Counsellors' Online Services User Manual 2011–2012
Contents
1. All courses grades data Secondary School Diploma Indicator OSSD Issue Date Secondary School Literacy Requirement Specialist High Skills Major SHSM Program Code Completion Indicator Community Involvement For International Baccalaureate schools the IB Diploma IB Certificate and the non IB designations Comments e g extenuating circumstances equivalent credits Electronic updates made by school officials directly to the OUAC database allow for a more efficient correction period following each grades collection period The Academic Updates function is available to school officials daily from 7 00 a m to 2 00 a m Eastern Time After selecting Academic Updates on the left hand menu bar you will be presented with a list of your school s applicants similar to the list shown in Figure 28 Scroll down to view the entire list Note A flag Yes or No indicating the receipt of electronic grades and or online academic updates for the current collection will appear beside each student as shown in Figure 28 It is important that you investigate if No appears under the Grades File Received column once the OUAC has processed your grades file Verify the student s academic record using the Academic Updates function or the Inquiry function Click on the OUAC Reference Number to view the details for the applicant To search for a particular applicant e Enter either a surname partial o2. 4 Acurrent PIN Checklist of all of your OUAC applicants is available in both HTML and Excel format 5 The Winter Entry Applicant Report lists all applicants at your school that have applied for a January Admission winter entry program available in both HTML and Excel formats You will be presented with the screen below Fig 35 after clicking Reports in the left hand menu bar Ontario Universities Application Centre Guidance Counsellors Online Services gt Reports You are logged in as XSN2Z222727N Select one of the following Service Links Account Create a PIN Data Upload Download Inquiry Academic Updates gt Reports 2 E Cem Please be eine that due to the a sme a data which is displayed in this ene s unes can be del 4 PIN Checklist HTML Excel D Winter Entry Applicant Report e HTML Excel Fig 35 34 Counsellors Online Services User Manual 2011 2012 10 1 Applicant Status Report The Current Year Applicant Status Report provides a summary of the status of your current university applicants from your school including the status of the OUAC fee payment the current grades collection and the university program for which the applicant has accepted an offer of admission The Previous Year Applicant Status Report provides a list of previous year university applicants from your school and the university program for which the applicant has accepted an offer of
3. Online Services some will be able to use all the functions on the left hand menu bar while others will only be able to use some of those functions Ontario Universities Application Centre Guidance Counsellors Online Services You are logged in as ASN2Z2222N Use one of the buttons down the left hand side to begin using an online service Depending on the access level you indicated on the SSOLA registration form you will have service Links varying access to the different services Account Create a PIN Please contact quidance ouac on ca to change your access level You can also ask Data technical support questions at this address or call 519 825 1940 Upload Download Inquiry Be sure to download and read a copy of the Online services user manual Academic Updates Reports Fig 8 In September you and the principal vice principal at your school completed SSOLA registration forms to register various individuals for access to Counsellors Online Services On the registration forms each registrant was given a specific level of access One individual at your school was given Administrator level access This individual has access to all functions provided in Counsellors Online Services Other individuals at your school could be registered with one or more of these levels of access e Inquiry e Inquiry and Academic Updates e Submit Electronic Data The chart on the right indicates the menu options 7
4. Personal Information Address Information Previous Institutions Grades Comments made by the secondary school e g extenuating circumstances equivalent credits Log of amendments made online by the applicant date and type Log of amendments made to academic data online by school officials Counsellors Online Services User Manual 2011 2012 23 Within the Grades section you will see a list of the applicant s course and diploma related information Fig 27 You may also see multiple entries of the same course code If changes have been made to a course code at each grade collection multiple entries of the same course code are displayed The most recent change to the course in the current grade collection is listed first followed by subsequent updates The Source column refers to the collection period in descending order of collection e g Apr Feb App App Application submission Apr April collection Feb February collection Jul July collection Ontario Universities Application Centre Guidance Counsellors Online Services Main Logout gt Inquiry gt Grades You are logged in as NBAZ22236A University Personal Address Frevious Online Academic Semice Links Choices Information Information Institutions Comments Amendments Updates Account History Create a PIN Data Upload Download gt Inquiry OUAC Refno 2011 010000 Gees Student Name Barone Lukas PI
5. Service Links eee Add Account s gt Create a PIN Mident 918679 SSSN Upload Download kumm Inquiry Ontario Education Academic Updates Number OEN z Reports First Name Last Name Mident 918679 SSSN o Use as many of the entry forms below as you require To submit more records choose the Add Account s button on the following page for another five entry forms Ontario Education Number OEN First Name Last Name Mident 918679 SSS5N Ontario Education o Number QEN First Name Last Name Mident 918679 SSSN Ontario Education r Number QEN First Name l Last Name Fig 11 12 Counsellors Online Services User Manual 2011 2012 After entering data for one to five accounts click Add Account s at the bottom of the screen You will return to the previous screen where you will see the accounts listed that you have just entered The screen below Fig 12 displays created accounts Ontario Universities Application Centre Guidance Counsellors Online Services gt Create a PIN ETE Logout You are logged in as XSN22222N Please note The Create a PIN option should be used only for those students who do not appear on your electronic data file Please refer to the Counsellors Online Services User Manual for more information Service Links A
6. Zeg l Access Level Functions Available available to individuals depending on the level of access indicated on their registration form Inquiry Account Information Inquiry If an individual was given more than one access level Reports on the registration form the functions available are cumulative Inquiry and Account Information Academic Updates Create a PIN For example if someone were given access to the Inquiry Inquiry and the Submit Electronic Data options Academic Updates then after logging in the individual would be able to Reports access the options for both levels Submit Electronic e Account Information e Account Information Data e Data Upload Download Data Upload Download Inquiry Reports 8 Counsellors Online Services User Manual 2011 2012 5 0 Account Information When a user selects Account the system displays the User ID of the person who is logged in for the current session Fig 9 This screen also provides instructions for logging out of the system Ontario Universities Application Centre Guidance Counsellors Online Services gt Account You are logged in as XSN22299N You are logged in to Guidance Counsellors Online Services as XSN22222N service Links gt Account The last time you logged in was on 2010 09 10 at 09 26 12 Create a PIN Data To Logout Upload Download Inquiry Click the Logout button on the top banner or Academic Upda
7. The data is segmented into groups of 49 applicants and is sorted alphabetically For example the report below is for applicants 1 49 of a total of 646 students Scroll down to view the entire list of 49 students You may view the grades data for other students by selecting other groupings at the top of the screen e g 50 99 100 149 150 199 otal Students 1 lick to Return to Guidance Counsellors Online Services 1 PAGE TOP OQUAC Refno 2011 010000 Student Name Barone Lukas PIN t011 Secondary School Literacy Requirement Completed in both English and French Community Involvement Not Completed Highest Level of Education Ontario Secondary School OSSD Status Already Received OSSD Issue Date 2010 08 Specialist High Skills Major complete Yes Specialist High Skills Major SHSM Program Forestry Course Date Cred Mark Source Type Type Status Delivery Lang Action WebUpd Notes 2010 06 1 00 66 APP F R D E U English ENG4U 2010 06 1 00 83 APP F R D U Adv Functions amp Introductory Calc 2010 06 1 00 88 APP F 2010 06 100 80 APP F 36 Counsellors Online Services User Manual 2011 2012 10 3 Choices by University Report The Choices by University Report displays applicant names and OUAC Reference Numbers sorted by program of choice within each university The university programs are represented by the OUAC program code For example AAT would represent a three year Arts program at Lakehead University You will
8. Coll Voc Institute service Links Your extract file is ready to download containing information about students enrolled at your Account school Create a PIN Data Glick here to download the file Upload Download Inquiry Academic Updates Reports Fig 22 A record layout of the file is available by clicking Help on the Data Download page 20 Counsellors Online Services User Manual 2011 2012 When you select Click here to download the file you will be prompted to either open or save the file Fig 23 File Download Do you want to open or save this file E Name S918679 dat Type Text Document From usertest qcos quac on ca Ml Always ask before opening this type of file E while files from the Internet can be useful same files can potentially harm CG your computer Ifyou do nottrust the source do not open or save this file S Fig 23 If you choose to save the file you will be prompted to indicate where you want to save the file Fig 24 Save As Save in D Desktop v a ER ES ise S DM Documents a My Computer Mu Recent my Network Places Documents 9 101 French emails ec aEmail templates Sguidance_screenshots Desktop uk Cache E D P K j My Documents My Computer My Network Places File name nave as type Text Document Fig 24 Counsellors Online Services User Manual 2011 2012 21 8 0 Inquiry The Inquiry function allows you to
9. Files as shown in Figure 15 Now browse through your computer s contents to find the file After clicking the file to be uploaded you will notice that it appears in the File name box Fig 15 When you are satisfied that you have selected the correct file click Open on the lower right hand side of the window Choose alt Look in ForUndergraduate_temp TE 59156679 J1 My Recent Documents Desktop My Documents hay Computer My Network Flaces File name 3918679 U1 Files of type Ai Files Cancel Le Fig 15 After clicking Open to select a file you will return to the Data Upload screen The file name will now be inserted in the text box For example Figure 16 shows the file name S918679 U1 in the text box Guidance Counsellors Online Services gt Data Upload Download gt Data Upload You are logged in emer November Transmission Service Links To select a file from your PC and upload it to the QUAC click the Browse button and pick a Account file Once the file path appears in the box below click on the Send your upload button Create a PIN 919679 U1 Browse Data eege Upload Download Send your upload Inquiry Fig 16 16 Counsellors Online Services User Manual 2011 2012 If you do not want to use the file that is in the text box click Browse again to find a different file
10. Otherwise if you are satisfied that the correct file name is entered into the text box click Send your upload Important Depending on whether you are logged in as a school guidance counsellor or as a school board staff member you will get different results after clicking Send your upload For guidance counsellors Send your upload will send your file to the OUAC For school board staff Send your upload will add the file to a list of files to be sent to the OUAC in the event that you want to send more than one file Once you have selected all of the files to be uploaded click Process Files directly below the list of selected files to send the files to the OUAC For school board staff after clicking Send your upload the file will appear in the list of files to be processed at the bottom of the screen Figure 17 displays one file S887170 U1 which is ready to be processed Another file can be added to the list of files to be processed by using the Browse button or entering the name of the file in the text box and then clicking Send your upload This process can be repeated until all the files you wish to send to the OUAC are added to the list To begin the transfer of the file s to the OUAC click Process files Ontario Universities Application Centre Guidance Counsellors Online Services i gt Data Upload Download Data Upload You are logged in as November
11. User Manual 2011 2012 You may check or uncheck one or more Notes Co operative Education Course taught in French Core Extended or Immersion Interdisciplinary Course Modified Expectations Performance Extraordinary Circumstances Alternative Expectations Specialist High Skills Major or Course taken at an inspected private school For Credit count adjusted combined courses exceed maximum and Substitution of a Compulsory Credit leave the Notes section unchecked To change the course code or completion date you must drop the course see section 9 3 of this manual and add a new course see section 9 2 of this manual To save or reset your updates e Click Reset to remove all changes made on this screen e Click Return to Grades Summary to exit without saving any changes e Click Save to immediately save all changes and return to the Student Grades screen 9 2 Add Courses When you click Add Course s on the Student Grades screen Fig 29 you will see a screen similar to Figure 31 Ontario Universities Application Centre Guidance Counsellors Online Services gt Academic Updates Logout ge You are logged in gt Update Course ED MSN22222h em mee wg To make your changes simply choose from the drop down lists below and click Save Service Links Clicking the Return to Grades Summary button below
12. be presented with a list similar to the screen below Fig 38 after selecting Choices by University Report on the Reports screen Scroll down to view the entire list Ontario Universities Application Centre Guidance Counsellors Online Services gt Reports gt Choices by University You are logged in as XSN222227N Printable Version Service Links University Program Name Student Name OUAC Reine Account Create a PIN Lakehead Data 3 T i load AC Hon Commerce 4 Yr Barone Lukas 2011 010000 Inquiry UOIT Academic Updates gt Reports DEB Hon BEng Energy system Eng Barone Lukas 2011 010000 HSS Special Student Barone Lukas 2011 010000 Nipissing PFA Bachelor of Fine Arts Barone Lukas 2011 010000 Fig 38 Counsellors Online Services User Manual 2011 2012 37 10 4 PIN Checklist The PIN Checklist Fig 39 provides a current list of your university applicants PIN access codes that were used when applying online and that are required to access the application to review to change and to respond to university offers of admission This list is provided in alphabetical order and is available in HTML or Excel format The list is cumulative and will be modified to reflect PINs for new students for whom you have selected Create a PIN Students who have already received a PIN and have transferred to your school will not appear on this list Like all students their
13. did not lead to a credit Interdisciplinary studies Course taught in French Core Extended or Immersion Co operative education Alternative expectations that do not lead to a credit Specialist High Skills Major Course taken at an inspected private school o Ion zZz l For the following values leave the Notes section unchecked B Credit count adjusted combined courses exceed maximum X Substitution of a compulsory credit The table of courses at the bottom of the Student Grades screen contains all of the current grades information To save your changes for the current student e You must click Save on the applicable screen before proceeding to the next student or changes for the current student will be lost As you add update or delete courses codes will appear in the Code column e The A U and D colour codes represent alterations to the current student that have not yet been distributed to the universities e The HD colour code represents a Historically Dropped course that has been distributed to the universities The course is listed in case you wish to re add the course The Ol colour represents Other Information e g secondary school diploma secondary school literacy requirement community involvement comments SHSM program code and completion indicator that has been modified during your current session and will appear to the left of the label for t
14. individual will log in to Counsellors Online Services using his or her personal User ID and password These User IDs and passwords are mailed to schools starting in late September once a registration form is completed by the school and returned to the OUAC For security and confidentiality reasons all users must register each year even if they were authorized users in the previous year Figure 2 shows the main page of Counsellors Online Services Ontario Universities Application Centre Guidance Counsellors Online Services You are logged in as XSN2222727N Use one of the buttons down the left hand side to begin using an online service Depending on the access level you indicated on the SSOLA registration form you will have service Links varying access to the different services Account Create a PIN Please contact quidance ouac on ca to change your access level You can also ask Data technical support questions at this address or call 519 823 1940 Upload Download Inquiry Be sure to download and read a copy of the Online services user manual Academic Updates Reports Fig 2 Counsellors Online Services User Manual 2011 2012 5 3 0 Navigating Counsellors Online Services The following pages provide definitions of some of the terminology associated with the screens that you will encounter while navigating the site Title Bar Across the top of the screen is the Counsellors Online Services title
15. secondary schools and boards of education e Winter and Spring Entry Special Circumstances Read more 105 Application 3 Admission Information Semice Flyer The Admission Information Service i l Be ucio handbook Review and Change Your Online The Admission Information Semice is now available This service is available Application PDF Tutorial NEO Newsletter 2011 from June 8 2011 until August 26 2011 This tutorial is in colour and does not e Fedani Repeated include speakers notes E E 1 In the Loop May 2011 Edition The QUAC s semi annual update for guidance counsellors Counsellors Online Services O Grades Collection Dates lt Log in In the Loop May 2011 Admission Information Service Flyer e COLS Manual Papen This service wall be in operation from June H 2011 until August 26 2011 Go Regional Dialogues 2011 Schedule of Dates 2011 OUF will be held in October this year Mark your calendars for the Ontario Universities Fair OUEL which will take e 101 Application EES place October 14 to 16 2011 at the Metro Toronto Convention Centre University Contact i nwersity contacts Redesigned website Welcome to the Ontario Universities Application Centre s newly redesigned ami AETI Guidance website Read more Changes to the OUAC s Telephone Contact Information mur Fig 1 Ee LI D m CC E DEL elerbeopea ALLDAG e Ce C 4 Counsellors Online Services User Manual 2011 2012 Each
16. to Grades Summary to exit without saving any changes Click Save to immediately save all changes and return to the Student Grades screen Counsellors Online Services User Manual 2011 2012 9 3 Drop Re Add Courses To drop a course from Student Grades Fig 29 click on the box in the column entitled Drop After all the courses to be dropped have a check mark in the Drop column click Drop Checked Course s at the bottom of the screen After clicking Drop Checked Course s the dropped course will appear at the bottom of the list and will have Re Add indicated in the Drop column Figure 32 illustrates how dropped courses would appear on the bottom of the Student Grades screen Here ENG4C MCB4U and TAB45 have been dropped as indicated by the D in the Code column Lang Completion Grade of CourseCourse CodeDropCourse Date CreditMark Type Instr Delivery type Status Notes Mident AAT4M 2010 06 0100 E D SCH4U SPH4U ENG4C MCB4U 2010 06 2010 06 2010 06 2010 06 0100 0100 0100 0100 VAGSO1 VACSO1 e TAB45 2010 06 0100 F UACS01 Drop Checked Course s Add Course s Return to Student List Fig 32 If a course was mistakenly dropped it can be re activated by clicking Re Add in the Drop column In the example above Fig 32 if ENG4C had been mistakenly dropped you could click Re Add and the list of courses would a
17. Counsellors Online Services User Manual 2011 2012 Updated September 30 2011 170 Research Lane ONTARIO UNIVERSITIES APPLICATION CENTRE Guelph ON N1G 5E2 CENTRE DE DEMANDE D ADMISSION Phone 519 823 1940 AUX UNIVERSIT S DE L ONTARIO www ouac on ca http guidance ouac on ca Contents 1O AA deen tg e E 3 2 0 Counsellors Online Services LOGIN neet 4 3 0 Navigating Counsellors Online Services 6 4 0 Access Levels to Counsellors Online Services 8 E ee he tege E 9 OE Sa a UPN EE 10 7 0 Data Upload Download WEEN 14 Me WE Do UPO H 14 Za Dia DOW MO EE 19 EE aT eera A deine E AE EEEE E E E E E E A EE EEA E 22 JO Academie et Ee 25 S Update ET 28 CB Add Bee 29 9 3 Egeter 31 9 4 Update Other Information eegen eggteed enee deed teen GEr e geed egkEENd eege egene 32 TOO REDON sisecpiscenae ceca EEE A sate atee aan eaekeuresaeacdancabesemnma E satcaamea sent 34 10 1 Applicant Status RS Oi ET 35 10 2 Grades REDOT OH 36 10 3 Choices by University REDOT EE 37 10 4 PIN COCK list E 38 10 5 January Admission Winter Entry Applicant Report 39 1 0 Introduction This manual replaces the 20170 2011 Counsellors Useful Links Online Services User Manual that was published on October 7 2010 Counsellors Online Services link http guidance ouac on ca Counsellors Online Services COLS are a collection of web based services intended to provide authorized General undergraduate application we
18. Date Credit Mark Grade Type Language of Instruction Delivery and Course Type have drop down menus Check box The Notes field uses check boxes One or more boxes can be clicked to check uncheck the box 3 Text box Click the box and type the information into the box The Mident field uses a text box 1 Course enc4au Sateen cal Sal l Date oes Y Month i Credit choose M Mark choose ei Grade Type Choose wt ln Lango TTT eege English NW Delivery choose sc Course 3 Choose Ve Notes C Co operative Education L F Course taught in French Core Extended or Immersion P C On Interdisciplinary Course S C M Modified expectations C S Performance Extraordinary Circumstances CO A Alternative expectations C H Specialist High Skills major P Course taken at an inspected private school Leave Notes section unchecked for values X Substitution for a compulsory credit course B Credit count adjusted combined courses exceed maximum Mident Number should reflect school where course was taken 918675 Only Mident numbers for schools on the QUAC database can be collected Fig 7 Counsellors Online Services User Manual 2011 2012 4 0 Access Levels to Counsellors Online Services Note the functions available on the left hand menu bar Fig 8 Since users have been granted different access levels to Counsellors
19. Inquiry Academic Updates 7 1 Data Upload Your software will produce a Transmission Data File and a Transmission Report File Important Read the information below before uploading your data It will help you identify which file to send to the OUAC Upload only the Transmission Data File which begins with the letter S Do not upload the Transmission Report File which begins with the letter R The Transmission Data File uses the following naming convention SXXXXXX Un XXXXXX six digit school number also known as the MIDENT number n 1 for October November transmission n 2 for February transmission n 3 for April transmission n 4 for July transmission n 5 for August transmission 14 Counsellors Online Services User Manual 2011 2012 For example file names for school with MIDENT 123456 First Transmission 123456 U1 Second Transmission 123456 U2 Third Transmission 123456 U3 Fourth Transmission 123456 U4 Fifth Transmission 123456 U5 If you know the name of the file you want to upload you may enter its name in the text box provided eg 123456 U1 Please note The file name must be entered correctly or the data upload function will fail Otherwise click Browse to find the file on your computer Fig 14 Ontario Universities Application Centre Guidance Counsellors Online Services gt Data Upload Download gt Da
20. N t011 secondary School Literacy Requirement Completed in both English and French community Involvement Completed Highest Level of Education IB Cerificate Current OSSD Status Already Received OSSD Issue Date 2010 12 specialist High Skills Major complete Yes in High Skills Major SHSM Business Comp Course Code Date Cred Mark Source Type Course Type Status Details ENG4U 2010 06 1 00 ER APP Final mark R Not a co op course D MCB4U 2010 06 1 00 9 APP Final mark R Nota co op course D MCB4U 2010 06 1 00 DD APP Final mark R Not a co op course D MCVAL 2077 06 1 00 APP Projected course R Nota co op course D MEWA 2011 06 1 00 R Not a co op course D MDM4U1 2010 05 1 00 98 APP Final mark R Nota co op course D MDM4U1 2010 05 1 00 R Nota co op course D SBl4U 2011 01 1 00 APP Current course R Not a co op course D KEIER 2011 01 1 00 R Not a co op course D Sbl4U1 1992 02 1 00 TS APP Final mark R Not a co op course D SBl4U1 1992 02 1 00 R Not a co op course D SCH4U 2010 06 1 00 eo APP Final mark R Not a co op course D SPH4U 2010 06 1 00 95 APP Final mark R Not a co op course D TAB45 2010 06 1 00 oy APP Final mark R Not a co op course D TAB45 2010 06 1 00 g7 APP Final mark R Not a co op course D Fig 27 24 Counsellors Online Services User Manual 2011 2012 9 0 Academic Updates The Academic Updates function allows you to inquire into your applicants files and to update the following information electronically
21. PIN can be viewed using the Inquiry Option Ontario Universities Application Centre 10 03 10 11 40AM SSOLA P I N Listing User XSN22222N Mident 9186 79 NOTE a Applicant OQUAC Reference Numbers are not displayed on this report for security purposes b Default sorting Is by surname Hardcopy Surname First Name 1 Barone Electronic Data Create a PIN Surname First Name PIN No Applcants Found Fig 39 38 Counsellors Online Services User Manual 2011 2012 10 5 January Admission Winter Entry Applicant Report Below is a list of all applicants at your school that have applied for a January Admission winter entry program Fig 40 As students apply for January Admission winter entry they will be added to this list therefore you should return periodically to generate an updated list This list is provided in alphabetical order and is available in HTML or Excel format Using this list please enter the applicant s historical Grade 11 and 12 midterm and when available final grades and OSSD related information in Academic Updates Note Applicants who have mistakenly selected January Admission winter entry must log in to their online application to modify the program entry point Ontario Universities Application Centre 10 09 10 11 43AM Winter Entry Applicant Report User XSN22222N Mident 9166 9 Below is a list of all applicants at your school that have applied for a winter entr
22. Stat lessages Ee status Messages Service Links 5918679 U1 9185679 pass Your data has been received and has passed an initial data Account validity check Create a PIN Data Upload Download We will attempt to process your data within the next two business days Inquiry if the file is processed cleanly then the person at your school Academic Updates designated as the Administrator will receive an email Reports indicating that the file has been processed If we find errors in the data which prevent the processing of the file we will contact the school by phone or email to request a new file Fig 19 18 Counsellors Online Services User Manual 2011 2012 If your upload failed the data validity checks the confirmation screen will provide you with information about the type of error that occurred Please print the error screen and show it to your technical staff so the error can be resolved If you have inadvertently tried to upload the wrong file the error message will say The data file has failed the validity check We are unable to accept the data The following error messages were found Bad file Too many errors Be sure you only submit valid school files If you wish to discuss the error with OUAC personnel you may send an email to guidance ouac on ca or call 519 823 1940 7 2 Data Download The Data Download function gives you the option to download the OUAC Reference Number file in either alphab
23. Transmission ZMA246554 service Links To select a file from your PC and upload it to the QUAC click the Browse button and pick a Account file Once the file path appears in the box below click on the Send your upload button Create a PIN _ Browse Data Upload Download Inquiry Academic Updates Filename Size Date Reports HIT ZU UU 20 KB OCT 2 12 58 42 2010 Frocess files Send your upload Fig 17 Counsellors Online Services User Manual 2011 2012 17 After clicking Process files you will see the message below Fig 18 The length of time required to accomplish the transfer will depend on the size of the file s the speed of the internet connection between your computer and the OUAC and how busy the OUAC server is at that time upload Windows Internet Explorer _ KO hittps usertest gcos ouac on ca webapp 101_gui_macros data_upload d2w redrrect File Edit View Favorites Tools Help Convert v P Select We d Guplad Please Wait Files are being processed this could take a few moments Fig 18 If your data file is successfully transferred to the OUAC and passes the data validity checks you will see a confirmation message similar to the screen below Fig 19 Ontario Universities Application Centre Guidance Counsellors Online Services gt Data Upload Download i gt Data Upload You are logged in as 995 File School ea KSN22222N
24. admission You will be presented with a complete list of applicants as depicted in Figure 36 after selecting the applicable Applicant Status Report on the Reports screen Scroll down to view the entire list To search for a particular applicant e Enter either a surname partial or full or OUAC Reference Number in the search box e Click Search Click the OUAC Reference Number to view the details for the applicant Guidance Counsellors Online Services gt Current Applicant Status Report You are logged in as i XSN22222N L Printable Version Saach by QUAC Reference Number or surname Service Links Account university Letter Lookup Table Create a PIN SET Data J Algoma University B Brock University Upload Download le Lakehead U ee E Laurentian University Inquiry H_ OCAD University R Trent University L No Pays No Grades February L No Grades April 4 No Grades July L Confirmed COMPLETE LIST Current Collection Period App OUAC Refno Student Name Unv Pgm Choices Confirmed Progran 2011 Barone Lukas AG HSS DEB PFA 010000 Totals Applicants 1 Confirmed 0 Fig 36 Counsellors Online Services User Manual 2011 2012 35 In addition to a complete list of applicants there are several subsets that can be viewed by clicking on one of the selections across the top of the list for the Current Year Applicants Status Report e No Pays Displays a list of ap
25. ay the delete checkbox under the Delete heading they will instead show N A After gem the Access Code Letter has been generated you may also view the PIN information through Academic Updates the Reports link which can be found in the PIN checklist option Reports To re sort the list below click the desired blue highlighted column heading Delete Mident SSSN OEN Last Name FirstName Date Added 01i NA Barone Nadia 2010 09 07 10 32 23 918679 262626262828 Delete Checked Account s Add Account s ng Fig 10 Counsellors Online Services User Manual 2011 2012 11 By selecting Add Account s you will be presented with a screen where up to five student records can be created at a time Please note that each student must have a unique SSSN and OEN The SSSN must be 12 digits long If your school s student numbers are shorter than 12 digits add zeros to the beginning of the number For example for a nine digit student number of 123456789 enter 000123456789 to make 12 digits The OEN must be nine digits long Note Should you receive a Duplicate error message a PIN may have been already assigned with an identical SSSN or OEN Contact the OUAC s Secondary School Division for assistance The Add Accounts screen is depicted below Fig 11 Ontario Universities Application Centre Guidance Counsellors Online Services gt Create a PIN You are logged in as XSN222272N
26. bar Fig 3 Ontario Universities Application Centre Guidance Counsellors Online Services Fig 3 screen Title gt Academic Updates Under the title bar is the screen title Fig 4 The title gt Student Grades for this screen is Add Course s Add Course s is a function within Student Grades and Student Grades is a function within Academic Updates gt Add Courses Fig 4 Left hand Menu Bar You are logged in The left hand menu bar Fig 5 allows you to move EE quickly between the screens of Counsellors Online KON22222N Services Please keep in mind that when using functions p that create change data such as Create a PIN Data service Links Upload Download and Academic Updates you Account should complete and save your work in that function Create a PIN before moving to another function Data Upload Download Inquiry Academic Updates Reports Fig 5 Button Clicking on a button will cause an action to occur Figure 6 depicts three buttons Drop Checked Course s Add Course s and Return to Student List 6 Counsellors Online Services User Manual 2011 2012 Text Box Drop down Menu and Check Box The screen below Fig 7 illustrates the three ways that information may be entered 1 Drop down menu Click the downward arrow to view a selection of values Then click the appropriate value to select it Completion
27. bsite Ontario secondary school officials with user friendly www ouac on ca applications access to the information that is on file for students in the OUAC database 101 Application website www ouac on ca ouac 101 Counsellors Online Services will be available 19 hours a day 7 00 a m to 2 00 a m Eastern Time ET The Guidance website http guidance ouac on ca Ce document est galement disponible en francais http orientation ouac on ca You can download and print additional copies of this publication at http guidance ouac on ca To obtain this document in an alternative format contact The Ontario Universities Application Centre OQUAC 170 Research Lane Guelph ON N1G 5E2 Telephone 519 823 1940 Fax 519 822 1682 Email access ouac on ca Website www ouac on ca about about accessibility Counsellors Online Services User Manual 2011 2012 2 0 Counsellors Online Services Login Counsellors Online Services can be found on the OUAC s guidance counsellor website at http guidance ouac on ca Simply select Log in on the right hand side of the page directly below the Counsellors Online Services heading Fig 1 A The OUAC Guidance Site ee C Resources Farms Tutorials Common Questions Archives Contact Us Welcome to the Guidance Site New OUF dates Popular Resources A website for guidance counsellors and information systems October 14 16 staff from Ontario s
28. ccount Below are the pending accounts 51 records you have added Within one business day gt Create a PIN Access Code Letters will be printed and sent to you for distribution to the students Once the Data Access Code Letter has been printed added accounts will still appear on this list for your Upload Download review but you will no longer be permitted to delete them eo processed accounts will not ec display the delete checkbox under the Delete heading they will instead show N A After mm i the Access Code Letter has been generated you may also view the PIN information through Academie Updates the Reports link which can be found in the PIN checklist option Reports To re sort the list below click the desired blue highlighted column heading Delete Mident SSSN OEN Last Name FirstName Date Added D NIA BORGES Cede esses aione Nadia 2010 09 07 10 32 23 918679 777771777777 010 09 TE 02 E gggggge09 Eagleson Rick 2010 09 10 10 25 35 oa o pee veer Jones Frampton 2010 09 10 10 27 21 Delete Checked Account s Add Account s Fig 12 The list of accounts can be sorted by SSSN Last Name or Date Added by clicking the appropriate column title At this point you may choose Add Account s again to add up to five students at a time or you can delete one or more accounts by selecting the Delete box beside the account and then clicking Delete Checked Account s Wh
29. confirm the collection of data for university applicants from your school including the dates in which this information was forwarded to the universities selected You may view the applicant data whether or not the application fee has been paid by the student After clicking Inquiry on the left hand menu bar you will be presented with a list of your school s applicants similar to the list depicted below Fig 25 Scroll down to view the entire list Click on an OUAC Reference Number highlighted in red to view the details for that applicant To search for a particular applicant e Enter either a surname partial or full or OUAC Reference Number in the search box e Click Search On the right hand side you will see a column indicating pay status If an applicant has paid his or her processing fees and has no outstanding payment issues this field will be blank However if an applicant has payment issues the message will indicate No Please have the student contact the OUAC Payments Department directly to rectify his or her fee issues at payments ouac on ca Guidance Counsellors Online Services gt Inquiry You are logged in as XSN22222N Service Links Account Search by OUAC Reference Number or surname Create a PIN Data Upload Download gt Inquiry Academic Updates Reports Important An applicant will appear on the list approximately one business day after the application has been complete
30. d and submitted a QUAC Refno Student Name Pay Status 2011 010000 Barone Lukas Found 1 student s Fig 25 22 Counsellors Online Services User Manual 2011 2012 After clicking on an applicant s OUAC Reference Number you will see a screen similar to Figure 26 Ontario Universities Application Centre Guidance Counsellors Online Services gt Inquiry y gt University Choices You are logged in KON2Z2222N IS E Personal Address Previous Grades S epi be e Pies Information Information Institutions Comments Amendments Beets Service Links History Account Create a PIN Data OUAC Refno 2011 010000 5 EHS student Name Barone Lukas Inquiry PIN t011 Academic Updates Reports Subject of Enrol Year Display Choice Program Coop Major Interest Date Level Response Dist 01 AC Lakehead Winter First D Hon Year Commerce 4 Yr HSS OGAD ENVIRONMENTAL Fall First Special DESIGN Year student DEB UOIT First Hon Year BEng Energy System Eng PFA Nipissing Bachelor of Fine Arts DH Proceed to Personal Information Fig 26 Initially you will be presented with the applicant s university choices as shown in Figure 26 To view more detailed information regarding when the data was transferred to the selected universities click the arrow in the Display Distributions column From the toolbar across the top of the screen you are also able to view the applicant s
31. e Not all universities make use of the school comments sent to them by the OUAC Where the school official believes that information provided in the Comments field should be taken into consideration by the universities it is important that a school official send documentation of the circumstances directly to the university admissions offices To save or reset your updates e Click Reset to remove all changes made on this screen e Click Return to Grades Summary to exit without saving any changes e Click Save to immediately save all changes and return to the Student Grades screen Counsellors Online Services User Manual 2011 2012 33 10 0 Reports Five reports are available 1 The Current Year Applicant Status Report provides a summary of the status of your current university applicants from your school including the status of the OUAC fee payment the current grades collection and the university program for which the applicant has accepted an offer of admission The Previous Year Applicant Status Report provides a list of previous year applicants from your school and the university program from which the applicant has accepted an offer of admission 2 The Grades Report provides a summary of a university applicant s grades in the OUAC database 3 The Choices by University Report displays applicant names and OUAC Reference Numbers sorted by program of choice within each university
32. e gt type Notes C Co operative Education O F Course taught in French Core Extended or Immersion CI l Interdisciplinary Course CI M Modified expectations CI S Performance Extraordinary Circumstances O A Alternative expectations C H Specialist High Skills major O P Course taken at an inspected private school R Not a Co op Course Leave Notes section unchecked for values X Substitution for a compulsory credit course B Credit count adjusted combined courses exceed maximum Mident Mident Number should reflect school where course was taken UACSO1 le Only Mident numbers for schools on the OUAC database can be collected Need help finding a Mident Number for this course Fig 30 Select a value from the drop down boxes to change the student s Credit Mark Grade Type Language of Instruction Delivery or Course Type You may enter the MIDENT Number if known in the space provided for a course taken at a school other than the home school or use the link provided to search for the MIDENT Number Note The OUAC and the universities can only accept MIDENT Numbers for schools on the OUAC school file Many night schools with valid MIDENT Numbers may not be on our school file and therefore will not be accepted In these cases please use the default MIDENT Number 000002 for courses taken at another secondary school not home school 28 Counsellors Online Services
33. en you are done adding and or deleting accounts you may proceed to another function or log out The accounts will be created the following business day Counsellors Online Services User Manual 2011 2012 13 7 0 Data Upload Download You will only have access to the Data Upload Download function if your school s principal vice principal has registered you for this function Figure 13 shows the Data Upload Data Download screen Data Upload The Data Upload function allows you to transfer a student s demographic and academic information from your computer to the OUAC s database This function encrypts the data as it travels between your computer and the OUAC s server thereby adding another level of security Data Download Schools are able to retrieve the OUAC Reference Number File using the Data Download option of Counsellors Online Services Fig 13 and can use this file to update the school or board s grades data Only grades for students with active applications on the OUAC database will be transmitted thereby greatly improving the speed and accuracy of grades processing Ontario Universities Application Centre COLS Guidance Counsellors Online Services La gt Data Upload Download ll Select one of the following as XSN22222N 1 Proceed to Data Upload Service Links 2 Proceed to Data Download Ordered By e Reference Number Surname Account Create a PIN Data Upload Download
34. etical order or in OUAC Reference Number order After clicking Data Download from the Data Upload Download page Fig 13 you will see the screen below Fig 20 before your page loads Data Upload Download OUAC Version VO4R00 00 Windows Internet Explorer PES L K gt gt https fusertest gcos ouac on ca webapp 101_gui_macros data_download d2w redrect ident REPORTS_DSP amp Y W Certificate Error X File Edit View Favorites Tools Help convert v PPSelect Tr d OData Upload Download OUAC Version V a DI amp page v Qj Tools v Please Wait Your file is being constructed this could take a few moments Fig 20 Counsellors Online Services User Manual 2011 2012 19 After the page has loaded school board staff will see a screen similar to the one depicted in Figure 21 Ontario Universities Application Centre Guidance Counsellors Online Services gt Data Upload Download Eitz Chaim schools Private Board service Links Your extract file is ready to download containing information about students enrolled at your school Create a PIN Data Click here to download the file Upload Download Inquiry Academic Updates Reports Fig 21 Counsellors will see a screen similar to the one below Fig 22 Ontario Universities Application Centre Guidance Counsellors Online Services gt Data Upload Download You are logged in as WSN22299N John F Ross
35. hat data Added courses Updated courses Light Grey Historically dropped courses o Yelow Updated Other Information for current session only Counsellors Online Services User Manual 2011 2012 27 9 1 Update Courses When you click on a course code on the Student Grades screen Fig 29 you will see a screen similar to Figure 30 Ontario Universities Application Centre COLS Guidance Counsellors Online Services S Je some Updates geg You are loggedin gt Update mg as a To make your changes simply choose from the drop down lists below and click Save Service Links Clicking the Return to Grades Summary button below will return you to the course Account summary page without updating the currently selected course Create a PIN Note It is not possible to change an existing course code or completion date these are key Data identifying data for a particular course If changes to either of these fields are required you Upload Download must drop the existing course and then add a new course with the correct course Inquiry code completion date gt Academic Updates Reports Full Name Barone Lukas Mident Number 918679 SSSN 123456789012 OEN 123456789 Reference Number 2011 010000 03 Course ENG4U Completion Date Credit 0100 Mark 083 v 2010 06 Grade Type F Final Lang of p Instr Delivery D Day School English Cours
36. ly select another value from the Service Links supplied drop down lists If you don t desire to make any changes to this data at this time Account simply click Return to Grades Summary and you will be returned to the grades summary Create a PIN SE Data Upload Download Full Name Barone Lukas Inquiry Mident Number 918679 gt Academic Updates SSSN 123456789012 Reports OEN 123456789 Reference Number 2011 010000 1 SS Diploma OSS Already Received OR OSIS Choose 2 OSSD Issue Date 2010 w ams ov 3 Specialist High Skills Major SHSM Program Specialist High Skills Major gt _ P complete s Specialist High Skills Major SHSM Program Pitesti 4 Community Involvement Not completed w 5 SS Literacy Requirement Completed in both English and French 6 Comments Max 50 Chars Fig 34 32 Counsellors Online Services User Manual 2011 2012 Secondary School Diploma Indicator OSSD Issue Date Specialist High Skills Major Program Code Completion Indicator Secondary School Literacy Requirement Community Involvement and International Baccalaureate designations can be changed by clicking on an item from the drop down list of choices IB designation may be changed from non IB to Diploma or Certificate or from IB to non B Comments can be added or changed by clicking on the text box and typing the comments Not
37. mber 2011 010000 SS Diploma OSS Already Received OSSD Issue Date 2010 05 Specialist High Skills Yes Major complete Specialist High Skills Forestry Major SHSM Program Community Not completed Involvement 5 Literacy Completed in both English and French Requirement Comments Max 50 N A Chars Lang Completion Grade of CourseCourse CodeDropCourse Date CreditMark Type Instr Delivery type Status Notes Mident Di Al O ENG4U5 2010 07 0100 090 E D 02 U O AAT4M 2010 06 0100 066 E TT ENG4U 2010 06 0100 083 O MCB4U 2010 06 0100 088 O SCH4U 2010 06 0100 080 06 U CT SPH4U 2010 06 0100 095 07 D we TAB45 2010 06 0100 097 Drop Ghecked Course s Add Course s Return to Student List Fig 29 26 Counsellors Online Services User Manual 2011 2012 The following is a list of possible codes that may be presented on the Student Grades screen Grade Type P Projected course registered for next semester C Current course M Midterm mark F Final mark Delivery In day school By correspondence During the summer Asanight class Other o 2 OO Course Type Regular Co op out of school component when indicating O for Course Type you must also indicate C for Notes O 0 Notes S Special indicator noting that the student s performance in Grade 11 or 12 course was affected by extraordinary circumstances Modified course expectations that
38. normally sent in the October November data submission After an account has been generated using the Create a PIN function the OUAC will mail to the guidance office an Application Access Code Letter for the student s and a checklist of all the PINs Typically your school will receive these materials within a week of completing the Create a PIN function although the timing also depends on the speed of the mail delivery service A current PIN checklist of your OUAC applicants will also be available using the Reports option of Counsellors Online Services One business day after you have created a PIN the PIN checklist will include the newly created PIN information After students have received their Application Access Code Letter they can log in to the online application and apply to university Since their academic data does not exist on the OUAC database students will not be able to view academic data at this point in the application process After they have completed and submitted the online application and it has been processed approximately one business day you will be required to enter the student s academic information using the Academic Updates function Students who apply after the OUAC has received an electronic grades file will need to have their current grades data added to their file However if the school board has included academic data in their electronic file for the applicant in the November tra
39. nsmission the OUAC will populate the grades received once the applicant has applied Any further updates or additions to the applicant s academic data will need to be completed using the Counsellors Online Services Academic Updates option Students whose accounts were created from the October November data submissions will be able to review the academic data in the database when they first begin their 101 application 10 Counsellors Online Services User Manual 2011 2012 After selecting Create a PIN from the left hand menu bar you will see the screen below Fig 10 Click Add Account s to begin creating one or more accounts Ontario Universities Application Centre Guidance Counsellors Online Services gt Create a PIN Main Logout You are logged in as XSN2Z22272N Please note The Create a PIN option should be used only for those students who do not appear on your electronic data file Please refer to the Counsellors Online Services User Manual for more information Service Links Account Below are the pending accounts 51 records you have added Within one business day gt Create a PIN Access Code Letters will be printed and sent to you for distribution to the students Once the Data Access Code Letter has been printed added accounts will still appear on this list for your Upload Download review but you will no longer be permitted to delete them eg processed accounts will not each displ
40. ourse however the screen that is displayed on your computer will allow you to add up to three courses For each course that you wish to add you must type the five or six digit course code in the Course text box The course code must follow the Ontario Secondary School course code format Also for each course you must select a value from the drop down boxes for Completion Date Year and Month Credit Mark Grade Type Language of Instruction Delivery Course Type MIDENT Number You may enter the MIDENT Number if known for a course taken at a secondary school other than the home school or click on the link provided to search for the MIDENT Number Note The OUAC and the universities can only accept MIDENT Numbers for schools on the OUAC school file Many night schools with valid MIDENT Numbers may not be on our school file and therefore will not be accepted In these cases please use the default MIDENT Number 000002 for courses taken at another secondary school not home school Also you may place a check mark beside one or more Notes Co operative Education Course taught in French Core Extended or Immersion Interdisciplinary Course Modified Expectations Performance Extraordinary Circumstances Alternative Expectations Specialist High Skills Major Course taken at an inspected private school To save or reset your updates 30 Click Reset to remove all changes made on this screen Click Return
41. plicants who have not paid the application fee e No Grades February Displays a list of applicants for whom the OUAC has not received February grades e No Grades April Displays a list of applicants for whom the OUAC has not received April grades e No Grades July Displays a list of applicants for whom the OUAC has not received July grades e Confirmed Displays a list of applicants who have accepted an offer of admission from one of their university selections Note The Confirmed button applies to both the Current Year and Previous Year Applicant Status Reports For the Current Year Applicant Status Report students who applied after a particular grades collection period will have No displayed under the applicable Grades Record columns for all collections prior to applying However if the school board has included academic data in their electronic file for the applicant in the November transmission the OUAC will update the applicant s academic record with the grades received once the applicant has applied Any further updates or additions to the applicant s academic data will need to be completed using the Counsellors Online Services Academic Updates option 10 2 Grades Report The Grades Report provides a summary of university applicants grades in the OUAC database You will be presented with a list similar to Figure 37 after selecting Grades Report on the Reports screen
42. ppear as in Figure 33 Notice that ENG4C is now updated as indicated by the U in the Code column rather than dropped as indicated by the D in the Code column Lang Grade of CourseCourse CodeDropCourse Date CreditMark Type Instr Delivery type Status Notes Mident 01 U CT 2010 06 0100 066 E 918679 02 U O ENG4C 2010 06 0100 083 UACS01 DA U CI SCH4U 2010 06 0100 080 UACS01 TT SPH4U 2010 06 0100 095 UACS01 pee MCB4U 2010 06 0100 088 UACS01 Re TAB45 2010 06 0100 097 UACS01 Drop Checked Course s Add Course s Return to Student List Fig 33 Counsellors Online Services User Manual 2011 2012 31 9 4 Update Other Information Clicking Edit in the middle of the Student Grades screen Fig 29 will take you to the Update Other Info screen Fig 34 shown below Here you can modify Secondary School Diploma Indicator OSSD Issue Date Specialist High Skills Major SHSM Program Code Completion Indicator Community Involvement Secondary School Literacy Requirement For International Baccalaureate schools the IB Diploma IB Certificate and the non IB designations Comments e g extenuating circumstances equivalent credits Ontario Universities Application Centre GOLS Guidance Counsellors Online Services V 2 PF gt Academic Updates gt Student Grades You are loggedin gt Update Other Info as a If you would like to modify any of the values below simp
43. r full or OUAC Reference Number in the search box e Click Search Important An applicant will appear on the list approximately one business day after the application has been completed and submitted Ontario Universities Application Centre COLS Guidance Counsellors Online Services Ka TT Academic Updates Logout ee Please ask your university applicants to log on to their application to verify the grades information displayed If corrections are required the applicants should advise the school official who may now access Academic Updates to make corrections as XSN22222N Service Links Account Create a PIN Data Upload Download Inqui 5 mm Updates Search by OUAC Reference Number or surname Reports There may be applicants at your school for whom the OUAC received no grades data or we were unable to process the grades data provided Such students are indicated below You may add the missing grades data at this time Online Grades File Academic OUAC Received Updates Refno Student Name a Yes Yes 2011 010000 Barone Lukas Found 1 student s Fig 28 Counsellors Online Services User Manual 2011 2012 25 After clicking the applicant s OUAC Reference Number you will see the Student Grades screen similar to the one shown below Fig 29 Ontario Universities Application Centre Guidance Counsellors Online Services gt Academic Updates gt Student Grades You a
44. re logged in as XSN22229N The table below contains all of the CURRENT marks information for the selected student Service Links To update course information click on the course code below Account Create a PIN Data To save your changes for the current student click onto the Save button on the applicable screen Upload Download before proceeding to the next student or changes for the current student will be lost Inquiry gt Academic Updates DS you add update or delete courses codes will appear in the Code column Reports e The A U and D colour codes below represent alterations to the current student which have not yet been distributed to the Universities e The HD colour code represents a historically dropped course that has been distributed to the universities The course is listed in case you wish to re add the course The Ol colour represents Other Information i e SS Diploma SS Literacy Requirement Community Involvement and Comments that has been modified during your current session and will appear to the left of the label for that data To update diploma related information click on the Edit button A Added Courses U Updated Courses D Dropped Courses Historically Dropped Courses m mpa Other Information WS This Session ONLY Full Name Barone Lukas Mident Number 918679 SSSN 123456789012 OEN 123456789 Reference Nu
45. ta Upload You are logged in a November Transmission Service Links To select a file from your PC and upload it to the OUAC click the Browse button and pick a ropp PIN file Once the file path appears in the box below click on the Send your upload button Create a PII r E Data po Upload Download Inquiry Academic Updates Reports Note Your software will produce a Transmission Data File and a Transmission Report File Do not upload the Transmission Report File which begins with the letter R Upload only the Transmission Data File which begins with the letter 5 The Transmission Data File follows this naming convention Sxxxxxx Un XXXXXX SIx digit school number also known as the Mident Code n 1 for November transmission n 2 for February transmission n A for April transmission n 4 for July transmission n 5 for August transmission For example file names for school with BSID 123456 ist Transmission 123456 U1 2nd Transmission 5123456 U2 ard Transmission 5123456_U3 4th Transmission 5123456_U4 Sth Transmission 53123456 U5 Fig 14 Counsellors Online Services User Manual 2011 2012 15 If you click Browse a window similar to Figure 15 will appear on your screen Using the Browse function is similar to using Windows Explorer Before browsing your computer s contents be sure to change the Files of type box to All
46. tes e Close and restart your browser Reports y Fig 9 Counsellors Online Services User Manual 2011 2012 9 6 0 Create a PIN The Create a PIN function allows you to create an account for one or more students and store it on the OUAC s database Most accounts are created when your school submits a file of demographic and academic data to the OUAC in the October November submission The Create a PIN function is used when it is not possible to submit such a file to the OUAC For example e Your school does not have a computer system that generates academic data in the format required by the OUAC as specified in the OCAS OUAC Secondary School Data Transmission Specification e Students are applying to winter entry programs e After the October November data submission a student transfers to your school from outside Ontario or from a non SSOLA school within Ontario and the student needs to get access codes including a PIN in order to apply to university e A student who did not attend school in the fall registers at your school for the second semester e Astudent s record was inadvertently missed in the October November data submission Accounts generated with the Create a PIN function will contain only minimal information about the student his or her given name surname secondary school student number SSSN and Ontario Education Number OEN It will not contain any of the demographic or academic data that is
47. will retum you to the course Account summary page without updating the currently selected course Create a PIN Note It is not possible to change an existing course code or completion date these are key Data identifying data for a particular course If changes to either of these fields are required you Upload Download must drop the existing course and then add a new course with the corect course code completion date Full Name Barone Lukas Mident Number 916679 SSSN 123456789012 OEN 123456789 Reference Number 2011 010000 03 Course EHGAU Completion Date Credit Mark oa Grade Type rh Final Lang of English Instr Delivery D Day School Ke Course type Notes O C Co operative Education O F Course taught in French Gore Extended or Immersion O 0 Interdisciplinary Course CI M Modified expectations O S Performance Extraordinary Circumstances C A Alternative expectations CI H Specialist High Skills major O P Course taken at an inspected private school IR Het a Ca ap Course Leave Hotes section unchecked for values substituteon for a compulsory credit course B Credi count adjusted combined courses exceed maximum j elen sp i miet SOW roisecl schod where Course LETT umbes tor schools o Fi Save Reset Return to Grades Summary Fig 31 Counsellors Online Services User Manual 2011 2012 29 In order to fit the image on paper Figure 31 shows the addition of only one c
48. y program As students apply for winter entry they will be added to this list therefore you should return penodically to generate an updated list This list is provided in alphabetical order and is available in HTML or Excel format Using this list please enter the applicant s historical 11 and 12 midterm and when avallable final grades and OSSD related information in Academic Updates NOTE Applicants who have mistakenly selected winter entry must log on to their online applications to modify the program entry point OUAC Reference Student Name University Program Choice Number Barone Lukas Fig 40 Counsellors Online Services User Manual 2011 2012 39 170 Research Lane CENTRE DE DEMANDE D ADMISSION Phone 519 823 1940 WWW OUaAC ON Ca AUX UNIVERSIT S DE L ONTARIO http guidance ouac on ca
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