My HR Profile user guide
Contents
1. Personal Information Search RETURN TO MENU SITEMAP HELP EXIT Earnings History Criteria Choose a date range and then select Display From Date january 2008 To Date June 2008 Use the drop down menus to select the period you wish to view RETURN TO MENU SITEMAP HELP EXIT Earnings History Click here to see a month by month breakdown Select Earnings Type to access addi to June 2008 Total Gross Pay Total Hours 5 949 99 151 66 Earnings Type Reg Pay Non Union Sup p reg This link takes you back to the previous page to New Date Range select a new date range Search Go RETURN TO MENU SITEMAP HELP EXIT Earnings Detail T Choose a date range and then select Display Reg Pay Non Union Supp reg Year Month Gross Pay Hours 2008 January 3 966 66151 66 February 00 00 March 00 00 April 00 00 May 1 983 33 00 June 00 00 TOTAL 5 949 99 151 66 From Date january 2008 To Date june 2008 ul Select a new date range Display me My HR Profile user guide 13 Pay Stub Use this section to view your pay history from June 2008 on Select a year from the drop down menu and click Display Select a Pay Stub Date to view the details of a particular pay Pay Stub T Choose a year and then sy Kt Display Pay Stub Year 7008 Display Search so Pay Stubs Pay Stu2. 1 1 ON Ottawa Nepean Millrise LANE _ lt m Click the address link that appears View Addresses and Phones RETURN TO MENU SITEMAP HELP EXIT Search Se Update Addresses and Phones Update Insert c o Attn Street Address No Street Name Millrise Street type LANE Street Direction Suite Apt No Route Service Code Rte Srv N Route Box No Lock Box No City Nepean clory Arca Ottawa State or Province ON Del Inst Name Qualifier Delivery Code Zip Postal Code Fill in the missing fields as necessary and click Submit By entering the postal code your street city and province information is pre populated K2G5E6 View Addresses and Phones My HR Profile user guide O Use the next screen to indicate an effective date for your permanent address or the period that your temporary address will be active Click Submit You can only delete a temporary address The University must maintain a permanent address on file for you Search _ RETURN TO MENU SITEMAP HELP EXIT Update Addresses and Phones Update Insert ON Required fields on address update or insert are ValMekrom This Date Address Line 1 City State or Province and ZIP or Postal Code all other fields are optional If Nation is entered only Ada Line 1 and City are required Wh en updating an address you do not need to change the Valid From This Date value stri 251
3. im My HR Profile user guide uOttawa my fi ngertips L Universit canadienne Canada s university Overview This guide describes how to use My HR Profile a tool that lets you view your personal and benefits information and update your address phone number and emergency contacts My HR Profile offers a convenient secure way to e access your personal data and pay information 24 hours a day call seven days a week 4 access or change your personal information such as your address or emergency contact view your pay stub and direct deposit information and r view a summary of your benefits information ee Accessing My HR Profile You can access My HR Profile from any computer at any time of the day User Name Your User Name starts with a capital E followed by your new employee number without the lead 1 and zeros Password Your Password is your InfoWeb password in capitals If you have never logged in to InfoWeb or never changed your InfoWeb password your password is your date of birth in the format YYMMDD followed by the last two digits of your employee number To change your password log in to InfoWeb and select the Password Using your Web browser type in www hr uottawa ca Select My HR Profile under the Start menu Enter your User Name and Password Click the Login button Management option forgot my password what do do Contact the Computing Help Centre
4. View Addresses and Phones You may view your current address details by clicking View Addresses and Phones from the Personal Information menu The page lists the current permanent and or temporary mailing addresses that the University has on file for you Permanent address lists the address where you live on a permanent basis Mailing temporary address lists an address where you will be residing on a temporary basis such as a student residence Update or insert a temporary address only if you want mail that would be normally sent to your permanent address sent to a different address If your mailing address is the same as your permanent address do not insert a temporary mailing address What does the University use my address and phone number for e Your pension plan annual statement is mailed to your home address e Your home address in printed on your tax slip n some cases tax slips may be mailed to your home address 6 The Human Resources Service might need to contact you by phone when you are away from the University It s important to keep your address up to date Even if you leave the University be sure to update your address through My HR Profile or contact the Human Resources Service if you change your address Important documents such as your tax slips will continue to be sent to your home for up to a year after you leave Search RETURN TO MENU SITEMAP HELP EXIT View Addresses and Phones d Your act
5. 85 67 00 35 61 125 46 19 73 Oo 4 40 84 29 237 01 6 94 00 6 00 a exeal aa lie e This column shows what and how much your deductions the University paid My HR Profile user guide Deductions History ca RETURN TO MEMU SITE MAP HELP EXIT The Deductions History page lets you review your deductions for any period from June 2008 on Details are available on a monthly basis not a per pay basis Deductions History T Choose the From and To date range and then select Display From Date January 2008 To Date june 2008 Using the drop down menus select the period you wish to view matin aaa then cick Dipl nen then click Display Search 2 2 CI ick Display Direct Deposit Allocation Earnings Hittery Pay Stub Deductions Summary Select a deduction to access history Information The Deductions Summary page shows you the sum of each deduction 1 1 i Deduction History from January 2008 to June 2008 from your pay To see a breakdown of a deduction click any deduction S m ii under Deduction Type Basic Lfe EE portion 1785 22 Basic Life ER portion pH 630 Click a deduction Campus Campaign 13 50 Canadian Federal Tax 728 33 to see a month by Canadian Federa Tax 00 pasar rained ME month breakdown Dependent Optional Life EE 51 00 E I Reduced Rate 105 71 Employee Optional Life EE 50 70 00 Employer Health Tax 00 Extended Health Care ER 00 248 89 Long Term Disability
6. ER 00 89 83 Ontario Provincial Income Tax 00 Ontario Provincial Income tax 376 20 Optional Dental EE 56 95 00 RST Manulife EE 13 22 RST Menulife ON ER 00 Regular Pension EE amp ER 84 29 711 03 Spousal Optional Life EE 20 82 00 United Way Province ofr s WSIB Persea Ininrmaion Search Go SITEMAP HELP EXIT Contributions or Deductions Choose new dates to change the date range and select Display Basic Dental Support ER History Start Date January 2008 History End Date June 2008 YearMonth Personal Deduction Employer Contribution 2008 January 00 55 94 Februcry 00 00 March 00 00 April 00 00 May 00 29 64 June 00 00 TOTAL 00 85 58 From January 2008 To June 2008 Select a new date range Display a My HR Profile user guide 15 Jobs Summary ay Click Jobs Summary to see a history of your jobs Your job history information is available from June 2008 on Click the Title of any job to see more details related to that job Jobs Summary Select the Job Title for more detailed information List of Jol Title P Begin Date End Date SOCIAL Jul 18 2005 Search Job Detail Changes to Your Job Effective Status Date May 01 2008 Active Feb 01 2008 Leave without Pay without Benefits Jul 18 2005 Active Jobs Summary Department Name RETURN TO MENU SITEMAP HELP EXIT Click the title to see more job details RETURN TO MENU SITEMAP
7. HELP EXIT Reason for Change Serv ress hum adm HR Serv Fiscal Year Job Roll Adm Serv ress hum adm HR Serv Leave Without Pay Adm Serv ress hum adm HR Serv Conversion Adm My HR Profile user guide 16 Troubleshooting Have questions about the information in My HR Profile or how to update personal information in My HR Profile Have problems accessing My HR Profile or need to confirm your user name or your password Contact the Human Resources Service By phone 613 562 5832 By e mail infohr uOttawa ca Online http www hr uottawa ca OR http www uottawa ca erp en generalemployees html Fusion ERP site Contact the Computing Help Centre e By phone 613 562 5800 ext 6555 e Online http www ccs uottawa ca My HR Profile user guide
8. RUE Des Thuyas Mailing temporary Valid From This Date MM DD YYYY Until This Date MM DD YYYY Address Line 1 251 RUE Des Thuyas Address Line Address Line 3 Address Line 4 City Gatineau State or Province Quebec ZIP or Postal Code J9I2S2 This is the screen to modify add or delete your phone number County Enter the effective date Caan APE of your new address Area Code ee Phone Number OR International Access Code and Phone Number Extension Delete this Address o Click here to delete a Phone Type cmv Area Phone Ext International Delete Code Code Number Access Code temporary address _and Phone Number a a a Select M IL__ tt IL Select Select C i Select L Select oHoaaa View Addresses and Phones My HR Profile user guide View E mail Addresses This screen lets you view your University e mail address View Emergency Contacts The View Emergency Contacts page lets you see who you have authorized the University to contact in the event of an emergency Contacts are assigned in order of importance 1 will be the first person contacted 2 will be contacted if 1 was not reached and so on If you have only designated one emergency contact that person is automatically assigned as 1 Update Emergency Contacts Click the contact name to modify or delete a current contact or click New Contact to add a new person Fill in
9. at 613 562 5800 extension 6555 University of Ottawa Canada s university About U of O Prospective Students Students Services Academics Human Resources Service Careers at the University of Ottawa 5 Policies and Collective Agreements Who am I What sections of the site apply to me HR Team Disclaimer 3y Contact Information Human Resources Service Room O19 550 Cumberland St D PEST sj 6 oc O0 Equity News FompenssHon EEEE ERE T A EA Benefits and Leave p Personnal tax credit return TDL Training and Salary adjustments for progress through the ranks PTR for Development sh Members of staff in unionized positions Pension 2 My HR Profile F Do you wish to quickly receive an answer to your Occupation Health 2 question about My HR Profile ou will find the answers OO to frequently asked questions on the My HR Profile FAD Performance pags Appraisal Awards and Honours 5 Posting of Support Staff Banner application saini My HR Profile EPAF and Posting of teaching and time approvals only The research positions My HR Profile self service tool will be available to all Benefits employees as of July 7 Employee Assistance 2008 Promrany site FAST Portal Leave Compensation Management System and FAST HR Reporting Emergency Management and Recovery Personal information and financial planning websites Performance appraisal Quick Pick
10. bs for 2008 Pay Stub Daty i May 31 2008 May 16 2008 Jan 31 2008 Jan 16 2008 se Janis 2008 Jan 01 2008 Pay Stub Detail Pay Stub Summary Pay Stub Date Gross Amount Total Personal Deductions Net Amount Total Employer Contributions Check or Direct Deposit Number Docu ment Type Bank Name Direct Deposit NATIONAL BANK OF CANADA Earnings Type Reg Pay Non Union Benefits or Deduct Type Basic Dental Support Basic Life EE portion Personal Deduction ER Basic Life ER portion Campus Campaign Canadian Federal Taxi Canadian Pension P Dependent Optional EI Reduced Rate a EE Employee Optional Uf EE Extended Health Ca Leng Term Disability Ontario Provincial Ing Optional Dental EE RST Manulife EE Regular Pension EE Spousal Optional Life United Way Province AER ER a tax F ER EE f Quebec Pay Stubs This row shows the details of your direct deposit Begin Date Pay Period End Date Gross Pay Net Pay Message RETURN T MENU SITE MAP HELP EXIT Select a year and click Display RETURN TO MENU SITE MAP HELP EXIT View a specific ania E pE Click here to select Jan 15 2008 1 983 23 Jo another year Change Year May 31 2008 1 983 33 646 01 1 337 32 583 14 Account Type Amount Chacking 1 337 32 Hours Rate Amount 1 983 33 Employer Contribution 29 64 5 11 00 00 1 80 4 50 242 91 95 29 1 00 34 31 16 90 00 00
11. e Personal Information homepage takes you to the main menu Use the Site Map link to see a snapshot of the architecture of My HR Profile You can also use it to link to individual menu items Use the Help link on any page for details on how to contact the Human Resources Service Exiting My HR Profile When you are ready to close My HR Profile click the Exit button in the top right navigation bar or close your Web browser To protect the privacy of your personal information exit My HR Profile whenever you are away from your computer or finished with your session If you print a screen print to a secure printer or pick it up immediately from a shared printer What is the Search function for at the top of my screen Even though it appears on the screen the Search has been deactivated and cannot be used Search Go View Addresses and Phones Your active addresses are sorted by address type Addresses and Phones Permanent home Phones Current May 20 2008 No end date Primary None Provided 110 SERAPHIN MARION OTTAWA Ontario KIN6N5 Click Exit to close your My HR Profile session RETURN TO MENU SITEMAP HELP EXIT Clicking this takes you to the homepage of the section you are in Update Addresses and Phones My HR Profile user guide Personal Information The Personal Information main menu lets you view menu items related to your personal information
12. ert a new address by choosing the address type from the list and selecting Submit Entering overlapping dates may change the effective dates on existing address records To modify an international address outside of Canada or the US please contact the Human Resources Service at 613 562 5832 or send an e mail to infohr uottawa ca Addresses and Phones Permanent home Phones Current May 20 2008 to No end date Primary None Provided 110 SER AR TON OTTAWA Ontario i Type of Address to Insert Select Select the appropriate link View Adtwgesses and Phones To insert a new address click the drop down menu My HR Profile user guide Enter the postal code of the address you wish to modify or insert This pre populates your street city and province information 4 Select the address link that appears shows the street name and city of the address or phone number you wish to modify Complete the form by adding your address information such as street number and apartment number and click Submit RETURN T MENU SITEMAP HELP EXIT Search Go Update Addresses and Phones Update Insert Enter your postal code and click Canada or USA To modify an address outside Canada or the United States contact the Human Resources Service Postal Code Canada OUSA oOther Search F l RETURN TO MENU SITEMAP HELP EXIT Update Addresses and Phones Update Insert
13. ive addresses are sorted by address type Addresses and Phones Permanent home Phones Current May 20 2008 No end date Primary None Provided 110 SERAPHIN MARION OTTAWA Ontario KIN6NS Update Addresses and Phones My HR Profile user guide Update Addresses and Phones Use this page to modify an address or phone number in Canada or the United States If you wish to modify or add an address outside Canada or the United States contact the Human Resources Service at 613 562 5832 Follow steps O o0 on pages six seven and eight of this guide to update your address You must also complete all these steps to add delete or modify a phone number Select Update Addresses and Phones from the Personal Information menu D Update an existing address by selecting the link next to the corresponding address or phone number Insert a new address by choosing the address type from the list Then click Submit Ge RETURN TO MENU SITEMAP HELP EXIT Search Personal Information View Addresses and Phones Update Addresses and Phones View E mail Addresses View Emergency Contacts Update Emergency Contacts Select Update Addresses and Phones Search i Go RETURN TO MENU SITEMAP HELP EXIT Update Addresses and Phones Select Address Update an existing address by selecting the link next to the corresponding address Ins
14. n plan participation details can be found in your annual pension statement that is mailed to your home address in June of each year You can also find pension plan details by clicking on Personal information and financial planning websites in the Start section of the Human Resources Web page at http www hr uottawa ca Benefit Summary Statement for Harry Potter as of 01 DEC 2008 Current Date is 02 JUL 2008 Serness hum admn HR Serv Adm Regular S S5U0 FB 9 FEB 1972 20 MAY 2008 20 MAY 2008 Adjusted Service Date 20 MAY 2008 Dental Core Extended Health Care Life Insurance Long Term Disability Dental Care Basic Dental Support ER raha Contribution Return to Top Extended Health Care Cc Return to Top Extended Health Care ER CW eEInagHe Employer Contribution Life Insurance Basic Life EE portion Coven 4 Calculated Premiums Cakulated Insured Salary Calculated Coverage Aminum Return to Top Long Term Disability Long Term Disability er Cont Return to Top oarak CR RETURN TO MENU SITEMAP HELP EXIT Use these tabs to scroll from benefit to benefit eee on the screen Familiale amily Familiale Familly 2x Sal The premiums Familiale Family 2x Sal shown are per pay Dental Care Extended Health Care Life Insurance Lorp Term Dleebility Select New Date My HR Profile user guide Pay Information Direct Deposit Allocation Use this
15. page to see your current banking information How do I modify my direct deposit information Send a void cheque to the Human Resources Service Tabaret Hall room 019 Be sure to include your full name and employee number on your request fia Search Direct Deposit Allocation a The following accounts are listed in Pay Distribution as of Bank Name E NATIONAL BANK OF CANADA 000 Total Net Pay Proposed Pay Distribution Bank Name Routing Number NATIONAL BANK OF 000 CANADA Total Net Pay order in which your pay will be distributed 31 2008 Routing Number Account Number Account Type Net Pay Distribution RETURN TO MENU SITEMAP HELP EXIT This row indicates where your pay is deposited 0 Checking 1 337 32 1 337 32 Account Account Priority Amount oF Net Pay Number Type Percent Distribution 0 Checking 1 100 00 1 337 32 1 337 32 Earnings History Pay Stub Deductions History This indicates how much was deposited My HR Profile user guide 12 Earnings History The Earnings History page lets you review your earnings from any period from June 2008 on Details are available on a monthly basis not a per pay basis 1 Using the drop down menus select the period you wish to view Click Display The Earnings History page shows you the sum of the gross pay before deductions To see a breakdown of a particular earning click the link under Earnings Type
16. rovides a snapshot of your benefits coverage and premiums from June 2008 on Oo Using the drop down menu select the period you wish to view Or select a blank from the drop down menu to enter a specific date of a statement you wish to view 2 Click Select Search 66 RETURN TO MENU SITEMAP HELP EXIT Employee Benefits and Deductions Pay Information Click the link to go toa Direct deposit allocabon eamings and deducbons hatory of pay riuba particular menu item Jobs Summary Search co RETURN TO MENU SITE MAP HELP EXIT Benefits and Deductions View your benefits Benefit Statement information under Benefits Statement RETURN TO MENU SITEMAP HELP EXIT Search Benefit Statement Date Criteria d Select a date from the pull down list or enter a date As of date CURRENT Enter date MM DEY YYYY l Use these to select the date of the statement you wish to view My HR Profile user guide 10 Why is part of my benefit statement bilingual while most of it is displayed in my language of preference Because of a technical design in the payroll system some deduction descriptions cannot be displayed in your language of choice As a result bilingual descriptions for these deductions have been developed Changes will be made to this screen as soon as an acceptable solution is found Where can find information about my pension Your pensio
17. s Search HR Site Fusion Guides E class and p class definition PDF EPAF approval quide Timesheet approval guide All guides Ongoing Projects work Climate Survey Certification Click here to access My HR Profile Please enter your User Name which starts with a capital E followed by your employee number without the leading 1 and zeroes and Password which is the same as your InfoWeb password all in capitals When finished select Login User Name Password Click Here for Help with Login Your User Name starts with a capital E followed by your new employee number without the lead 1 and zeroes My HR Profile user guide Navigating My HR Profile My HR Profile is easy to use The tool is divided in two sections Personal Information and Employee Each section has a homepage from which you can access different menu items You can return to either of the main sections at any time by clicking the appropriate tab at the top of your screen Use the section homepages to access the different menu items of My HR Profile In the example on the right Personal Information links to all the personal information menu items To view or update your personal information click the appropriate link Moving from screen to screen within My HR Profile To go back to a previous screen or to return to a section homepage use the tabs at
18. the form Click Submit Changes RETURN TO MENU SITEMAP HELP EXIT View E mail Addresses Your active e mail addresses are sorted by address type E mail Addresses Internal e mail address UO harry potter uottawa ca RETURN TO MENU SITEMAP HELP EMIT View Emergency Contacts a a This sequence number indicates the order in which your contacts will be Emergency Contacts called in the event of an emergency lt J Potter 613 321 9876 Father Update Emergency Contacts RETURN TO MENU SITEMAP HELP EXIT Search Update Emergency Contacts Click the contact name Emergency Contacts Order Name 1 2 Click New Contact to adda new emergency contact View Emergency Contacts RETURN TO MENU SITEMAP HELP EXIT Update Emergency Contacts d Complete your emergency contact information update and Submit Changes Remove Contact O SEE a f Tick this box and click Relationship Father d FirstName James Submit Changes to delete Middle Initial the current contact Last Name Potter Phone Number 613 321 9876 Use the Reset button to clear the form When you have filled in the form submit your changes i My HR Profile user guide Employee The Employee main menu lets you view menu items related to your employment at the University Benefits and Deductions Benefit Statement The Benefit Statement page p
19. the top of the screen A shortcut link at the bottom of a page takes you to another function without returning to the section homepage Or use the top right hand navigation bar to return to the main menu Search 9 RETURN TOMI Click one of the tabs to return to a section homepage LLEE_ S Personal Information c0 RETURN TO MENU SITEMAP HELP EXIT Search Personal Information Click the link to view or update the information View Addresses and Phones Update Addresses and Phones View E mail Addresses View Emergency Contacts Update Emergency Contacts RETURN TO MENU SITEMAP HELP EXIT Siid Go View Addresses and Phones Your active addresses are sorted by address type Addresses and Phones Permanent home Phones Current May 20 2008 No end date Primary None Provided 110 SERAPHIN MARION OTTAWA Ontaria KING6NS Update Addresses and Phones A link at the bottom of a page lets you move to another menu item without returning to the section homepage My HR Profile user guide Right hand navigation bar The top right hand navigation bar is accessible from any page Use Return to Menu to go to the main menu of the section you are in For example if you are under Addresses and Phones clicking Return to Menu takes you back to the Personal Information homepage Clicking Return to Menu from th
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