User Guide (Applications and Projects)
Contents
1. sssssssssssee meme nnn rares nra nane nans 16 1 9 Amounts 17 1 8 1 Adang an AmoOnt DUEB pe aan 18 L9 Project Descriptio ie rasan owed DN DUM ONU d RCRUM SER EPI VAM ERA 18 1 720 Project Dela S MET eae sien eee eon 19 LLL Project Locations ee 22 1 12 Anticipated Sources of ee eee nennen nennen nnns 23 CORTHOULION D ClQ IG Mei M MEE 24 LiI3BUOgeL 26 UN PMID db 27 1 15 Supporting 29 1 16 Review amp Submit 1 17 Declaration 1 17 1 Signs Te en ee eee ee 32 1 17 2 Multiple signatory 1 18 Application Confirmation Page 3 NTRODUCTI ON Welcome to your Grants and Contributions Gs amp Cs Online Services GCOS user guide for the online applications and projects module Di D YOU KNOW GCOS is a centralized external Web platform for applying for Gs amp Cs programs and managing active projects with Employment and Social Development Canada ESDC It provides you with a safe secure and user friendly environment to apply for funding online and to create view edit save submit and withdraw project management items i e claims Forecasts of Project Expenditures FPE and activity reports as well as the Training completion form I2. Eu Canada Social Development Canada D veloppement social Canada Now and Tomorrow Excellence in Everything We Do GRANTS AND CONTRIBUTIONS ONLINE SERVICES USER GUIDE APPLICATIONS AND PRO ECTS APRIL 2014 5 NTRODUCTI ON _ BRUM E 4 GCOS gr mec By oe a ee ee ee quM DR EDS MINNIE E NUM 4 Important Things To 5 As VET CO Oe 5 B Web Browser Compatibility eene nnn nnn naa aa aad 5 VI 5 D 5 E ees 6 F Qu stions m dris missum HM 6 1 MODULE 2 APPLICATION AND PROJECTS 55 LL WeI e 9 1 2 Applications and nere na 9 l3 Program Selection EEE TUTO DN PIU DIM 11 1 4 Project Identification sess nenne nans 12 l5 Maling Address eronneen abb eterna een 12 1 6 Organization Contacts sss nenne nenne nera nera na nsa na nan nn 13 VE oe DI CE 13 1 7 Organization Capacity
3. Page 7 Note The numbers and information in the table correspond to F gure 2 required field Description Indicate the preferred way for ESDC to reply to the question concern would like a response by A E mail B Telephone The first name of the person submitting the question concern The last name of the person submitting the question concern 4 Email Address The e mail address where the individual submitting the question concern can be reached C Area code the person s 3 digit area code D Telephone number the person s 7 digit phone number e g 456 7890 E Extension extension of the person s phone number province Terror The province territory where the person submitting the question concern 15 physically located Drop down Choose one of the five 5 options provided NO Telephone Number Application Financial 7 My question is Application Non Financial Technical System Malfunction Issue Technical Registration Issue Technical Error Message Program for which you applying Drop down Choose the program for which you are applying With as much detail as possible write the question here In order to better assess the question provide the following legal name of your organization business number of your organization Question The role of the person asking the question and if a Delegate the responsibilities that are assigned to him her see section 2 3 2
4. Dua value on the Anticipated Sources of Contribution screen accessible on the left side navigation bar Project Description You must enter a value in a numeric format Values should be rounded to the nearest whole number Project Details i e no decimals Project Locations Anticipated Sources of Contribution Budget Details Supporting Documents Review amp Submit Total Planned Expenditures 1 14 BUDGET DETAILS The Budget Details screen see Figure 16 allows you to specify details on possible contract values and planned capital assets expenditures for the project Page 27 Figure 16 Budget Details Account Management Useful Links Contact Us Logout Home Budget Details Applications and Projects Budget Details Application Program Selection Refer to the program specific Applica Project Identification nt Guide as it may require that you provide additional information to complement your Application for Funding If necessary you may upload documentation by selecting the Supporting Documents section from the left side navigation bar Mailing Address Associated Businesses or Individuals Please check all statements below that apply to your planned expenditures of ESDC funding Organization Contacts Organizational Capacity Amounts Due Project Description Project Details Project Locations Anticipated Sources of
5. All mailing addressed entered in the Account Management section will be displayed You will be required to select which mailing address to use for the application Mailing addresses can be added in the Account Management section Figure 7 Mailing Address Account Management Useful Links Contact Us Logout Mailing Address Program Selection The mailing addresses displayed below correspond to the information provided in the Account Management Mailing addresses can be added by accessing the Mailing Address screen Click on Account Project Identification J Management in the top navigation bar then select organization Identification to find the Mailing Address Mailing Address screen Organization Contacts Organizational Capacity Amounts Due Project Description Project Details Project Locations Anticipated Sources of Contribution Budget Budget Details Supporting Documents Review amp Submit Terms and conditions Transparency Please select the mailing address of this application All correspondence will be sent to this address including any payments Required C 903 18Th St N Brandon Manitoba R7A7S1 Page 12 Version 1 3 6 0 1 6 ORGANIZATION CONTACTS The Organization Contacts screen see Figure 8 is used to add all organization contacts for a specific application along with some general information about the contact The Ada button will direct you to the Cont
6. At what stage in the process is the situation occurring in the Account Management Application Claim Training Completion Form FPE or Activity Report section of GCOS If an Agreement has been signed for the submitted Application for Funding the project number will be identified on the first page You can also find it in Project Number GCOS by going to the Applications and Projects screen and clicking Manage next to your Act ve project The project number will be displayed at the top of the summary box ESDC will generate an online tracking number after the online Application for Funding is completed and submitted This number will appear on the confirmation screen as well as on the Applications and Projects summary table 10 11 Online Tracking Number Page 8 1 MODULE 2 APPLICATION AND PRO ECTS 1 1 WELCOME Once you have successfully logged GCOS you will be directed to the Welcome screen see Figure 3 where you can perform the following actions View List of Applications and Projects Add an Application for Funding Add a Claim Add a Forecast of Project Expenditure Add an Activity Report To see a complete list of your organization s applications and projects you must click the View List of Applications link This link will direct you to the Applications and Projects screen see Figure 4 Figure 3 Welcome Home Account Management Useful Links Contact Us Logout Home g
7. Date Updated The date the application was last modified Depending on the status the functions available are view edit manage action remove or withdraw Functions Page 10 1 3 PROGRAM SELECTI ON The Program Selection screen see Figure 5 is the first in a series of screens used to complete the Application for Funding process You must first select a Program Group from the drop down menu that applies to the program in which you are applying for funding from You must then choose a program see Figure 5a from the drop down menu Once you have selected a program a link to the Applicant Guide see Figure 5b specific to the program selected will be displayed and can be open in a separate window for reference Figure 5 Program Selection Home Account Management Useful Links Contact Us Logout Home 2 Program Selection Program Selection Program Group Required Select Project Title Required gt Help Back Figure 5a Program Selection Program Home Account Management Useful Links Contact Us Logout Hame gt Piagiam Seleclan Program Selection Program Group Required Youth Lv Program Required Project Title Required Youth Career Focus gt Help Youth Skills Link Figure 5b Program Selection Program Guidelines Home Account Management Useful Links Contact Us Logout Home Program Selection Program Selection Program Group Required Youth E Program Required Yout
8. Project Details s of the applicant organization in accordance with the organization s by laws or other constituting documents Project Locations Anticipated Sources of The person s submitting this form A I certify that I have the capacity and that I Contribution certify ies the following am authorized to sign and submit this Budget Application on behalf of the Organization Budget Details named in Part 1 Supporting Documents B Icertify that the information provided in this Review amp Submit Application and supporting documentation is true accurate and complete to the best of my knowledge and I certify that the Organization and any person lobbying on its behalf is in compliance with the Lobbying Act R S C 1985 44 4th Supp and that no commissions or contingency fees have or will be paid directly or indirectly to any person for negotiating or securing this request for funding By clicking Subrnit you acknowledge having read the above declarations and being in agreement with their content are hereby signing the application form that will be submitted to ESDC Advise the following signatories that an action is required Signatories Advise Signatories by e mail Lacey Campbell C Yes C No Julie Chartrand C Yes C No Once the Submit button is selected you will be presented with a confirmation message see F gure 21 Figure 21 Confirmation First Signatory Ac
9. address portion of the organization contact s address Address Line 2 The line 2 of the street address portion of the organization contact s address 10 City Town The city town portion of the organization contact s mailing address 11 Province Territory The province territory portion of the organization contact s address 12 Postal code The postal code portion of the organization contact s address 13 Country Default is Canada The organization contact s telephone area code The organization contact s telephone number where they can be reached 14 Telephone Number The organization contact s telephone extension number if one exists where they can be reached 15 Pax Number The fax number area code of the organization contact The fax Number of the organization contact 16 E mail Address The e mail address of the organization s contact Page 15 You can Edit or Remove contacts from the organization contact list see Figure 86 at any time however you must have a Main Application Contact at all times Figure 8b Organization Contacts Account Management Useful Links Contact Us Logout Home gt Organization Contacts izati Appliestions and Protect ganization Contacts Program Selection Provide the name of your organization contacts for the purposes of communication with the organization for this project This could be project manager or coordinator an executive as
10. contributions to your proposed project from other sources of funding Each program has a stacking limit that 5 a maximum permitted amount of combined funding from federal provincial territorial and municipal governments for any one project or initiative Contributions to the project cannot exceed 100 of eligible expenditures ESDC will use the information provided in this section to verify that the funding request conforms to any Stacking limit or requirement for funding from other sources Other sources of funding includes any source of funding including your organization other than the program to which is applying for funding To specify the amount requested from ESDC you must click the Enter Requested Amount link You will be directed to the Contribution Details screen see Figure 14a To add new anticipated sources of funding click the Ada button You will be directed to the Contribution Details screen see Figure 14 Page 23 Figure 14 Anticipated Sources of Contribution Account Management Useful Links Contact Us Logout Home gt Anticipated Sources of Contribution Anticipated Sources of Contribution Application Program Selection ESDC s funding programs generally encourage and or require applicants to seek cash and or in kind contributions for their proposed project from other sources of funding Each program has a stacking Project Identification limit that is maximum
11. from webpage see figure 1 warning you that the session is about to expire If the OK button is not clicked by the time indicated in the message your GCOS account session will be terminated and you will need to log back into GCOS to continue Figure 1 Time Out Warning Message Message from webpage 2 j Your session is about to expire you have until 11 31 50 AM to activate the OK button below to extend your session j Cancel i E Government Gouvernement of Canada du Canada canada gc ca Services Departments Francais Grants and Contributions C ana Online Services Useful Links Home 3 Logout Logout You have been logged out of the system because you logged out or your session timed out Home Contact Us B WEB BROWSER COMPATIBILITY GCOS is compatible with the following Web browsers e Windows Internet Explorer 8 e Mozilla Firefox e Google Chrome e Apple Safari C SAVING GCOS does not automatically save information t is important to remember to save often throughout each session D UPLOAD RESTRICTIONS Each document uploaded to GCOS cannot exceed 15MB in size however there is no limit to how many documents can be uploaded Page 5 E REQUIRED FIELDS While using GCOS you can navigate freely from one screen to the next in any order that you choose to complete the required information for the Application for Funding or Project Management item that you are working on If you do
12. permitted amount of combined funding from federal provincial territorial and Mailing Address municipal governments for any one project or initiative Contributions to the project cannot exceed 100 Organization Contacts of eligible expenditures Organizational Capacity ESDC uses the information provided in this section to verify that your funding request conforms to any Amounts Due stacking limit or requirement for funding from other sources Project Description Project Details Other sources of funding includes any source of funding including from your organization other than the program to which you are applying for funding Project Locations You must first enter the amount requested from ESDC Should you have additional organizations that will Anticipated Sources of contribute funds and or in kind contributions to this project please add them subsequently Contribution Budget The amounts displayed under Cash and In kind value MUST equal the Total Planned Expenditures on the Budget screen accessible on the left side navigation bar Budget Details Supporting Documents Confirmed Confirmed In kind Review amp Submit Cash value ESDC ESDC Enter Requested Amount 1 12 1 CONTRIBUTION DETAILS The Contribution Details screen see Figure 14a allows you to add or edit the following details regarding your organizations anticipated sources of funding Figure 14a Contribution Details
13. 9 Any questions or concerns should be directed to NA GCOS SELSC GD bhrsde rhdee ca referencing the above confirmation number Page 34
14. Account Management Useful Links Contact Us Logout Home 3 Contribution Details Contribution Details You must enter value in a numeric format Values should be rounded to the nearest whole number no decimals Source Name 1 ESDC b Help Required Source Type ESDC Required Cash Help Ac Yes Help B No Cc Yes Help D No cane In kind value Confirmed Cash Required Confirmed In kind value Required ou 5 UN Page 24 Figure 14b Contribution Details Home Account Management Useful Links Contact Us Logout Home gt Contribution Details Contribution Details You must enter value in a numeric format Values should be rounded to the nearest whole number i e no decimals Source Name 1 Help Required Source Type 2 Select zl Required Cash 3 In kind value 4 Help Confirmed Cash Ac Yes Help Required B S o Confirmed In kind value C C Yes Help Required De o Note The numbers and information in the table correspond to F gure 14a and 14b required field Description When entering an amount for ESDC this field will be read only and populated with ESDC Source Name When adding a Source of Funding other than ESDC enter the name of the entity providing funding for the project When entering an amount for ESDC this field will be read only and populated with ESDC 2 Source Type When adding a Source of Funding other than
15. Contribution Budget Supporting Documents Capital Assets Will capital assets be among your planned expenditures with ESDC funding Required amp Submit Review If yes please explain the benefit of 3 the purchase s that are necessary to carry out the project activities Maximum 30000 characters Further Budget Details 4 Maximum 30000 characters Note The numbers and information in the Associated Businesses or I ndividuals Please check all statements that apply to your planned expenditures of HRSDC funding Capital Assets Will capital assets be among your planned expenditures with HRSDC funding Contracts valued at 25 000 or more are part Help of the planned expenditures B Contracts with businesses or individuals legally associated with the applicant organization are among the planned expenditures Contracts with outside providers to manage all or part of the project activities on behalf of the applicant organization are among the planned expenditures D c ves Ece Help z table correspond to Figure 16 required field Description Indicate all statements that apply to your planned expenditures of ESDC funding A Contracts valued at 25 000 or more are part of the planned expenditures Contracts with businesses or individuals legally associated with your organization are among the planned expenditures Contracts with outside providers to manage all or p
16. ESDC select the sector type of the entity providing funding for the project from the drop down menu When entering the amount requested from ESDC you only need to enter the cash 3 Cash amount requested When adding Source of Funding other than ESDC enter the amount of cash funding that an entity will be providing for the project When entering an amount for ESDC this field will be read only 4 When adding a Source of Funding other than ESDC enter the amount of in kind funding that a contributor will be providing for the project In kind contributions are non monetary goods or services that may be contributed In Kind Value to the project by your organization or other organizations or partners for which your organization will not be requesting re imbursement In kind support may include donated equipment services or facilities necessary for the proposed project that would otherwise have to be purchased To be considered valid in kind contributions should contribute to the success of the project and estimated at fair market value When entering an amount for ESDC and when adding a Source of Funding other than ESDC enter if the amount of cash contribution is confirmed Confirmed Cash Cash contributions should be committed to in writing by the contributing party Page 25 Description A Yes B No When entering an amount for ESDC this field will be read only When adding a Source of Funding other than ESDC enter if th
17. Links Contact Us Logout Home gt Project Locations i project Locations application Program Selection If any of the project activities will be delivered in a different location than where your organization is located n please add each location List the main address first followed by every additional location Project Identification Mailing Address Main Address Line Address Line City or Province or Postal unctions Organization Contacts Location 1 2 Town Territory Code Organizational Capacity delice Esch Yes 903 18Th St Brandon Manitoba R7A7S1 Edit Amounts Due N Bancos Project Description Project Details Add Project Locations Anticipated Sources of Contribution Budget Budget Details Supporting Documents amp Submit Revi ubrni Version 1 3 6 0 Page 22 Figure 13a Location Details Account Management Useful Links Contact Us Logout Home 3 Location Details Location Details Main Location Yes Required C Address Line 1 Required _ Address Line 2 City or Town Required Province or Territory Select Required Postal Code Required Cancel Save 1 12 ANTICIPATED SOURCES OF FUNDING The Anticipated Sources of Funding screen see Figure 14 allows you to provide details on how the project will be funded Note ESDC s funding Programs generally encourages and or requires you to seek cash and or in kind
18. TION The Project Description screen see Figure 11 is used to enter details regarding the project for which you are requesting funding This information is used to assess the project s quality and funding eligibility Review the program specific Applicant Guide for additional information that may be required Page 18 Figure 11 Project Description Account Management Home Project Description Applications and Projects Program Selection Project Identification Mailing Address Organization Contacts Organizational Capacity Amounts Due Project Description Project Details Project Locations Anticipated Sources of Contribution Budget Budget Details Supporting Documents Review amp Submit Useful Links Contact Us Logout Project Description Please do not include sensitive personal information in this box such as your Social Insurance Number personal finance data and medica or work history ESDC uses the information you provide in this section as part of the assessment in determining whether your proposed project is eligible for funding Project Objectives must be clearly linked to the objectives of the program to which you are applying Maximum 30000 characters Required Project Activities must be broken down into clear steps Maximum 30000 characters Required Expected Results of the Project must be clearly linked to the project objectives and be specific concret
19. act Details screen see Figure Figure 8 Organization Contact Home Account Management Useful Links Contact Us Logout Home gt Organization Contacts Organization Contacts Program Selection Provide the name of your organization contacts for the purposes of communication with the organization for this project This could a project manager or coordinator an executive assistant or someone else Project Identification Mailing Address A Main Application contact is mandatory Additional contacts can be added for the organization Organization Contacts There are currently no entries Organizational Capacity Amounts Due Project Description Project Details Project Locations Anticipated Sources of Contribution Budget Budget Details Supporting Documents Review amp Submit Version 1 3 6 0 1 6 1 CONTACT DETAILS When you add an organization contact see F gure the following information must be entered required field Page 13 Figure Contacts Details Home Account Management Useful Links Contact Us Logout Home gt Contact Details Contact Details 1 Given Name Required Surname Required Position Title 4 Contact Type Fax Number Required Select 5 Preferred language of communication English Written B Required French 6 Preferred language of communication C English Spoken Required D French Contact Address 7 Required Sel
20. art of the project activities on behalf of your organization are among the planned expenditures B Gi Note For more information on this field click the He p link on the right side of the page Indicate whether or not your organization has identified the purchase of capital assets among its planned expenditures with ESDC funding D Yes E Note For more information on this field click the He o Page 28 right side of the page Description of the benefit of the purchase s that are necessary to carry out the project activities if the purchase of capital assets is necessary to carry out the project activities needed Further Budget Details L s Maximum 30000 characters Additional details if applicable Note You will be required to summarize your project budget according to the Budget Detail Template This template is an annex available in your program specific Applicant Guide and can be attached to your electronic Application for Funding see section 1 15 If yes please explain the benefit of the purchase s that are Budget Detail Template which corresponds to the new cost category structure and lexicon has been developed to support the Standard Application for Funding and will ensure a consistent approach to the collection of budget information during your application process e ensure consistency across programs the Budget Detail Template replaces existing versions of Budg
21. count Management Useful Links Contact Us Logout Home 3 Confirmation Confirmation Thank you Your signature has been captured The submission to ESDC will only be possible once the required number of signatories has been captured You can view how many signatories are required in the Account Management and how many signatories are outstanding on the left side menu using the Review and Submit screen of the item An e mail was sent only to the identified signatories to enable the submission of the item to ESDC Page 33 The users selected will receive an email advising that an action is required from them They will be able to access their own account and look for a project that has a Pending Signatories status They will be able to review the information prior to submitting the information to the department Once all signatories have completed the declaration screen the last one will obtain a confirmation message see Figure 22 1 18 APPLICATION CONFIRMATION The Confirmation screen see Figure 22 displays a confirmation that the Application for Funding has been submitted successfully It also displays a submission confirmation message and number Your submission confirmation number will be the subject line of your confirmation e mail from ESDC Figure 22 Confirmation Home Account Management Useful Links Contact Us Logout Home 3 Confirmation Confirmation Your submission was successful Your confirmation number is 400000128
22. dings 12 Doet your project include activities N C Yes that ere listed in the Canadian Cnvironmental Attettment Agency t CEAA Regulations Designating Physical Activities established under the Canadian Environmental Aisessrment Act 20127 Required If yes then as per the Canadian 13 Environmental Assessment Act 2012 applicant must submit the project description electronically to the CEAA for further review The CEAA will determine if an Environmental Assessment EA is required based on the project description ESDC funding will be conditional upon receipt by ESDC of as the case may be CEAA z confirmation that an EA is not required or a copy of the completed EA and confirmation that your organization is equipped to appropriately address the EA findings Maximum 30000 characters Note The numbers and information in the table correspond to Figure 12 required field Description Does the project include Results Measurement A Yes indicators B Does the project include Results Measurement A description of how your organization plans to meet 2 1 indicators and track the expected results of the project 3 Does this proposed project fit with your C Yes organization s other activities D No 4 If yes please describe how description of how the project fits with other organizational activities Is your project designed to benefit or invo
23. e and measurable Maximum 30000 characters Required 1 10 PROJECT DETAILS E Help al Help m Help The Project Details screen see Figure 12 allows you to provide further details on the project s activities and location Page 19 Figure 12 Project Details Home gt Project Details Project Details Program Selection Please do notinclude sensitive personal information in this box such as your Social Insurance Number ose personal finance data and medical or work history Project Identification Mailing Address 1 Does the project include Results A C Yes Help Measurement indicators Organization Contacts Required B C No Organizational Capacity 2 If yes please describe how you will al Amounts Due meet and track the expected results Project Description of the project Maximum 30000 characters Project Details Project Locations Anticipated Sources of Contribution Budget Budget Details Supporting Documents z Review amp Submit Does this proposed project fit with C Yes b Help 3 your organization s other activities Required D C No If yes please describe how b Help 4 Maximum 30000 characters Is your project designed to benefit or E C Yes b Help 5 involve people in English or French language minority communities F C No Required If Yes please provide an pl explanation and any details on whether consultations will take place with these communit
24. e 29 Note Program specific Applicant Guides provide additional information regarding required supporting documents related to the specific program Figure 17a Document Details Account Management Useful Links Logout Home gt Document Details Document Details Document Title Required Document Type Required Select File Required Browse Cancel Save You can select a document related to your organization from the list created in Account Management see Grants and Contributions Online Services User Guide Registration and Account Management by clicking on Select Unselect Figure 17b Supporting Documents Select Unselect Organization documents Account Management Useful Links Contact Us Logout gt Supparting Dacuments Supporting Documents Program Selection Refer to the Applicant Guide for the program to which you are applying as it may require that you provide additional information regarding your Application for Funding Project Identification 9 gy g Mailing Address Application Shaner There are currently no documents Organizational Capacity Amounts Due Project Description Organization Project Details There are currently no documents Project Locations Select Unselect Anticipated Sources of Contribution Budget Budget Details Supporting Documents Review amp Submit Version 1 1 S
25. e amount of In kind Confirmed In Kind contribution is confirmed Value In kind contributions should be committed to in writing by the contributing party C Yes D No 1 13 BUDGET The Budget screen see Figure 15 allows you to provide a detailed list of planned expenditures broken down by expenditure category sub category and funding source ESDC uses the information provided in this screen to determine the overall cost of the proposed project whether costs are linked to the activity as well as the general nature of the expenditures to be covered by all anticipated sources of funding You must enter the project budget according to the cost categories see the cost category lexicon for more details on the cost categories available in the help text beside the cost category fields Page 26 Figure 15 Budget Account Management Useful Links Contact Us Logout ane gt Budget Program Selection ESDC uses the information provided in this section to determine the overall cost of the proposed project whether costs are linked to the activity as well as the general nature of the expenditures to be covered Project Identification 2 by all anticipated sources of funding Mailing Address Organization Contacts Enter your project budget according to the cost categories Organizational Capacity The Total Planned Expenditures arnounts MUST equal the amounts displayed under Cash and In kind deen
26. ect 8 Address Line 1 Required 9 Address Line 2 city or Town Required Province or Territory 11 Required Select 12 Postal Code Required Country 13 CANADA 14 Telephone Number Area Code Required Telephone Number Required Extension 15 Fax Number Fax Number Area Code 16 E mail Address Cancel Page 14 Note The numbers and information in the table correspond to Figure 8a required field Description Field The first name of the person The last name of the person Position Title The contact s title within the organization Drop down You MUST identify one Main Application contact Additional Contact Type Contacts can be added e g agreement signing authority project activity contact The organization contact s preferred language for written communications 1 2 3 Preferred Language of Communication Written A English B French Preferred Language of The organization contact s preferred language for sooken communications Communication Spoken English D French Indicates whether or not the organization contact s address is the same as the organization s address Contact Address e Select the organization s contact s address from the drop down list or add a different one When you select one from the list the address fields will populate automatically You will only have the telephone number fields to complete Address Line 1 The street
27. ed activities are listed under the Canadian Environmental Assessment Act Please visit http www gazette gc ca rp pr p2 2012 2012 07 18 html sor dors147 eng html to access the list of Regulations Designating Physical Activities 11 Page 21 Field Description Does your project include activities that are listed in the Canadian Environmental Assessment Agency s CEAA Regulations Designating Physical Activities established under the Canadian Environmental Assessment Act 2012 If yes then as per the Canadian Environmental Assessment Act 2012 you must submit the project description electronically to the CEAA for further review The CEAA will determine if an Environmental Assessment EA is required based on the project description ESDC funding will be conditional upon receipt by ESDC of as the case may be CEAA confirmation that an EA 15 not required or a copy of the completed EA and confirmation that your organization is equipped to appropriately address the EA findings 1 11 PROJECT LOCATIONS The Project Locations screen see Figure 13 allows you to list all locations where the project s activities will occur if the locations are different than your organizations To add new locations if different than where your organization 15 located press the Ada button You will be directed to the Location Details screen see Figure 13a Figure 13 Project Locations Home Account Management Useful
28. een see Figure 18 is a full summary of all the information entered into the application It allows you to review and if necessary edit information It also indicates if a mandatory field is not completed by providing an error message at the top of the screen When all mandatory fields are complete each section will be hidden however can be expanded for review To submit your Application for Funding click the Submit button and you will be directed to the Declaration screen see Figure 19 Figure 18 Review and Submit Account Management Useful Links Contact Us Logout Home gt Review amp Submit UE EXE Program Selection You are about to submit an item to ESDC Project Identification 1 Please review the information provided by clicking on each of the hyperlink available before submitting Expand all Collapse all Amounts Due Organization Information Project Identification Mailing Address Organization Contacts Mailing Address Organization Contacts Organizational Capacity Project Description Project Details Project Locations Organizational Capacity Anticipated Sources of Amounts Due Contribution Project Description Budget Project Details Budget Details Project Locations Anticipated Sources of Contibution Supporting Documents Budget Budget Details Supporting Documents Submit Page 31 1 17 DECLARATION In order for an Application for Fund
29. elect Supporting Documents Refer to the Applicant Guide for the program to which you are applying as it may require that you provide additional information regarding your Application for Funding 6 Document Title Document Type File Name Select By laws By laws Screenshots docx Letters of Incorporation Letters of Incorporation Screenshots docx O Clicking Save will bring you to the Supporting Documents screen see Figure 17c This screen will display in a table format all the documents that have been attached to your Application for Funding Page 30 Figure 17c Supporting Documents Account Management Useful Links Contact Us Logout Home gt Supporting Documents Applications and Projects Program Selection Refer to the Applicant Guide for the program to which you are applying as it may require that you provide additional information regarding your Application for Funding Supporting Documents Project Identification Mailing Address Application Organization Contacts Amounts Due oF i Project Desciption Budget Notes Additional budget information Budget Notes docx View Remove Project Details Project Locations Add Anticipated Sources of Contribution Organization Budget Supporting Documents Bylaws By laws GCOS Content docx View Review amp Submit Select Unselect 1 16 REVIEW amp SUBMIT The Review amp Submit scr
30. ere must be at least this number of representatives with authorization to submit this item within your organization s account You can view and edit the number of required signatories by selecting Organization Identification and clicking on Signatories under the Account Management menu at the top of the screen Alternatively access may be delegated to the appropriate authorized representatives by selecting Representatives from the Account Management menu In order for your application to be eligible for funding it must be completed by the official representative s of the applicant organization in accordance with the organization s by laws or other constituting documents The person s submitting this form A I certify that I have the capacity and that I certify ies the following am authorized to sign and submit this Application on behalf of the Organization named in Part 1 B I certify that the information provided in this Application and supporting documentation is true accurate and complete to the best of my knowledge and I certify that the Organization and any person lobbying on its behalf is in compliance with the Lobbying Act R S C 1985 44 4th Supp and that no commissions or contingency fees have or will be paid directly or indirectly to any person for negotiating or securing this request for funding By clicking Submit you acknowledge having read the above declarations and being in agreeme
31. et Negotiation Notes 1 15 SUPPORTI NG DOCUMENTS The Supporting Documents screen see Figure 17 allows view add and manage files uploaded as supporting documentation for our Application for Funding All files are stored in the format in which they are uploaded All file types are accepted All files uploaded in the GCOS are scanned by an anti virus application before being submitted to ESDC If a file contains a virus it will not be submitted to ESDC Figure 17 Supporting Documents Account Management Useful Links Contact Us Logout ame gt SuppaiLing Dacuments Program Selection Refer to the Applicant Guide for the program to which you are applying as it may require that you provide additional information regarding your Application for Funding Project Identification Mailing Address Application Organization Contacts Maii iiia There are currently no documents Organizational Capacity amp mounts Due iiis Project Description Organization Project Details There are currently no documents Project Locations Select Unselect Anticipated Sources of Contribution Budget Budget Details Supporting Documents review amp Submit i Revi ubmi Version 1 1 Using the Ada button will direct the user to the Document Details screen see Figure 17a allowing you to browse your computer s file structure and select a document type and file to upload to your Application for Funding Pag
32. h Skills Link Program Guidelines Program Guidelines 4 Project Title Required Help Back Page 11 1 4 PROJECT DENTIFI CATI ON The Project Identification screen see Figure 6 is the first in a series of screens where you must enter further project information for the program for which you are completing the Application for Funding The start date must be after the date in which you are entering the information into the application You can type the anticipated start and end dates in the fields provided OR select the date using the calendars provided Figure 6 Project Identification Account Management Useful Links Contact Us Logout Home Project Identification ppuications and Prefect identification i _ pues JEN Required Program Selection Planned Project Start Date m Help CYYYY MM DD Required Project Identification Mailing Address Organization Contacts Planned Project End Date Help YYYY MM DD Required Organizational Capacity Amounts Due Project Description Project Details Project Locations Anticipated Sources of Contribution Budget Budget Details Supporting Documents Review amp Submit Version 1 3 6 0 1 5 MAILING ADDRESS The Mailing Address screen see Figure 7 is used to select the mailing address specific to the Application for Funding All correspondence including payments will be sent to this address
33. he Add button to create an Application for Funding Project Details Project Locations Anticipated Sources of Contribution Budget Budget Details Supporting Documents Review amp Submit Note The numbers and information in the table correspond to Figure 4 required field Description a Project Title This is the project title used when the application was initially submitted Represents the current status of your application project Draft development of the application is in progress Pending Signatories the application requires one or more signatories to complete the Declaration to be submitted to HRSDC Submitted the application was successfully submitted to ESDC Submission failed the application must be re submitted Status Withdrawn the application has been withdrawn Pending Re Submission the application requires modifications or further details An ESDC representative will contact you regarding the information required It will need to be re submitted to ESDC to be assessed Under Assessment the application is being assessed Active the application is approved Project management items can be submitted Rejected the application was rejected by ESDC and Closed the project is no longer active 3 Tracking Number The number of the application 4 Created By The name of the representative who created the application Modified By The name of the representative who last modified the application 6
34. ies Maximum 30000 characters Will any other organizations network Cy C Yes Help 7 or partners be involved in carrying out the project H C No Required If Yes please clearly identify the l 8 role s and expertise they will bring to the project Maximum 30000 characters Does the project address the l Yes b Help 9 program s national regional or local priorities Required 10 1 yet plaate teleact all that apply K National L Regional M Local IMPORTANT Update to the CANADIAN ENVIRONMENTAL ASSESSMENT ACT 11 Applicants need to verily if their proposed activities are listed under the above Act Please visit hep vww gazette e cal rp pr pz 2012 7012 07 10 herol tor dort14 7 ang herod dF to the liet of Regulations Designating Physical Activities if no an Environmental Assessment is not required tf ye t then per the Canadian Environmental Attertment Act 2017 appheant must tubmit the project description electronically to the CEAA ceas gc asp angsEntins63D30025 1 F for further revtev The will determine if an Environmental Assessment EA is required based on the project desciption ESDC funding will be conditional upon receipt by ESOC of as the case may confirmation that an EA is not required or a copy of the completed EA and conturmation that your organization is equipped to appropriately address the EA fin
35. ing to be eligible for funding it must be completed by the official representative s of your organization in accordance with your organization s by laws or other constituting documents The first paragraph displays how many signatures are required to submit an Application for Funding The number indicated is related to the information provided in the Signatories screen refer to the Grants and Contributions Online Services User Guide Registration and Account Management 1 17 1 ONE SIGNATORY When only one signatory has been identified you will need to complete the declaration and by clicking the Submit button you content and you are acknowledge that you have read the declarations and are in agreement with their signing the Application for Funding that will be submitted to ESDC Once the information has been successfully submitted a confirmation message will be displayed see Figure 22 Figure 19 Declaration 1 Signatory Home Account Management Useful Links Contact Us Logout Home Declaration Applications and Projects Program Selection Project Identification Mailing Address Organization Contacts Organizational Capacity Amounts Due Project Description Project Details Project Locations Anticipated Sources of Contribution Budget Budget Details Supporting Documents Review amp Submit Declaration You indicated that 1 signatory is required to submit this item to ESDC Th
36. ks Contact Us Logout Home gt Amounts Due Amounts Due Program Selection If your organization owes any amounts that are in default to the Government of Canada please add each amount Project Identification ET Owing amounts to the Government of Canada does not mean that your Application for funding will not be Mailing Address approved Organization Contacts There are currently no entries Organizational Capacity Amounts Due Add Project Description Project Details Project Locations Anticipated Sources of Contribution Budget Budget Details Supporting Documents Review amp Submit Version 1 3 6 0 1 8 1 ADDING AN AMOUNT DUE If your organization owes any amounts that are in default or in arrears to the GoC the value for each amount owing in the Amounts Due Details screen see Figure 10a must be added Only numbers are permitted in the Amount Owing field no spaces commas or signs In text form enter the nature of the amount s your organization has in default or in arrears to the GoC Figure 10a Amounts Due Details Account Management Useful Links Contact Us Logout gt Amounts Due Amounts Due Details Department or agency to which amount is Select owed Amount Owing Help Nature of amount owing e g taxes penalties overpayments If an amount is owing is a payment plan in C Yes Help lace C Cancel 1 9 PROJECT DESCRIP
37. ls Project Locations Anticipated Sources of Contribution Budget Budget Details Supporting Documents Review amp Submit Useful Links Contact Us Logout Organizational Capacity Please do not include sensitive personal information in this box such as your Social Insurance Number personal finance data and medical or work history ESDC uses the information provided in this section to assess the organization s capacity to properly manage the project How many employees does your organization currently have Has your organization undergone any important transformations in the past two 2 years Required If yes please provide a description of the changes Maximum 30000 characters Please describe how your organization has the experience and expertise to carry out the proposed project activities If applicable please include any past experience s with ESDC and the results of the project s Maximum 30000 characters Required 1 8 AMOUNTS DUE The Amounts Due screen see Figure 10 is used to enter amounts that your organization owes to the Government of Canada GoC From this screen you declare your organization s amounts owing to the GoC To add an amount due click the Ada button you will be directed to the Amounts Due Details screen see Figure 10a C Yes C No Page 17 Help Help H m Help Figure 10 Amounts Due Account Management Useful Lin
38. lve people in English or French language minority communities If Yes please provide an explanation and Description of how the project is tailored to benefit or any details on whether consultations will take involve persons from both English and French place with these communities communities 5 7 Description of how other organizations networks individuals or partners are involved in carrying out the project If Yes please clearly identify the role s and expertise they will bring to the project Does the project address the program s national regional or local priorities National If Yes select all that apply Regional Local 10 Will any other organizations networks or partners be involved in carrying out the project If an Environmental Assessment is not required If yes then as per the Canadian Environmental Assessment Act 2012 you must submit the project description electronically to the CEAA http ceaa gc ca default asp lang En amp n 63D3D025 1 for further review The CEAA will determine if an Environmental Assessment EA is required based on the project description ESDC funding will be conditional upon receipt by ESDC of as the case may be CEAA confirmation that an EA is not required or a copy of the completed EA and confirmation that your organization is equipped to appropriately address the EA findings You need to verify if your propos
39. not enter information into a required field and attempt to submit the item an error message will appear e g Error 2 Must have one Application Contact An incomplete required field will prohibit your ability to submit until you have entered information into this field QUESTIONS CONCERNS Technical and non technical questions and or concerns can be submitted at any time using the Contact Us feature Prior to accessing your account the Contact Us is available on the left side of the screen and at the bottom on the Log In screen When selected this will direct you to the main Contact Us screen see figure 2 Page 6 Figure 2 Contact Us Screen Home Account Management Useful Links Contact Us Logout Home gt Contact Us Contact Us 1 I would like a response by A E mail B Telephone Contact Information Given Name Required Surname Required E mail Address Telephone Number Area Code Uu Aw N D Telephone Number E Extension 6 Province or Territory Required Nova Scotia Question Details question is Required 7 Application Financial v Program for which you are 8 applying Required Youth Skills Link 9 Question Required 10 Project Number 11 Online Tracking Number Cancel Useful Links Contact Us Home gt Contact Us Confirmation Page Contact Us Confirmation Page 1 Information Your question has been sent successfully
40. nt with their content are hereby signing the application form that will be submitted to ESDC Page 32 1 17 2 MULTIPLE SIGNATORY When 2 or more signatories are identified as being required to submit an Application for Funding to the Department you will need to complete the declaration screen Prior to clicking on the Submit button you will be provided with a table of the representative that have been delegated the right to submit Applications for Funding You will have the option the either advise them or not by e mail see Figure 20 Figure 20 Declaration Multiple Signatories Home Account Management Useful Links Contact Us Logout Home Declaration e Program Selection You indicated that 2 signatories are required to submit this item to ESDC Project Identification Mailing Address There must be at least this number of representatives with authorization to submit this item within your Organization s account You can view and edit the number of required signatories by selecting Organization Contacts organization Identification and clicking on Signatories under the Account Management menu at the top of Organizational Capacity the screen Alternatively access may be delegated to the appropriate authorized representatives by nudis Die selecting Representatives from the Account Management menu Project Description In order for your application to be eligible for funding it must be completed by the official representative
41. sistant or someone else Project Identification Mailing Address A Main Application contact is mandatory Additional contacts can be added for the organization Organization Contacts Given Name Surname Contact Type Functions Organizational Capacity Amounts Dim Anik Goudie Main Application contact Edit Project Description Project Details Project Locations Anticipated Sources of Contribution Budget Budget Details Supporting Documents Review amp Submit Version 1 3 6 0 1 7 ORGANIZATION CAPACITY The Organization Capacity screen see Figure 9 is used to enter details relevant to your organization s capacity to properly manage the projects for which you are requesting funding based on the organization s profile You must enter the number of employees currently working within the organization If you select the yes button to the question about your organizations transformation you are required to provide a description in the box below it Note Sensitive personal information must not be entered in this box e g Social Insurance Number personal finance data medical and or work history Page 16 Figure 9 Organizational Capacity Account Management Home gt Organizational Capacity Applications and Projects Program Selection Project Identification Mailing Address Organization Contacts Organizational Capacity Amounts Due Project Description Project Detai
42. t Welcome Anik Goudie Welcome Anik Goudie View List of Applications and Projects Add an Application for Funding Add a Claim Add a Forecast of Project Expenditure gt Add an Activity Report 1 2 APPLICATIONS AND PROJECTS The Applications and Projects screen see Figure 4 displays a complete list of your organization s applications and projects by project title status tracking number modified by dated updated and functions By clicking the Ada button you will be able to create a new application for funding If you want to access your organization s applications and project list when you are in an application or a project you can use the Applications and Projects link in the left side navigation bar see F gure 4 Note Accessing the information from the navigation bar will not display the most up to date information in the Status column Page 9 Figure 4 Applications and Projects Account Management Useful Links Contact Us Logout Applications and Projects Home gt Applications and Projects Applications and Projects Program Selection 1 2 3 4 5 6 7 Project Identification Project Title Status Tracking Created By Modified By Date Updated Functions Mailing Address Number Organization Contacts November 2 Draft Goudie Anik 02 11 2012 Edit Organizational Capacity 11 10 06 AM Remove Amounts Due Project Description Click t
43. t is available from the Funding Programs website which contains all the current and user friendly information on Gs amp Cs programs and funding opportunities THE GCOS HAs 3 MODULES 1 Account Management Manages access to GCOS enables you to create validate and modify your account and manage organization tombstone information mandate and supporting documentation 2 Applications and Projects Manages individual Gs amp Cs applications and enables you to create modify submit and view your Application for Funding For detailed information on how to submit an application to ESDC on the Canada job Grant consult the Grants and Contributions Online Services User Guide Canada Job Grant Applications and Projects 3 Project Management Manages claims FPEs and activity reports as well as training completion forms for the Canada Job Grant program You are able to create modify submit and view project management items in this module only after your Application for Funding has been approved by ESDC and the funding agreement is signed For detailed information on Project Management items consult the Grants and Contributions Online Services User Guide Project Management or Grants and Contributions Online Services User Guide Project Management Canada J ob Grant Page 4 NGS TO REMEMBER A TIME OUT FEATURE GCOS has a timeout feature After 20 minutes of account inactivity GCOS will prompt you with a Message
Download Pdf Manuals
Related Search