OPaC User Guide Section 3: Applying for Archaeological Permits
Contents
1. All valid permits available for amendment by the applicant will appear in the dropdown list Once a permit number is selected click the Next button to access the following screen Page 12 of 18 Online Permitting and Clearance OPac System OPaC User Guide Section 3 Applying for Archaeological Permits and Amendments s Site ContactUs Alberta Online Permitting and Clearance as SS i _ panonna Application for Archaeological Mitigative Permit Amendment Details Permit No to Amend 09 005 Application Number 000005434 Permit Type Mitigative Revision Number oo Applicant Ref No Submitted Date Status New Change Permit Holder Current Permit Holder Ms Nora Jones Mathison Affiliation Jones Archaeology Transfer permit to Archaeologist Dr Fred D Jones Add Archaeologist Application to extend is not possible more than 60 days after permit expiration MJ Extend Expiration Date it is not possible to extend a permit issued in the previous calendar year Current Expiration Date Sep 18 2009 New Expiration Date Feb 17 2010 Add Project V Study Area Unchanged Project Development Name corp SD2035 Add Project Name ClRemove Project ClAdd Study Area C Add Research Type M Transfer Permit Obligations to Permit Number 09 002 Cl Cancel Permit Next Release 0 0 0 Screen ID 25460 Home Government Search Using this 1995 Government Page2. Status Indicates to the applicant where the application is at in the approval process Prior to screening by staff of the Historic Resources Management Branch HRMB the status will be New Applicant The system automatically fills the Applicant section with information extracted from the applicant s user profile During the application process the defaulted information can be modified if necessary Modifications made during the application process will be reflected on the current application only Modifying the name and contact information in the My Profile page will be reflected on unsubmitted applications only Changes to address or affiliation in My Profile will not be reflected on open applications Applicant Ref No Enter a reference number if desired This is a free form text field Project Information Enter Project Information by adding the following e Project Development Name Click Add Project Development Name button to open entry window This can be repeated as many times as necessary Note that project names must be specific and each name must appear as a separate entry For small scale oil and gas projects a well site and access road may appear as one entry but an associated pipeline tie in requires a separate entry These project identifiers should be entered exactly as they appear on the plans of survey Broad terms like drilling program are not acceptable Type s of Research
3. 13 of 18 Online Permitting and Clearance OPacC system OPaC User Guide Section 3 Applying for Archaeological Permits and Amendments The applicant may click save and return to the application at a later time Clicking next will save the first page and bring up the second page of the amendment application where attachments may be uploaded to the application Again the application may be saved without submitting or submitted by clicking the submit button Lsing this Site Contact lls Online Permitting and Clearance see Aberta OOOO n Application for Archaeological Mitigative Permit Amendment Attachments Vou must subst the following attachments o Add Project Mtustrative Material to Change Pernt Number fransteree Agreement to dod Research Types Proposed Research AlansMethods Type Description View Transferee Agreement This is the Transferee agreement Upload Documents When the application is submitted you will be redirected to the payment site If you do not wish to pay at this time you can click SAVE to stare your changes and return to it ata later time Release 0 0 0 Screen ID 27389 Home Government search A berta Wsing this Site Privacy International Travel Ex Government 1935 If the application is for a Mitigative Permit Amendment the applicant will be taken to the MiraPay ePayment site where a credit card transaction can be made If
4. Aistorxe Resources Land Ovener s Walton Internstioral Group Ine gt Delete l2200 605 Sth Avenue Sw t Delete Calgary AB T2P 265 403 263 2385 403 269 2450 Add Land Owner Erler address telenore ten eral if Crown state Minisitey Ageriey Project Detnils anticipated commencement of fleld operations Dee 1 2000 Anticipated Crew Size 2 Anticipated termination of field aperations feb 2s 2009 estimated Total Number of In Field Days Percentage of fleld operations time supervised by the applicant 100 20 Miess har 75 provide the raro af ty porsan who wil supervise fet opirati in the applicat s abadar rist be tig to hold a permyt in Alberta Alternate Supervisor save An asterisk indicates 3 required field Nort hente YW Ih Saree O ZI Governmeni Page 2 of 18 Online Permitting and Clearance OPac system OPaC User Guide Section 3 Applying for Archaeological Permits and Amendments If a Compliance Hold related to overdue submissions has been placed on the applicant this information will be displayed in a text box just below the Application for Archaeological Researcher Permit tab A Compliance Hold will prevent approval of a Mitigative Permit Application Any questions about Compliance Holds should be directed to the Archaeological Permits and Records Coordinator The following is a picture of the second page of the Mitigative Permit application
5. the applicant s user profile The permit application will be submitted automatically to the Historic Resource Management Branch once the payment process has been completed Using this Site ContactUs A Online Permitting and Clearance berta Mira ay MainMenu MyProfile Logoff Payment Receipt Application Payment Print Receipt Thank you Approved APPROVED Fee payment for Application 000005408 Merchant Name HISTORIC RESOURCES MANAGEMENT ALBERTA CULTURE AND COMMUNITY SPIRIT Processed Date Feb 26 2009 Date Apr 18 2009 Transaction ID 5428 Time 01 35 36pm Amount Paid 525 00 Transaction Type Purchase Card Number SXXXNAXANNAXN S249 Expiry Datewmyyy 1110 Total Amount BBP amp 1 5525 00 Your payment has been approved Thank you Nole Your card number is hidden for privacy Response Code 001 Response Message OAPPROVED 163536 PA berta Using this Site Prnvyacy Internati ae at Government 1995 2008 A copy of this recewt has been emailed to eric damkjar gov ab ca Close Window If the application is for a Research Permit then no fee payment is required 3 1 3 Application for Archaeological Research Permit Confirmation Page Upon successful submission of a Research Permit application the following confirmation page will be displayed The application number revision number and submitted date will help the applicant track the progress
6. Click Add Type of Research button to open selection box Check selection s in box and press Select button at the bottom of the list If Other please specify is selected additional Page 5 of 18 Online Permitting and Clearance OPac system OPaC User Guide Section 3 Applying for Archaeological Permits and Amendments Field Label Description Section Button information must be provided in the Other Research Types window e Permit Type Select Mitigative or Research Mitigative permits are issued for projects that are required as a result of potential impact to archaeological resources by a proposed development Research permits are issued for projects that are not occasioned by development impact or regulatory requirements Such projects are considered to be scientific in nature and the result of substantial planning The applicant must enter Development Details on the next page if Mitigative permit type is selected A fee is associated with a Mitigative permit application There is no fee associated with Research permit applications Project Location Enter Project Location by selecting at least one Country or Municipal District and by typing in the nearest city or town To enter the County District click Add County or District button to open an entry window Type part of County District Name to search for entry or just click Search button to generate a complete li
7. Online Permitting and Clearance GPal System OPaC User Guide Section 3 Applying for Archaeological Permits and Amendments The OPaC User Guide Section 3 provides instructions for applying for archaeological permits and archaeological permit amendments 3 1 Applying for an Archaeological Permit After external applicants have been confirmed to be approved archaeologists and have accessed the OPaC system they can apply for Archaeological Permits To do this they will select the Application for Archaeological Permit link located on the Main Menu page This will display the Permit Application form Asterisks denote required information on the form Using this Site Contact Us Alberta Online Permitting and Clearance es Main Menu MyProfile Logon Welcome to the Online Permitting and Clearance System Historic Resource Management My Applications Application for Historic Resources Act Clearance Application for Archaeological Permit Application for Archaeological Permit Amendment gt Submission of Archaeological Report Summary Parks and Protected Areas gt My Applications Application for Research and Collection Permit Amendment Renewal for Research and Collection Permit Submission of Research and Collection Permit Progress Report Release 0 0 0 Screen ID 1000000 Home Government Search SiteMap Accessibili A berk Using this Site Priv
8. acy Intemational Travel Expenses ContactUs Government 1995 2008 Government of Alberta Copyright and Disclaimer Page 1 of 18 Online Permitting and Clearance OP al OPaC User Guide Section 3 Applying for Archaeological Permits and Amendments Application for Archaeological Mitigative Permit Applicaton for Archaeological Research Permit Application Number WVUUOUS4U8 Revision Number UU Submitted Date Status New Applicant Title Ms Affiliation Jones Archaeology First Name Nora Initials Applicant Ref No Last Name Tones Malfryan Email ky vet compu Orns com address fioc253asperave o Work Number 700 100 0002 D Cell Number 750 200 0002 city Edmonton aaa Province AB Country Canada Postal Code ARAIA Project Information Project Development Name Noreorp 502035 Delete Add Project Development Names Type s of Research He oneal Resourens Tipit Ascessnnent Delete add Type of Research Other Research Types Permit Type mitgatve OResearth Project Location County or District Edmonton Nearest City Toven Village Hamlet edmonton MER RGE TWP SEC _ LSD List Freehold Special Areas Board Crown Untitled Crown Titled DE a a a rr a oO Oo o vetere Add Proposed Study Are Listed Lands Affected MER RGE TWP SEC LSD HRY Category 4 7 112 6 14 5 ah Update Listed Lands Affected Lise this button to find lands that are m the Listing of
9. ancel Permit Attachments Save Submit be achieved by clicking the Add Study Area button multiple times The LSD list field can be entered as a single LSD a comma separated list or a range e g 3 5 6 8 12 The system will look up Historic Resource Values HRV for listed lands based on the new study areas entered The lookup occurs when the Update Listed Lands Save or Submit buttons are clicked Entry of at least one new Study Area will be required if Add Project checkbox is selected and Study Area Unchanged checkbox is not checked Add Research Type s by selecting the Add Research Type checkbox and then clicking the Add Type of Research button to activate the search select list When Other please specify is selected the Other Research Type field must be completed Permit obligations may be transferred from one permit to another by selecting the Transfer Permit Obligations checkbox and then choosing from the dropdown list the Permit Number to which the obligations should be transferred The applicant may apply to Cancel the permit by checking the Cancel Permit checkbox Upload documents supporting the amendment application using the Upload Documents button in the Attachments page A document description and type must be specified for each uploaded document Attached documents may include the following Illustrative Material required if
10. ate supervisor has been entered if the percentage of field operations time supervised by the applicant is less than 75 An approved permit will be valid from the date of issue until the date provided in the Anticipated termination of field operations date field Validity periods of longer than two months must be discussed in advance with staff of the Archaeological Survey If field work is not completed by the termination date a permit amendment will be required to extend this date The development details information is required for Mitigative Permit applications only Complete developer and agent if applicable names and contact information including phone and fax numbers and email address To select a development type click the Add Development Type button to generate a list Check selection s in box and press Select button at the bottom of the list If Other please specify is selected additional information must be provided in the Other Development Types window The Anticipated commencement of land development and the Anticipated termination of land development fields are free form text fields To select a Reason for Undertaking Mitigative Project click the Add Reason for Project button to generate a list Check selection s in box and press Select button at the bottom of the list If Other is selected additional information must be provided in the Other Reasons for Pro
11. e expiration date of a permit may be extended by clicking on the Extend Date Expiration Date checkbox and entering a New Expiration Date Note that application to extend is not possible more than 60 days after permit expiration It is not possible to extend a permit issued in the previous calendar year Add Project Add a project by selecting the Add Project checkbox and then clicking the Add Project Name button see Project Information in Section 3 1 1 above for details regarding format for project name The Study Area Unchanged checkbox must be checked if there are no new lands to be added to the permit If the additional project does involve new lands the Add Study Area checkbox also must be checked and the new lands specified Remove Project One or more projects may be removed by selecting the Remove Project checkbox and checking the projects that need to be removed Once a project has been removed another permit amendment would be required to reinstate it Add Study Area Study Area s may be added by selecting the Add Study Area checkbox then clicking on the Add Study Area button As with the permit application each Section of land must be a separate entry Entry of multiple new study areas can Page 15 of 18 OPaC User Guide Section 3 Applying for Archaeological Permits and Amendments Field Label Section Add Research Type Transfer Permit Obligations C
12. form Using this Site ContactUs Alberta Online Permitting and Clearance Main Menu MyProfile Logot Application for Archaeological Mitigative Permit Development Name of Developer with address telephone fax email Name of Agent with address telephone fax email Development Type s Other Development Types a Anticipated Land Area hectares to be affected by land development Anticipated commencement of land development _ Anticipated termination of land development Reason s for undertaking Mitigative Research Project FS zi An asterisk indicates a required field Release 0 1 0 Screen ID 23069 Home Government Search SiteMap Accessibility Aberta Using this Site Privacy International Travel Expenses Contact Us Government 1995 2008 Government of Alberta Copyright and Disclaimer Page 3 of 18 Online Permitting and Clearance OPac system OPaC User Guide Section 3 Applying for Archaeological Permits and Amendments The following is a picture of the second page of a Research Permit application or third page of a Mitigative Permit application sing this Site Contact Us Alberta Online Permitting and Clearance ST Search Main Menu biy Profile Log Off Application for Achaeological Mitigative Permit Attachments You must submit the folowing Mustrate Materia An Aaolicant Agreement Type Description Upload Documents Proposed Method
13. itigative Archaeological Permit Following submission of a Mitigative Archaeological Permit application the applicant is taken through the steps to pay for the application The Payment Preparation screen displays information that allows the applicant to confirm the amount and application reference It also provides information about the browser requirements that will enable a successful ePayment When the applicant is ready they click the Pay button sing this Site Contacts Alberta Online Permitting and Clearance O aean Main Menu Mly Profile Log Off Payment Preparation You Will be directed to an externa ePayment site ta enter your credit card informadian The ePayment site will require your browser to have cookies JavaScript and 228 hit encryption enabled Transaction Receipt will be emailed to ksyyret computroniy comi Pay Fees for Application 000005408 Transaction ID 5428 Sub Total 500 00 Taxes GST 5 2500 Total Amount 575 00 Pay Release 0 0 0 Screen ID 39793 Home Government Search Site Wap Accessibility A berta Usine this Bi B nterna inna avel EXHENSeES 1995 Government Page 8 of 18 Online Permitting and Clearance OPac system OPaC User Guide Section 3 Applying for Archaeological Permits and Amendments Clicking the Pay button navigates the applicant out of the OPaC site to the MiraPay ePayment site where the applicant will be required to enter c
14. ject window Attachment of a Statement of Justification also may be required Upload all supporting documents using the Upload Documents button in the Attachments page A document description and type must be specified for each uploaded document Minimal required documents include the following e An Applicant Agreement that includes all required signatures and a corporate seal e llustrative Material plans of survey map of development area etc In addition the applicant may upload a separate document describing the Proposed Methods or may type this information in the Proposed Methods window Page 7 of 18 Online Permitting and Clearance OPal system OPaC User Guide Section 3 Applying for Archaeological Permits and Amendments Save Submit By clicking the Save button an applicant may save an application at any time leave it and come back to it later using the My Applications option detailed in OPaC User Guide Section 1 Registration and Common Features Clicking the Submit button will prompt the system to check if the required information has been entered appropriately If it has not the system will return an instructional error message If submission of a Research Permit application is successful a confirmation page will be generated If submission of a Mitigative Permit application is successful the applicant will be taken to the Payment Preparation screen 3 1 2 Paying for a M
15. ndable regardless of the outcome of the applications The Mitigative Permit Amendment application is submitted automatically to the Historic Resource Management Branch once the payment process has been completed successfully Once the application has been accepted by the Historic Resources Management Branch a confirmation will be sent by email to the email address specified in the applicant s user profile If the Amendment Application is associated with a Research Permit no fee payment is required Page 17 of 18 System OPaC User Guide Section 3 Applying for Archaeological Permits and Amendments 3 2 3 Application for Archaeological Research Permit Amendment Confirmation Page Following successful submittal of the Archaeological Research Permit Amendment application the following confirmation page will be displayed identifying information that will help the applicant track the progress of the application Using this site ContactUs Aberta Online Permitting and Clearance Wain Menu ity Profile Log Off Application for Archaeological Research Permit Amendment Application Number 000005453 Revision Number 1 Submitted Date Feb 26 2009 Thank you for your Permit Application submission We will be reviewing your submission shortly You can see the status of your application in the My Applications list You may want to print a copy of this confirmation for your records Release 0 0 0 Screen ib 27251 Abe
16. of the application Page 10 of 18 Online Permitting and Clearance OPac system OPaC User Guide Section 3 Applying for Archaeological Permits and Amendments Using this Site Contact Us Apuledion for Archaeologia Research Permit Application Number 0000053459 Revision Number 01 Submitted Date Feb 26 2009 Thank you for your Permit Application submission We will be reviewing your submission shortly You can see the status of your application in the My Applications list You may want to print a copy of this confirmation for your records Release 0 0 0 Screen Ib 27251 Aberia e Government Once the permit application has been accepted by the Historic Resources Management Branch a confirmation will be sent to the applicant by email Page 11 of 18 System OPaC User Guide Section 3 Applying for Archaeological Permits and Amendments 3 2 Applying for an Archaeological Permit Amendment If changes to an existing Archaeological Permit are required an applicant may apply for an Archaeological Permit Amendment To do this select the Application for Archaeological Permit Amendment link located on the Main Menu page This will display the Application Entry screen Using inis site Contact Us E Permit Number to Amend 09 005 y An asterisk indicates a required field Release 0 0 0 Screen ID 26473 fos asim ALLE SS Government
17. projects are added Transferee Agreement required if permit is being amended to transfer to a different archaeologist Proposed Research Plan Methods Document Type required if new study areas have been added By clicking the Save button an applicant may save an application at any time leave it and come back to it later using My Applications option detailed in OPaC User Guide Section 1 Registration and Common Features Page 16 of 18 Online Permitting and Clearance OPac system OPaC User Guide Section 3 Applying for Archaeological Permits and Amendments Field Label Section Clicking the Submit button will prompt the system to check if the required information has been entered appropriately If it has not the system will return an instructional error message If submission of a Research Permit Amendment application is successful a confirmation page will be generated If submission of a Mitigative Permit Amendment application is successful the applicant will be taken to the Payment Preparation screen 3 2 2 Paying for Archaeological Mitigative Permit Amendment Following submission of an Archaeological Mitigative Permit Amendment application the applicant will be taken through the steps to pay for the application The steps are the same as illustrated under section 3 1 2 Paying for Mitigative Archaeological Permit Application fees for Mitigative Permit Amendment applications are nonrefu
18. redit card information and click the Complete Payment button Note that this payment is for a Mitigative Permit application fee The fee is nonrefundable regardless of the outcome of the application The applicant should review the application carefully before proceeding to submission and payment If necessary the applicant may contact staff of the Archaeological Survey to confirm details of the application before it is submitted i Mira secure Credit Card Payment PEFEA F Merchant Name ii HISTORIC RESOURCES n eS MANAGEMENT Language English rein Terms amp Conditions Click Here to view Merchant Information Total Amount aS CAD 525 00 Email Address eric damkjar gov ab ca Street Address optional Ho q Credit Card Number Expiry Date MMYY Please verify your Credit Card information before proceeding Your credit card will be charged after clicking Complete Payment Complete Payment Cancel a This site is using 128 bit SSL Encryption Page 9 of 18 Online Permitting and Clearance OPac system OPaC User Guide Section 3 Applying for Archaeological Permits and Amendments After Complete Payment is clicked and the transaction is successful the applicant will be provided with a confirmation page and receipt The applicant should print this receipt for their records A confirmation of payment also will be sent by email to the email address specified in
19. rta Government 3 3 Tracking An Application s Status An applicant may track the status of submitted permit and amendment applications by selecting the My Applications link located on the Main Menu page see additional information in OPaC User Guide Section 1 Registration and Common Features Page 18 of 18
20. s if not uploaded as a document This fieldwork wil be undertaken under frost free snoaw free conditions N these conditions cannot be met alternative assessment strategies wii be discussed in advance with the Archaeological Survey een 6 0g backhoe testing wit be undertaken i itis required fy Alberta Culture aod Community Sot or if in the professional opion of the consulting archaeologist itis warranted When the aontication is submitted vou wil be redirected to the payment site M you do not wish to pay at this tine you can cick SAE to store your changes and return to it at a later tae Release 0 0 0 Screen ID 27262 Home Government Search SiteMap Accessibility A berta Using this Site Privacy International Travel Expenses ContactUs Government Page 4 of 18 Online Permitting and Clearance OPac system OPaC User Guide Section 3 Applying for Archaeological Permits and Amendments 3 1 1 Archaeological Permit Application Data Entry Guide Field Label Description Section Button Application Number The Application Number is a sequential number generated and maintained by the system It uniquely identifies the application for ease of reference Revision Number Each time the application is returned for correction and resubmitted the Revision Number is incremented Initially the Revision Number is 00 Submitted Date The date the application was originally submitted This date does not change with revisions
21. st Check selection s in list and press Select button at the bottom of the list The nearest City or Town field is a free form text field Proposed Study Area Enter the legal description for at least one Proposed Study Development Area Individual entries are required for each Section of land involved Click the Add Development Area button as many times as necessary to open entry windows Land owner type must be indicated for each Section The LSD list field can be entered as a single LSD a comma separated list or a range e g 3 5 6 8 12 The system will look up Historic Resource Values HRV for listed lands based on the proposed development areas entered The lookup occurs when the Update Listed Lands Affected Save or Submit buttons are clicked Land Owner s Complete name and contact information for at least one land owner is required Click the Add Land Owner button to generate entry window Information for only one land owner should appear in this window Click the Add Land Owner button to generate additional window s if necessary The Land Owner field is a free form text field Page 6 of 18 OPaC User Guide Section 3 Applying for Archaeological Permits and Project Details Development Details Attachments Amendments Project details are required for both Research and Mitigative applications When the application is submitted the system will check to ensure an altern
22. the application is for a Research Permit Amendment the payment site is bypassed Page 14 of 18 Online Permitting and Clearance OPac System OPaC User Guide Section 3 Applying for Archaeological Permits and Amendments 3 2 1 Data Entry Guide Field Label Section Permit To Amend Select the permit to be amended from the dropdown list The list of permits available to amend is restricted to permits that were issued to the current applicant and have not expired and have not been completed cancelled or transferred to another permit holder Applicant Ref No Enter a reference number if desired This is a free form text field Change Permit Holder The applicant may change Permit Holder by checking the Change Permit Holder checkbox This will generate an Add Archaeologist button to allow the applicant to select another permit holder It is the responsibility of the current permit holder to confirm that the selected transferee does not have a Compliance Hold that will prevent approval of the application A Transferee Agreement signed by the current permit holder and the transferee must be attached to this type of Permit Amendment application Clicking this button will generate a search screen that the applicant may use to search for and select an approved Archaeologist Clicking the clear button or deselecting the Change Permit Holder checkbox removes the transfer to archaeologist Extend Expiration Th
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