ePayments User Manual
Contents
1. Open will open the report in a new Microsoft Word Save will allow you to save the report as a Microsoft Office Word 1997 2003 type 2 5 3 RFT lf you select Word and then click Print Preview you will be presented with the following Dialog Box Soot Solutions Lids O o Ministry of Energy Mines and Petroleum Resources ePayments User Manual February 2008 File Download Do you want to open or save this file Mame ViewReport doc Type Microsoft Office Word 97 2003 Document From epayments gov bc ca Always ask before opening this type of file While files from the Intemet can be useful some files can potentially ham your computer f you do not trust the source do not open or save this file What s the risk Open will open the report in a new Microsoft Word as a Rich Text File Save will allow you to save the report as a Microsoft Office Word 1997 2003 type 2 5 4 Excel lf you select Excel and then click Print Preview you will be presented with the following Dialog Box osoon lt lt gt OO OO 4g Ministry of Energy Mines and Petroleum Resources ePayments User Manual February 2008 File Download Mame ViewReport xls Type Microsoft Office Excel 97 2003 Worksheet From epayments gov bc ca Always ask before opening this type of file While files from the Intemet can be useful some files can potentially ham your computer f you do not trust the source do not open or save thi2. 4 1 Statements Section 5 1 Company Info Section 6 Title Details Section 4 3 Designate Payor Section 4 5 View Receipt section 4 3 Current Statement Details Section 5 1 Historical Statement Details Section 5 2 Confirm Payment section 5 1 User Authorization Section 3 0 2 5 Print and Export Titles February 2008 Displays a summary list of titles either owned by your company or for which your company is a designated payor Provides access to your current statement from which you can make a payment and to your historical statements Contains contact and Bank account information for your company shows the payment history for a title and allows you to remove a Designated Payor Allows you to select and nominate a Designated Payor for a title shows the date amount and receipt number for previous payments on a title Shows all titles with rents due in the third month following the current month Shows all titles paid on a previous statement Allows you to confirm that the payment is ready and withdraws the funds from your account Allows you to confirm that the payment is ready and withdraws the funds from your account There are three screens in the system that display lists of items 1 Statement History a list of past paid statements Spot Solutions Ltd Ministry of Energy Mines and Petroleum Resources ePayments User Manual February 2008 2 Current Statement a list of titles to be paid in the current month 2 T
3. Business BCelD allows you to access various BC Government Online Services where your business or organization s identity must be verified and you are acting in a business capacity This type of account is used by representatives of companies partnerships sole proprietorships and organizations Each uniquely identifiable business can have only one Business BCelD However the business can issue accounts with specific roles to their users including Business Profile Manager Business Accounts Manager and Employee User When registering for a Business BCelD the business s unique identity is verified In addition the individual requesting the BCelD account is verified as an authorized representative of the business Once a business has a BCelD the business can then establish accounts for its employees BCelD accounts for employees of a business are issued by a Business Accounts Manager according to standards set by BCelD The Business Accounts Manager is required to provide assurance that the user is a representative of the business Businesses that are registered extra provincially will only be able to complete the first part of the registration process online and then a package will be mailed to their corporate office from BCelD This package will include an activation code Once this is received the business representative can go online and complete the registration process Please visit www bceid ca for further information and to begin the BCel
4. PETCAN 100 0 2 092 50 Click on any day in the current month or use the arrows at the top to scroll to other months to select a date 2 Payor The Payor box contains a dropdown list of all the Designated Payors of the titles in your title list You may select any Payor or select the to select all Payors 3 Owners The Owner box contains a drop down list of all of the Owners of the titles in your list You may select any Owner or select the to select all Owners EG Ek 4 Type The Type box contains a dropdown list of all the titles types You may select any title type or select the to select all title types You may filter by one or more of the above criteria For example to view all titles expiring in January 2008 Spot Solutions Lids OO OO O O 22 Ministry of Energy Mines and Petroleum Resources ePayments User Manual February 2008 Expiry Date From January 1 2008 Payor To December 31 2008 Owners Filter List To view all titles expiring in January 2008 with a specified Designated Payor Expiry Date From January 1 2008 Payor HUSKYOIL To December 31 2008 Owners Filter List To view all titles expiring in January 2008 with a specified Designated Payor and a specified owner Expiry Date From January 1 2008 Payor HUSKYOIL To December 31 2008 Owners ENCANA Filter List To view all titles of a particular type expiring in January 2008 with a specified De
5. the assignment Payor History PETRO CANADA ENCANA OIL amp GAS PARTNERSHIP Accepted 2 9 2008 8 09 49 AM PETRO CANADA ENCANA OIL amp GAS PARTNERSHIP Assigned 2 9 2008 7 54 29 AM ENCANA OIL amp GAS PARTNERSHIP ENCANA OIL amp GAS PARTNERSHIP Accepted 2 8 2008 4 35 13 PM In the above example the title was initially populated by the Ministry with Encana Oil and Gas Partnership as the original payor Encana Oil and Gas Partnership then assigned Petro Canada as the payor on February 9 at 7 54 am Petro Canada accepted at 8 09 AM the same day Encana Oil and Gas Partnership would have had the ability to pay this title from February 8 at 4 35 PM until Petro Canada accepted at 8 09 AM on February 9 Spot Solutions Ltd 24 Ministry of Energy Mines and Petroleum Resources ePayments User Manual February 2008 4 3 Change a Payor When the system is first released all Titles will automatically have a Designated Payor assigned This Initial Designated Payor will be the last recorded payor of the Title Any recorded owner or the current payor can change the Designated Payor There are two ways to change a Designated Payor From the Titles summary screen SEMENE Company Info Primary Term Titles Print Preview To view active primary term titles that are owned by you or that you are the Designated Payor of you must click on the Filter List button below If you wish to view a filtered subset of those titles select y
6. then receive an email that looks like this The email address that you provided in your letter epayments gov bc ca Subscription Code Notification Dear PETRO CANADA Here is your subscription code PETCANO418 Please log on to https epayments gov bc ca and enter this code when you are prompted to Once you have logged in please go to User Authorization and ensure that your name and email address are present and correct If they are either missing or incorrect please update them The email address should be the email address at which you wish to receive ePayments notifications Spot Solulions Lid og Ministry of Energy Mines and Petroleum Resources ePayments User Manual February 2008 Confidentiality and Disclaimer The information contained in this message and any attachments herein is confidential and intended only for the addressee s It may be privileged information and exempt from disclosure under applicable law If you are not the intended recipient the use of this information or its disclosure copying retention or distribution is prohibited and may be unlawful If you received this message in error please inform the sender promptly by replying to the address in the From field and permanently delete this message from your computer 1 3 Complete a PAD Form Once your company has been assigned a subscription code and have registered in the system as described in section 2 you and any users that you also register will
7. Code T2P3 E3 Phone 403 296 8000 Fax 403 296 3030 Email address Idmorton spotsolutions com Bank info Code 809 Transit Number 16150 H Name VANCOUVER CITY SAVINGS CREDIT UNION Account Address WEST VANCOUVER COMMUNITY BRANCH WEST VANCOUVER Number 5555555 Reset Save COPYRIGHT DISCLAIMER PRIVACY ACCESSIBILT To enter bank information the Company Administrator types in the code of the company s bank then the Transit Number corresponding to the branch the company has an account at Click the magnifying glass icon and the name and the Spot Solutions Ltd 43 Ministry of Energy Mines and Petroleum Resources ePayments User Manual February 2008 address of the bank will automatically populate Then fill in the company s bank account number Click Save to save the information You will not be able to make a payment until the two following criteria are satisfied 1 You have filled out and submitted a PAD authorization form 2 You have entered your company s bank account information If you have not filled out your company s bank account information you will see the following message Windows Internet Explorer A Couldn t find bank name Spot Solutions Ltd 44
8. D registration process Once you have completed the BCelD registration process your next step to access ePayments will be to apply for and use your subscription code Spot Solutions Lid Ministry of Energy Mines and Petroleum Resources ePayments User Manual February 2008 1 2 Request a Subscription Code In order to register your company representative s BCelDs in the ePayments system someone from your company will first need to obtain a Subscription Code A Subscription Code is used to preauthorize one BCelD user the Company ePayments Administrator for the initial access of the on line ePayments system The Company Administrator can then set up other users in the ePayments system Please do the following 1 Appoint a Company Administrator This person will be responsible for assigning users and roles in ePayments and entering Bank account information 2 Inform the Ministry contact who the Company Administrator is and provide the email address of the Company Administrator The Ministry contact person is Carolyn Desjardins and her email address is Carolyn Desjardins gov bc ca Please inform her by email only Please provide a letter requesting your Subscription Code on company letterhead You may attach it to your email pdf or fax it to 250 952 0331 3 The Ministry will email the Company Administrator a subscription code from the ePayments system He or she should then follow the instructions in Section 2 2 of this manual You will
9. Delete wctorl Victor Li victon spotsolutions com Viewer edit Delete knstineg Kristine Geast knistnedispotsoutons com Viewer Edit Delete wadez Wade Zhu wade spotsolutions com Spot Solutions Lids lt lt OO O 222222222 Ministry of Energy Mines and Petroleum Resources ePayments User Manual February 2008 Click of the Edit link Changes the display of the selected user to allow the following to be edited BCelD Last name First Name Email address Role Click of the Update link Saves the changes made to the user information Click of the Cancel link Cancels the edits and returns the display of the user information to read only Click of the Delete link Deletes the selected user Click of the Add new link Allows the Company Administrator to add a new user 3 1 Changing the Company Administrator There are two ways to change a Company Administrator Request a new subscription code from the Ministry When the user with that subscription code logs in they will become the new Company Administrator The existing Company Administrator can delete themselves or change their role to Payment Administrator or Viewer and appoint a new Company Administrator The old Company Administrator will still have access to the system until they log off or their session times out Spot Solutions Lid O AAA gt oo Ministry of Energy Mines and Petroleum Resources ePayments User Manual February 2008 4 Managing Titles 4 1 View Titles ePay
10. Spot Solutions Ltd BRITISH a ae COLUMBIA Psat oa yr The Best Place an Earth Porc SDL EET Abe Ministry of Energy Mines and Petroleum Resources ePayments User Manual REVISION 1 February 2008 Ministry of Energy Mines and Petroleum Resources ePayments User Manual February 2008 Table of Contents 1 Preparing Your Company 1 1 1 OPTAN BOF ID Sa A eo 1 1 2 REQUEST A SUBSCRIPTION CODE ui io eo os 2 1 3 COMPLETE APAD FORM aaa a o a a a a OS 3 2 Logging In and Overview of ePayments 4 2 1 SELECGUNEA COMPANY died ion 4 2 2 ENTERING A SUBSCRIPTION CODE e e dee e ado ed 5 2 3 MAIN MEM tt ra od led Ao 6 2 4 NA ans esa ade E 7 2 5 PRINTAND EXPORT THLE S aero e e ee Do 8 2 5 1 PDF 9 2 5 2 Word 11 25 3 RFT 12 2 5 4 Excel 13 3 Managing Users 15 3 1 CHANGING THE COMPANY ADMINISTRATOR mann ACARAR Ena 16 4 Managing Titles 17 4 1 VIEW TITLE aree e ro E 17 4 2 An ARIB ay E nds ld a A E E A A TA A er do ies AE 22 4 3 CRANGEF APAY O aan AAE TA o OIE 25 4 4 ACCEPT OR REJECT A PAYOR NOMINATION nn nr marnan 29 5 Managing Payments 33 5 1 THE STATEMENT TABS a 33 5 2 VIEW AND PAY SURRENT STATEMENT A Cicas 34 5 3 MIEWORISTORICAL STATEMENT E E AEE td ad ai da Shenley 38 6 Managing Company Information 43 Spot Solutions Ltd Ministry of Energy Mines and Petroleum Resources ePayments User Manual February 2008 1 Preparing Your Company 1 1 Obtain BCelDs In order to access the ePayments system you must first obtain a Business BCelD A
11. User Manual February 2008 BRITISH ePayment gt Client Profile gt Statement Details 23 COLUMBIA You are logged in as Cy Naumenko Administrator from Company A Statement Details B C HOME Statement Date Issued Now 13 2007 Title Hectares Expiry date Rental Amount Status o 22251 z ma Jan 13 2008 2 107 50 PAID ePayment M User Authorization Make Fayment Logout Exit this e service gt W1 0 0 COPYRIGHT DISCLAIMER PRIVACY ACCESSIBILITY Spot Solutions Ltd 41 Ministry of Energy Mines and Petroleum Resources ePayments User Manual The Historical Statement shows the following information Title Number Title Type Size Expiry date Amount Paid Receipt Number DOTS You cannot make a payment from the Historical Statement Spot Solutions Ltd February 2008 42 Ministry of Energy Mines and Petroleum Resources ePayments User Manual February 2008 6 Managing Company Information The Company Information tab on the Profile screen contains the company s address and bank information All users can see the address information Only the Company Administrator can see and change the bank information i Titles Statements l Company Info Change Address Please ensure the contact information below is correct Address Line 1 IPO BOX A Address Line 2 gt City CALGARY st Province State Alberta Country Canada t S Postal Zip
12. any Info Statement History Current Statement Filter list Print Preview PDF No data available This screen provides access to your Current Statement along with previous month s ePayment s statements There is no pre ePayments statement history since the statement is unique to the ePayments system By default the list of all statements appears However you can use the date boxes to filter the list The Print Preview button allows you to print and export the list in Word PDF and excel format Please note that the monthly statement is dynamic in that it will change depending upon which titles have been paid at the time of viewing Historical statements are generated at the end of each month and show only the titles that were paid that month Titles from a monthly statement that were unpaid by the end of the month are carried forward to the next monthly statement Paid titles appear on the statement for the month in which they were paid Spot Solutions Lids R Ministry of Energy Mines and Petroleum Resources ePayments User Manual February 2008 5 2 View and Pay Current Statement To make an online payment for a Title in the ePayments system the Title must appear on your current statement To view your current statement click the Statement tab on the Profile screen then click the Current statement link Statements are generated every month A Statement is a collection of all of the titles that you are responsible f
13. d Mal Gas Lease Mardi 26 2006 PETCAN 100 0 2 130 00 Pel And Nat Gas Lease September 30 2006 CANETRES 100 0 1 Pelr And Nal Gas Lease September 30 2006 FPETCAN 700 0 Pelr And Mal Gas lease May 21 2006 CANETRES 100 0 Pelr And Mal Gas lease May 21 2006 PETCAN 100 0 Unknown Zone Protected Mode Off The printout will open in a new browser window To print or export the report you can use the PDF controls above the report Spot Solutions Lid lt gt gt OOO 222222222222 Ministry of Energy Mines and Petroleum Resources ePayments User Manual m E E 1 1 6 563 a E Find ki Press o to print Press E to save to file Or you can use the browser s file menu Select either Print or Save As If you want to print you can also highlight the browser window and press control p 2 5 2 Word If you select Word and then click Print Preview you will be presented with the following Dialog Box Spot Solutions Ltd February 2008 11 Ministry of Energy Mines and Petroleum Resources ePayments User Manual February 2008 File Download Do you want to open or save this file Mame ViewReport doc Type Microsoft Office Word 97 2003 Document From epayments gov bc ca Always ask before opening this type of file While files from the Intemet can be useful some files can potentially ham your computer f you do not trust the source do not open or save this file What s the risk
14. e Authorized Debit Date is correct you may change the date to any date prior to the first expiry date shown The required funds for Pre Authorized Debit are available If you want a copy of the recipt to go an additional email address other than your own please enter it below You may enter multiple addresses seperated by semi colon Pay On this screen you can see the titles that you have selected for payment along with any late payment penalties that may be applicable These penalties are 1 For PNG Leases 1 of amount due for the first 30 days 2 for the next 30 days 2 For Drilling Licences 500 You must confirm all of the check boxes before you can press the pay button 1 The rental payment shown for each title is correct 2 The pre authorized debit amount is correct Spot Solutions Lids 06 Ministry of Energy Mines and Petroleum Resources ePayments User Manual February 2008 3 The pre authorized debit date is correct 4 The required funds for pre authorized debit are available You may also optionally enter one or more email addresses to which you would like a copy of the payment confirmation sent If you enter more than one email you must separate the email addresses with a semi colon The format of the email along with sample text is shown below The Company Administrator and all Payment Administrators of the company making the payment Additional email addresses that you have specified on the Payment Confi
15. f for some reason you do not receive this email your statement will still be available online for you to view and make payments on Clicking the Current Statement link on the Profile screen brings up the current statement Spot Solutions Ltd 34 Ministry of Energy Mines and Petroleum Resources ePayments User Manual Statement Details Company Name PETRO CANADA Statement Current Date Issued Feb 09 2008 Unpaid Titles Carried Forward from Previous Statement s February 2008 Cu rrent Statement Expiry date Jan 12 2010 Jan 12 2010 Jan 12 2010 Jan 11 2011 Hectares uN 50378 PNG 1396 E 50378 PNG 1396 50379 PNG 3072 51631 PNG 269 58565 PNG 1328 May 23 2016 Totals Anniversary Date Jan 12 2009 Jan 12 2009 Jan 12 2009 Jan 11 2009 May 23 2009 55 957 50 PNG 810 Jun 08 2010 350569 Totals Anniversary Date Jun 08 2009 6 075 00 10 470 00 10 470 00 23 040 00 2 017 50 9 960 00 UNPAID PENDING PENDING PENDING Rental Amount Status PENDING Rental Amount 6 075 00 Status PENDING All users from your company can view this statement If you are a Company Administrator or a Payment Administrator Make Payment you can also initiate an online payment by selecting the titles that you wish to pay and clicking Make Payment You do not
16. have access to all of the features of the ePayments system except the ability to make an online payment please see Section 5 1 of this manual Before you will be able to make a payment you must fill out and return a PAD form The PAD form is available online at httips epayments gov bc ca PADForm paf It must be downloaded printed signed and returned to the Ministry by mail or courier with an original signature Please not that even if you have already completed and submitted a PAD form for the crown sale you must still complete the PAD form specific to fees and rentals required for ePayments The Province is required by accounting policy to obtain authorization for each type of transaction When refunds are introduced in phase 2 of ePayments another PAD form will be required Spot Solutions Lids Tg Ministry of Energy Mines and Petroleum Resources ePayments User Manual February 2008 2 Logging In and Overview of ePayments Browsing to https epayments gov bc ca will bring you to the login page shown below If you have permission to access ePayments use your BCelD username and password to login BRITISH COLUMBIA Logon Combat Lu BCelD How bo get a BCelD ePayment requires you to logan BCelD User Goverment User 2 1 Selecting a Company If you are registered in ePayments for only one company you will be directed straight from the login page to the Titles tab on the Profile page please see section 3 1 Sp
17. have to pay all of the Titles on a statement You may pay as many or as few titles as you want at any time You may make multiple payments in a day and you may make payments on as many days in the month as you want Clicking the Make Payment button brings up the Payment Confirmation screen Spot Solutions Ltd 30 Ministry of Energy Mines and Petroleum Resources ePayments User Manual February 2008 BRITISH ePayments gt Client Profile gt Statement Details 0 gt Hel COLUMBIA You are logged in as David Morton Administrator from CANETRES j Confirm Payment B C HOME Title s 50448 54006 50270 55056 55059 57986 Date Issued Jan 13 2008 Payor Payor A PDF y ePayments 3 3 Title Status Type Expiry date Hectares Penalty Rental Amount 54006 PNG Mar 26 2013 279 0 00 2 092 50 My Profile 57986 PNG Jan 16 2011 283 0 00 2 122 50 User Authorization 55056 PNG Jan 14 2009 261 0 00 1 957 50 55059 PNG Jan 14 2009 259 0 00 1 942 50 Logout 50270 PNG Jan 19 2010 280 0 00 2 100 00 50448 PNG Mar 29 2010 279 0 00 2 092 50 Totals 12 307 50 Subtotal 12 307 50 Late Payment Penalty 0 00 Total Pre Authorized Debit Amount _ 12 307 5d y Pre Authorized Debit Date Jan 13 2008 To process payment you must check each box below to confirm that you agree with the statement and click the Pay button Fl The rental payment shown for each title is correct E The Pre Authorized debit Amount is correct E The Pr
18. he Current Statement may not appear exactly the same when viewed at different times during the month 5 3 View Historical Statements The same process that generates the monthly payment reminders also prepares a historical statement for the month just ended Historical statements are only available for payments made through ePayments To view Historical Statements click the Statements tab Spot Solutions Lids 3 8 Ministry of Energy Mines and Petroleum Resources ePayments User Manual February 2008 BRITISH ePayment gt Client Profile MH COLUMBIA You are logged in as Cy Naumenko Administrator from Company A Client Profile B C HOME a mee Mame Company A Payment History ePayment My Profile Payment History User Authorization From 2007 Jan 01 Current Statement To 2007 Jan 10 STATEMENT Date Amount ae Nov 13 2007 2 107 50 Logout Exit this e service o 1 0 0 COPYRIGHT DISCLAIMER PRIVACY ACCESSIBILITY Spot Solutions Lids o_O gg Ministry of Energy Mines and Petroleum Resources ePayments User Manual February 2008 A list of available Historical Statements appears The list of statements appearing can be filtered by date by specifying a From Date and a To Date and clicking Filter List Each statement in the list contains a hyperlink to the statement which is shown below Spot Solutions Ltd 40 Ministry of Energy Mines and Petroleum Resources ePayments
19. he system generates the following email The Company Administrator and all Payment Administrators of the majority owner The Company Administrator and all Payment Administrators of all other owners The Company Administrator and all Payment Administrators of the company nominated as the Designated Payor ePayments gov bc ca Payor Assignment Notification Dear Owner PETRO CANADA nominated HUSKY OIL to be the Designated Payor for Title No 48836 10 days ago HUSKY OIL have neither accepted nor rejected this nomination Confidentiality and Disclaimer The information contained in this message and any attachments herein is confidential and intended Spot Solutions Lid 34 Ministry of Energy Mines and Petroleum Resources ePayments User Manual February 2008 only for the addressee s lt may be privileged information and exempt from disclosure under applicable law If you are not the intended recipient the use of this information or its disclosure copying retention or distribution is prohibited and may be unlawful If you received this message in error please inform the sender promptly by replying to the address in the From field and then permanently delete this message from your computer Spot Solutions Lids TT 9 Ministry of Energy Mines and Petroleum Resources ePayments User Manual February 2008 5 Managing Payments 5 1 The Statement Tab Client Profile Code PETOIL Name PETRO CAMADA OIL AND GAS Titles Statements Comp
20. itle Summary a listing of titles that your company either owns or for which it is the designated payor You can print out or export the listing on these screens To print out or export your listing first sort and filter the list if that option is available Title Summary and Statement History and if you require a specific subset then select the format of the printout or export from the dropdown list at the top right The format choices are Pdf Word Excel RTF 2 5 1 PDF lf you select PDF then click Print Preview the PDF will open in a new browser window Spot Solutions Lids Tg Ministry of Energy Mines and Petroleum Resources ePayments User Manual February 2008 y http epayments gov be ca ViewReport aspx r itles rpt Windows Internet Explorer rox COD 8 http epayments gov bc ca View Y Googe A File Edit GoTo Favorites Help Google Ge x G0 o B v 1 Bookmarksy gt Settingsv UE chy http epayments gov bc ca Vi lo fap T m b Page hi ik Tools Expiry Dale Payor Sel And Nal Gas lease December 11 3006 PETCAM 100 0 1 6 355 00 Fel And Nal Gas lease December 13 3006 FETCAN 100 0 1 10 432 50 Pel And Nal Gas lease December 16 2005 PETCAM 100 0 1 2 092 50 Sel And Mal Gas lease flay 21 207 PETCAN 700 0 1 990 00 Fel And Nal Gas Lease August 11 2005 PETCAN 100 0 6 315 00 Fel And Nal Gas Lease December 11 3006 FETCAN 100 0 1 6 347 50 Fel An
21. lined to indicate that it is a hyperlink Click on this hyperlink When you do so the Title details screen appears as shown above The Title Details screen displays the following information Title number Expiry Date Annual Rental Status Payor Type Owners Payment History Payor History OO RA ES The payment history shows all payments that were made for that title when that title was either owned by your company or when your company was the Designated payor for that company Payment Date The date that the payment was received by the Ministry Receipt For pre ePayments payments this is the historical receipt number Number Payor Prior to the rollout of ePayments there was no notion of Designated Payor so this field will be blank for all Amount The amount of the payment Clicking on the Receipt number opens the receipt in a new browser window For more information about ePayments Receipts and Statements please see Section 5 of this manual Spot Solutions Lids 9g Ministry of Energy Mines and Petroleum Resources ePayments User Manual February 2008 Receipt 27 Date Paid 13 Nov 2007 Payor CANETRES TITLE TYPE PAID TO DATE HECTARE RENTAL AMOUNT 49261 PNG Nov 13 2007 281 00 2 107 50 Subtotal 2 107 50 Late Payment Penalty 1 5 0 00 Total Pre_authorized Debit Amount 2 107 50 Pre Authorized Debit Date 13 Nov 2007 The Payor History shows the history of payor assignments including the date and who made
22. low Spot Solutions Lids og Ministry of Energy Mines and Petroleum Resources ePayments User Manual February 2008 Title Details Title no 49222 Expiry Date Dec 16 2008 Rental Owing 2092 50 Status A Owner s Payor CANETRES PENDING PETCAN 100 0 a A Type Petr And Nat Gas Lease fa Accept Decline Payment History Receipt Format PDF If you are the Nominated Payor and you choose to accept the nomination click the Accept button The system will then generate and send the following email The Company Administrator and all Payment Administrators of the majority owner of this title The Company Administrator and all Payment Administrators of all of the owners All other authorized users except Viewers in the accepting user s company From The user that accepted the assignment Payor Assignment Notification PETRO_ CANADA has accepted your assignment for Title No 48836 Confidentiality and Disclaimer The information contained in this message and any attachments herein is confidential and intended only for the addressee s It may be privileged information and exempt from disclosure under applicable law If you are not the intended recipient the use of this information or its disclosure copying retention or distribution is prohibited and may be unlawful If you received this message in error please inform the sender promptly by replying to the address in the From field and then permanently delete this me
23. ments gt Client Profile gt BRITISH COLUMBIA You are logged in as David Morton Administrator from PETCAN A Client Profile Code PETCAN Name PETRO CANADA ePayments Titles Statements Company Info My Profile User Authorization Primary Term Titles Logout PDF To view active primary term titles that are owned by you or that you are the Designated Payor of you must click on the Filter List button below If you wish to view a filtered subset of those titles select your filter criteria before clicking the Fliter List button If you do not apply any filter criteria all titles will be shown Expiry Date From EM Payor To Ea Owners Filter List V1 0 35 10 Feb 2008 Petr And Nat Gas Lease Petr And Nat Gas Lease Petr And Nat Gas Lease Petr And Nat Gas Lease Petr And Nat Gas Lease Petr And Nat Gas Lease Petr And Nat Gas Lease Sep 30 2008 Sep 30 2008 Dec 16 2008 Dec 11 2008 Dec 11 2008 Feb 24 2009 Dec 18 2008 PETROOG PETROOG ENCANA Status Accepted Accepted Past Payor Accepted Past Payor Accepted Accepted Owner s PETCAN 100 0 PETCAN 100 0 PETCAN 100 0 PETCAN 100 0 PETCAN 100 0 PETCAN 100 0 PETCAN 100 0 Annual Rental 1 995 00 1 995 00 2 092 50 8 355 00 8 347 50 2 092 50 10 432 50 Spot Solutions Ltd COPYRIGHT PRIVACY ACCESSIBIL Ministry of Energy Mines and Petroleum Res
24. nts COLUMBIA You are logged in as Dawid Morton Administrator from CANETRES B C HOME ePayments Main Menu My Profile Titles Wew all titles for which you are an owner or Designated Payor You can view payment history and manage payors If you have been designated as payor you can accept or Profile decline your designation TARA My Profile Payment History View all previous statements View and pay your current statement Logout My Profile Address View the address information we have on file for your company If you are your company s ePayments administrator you can change the address and also change bank account information User Administration If you are an administrator you can assign new epayments users for your company and change the access rights of existing Users Spot Solutions Ltd Ministry of Energy Mines and Petroleum Resources ePayments User Manual February 2008 2 4 Navigation ePayments Application Model Industry User Login Page IN E User z My Profile Authorization Logout 4 Current Historical El ed Statement Statement ae ray y Details Details d Screen View Confirm Receipt Payment The figure above shows the screens in the ePayments application and shows how you can navigate between them Descriptions of all of the screens can be found in this manual Spot Solutions Ltd Ministry of Energy Mines and Petroleum Resources ePayments User Manual Titles Section
25. or paying that have an anniversary date on any day three months following the last day of the month of the statement For example the November Statement will consist of titles with an Anniversary Date in March In addition any titles that remain unpaid from previous statements will also appear on the Current Statement as carried Forward items These carried forward titles appear in a separate section at the top of the statement At the beginning of each month approximately midnight on the last day of the preceding month the system generates and sends the following email The Company Administrator and all Payment Administrators of the company epayments gov bc ca Statement Notification Your statement for the month of February is now available at https ePayments gov bc ca Please log on to view it Confidentiality and Disclaimer The information contained in this message and any attachments herein is confidential and intended only for the addressee s It may be privileged information and exempt from disclosure under applicable law If you are not the intended recipient the use of this information or its disclosure copying retention or distribution is prohibited and may be unlawful If you received this message in error please inform the sender promptly by replying to the address in the From field and then permanently delete this message from your computer You may log onto ePayments at any time to view your Current statement I
26. ot Solutions Ltd Ministry of Energy Mines and Petroleum Resources ePayments User Manual February 2008 lf you are registered for two or more companies you will first be asked which company you are logging into as shown in the following screen Please select which company you wish to log into A CCA CANETRES CANETIC RESOURCES INC PETOIL PETRO CANADA OIL AND GAS Administrator PETCAN PETRO CANADA Select 2 2 Entering a Subscription Code If you are not registered in ePayments the system won t recognize your user name and it will prompt you for a subscription code You do not have permission to access the Compliance and Administration Branch s ePayments system If you have a subscription code please enter it in the box below If you do not have a subscription code and require one please contact Brenda Jennings at Brenda _jennings qov bc ca Type Your Subscribtion Code here Enter the subscription code for your company that has been emailed to the Company Administrator by the Ministry and you will be logged in and automatically be assigned the role of Company Administrator for that company Only the Company Administrator should complete this step Spot Solutions Lids lt gt j gt jj gt y gt T gt 222 O pp Ministry of Energy Mines and Petroleum Resources ePayments User Manual February 2008 2 3 Main Menu Once you are logged in you will see the Main Menu BRITISH ePayme
27. our filter criteria before clicking the Fliter List button If you do not apply any filter criteria all titles will be shown Expiry Date From June 1 2008 EHEH Payor To June 30 2008 Owners Filter List Owner s Annual Rental Petr And Nat Gas Lease May 26 2009 PETCAN 100 0 2 092 50 SIGNLT 25 00 PETCAN 75 00 10 470 00 Petr And Nat Gas Lease Jan 12 2010 Update Payor Check one or more boxes of the Titles for which you wish to change the Designated Payor then click Update Payor You will be directed to the Change Payor screen Spot Solutions lam Ministry of Energy Mines and Petroleum Resources ePayments User Manual February 2008 Titles Statements Company Info Designate Payor You have selected to designate a Payor for the following titles s Tithe Status Exipy Date Owner s Annual Rental PETRO CANADA E En l 75 00 SIGNALTA 1 i je 50378 A Petr And Nat Gas Lease 1 12 2010 12 00 00 AM PETCAN RESOURCES LIMITED 10470 00 25 00 Enter all or part of the company name and click Find o Results Click on radio button next to the name of the Payor you wish to designate to the titles shown above and click the Designate Payor button Designate Payor Type in part of the name of the company that you wish to assign as the payor and click Find Spot Solutions lam Ministry of Energy Mines and Petroleum Resources ePaymen
28. ources ePayments User Manual February 2008 Once you are logged in click on My Profile on the left menu and then click on the Titles tab The screen will display all of the titles 1 owned by your company 2 for which your company is the Assigned Payor 3 for which your company is the Designated Payor and 4 for which your company is the previous payor if the current Assigned Payor has not yet accepted or has declined You can use the filters described below to decide what other titles you want to view Use the scroll bar on the right to see all the titles The summary information displayed about each title is 1 Tithe Number The Ministry assigned number for the title 2 Type The type of tenure The possible types are Drilling Licence Geothermal Lease Geothermal Permit S72 Special Agreement Natural Gas Lease Permit A Permit B Permit C Permit D Petr And Nat Gas Lease Petroleum Lease UG Storage Lease 3 Expiry Date The date that the primary term ends 4 Payor The Designated Payor for the title This is the only company that can make a payment for this title Spot Solutions Lids e o Ministry of Energy Mines and Petroleum Resources ePayments User Manual February 2008 5 Owner s The owner s of the title along with their percentage interest 6 Annual Rental The annual rental amount Clicking on the column heading will sort the list by that column Clicking again will do a
29. reverse sort By default all titles are displayed However you can filter the list using the controls just above it Expiry Date Payor Type Owners Print Preview POF The possible filter criteria are 1 Expiry Date Either enter a date in the format January 1 2008 or use the calendar which is accessible by clicking on the button just to the right of the entry boxes If you click on this box a calendar appears osoon lt lt OOOO 2222 g Ministry of Energy Mines and Petroleum Resources ePayments User Manual February 2008 To view active primary term titles that are owned by you or that you are the Designated Payor of you must click on the Filter List button below If you wish to view a filtered subset of those titles select your filter criteria before clicking the Fliter List button If you do not apply any filter criteria all titles will be shown Expiry Date From ices Payor Feb 2008 To isis Biia Owners We 31 zo a o Filter List Title No 30 6 2 13 14 15 Sep 30 2008 PETROOG Accepted PETCAN 100 0 1 995 00 20 21 22 F 27 28 Sep 30 2008 PETROOG Accepted PETCAN 100 0 1 995 00 Dec 16 2008 ENCANA Past Payor PETCAN 100 0 2 092 50 Today February 11 2008 Dec 11 2008 PETCAN Accepted PETCAN 100 0 8 355 00 Petr And Nat Gas Lease Dec 11 2008 ENCANA Past Payor PETCAN 100 0 8 347 50 Petr And Nat Gas Lease Feb 24 2009 PETCAN Accepted
30. rmation screen ePayments gov bc ca Statement Notification Thank you for your payment for the following title s 49182 57791 57795 55976 54955 Your receipt is available at https epayments bc gov ca Confidentiality and Disclaimer The information contained in this message and any attachments herein is confidential and intended only for the addressee s It may be privileged information and exempt from disclosure under applicable law If you are not the intended recipient the use of this information or its disclosure copying retention or distribution is prohibited and may be unlawful If you received this message in error please inform the sender promptly by replying to the address in the From field and then permanently delete this message from your computer Spot Solutions Lids 3 7 Ministry of Energy Mines and Petroleum Resources ePayments User Manual February 2008 Once the Pay button is pressed the payment will be processed that evening in the daily payment batch A receipt is available online immediately after the batch is processed All titles paid in the same day will have the same receipt number It is important to understand that the monthly statement is dynamic in the following ways 1 When a title is paid from the Carried Forward section it will no longer appear on the statement 2 When a title is paid on the Current section it will be grayed out and cannot be paid again For these reasons t
31. s file What s the risk Open will open the report in a new Microsoft Excel window Save will allow you to save the report as a Microsoft Office Excel 1997 2003 type Spot Solutions Ltd 14 Ministry of Energy Mines and Petroleum Resources ePayments User Manual February 2008 3 Managing Users The Company Administrator is responsible for setting up other company users There are three different roles that users may have 1 Company Administrator Only one is allowed for a company 2 Payment Administrator 3 Viewer You can access the screen below from the User Authorization selection on the left menu Note Select Edit to change User Info and Role profile Delete to remove User Info and Role profile Click Update to save changes Cancel to abort Role Administrator Access to all menu screens with Edit Update and Delete previlege Payor Access to Client Profile menu screen with Edit Update previlege Viewer Access to Client Profile menu screen with Read only previlege Users BCED First Name Last Name ePayments Role Edit Delate cbnaumen cy spotsolutions com1 Administrater Edit Delete giboyles Ginger Boyles gingeng ispotsolutions com Edit Delete dawem Dave Morton daveGspotsolubons com Edit Delete taha Taha Tamil tahagspotsolubons com Viewer d Edit Delete ray Ray Wang ray Dspotsolubons com viewer Edit Delate stephen Stephen Lowe stephen spotsolutions com Viewer Edit
32. signated Payor and a specified owner Expiry Date From January 1 2008 Payor PETCAN Type Natural Gas Licence To December 31 2008 Owners HUSKYOIL Filter List Spot Solutions Lids TT 94 Ministry of Energy Mines and Petroleum Resources ePayments User Manual 4 2 View Title Details Title Details Title no 53338 Expiry Date Jul 31 2012 Status A Type Petr And Nat Gas Lease Payment History Receipt Format PDF ha Below is the history of payments made for this title Owner s ENCANA CORPORATION 50 00 PETRO CANADA 50 00 February 2008 Annual Rental 12896 00 Last Payor TALISMAN ENERGY INC Payor TALISMAN ENERGY INC ACCEPTED Change Payor Payment Date Receipt Number sep 03 2002 43616 Jun 03 2003 4615 Jun 03 2004 49466 May 30 2005 52584 May 26 2006 556762 TALISMAN ENERGY INC TALISMAN ENERGY INC TALISMAN ENERGY INC TALISMAN ENERGY INC TALISMAN ENERGY INC Amount Description 12 090 00 AR 12 090 00 AR 12 090 00 AR 12 090 00 AR 12 090 00 A TALISMAN ENERGY INC Spot Solutions Ltd Payor Assigner TALISMAN ENERGY INC Accepted 2 8 2008 4 35 13 PM 22 Ministry of Energy Mines and Petroleum Resources ePayments User Manual February 2008 To get to the View Titles Details screen open the Title Summary screen On the Title Summary screen the Title number is displayed in blue and under
33. ssage from your computer Please note that when an email is sent to a company it is sent to the Company Administrator and all Payment Administrators If you choose not to accept the nomination you should click the Reject button The system will then generate the following email Spot Solutions Lids 30 Ministry of Energy Mines and Petroleum Resources ePayments User Manual February 2008 To The Company Administrator and all Payment Administrators of the majority owner of this title The Company Administrator and all Payment Administrators of all of the owners All other authorized users except Viewers in the accepting user s company The user that accepted the assignment Payor Assignment Notification PETRO_CANADA has rejected your Designated Payor assignment for Title No 48836 Confidentiality and Disclaimer The information contained in this message and any attachments herein is confidential and intended only for the addressee s lt may be privileged information and exempt from disclosure under applicable law If you are not the intended recipient the use of this information or its disclosure copying retention or distribution is prohibited and may be unlawful If you received this message in error please inform the sender promptly by replying to the address in the From field and then permanently delete this message from your computer lf the Nominated Payor does not either accept or reject the nomination within 10 days t
34. tle number s 54188 Please log in to https epayment bc gov ca to accept the assignment Confidentiality and Disclaimer The information contained in this message and any attachments herein is confidential and intended only for the addressee s It may be privileged information and exempt from disclosure under applicable law If you are not the intended recipient the use of this information or its disclosure copying retention or distribution is prohibited and may be unlawful If you received this message in error please inform the sender promptly by replying to the address in the From field and permanently delete this message from your computer And you will see the following message Spot Solutions Lids og Ministry of Energy Mines and Petroleum Resources ePayments User Manual February 2008 Windows Internet Explorer The Payor can also be changed from the Title Details screen Title Details Title no 50869 Expiry Date Jun 08 2010 Annual Rental 6075 00 Status A Owner s Last Payor PETRO CANADA ENCANA OIL amp GAS CO LTD 7 Type Petr And Nat Gas Lease 50 00 HUSKY OIL OPERATIONS Payor Pe ee LIMITED 50 00 Change Payor 4 4 Accept or Reject a Payor Nomination When the Nominated Payor logs in and navigates to the Title Detail screen for any Title for which they have been nominated as the Payor they will see their name as the Designated Payor with a status of Pending as shown in the figure be
35. ts User Manual February 2008 Titles Statements Company Info Designate Payor You have selected to designate a Payor for the following title s Title Status Exipy Date Owner s Rental Owing 54188 A Petr And Nat Gas Lease 5 21 2008 12 00 00 AM N A PETCAN 100 0 2122 50 Enter all or part of the company name and click Find canet Results Click on radio button next to the name of the Payor you wish to designate to the titles shown above and click the Designate Payor button CANETIC ENERGY INC E CANETIC RESOURCES INC Designate Payor Now select the company and clik Designate Payor If the system cannot match the string that you entered the following message is displayed Windows Internet Explorer A No PARS account Spot Solulions Lids OOO 222222 Ministry of Energy Mines and Petroleum Resources ePayments User Manual February 2008 Enter all or part of the name of the company that you wish to designate as a payor and click Search A set of companies matching the criteria that you provided will be displayed Select the company you want and click Designate Payor The system will generate and send the following email to the Nominated Payor with copies to all of the Title owners All email addresses of the authorized users of the Nominated Payor Company All other owners of this title Your email address Payor Assignment Notification PETRO CANADA has been assigned as a Payor for the following ti
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