CUPE 1 Currency Report Online Form User Guide
Contents
1. You will be able to view your past year s reports starting from next academic year 2009 2010 To view your past year report select the year from the dropdown menu and click VIEW The report will open in a new window B PRELOADED INFORMATION To start filling out the report for the current year click the Annual Report for Current Year link RYERSON UNIVERSITY Report only those activities undertaken by August 15 of the academic year 2008 09 Annual Report for current year You do not have any past years reports 0 Log out Image 3 Starting Report for Current Year 4 Currency Report Online Form User Guide The first page of the online report contains preloaded information with your first and last name name of your school department and faculty If you find any piece of such information incorrect and needs to be updated please check the checkbox First Name Last Name schoolDepartment Faculty Wt ase check here ONLY if any of the mformation above needs to be updated in each section the items of information required by 17 1 h af the Collective Deadline dates Instructors with a hvo semester appoiniment Le Fall and Wini appointment are required to submi tis report by December i Sith and testructe Note May ist deadline date has been extended to May 8th E gt Next e Save OI Log out Ke Help Image 4 Verifying Preloaded Information Click Next to continue C NAVIGATION The navigatio2. explain any missing results Upload Additional FOS Reports optional fdtsd asdf a new doc being uploaded itm Jengi approx D00 words 4000 charac unload it as an attachment using the UPLOAD Fil Image 11 Uploading Additional FCS Reports F VIEWING UPLOADED FILES LIST OF ATTACHMENTS The uploaded documents are listed at the bottom of each page in the List of Attachments table List of Attachments Question Ilo File Path Mame Description 1 Supporting Doc 1 doc Supporting Doc to G 1 DOWNLOAD REMOVE Supporting Sheet 1 xlsx Spreadsheet 1 DOWNLOAD REMOVE Supporting Doc 2 doc Supporting Doc to O 2 DOWNLOAD REMOVE Supporting Sheet 2 xls Spreadsheet 2 DOWNLOAD REMOVE Supporting Doc 3 docz Supporting Doc Re Actnities DOWNLOAD REMOVE Presentation 1 ppt Presentation 1 DOWNLOAD REMOVE i 2 Z 3 ikarasynJ008 pdf FCS DOWNLOAD REMOVE 3 3 3 Presentation 2 pptx Presentation 2 DOWNLOAD REMOVE Image 12 List of Attachments Any uploaded file can be downloaded and or removed If the file s do not display immediately refresh the screen view by using the dropdown navigation list at the bottom of the page clicking on the page number where it is currently displayed 8 Currency Report Online Form User Guide G LOGOUT The Log out button logs out of the application It 1s available at the top of each page Please make sure to save first before logging out T Page 3 s Save Ern
3. response a warning message will be displayed with the required question number s listed You may type in There is nothing to report in a text field of any such question if you have nothing to report Retracting Re Opening a Submitted Report o In order to request submitted report to be re open for changes contact FAR Help at farhelp ryerson ca or ext 4556 o Two conditions apply to re open a submitted report 1 That it has not been reviewed 2 That it has not passed the due date L RESIZING TEXT To resize the text use the View menu of the browser selecting Text Size Faculty Annual Report Mozilla Firefox File Edit History Bookmarks Tools Help Toolbars vw Status Bar Sidebar Stop Esc Reload Ctrl F Increase Ckrl Page Style Decrease Ctril Character Encoding Normal ctri 0 Page Source Chill Full Screen Fil adm length approx 200 words 4000 characters H you ne uang the UPLOAD FILE function at the bottom of this page Image 21 Resize Text in a Browser View 12 Currency Report Online Form User Guide Alternatively e For PC Windows To make the text larger press the Ctrl and keys simultaneously to make the text smaller press the Ctrl and keys simultaneously e For Mac To make the text larger press the Apple Command and keys simultaneously to make the text smaller press the Apple Command and keys si
4. RYERSON UNIVERSITY CUPE 1 Currency Report Online Form User Guide Contents Gorina Sred ME 2 A BROWSER INFORMATION cccccccccccsssssssscccecccessnssnseceeecceessnssaeeeeccceessssaaaeeescseessssaseeeeseoes 2 BLOGGING IN WEE 2 C LOGIN PROBLEM SOLUTIONS scissescidssinssoensoessisdagaaoecesdessadaedsbecensosssdatanacoossatesssbasiacsodsaarsnseisneaens 3 General Oh Cel 00102 L018 alae ane oe ne en eee eee 3 A VIEWING PREVIOUS YEARS REPORTIs 3 B PRELOADED INFORMA TION 6 sisisssccstsissssaeusoansssadsvasacdonanestciisvssaedeounssuaevaseedoonessesiessseedeounssuaievss 4 TNR VG EOIN WEE 5 TN yO rcs gg rs oars une crs recta gig case deems E N E eames 6 P A Eege 6 F VIEWING UPLOADED FILES LIST OF ATTACHMENTS 8 CS GO ME 9 H QUESTION 3 ADDING EDITING AND REMOVING ENTRIES sseseeeseesssssesssrrssssssrssrrre 9 L VIEW DETAIL PAGE PREVIEW AND PRINTABLE VERSION 0 00 0 ccccccccceeeeeeeeeeeens 10 L TESCH EE onr steers cceusa voscutionsa section E E N E EEEN EEEE AES 11 ke SUBMITTING CURRENCY REPORT E 11 L ROING TTX WE 12 Ceanna TT cscs E ETE OE ae wo ce gn go oe ne T ee ene sete te eee eee 13 Jeer eege 13 BU NOI een 13 1 Currency Report Online Form User Guide Getting Started The CUPE Currency Report form is available as a web online form To fill out the form a computer with a web browser and Internet connection is required A BROWSER INFORMATION This online form has been tested and works on the followin
5. SON UNIVERSITY Upload your support document for the specific question Attach document for question no Document Location Browse Description UPLOAD FILE Image 8 File Upload Window 1 Please note that each file uploaded has to be associated with a question Provide the question number in the appropriate field 2 Click the Browse button to open your computer s file selection window Image 9 3 Inthe File Upload window of your local computer locate the document and click the Open button Fife Upload E New Session 2 28 2007 S 17 PMtpe tweed t HE shored projets Z ged stai Be ed Students OD Files Image 9 Browsing to a File to Upload 4 Fill out the description and click on the UPLOAD FILE button to complete the task Upon successful upload you will receive a success receipt below K File successfully saved Image 10 File Successfully Saved Message 7 Currency Report Online Form User Guide Note You are provided with the ability to upload additional FCS reports for Question 1 Faculty Course Surveys FCS To do this Click Upload Additional FCS Results link located above the textfield for Question 1 and follow the same steps as described above steps 1 4 Question 1 Faculty Course Surveys FCS The FCS results for the reporting year see the List of Attachments at the botte 2009 Winter 2009 results will be attache Please use the text box if needed to c
6. g browsers both on PC Windows and Mac PC only Microsoft Internet Explorer 6 and 7 Free Download Mac and PC Mozilla Firefox version 2 Free Download Mac and PC _ Netscape version 7 2 Free Download e Itis possible to use older versions of browser however some functionalities may not work properly e g after adding a row in a table the page will refresh to the top of the page instead of back to the table e Attention Mac Users Please DO NOT use Safari or Internet Explorer 5 2 or lower at this time as many of the functionalities do not work with this browser B LOGGING IN The web address URL of the Currency Report form is https ccs cf ryerson ca facultyAnnualReport Choose CUPE Annual Report to proceed to your report RYERSON UNIVERSITY Please choose your report RFA Annual Report CUPE Annual Rep ort Image 1 Choosing Your Report Use your Ryerson ID and password same username and password that you are using to access my ryerson ca to log in online Currency Report form Please contact the Helpdesk for assistance Mon Thu 8am 5pm Fri 8am 4 30pm at 416 979 5000 ext 6806 2 Currency Report Online Form User Guide C LOGIN PROBLEM SOLUTIONS 1 Your Ryerson ID and or password is not correct Solution Contact CCS Help Desk at ext 6806 to create your Ryerson ID if you are a new instructor or if you forgot your ID and or password 2 Your Ryerson ID and password are correct but you still can
7. j REMOVE November 2007 Attendance of seminars and workshops Year Nove mber 2007 Attendance of seminars and workshops clean E E Image 18 Editing Entries in a Row Actiity Descnption Contribution Remove Entries from Table e Click on the REMOVE button Image 18 located at the left side of the row you wish to remove e This will immediately remove no intermediate warning the whole row from the table I VIEW DETAIL PAGE PREVIEW AND PRINTABLE VERSION Once you have finished entering data in the table s fields Question 3 and clicked the ADD button anew ROW with the entered data appears in the table You can view all entries for EACH ROW by clicking the VIEW DETAIL button located on the left side of each row The data you have entered will appear in a new window Year Activity Description Contrihution Emt __ REMOVE 2007 Description of activities or contribution Year Actmity Description Contribution Image 14 VIEW DETAIL Button You can PREVIEW the whole page by clicking the PAGE PREVIEW button located at the top of each page The PRINTABLE VERSION button is located at the top of the LAST PAGE Go to the last page Question 3 using the dropdown navigation list at the bottom of the page and click the PRINTABLE VERSION button 10 Currency Report Online Form User Guide OH Log out e Help Image 15 Page Preview and Printable Version Buttons There are two p
8. multaneously Getting Help Technical Help Assistance related to technical difficulties can be directed by email to farhelp ryerson ca or by calling 416 979 5000 extension 4556 during regular office hours For login problem contact the Helpdesk at 416 979 5000 extension 6806 during regular office hours Mon Thu 8am 5pm Fri 8am 4 30pm or email to help ryerson ca Suggestion Box Please provide any suggestion for improvements of the online Currency Report to farsug gest ryerson ca 13 Currency Report Online Form User Guide
9. n tool is available at the bottom of each page You can navigate using the e Next button to go to the next page e Previous button to go to the previous page e The dropdown navigation list to jump to a particular page DOWNL Question 1 of 3 Hluestion 2 of 3 Cluestion 3 ofa Question 2 of 3 Image 5 Navigation Menu 5 Currency Report Online Form User Guide D SAVING WORK The navigation action Next button Previous button and dropdown page list at the bottom of each page automatically saves any text entered in the textboxes However we recommend to periodically save your work by clicking the Save button at the top of each page apa Eloot Q Hep Image 6 Save Button E FILE UPLOAD Any supporting document can be attached to the Report by clicking the UPLOAD FILE button located at the bottom of each page Any supporting document can be attached here by clicking the UP of this report UPLOAD FILE List of Attachments Question Ho File Path Hame J Ikarasyn008 pdf Image 7 UPLOAD FILE Button Note You can upload files of any format created in Microsoft Office 2007 and earlier versions as well as PDF JPEG and GIF files Examples of acceptable file formats to be uploaded doc docx xls xlsx ppt pptx pdf Jpeg gif Clicking the UPLOAD FILE button will launch an upload window 6 Currency Report Online Form User Guide RYER
10. not access the Report Solution Contact FAR Help at ext 4556 or email farhelp ryerson ca to ensure you are registered in the Annual Report application 3 Your Ryerson ID and password are correct you can access the Annual Report application but cannot proceed to the first page Solution Pop up windows may be blocked in the browser you are using You should allow pop up windows to open in your browser to run Annual Report application If you are using Mozilla Firefox In your browser select Tools from the upper horizontal menu Select Options then Content tab Uncheck Block pop up windows checkbox If you are using Mozilla In your browser select Tools from the upper horizontal menu Go to Popup Manager gt Allow Popups from this Site If you are using Internet Explorer In your browser select Tools from the upper horizontal menu Go to Pop up Blocker Turn Off Pop up Blocker General Functionalities A VIEWING PREVIOUS YEARS REPORTS Since this is the first year when CUPE 1 Instructors are filling out their Currency Reports online once you have logged in you will not be able to view your reports from previous years 3 Currency Report Online Form User Guide RYERSON UNIVERSITY Report only those activities undertaken by August 15 of the academic year 2008 09 Annual Report for current year You do not have any past years reports E o out Image 2 Reports from Previous Years are not Available
11. rintable versions HTML and PDF RYERSON UNIVERSITY Print in HTML Print in PDF format with in Orientation Landscape Portrait Image 16 HTML and PDF Printable Versions Print in HTML version is mainly for viewing and printing Print in PDF format allows you to select Landscape or Portrait layout This format can be used for viewing printing and saving your Report in a PDF format J TEXT FIELDS Questions and 2 of your Currency Report contain text fields for typing in maximum 500 words 4000 characters These text fields contain Check Spell function 6 Total GA TA Hours Assigned to the Faculty Member related to workload of teaching Ma THAT A EE denn ZK woxYrus S000 hac v Y yoy Poed to rece Mont fi the tadaa are pegs Holo a Lie ewe Yr c eh Cp Image 19 Spell Check Button K SUBMITTING CURRENCY REPORT The SUBMIT button is located at the top of the LAST PAGE Printable Sava Ep E o out ig Help Image 20 Submit Button 11 Currency Report Online Form User Guide Successful Submission o Upon successful submission a confirmation email will be sent to the submitter and the reviewing supervisor Chair Director or Dean o Upon successful submission the form is closed It will be displayed as read only it becomes no longer editable Failed Submission o A successful submission requires ALL questions to be responded If there are any required questions with no
12. y x ao Image 13 Log Out Button H QUESTION 3 ADDING EDITING AND REMOVING ENTRIES Question 3 of CUPE 1 Currency Report is presented in a table format The maximum number of rows in each table is 50 rows If the information to be included is more than 50 rows it is recommended to enter the information in a file such as a Word document and upload the file Adding Entries to Table e To add entries to table fill in the form UNDERNEATH the table e To save the entry to the table click on the ADD button This will add a new row to the table Year Activity Description Contribution vERpEm EDT REMOVE 2007 Description of activities or contribution Year 2007 Description of workshops and courses attended Activity Description Contribution Ae CEH ADD of UPDATE uhor abore to save your impuls Zoe Latar guest homn in tahle above Image 17 Adding a New Entry e To add additional entries to the table fill out the form again and click the ADD button Editing Entries in Table e Click on the EDIT button of the row that you would like to make changes in e The data from this row will appear in the form underneath the table e Make necessary changes and click the UPDATE button at the bottom of the form to save the changes 9 Currency Report Online Form User Guide Activity Description Cont _wewoetat mt REMOVE 2007 Description of activities or contribution vewoetan E eot REMOVE ra ene
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