CUPE 1825 / CUPE 290 LEAVE MANAGEMENT USER GUIDE
Contents
1. Catholic Schools CUPE 1825 CUPE 290 LEAVE MANAGEMENT USER GUIDE CUPE 1825 CUPE 290 Logging an Absence CUPE 1825 290 Employee Guide 1 On your school website in the bottom left hand corner is a link to the District website Careers Contact Us Site Map Privacy Policy District Site lt q 2 Goto Human Resources Staff Tools Access to Employee Personal Information Our Schools Educational Services Business Services Numan KHesources 3 Enter your network username and password that was provided to you Login Enter your username and password Username Password 4 Under the My Absence tab move your mouse over the time entry tab and click on Absence Entry a Menu Search 1 Timesheet My Absences Time Entry na Entry Unavailability CUPE 1825 CUPE 290 5 You will see the following screen Choose a reason for your absence from the drop down menu Remember Help is available on every screen Select your absence reason and dates and then click the Next button Choose the reason you are away Help Button Choose A Reason Select the type of absence single day i range of days Enter the date you will be away 27 Mar 2013 6 Select a date or a date range for your absence Click on the calendar icon to select your date Future absences can be logged by using the arrows on the cal endar to move from month to month You cannot pick dat2. bsence Entry Leave Application Entry You are entering an absence for Test Support Srb Enter the leave information below and press the next button BEREAVEMENT IMMEDIATE FAMILY Start Date 23 Mar 2013 End Date 03 Apr 2013 Absence Code Bereavement Immediate Family Status Requested Absence And Dispatch Status Info Not yet submitted Details Description of Leave Type CUPE 1825 10 3 1 For the critical illness or death of father mother husband wife son or daughter brother or sister or parents of spouse not more than five 5 days Medical statement certifying critical nature of illness will be required if death does not occur Not more than three 3 days for funeral of any of above if held in the city and not more than five 5 days if funeral is held outside the city For combined critical illness and death not more than eight 8 days in the city and ten 10 days outside the city For the funeral of grandparents grandchild and in laws two 2 days leave If circumstances warrant tt Se the two 2 days may be extended to a maximum of five 5 days leave otes Relationship of Deceased Mother v required Please enter the location of the funeral Required Information City Lethbridge required Province Or State AB required Country Canada required Application Comment Memorial on 28 and family burial on April 2 CUPE 1825 CUPE 290 9 Review all of the details of your absence If changes are r
3. certifying critical nature of illness will be required if death does not occur Not more than three 3 days for funeral of any of above if held in the city and not more than five 5 days if funeral is held outside the city For combined critical illness and death not more than eight amp days in the city and ten 10 days outside the city For the funeral of grandparents grandchild and in laws two 2 days leave If circumstances Warrant additional leave the two 2 days may be extended to a maximum of five 5 days leave Relationship of Deceased Mother Please enter the location of the funeral City Lethbridge Province Or State AB Country Canada Application Comment Memorial on 28 and family burial on April 2 Log Another Absence Print Receipt CUPE 1825 CUPE 290 11 To check on the approval status of your leave or to review all of your absences go to View or Change under My Absences My Absences My Info Payroll Security Finance Absences Time Entry Absence Entry Employee Info View Or Change Unavailability 12 Choose the absence you wish to view by clicking on the ID No View Change Absence and Dispatch Listing Instructions Click on the ID Number To View Close Or Cancel An Absence Or Dispatch Absences Date Range 28 Mar 2013 To 03 Apr 2013 Refresh Absences IDNo Start Date End Date Absence Reason Replacing Employee s 4180 28 Mar 2013 03 Apr 2013 Bereavement Imm
4. ediate Family No Replacement Required Long Term Leave Requests ID No Start Date End Date Absence Reason Canceled Denied Leave Requests No Absence record ID No Start Date End Date Absence Reason 13 The View Change Absence Details will tell you where your absence is at in the approval process The absence shown below is waiting for the Supervisor Principal to approve it Absence Details ID Number 4180 Dates 28 Mar 2013 To 03 Apr 2013 Absence Reason Bereavement Immediate Family Replacing Employee s No Replacing Employee Required Subjects Levels Message Absent Employee Date Day Position Location End Hours FTE Test Support Srb 28 Mar 2013 Thursday Education Assistant Human Resources 16 30 7 0 Test Support Srb 02 Apr 2013 Tuesday Education Assistant Human Resources 16 30 7 0 Test Support Srb 03 Apr 2013 Wednesday Education Assistant Human Resources 16 30 7 0 Leave Details The leave application below is awaiting approval with the following authorizer s Test Supervisor Srb Supervisor 14 Once your leave has been approved denied you will receive an email advising you of it You can also view it online to ensure it has been processed finalized Leave Details Y BEREAVEMENT IMMEDIATE FAMILY Task ID 0000000072 Created 28 Mar 2013 04 17 14 PM By Carol Linden Processed 28 Mar 2013 04 17 14 PM By Carol Linden
5. equired use the back arrow button dud holyspirit ab ca ive serv http Once all details are correct hit Submit Absence button at the top or bottom of the page apsence Entry summary Fage You are not yet finished 2 Confirm that these absence details are correct and then click the Submit Absence l button at the top or bottom of this page gt suomi arsence C Absence Reason Bereavement Immediate Family Absence Schedule Date Position Location 28 Mar 2013 Education Assistant Human Resources 02 Apr 2013 Education Assistant Human Resources 03 Apr 2013 Education Assistant Human Resources Leave Application BEREAVEMENT IMMEDIATE FAMILY Start Date 28 Mar 2013 End Date 03 Apr 2013 Absence Code Bereavement Immediate Family Status Requested Absence And Dispatch Status Info Not yet submitted Details Description of Leave Type CUPE 1825 10 3 1 For the critical illness or death of father mother husband wife son or daughter brother or sister or parents of spouse not more than five 5 days Medical statement certifying critical nature of illness will be required if death does not occur Not more than three 3 days for funeral of any of above if held in the city and not more than five 5 days if funeral is held outside the city For combined critical illness and death not more than eight 8 days in the city and ten 10 days outside the city For the funeral of grandparents grandchi
6. es that have a strike through them Absence Entry Absence Information You are entering an absence for Test Support Srb Select your absence reason and dates and then click the Next button Choose the reason you are away Bereavement Immediate Family Select the type of absence singleday range of days Enter the date you will be away 28 Mar 2013 7 Your assigned schedule is displayed If your schedule is different from what is shown please email lindenc holyspirit ab ca so that it can be updated with the correct information If you are gone for less than a full scheduled day enter the hours that you are absent D This is your working schedule during your absence Click on the date link below to change schedule details Once your i schedule details are correct click the Next Button Include wj Date Day Position Location St Time En Time ra 28 Mar 2013 Thu Education Assistant Human Resources 08 00 16 30 CUPE 1825 CUPE 290 If you are absent only specific days in a date range UNCHECK the days you do not want to include in your absence te Position Location x 28 Mar 2012 l Education Assistant Human Resources 29 Mar 2012 i Education Assistant Human Resources Education Assistant Human Resources r Education Assistant Human Resources 4 03 Apr 2013 E Human Resources Uncheck dates you DO NOT want included in your absence 8 Fill out all required information A
7. ld and in laws two 2 days leave If circumstances warrant additional leave the two 2 days may be extended to a maximum of five 5 days leave Relationship of Deceased Mother Please enter the location of the funeral City Lethbridge Province Or State AB Country Canada Application Comment Memorial on 28 and family burial on April 2 E submit Absence CUPE 1825 CUPE 290 10 You will receive a Confirmation Receipt acknowledging that your absence has been sent for authorization Absence Entry Confirmation Receipt 4180 1 absence for Test Support Srb Submission Timestamp 2013 Mar 28 16 17 15 You have successfully submitted your absence Your confirmation number is ad 4180 Please record the confirmation number or print out a copy of this receipt Absence Reason Bereavement Immediate Family Absence Schedule Date Position Location 20 Mar 2013 Education Assistant Human Resources 02 Apr 2013 Tue Education Assistant Human Resources 03 Apr 2013 Education Assistant Human Resources Leave Application BEREAVEMENT IMMEDIATE FAMILY Start Date 26 Mar 2013 End Date 03 Apr 2013 Absence Code Bereavement Immediate Family Status Requested Absence And Dispatch Status Info Just submitted Details Description of Leave Type CUPE 1825 10 3 1 For the critical illness or death of father mother husband wife son or daughter brother or sister or parents of spouse not more than five 5 days Medical statement
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