Document Management System User's Manual
Contents
1. If this action is activated you can delete the selected file Current Directory p gt BRITA New Directory Administrator Upload Selec FileName mer CreatingTime Manipulate test 1114 Kathleen 2012 11 14 08 58 42 Quick Guide Doreen 2012 11 13 18 13 24 Flyer Doreen 2012 11 13 18 13 10 ATS E 1007 27 QO Dyer i900 dwz Download E Mail Overview Modify Delete LC D button configuration dwz Download E Mail Overview Modify Delete OC Dbutton configuration dwz Download E Mail Overview Modify Delete C Dyer s450b dwz Download E Mail Overview Modify Delete QO Dyer i800b dwz TTT Download E Mail Overview Modify Delete OC LD aver i800 dwz Doreen 2012 11 13 14 14 19 Download E Mail Overview Modify Delete A Department Administrator If you are authorized as a department adminisrator when the Overview Files function page is activated you can see a button named Administrator appear beside the New Directory button Under other circumstances this button will not be shown here Version 1 1 Beta3 C Mi DMS Document Management System Welcome Kathleen Overview Files ae n fal ail Current Directory m RiT New Directory Administrator Upload ARE ae WI Quick Guide Doreen 2012 11 13 18 13 24 Flyer Doreen 2012 11 13 18 13 10 EENS A 2012 10 25 10 07 27 d Dayer i900 dwz Doreen 2012 11 13 20 26 46 Download E Mail Overview Modify Delete a LDoutton configuration dwz Doreen 2012 11 13 182. MULIVI my VI aN WoC iw x lage an User penna UE CUL Tus E LULL ae LCS CU SOTT Modify an U J Authority Webpage Dialog UserID Geo lodify the Aut Fuly Open O lanage Files Upload O Download Manage Gamat partments Read only O None O Shown O Confirm You will see the selected user has been authorized to the files and folders in your department then Version 1 1 Beta3 a Department Management Modify the Authority of an User ID Manage an User ID Select an User ID GeorgeSun Modify Authority Copy Authority The list below is the authority assigned to the selected User ID Previous Sub directory Modify an User ID Modify the Authori ete Author preci Manage Files a TS Download anage Departments MiDMS User s Manual 29 B Copy Authority This function button allows you to copy an user s authority and paste it to users in other departments for manipulate files in your department 1 Use the scroll down menu to choose the User ID you want to modify Then click the Copy Authority button at the top my l Copy Authority x ps amp Manage an User ID Georgesun a E The list below is the authority assigned to the slatted User ID Modify the Authority Manage Files Departments Previous Sub directory Fully Open Directory a Tae Use the scroll down menu to select the user you want to modify A new w
3. simple scan settings You can only Scan Type RGB 24bts adjust values of Scan Source Type and Resolutions options When done Resolution press the Scan button to start scanning Scan Settings Scan Source If you click the Exit button X located at the top right corner of the Scan window you can exit the DocWizard and return to the MiDMS website There is a Plus button in the Scan window Click it to activate the detailed scan settings window of the DocWizard 2 When you finish the current scan job a window will pop up to ask if you want to continue to scan Continue Scanning Scan Settings Settings Scan is done Continue Scanning Click Continue Scanning to proceed scan jobs continuously Click Scan is done button to stop scanning Next another window pops up to ask if you want to upload the scanned files to the web server DocScanDemoNew BN Scan is done Do you want to upload the scanned images to the server Yes Mo 10 MiDMS User s Manual 3 If you click the No button to turn down the uploading of the scanned files to the web you can still upload them to the web server later by using the File Upload function If you click the Yes button a pop up window appears on the screen to notify that your scanned file has been uploaded to the web server Click the OK button to exit the window and return to the main page of the Scan to Upload functi
4. the selected file Lee Browse For Folder fx eyword from the web server to the Download to a selected directory Date 2012 10 31 folder or directory assigned e Name 5 Adobe Flash Builder 4 A Application Data T E mail Kathleen i aL Wz 5 Desktop z If this action is activated you guration awz Dorea E Ye Favorites a Doreen O Library Ai can e mail the selected file to 3G Local Settings l A Wz Doreen gt Application Dat A the assigned e mail application Application Data 7 g pp Wz Doreen Apps 3 program dwz Doreen El 3_holderjpg Kathleen 2 j Kathleen 2 1_ ful git psd Kathleen po Lo Sere Maranan 9497 44 49 40 41 MiDMS User s Manual 13 Overview If you are classified as a Read Only user you can only overview the selected file in the DocWizard and cannot do anything else Besides the files can be overviewed only when they are scanned and uploaded through the DocWizard software application Microtek DocWizard Standard DocWizard 4400 HH MICROTEK ScanMaker 800 X Q MIDMS Document Management System Welcome Kathleen Version 1 1 Beta3 Search a File File Name Owner File Descriptions Keyword f Date 2012 10 31 To 2012 11 14 Search D test_1113 dwz Kathleen 01 2 11 13 09 28 12 Overview Download E Mail Delete D button configuration dwz D
5. 14 Kathleen Emirii Fully Open 12 test_1114 Swan mirar Read only v A table of folders in your department MiDMS User s Manual 33 Modifying Perfonal Information User Center function allows users to modify some personal information such as the log in password and the local directory used to save your file Version 1 1 Beta3 iA Mi Welcome Kathleen DMS Document Management System Modify the Password i The New Password sd Temporary Directory Confirm the New Password Confirm To Change a Password The Modify Password function button allows user to change the old password into a new one 1 When the main page of the User Cener function is activated click the Modify Password button at the left of the window 2 Take turns to key in your old password new password and re enter the new password for the confirmation 3 When done click the Confirm button at the bottom and a window pops up on the screen to remind that your old password has been replaced by the new one already 34 MiDMS User s Manual Version 1 1 Beta3 MIDMS Document Management System Welcome Kathleen Modify the Password The Old Password The New Password Confirm the New Password To Change a Temporary Directory The Temporary Directory function button allows user to change the current temporary directory in use to save files in the local to a new one To activate this function 1 Clic
6. 18 13 10 TRAAN Z Move Webpage Dialog Download E Mail Delete Download E Mail Delete C 2sm i800plus_bg prod jpg _ Download E Mail Delete CO Dutton configuration dwz __ Confirm f Download E Mail Overview Modify Delete q sin i800plus_p1 jpg L L2 sm i800plus_holder jng C D button configuration dwz Download E Mail Overview Modify Delete oO Dayer s450b dwz Doreen 2012 11 13 14 35 37 Download E Mail Overview Modify Delete When you click the folder or directory assigned for the selected file to move in you can see the file is inside then Current Directory e at ASE New Directory Administrator Upload Select FileName Owner CreatingTime Manipulate Kathleen 1113 test 2012 11 13 09 37 40 C L2 sm i800plus_pt jpg Kathleen 2012 11 14 09 26 57 Download E Mail Delete L L2ASDIE240S_folded psd test 2012 11 13 10 25 50 L 2ASDI6240S_folded jpg test 2012 11 13 10 25 50 C A8DI62408_button psd test 2012 11 13 10 25 45 C 2 ASDI6240S_button jpg test 2012 11 13 10 25 45 C L ASDI 62408 jpg test 2012 11 13 10 25 44 C 2 ASDI 6240S_folded jpg test 2012 11 13 10 16 17 C L ASDI 6240S button psd test 2012 11 13 10 16 11 O ASDI 6240S_button jpg test 2012 11 13 10 16 10 I LAARNIFHNS inn test 2012 11 13 10 16 10 MiDMS User s Manual 21 D Delete If this button is clicked you can remove the selected file from the web server Current Directory SA A miT New Directory Admin
7. 2 A column in the table named Manipulate details what you can do with the selected file 22 MiDMS User s Manual O Version 1 1 Beta3 Mi DMS Document Management System Welcome Kathleen Overview Files NSN a4 P 2 Current Directory E Amirai New Directory Administrator Upload Quick Guide Doreen 2012 11 13 18 13 24 Flyer Doreen 2012 11 13 18 13 10 ATE 2012 10 26 10 07 27 d Dayer i900 dwz Doreen 2012 11 13 20 26 44 Download E Mail Overview Modify Delete O LD button configuration dwz Doreen 2012 11 13 18 46 34 Download E Mail Overview Modify Delete go D button configuration dwz Doreen 2012 11 13 18 05 16 Download E Mail Overview Modify Delete F Dayer 3450b dwz Doreen 2012 11 13 14 35 37 Download E Mail Overview Modify Delete Manipulate column A Download If this action is activated you can download the selected file from the web server to the directory assigned in the local ee New Directory Administrator it Browse For Folder Select Donload to a selected decoy Maple o test 1114 Quick Guide a O Acrobats Flyer a css s MELET E db1f8540a2cb3c051f046082 3 Documents and Settings 3 3 L Dityer i900 dwz B GS Intel Download E Mail Overview Modify Delete LC UD button configuration dwz Kecs Download E Mail Overview Modify Delete 1 D button configuration dwz E microtek Download E Mail Overview Modify Delete 5 Microtek MiBio 0 Dyer s
8. 450b dwz MOMS temp Download E Mail Overview Modify Delete C Dyer i800b dwz Da i Download E Mail Overview Modify Delete 0 Dayer i800 dwz Download E Mail Overview Modify Delete O iest 1113 dwz Download E Mail Overview Modify Delete B E mail If this action is activated you can e mail the selected file to the assigned e mail application program C Overview If this action is activated you can only overview the selected file in the DocWizard and cannot do anything else Besides the files can be overviewed only when they are scanned and uploaded through the DocWizard software application MiDMS User s Manual 23 KG Microtek DocWizard Standard DocWizard CERES H H samadaig i oCanNiVidKET gUU ScanMaker 900 D Modify If this action is activated you can use the DocWizard software application to modify the file which is saved in your local computer workstation When done you can upload the modified file to the web server again If the selected file has been applied with OCR the system will remind you to apply the OCR to the modified file again When the DocWizard is activated the MiDMS website is locked and disabled You cannot perform any other functions in the website lt 4 Microtek DocWizard Standard DocWizard a GHu gt BO O Re A ghoa 888 re ARBIA sapadoid fig oCdlliVidKel LIVU ScanMaker 900 ee 24 MiDMS User s Manual E Delete
9. 46 34 Download E Mail Overview Modify Delete CO LD button configuration dwz Doreen 2012 11 13 18 05 16 Download E Mail Overview Modify Delete Fi Dayer s450b dwz Doreen 2012 11 13 14 35 37 Download E Mail Overview Modify Delete d Dayer 3450 dwz Doreen 2012 11 13 14 34 46 Download E Mail Overview Modify Delete d Dyer iS00b dwz Doreen 2012 11 13 14 17 22 Download E Mail Overview Modify Delete O WDaver 900 dwz Doreen 2012 11 13 14 14 19 Download E Mail Overview Modify Delete MiDMS User s Manual 25 When you click the Administrator button a window named Management of Department pops up on the screen You can use commands and functions inside to modify users or files categorized in the department you charge Window of the Management of Department Version 1 1 Beta3 ee HE pane 1 Department Management Modify the authority of an User ID ge an User o Select an User ID Modify Authority Copy Authority The list below is the authority assigned to the selected User ID Modify an User ID Previous Sub directory Modify the Authority Directory Authority O anage Files OO omens 1 Help button Click to explore the online user s manual 2 Exit button Click to close the window of the Management of Department and return to the main page of the Search and Upload Files function 3 Manage an User ID button Click to modify an user s password and user name in your department You can also use it t
10. MICROTEK y MIDMS Document Management TA www microtek com Preface Copyright Copyright 2013 Microtek International Inc all rights reserved This document may not be reproduced or copied in any way stored electronically or translated into any language without the permission of Microtek International Inc Trademarks Microtek DocWizard MiDMS ScanMaker ArtixScan ScanWizard and ColoRescue are trademarks or registered trademarks of Microtek International Inc All other trademarks or registered trademarks are the property of their respective holders Specifications software and hardware bundles are subject to change without notice Not responsible for typographical errors Disclaimer The contents of this manual have been checked carefully for accuracy and every effort has been made to ensure that there are no errors However Microtek makes no guarantee as to the accuracy of the contents of this document and reserves the right to make changes to the contents without prior warning 149 004900 A2 April 2013 Microtek International Inc 6 Industry East Road 3 Science Based Industrial Park Hsinchu 30077 Taiwan Tel 886 3 5772155 Fax 886 3 5772598 http www microtek com 2 MiDMS User s Manual Contents Hal POGQUCTHION a ccncccaduenaceuneeeravensnenicesasss vecesensacns aveteessaa taieeeerenmsansceeene 5 SYSTEM REQUIFEMENTHS ccccccceeeeeeeeeeeceeeeeeeeeeeeeeeeseeeugueu
11. assword If this button is clicked you can set a password protection for the selected file or folder in your department D User Authority If this button is clicked you can have a preview of users and their assigned authority levels in your department MiDMS User s Manual 31 Manage Departments Button When you click the Manage Departments button there are two subsidiary buttons you can use additionally One is the Authority of the User button and the other is the Authority of Files to be Previewed button C Version 1 1 Beta3 MDM gt Document Management System Department Management An User s Authority Manage an UserID Yser ID Submit _ Download the table below Department Authority i Manage Files Departments An User s Authority oy Jverviewec i Authority of the User button Click the button to download a table of authority levels assigned to the selected user in your department 1 Use the scroll down menu to choose the user you want to download Then click the Submit button beside 2 A table containing the information about the selected user appears on the screen Click the Download the table below button to retrieve and download the table below Department Management An User s Authority eeel ieee User iD Submit Download the table below down manu to No Depormen mE select the user you 1 Fully Open X Manage Eilas File Download x ue A table of want to download Fully O
12. cess to the web based server e Easy to share When adopting the MiIDMS all scanned and digitized files are dominantly stored in a web based server No matter where the users are or what time it is users are allowed to access and share these files through an internet connection fast and conveniently MiDMS User s Manual 5 System Requirements e Web browser Internet Explorer 7 or Internet Explorer 8 e Free hard disk space as required by the size of your scanned images and for additional working files e An internet connection to hook up with the server Entering the MiDMS Website Double click your web browser icon i e Internet Explorer on the Windows desktop or toolbar to extend your web browser Enter the assigned server address in the website address box and then press the Enter button to enter the MiDMS Exiting the MiDMS Website Click the Exit button X located at the top right corner of your web browser to close the web browser You will be directly exit the MiDMS website once your web browser is closed Or you can click the Log Out button at the top right corner of the webpage to log out from MiIDMS Click to exit MiDMS and close EE Goos E 2 E E C browser gt I my AA REEO IAO ya 1 IAHE Click to logout from w coy IIMS 6 MiDMS User s Manual The Entrance Page of the MiDMS Website Use the drop down menu to select the language you prefer to use The
13. cted file Q Version 1 1 Beta3 Mi Document Management System Welcome Kathleen Overview Files Current Directory A Amir New Directory Administrator Hplead Download Copy Move Delete FileName Ower CreatingTime Manipulate n test 1114 Kathleen 2012 11 14 08 58 42 Quick Guide Doreen 2012 11 13 18 13 24 Flyer Doreen 2012 11 13 18 13 10 a ATS 2012 10 25 10 07 27 CO sm i800nlus p1 ing Kathleen 2012 11 14 09 26 57 Download E Mail Delete A L2 sm sooplus holderjog Cathleen 2012 41 14 09 25 50 Download E Mail Delete sm i800olus ba nrod ina Kathleen 2012 11 14 09 25 42 Download E Mail Delete A Download If this button is clicked you can download the selected file from the web server to the folder or directory assigned in the local WUNSHLUVIGULUIY Bf RIAA TJ ENAP J New Directory Administrator Upload Download Copy Browse For Folder Download to a selected directory test_1114 Quick Guide E Adobe Flash Builder 4 Flyer Application Data RRITAR i 3 sm i800plus_p1 jpg E Library E Download E Mail Delete sm i800plus_holder jpg 3 Local Settings Download E Mail Delete Application Data Download E Mail Delete D Apps Download E Mail Overview Modify Delete 2 sm i800 plus_bg prod jpg D button configuration dwz D button configuration dwz Download E Mail Overview Modify Delete Dayer s450b dwz Dyer i800b dwz Down
14. difying Perfonal Information ccccccecceeceeeeeeeeeeeeeeeeeeeeeeeneeeness 34 TO Change a PASSWOM cccccccccee eee eeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeenennees 34 To Change a Temporary DIr CtOry cccccceccceceeeeeeeeeeeeeeeeeeeeenees 35 Appendix asssososnsnsrnrnrsrrrrrrrrnrnrnnrnrrrnrrrnrrrrrrrrnrnrnrnrrrenrnrnrnenrrrrnrnrni 37 OR E PEE E EE P EET 37 MiDMS User s Manual 3 4 MiDMS User s Manual Introduction Microtek MiDMS Data Management System is a file scan and management system which is specifically designed and provides the best solutions for small and middle sized corporations Through an easy to use interface users can scan digitize and upload files to the web server in few steps Later everyone can overview search or download these digitized files directly through the access and connection with the web server e Easy to use MIDMS is equipped with an easy to use operating interface which is not necessary to be installed or operated by well trained technical professionals It is perfect for small corporations in which there are not IT or MIS professionals e Easy to control the access to the server Through a precise plan MiDMS users are classified as normal users and administrator Normal users can overview search scan download or upload files in to the assigned web server depending on authority levels classified by an administrator It is easy and convenient to control the ac
15. enenenenens 6 Enterning the MIDMS WebSIte ccccccceeeeeeeeeeeeesssseaeeeeenees 6 Exiting the MiDMS WV CDSITG sicicsesticeescaiusorscteesieananiewsatiaicesnenddanwe 6 The Entrance Page of the MIDMS Website ccccecceeeeeeeeeeeeeeeees 7 The Main Page of the MIDMS Website cccccceceeeeeeeeeeeeeeeeeeeees 8 Scanning and Uploading Files to the Web Server cceceeeeeeeeeeeeeeees 9 TO SCan a oa naciat escape cea nneadnereueasecdeenesviass shuansawnracecareeoeseusdee 10 Searching and Manipulating Files on the Web Server 0ssessee08 12 Slike Bes ors 6 alg eee ne ee a ee are 12 To Manipulate a Searched File ccccceccec eee eeeeeeeeeeeeeeeeeeeeeenees 13 Creating and Uploading Files Directories to the Web Server 15 To Greate a New Folder ii iccscdsicceecsscscdisnzeanadonsedueneachuesaaaneseeeueses 15 To Upload a File from the Local to the Web Server s0000ee 16 To Manipulate an Uploaded File on the Web Server ss00008 19 To Manipulate an Uploaded File According to the Assigned Authority ssssssssreresrsrrererrrrerrrrerrrrerrrrerrrrerrnrn gt 22 A Department Administrator vedas ccecscuu isan tac tesduanedscetadernsssatwesncs 25 Manage an User ID Button sonnunnnnnnernenerrnrrrrnrerrerrrrerenne 27 Manage Files BUTION sicscrsicsarisicriicokusid tur naaa aaa 31 Manage Departments Button ccc cece cece ee eeeeeeeeeneneeenenes 32 Mo
16. ersion 1 1 Beta3 C MIDMS Document Management System Welcome Kathleen Overview Files Current Directoy A Anir New Directory Administrator Create anew folder ltest_1116 Confir Upload test 1114 Kathleen 2012 11 14 08 58 42 BQuick Guide Doreen 2012 11 13 18 13 24 Flyer Doreen 2012 11 13 18 13 10 E A 2012 10 25 10 07 27 test 1116 Kathleen 2012 11 16 08 09 38 test 1 114 Kathleen 2012 11 14 08 58 42 Quick Guide Doreen 2012 11 13 18 13 24 ld Clue Doreen 2012 11 13 18 13 10 MiDMS User s Manual 15 To Upload a File from the Local to the Web Server 1 Click the Overview Files icon to enter its funcion page 2 Click the Upload button Q Version 1 1 Beta3 eee DMS Document Management System Welcome Kathleen Overview Files A PAS g oy z Current Directory fE A m ra New Directory Administrator Upload i J Quick Guide Doreen 2012 11 13 18 13 24 Flyer Doreen 2012 11 13 18 13 10 ABATE 2012 10 25 10 07 27 d Dayer i900 dwz Doreen 2012 11 13 20 26 46 Download E Mail Overview Modify Delete O Doutton configuration dwz Doreen 2012 11 13 18 46 34 Download E Mail Overview Modify Delete A window named Upload Multiple Files pops up on the screen J Upload Multiple Files Webpage Dialog Upload Multiple Files The column below can be left blank if not applied File Descriptions LOBO Marketing Package Keyword LOBO Select File
17. he condition you assigned C Version 1 1 Beta3 MIDMS Document Management System Welcome Kathleen Search a File File Name Owner File Descriptions Keyword Date 2012 10 31 qo 2012 11 14 3 FileName Owner File Descriptions Keyword Creating Time Manipulate Search D test_1113 dwz D button configuration dwz D fyer ig00 awz D fyer i800b dwz D flyer s450 dwz D flyer s450b dwz m i800plus_holder jpg 2 smn i800plus_bg prod jpg L LOBO_5240_fuePefi sd psd L ASF2_brochure_en_Ad pdf L ASF2_brochure_en_A3 pdf D button configuration dwz Kathleen Doreen Doreen Doreen Doreen Doreen Kathleen Kathleen Kathleen Doreen Doreen Doreen SM i800 2000 flyer flyer flyer flyer 2012 11 13 09 28 12 2012 11 13 18 05 16 2012 11 13 14 14 19 2012 11 13 14 17 22 2012 11 13 14 34 46 2012 11 13 14 35 37 2012 11 14 09 25 50 2012 11 14 09 25 42 2012 11 14 09 03 50 2012 11 13 18 28 12 2012 11 13 18 28 14 2012 11 13 18 46 34 Overview Download E Mail Delete Overview Download E Mail Delete Overview Download E Mail Delete Overview Download E Mail Delete Overview Download E Mail Delete Overview Download E Mail Delete Download E Mail Delete Download E Mail Delete Download E Mail Delete Download E Mail Delete Download E Mail Delete Overview Download E Mail Delete 12 MiDMS User s Manual 2 If you click the File Name or Creating Time colum
18. indow appears on the screen immediately 2 Select the user in the column whose authority you want to copy and paste it to the selected user in other departmen When done click the Copy Authority button The authority of the selected user in your department will be copied and pasted to the selected user in other department Click X button to go back to the previous window Department Management Modify the authority of an User ID Click to shut nen F down the Manage an User f amp I rU EEE AE S A A ee COLL fx A window and Modify an Use go back to Destination Account Ge l the previous Modify the Aut T layer Use the scroll down menu to select the user whose authority Manage you want to copy and paste it to the selected user in other department Department Current Authority Shown 30 MiDMS User s Manual Manage Files Button When this button is clicked you can modify files or folders in your department as you like Version 1 1 Beta3 Department Management Department Folders Current Directory Previous Sub directory Department Put to Use Manage Files STREP fT Rename Delete Password User Authority Manage an User ID Manage Departments Hik A Rename If this button is clicked you can give a new name to the selected file or folder in your department B Delete If this button is clicked you can remove a seleced file or folder out from your department C P
19. istrator Upload Download Copy Move I Delete test 1 114 Kathleen 2012 11 14 08 58 42 E Quick Guide Doreen 2012 11 13 18 13 24 Flyer Doreen 2012 11 13 18 13 10 ARITA Message from webpage 10 07 27 Download E Mail Overview Modify Delete Download E Mail Overview Modify Delete D button configuration dwz D flyer i900 dwz D button configuration dwz Download E Mail Overview Modify Delete D button configuration dwz Download E Mail Overview Modify Delete Dyer s450b dwz Download E Mail Overview Modify Delete Bacar cARM Marr Doreen 2012 11 13 14 34 46 Download E Mail Overview Modify Delete Joo ote To Manipulate an Uploaded File According to the Assigned Authority MiDMS not only allows users to conduct their own files on the web server but also to manage others files uploaded to the web server However how they can handle others files on the web server is based on the authorly levels assigned to them They may download email overview modify or delete the files on the web server if they are authorized Note Refer to The User Manual for the Administrator for the details about how to assign authority levels to users 1 After the main page of the Overview Files function has been activated find out the file you want to use from a list of files and folders Note If the file you are looking for is inside a folder double click on the folder to enter its sub layer Then you will see he file you are looking for Is inside
20. k the Temporary Directory button when the main page of the User Center is activated Version 1 1 Beta3 i uao Yeon A i Welcome Kathleen Set up a temporary directory Current Temporary Directory C ternp m Set Up a Temporary Directory Overview Confirm MiDMS User s Manual 35 2 Click the Overview button to toggle through the lists of saving directories in your local computer workstation Select the one you want to use to replace the old temporary directory and then click the OK button 3 When done click the Confirm button to execute the action The temporary directory in your local computer workstation will be reassigned as the one you just modified Version 1 1 Beta3 FW HELP tena ten Welcome Kathleen E G Adobe Flash Builder 4 H O Application Data H Desktop F X Favorites O Library E Local Settings E O Application Data a O apps a0 Temp m es oe a Cx e 36 MiDMS User s Manual Appendix Q amp A Q Why can I not perform a scanning task properly in Windows 7 or Vista A In Windows 7 or Vista during the default settings of IE Internet Explorer MiDMS is categorized as un trusted websites therefore you cannot initiate MiDMS correctly The possible solution is that you can list MiDMS as one of trustable websites refresh the webpage and finally you will be able to initiate the program normally Q Some software programs trea
21. load E Mail Overview Modify Delete c c oe oe ot e Download E Mail Overview Modify Delete MiDMS User s Manual 19 Note If the file is scanned and upload to the web server you cannot use the Download button here to transfer the selected file to your local computer B Copy If this button is clicked you can make a duplicate copy of the selected file then move it to the folder or directory assigned on the web server 1 Click the Copy button to activate the Copy window 2 Click the Overview button to toggle through folders or directories where you want to move the copy of the selected file to 3 When done click the Confirm button to quit the Copy window and return to the main page of the Overview Files function l Upload Download Copy Move Delete test 1114 Kathleen 2012 11 14 08 58 42 Quick Guide Doreen 2012 11 13 18 13 24 Flyer Doreen 2012 11 13 18 13 10 ETEA 3 Copy Webpage Dialog x C Dyer i900 dwz A Download E Mail Overview Modify Delete Copy To Download E Mail Overview Modify Delete d I button configuration dwz _ Download E Mail Overview Modify Delete C Dalyer s450b dwz __ Confirm f Download E Mail Overview Modify Delete C Dayer 3450 dwz L l Download E Mail Overview Modify Delete o Dayer i800b dwz Doreen 2012 11 13 14 17 22 Download E Mail Overview Modify Delete O Dayer i800 dwz Doreen 2012 11 13 14 14 19 Download E Mail Overview Modify Delete When you click the folder o
22. n the listed files will be rearranged based on the corresponding orders 3 If you click on the file s name directly you are prompted a window to ask if you like to open or download the selected file Version 1 1 Betal MIDMS Document Management System ma ea Welcome Kathleen Search a file File Name Owner File Descriptions Browse For Folder Keyword Download to a selected directory Date 2012 07 01 DDL Daily Reportxls Rok E Adobe Flash Builder 4 43 a Application Data 2 7 24 RD meeting record iai B Desktop 13 7 27Update xis W Favorites D test dwz Nicholas Library 2 F j amp Local Settings 7 31 Windows Meeting Vie Application Data 33 Record xls E Apps y P ame D Temp 0803 MIDMSG T Derrick a W J Io ls ai 2 07 26 Mac Meeting Record xls at j 2 08 03 IP Meeting Jim 2012 08 03 17 35 05 Record xls LD testawz Kathleen test brochure 2012 08 06 09 57 11 Overview Download Mail Delete D test2 dwz Kathleen test2 brochure_S 2012 08 06 09 58 56 Overview Download Mail Delete F test3 tif Kathleen test3 manualimg 2012 08 06 10 11 08 Download Mail Delete y lt i jij gt To Manipulate a Searched File Depending on different authority levels assigned users will be able to manipulate a file in different ways Pownload a aoe oral Ds A pall If this action is activated you re can download
23. nge download or delete files in your department Also you can also copy an user s auhority in your department and paste it to users in other departments A Modify Authority This function button allows you to assign authority to users in other departments for manipulate files in your department 1 Use the scroll down menu to choose the User ID you want to modify Then click the Modify Authority button at the top ify the Authority of an User ID aa Department Management Mod s A Modity Autor Copy Authority m pore a i The list below is the authority assigned tothe selected User ID Previous Sub directory Modifyan userin _ Modify the Authority Manage Files rq araqias Fully Open Manage Depart ents Use the scroll down menu to select the user you want to modify A new window appears on the screen immediately Department Management Modify the Authority of an User ID Manage an User peAa CUTOUT u Testa RURAL ee CE Mody ans ceomeaun Modify the Auth Current Directory Sub dire Name Current Authority Shown Putto Use Manage Files aaa Fully Open Yes Change l Manage Jepa t nents 28 MiDMS User s Manual 2 Click the Change button in the column named Put to Use You are prompted a table of authorities to choose Make your selection and click the Confirm button to put it into action woyal LEriGiie NAHMAYCIIICHMUNIVULLy itl
24. o modify other users authorities for using files in your department 4 Manage Files button Click to modify files and folders in your department 5 Manage Departments button Click to download tables of information about users and files in your department 26 MiDMS User s Manual Manage an User ID Button When you click the Manage an User ID button there are two subsidiary buttons you can use additionally One is the Modify an User ID button and the other is the Modify Authority button Modify an User ID button Click the button to modify some basic information of an user in your department gt Use the scroll down menu to choose the User ID you want to modify No Take turns to modify the columns of information for the selected User ID such as the password user name and domain restriction OO When done click the Submit button to carry out the modification for the selected User ID Version 1 1 Beta3 Q MIDMS Document Management System Department Management Modify an User ID Manage an User i odiv an usel iL SSE an User ID Modify the Authority User ID GeorgeSun Manage Files Password aa ere Departments Department fajaatTeHepP4 Assigned as a restricted domain Yes v Submit MiDMS User s Manual 27 Modify Authority button When this button is clicked you are able to assign authority to users in other departments to look up cha
25. on You can key in data and prepare for starting a new scan job right now z Mi DMS Document Management System Welcome Kathleen Version 1 1 Beta3 Scan to Upload File Name test_1113 Required to fill in Example A meeting held for discussing a company s trip File Descriptions SM i800 brochure Example Discussion about date and place Keyword SM i800 Example Trip Save in Upload is complete ee EEE PEETER RRR RRR Note 7 After a scan job is done you can also apply OCR to the scanned image The result will be uploaded to the web server together with the scanned image 2 When a scan job is on progressing the MiDMS website is locked and disabled You cannot perform any other functions in the website MiDMS User s Manual 11 Searching and Manipulating Files on the Web Server Search Files function allows users to searh a file by using a spefified condition such as file s name file s owner keyword and the uploading date In additons users can use these files in many ways by assigned authority To Search Files 1 When the Search Files page is activated you can use either of File Name Owner File Descriptions Keyword or Date as a searching condition to look for files Please take note that it is required to enter at least one searching condition when you are performing a file searching The result will be displayed in a table according to t
26. oreen Message from Dae x 12 11 13 18 05 16 Overview Download E Mail Delete D flyer i800 dwz Doreen 7 aes 12 11 13 14 14 19 Overview Download E Mail Delete D fyer i800b dwz Doreen 3 re you sire to deete 2 11 13 14 17 22 Overview Download E Mail Delete _ D flyer s450 dwz Doreen 12 11 13 14 34 46 Overview Download E Mail Delete Cancel D flyer s450b dwz Doreen 12 11 13 14 35 37 Overview Download E Mail Delete sm i800plus_holder jpg Kathleen 2012 11 14 09 25 50 Download E Mail Delete r sm i800plus_bg prod jpg Kathleen 2012 11 14 09 25 42 Download E Mail Delete B ann raan aap Rl nea Kathleen LOBO 2012 11 14 09 03 50 Download E Mail Delete Note Refer to The User Manual for the Administrator for the details about how to assign authority levels to users 14 MiDMS User s Manual Creating and Uploading Files Directories to the Web Server Overview Files function allows users to search and select the preferred files their local computer workstation and then to upload them to the web server Also it allows users to create more folders or directories on the web server if needed To Create a New Folder 1 Click the Overview Files icon to enter its funcion page 2 Click the New Directory button A column named Create a new folder appears on the screen Key in the preferred name for the folder into the column When done click the Confirm button The new folder with the given name appears in the table immediately V
27. pen 2 information nin Do you want to open or save this file COCO about the B Name A Table of Users Authorities xls selected An User s Authority Type Microsoft Excel TFR 4 00KB user From 172 16 6 199 Files to Be Overviewed Save Cancel A While files from the Internet can be useful some files can potentially 9 harm your computer If you do not trust the source do not open or save this file What s the risk 32 MiDMS User s Manual Authority of Folders to be Previewed button Click the button to download a table of authority information about Folders in your department 1 Click the Folders to be Overviewed to retrieve a table of folders in your department 2 When the table appears on the screen click the Download the table below button to retrieve and download the table below Department Management The Assigned Authority to Go over Department Folders Manage an User ID Download the table below O Manage Files 1 Flyer Doreen mirar Fully Open 2 Flyer GeorgeSun Emira Fully Open Manage y g as ee Departments 3 Flyer Kathleen amiT Fuly Open m pa an User s Authority 4 Flyer Swan alt ial Read only fae Quick Guide Doreen Emira Fully Open Overviewed 6 Quick Guide GeorgeSun mirar Fully Open 7 Quick Guide Kathleen Emira Fully Open 8 Quick Guide Swan mirar Read only g test_1114 Doreen Emirii Fully Open 10 test_1114 GeorgeSun miT Fully Open 11 test_11
28. pload a file 1 Take turns to enter proper strings in the File Name File Descriptions and Keyword columns then click the Overview button to select the preferred web directory to store the scanned file Note Each user is classified in different authority levels therefore he or she may see different directories An user can upload a scanned file to a directory in which he or she is authorized as one of Full Open or Upload Only users 2 Click directly on the directory to expand the sublayers of the directory When found the location to save the scanned file click the Select button If you want to save a copy of the scanned file in your local computer workstation mark Do you want to save a copy of backup files in this computer option 3 After checking the corrections of each column click the Scan button to activate the DocWizard software application to scan C Version 1 1 Beta3 Mi DMS Document Management System Scan to Upload File Name test_1113 Required to fill in Example A meeting held for discussing a company s trip L File Descriptions SM i800 brochure Example Discussion about date and place Do you wantto save a copy in the computer Scan J MiDMS User s Manual 9 To Scan a File 1 When the Scan button is clicked and the DocWizard application software is activated a window named Scan pops up on the screen for you to set up basic and
29. r directory assigned for the copy of the selected file to move in you can see the file is inside then Welcome Kathleen Overview Files Current Directory T miT New Directory Administrator Upload Selec FileName Owner Creating Time Manipulate test 1 114 Kathleen 2012 11 14 08 58 42 LI Quick Guide Doreen 2012 11 13 18 13 24 Flyer Doreen 2012 11 13 18 13 10 E ELARA 2012 10 25 10 07 27 Doreen 2012 11 14 09 06 44 Download E Mail Overview Modify Delete CO Dayer i900 dwz Doreen 2012 11 13 20 26 46 Download E Mail Overview Modify Delete C D button configuration dwz Doreen 2012 11 13 18 46 34 Download E Mail Overview Modify Delete Ol Dbutton configuration dwz Doreen 2012 11 13 18 05 16 Download E Mail Overview Modify Delete 20 MiDMS User s Manual C Move If this button is clicked you can move the selected file from its current folder or directory to the folder or directory assigned on the web server 1 Click the Move button to activate the Move window 2 Click the Overview button to toggle through folders or directories where you want to move the selected file to 3 When done click the Confirm button to quit the Move window and return to the main page of the Overview Files function Current Directory A RRITAR New Directory Administrator Upload Download Copy Move Delete test 1114 Kathleen 2012 11 14 08 58 42 Quick Guide Doreen 2012 11 13 18 13 24 Flyer Doreen 2012 11 13
30. ranet http 172 16 6 199 midms data UploadFile php pathid 4252 a Local intranet MiDMS User s Manual 17 Please take note that the maximum limit for the uploaded files is 50M If the selected file exceeds the limit the system will prompt you a warning message and the transferring process will be terminated No 2 file is uploading right now There are 66011624 files The size of No 2 file surpasses the maximum limit For upload files and therefore cannot be uploaded Click OK to continue the uploading procedure C The selected file will appear in the window below D Repeat the step A to C until finishing all selections 3 Click the Exit button to exit the Upload Multiple Files window and to return to the Overview Files function page 18 MiDMS User s Manual To Manipulate an Uploaded File on the Web Server After users uploaded files to the web server they are allowed to put these files in use as they desire These uploaded files can be downloaded moved shared or deleted from among the web server To Manipulate an Uploaded File 1 After all the files have been uploaded to the web server find out the file you want to put in action in the table of uploaded files and folders and then check the box in front of the selected file 2 When the box is checked there will be a list of action buttons appearing at the top of the table of uploaded files and folders Use these action buttons to deal with the sele
31. s ie B Remark The maximum size limit for each file is 50 MB http 172 16 6 199 midms data UploadFile php pathid 4252 Q Local intranet A Take turns to key in the information for the file if needed B When done click the Overview button You will be prompted a list of directories in your computer Find and select the file you want to upload 16 MiDMS User s Manual e To upload one file select the file and click the OK button The selected file will be uploaded into the assigned folder on the web server Click the Finish button to go back to the previou page g Upload Multiple Files Webpage Dialog r Upload 1 files have been uploaded 1 files are completed 0 files are failed E E Finish OOO O ET TOV http 172 16 6 199 midms data UploadFile php pathid 41 14 a Local intranet e To upload many files at one time use the Shift button of the keyboard and the left button of the mouse together to select the files you want to upload When done click the OK button and all the selected files will be uploaded into the assigned folder on the web server pl linlaad iknltinla Filae Wahnana Nialaa 5 files have been uploaded 3 files are completed 2 files are failed My Recent Documents eee a RRR RRR R RARER 00 E Desktop My Documents My Computer Places My Network File name LOBO_5240_ fi ite psd ASDI 5240 141 Y Finish Files of type Cancel Local int
32. supported languages are English and Simplified Chinese Betal 1 MICROTEK Management System Canvrinht mieratak cam en 9011 After entering the correct User ID Password and verifying Code please click the Log In button to enter the main page of the MiDMS website MiDMS User s Manual 7 The Main Page of the MiDMS Website i jij a z W7 T berra Se MICROTEK ee EES Betal 1 as Scan To Upload AAH and Copyright microtek com cn 2011 Help button Click to explore the online user s manual Main Page button Click to go back to the main page of the MiDMS application Log Out button Click to sign out and exit the MiDMS application Scan Click to digitize files through the help of scanners then upload these digitized files to the web server Overview Files By expanding the file directories overview and manipulate files in ways depending on assigned authority levels Upload the existed digitized files to the web server Search Files Click to search a desired file by a given and specified condition Also manipulate the file in ways depending on assigned authority User Center Click to modify some personal information 8 MiDMS User s Manual Scanning and Uploading Files to the Web Server Scan function allows users to scan and upload files directly into folders which they are authorized to use on the web server To scan and u
33. t DMSOCX as dangerous files Should allow them to do so A MiDMS will not bring any damages to your system When scanning to upload having a overview and proceeding a modification of images or documents MiDMS needs the help of DUSOCX to access DocWizard program in your computer Therefore if you forbid the use of DMSOCX some functions in DocWizard program cannot be operated properly Q Why can I not have an overview of or initiate MiDMS in other web browsers except Internet Explorer A You can only use MiDMS in Internet Explorer If you try to use MiDMS in other web browsers for example Chrome and Firefox some functions in MiDMS cannot be opened and operated properly Q When I perform some tasks such as scanning to upload downloading in batch and so on why are there no responses with my computer A Please make sure that you have already installed DocWizard program and your scanner in your computer properly Q When I have an overview of MiDMS in Internet Explorer why is there an error message shown for Javascript MiDMS User s Manual 37 A First pleas check if the version of your Internet Explorer is beyond version 7 MiDMS can be used in Internet Explorer 7 and Internet Explorer 8 Q After scanning if I failed to upload the scanned image or document why is there a message The directory path is invalid appearing on the screen A Please initiate the User Center function page and check if the se
34. tting for the Temporary Directory function is OK The default setting is C temp If the value of the setting is null please re assign a path to be use as a temporary directory Q When I log in MiDMS why is there always a prompted window on the screen in which a message shows Contact your administrator A Contact your administrator as soon as possible 38 MiDMS User s Manual
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