User guide Feedback 3
Contents
1. D FEEDBACK Feedback user guide version 3 x 4 Administration menu settings All the settings and preferences are available from the Administration menu When you have your system configured you should only need to go to this menu when you like to make any changes in the configuration This will require the user to have Admin priviligies 4 1 Publications The Feedback system is licensed per Publisher and number of titles This means that you normally only have one Publisher in this list Depending on which license you have different numbers of Titles can be added This means that if you have a license for 10 titles you will not be able to add an 11th title If you need to use more titles please contact your reseller or Laidback Solutions No matter what license you have you can always add as many issues as you need under a title Select your Publisher name in the list in order to create a Title Set the name of the title required and the width and height optional of the publication These are settings for planned features for the future only statistics ane Feedback lt 4 gt A A http demo laidbacksolutions se 8090 allermedia feedback Feedback html SS A Qr Goo O QA WAN IFRA Exhibitors Laidback Tracker Alla renden Tracker LS Demo Server Testserver Webbmail Google Laidback cms laidback Nordea Nordeas Privat eRedovisning Lexikon MediaFiler WebHop Krokeks IF Herrar gt Feedback Fee2. This is the address to the server of Feedback This is needed to give the plugin xtension the address to where to information is saved E g http demo laidbacksolutions se feedback Folder to Scan Select the folder where you have the pages you want to scan and add to Feedback Scan time Set a time if you want the Feedback plugin xtension to scan this folder at a certain time every day If left empty the scanning is made on manual request Publisher This popup will normally be populated automatically with your publisher name The value is taken from the database settings Title If you are a publisher with more than one titles please select for which title this run is made The values in this popup menu is taken from the database settings Generate and upload PDF files Choose if you like this to be done or not If you choose to generate PDF s it will of course take a bit longer to process the pages Preferences FeedBack Feedback ServerAddress e 8090 feedback feedback html Folder to Scan Macintosh HD Users parandersson Select Scan time 03 00 Publisher 4 Title z M Generate and upload PDF files Cancel OK D Image 2 2 1 The Feedback plugin xtension 2 3 Run Feedback Once the settings is made you will have the Feedback menu in InDesign QuarkXPress with only one menu item Process documents Choose Add to browse to the folder where you have the documents you want to run
3. 10_hn_46_carew_97375 pdf Uploaded 49 PDF Queue Path file Users parandersson Desktop Feedback 2 _ file Users parandersson Desktop Feedback 2 file Users parandersson Desktop Feedback 2 file Users parandersson Desktop Feedback 2 file Users parandersson Desktop Feedback 2 file Users parandersson Desktop Feedback 2 file Users parandersson Desktop Feedback 2 file Users parandersson Desktop Feedback 2 file Users parandersson Desktop Feedback 2 file Users parandersson Desktop Feedback 2 file Users parandersson Desktop Feedback 2 file Users parandersson Desktop Feedback 2 file Users parandersson Desktop Feedback 2 file Users parandersson Desktop Feedback 2 file Users parandersson Desktop Feedback 2 file Users parandersson Desktop Feedback 2 file Users parandersson Desktop Feedback 2 file Users parandersson Desktop Feedback 2 file Users parandersson Desktop Feedback 2 Stop amp User Pontus Hulin logout a Image 2 9 The Feedback Client PDF Queue www laidbacksolutions se D FEEDBACK Feedback user guide version 3 x You can also use this window manually Use Add documents or just drag and drop the files you like to run Press Start in the lower right corner and you are running The icon to the left of the Feedback logo shows that the client has got contact with the server and when running a progress bar shows you file by fil
4. b gt Notice lt b gt Undefined variable titleID in lt b gt C wamp vwwAfeedback processpdf upload php lt b gt lt b gt C wamp vwwfeedback processpdf upload php lt b gt on line lt b gt 218 lt b gt lt br gt lt result gt lt error gt Filerouting error Please check your server settings1 lt error gt lt result gt amp User Pontus Hulin a logout Image 2 7 The Feedback Client logs 2 8 Feedback Client settings Processed files In the menu at the left of the interface you can choose Processed files In the top you can see all the files that has been correctly processed and uploaded to the server in the bottom table you see the files which could not be uploaded for some reason If you are testing you can use the buttons Empty to empty the cache so you always will have updated information here www laidbacksolutions se Page 5of5 Feedback Client A FEEDBACK Por PDF Queue Filename co Logs Hot folders Filename 1097333 pdf 10_hn_46_agnes_9 10_hn_46_annonse_ 10_hn_46_arve_telle 10_hn_46_carew_97 10_hn_46_cornelis_ 10_hn_46_cupfinale Issue Issue autorouting autorouting autorouting autorouting autorouting autorouting autorouting Server http demo laidbacksolutions se 8090 feedback Processed Files Empty Pages Images Path Problem files Empty Path file Users parandersson Desktop Feedback 20tester HN 10 file Users parandersson Desktop F
5. laidbacksolutions se 8090 Jallermedia feedback Feedback htmi ella QA WAN IFRA Exhibitors Laidback Tracker Alla renden Tracker LS Demo Server Testserver Webbmail Google Laidback cms laidback Nordea Nordeas Privat eRedovisning Lexikon MediaFiler WebHop Krokeks IF Herrar hl Feedback Feedback gt gt FEEDBACK Q images A Pages Settings D 8 User admin Logout la i d b a C k A contain gt Publications Scanpix Pontus test Columns Automatic reports 20 fel uppstod nar sidan ppnades V lj F nster gt Aktivitet om du vill veta mer Image 4 4 Report settings and edit reports 4 5 Filters and duplicates The filtering process is to determine what kind of objects you want to have in Feedback You can set parts of search paths here to exclude different kinds of objects that you don t want in Feedback like for instance advertising files portrait images of journalists and similar The Feedback plugin xtension reads this information when it starts up so the settings you make here are actually for the locally installed plugin xtension not for the server There are several different options to filter files Search path If you have all your advertising files on a server called ads just put ads as string and exclude as filter and Feedback won t handle these files File extension The string eps and the filter exclude will make the Feedback plugin xtension ignore all the EPS file
6. make sure you have the right values in the popup menus Publisher Title and Issue and hit the OK button and the Feedback plugin xtension starts executing the documents www laidbacksolutions se Page 2 of 2 D FEEDBACK Feedback user guide version 3 x Documents to Process Documents 1 091229 a indd Macintosh HD Users parandersson Desktop Dailypages 2 091229 a indd Macintosh HD Users parandersson Desktop Dailypages 3_091229 a indd Macintosh HD Users para 4 091229 a indd Macintosh HD Users parandersson Desktop Dailypages 091229 a indd Macintosh HD Users parandersson Desktop Dailypages D pA D vo D D E S E EEEE d d ndersson Desktop Dailypages d d d 6_091229_a indd Macintosh HD Users parandersson Desktop Dailypages Add Remove Publisher Demo Title SvD H Issue SvD 2009 12 01 Cancel OK Image 2 3 The Feedback plugin xtension 2 4 Feedback Client settings To start setting up the Feedback Client you need to log on which requires that an Adminstrator has set up an account to you in the web interface Le oo Feedback Client laidback D FEEDBACK version 1 0 4 Server http demo laidbacksolutions se 8090 feedback Username pontus Image 2 4 The Feedback Client log in 2 5 Feedback Client settings Hot folders To start setting up the Feedback Client you need to log on which requires that an Adminstrator has set up an ac
7. om du vill veta mer Image 4 7 Automatic reports 4 8 Database administration and Error handling NOTE Feedback is not developed to be an archive you should try to keep as little data as possible in the system in order to make it work as fast as possible If you have entered data in the wrong Title or Issue or just like to get rid of old data for any reason you can delete this manually In the top section you find Title och Issue Select the title or just an issue and hit Clear Title or Clear Issue This will keep the Title Issue in the database but the data for the selected title issue will be deleted When you need to delete a complete issue for a title you need to go to the option below Delete all data for issues older than a certain date Choose the title you want to delete and set a date in the calendar This will delete both the issues and the data and IT CAN NOT BE UNDONE If you have deleted a Title or Issue and you need to get it back you need to use a backup or run the documents for that Title Issue once again When Laidback Solutions releases a new version of Feedback you can normally update this yourself To update the database you click the Select file button and select the sql file provided There are also a field here to set up email addresses to adminstrators of the system All addresses in this field will get an email whenever the Feedback system gets an error NOTE There are just a few more serious erro
8. to install a Flash player please download it for free at http get adobe com Macintosh If you need to install a Flash player please download it for free at http get adobe com flashplayer Feedback requires a web server Apache is recommended and a My SQL database The Feedback system can be run on Windows or Macintosh both the server and the client parts For installation of server see separate documentation Don t have it Ask your reseller or Laidback Solutions AB www laidbacksolutions se Page 1 of 1 D FEEDBACK Feedback user guide version 3 x 2 Using the Feedback clients 2 1 Installation The Feedback client for PDF files has an installer Double click the installer and follow the online instructions The client is developed in Adobe Flex and it requires the Adobe Air to be installed Get it for free for Macintosh or Windows at http get adobe com air InDesign plug in or xtension for QuarkXPress Install the plugin xtension in a standard InDesign QuarkXPress license The installation is made by using the installer provided You need to be logged in on the machine as an administrator to do the installation When installed go to InDesign Preferences Feedback QuarkXPress Preferences Feedback and you will see the settings for Feedback 2 2 and 2 3 shows how you set up the plug in xtension for InDesign QuarkXPress 2 4 and after is for the Feedback client for PDF files 2 2 Preferences Server Address
9. 9 SCANPIX SWEDE SO _SOT1O48 00 S jo9 SCANPIX SWEDE 50_SOT1048 001 8 Jog SCANPIX SWED 30 _SOTIO48 011 9309 SCANPIX SWEDE 30_SOT1048 012 Jog SCANPIX SWEDE 50 _SOT1048 014 2 og SCANPIX SWED 50 _SOTIO4NS 014 9 359 SCANPIX SWED 50 SOTIO5 014_ 11 9 SCANPIX SWED 50 SOTIO65 015_2 eg SCANPIX SWED 30_S0T1048 015_ 9 09 SCANPIX SWEDE 50_SOT1048 015_11 p9 30_SOT1048 010_ B59 30_S0T1048 010_7 9 0_SOT1048 001_3 Jo9 50_SOT1048 001_ijeg 30_SOT10468 011 7 366 0_SOT1048 011 Bog 30_S30T1048 011_ i ee 30_SOT1O48 010_i og 0_SOT1048 014_1 Jo9 Dimension 539x 1053 939 1059 664 x 1023 om x 1023 624 682i Select Report Type laidback http www allersforiag se xmp 1 0 Altersforiag Bestatiare gt gt http purt org dc elem ents 1 1 Report Name Report Type Excel Aller SOT Allin List Selected Items 1 706 x S47 s67 x 778 1190 x 1270 1168 x 1600 1379 x 2821 2524 26s 1168 x 1600 1190 x 1270 676 x 1007 676 x 1007 470 770 Image 3 5 1 Create report www laidbacksolutions se So fw UserDefined66 Paure Gate Tuesday November 16 2010 See PA story ROYAL 1060 2390 fwu UserOefinedi 31 Fortran http ns fotoware com iptcamp reserved 1 0 fwr Contentvatue 4749C8843788394397 fwr Uniquel SOAP BES IST4AIA AOOANOITCISI1S7B fwr Shortuniqueld Dmepe 30_S0T1048 010 9 55 ee eee eer ord Jag ville ott mamma skulle vara med i den hir dagen Page 10 of 10
10. D FEEDBACK Feedback user guide version 3 x Feedback user guide For more information see the manual under Help in the Feedback system 1 Overview This user guide is written for Feedback version 3 0x Images in the manual are from Safari web browser and Firefox on OSX There might be slight differences in the interface on Windows compared to the images in this manual All images may be clicked to be viewed in full size in a separate window proper for printing 1 1 What is Feedback Feedback is a system to make it easier reporting images that has been used in a publication Without the Feedback system this is often made manually and can be a really time consuming task The Feedback system consists of a client for uploading PDF files or plug in for InDesign alternativally an xtension to QuarkXPress These clients are used to feed the system with all the metadata from the images creating thumbnails and previews from the page collecting other metadata from the page and to export an XML file with all the content to the Feedback Database There is also a web interface for the user to search view and create reports of this information The reports can be exported in different formats to ensure compatibility with different systems 1 2 Requirements Feedback runs in a web browser on Macintosh OSX or Windows It requires Flash player on the local machine The required minimum version of the Flash player is version 9 Windows If you need
11. DT1048 012_3 jpa 50_SDT1048 014_2 jpa All www nunn syndication com The Daily Mirror Svenska Dagbladet RCK PDC ik i Patrick van Katwijk e 355 x 354 mm e 834 x 1119 mm e 582 x 999 mm e 355 x 354 mm e 1639 x 1158 mm e 483 x 770 mm neg 124583 22a 50_SDT1048 014_9 jpg 50_SDT1048 014_11 jp9 50_SDT1048 015_2 jpg 50_SDT1048 015_9 jpg 50_SDT1048 015_11 Jpg Flexscan DHT David Sica Black Sheep All Over Press Denmark itry Pry 63095 63095 Me CUE YTL K CUE Mash Others e 766 x 547 mm e 587 x 778 mm e 483 x 770 mm e 766 x 547 mm e 587 x 778 mm 000 Feedback aie LAjJA i http demo laidbacksolutions se 8090 feedback Feedback html Or Google Preview Back Image 50_SDT1048 010_9 jpg Get PDF Page 10 Metadata http www allersforlag se xmp 1 0 AllersForlag Bestallare SCP http purl org dc elements 1 1 de title 9789024 de rights PA Wire Press Association Images de description LONDON 2010 11 16 A close up of Kate Middleton s engagement ring during a photocall in the State Apartments of St James s Palace London to mark her engagement to Prince William Foto John Stillwell PA Photos SCANPIX kod 419 ref 9789024 BETALBILD de creator John Stillwell http ns fotoware com iptcxmp user 1 0 fwu UserDefined66 Picture date Tuesday November 16 2010 See PA story ROYAL Wedding Parents Photo credit should r
12. Preferen 9 4 Image 4 13 and 4 14 Scheduled cleanup www laidbacksolutions se Page 20 of 20 D FEEDBACK Feedback user guide version 3 x Thank you for choosing Feedback This documentation is done in order to help users of the Feedback system and it is done to the best of our knowledge Laidback Solutions can not be held responsible for any errors that might occur in the documentation or any errors that may be in the reports created by Feedback Please feel free to contact us if you need more information Laidback Solutions AB 2011 www laidbacksolutions se Page 21 of 21
13. all your saved queries Create a saved query Enter a name in the Query name field and press the button Select this new name in the list Name if it isn t selected Enter the string you like to search for in the fiels Find Then you choose in which IPTC field or and XMP Tag Feedback will search for this string and click the button Repeat this until you have all the searches you like By selecting a line in the table and clicking Set you can get that value to the Find field again if needed www laidbacksolutions se Page 15 of 15 D FEEDBACK Feedback user guide version 3 x Feedback A A hup demo laidbacksolutions se 8090 allermedia feedback Feedback html ela m WAN IFRA Exhibitors Laidback Tracker Alla renden Tracker LS Demo Server Testserver Webbmail Google Laidback cms laidback Nordea Nordeas Privat eRedovisning Lexikon MediaFiler WebHop Krokeks IF Herrar a Feedback f Feedback T DF i EEDBACK idback Pages 4 Set 3 amp us admin Logout gt Publications Create database querys that can be used for searches or to create automatic reports amp users ian Extract agen cy New Query E rep SSS ekn A amp Image filte all over cow Columns ibi l File routing 20 fel uppstod nar sidan Gppnades Valj Fonster gt Aktivitet om du vill veta mer Image 4 6 Saved search queries If you need to do advanced queries using variables you have the option to use the field
14. count to you in the web interface The Feedback Client can be run both manually and automatically using hot folders We start be setting up a hot folder based workflow by selecting Hot folders in the menu to the left Start processing on startup will do just that The Feedback Client starts polling its hot folders once the application is started If you want to make changes in the settings please turn this feature off by unactivating it Starting by setting a Name you can now Start setting up a hot folder based workflow Find a name of the hot folders that will make sense for other people too e g the www laidbacksolutions se Page 3 of 3 D FEEDBACK Feedback user guide version 3 x name of the title you are going to run using this hotfolder Then choose if this hot folder setting should be Active or not This feature is to give the option to make settings you can switch on and off depending on your workflow The feature Autorouting are described separetely at the bottom of this page Select an Input folder This is where Feedback Client will look for new PDF files to process You don t have to set up an Output folder the files are being uploaded to the server anyway The Output folder is only there to help you if you want to pass the PDF files on to another process or any kind of folder in your workflow If you want to do that please select and Output folder By setting a Time you can set a schedule for when Feedbac
15. ctory can be used Please contact Laidback Solutions using support laidbacksolutions se in order to get information on how to do this 000 4 gt 4 A LO nup demo laidbacksolutions se 8090 allermedia feedback Feedback htmi ea WAN IFRA Exhibitors Laidback Tracker Alla renden Tracker LS Demo Server Testserver Webbmail Google Laidback laidback dea jordeas Privat edovisning Lexikon MediaFiler WebHop Krok rar Columns cms lai Noi Ni eR nine eks IF He Feedback Feedback DF i EEDBACK 4 gt Q Images 4 Pages b Settings D 8 User admin Logout gt Publications Drag a title and drop it on a user to give the user acces to that title A d Name Bjorn Ljungberg Users Extract agen cy Y amp Administrator 3 H nt Bild y amp Reports gt H nt Extra amp Image fiite ly amp Biom Ljungberg gt H nt Bild v gt H nt Extra Y amp s2_upload Automatic reports gt H nt Extra 20 fel uppstod nar sidan ppnades V lj F nster gt Aktivitet om du vill veta mer Image 4 2 Users 4 3 Extract agency To know which agency to report may sound simple but can be really tricky depending on where the information is and it there are other image agencies involved E g in Sweden there are an image bureau called All Over Press who are selling images for about 35 international image agencies So how can we know if Getty images should be reported to Getty Images or to All Over Press who are res
16. dback S FEEDBACK amp mages a a r ore wer laidback Columns EUCCOCCUCCCOL azz zx ze tz x l Preferences 20 fel uppstod nar sidan ppnades V lj F nster gt Aktivitet om du vill veta mer FA Image 4 1 Publication 4 2 Users All the administration of the users of the system is made in this dialog Enter Real name Username Password Type of user priviligies and the users email address Hit the button to create this user By selecting a user in the list you are able to edit the user information After editing press Save to store the new settings If a user forgets his username or and his password you can e mail the information to the user by pressing Notify user which will generate an e mail to the address specified here There are three different user priviligies to set for a user Read Only This will only give the user the rights to search and read the information and create a report from existing settings www laidbacksolutions se Page 11 of 11 D FEEDBACK Feedback user guide version 3 x User Besides the right for a read only user this user has the rights to add issues make changes in what metadata to see in the interface and create report settings Admin This level gives the user the right to administer the whole system All the titles are presented in the list at the right Drag and drop the title to the user in order to give the user access to this title Active Dire
17. e that it is uploading files to the server In the bottom of the client you can see the address to the Feedback server Page 6 of 6 D FEEDBACK Feedback user guide version 3 x 3 Feedback user interface 3 1 Search When you log in you come be default to the interface for List view Images Select Title and Issue and hit the Search button and you will get all the images for this issue By using the button to the right of Issue you can narrow your search using different search criterias The search criteras is Page number From To Date From To Agency Name of the agency Metadata Enter a value in XMP or IPTC Image name Enter the name of an imagefile Saved query This is a call for a query saved in the settings Administration Saved search queries You can combine all these search criteras anyway you want 3 2 View and select View the result of your search in the list below select a row in the list and the information and a thumbnail of the image and the page where it were published will show to the right All the columns can be used for sorting click in the top of the column you want to use for sorting By shift clicking you can select several rows you may also use CMD Macintosh or Ctrl Windows to make a selection of rows 00o Feedback a AIA http demo laidbacksolutions se 8090 feedback Feedback html O J OA Kalender Laidback Tracker Alla renden Track
18. e with information such as when the image was last used This feature is normally disabled please contact Laidback Solutions if you would like to create such an integration 4 12 Preferences At the moment there are only the option to set which language to use in the Preferences menu By default English and Swedish is included More languages can be added upon request www laidbacksolutions se Page 19 of 19 D FEEDBACK Feedback user guide version 3 x 000o Feedback 4 gt LA A E LJO nhup 192 168 1 98 feedback Feedback htmi a j OO WAN IFRA Exhibitors Laidback Tracker Alla renden Tracker LS Demo Server Testserver Webbmail Google Laidback cms laidback Nordea Nordeas Privat eRedovisning Lexikon MediaFiler WebHop Krokeks IF Herrar DF a i EEDBACK Q Images es Se D 8 User admin Logout laidback gt Publications Preferences Buses Language English v Change language Swedish mise i Engish amp Reports German French I fiit eres soe a Spanish Columns amp saved Autom orts S Datal ministr amp File routi ing e w 4 Schedule cleanup 5 fel uppstod nar sidan Oppnades Valj Fonster gt Aktivitet om du vill veta mer ve Image 4 12 Preferences 4 13 Schedule cleanup As mentioned earlier Feedback is not developed to be an archive with millions of assets In order to keep Feedback up to date and fast you need to keep it tidy and delete old information The easiest wa
19. ead John Stillwell PA Wire fwu UserDefined67 1660x2396 fwu UserDefined131 Portrait http ns fotoware com iptcxmp reserved 1 0 fwr ContentValue 4743C8843788394397 fwr Uniqueld 5DA2F1BE51574A3A AOGA862EC253157B fwr ShortUniqueld 3300513279 fwr History E ACT D 2010 11 17 T 00 17 10 U johan nilsson V Autout 20dagspress E ACT D 2010 11 17 T 00 17 36 U johan nilsson V Autout 20veckopress E ACT D 2010 11 17 T 00 17 55 U johan nilsson V Sv 20Damtidning http ns fotoware com iptcxmp legacy 1 0 fwi Fixtureldentifier Warehouse fwl EditStatus SMARTCOLOR 300 2010 11 18 http ns adobe com xap 1 0 mm xmpMM DocumentID uuid 0504408CB5774D72 8A0197652CC12681 xmpMM InstanceID uuid 5B70826DB2D64ABC A9972CC 5266890706 http ns adobe com xap 1 0 xmp CreateDate 2010 11 16T17 38 31 01 00 xmp ModifyDa 1010 11 18T14 48 01 01 00 xmp Metadata 2010 11 18T14 48 01 01 00 xmp CreatorTool FotoWare ColorFactory xmp XMPFileStamps 2010 11 17T00 20 29 01 00 2010 11 18T14 48 10 01 00 2010 11 18T14 48 10 01 00 http ns adobe com tiff 1 0 tiff Orientation 1 tiff XResolution 30000000 100000 tiff YResolution 30000000 100000 tiff ResolutionUnit 2 http ns adobe com photoshop 1 0 photoshop Category A photoshop DateCreated 2010 11 16 Image 3 2 2 The Thumbnail view 3 3 Edit or add metadata in an image Sometimes there are images with no metadata or maybe you find metadata you know
20. eedback 20tester HN 10 file Users parandersson Desktop Feedback 20tester HN 10 file Users parandersson Desktop Feedback 20tester HN 10 file Users parandersson Desktop Feedback 20tester HN 10 file Users parandersson Desktop Feedback 20tester HN 1C file Users parandersson Desktop Feedback 20tester HN 10 amp user Pontus Hulin logout ee 800 FEEDBACK O a go Processed Files Filename 10_hn_46_cornelis_ E Logs 10_hn_46_cupfinale 4 Hot folders 10_hn_46_dorthe_9 10_hn_46_else_970 10_hn_46_forside_9 10_hn_46_friends_7 10_hn_46_harry_pot 10_hn_46_her_og_n 10_hn_46_hilde_97C 10_hn_46_hottest_p 10_hn_46_Impuls_9 10_hn_46_jakten_9 10_hn_46_jan_fredri 10_hn_46_jesper_9 10_hn_46_kelly_973 10_hn_46_knut_nen 10_hn_46_kongemy 10_hn_46_linni_962 10_hn_46_maria_mi L Add documents J Image 2 8 The Feedback Client processed files 2 9 Feedback Client settings PDF Queue PDF Queue is the window for running Feedback Client If you use the hot folders you will see the files in the hot folders here when you are running Feedback Client Feedback Client Issue autorouting autorouting autorouting autorouting autorouting autorouting autorouting autorouting autorouting autorouting autorouting autorouting autorouting autorouting autorouting autorouting autorouting autorouting autorouting Server http demo laldbacksolutions se 8090 feedback Empty queue
21. elling some of their images but not all in Sweden You have to get some information from the image agencies in order to do this Where can you find the information about whom to report to Since the image agency normally wants you to make as good reports as possible you should get good answers from them regarding this matter In Feedback you can then set up advanced queries to get the correct reporting agency 1 Use part of the image filename to decide that it is from a certain bureau e g if aop is the characters which the filename starts with it is always All Over Press Enter AOP in the Filename contains field and All Over Press in the Set Agency to field 2 Use IPTC information If IPTC field choose IPTC field Contains set your value Set agency to And enter the name of the agency You can add more options by using the button The radio button Use value is used if you like to use the value in the IPTC field as Agency name If not activated you need to enter the name yourself in the Set agency field 3 Use XMP information in the same way as the IPTC www laidbacksolutions se Page 12 of 12 D FEEDBACK Feedback user guide version 3 x Now you have set the rules and the rules might be something like if the file name has AOP in the beginning OR IPTC field 80 contains All Over Press OR XMP Tag Object Name contains All Over Press it must be All Over Press we should send the report In the list besides the set
22. er LS Demo Server Testserver Google vers tt Webbmail Google Laidback cms laidback Nordea Nordeas Privat eRedovisning MediaFiler s image bank hitta se Feedback D FEEDBACK Q Images 4 Pages T Settings amp user pontus lo gout laidback http www allersforlag a se xmp 1 0 AllersForiag Bestallare SCP http purl org dc elem 1 1 tango tras Wahib tailinask http ns fotoware com iptcxmp user 1 0 fwu UserDefined66 Picture http ns fotoware com iptcxmp reserved 1 0 fwr Ci Image 3 2 1 The Feedback interface If you prefer to view this list as thumbnails you can choose the Thumbnails button You have the same features here as in the List view but presented in another way Hit the Get PDF button in order to open a PDF version of the page where this image was published By double clicking an image you will get the metadata details of the image www laidbacksolutions se Page 7 of 7 W FEEDBACK Feedback user guide version 3 x 000 Feedback aj jaja S http demo laidbacksolutions se 8090 feedback Feedback html KQ Google D FEEDBACK Q Images A Pages Se Settings amp user pontus logout laidback Images Title Svensk Damtidning v Issue __Brollopsnumret 2011 02 04 ly Search J Create Report List Thumbnails Agency 50_SDT1048 010_9 jpa 50_SDT1048 001_5 jpa 50_SDT1048 001_8 jpa 50_SDT1048 011_9 jpa 50_S
23. is wrong You can correct this by hitting the key command Cmd Return Macintosh or Ctrl Return Windows This command opens a dialogue where you can edit the metadata www laidbacksolutions se Page 8 of 8 D FEEDBACK Feedback user guide version 3 x Feedback gt A A a http demo laidbacksolutions se 8090 feedback Feedback htmi el CS QA Kalender Laidback Tracker Alla renden Tracker LS Demo Server Testserver Google vers tt Webbmail Google Laidback cms laidback Nordea Nordeas Privat eRedovisning MediaFiler s image TAE Feedback D FEEDBACK laid Image 3 3 1 Edit or add metadata 3 4 Delete an image It is possible you will find images that appears in Feedback which shouldn t be there Maybe your image filter isn t correct maybe someone has made an error with metadata in an image there can be several reasons why there might be errors In order to send correct information in your reports you need to delete the images which shouldn t be included Hit the key command Cmd backspace Macintosh or Ctrl backspace Windows in order to delete the image 3 5 Create report If you have done settings in the Report settings dialogue in the Administration menu the report settings you have created will appear here in the popup menu Report Name Select the images you want to create a report for by selecting them or create a report for all the images in the selecti
24. isticated matching if needed The field Match expression allows you to use regular expressions in order to match if in this case SDT is the first characters in the files or if they are the last ones Use the regular expressions to set this up if needed Date is another field for regular expressions use it if you need to take the date from the filename In the same manner use Number if you need to find the number or issue from the filename The same option is available for finding the page number using the field Page exp At the end choose for which title these settings are valid Fields with must have correct regular expressions At the bottom you find a few fields where you may test your strings so you can see that you will be given the correct information www laidbacksolutions se Page 18 of 18 D FEEDBACK Feedback user guide version 3 x 000 Feedback aje A Af hup demo laidbacksolutions se 8090 allermedia feedback Feedback html el ar ogle D f OAN WAN IFRA Exhibitors Laidback Tracker Alla renden Tracker LS Demo Server Testserver Webbmail Google Laidback cms laidback Nordea Nordeas Privat eRedovisning Lexikon MediaFiler WebHop Krokeks IF Herrar Feedback D FEEDBACK Q Images A Pages S Settings D 8 User admin Logout la l d b a c k p Publications ai routing amp Uses Names Hane Extra m Title atch extract agen vo oam HE aee eR H nt Bild ait Bd HBO Reports A Z amp image f
25. ite rs si Date Expression You can test your information extraction strings here Filename Image 4 9 Setting up File routing 4 10 Regular expressions There are some fields in Feedback where you can use regular expressions Below you see a list of different regular expressions you can use and you can find more information about regular expressions at many sites on the internet e g http www webcheatsheet com php regular_expressions php Regular Expression wlmatehn foo The string foo foo foo at the start of a string foo foo at the end of a string foo foo when it is alone on a string abc a b orc a z Any lowercase letter A Z Any character that is not a uppercase letter gifljpa Matches either gif or jpeg a z One or more lowercase letters 0 9 Any number dot or minus sign A a zA Z0 9_ 1 Any word of at least one letter number or _ Lwx Lyz wy WZ XY OF XZ 4A Za z0 9 Any symbol not a number or a letter A Z 3 0 9 4 Matches three letters or four numbers Image 4 10 Table of regular expressions 4 11 Web report This is a kind of report for integration with other systems e g an image archiving system If the system you like to report to uses a web service or some similar technology Feedback could send data direct to that system in order to update information in that system This could for instance be used to update the metadata in images in an archiv
26. k will check the input folder You can also make the server to create automatic reports for these files if you have set up Automatic reports on the server Choose publisher and title for this hot folder If the title you want to use isn t available press Refresh to get the latest from the server The page wherethe image where used can be retrieved by using regular expressions Read more about regular expressions in the table in chapter 4 or go to http www webcheatsheet com php regular_expressions php By pressing Add folder the settings are saved If you need to edit a setting select the premade setting make your changes and then use the Commit folder settings to save your changes ADA Feedback Client A FEEDBACK O go PDF Queue Hot folders En Processed Files vW Start processing on startup n Logs Watched folders Name Laidback Magazine Y Active _ Autorouting Input folder file Users parandersson Desktop Feedback 20tester HN Select Output Folder Select Time 23 00 V Create report after document are processed Publisher Laidback demo a Refresh Title Svensk Damtidning v Extract pagenumber from filename using expression Addfolder Watched Folders Laidback magazine Server http demo laidbacksolutions se 8090 feedback amp User Pontus Hulin logout Image 2 5 The Feedback Client hot folders 2 6 Feedback Client settings Hot folders autorouting B
27. llermedia feedback Feedback html a cj Qr Google oO WAN IFRA Exhibitors Laidback Tracker Alla arenden Tracker LS Demo Server Testserver Webbmail Google Laidback cms laidback Nordea Nordeas Privat eRedovisning Lexikon MediaFiler WebHop Krokeks IF Herrar Feedback Feedback O MediaFiler WebHop DF i EEDBACK amp 5 laidback TEREA TE ae vn idbac gt publications to the feedback system The filtering Is done by the Plugins Xtensions amp uses j tre Minted K Extract agen cy String riter Namespace I Reports ogo Exclude Customfieldi19 http ns fotoware com iptexmp eustom 1 0 Columns Exclude l Preferences 20 fel uppstod n r sidan ppnades V lj F nster gt Aktivitet om du vill veta mer Image 4 5 Filters 4 6 Saved search queries In the interface for Images and Pages you can set up any kind of search you like to perform If you have more advanced queries or queries you perform often you can predefined these queries in the Saved search queries All the saved queries is accessable from the popup menu in the standard interface for the user so please try to find short and descriptive names for the queries you save in order to make it easier for the user To access these saved queries from the Images view press the button to the right of the Issue popup and you will get a new popup Choose Saved query in this new popup and another popup will appear where you have
28. nd choose if you like to create them in XML format or as a tab separated txt file see 3 3 in this manual As default you will have at least three different reports here All metadata All IPTC and All XMP These reports can be chosen when you create a report in the Images view and you can choose to create the reports as an XML file or a Tab separated txt file When you need other reports to meet your demands you can create them in the Report settings in the Administration menu You can use IPTC information or XMP information in your reports or a combination of both To build your own report do the following Start by entering a name for the report you are about to create Try to find short names they will be shown in a popup menu Hit the button to the right of the name field Now choose which IPTC Fields you want to have in your report by choosing them in the popup menus and hitting the button to the www laidbacksolutions se Page 13 of 13 D FEEDBACK Feedback user guide version 3 x right when you have the correct field selected Do the same procedure for all the fields you like to have in the report For XMP choose the correct Namespace first and then the Tag you want to have and hit the button to the right of the Tag popup menu Selecting a namespace gives you the Tags for that namespace so you might need to find out which namespace that holds the tags you are looking for e008 eedbac al Jla lalla hlo nu demo
29. on When you click the Report button you will see a dialog where you can choose different types of reports You can for instance create an XML report which will create the report in a simple XML format for easy integration with other systems If you don t know what kind of a system the receiver of this file has use a tab separated text file format which almost anyone can handle You can create any number of reports for the selected files so you can for instance create one Excel report and one html report to be used for different purposes The report types are Feedback creates a full report in XML format all metadata information will be included XML creates an XML file with the information you have set up to be included One XML file including all the selected images Fotoware this will generate a single XML file per image The XML file is made to be importable for a Fotoware system Excel creates a file compatible with MS Excel www laidbacksolutions se Page 9 of 9 PDF generates a PDF file of the information with low res images D FEEDBACK Feedback user guide version 3 x HTML will give you a html file with all the information es ee es S Feeosack imaget C Images Hi Agency Name wwe nunn synd SO SOT 048 014_6 og wwe tunetyns 30 S0T1048 015_6 Jog The Oety Miror SO _SOTIO68 014 S jog The Osty Merer 50 _SOTIO4S 015_8 Jo9 Svenska Dagtta S0 SOTIO48 011 Jog Sverska Dagda 30_SOT1048 010_3 0
30. rs that are sent this way you will not get spammed www laidbacksolutions se Page 17 of 17 D FEEDBACK Feedback user guide version 3 x ane Feedback lt 4 gt A A EJ http demo laidbacksolutions se 8090 allermedia feedback Feedback htmi ekla m w IFRA Exhibitors Laidback Tracker Alla renden Tracker LS Demo Server Testserver Webbmail Google Laidback cms laidback Nordea Nordeas Privat eRedovisning Lexikon MediaFiler WebHop Krokeks IF Herrar Feedback Feedback I MediaFiler WebHop Q Feeveack E oa ae a laidback gt Publications Columns 20 fel uppstod n r sidan ppnades V lj F nster gt Aktivitet om du vill veta mer Image 4 8 Database administration and error handling 4 9 File routing In order to give you the best workflow we can we have added the File routing function This is made to make it possible to just send copies of your PDF files to one single folder and have Feedback creating all the reports fully automatic But to be able to do so Feedback must know which files are connected to which titles and this is where you set it up You also need to have set up automatic reports see 4 7 Start by entering a Name for the magazine you are setting up Then enter the characters of the file name that will match this magazine In the image here we have found that SDT always is part of the file names for the magazine Svensk Damtidning You can do more soph
31. s they will simply not be read You can do the same for any type of files you like Feedback to ignore Document name You can set up a rule for the file name too If you set YYYYMMDD in the field Document name must contain Feedback will only handle documents with YYYYMMDD somewhere in the file name You can use metadata IPTC or and XMP to set up a filter Choose the metadata fields you want to use in the popupmenus Here you also find settings to handle your duplicates Depending on your workflow or your contract with the image agencies you may need to have different settings to handle images being used double or maybe even more in a Magazine You can just activate the option you like to use by clicking in the www laidbacksolutions se Page 14 of 14 D FEEDBACK Feedback user guide version 3 x list of options here If you choose to use Exclude duplicate images on the same spread or Exclude duplicate images in the same issue Feedback will only use one of the images in the report and it is always the biggest one in pixels that are used There is also an option to exclude documents with a certain character or string to avoid having data in Feedback that shouldn t be there The value is entered as a simple text e g if you enter qxp in the field Document name must contain only documents where qxp is part of the filename will be handled ane Feedback a gt A A O http demo laidbacksolutions se 8090 a
32. s you have chosen above as variables The fields are automatically named v1 v2 v3 and so on in the table These values can now be used in more advanced queries using logical expressions like AND OR NOT E g In this image you have the expression v1 OR v2 OR v3 OR v4 This means this query will be executed if IPTC Field 110 v1 is All Over Press OR the IPTC Field 115 v2 is All Over Press OR the IPTC Field 120 v3 is All Over Press OR the IPTC Field 116 v4 is All Over Press The fields can be any type you can mix XMP fields and IPTC fields These fields are not case sensitive For the more advanced user there is an Advanced part where you can generate SQL queries by yourself Not recomended for the standard user 4 7 Automatic reports Set the reports you like to have automatically made for you A good way to do this is by having saved queries which gives you the reports you want and just call upon these saved queries here Start by entering one or more e mail addresses where the reports are going to be sent Set a name of your choice for the report this will be the filename for the report The next thing to do is to choose a saved query e g All Over Press which is a premade saved query which will give you a report with all images used from the All Over Press agency Title choose a title or choose to search all the titles in the database for All Over Press images Under Report you will have to choose which kind of report
33. tice lt b gt Undefined index fr_expstring In lt br gt gt lt br gt lt b gt Notice lt b gt Undefined index fr_expstring in lt br gt gt lt br gt on line lt b gt 156 lt b gt lt br gt lt br gt lt b gt Notice lt b gt Undefined index pageexp in Error 1088 Server http demo laidbacksolutions se 8090 feedback 00o Feedback Client 6 FEEDBACK E PDF Queue Log messages from server Empty lt b gt C wamp vwwaAfeedback processpdf upload php lt b gt on line lt b gt 110 lt b gt lt br gt lt b gt Warning lt b gt preg_match lt a href function preg match gt function preg match lt a gt Empty regular expression In lt b gt C wamp vwwifeedback processpdf upload php lt b gt on line lt b gt 72 lt b gt lt br lt b gt C wamp wwAfeedback processpdf upload php lt b gt on line lt b gt 110 lt b gt lt br gt lt b gt Warming lt b gt preg_match lt a href function preg match gt function preg match lt a gt Empty regular expression in lt b gt C wamp vwwifeedback processpdf upload php lt b gt on line lt b gt 72 lt b gt lt br lt b gt C wamp vwwAfeedback processpdf upload php lt b gt on line lt b gt 110 lt b gt lt br gt lt b gt Warning lt b gt preg_match lt a href function preg match gt function preg match lt a gt Empty regular expression in lt b gt C wamp vaw feedback processpdf upload php lt b gt on line lt b gt 72 lt b gt lt br lt
34. tings you can see what you have created You can also choose in which order you want the queries to be made Select a row in the list and move it up or down the list by using the buttons up and down This is a way to make sure your search are done in the correct order If you need to make any changes select the line you like to change and you see the values to the left Make your changes and press Save At the bottom of the window you decide if the settings you have done is valid for all titles a single title or even a single issue A A http demo laidbacksolutions se 8090 allermedia feedback Feedback html a WAN IFRA Exhibitors Laidback Tracker Alla arenden Tracker LS Demo Server Testserver Webbmail Google Laidback cms laidback Nordea Nordeas Privat eRedovisning Lexikon MediaFiler WebHop Krokeks IF Herrar Feedback Feedback Hoko Feedback Lal m D FEEDBACK Q Images A Pages Settings AA wu laidback gt Publications Columns Egna Fotogr EFO Bulis CF20 BULLS b Preferences Copy Apply 20 fel uppstod nar sidan ppnades V lj F nster gt Aktivitet om du vill veta mer Image 4 3 Extract agency 4 4 Report settings Create customized reports when you need other reports than the standard ones provided as default The standard reports in Feedback will give you reports with all information about the images selected You can easily create them a
35. y activating Autoroute you dim the settings for Publisher and Title Instead you use the names of the files to decide which title the PDF belongs to More about these setting in the chapter 4 Administration Menu In order to make this work you need to have done the settings on the server first otherwise Feedback will not know which page and title that belongs to each other www laidbacksolutions se Page 4 of 4 a0 0 Feedback Client fag PDF Queue Hot folders ica Processed Files Y Start processing on startup B Logs Watched folders Name Laldback Magazine V Active v Autorouting Input folder _ file Users parandersson Desktop Feedback 20tester HN Select J Output Folder Select J Time 23 00 V Create report after document are processed Addfolder Watched Folders Laidback magazine Server http demo laldbacksolutions se 8090 feedback amp User Pontus Hulin logout 4 Image 2 6 The Feedback Client hot folders autoroute 2 7 Feedback Client settings Logs D FEEDBACK Feedback user guide version 3 x In the menu at the left of the interface you can choose Logs This will only show you the log of the Feedback Client The log is created every time the Feedback Client is started so there are no older logs saved on disk gg Processed Files lt br gt lt b gt Notice lt b gt Undefined index fr_expstring In amp Hot folders lt br gt gt lt br gt lt b gt No
36. y to do this is is to set up the system to automatically delete old information Let s say you want to keep information for the last 5 issues you have published or maybe you need to keep the information for some months after that all the reporting should be over and done By pressing the sign you can enter a name for a scheduled cleanup and choose which title this is valid for Go on by choosing the number of issues days months years Please remember not to keep more than necessary Choose at which time the cleanup will be done and you are done Feedback will check once a day at the time you have set if there is a cleanup to be done The cleanup is done per title This is because you may have different needs for different titles a daily newspaper and a monthly magazine may vary a lot for example 000 Feedback Lale La A lE LJO nup 192 168 1 98 feedback Feedback htmi eka J OAO WAN IFRA Exhibitors Laidback Tracker Alla renden Tracker LS Demo Server Testserver Webbmail Google Laidback cms laidback Nordea Nordeas Privat eRedovisning Lexikon MediaFiler WebHop Krokeks IF Herrar i Feedback Feedback D FEEDBACK amp Images s4 Pages Q Settings amp User admin Logout laidback gt Publications amp ahd iments act agency Metropolitan amp Reports amp Image fite rs Homes amp Gardens Columns Country life amp Saved queries 4 Autom ports amp Database administration File routi ing Y 4
37. you want to use these reports has been premade in the Report Settings Finally you choose which type of report you like to have e g html Hit the button Set and you are done If you like to get two different types of reports with the same data enter the same information or select the automatic report in the list Make your change e g change type of report to Excel and click the Set button and you will now have another report made You can add as many automatic reports as you like www laidbacksolutions se Page 16 of 16 D FEEDBACK Feedback user guide version 3 x In the field email addresses you can enter an email address or many use a comma to separate them to send the file to E g set the email address to the agency you want to send the report and the email address to yourself in order to get a copy of the report ano lal Jala htp demo laidbacksolutions se 8090 Jallermedia feedback Feedback html eka OAN WAN IFRA Exhibitors Laidback Tracker Alla renden Tracker LS Demo Server Testserver Webbmail Google Laidback cms laidback Nordea Nordeas Privat eRedovisning Lexikon MediaFiler WebHo Kroki pP eks IF Herrar Feedback Feedback OD D FEEDBACK Q Images A Pages L Settings D 8 User admin Logout laidback gt Publications titlename report_name Coluraas Reporttype Excel admin alloverpress se File routing 20 fel uppstod nar sidan Gppnades Valj Fonster gt Aktivitet
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