Home

User Guide - Ministry of Advanced Education

1. Home View Proposal Comment Upload PDF However given the nature of Internet applications there may be times when you might encounter an error that forces you to use the BACK button to return to a screen such as The page cannot be found HTTP 404 error If this happens you may press BACK and then click on the HOME tab to return to a clean screen See TIP below and Error message sections for further information If a print copy of a screen s contents is desired the browser s PRINT button may be used The use of the STOP button is not recommended as this may also lead to unexpected results on the screen Please log out of the system and shut down your browser when finished on the system Surfing to another page on the Internet while logged on is not recommended Applicant Actions BC Public Institutions Applicants Institutional Contacts will use the system to post degree program applications and applications to obtain Qualified for Expedited Review This section details the most common steps to posting applications using the degree program application as an example 4 BC Public Institutions PSIPS User Guide An application cannot be modified unless the Board Secretariat moves the status to Revisions required If the applicant chooses to withdraw the application or put it on hold he she must do so by notifying the Board Secretariat in writing Screen Reference The following diagrams outlin
2. User USER_PBCU Organization PBCU Find Proposals Add anew proposal BC Public Degree BC Public Degree IBC Public Non Degree BC Public Applied Degree Qualified for Expedited Review Public British Columbia University Peer Step 2 You will automatically be redirected to the Add Edit Public Non Degree screen Enter the information required for each of the fields and when you are finished choose the icon BRITISH S r ituti cal Syg Logout we EAN Post Secondary Institution Proposal System Mireo Ministry of Advanced Education Text size B E a E Ppposa User USER_PECU Organization PECU Add Edit Public Non Degree Status Initial Entry Credential Level Certificate hu pao dad Online Delivery gt 5000 O Yes No Ed Council Approval O Yes O No Short Description of Proposal Primary Program Contact First Name Last Name Title E Mail Address Sonne A Ce Save Cancel Once the information has been saved a Save Successful notice will appear at the top of the screen and the Add Initial Proposal Document icon will appear at the bottom of the screen 293 BC Public Institutions PSIPS User Guide c BRITISH Post lar ituti al Sys AENA S a EEN Post Secondary Institution Proposal System Mo Ministry of Advanced Education Text size El E Home Edit Proposal User USER_PBCU Organization PERCU Save Successful Add Edit Public Non Degree Proposal 1213PBCU000
3. BRITISH COLUMBIA Ministry of Advanced Education Post Secondary Institution Proposal System PSIPS For BC Public Institutions User Guide Contents DOCUMENT PUDO S Orriols 1 ONE Won io 1 Degree Quality Assessment Board DQAB PrOCESS ooococcccnnnnccncnnnnononononononononannnnnnnnnnnnnnnnnonononononanannnos 1 Tre Systemin a NutiSnellusasa o cio ici 1 About DOCUMENTS MS a a aa a aaa 1 Why do we use Adobe Acrobat PDF files cccccoconnconccccoononncnonannnnnononannnnnononancnnnononancnnonnannnnnnnnnnos 2 WINS Cande NI a to 2 o O fae nn ee 2 VEO AAA PD O 4 Minimum Requirements ccccceeececeesececcesseccseseeecseeeeceeuseeessaueeecsaueeecseeeeessaeeessaseesseseeessansgeessageeesseass 4 Browser Navigation BUON S rrollo 4 Applicant Actions BG Publie INSUtUtio NS ii E aeeeye ee Sieietes areca 4 Scree Reference ia A a 5 visual Reference GUIAS ncsicaoi cirio a aa aE 6 A Malye a isn aaliec cya EN esate 6 Flowdo Update contactintormatOn erosiones 7 FIOW GO MOI MY PASS WO ai ote 8 How do re assign an Institutional Contact aeania a a 10 How do confirm organization information and attach an organization profile coc oooonncnnn 11 How do upload Institution Appendices ooccccccccccnccnnccnnncnnccononnnnnnnnnnnncnnononancnnnnnnnnrnnnnonnnncnnnonnnnnennnnnnnas 12 FIOW GO SUDIMIL a Proposal rustico 14 How do submit a BC Public Applied Degree proposal ooonccncccccnccn
4. Institution Adler School of Professional Psychology Alexander College Art Institute of Vancouver Burnaby Athabasca University British Columbia Institute of Technology Camosun College Proposal Type EC Public Degree BC Public Non Degree Private E Out of province Degree Qualified for Expedited Review Use of the word University Under Review Peer Review Proposals To review a proposal appendices or comments select the proposal link in blue from the Proposal column You will be redirected to the View Proposal screen 239 BC Public Institutions PSIPS User Guide Post Secondary Institution Proposal System cer Ministry of Advanced Education Text size El E Home Search Proposals User USER_UVIC Organization UVIC Proposal Search Institution Adler School of Professional Psychology Alexander College Art Institute of Vancouver Burnaby Athabasca University British Columbia Institute of Technology Camosun College Proposal Typ ba BC Public Applied Degree BC Public Degree BC Public Non Degree Private amp Out of province Degree Qualified for Expedited Review Use of the word University Filter Under Review Peer Review Proposals Peer 1213PBcuU0005 PBCU Diploma in Sciencs 2012 Now 20 2012 Dec 20 Review Peer 1213PBCU0004 FECU BSc in Computer Science Gaming Option cal 2012 Nov 20 2012 Dec 20 eview The Attachments section is where all documents related to the propos
5. Online Delivery gt 50 O Yes No Ed Council Approwal O Yes No Short Description of Proposal Diploma in Arts Primary Program Contact First Name Last Name Title E Mail Address john doe pbcu ca Phone Number 250 123 4567 Save Cancel Proposal PBCU Hou 2012 Nov 19 Proposal Proposal PBCU Hou 2012 Nov 19 More proposal Proposal Add More Proposal Documen J Submit to Peers Withdraw You will be asked to read the privacy and access to information notice on the Submit to Peers screen When you are ready choose the LSWBmit to Peers icon to continue 2 BRITISH Post Secondary Institution Proposal System Logout COLUMBIA Contact Us Ministry of Advanced Education Text size BG Home CommentUpload POF Edit Proposal Status Update User USER_PBCU Organization PBCU Submit to Peers You are about to submit a proposal to Peer Review The proponent peers and Secretariat will receive email notification Click on the Submit to Peers link to continue or cancel te return The new status Effective Date will be 2012 Now 19 when you press the Submit To Peers button Click the icon OPTIONAL You have the option to add a comment by entering it into the Online Comment field Once BC Public Institutions PSIPS User Guide you are finished choose the icon Your comment will be displayed in a separate comment line below your proposal and appendices documents BRITISH Post Secondary Inst
6. Approval Date 2009 11 T YYYY MM Short Description of Proposal BSc in Computer Science Primary Program Contact First Name Last Name Doe Title President E Mail Address john doe pbcu ca Phone Number 250 123 4567 Proposal PBCU Hou 2012 Nov 19 Proposal Proposal Add Appendix vithdraw Request Peer Review Step 9 Follow the same directions for Adding an Initial Document on the Add Appendix Document screen Repeat to add more appendices BRITISH COLUMBIA Logout Contact Us Text size B E Post Secondary Institution Proposal System Ministry of Advanced Education Home Edit Proposal Comment Upload PDF User USER_PBCU Organization PBCU Add Appendix Document Online Comment Attach File o tros Attachment Type After submitting the appendix documents you will be redirected back to the Add Edit screen where a Save Successful notice will be at the top of the page Once the proposal document and all Request Peer Review appendices are attached click on the Icon 247 BC Public Institutions PSIPS User Guide e Save Successful Add Edit Public Degree Public British Columbia University INSTRUCTIONS Please complete the data fields for your submission and click Save Proposal Data Next use the links at the bottom of the page to attach the full program proposal document IMPORTANT Please no
7. CommentUpload POF Edit Proposal Status Update User USER_PBCU Organization PBCU Request for Peer Review You are presenting your submission to the secretariat to begin the 30 day peer review on PSIPS and public review of the application document on the Degree Granting Authorization web site If any changes are required your submission will be placed in status of Revisions Required and you will be notified by automatic e mail If everything is in order your submission will be moved forward to begin the 30 day review period and you will be notified by automatic e mail The new status Effective Date will be 2012 Nov 19 when you press the Request Peer Review button Step 12 Click the icon OPTIONAL You have the option to add a comment by entering it into the Online Comment field Once you are finished choose the icon Your comment will be displayed in a separate comment line below your proposal and appendices documents 18 BC Public Institutions PSIPS User Guide Logout X 2 A Post Secondary Institution Proposal System a Ministry of Advanced Education Text size El E H Home Edit Proposal Status U te Comment Upload POF User USER_PBCU Organization PBCU Save Successful Secretariat Change Status Part 2 This is step 2 in the Secretariat Change Status process Enter an online comment and attach a document if needed Click on the Submit button to complete the action Note If you click on Back but
8. Documents and data are entered electronically and Institutional Contacts are notified automatically by email at key review points Comments can be entered directly on an online screen or documents can be attached to a proposal About Documents and Comments The system is designed to be somewhat like a message board and does not limit the number of comments or documents that can be posted regarding a proposal Unlike an informal message board all postings become part of the government record Institutions are encouraged to post only official communications i e no draft documents or unofficial responses If the applicant institution wishes to clarify a posted statement an additional comment or document must be posted Detailed discussions or questions about the proposal should be conducted offline with the Board Secretariat via phone or e mail The results of these discussions may then be posted as a single comment Following this guideline will create a clear record of specific issues responses and positions related to the proposal The PSIPS system allows for online comments to be recorded up to 4500 characters If a more detailed comment is required a PDF document may be attached BC Public Institutions PSIPS User Guide Why do we use Adobe Acrobat PDF files We want everyone to be able to view attachments regardless of what type of computer word processor or toolset was used to create a document If your institution does not have Adob
9. If the Application sets to Revisions Pending can only O resume through Requesting a Peer Review Applicant can revise or Withdraw at any point prior to Submission Withdrawn Full Review Required Closed Secretariat may place the submission on hold or withdraw it anytime Degree Quality Assessment Process Does not apply to Non Degrees On Hold Proposals Hold If Hold removed Expert application returns to Review last status D Quality A Board R dati meeignee egree Qua ity ssessment Boar ecommenaation Open Verification DQAB Not OK to Open Recommend Fast Track Gnomai Denial Expert Open Review Completed Open OK to Fast Track Minister Decision eee Minister Post Denied Approval hal Closed Change Open ey oe Applicant set proposal active status amp active date Expert Note i Statuses Review Exempt Verification and Due date Response Full Review Required do expired not apply to Application for p Open Set by Secretariat 3 years after approval Qualified for Expedited Review BC Public Institutions PSIPS User Guide Institutions that have obtained Qualified for Expedited Review to a particular degree level are eligible to submit new degree proposals at or below this degree level directly to the Minister for approval i e the Board review of the application is most often waived NOTE Info
10. Logout Contact Us Ministry of Advanced Education H Home Search Proposals View Proposal Comment Upload PDF Text Size B D User USER_UVIC Organization UVIC Review Comments Online Comment 34 BC Public Institutions PSIPS User Guide While viewing a document in Adobe Acrobat do not exit out of the document by closing your TIP browser window Instead use the browser s back button to return to PSIPS To return to the View Proposal screen choose the icon Step 7 To add a comment select the 1244 femment icon From the Add Document or Comment Peer screen you can attach a PDF file by selecting the Browse icon to locate the document on your computer Ke BRITISH Post Secondary Institution Proposal System Logout COLUMBIA Contact Us Ministry of Advanced Education Text Size B E Home Search Proposals View Proposal CommentUpload PDF User USER_UVIC Organization UVIC Add Document or Comment Peer Please enter a comment from your institution about the proposal or indicate that your institution has no comment to offer the proponent at this time You may also attach a document with more detailed information optional Note The peer group will also see a check box for No Comment This means they have acknowledged the existence of the proposal but choose not to provide feedback Online Comment Attach File Attachment Type Find the PDF document on your computer in
11. Proposal Comment PBCU fall 2012 Sep 08 Comment Letter Proposal Response PBCU ou 2012 Nov 19 Comment to BC Public Institution Letter Withdraw Revisions Pending On Hold Implementation BC Public Institutions PSIPS User Guide o Step 16 Fill in all of the data entry fields on the Implementation Non Degree Part 1 screen and choose the Implementation Icon BRITISH ost stituti i a Sveten Logout SA oe Post Secondary Institution Proposal System Pierani Ministry of Advanced Education Text Size El B Implementation Non Degree Part 1 You are moving your proposal to an implementation state This is the first screen in a two part process You MUST enter a planned implementation date NEW You are no longer required to enter a student financial aid code If the code you require is not found in the drop dovm menu leave this selection at the default code PAA Planned Implementation Date 2009 11 05 Ti Student Financial Aid Coding PAA rrrr Mm DD Please Confirm the following If these fileds have not changed from the original proposal then please skip this step Credential Lewel Transcript to be Awarded Online Delivery gt 5000 O Yes No Senate Education Council Ino Program Approval Date Crrrr mm Board of Gowernors Program 2009 11 mt Approval Date YYYY MM Implementation Step 17 On the Implementation Non Degree Part 2 screen attach a final program proposal by following
12. Step 4 Add Initial Proposal Document icon to attach the proposal documents to the application From the Add Initial Proposal Document screen you can attach a PDF file by selecting the icon to locate the proposal document on your computer 15 BC Public Institutions PSIPS User Guide Logout BRITISH Post Secondary Institution Proposal System COLUMBIA E Contact Us Ministry of Advanced Education Text Size E El Home gt Edit Proposal gt Commentilpload PDF User USER_PECU Organization PECU Add Initial Proposal Document Please enter a description of the proposal and attach the proposal PDF file using the Brovse button You must attach a document in order to move ahead in the submission process Online Comment Attach File Attachment Type Proposal Find the PDF document on your computer in the Look in field and click Open Once the proposal file is attached choose the attachment type in this case Proposal from the Attachment Type dropdown menu Provide a short description of the attached document in the Online Comment field i e Proposal or Appendix A Full Course Outlines etc Step 7 Click the icon Once the Proposal Document has been submitted you will automatically return to the Add Edit Degree Program screen and a Save Successful notice will appear at the top of the page Logout BRITISH Post Second
13. 2 Now 19 Submitted to 1213PBCU0002 BSc in Computer Science i 2012 Nov 20 Secretariat Submitted to 1213PBCU0001 BSc in Computer 2012 Now 20 Secretariat 41 BC Public Institutions PSIPS User Guide How do report the implementation status of an approved proposal Step 1 BRITISH COLUMBIA Ministry of Advanced Education Find Propozals Public British Columbia University Add a new proposal Post Secondary Institution Proposal System EC Public Degree In the Home page click on any proposal s blue link which status is Minister Approved Logout Contact Us Text Size B E User USER_PBCU Organization PBCU 1213PBCU0008 BSc in Computer Science Art Option 1213PBcU0007 BSc in Computer Science Al Option 1213PBCU0006 1213PBCU0005 1213PBCU0004 BSc in Computer Science Diploma in Sciencs BSc in Computer Science Gaming Option Ready For Peer Review Ready For Peer Review Withdrawn Under Review Under Review 2012 Nov 20 2012 Nov 20 2012 Nov 20 2012 Nov 20 2012 Nov 20 1213PBCU0002 1213PBCU0001 BSc in Computer Save on the We BRITISH COLUMBIA BSc in Computer Science Sd LA a Minister 2012 Nov 20 Approved _ 2012 Nov 20 Approved icon to apply the change Post Secondary Institution Proposal System Ministry of Advanced Education Home View Proposal Received Received Received In the proposal information page change the
14. 3 Status Initial Entry Transcript to be Awarded Diploma in Arts Online Delivery gt 50 O Yes No Ed Council Approwal O Yes No Short Description of Proposal Diploma in Arts Primary Program Contact First Nante Last Name De Title President E Mail Address john doe pbcu ca Phone Number 250 123 4567 Save Cancel Add Initial Proposal Document Withdraw Step 3 Click on the 4c Initial Proposal Document icon to attach the proposal documents to the application Step 4 From the Add Initial Proposal Document screen you can attach a PDF file by selecting the icon to locate the proposal document on your computer BRITISH Post Secondary Institution Proposal System ie COLUMBIA gt v Contact Us Ministry of Advanced Education Text Size B E gt gt Home gt Edit Proposal gt Comment Upload PDF User USER_PBCU Organization PBCU Add Initial Proposal Document Please enter a description of the proposal and attach the proposal PDF file using the Browse button You must attach a document in order to move ahead in the submission process Online Comment Attach File Browse Attachment Type Proposal g 24 BC Public Institutions PSIPS User Guide BRITISH COLUMBIA Find the PDF document on your computer in the Look in field and click Open Once the proposal file is attached choose the attachment type in this case Application from
15. Active pull down menu to Yes and fill in the date Click Logout Contact Us Text Size B E User USER_PBCU Organization PBCU View Public Degree Public British Columbia University Proposal Status Payment Date Credential Lewel Transcript to be Awarded Online Delivery gt 5005 Senior Governance Body Approwal Senate Education Council Program Approval Date YYT T MM Board of Governors Program Approval Date YY YY MM Short Description of Proposal Primary Program Contact First Name Last Name Title E Mail Address Phone Number Active Active Since Attachments 42 1215PBCU0002 Minister Approved Now 20 2012 Baccalaureate BSc in Computer Science N N 2009 09 2009 09 BSc in Computer Science John Doe President john doefipbcu ca 250 123 4567 2012 11 20 BC Public Institutions PSIPS User Guide Step 3 The proposal should now have the status of Implemented ERMSH Post Secondary Institution Proposal System ER Contact Us Ministry of Advanced Education Text Size B E Home View Proposal User USER_PECU Organization PECU Save Successful View Public Degree Public British Columbia University Proposal 1213PBCU0002 Status Implemented Payment Date Now 20 2012 Credential Level Baccalaureate Transcript to be Awarded BSc in Computer Science Online Delivery gt 50 M Senior Governance Body Approval N Senate Education Council Program 2009 09 A
16. Organization PBC Add Edit Public Applied Degree INSTRUCTIONS Please complete the data fields for your submission and click Save Proposal Data Next use the links at the bottom of the page to attach the full program proposal document IMPORTANT Please note the full program proposal will be displayed on the public Degree Granting Authorization web site for public viewing and comment once the proposal is under peer review Any information that the applicant considers proprietary should be attached separately on PSIPS as an appendix documents Appendices will not be posted on the public web site Status Credential Level Transcript to be Awarded Online Delivery gt 50 Initial Entry Applied Baccalaureate O Yes Senior Governance Body Approval D Yes Senate Education Council Program O O mi Approval Date YY YY MM Board of Governors Program Approwall mt Date YYYY MM Short Description of Proposal Primary Program Contact First Name Last Name Title E Mail Address EA L AAA Phone Number m Once the information has been saved a Save Successful notice will appear at the top of the screen and the Add Ministry Review Request Document con will appear at the bottom of the screen 20 BC Public Institutions PSIPS User Guide dd ERITISH Post Secondary Institution Proposal System Meas 2 Ministry of Advanced Education Text Size El El Home gt gt Edit Propo
17. SIPS User Guide Home Edit Proposal User USER_PBCU Organization PECU Add Edit Public Non Degree Public British Columbia University Proposal 1213PBCU000S Status End of Peer Review Credential Level Transcript to be Awarded Online Delivery gt 50 O Yes No Ed Council Approwal O Yes No Short Description of Proposal Diploma in Arts Primary Program Contact First Name Last Name ces E Mail Address john doe pbcu ca Phone Number 250 123 4567 PBCU Hou 2012 Sep 08 Proposal Proposal Proposal PBCU Hou 2012 Sep 08 More proposal Proposal Comment PBCU Hou 2012 Sep 06 Comment Letter Add Comment Respond to Peer Comments Withdraw If peer comments were received enter a short description in the Online Comment field and attach the response as a PDF file by following Steps 4 7 BRITISH Post Secondary Institution Proposal System COLUMBIA e j Ministry of Advanced Education Text Size El E gt Home gt Edit Proposal gt Comment Upload PDF User USER_PBCU Organization PBCU Response to Comments non degree Your proposal has completed the 30 day peer review When your institution is ready please enter an online response to peer comments You may also wish to attach a document eg a letter in response to peer comments Your proposal cannot move forward to the implementation stage vithout this step Online Comment Comment to BC Public Institution Attach File Att
18. Secretariat in writing to request the application be withdrawn How do put a proposal on hold An application may be put on hold at any time The applicant must contact the Board Secretariat in writing to request the application be put on hold Applications can be put on hold for a maximum of two years after which the application will be automatically withdrawn by the Board Secretariat Institutions wishing to proceed with an application once it has been withdrawn must re apply by creating a new proposal in PSIPS How do view my invoice If you chose not to print the invoice at the time of submission or if you would like to print an additional copy of your invoice go to the Home Page and click on the appropriate Invoice link in red under the Payment column Please note your invoice is only available on PSIPS until payment has been processed by the Ministry 40 BC Public Institutions PSIPS User Guide S A BRITISH st i tituti al Svs a ts FE Post Secondary Institution Proposal System ae Ministry of Advanced Education Text size BG User USER_PBCU Organization PECU Find Proposals Add a new proposal BC Public Degree Public British Columbia University Ready For Peer BSc in Computer Science l 2012 Nov 20 Review 1213PBCU0005 Diploma in Sciencs Implementation 2012 Now 20 r Submitted to 1213PBCU0004 BSc in Computer Science Gaming Option i 2012 Now 20 Secretariat 1213PBCU0003 Diploma in Arts Implementation 201
19. Steps 4 7 Post Secondary Institution Proposal System Enpa Contact Us Ministry of Advanced Education Text Size El E Home Edit Proposal P Implementation Comment Upload POF User USER PERCU Organization PBCU Implementation Non Degree Part 2 You are moving your proposal to an implementation state This is the second step of the process You MUST enter an online comment and MUST attach a document which is the final program proposal for the program being implemented Online Comment Final Proposal document Attach File Attachment Type The Non Degree Proposal can now be implemented 87 BC Public Institutions PSIPS User Guide Who will review my proposal Any BC Public institution and Private and Out Of Province Institution will review your proposal and provide comment You can also review any BC Public institution and Private and Out Of Province Institution s proposal and provide peer comments How do view proposal information and provide peer comments Find Proposals Step 1 To view other institutions proposals select the Icon CERITISH Post Secondary Institution Proposal System Ministry of Advanced Education Text Size E Home User USER_PECU Organization PECU Find Proposals Add anew proposal BC Public Degree wt Public British Columbia University Eee Select Peer Review in the Filter and press icon ee ee User USER_UVIC Organization UVIC Proposal Search
20. achment Type 29 BC Public Institutions PSIPS User Guide Step 14b If no peer comments were received enter a short comment in the Online Comment field noting that comments were not received and click the icon ao ERTH Post Secondary Institution Proposal System Ministry of Advanced Education H Home Edit Proposal Cormment Upload POF Text Size B D User USER_PBCU Organization PBCU Response to Comments non degree Your proposal has completed the 30 day peer review When your institution is ready please enter an online response to peer comments You may also wish to attach a document eg a letter in response to peer comments Your proposal cannot move forward to the implementation stage without this step Online Comment No Comments Received Attachment Type After a response to comments has been posted the Limelementstion con will appear at the bottom of the View Edit screen Click the Limplementatisnr con to continue Add Edit Public Non Degree Public British Columbia University Proposal 1213PBCU0003 Status Response To Peer Comments Credential Level Transcript to be Awarded Online Delivery gt 50057 Yes No Ed Council Approwal O Yes O No Short Description of Proposal Diploma in Arts Primary Program Contact First Name ici 0 Title E Mail Address oneni Save Cancel PBCU Hou 2012 Sep 08 Propozal Proposal PBCU Hou 2012 Sep 08 More proposal
21. al are listed Under the Attachments section of the View Proposal screen select the document you wish to view and select the link in blue 33 BC Public Institutions PSIPS User Guide Logout Contact Us Text Size A E Post Secondary Institution Proposal System Ministry of Advanced Education H Home Search Proposals Comment Upload POF Wiew Proposal View Public Non Degree Public British Columbia University Proposal Status Credential Level Transcript to be Awarded Online Delivery gt 50 Ed Council Approval Short Description of Proposal Primary Program Contact First Name Last Name Title E Mail Address Phone Number Attachments 1213PBCU0003 Implementation Diploma Diploma in Arts M MH Diploma in Arts John Doe President john doefpbcu ca 2590 123 4567 User USER_UVIC Organization UVIC PBCU FECU How FECU How FECU Hou Proposal Comment Response Implementation PBCU Hou 2012 Sep 06 2012 Sep 06 2012 Sep 06 2012 Nov 19 2012 Nov 19 Proposal More proposal Comment Comment to BC Public Institution Final Proposal document Proposal Proposal Letter Letter Proposal Step 5 You will be redirected to the Review Comments screen where you can click to view and print the attached PDF document by clicking on the _view_ icon The document will open in Adobe Acrobat BRITISH COLUMBIA e Post Secondary Institution Proposal System
22. allows the applicant to post additional PDF documents or comments For example an applicant may wish to post additional background material that complements the main proposal document Document Initial entry Secretariat for peer review 53 Home Proposal Application Add Initial Proposal Document Proposal Application Request Peer Review Comments 1 On the Home screen choose from the Add New Proposal Dropdown Menu the type of proposal you would like to add and then click create 2 Enter the information required for each of the fields and when you are finished click L 3 Click on to attach the proposal documents to the application 4 From the Add Initial Proposal Document screen you can attach a PDF file by selecting Eau 5 Find the PDF document on your computer in the Look in field and click Open 6 Once the proposal file is attached choose the attachment type in this case Application from the Attachment Type dropdown menu Provide a short description of the attached document in the Online Comments field 7 Click Lsubmit 8 To add appendices choose Aid Appendix Jon the Proposal Application screen and follow steps 4 7 9 Once the proposal document and all appendices are attached click Request Peer Review 10 Read the privacy and access to information notice on the Request Peer Review screen When you are ready choose _ Request Peer Review t
23. am Contact First Name Geka ooo Last Name Dee E Mail Address Phone Number Proposal FECU Hou 2012 Nov 19 Proposal Proposal Add More Proposal Documents fubmit to Peers Withdraw Follow the same directions for Adding an Initial Document on the Add More Proposal Documents screen Steps 4 7 Repeat Steps 8 9 to add more appendices Logout BrimsH Post Secondary Institution Proposal System Contact Us Ministry of Advanced Education Text size B E Home Edit Proposal Comment Upload POF User USER PBCU Organization PETCU Add More Froposal Documents Please enter a description of the additional proposal document and attach the appropriate PDF file This process is optional and used only if you wish to attach other documents that relate to the initial proposal document Online Comment Attachment Type 26 BC Public Institutions PSIPS User Guide H Home Commentlllpload POF Edit Proposal After submitting the proposal documents you will be redirected back to the Add Edit screen where a Save Successful notice will appear at the top of the page Once the proposal document and all appendices are attached click on the LS 2mit to Peers icon User USER_PBCU Organization PRCU Save Successful Add Edit Public Non Degree Public British Columbia University Proposal Status 1213PBCU000S3 Ready For Peer Review Credential Level Transcript to be Awarded Diploma in Arts
24. anization PETCU Find Proposals Add a new proposal EC Public Degree Public British Columbia University EC Public Degree EC Public Non Degree EC Public Applied Degree Qualified for Expedited Review Step 2 You will automatically be redirected to the Add Edit Public Degree screen Enter the information required for each of the fields and when you are finished choose the save Icon Add Edit Public Degree INSTRUCTIONS Please complete the data fields for your submission and click Save Proposal Data Next use the links at the bottom of the page to attach the full program proposal document IMPORTANT Please note the full program proposal will be displayed on the public Degree Granting Authorization web site for public viewing and comment once the proposal is under peer review Any information that the applicant considers proprietary should be attached separately on PSIPS as an appendix documents Appendices will not be posted on the public web site Status Initial Entry Credential Lewel Transcript to be Awarded Online Delivery gt 500057 O Yes No Senior Governance Body Approwal O Yes O No Senate Education Council Program O wi Approval Date YYYY MM Board of Governors Program Approval y 1 Date YY YY MM Short Description of Proposal Primary Program Contact First Name Last Name Title E Mail Address Baccalaureate Ww BC Public Institutions PSIPS User Guide Once the in
25. ary Institution Proposal System Contact Us Ministry of Advanced Education Text size B E Add Initial Proposal Document Please enter a description of the proposal and attach the proposal POF file using the Browse button You must attach a document in order to move ahead in the submission process Online Comment Attach File C Documents and Attachment Type To add an appendix file choose the icon 16 BC Public Institutions PSIPS User Guide e Save Successful Add Edit Public Degree Public British Columbia University INSTRUCTIONS Please complete the data fields for your submission and click Save Proposal Data Next use the links at the bottom of the page to attach the full program proposal document IMPORTANT Please note the full program proposal will be displayed on the public Degree Granting Authorization web site for public viewing and comment once the proposal is under peer review Any information that the applicant considers proprietary should be attached separately on PSIPS as an appendix documents Appendices will not be posted on the public web site Proposal Status Credential Level Transcript to be Awarded Online Delivery gt 50 Senior Governance Body Approval 1213PBCU0002 Ready For Peer Review Baccalaureate BSc in Computer Science O Yes O Yes Senate Education Council Program Approval Date 2009 11 TT YYYY MM Board of Governors Program
26. ation Text Size B E Home User USER_PBCU Organization PBCU Find Proposals Add a new proposal BC Public Degree Public British Columbia University Initial 1213PBCU0001 BSc in Computer 2012 Nov 19 Entry The Home Page is the gateway to managing your contact and organization information creating and managing new proposals and accessing information about the proposal process TIP corner of the screen to return to the Home Page If you find yourself lost in the screen navigation you may always click the Home tab at the top left hand BC Public Institutions PSIPS User Guide How do update contact information To access and update your contact information on the Home Menu choose the Contact Info tab and choose the Update Phone Email link BRITISH z ititi Logout we ii Post Secondary Institution Proposal System seed Ministry of Advanced Education Text Size B E User USER_PBCU Organization PBCU Find Proposals Add a new proposal BC Public Degree Public British Columbia University Initial 1213PBCU0001 BSc in Computer So 2012 Nov 19 ntry Step 2 Fill in the new information and choose the icon If you do not want to change your information choose the Icon Logout Contact Us Ministry of Advanced Education Text Size E A aa User USER_PECU Organization PECU Gk Post Secondary Institution Proposal System Edit Phone Email INSTRUCTIONS You may change your contact e mail
27. ccccconcnonoconancnnnonnnancnnnonannnnnnnnnnns 20 How do submit a Non Degree proposal oooccccccccconconccccconconncconancnnnonnnnnnnnnonnnnnnnnnonnnnnnnnnnnnnnennnnnnnns 23 Who will review My Proposal iii oda 32 How do view proposal information and provide peer COMMENTS cccccceseeeeeeeeeaeeeeeeeeeueeeeeeeeseees 32 How do replace a document if revisions are required occcccooonccnncccncccnncnononnnnncnnnancnonononanennnnnnnnennnnnnnos 36 How do view the status history Of a proposal oocccccccconccnccccconccnncnononcnnnonnancnnnnnnnancnnnnnnnnncnnnnnnnnnennnnnnnns 38 How do provide response to a proposal with Expert Review Completion Confirmed status 39 POW GO IWIthdraW a proposal cisne id 40 FIOWSGO puta proposalO nino lt tertaunto clado a a i 40 FIOW GO VIEW MY INVOICE A ia 40 How do report the implementation status of an approved proposal cccccseeseceeeeeeeeeeeeeseeeeeeeeeaeees 42 When will my proposal expire nisar ne A aa 44 How do add a Program in the Inventory Report coocccncccccoccconcccnonncnncnnnnconnnononncnnnnonnnncnnnnnnnnnennnnnnnos 45 How do modify a Program in the Inventory Report ooccccccccocccnnccccnnccnncnonncnnnononancnnnnonnanennnonnnanennnnnnnns 47 Eiron MESSAGE Sua 49 OCIA EATON S uti A lila 49 TMEOURENOES a a 49 HICIMOS e Ad 50 GOS A steel AS 51 PSIPS Quick Reference Guide BC Public InstitutiONS coooncconncoccnccc
28. ced Education Text Size El E Update Organization 2012 Nov 20 USER_PBECU Organization PBCU Update Organization Organization Type University Legal Name Public British Columbia University Operating Name Public British Columbia University Exempt To Abbreviation PETCU Entity Type Date Established YYYY 2009 Home Country With Statute Home Province State British Columbia 123 Street Postal Zip Code Phone Number city Fax Number Country Website A5 BC Public Institutions PSIPS User Guide Step 3 In the Edit Program page enter your program information with current active status If you checked Save Yes in Active field you need to fill the Active Since date Click icon to save the change BRITISH Post Secondary Institution Proposal System best COLUMBIA Contact Us Ministry of Advanced Education Text size B E fe Organization gt Edit Program User USER_UVIC Organization UVIC Fdit Program Submission Ministry Approwal m Date C Yes O No Active Since il Cancel 46 BC Public Institutions PSIPS User Guide How do modify a Program in the Inventory Report If you want to update your program on the Home Menu choose the Organization tab and then choose the Update My Organization link 2 BRITISH Post Secondary Institution Proposal System Logout COLUMBIA o l Contact Us Ministry of Advanced Education Text Size B E U
29. dit Program Submission O Ministry Approval Date Active O Yes Active 5ince Save Cancel Programs Public British Columbia University BSc in Asian Culture Study Now 15 1991 Public British Columbia University BSc in Bilogy Jul 1 1994 Aug 1 1994 Public British Columbia University BSc in Chemistry Nov 1 1994 Dec 1 1994 Public British Columbia University 1213PBCU0001 BSc in Computer Nov 20 2012 Public British Columbia University BSc in Computer Music Now 2 1992 Public British Columbia University 1213PBCU0002 BSc in Computer Science Now 20 2012 Now 20 2013 Public British Columbia University BSc in Physics Jun 1 1995 Jun 15 1995 Step 3 In the Edit Program page enter your program information with current active status If you checked Yes with Active field you need to fill the Active Since date Click icon to save the change BRITISH 0At ti 1 Logout A Post Secondary Institution Proposal System sical Ministry of Advanced Education Text Size El E nization Edit Program Credentials User USER PBCU Organization PBCU Edit Program Submission BSc in Chemistry Ministry Approval 1994 11 01 Date Yes O No Active Since 1994 12 01 48 BC Public Institutions PSIPS User Guide Error Messages Log in Errors If you incorrectly enter your user name or password the following screen will appear cr T l Sh BRITISH st Secon titut vstel santa we COLUMBIA Post Secondary I
30. e Acrobat software Adobe offers a free reader and an affordable online subscription service to convert your documents at www adobe com If you have specific questions on the creation of PDF documents please refer to Adobe Acrobat documentation Where can get help In addition to this manual the following help is available Ministry web site outlining application and review steps Degree Authorization website The Degree Quality Assessment Board Secretariat at 250 356 5406 Monday to Friday 8 30 am to 4 30 pm Application States An application will be in one of several states depending on the type of application applicant actions time in review and Board Secretariat actions Allowable actions are limited based on user role For the most part users will not need to worry about status changes as the system manages status changes automatically but it is useful to Know the stages an application must go through before a Ministerial decision is made The diagram covers three types of applications e BC Public Degree Proposals e BC Public Applied Degree Proposals e BC Public Qualified for Expedited Review Proposals BC Public Institutions PSIPS User Guide BC Public Proposals for Degrees Applied Degrees and Qualified for Expedited Review Status Transitions Peer Review Stage Peer Review Pb Peer Review If the Application Withdraws it the application is closed Revisions Withdrawn permanently Pending Hold Closed
31. e the screen flows Applicant Institutional Contact is able to perform the following actions e Submit applications e View own application and its status history e Submit peer comments on proposals posted by other BC Public Institutions e Maintain own password and contact information and reassign user ID responsibility in case of job change Home Page Application Summary Submit Y Add Documents View Status History of selected application Attach File Document Details Online Comments ie Adobe Acrobat to View Document PDF Maintain Contact Maintain Password Query Comment on Peer Proposals Run Public Reports The following sections comprise a visual reference guide including sample screen shots of these screens with descriptions of the data and functions Note All sample screens use illustrative data and are not actual proposals BC Public Institutions PSIPS User Guide Visual Reference Guide How do log in Step 1 To access the system select the Sign on to the Post Secondary Institution Proposal System link on the Degree Authorization website at www aved gov bc ca degree authorization or bookmark httips www aved gov bc ca psips The following screen will be displayed Logout BRITISH Post Secondary Institution Proposa
32. econdary Institution Proposal System COLUMBIA a v Ministry of Advanced Education Text Size E Update Organization User USER_PBCU Organization PBCU Update Organization Organization Type University Name Public British Columbia University Operating Name Public British Columbia Exempt To University Abbreviation Entity Type Public Date Established YYYY 200 Home Country Canada With Statute Home Province State British Columbia 123 Street Postal Zip Code VEW 0GO Phone Number 250 123 4567 City Fax Number 250 123 4567 Province State British Columbia wt Email PBCU pbcu ca Country Website 24 BC Public Institutions PSIPS User Guide How do upload Institution Appendices All institutions i e institutions having the type University College Institute or Agency University College Or Provincial Institute Private an Out of Province Public have a possibility to upload one or many appendices related to their Institution i e appendices such as the financial calculation spreadsheet Periodic Reviewed financial statements etc These appendices may have any proprietary format Step 1 Go to the Home Menu and choose the Organization tab then choose the Update My Organization link Step 2 Click on the Upload Institution Appendices icon A BRITISH Post Secondary Institution Proposal System aoe COLUMBIA Ministry of Advanced Education 2 Update Organi
33. ed security users are automatically logged out of PSIPS after 35 minutes of inactivity If this occurs the system will return a timeout error This may also occur if the Ministry servers are experiencing problems or a high transaction load To recover from this press the REFRESH button on the browser window If this does not rectify the problem try accessing the system again later 49 BC Public Institutions PSIPS User Guide Field Errors Field errors occur when the user does not complete a required field or inputs data incorrectly into the system If the user does not complete a required field the following error message is displayed and the required field is highlighted eA BRITISH t tituti cal Sve Logout meat RTSH Post Secondary Institution Proposal System Contact Us Ministry of Advanced Education Text Size B E Update Phone Email User USER_PECU Organization PECU All required fields must be completed Edit Phone Email INSTRUCTIONS You may change your contact e mail or phone number from this screen John If a field is entered in the incorrect format a notification is displayed at the top of the screen and the entry in question is marked by a yellow background BRITISH 3 pa Ti 1 T vei Logout CA Post Secondary Institution Proposal System es Ministry of Advanced Education Text Size B E Update Organization User USER_PBCU Organization PBCU Invalid email address Update Organiza
34. eric and one upper case character Find Proposals Add anew proposal BC Public Degree wt Public British Columbia University Initial 1213PBCU0001 BSc in Computer 2012 MNow 19 ntry If you are not successful follow the instructions in red and try again from the Change Password tab BC Public Institutions PSIPS User Guide How do re assign an Institutional Contact If you would like to change your Institutional Contact on the Home Menu click on the Organization tab and choose the Reassign Contact link Follow the instructions on the page 3 BRITISH 7 ty 1 1 J i Logout a British Post Secondary Institution Proposal System Mal Ministry of Advanced Education Text Size B E Home User USER_PBCU Organization PBCU Find Proposals Add a new proposal BC Public Degree blic British Columbia University Initial 1213PBCU0001 BSc in Computer 2012 Now 19 Entry 10 BC Public Institutions PSIPS User Guide How do confirm organization information and attach an organization profile If you want to change your organization information on the Home Menu choose the Organization tab and then choose the Update My Organization link Enter the desired information into the fields and or attach an Organization Profile using the icon to locate the document on your computer Once you are finished making your changes choose the icon lf you decide not to make any changes choose the icon BRITISH Post S
35. formation has been saved a Save Successful notice will appear at the top of the screen and the Add Initial Proposal Document Home Edit Proposal Save Successful Add Edit Public Degree INSTRUCTIONS icon will appear at the bottom of the screen User USER_PBCU Organization PETCU Please complete the data fields for your submission and click Save Proposal Data Next use the links at the bottom of the page to attach the full program proposal document IMPORTANT Please note the full program proposal will be displayed on the public Degree Granting Authorization web site for public viewing and comment once the proposal is under peer review Any information that the applicant considers proprietary should be attached separately on PSIPS as an appendix documents Appendices will not be posted on the public web site Proposal Status Credential Lewel Transcript to be Awarded Online Delivery gt 50 Senior Governance Body Approval Senate Education Council Program Approval Date CrrrrfmMm Board of Governors Program Approval Date CrrrrfmMm Short Description of Proposal Primary Program Contact First Name Last Name Title E Mail Address Phone Number Save Cancel 1213PBCU0002 Initial Entry Baccalaureate BSc in Computer Science Yes O Yes 2009 11 2009 11 BSc in Computer Science john doempbcu ca 200 123 4567 finas Add Initial Proposal Document Step 3 Click on the
36. g continue 12 Choose on the Comments screen Find BC Public Proposals From the home screen choose the Select the proposal to view by its PSIPS code in blue attachments PSIPS Quick Reference Guide BC Public Institutions You will be redirected to the Proposal Application Screen All fields must be entered prior to saving The online comment will appear in the Document Summary List on the View Application Screen A record of the document s will appear on the View Application Screen You must already have added all required documents to the application icon Select the document you would like to review by clicking the link in blue under After review select icon on the proposal screen and attach your document by following steps 4 7 under Adding a Proposal 1 To access the system select the Online Application Link on the Degree Authorization website at www aved gov bc ca degree authorization or bookmark www aved gov bc ca psips 2 Enter your user ID and password to begin using the system 3 When finished using the system choose Logout at the top right hand corner of the Home screen 1 On the Home screen from the Home Menu choose Organization then choose Update My Organization 2 Enter the information required and or change the Organization Profile document by selecting and locating the document on your computer 3 Once you are finished with your change
37. icating with applicants regarding issues and outcomes Institutional Contact The individual who is the assumed owner of the PSIPS ID for their institution This individual is usually the Vice President of Academics for an institution The VP Academic is the assumed owner of the PSIPS user ID however they may delegate their responsibilities to others within their institution who have the authority to act on their behalf Ministry The Ministry of Advanced Education Innovation and Technology works with the DQAB to assist in the quality assessment process The Ministry also provides the overall technical infrastructure as well as requiring specialized reporting from the system Peer An Institutional Contact in the same institutional grouping as the Applicant BC public degree and non degree institutions Same as applicant the institution submitting an application A document outlining an application for a degree program or to obtain Qualified for Expedited Review Status Description DQAB Recommend Once the DQAB assessment is complete if the Board decides to recommend the application Approval for approval to the Minister the Board Secretariat will record the status as DQAB Recommend Approval with a recommendation date and synopsis of the DQAB s assessment DQAB Recommend Once the DQAB assessment is complete if the Board decides not to recommend the Denial application for approval to the Minister the Board Secretariat will record
38. iew and other BC public institutions can post comments on PSIPS regarding the application The application is also posted to the Degree Authorization website for the general public to have the opportunity to review the proposal and provide comments to the submitting institution and the Board Degree Program Only to the Board Secretariat to request peer review 51 BC Public Institutions PSIPS User Guide Revisions Required After an application is submitted the Board Secretariat deems that it requires revisions or additions by the applicant The status Revisions Required allows the applicant to edit the application and re submit Implemented After a proposal has been approved there are two fields displayed in the proposal detail page They are Active and Active Since By setting the Active field to Yes and add a date in the Active Since the proposal will changed from Minister Approved to Implemented status Setting the Active status to No will revert the status from Implemented to Minister Approved Status cont Description Under Review The application is officially under review by the DQAB after being verified by the Board Secretariat and having all fees paid When the status changes to Under Review auto emails are sent to the applicant Board Secretariat and the DQAB The application will remain in this state until the DQAB makes its recommendation Ve
39. ing and comment once the proposal is under peer review Any information that the applicant considers proprietary should be attached separately on PSIPS as an appendix documents Appendices will not be posted on the public web site Proposal 12135PBCU0006 Status Ready For Peer Review Credential Level Transcript to be Awarded BSc in Computer Science Online Delivery gt 5090F Yes Senior Governance Body Approval D Yes Senate Education Council Program mi Approval Date YY YY MM Board of Governors Program Approval itl Date YYYY MM Short Description of Proposal SD oe Post Secondary Institution Proposal System Ministry of Advanced Education Text size B E Home gt Comment Upload PDF gt Edit Proposal View Status history User USER_PE CU Organization PBCU Status History Proposal 1213PBEU0006 Proposal Organization Public British Columbia University Transcript to be AwardedESc in Computer Science Initial Entry 2012 11 20 Ready For Peer Review 2012 11 20 38 BC Public Institutions PSIPS User Guide How do provide response to a proposal with Expert Review Completion Confirmed status The Expert Review process has been introduced in 2012 The general idea is to provide additional audit for proposals which have reached the Under Review status During the Expert Review process a proposal will undergo a review by a team of experts assigned by the Secretariat A deadline for the re
40. iploma in Arts Implementation 2012 Now 19 f i Peer Review 1213PBCU0002 5Sc in Computer Science 2012 Nov 19 Requested Peer Review 1213PBCU0001 amp Sc in Computer ee Requested The Attachments section is where all documents related to the proposal are listed Under the Attachments section of the View Proposal screen select the document you wish to replace and select the link in blue Proposal 2012 Nov 20 Initial Proposal Document Proposal Appendix HC 2012 Nov 20 Appendix 1 Appendix 2012 Nov 20 Appendix 2 Appendix Step 3 From the Revised Document screen you can attach a revised PDF file by selecting the icon Review Comments Online Comment Attach File Attachment Type Appendix e Step 4 Find the revised PDF document on your computer in the Look in field and click Oper 36 BC Public Institutions PSIPS User Guide Step 5 Once the revised file is attached confirm the attachment type in this case Application from the Attachment Type dropdown menu Provide a short description of the attached document in the Online Comment field i e Revised Proposal or Revised Appendix A Full Course Outlines etc Step 6 Click the Icon You will be redirected to the Add Edit screen with a Save Successful notice at the top E BRITISH si i T 1 F TE Logout wy oo Post Secondary Institution Proposal System Contact Us Ministry of Advanced Education Text size E
41. itution Proposal System COLUMBIA v J Contact Us Ministry of Advanced Education Text size B ES Save Successful Secretariat Change Status Part 2 This is step 2 in the Secretariat Change Status process Enter an online comment and attach a document if needed Click on the Submit butten to complete the action Note If you click on Back button this cancels step 2 of the Change Status process only ie adding a comment or document By clicking Back the status change accepted in Step 1 will be reflected in the Status History of the submission but will not be reflected as a line item in the Proposal Tracking Summary Online Comment Attach File C Documents and Attachment Type The View Proposal screen will display a Save Successful notice You may now view your submitted application but the system will not permit you to edit documents or make other changes for the 30 day peer review period Once the 30 day period is complete the proposal status will automatically be set to End of Peer Review and you will receive an automatic email notification Respond to Peer Comments Step 13 Once you are ready to respond to the peer comments select the icon NOTE Even if you did not receive any peer comments you must still select Respond to Peer Comments and follow step 14b in order to move the application forward to implementation 98 BC Public Institutions P
42. l The proposal is posted on the Degree Authorization website via PSIPS enabling the general public including academic experts from inside and outside British Columbia the opportunity to review the proposal and provide comments to the applicant institution and the Board for consideration in the review process Other BC public institutions can view the proposal via PSIPS and provide peer comments directly within the system to the applicant institution The Board s recommendation and the Minister s decision to approve or deny degree program proposals are also posted on the Degree Authorization website via PSIPS This is to reflect the Board and the Ministry s commitment to ensuring the interests of the public are served by having an open and accountable process Applicants should review the Degree Authorization website that includes complete information on the submission review and approval processes and the quality assessment criteria established by the Minister prior to submitting a proposal Institutions are encouraged to submit proposals on PSIPS 12 18 months prior to the planned implementation date of the program to allow enough time for the quality assessment process to be completed The System in a Nutshell PSIPS is a central online program for institutions to submit proposals for degree programs and applications for Qualified for Expedited Review Key documents and decisions about an institution s program proposal are stored in a database
43. l E Save Successful Add Edit Public Degree Public British Columbia University INSTRUCTIONS Please complete the data fields for your submission and click Save Proposal Data Next use the links at the bottom of the page to attach the full program proposal document IMPORTANT Please note the full program proposal will be displayed on the public Degree Granting Authorization web site for public viewing and comment once the proposal is under peer review Any information that the applicant considers proprietary should be attached separately on PSIPS as an appendix documents Appendices will not be posted on the public web site Proposal 1213PBCU0006 BN BC Public Institutions PSIPS User Guide How do view the status history of a proposal EE To review the status history of a proposal select the icon on the View Proposal screen Logout BRITISH Post Secondary Institution Proposal System cea COLUMBIA Ministry of Advanced Education Text Size El D Home gt Commentlipload PDF gt Edit Proposal User USER_PECU Organization PECU Add Edit Public Degree Public British Columbia University INSTRUCTIONS Please complete the data fields for your submission and click Save Proposal Data Next use the links at the bottom of the page to attach the full program proposal document IMPORTANT Please note the full program proposal will be displayed on the public Degree Granting Authorization web site for public view
44. l System COLUMBIA 7 z Contact Us Ministry of Advanced Education Text Size El EJ Login Enter your user name and password to login User Name Password Welcome Welcome to the Post secondary Institution Proposal System This web based system is designed to manage and support the post secondary submission and review processes for e BC public institutions offering degree and non degree programs e Private institutions and out of province public institutions seeking consent to offer degree programs or use the word university in British Columbia To use the system you must have a valid user ID and password issued by the ministry Please see our frequently asked questions page for information on system access and for links to proposal guidelines and templates for the non degree program review process for BC public institutions Information on the degree program application and review process for BC public institutions and out of province public institutions may be found on the degree authorization web site If you are a registered user and are unable to log in please contact the Degree Quality Assessment Board Secretariat at 250 387 1138 Enter your user ID and password to begin using the system The Home Page is the first page to display after logging in BRITISH st Se 3 titutior sa i Logout we ri Post Secondary Institution Proposal System rei Ministry of Advanced Educ
45. nnnccnancconanccannncnananas 54 BC Public Institutions PSIPS User Guide Document Purpose The Post Secondary Institution Proposal System PSIPS is a web based system for supporting the post secondary program proposal and quality assessment review processes for degree granting institutions in British Columbia The purpose of this guide is to document the functions of PSIPS for BC public post secondary institutions Overview Degree Quality Assessment Board DQAB Process In British Columbia public universities are subject to the Universities Act UA while colleges and institutes are subject to the College and Institute Act CIA to operate as degree granting institutions or make use of the word university Universities colleges and institutes must undergo a quality assessment process and meet established criteria prior to the Minister granting approval for new degree programs The full text of the UA can be found at University Act and the full text of the CIA can be found at College and Institute Act The Degree Quality Assessment Board DQAB is appointed by the Minister to conduct quality assessment reviews and make recommendations on whether institutions and proposals meet the established criteria The Board Secretariat within the Ministry provides administrative support to the DQAB the quality assessment process and applicant institutions The quality assessment process Is initiated with a 30 day public peer review of the proposa
46. nstitution Proposal System oe AAA eee Bn ae Invalid User Name or Password lt TLogin Enter your user name and password to login User Name Student Password Cd Welcome Welcome to the Post secondary Institution Proposal System This web based system is designed to manage and support the post secondary submission and review processes for EC public institutions offering degree and non degree programs Private institutions and out of province public institutions seeking consent to offer degree programs or use the word university in British Columbia To use the system you must have a valid user ID and password issued by the ministry Please see our frequently asked questions page for information on system access and for links to proposal guideline mpl for the non degree program review process for BC public institutions Information on the degree program application and review process for BC public institutions and out of province public institutions may be found on the degree authorization web site If you are a registered user and are unable to log in please contact the Degree Quality Assessment Board Secretariat at 250 387 1138 To continue enter the correct username and password and click the _ togin icon If you have forgotten your user name or password contact the Board Secretariat by phone or email Timeout Errors As a measure of enhanc
47. omes out 3 years after the approval date if the proposal is in the Minister Approved state or 3 years after the status change date for proposals in the Ministerial Consent state It is also sent to a proponent and the Secretariat 44 BC Public Institutions PSIPS User Guide How do add a Program in the Inventory Report The Inventory functionality allows users to add or update all other programs program they may offer even if they received Ministry approval prior to the implementation of PSIPS Any Credential which are not being offered but approved by Ministry will need to be entered as well If you want to update your program on the Home Menu choose the Organization tab and then choose the Update My Organization link 2 BRITISH Post Secondary Institution Proposal System Logout COLUMBIA a l Contact Us Ministry of Advanced Education Text Size B E User USER_PBCU Organization PBCU Find Proposals Add a new proposal BC Public Degree Public British Columbia University Ready For Peer 1213PBCU0007 BSc in Computer Science Al Option 2012 Nov 20 Review Ready For Peer 1213PBCU0006 BSc in Computer Science 2012 Nov 20 Review 1213PBCU0005 Diploma in Sciencs Implementation 2012 Now 20 Submitted to 12713PBCU0004 BSc in Computer Science Gaming Option Step2 ped Click on the icon lt gt BRITISH Post Secondary Institution Proposal System mapi COLUMBIA __ a Contact Us Ministry of Advan
48. or phone number from this screen First Name Last Name Phone Number 123 456 7890 Email john doe pbcu ca Save Cancel After saving you will be redirected back to the Home Page with a Save Successful notice at the top of the page BRITISH J p tit l 1 i IMA Logout eae Post Secondary Institution Proposal System ean Ministry of Advanced Education Text size El E User USER_PBCU Organization PBCU Save Successful Find Proposals Add a new proposal EC Public Degrees Public British Columbia University Initial 1213PBCU0001 BSc in Computer 2012 Novw 19 Entry BC Public Institutions PSIPS User Guide How do modify my password To change your password on the Home Menu select the Contact Info tab and then choose the Change Password link Logout SA BRITISH st Secondar stituti i _ Kad oe Post Secondary Institution Proposal System Mirsa Ministry of Advanced Education Text size B E User USER_PBCU Organization PERCU Find Proposals Add a new proposal BC Public Degree Public British Columbia University Initial 1213PBCU0001 BSc in Computer 2012 Nov 19 Entry Step 2 You will be redirected to the Change Password page Follow the instructions at the top of the page ED BRITISH et lar ctitufi bal aa Logout ad EN Post Secondary Institution Proposal System Mera Ministry of Advanced Education Text size B B Change Password User USER_PECU Organization PECU Change Pas
49. ount It must be a least eight characters long and contain at least one numeric and one upper case character Primary Program This set of fields identifies the primary contact for this particular proposal This individual may Contact Information be different than the Institutional Contact All official correspondence on the outcome of the application will be sent only to the Institutional Contact Senior Governance This is the date that the institution s senior governance body approved the proposal Note An institution must receive approval from its senior governing bodies before submitting an application This is a free screen field where a summary of the proposal may be entered The maximum Proposal size of this field is 4500 characters lt is recommended that the summary be kept to the size of one or two paragraphs or less Icons Description Add Appendix This displays a screen that allows the applicant to post appendices as PDF documents For example an applicant may wish to post proprietary information or full course outlines in an appendix Appendix documents will not be posted on the public Degree Authorization website Add Comments This displays a screen that allows the applicant to post additional PDF documents or comments For example an applicant may wish to post additional background material that 52 BC Public Institutions PSIPS User Guide complements the main proposal document Add Documents This displays a screen that
50. pproval Date YY YY MM Board of Governors Program 2009 09 Approval Date TY YY MM Short Description of Proposal BSc in Computer Science Primary Program Contact First Name John Last Name Doe Title President E Mail Address john doempbcu ca Phone Number 250 123 4567 Active Yes Active Since 2012 11 20 mi Save Cancel 43 BC Public Institutions PSIPS User Guide When will my proposal expire Proposals of any type can be transferred to the Expired status by Secretariat manually Normally it happens when a proposal has spent a significant amount of time in one of the following states e Ministerial Consent e Minister Approved e Post Consent Change This means that the proposal has not been implemented yet and is unlikely to be implemented in the future For how to set a proposal as implemented refer to the How do I report the implementation status of an approved proposal section Here is a brief description of how expiration notifications are dispatched e As soon as the proposal has spent 2 years in the Ministerial Consent phase an e mail is sent to a proponent and members of Secretariat notifying them that the proposal is about to expire within one year e The next expiration notification is sent 6 month later if the proposal is still in the Ministerial Consent state and a proponent has not submitted a renewal document The e mail is also sent to a proponent and the Secretariat e The final notification c
51. rified The Board Secretariat has verified the application and deems it to be complete and ready to begin the quality assessment process but related fees are outstanding Withdrawn The applicant has provided the Board Secretariat with a written request to withdraw the application Data Entry Field Description Record any prior accrediting body approvals that may help the DQAB decide how to proceed in reviewing an application This field is where the PDF file is located and then attached to the proposal Attachment Type A one word descriptor of the type of file that has been attached e g letter This defaults to eel letter if a proposal document has already been attached but a drop down list provides other options proposal addendum pr cis or you may type in a one word description of your own To ensure the correct password was entered information entered in this field must be exactly the same as what was entered in the new password field E mail address of the Institutional Contact Automatic e mail notifications are sent to this address at significant points in the proposal review process Format xxx xxx xx This is a free screen field that allows the institutional contact to provide a business phone number Format xxx Xxx XXX The credential applicable to the program proposal Full name of the credential program as it will appear on the student s transcript e g Transcript Bachelor of Science Physics This is the new password for the acc
52. rmation on the submission process for Non Degree Proposals can be found on page 15 of this manual System Basics Minimum Requirements A web browser is required to access PSIPS recommended are MS Internet Explorer version 7 or higher and Mozilla Firefox Most of proposal document attachments must be saved in the Adobe Acrobat Portable Document Format PDF to address software compatibility issues You must have the Adobe Acrobat software installed on your system to create PDF files or subscribe to Adobe s online PDF service In order to view PDF files you must have Adobe Acrobat Reader version 4 or higher installed For Institution Appendices other document formats such MS Excel spreadsheets and MS Word documents are also acceptable lt is also advisable that users have and maintain current anti virus software and updates Browser Navigation Buttons After you sign on use of your browser BACK and FORWARD buttons is not recommended as their use could lead to unexpected results on the screen For instance after using the BACK button the system could lose track of you as a logged in user the screens may appear to be functioning normally but your work may not be saved As a rule navigation must be performed using the links presented in the system normally found along the top e g breadcrumbs or at the bottom of each screen e g links lt BRITISH Post Secondary Institution Prop COLUMBIA a Ministry of Advanced Education
53. s choose L 1 On the Home Menu choose Organization and then choose the Reassign Contact link 2 Follow the directions on the Reassign Contact screen 1 On the Home screen from the Home Menu choose the Contact Info tab and choose Change Password 2 Follow the directions on the Change Password screen 3 After changing your password a notice will be shown if the password was changed successfully 1 On the Home screen click on the Application from the application list with the status Revisions Required 2 Under the View Application screen click on the document that will be replaced from the document list 3 Attach the new document by selecting and choosing the new document from your computer using the Look in field and then click Open 4 Once the revised document has been attached check to make sure the attachment type is correct from the Attachment Type dropdown menu 5 Click Submit 6 Repeat Steps 2 5 to revise more documents
54. sal User USER_PBCU Organization PBCU Add Edit Public Applied Degree Public British Columbia University INSTRUCTIONS Please complete the data fields for your submission and click Save Proposal Data Next use the links at the bottom of the page to attach the full program proposal document IMPORTANT Please note the full program proposal will be displayed on the public Degree Granting Authorization web site for public viewing and comment once the proposal is under peer review Any information that the applicant considers proprietary should be attached separately on PSIPS as an appendix documents Appendices will not be posted on the public web site Proposal 1213PBCEU0001 Status Initial Entry Credential Level Applied Baccalaureate Transcript to be Awarded Online Delivery gt 50 O Yes O No Senior Governance Body Approval O Yes O No Senate Education Council Program 2009 11 uit Approval Date YY YY MM Board of Governors Program 2009 11 rut Approval Date YYY MM Short Description of Proposal BSc In Computer Sciense Primary Program Contact First Name ohn Last Name aa Title E Mail Address email address pbcu ca Phone Number Add Ministry Review Request Document Withdraw Click on the 92 Ministry Review Request Document icon to attach the proposal documents to the application From the Add Ministry Review Request Document screen you can attach a PDF file by selecting
55. ser USER_PBCU Organization PBEU Find Proposals Add a new proposal BC Public Degree Public British Columbia University i l Ready For Feer 1213PBCU0007 BSc in Computer Science Al Option 2012 Nov 20 Review Ready For Peer 1213PBCU0006 BSc in Computer Science 2012 Nov 20 Review 1213PBCU0005 Diploma in Sciencs Implementation 2012 Now 20 1713PBCU0004 BSc in Computer Science Gaming Option Step 2 Invent Click on the icon BRITISH Post Secondary Institution Proposal System nani COLUMBIA _ 7 Contact Us Ministry of Advanced Education Text Size El E Update Organization Submitted to 2012 Now 20 USER_PBCU Organization PBCLU Update Organization Organization Type University Legal Name Public British Columbia University Operating Name Public British Columbia University Exempt To Abbreviation PETCU Entity Type Public Date Established YYYY 2009 Home Country Canada With Statute q Home Province State British Columbia Postal Zip Code Phone Number city Fax Number Country Website Click on the icon beside any of the program you want to edit To edit a proposal click on the proposal number in blue 47 BC Public Institutions PSIPS User Guide BRITISH ost J ituti i Logout we en Post Secondary Institution Proposal System aa Ministry of Advanced Education Text Size B E Update Organization Edit Program Credentials USER PRCU Organization PBCU E
56. sword INSTRUCTIONS You are about to modify the password for your institution s PSIPS account The password must be at least eight characters and must contain at least one numeric and one upper case character User Name USER_PBCU Current Password New Password Confirm New Password Save Cancel Step 3 After choosing a new password enter the information into the fields and click the icon If you do not wish to change your password click the icon If you are successful at changing your password you will be redirected back to the Home Page with a Save Successful notice at the top of the page BC Public Institutions PSIPS User Guide BRITISH L AT tit 1 TSE Logout A Post Secondary Institution Proposal System esas Ministry of Advanced Education Text Size El E User USER_PBCU Organization PERCU Save Successful Find Proposals Add a new proposal BC Public Degree Public British Columbia University Initial 1213PBCU0001 BSc in Computer En 2012 Nov 19 ntry If you are not successful at changing your password you will be redirected to the Home Page with a notice in red at the top of the page Eh BRITISH st Se on stituti y 5 Logout SA caren Post Secondary Institution Proposal System Pann Ministry of Advanced Education Text Size El E User USER_PBCU Organization PBCL The new and confirm passwords do not match The password must be at least eight characters and Mist contain at least one num
57. te the full program proposal will be displayed on the public Degree Granting Authorization web site for public viewing and comment once the proposal is under peer review Any information that the applicant considers proprietary should be attached separately on PSIPS as an appendix documents Appendices will not be posted on the public web site Proposal 1213PBCU0002 Status Ready For Peer Review Credential Level Baccalaureate Transcript to be Awarded BSc in Computer Science Online Delivery gt 50 Yes Senior Governance Body Approval O Yes Senate Education Council Program Approval Date 2009 11 YYYY MM Board of Governors Program Approval Date 2009 11 YYYY MM Short Description of Proposal BSc in Computer Science Primary Program Contact First Name John Last Name Doe Title President E Mail Address john doe pbcu ca Phone Number 250 123 4567 Save Cancel Proposal PBCU Hou 2012 Nov 19 Proposal Proposal Appendix PBCU Hou 2012 Nov 19 Appendix Appendix Add Appendix Withdrav Request Peer Review You will be asked to read the privacy and access to information notice on the Submit to Secretariat Request Peer Review screen When you are ready choose the icon to continue Logout BRITISH Post Secondary Institution Proposal System Contact Us Ministry of Advanced Education Text size B E Home
58. the Look in field and click Open Once the file is attached choose the Attachment Type from the dropdown menu Provide a short description of the attached document in the Online Comment field i e Comment to Proposal etc Click the icon After the comment has been added a Save Successful notice will appear at the top of the View Proposal screen If you prefer to not leave a comment but would like the institution to know you reviewed their proposal select the No Comment icon and it will be noted on the View Proposal screen Attachments PBCU 2012 Nov 20 Proposal Proposal Comment FECU 2012 Nov 20 Request for Peer Review Letter No Comment UVIC 2012 Nov 20 No Comment 35 How do replace a document fr revisions are required To add a revised proposal document select the proposal link in blue with a from the Proposal column You will be redirected to the View Proposal screen A BRITISH Post Secondary Institution Proposal System gol COLUMBIA si Contact Us Ministry of Advanced Education Text Size E E User USER_PBCU Organization PBCU Find Proposals Add a new proposal BC Public Degree Public British Columbia University Ready For Peer 1213PBCU0006 BSc in Computer Science 2012 Nov 20 Review Peer Review 1213PBCU0005 iploma in Sciencs Revisions 2012 Nov 20 Pending 1213PBCU0004 amp Sc in Computer Science Gaming Option Peer Review 2012 Nov 20 2012 Dec 20 1213PBCU0003 p
59. the Attachment Type dropdown menu Provide a short description of the attached document in the Online Comment field i e Proposal Click _Submi_ Once the Proposal Document has been submitted you will automatically return to the Add Edit Non Degree Program screen and a Save Successful notice will be at the top of the page Logout Contact Us Text Size B amp Post Secondary Institution Proposal System Ministry of Advanced Education Home gt Edit Proposal gt Comment Upload POF User USER_PECU Organization PBCU Add Initial Proposal Document Please enter a description of the proposal and attach the proposal PDF file using the Brovse button You must attach a document in order to move ahead in the submission process Online Comment Attach File Attachment Type Proposal C Documents and Browse Proposal x To add another proposal document choose the L4 2 Mere Proposal Documents icon 25 BC Public Institutions PSIPS User Guide Home CommentUpload POF Edit Proposal User USER_PECU Organization PECU Save Successful Add Edit Public Non Degree Public British Columbia University Proposal 12135PBCU0003 Status Ready For Peer Review Credential Level Transcript to be Awarded Diploma in Arts Online Delivery gt 5094 Yes No Ed Council Approval O Yes No Short Description of Proposal Diploma in Arts Primary Progr
60. the icon to locate the proposal document on your computer 921 BC Public Institutions PSIPS User Guide Add Ministry Review Request Document Please enter a description of the Ministry Review Request and attach the document s PDF file using the Browse button You must attach a document in order to move ahead in the submission process Online Comment Attach File Attachment Type Ministry Review Reques Find the PDF document on your computer in the Look in field and click Open Once the review request file is attached choose the attachment type in this case Ministry Review Request from the Attachment Type dropdown menu Provide a short description of the attached document in the Online Comment field i e Ministry Review Request Full Course Outlines etc Click the icon Once the Proposal Document has been submitted you will automatically return to the Add Edit Degree Program screen and a Save Successful notice will appear at the top of the page Please continue the rest of the steps by following Step 3 of How do submit a proposal section 22 BC Public Institutions PSIPS User Guide How do submit a Non Degree proposal Step 1 From the Add a new proposal dropdown menu choose BC Public Non Degree and then click l SA BRITISH st lary Instituti sal Sys Pa wie je Post Secondary Institution Proposal System eS Ministry of Advanced Education Text Size B D
61. the status as DQAB Recommend Denial with a recommendation date and synopsis of the DQAB s assessment End of Peer Review Peer review is complete and peers may no longer post comments Exempt Verification Only for institutions that have obtained Qualified for Expedited Review Application is under review Full Review Required Only for institutions that have obtained Qualified for Expedited Review If after review the application is not deemed to be within the guidelines for Qualified for Expedited Review the Board Secretariat will change the status to Full Review Required The Board Secretariat will contact the applicant directly The applicant will take the next steps to either submit a full application and fees or withdraw Initial Entry The applicant has entered and saved some data related to an application but has not yet attached a proposal document Minister Approved The Minister s written decision based on the Board s recommendation Denied On Hold The applicant wishes to temporarily suspend the review of the application This action must be vetted and executed by the Board Secretariat To resume the process the applicant must contact the Board Secretariat If appropriate the Board Secretariat will remove the hold which will reset the application to its pre hold state Peer Review The application is under peer review for a 30 day period All peers will be notified once the application has been put to peer rev
62. tion Organization Type Legal Name Operating Name Abbreviation Date Established YY YY With Statute City Province State Country Attach Profile University Public British Columbia University Public British Columbia University Exempt To PBC Entity Type 2009 Home Country Home Province State 123 Street Postal Zip Code Phone Number Victoria British Columbia Canada ee Public Canada British Columbia VEW OGO 290 123 4567 To correct field errors re input the data and choose the icon A Save Successful notice will appear at the top of the screen once the information has been saved correctly 50 BC Public Institutions PSIPS User Guide Glossary Term Definition or Synonym Applicant The organization submitting a proposal for a degree program a non degree program or to obtain Qualified for Expedited Review Degree Quality This board is responsible for reviewing degree program proposals and applications to obtain Assessment Board Qualified for Expedited Review from BC public institutions and private and out of province DQAB public institutions The Board may consult with subject experts as required and is responsible for making recommendations for approval or consent to the Minister DQAB Secretariat the Ministry Staff providing administrative support to the DQAB including administering the quality Board Secretariat assessment process and commun
63. ton this cancels step 2 of the Change Status process only i e adding a comment or document By clicking Back the status change accepted in Step 1 will be reflected in the Status History of the submission but will not be reflected as a line item in the Proposal Tracking Summary Online Comment Attachment Type The View Proposal screen will display a Save Successful notice You may now view your submitted application but the system will not permit you to edit documents or make other changes 19 BC Public Institutions PSIPS User Guide How do submit a BC Public Applied Degree proposal NOTE Information on the submission process for Non Degree Proposals can be found on page 20 of this manual From the Add a new proposal dropdown menu choose BC Public Applied Degree or another option depending on your application and then click the icon o gt BRITISH COLUMBIA Step 2 You will automatically be redirected to the Add Edit Public Degree screen Enter the information required Logout Post Secondary Institution Proposal System eres a Ministry of Advanced Education Text Size El E User USER_PBCU Organization PBCU Find Proposals Add a new proposal BC Public Degree BC Public Degree EC Public Non Degree lied Degree Qualified for Expedited Review Public British Columbia University for each of the fields and when you are finished choose the icon Home Edit Proposal User USER_PBCU
64. view is defined by the Review Due date which is set by Secretariat at the initial point and may be changed by the Secretariat later When experts finish their job and upload an expert review document the Secretariat confirms that review is completed At this point a notification is sent to a proponent by e mail saying that the proponent has to provide a response in a form of comments or a PDF document As soon as it is done the expert review process is considered as completed and the next day the proposal will return to the Under Review status This transition is also followed by an e mail notifying that the proposal has successfully completed the Expert Review process and will be reviewed by the Degree Quality Assessment Board at its next available meeting Note that if the Review Due date is expired no actions can be done to a proposal unless the Secretariat extends the date manually Steps below describe in details how a proponent can submit a response to expert review results On your home page click on any proposal number with have Expert Review Completion Confirmed status i a 7 LE a E LA dl OCOL A BRITISH Post Secondary Institution Proposal System ee COLUMBIA g v Contact Us Ministry of Advanced Education Text size El E Home User USER_POPPU Organization POPPU Find Proposals Add a new proposal Private amp Out of province Degree Private Out of Province Public University Expert Revie
65. w 1213POPPU0004 Expedited Review i 2012 Nov 29 Received Completion Confirmed 1213POPPU0003 BSc in Computer Science 7 2012 Nov 20 Invoice Secretariat eee Under l 1213POPPU0002 Bachelor of Science ae 2012 Nov 20 2012 Dec 20 Received eview 1213POPPU0001 BSc in Computer Science Gaming Option Implemented 2012 Nov 28 Received Review all comments provided by expert reviewer Those documents are labelled Expert Review Document Once you have reviewed documents scroll to the bottom of the proposal detail page and click on the Upload Expert Review Response button Provide comment in the Online Comment field If your comment is more than 1000 words please add your comment as an attachment by clicking on the Browse button Click Submit button to add the comment 39 BC Public Institutions PSIPS User Guide Post Secondary Institution Proposal System koati Contact Us Ministry of Advanced Education Text size B E Home View Proposal Comment Upload POF User USER_POPPU Organization POPPU Upload Expert Review Response Proponent can now upload a response or add a comment for the document Online Comment Attach File Attachment Type Expert Review Response Once you have submitted your comment the proposal will change to the status of Expert Review Response How do withdraw a proposal An application may be withdrawn at any time The applicant must contact the Board
66. zation Update Organization Organization Type University Name Public British Columbia University Operating Name Public British Columbia Exempt To University Abbreviation Entity Type Date Established Y Y Home Country With Statute Home Province State Postal Zip Code Phone Number cuy de Province State British Columbia wt Email Contact Us Text Size B D User USER_PBCU Organization PECU British Columbia VEW 060 290 123 4567 290 123 4567 john doe pbcu ca Step 3 Click on the icon to attach file Provide any comment for the document Click on the icon when done 212 BC Public Institutions PSIPS User Guide SC 2 BRITISH Post Secondary Institution Proposal System Lojen Contact Us Ministry of Advanced Education Text Size E ganization gt Institution Appendices User USER_PECU Organization PECU Add Institutional Appendix Institutional Appendices E ec BC P ublic Institutions PSIPS User Guide How do submit a proposal NOTE Information on the submission process for Non Degree Proposals can be found on page 20 of this manual on your application and then click the Icon From the Add a new proposal dropdown menu choose BC Public Degree or another option depending S BRITISH t Second ituti j APRA Wie ia Post Secondary Institution Proposal System Ministry of Advanced Education Contact Us Text Size B E User USER_PBCU Org

User Guide - Ministry of Advanced Education

Contents

Download Pdf Manuals

Related Search

Related Contents