Document Management System User's Manual for
Contents
1. 28 Back up the Data 29 Restore the sese neqiie dodo do i i rior ge looi A EODEM id 30 ionian ERI a das debt a PUE RIED Ad 33 Initiating and Setting up MIDMS 33 Setup for Uploading of Files 33 Setup for Protecting the 34 35 MiDMS User s Manual for Administrator 3 4 MiDMS User s Manual for Administrator Introduction Microtek MIDMS Data Management System is a file scan and management system which is specifically designed and provides the best solutions for small and medium sized corporations Through an easy to use interface users can scan digitize and upload files to the web server in few steps Later everyone can overview search or download these digitized files directly through the access and connection with the web server This manual is created for the people who are classified as an administrator controlling and distributing the authority levels of the users toward using the MIDMS application The contents here only focus on the managements of users web access authority levels and directories in the server If your concern is about how to use the MIDMS application refer to MIDMS User s2. Change an Existing User Account When an administrator wants to update information about an existing user account such as user s ID password or domain restriction administrator can use the subsidiary function Modify an User ID in the Manage an User ID page To change an existing user account 1 Ensure that the Manage an User ID function page has been activated and then click the Modify an User ID to extend its function page 2 Use the drop down menu to select the user you want to change in the Select an User ID box 3 When the ID has been picked up the related information will be displayed on the screen You can start to change the information as you like Note e The User ID is unique and cannot be changed once it has been created e The length of the Password should fall between 5 to 15 characters When done click the Submit button to execute the changes 4 f you want to remove the selected user from the list of users click the Delete an User ID button next to the Select an User ID box You will be prompted a reminding window to ask for the final confirmation about deleting 10 MiDMS User s Manual for Administrator C DMS Document Management System Administrator Modify an User ID Manage an User Select an User ID User ID Version 1 1 Beta3 The User Passwort ID cannot User Name be changed Department mimir v when it is Assign
3. Use the drop down menu to select the user you want to modify in the Select an User ID box When the ID has been picked up click the Copy Authority button Version 1 1 Beta3 ME DMS Document Management System 2 Manage an User ID Select an User ID Swan Modify Authority i Copy Authority The list below is t Bn Administrator Modify an User s Authority Modify an User ID _ the Authority Select the user whose Manage Files A window appears on the screen immediately In the Source Account box select the another user whose authority you want to copy When done click the Copy Authority button The authority of the selected user will be copied and pasted to the user you specified in step 2 When finished click X button to go back to the previous window authority you want to copy 14 MIDMS User s Manual for Administrator Managing Files Click to extend a table of folders on the web server Manage Files function allows an administrator to manipulate files in departments as administrator wants To use this function When logging into MIDMS as an administrator on web click the Manage Files button to extend its function page Key in the name for the new folder Version 1 1 Beta3 ME DMS Document Management System A Administrator Management of Server Files Click to Current Directory build u p Manage an User ID Create a
4. Manual for the details MiDMS User s Manual for Administrator 5 System Requirements For a Server Supporting a Maximum of 30 Users On line e Windows XP 32 bit Core 2 2 GHz CPU e 2 GB RAM required e Free hard disk space as required at least 500 GB or by the size of your scanned images and for additional working files CD ROM drive internal or external For a Client e Web browser Internet Explorer 7 or Internet Explorer 8 e Free hard disk space as required by the size of your scanned images and for additional working files e An internet connection to hook up with the server Entering the MiDMS Website Double click your web browser icon i e Internet Explorer on the Windows desktop or toolbar to extend your web browser Enter the assigned server address in the website address box and then press the Enter button to enter the MIDMS Exiting the MiDMS Website Click the Exit button X located at the top right corner of your web browser to close the web browser You will be directly exit the MIDMS website once your web browser is closed Or you can click the Log Out button at the top right corner of the webpage to log out from MiDMS felix Click to exit MiDMS and close wi f p X ix 18 web browser EP Post to Blog t Safety Tools e Version 1 1 Beta3 177077 Click to logout from nt System logjOut MDC ify an User s Authority Modif
5. Week CO Month Interval Day Perform the auto backup at 0 0 every 1 Day C When the disk space is not enough the old data will be recovered by the new one automatically 26 MiDMS User s Manual for Administrator Exiting System Backup and Recovery To exit System Backup and Recovery 1 Point the cursor to the icon in the Toolbar at the bottom of the Windows system 2 Click the right button of the mouse on the icon to extend the option menu Select Exit to exit the program Exit MIDMS User s Manual for Administrator 27 Back up the Data Manually When the System Backup and Recovery utility program is launched users can choose to back up their data manually or automatically To back up the data manually 1 In the Backup Data layer click the Overview button in the Manual Backup section to toggle through possible folders and assign one of them as your target folder for backing up the data System Backup and Recovery Backup Data Restoring Data Manual Backup Manual D _ Backup Section Instant Backup Auto Backup Day Owes Month Interval Day Perform the auto backup at 0 0 every 1 Day 2 When done click the Instant Backup button to start the backup process The system will pop up a reminding message when it finishes running of the backup System Hackup and Recovery Backup Data Restoring Data Manual Backup Backup Path C Documen
6. new folder Im purto use Files Rename Delete Department Password folder on IN cuml User Authority the web Manage Dep als ca m amp RD Re name Delete Department Password Server User Authority Ren e Delete It Department Password land zj FA ga PDC em c BA SERES e User Authority C Rename Delete Department Password gt M t os User Authority D Rename Del De Password ASEE ete pament Passwor User Authority E EN R Delete De Password Saca e name ete Department Pass F User Authority B Copyright c Microtek International Inc Rights Reserved There are six ways you can deal with files on the server They are Create Rename Delete Department Password and User Authority A Create Use this function to create a new folder on the web server To do so when the Manage Files function page is activated key in the name you want to use for the new folder in the Create a new folder box When done click the Confirm button next to the box and you will see that the newly named folder appear in the table of folders below immediately MIDMS User s Manual for Administrator 15 Click the Plus B User Authority Use this button to assign users different authority levels on manipulating the selected folder To assign users authority
7. new one when the disk space is not enough 4 When done click the Setup button to start the backup process The system will pop up a reminding message when it finishes running of the backup The setup Instant Backup for time intervals Auto Backup Week Month Week 5un Mon Tue OThu Ceri Interval Week Haur Minute backup Note Please perform the backup of the data only when most users are not in use of the system otherwise the backup data may not be used real time and correct information for the auto as MiDMS User s Manual for Administrator 29 Restore the Data An useful function offered by the System Backup and Recovery program is that it allows you to retrieve the backup data and restore it back to your server This function ensures the safety of your precious data 1 When the System Backup and Recovery utility program is launched click the Restoring Data tab to switch to the system recovery layer System Backup and Recovery Backup Data Restoring Data Instant Recovery 2 Click the Overview button to toggle through files which you want to retrieve and restore When it is found click to open it and look for a folder named SQL Click to open 30 MiDMS User s Manual for Administrator 3 Click SOL to open select the file inside the folder and then click the Open button The selected fil
8. on a selected folder when the Manage Files function page is activated click the User Authority button in the Put to Use column of the selected folder A setup window containing all departments pops up on the screen immediately To check users classified into each department click the Plus sign next to each department A lists of users will be displayed on the screen Then take turns to assign different authority levels to each user on using the selected folder When done click the Complete button to execute the action The setup of the authority to manipulate folders for User ID Webpage Dialog X sign to extend the list of users for each department Attention The the authority will affect the selected fol Click to exit sub folders and de E and return to EE the Manage Manage an User ID a Files function page Manage Files Manage Departments MoMo Nek http 172 16 6 199 midms Admin AdminServerControlSet php folder 1 Local intranet 16 MIDMS User s Manual for Administrator Use this function to give a new name to a selected folder To give a new name to a selected folder when the Manage Files function page is activated click the Rename button in the Put to Use column of the selected folder A window pops up on the screen Key in the new name for the selected folder in the box below and then click the Confirm button to execute the action Adminis
9. Doreen H Fully Open 6 7 8 test 1114 Doreen H Fully Open 10 test 1114 GeorgeSun Fully Open 11 test 1114 Kathleen Fully Open 12 test 1114 Swan H Read only A table containing the authority information for folders or files in a selected department MIDMS User s Manual for Administrator 25 System Backup and Recovery It is important to back up the data and information saved in the server periodically in case if they are damaged and lost some day MIDMS offers users a quick and easy to use backup solution named System Backup and Recovery and bundled with the software package purchased saving users lots of time and money on searching for a suitable backup and recovery software utility program Launching System Backup and Recovery To launch System Backup and Recovery Double click the System Backup and Recovery icon on the desktop or choose it from the Toolbar at the bottom of the Windows system Shutting Off System Backup and Recovery To close System Backup and Recovery click the Exit button X located at the top right of the window of the System Backup and Recovery program Please take note that this action only shuts off the window of the System Backup and Recovery program It keeps on working in your workstation Click to close the window of the Bakup and Recovery Manual Backup program Instant Backup System Hackup and Recovery Backup Data Restoring Data 4uto Backup
10. MICROTEK S Document Management www microtek com Preface Copyright Copyright 9 2013 Microtek International Inc all rights reserved This document may not be reproduced or copied in any way stored electronically or translated into any language without the permission of Microtek International Inc Trademarks Microtek DocWizard MiDMS ScanMaker ArtixScan ScanWizard and ColoRescue are trademarks or registered trademarks of Microtek International Inc All other trademarks or registered trademarks are the property of their respective holders Specifications software and hardware bundles are subject to change without notice Not responsible for typographical errors Disclaimer The contents of this manual have been checked carefully for accuracy and every effort has been made to ensure that there are no errors However Microtek makes no guarantee as to the accuracy of the contents of this document and reserves the right to make changes to the contents without prior warning 149 004901 A2 April 2013 Microtek International Inc 6 Industry East Road 3 Science Based Industrial Park Hsinchu 30077 Taiwan Tel 886 3 b772155 Fax 886 3 5772598 http www w microtek com 2 MiDMS User s Manual for Administrator Contents IIO OUO LIO UEM 5 System 6 Entering the MIDMS Webs
11. Manage an User ID Manage Files Dep User s Authority Files to Overviewed 4 When done click the Submit button The search result of the selected user will be displayed in the table below 5 If needed click Download the table below to retrieve the table from the web server and save it to a local computer in an Excel format Version 1 1 Beta3 MUDMS Document Management System Manage an User ID Department User ID EU Submit Download the table below Manage Files 1 BRE Kathleen Kathleen mm Fully Open oa 2 Kathleen Kathleen amire Fully Open Departments User Authority Files to Overviewed table containing the authority information of the selected user MIDMS User s Manual for Administrator 23 To Review and Download the Authority Information for Folders Files in a Selected Department The last affliated function button at the Manage Departments page is Files to Be Overviewed When this button is clicked an administrator can review and then download the authority information for folders files in a selected department To review and download the authority information for folders files in a selected department 1 Ensure that the Manage Departments function page has been activated and then click the Files to Be Overviewed button to extend its function page Version 1 1 Beta3 ME DMS Docum
12. Password PORE a User Authority MiDMS User s Manual for Administrator 17 E Department Use this button to assign a selected folder to a named department To assign a selected folder to a specific department when the Manage Files function page is activated click the Department button in the Put to Use column of the selected folder A window appears on the screen immediately Use the drop down menu to choose a department where you want to assign your folder to When done click the Confirmation button to execute the action Administrator Management of Server Files Current Directory Create a new folder Confirm Putto Use Manage Files Rename Delete Department Password Jn ERE 2 Department Name Webpage Dialog _ Department Password 2 Please select a department gt Department Password ZFHPDC Department Password L3zJ Test DriverSBP4 Rani TASBP A E Department Password Rae RD ilar FASB PA zx Department Password a SCHBBEPA F Password Use this button to assign a password to protect a selected folder when others want to explore it To set up a password to a selected folder when the Manage Files function page is activated click the Password button in the Put to Use column of the selected folder A window pops up on the screen Key in the password set for the selected
13. e Change Lz None No Change No Change LJz PDC None Change ZTest None No Change None Change TSOP 12 MiDMS User s Manual for Administrator 4 the window click the Change button the Put to Use column of the selected folder You are prompted a table of authorities to choose Make your selection and click the Confirm button to put it into action Fully Open Upload Download Read only None Shown ZJ Test ge j ge o e http 172 16 6 199 midms data FuQuan phr Local intranet You will see the selected user with a table that shows the modified authority level for the selected folder on the screen Version 1 1 Beta3 Document Management System MIDMS Administrator Modify an User s Authority Manage User Select an User ID Modify Authority Copy Authority The list below is the authority assigned to the selected User ID i Create a New User ID Modify an User 1 Modify the Authority Read only anage Files Shows the assigned authority level for the selected folder MIDMS User s Manual for Administrator 13 To Copy Authority from an User Ensure that the Manage an User ID function page has been activated and then click the Modify the Authority to extend its function page
14. e OK button to execute the deleting action The selected department will be removed from the web server when it is returned to the page of the Add a New Department function E 1 SrRESPP Re name Delete Manage Files Z Driver amp eP Rename Delete a Re name Delete Manage a Departments 4 FR PDC Rename Delete Adda New 5 FR RD Rename Delete Deparment 6 Bla ABB PA Rename Delete An User s Authority 7 FR ga 915 Rename Delete Files to Be Overviewed Please enter a department s name Submit TUTTI dentem 1 The folder named PKMT Manage Files 2 Driver Rename Delete MAIN has been removed and 3 oan TEEPE Rename _Delete_ cannot be found in the table Departments s FERRO Renum Dent anymore 5 FAga RD Rename Delete Add a New 6 Bla FASB PA Rename Delete An User s Authority T FR d 381 Re name Delete Files to Be Overviewed aC PKMT MAIN J Rename eite Please enter a department s name Submit MiDMS User s Manual for Administrator 21 To Review and Download the Authority Information of Selected User When an administrator wants to review the authority information of an existing user he she can use the subsidiary function An User s Authority in the Manage Departments function page An adminisrator can also use this function to downlaod the search reslut of a
15. e will appear in the column named Data Path at the window E i 2012 11 29 14 17 3985 IA TII 3 Highlight to select A d m a T 4 When done click the Instant Recovery button Click the Yes button to start the restoring process System Backup and Recovery Backup Data Restoring Data Data Path and SettingslDerrick Wuihy Documents Instant Recover Backups ystem A The restoring data will replace the current data and files Do you want to continue Le MIDMS User s Manual for Administrator 31 The system will check whether select the correct file for the data recovery lf yes you will be returned with a successful message as the following Data Path C Documents and SettingsiDierrick 2012 11 28 1 Backups y stem E A The restoring process 1 successful Instant Recover If not you will be returned with a failure message as the following Data Path C Documents and SektingsYDerrick wuy Documents Backups stem A The restored data has been destroyed The system cannot perform ongoing restorme process 32 MiDMS User s Manual for Administrator Appendix Initiating and Setting up If you want to open MIDMS website as a sever site please open the web browser and type http localhost midms Then you will see the log in page appear on the screen If you want to open MIDMS webs
16. ed as a restricted domain Yes built up Set the user as an administrator No e Modify the boxes of information for the selected User ID if needed MIDMS User s Manual for Administrator 11 To Modify User s Authory The last affliated function button in the Manage an User ID page is Modify the Authority When this button is click an administrator can assign different authority levels to users for looking up changing dowloading or deleting files in a department Also an administrator can also use this button to copy one user authority into another user account A To Modify an User s Authority 1 Ensure that the Manage an User ID function page has been activated and then click the Modify the Authority to extend its function page 2 Use the drop down menu to select the user you want to modify in the Select an User ID box 3 When the ID has been picked up click the Modify Authority button C Version 1 1 Beta3 ME DMS Document Management System 2 2 D Modify Authority 2 Authority Manage an User Select an User ID e The list below is bigmed to the selected User ID Create a New User ID Long Loreen NENNEN E p Modify the Authority Nek Nicholas Nick Manage Files Randy Rex re Dep ents Roiki Oana Current Directory Sub direc E Name Current Authority Shown Putto Us
17. ent Management System Administrator Management of the User s Authority Menace ae c Department User ID Submit Download the table below Manage Files Manage Departments Departmet An User s Authority sto Be Overviewed 2 Use the drop down menu Department to select a department you want to explore Version 1 1 Beta3 DMS Document Management System Administrator The Authority to Manage Department Files Manage an User Department M Submit j Assigned Department Manage Files Manage Departments Department An User s Authority Files to Be Overviewed 24 MIDMS User s Manual for Administrator 3 When done click the Submit button The search result of the selected department will be displayed in the table below 4 f needed click Download the table below to retrieve the table from the web server and save it to a local computer in an Excel format Administrator The Authority to Manage Department Files Manage an User Department _ Submit Download the table below Directory File Folder Assigned Department Manage Files Flyer Doreen Fully Open Manage Departments Flyer GeorgeSun Fully Open Flyer Kathleen H Fully Open Flyer Swan H Read only Quick Guide GeorgeSun H Fully Open Quick Guide Kathleen H Fully Open _ Quick Guide Swan H Read only 1 2 3 4 5 Quick Guide
18. ers Manage an User ID function allows an administrator to add a new user to a wanted department remove an existing user from his her assigned department or to modify an user s authority on going over files and folders in departments To add a New User When an administrator wants to add a new user into a department administrator can use an affiliation function named Create a New User ID under the Manage an User ID function To add a new user account 1 Ensure that the Manage an User ID function page has been activated and then click the Create a New User ID to extend its function page 2 turns to key in information for an user in the boxes of User ID Password User Name Department domain restriction and assigment of adminisrator 3 When done click the Submit button and the user will be added into the department assigned C Version 1 1 Beta3 DMS Document Management System Administrator Create New User ID Manage an User New User 10 User ID Swan Modify an User ID Password Modify the Authority User Name Swan Manage Files Department 4728867 v Manage Departments Assigned as a restricted domain Yes Set the user as an administrator No Copyright c Microtek International Inc Rights Reserved MiDMS User s Manual for Administrator 9
19. folder in the box below and then click the Confirm button to execute the action Current Directory Manage an User ID Create a new folder Confirm Manage Files Rename Delete Department Password Set up a password Webpage Dialog Manage ES Departments Biz Department Password Please enter password Department Password Z PDC Confirm Cancel Department Password LzTest i Department Password eee intranet Department Password T8 TRAERP fan TT eee User Authority E E o 18 MiDMS User s Manual for Administrator Managing Departments Manage Departments function allows an administrator to add a new department on the web server Also an administrator can use it to have a preview of users authority levels and all files and their related information a selected department If needed an adminstrator can also download tables of the information from the web server Administrator Create New Department No Manage an User ID 3 Piser Rename Delete Manage Fi les DriverzbP4 Rename Delete amr Rename Delete Manage F Departments ga PDC Rename Delete A RD Rename Delete Add a New Depanmem BASE PA Rename Delete An User s Authority 7 FP d TRI Rename Delete Files to Be Overviewed Please enter a department s name Submit Co
20. ile management system A Step1 After loggin in MIDMS activate the Manage Departments function page and create departments there Step 2 Shift to the Manage Files function page Next set up folders their assigned departments and related settings there Step Next move to the Create an User ID function page Create new user IDs and finish the rests of related settings Step 4 Finally change to the Modify the Authority or Manage Files function page to set up authority levels for users When log in MiDMS as an administrator why is there always prompted window on the screen in which a message shows Contact your administrator A Make sure you have inserted the SensualKey properly in the computer before activate MIDMS website If the warning window continues appearing on the screen contact the technique department of Microtek immediately MiDMS User s Manual for Administrator
21. ite 6 Exiting the MiDMS WV CDS 6 The Entrance Page of the MIDMS WebSite 7 The Administrator Page of the MIDMS Website 8 Mire epe M 9 To Add a New Va 9 To Change an Existing User Account 10 To Modify an User s AUTO Cx ow FR CF ie 12 A To Modify an User s Authority ad bd ee ch Ex ern 12 To Copy Authority from 14 Managing ENEE EEPE EENE EREET 15 15 Zoe RE RUM 15 16 17 5 18 18 Managing Departments ee ee 19 Add a New Department 19 To Rename a 20 To Delete an Existing 20 To Review and Download the Authority Information of a SelBeted 22 To Review and Download the Authority Information Folders Files in a Selected Department 24 System Backup and 26 Back up the Data Manually
22. ite as a client site please open the web browser and type http Server s IP midms Then you will see the log in page appear on the screen Please log in MIDMS as an administrator for the first time so you can proceed the following settings Both of the User ID and Password for the administrator are root After logging in MIDMS successfully in order to change the log in password and server s IP address please go to Manage an User ID function page and then select the subsidiary function Modify an User ID Setup for Uploading of Files Please open C xampp php php ini in Word Pad First look for upload _ max filesize and change its value to 50M shown in pic 1 Then look for post max size and change its value to bOM shown in pic 2 When the change is done please restart your computer Haximum allowed size for uploaded files http php net upload max filesize upload max filesize 58H pic 1 Haximum size of POST data that PHP will accept Its value may be to disable the limit It is ignored if POST data reading is disabled through enable post data reading http php net post max size 5t max size 5 T our pic 2 Note If this directory is not the default directory used to install the program please find the same command and open it in a corresponding directory MiDMS User s Manual for Administrator 33 Setup for Protecting the Directory Please open C xampp a
23. pache conf httpd conf in Word Look for Options Indexs FollowSymLinks Includes ExecCGI as shown in pic 1 and then change it as Options FollowSymLinks Includes ExecCGI as shown in pic 2 The Options directive is both complicated and important Please see http httpd apache org docs 2 2 mod core html amp options it for more information Hu Options Indexs FollowSymLinks Includes ExecCG pic 1 8 The Options directive is both complicated and important Please see 8 http httpd apache org docs 2 2 mod core htmlttoptions more information Options FollowSymLinks Includes pic 2 Note If this directory is not the default directory used to install the program please find the same command and open it in a corresponding directory 34 MiDMS User s Manual for Administrator Q amp A When use the Website phpMyAdmin to modify the password for MySQL why can not continue to use phpMyAdmin website after modifying my password successfully A Please open C xampp phpMyAdmin config inc WordPad and change your password there Fill in Scfg Servers Si password root there and then save the result of the modification After refreshing the website and you are supposed to be able to finishe the rests of other settings 1 you still cannot log in phpMyAdmin Website after refreshing please restart phpMyAdmin website again How can build up a f
24. pyright c Microtek International All Rights Reserved To Add a New Department When an administrator wants to add a new department on the web server administrator can use a affiliation named Add a New Department under the Manage Departmens function To add a new department 1 Ensure that the Manage Departments function page has been activated and then click the Add a New Department to extend its function page 2 You can see a table of departments which have been created on the web server Under the bottom of the table key in the name for the new department in a vacant box MiDMS User s Manual for Administrator 19 C MUDMS Document Management System Version 1 1 Beta3 Administrator Create a New Department L Manage an user 0 1 ear Rename Delete 3 sh Rename Delete NL 4 88 Rename Delete amp Add a New E 88 D ent 6 AIARA Rename Delete An User s Authority 7 8 Rename Delete Files to Be Overviewed Please enter a department s name _ Submit Key in the name for the new department here 3 When done click the Submit button to execute the action You can see the newly created department appear on the screen immediately Version 1 1 Beta3 C DMS Document Management System P Administrator Create a New Department E 1 DN rum Rename Dele
25. te Manage Files 2 Driver fi Rename Delete 3 amra Rename Delete H 4 FA ga PDC Rename Delete 5 FA ga RD Rename Delete Add a New M l De lent 6 BBPA Rename Delete An User s Authority 5 FP ge TRI Rename Delete Files to Be Overviewed m 8 PKMT zb Rename Delete Please enter a department s name Submit e The newly created department Also you can rename or delete an existing department on the web server when you are in the page of the Add a New Department function 20 MIDMS User s Manual for Administrator To Rename a Department Use this function to change the department name to a built To rename a department when the page of the Add a New Department function is activated click the Rename button in the Put to Use column of the selected department A window pops up on the screen ll Re name Webpage Dialog Key in the new name for the selected department the box and then click the Confirm button to execute the action Enter the new name PKMT MAIN Confirm Cancel http 172 16 6 199 midi a Local intranet B To Delete a department Use this function to remove an exising department from the web server To delete an exising department when the page of the Add a New Department function is activated click the Delete button in the Put to Use column of the selected department A confirmation window appears on the screen immediately Click th
26. trator Management of Server Files Current Directory Manage an User ID Create a new folder Confirm Manage Files TN Ar dee Rename Delete Department Password e Re name Webpage Dialog Manage Departments Biz Department Password Enter the new name Department Password ZPDC Confirm Cancel Department Password L z Test Department Password http 172 16 6 d Local intranet SS a SHARP fan TT sea User Authority D Delete Use this button to remove a selected folder from the web server To delete a selected folder when the Manage Files function page is activated click the Delete button in the Put to Use column of the selected folder A confirmation window appears on the screen immediately Click the OK button to execute the deleting action click the Cancel button to return to the previous page without taking any action Administrator Management of Server Files Current Directory Manage an User ID Create a new folder Confirm Manage Files Rename Delete Department Password User Authority Manage 1 Departments Biz th RD Rename Delete Department Password Message from webpage Password 2 4re you sure to delete the selected directory its sub directories and files under Password 3 E Rename Delete Department Password lat EBA User Authority m Rename Delete Department
27. ts and Settings Derrick Wut E nstant Backup Backups ystem Auto Backup ODay Date 1 Interval 1 Time 0 Perform Ehe auto backup at 0 0 on 15 every 1 Month Note Please perform the backup of the data only when most users are not in use of the system otherwise the backup data may not be used as real time and correct information 28 MIDMS User s Manual for Administrator Back up the Data Automatically More conveniently System Backup and Recovery program allows users to set up an auto backup based on their preferred time intervals Once users finish the setup the system perform the backup automatically based on the time users required To back up the data automatically 1 In the Auto Backup Section click on time intervals to decide how often you want the system to perform the backup The possible choices are Day Week and Month For each time interval you can assign specific time date week and month for the system backup For example if you choose Week as your backup time you can pick up time days of week and how often in numbers of weeks you like the system to perform the backu automatically p 2 After finishing setting up the time for the backup click the Overview button to toggle through possible folders and assign one of them as your target folder for backing up the data 3 Check the box in front of the description at bottom if you like that the old data will be overwritten by the
28. uthority information to a local computer in a file To review and download the authority information of the selected user 1 Ensure that the Manage Departments function page has been activated and then click the An User s Authority button to extend its function page DMS Document Management System Version 1 1 Beta3 Administrator Management of the User s Authority Manage an User ID Department User ID Submit Download the table below Manage Files Manage Departments Beparmmem _ User s Authority Files to Overviewed 2 Use the drop down menu Department to select a department you want to explore DMS Docum gement System Version 1 1 Beta3 Administrator Management of the User s Authority Manage an User ID Department User ID Submit Download the table below Dena es ZETT Manage Files DriversBP4 FA ge PDC Manage h RD Departments FH SEP A Vepa An User s Authority Files to Be Overviewed 22 MIDMS User s Manual for Administrator 3 Then use the other drop down menu User ID to pick up the user you want to review in the selected department Version 1 1 Beta3 DMS Document Management System Administrator Management of the User s Authority Department v User ID Submit Download the table below M Department reper agi Files Falders Authority
29. y Authority Copy Authority 6 MiDMS User s Manual for Administrator The Entrance Page of the MiDMS Webiste Use the drop down menu to select the language you prefer to use The supported languages are English and Simplified Chinese Betal 1 MICROTEK Management System Copyright microtek com cn 2011 After entering the correct Administrator s User ID Password and Verifying Code please click the Log In button to enter the administrator page of MIDMS MiDMS User s Manual for Administrator 7 The Administrator Page of the MiDMS Webiste Click to logout the Administrator page from MIDMS b C Version 1 1 Beta3 DMS Document Management System Administrator Modify an User s Authority Manage an User l Select an UserID M Modify Authority Copy Authority The list below is the authority assigned to the selected User ID Create a New User ID vodiy an ter Modify the Authority Departments Copyright c Microtek International Inc All Rights Reserved After logging into the administrator page of MIDMS you can see three main functions listed at the left side of the web page These functions are Manage an User ID Manage Files and Manage Departments To log out from the administrator page click the Log Out button at the top right corner of the administrator page 8 MIDMS User s Manual for Administrator IManaging Us
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