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Quick User Guide - VohCom Software Inc.

1. TI Cieni ee Peme Day Sonny 2 gt 12345 i Knight Joye 1 gt 12345 Copy Client Copy Personal Mr Mrs Salutation 12345 First Last Sonny Day Default Contact Title Iw Primary T1 Contact Description t R Personal Tax Client Address 387 Ray Road 1 Port Hope BC VEW SA Flags Edit 4 Personal T ax Comment Home c 451 0333 File Number 12345 778 255 4333 Sonny un EE Social Ins 47 258 369 E mail SunDay hotmail com Sonny E mail Jiknight knight ca i Joy DOB 1967 Jun 14 Empty YAMO emyfo Exp Vcard Modify Update Close In the Contacts window Q Select the contact Day Sonny and set him asa Default Contact With the Contacts added for SunJ oy Consulting in your Home window 30 C4partner lt gt SunJoy s Consulting lt gt 45000 lt gt 0 lt gt 03 15 31 GSTS sinc yohcomr1 Training lt gt File Admin History Time amp Biling Client Viewer Timer HF My Company Add Engagement Window Reports Help Ca 6 o oy s Consulting 45000 M ByName T A gt Bay Somy 12345 o Ti Undock OQ Oe sam Caton Cion Coston Conon Cusom Coston Coston ANG S LasFrm LastSen To Descipion YeaEnd Critical Date TDae wai ra Statements AR 1300 00 0 00 1300 00 300 00 Y 45000 MP 7 14 5
2. Cellphone 7722654389 Sew 51 TEENE 78 25543853 enr Social Ine 147 258 369 E mai Suni aptihotmail com Sonny E mal ikright kraghi ce Tos DOB 1957 1un 14 Empty j YYYY MMM DD Empty i Back in the Client Information Contacts window Sonny sname isentered in the First Lastbox Check off the Default Contact Primary T1 Contact and Personal Tax Client boxes Enterthe Page Client File Numberas well asthe DOB and Social Ins numbers Click Update Sonny s name will be added to the Contact list Clicking on his name in the list will Show his information Sonny saddressand numbers will have been copied quickly through the Client Information Main window 0000 29 P Client Information Day Sonny lt gt 12345 00 00 22 lolx Dil Nene Relatonstip TiGie a UNI Day Sonnycl 12345 Copy Client Copy Personal Mr Mrs 5 alutation M 12345 First Last Sonny Day Default Contact Title Iw Primary T1 Contact Description Po Ki v Personal Tax Client Address 987 Ray Road 1 Part Hope BC Yew Svd ESI ca rs ca 3 Personal Tas Comment 1 Home are 457 0989 File Humber 12345 Cellphone 778 265 4389 Sorry Social Ins 147 258 E mail SunD ay hotmail com Sonny 258 369 E mail liknight knight ca Joy DOB is67Jun 14 Empty L n YYYY MMM DD Empty Exp Vicard Madify Update Cl
3. In the Home window the Expense button is in the lower bar but inside the Engagement window the same Expense button is in the upper rght section Using this button attaches the Expense to this specific Engagement In addition to giving you a quick way to post Expenses to individual clients the Expenses window also gives you a tool fortracking phone calls INVOICES AND STATEMENTS Completing An Engagement And Creating An Invoice In Page only time and expenses attached to Engagements can be invoiced Multiple Engagements can be added to a single invoice 44 MA partner gt John Smith Lied lt gt TesticYE F5 Compilation 200 lt gt Compilation lt gt DROID GSTS vesinc velhicome 1 Training Panina Cica Date Tus Ju 3020013 9 g s muj zc amp rw unde 5 Tage Daie 5un Aug 10 2014 T Come baefe 13 2014 T Taxe 2013 Rae T00 X Patre iae Rem Sew Recewed Custom Cutom Cum Custom lale LL FUEL ITYURTTETIENEIIIEREYELI EECLEETEU T es John Sasih Lid lt gt Moline of Objector c pul dare Er a ITI a P Append Long Datance isis Your Erai md Lets Set Fequested Inside the Engagement window Q Checkthatallthe noteshave been read and the work done If any staff members have forgotten to mark notesasread Admin staff can right click on the note and select Admin Mark as Read Clickon the Budget button to check the Sus Wip and E
4. Defa J O freina c Bark mare Chen e pp 1 Aulomalically unJoy s Coneuling lt gt 45000 Open items only v z E r Recept Accumulated Payment Method Transechan Type GL Account Amour Received Irtesest Cah Riecept T l 4 o0 ow Engagement Reference e 7 Irioice adpstmert per PA Trans Date Trans Number Original Amount Previous Allocated Adjustment Ad Type Mi E r Depost Slip M Trust Repot ES Process Notes Balance Amount 14 5 4 45000 MP 10 138500 essoof Ooo 65 001Ww 0 Revenue In the Receipts window ooooQeQ 9 Select the Transaction Date Select the Client SunJ oy s Consulting Select the Adj Type W O Revenue In the Adjustment c olumn enter 65 00 Entera Reference comment The comment entered will Show on the client s Statement Click Process YohCom Page Click Yes in the Writeoff Tax box This will separate the tax portion out of the 65 and report it as such in Page reports 79 Processing Deposits That Are Not In Payment of Invoices Bank Transaction Date Deposit Slip Defaut 3 o TT May 14 2014 ank Maint ve vew Automatically il Trust Repot 7 Home Company Inc lt gt Test3 I Bh haer F use default mpary N Open items only Iv Ed k for View partner Payment Method CD Trensacton Type YP GLAccoun orifice ao Other IN on AR GL Transachon fi 111 55 25
5. Dent Coona Cosmo Gumi Gun Cony Con Coon Conf ANS S LastFrom Last SentTo Description YearEnd tical Date TDate CIPI 27 8 13 Dec 31 30 8 13 HST Annual zu a13 Paul Artner Fiona LePrep Paul Artner Paul Artner Smith John lt T est2 gt 0 00 Importance gt Notify Cancel Notify Schedule Set Reminder Make Current Send to History Records Records Records Records Signed Forms Tax Return Return Printed Return Marked a Requested 1 Requested2 Requested 3 Received Received Filed to PDF Complete sona alee DPP DPP Items to Clear 11 2 13 10 3 13 General CF 0 Statements Invoice Number AR 000 000 Open Statement WIP 19 81 ___Spen Statement Email History EXP 000 oo Trust Not included in AR amount Collection Notes Total 19 81 TUR 5 p ry EBS Engagement Find 7 fa 15 Scheduled Others Tir Client Al x Pending Right click on the Future Tl Engagement in the list view select Make Current This changes the font colour from grey to black it also opens the assign Staff window When staff are assigned the Engagement will show up in the list view of each of those staff members S hH sr dE Lid lt gt 3 EL MEL GST Sw simi node ome i Training lt gt E ompsitation Pile Adv History Tire Bling Cent Viewer Tirer Phy Compa
6. P Bil 199 To Biling e one forthe Tl program data forJ ohn Smith e one fora pdfofJohn sspouse scompleted T1 and e one fora pdf ofJohn scompleted T1 These are placeholders for now When next year s program is installed the program link will work And when the retums are completed and printed to pdf the pdf links will work aswell Since the 2013 Tl Engagement is already set up e In August add a note about the new dependent using Append e In December open the Engagement while on the phone to track your time and then add a comment about the investment disc ussion 13 Using The Engagement Progress Bar Progress Templates are lists of common steps that need to be completed for some tasks These are preset for both Tl and Year End Engagements when you purchased your Page program These should be customized for your fim The Progress Bar is at the bottom of the Engagement window in blue When you call John Smith in February double click on the Records Requested1 step and select the date that you called then choose OK You can not choose a future date however past dates can be selected Repeat this step in Records Received when the recordsare received Please select a date O Please select a date for Records Requested 1 Thu SET n8 2014 Cancel Mpartner gt Smith John lt gt Test2 lt gt T1 Return 2013 Smith John lt Test2 gt lt gt T1 amp Personal Tax Services lt gt 00 03 38
7. Select the Client Statements to print by e checking off the individual clients in the Client Selection Window OR e pushing a SelectAll button OR e checking off the partner whose Client Statements are to be pnnted in the Partner Selection window Click on Create Batch The Statement Summary Worksheet will open up 65 WE Statement Summary Worksheet 227452 000 am 0n 247352 ooo Cunard 3 BD 50 Total Here brberesi y In the Statement Summary Worksheet Clickon the Work Sheet Mode button OR the Review Mode button When the Work Sheet Mode is selected double clicking on a Client Name will open the Receipts window for processing adjustments before printing Double click on J ohn Smith Ltd sentry to open a preview of the Statement ia Statement Print Email Previous Nest Close Page l ofl al Bie E Items since 13 4 14 12 5 14 Test2 DPP 3 PR Bill 400 00 500 00 12 5 14 est2 DPP 4 PR Bill 1 000 00 To change descnptions for Credit notes or Progress invoices click the descnption and replace it with a new one Invoice and Interest descnptions cannot be changed 66 s Statement Summary Worksheet C Work Sheet Mode Rev Mode In the Statement Summary Worksheet Q Clickonthe Send To button to open the Submit To window O Clickon PaulArtnerand then on the Submitbutton Statement batches display as an orange highlighted Engagement in the Actio
8. In the Receipts window 0o00 0000 Select the Bank Select the Transaction Date Select the Client J ohn Smith Ltd Select the Transaction Type Most client payments that are deposited to the Bank are Receipts Select the Payment Method Cheque Enter an Amount Received 633 92 In the Allocated column enter 633 92 the amount applied to this invoice Another way to enterthe amount isto click in the Allocated space The total received orthe amount of the outstanding invoice whicheveris less will be allocated Entera Reference comment like a cheque number The comment entered will show on the client s Statement Click Process then OK in the window confirming the number of Entnes Processed 76 ohCom Page G Receipts I Bank Transaction Date Deposit Slip Defaut o Sat May 17 2014 o Bank Maint View Client Automatically Trust Report Sunday s Consulting lt gt 45000 WN Open items only v v Em View partner Receipt Accumulated Q Frocess Payment Method Transaction Type GL Account Amount Hecereed Interest Me Receipt o 13000 0 00 Engagement Reference Advance payment Collection Notes In the Receipts window Select the Bank Select the Transaction Date Select the Client SunJ oy s Consulting Select the Payment Method Select the Transaction Type Receipt Enter an Amount Received 1300 Entera Reference comment The comment ente
9. Close Engagement Reference Retaring T1 cash floal Trans Date Trans Mureber Orginal Amount Previous Allacated Bdpustment In the Receipts window Select the Transaction Date Select the Client Home Company Inc Select the Bank Select the Transaction Type Non ARGL Transaction Enterthe GLAccountto which the payment would be posted in your Accounting Software Select the Payment Method Enter an Amount Received Entera Reference comment This comment will display in reports clarifying the source of the deposit Click Process O00 SI 80 Reversing Receipt Entries Bank Transaction Datg Deposit Sip Default ved May 14 2014 Bank Maire View Client o i e A Trust Report Home Company Inc lt gt Test FN T use defauk r ome Company Inc lt gt Test EN pen tem ory I Ie beni fag View partner Trans Date Trans Humber Original Amount Previous Allacated Austen Ad Type Balance Amount Rct 15 VYohCom Page I Do you want to reverse this entry GL Transaction ee Aa LIERI oe Ee a IL In the Receipts window Select the Client Home Company Inc Uncheck the Open Items only box Double click on the Transaction you want to reverse In the Confirmation boxes click Yes 0000 Reason for Reversal x
10. Invoice Date Pie guy hl Delete Frewisu Je pss Approve 5 12 7201 4 Section Page pams CAUAU o LLLIELUIIY Bs Ba ui TE ODI MET Y E Y ULY e UEL L a Smith John 123 Sunny Street Vancouver BC V35 9U9 Sree Tum Fudelhas PROGRESS INVOICE Progress invoice for time charges to date regarding 500 00 Amounts are due upon receipt of invoice Our Fee 500 00 We accept all major credi cards Total Payable 500 00 xj Send To o Chane The Progress Invoice preview wil open up If expenses were attached to the Engagement they will be included in the Progress Invoice If you do not want these expenses included they must be unassigned pnorto invoicing To make adjustments to the wording select the existing wording and type something new The invoice amounts cannot be adjusted here if you have the wrong amount you must start again Click Close to cancel the Progress Invoice O Click Approve then Print Click Yesif the Invoice printed correctly or click Unapprove edit the wording and repeatthe printing process YohCom Page YohCom Page 58 If you wish to email the invoice now click yes When the Progress Invoice is posted it will show inside the Engagement in the Investment window highlighted in green t4partner lt gt Smith John lt gt Test2 lt gt T1 Process Review lt gt T1 amp Personal Tax Services lt gt 00 00 07 GSTS vsinc vohcomr1 Training File History Add Engagement
11. Check off the Check box forthe May 7 WIP for Paul Artner Click the Assign button Work done on a date later than the Time Sheet Cutoff date Cannot be assigned to an Engagement If this is the case this message will open ohCom Page At least one entry was after the cut off date Entries after the cut off date were MOT processed Click OKand try again after the Cutoff date hasbeen changed orafter the staff member has adjusted their Time Sheet Changing The Time Sheet Cutoff Date The Time Sheet tracks each staff members Hours and the charge out Amount for an Engagement Changes made in the Time Sheet will impact the WIP attached to Engagements 38 WA Time Sheet 9 99 Fest Jahn Smith Lid TE FS Lompiahon 2008 Fee Ti oo 152 Test Johr Smith Lid YE FS Compilation 2008 Compilation Stendaid 1005 1 48 14845 Testi John Smith Ltd YE FS Compdation 2012 Campsdation Standard 1005 LI J r C eri Services Dae 7 Mame cr Nirrbe bn Sindh Lid e Teall p nolako Fi MaD TA Dim co o ERTE YE FS Compdation 2008 vl nei AS Billing Message Ory jia New Flepait d Delete Rise zi Fu Mag 09 2074 10000 Standard Save Fii May 08 2014 Stati Total Hours ab Cut On Daly Pau Anner 2 Jd mcns Orly 4 48 30 4 14 Close EXIT In the Time Sheet Clickonthe Cut Off button to entera new date for y
12. Enter Sonny s Firstand Last names The Legal Description will fill in automatically with the information from the Name Make sure the Client Billable box is checked Click on Create After you click Create you might see a confirmation note foreach client directory created in yourcomputer system oo 00 Entering Client Information Sonny Day hasbeen added to the Client List Wa partner lt gt Day Sonny lt gt 12345 lt gt 0 lt gt 00 03 39 GSTS vsinc vohcomriTraining lt gt Compilation File Admin History Time amp Biling Client Viewer Timer HF My Company Add Engagement Window Reports Help Ca c paswome QQ v By Name I A Das Sonny 12345 Lon Undock o Client 0 Custom Custom Custom Custom Custom Custom Custom Custom ANO S LastFrom LastSentTo Description and Critical Date TDate wapi To open the Client Information window for Sonny Q Select Day Sonny in the Client drop down box O Clickon the ClientInformation button Ca Client Information Day Sonny lt gt 12345 c DUOEUCOET 2 Ewecs Barker Lawes V First Lact name Sorry Day Business Legal Description Day Sonny Individual Description 4 V Active Address 887 Ray Road x Port Hope BC VEW 5Y 4 j IV Chert Bilable e F Hold No Time E pense Iv Compute interest Empty d v Emal Statement Empiy 0 M
13. Undssign Selected Items eo Assign Close Transfer Selected Outstanding Expense to Client Write Up Down selected items ta equal Name or Number John Smith Ltd lt gt Test Write Up Down selected items by amount TRANSFER Process Check off the Outstanding Expenses that should be added to the work Click on the Assign button ERES gt John Smith Ltd lt gt Testi lt gt YE FS Compilation 2012 lt gt Compilation lt gt 00 00 14 GST5 esinc vohcomriTraining File History Add Engagement Window Action Help Personal Critical Date Staff Member NE Alle 5 May Oe 2004 oy Ada Inistra i 0 00 Standard LL Fiana LePrep 100 00 Standard Paul Artner 210 24 Standard 310 24 000 ize Client Info Folder 39 Refresh f s aS S sop _Uneock Double click on the Sus WIP box to check the Suspended WIP listing for additional time that should be added to this task The Suspended WPP listing is time that is attached to this client but not to a specific Engagement These are the orange time line entres that were only saved to service codesnotto engagements mM 37 WA John Smith Ltd lt gt Testi YE FS Compilation 2012 Date Staff Hours Service Rate Amourt Sel Hiz Sel Amount Memo 0 O 7 5714 Paul Artner DU 19 System Standard 18 55 0 00 0 00 8 5 14 Paul Artnr 0013 System Standard 1267 0 00 0 00 SelectAl Select None e Close
14. amp p ry y Engagement wa ip Action 15 Scheduled Others LIE Client All us Pending The Future T1 Engagement displays with a grey font in the list views 12 C4partner lt gt Smith John lt gt Test2 lt gt T1 Return 2013 Smith John lt Test2 gt lt gt T1 amp Personal Tax Services lt gt 00 00 02 GSTS sinc yohcomr1 Training File History Add Engagement Window Action Help m Applications Fincalc T2 GAM Formula Tris Records Received Records Requested 3 Records Requested 2 Records Requested 1 PI 0 00 General CF 0 Items to Clear Long Description aep Budget WIP YA Item s Linked to Note Sent FATISTII2NTest2 113 FATISTIT2SPDFSTest2 Spouse pdf F T14T113 PDF T est2 pdf m Personal Critical Date 2014 v Thu May 08 View Folder Client Info p Expense x Back to Main Refresh mii BC G e Fax 0 Undock Target Date Mon Apr 27 2015 Critical Date Thu Apr 30 2015 gt Tax Year 2013 Rate 100 Partner Rate Standard Received Custom Custom Custom 4 d Custom Signed Forms Tax Return Received Filed to PDF Return Printed Return Marked Complete Training Data Loaded I2 Append je Work Bl Review 28 Security 2 Staff 7 Inside the Engagement The WIP section already contains three static links _ Page
15. Coe 0 00 Selected items write up down by amount Back in the Investment window O00000 Select all the time entries Enter 300 00in the box above the Set button and click Set Enter 149 29 in the Voluntary Discount box Click on the Amountbutton to Finalize the amounts Click Close 49 sen 475 00 Curent Budget R Assigned M Assigned 25 71 0 00 Sus WAP Expense 31 22 166 00 Select al Select None C John Smith Ltd ENT l Invoice Date Delete S ecd Print Draft YE FS Compilation 2008 z Acc Approve sr scm w Section Pag ERA Default Phone 250 624 3456 604 541 4567 E Fax 250 634 42565 Gd 54 4239 NEM Emal furmibmycom ca Web Site wow mycam ca John Smith Ltd INVOICE 123 Happy Street Pending h 5 A Vancouver BC V35 5TI 5 May 2014 l of 1 521 92 YE FS Compilation 2008 f 449 29 Discount 30000 Disbursements on your behalf Photocopies 50 Courier 50 Outside Services 150 00 166 00 Chur Fee 466 00 Amounts are due upon receipt of moe HST 12 33 92 We accept all major credit cards Total Payahle 221 97 O smr m E Q The Setamount of 300 shows in the totals column It isthe Set amount that determines the total WIP billed forthe Engagement The amount listed forthe YE FS Compilation 2008 449 29 hasbeen adjusted automatically to include the Discount so the total calculations will displa
16. DEEST AI BERE Ber bad Gets Geer ERAS o d Deua ste tem to Clear General CF 0 TIT Client All P Pending LZ Action 15 Scheduled Others LU a MA Payroll Report E x From Date 0 wed May 01 2013 To Date Thu May 30 2013 Dates must occur in the same month Transaction Cut Off Date 30 Apr 2014 MET Close In the Home window click on the Reports menu and choose Payroll only available to those with permissions 82 In the Payroll Report window 0 Select the Fom and To Dates Click on Exportfora report of the Standard hours those not marked as payroll unique in the service codes setup in a csv spreadsheet OR Click on Printfora pdf of all the hours In the Home window click on the Reports menu and choose Period End From Date 0 To Date Wed Jan 01 2014 Accounts Recervable Reports Accounts Recervable Reconciliation Summary A AR List Report Sales List Report Deposit List Repost Aged Accounts Receivable Trust Money Aged Accounts Receivable with Recency Report of Account Progress Bills 12345 Y Client Day Sonny lt gt Contribution Reports Staff Contributian Partner Contribution Manager Contribution Supervisor Contribution Staff Contributian Detail Partner Contribution Detail Manager Contribution Detail Supervisor Contribution Detail AH Adjustment to Contribution Other Reports Par
17. INVOICES AND STATEMENT S xivkknn t wi DENENNE RR ROS QUNM OU QR WR DATED VERE a 44 Completing An Engagement And Creating An Invoice 44 Creating A Progress InVOICO usisasokavuas kun ix axE VERE FENENEMIEExVE RERN ERN KERREENEE ROREM RE HEN E 56 Finalizing Non Billable Clients Engagements aaa 60 E mailing Approved HVOIC uocis dcin RR LH QURE RR ERR Ri RR Rr Ru RR 61 Emailing Printed Invoice Copies e eoe eeoe eee er Aaaa neun nnn 64 EMAILING STATEMENT 59 wai ERR RW Su RR RH ERE ERN X ERAS AR RD RD E RE RR 64 Producing Statement S ois o sreu ues ep EsEceeEx esM Gnd Ea NIMM IN UMENMUNE 64 Emailing Printing Within The Statement Summary Worksheet 67 Emailing Individual Approved or Unapproved Statements 71 Emailing Statements From The Client All Window 73 RECEIPTS ssxxsiRinU AER RNNER EEEE Er errr err eer GREASE NR 75 Processing Payments And Adjustments eene eere nnn nnn 75 Processing Deposits That Are Not In Payment of Invoices 80 Reversing Receipt Entries isiesssssisasecisssnsescasscsstdesnnesesescscsisssesntsasansessenasessands 81 INTERNAL ACCOUNTING REPORT S e esee sena nnne unn un unen uana nun un nnns 82 Printing RE DOMES 22x sas gah uu ux nas cun Ea aaa aka ERN AERA Ex RE RNRAEE
18. Next will automatically populate in the invoice Altematively to save time you could select several staff members at once in the Submit To window using your control button on your keyboard and then adjust the individual hoursfor each of the staff Ti John Smith Ltd lt gt Test1 lt gt 00 06 45 m Finalize Engagement e I CS eater Importance Normal Importance Secun Not Secured kd e Send Hatification to Notes Back Finalize Cancel In the third window of the Engagement Setup 0 In the Notes section enter the contact instructions provided by John This information will show in the Notes section inside the ta sk Click on the Confidential the key with two people button This opens a list of staff Hold down yourkeyboard Ctrl key and select Paul Ada and Fiona When you click on Submit the needsthe staff list Engagement will be hidden from all except those three staff members Click on the Finalize button to create the Engagement Setting Up Future Engagements Future Engagements do not have assigned staff It is expected that the work will actually be started at some time in the future Having the Engagement available ensures that there is a place to record notes and add documents in preparation for the work to begin A good practice before sending a Year End Engagement to history is to open the Add Engagement window and set up the next years YE Engagement using the current
19. Page After all work has been fully completed and the meeting has been held you are ready to send this Engagement to history create a Future Engagement if appropriate and then right click on the folder and select Send to History gt Lompilatinn tap winner gt John Smith Lid c Testi c 13 0 1 5317 GSTS wine nohcomr 1 Training ing RB e E abad Roi acis sonia He iC I sme D gt Srah dorm ctu 11 Undock 153152 4007 Bookkeeping Jud Quartas FAT 8 554 Iria rect Fiere nl Dec 31 30 3713 21313 PI n HTI HET Annual 2011 Dec 31 3178713 ares SSi fiz 0 Yea End Year End Fleconds Sugned EL Records Appowedie Tax Rietun Traeires Data Loaded Lenes Signed Letters Sert Reged T Requested 2nd Riecerved Recereed Print Filed To send the Engagementto History Right click on the Engagementin your Action or Client All view and select Send to History 53 3 Ma partner gt John Smith itd lt gt Testi cain lt gt 0A Gal S nhm i Training RR CI UL LL Fie Admn Hetory Tiaa ho Dn Chenk ere Tamer HE My Company Addingagement Winds Reports Help Cd o dha Sedh Ltd 4 Test Brians A gt Smith Jon Ted zn Lindek Standard ER ANA EMIT Lo i mer Testi Wen mpanpinc F Map w Veo at Oe ae ae o Sa J LL Pig d Patroti Tei Smith John T1 Poced Pere Des 31 T2874 N EENT 6 11 000 0D E FenalePrep Teall Jera Grah Lhd Bookkeeper 3d uater Dec Ti
20. S Cusion Milia Custom cust Ca covet Cose adm Statements oon Desmp m O O O YeaEnd CrticalDate TDae lt Transfer m Collection Follow up Fiona LePrep Paul Artnier Bookkeeping 3rd Quarter Dec 31 0 10 13 26 10 13 Paul Artner System or ExtHecip YE FS Compilation 2013 Dec 31 3076714 17 5 14 Training Data Loaded General CF 0 Statements Amount AR 1263 92 0n 1263 92 Tuesday Mau 13 2014 Test DPP 5 13 5 14 630 00 630 00 Test DPP 1 12 5 14 533 32 533 92 Email History EXP 56 00 Trust Nat included Collection Notes in 4H amount Total 1 924 11 Hide TI Client All Z Fending 15 Scheduled Others In the Home window click on the Time amp Billing menu and choose Receipts 75 E z Receipts Mei Ea Bank Transaction D ate Deposit Slip Default 1 wed May 14 2014 o Bank Maint View Client Automatically Trust Report John Smith Lid lt gt Tesi j N Open items only v era View partner Receipt Accumulated Payment Method Transaction Type GL Account Amount Recered Interest hee z Receipt o E Q a Close Engagement Reference Pd Ck 2456 Collection Mates Trans Date Trans Mumber Original Amount Previous Allocated Adjustment Ad Type Balance Amount 13 5 14 Testl DPP 5 630 00 cago oooh ooo T 630 00 12 5 14 Testl DPP 1 633 92 e332 W 63357 oo ease SERE 000 530 00
21. SAA TILA 1x54 1022 si Awe Pl utres Tea Smith John HET Arce 2011 Dec 31 XV8 13 2843 3 514 12 1 000 00 Tear End Wezi End Aiow Flaconds Signed EL Reco oe ia Tae TE FID ETATEM LeferrSigeed Letters Seri Requesedis Requented 2nd Recened Recerved pce Mark Complete BPP DP DPP DPF DPP 13 5 14 135 14 13 5 14 13 5 14 13 5 14 Mark NIA To create a Future Engagement from the Progress Template Right click on Tax Retum Filed and select Create Future Engagement for Next Year Complete the future engagement set up Engagements in history can still be viewed but they are no longer in Client All or Action lists Time will not be recorded in these types of Engagements either Opening Historical Engagements will rec ord time as Suspended WIP to the client Prepare a draft invoice for 1 200 E Joy s Consulting Irene Dishes Dejte Print Draft E 1 Shosi YE a s TEAT d al MY Company name zoes nere ZU Quin Deas UU epe SCRIP Chartered Accountants Far 230 624 4556 MI 4830 Email fizmchmycom ca Web Site www mycom ca INVOICE SunJdoy s Consulting Box 456 Port Hope BC VIW 5Y3 Pending 13 May 2014 1 of 1 1 260 00 See tke mr Time charges for Share Setup Discussion 300 00 YE Compilation 2011 Short YE Show Total 90000 1 200 00 Iv Show Engagement Additional time charges for sorting records Gp eet Section Before Engagement Tile Knie i 1 200 00 Amocunts
22. Window Action Help SSS Personal Critical Date 5 Staff Member BdaHrs Hours Amount Rate Tue Jul 30 2013 S Fiona LePrep 01 00 0 000 0 00 Standard 34 800 125 00 videl Q Paul rner 0025 0 348 34 80 Standard Gap Progress Bil 0000 2000 1 000 00 N A 3480 0 00 oO Client Info Folder Expense Refresh 24 18 0 00 mili BC GA Fax 0 Undock Target Date Sun Aug 10 2014 Critical Date Wed Aug 13 2014 TaxYear 2012 Rate 100 PatnerRate Standad gt Iz Received Custom Custom Custom Custom Custom Custom Item s Linked to Note Progress invoices will Show asdeductions on future invoices whetherthose future invoices are also progress invoices orare final invoices En Jahn Me Print Draft HST Annual 2011 z sa Approve TE Debes p Previous Ple Ar 57 2014 Section Page Page ee d MS Email firmiimycom ca Web Site wyw my com ca Smith John VOEE 123 Sunny Street Vancouver RC V35 9U9 Pending 17 May 2014 lofl 525 00 insert tax number T1 Process Review 1 500 00 Less previous progress invoices Test2 DPP 4 500 00 Test2 DPP 3 500 00 1 000 00 Our Fee 500 00 Amounts are due upon receipt of invoice Goel at 5 22 0 We accept all major credit cards Total Payable 525 00 Send Ta Close E Engagements with Progress Invoices attached should never be Final Invoiced for less than the Progress Invoice The n
23. adjusted and a note added click the Send Email button to start sending the statements Once the statements have been Emailed their font in the Statement Summary Worksheet changes to the colour yellow and the label in the Stamp column includes the word Emailed Statement Summary Worksheet Of x C Work Sheet Mode fall Statements T Approve Un Approve Send To Review Mode Un Select All Finalize Statements Remove Batch Email Statements Print Close A Stam Number Client Name Ins LastRcpt LastAmt Current 30 amp O0 90 Total New Inter To print the statements which have already been approved and finalized Q Select the statements for printing using one of the three selection methods previously discussed O Click Print Filter Statements x C Emailed Statements Only f Not Emailed Statements Only C Both Emailed and Not Emailed Statements Cancel Inthe Filter Statements window select the statements you want to Print Click OKand select your printer 70 Emailing Individual Approved or Unapproved Statements Create a Statement Batch fora statement you want to Email or Print but not necessarily finalize This might happen when a client requests a statement showing an applied payment but you may not wantto record accrued interest at the time of the request M Statement Summary Worksheet Work Sheet Made A Statements Sokoi Un Appr
24. are due upon receipt of mvoice asian pecs Add Baling Notes BED We accept all major credit cards Save As Custom Delete Custom Text Set Spell Check Options Send To Dore EN In the Invoice preview 0 Right click on the link and select Insert Section Before Enter the descnption Time Charges for Share Setup Discussion Right click on the link again and select Show Total Enter 900 00 in the Subtotal Box that displays see page 25 Right click on the Inserted Section and select Show Total Enter 300 00 in the Subtotal Box that displays see page 25 Right click on the main link section and select Add Billing Notes then choose the billing note format that you prefer from the Format Billing Notes prompt Format Billing Notes Ea C Keep User and Time information in the billing nates f Do Not keep User and Time information in the billing nates Cancel 55 AM Sundoy s Consulting LL DIE X lace Date Tem Delete Previa le Punt Drali 2011 Shut YE mis Appiowe 5 13 2014 e es jy 3i mpa NAME EOTS FLETE Far 250604 4836 604 541 4239 zl EN Emal firmiimycom ca Web Site www mycam ca Sundoy s Consulting INVOICE Box 456 PUN No Pending perenne Saree Date 13 May 2014 Page lof Amount Due 1 260 00 Indent 1 kax numbrr Outdent Time charges for Share Setup Discussion 300 00 Column 4 YE Compilation 2011 Short YE Show Total 900 00 1 200 00 Additi
25. expenses MA John Smith Ltd lt gt Testi lt gt E FS Compilation 2008 Altached Expenses e utstanding Expenses Mark U D AB Amount Mark LD AF Amount 25 743 Photocopies 3 50 0 00 3 50 83 5 14 Outside Services 673 00 0 00 679 00 25 7 43 Courier 12 50 0 00 12 50 Selected Amount 16 00 Selected Amount 679 00 0 00 675 00 u 060 oe Select All Soa Mone Set Select All Select None Un ssign Selected Items m JG c Transfer Selected Outstanding Expense to Client Write Up Down selected items ta equal O Mame or Number John Smith Ltd Test Write Up Down selected items by amount TRANSFER Process Select all the Outstanding Expenses and then click the Assign button to attach them to this Engagement You can adjust the amount of these expenses by selecting them and then utilizing either of the Witte Up Down options displayed When you are happy with the amounts click Set Click Close 9o 48 M John Smith Ltd lt gt Testi YE FS Compilation 2008 Investment Staff Member wiitellP AR Amount L Ada Inistra 00 25 0 000 0 00 Standard 0 00 0 00 L Fiona LePrep 04 00 0 000 0 00 Standard 0 00 0 00 L Paul Artner 00 00 0 018 1 7 Standard 118 88 20 55 L Paul Artner 00 50 0 239 23 94 Review 255 41 279 35 2 Selected Amount 0 00 274 28 300 00 Finalize 10 E Selected items for amp R to equal Discount a E O
26. pos Smith Ltd lt gt Testl M ByName l A gt riri lt Test2 gt T Undock S Lasrom LastSenTo Descipion Cd Yes End CiicalDae TDae IP Fiona LePrep Paul Artner Bookkeeping 3rd Quarter Dec 31 30 10 13 27 10 13 Paul Artner System or ExtRecipi YE FS Compilation 2013 Dec 31 30 6 14 17 6 14 General CF 0 Statements i AR 1263 92 0 00 1263 92 3 201 Testl DPP 5 13 5 14 630 00 630 0 Tuesday May 13 2014 Test1 DPP 1 12 5 14 633 92 633 92 wie 604 19 PI 0 91 EXP 56 00 Trust Not included 0 00 in A amount Total 1 924 11 In the Client All window Q Selecta statement by date in the Statements drop down list Click the Open Statement button 73 FEED Bl x Print Email 1 Previous Hent Close Page l of 1 al B E c eee ese omes Items since 13 4 14 12 5 14 Testl DPP 1 Invoice 633 92 633 92 13 5 14 Test1 DPP 5 Invoice 630 00 1 263 92 In the Statement view Q Click on the Email button to open the Set Emails for Statements window and proceed asnoted previously RECEIPTS Processing Payments And Adjustments Gapartner lt gt John Smith Ltd lt gt Testi lt gt 0 lt gt 00 10 53 GST5 vsinc vohcomri Training lt gt File Admin History Time amp Billing Client Viewer Timer HF My Company Add Engagement Window Reports Help ES Time Sheet Cal etm sm EE 1 M ByName A gt Smith John cres T1 Undock PD Clent
27. year asa template This ensures that the work is not forgotten next year and possible tax filing deadlines are not missed Future Engagements display in the Client All view of the Home window with a light grey font They will appear in the Action box of the Future Engagement Monitor set up by your System Administrator when the Target Date is reached C4partner lt gt John Smith Ltd lt gt Testi lt gt 19 lt gt 00 00 51 GSTS sinc yohcomri Training lt gt Compilation File Admin History Time amp Billing Client Viewer Timer HF My Company Add Engagement Window Reports Help Ca pos Smith Ltd lt gt Testi lv ByName A gt Erin John Test2 Ti Undock Standard 10 Today 0 ago S LastFrom Account Client Name Description Year End CrticalDate T Date ViewedOn WIP AR Ly Ly ra Paul Artner Testi John Smith Ltd YE FS Compilation 2012 e ESI E Paul Artner Test2 Smith John T1 Process Review Dec 31 13 8 14 10 8 44 1275 14 96 1 000 00 E Fiona LePrep Test John Smith Ltd Bookkeeping 3rd Quarter Dec 31 30 10 13 27 1043 13 5 44 0 22 2 434 80 Paul Artner Test2 Smith John HST Annual 2011 Dec 31 30 8 13 27 843 9 5 14 12 1 000 00 Year End Year End Records Records Signed EL Records Approved for Tax Ret Letters Signed Letters Sent Requested 1st Requested 2nd Received Received Printing Filed Mark Complete DPP DPP DPP DPP DPP DPP EM Merk an
28. 00000909 11 Personal Tax List x Personal T ax Clients John Smith C Mary Smith T1 Extension Required _ Enter T1 extension 113 Save Cancel If you use a standard naming convention in a common area for the PDF images of your Tls In the Personal Tax List box check off the Personal Tax Client John Smith and the Create for spouse box and click Save In the Tl Extension Required box check to see that the extension that will be used for your 2013 tax program is entered before clicking OK Taxprep uses lyear 113 Profile uses yearT 13T 4 partner lt gt Smith John lt gt Test2 lt gt 0 lt gt 00 56 27 GSTS sinc yohcomr1iTraining lt gt File Admin History Time amp Billing Client Viewer Timer HF My Company Add Engagement Window Reports Help Ca fait Sore Test M ByName A gt Erin John lt Test2 gt T1 Undock O Client 3 Custom Custom Custom Custom Custom Custom Custom Custonyo ANG S LasFrom Last Sent To Description Year End Critical Date i 1 Paul Artner Fiona LePrep HST Annual 2011 Dec 31 30 8 13 27 8 13 0 82 m Paul Artner Paul Artner T1 Return 2013 Smith John Test2 Dec 31 30 4 15 27 4 15 0 00 Training Data Loaded General CF 0 Statements AR i WIP 19 81 Pl Open Statement Email History EXP 0 00 Trust Not included Collection Notes in A amount Total 19 81 Hide
29. 14 2525 00 0 00 1300 00 45000 MP 10 14 5 14 1365 00 0 00 wip 27 90 PI s2399 L OpenStatement Email History Not included 0 00 Collection Notes in R amount Total 1 272 10 Hide EXP 000 00 Trust Select Sun oy Consulting in the Clientdrop down menu Click on the Refresh button The Tl clients connected to this Corporate client will show in the TL box 3l CLIENT REPORTS Creating A Client Mailing List Ihn Sowth bd ihih OSS vex vndc F e Advin History Tine Sling Chent Views Tmer HF My Company AdiEngagement Wings BeMame Foa gt rinm ce dicil Sure Sie a EtAc TE FS Lompdabon JS From the top menu barclick on the Reports button O Select Client Reports 32 L ln List Report Basi Number Teiti Teil Tags 12345 11223 Caper Al Jahn Sith Ltd Smis Jahn Home Compaiy Inc Day Sane Morison Heather Sundgg z Con ruhi mg Sort Ascending Sort Descending Clear arting Conditional Formatting Group by thir column Chinn cCh d d i Hide Column Pinned state Best Prt Dolphi Al Clag Filter iaa Ax Field Erpat Loni Template E Save Terqiabe T Address T Address T amp ddres13 T LA Happy Sirett Warton Bx VS 738 255 3331 jris Tag 458 1233 123 funny Street Tentit BE VES SET Pay Eo ed Poet Hope BC Way En 451 5359 unDignysphateadl com L73 Tesh amp eeriue Sum Tose BC SX Box 4545 Port Hope Bo STATE 64 45 T565
30. 5 Tun DayWphatmal cam Client List Report Basic wil open automatically This report can be edited and templates sa ved so your most commonly used reports are more readily available Rightclick on the column header bar anywhere to view your customizing options Column Chooser will allow you to add a numberof itemsthat are available in the client information screen to your report Column Chooser Address4 Partner Manager Supervisor Type PersonallaxOnly Year End Year Completed Created On Compute Interest Billable Client Client Specific Rate Branch Email Statement 33 iT Bent List Report bask Ean Aul Collide All Che ier Filter iaa Ax Fielda xp z Logd Template m Save Temptate Save a5 Mew Temphte Drag a colum te group by e if Export Current Terplabe ii Number Abas T Legal Hime T Addres i T Address v amp ddrezs13 T Phort 7 Ene Tesi John Smith Ltd ONO EC itd 12 Hippy Street Vancouver BC VES jenn 5mith 0a 255 3331 grira am rag 458 13733 Teil reitt Jahr 123 funny Streit enii BC MS Tew Home Coan parry Inc Hore Compiry Ins 12345 Dag San Dany boni SET Ray Rod Port Hope BC SEV bg 451 0535 Tomb hobs a com 11273 Peers or Heather Morrison Heather 123 Test Aerie Sum Towm BC SX ann Suro Conzulting 5 3 Dg Dre Bow 458 Port Hope BC YIA 64 45 T5655 Lun Daysphatmal cam Once you have eitheradded ordeleted columns filtered and grou
31. Bm NA Client Type De 7 ERE i ate Factor 1 00 Empty T TaxCode BC Exp Vcard E won Underthe Main tab Q Confimthatthe check boxeson the right are checked off for Active Person and Client Billable Enter Sonny s Address It can be typed right into the box Click on the Email Statement check box if you want the statements to be emailed Click on the Modify button to enterthe contact Numbers 0 20 Aa Client Information Day Sonny lt gt 12345 lt gt 00 06 46 Contacts Bankers Lawyers 4 6 Info Pusishea Iw First Last name Sonny Day C Business Legal Description Day Sonny 000000000 f Individual Address Numbers 0 Iv Active Media Number Comment Media Type e v Chent Billable Cellphone J Hold No Time Expense Number mmm Iv Compute Interest v Email Statement Comment Sr oO 6 Client Type Client Ne SVE att Hate Factor Ho o ooo Delete Up Down Tax Code BC Exp Vcard Done Additional Addresses can be added to the client at the address tab however only one address can be the default address When you select Modify the address tab is displayed To enterNumbers and othercontact data 90000090 Click on the Numberstab Select a Media Type Enterthe Number Enter a Comment Click Save Click New to enter another one and then repeat steps 2 to 5 Click Done to retum to the Main window Even tho
32. C o Create In the New Client window Check the Business ordba doing business as box Enter SJ Day Inc s Client Legal Name and Client Name Alias Make sure the ClientBillable box is checked off Click on Create After you click Create you might see a confirmation note for each client directory created in your computer system 0000 Open the Client Infomation Window 27 a Client Information Consulting lt gt 45000 00 05 09 ap Man Stalf 4 6 Info Notes Ci oon nee rene matne e Busnes T Hold No Time Expense lt i cs ms el V Email Statement ow 1 s uriD ayithokmail oom Sonny Client Type Cie Emy 3 Rate Factor 1 0 ERI Ll 3 TaxCode EC Firm My Company name goes Here Partner Me Partner Edi Sector Professionals ii Primary Engagement 301 Compilation Last Year Completed 2013 Year End Dec 31 Inc Jurisdiction Inc Date Jan 1 2013 ue Underthe Main tab Confirm that the check boxes on the right are checked off for Business or dba Active and Client Billable Enter S J Day Inc s Address and Numbers Select Email Statementand choose the appropriate email address Enterthe remaining information on this page assoon as possible to ensure your data base isup to date eoo0200 In the Contacts window click on the New bu
33. Enter Referencer Description YohCom Page E This wil affect 2 entries Cash flaal was not actually deposited F Do you want to continue OF Cancel inthe Reason for Reversal box give an explanation forthe reversal This explanation will disolay on client s Statements 81 INTERNAL ACCOUNTING REPORTS Printing Reports partner SunJoy s Consulting lt gt 45000724 lt gt 02 08 14 GSTS esinc xohcomriTraining lt gt Compilation File Admin History Time amp Billing Client Viewer Timer HF My Company Add Engagement Window Reports Help Period End Cal Sula Consulting lt gt 45000 M BuMame A gt Day Sonny lt Flag Reports Standard 3 Today 0 SI Description Paul I esti Home Co npany Inc Il uly 2 Undock Client Report Year End Contact Report E iul A Payroll 2012 Dec31 Payroll 7 57 4 31 31 E Staff Workload Report E Faul Artne lahn Smith Ltd YE FS Com jn Engagement Progress Report y 670 00 E Paul Artner 45000 Sunday s Consulting 2011 Short YE Banker Report HANA 0 00 m Lawyer Report a Future Engagements E Paul Artner Test Smith John T1 Process Review Dec 31 13 8 14 10 8 14 12 5 14 96 1 000 00 E Fiona LePrep Testi Jahn Smith Ltd Bookkeeping 3rd Quarter Dec 31 30 10 13 ariaa 13 54 0 22 630 00 Paul Artner Test2 Smith Jahn HST Annual 2011 Dec 31 30 8 13 arroda 9 54 12 1 000 00
34. File History Add Engagement Window Action Help Personal Critical Date a wed May OF 2014 PI T32 General CF 0 Items to Clear Q CO Folder Client Info Long Description E Budget TiLi BC e Fax 10 Target Date w ed May 14 2014 wv CriticalDate Sat May 17 2014 v TaxYear 2014 Rate 100 Partner Rate Standard WIP Sent Received Custom Custom Custom Custom Custom Custom Mi Testi lt gt John Smith Ltd lt gt 00 00 05 rof xp ptimation with back up pdf Back to ain Refresh Undock EE Ee Entry Date Fi May 15 2014 v lt PaulArtner 775 14 5 40 PM progress to Ada Inistra Client Testl lt gt John Smith Ltd v Iv By Number Please prepare as soonas possible as Dunn has Staff Paul Artner gone back to school Once completed send tto Item s me to invoice Expense 720 Long Distance Calls gt v Sort by Code lt Paul Artner 7 5 14 5 40 PM 4 Additional Notify Me Patne Rate Unit Quantity amp mount Total lt Paul Artner 8 5 14 9 18 4M gt 1 Append 018 s ood 018 018 There is an error on the second page Watch for this with the year end v Attach Note Phone Numbers Phone No v Click to Start Call Time Process Clear Entry Close x Back 3 JA Append B wok 2 Revi Securit sat OS p PAN P si Oa To Biling T ZA ppen H8 on j eview ecurity a y age a BI o Billing
35. GSTS vsinc vohcomr1Training File History Add Engagement Window Action Help Applications Fincalc T2 Zaseware Back to Main Formula Tris GAM YP Library T3 T1 Guperlduick Client Info Folder Expense R efresh mui ec 9 Fax 0 Undock Critical Date Thu Apr 30 2015 v Tax Year 2013 Rate 100 Partner Rate Standard WIP Sen Received Custom Custom Custom Custom Eu FATISTTISNTest2 113 FATISTTI2NPDFATest2 Spouse pdf FATISTTI2XPDFATest2 pdf Target Date Mon Apr 27 2015 JEE Es De Item s Linked to Note Records Records Records Records Signed Forms TaxRetum Return Printed Return Marked ini Requested 1 Requested2 Requested 3 Received Received Filed to PDF Complete a DPP DPP 11 2713 10 3 13 JA Append je Work 13 Review 22 Security D Staff ya Page P Bill oo To Biling Marking a step complete places your initials and the date in the Progress Bar below the step The Progress Barcan be seen both inside the Engagement and in the Engagement list view when you click on the Engagement 15 G4partner lt gt Smith John lt gt Test2 lt gt 21 lt gt 00 57 19 GSTS sinc yohcomr1 Training lt gt T1 amp Personal Tax Services IDE x File Admin History Time amp Billing Client Viewer Timer HF My Company Add Engagement Window Reports Help Ca nit Sohn Test2 ByName T A gt smith John Test n Undock
36. History EXP 56 00 Trust 8600 Not included 0 00 AB mE Collection Notes Total 923 61 Hide p ry y T Engagement Find hn Client All e e Pending In your Home window a L Action 15 Scheduled Others Q select ohn Smith Ltd in the Clientdrop down menu Click Client All Clickon the Add Engagements menu in the top bar Gg John Smith Ltd lt gt Test1 00 04 27 Description YE F5 Compilation 2012 o IP Templates YE FS Compilation Annual From Existing fear and Period Select year and period to Farm standard Tak Year 201 Client Year End Dec 31 Period annually Tue May 08 2012 Services fao lt Compilation gt Critical Date Fn Aug 15 2014 SotbyDeseniption T Non Billable Target Date Sun amp ug 10 2014 Future E ngagement Standard Normal Importance Long Description Optional Back e M ext Cancel In the first window of the Engagement Set Up 0 o 8 80600 Click on the Template drop down menu to select the Engagement type YE FS Compilation Annually If J ohn Smith Ltd had a previous YE Engagement that had been set up using these Templates it would have appeared in the From Existing list It could have been selected asa pattem When previous Engagements are used aspattems for new ones the previous Engagement will automatically be linked in the new one and the new one in the previousone Select
37. Instructions hv Date F AChentsT esti ME messages V2014 Test1 May 13 to John Smith copy of invoice msg Link Engagements for selected chent M Link I For History only San Recered C WIP Check to see that J ohn Smith Ltd isthe Save to Client Select the Entire Message only the attached invoice isautomatically saved for you in the Engagement Entera File Name following standard file naming conventions Check to see that the Link Engagements for selected clientis filled in The Link box should be checked off the Sentbullet selected and the engagement selected Without an E mail String this information can be entered manually as you would do foran incoming email The drop down menu will list the available Engagements Click Save then Close This will save and send the email as well as link it to the Engagement 63 Emailing Printed Invoice Copies T John Smith Ltd PIS ES Previ Nest Last Printed 13 5 14 By DPP Approved DPP d Mess Print Copy tms Originally Printed 13 5 14 Default Chartered Accountants John Smith Ltd 123 Happy Street Vancouver RC Ys 5TI Bookkeeping 3rd Quarter Amounts are due upon receipt of invoice We accept all major credit cards EJ PO Box 345 234 32nd Ave 2354 ind Avenue Morgan Creek Corporate Centre AnyPlace BC OtherT own BC Vel XCDE Vana ORY Phone 250 624 3456 604 541 4557 Fax 250 624 4856 604 541 4839 Email firm Cimycom ca Web Site ura myc
38. NUI MUER M RE UDAN EREEREER 82 ENGAGEMENT SET UP Using Engagement Templates To Set Up Repeat Engagements Our basic training introduced you to the key building block of VohCom Page an Engagement or Task We looked at the Engagement set up window also known as the Quick Engagement tool There is an altemate setup tool available for the creation of recumng Engagements Using this tool ensures that there will be a consistency to the naming of your Engagements It also guards against setting up multiple tasks for the same work MApartner gt John Smith Ltd lt gt Testi lt gt 0 lt gt 02 31 46 GSTS sinc yohcomriTraining lt gt File Admin History Time amp Biling Client Viewer Timer HF My Company Add Engagement ow Reports Help Ca fiche Sth ua lt gt Test o M ByName gt Erin John lt Test2 gt T Undock Q Custom Customf Custom Custom Custom Custom Custom Custom ANS S LastFrom Last Sent To Description Cid Ver End CiticalDae TDate WIP _ ra LU E Fiona LePrep Paul Artner Bookkeeping 3rd Quarter Dec 31 30 10 13 27 10 13 0 22 C Paul Artner System or ExtRecipi YE FS Compilation 2013 Dec 31 30 6 14 17 6 14 25 28 Training Data Loaded General CF 0 Statements Invoice Number Date Amount AR 276 00 0 00 276 00 T uesday May 13 2014 Testl DPP 5 13 5 14 630 00 630 00 Test1 DPP 1 12 5 14 633 32 0 00 WIP 591 61 PI 0 91 Open Statement Email
39. O00 LUIS Pad Are Personal Tar S Standwd 71 00 100 DO Paul utes T1 Feronal Tak 5 Standard Kaa 025 25 00 Paul Arbre T1 Personal Tax 5 Standard Ma D7 201 4 Move Engagement Commit Transfer e E em In the WIP Transfer window 0 o e Select Smith John asthe Transfer From Clientand GST HST Annual 2013 asthe Engagement Select J ohn Smith Ltd asthe Transfer To Clientand YE FS Compilation 2013 asthe Engagement Click on Paul Artner s time asthe WIP to be Transfened Click on Commit Transfer As with transfemng Suspended WIP only WIP from before the Time Sheet Cut Off date can be transfemed from one Engagement to another e You may want to transfer not just WIP but move the entire Engagement from one client to another Complete steps 1 and 2 Step 2 will allow you to selecta Client but not an Engagement and then tick off the Move Engagement box before clicking on Commit Transfer 4 Adding Expenses Or Disbursements Whether your fim chooses to invoice for Disbursements or not adding them to Engagements can provide a true picture of the cost of the work KA FRI x sd Lr E F peaa ai Ua ANT Shon VE no yena E T1 Procen Ae HE goo EX Fonal rep Tesi Jahn Smith Lhd Bock keeping Jnd Uus Dec Ji 3103 ZU tied Hat Hm D i Fal Afri Tew Tadh Jahr HET raa 201 3 Dee 31 SES ey aSr Tz onion Tama Data Loaded o Meco ru
40. Quick User Guide ADMINISTRATION The Quick User Guide for VohCom Page containsthe basic information needed to setup and maintain client workflow TABLE OF CONTENTS ENGAGEMENT SET UP isssvinxcs ia ERN AD M RE AMUUR NEN ERR OM aaa aE I GR 4 Using Engagement Templates To Set Up Repeat Engagements d Setting Up Future Engagements suorukussu ii xa aana aaa ew a Ra RE RR aa 8 Setting Up T1 Engagements iesus oa xua ERVEE EE MEFENEFNIUFS HE EXRFFHE EU EN CUEFYNR M RENE EA 10 Using The Engagement Progress Bar eoe eee eere enean nane uana 14 CLIENT SET UP uus AE NUR IDONEA 17 Setting Up Personal Clients ese eie eere eee eee eene n nenne nane nnn nnn 17 Entering Client Information aana nx WRyXVE NUM OMEN GE Aaaa AAA AAA EUN VI OE aa aa 20 Setting Up Corporate Clients ssa os dO OC UR GRGRR GOR RON RIBERA CR DONT RR RR 27 CLIENT REPORT 5 5a2098MEXMEVEMENERENEMR DNI NVMNNPE EMO Aaa wazaa wa kuawa EMEN AAA Mia aiana 32 Creating A Client Mailing EISE ssas cons nEuESS FERA KENT ERSEHEREUKEU RES SAYS CENE NM EM ENEM EEG E 32 WIP AND EXPENSES romii ia Aa D EN GERA EE NEN VERE IN IUIYII VUE 35 Evaluating WIP Work in Process eoe oe aa aaa nakaa aana aaa 35 Changing The Time Sheet Cutoff Date eere ern 38 Transtorno WIP AAA 39 Adding Expenses Or Disbursements eee eee eee enean nnnm 42
41. The first day of the month of the YE date will remind you to send out YE letters Check off the Future Engagementcheck box Thischanges the Next button to Finalize Clic k Finalize Setting Up T1 Engagements In the Home window Ma portner LUIS P Ur hr SIE 5 T5 ee Snp erar Dr da Fie Adm Hebory Tee Bling Cisi ese Timer My Compaen AddEngagement Wires Report Hep Com Ron oc Tenth Select Smith J ohn in the Clientdrop down menu Clickonthe Tl button 10 MA smit John lt gt Test2 lt gt 00 03 41 Presets lt Custom gt Services Description T1Retum 2013 Smith John lt Test2 gt 201 TT amp Personal Tax Services gt Add to Add Time and Notes to Existing Engagement SotbyDescipion D Non Billable Taxvea 2013 Giitical Date Thu Ap 30 2015 TargetDate Mon Apr 27 2015 Ese Deere ie Status r Importance Security Staff 1 Paul Arner al o ej 5 Ie iw ET ffl Hours 025 Rich Neral Importance Not Secured Staff 2 Send as Wok on arestion Teal Hours Chent Quote 25 00 In the Create Engagement window Selecta Tax Year The Service Code and the Description will already be filled in In the Create Engagement window Selecta Tax Year Selecta Critical Date the deadline date forthe Tax filing and a Target Date Check off the Future Engagement box Click the Create button 9
42. d Forward 13 5 14 15 5 14 13 5 14 13 5 14 13 5 14 13 5 14 13 5 1 Mark N A Clear Gaal 9 D Engagement sO Expense T T Client All 45 Pending I Action 1 Cancel The option to nght mouse on the final stage in your progress template is also available to create a Future Engagement if your firm is using progress templates 4 John Smith Ltd lt gt Test1 00 00 49 Description YE F5 Compilation 2013 o Templates YE FS Compilation amp nnually 1 From Existing vE FS Compilation 2012 Year and Pernod Tas Year 2013 Client Year End Dec 31 Period Annually Oo wed May 08 2013 vi Services 301 lt Compilation gt CiticalDate Mon Jun 30 2014 Sotby Description T Non Billable 7 Target Date Mon Jun 23 2014 e v Future Engagement Standard Normal Importance Long Description Optional Back Cancel In the Engagement Setup window 000000 Click on the Template drop down menu to select the Engagement type YE FS Compilation Annually Use the From Existing list to set up this 2013 from the existing 2012 Select the Year 2013 Check the Penod it should have default to annually for you Check the Name of the Engagement It willbe based on the 2012 Engagement Set the Critical Date Set the Critical Date for when the work must be completed Set the Target Date for when the Engagement should appear in the Future Engagement Monitor sAction box
43. e Call 4 Payment s arranged 5 Prompt Payment Requested gt To oeorge ijsl com y 6 Final Notice Flo Fe oj Ee Send Email 7 Cancel In the Set Emails for Statements window adjust the default Email address if necessary Select a Client Name for whom to adjust the address To delete an address already in the To field select it and press your keyboard Delete key To add an addressfrom the Select Email address box click on the To field orthe Cc field to send a copy and double click on the addressin the box To add an Email address not listed type it in Email address changes will be saved for future statement Emailing but you will be prompted to save and set this address If itisa one time addressdo not select anything if you wish to save it select the first box If you want it asthe default address choose the second box Save Email for Client x IY Save email hmorrsonie ahcom cam to client John Smith Ltd Testl Save as default email address 69 Text entered in Set customized notes for all these statement emails box will be included in the Email foreach statement in place of the PageStatementNote placeholder in the Email template Q Toselecta Note Template right click in the customized notes box The customized notes menu allows you to use save ordelete customized notes You can just use the default note that wasset by the administrator When the default addresses are
44. et Draft ompiston J e 5 sane Section Default Phone 250 624 34 604 54 4567 Pax 2590 624 3556 Ohh 54 4539 MM Email fuzhmycomca Web Site waw mycom ca John Smith Ltd INVOICE 123 Happy Street Pending Vancouver BC V35 STI Mm 9 May 20 14 AA TEX Feaebar YE FS Compilation 2008 475 00 Show Total Disbursements on your behal Show Engagement Photocopies insert Section Before T 3 50 Courier RR E 1230 16 00 Senate Code DescripEion Amounts are due upon receipt of invoic Delete Custom Text We accept all major credit cards Total Payable 549 92 If you do not wish to invoice the budget quote amount double click on the coloured space the Investment window link to open the Investment window Kz John Smith Ltd lt gt Test YE F5 Compilation 2008 BE x neat Rate WeUP AR Amou Ceiba Ada lnisira 25 i Standard i 0 00 335 6E 475 00 Fiona LePrep 0 Standard 0 00 Assigned N Assigned Paul Armer tl Standard 31 0 32 77 25 Bh 0 00 Paul Aries S3 Review me 442 73 Gus WIP ES O 26 5 Select All Select None Selected Amount 25 66 449 34 475 00 Finalize a Selected items for AR to equal 47 In the Investment window Q Double click the Sus WP boxto check again for unassigned WIP which you could bill with thisinvoice Select and add any WIP you wish to include orsimply close if you wish to review the expense amounts double click the Expense box to see the
45. et result of a Final Invoice equal to the Progress Invoice amount isa Total Payable amount of 0 59 Finalizing Non Billable Clients Engagements gt Jenti Ineurance Reneseal lt gt bema Acor ogedtina i QUOD GSTS osimc wobcome T Training L eet Da Sep 27 2014 s Critica Dota Tue Sep X0 2014 v favew x3 nas 100 x noma ade Recemved Cutom Custom Cuito Cuien Curae Am E work Pim e 3 i m p dis m Qna By peris Accounts Beer able ohCom Page This action will remove this engagement Ea history Continue In The Engagement window Q Clickon the drop down menu by the To Billing button and select By pass Accounts Receivable This will send the engagement to history without creating an invoice o Click on Yes if you are sure you want to send this engagement to history without creating an invoice 60 Emailing Approved Invoice UM John Smith Ld Tm zT E invoce Date Spang luaiter hd Linappnove E 3 2004 l PO Bor 345 234 32nd Ave Tij ind Avenue Morgan Creek Corporate Centre AnyPlace BC OtherT own BC TaJ XL DE Wiss ORY Default Phone 253 624 34 604 54 4567 Fax 250 624 4256 64 54 439 Emal firm umweom ca Web Sube wer mycom ca John Smith Ltd INVOICE 123 Happy Street ONLOM Page Pending Vancouver BC V35 5TI x 13 May 2014 o Do you wart bo email the invoice now Fi Insert v Fraebeer Bookkeeping 3rd Quarte
46. hcomr1 Training lt gt File Admin History Time amp Billing Client viewer Timer HF My Company Add Engagement Window Reports Help m Users gt M ByName A gt Smith John Test2 v T Undock N lient y Jew Lyent Engagement Progress Templates Tax Codes Hue e Description YearEnd CiiticalDate T Date ViewedOn wiP AR Flag Maintenance Set Default Lists 4 6 Template Invoice Setup Statement Setup Data Path Setup Program Paths and Types gt File Storage Monitor Utility I E o 0 O0 EU ses Sa ne icai i HST Annual 2011 Dec 31 30 8 13 2778 13 8 54 0 82 0 00 System Admin gt Training Data Loaded General CF 0 TA Client Al x Pending ee Action B Scheduled EJ Others In the Admin menu select the New Client option Enter new Account Number x Account Number 12345 Enter a new account number The Enter new Account Number window allowsforup to 12 characters of both numbers and letters New numbers are selected by choosing the number view in the client lis selecting inactive numbers also then deciding the next number available 18 New Client EJ Business or dba First name L ast name Sonny e Day andar Iw Person Legal Description BY Client Billable Firm Branch M y Company name goes Here Main Humber Classification Tax Code i 245 Client BE Create In the New Client window Check the Person box
47. i LX In the Home window select Expenses from the Time amp Billing menu 42 ec ta Batch Mode 00 01 00 I Batch Mode Erin Date Fn May L3 2014 Cient Home Compary Ine lt gt Tes3 I By Number Staff Paul Artres Expense Courier lt 760 gt i YA I Set by Code e G Rate Unit Quanhh Amount ros D Lu 000 Ya 2295 edd Batch v Altach Note Couner at chert request e Frane Numbers Fhane Nc Delete Erry Total 0 00 Process Batch Clear Entry Close In the Batch Mode window 6900 o 00 Select the Entry Date Select the Client Test3 lt Home Company Inc Uncheck the By Number box to see the drop down menu if needed Select the Expense code Courier 760 gt Uncheck the By Code box to see the drop down menu if needed Enterthe Amount of the courier charge Add a Note with detail about the charge Click on the Add to Batch button Each charge added will be shown in the space on the right When all yourentries are added click on Process Batch These expenses will be added to the clients but will not be attached to Engagements They will be Suspended expenses Expenses can be posted directly to individual clients as well 43 d partner John Smith Ltd lt gt Testi lt gt ROE Dunn lt gt Bookkeeping lt gt 00 00 05 GSTS sinc yohcomr1 Training
48. k on the address in the box To add an Email address not listed type it in Email address changes will be saved for future statement Emailing Text entered in Set customized notes for all this invoice email box will be included in the Email for this invoice in place of the PageStatementNote placeholder in the Email template lt br gt addsa new line after the text entered To use a Note Template right click in the customized notes box The customized notes menu allows you to use save ordelete customized notes Check off Preview the email before send out to see the draft email in the Outlook When the default addressees are adjusted and a note added click the Send Email button to start sending the invoice wA Invoice Test1 DPP 11 of John Smith Ltd Message HTML Message Insert Options Farmat Text Reviews Adobe PDF es x ra emi Db Fall igi Pe E TmesNewr aa EE 8B A ph Zo Ye 1 3 High Impartance Ju e aa B Paste ji 5 Address Check Attach Attach Signature Zoom Jf Format Painter mE ae ie a Book Mames File Item Low Importance Clipboard Basic Text Names Include Tags Loom From 7 hmorrisonm yvohora ca Sa ET Tao georges com Send E Een Et Subject Invoice Test1 DPP 11 of John Smith Ltd Attached RlInhn Smith Ltd Invoice pdf 8 KB o Fs Dear John Smith Ltd B5 Attached is your inveice from HOME COMPANY In ou
49. lick on it again to close the window Right click on the list of staff to see the Time Reportoptions this report will print the detail for all staff assigned to this Engagement Double clicking on s specific staff member will Show a report fortheir hours only Tin Hirer latin Sn Libel Testi YE FS Compelation 2017 C omnilab ien Sei GSTS sine e6nhconmir Tr adimi Fe History Add Engagement Widow Action Hep 4 Personal Critical Cate manl Rs Cuneri Budget a2 a jT Thu May 08 2074 Ada irisia 00 foo 100 Standard Es 2067 om Baski Fama LePrep te OU 100 M0 Standad Apmp T Paul Atras 600 1707 NO Standard pene Dipa bed is 4620 ERI nu s i z 3 2 Ciioad Date Fe Aug 15 2014 Y TexYem 2U12 Reef P tna Rael Stand wed WIP Sani Receved Custom Custom aaa Cum ateri Test John Seth Lid c YE FS Dompishon 2007 lenis Linked to Hote Q Double click in the Expenses box and check the expenses Attached to this task as well asthe Outstanding Expenses those attached to this client but not to a specific ta sk 36 AA John Smith Ltd lt gt Testi lt gt E FS Compilation 2012 Altached Expenses Outstanding Expenses Mark U D AR Amount Mark U D AF Amount 3 544 Courier 56 00 0 00 56 00 3 514 Outside Services 673 00 0 00 679 00 Selected Amount 679 00 Selected Amount 0 00 679 00 Select Al Select None select All Select Hone
50. n List of whoeverthe batch is sent to Emailing Printing Within The Statement Summary Worksheet A batch of statements must be approved and finalized before it can be Emailed or mailed As noted above this can be done in stages such as an admin staff member preparing the batch forthe partner sapproval 67 EE Summary Worksheet Approve 4 Urn Approve Send Ta Finalize Statements e Remove Batch Email Statements Print Clase work Sheet Made C Review Mode L amp semp Nue tieName Fina e O E Friendy 12345 Day Sonny All Statements 692 50 0 00 0 00 0 00 592 50 0 00 LI Friendly 11223 Morrison Heather Me 14 5 14 100 00 300 00 0 00 0 00 0 00 300 00 0 00 To Approve and Finalize statements Select the statements you want to produce by clicking on the SelectAll button OR Choose only statements that contain invoices over or undera certain age asin under 30 days Friendly 30 to 60 days Past Due etc by selecting a category from the All Statements drop down boxand clicking on the or boxes OR Select individual client s statements by checking off the box for that client Click on the Approve button The letter A will display in the A column Click on the Finalize button The printer selection window will open up giving you the option of selecting a printer Print the statementsto a pdf and checkto make sure they are displayed as you want ooo If they are correct click Yes Finalized
51. n the Page data base Type in the first three letters of J oy slast name in the Lastname box If she isin the system hername will show up in the List box below the Last name box You should always choose the option Use Selected if a contact already exists Since she isnot in the data base type in her Firstand Lastname Clickon the Create New from first and last name displayed at left box AM Client Information Day Sonny lt gt 12345 lt gt 00 05 42 Main Contacts Staff Execs Bankers Lawyers 4 6 Info Dil Name Relationship TiClen aM eel Day Sonny 27 12345 Knight Joye 2 12345 Copy Client Copy Personal Mr Mrs Salutation First L ast Joy Knight Default Contact Title Primary T1 Contact Description FO t W Personal Tas Client Address 387 Rav Road Port Hope BC VE Trd Flags E dit There can only be one Primary T1 Contact and one Default Contact ForJ oy just check the Personal tax box then fill in her remaining information and click Update 26 Setting Up Corporate Clients The steps to setting up a Corporate client are similar to those for setting up a Personal client In the Admin menu open the New Client window and enter a new Account Number Mew Client x v Business ar dba Client Legal M ame Sal Dap Inc l Person Client Mame Alias Suni oy s Consulting v Client Billable Branch M aln Humber Classification Tax Code 45000 Client B
52. ny ddd Foigagement ssl fie Help e d zs fnsta o Y Tent BpHame l A gt Fr Pert end 1 ad T ANSD Clerk Report Le EA L mj Pad Asn Tet Emith John T1 Process Review DET 1378714 DAT 12 5714 11356 1 000 TE E21 Font Lerien Pest Jahn dh Lid E ook keetunig Jed Qater Dec 31 30160513 UON 13504 wie 11263152 Pau rima leu 5 miri John HST Annum 2X1 Dec H SAAS JEN Unna 12 1 000 DO In the Reports menu Select Engagement Progress Report 16 Jengagement Progress Report CRISIS Progress Report 0 E Progress Template T Progress 0 Firm My Company name goesHere Branch Mam ej L Year End Month ime vj Include Historical Data ced inthe Engagement Progress Report window select the Progress Template Firm Branch and Year End Month you can also choose to include historical data O Click Save You will be prompted to save this soreadsheet it will be in CSV format Save this where you would normally save your spreadsheets for intemal reports You will now be able to utilize the spreadsheet formulas and sorting tools available in Excel to help analyze this information CLIENT SET UP We ve looked atthe key element in Page the Task orEngagement In the Page Client Set Up section we will look at the people for whom the work is being done the Clients Setting Up Personal Clients Ves gt John Smith Ltd lt gt Testi lt gt 0 lt gt 16 53 43 GSTS sinc yo
53. om ca INVOICE lestl DPP 5 15 May 2014 lof 630 00 insert tax number 600 00 Our Fee 600 0 Gol at So 30 00 Total Payable M 630 00 Close You can email an invoice at anytime from within the invoice by clicking on the Email Invoice button EMAILING STATEMENTS Producing Statements C Time Sheet ry 4 5 m J ohn Smi Eee Receipts lv ByName T A gt mi John cres jn Undock D tt uet Coot Coot cuit Coit A Statements EENIT T Hae ON omm Trost cao 039 WP Collection Follow up Fiona LePrep Paul Artner Bookkeeping 3rd Quarter Paul Artner System or ExtRecipi YE FS Compilation 2013 Dec 31 Dec 31 30 6 14 17 6 14 25 53 30 10 13 27 10 13 0 22 Inthe Home window select Statements from the Time amp Billing menu he Statements option opensthe Statement Generator T Statement Generator el E4 Statement Date Client Selection Bj Cay Sonny lt gt 12545 Sat May Tr 2014 o C Home Company Inc lt gt Tests Jahn Smith Ltd lt gt Testi e Morison Heather lt gt 11223 My Company lt gt 1 C Smith John lt gt Test e O SunJoy s Consulting lt gt 45000 Partner Selection C Paul Arter Select All Statement Setup Create Batch e Find ee Existing Batches Delete All Open Close select Al In the Statement Generator Set the Statement Date
54. om ea John Smith Ltd M INVOICE veliti reel No Test DPP 1 nr ou V3S SI 2014 Vancouver BC V35 STI Date 12 May 2014 Page lof Amount Due 633 92 i is reum bs Notice of Objection 100 00 YE FS Compilation 2008 449 29 Discount 142 22 700 00 Disbursements on your behalf Photocopies 3 50 Courier 12 50 Cniside Services 150 00 166 00 Chir Fee Se CR In the Invoice preview Q selectan Invoice Date NOTE this date must be afterthe engagement creation date O Click Approve This changes the button to Unapproved and changes the Print Draft button to Print Click Print Make sure the Invoice has printed correctly if it has not choose Cancel and then Unapprove Make changes as required and print again If the invoice is comect now Click the middle option in the Post Invoice window This method leaves the Engagement more readily available for Paul s meeting with the John Smith about the 2008 YE Post Invoice x Post to AJA POST P SET Invoice Do ee NOT send ry ta History An Engagement that is invoiced but not sent to history has a green folder with a yellow checkmark in it Any time recorded in an invoiced Engagement will automatically adjust the profit On your time sheet this Engagement will display with a green highlight through it 22 Once you have made your selection in the Post Invoice window you will be given the opportunity to email the invoice vohCom
55. onal time charges for sorting re Show Far Total Insert Section Before Custom Text 1200 00 Amounts are due upon receipt of inveice Save As Custom LLL iQ QU We t all major credit cards T Delete Custom Text t 1 260 00 Set Spell Check Options Send Ta Close 3 Q Right click on the Billing Note section and select Indent Ifyou need to Delete a section use the Delete Section button in the top bar With the information entered make sure all the subtotals add up to the Engagements Set amount on the right hand side The system does not automatically calculate this section Spacing can be added to the sections with your keyboard Enter key Finish processing the invoice Creating A Progress Invoice 56 uem ig EUR MB est2 c2T1 Process Review Ti amp Personal Tas Services OOS G5T5 owsinc wobcomr1 Training Records Records Recods Record SignedFoma TaxFehan Fehen Punied Fietum Marked Tiaia Dala Loaded Requested Requested 2 Requested 3 Biecereed Recened Filed to POF Domplele i 7 na AE i nein 88 sean Q sis s Pe aen Ga To B ro In the Engagement window for ohn Smith s Process Review Q Clickon the P Bill button Note the folderhas NOTbeen marked Complete Progress Bill Amount EI Current WIP 4 00 Hidden Expenses 0 00 500 00 e inthe Progress Bill Amount window enter the amount of the Progress Invoice 500 Click OK 57 Progress Enll Mi Prnt Daft
56. or immediate information asto the value of the work being done WIP in summary fom for each engagement is visible in the client all view as well asin the action view Caes Dake Fn Aus 15 2074 Tak Yem 2002 Aali PorinerAatefStandsa Categoy Blandad View D Custom ves w Dig Note ta 0 wif Sent Received Custom Cuntom Cusom Custom Cot il Test John Seath Lid lt gt YE FS Compson 2019 Pa Avie Bd 135 Pe Heer Engagemeni itari Landon bo Notes Q inthe Engagement window click on the Budget button to open the Investment window This will display the hours and amounts invested in the Engagement 35 Ma partner gt john Smith E EL Testi lt gt E PS Compilation 2012 lt gt Compilation WIE 3 GSS heron T ranie Fia Hey AdkfEnpagemert Windew Action Help irven Personal Casca Data BOJA Mom E iss zn E a Ada innate 05 o0 Q0 4000 Slade s270 zh 1500 2 E Sree Fona LePrep 05 00 1 000 100 00 Starland Acsgned M Asrigned 6 Pid Strut gon 1 707 1706 Sidydd 227067 wm l T om vs Baa Halresh 2520 mui nul a LJ Undock aS Fa Aug 15 2018 Taves Raefa ede adad Sem Recewed Custom Custom Cusem Custom Castor Test deha Smith Lid YA FS Gorgia 2603 emis Linked tn Note In the Investment window Q Clickonthe Obutton to keep the Investment window open It becomesan X when activated C
57. ose In the Client Information Contacts window when you click on Sonny s name you will see all his information displayed Click on the Hags button to add hisname to custom mailing lists Asa Primary Tl Contact and Personal Tax Client he will automatically be included in the mailing lists for Tl Clients and Primary T1 Clients 24 FB Day Sonny ipi Contact Client Quarterly Day Sonny C Corporate GST C Everyone Personal GST Dap Sonny C T3 Trust Returns C Tts T5 s Cancel Save In the Hags window check off the custom mailing lists in which Sonny should be included After completing Sonny s contact information Client Information Day Sonny lt gt 12345 lt gt 00 027 75 Mi Mrs Salutation F 12345 Fist Last Sonny Day V Default Contact Tile Iv Primary T1 Contact Decpn 8 1 amp racnaTasCien Port Hope BC YEW 54 Flags Edt 1 Q Clickon Newto add Sonny swife asa contactas well 25 Contact Management x Cancel First name Joy 0 Last name Knight e harMre First Last Primary T1 Contact Personal Tax Client Personal T az File Number View Deleted Only Use Selected o Click to Park Selected Item Here Make items which point to selected point to Parked DOB nnr MMM DD Social Ins In the Contact Management window Q Checkto see if J oy is listed elsewhere i
58. our Earliest Enty If someone s Time Sheet hasunassigned ororange highlighted entries the date cannot be changed Only staff with permissions can change the date backwards When the date is set back any staff membercan make changesto their prior Time Sheets The Staffdrop down menu allows the staff member with permissions to check other staff members Time Sheets for unassigned entnesand adjust them if necessary Transferring WIP 39 Cm winner Tw L oemngaany ll MAREE L L yee ole gr i T r baf pT me E Ti Hine Haaay Tne Dang Cee Mad My Company Adlegenere Wr Repate re JA aaa a AI we E di n Lal E Li EH FeralePiep Test Johan S rath L bd Bookieenens 3rd Quarter Dec 31 MIF S13 B 14 iir 320 00 Fad ftre Testa Home Compang bic Insurance Peres Dec 31 333 Pr a BE 000 40 00 EN Padi Tet Sith John HSE Arrua 20711 Dec 31 3yun13 zMUH3 854 jii 30 00 aa se rm ee 2 Fina ere ee Trang Dala Loaded In the Home window select Transferfrom the Time amp Billing menu 40 aq WipTransfer Ea Transfer From Cher O Engagements Name ce Number Smith John lt gt Teel HST Annual 2011 D Transher To e Chent Engagements Name ce Number Hohn Smith Lid lt gt Testi YE FS Compilation 2012 zi be Stall Member
59. ove Send To Review Mode 1 G elect All Finalize Statements Remove Batch Email Statements Print Clase D REED CR E 7 e S T S T C7 RE B qm mm qm op s ce Me 2 2 5 D 00 0 go D a0 2 525 T 0 00 g Friendly Test3 Home Company Inc Paul i 122 47 0 00 0 00 0 00 122 47 0 00 3 538 97 0 00 0 00 0 00 3 538 97 0 00 Current 30 Bl 3t Total New Interest A In the Statement Summary Worksheet Q Clickon the Review Mode bullet Double click on the client name to open the Draft Statement 71 C Statement Print Email Previous ext Clase My Company name Fjes Here Phone Zo 6 24 4406 Bla ap 2556 aj Fax 250 624 4856 604 541 4239 Chartered Accountants Emai firm Chmycom ca Web Site waaay mycom ca Day Sonny 987 Ray Road Statement of Account Port Hope BC V W 5Y4 14 May 2014 Page l of 1 Items since 14 4 14 14 5 14 12345 MP 9 Invoice 592 50 92 50 In the Draft Sta tement view Q Clickon the Email button to open the Set Emails for Statements window and proceed ason page After emailing the statement the batch can be removed and the statement will not show in the Client All view nor will the interest be recorded asaccrued 72 Emailing Statements From The Client All Window C4partner z John Smith Ltd lt gt Testi lt gt 0 lt gt 00 07 24 GSTS sinc yohcomr1iTraining lt gt File Admin History Time amp Biling Client Viewer Timer HF My Company Add Engagement Window Reports Help Ca
60. ped the columnsto your liking you can save thistemplate by clicking on the Save Template pull down When you retum to this report screen ata laterdate that template will be available in the Load Template pull down r Tip M E iq chert Lis Report fleck Expand all Codagae J Citar Fikia jc Tangi aln s Law Template Munmbsr 77 Airi E Lygi Harmes T Areas Address Export to HIMI 4 Prone d Email Y Teri Mhn smith ibd 300000 EX Ltd Li Happy Street Vancoueer BC WYS 571 PHS 255 3331 georgegrisl com Ter imi In hn lohn anak 143 Sunny Street ance DC was FLU PHS 456 1233 Taped Hoc C ermpany lnc Home Company inc Pea iy 1n Das tony i2 Pag Ead Port Hogt EZ waei jb 451 iri Tune here Lee iix Kia Heath gman ether 123 Test vere tuni Taam EC Vit datio Sin dos s Oren pahir T Durg Dn Boa d5E Port Hope EX Y Sa 04 451 TEES Sun Daye com Choose the Export pull down to determine how you would like to have this information exported Fora client mass mailing list choose to Export to Excel Once your Excel soreadsheet opens you can use itasthe data base fora mail merge with Word or just select the email addresses from that column and create a mass email 34 WIP AND EXPENSES Evaluating WIP Work in Process In Page billing isbased on Tasks or Engagements As staff work within an Engagement their time and related charge out rate is attached to that Engagement This provides f
61. r Our Fee Amounts are due upon receipt of moe eI at 3 We accept all major credit cards Total Payable 630 00 i 600 00 600 00 30 00 630 00 Q The first time you print an invoice after confirming the invoice is printed correctly Page will ask if you wantto email the invoice O Click Yesto create an Email for sending the invoice A Smith John Last Printed 17 5 14 Originally Printed 12 5 14 Bu DPP By DPP Approved DPP L I1ILIHLIC WA Qut AI Dera We ee Cg Chartered Accountants Fue 250 624 4856 604 541 4839 Email firmi inycom ca Smith Inhn INVOICE Set Emails for Invoice Smith John gt Test Select Email address Set customized notes for invoice emails Attached iz your invoice from HOME COMPANY In eur continued effort to be paperless we are providing this invoice to you e hmorrisonievehcom com 5 mith John Added by Page Use Customized Notes k o Set Current Customized Note as Default Mote e Save As Customized Notes Delete Customized Notes gt To hmorison vohcom com gt Ere e gt Bcc v Preview email before sending Send Email Cancel 61 Previous est Page Page Web Site wow mycom ca lel E Bi E DPP 4 2014 bet 4 PAYMENT CONVENIENCE Default B INVOICE IM ORDER C ENVIRONMENTALLY FRIENDLY QOO DD In the Set Emails for Invoice window To add an address from the Select Email address box double clic
62. r Main Me Partner Main Me Partner Main 12345 Day Sonny 12345 MP 9 14 5 14 DPP 850 00 42 50 0 00 892 50 Services 0 07 849 93 451 45000 Sunloy s C 45000 MP 14 5 14 DPP 1300 00 65 00 0 00 1365 00 Professionals 2 73 1297 27 301 45000 Sunloy s C 45000 MP 7 14 5 14 DPP 2500 00 125 00 0 00 2625 00 Professionals 0 12 2499 88 451 4 4 665 00 233 10 0 00 4 898 10 3 16 4 651 84 84
63. r continued effort to be paperless we are providing this invoice to you electronically only In order to make paying your account as convenient as possible we accept all major credit cards and can process your payment with a phone call providing us with your card details Please note that our contact information is provided on your invoice Your prompt payment of your account is appreciated Thank you Volcom Software Inc info vokcom com In the email draft you can continue to make changes to the email Q The printed invoice isincluded asan attachment file O Clickonthe Save E mail icon to open the Save E mail macro Depending on your company setup you may need to pressthe Enable Macro button The Macro only needsto be enabled once aftereach time you open a new Outlook session generally atthe beginning of the day 62 In the Save E mail window oo 00 o Save Email To george jsl com Subject Invoice Test1 DPP 5 of John Smith Ltd Attachments John Smith Ltd Invoice pdf Dear John Smith Ltd Attached s your mvore from HOME COMPANY In our contmued effort to be paperless we are provxlmg this mvoge to you electronically only Save to Chen Document Description John Smith Ltd lt gt Testi E v Sort by Name E messages Client No Test Use Client Number vus Person T ax ID f est 2014 x l n nire Message 7B uu cu File Name fto John Smith copy of invoice e Browse
64. red will show on the client s Statement Click Process Click Yesto Apply the payment oo 0000000 77 Receipts EST T LXI Bank Transaction Date Deposit Slip i Sat Map 17 2014 Bank Maint View Automatically Trust Report Open items only v uiia View partner Accumulated O Process Payment Method Transaction Type GL Account Amount Hecerved Interest Cash Receipt 0 00 0 00 Close Engagement Reference O Apply credit from prepayment Collection Mates Trans Date Trans Mumber Original Amount Previous Allocated Adjustment Ad Type Balance Amount sna soowri0 125o 126500 000 1 300 00 Credit Memo 6500 17 5 14 4 300 00 4 300 00 leans In the Receipts window oooo0eQ Select the Transaction Date Select the Client SunJ oy s Consulting Select the Adj Type Credit Memo for both the credit and the invoice In the Adjustment column enter 1 300 forthe credit and 1 300 forthe invoice Entera Reference comment The comment entered will Show on the client s Statement Click Process and then OKin the window confiming the number of Entries Processed YohCom Page o 2 entries processed The Bank Transaction Type and Payment Method can be ignored since no funds are being deposited 78 t eceipts M Bank gt Transaction Date
65. statements are the ones that are available in the statement drop down menu in the Client All view Finalized statements are highlighted in red in the Statement Summary Worksheet Only these statements can be Emailed or printed asa batch La Statement Summary Worksheet lel Es C Work Sheet Mode Al Statements iz Un Approve Send ie Review Mode Urn Select All Inallze Statements emove Batc i Print Close Email Statements LA Stamp Number Client Name intis LastRept LastAmt Curent 30 Total New Inter s ES S In the Statement Summary Worksheet Q Select orunselect the statements you want to Email using one of the three selection processes descnbed on the previous page O Click Email Statements Statements that are finalized selected and whose client hasthe Email Statements option checked off in their Client Information window will be Emailed 68 Set Emails for Statements EI Set email address for each client Client Name 12345 Day Sonny Iknightiaak night ca 11223 Morison Heather 1 My Company Jahn Smith Ltd george com Test Smith Jahn hmarrisoncevvohcam com John Smith Ltd lt gt Test Set customized notes for all these statement emails Select Email address geargec amp isl com John Smith Ltd Sales Exec Use Customized Notes G d 1 Payment Receipt and Thank You e Save As Customized Notes 2 Payment Plan Delete Customized Motes b 3 Follow Up For Phon
66. the Year 2012 Check the Penod it should have default to annually for you Checkthe Name of the Engagement It will be based on the Type Yearand Period Set the Critical Date The best practice isto have this be the day the work isdue In this case it is already late therefore not a rush Set the Target Date Setting it a week before the critical date allowstime to take care of any unforeseen problems Click Next In the Assign Staff window add the staff When you use an existing Engagement as your pattem the staff assighed to that Ehgagement will already be entered in this window o000 If you know the amount you will invoice enter it in the client quote box now this amount MA John Smith Ltd lt gt Testi 00 03 03 OP x Assign Stall Time Rae Standad Hows 5 e Add Stall Hout Amcunt hata Shalt Ada lrastra Fiona LePren Fileprep Me Patner Partner Paul Autrer Partner eye admin Admin Remove Staff Charge Out Aate Percentage roo X Total Hours Tots Dole Chert Quote poo jon m Back ua Nest Cancel Enter the Hours for Fiona 5 You can change the hours after adding the staff by clicking on the Hrs recorded and changing the number If your firm uses different rates make sure the correct Rate is chosen Click on the Add Staff button to select a Staff member In the Submit To window select Fiona LePrep and click on Submit Repeat step 1to 4to add Paul and Ada Click on
67. tner Change Log TimeBilled Statement Email Report lwed May 14 2014 WIP Reports Exportable Custom WIP Reconciliahon Summary WIP List Report Aged WIP Aged WIP Summary Daily Disbursements Open Invoices Manager Aged WIP WIP By Selected Staff w Service Code Suspended WIP Old WIP Reconciliation Time Reports TimeSheet Staff Experience Staff Hours By Partner and Branch Daily Time Summary WIP Summary by Service Staff Allocation by Partner Branch Engagement Service Code Summary Report Engagement Budget Progress Report Staff Budget Progress Report Chaff Member lea BE MIS In the Period Reports window Q Select the Report From and To Dates Select the Student s name from the Staff Memberdrop down menu in the Time Reports section double click on the Staff Experience report to open it 83 Period Reports Ei From Date T To Date Tue Apr 01 2014 lwed Apr 30 2014 Exportable Accounts Recervable Reports WIP Reports Custom Accounts Receivable Reconciliation Summary WIP Reconciliahon Summary AR List Report WIP List A t Sales List Report Aged WIP Deposit List Report Aged WIP Summary Aged Accounts Receivable Daily Disbursements Trust Money Open Invoices Aged amp ccounts Hecervable with Recency Manager Aged WIP HHeport of Account WIP By Selected Staff w Service Code Progress Bills zi Suspended WIP HClient Da
68. tton and open the Contact Management window 28 Contact Management E names First name Create Mew hom ums gs lazi Cancel bidis e First Last Sonny ny Description m Fe Puma T1 Contact Addes 987 Aay Road 1 Fp Taw Chane Por Hope BC YEW Syd E erconal T ax Che 1 File Number Click to Park Selected Item Here a ee Ni OOO Home 604 451 0583 t DOBYYYY MMM DD Cellphone 72 554x9 foy 4 I37Jun 4 Emai urdama Sony 7 eal E mail Jiknight knight ca o 147 258 353 i 3 Empty fe In the Contact Management window 0 o e Checkto see if Sonny Day islisted elsewhere in the Page data base Type in the first three letters of Sonny slast name in the Lastname box Since he isalready in the data base all the information previously entered will displa y Select his name in the List box and click on Use Selected to add him asa Contactto this client Repeat steps 1 to 3to add Joy Knight asa Contact he number of times a person islisted asa contact in the database is shown in brackets aftertheir name Right clicking on the contact and choosing View Relationships will show all their listings When contacts are linked in this way any change to their information in one client will automatically be changed in all the placesthey are listed 29 T RS Information 5unJoy s Consulting lt gt 450040 00 01 45 e X
69. ugh we ve already entered Sonny Day in the Main window we need to include him and his wife as Contacts The Page program relies on Contact information for things like the quick set up of Tl Engagements 21 UM Client Information Day So nny lt 12345 00 01 45 v First Last name Sonny Day C Business Legal Description D ay Sonny Individual v Active 387 Ray Road Port Hope BC Ver 514 v Client Billable Address Hold No Time Expense Copy Address Iv Compute Interest Create New Contact from Client Hame E 451 0989 Cellphone 778 265 4383 Sonny SunD ay hotmail cam v Email Statement E mail sunD ayGihotmat com anny Chent Type Cent E mail iknight knight ca Joy Rate Factor 1100 Empty 3 Empty Tax Code BL In the Main window nght click on the Address area This provides you with the choice to Copy Address or Create New Contact from Client Choose Create New Contact from Client ohCom Page Confirm Yes Create New Contact from Client 22 Gq Client Information Day Sonny lt gt 12345 lt gt 00 05 14 Stai Copy Client Copy Personal Mr Mrs S alubstion E 135 Fuzt Last Sonny Day e P Deli Contact We ff Descriptio E FF Personal Tax Cheni Address 367 Ray Road Pot H BL VEW Tra i ope Flags Edit a Primary T1 Contact Personal T ax Home ore m tj e Fie Number 12345
70. xpense boxes for unassigned chargesthat should be included Rememberto transfer in out WIP from to another Engagement if desired Click on To Billing in the bottom barto open the New Invoice window he New Invoice window isa preview of the Invoice to be created Changes made in this preview are saved automatically 45 T John Smith Ltd PII Ht ge al YE FE Comoilation 2008 ea DEMS Delete Previous Ne PintDratt YE FS Compiation Act Apmove 5 9 2014 v Section Pace Pa Default Phone 250 624 3456 604 541 4567 eee Actinia Fax 250 624 4856 604 54 4239 Email firm Cimycom ca Web Site ww mycom ca John Smith Ltd OICE 123 Happy Street Vancouver RC V35S 5TI Sama aa s Disbursements on your behalf Photocopies Courier Amounts are due upon receipt of invoice We accept all major credit cards Send To Pending 93 May 2014 of 1 549 92 insert tax number j 475 00 j 3 50 12 50 16 00 Cur Fee 497 00 HST 12 58 92 Total Payahle 549 92 Close The Invoice preview total before adjustments shows the e he budget amount assigned to the YE FS Compilation 2008 Engagement 475 00 and the Disbursements attached to the Engagement 16 00 To make adjustments to the wording select the existing wording and type something new Ornght click will give you options to have preset wording 46 UA John Smith Lid 7 YE FS Comedsion 2008 A oss ed Delete Pr
71. y Sonny lt gt 12345 Old wlP Reconciliation Contribution Reports Time Reports TimeSheet Staff Contributian Staff Experience Partner Contribution Staff Hours By Partner and Branch Manager Contribution Daily Time Summary Supervisor Contribution WIP Summary by Service Staff Contributian Detail Staff Allocation by Partner Branch Engagement Partner Contribution Detail Service Code Summary Report Manager Contribution Detail Engagement Budget Progress Report Supervisor Contribution Detail Staff Budget Progress Heport AH Adjustment to Contribution Other Reports Partner Change Log Staff Member All Statt ELE TimeBilled Close Statement Email Report In the Period Reports window Q Select the Report From and To Dates inthe Accounts Receivable Reports section double click on the Accounts Receivable Reconciliation Summary report The report will print in a pdf format There are a numberof Reports available It is recommended that you test each report to determine which onesare most applicable to your firm sales Report 1 5 14 to 14 5 14 for Partners MP Basic Expanda Collapsean ClearFitter LoadAllField Export Load Template Save Template Drag a column here to group by this column Partner Branch Y Number 7 Client Y Inv No v Inv Date 7 Init ur PreTax Y Tai Y Tax2 VY Amount 7 Sector v WIP Yo Write UP 7 Service Y Me Partne
72. y corectly Clickon the Send To button to send the invoice to a reviewer Aa AULIA AAAAZAZAZI 50 Ga John Smith Ltd E Invoice Dale Dalet m Prit Orat Noice ot Objection g O m fam Section a ess AS OL i a LE Pax 23 624 4556 end 54 4239 AI i iE Emal firmheyeorm c Web Site www mycom ca John Smith Ltd INVOICE REM No Test DPP 1 VEREUDFEDUBV Sama Date 12 May 2014 Page of 1 Amount Due 633 92 ae PFebher Notice of Objection E 100 00 TE FS Compilation 2008 i 44929 Discount 149 26 300 00 Disbursements on your behalf Photocopies 3 50 Courier 12 50 Qutside Services 150 00 166 00 Cur Fee 566 00 Amounts are due upon receipt of nyoa HST 12 57 92 We accept all major credit cards Total Payable 633 92 ml Send Ta Close E In the Invoice Preview Click Add Select the Notice of Objection Engagement in the drop down menu The Engagement will be listed above the onginal Engagement Each added Engagement has its own WIP and its own Setamount It can be treated just like the initial Engagement with the grey barbeing itslink to the Investment window When more than one Engagement is added to an invoice the invoice total will be the total of the two Setamountsforthe two Engagements 51 Ga John Smith Ltd ee pr emp Chartered Accountants Par 250624 4156 Shi t4 di aj A P dk nba d Emal fmmycomea Web Site www myc

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