Student User Guide - Ryerson University
Contents
1. Date fields blank Please enter your gender Complete the remaining Permanent Address and School Address sections of the Personal Information section If you are living at home with your parents while attending Ryerson it is not necessary to copy your Permanent Address information in the School Address section Click Save Profile at the bottom of the page With the correct completion of your personal information you will be forwarded to the PlacePro Student Module Home page Job Search Preferences amp Employment Options Before you can view and apply to jobs using PlacePro you must first create your job search preferences and upload a resume A Student WA aue PCperative E PlacePro education Home Profile Portfolio Job Search Interviews Placements Logoff My Manager My Profile Manage your online profile including personal information school information and system preferences gt My Documents Portfolio Manage your online documents to distribute to potential employers Upload resumes cover letters transcripts etc My Job Search Manage your online job search Selected employment preferences apply for potential positions and track the entire referral process gt My Interviews Manage and schedule your interviews with potential employers Accept interview offers sign up for interview times and review your interview calendar My Placements amp Evaluations Manage your placemen2. RYERSON UNIVERSITY Student User Guide Cesaperative Table of Contents Creating Your PlacePro ACCOUNt ssssss2222222222222 525 2 2 s2222u000222005 5 Y Personal nformation OOo oo RRR RRR RRR RR RRR RR RRR RRR RRR RRR RRR Ree am ES Job Search Preferences Employment Options ccsasisssee lun How to Upload Your DOCUMENES iaa dida dede Id Creating a job application Portfolio in PlacePro sssssosos IN General Notes on Preparing J Ob ApplicationS sssss s 5 ko Viewing amp Applying for JODS occcccococcccccccnnnnnnn narco 9 Making Changes to Your ApplicCatiONS cccococcccccocnnnnnonnnnnannnnanannan enana LIL Checking That You Have Correctly Applied to a Job DL Notification Scheduling of IntervieWS oommocccccoconnnnononnnnencnnrnnnrn craneo LO Status of Applications Legende sss 2 2 2 L Office Contact information dad Please Note Ryerson co op students are to refer specifically to the instructions noted in this manual when using PlacePro There are differences between the procedures in this guide versus those outlined in the standard help guide available on PlacePro Please read this guide first before following the instructions It is each student s responsibility to complete and keep all student informa
3. ave SI Sus cesoperative l a Module education Home Profile Portfolio Job Search Interviews Placements Logoff Step 3 Choose a Name Enter a name to identify the portfolio Portfolio Name Company Name Position Title Finish and Save In the event that we need to send and employer your application quickly the Co op Office would like you to have a Reference Application saved as a Word document check the For Review box when uploading in your PlacePro account The Reference Application is a generic cover letter resume and unofficial transcript Save the file on PlacePro as Your Name Reference Application for example Jimmy Tran Reference Application Your Reference Application should always be a current document Whenever you make changes to your resume or you have new grades on your academic record you should update your Reference Application The Reference Application is only for use by the Co op Office and Should not be used to apply to co op jobs Use other versions of your resume with new file names as mentioned in the following sections of this guide to apply to co op jobs General Notes on Preparing Job Applications When you apply for a job on PlacePro unless otherwise instructed you are to submit one Application Packet for the position Your Application Packet is one document that includes a cover letter customized to the company and job you re applying to your resume and your unofficial transcript The
4. cancel or do not attend interviews without providing sufficient notice as stated above may have their PlacePro accounts disabled and may be required to find employment on their own for the remainder of the job search period term Students that have their PlacePro accounts disabled for such action also forfeit their co op fees for the term The Interview Calendar tab will allow you to keep track of all the interviews that you have attended or will be attending The date of your interview will remain bolded for each month and details of each interview are listed below the calendar once you click on the bolded date If you click on the bolded date all the interview details will appear below the All Future Interviews box For the time being please disregard the Interview Rankings beside the Interview Calendar tab Interview Calendar Interview Rankings January 008 Click on a month week or day on the calendar above to display your interview schedule To view all future interviews click the button below All Future Interviews Interview Dates Cancellations and changes to interview date location etc will be sent to you by e mail Otherwise you should assume that your interview has been confirmed for the date and time that you have selected 13 Status of Applications Legend Please familiarize yourself with the legend below to provide you with information regarding the status of the positions you have appli
5. d each document packet into your PlacePro account under the Portfolio tab see Creating a job application Portfolio above Return to the Job Search tab on PlacePro follow steps 1 3 under Viewing and Applying for J obs above Go to the companies and jobs on the list to which you would like to apply to For each job select the document portfolio you have created for the job from the drop down list Once you have done so check the Apply box If you do not wish to apply for a particular job check the Do Not Consider Me box If you are not sure if you want to apply to a job yet and want to think about it do not check either box Jobs that are unchecked Apply or Do Not Consider Me will disappear from the list after the application deadline At the conclusion of your selections click the Save and Return to Search button at the top or bottom of the Job Search results page 10 Making Changes to your Applications If you have already applied to a job but want to make changes to the documents you used to apply to the job you can do so up to one day prior to the job posting deadline date To change your application create a new application packet for the job with a new file name that still includes the company name and job title for example change Exxon Mobil Co op Student to Exxon Mobil Co op Student2 then follow the steps in Viewing and Applying to Jobs above to replace the document We also strongly recommend deleting the o
6. document must have a file name that includes the company name and job title for example Exxon Mobil Co op Student For companies posting more than one job at a time you may have to submit a separate application for each job posted or you may be asked to submit one application listing the jobs to which you are applying ranked in order on your cover letter You will be instructed on the job postings as to which process is required L 2 3 4 Viewing and Applying for J obs Click Job Search tab at the top of the home page At Basic Search Options the J obs listed for Employment Type field should read Co op and the term and year in which you are seeking work ex Co op Winter 2009 4 M Leave the Keyword field blank the Jobs with Application Status field should read All The Sort by field should be Company Name SMP que ECSIPerative aceite Module education Home Profile Portfolio Job Search Interviews Placements Logoff Job Search Job Preferences Basic Search Options Jobs listed for Employment Type Co op Winter 2009 4 M Fa Includes Company Name Job Title Job Description Job Number and City Include Only these Majors Biology BIOL Jobs with Application Status ALL Sort by Company Name More options Click the Search button and you will be directed to the Job Search Results page If you are not directed to the Job Search Results page double check that your Search O
7. ed to Legend You have applied for the position and your application is pending office approval Your application has been approved and your documents Will be sent to the potential employer at a later time The position is open The position is pastthe application deadline Your application has been approved and your documents have been sent to the employer All interviews for this position have taken place and EA Your application for the position has been declined a placements are pending The position is filled and there are no openings available Your documents and information has been viewed online by the potential employer The potential employer has requested your application A The position has been cancelled 0XO00000 You are currently marked placed on the position lt ai E The position has been closed For example the position posted below indicates that your resume has been sent to the employer However the red X states that the position has been cancelled or filled by a student from another institution Bruce Power 5851 M applied Do not consider me x GS Posted Jan 2 2008 Deadline Jan 23 2008 di e Compensation Not reported Hourly Location Car Required No Job Level 14 Office Contact Information If you have any questions about Placepro or the job application process please contact us at ryecoopOryerson ca Manager Office of Co operative Education Biolo
8. gy Chemistry Contemporary Science Math and its Applications Medical Physics Occupational and Public Health Stefan Kerry and Safety Nathalie Co op Administrator Fahel Coordinator Daniela Chemical Engineering arte Coordinator Computer Science Noha Saab Information Technology Management Co op Assistant Anna Hua 416 979 5000 ext 6591 416 979 5000 ext 7392 416 979 5000 ext 6590 416 979 5000 ext 6592 416 979 5068 main office number skerryOryerson ca nfahel ryerson ca dibarra ryerson ca nsaab ryerson ca ryecoo ryerson ca main office email 15
9. have the interview and the position title EM Student Esaperative Ed pe cation Home Profile Portfolio Job Search Interviews Placements Logoff My Interviews Interview Calendar IMPORTANT If you have not been selected for an interview the interview information will still appear but your Invitation status will be Not Invited This is simply the method used in PlacePro to show applicants that int rviews are being conducted for the job although they were not chosen ES erative Fe pe cation Home Profile Portfolio Job Search Interviews Placements Logoff My Interviews Interview Calendar Interview Rankings Interview Dates Interview Click the Title to View Details ion Your Response Ontario TA ieee ane None JH to Su Analyst AWIT None TE 3 Click the Job Title to see the interview details You will also see a copy of the job description that was posted when you applied The interview date interviewer name and interview location directions will be provided in the I nterview I nformation section at the top of the page o Return to the My Interviews tab use the green back button at the top of the page Click the Schedule link and you will be prompted to the Interview Times page ag Student co3perative Eq education Home Profile Portfolio Job Search Interviews Placements Logoff My Interviews Interview Calendar Interview Rankings Interview Click the Title to View Details Ontario Lotter
10. ld document from your documents list and notifying the Co op Office at ryecoop ryerson ca of the change to your application Checking that you have correctly applied to a job After you have applied to each job you should check to ensure that the proper job was chosen and that the proper documents were sent out 1 Click on the Jobs Search icon located on the top tool bar 2 Under the Jobs with Application Status field select Apply Student week Module Job Preferences Home Profile Portfolio Job Search Interviews Placements Logoff Basic Search Options Jobs listed for Employment Type Co op Winter 2009 4 M Includes Company Name Job Tite Job Description Job Number and City Include Only these Majors 7 Biology BIOL Jobs with Application Status You selected Apply Sort by Company Name More options 3 Click on the Search button You should see all of the jobs to which you have applied as well as the document that you selected for each of those jobs 11 Notification amp Scheduling of Interviews If you are selected for an interview the Co op Office will send you an e mail message to notify you that the employer has selected you for an interview In order to view further interview details you must follow these instructions 1 Select the Interviews tab at the top of the home page or click My Interviews 2 At the Interviews tab you will see the company with which you
11. ou have selected the correct documents After you have selected your documents click Next Step to continue O Suse icesaperative no PlacePro education Home Profile Portfolio Job Search Interviews Placements Logoff Step 1 Select Documents select the Documents vou want to include in this Portfolio Remember A Document can be included in multiple Porfolios and therefore only needs to be uploaded once Cover letter Resume Resume Resume Transcript Resume Next Step gt gt The documents must be numbered in the following order Cover letter 1 Resume 2 and Transcript 3 Tip To learn how to get a copy of your transcript from RAMSS visit this t d nscript nder html site SP ue cesoperative Maceda Module education Home Profile Portfolio Job Search Interviews Placements Logoff Step 2 Input Output Order Number the documents in the order you wish them to be viewed i e Cover Letter Resume Transcript Enter a number next to each document name in the box provided Choose the order of the documents in portfolio Cover letter Resume Resume Resume Transcript Resume Next Step To avoid applying with an incorrect application it is recommended that you name the application using the Company Name and Position Title as indicated below Also there will be times when you may be submitting an application for multiple positions with the same company Click Finish and S
12. ption fields are correct If the search option fields are correct and you are still unable to view jobs contact the Co op Office at ryecoopOryerson ca with your concern At the Job Search Results page the jobs will be listed in alphabetical order by company name You will see the job title and application deadline below the company name 5 6 7 10 11 Click the link at the company name to view the entire job description SIP quai CESaperative Pacera Module education Home Profile Portfolio Job Search Interviews Placements Logoff Job Search Job Preferences Job Search Results Page 1 of 1 3 jobs Save and Return to Search riffith Laboratories Canada 7776 E apply 8 Quality Technician Posted Nov 28 2008 Deadline Dec 2 2008 Compensation Not reported Hourly Location Car Required No Job Level Hydro One Networks Inc 8215 Apply 8 2009 Winter HydroOne Various Opportunities Posted Sep 17 2008 Deadline Dec 31 2008 Compensation Not reported Hourly Location Car Required No Make a note list of the jobs to which you d like to apply from the list For each job you want to apply to create one document packet that includes a cover letter customized for the job your resume and your current unofficial transcript Save each packet with the file name Company name Job title so that it can be easily identified in your account For example Exxon Mobil Co op Student Uploa
13. skills and experience who may be appropriate for a particular job or company This information must be accurate or we may lose credibility we have with our employer contacts The Job Preferences you select especially technical skills such as programming languages instrumentation skills etc should also appear on your resume save Pref 8 Click Save Preferences at the bottom of the page __ Save Preferences Before you can use PlacePro to view and apply for jobs you must have a document saved as a resume in the My Documents Portfolio section of your record If you do not have a resume ready please create one and save it on your computer or then follow the instructions below to upload your resume on PlacePro 5 How to Upload Your Documents 1 From the home page click the Portfolio Tab at the top of the page QP Student l Module Document Manager Upload a new document Document s on file Name Click to view Portfolio s Name MEE E New Portfolio 2 At the Document Manager Tab select Browse 3 Choose the document you want to upload from the source on your computer 4 At the field to the right of the browse button select the type of document you will be Saving In most cases it will be a resume 5 Click the upload button Once converted your resume will appear in the Documents on file section of the Document Manager tab Your resume will be in Adobe PDF format which is required for PlacePro to recogni
14. t history View complete placement history and submit online evaluations a Online Forms amp Information View and or download documents and information posted online From the home page click the Job Search tab at the top of the page and then click on the Job Preferences tab Job Preferences include the locations cities in which you are interested in seeking work a list of relevant job skills that might apply to you and your personal attributes At the Job Search Preferences section leave the section AS IS Do not make any changes or you will not be able to view any jobs P Suse cesaperative ao Module education Home Profile Portfolio Job Search Interviews Placements Logoff Job Search Job Preferences Job Search Preferences Employment Type Released Acad Unit Year Section PTIFT Placed Action Add New Employment Options Related Experience 0 Keywords Locations Locations I Alberta TT Asia Pacific Japan Korea Hong Kong T British Columbia I Calgary amp Area Under the Employment Options section complete the Related Experience Keywords and Locations fields When choosing skills and attributes in the Employment Options tab please be truthful with your choices These skills attributes Related Experience Keywords Locations etc fields may be used by the Co op staff to find students with specific
15. tion address personal contact information background profile information resumes cover letters etc current on PlacePro Creating Your PlacePro Account Use Microsoft Internet Explorer 7 web browser to access PlacePro Certain features of the database will not work with Netscape or other browsers 1 Type the address https www placeprocanada com students in your browser 2 In the Login to PlacePro Student dialogue box a Enter your login which is the first letter of your first name in capital upper case followed by your last name with the first letter capitalized upper case and the last 5 digits of your Ryerson student ID number For example a student with the name Jameela Singh would enter JSingh32967 We have set up your account using your first initial and last name as provided to us from your academic department and or Ryerson s RAMSS system You must use the Same name and ID to be able to access your account Leave the password field blank do not enter anything in that field In the Access Code field enter rustud Click the login button If your login is successful you will see the Ryerson University Student Agreement If you accept the terms of the Agreement click I Accept Gyo Student 39 cePro C perative Home Profile Portfolio Job Search Interviews Placements Logoff Ryerson University Student Agreement Note You must review and accept the terms and conditions ou
16. tlined in the Student Agreement Click here to review the Student Agreement By clicking accept I am indicting that I understand my responsibilities for participating in Ryerson Cooperative Education Program I ACCEPT the terms of the above agreement I DECLINE the terms of the above agreement 1998 2008 RoboTechnologies LLC The Co op Student Agreement outlines the roles responsibilities and expectations of students and the Co op Office in the co op employment process All co op students agree to abide by the guidelines and regulations in current and future Agreements Students who fail to abide by these guidelines and regulations may be subject to disciplinary action up to and including removal from co op and a forfeit of any co op fees The Co op Office will make every effort to notify students of changes to the Agreement however it is the responsibility of each student to review the Co op Student Agreement on a regular basis for changes and updates The Co op Student Agreement is also available at the Online Forms link in your PlacePro account Personal Information Once you have accepted the Agreement you will be forwarded to the Personal and Academic Information sections of your account You must enter information for all the required fields highlighted in red Check that your name is correct Please do not change the order first last of your name or add any nicknames or short forms unless that is the way yo
17. u are registered at the university ad a ac 8 CH Student a Module pducation Home Profile Portfolio Job Search Interviews Placements Logoff Personal Information Academic Information Career Plans Personal Nick Name Login at least 6 characters long Password Change Password Date of birth Fax Number Mobile Phone EQ Pager Residence None y C Female Male Not Disclosed Gender Create a new login Enter a new password Confirm your new password add your date of birth enter your e mail address We suggest that you use an e mail address account set aside specifically for co op AH communication between you and the Co op Office such as notification of interviews and job offers will be sent to you via the e mail addresses provided in your PlacePro account If you choose to have more than one email address in PlacePro separate addresses with a semi colon followed by a space For example student ryerson ca student36 hotmail com Enter your mobile phone number if applicable it is best to include your mobile number in case any urgent matters arise At the Residence field select one of the Citizenship categories If you are an International Student leave the Residence field as None and note your country of citizenship in the International Information section Leave the Visa Type INS Card Number and INS Card
18. y amp Gaming OLG Customer Support Analyst Interested Y 12 6 At the Interview Times page choose an open interview time by clicking the appropriate schedule link in the status column on the far right Your name will then appear in the interview slot you have chosen cooperative pos Pacera Module education Home Profile Portfolio Job Search Interviews Placements Logoff Interview Times Thursday December 04 2008 Intervigwer Start Time End Time Interviewee Location 2009 Winter POSTINGS 10 00 AM 17 00 AM 4120 Yonge Street My Interviews 7 Click My Interviews 6 return to the main Interview Times page and click Save to accept the interview time slot you have chosen You will see the interview sign up period listed with all the interview details once you click on the job title Please note the interview Sign up Start and Deadline Date Disregard the Alternate Sign up Open Registration and Drop Date information IMPORTANT By scheduling yourself for an interview in PlacePro you are committing to the Co op office and the employer to attend the interview You must attend the interview unless extenuating circumstances arise Should it be necessary to cancel and interview you must contact the Co op Office during business hours Mon Fri 8 30 am 4 30 pm as soon as possible E mail or telephone requests received outside the business hours noted above will be considered received on the next business day Students who
19. ze your applications when you apply for jobs in the system PlacePro automatically converts all documents to Adobe PDF format If you do not have a resume saved on PlacePro in PDF format you will not be able to view and apply for jobs Tip To save any document in its original format i e MS Word in your PlacePro account check the For Review box to the left of the upload button There is no limit to the number of documents and types of documents that you can store in PlacePro IMPORTANT When documents are converted to PDF some of the formatting from the original document may not appear as in the original You should always view the PDF version of any new documents you upload to PlacePro to ensure that text appears like the original It may be difficult to get some formatting such as bullets Symbols and dashes to appear properly in PDF Please do not spend too much time trying to correct these if the PDF version still appears suitable Creating a job application Portfolio in PlacePro A cover letter resume and grade report transcript are required for all job applications Once you have uploaded your cover letter resume and transcript as separate documents you use the New Portfolio feature to create one application that includes the three documents Resume I ForReview Upload Document s on file Name Click to view New Portfolio Select the documents you wish to use in your application Please make sure y
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