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User Guide Import Letters of Credit

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1. 4 The new phrase will be displayed in the Results table Import phrases Export LCs z z Documents required Update list Collections a ea Trade finance Results Short name AIR WEYBILL BILL OF LADING CERTIBICATE OF ORIGIN INSURBNCE POLICY CERTIFICATE COMMERCIAL INVOICE 6 O 6 O 6 Delete Create new This is the end of the procedure to add a new phrase Page 84 of 102 Version 1 3 Distribution Date May 2008 Westpac WinTrade User Guide Import Letters of Credit 5 View the phrase in the Text field Note The Short name and Description fields and the Save button are greyed out indicating that no changes can be made Click on the Cancel button Documents required Standard phrases SEAWAY BILL SHOWING GOODS CONSIGNED TO WESTPAC BANKING GORPORATION ACCOUNT OF BUYER QUOTING CREDIT NUMBER AND MARKED MREIGHT COLLECT PREPAID DELETE AS APPLICABLE Result The Import phrases screen will be displayed again 6 Westpac Main menu Import phrases petraaa Gitarsectionsy Mimemos E Phrases Manage Import LCs Toe Export LCs z x Documents required Update list Collections z pee Trade finance Administer Users Results _Short name enna User guides ASDF AIR WAYBILL BILL OF LADING CERTIFICATE OF ORIGIN INSURANCE POLICY CERTIFICATE COMMERCIAL INVOICE PACKING LI
2. Currency Amount of drawing Sequence number Discrepancies Tenor period Maturity date Tenor days You are currently on Part 1 of 3 Continue to Part 2 gt Next record A Correspondence comments Print preview Save as draft Save The transaction is now ready to be paid according to the procedures in this User Guide Westpac WinTrade The transaction sequence number is shown on the Summary information screen but not on the Acceptance or the Payment instructions screens To avoid confusion when using the Previous record and Next record buttons when paying an Import LC users may need to note the status of the transaction on the banner heading of the screen that is displayed This status will be the same as that shown on the home page screen for that transaction If the status shown on the banner heading is In process users can action the transaction i e accept the discrepancy or make a payment If any other status is shown on the banner heading users can only view that transaction Westpac Westpac WinTrade Pay a Sight Follow the steps below to pay a Sight Import LC Import Letter of Credit Step Action 1 From the Manage Import LCs screen with the Transactions tab selected click on the radio button in front of the LC that you want to pay A Note The transaction must have a Payment type B and an In process sta
3. RUSBELLS NO 2 template USD THE RIGHT WAY LTD 31 10 07 Images Send memo Print preview Delete Edit Amend Create new Create similar Approve Result The newly created template will be displayed in the Results table This is the end of the procedure to create an Import LC template Distribution Date May 2008 Page 91 of 102 Version 1 3 Westpac Westpac WinTrade Generate Reports for Import Letters of Credit Overview Westpac WinTrade has nine reports for Import LCs You can customize the way the information is presented in each report by filtering and sorting the data The filter types and sort types for each report are shown after the procedure The reports you can generate are Transaction Details Report Payment Report Amendment Report Issuance Report BA Maturity Report Outstanding Liability Report Transaction Status Report Trade Finance Report and Consolidated Activity Report Each of these reports can be generated in either PDF format or MS Excel The columns contained in each of the reports are shown on the following pages The procedure to generate reports for Import LCs starts on page 97 of this user guide Westpac WinTrade Transaction Detail Report Payment Report The Transaction Detail Report shows the following columns Account Party Own Reference Number Issuing Bank Reference Number Transaction Type Sequence Number Currency Amount Base Curr
4. Send to us in terms of our sta fding instructions or O Enter details below Account for charges Account to debit for charges Additional Instructions This field allows you to freely ent r text up to a maximum of 100 rows f 65 characters lt Return to Part 1 You are currently on Part 2 of 3 ine to Part 3 gt Correspondence Aco ments Print greview E Cancel e amp Save as draft Save Approve Result The Approve window will be displayed Follow the procedure to approve or reject a transaction as given in the Orientation and Common Procedures User Guide Distribution Date May 2008 Westpac WinTrade User Guide Import Letters of Credit 6 Click on the OK button Microsoft Internet Explorer d Transaction has been saved successfully Result The Manage Import LCs screen with the Transactions tab selected will be displayed again showing the transaction status as still In process 7 Note The Status remains as In process until the transaction is approved Alfestpac Main menu Manage Import LCs WinTrade Transactions janage Import LCs Sor Status Start date E End date E ect All 19 02 08 20 03 08 Collections Trade finance TransferExportLc Ownership Sort order Sort by Prepare Al transactions Ascending O Descending Our reference Updafe list Export documents Search by Reports Administer Users Results Enter p
5. Page 74 of 102 Distribution Date May 2008 Version 1 3 Westpac WinTrade User Guide Import Letters of Credit 13 Click on the OK button Microsoft Internet Explorer A Transaction has been saved successfully Result The Manage Import LCs screen with the Transactions tab selected will be displayed again showing the transaction status as still In process 14 Note The Status remains as In process Alfestpac Main menu Manage Import LCs Status Start date E End date B ince All 19 02 08 20 03 08 Trade finance TransferExportLc Ownership Sort order Sort by Prepare Alltransactions Ascending O Descending Our reference Updafe list Export documents Search by Enter parameter Reports Our reference v Administer Users Results Our reference Doc Type Currency Amount Beneficiary Exp date Tm date Fi STATESIDE TRADING bv20080318 LC issue uso 1 00 Company 31 03 08 18 03 08 CARNABY STREET CLOTHING eugene STATESIDE CLOTHING CO STATESIDE CLOTHING CO STATESIDE CLOTHING co User guides GS202020 iC issue GaP 25 000 00 19 03 08 Recelred GS22222 LC issue P 1 USD 20 000 00 30 04 08 M873821 19 03 08 Reldased Term payment 6522222 te 1 USD 20 000 00 30 04 08 M873821 19 03 08 Accdpted G 22223 iC issue usd 20 000 00 30 04 08 M873825 19 03 08 Released STATESIDE CLOTHING CO STATESIDE CLOTHING co 30 04 08 ms73825 1
6. TESTELCOO6A i 700094 issue L 19250000 00 151694 25 zL 11 03 2007 O TEn EAJIOGU EASIOSU FANNE EANN JEANNETTE413 BALANCE BAI BAI BAI 02464 02464 1102464 19250000 0 5567 00 0000 00 0000 00 5 200 By 11 03 2007 1102465 1102465 1102465 Jisse JO AUD 1000 00 360500 11 03 2007 m0465 pomen A S ao 131437 11 03 2007 BALANCE issue T Es 00 T 0 Tes issue 0000 00 605 00 OB D6MAT 1 OB TEST 3 270307 OB TEST 3 270307 BALA 2 BALANCE 9 EUR 86080 00 137052 58 11 03 2007 EUR OB TEST 3 270307 ea 1112804 amendment BALANCE 1 2 EUR e 4709 71 11 03 2007 11000 00 9419 42 11 03 2007 104550 00 28023 99 TIDI EA TEST OI issue Page l of 17 AUD i UU mr Internet Note The Prepare reports List of Import LC reports window reflecting the filter type selected will still be displayed as shown in the next step Page 100 of 102 Version 1 3 Distribution Date May 2008 Westpac WinTrade Us ser Guide Import Letters of Credit 6 Do you want to generate another report If Yes click on the Back button and go back to Step 3 If No click on the Close button EERE reports List of List of import LC reports LC reports 0 a To filter by issue date both start and end dates must be supplied All information with an Bsterisk is mandat
7. usd 15000 00 0 8760 ntact 123456 Delete Edit Ne Trade finance request Sequence number Currency Amount Days of finance Maturity date Interdst basis AUD 10000 00 90 YIELD Delete Edit New lt Return to Part 2 You are currently on Part 3 of 3 Previous record Next record Correspondence A Comments Print pkeview Cancel Save as template Save as draft Save Approve Result The Approve window will be displayed Follow the procedure to approve or reject the transaction as given in the Orientation and Common Procedures User Guide Page 54 of 102 Distribution Date May 2008 Version 1 3 Westpac WinTrade User Guide Import Letters of Credit Advise Westpac Follow the steps below to advise Westpac if the Term Import Letter of Credit if a Term Import With discrepancies is accepted or dishonoured Letter of Credit Note This procedure is used when there are discrepancies with a term with Import LC Discrepancies will be Accepted Step Action 1 From the Manage Import LCs screen with the Transactions tab selected click on the radio button in front of the term Import LC you are providing advice for Note 1 The transaction will have a Term payment D type and an In process status Note 2 The D in the type indicates there are discrepancies with the Import LC Click on the Edit Amend button a End date B Export LCs patel ee ee ree ed Collections iM BEEN 20 03 08 Trade finance
8. 60 M Pay a Term Import Letter Of Credit cssssessssssssessecssssessessesssssssnsssssnsssssnsessnssrssusesssseeesssseesssssenssssansessssesssnseess 65 m Approve a Payment for a Term Import Letter Of Credit cssscsssssssessssssssssssssssrsssssrsssesesssseesssesenssesssessasesenseess 76 Use the Phrase Editor for an Import Letter of Credit ccccscsessseeeeeeeeeeeeeeeeeeeeeeeees 81 E OVEMEWesraion sa Ta a dash AE EAE EE EEEN E EEEE E 81 m Use the Phrases Editor for an Import Letter of Credit esscccccccncrcrrnncccnnnssnnnneninninn 82 Create an Import Letter of Credit Template ccccccssssseseeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeees 88 B OVerEW i nite aided cen Aan E A A A 88 Create an Import Letter of Credit Template csesccsssccsssesssssessrssessrsssssrssssssssssessrssesersssseesssseesssesssssssaneessansessanseess 89 Generate Reports for Import Letters Of Credit ccccccceeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeneees 92 AlMfestpac Westpac WinTrade O E E E anni E E end a alaminneiea 92 E Transaction DetallR Gport isisi iversen daa ikai takini Eann Erai ESSEEN anA EAEN EEk SERE EEEa aNs 93 E Payment REDON evesaer Era Ea eNe E EOE EEREN EENEN OEA EALE LE OREAREN EERO OREN 93 E Amendment Repon iaren aaa a a a ai A aA a A ai 94 E ISSUaNCe REDO vic sii oaddadvohunnianmonauiiidunnndousdonianiinadiianancndadiguaimind 94 m BA Maturity Reportissciisinnadahwdnwadasidlalade id AE N T EAEE ER 95 E Outstandi
9. Standard phrases lt Type gt screen will be displayed Go to Step 5 To edit an existing phrase click on the radio button in front of the phrase E and then the Edit button C Result The lt Type gt Standard phrases lt Type gt screen will be displayed Go to Step 7 To delete an existing phrase click on the radio button in front of the phrase E and then the Delete button C Result A window asking if you want to delete the selected phrase will be displayed Go to Step 9 Westp E GI Main menu Export LCs J Collections Trade finance Description User guides GD ASDF me It AIR WAYBILL L BILL OF LADING CERTIFICATE OF ORIGIN INSURANCE POLICY CERTIFICATE COMMERCIAL INVOICE PACKING LIST Delete Create new Westpac Westpac WinTrade 3 Type a short name for the new phrase in the Short name field Type a short description of the new phrase in the Description field Type the text of the new phrase in the Text field Click on the Save button Main menu Documents required Standard phrases Documents required All information with an asterisk is mandatory Short name SEAWAY Description SEAWAY BILL Text SEAWAY BILL SHOWING GOODS CONSIGNED TO WESTPAC BANKING CORPORATION ACCOUNT OF BUYER QUOTING CREDIT NUMBER AND MARKED FREIGHT COLLECT PREPAID DELETE AS APPLICABLE Cancel Result The Import phrases screen will be displayed again
10. CECY Amount Rate _Rate type FEC number Dealers reference usp 15000 00 0 8760 Forward exfhange 123456 Trade finance request Sequence number Currency Amount Days of finance Maturity date Interest basis elete Edit New lt Return to Part 2 You are currently on Part 3 of 3 Correspondence E Comments Print preview Save as draft Save Approve Result The Document for import Trade Finance request screen will be displayed Distribution Date May 2008 Page 47 of 102 Version 1 3 Westpac Westpac WinTrade 11 The currency in the Currency field will default from the Import LC If required change the currency using the drop down menu Type the amount of the finance requested in the Amount field Type the number of days trade finance is requested in the Days of finance field OR select the loan maturity date from the calendar or type it in the Maturity date field Select the type of interest from the Interest basis drop down menu Note Interest basis can be Yield i e interest charged at maturity or Discount i e interest charged up front Click on the Save button Document for import Trade Finance request Sequence number Currency Amount AUD he 10000 00 Days of finance Maturity date Interest basis 90 YIELD v Exit Save Result The Import letter of credit Payment In process Part 3 of 3 Payment instructions screen will be displayed again Westpac WinTrade User Guide
11. Final destination If different from Dispatch shipment taking in charge to Additianal dataile Description of goods Documents required additional conditions Details of charges Other bank charges to be paid by Applicant party Beneficiary Acceptance disc def fees to be paid by Applicant party Beneficiary lt Return to Part 2 You are currently on Part 3 of 3 Previous record Next record Correspondence Comments Print pfeview Cancel t te as draf Approve Result The Approve window will be displayed 5 Follow the procedure to approve or reject the transaction as given in the Orientation and Common Procedures User Guide Page 24 of 102 Distribution Date May 2008 Version 1 3 Westpac WinTrade Overview Edit Amend an Import Letter of Credit The procedure to edit or amend an Import LC is the same Import LCs can be edited before they are sent to the bank or amended after the bank has released them Editing an Import LC Before they are sent to the bank they can be edited if they have one of the following statuses Incomplete In process or Template Reasons for editing an Import LC before it is sent to the bank could include to add information that was unavailable when the Import LC was being issued and it was saved as a draft change information to suit a business need before the Import LC was approved or correct information that was found to be incorrect in the appro
12. In process Part 1 of 3 Summary information screen will be displayed Westpac Westpac WinTrade 2 Review this screen for accuracy before proceeding If required click on the Discrepancies Correspondence and or Comments button s to view this information Click on the Part 2 Acceptance link at the top left of the screen or the Continue to Part 2 gt link Main menu Import letter of credit Payment In process Part 1 5 mmary Part 1 of 3 Summary information Part 2 Acceptance Part 3 Payment Sion out nat Westpac reference Own reference Account party Beneficiary Currency Amount of drawing Sequence number Discrepancies Payment date Tenor period Maturity date Tenor days You are currently on Part 1 of 3 Continue to Part 2 gt Ercorrespondence comments Print preview Cancel Result The Import letter of credit Payment In process Part 2 of 3 Acceptance screen will be displayed Page 52 of 102 Distribution Date May 2008 Version 1 3 Westpac WinTrade User Guide Import Letters of Credit 3 Review this screen for accuracy before proceeding Click on the Part 3 Payment link at the top left of the screen or the Continue to Part 3 gt link non a Eaa Main mnu Import letter of credit Payment In process ma 5 Part 2 of 3 Acceptance Part 2
13. Issuing Bank Reference Number Currency Foreign Amount Base Currency Base Amount Transaction Date Expiry Date Beneficiary Name AlMestpac Westpac WinTrade Transaction Status Report Trade Finance Report Consolidated Activity Report The Transaction Status Report shows the following columns Account Party Issuing Bank Reference Number Own Reference Number Currency Amount Transaction Date Beneficiary Name Transaction Type Sequence Number Status The Loan Report shows the following columns Account Party Issuing Bank Reference Number Own Reference Number Currency Amount Transaction Date Beneficiary Name Transaction Type Sequence Number Status The Consolidated Activity Report shows the following columns Our Bank Reference Number Our Reference Number Other Bank Reference Number Buyer Seller Currency Confirmed Balance Unconfirmed Balance Expiry Date Maturity Date Westpac WinTrade User Guide Import Letters of Credit Generate Follow the steps below to generate reports for Import LCs Reports for Import Letters of Credit Step Action 1 With any of the product home page screens displayed with the Transactions tab selected click on the Reports link at the top left of the screen a estpac Main menu Manage Import LCs ade Transactions _ Manag Imp ort LCs B B s Start date End date Status Expprt LCs i All 15 12 07
14. Place of expiry Document presentation period text lt Return to Part 1 You are currently on Part 2 of 3 Continue to Part 3 gt Previous record Correspondence comments Print preview Cancel Approve Result The Import letter of credit Amendment In process Part 3 of 3 Shipment information screen will be displayed Distribution Date May 2008 Page 33 of 102 Version 1 3 Westpac Westpac WinTrade 4 Review the edits amendments shown in red on this screen for accuracy Note In this example the Narrative button is shown in red To view the amendments in this example you would need to click on the Narrative button Click on the Approve button Westpac Main menu Import letter of credit Amendment In process Part3 of 3 Shipment information Part 2 Payments Please ensure that you have completed all parts of the transaction All information withfan asterisk is ma datory Latest shipment date 06 05 08 Shipping Incoterm Incoterm place Partial shipment s allowed Trans shipment s allowed Shipment perfod Dispatch details Dispatch shipment taking in charge from Dispatch shipment taking in charge to Dispatch from Final destination If differant from Dispatch shipment taking in charge to Additional details Description of goods Documents required addition conditions narrative Details of charges Other bank charges to be paid by Ap
15. Westpac WinTrade User Guide Import Letters of Credit AlfZestpac Westpac WinTrade Westpac Banking Corporation 2008 This document is copyright protected Apart from any fair dealing for the purpose of private study research criticism or review as permitted under the Copyright Act no part may be reproduced stored in a retrieval system or transmitted in any form or by any means electronic or mechanical photocopying recording or otherwise Westpac Banking Corporation believes that this module is accurate at the time of its publication Whilst all care has been taken in its preparation Westpac Banking Corporation accepts no liability for any loss arising from use or reliance of this publication The information contained in this publication is provided for learning purposes only and is subject to change Revisions may be issued from time to time that encompass changes or additions to this module Designed and developed by Glynn Stiller WinTrade Project Team Westpac WinTrade Contents LALLKOXOLUOidLo pM 5 E About this Guid ieceri eiii a eiei ei rN 5 Eo FETTES a iseecesscseasissezsiscenstescesaesesstertisecsaatzetiveatdes naian aai 5 E Further nomat anken na E E AATU NETANA DANEEL AETA EUNET Aa 5 MB Process FlOW iis iii hneini onal aohaanadaddaniddad aunin A AE a EN 6 E Action DUTONS anea A i N aala i D a 7 o Buttons on Other Import Letter of Credit S CreenS sssecercrcrcccccccrerernncccnnniinnnennnnn 8 Establ
16. button Dispatch details Dispatch shipment taking in charge 9 g S B w a B ANY PORT IN USA ANY PORT IN USA x Dispatch shipment taking in charge al B E 5 2 2 el SYDNEY SYDNEY AUSTRALIA i Dispatch from a Choose v Final destination If different from h Dispatch shipment taking in charge to al E Choose s Distribution Date May 2008 Page 17 of 102 Version 1 3 Westpac Westpac WinTrade 10 In the Additional details section Click on the Description of goods button A Web Page Dialog window similar to that shown below will be displayed Type the description of the goods the LC relates to in the text field or select the phrase s from the Standard phrase list on this screen and make changes if required e g change dates or quantities Click on the OK button to save the data and close the screen Click on the Documents required button A Web Page Dialog window similar to that shown below will be displayed Select the documents required from the Standard phrase list or type the document names on this screen and click on the OK button to save the data and close the screen If there are any additional conditions for this LC click on the Additional conditions button A Web Page Dialog window similar to that shown below will be displayed Type the special conditions the LC relates to or select the conditions from the Standard phrase list on this screen and click on the OK button to save t
17. Delete Edit Amend Create new Create similar Approve Result The Import letter of credit Issue In process Part 1 of 3 Party information screen will be displayed Westpac WinTrade 2 The Applicant details on this screen will default to your company WARNING Ensure you change dates LC reference number and amend other details as required if you are creating an LC similar to a previous one or using a template Type your LC reference number in the Our reference field A If you want the LC to be transferable check the This letter of credit LC is transferable check box B If required select the subsidiary issuing the LC in the Account party field C Complete the Beneficiary field D using the drop down menu If required complete the Beneficiary bank field E using the drop down menu If required change the data in the Confirmation instructions to advising bank field F Note Confirmation means that the beneficiary s bank will guarantee payment in the event the issuing bank does not pay or the country of the issuing bank imposes restrictions that make it impossible for the issuing bank to make payments The beneficiary s bank will charge a fee for this service Note Ifthe Beneficiary or Beneficiary bank are not in the drop down menu you may add them using the New button Main menu Img ort le tter of credit Issue In process URES Paki of3 Party information Jooo e y
18. TransferExportLc q Sort by o o Prepare i Ourreference _ Export documents i g Enter parameter l tesults Westpac Our reference Beneficiary Exp date reference Tm date 6822222 f ae SIDE CLOTHING 50 04 08 873821 19 03 08 622222 7 ODATESIDE CLOTHING 3 08 08 me73821 19 03 08 Acceb 6822223 CUATESIDE CLOTHING 5 04 08 873825 19 03 08 z am TADE CLOTHING so o4 o8 ms73825 19 03 08 9822223 GS2222 SLATESIDE CLOTHING 23 04 08 873827 19 03 08 822224 lice dave ea ese Tse 15 00qfoo STATESIDECLOTHING 25 94 99 4973827 19 03 08 Inpress NEW ZEALAND WINE SUPPLIERS LAS VEGAS POKER MACHINES INC GS9876 31 07 08 28 02 08 Received AGHGHI23 23 02 08 19 02 08 Received Images Print preview Delete Edit Amend Create new Create similar Approve Result The Import letter of credit Term payment In process Part 1 of 3 Summary information screen will be displayed Uestpa 2 wo od Westpac WinTrade 2 Click on the Discrepancies button to view the discrepancies Main menu Import letter of credit Term payment In process Part 1 Summary Part 1 of 3 Summary information Part 2 Acceptance Part 3 Payment Please ensure that you have completed all parts of the transaction Westpac reference Own reference Account party Beneficiary Currency Amount of drawing Sequence number A Di
19. lt Return to Part 2 You are currently on Part 3 of 3 Bcorrespondence comments Print preview Save as draft Save Approve Result The Document for import Foreign exchange instruction details screen will be displayed Page 70 of 102 Distribution Date May 2008 Version 1 3 Westpac WinTrade 8 The currency in the Currency field will default from the Import LC Type the amount of this currency in the Amount field If required Click in the FEC checkbox type your foreign exchange contract number in the FEC DCPK number field and type the contract rate in the Contract rate field and or Click in the Pre delivery check box and type the pre delivery rate in the Pre delivery rate field and or Type the dealer s reference number in the Dealers reference field and the agreed rate in the Spot field Note If no rate is entered in the rate or spot fields Westpac will provide a rate Click on the Save button Note If any of the rate fields has an incorrect rate entered because of market fluctuations payment times or any other reason Westpac will amend the rate When viewing the payment screens in Westpac WinTrade any amendments Westpac makes will not be shown in these fields All amendments Westpac makes in payments will be part of the advice shown under the Correspondence button on the screens Document for import Foreign exchange instruction details Currency Amount 2000 00 M FEC DCPK numb
20. 1 3 Westpac WinTrade User Guide Import Let 2 Note The banner heading of this screen shows that the LC is being amended If you are editing an LC the word Amendment will be replaced by Issue A new field showing the sequence number of the amendment appears on this screen This Seq No field is system generated and can not be changed Note The Seq No field will not be displayed when editing an LC If required make amendments on this screen Click on the Part 2 Payments link at the top left of the screen or click on the Continue to Part 2 gt link Main m enu Part 1 F rties Part 2 Payments Part 3 Shipments Our reference S Applicant C This letter of credit LC is transferable Account party Beneficiary a it al Advising bank STATESIDE TRADING COMPANY S Available with Beneficiary bank al ANY BANK STANDARD CHARTERED BANK Mi Previous record You are currently on Part 1 of 3 amp Confirmation instructions to advising bank WITHOUT x Comments Print preview Continue to Part 2 gt Cancel Save as draft Save Approve Result The Import letter of credit Amendment In process Part 2 of 3 Payment information screen will be displayed 2 102 Z AlMestpac Westpac WinTrade 3 If required make amendmen
21. 14 01 08 Collections Trage finance Prepa Ownership Sort order Sort by Exmgrt documents Altransactions Ascending O Descending Ovr reference Update list Reports Search by Enter parameter Administer Choose v Users Results User guides Westpac L Our reference Doc Type Currency Amount Beneficiary Exp date referenceTm date Status 1001 702509 iC payment 3 0 usp 56 000 00 LAS VEGAS POKER MACHINES INC 31 01 08 M873296 11 01 08 In process al 110108 701501 issue usD 546 22 LAS VEGAS POKER MACHINES INC 22 07 08 11 01 08 Received 110108 1p2532 issue usD 4 455 66 LAS VEGAS POKER MACHINES INC 31 01 08 M873300 11 01 08 Released 410108 TESTI issue usb 7 788 99 LAS VEGAS POKER MACHINES INC 31 01 08 12 01 08 Received 1234 issue JPY 900 000 00 DIAGNOSTIC SOLUTIONS 28 09 08 19 12 07 In process 12344 issue JPY 900 000 00 DIAGNOSTIC SOLUTIONS 29 09 08 18 12 07 In process 1311 3 TD2090 issue usD 8 700 00 LAS VEGAS POKER MACHINES INC 30 11 07 _M874150 13 11 07 In process 140108 702457 issue uso 456 78 LAS VEGAS POKER MACHINES INC 31 01 08 14 01 08 Received 140108 702532 issue uso 546 89 LAS VEGAS POKER MACHINES INC 31 01 08 M873306 14 01 08 Released x Images Send memo Print preview Delete Edit Amend Create new Create similar Approve Result The Prepare reports window will be displayed 2 Select Import LC from the drop down menu for the
22. 3 Type the name of the template in the field Click on the OK button Enter templite name Wib Page Dia MARK DAVIS Cancel OK Result A message will be displayed saying the document has been saved as a template Page 90 of 102 Distribution Date May 2008 Version 1 3 Westpac WinTrade User Guide Import Letters of Credit 4 Click on the OK button Microsoft Interne t Explorer x A Document saved as a template Result The Manage Import LCs screen with the Transactions tab selected will be displayed again 5 To view or access the template select Template from the drop down menu in the Status field Click on the Update list button Note It may be necessary to clear the Start date field if you wish to view or access a template that was created more than 4 weeks ago wee PO Main menu Manage import LCs WinTrade Transaqtions Phr Manage Help Import LCs l E Start date End date E Export LCs Status i Start date E Collections Template Trade finance j Prepare Ownership Sort order Sort by Export documents My transactions oniy Ascending Descending Ownreference Update list Reports Search by Enter parameter Administer Choose v Users Results User guides Own reference Type Currency Beneficiary JOHN SMITH template usd JOHN SMITH INC 31 10 07 O O MARK DAVIS template USD THE RIGHT WAY LTD 31 10 07
23. GEP T PAS 30 06 08 13 03 08 STATESIDE CLOTHING co STATESIDE CLOTHING co GS 22223 issue USD 20 000 00 STATESIDE CLOTHING CO 30 04 08 873825 19 03 08 User guides G 22222 issue P 1 usD 20 000 00 30 04 08 M873821 19 03 08 Term payment GS22222 1 USD 20 000 00 30 04 08 M873821 19 03 08 6822223 ay payment Ayes E Gs22224 issue 20 000 00 STATESIDE CLOTHING CO 23 04 08 873827 19 03 08 30 04 08 M873825 19 03 08 Page 80 of 102 Distribution Date May 2008 Version 1 3 Westpac WinTrade User Guide Import Letters of Credit Use the Phrase Editor for an Import Letter of Credit Overview The phrase editor enables you to create amend save and delete common phrases that can be used each time you establish an Import LC There are three categories of phrases Description of goods Documents required and Additional conditions To avoid typing these phrases each time an Import LC is established they are stored in web pages which are activated by clicking on the relevant button Some of these phrases have been added by a system administrator and cannot be edited or deleted In these cases the following will be displayed on the screen Microsoft Internet Explorer N This Phrase Was Created By Bank Administrator And Can Not Be Edited Users can add their own commonly used phrases to these lists view phrases in the list and edit or delete them as required This is done through the Phrases
24. Import Letters of Credit 12 Note The trade finance request entered in Steps 10 and 11 is shown in the Trade finance request table Save or approve the payment To save the payment click on the Save button Result A message will be displayed saying that the transaction has been saved successfully Go to the next Step To approve the payment click on the Approve button WARNING Approving the payment at this stage could release it with errors as it has not been checked Wiest a ae Main menu Import letter of credit Payment In process Part 3 of 3 Payment instructions SSS SSS SSD Part 2 Acceptance Part 3 Payment p bsan Please ensure that you have completed all parts ofthe transaction Amount of drawing USD 30000 00 List of accounts maximum 6 separate acco ints Account number coy amom G cmB0040028 USD 15000 00 032349137858 AUD Balafice of Payment List of foreign exchange instructions maxii num 6 separate instructions cCY Amount Rate Rate reference Forward xchange usb 15000 00 0 8760 OEA 13456 Delete Edit New Trade finance request Sequence number Currency Amant Days of finance aturity date Intergst basis AUD 10000 00 90 YIELD jelete Edit New lt Return to Part 2 You are currently on Part 3 of 3 A Correspondence 2icofnments Print greview Save as draft Save Approve Result The Approve window will be displayed Follow the procedure to approve or reject the transactio
25. List of products field Click on the Continue button ee ee Prepare reports ey se List of products Import LC Close Continue Result The Prepare reports List of Import LC reports window will be displayed aate Distribution Date May 2008 Page 97 of 102 Version 1 3 AlMestpac Westpac WinTrade 3 Select the type of report you require from the Report drop down menu Select the filter type you require Issue Date Transaction Number or Amount from the Filter drop down menu Select the sort type you require from the Sort drop down menu The sort types available will depend on the type of report selected Note A table giving a summary of filter and sort types for reports is on page 102 Select the file type you require PDF or MS Excel from the Output drop down menu Click on the Continue button CEATA reports List of import LC List of import LC reports Report Transaction details report Filter Issue date filter Sort Transaction number Output PDF format report Back Continue Result The Prepare reports List of Import LC reports window will change to reflect the filter type selected in this step In this example it will display date fields Westpac WinTrade User Guide Import Letters of Credit 4 Note In this example the report is being filtered by issue date If the report is being filtered by another type t
26. Note The transaction must have a status as shown on the previous page Click on the Edit Amend button Import LCs t End date E Export LCs d 14 01 08 Collections Trade finance So vec Creme m Export documents ur reference Reports i Enter parameter Administer Users F esults User guides a Westpac Our reference Doc Type Currency Amount Beneficiary Exp date referenceTmn date Up ISLI TOZU Ce sue USO 6 700 UU CAS VE S PORER MACMINES I SOLIU WOTeLIO IJILU Sion out_ 140108 TD2457 LC issue USD AS POKER MACHINES INC 31 01 08 M873308 14 01 08 120108 702457 iC amendment 1 usd LAS VEGAS POKER MACHINES INC 32 01 08 M6873308 14 01 08 140108 702532 ic issue uso LAS VEGAS POKER MACHINES INC 31 01 08 873306 14 01 08 140108 702532 iC payment 2 USD LAS VEGAS POKER MACHINES INC 31 01 08 4873306 14 01 08 140108 TESTING12 issue USD AS POKER MACHINES INC 31 01 08 14 01 08 DV 1110101 issue 00 HUMPHREY B BEAR 31 01 08 11 01 08 873294 1 000 00 af TEST POMPANY 6040B0TYRE 7 02 08 M87329 8 01 08 Released IM poncerre r i z acanna iac were mvco macurice raie AWANA MOTIIIA 4402 00 Dalasanal Images Send memo Print preview elete Edit Amend Create new Create similar pprove Result The Import letter of credit Amendment In process Part 1 of 3 Party information screen will be displayed Page 26 of 102 Distribution Date May 2008 Version
27. ON BOARD Partial shipment s allowed Trans shipment s allowed Dispatch details Dispatch shipment taking in charge 5 8 e from ANY PORT IN USA ANY PORT IN USA v Dispatch shipment taking in charge to 4 A v SYDNEY SYDNEY AUSTRALIA Dispatch from 5 A e Choose Final destination If different from 5 aja ej v Dispatch shipment taking in charge to Choose Additional details A Description of goods Documents required A Additional conditions narrative Details of charges Other bank charges to be paid by Applicant party Beneficiary Acceptance disc def fees to be paid by Applicant party Beneficiary lt Return to Part 2 You are currently on Part 3 of 3 Previous record Next rec Correspondence Comments Print preview Cancel 5 t t Save as draft Save Approve Save or approve the edit amendment Go to the next Step Distribution Date May 2008 Page 29 of 102 Version 1 3 Westpac Westpac WinTrade 5 A To save the edit amendment click on the Save button Result A message will be displayed saying that the transaction has been saved successfully Go to the next Step To approve the transaction click on the Approve button WARNING Approving the transaction at this stage could release the Import LC edit amendment with errors as it has not been checked lt Return to Part 2 You are currently on Part 3 of 3
28. Part 3 Payment Discrepancies Accept or Refuse enter reason for refusal in Additional instructions below Disposal of documents Send to us in terms of our standing instructions or Enter details below Account for charges Account to debit for charges Note If an account is not selected harges will be deducted from the debit account Additional Instructions This field allows you to freely enter text up to a maximum of 100 rows of 65 characters lt Return to Part 1 You are currently on Part 2 of 3 Continue to Part 3 gt or A Correspondence E Comments Print preview Cancel Save as template S fi Save Approve Result The Import letter of credit Payment In process Part 3 of 3 Payment instructions screen will be displayed Distribution Date May 2008 Page 53 of 102 Version 1 3 Westpac Westpac WinTrade 4 Review this screen for accuracy before proceeding Click on the Approve button Westpac Main menu Import letter of credit Payment In process Part 1 Summary Part 3 of 3 Payment instructions Part 2 Acceptance Amount of drawing USD 30000 00 sion out_ List of accounts maximum 6 separate accounts Account number CCY Amount cmB0040028 usD 15000 00 Q 032349137858 AUD Balance of Payment Delete Edit Ne List of foreign exchange instructions maximum 6 separate instructions CCY Amount Rate _ Rate type FEC number Dealerg reference Forward exchange
29. Payment Discrepancies Accept or Refuse enter reason for refusal in Additional instructions below Disposal of documents Send to us in terms of our standing instructions or Enter details below Account for charges Account to debit for charges Note If an account is not selected charges will be deducted from the debit accoun Additional Instructions This field allows you to freely enter text up to a maximum of 100 rows of 65 characters lt Return to Part 1 You are currently on Part 2 of 3 Continue to Part 3 gt vious record ord Bicorrespondence comments Print preview Cancel Save Save as draft Save Approve Result The Import letter of credit Payment In process Part 3 of 3 Payment instructions screen will be displayed Page 78 of 102 Distribution Date May 2008 Version 1 3 Westpac WinTrade User Guide Import Letters of Credit 4 Review this screen for accuracy before proceeding Click on the Approve button Uess A ee 7 Main menu Import letter of credit Term payment In process Part 3 of 3 Payment instructions Part 2 Acceptance Part 3 Payment Amount of drawing USD 15000 00 List of accounts maximum 6 separate accounts Account number CEY Amount 032349137858 AUD Balance of Payment O CMB0001040 USD 8000 00 List of foreign exchange instructions maximum 6 separate instructions CEY Amount Rate _ Rate type FEC number Deaf reference O
30. Previous record amp Corfments Print praview Cancel Save as draft Save Approve Result The Approve window will be displayed Follow the procedure to approve or reject the transaction as given in the Orientation and Common Procedures User Guide Click on the OK button 6 Microsoft Internet Explorer x A Transaction has been saved successfully Result The Manage Import LCs screen with the Transactions tab selected will be displayed with the Status column showing the transaction as In process This is the end of the first part of the procedure to edit amend an Import LC Note The edit amendment needs to be approved before it will be sent to Westpac The approval process starts on the next page Page 30 of 102 Distribution Date May 2008 Version 1 3 Westpac WinTrade Approve an Follow the steps below to approve an edit amendment to an Import LC Edit Note When approving an edit amendment no changes can be made to the Amendment to screens If there is an error it will need to be edited an Import Letter Note The process to approve an edit is the same as to approve an of Credit amendment This procedure shows approving an Import LC amendment Step Action 1 There are two ways to approve an Import LC edit amendment It is recommended that the approver check the details on it before approving it as shown in the following procedure If the approver does not need to check the Import LC
31. The Import letter of credit Term payment In process Part 2 of 3 Acceptance screen will be displayed Distribution Date May 2008 Page 57 of 102 Version 1 3 AlMestpac Westpac WinTrade 5 Under the Discrepancies heading select either the Accept or Refuse radio button If you clicked on the Refuse radio button type the reasons for refusal in the Additional Instructions field The remaining buttons radio buttons and fields will be greyed out and inactive Note There is no need to go to the Import letter of credit Term payment In process Part 3 of 3 Payment instructions screen as the only buttons that will be active are the action buttons that are active at the bottom of the current screen Save or approve the advice To save the advice click on the Save button Result A message will be displayed saying that the transaction has been saved successfully Go to the next Step To approve the advice click on the Approve button WARNING Approving the advice at this stage could release it with errors as it has not been checked Apr ft Main menu Import le tter of credit Term paymen In process Part 1 Summar Part 2 off Acceptance Part 2 Acceptance Part 3 Payment ageure that you have completed dil parts of the transaction Discrepancies Accept or ORefuse entbr reason for refusdl in Additional instructions below Disposal of documents
32. ap Part 2 Payments ry _ Part 3 ipments A f Plehse e sure that you have completed all parts of the transaftion All information with an stesk is mandatory 4 Our reference Westbac reference gus This letter of credit L is transferable Applicant Accopnt party BT TEST COMPANY Beneficiary a l el B Advising bank STATESIDE TRADING COMPANY x Available with Beneffciary bank gi A B ANY BANK STANDARD CHARTERED BANK x Cagfirmation instructions to advising bank WITHOUT x You are currently on Part 1 of 3 Continue to Part 2 gt Click on the Part 2 Payments link G at the top left of the screen or click on the Continue to Part 2 gt link H Result The Import letter of credit Issue In process Part 2 of 3 Payment information screen will be displayed AlMestpac Westpac WinTrade 3 This screen is divided into three parts Payment information Payment terms and Expiry terms Main menu Import letter of credit Issue In process Part 2 of 3 Payment information A Part 2 Payments Part 3 Shipments p EA Please ensure that you have completed all parts of the transaction All information with an asterisk is mbndatory Currency Tolerance Pg ment y Choose v NONE p i information Amount Tolerance percentage Toleranc
33. edit amendment click on the radio button in front of the Import LC to be approved and then on the Approve button If this is done the Approve window will be displayed Follow the procedure to approve or reject the transaction as given in the Orientation and Common Procedures User Guide A WARNING The above procedure could release the Import LC edit amendment with errors as it has not been checked From the Manage Import LCs screen with the Transactions tab selected click on the Our reference link of the LC amendment to be approved Note The transaction will have an In process status e A Helpi Main menu Manag Import LCs usb Start date m End date E Export LCs r k gt Collections 15 207 14 01 08 Trade finance Prepare Ownersifip Sort order Sort by Export documents Alltransaftions Ascending O Descending our reference Reports Search by Enter parameter Administer Choose v Users Results User guides Westpac Our deference Doc Type Currency Amount Beneficiary Exp date referenceTm date Stats 3 Le issue USD 8 700 00 LAS VEGAS POKER MACHINES INC 30 11 07 M874150 13 11 07 In pr TD24 Le issue usp 456 78 LAS VEGAS POKER MACHINES INC 31 01 08 M873308 14 01 08 Releds iC amendment 1 USD 0 00 LAS VEGAS POKER MACHINES INC 31 01 08 M873308 14 01 08 Relea iC issue uso 89 LAS VEGAS POKER MACHINES INC 31 01 08 MB73306 14 01 08 Relea iC payment 2 uso LAS VEGAS POKER MACHINES INC 31 01 08
34. editor Note When phrases are selected from the web page they can still be amended when they appear in the field The following procedure details how to use the Phrase editor for an Import LC 2 Westpa Wifestpac WinTrade Use the Phrases Follow the steps below to use the phrases editor for an Import LC Editor for an Import Letter of Credit Step Action 1 Phrases tab at the top of the screen Import LCs Export LCs Collections Trade finance Prepare Export documents Manage Import LCs Transactions Status All Ownership All transactions Results Our reference Doc Type Currency Start date B 15 1 2107 Sort order Ascending O Descending Search by End date E 14 01 08 Sort by Our reference Enter parameter Choose Amount Beneficiary Exp date Westpac referenceTm date With the Manage Import LCs screen with the Transactions tab selected click on the M Update list Status 1001 702509 110108 701501 110108 102532 O 1toroe resrr 1234 12344 1311 3 Tp2030 240108 702457 140108 702532 iC payment 3 D issue issue issue issue issue issue issue issue usd USD USD USD JPY JPY USD uso uso 900 000 00 900 000 00 56 000 00 LAS VEGAS POKER MACHINES INC 546 22 LAS VEGAS POKER MACHIN
35. refused the instructions must still be approved so they Discrepancies can be sent to Westpac will be Accepted Step Action 1 There are two ways to approve the advice to Westpac if the term Import LC is accepted or refused Itis recommended that the approver check the details on it before approving it as shown in the following procedure If the approver does not need to check the advice click on the radio button in front of the Import LC and then on the Approve button If this is done the Approve window will be displayed Follow the procedure to approve or reject the transaction as given in the Orientation and Common Procedures User Guide A WARNING The above procedure could release the advice to Westpac with errors as it has not been checked From the Manage Import LCs screen with the Transactions tab selected click on the Our reference link of the Import LC you are providing payment instructions for Note The transaction must have a Term payment D type and an In process status Manage Import LCs memos Pases o o o d Start date E End date E Export LCs 19 02 08 20 03 08 Collections Trade finance TransferExportLC Sort order Sort by repare P ascending O Descending Our reference Update list E gperidoiments Search by Enter parameter Our reference v Il Currency Amount Beneficiary Exp date Tm date STATESIDE TRADING USD 1 00 COMPANY 31 03 08 18 03 08 CARNABY ST
36. weeks ago click on the radio button in front of the required template then click on the Create similar button D To establish a new Import LC click on the Create New button E Start date j End date Export LCs Status Start date E Collections Al 15 207 14101108 Trade finance Prepare Cenership Sort order Sort by alltransactions v Ascending Descending Creel v Update list Export documents Search by Enter parametgr Choose x Results Our reference Doc Type Currency Amount Beneficiary Exp date referenceTm date Status 1001 702509 iC payment 3 0 uso 56 000 00 LAS VEGAS POKER MACHINES INC 31 01 os maz296 11 01 08 mpn ss El O 110108 TD1501 LC issue USD 546 22 LAS VEGAS POKER MACHINES I 22 07 08 11 01 08 Received O 110108 TD2532 LC issue USD 4 455 66 LAS VEGAS POKER MACHINES I 31 01 08 M8F3300 11 01 08 Released O 2110108 TESTI ic issue USD 7 788 99 LAS VEGAS POKER MACHINES INC 32 01 08 11 01 08 Received O 1234 LC issue JPY 900 000 00 DIAGNOSTIC SOLUTIONS 28 09 08 19 12 07 In process 1234A LC issue JPY 900 000 00 DIAGNOSTIC SOLUTIONS 29 09 08 18 12 07 In process O 1311 3 TD2090 issue USD 8 700 00 LAS VEGAS POKER MACHINES INI 30 11 07 M8f4150 13 11 07 In process O 140108 702457 issue uso 456 78 LAS VEGAS POKER MACHINES INC 32 01 08 14 01 08 Received 140108 702532 issue usd 546 89 LAS VEGAS POKER MACHINES INC 31 01 08 M8306 14 01 08 Released x Senf memo Print preview
37. 0 00 BENEFICARY PTY LTO 30 11 07 29 10 07 O zorgo uso 8 500 00 BENEFICARY PTY LTD 30 18 07 J BA L JSD l 4 HT WAY LT Bar221 payment 1 18 400 00 THE RIGHT WAY LTD 19 12 07 873444 5 11 07 ata BaR222 issue 11 650 00 THE RIGHT WAY LTD 19 12 07 M873445 31 10 07 Released payment 1 11 650 00 THE RIGHT WAY LTD 19 12 07 873445 13 11 07 neal x Images Send memo Print preview Delete Edit Amend Create new Create similar Approve Result The Import letter of credit Issue Released Part 1 of 3 Party information screen will be displayed Distribution Date May 2008 Page 89 of 102 Version 1 3 Westpac Westpac WinTrade 2 Click on the Save as template button Main menu Import letter of credit Issue Released Part 1 Parties Part 1 of 3 Party informatio Part 2 Payments Part 3 Shipments f 3 WR Please ensure that you have completed all parts of the transaction All information with an asterisk is mandatory Our reference Westpac reference This letter of credit L is transferable Applicant Account party Beneficiary Advising bank Available with Beneficiary bank ANYBANK Confirmation instructions to advising bank You are currently on Part 1 of 3 Continue to Part 2 gt r Next J E Correspondence A Comments Print preview Cancel Save as template a Ar Result The Enter template name window will be displayed
38. 9 03 08 Senfte Term payment 6922223 1 USD 10 000 00 nan GS2222 issue usd 20 000 00 23 04 08 M8773827 19 03 08 Relegsed So BoBoBlo Images end memo Print preview Delete Edit Amend Create new Create similar Approve This is the end of the first part of the procedure to pay a term Import LC Note The payment needs to be approved before it will be sent to Westpac Distribution Date May 2008 Page 75 of 102 Version 1 3 Westpac Westpac WinTrade Approve a Follow the steps below to approve a payment for a term Import LC Payment for a Note 1 When approving a payment no changes can be made to the Term Import screens Letter of Credit Note 2 If the payment was refused it must still be approved so it can be sent to Westpac Step Action 1 There are two ways to approve a payment for a term Import LC It is recommended that the approver check the details on it before approving it as shown in the following procedure If the approver does not need to check the payment click on the radio button in front of the Import LC to be paid and then on the Approve button If this is done the Approve window will be displayed Follow the procedure to approve or reject the transaction as given in the Orientation and Common Procedures User Guide WARNING The above procedure could release the term Import LC payment with errors as it has not been checked From the Manage Import LCs screen with the Transac
39. ES INC 4 455 66 LAS VEGAS POKER MACHINES INC 7 788 99 LAS VEGAS POKER MACHINES INC DIAGNOSTIC SOLUTIONS DIAGNOSTIC SOLUTIONS 8 700 00 LAS VEGAS POKER MACHINES INC 456 78 LAS VEGAS POKER MACHINES INC 546 89 LAS VEGAS POKER MACHINES INC 31 01 08 22 07 08 31 01 08 31 01 08 28 09 08 29 09 08 30 11 07 31 01 08 31 01 08 M873296 11 01 08 11 01 08 M8733200 11 01 08 11 01 08 19 12 07 19 12 07 M874150 13 11 07 14 01 08 873306 14 01 08 fn process Received Released Received In process In process In process Received Released gt Images Send memo Delete Edit 4mend Create new Create similar Result The Import phrases screen will be displayed Print preview Approve Page 82 of 102 Version 1 3 Distribution Date May 2008 Westpac WinTrade 2 Select the phrase type you want to add amend view or delete from the drop down menu in the Type field A Click on the Update list button B Note In the following examples the Type selected will be Documents required This will appear in the screen name where lt Type gt is shown in this procedure The procedures for the different document types will be the same To add a new phrase click on the Create new button C Result The lt Type gt Standard phrases lt Type gt screen will be displayed Go to the next Step To view an existing phrase click on the Short name link of that phrase D Result The lt Type gt
40. Import Letters of Credit 9 Click on the OK button Microsoft Internet Explorer Are you sure you wish to delete the selected phrase IF you click OK the phrase will be permanently removed From the system Result The Import phrases screen will be displayed again 10 Note that the phrase has been deleted from the list lfestpac Main menu Import phrases Manage Import LCs Type Export LCs A 7 Documents required v Update list Collections l z ee Trade finance Administer Users Results Short name Description User guides ASDE ASDF AIR WAYBILL BILL OF LADING CERTIFICATE OF ORIGIN INSURANCE POLICY CERTIFICATE COMMERCIAL INVOICE O Q O O O Q O PACKING LIST Delete i Create new This is the end of the procedure to delete a phrase Distribution Date May 2008 Page 87 of 102 Version 1 3 Westpac Westpac WinTrade Overview Create an Import Letter of Credit Template A template makes it easier to establish an Import LC A template would most commonly be set up when you establish Import LCs for a regular supplier To create a template it is necessary to complete a transaction similar to the one to be used for the template This transaction has to have been released in the system Note The template will contain all party information payment and expiry terms dispatch details additional details and details of charges that were on the original LC Wh
41. M873306 14 01 08 _Recei Le issue LAS VEGAS POKER MACHINES INC 31 01 08 ic issue 1 00 HUMPHREY B BEAR 31 01 08 Le issue 25 000 00 STATESIDE TRADING COMPANY 20 06 08 M873309 14 01 08 ReleWed LC amendment 1 5 000 00 STATESIDE TRADING COMPANY M873309 14 01 08 In process Images Print preview Edit Amend Create new Create similar Approve Result The Import letter of credit Amendment In process Part 1 of 3 Party information screen will be displayed Westpac Westpac WinTrade 2 Review the edits amendments on this screen for accuracy Note 1 If approving edits to the Import LC the banner heading of screen name will be Import letter of credit Issue In process Note 2 There is a new Sequence No field on this screen The field names of the amendments on this screen and the following ones are shown in red Note 3 When approving an edit of a transaction before it is sent to Westpac the Seq No field will not be displayed and edits will not be shown in red Click on the Part 2 Payments link at the top left of the screen or click on the Continue to Part 2 gt link Main menu Part 1 F ties Part 2 Payments Part 3 Shipments R 7 P Please ensure that you have completed ajparts of the transaction All information with an asterisk is mandat ry Our reference Seq No Westpac reference amr This letter of credit LC is transferable Applic
42. PANY 30 05 08 Mm874008 22 04 08 Released M Images Print preview Edit Amend Create new Create similar The user will need to select In process from the drop down menu for the Status field and click on the Update list button to display the transaction to be paid as shown below Start date ml End date E Export LCs In process 22 04 08 22 05 08 Collections Trade finance TransferExportie Ownership Sort order Sort by Prepare Aires Ascending O Descending Our reference v Update list Export documents Search by Enter parameter Our reference v a Our reference Currency Amount Beneficiary Exp date Westpac reference Tm date Status CALIFORNIA WINE User guides In M8874044 14 05 08 process O OSMAYMAT22 i d CALIFORNIA P WINE 18 06 08 M874052 12 05 08 a TRADERS process CALIFORNIA ia hilh DAS Dim PERET In TRADERS MARY S 1 637 00 BOOTS PTY 23 07 08 M874063 22 05 08 LTD ABC In payer company 30 05 08 _MB74008 23 04 08 process Images Print preview Delete Edit Amend Create new Approve Note the transaction payment number 1 in this example To pay the transaction click on the radio button in front of it then click on the Edit Amend button Result The Import letter of credit Term payment Accepted Part 1 of 3 Summary information screen will be displayed wo od P Westpac Westpac WinTrade N
43. Part 3 Payment Westpac reference Own reference Sign out L Account party Beneficiary Currency Amount of drawing Sequence number Discrepancies payment date Tenor period Maturity date Tenor days Ghare currently on Part 1 of 3 Continue to Part 2 gt Cancel Note The number of payments will determine whether the Previous record button will be active Westpac WinTrade User Guide Import Letters of Credit J Multiple Payments The situation could arise where the latest payment number is shown on the home page screen and a previous payment number is to be paid In the example below Term payment 2 has an Accepted status and the customer has received a message from Westpac that payment 001 is due on this transaction Note A payment with an Accepted status cannot be paid Only payments with an In process status can be paid Start date End date Export LCs Status All 220408 22 0508 Collections Trade finance O rS H c ri Ss ye TransferExportic Ownership n Sort order Sort by All transactions Our reference v Update list Enter parameter Westpac reference Tm date Status 17 06 08 M874059 21 05 08 Released 12 000 00 18 06 08 M874060 21 05708 Paleased 4 30000 M M8740650 Term payment 2 185 00 TY 23 07 08 M8740632 22 05 08 2 220408 UAT issue AUD 1 000 00 874008 220408 UAT Pietat i 0 00 ABC COM
44. Payment instructions screen as no data could be entered on this screen during this procedure Click on the Approve button reson a Main menu Po Help Import letter of credit Term payment In process Part 1 Summar Part 2 of 3 Acceptance Part 2 Acceptance Part 3 Payment Discrepancies Accept or Refuse enter reason for refusal in Additional instructions below Disposal of documents Send to us in terms of our standing instructions or Enter details below Account for charges Account to debit for charges Note If an account is not selected charges will be deducted from the debit accounq Additional Instructions This field allows you to freely enter text up to a maximum of 100 rows of 65 characters lt Return to Part 1 You are currently on Part 2 of 3 Continue to Part 3 gt Correspondence comments Print review as draft Save Approve Result The Approve window will be displayed 6 Follow the procedure to approve or reject the transaction as given in the Orientation and Common Procedures User Guide Distribution Date May 2008 Page 63 of 102 Version 1 3 Westpac Westpac WinTrade 7 Note When the approval procedure is complete the Status will change to Approved then to Sent to bank When Westpac receives it the status will change to Received When Westpac has processed it the status will change to Accepted Westpac Main menu Manage I
45. REET CLOTHING STATESIDE CLOTHING 00 GBP 25 000 00 30 06 08 19 03 08 Relies usd 20 000 00 30 04 08 M8738211 13 03 08 30 04 08 M873821 19 03 08 Acfap Tellm payment 1 USD 20 000 00 re te ECE 30 04 08 873825 19 03 08 20 000 00 TAE CLOTHING Tam payment STATESIDE USD 10 000 00 6 oTHING co 30 04 08 M873825 19 03 08 STATESIDE CLOTHING 00 20 000 00 23 04 08 873827 13 03 08 A Tarm paymant usb 1 000100 See 23 04 08 M873827 20 03 08 In process 4H CLOTHING CO Images Print preview Edit Amend Create new Create similar Approve Result The Import letter of credit Term payment In process Part 1 of 3 Summary information screen will be displayed Westpac WinTrade User Guide Import Letters of Credit 2 Click on the Discrepancies button to view the discrepancies Main menu Part 1 Summary Part 2 Acceptance Part 3 Payment Import letter of credit Term payment In process Part 1 of 3 Summary information Westpac reference Own reference Account party Beneficiary Currency Amount of drawing Sequence number A Discrepancies Payment date Tenor period Maturity date Tenor days Continue to Part 2 gt You are currently on Part 1 of 3 comments Cancel S Approve Result The Discrepancies screen will be displayed Correspondence Print preview 3 View the dis
46. ST O Q O O O Q O G Delete i Create new This is the end of the procedure to view a phrase Distribution Date May 2008 Page 85 of 102 Version 1 3 AlMestpac Westpac WinTrade 7 Make changes to the Short name Description and or Text field s as required Click on the Save button Main menu Documents required Standard phrases Documents required All information with an asterisk is mandatory Short name SEAWAY Description SEAWAY BILL Text SEAWAY BILL SHOWING GOODS CONSIGNED TO WESTPAC BANKING CORPORATION ACCOUNT OF BUYER QUOTING CREDIT NUMBER AND JMARKED FREIGHT PREPAID Cancel Result The Import phrases screen will be displayed again 8 Unless you changed the Short name and or Description field in the previous step the change will not be seen on this screen Westpac Main menu Import phrases pae ansans ies Phrases Manage Import LCs TEG Export LCs 5 Documents required v Update list Collections z pdate lis Trade finance Administer Users Results Short name Description User guides ASDF AIR WAYBILL BILL OF LADING CERTIFICATE OF ORIGIN INSURANCE POLICY CERTIFICATE COMMERCIAL INVOICE PACKING LIST O Q O Q O O O Delete i Create new This is the end of the procedure to change a phrase Page 86 of 102 Distribution Date May 2008 Version 1 3 Wifestpac WinTrade User Guide
47. TATES DOLLARS v PLUS MINUS x Amount Tolerance percentage Tolerance amount 25000 00 10 10 mo In the Payment terms section Westpac WinTrade will default to the Sight radio button If this is a Sight LC go to the next Step If this is a Term LC click on the Term radio button Select the type of tenor from the Tenor period drop down menu Enter EITHER the date due in the Tenor date field OR the number of days in the Tenor days field If required click on the Additional tenor details button and add the additional details e g details of multiple tenors Note If multiple tenors are required the Tenor date or Tenor days fields should reflect the latest date Payment terms Tenor period ABL AFTER BILL OF LADING DATE v Tenor date Tenor days 60 Additional tenor details Distribution Date May 2008 Page 13 of 102 Version 1 3 AlMestpac Wifestpac WinTrade 6 In the Expiry terms section Type or select the LC expiry date in the Expiry date field If required EITHER type the number of days after the goods are despatched before the documents are to be presented to the Advising Bank in the Document presentation period days field OR click on the Document presentation period text button and type details of the document presentation Note The Expiry date should equal the Latest shipment date if this is entered o
48. ant Account party Beneficiary Advising bank Available with Beneficiary bank ANY BANK Confirmation instructions to advising bank You are currently on Part 1 of 3 Continue to Part 2 gt Result The Import letter of credit Amendment In process Part 2 of 3 Payment information screen will be displayed Westpac WinTrade User Guide Import Letters of Credit 3 Review the edits amendments shown in red on this screen for accuracy Note In this example the amended Current balance field shows the new amount including the maximum tolerance and the Tenor days field has been amended Click on the Part 3 Shipments link at the top left of the screen or click on the Continue to Part 3 gt link hein a a E Main menu Import letter of credit 4mendment In process Part 1 P Part2 of3 Paymentinformation Part 2 F syments Part 3 Shipments y 3 A i A Y Please ensure that you have completed all parts of the trangaction All information with an asterisk is mandafory Currency Tolerafice Amendment amount Inc Dec Tolerafice percentage Tolerance amount Current balance Additional amount s covered Payment terms Sight Tenor period Term Tenor fate Tenor days Additional tenor details Expiry terms Expiry date E Document presentation period days 20 06 08 SN
49. arameter Our reference i Westpac Our reference Type Currenc Amount Beneficiar Exp date reference Tm date User guides L He u e z 7 STATESIDE TRADING bY20080318 issue USD 1 00 COMPANY 31 03 08 18 03 08 r CARNABY STREET z GS202020 issue GBP 25 000 00 Gorymne 30 06 08 19 03 08 Rece 622222 issue AL uso 20 000 00 ES CLOTHING 50 04 08 873821 19 03 08 Releaed 6522222 Term payment 1 USD 20 000 00 STATESIDECIOTHINS sojog og g73e21 13 03 08 Accelfted GS22223 issue uso 20 000 00 SECTS CLOTHING 30 04 08 873825 19 03 08 Released Term payment STATESIDE Senf to GS22223 1 USD 10 000 00 CLOTHING CO 30 04 08 M873825 19 03 08 ban GS2222 issue usd 20 000 00 sia STR CIOTH 23 04 08 873827 19 03 08 Relea ea o 1 o i o i o s x Images Send memo Print preview Delete Edit Amend Create new Create similar Approve This is the end of the first part of the procedure to advise Westpac if the term Import LC is accepted or refused Note The advice must be approved before it will be sent to Westpac Distribution Date May 2008 Page 59 of 102 Version 1 3 Westpac Westpac WinTrade Approve advice Follow the steps below to approve the advice to Westpac if the term Import to Westpac if LC with discrepancies is accepted or dishonoured the Term Import Note 1 When approving instructions no changes can be made to the Letter of Credit screens with Note 2 If the LC was
50. ary Change if required Note This field will only be active if Confirm or May Add was selected for the Confirmation instructions to advising bank field on the Part 1 of 3 Party information screen Details of charges All other bank charges to be paid by O Applicant party Beneficiary Acceptance disc def fees to be paid by O Applicant party Beneficiary lt Return to Part 2 You are currently on Part 3 of 3 e Comments Save as draft Save Approve Save or approve the transaction To save the transaction click on the Save button Result A message will be displayed saying that the transaction has been saved successfully Go to the next Step To approve the transaction click on the Approve button WARNING Approving the transaction at this stage could release the Import LC with errors as it has not been checked Result The Approve window will be displayed Follow the procedure to approve or reject the transaction as given in the Orientation and Common Procedures User Guide 12 Click on the OK button Microsoft Internet E plorer fx Transaction has been saved successfully Result The Manage Import LCs screen with the Transactions tab selected will be displayed again Distribution Date May 2008 Page 19 of 102 Version 1 3 AlMestpac Westpac WinTrade 13 The status of the Import LC will be In process lestpac Main menu Manage Import LCs vWinTrade Transacti
51. ayment link at the top left of the screen or the Continue to Part 3 gt link Main mnu Import letter of credit Term payment process Part i simmary Part2 of 3 Acceptance a ne Part 3 Payment Please ensure that you have completed all pats of the transaction Discrepancies Accept or Refuse enter reason for refusal in Additional instructions below Disposal of documents Send to us in terms of our standing Instructions or OE Enter details below Account for charges Account to debit for charges Note If an account is not selected charges will be deducted from the debit accourt Additional Instructions This field allows you to freely enter txt up to a maximum of 100 rows of 65 characters lt Return to Part 1 You are currently on Part 2 of 3 Continue to Part 3 gt Previous rd Next r A Correspondence A Comments Print preview Cancel Save as te t Save as draft Save Approve Result The Import letter of credit Term payment In process Part 3 of 3 Payment instructions screen will be displayed Distribution Date May 2008 Page 67 of 102 Version 1 3 Westpac Westpac WinTrade 4 Click on the New button below the List of accounts table Main menu Import letter of credit Term payment In pror ess Part 1 Summary Part 3 of 3 Payment instructions Part 2 Acceptance Part 3 Payment A Please ensure that you have completed all parts of fhe transacti
52. b 2000 00 0 9012 Torna H exchange 123456789 Trade finance request Maturity date Interest basis Sequence number Currency Amount Days of finance You are currently on Part 3 of 3 correspondence comments Print preview Save as draft Save Approve Result The Document for import Trade Finance request screen will be displayed Page 72 of 102 Distribution Date May 2008 Version 1 3 Westpac WinTrade 11 The currency in the Currency field will default from the Import LC If required it can be changed to domestic currency Type the amount of finance requested in the Amount field Type the number of days trade finance is requested in the Days of finance field OR Select the loan maturity date from the calendar or type it in the Maturity date field Select the type of interest from the Interest basis drop down menu Note Interest basis can be Yield i e interest charged at maturity or Discount i e interest charged up front Click on the Save button Document for import Trade Finance request Sequence number Currency Amount B USD x 000 00 Days of finance Maturity date Interest basis 120 YIELD Exit Result The Import letter of credit Term payment In process Part 3 of 3 Payment instructions screen will be displayed again Westpac Westpac WinTrade 12 Note The trade finance request entered in Steps 10 and 11 are shown
53. crepancies then click on the Cancel button a Discrepancies Web Page Dialog Piserepancies PARTIAL SHIPMENT NOT PERMITTED Cancel Result The Import letter of credit Term payment In process Part 1 of 3 Summary information screen will be displayed again Distribution Date May 2008 Version 1 3 Page 61 of 102 Wlestpac Westpac WinTrade 4 Click on the Part 2 Acceptance link at the top left of the screen or the Continue to Part 2 gt link Main menu Import letter of credit Term payment In process Pat 1 5 mmary Part 1 of 3 Summary information Part 3 Payment Westpac reference Own reference Account party Beneficiary Currency Amount of drawing Sequence number Discrepancies Payment date Tenor period Maturity date Tenor days You are currently on Part 1 of 3 Continue to Part 2 gt r Correspondence A Comments Print preview Cancel amp Approve Result The Import letter of credit Term payment In process Part 2 of 3 Acceptance screen will be displayed Page 62 of 102 Distribution Date May 2008 Version 1 3 Westpac WinTrade User Guide Import Letters of Credit 5 Review this screen to ensure the instructions to Westpac are correct Note There is no need to go to the Import letter of credit Term payment In process Part 3 of 3
54. de 2 Review the information on this screen If required click on the Correspondence and or Comments and or Discrepancies button s to review information When you have reviewed the information required on this screen click on the Part 2 Acceptance link at the top left of the screen or the Continue to Part 2 gt link Main n enu Import letter of credit Term payment In process Part EEI Part 1 of 3 Summary information Part 3 Payment P Please ensure that you have completed all parts of the transaction Westpac reference Own refefence Account party Currency Amount of drawing Sequence number Discrepancies Payment date Tenor perod l Maturity date Continue to Part 2 gt Correspondence A Comments Print preview Save as draft Save Approve Result The Import letter of credit Term payment In process Part 2 of 3 Acceptance screen will be displayed Wifestpac WinTrade User Guide Import Letters of Credit 3 In the Account for charges section select the relevant account from the Account to debit for charges field drop down menu Note If an account is not selected Westpac will deduct the charges from the same account as the principal Type any other additional instructions in the Additional Instructions field e g if payment is made by a method other than from an account Click on the Part 3 P
55. de finance request Sequence number Currency Amount Days of finance Maturity date Interest basis Edit New lt Return to Part 2 You are currently on Part 3 of 3 Correspondence comments Print preview Save as draft Save Approve Result The Document for import Foreign exchange instruction details screen will be displayed Distribution Date May 2008 Page 45 of 102 Version 1 3 Westpac Westpac WinTrade 8 The currency in the Currency field will default from the Import LC Type the amount of this currency in the Amount field If required Click in the FEC checkbox type your foreign exchange contract number in the FEC number field and type the contract rate in the Contract rate field and or Click in the Pre delivery check box and type the pre delivery rate in the Pre delivery rate field and or Type the dealer s reference number in the Dealers reference field and the agreed rate in the Spot field Note If no rate is entered in the rate or spot fields Westpac will provide a rate Click on the Save button Note If any of the rate fields has an incorrect rate entered because of market fluctuations payment times or any other reason Westpac will amend the rate When viewing the payment screens in Westpac WinTrade any amendments Westpac makes will not be shown in these fields All amendments Westpac makes in payments will be part of the advice shown under the Correspondence button on the screens Mai
56. e le 8 to Dispatch details Choose Dispatch from Bi bei Choose Final destination If different from Cece a B v Dispatch shipment taking in charge to Choose Additional details Te Additional Description of goods Documents required Additional conditions 5 details Details of charges Other bank charges to be paid by O Applicant party Beneficiary Details of Acceptance disc def fees to be paid by O applicant party Beneficiary charges lt Return to Part 2 You are currently on Part 3 of 3 Next record Correspondence Comments Pr review Save as draft Save Approve Distribution Date May 2008 Page 15 of 102 Version 1 3 Westpac Westpac WinTrade 8 In the Shipment information section If required type or select the latest date for shipment in the Latest shipment date field Select who is to pay for freight and insurance from the drop down menu in the Shipping Incoterm field e g FOB Free On Board CFR Cost and Freight CIF Cost Insurance and Freight or EXW Ex Work Type the place where freight and insurance responsibility changes in the Incoterm place field e g the location of the supplier port of loading port of discharge or final destination If partial shipments are allowed check the Partial shipment s allowed box If trans shipments are allowed check the Trans shipment s allowed box If f
57. e User Guide Import Letters of Credit 4 Click on the New button below the List of accounts table Main menu Import letter of credit Payment In process Part 1 Summary Part 3 of 3 Payment instructions Part 2 Acceptance Part 3 Payment Account number List of foreign exchange instructions maximum 6 separate instructions ccy Amount Rate Rate type FEC number Dealers reference Trade finance request Sequence number Currency Amount Days of finance Maturity date Interest basis New lt Return to Part 2 You are currently on Part 3 of 3 Next record correspondence E Comments Print preview as template Save as draft Save Approve Result The Document for import Account details screen will be displayed Distribution Date May 2008 Page 43 of 102 Version 1 3 Westpac Westpac WinTrade 5 Is the amount to be paid electronically If No select the option Refer to Additional Instructions in the Account Number field from the drop down menu then go to Step 12 on page 49 If Yes select the required account number in the Account Number field from the drop down menu Note The currency of that account defaults in the Currency field Type the amount to be paid from this account in the Amount field IMPORTANT NOTE This amount is in the currency of the account not the transaction currency of the Import LC Note Ifthe Import LC is in foreign currency and the account is in local curr
58. e amount 0 00 gnam po oun Payment terms Sight Tenor period O Term Tenor date Payment terms Tenor days Expiry terms Expiry date i Document presentation period days Place of expiry Choose x Document presentation period text lt Return to Part 1 You are currently on Part 2 of 3 Continue to Part 3 gt Comments Print preview Save as draft Save Approve Page 12 of 102 Distribution Date May 2008 Version 1 3 Westpac WinTrade User Guide Import Letters of Credit 4 In the Payment information section Select the Currency of the LC from the drop down menu Type the LC amount in the Amount field If a tolerance is required select the type from the Tolerance drop down menu click on the Go button type EITHER the percentage in the Tolerance percentage field OR the amount in the Tolerance amount field Note If you select Plus in the tolerance field and type an amount in the Tolerance amount field it is necessary to click on the Additional amount s covered button and enter information e g the tolerance amount and the reason such as freight charges if applicable If this data is not entered the LC cannot be released by Westpac Part 2 of 3 Payment information Please ensure that you have completed all parts of the transaction All information with an asterisk is mandatory Currency Tolerance USD UNITED S
59. en using the template these details can be overwritten The following fields will be blank and must be completed when the template is used Our reference Amount Expiry date and Latest shipment date if applicable A template can only be edited or deleted by the user that created the template or a Corporate Administrator The following procedure details how to create a template for an Import LC Westpac WinTrade User Guide Import Letters of Credit Create an Follow the steps below to create an Import LC template Import Letter of Credit Template Step Action 1 From the Manage Import LCs screen with the Transactions tab selected click on the Our reference link of the LC to be copied as a template Note The transaction must have a Released status Main menu Manage Import LCs WinTrade Transq Manage FF Saun start date E End date E Collections co Sl Gia Trade finance Prepare Ownership Sort order Sortby o Z lt Export documents Altransadio Ascending Descending Owr reterence x Reports Search by Enter parameter re Choose v e sers Results es C Usar gaidas Our rfference Doc Type Currency Amount Beneficiary Exp date biaia E A Staths 2 ssigse o issue uso 11 000 00 BENEFICARY PTY LTD 31 10 07 16 10 07 Receped 2 O sopo EUR 3 500 00 BENEFICARY PTY LTD 32 10 07 16 10 07 d O zarfe Auo 6 500 00 BENEFICARY PTY LTD 34 10 07 29 10 07 O zaroke wD 7 50
60. ency if the Amount field is left blank it will default to Balance of Payment Click on the Save button Main menu Document for import Account details Account Number CMB0040028 Currency Amount 15000 00 Result The Import letter of credit Payment In process Part 3 of 3 Payment instructions screen will be displayed again Is the LC to be paid from more than one account If Yes repeat Steps 4 and 5 for the amount to be paid from each account Note The LC can be paid from a maximum of six separate accounts If No go to the next Step Wifestpac WinTrade User Guide Import Letters of Credit 7 Note The account s selected in Steps 4 and 5 are shown in the List of accounts table Do you require currency conversion for this Import LC If Yes click on the New button below the List of foreign exchange instructions table If No go to Step 10 Main menu Import letter of credit Payment In process Part 1 Summary Part3 qf3 Payment instructions A Part 2 Acceptance Part 3 Payment Please nsure that you have completed all parts of tle transaction Amounf of drawing USD 30000 00 List of accounts maximum 6 separate accoun ts Account number Amount oO CMB0040028 15000 00 032349137858 Balancf of Payment List of foreign exchange instructions maxim m 6 separate instructions e type FEC number Dealers reference Delete Edit New Tra
61. ency Amount Transaction Date The Payment Report shows the following columns Applicant Party Account Party Own Reference Number Issuing Bank Reference Number Transaction Date Maturity Date Currency Sequence Number Amount Base Amount Term Tenor Days Beneficiary Name AlMestpac Westpac WinTrade Amendment The Amendment Report shows the following columns Report Applicant Party Account Party Own Reference Number Issuing Bank Reference Number Currency Transaction Date Amount Base Amount Term Tenor Days Terms Country Note This field is not used Expiry Date Last Shipment Date Beneficiary Name Sequence Number Issuance Report The Issuance Report shows the following columns Applicant Party Account Party Own Reference Number Issuing Bank Reference Number Currency Transaction Date Amount Base Amount Term Tenor Days Terms Country Note This field is not used Expiry Date Last Shipment Date Beneficiary Name Westpac WinTrade BA Maturity Report Outstanding Liability Report The BA Maturity Report shows the following columns Applicant Party Account Party Own Reference Number Issuing Bank Reference Number Transaction Date Maturity Date Currency Sequence Number Amount Base Amount Term Tenor Days Beneficiary Name The Outstanding Liability Report shows the following columns Account Party Own Reference Number
62. er Contract rate 123456789 bo 9012 OPre delivery Pre delivery rate Deal reference Spot If no rate is entered rate will be provided by Westpac Exit Result The Import letter of credit Term payment In process Part 3 of 3 Payment instructions screen will be displayed again Are any more foreign exchange instructions to be entered If Yes repeat Steps 7 and 8 for these foreign exchange instructions Note There can be a maximum of six separate foreign exchange instructions If No go to the next Step AlMestpac Westpac WinTrade Note The foreign exchange instruction s entered in Steps 7 and 8 are shown in the List of foreign exchange instructions table Do you wish to request Trade Finance to pay for this Import LC If Yes Click on the New button below the Trade finance request table 10 If No go to Step 12 wires ff Main menu Import letter o credit Term payment In pro ess Part 1 Summary Part3 of 3 Pfyment instructions D Part 2 Acceptance Part 3 Payment A Please ensure fhat you have completed all parts of fhe transaction Amount of drawing USD 15000 00 _sion out List of acco ints maximum 6 separate accor nts Account number Amount 0323491378 Balare of Payment cmBo001040 8000 00 List of forei yn exchange instructions maxin um 6 separate instructions CECY Amount Rate Rate jype FEC number Deal reference Ousp
63. er of the payment If the number is greater than 1 the Previous record and Next record buttons on the action screens are used to navigate between payments When viewing or actioning the transaction the latest payment number will be shown on the Part 1 of 3 Summary information screen and the Previous record button will be active The number of the payment will be shown in the Sequence number field as shown below Note The banner heading on the screen will display the status that was shown on the home page Main menu Import letter of credit Payment In process Part 1 Summary Part 1 of 3 Summary informatid Part 2 Acceptance Part 3 Payment Sign out Westpac reference Own reference Account party Beneficiary Currency Amount of drawing Sequence number discrepancies Payment date Tenor period I Maturity date Tenor days You are currently on Part 1 of 3 Continue to Part 2 gt Correspondence comments Print preview Cancel If the Previous record button is clicked the Next record button will become active the number of the payment will be shown in the Sequence number field and the banner heading on the screen will display the status of that transaction as shown below Main menu Import letter of credit Payment Received Part 1 Summary Part 1 of 3 Summary informatio Part 2 Acceptance
64. ere are discrepancies the transaction appears on the home page with a Term payment D Type and a Status of In process The customer then advises Westpac if the Import LC will be accepted or refused If it is refused the Status will change to Refused If it is accepted the Type will change to Term payment and the Status will change to Accepted The procedure to advise Westpac if a discrepant Import LC will be accepted or refused starts on page 55 Payment For all term Import LCs except those that are refused three days before the maturity date Westpac will send a pre maturity advice as a secure message to the customer advising the transaction is due for payment The Status then changes to In process and the Import LC is paid Note If there were discrepancies that were accepted the Type will display as Term payment D There are two parts to paying a term Import LC The payment is entered into Westpac WinTrade and then it is checked and approved before it is sent to Westpac Note If you wish to pay a term Import LC early i e before the status changes to In process it will be necessary to contact the trade Service team The procedure to pay a term Import LC starts on page 65 AMestpac Westpac WinTrade Previous Record When there are multiple payments for an Import LC the payment will show Next Record Buttons on the home page with a number in brackets behind it This number will indicate the numb
65. ess Part 1 of 3 Summary information screen will be displayed Westpac WinTrade User Guide Import Letters of Credit 2 Review this screen for accuracy before proceeding If required click on the Discrepancies Correspondence and or Comments button s to view this information Click on the Part 2 Acceptance link at the top left of the screen or the Continue to Part 2 gt link Main menu Import letter of credit Term payment In process Part 1 S mme Part 1 of 3 Summary information Part 2 Acceptance Part 3 Payment Westpac reference Own reference Account party Beneficiary Currency Amount of drawing Sequence number Discrepancies Payment date Tenor period Maturity date Tenor days You are currently on Part 1 of 3 Continue to Part 2 gt correspondence comments Print preview Cancel amp Approve Result The Import letter of credit Payment In process Part 2 of 3 Acceptance screen will be displayed Distribution Date May 2008 Page 77 of 102 Version 1 3 Westpac Westpac WinTrade 3 Review this screen for accuracy before proceeding Click on the Part 3 Payment link at the top left of the screen or the Continue to Part 3 gt link po FT E Main m2nu Import letter of credit Term payment In process Part 2 of 3 Acceptance Part 2 4 ceptance Part 3
66. f you are creating an LC similar to one that already exists or using a template ensure you change any detail as required There are two parts to establishing an Import LC The LC is entered into Westpac WinTrade and then it is checked and approved before it is sent to Westpac The following procedure details how to establish an Import LC AMestpac Westpac WinTrade Establish an Follow the steps below to establish an Import Letter of Credit Import Letter of Note The example below shows how to establish a new LC If you are Credit creating an LC similar to a previous one or using a template the process is the same except that many of the fields will be pre populated with information Step Action 1 When you open Westpac WinTrade the screen defaults to the Manage Import LCs screen with the Transactions tab selected Note If you wish to establish an Import LC and are in another screen click on the Import LCs link A at the top left of the screen To establish an Import LC similar to a previous one if necessary select All in the Status field B and click on the Update list button C click on the radio button in front of the required LC then click on the Create similar button D To establish an Import LC using a template select Template in the Status field B and click on the Update list button C Note It may be necessary to clear the Start date field if the template was created more than 4
67. he data and close the screen Note Any additional conditions must be related to documents so they can be confirmed e g bills of lading to evidence shipment by a specific carrier Additional details Description of goods E Documents required CB additional conditions LAMB LEATHER JACKETS FOR WOMEN COLOURS CINAMON RED NAVY BLUE OLIVE GREEN ENGLISH TAN BLACK SIZES XSMALL SMALL MEDIUM LARGE XLARGE XXLARGE MATCHING SKIRTS LAMB LEATHER FOR WOMEN SAME COLOURS AND SIZES LAMB LEATHER JACKETS FOR MEN COLOURS NAVY BLUE BLACK ENGLISH TAN BROWN SIZES SMALL MEDIUM LARGE XLHRGE XXLARGE 45 PER OUR ORDER NO 123456 DATED 17 JAN 08 Standard phrase Insert phrase LEATHER GARMENTS MICROSCO PATHOLOGY LAB MICROSCOPES FROM ME SHOES BLACK SHOES za VID ENDO VIDEO ENDOSCOPES FROM JAPAN Mi Cancel Page 18 of 102 Distribution Date May 2008 Version 1 3 Westpac WinTrade User Guide Import Letters of Credit 11 In the Details of charges section The All other bank charges to be paid by field will default to Beneficiary Change if required The Acceptance disc def fees to be paid by field will default to Beneficiary Change if required Note This field will only be active if Term was selected in the Payment terms section of the Part 2 of 3 Payment information screen The Confirmation fees if any to be paid by field will default to Benefici
68. he fields on this screen will be different Select the earliest issue date from the calendar or type it in the Start date field Select the latest issue date from the calendar or type it in the End date field Note The date format must be DD MM YY Click on the Print preview button Prepare reports List of import LC repe dts rere To filter by issue dte both start and end dates must supplied All information with an asterisk is mandatory Start date 01 01 07 End date 30 09 07 Back Print preview Result The report will be displayed in the format selected PDF or MS Excel in the previous step In this example it is displayed in PDF format Westpac Westpac WinTrade 5 Note Depending on your computer settings a File Download window may be displayed In this case click on the Open button View print action or save the report file as per your normal office procedures as required When finished close this window by clicking on the lj button a http 216 132 163 41 Report Subsystem Microsoft Internet Explorer Save a Copy 5 P search i DEK Attachments Comments Printed date 22 11 2007 Westpac Import LC transaction detail report Own reference TESTELCO06 Issue date filter 01 01 07 30 09 07 Isswng bank Ten type Seq No Cwr reference meet eo Ee ili ete ear BALANCE 19250000 00
69. in the Trade finance request table Save or approve the payment To save the payment click on the Save button Result A message will be displayed saying that the transaction has been saved successfully Go to the next Step To approve the transaction click on the Approve button WARNING Approving the payment at this stage could release it with errors as it has not been checked Wespa rs ee Main menu Import letter of credit Term payment In rocess Part 1 Summary Part 3 of 3 Payment instructions Part 2 Acceptance Part 3 Payment Please ensure that you have completed all partq of the transaction Amount of drawing USD 15000 00 sion out List of accounts maximum 6 separate ac ounts Account number ccy mount P 032349137858 AUD Balance of Payment cmpoo01040 USD 8000 00 List of foreign exchange instructions maximum 6 separate instructions CEY Amount Rate Rafe type FEC n eference Forward exchange co QOusb 2000 00 0 9012 Trade finance request Sequence number Currency Argount Days of finance M turity date Interegt basis USD 5000 00 120 YIELD Delet Edit N lt Return to Part 2 You are currently on Part 3 of 3 Next record correspondence Aco ments Print prpview Save as template Save as draft Save Approve Result The Approve window will be displayed Follow the procedure to approve or reject the transaction as given in the Orientation and Common Procedures User Guide
70. ion All information with an asterisk is mandatpry Our reference Westpac reference This letter of credit LC is transferable Applicant Account party Beneficiary Advising bank Available with Beneficiary bank ANY BANK Confirmation instructions to advising bank You are currently on Part 1 of 3 Continue to Part 2 gt oe ee CA Result The Import letter of credit Issue In process Part 2 of 3 Payment information screen will be displayed Page 22 of 102 Distribution Date May 2008 Version 1 3 Westpac WinTrade User Guide Import Letters of Credit 3 Review this screen for accuracy Note If any buttons such as Additional amount s covered Additional tenor details or Document presentation period text indicate there is additional information attached it will be necessary to click on these buttons to review these details Click on the Part 3 Shipments link at the top left of the screen or click on the Continue to Part 3 gt link Main renu Import letter of credit Issue In process Part 2 of 3 Payment information art 2 ayments Part 3 Shipments A T Please ensure that you have completed all parts of the transaction All information with an asterisk is mandat m Currency Tolerance Amount Tolerance percentage Tolerance amount omo e bo Additional amount s covered Pa
71. ion as given in the Orientation and Common Procedures User Guide WARNING The above procedure could release the Import LC payment with errors as it has not been checked From the Manage Import LCs screen with the Transactions tab selected click on the Our reference link of the LC payment that you want to approve Note The transaction will have a Payment type and an In process status Export LC Status Start date E End date E etie e207 soros Collections All 16 1 2107 i 15 01 08 Trade finance Ownership Sort order Sort by Prepare Epor documents eee te Ascending O Descending Our reference Search by Enter parameter Choose x l Results Westpac Our deference Currency Amount Beneficiary Exp date referenceTmn date uso 00 LAS VEGAS POKER MACHINES INC 31 01 08 M6873308 14 01 08 uso AS VEGAS POKER MACHINES INC 31 01 08 873306 14 01 08 LAS VEGAS POKER MACHINES INC 31 01 08 4873306 14 01 08 LAS VEGAS POKER MACHINES INC 31 01 08 14 01 08 LAS VEGAS POKER MACHINES INC 31 01 08 14 01 08 HUMPHREY B BEAR 31 01 08 11 01 08 25 000 00 STATESIDE TRADING COMPANY 20 06 08 M873309 14 01 08 USD 5 000 00 STATESIDE TRADING COMPANY 20 06 08 M873309 14 01 08 payment 1 USD 30 000 00 STATESIDE TRADING COMPANY 20 06 08 M873309 15 01 08 In process gt Images Print preview Delete Edit Amend Create new Create similar Approve Result The Import letter of credit Payment
72. ish an Import Letter of Credit vivssisissasieisiscsieiniaceittsierassdasaneidtidivensivsdeennuidanannuauneoiads 9 B OVeriWeesanernuiaiaan i n N EE E A A 9 W lt Establish an Import Le tterof Creditrans aioa aa 10 E Approvean Import Letter of Credits EE 21 Edit Amend an Import Letter of Credit sicccisiiciciiwiiacnsicadanatiwnansedinnnnatiniveussivenuiabinannandns 25 E OVENIOW wa eae abba a EE A E EE E E E 25 W EditAmend an Import Letter of Credit riisiin aa anaa tai 26 m Approve an Edit Amendment to an Import Letter of Credit escssssssssssssssssssesssssescsssesesssessssssssesssnseessesees 31 Pay an Import Letter of Credit snnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnn nnmnnn 35 B OVENEW ws kara hae han E EE T 35 M Previous Record Next Record BUWONS ssssrsaniiiiiinaneniiineanina aoia 36 w Multiple Payments iad stestsci vies crraninavncinntanadutdenaweuntinwmuldia amen anintaeadatsnmnannantanents 37 M Pay a Sight Import Letter Of Credit cscessssessessssssssssssssssessessssssssssssvsssssnsssssussrssussssssseesssseesssesenssssarsessansessenseess 40 m Approve a Payment for a Sight Import Letter of Credit ssscssscsseccessessessessrsssssssssssssssnsssssssrsseserssseerssasesenseess 51 m Advise Westpac if a Term Import Letter of Credit with Discrepancies will be Accepted cecescesteeseeseenteetees 55 m Approve advice to Westpac if the Term Import Letter of Credit with Discrepancies will be Accepted
73. ith confidence With Westpac WinTrade you can Amend information on LCs as and when required Access online payment instructions Clarify document discrepancies through imaging Generate detailed transaction reports Receive secure messages from Westpac Validate fields that must be SWIFT compliant to ensure they adhere to SWIFT rules Make an online request for trade finance in either Australian dollars or most foreign currencies to meet your payment obligations Further information on Import LCs is available in the Westpac WinTrade Quick Reference Guide and the Westpac WinTrade e learning module If you require assistance on using Import LCs please contact your International Enquiry Officer AMestpac Westpac WinTrade Process Flow The following diagram explains the overall process flow for an Import LC The status of the Import LC is displayed at all times on the Import LC List of import transactions screen which allows you to monitor its progress Letter of Credit established Status In process Letter of Credit approved Status Approved Letter of Credit sent to bank via Westpac WinTrade Status Sent to Bank Letter of Credit received by bank and given Bank Reference Number Status Received Is the Letter of Credit compliant Letter of Credit sent to overseas Letter of Credit sent back to Bank customer Status Released Status Cancelled and Rejected Westpac WinTrade User Guide Import Lette
74. mation available on this screen click on Acceptance link at the top left of the screen or the Continue to Part 2 gt link Main meiu Import letter of credit Payment In process Part 1 Sui mary Part 1 of 3 Summary information Part 3 Payment Please ensure that you have completed all parts of the transaction Sign out _ Westpac reference Own referefice Account party Currency Amount of Sequence number Payment date Maturity date You are currently on Part f 3 Continue to Part 2 gt A correspondence A Comments Print preview Cancel eS Save as draft Approve Result The Import letter of credit Payment In process Part 2 of 3 Acceptance screen will be displayed the Part 2 Dist stribution Date May 2008 Page 41 of 102 Version 1 3 AlMestpac Westpac WinTrade 3 If there were discrepancies select either the Accept or Refuse radio button Note These radio buttons will only be active if there were any discrepancies If you clicked on the Refuse radio button type the reasons for refusal in the Additional Instructions field then go to Step 12 on page 49 Note If you clicked on the Refuse radio button the remaining buttons radio buttons and fields will be greyed out and inactive If you clicked on the Refuse radio button select one of the radio button options in the Disposal of documents sectio
75. ment for import Account details Account Number CMB0001040 Currency Amount 8000 00 Result The Import letter of credit Term payment In process Part 3 of 3 Payment instructions screen will be displayed again Is the Import LC to be paid from more than one account If Yes repeat Steps 4 and 5 for the amount to be paid from each account Note The Import LC can be paid from a maximum of six separate accounts If No go to the next Step AlMestpac Westpac WinTrade 7 Note The account s selected in Steps 4 and 5 are shown in the List of accounts table Do you require currency conversion for this Import LC If Yes click on the New button below the List of foreign exchange instructions table If No go to Step 10 A Main menu Import le tter of credit Term payment In process Part 1 Summary Part 3 off3 Payment instructions Part 2 Acceptance Part 3 Payment Please efsure that you have completed all parts of the transaction Amount pf drawing USD 15000 00 sion out List o accounts maximum 6 separate accou its Account number CEY Amount 032349137858 AUD Balange of Payment cmpo001040 USD 8000 00 List of foreign exchange instructions maxim um 6 separate instructions CEY Amount Rate Rate type FEC number Edit Trade finance request Sequence number Currency Amount Days of finance Maturity date Interest basis Edit
76. mport LCs WinTrade Transactions janage nport LCs oer Status Start date E End date E Collections All 10208 3 20 03 08 Trade finance TransferExportLc Ownership Sort order Sort by Prepare SUITORS Ascending Descending Our reference Update list Export documents Search by Enter parameter Reports Our reference Administer Users Results Westpac User gui des Our reference Type Currency Amount Beneficiary Exp date reference Trn date GS22222 issue P 1 USD 20 000 00 o CLOTHING 30 04 08 M8738214 19 03 08 6522222 Term 20 000 00 STATESIDE CLOTHING 30 04 08 m873821 19 03 08 payment 1 co STATESIDE CLOTHING GS22223 issue 20 000 00 30 04 08 M873825 19 03 08 Term STATESIDE CLOTHING GS22223 Paver 10 000 00 co 30 04 08 M873825 19 03 08 STATESIDE CLOTHING GS2222 issue 20 000 00 23 04 08 M873827 19 03 08 NEW ZEALAND WINE F 10 000 00 SUPPLIERS 31 07 08 28 02 08 Received LAS VEGAS POKER 1 500 00 _ MACHINES INC 29 02 08 19 02 08 Received Images S no Create new Create similar Page 64 of 102 Distribution Date May 2008 Version 1 3 Westpac WinTrade User Guide Import Letters of Credit Pay a Term Follow the steps below to pay a term Import LC Import Letter of Credit Step Action 1 From the Manage Import LCs screen with the Transactions tab selected click on the radio button in front
77. n Note If you select the Enter details below option you will need to type the disposal of documents instructions in the Additional Instructions field Select the relevant account from the Account to debit for charges field drop down menu Note If an account is not selected as shown in the example below Westpac will deduct the charges from the same account as the proceeds Type any other additional instructions in the Additional Instructions field e g if payment is to be made by a method other than from an account Click on the Part 3 Payment link at the top left of the screen or the Continue to Part 3 gt link Main nienu Imp ort letter of cre it Payment In process Part 2 cceptance A Discrepancies Accept or Refuse enter reason for refusal in Alditional instructions below Disposal of documents Send to us in terms of our standing frstructions or O Enter details below Account for charges Account to debit for charges Additional Instructions This field allows you to freely enter texygyup to a maximum of 100 rows of 65 characters lt Return to Part 1 You are currently on Part 2 of 3 Ercorrespandence comments Print preview Cancel gt Save as draft Save Approve Result The Import letter of credit Payment In process Part 3 of 3 Payment instructions screen will be displayed 02 Distribution Date May 2008 Westpac WinTrad
78. n as given in the Orientation and Common Procedures User Guide Distribution Date May 2008 Page 49 of 102 Version 1 3 Westpac Westpac WinTrade 13 Click on the OK button Microsoft Internet Explorer k A Transaction has been saved successfully Result The Manage Import LCs screen with the Transactions tab selected will be displayed again showing the transaction status as still In process This is the end of the first part of the procedure to pay an Import LC Note The payment needs to be approved before the payment is complete and will be sent to Westpac Page 50 of 102 Distribution Date May 2008 Version 1 3 Westpac WinTrade Approve a Follow the steps below to approve a payment for a Sight Import LC Payment for a Note 1 When approving a payment no changes can be made to the Sight Import screens Letter of Credit Note 2 Ifthe payment was refused because of discrepancies it must still be approved so it can be sent to Westpac Step Action 1 There are two ways to approve a payment for an Import LC Itis recommended that the approver check the details on it before approving it as shown in the following procedure If the approver does not need to check the payment click on the radio button in front of the Import LC to be paid and then on the Approve button If this is done the Approve window will be displayed Follow the procedure to approve or reject the transact
79. n menu Document for import Foreign exchange instruction details Currency Amount 15000 00 MI FEC FEC number Contract rate 123456 q 0 876 O Pre delivery Pre delivery rate Dealers reference Spot If no rate is entered rate will be provided by Westpac Exit Result The Import letter of credit Payment In process Part 3 of 3 Payment instructions screen will be displayed again Are any more foreign exchange instructions to be entered If Yes repeat Steps 7 and 8 for these foreign exchange instructions Note There can be a maximum of six separate foreign exchange instructions If No go to the next Step Westpac WinTrade User Guide Import Letters of Credit 10 Note The foreign exchange instruction s entered in Steps 7 and 8 are shown in the List of foreign exchange instructions table Do you wish to request Trade Finance to pay for this Import LC If Yes Click on the New button below the Trade finance request table If No go to Step 12 Main menu Import letter of credit Payment In process Part3 of3 Payment instructions fe EREET tat ow Please ensifre that you have completed all parts of the transaction Amount offdrawing USD 30000 00 List of ai counts maximum 6 separate accoun s AccountInumber CEY Amount cmBoo4oqzs 15000 00 03234913f858 Balanc of Payment List of foreign exchange instructions maxim m 6 separate instructions
80. n the next screen plus the Document presentation period Select the place of expiry from the Place of expiry drop down menu Expiry terms Expiry date Document presentation period days 20 06 08 Place of expiry BENE BENEFICIARYS COUNTRY Return to Part 1 You are currently on Part 2 of 3 Continue to Part 3 gt Click on the Part 3 Shipments link at the top left of the screen or click on the Continue to Part 3 gt link Result The Import letter of credit Issue In process Part 3 of 3 Shipment information screen will be displayed Page 14 of 102 Distribution Date May 2008 Version 1 3 Westpac WinTrade User Guide Import Letters of Credit 7 This screen is divided into four parts Shipment information Dispatch details Additional details and Details of charges Westpac Main menu Import letter of credit Issue In process Part3 of 3 Shipment information A Part 2 Payments Hel Part 3 Shipments 3 e A x 4 Please ensure that you have completed all parts of the transaction All information with an asterisk is mandqtory Shipping Incoterm Latest shipment date ji vv Shipment Incoterm place information Partial shipment s allowed o Trans shipment s allowed Shipment period Dispatch details Dispatch shipment taking in charge a al alel from Choose i Dispatch shipment taking in charg
81. nal Create similar This button is used to create an LC similar to a previous one in the transaction list or from a template This simplifies the procedure as most fields will be populated However you must update any information e g dates amounts before submitting the LC Approve This button is used to approve an Import LC and send the transaction to Westpac Westpac WinTrade Buttons on Other Import Letter of Credit Screens As you process an Import LC the following common set of buttons are displayed at the bottom of each screen Previous record Next record Correspondence Comments Print preview Cancel Save as template Saye as draft Save Approve Note If the button is greyed out the function for that button is unavailable at that time The table below lists the functions of each of these buttons Button Function Previous record If there are previous similar transactions on an LC e g payments or amendments this button will take you to the screen for the previous transaction in the sequence The button is inactive if there are no previous similar transactions Next record If there have been previous similar transactions on an LC e g payments or amendments this button will take you to the screen for the next transaction in the sequence This button will be active if you clicked on the Previous button for this function Correspondence This b
82. ng Liability Report isisisi aaea era a aa a a 95 E Transaction Stais R QOM i cisaccaca cccehis aiek e Aas AE aad T n RnR 96 E rede Finance Repo mic schi caida nil aantadaichtnataned areata a E AE AN 96 mM Consolidated Activity Report tnietnatinniatineitdialondia dai E AEE E EE 96 m Generate Reports for Import Letters of Credit cccscssesecsssscescestesseesnseatesisstesnseaeentesiesseesnseaneesnesiesaaesnseaneesneey 97 E Summary ofFilterand Sort Types for Repons ahssan iaaa iiia dirr nitaka ana 102 f 102 Distribution Date May 2008 Westpac WinTrade Introduction About this Guide Import Documentary Letters of Credit Import LCs can open up new Features Further Information opportunities to do business with overseas suppliers quicker simpler and with less risk This guide explains how to use Westpac WinTrade to Establish an Import Letter of Credit Edit Amend an Import Letter of Credit Pay an Import Letter of Credit Use the Phrase Editor for an Import Letter of Credit Create an Import Letter of Credit Template Generate Reports for Import Letters of Credit Westpac WinTrade makes establishing and managing Import LCs quicker and easier Westpac WinTrade lets you establish a credit in either Australian dollars or a foreign currency and settlement can be at sight or at the end of a specified term With a few simple clicks on Westpac WinTrade you can meet the needs of your suppliers and enable them to proceed w
83. nsaction Date Amount Status Consolidated Activity Report Transaction Date Transaction Number Amount Transaction Number Transaction Date Amount Distribution Date May 2008
84. ntage Tolerance amount oy 5000 00 Current balance Payment terms O sight Tenor period Term ABL AFTER BILL OF LADING DATE Tenor date _ B Tenor days 90 Expiry terms Expiry date Document presentation period days 20 06 08 14 Place of expiry BENE BENEFICIARYS COUNTRY y amp lt Return to Part 1 You are currently on Part 2 of 3 Continue to Part 3 gt Result The Import letter of credit Amendment In process Part 3 of 3 Shipment information screen will be displayed Westpac WinTrade User Guide Import Letters of Credit 4 If required make amendments on this screen For amendments in the Additional details section of this screen the Description of goods Documents required and Additional conditions buttons will display read only windows An additional button Narrative has been added If required click on this button and type the required changes in the panel displayed Note In this example changes have been added using the Narrative button This is indicated by the icon on the button For edits the Description of goods Documents required and Additional conditions buttons will be active and the Narrative button will not be displayed Main menu Import letter of credit Amendment In process Part 3 of 3 Shipment information Part 2 Payments Latest shipment date Shipping Incoterm 0605 08 FOB FREE
85. o Westpac The approval process starts on the next page Page 20 of 102 Distribution Date May 2008 Version 1 3 Westpac WinTrade User Guide Import Letters of Credit Approve an Follow the steps below to approve an Import LC Import Letter of Note When approving an LC no changes can be made to the screens If Credit there is an error the LC will need to be edited Step Action 1 There are two ways to approve an Import LC It is recommended that the approver check the details before approving it as shown in the following procedure If the approver does not wish to check the Import LC click on the radio button in front of the LC to be approved and then on the Approve button If this is done the Approve window will be displayed Follow the procedure to approve or reject the transaction as given in the Orientation and Common Procedures User Guide A WARNING The above procedure could release the Import LC with errors as it has not been checked From the Manage Import LCs screen with the Transactions tab selected click on the Our reference link of the LC to be approved Note The transaction will have an In process status a A Main menu Manas e Import LCs Trangactions nport LCs Buse start date E End date E Export LCs 6 e poses sects a a 5n zo7 14101708 Collections Trade finance Ownerghip Sort order Sort by Prepare All trans ctions Ascending O Descending Our reference Mi Ex
86. of the Import LC to be paid Note 1 The transaction must have a Term Payment type and a status of In process Note 2 The example below shows an Import LC that had discrepancies which were accepted as indicated by the D in the type Click on the Edit Amend button Import LCs 5 End date B Export LCs Collections i Tens Trade finance TransferExportLC Prepare Export documents q Enter parameter Ownership Sort by All transactions Our reference Updafe list Fesults Westpac Our reference Type Currency Beneficiary Exp date reference Tm date GS22222 issue P 1 USD SI ATESIEE 30 04 08 M873821 19 03 08 i CLOTHING CO STATESIDE CLOTHING CO STATESIDE CLOTHING co 6822222 ee Payment yep 30 04 08 M873821 19 03 08 GS22223 issue usd 30 04 08 873825 19 03 08 STATESIDE CLOTHING CO STATESIDE CLOTHING co GS22223 Do Payment ip 30 04 08 M873825 19 03 08 GS2222 issue USD 23 04 08 M873827 19 03 08 NEW ZEALAND WINE SUPPLIERS HGHGH LAS VEGAS POKER 5 use MACHINES TiC 29 02 08 13 02 08 Received GS9876 31 07 08 28 02 08 Received Images Print preview Delete Edit Amend Create new Create similar Approve Result The Import letter of credit Term payment In process Part 1 of 3 Summary information screen will be displayed Distribution Date May 2008 Page 65 of 102 Version 1 3 AlMestpac Westpac WinTra
87. on Amount of drawing USD 15000 00 List of accounts maximum 6 separate accou nts Account number Amount Delete Edit New List of foreign exchange instructions maximum 6 separate instructions CCY Amount Rate Rate type FEC number Delete Edit New Trade finance request Sequence number Currency Amount Days of finance Maturity date Interest basis Delete Edit New lt Return to Part 2 You are currently on Part 3 of 3 Previous recort Next record A Correspondence A Comments Print preview Cancel Save as template Save as draft Save Approve Result The Document for import Account details screen will be displayed Page 68 of 102 Distribution Date May 2008 Version 1 3 Westpac WinTrade 5 Is the amount to be paid electronically If No select the option Refer to Additional Instructions in the Account Number field from the drop down menu then go to Step 12 on page 74 If Yes select the required account number in the Account Number field from the drop down menu Note The currency of that account defaults in the Currency field Type the amount to be paid from this account in the Amount field IMPORTANT NOTE This amount is in the currency of the account not the transaction currency of the Import LC Note Ifthe Import LC is in foreign currency and the account is in local currency if the Amount field is left blank it will default to Balance of Payment Click on the Save button Docu
88. ons Manage Sere Status Start date E End date E Collections Al snz 1401708 Trade finance A x Prepare Ownership Sort order Sort by Export documents plirensections Ascending Descending Our reference Update list Reports Search by Enter parameter Administer TeS Users Results User guides Westpac Our reference Doc Type Currency Amount Beneficiary Exp date referenceTm date Stafus O 12348 LC issue JPY 900 000 00 DIAGNOSTIC SOLUTIONS 29 09 08 18 12 07 In qrocess 1311 3 TD2090 LC issue USD 8 700 00 LAS VEGAS POKER MACHINES INC 30 11 07 M874150 13 11 07 In process 140108 TD2457 Le issue usb 456 78 LAS VEGAS POKER MACHINES INC 31 01 08 M873308 14 01 08 Relfased 140108 702457 iC amendment 1 0 00 LAS VEGAS POKER MACHINES INC 873308 14 01 08 Received O 140108 702532 iC issue 546 89 LAS VEGAS POKER MACHINES INC 31 01 08 873306 14 01 08 _ Relefired 140108 702532 payment 2 500 00 LAS VEGAS POKER MACHINES INC 31 01 08 M873306 14 01 08 Rece lved 140108 TESTING12 issue 572 00 LAS VEGAS POKER MACHINES INC 31 01 08 14 01 08 In phocess oO DBV 1210202 issue 1 00 HUMPHREY B BEAR 31 01 08 11 01 08 Reged zl Images Send memo Print preview Delete Edit Amend Create new Create similar Approve This is the end of the first part of the process to establish an Import LC Note The transaction needs to be approved before it will be sent t
89. ory Start date E 01 01 07 End date m 30 09 07 Print preview Result The Manage Import LCs screen with the Transactions tab selected will be displayed This is the end of the procedure to generate reports for Import LCs Distribution Date May 2008 Page 101 of 102 Version 1 3 Westpac Wifestpac WinTrade Summary of Filter and Sort Types for Reports Report Filter Type Sort Type Transaction Details Report Payment Report Amendment Report Issue Date Transaction Number Amount Transaction Date Issuing Bank Reference Number Amount Transaction Date Transaction Number Amount Transaction Number Transaction Number Transaction Date Amount Beneficiary Name Transaction Number Transaction Date Amount Issuance Report Transaction Date Transaction Number Amount Transaction Number Transaction Date Amount BA Maturity Report Transaction Date Transaction Number Amount Transaction Number Transaction Date Amount Beneficiary Name Outstanding Liability Report Transaction Date Transaction Number Amount Transaction Number Transaction Date Amount Transaction Status Report Trade Finance Report Transaction Date Transaction Number Amount Transaction Date Transaction Number Amount Transaction Number Transaction Type Transaction Date Amount Status Transaction Number Transaction Type Tra
90. ote that in the Sequence number field it shows the payment number that was shown on the home page screen when all statuses was selected To go to the transaction to be paid as noted in the previous step Payment 1 in this example click on the Previous record button Main menu Part 1 Summary Part 2 Acceptanc Part 3 Payment Own reference Sign out Beneficiary Currency Amount of drawing Sequence number Discrepancies Payment date Tenor period L Maturity date Tenor days r i You are currently on Part 1 of 3 Continue to Part 2 gt Previous record A Correspondence comments Print preview Cancel Save as draft Save Result The Import letter of credit Term payment In process Part 1 of 3 Summary information screen will be displayed Note Depending on the circumstances it may be necessary to click on the Previous record button more than once Note that in the Sequence number field it now shows the payment number that was shown on the home page screen when only In process transactions were selected Main menu Import letter of credit Term payment In process Part 1 Summary Part 1 of 3 Summang information Part 2 Acceptance Part 3 Payment Please ensure that youfhave completed all parts of the transaction Westpac reference Own reference Sign out Account party Beneficiary
91. plicant party Beneficiary Acceptance disc def fees to be paid by Applicant party Beneficiary lt Return to Part 2 You are currently on Part 3 of 3 Previous record Next r j correspondence Comments Print preview Cancel templat y s draft Save Approve Result The Approve window will be displayed 5 Follow the procedure to approve or reject the transaction as given in the Orientation and Common Procedures User Guide Page 34 of 102 Distribution Date May 2008 Version 1 3 Westpac WinTrade Overview Pay an Import Letter of Credit Payment procedures are different for sight and term Import Letters of Credit Sight Import Letters of Credit Sight Import LCs are paid when the Type of the transaction is Payment and the Status is In process There will be a number in brackets after the Payment type This indicates the number of payments that have been made on that transaction If the number is greater than 1 the payment history can be viewed by using the Previous record and Next record buttons on the relevant screens There are two parts to paying an import LC The LC payment is entered into Westpac WinTrade and then it is checked and approved before it is sent to Westpac The procedure to pay an import LC starts on the next page Term Import Letters of Credit Advice If there are no discrepancies the transaction appears on the home page with a Term payment Type and a Status of Accepted If th
92. port documents Reports Search by Enter parameter Administer Choose v Users a Result Westpac Doc Type ncy Amount Beneficiary Exp date referenceTm date LC issue 900 000 00 DIAGNOSTIC SOLUTIONS 29 09 08 18 12 07 User guides LC issue 8 700 00 LAS VEGAS POKER MACHINES INC 30 11 07 M874150 13 11 07 LC issue 456 78 LAS VEGAS POKER MACHINES INC 31 01 08 M873308 14 01 08 LC amendment 1 0 00 LAS VEGAS POKER MACHINES INC 873308 14 01 08 ic issue 546 89 LAS VEGAS POKER MACHINES INC 3 0 08 873306 14 01 08 iC payment 2 500 00 LAS VEGAS POKER MACHINES INC 31 01 08 M873306 14 01 08 LC issue 572 00 LAS VEGAS POKER MACHINES INC 31 01 08 14 01 08 iC issue 1 00 HUMPHREY B BEAR 31 01 08 11 01 08 LC issue 25 000 00 STATESIDE TRADING COMPANY 20 06 08 14 01 08 In process l Images Print preview Delete Edit Amend Create new Create similar Approve Result The Import letter of credit Issue In process Part 1 of 3 Party information screen will be displayed 2 1s Westpac Westpac WinTrade 2 Review this screen for accuracy Click on the Part 2 Payments link at the top left of the screen or click on the Continue to Part 2 gt link Main nienu Import letter of credit Issue In process Part 1 1 arties Part 1 of 3 Party information Part 2 Payments Part 3 Shipments r ae s N Please ensure that you have completed all parts of the transact
93. rs of Credit Action These are the buttons that allow you to carry out actions on Import LCs buttons Images Print preview Delete Edit A4mend Create new Create similar Approve The table below lists the functions of each of these buttons Button Function Images This button is used to view document images attached to an Import LC This function is unavailable at the moment Send memo This button is inactive and greyed out If you need to contact Westpac concerning a transaction you should phone or fax Westpac Print preview This button is used to view and print the LC LCs with any status can be printed however the templates can not be printed The LC is printed on the default printer for your log in Delete This button is used to delete an Import LC These can only be deleted if they have not been sent to Westpac Deleting can only be done while the status of the LC is In process Pending approval Incomplete or Template Edit Amend This button is used to edit or amend an LC Editing can only be done while the status of the LC is In process Amending can only be done while the status of the LC is Released Create New This button is used to create a new Import LC when you do not use the Create similar button With the exception of several fields with default information all relevant fields require data to be entered Note that some fields will be mandatory while others will be optio
94. screpancies Payment date Tenor period Maturity date Tenor days You are currently on Part 1 of 3 Continue to Part 2 gt correspondence A Comments Print preview Cancel Save as draft Save Approve Result The Discrepancies screen will be displayed 3 View the discrepancies then click on the Cancel button a Discrep ncies Web Page Dialog ees eNA PARTIAL SHIPMENT NOT PERMITTED Result The Import letter of credit Term payment In process Part 1 of 3 Summary information screen will be displayed again Page 56 of 102 Distribution Date May 2008 Version 1 3 Westpac WinTrade User Guide Import Letters of Credit 4 Click on the Part 2 Acceptance link at the top left of the screen or the Continue to Part 2 gt link Main n enu Import letter of credit Term payment In process Part 1 lt ammary Part 1 of 3 Summary information Part 3 Payment k ease ensure that you have completed all parts of the transaction Westpac reference Own reference Account party Beneficiary Currency Amount of drawing Sequence number A Discrepancies Payment date Tenor period Maturity date Tenor days You are currently on Part 1 of 3 Continue to Part 2 gt Correspondence A Comments Print preview Cancel amp Save as draft Save Approve Result
95. tions tab selected click on the Our reference link of the term Import LC payment that you want to approve Note 1 The transaction will have a Term Payment type and an In process status Note 2 The example below shows an Import LC that had discrepancies which were accepted as indicated by the D in the type wie f A Main menu Manage Import LCs ESIE c s Start date E End date B r 200308 Collections 19 02 08 Trade finance TransferExportLe Ownership Sort order Sort by Prepare AULOOSACHRUS Ascending O Descending Our reference Export documents Search by Enter parameter Our reference vi Results Ourfeference el Currency Amount Beneficiary Exp date reference Tm date STATESIDE CLOTHING CO STATESIDE CLOTHING CO 20 000 00 EEDE CLOTHING Sojog o8 M873825 13 03 08 STATESIDE CLOTHING CO STATESIDE CLOTHING co User guides 20 000 00 30 04 08 M873821 19 03 08 USD 20 000 00 30 04 08 M873821 19 03 08 10 000 00 30 04 08 M873825 19 03 08 20 000 00 23 04 08 873827 19 03 08 STATESIDE CLOTHING CO NEW ZEALAND WINE SUPPLIERS LAS VEGAS POKER MACHINES THC 15 000 00 23 04 08 M873827 20 03 08 GS9876 i 10 000 00 31 07 08 28 02 08 Received Cy o KE Oo KI o MO HGHGH123 js 1 500 00 29 02 08 19 02 08 Received Images Print preview Delete Edit Amend Create new Create similar Approve Result The Import letter of credit Term payment In proc
96. ts on this screen For amendments to increase the value of the LC as shown in this example select from the drop down menu in the Inc Dec field and type the amount of the change in the Amendment amount field Note The Amendment amount field shows the amount of the change not including tolerance The Current balance field shows the previous balance including maximum tolerance The new balance in this example will therefore be the Current balance USD 27500 plus Amendment amount USD 5000 plus the tolerance on the Amendment amount USD 500 equalling USD 33000 as shown in Step 3 on page 33 For edits if required just change the Amount field The Amendment amount field shown below will be an Amount field and the Inc Dec and Current balance fields will not be displayed Amend any of the active fields on this screen as required Note The Additional amount s covered button cannot have information entered when amending If information needs to be included use the Narrative button on the next screen Click on the Part 3 Shipments link at the top left of the screen or click on the Continue to Part 3 gt link Main menu Import letter of credit Amendment In process Part2 of3 Payment information Part 2 Please ensure that you have completed all parts of the transaction All information with an asterisk is mandatory z Currency Tolerance EUS o M Amendment amount Inc Dec Tolerance perce
97. tus C Click on the Edit Amend button D Export LCs Collections Trade finance Prepare Export documents F esults Our reference G 12345 G 12345 Reossirz issue REFI23 issue sazepec or payment 1 Test sp issue O TREVOR 131207 payment 2 End date B 15 01 08 Sort by Our reference v Enter parameter Currency Amount Benbficiary USD 1 000 00 BT TES COMPANY 6040B0TYRE 2 600 00 LAS VEBAS POKER MACHINES INC 99 00 BILLIO DOLLAR COMPANY 1 000 00 ABC FIRST IMPORTS Westpac Exp date referenceTm date 20 06 08 M873309 14 01 08 20 06 08 M873309 14 01 08 7 02 08 873294 8 01 08 Released 12 03 08 M873310 14 01 08 Relased 31 01 08 9 01 08 Received 31 12 07 MB73268 11 01 08 Received USD 1 000 00 LAS V GAS POKER MACHINES INC 31 01 08 14 01 08 Received USD 30 000 00 TREVOR RAMSEY 31 12 07 873251 19 12 07 Received Images Print preview Delete Edit Amend Create new Create similar Approve Result The Import letter of credit Payment In process Part 1 of 3 Summary information screen will be displayed Page 40 of 102 Version 1 3 Distribution Date May 2008 Westpac WinTrade User Guide Import Letters of Credit 2 If required click on the Discrepancies Correspondence and or Comments buttons and review the information When you have reviewed all the infor
98. urther shipment details are to be recorded click on the Shipment period button and type them in These details will be displayed on the LC Note If there is a date in the Latest shipment date field the Shipment period button will be inactive as shown below Part 3 of 3 Shipment information Please ensure that you have completed all parts of the transaction All information with an asterisk is mandatory Shipping Incoterm Latest shipment date 06 05 08 FOB FREE ON BOARD Incoterm place ANY PORT IN USA El Partial shipment s allowed oO Trans shipment s allowed amp Wifestpac WinTrade User Guide Import Letters of Credit 9 Inthe Dispatch details section Select the port of loading from the drop down menu in the Dispatch shipment taking in charge from field Select the port of discharge from the drop down menu in the Dispatch shipment taking in charge to field If required select the place the goods are to be dispatched from using the drop down menu in the Dispatch from field If the final destination of the goods is different to that shown in the Dispatch shipment taking in charge to field select the final destination from the drop down menu in the Final destination if different from Dispatch shipment taking in charge to field Note If any of the above locations are not in the drop down menu you may add them using the New
99. uspb 2000 00 0 9012 Forward exchange 123456789 Delete Edit New Trade finance request Sequence number Currency Amount Days of finance Maturity date Interest basis USD 5000 00 120 YIELD You are currently on Part 3 of 3 A Correspondence comments Print pfeview Save as draft Save Approve Result The Approve window will be displayed 5 Follow the procedure to approve or reject the transaction as given in the Orientation and Common Procedures User Guide Distribution Date May 2008 Page 79 of 102 Version 1 3 Westpac Westpac WinTrade 6 Note When the approval procedure is complete the Status will change to Sent to bank When Westpac receives it the status will change to Received When Westpac has processed it the status will change to Released W lestpac Main menu Manage Import LCs YWinTrade Transactions Import LCs eae Start date B End date E 24 02 08 25 03 08 Export LCs Collections All Trade finance TransferExportLC punershin Sort order Sort by Prepare wenedong Ascending O Descending Our reference j Update list Export documents Search by Enter parameter Reports Our reference Administer Users Results Our reference Type Currency Amount Beneficiary Exp date Tm date STATESIDE TRADING Dv20080318 issue usD RICO ORE Ry 31 03 08 19 03 08 Sign out CARWABY STREET Sign out_ G 202020 issue
100. utton allows you to view any correspondence attached to the active screen Comments This button allows you to view any comments from Westpac that are attached to the transaction Print preview This button is used to view and print the LC Cancel This button takes you out of the transaction you are actioning or viewing Note Any changes to the LC will not be saved Save as template Save as draft This button saves the transaction as a template This button is used when a transaction has not been completed This may occur when the customer is waiting for further information Once a transaction is saved as a draft the status becomes Incomplete Save This button will save the LC being issued or amended It is necessary for all mandatory fields to be completed before saving it Once a transaction is saved the status becomes In process Approve This button is used to approve the issue amendment or payment of an LC Westpac WinTrade Overview Establish an Import Letter of Credit There are three ways to establish an Import LC They are create a completely new LC create an LC similar to one that already exists and create an LC using a template Note How to create an Import LC template is covered from page 88 of this manual The procedure for each of the three methods is similar with the exception of the first step so all three methods are covered in this procedure I
101. val process When editing an Import LC the first part of the name of the screens will be Import letter of credit Issue In process When approving edits there will be nothing on the screen to show what the edits were Amending an Import LC After the Import LC has been sent to the bank it can only be amended after it has been returned to the Manage Import LCs screen with a Released status i e after it has been released from Westpac Reasons for amending an Import LC after it was sent to the bank could include to increase the value of the LC because of a change of cost or order change the shipping dates or change the order content When amending an Import LC the first part of the name of the screens will be Import letter of credit Amendment In process When approving an amendment the amendments will be shown in red on the screens There are two parts to editing amending an Import LC The edits amendments are entered into Westpac WinTrade and then they are checked and approved before the LC is sent to Westpac The following procedure details how to edit amend an Import LC AlMestpac Westpac WinTrade Edit Amend an Follow the steps below to edit amend an Import LC Import Letter of Note This procedure shows amending an Import LC Credit Step Action 1 From the Manage Import LCs screen with the Transactions tab selected click on the radio button in front of the LC to be amended
102. yment terms Sight Tenor period Term Tenor date Tenor days additional tenor details Expiry terms Expiry date Document presentation period days 20 06 08 Place of expiry Document presentation period text lt Return to Part 1 You are currently on Part 2 of 3 Continue to Part 3 gt rd d Serie Comments Print preview Cancel Approve Result The Import letter of credit Issue In process Part 3 of 3 Shipment information screen will be displayed Distribution Date May 2008 Page 23 of 102 Version 1 3 Westpac Westpac WinTrade 4 Review this screen for accuracy Note For any buttons indicating additional information such as Description of goods Documents required and Additional conditions as shown in this example it will be necessary to click on these buttons to review these details Click on the Approve button Ure es Main menu Import letter of credit Issue In process Part 1 Parties Part3 of 3 Shipment information po Part 2 Payments Please ensure that you have completed all parts of thd transaction All information with an asterisk is mafdatory Latest shipment date Shipping Incoterm 06 05 08 Incoterm place Partial shipment s allowed Trans shipment s allowed Shipment period Dispatch details Dispatch shipment taking in charge from Dispatch shipment taking in charge to Dispatch from

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