missing weights which require shipment to be re weighed on the dock Shipments loaded in this manner require additional time equipment and or labor Courier type companies such as Federal Express UPS and DHL airfreight and local cartage companies POVs amp company trucks are included in this category due to their delivery procedures m Uncrated Material that is shipped loose or pad wrapped and or unskidded machinery without proper lifting bars or hooks m Small Packages A shipment of any number of pieces with a combined weight not to exceed 25 Ibs that is received on the same day from the same shipper and delivered by the same carrier Additional Fees May be Applicable Off Target Direct shipments that do not arrive on the date or time assigned m Late to Warehouse Fee Shipments arriving after November 6 2015 m Early Shipments to Warehouse Any shipment arriving prior to October 12 2015 Shipments Returned to Warehouse Shipments returned to the warehouse at close of the show will be charged an additional fee of 7 00 per cwt or 50 00 minimum charge whichever is greater Shipments not picked up from the warehouse within 72 hours will be charged for storage by Capital Convention Contractors m Additional charges will apply for
40. one exhibitor booth location or venue will be charged additional handling due to additional labor that is needed to sort separate and deliver the various shipments What does it Mean if I Have No Documentation Shipments that arrive from a small package carrier including Federal Express UPS and DHL without an individual Bill of Lading requiring additional time labor or equipment to process What about Carpet Pad Only Shipments Shipments that consist solely of carpet and or carpet padding require additional handling due to additional time labor and equipment needed to load unload Return to Table of Contents f P T A MAIA Annual Convention amp Trade Fair Marriott Copley Place convention contractors Boston MA copieiconvetions com For 5083519911 November 13 14 2015 877 335 3700 ADVANCE SHIPMENTS DIRECT SHIPMENTS Please use enclosed freight labels Please use enclosed freight labels Receiving hours M F 9 00 am to 4 00 pm Received only during exhibitor move in hours Must arrive by November 6 2015 Only on November 12 13 2015 To Exhibitor Name Booth To Exhibitor Name Booth For MAIA Annual Convention amp Trade Fair For MAIA Annual Convention amp Trade Fair c o Capital Convention Contractors Capital Convention Contractors c o Marriott Copley Place 35 Lyman Street 110 Huntington Avenue Northborough MA 01532 Boston MA 02116 ease PLEASE READ THE LIABILITY AND INSURANCE BULLETIN INCLUDED IN TH
41. ooth Capital recommends hiring security services from the facility or Show Management NOTE Capital does NOT accept any ADVANCE Materials labeled and or designated as HAZARDOUS or FLAMMABLE Please CALL us with any questions OUTBOUND SHIPMENT S Consistent with trade show industry practices there may be a lapse of time between the completion of packing and actual pick up of materials from the booths for loading onto a carrier During this time the materials will be left unattended Capital Convention Contractors will not be responsible or liable for any loss damage theft or disappearance of exhibitor s material between the time it is packed and when it is picked up and loaded Capital highly recommends hiring security services from facility or Show Management All Material Handling Agreements submitted to Capital by the exhibitor will be checked at the time of pick up from the booth and corrections will be made where discrepancies exist between the quantities of items on the form submitted to Capital and the actual count of such items in the booth at the time of pick up Capital shall not be responsible for loss damage or delay due to fire acts of God strikes lockouts or work stoppages of any kind or for any causes beyond its control If found liable for any loss CAPITAL S sole and exclusive MAXIMUM liability for loss or damage to EXHIBITOR S materials and EXHIBITOR S sole and exclusive remedy is limited to 50 USD per pound per art
42. ors 10 Technology Dr Suite 40 Hudson MA 01749 Phone 877 335 3700 Fax 508 351 9911 Email help capitalconventions com Return to Tablea Use these labels only if shipping in advance to warehouse Exhibiting Company Organization Capital Convention Contractors 35 Lyman Street Northborough MA 01532 MAIA Annual Convention amp Trade Fair Booth Carrier Piece ___ of RUSH Exhibit Material Use these labels only if shipping in advance to warehouse Exhibiting Company Organization Capital Convention Contractors 35 Lyman Street Northborough MA 01532 MAIA Annual Convention amp Trade Fair Booth Carrier Piece of RUSH Exhibit Material Return to Tab Use these labels only if shipping in advance to warehouse Exhibiting Company Organization Capital Convention Contractors 35 Lyman Street Northborough MA 01532 MAIA Annual Convention amp Trade Fair Booth Carrier Piece RUSH Exhibit Material Use these labels only if shipping in advance to warehouse Exhibiting Company Organization Capital Convention Contractors 35 Lyman Street Northborough MA 01532 MAIA Annual Convention amp Trade Fair Booth Carrier Piece of RUSH Exhibit Material Q O Ou j 0 O N N zi i D j 0 5 gt j 0 N oOo a jemi 0 ag p lt D j og o m O ap o lt o lt O D N
43. per day 100 square foot minimum Choose One Cleaning Pre show one time only C Cleaning All show days PORTER SERVICE INCLUDES Emptying of wastebaskets in your booth once every hour show hours only Daily rate is based upon booth size Choose Booth Size Advance Price Floor Price of Show Total Option Cost Per Day Per Day Days ewan fso sos E E E Sd Pon sonnsqrefee suso suo J O T oreert 3o00 sarete s1570 so OO O O OOo oo Please Note If special cleaning services are required please contact Capital s Exhibitor Services Department TO GUARANTEE BOOTH CLEANING SERVICE AVAILABILTY this service must be ordered and paid in advance of the show PLEASE COMPLETE THE FOLLOWING INFORMATION ON EACH ORDER SHEET I have read and understand the Liability and Insurance Bulletin included in this packet and as stated on the enclosed sheets Company Name S Contact Person __SSssssSsSsSsFFsssSC COFsS C COsFssS SFFssS S lt SsS lt S roth Address City State Zip Signature Phone Email address If you have any questions please feel free to contact Exhibitor Services at the number below EMAIL MAIL OR FAX FORM TO Capital Convention Contractors 10 Technology Dr Suite 40 Hudson MA 01749 Phone 877 335 3700 Fax 508 351 9911 Email help capitalconventions com Return to Table of Contents P T A MAIA Annual Convention amp Trade Fair Marriott Cople
44. prior to full payment of all customer bills Calculate your order total Service Amount Due Exhibitor Booth Labor Material Handling Furnishings amp Accessories Custom Exhibit Rental Special Signs amp Banners Standard amp Deluxe Carpet Miscellaneous MA Tax 6 25 Ht Ga Ga FA Gt FF SG TOTAL ESTIMATED CHARGES indicates nontaxable services RETURN VIA FAX 508 351 9911 PLEASE COMPLETE THE FOLLOWING INFORMATION ON EACH ORDER SHEET I have read and understand the Liability and Insurance Bulletin included in this packet and as stated on the enclosed sheets Company Name WW SSSSsSSSSSSsS S SsSSSSSSS OTSsCCcontact Person 4_SSsSsssSsSSSSSSSSSSSSSSSSSSSSSSSSSSSSSSSSSSSSSSSSS Booth Address City State Zip Code Phone Email address Authorized Signature If you have any questions please feel free to contact Exhibitor Services at the number below EMAIL MAIL OR FAX FORM TO Capital Convention Contractors 10 Technology Dr Suite 40 Hudson MA 01749 Phone 877 335 3700 Fax 508 351 9911 Email help capitalconventions com Return to Tablesef Cor 10 11 12 13 14 Return to Table s f P T A MAIA Annual Convention amp Trade Fair Marriott Copley Place convention contractors Boston MA 10 Technology Drive Suite 40 Hudson MA 01749 capitalconventions com Fax 508 351 9911 November 13 14 2015 877 335 3700 Capital Convention Contractor s liability shall b
45. rd Holders Name Credit Card Account Number CCV Expiration Date Billing Zip Code Onsite Contact and Number Email Address X CARDHOLDERS SIGNATURE Signature confirms acceptance of terms and conditions Please return completed form to PSAV Lara Schechtman Marriott Phone 617 937 5649 BOSTON COPLEY PLACE Fax 617 927 5333 flawless performance dramatic results Updated 3 14 HW CAPITAL 2015 D j COADY FLORIST 1540 CAMBRIDGE ST We iF CAMBRIDGE MA 02139 617 547 9096 danflowerman aol com NAME OF SHOW sess SHOW DATE SSSSSSSSSSSSSC W LLOVCATION EXHIBITING COMPANY CONTACT PERSON BOOTH COMPANY ADDRESS CITY STATE ZIP PHONE EMAIL AUTHORIZED SIGNATURE DATE RENTAL 3 green Plant 45 00 a _ Ivy Pothos Med 35 00 ee A PURCHASE ary ITEM COLOR amp VARIETY Subject To Availability TOTAL PLEASE INCLUDE ORDER Potted Mums Yellow White Lavender 26 00 FORM WITH CHECK Potted S Plant 36 00 Floral Arrangement Seasonal _ One Sided _ Round 75 00 25 TAX Floral Arrangement Tropical C One Sided O Round 80 00 6 25 GRAND TOTAL SPECIALREQUESTS All plants and potted flowers will be in black containers Others available on request L Basket LJ White LJ SPECIAL INSTRUCTIONS REQUESTS L PLEASE HAVE DESIGNER SEE US AT OUR EXHIBIT DATE TIME REPRESENTATIVE authorize Coady Florist to charge any additional amounts incurred by me or my show representative If credit card
46. rial Use these labels only if shipping Direct to Show Site Exhibiting Company Organization Capital Convention Contractors Marriott Copley Place 110 Huntington Avenue Boston MA 02116 Show MAIA Annual Convention amp Trade Fair Booth Carrier Piece of RUSH Exhibit Material UNd NG SY UL YAO JOS SUOTJIPUOD pue suri oy Jo 1addrtys 1ay 0 10 puL 1oyqryx yons Aq dduK d9990 ue se PONSUOD aq meys 1OIGIyXxa ay Jo Jyeyaq uo 1 ddrys 19470 Aue Aq 10 10 IGQIYXxa ue Aq OUJ s10JORNUOD VONUA ede oO JUaUUdIYsS e Jo ATOAT AP 10 JUSWIUSISUOD L UNe Ng souRINsUyT pue AITTIGeI T OY MAMAA ABSIT ALON CAP ji A MAIA Annual Convention amp Trade Fair Marriott Copley Place convention contractors Boston MA 10 Technology Drive Suite 40 Hudson MA 01749 capitalconventions com Fax 508 351 9911 November 13 14 201 5 877 335 3700 All custom exhibit rentals include one header sign standard color carpet set up dismantle and opening day cleaning Electricity is NOT included with the Exhibit Rental a Exhibit 10 A 1 650 00 2 062 50 l o Exhibit 10 B 2 530 00 3 190 00 as Exhibit 20 A 2 640 00 3 300 00 pe po Standard Counter 41 w x 2134 d x 42 h 165 00 2000 fo SC a a a E O e a e DO CO toa CIU ai Sa S SINTRA White CO Grey Black Blue CORed COBlack Grey CO Burgundy Green MA TAX 6 25 GRAND TOTAL Letter Color BluM Red Black ADVANCE
47. se and or show site that must be moved into or out of booth during below listed times e Shipment is moved into or out of show site on overtime due to scheduling beyond Capital s control Overtime is e Monday through Friday before 8 00 a m and after 4 30 p m e All day Saturday Sunday and observed union holidays INBOUND SHIPMENT S All charges are based upon inbound weight certificates and are quoted on a round trip basis whether services are utilized completely or not All charges are per cwt 100 Ibs rounded up to the next 100 Ibs with a 200 Ib minimum Capital will receive advance crated shipments at the warehouse and will provide up to 30 days free storage prior to the show Capital will receive direct shipments at showsite on scheduled move in day s Capital will provide delivery to booth storage of empty packing materials and return outbound shipments to the loading dock All shipments must be accompanied by certified weight tickets Capital reserves the right to re weigh your Shipment s to determine actual weight Consistent with trade show industry practices there may be a lapse of time between the delivery of shipment s to the booth and the arrival of exhibitor or his her representative During this time the materials will be left unattended Capital Convention Contractors will not be responsible or liable for any loss damage theft or disappearance of exhibitor s material after it has been delivered to the exhibitor s b
48. ter 7 All connectors will be the current NEMA type for current voltage to be applied All connectors will be grounded 8 If using specific NEMA connector for phase or 3 phase application please endorse NEMA number 9 Voltage is 120 208 Marriott cannot be held responsible for voltage variations or brown out conditions caused by NSTAR Exhibitors having special voltage requirements should contact Marriott in advance of show 10 Exhibitors using computers or other equipment sensitive to power dropouts should order exclusive circuits All non exclusive circuits are shared by other exhibitors Marriott assumes no responsibility for their actions Exclusive circuits are 20amps and above 11 Marriott cannot be held responsible for any damage that occurs to exhibitor and or equipment through operator negligence or any act of God Return to Table of Contents ELECTRICAL SERVICES ORDER FORM MARRIOTT ELECTRICAL SERVICES ENGINEERING 110 Huntington Ave Boston MA 02116 Tel 617 937 5635 Fax 617 937 5640 This Form cannot be e mailed with credit card information BOOTH EXHIBIT DATE TELEPHONE FAX ee AMOUNT UNIT COST QUANTITY 5 amps 115 volt 0 500 watt circuit 15 amps 115 volt 1000 1500 watt circuit 20 amps 120 208 volt 1 PH 3 circuit 30 amps 120 208 volt 1 PH 3 circuit 60 amps 120 208 volt 1 PH 3 circuit 100 amps 120 208 volt 1 PH 3 circuit 200 amps 120 208 volt 1 PH 3 circuit owa ao
49. to facilities where there is no loading dock and to vehicles that are not dock height and therefore cannot be loaded unloaded at a loading dock Examples are U Hauls flat bed trailers double drop trailers and company vehicles with trailers What are Mixed Shipments Mixed shipments are those that include both crated and uncrated goods Where the percentage of uncrated is minimal and does not warrant the full uncrated rate for the shipment Capital will charge additional handling Capital defines additional handling for mixed loads as more than 30 of the volume uncrated What is Constricted Space Loading Unloading Freight that is loaded high and tight in the trailer and is not easily accessible or freight that is loaded to full capacity of the trailer top to bottom side to side An example of this is freight that is loaded down one side of a trailer that must be bypassed to reach targeted freight What is Designated Piece Loading Unloading Drivers that require loading of specific pieces in a certain order to ensure all items fit on the trailer or having to remove freight from the trailer and then reload to fit on the trailer What is Alternate Delivery Location Shipments that are delivered by a carrier and require pieces to be delivered to different areas levels in the same building or to other venues such as a hotel near an event venue What are Multiple Shipments Any carrier delivering more than 1 one shipment for more than 1
50. uses will be of a wire UL type approved Fire Department A permit shall be required for the following 1 Display or operate any heater barbecue heat producing or open flame device candles lamps lanterns torches etc 2 Display or operate any electrical mechanical or chemical device which may be deemed hazardous by the fire department 3 Use or storage of inflammable liquids and dangerous chemicals 4 Display any internal combustion engine special requirements available upon request 5 Use of compressed gases Permit available for 32CF bottles 1 2 or less full Obstructions Aisle and exits as designated on approved show plans shall be kept clean clear and free of obstacles Booth construction shall be substantial and fixed in position in specified areas for the duration of the show Easels signs etc shall not be placed beyond the booth area into aisles Firefighting equipment shall be provided and maintained in accessible easily seen locations and may be required to be posted with designating signs Fire Retardant Treatment All decorations drapes signs banners acoustical materials cotton paper hay straw moss split bamboo plastic cloth and similar materials shall be flame retardant to the satisfaction of the Fire Department Booth identification banners and signs shall be flame retardant unless smaller than 1232 square inches 28 x 44 if separated from other combustibles by a minimum of 12
51. vans SUV s pick up trucks and vans Exhibitors may not have access to the loading dock Any vehicle requiring dock use is under Union jurisdiction Full time employees of the exhibiting companies may set their own exhibits without assistance from the Union employees Any labor services that may be required beyond what your regular full time employees can provide must be rendered by the Union Labor can be ordered in advance by returning the Labor Order Form or at show site at the service desk Proof of full time employment status may be requested by the Union Non Official Installation and Dismantling Contractors may choose to use Capital Convention Contractors for labor and or supervision or utilize their own provided it is local Union labor The following is required should they provide their own e Non Officials must furnish Show Management the names and addresses and telephone numbers of key executives for emergency contact e All personnel must be properly identified with a badge at show site This statement and insurance rider is not required by the exhibitors who plan to set up and dismantle their own booths or equipment with their own employees All Non Officials Installation and Dismantle Contractor supervisors will be allowed on the exhibit floor only during official installation and dismantle hours and must be identified with a temporary work pass either supplied by Show Management or the Official Service Contractor CAPITAL
52. w Capital labor must be used for all work The non official contractor will be permitted to supervise only 2 The non official contractor to be used by the exhibitor must do the following a Provide a certificate of insurance with at least the following limits Comprehensive General Liability not less than 1 000 000 with respect to injuries to any one person in any occurrence and 500 000 with respect to damage of property Workers Compensation Insurance including employee liability coverage in a minimum amount of not less than 1 000 000 of individual and or aggregate coverage and naming Capital Convention Contractors as additional insured Agree to abide by all the rules and regulations of the show Agree to abide by all union rules and regulations Information must be received in the Capital office no later than 30 days prior to the show Identification badges must be worn at all times Temporary labor badges will be provided Badges will be issued only to persons actually used to supervise install dismantle and maintain exhibit related equipment eS 2 For services such as electrical plumbing telephone cleaning and drayage no other contractor other than the official contractor will be approved This regulation is made necessary because work is done on equipment and facilities owned by parties other than the exhibitor The exhibitor shall provide only the material and equipment that he owns and that is to be used in his exhibit spa
53. wa OOO swe s00 S a E 1 175 00 ea 16 00 ea 75 00 per hr Rental of extension cord Electrical Labor 6 25 Sales Tax TOTAL RENTAL RATES COVER ANY THREE CONSECUTIVE DAYS PREPAYMENT MUST ACCOMPANY ORDER AND BE RECEIVED TWO WEEKS PRIOR TO EXHIBIT PAYMENT INFORMATION C CHECK ENCLOSED payable to Boston Copley Marriott __ Credit Card AMEX Visa Mastercard cirlcle one COMMENTS _ __ oS oo o o ao Name A Authorized Signature _ gt gt o e Date l T oe i oan Exhibitor Form on Sessceeses EVENT NAME Advanced Rates are available up to 10 days before show opening otherwise On site rate is applied BOOTH DATES Once your order is submitted a PSAV Representative will contact you with confirmation COMPANY AUDIO VISUAL SERVICE PERDAY ow Days Rat TOTAL SF LD Monitor Table tendon S S E SF Monitor incuaing Stand Foor or Tabi OOO OOO WOO 40 Monitor incuaing Stand RoororTable SSO OO soose OOO O o o s oo E S Ss Sd E S S E e Please indicate Stand Floor or Table Source VGA DVI HDMI USB Speakers Monitor or Large Speaker Labor set amp strike times expendables amp special deliveries will be considered All equipment will incur a set up and breakdown labor charge standard overtime and doubletime rates will be applied where applicable INTERNET AND TELEPHONE SERVICE All IP Address information is assign
54. y Place convention contractors Boston MA epee a November 13 14 2015 877 335 3700 If your company plans to use a Contractor other than Capital please read complete and submit this form to Capital Convention Contractors Official Service Contractors are appointed to perform and provide necessary services and equipment The Official Service Contractor will provide all usual trade show services including labor Exceptions are e Supervision may be provided by the exhibitor e The exhibitor may appoint the official contractor for supervision e The exhibitor may appoint a qualified non official contractor Official Service Contractors are appointed to e Ensure the orderly and efficient installation and removal of exhibits Assure the distribution of labor to all exhibitors according to need Provide sufficient labor to satisfy the requirements of exhibitors and for the show itself See that the proper type and limits of insurance are in force e Avoid any conflicts with local union regulations and requirements SHOULD THE EXHIBITOR WISH TO EMPLOY THE SERVICES OF A CONTRACTOR OTHER THAN THE OFFICIAL CONTRACTOR THE FOLLOWING CONDITIONS MUST BE MET 1 The exhibitor must inform Capital Convention Contractors of the name and address of the contractor and the work performed This information must be received in writing no later than 30 days prior to the show in Capital s office If this information is not received 30 days prior to the sho

Exhibitor Service Manual - Capital Convention Contractors

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