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Concur User Guide - Curtin Financial and Commercial Services

1. Not Submitted amp Pending Approved amp in Accounting Submitted Approval Review gt Day 0 Process the payment NotPaid Not Paid patent scarey Status will change to Processing Payment Day 1 If the fund is sent on Day 1 Status will change from Processing to Paid Day 2 If there is no rejection from the bank Status will change to Payment Confirmed lf there is any payment problem due to Bank Status changes to Holding Payment 4 Pa Accessing Staff Members Concur Account To perform this action you must have Delegate access to the staff members Concur accounts To access their Concur accounts please click on the Yourself link located on the top left hand side of your Concur page You will see a pop up box Select User to Administer Welcome Carissa rawan You are administering fof ours Hap Support Log Out a al Curtin University Cpe cite z My Concur Expense Reporting Administration Profile App Center Click on the drop down button sign and choose the name of the staff member whom you would like to access Welcome Carissa Irawan You ere administering for Yourself Select User to Administer x rep suppor tog out ee vou ae administering ter Me roy searen Expense DARA MSR n Profle App Cemer ZEPEDA VICKY Creating a New Concur Expense Re
2. Missing Receipts Declaration completea h Cost Cente 75108000050 Hsp bos Out Curtin University Dee eo Receiot Store FL GL Narration f FL GL Narration cy Payment Type Pert western austrata Receipt Status Wi 1s GST Included in invoice Recent Personal Expense do no If the expense is a Personel Expense you will need to ensure that this box Is ticked 31 Page When you save the expense you will notice a warning symbol has appeared You will need to ensure that the cardholder has paid the amount flagged as a personal expense to Cashiers with the details below Attach the receipt you or the cardholder has received from Cashiers to the report Narrative Personal Expense Cardholder Name Amount The amount of the Personal Expense in the expense report Cost Centre Z519000047090144 GST Code NA 32 Page Curtin U My Concur Expense View Charges View Reports New Expense Report View Receipt Store TEST Delete Report f Submit Report This area ist lhe wanine 5 O New Epense Quick expenses AddCadCharges Deas Receipts Print forthe entire report H Hise Exceptions Expense Date Amount Exception Fire toc intoomn avez EN tuner anodes sPercna eprree tou mal ep tirarourttotna uniCurler rep room A AO A a GST Code NICO henson woe A ES Ea EO 71602 Bank C 12 08 2012 AUD231 E You mustfar upload the Cashier Receipt with this Expense R
3. EE Sra E arges View Reports New Expense Report View Receipt Store View Cash Advances Amount Exception ashAdwanee Ra 23987012 u07390 E You have selected Cash Advance Return The amount you enter in this screen must be repaict to the Un Cashier using Account Code 7519000017080144 amp GST Code NA The narration must iaee arane ETAS AE tat Can Aavance Retire oet eet ens ype Desariation zapean cash Avance Retr Reisen aupooa Sesh Advance Retun B Cash advance Return Nasir Derdah You have selected Cash Advance Return The amount you enter inthis screen must be repaid to the Uni Cashier using Account Code Z519000047090144 amp GST Code NA The narration must include Cardnoidets name amp the text Cash Advance Return DO NOT REPAY ANY MONEYS TO ANZ BRANICH ATM Please continue processing this transaction amp Expense Report as normal 2319 3815 05 08 2012 1902 tap Texts parin Western Australia nnm nomma oayosy2012 719024 Texts 6 Perin Western Australia Pe N aano 71902 4ab Texts Peron Westen Australia Aup1o00 AUD 10000 TOTAL AMOUNT TOTALREQUESTED AUD 300 00 AUD 277 00 Attach Receipt Cancel J Trusted sites Protected Mode Off ar Once you have completed the report you can double check if you have used up the entire amount of the cash advance by clicking on the Details button and clicking on Assigned as you can see in the screenshot below
4. ep estinctces n meie TAbeaaration or missing Cbs he IFGST doos not apply ploase ensure that the GST box is not ticked IFthe expense has both GST and GST free component please itemise the expensa tick the GST box on the portion with GST and untick the GST box on the portion without GST E Hide Exceptions Vender Name CASH ADVANCE FEE OVERSEA ity City of purchase rout tacsupey comment Additional information 30 Page Repaying Personal Expenses All personal expenses incurred on a corporate card must be repaid back to the university In order to account for any personal expenses incurred by the cardholder you will need to flag the corresponding expense on Concur by ticking the Personal Expense box You will still need to complete the rest of the details for the expense as normal Welcome NASIR DARDAH Yeu sreadministering for My Concur Expense Reporting Administration Profile View Charges View Reports New Expense Report View Receipt Store TEST Nev Expense Quick Expenses Add Card Charges Deteils Receipts _v Print Dest Cony J view Emense Expense Amount Requested 11402 Bank Charges CASH ADVANCE FEE OVERSEA Perth rst Ghee AUD 231 AUD 231 FL GL Narration E input tax Supply TOTAL AMOUNT AUD 2 31 TOTAL REQUESTED AUD 2 31 Transaction Date 2 08 2012 Vendor Name CASH ADVANCE FEE OVERSEA GSTAmountin AUD 2
5. Curtin University Concur User Guide Concur Helpdesk Curtin University Concurhelpdesk curtin edu au X2319 Contents Basic Concur Functions Accessing Staff Members Concur Account Creating a New Concur Expense Report Creating Expenses Itemising Transactions Allocating Transactions Attaching Receipts Detaching Receipts Submitting Report Returned Report Updating personal details settings Concur Corporate Card Flowchart Importing Inserting Visa Transactions into a Report Adding Details Repaying Personal Expenses Concur Cash Advance Acquittal Flowchart Assign Cash Advance Returning Unspent Cash Advance Concur Reimbursements Flowchart Updating Bank Detail Student Payments Flowchart Creating Concur Account for Students Notifying Students Processing Student Payments Concur App Flowchart Installing the Concur App Setting Up your PIN Capture Receipts Accessing your Cardholders Receipt Store Attaching Receipts from the Receipt Store Appendix 1 Fringe Benefits Tax FBT Appendix 2 Goods and Services Tax GST Appendix 3 Valid Tax Invoice Note click on the title of each section to return to the Contents page 3 Page Basic Concur Functions Concur Report Approval Process QR SL oe Delegate
6. 42 Page Curtin University My Concur Expense Reporting Administration Profile View Charges View Reports New Expense Report View Receipt Store View Cash Advances TEST Delete Report Submit Report New Bperse_ Quick Expenses Add card Charges Details Receipts Print gt E Hide Exceptions emt ee T Expense Date Amount Exception Report Header GsnAdrancet A AOA Dvourevesetectea Totas fnountvou enter in this sereen must be repaid to the Uni Cashier using Account Code 2519000047090144 amp GST Code NA The narration must Indude Cardholders ni E Return Audit Trail Date Es Comments Expense Type Date Description 23 08 1012 Cash Advance Return Cash Advances cae advanceret 2308 2012 B Cash advance Return Nasir Dardch fh sla Available You nave selected Cash Advance Return The amount you E repaidto the Uni Cashier using Account Code z51900004709 Assigned Select this to view the euirrent narration must include Cardholders name amp the text Cash Ac DO NOT REPAY ANY MONEYS TO ANZ ERANCH ATM Allocations Please continue processing this transaction amp Expense Re to this report 7 Allocations cash advances thatare attached ppenoi rise tab Texts RUD 5 60 RUD 85 00 Perth Western Australia papano rab Tete ees peee Perth Western Australia 03 09 2012 71902 Lab Texts Perin Western Australia Avo 19000 aup 100 00 TOTAL AMOUNT TOTAL
7. Created E scr ans D eor EE Essense a Receint Created Created Attached Delegate Notified Itemisation Allocation 45 Page Updating Bank Details When processing a reimbursement for a staff member you will need to ensure that they have entered their personal bank account details into Concur You are not able to enter bank details on their behalf as they would have to enter it through their own personal account They will need to nominate a bank account to have their reimbursements paid to Welcome Carissa Irawan MyConcur Expense Reporting Administration Profile App Center Pessonal information System Settings Mobile Registration Wy Profle Bank Information a m Bane County Personal informator n agen easy es Your tanks BSB code Hore roar tank account number B5B coge Bank Account Numer Re Type Bank Account Number pense setngs pre nreten sanetane vanen acon Ben formaton iame of your bank Your bank suburb z Boerse seee ces Jame cn your bank account Bank rane adaros Other Settings Placename Locaty Staterrerrtony Postcode System Stings Suburb of bank branch State of bank branch Postcode of bank branch Conmecied Apps ona are rect Pas PN Mobile Registration rg J ese code or tank State sranen isentnying cae isa si aig numencal coe that identies an naiedual ranch of a finaneial ett in Australia uses
8. Extra comments ifrequired Click here to save the details 38 Pag Returning Unspent Cash Advance Often the entire amount of the cash advance may not be used by the staff member and the remainder will need to be returned to Curtin In order to account for this you will need to create an expense with the line item Cash Advance Return NOTE Cardholders should be encouraged to convert any unspent foreign amounts back to Australian Dollars as all foreign FX deposits into the Curtin bank account will require Financial Services authorisation to process the deposit at the Bankwest branch Welcome NASIR DARDAH You ate administering for Hep Log Out Curtin University e My Concur Expense Reporting Administration Profile View Charges View Reports New Expense Report View Receipt Store View Cash Advances TEST EE Ea O New Expense pack bepenses Add Card Charges Recepte Part gt Dagar cath arii inthis textbox View New Expense es Receipt Store pense cash advance ret Ading Nev Eipance To create a rew expense click the apropiate eversa type blow or type the axpensz type in the field above To edit an euting expres click the expense on the laft side of the page O osoena Z eppropriate expense type pe type in theft ng eens efi side ofthe page AuDas00 uD 85 09 casn Advance oayosy2012 Solect the Cash Advance nian amea Cash Aovance Retum e_ Return line item eyyos2
9. 71641 Administrative Fees Fired Assets At Cost 16121 Computer Equipment gt 5 000 1612 Network Equipment gt 5 900 16131 Other Equipment 55 000 16141 Motor Vehiies gt 5 000 16151 Artworks At Cost 16161 Furnie at cost gt 5 000 Furniture 7901 Furiture 55 000 72769 Other Consumables Occupational Health Safety amp Welfare T0701 Work Related Staff Medical Bpenses ToTO Pateetve Cothing 17Or Corporat Uniform Expenses 2709 0ner Hearn a satety Expenses Offshore Graduations 73213 0ffshore Graduation Function FET Exempt 73314 Offshore Graduation General Expenses 13503 onshore Graduation Funcien FET Exempt 12807 Onshore Graduation Plant Hire 73309 Onchore Gradustion General Expenses Other Student Support Exnerses 7036E PRD Student Conference Registration Fees 70362 student Ware Eapenses outsourced Wark 70200 Consultancy Fees amp Expenses 70201 Outsourced Work Payroll Tax Payable 70203 Open and Flexible learning 702L0 Employment Ageno Staff pense 7L105 Rental Accommodation 7Use Housing Benet ror statt FST Senotarehips 70812 Student Relocation Expances 70315 student Suopert secu Tearsecurty 70812 Small Gifte Non Stat TOM Small Gifts Staff Staff Non Conference Travel Costs 70541 Domestic Airfares 70542 Domestic accommodation 70543 Domestie Travel General Expenses 70514 Meals Dunng Trave Inc Ovemight stay 7054S Alea During Travel No Overnight stay FST 70546 intermational Airfares 70547 interm
10. 73401 Grants Provided Academic start Conterence 70112 Academic Conference Domestic Aittares 70113 Academic Staff Conference International Airfares Available Assigned cE ee a Oe 70115 Academic Conference Fees 70116 Academic Conference Accommodation Allocations 70117 Academic Conference General Expenses Advertsing 72001 General Advertsing 72002 Course Advertising 72003 Public Relations Advertsing 72005 Brand Advertising 72006 Undergradvate Campaign 72007 Spansorship Advertising 72011 Academic Staff Recruitment Advertsing 72021 General Stat Recruitment Advertising Books amp Periodicals 71901 B0ke amp Menographs 71902 Lab Tests 71903 Journals Periodicals amp Serials TOTAL REQUESTED AUD 0 00 71904 Electronic Reference Materials tees amp Interest Payments 71823 Accounting amp Valuation Fees 71624 Patent Costs 11625 Copyright Expenses 71626 Agents Fee Commissions 11627 Senice Fees Fired Assets At Cost 16121 Computer Equipment gt 5 000 16123 Network Equipment gt 5 000 16131 Other Equipment gt 5 000 16141 Motor Vehides gt 5 000 16151 Artworks At Cost 16161 Fumiture At Cost gt 5 000 Furniture 72901 Fumiture 5 000 72002 Fumiture Maintenance General Staff Conference 70122 General Staff Cont Domestic Airfares 70123 General Staff Conf International Airfares 70125 General Staff Conference Fees 70126 General Staff Conference Accommodation other Student support Expenses T0362 stud
11. App Center View Reports New Bpense Report View Receipt Stere Student Payment Jun 2014 Summary Detaile Recepte v Prnt emai Exception Expense Receipt Image pane nse Type ransachon Date FL GL Narration stuert io student Name 20311 student Scholarships 11 Student Scholarshps 23 05 2013 eestor Sores AUD 750 00 AUD 750 00 Payment doseription testen australa Payment Type Amount Tat Postea Amount Anpioved Amount wipt status Dusion Paynent type Out et Pocket has been chosen This is stny tor staft student put of Poket 0 l Tao Receipt m Scholarshios reimbursement A 9999999999 TOTAL AMOUNT TOTAL APPROVED AUD 750 00 AUD 750 00 Attach Recep 50 Page Concur App Flowchart If your cardholder has installed the Concur App into their smartphone receipts captured using the Concur App will automatically appear under their Receipt Store Receipt Store is Concur s online receipt database Staff Spokes hd bd Accessing Attach Submit Receipts Receipts Report 51 Page Installing the Concur App There are two ways how you can install the Concur App into your smartphone a Clicking on Mobile Registration under your Profile menu in the web version of Concur the link to download the app can be sent to your email address OR Curtin University CONCUR My Concur Expense Reporting Administration Profile App Center arsonal Information inge Mobile Registration My Pr
12. Delete Report J Submit Rep 13951113920 img 227081442 0001 1395814814778 oo OQ bane OG 1395014029540 ino Catering voice rib Catering 1335374555265 invoice 60 Page b Mie rs ie ei Ms sae fe a A CONCUR My Concur Expense Reporting Administration Profile App Center View Reporte New Expense Report View RecsigtStere View Cash Advances New Cash Ac TSSSS New Expense Quick Eperses Import BAS 2014 Jossk MesicDure AUD S208 TQ lodon inmeok cep szg Paymenttype Out of Pocket has been chosen This stafi student reimbursement When dragging across tne receipt please ensure that the Sign has changedtoa green tick as per mus screenshot 1594502053731 TOTAL AMOUNT TOTAL REQUESTED AUD 603 04 AUD 603 04 1394602003701 1335208550512 oo 1395814529540 Krnov catenag Boiss oo un Catering ivoice ii mg 227681 a2 a001 assss17154510 Curtin Univ 1395974555205 61 Page Appendix 1 Fringe Benefits Tax FBT A fringe benefit is a benefit that is provided to an employee that relates to their employment Some common examples are Curtin financed travel Christmas parties business lunches and cars provided by Curtin etc The information must be entered into Concur correctly with all relevant fields completed as it will be used to determine Curtin s tax obligations Fringe Benefits Tax FBT Example Concur Itemizati
13. Tarts 71903 Journals Periodicals amp Serials Ti304 Electranie Reference Material 71305 Data Collection Fees amp Interest Payments 71623 Accounting amp Valuation Fees 71524 Patent Costs 74625 Copyright Expenses 71626 Agents Fee Commissions 71621 Service Fees Fixed Assets At Cost 16121 Computer Equipment gt 55 000 16123 Network Equipment gt 55 000 16151 Otner Equipment gt 5 900 16141 Motor Vehicles gt 5009 1615i artworks At Cost 16161 Furniture At Cost gt 5 000 furniture 7201 Furniture 55000 T2302 purnture Maintenance General Staff Conference 70122 General statt Cont Domest airares 70123 General Staff Cont International Airfares 70125 General Statt Conterence Fees 70126 General Staff Conference Accommodation 70121 General Staff Conference General Expenses Delete Report J Submit Report lick the expense on the left side ofthe page Other Student Support Expenses 70362 Student Travel Exoenses Outsourced Work 70200 Coneuitaney Fees amp Expenses 70201 Outsaurced Work Payroll Tax Payabie 70203 Open and Fesible learning 70210 Enploymert Agency Staff Expenses 70211 Other Outsourced Wore Photocopying 72503 Photocopier Consumables Other Than Paper 72504 Photocopier Maintenance 72505 Photocopier Leasing 72506 Photocepier Supplier Running Expenses Postage 71801 Postal Espenses 71802 Counier xpenses 71803 Freight Expenses Prepayments 10491 Prepayment Other Painting 72503 Printer Consumables Other Th
14. strictly for staff student reimbursement aa Bense woe Transection Date F1 GL Narration Tex Inve Number Tem Vendor Name TETES CI en Payment Type Amount GT Amauntin AUD Receipt Status iv extinct nino th Western Australe outeFrocker sco J Das Receint Input rae supp E paciaration ot missing Comment personal expense ao not remmpurse Divsion Cost centre CORR Otfice ou RSL08000010 CORP R510000 Doamenation h core R5108010010 This symbol would indicate that transaction has been allocated Hover your mouse over the symbol to see which cost centre the expense had been allocated to TOTALAMOUNT TOTAL REQUESTED AUD 5 00 AUD 5 00 https mwnconcursolutionscom Expense Client defeulasp Once the allocation is complete you will see the symbol on your expense 15 Page Attaching Receipts Applies to Corporate card acquittals Cash advance acquittals Staff student reimbursements Once the report has been created and all the expenses assigned to the report have been made receipts will need to the attached before you can submit the report Welcome Carssalrawan You are adinisteving for CURTIN UNIVERSITY Hap Support Lod My Concur CONCUR Expense Reporting Administration Profile w Charges ViewReports New Expense Report CORP FS DISPUTE F VALLINI 2013 O Nar Bpene asa Expenses paw Adia Care Charges Detail ete copy Date Amount Aaging New pere
15. student Pert western sustraia outer Poche p os reimbursement s Elinput Tar Suet loeestation of Missing c Dretsonel Expense ie not reimt Documentation Y TOTAL AMOUNT TOTAL REQUESI AUD 5 00 AUD 5 00 21 Page Welcome Carissa Irawan You are administering fo Helo Support Log Out CONCUR Curtin Univer My Concur Expense Reporting Administration Profile App Center Active Work SEES Expense Reports 3 Cah Advances 0 Report Date Requested Amount eo cone Fs DisPUTe 0 2 Not Paid aaas AUD 3 00 CORPS Disputes Not Submit Not aie pyyeaaona aupso9 Available Card Charger Mew ali charges Cara Name Total Unexpensed om AUD 655 35 Select pense Repo CORD Dapa E New Expense Amount cona Ps anz mav 2014 E s AUD 15 00 CASH ADVANCE FEE OVERSEA Undefined avos AUD 503 T CASH ADVANCE FEE ANZ BRA Uneetines zns AUD 1500 CASH ADVANCE FEE OVERSEA unaenea aosa aun 66 T REPRESENTATION ADJUSTMENT AU Undefined osmana AUD 105 45 E raun punctase capt at Uuneennea osmjaa1a up 20200 Company Info Best rad Click on the Best Practices link above for guida e of a Curtin corporate card Need Assistance Contact our friendly Concur Helpdesk team Carissa Irawan and Sam Myers via emait concurhelpdesk aurtin ecu au or call extension 2319 Missing Receipts Declaration Please note the Missing Receipts Declaration form is no longer available for use Concur users are enco
16. the format EankStatebrancn where ye parent fin tutior sich digits specty the branch ly identities your bank account st your bank and is up to nine digits in length Heip Support Log Out Curtin University 46 Page Once they have saved your bank account details Concur will make a payment five 5 cents to your nominated bank account to confirm the details Confirmation can take up to three 3 business days to be completed If there are any issues with their nominated bank account they will receive an email from Concur stating the bank account you have entered was incorrect 47 Page Student Payments Flowchart Students Spokes Report Returned Concur Helpdesk Concur Approver Student Concur merece Student p Notified Completed If you are processing regular payments for students i e student reimbursements scholarships refunds you are encouraged to utilise Concur as an alternative to using Accounts Payable Making a payment through Concur provides greater control for staff members and reduces students waiting time Report Created Allocation IMPORTANT NOTE Student s responsibility is strictly limited to entering their bank account details You will need to process the reimbursement on behalf of the students 48 Page Creating Concur Account for Students You will need to complete the following Students Concur Account C
17. 0 AUDIED0 W Missing required fee FL GL Narration Tax Invoice Number Ci 7ig02 Bank Cu 21057204 es ese Sareea Lee eres emia essen f GLNamation ioe nbd venser lane ves 71602 Barik Charves Hs 7 Ty amsa CASH ADVANCE FEE OVERSEA CASHADVANCEREE anzaan e AUDIG2 AUD 1620 12707 Laborato sunaree 5 72721 adio Programming Services 2105 2014 73602 Bank Charges BOG AEDE NA T2722 Postgraauate student Consumabies 72737 Heath Services Medicinal Purchases EEEE PEE EA emr D ee Tax Posteo Amount Receipt Status Flis ost menace in invoice Elmar srs m orp Senior oe oe moso aom BO CASH ADVANCE FEE ANZ BRA 72201 General Corporate Subscriptions assan yaana tana orgs menses concene BOO CASHADVANCEFEE OVERSEA Cost Of Goods Sold 75108000050 osc Purchase tens agiia 71602 Bank Charges BOS CASHADVANCE FEE ANZ BRA 45402 Non Standard line Rem A se n AUD 297 Fees amp Interest Payments BO CASH ADVANCE FEE OVERSEA Titan ra 10 05 2014 73602 Bank Charges as BOS CASHADVANCE FEE OVERSEA 27 08 2014 11603 Harie charges BOS CASHADVANCE FEE NON ANZ agii ii 17052A 71602 Barik Charges BOO csHaovanceree Nona mga aena 15 05 2014 32409 Rank haenes Ls TOTAL AMOUNT TOTAL REQUESTED AUD 165 39 AUD 165 39 29 Page CONCUR Curtin Universit My Concur Expense Reporting Vien Charges View Reports New Expense Report CORP FS ANZ New Expense QuickEspenses Add C
18. 012 7902 1 Texts SS races auowoo AUD 300 00 TOTAL AMOUNT TOTAL REQUESTED AUD 277 00 AUD 277 00 a Trusted sies Protected Mode OF 39 Page You will need to complete the details as below it is important to have the description include the staff member s name Welcome NASIR DARDAH You are administering for e My Concur Exponse Reporting Administration Profilo View Charges View Reports NewExpenseReport View Receipt Store View TEST new pense Qauickboenser Add cara Charges Dewi v Receipts gt Print Expenses New Expense ar Be Ewense Type Pest CEN Perth Western Australia aaia MASSAA paano apam A 03 08 2012 71902 Lab Texts poe po Perth Western Australia TOTALAMOUNT TOTAL REQUESTED AUD 277 00 AUD 277 00 Description Description Include Name Hap Loy out Curtin University Feceipt Store Amount x 40 Page IMPORTANT When you have completed your cash advance report if you had a cash advance return you will notice a warning symbol has appeared Please ensure that the cash advance return amount equals to what has been paid to the Cashiers Please ensure that the payment made to the cashiers is applied to the cost centre Z519000047090144 with GST code NA Attach the receipt from cashiers to the report 41 Page Welcome NASIR DARDAH You are administering for artin University e My Concur Expense Reporting Administration Profile
19. 2 Academic Conference Domestic Airfares 70702 Protective Clothing 7o115 Academic Conference Fees 70708 Other Heath amp Safety Expenses 7OLL3 Academie Staff Conference Intemational Airtares 70707 Corporate Unitor Boenses a 4 TOLL Academic Contarence General Expenses 173313 Offshore Graduation Function FBT Bempt Advertising 73314 Oftshore Graduation General Expenses 72001 Genetal Advertsing Onshore Graduation 72002 Course Advertsing 5302 onenare Gracuation Function FET Bempt ene FREA 12003 puotie Relations advertsing 13307 Onshore Graduation Plant Hire ieee bea 72005 Brand Advertsing 73309 Onchore Graduation General Expenses 72006 Underereduate Campaign Other Student Suppor Expenses 72007 Sponcership Advertsing 0381 PhD student Conference Registration Fees TPOLL Academie Stef Recruitment Advertising 0362 stuaent mrave expanses i Eur 72021 Generai start Reruitment advertising Outsourced Work TOTAL AMOUNT TOTAL REQUESTED AUD 603 04 AUD 603 04 Books amp Penodicale 70200 Consultancy Fees amp Expenses 71901 Dock amp Monegrephs 0201 Outsauced Work Fawoll Tax Pavable There are two ways to attach receipts from the receipt store by a clicking the expense and then clicking the ts sign on one of the receipts or by b dragging the receipt onto the expense 58 Page a Curtin Univers Administration Profile App Center View Reports New Expense Report View Receipt Store View Cash Advance
20. Claiming GST Credits To claim a GST credit for purchases that cost more than 82 50 including GST you must be registered for GST and have a valid tax invoice or recipient created tax invoice RCTI If you use an incorrect or incomplete tax invoice to claim a GST credit the GST credit may not be allowed To claim GST credits for purchases that cost 82 50 or less including GST you must keep documents such as cash register dockets receipts or invoices to support your claims You must also keep your tax invoices and other GST records for seven years 64 Page Appendix 3 Valid Tax Invoice El Tax invoice BB Windows to Fit Pty Ltd 15 Burshag Road ABN 32 123 456 789 Festler NSW 2755 Date 1 August 2010 To Building Company EI 254 Burshag Road Festler NSW 2755 Description of supply Unit price GST TOTAL AMOUNT PAYABLE 8 690 The total price includes GST ry What is a valid Tax invoice Sales of 1 000 or more Tax invoices for taxable sales that total 1 000 or more must include enough information to enable the following to be clearly ascertained POR N thatthe documentis intended as a tax invoice the sellers identity the sellers ABN the date the tax invoice was issued the buyer s identity or ABN a brief description of the items sold including the quantity if applicable and the price of what is sold the GST amount if any payable in relation to the sal
21. REQUESTED AUD 300 00 AUD 277 00 E roe atan reent conce https www concursolutions com Expense Client defauit asp off Trusted sites Protected Mode OFF fav R105 v 43 Page You will see the following window appear that lists all the cash advances that you have attached to the report including the balance of the cash advance Cash Advances Assigned to Report Cash Advance Name Foreign Amount Exchange Rate Amount Balance Amount Used in Report Sat Aug 11 00 00 00 P AUD 300 00 AUD 300 00 AUD 0 00 AUD 300 00 Ensure the entire balance of the cash advance is used u If you have not used up the entire balance of all the cash advances attached to the report Concur will not allow you to submit the report If you apply too many expenses to the report and exceed the cash advance amount Concur will treat the excess asAn error When paying the remainder of your cash advance back to Curtin please ensure that you make the payment at Curtin s cashiers Please ensure that the following details are included in the payment Narrative Cash Advance Return Cardholder Name Amount The amount of your Cash Advance Return in the expense report Cost Centre Z519000047090144 GST Code NA The receipt you receive from cashiers will need to be attached in order to complete your report 44 Page Concur Reimbursements Flowchart User Spokes Concur Helpdesk Report Returned Concur Approver Account
22. Review and submit your claims Enter Concur Password or PIN eco othe PIN you have previously set Sign In to Concur Approvals Approve items anywhere anytime Forgot Userna 1P273P 4757677781970 54 Page Accessing your Cardholders Receipt Store To access your cardholders receipt store to see what receipts they have taken access their accounts by clicking Select User to Administer and their name Welcome Carksatrawan Vou are administering for Yourself Hep suppor Log Out Select User to Administer x Curtin University My Conen T Expense MOn PrE App Center View Reports Nev pers s Proces Re Hep Suppor Loa Curtin Univers Profile App Center Timalncesk eurinedu ay or call extensk valable for use Concur users are enc 10 contact the vendor to obtain a copy of ri sia emait concurhelodesk curineduau or call extension 2315 for further advice Expense Reports 7 c or Report Name Status Payment Status Report Date Requested Amount sss Not Submitted Not Pai mosa Au 60504 o istaa Sent Back to Employee ners Se Nat Pats manana up ioe eo Hosptaney Sent Back to Emaloyee srawan Carisa Not aia aavan auos 0214 am Sent Back to Emaloyee rawan Carissa Not aia mova up 2000 Feb Bpenses Not submittea Not Pai zoua aupisac tet Not Submitted Not Pai manors up 60 00 55 Page You are now in your Cardholder s receipt store Receipts will be sorted based on the time they were capt
23. Scholarships 70312 Student Relocation Expenses 70315 Student Support securty Ti30L Secuity 70112 Small Gts Non sttt 701 Smal it statt Staff Non Conference Travel Costs 70541 Domesti Airfares 70542 Domestic Accommodation 70543 Domestic Travel General Epenses 70544 Meels During Trevel Inc Overnight Stay 70545 Meal During Travel Ho Overnight Say FBT Tos46 totesnationa alates 70547 International Accommodation Enter expense details as seen below Please note that it is important to change Payment Type to Out of Pocket if it is an expense to be reimbursed For cash advance acquittal payment type can remain as Cash Welcome Carissa Irawan You are administering fer Yourself CONCUR My Concur Expense Reporting Administration Profile App Center E Curtin Universit View Reports jenseRepert View Receist Store Approve Reports Process Reports View Cash Advances New Cash Advance Process Receipts Submit Report CORP CI May2014 NewExpense Quick Expenses Import Details Receipts Print Emeil E Hide Exceptions Amount Exception osne AUD 5 00 E paymenttype Out of Pocket nas been chosen This is strictly tor statt stuctent reimbursement ia A Bled r beea nini calel incurred during travel invoice i osrosrana gt oe iof doscription of oxpenso 70106 individual Professional M 70106 individual Frofesional Men 08 06 2014 DOE test renn westen Australia asakan DEIR ec i i ci
24. an Paper 72504 Printer Maintenance Receipt store 37 Page Complete the transaction details When entering the transaction details make sure that you have set the payment type as Cash and not Out of Pocket Welcome NASIRDARDAH Vou areadministering for My Concur Expense Reporting Administration Profile View Reports New Expense Report View Receipt Store Approve Reperts Process Reports TEST OnewEperse Quick Expen Recep gt Print gt Desete copy view Expense Expense Amount Requested 19 08 202 71902 Lab Texts Perth Western Australia Expense type auvi aubionoo tine tem FL GL Narration 18 08 2012 71902 Lab Texts Auo 0 00 Extra Details Perth Western Australia 17 08 202 71902 Lab Tests pem poeg ponent Perth Western Australia Amount ine st ALD v Gi input tax Supply Division ORP Transaction Date Date o Vendor Name Supplier GST Amaunt in AUD E Missing Receipts Declaration completed Cost Centre 199999999999 f Default values that can only be changed TOTAL AMOUNT TOTAL REQUESTED AUD 262 50 AUD 262 50 Hep Log out Curtin University Delete Report J Submit Report Receipt Store oscriation ara Detail De estat sre Receipt status 1s GSTInduded in invoice Recent You will need to select the payment type cash The default value should be Cash F Personal Expense do not aa reimourse
25. anx coat poies CASH ADVANCE FEE ANZ HAA Taso sank cnarges asaue aups09 OO Granvancen Alo ean i CASH ADVANCE FEE OVERSEA 71802 Bank Charges ansan sup sas uD 150 BOO csraovancert CASH ADVANCE FEE ANZ BRA 71602 Bank Charges ansas AUD1500 asan neo bankaa ayy son au sad CASH ADVANCE FFE OVERSEA Tiso Bank Cages anm sunais BOO ASHANANCER EON ana REPRESENTATION ADJUSTMENT T278 oter concumablet osoan Aup 20545 BOO amwen Dea moan 3370572034 71602 Bank rar CASH ADVANCEFI FRAUD PURCHASE CREDIT 72769 0tner Consun osaan Aun 0200 T1602 Bank Oar castapvancer AUD 287 lanii dasna 71602 Banorar BOO camanan 21 5 2034 73602 sankecnat BOO castanvancer 3178 2048 Penz Bane rar nois BOO casaovanceri E ly TOTAL AMOUNT TOTAL REQUESTED AUD 165 39 AUD 165 39 If you import the expenses into a new report you will need to go through the report creation process click here for more information on how to create a new expense report 28 Page Adding Details Once the transaction has been imported you will need to a assign a line item and b enter the details of the expense wae Tae Toon Tose Curtin University CONCUR TE ea N NR jew Cherges Vies New NewEweve Quek penser Add Card Charger AENEA T Hide Exceptions Aiternatively type in a keyword or the 5 digits ofthe line item into the search box Expense Date Amount Exception TABOD BanicC 06 05 2
26. ard Charges Administration MAY 2014 Profile Details Receipts App Center View Receipt Store View Cash Advences New Cash Advence Print Email Expanse ate 71602 Bark C 050572014 Amount Exception jerk Cu 24 05 7204 AUDLS0 BD missing eal 25 0s77014 09 aoso B05 Expense Gishanvancene anaes ADIER 71602 fanx cares CASH ADVANCE FEE OVERSEA Missing required ela FL GL Narration Tae Invoice Number CTY avosron B09 asoson aoe rsnsr01s aoo awaspa Boo 870572014 Boo msns aoe amosen Boo asyosraona 1602 Banie Charges CASH ADVANCE FEE ANZ BRA au01500 11602 Banie Charges CASH ADVANCE FEE OVERSEA mosaz 11602 Bank Charges 7 CASH ADVANCE FEE ANZ BRA AuDiso 71602 Bam carves ae CASH ADVANCE FEE OVERSEA aunas T1602 Bane Charges CASH ADVANCE FEE OVERSEA 71602 Bank Charges CASH ADVANCE FEE NON ANZ noin 71602 Banik Charges CASH ADVANCE FFE NON ANZ TOTAL AMOUNT AUD 165 39 AUD 1500 EF wissing required field FL GL Narration Tax Ewa Epense Type 71602 Bank Charges eraan Date aapsj2014 per amount Misa 130 lrersana Expense do not reimburse Division Auo TAII corporate card expenses will have Visa as the payment type aun 267 nuoro TOTAL nequesteD AUD 165 39 Fa al aration eet cescripton of expense Tax vole Number Tar Posted Amount Receipt statue p Cest Centre 25108000050 Tipo For travol purposes
27. ational Accommodation 70548 ntermetional Travel General Exenses 16 Page 3 Click the checkbox to attach the invoice to a specific expense in the report Receipt Upload and Attach st provide receipts forthe expenses listed rto tne report 1 and upload the file Line item attachment shouid be usea when te ile 1s tora single expense ine em To attach at tne reno level choose ana upload up to 10 files without selecting an expense tne item 2 70106 nividua Professional Memberships For batt resulte scan images in lack amp white with a res Click Bronse end select e pna Joa Joeu pdf tm or Fie Fes Selected ror uploaaing Curtin Universi My Concur Expense Reporting Administration Profile App Center View Reports NewExpenseRenort View RecsiptStore Approve Reperts Process Reports ces New Cash Advance Process Receipts om CORP CI May2014 Hise tacentions newEspense Quer Erpenses import Deta Recepte v Print Email_r Expense Date Amount Exception 70106 Individu 06 06 2014 AUD 5 00 E payment type Out of Pocket has been chosen This vendor Name FL GL aration ray voice Number row bees lal Expense Type Transachon Date olne indvetaiprofesseral vam osmana rest oz onyocyaote capo Mior baai ea M up 500 Au 5 00 Mic sT includea mince 55t Amount in auo Receipt status 095 Recap test Perth Westem asia hire oy Payment tye Amount
28. ce So irrespective of whether the invoice has GST or not the total should still be 1 000 00 New Expense Expense Type Transaction Date F1 GL Narration F1 GL Narration 70115 Academic Conference Fees v 06 08 2012 est Example F1 GL Narration Vendor Name City Payment Type Perth Western Australia out of Pocket Amount Tax Posted Amount Receipt Status F Is GST Included in I 1 000 00 Receipt Tr GST tick if yes 5 Personal Expense do not Input Tax Supply completed Comment reimburse Missing Receipts Declaration Division ost Centre CORP 99999999999 If your invoice contains both a GST and a Non GST component then you will need to use the itemisation function Instructions found here and split the expense up into the GST component and the GST free component The itemisation line for the GST free component will then need to have the Is GST included in invoice box unticked Tax Invoices Tax invoices are important documents for the operation of the GST system Tax invoices must contain certain information to be valid These requirements are detailed below see What is a valid tax invoice in the next column You must issue a tax invoice for any taxable sales you make of more than 82 50 including GST where the purchaser requests it 63 Page If you make taxable purchases for business purposes you can use the tax invoices you receive to claim the correct amount of GST credits for those purchases
29. e this can be shown separately or if the GST to be paid is exactly one eleventh of the total price a statement such as The total price includes GST the extent that each sale to which the document relates is a taxable sale A valid tax invoice is a document that meets all of the following requirements e itis issued by the supplier unless it is an RCTI in which case it is issued by the recipient e it contains enough information to enable the following to be clearly identified e the supplier s identity and ABN e a brief description of what is sold including the quantity if applicable and the price of what is sold e the extent to which each sale is a taxable sale this can be shown separately or if the GST to be paid is exactly one eleventh of the total price as a statement such as total price includes GST e the date the document is issued e the amount of GST if any payable for each sale e if the document was issued by the recipient and GST is payable for any sale that the GST is payable by the supplier e that the document was intended to be a tax invoice or an RCTI if it was issued by the recipient e In addition if the total price of the sale is at least 1 000 or if the document was issued by the recipient the recipient s identity or ABN must be able to be clearly identified 65 Page
30. e pointer over the comment symbol it will display the comments left by other users This should outline the reason why the report was returned which should be rectified before resubmitting 23 Pag Updating personal details settings In order to update your personal details or settings please follow the instructions below Welcome Carissa Irawan Vou are administering for Yourself Help Support Log Out CONCUR Curtin University My Concur Expense Reporting Administration App Center Approval Queue 0 Report name Amount Due Employee Ne records founa k on the Best Practices link above for guidance in of a Curtin corporate Need Assistance Contact our friendly Concur Helpdesk team Carissa irawan and Sam Myers via email Missing Receipts Declaration ncurhelpcest curtin eu au or call extension 2312 note the Missing Receipts Declaration form is no k 2 encouraged to contact the vendor to obtain a missing invoices receipts Kindly contact Concur Helpdesk via email cancurhelpdesk curtinedu ay or call extension 2319 for further advice Active Work ae E oe Requestea Amount test Not Suomited AUD 4 00 24 Page CONCUR My Concur Expense Personal information system se My Profie Your Information Personal Information Company Information Contact infomation Eral Addresses Expense Information Bank Information Expense Dalagatas Expense Preferences Expense Approvers Favorte Attende
31. ent Travel Expenses outsources wort 79200 Corsultancy Fees amp Expenses 70201 Outsourced Work Payroll Tax Payable 70203 Open and Flexible learning 70210 Employment Agency Staff Expenses 70211 Other Outsourced Work Photocopying 72503 Photacopier Consumables Other Than Paper 72504 Photocopier Maintenance 72505 Photocopier Leasing 72506 Photacopier Supplier Running Expenses Postage 71801 Postal Expenses 71802 Courier Expenses 71803 Freight Bxpenses Prepayments 10491 Prepayment Other Printing 72603 Printer Consumables Other Than Paper 35 Page This will open up a new window where you can select from the available cash advances to attach to the report Cash Advances Cash Advance Name i Amount Balance Wed Jun 20 00 00 00 27 06 2 0 AUD 500 00 AUD 500 00 Sat Jul 07 00 00 00 P 2 AUD 540 00 D 540 00 AUD 540 00 Sat Aug 11 00 00 00 7 AUD gt 300 0 AUD 300 00 Click here to attach selected cash advances to the report that you currently have open Assign Cash Advance to Report Cancel It is recommended that all cash advances attached to a single report be related to keep the report consistent This applies to any other expenses included in the report Any cash advances withdrawn by the staff member in a different currency will have the foreign currency amount and the conversion rate Once you have attached your cash advance s you can create cash expenses to represent the transactions that the staff member has made with t
32. eport DO NOT REPAY ANY MONEYS TO THE ANZ BANK 71602 BankC 1208202 AUD23L EN Pesse continue processing this transacion and Emens Report as normal T you require further information phone 12319 oF 515 Dater Expense Espense Type Transation Date FL GL Narration FL GL Narratien 12 08 2012 71602 Bank Charges 11602 tenk Charges 12062012 hr DOO Garaovanceree oversea Penn AUD231 auvaa i ii t F1 GL aration Vendor Name ty Payment Type oui are matted aikas a Pecona Eapen anatoa tis amountte the Und Rares rer viesiem rusras Cashier using Account Co de 2519000047090144 amp GST Code NA The narration must include the Cardhelders mame amp the text Personal pense Anourt S ecelpt Status 7 You must fax upload the Cashier Receipt with this Expense Report DO NOT REPAY ANY EEY r SSTAmountin AUD Receipt Stat E ts GsTIndu ded in Irvoice MONEYS TO THE ANZ BANK aa Recent Please continue processing this transaction and Expense Report as nomal F you require further information phone x2318 01 15815 E Missing Receipts Dedans completed 82 Personal Expense do rot E input tax suppiy reimburse This symbol indicates the expense has been flagged with a waming In this case itis tonotify us thatwe Details of the warning for have marked the expense as personal the selected expense Division Cost Centre p corp 25108000050 TOTALAMOUNT TOTAL REQUESTED AUD 2 31 AUD 0 00 33 Page C
33. er wase ran ou opost so Payment type Out of Pocket has been chosen This i stridtiy tor staff student kamak Fingu Ta supp Floedantion of isiog conment perianal ence ona eimburc sion cost cene as Documentation CORP R5108010010 This symbol would mean that Involce raceipt has been attached You will be able to preview the receipt if you hover your mouse pointer over the symbol TOTALAMOUNT TOTAL REQUESTED AUD 5 00 AUD 5 00 18 Page Detaching Receipts There are two ways to detach receipts in a Concur report a If receipts were attached to each individual expense select the expense whose receipt you would like to detach first then click on the Receipt Image tab followed by Detach From Entry Welcome Carissa Lrawan Vou are administering for Sam Myers CONCUR My Concur Expense Reporting Administration Profile App Center Curtin Universit View Reports New EpenseRepor View Receipt Store View Cath Advances New Cash Advance TSSSS Nen pense Quick expenses impon _ Dears DNA 70544 Meals Dur AUD 60304 lendon UNITEDK 6333000 samrstuaert reimbursement Receipt tab 13940261181 1395208566512 mg os on HOSEL ERATE oo Deets CY 1385814829540 Kivun catering rton caterina 95507154510 1399974555255 woes moes 2 Click Dotach From Entry TOTAL AMOUNT TOTAL REQUESTED AUD 603 04 AUD 603 04 19 Page b If receipts were attached
34. erence Domestic Airfares 70113 Academie staff Conference Intemational Airfare 70115 academve Conference Fees TOLIS Acadenie Contetence Accommodation 7OLLT Acadenic Conference General Expenses Advertising 72001 Genaral Advertising yam2 couree avatising 72005 Pubic Relations Aevertiing 72005 Brond Advertising 72006 Undergraduste Campaign 72007 Spontorship Aeveriing 7ZOLL Acadenve starr Recruitment Acvertising Hospitality Erpense must temize eos z interest Payments 71602 Bank charges 71604 Debt Recovery Expenses 71621 Legal Expenses 11622 Auait Fees 71625 8ccounting amp Valuation Fees 71624 Fatent Costs 71625 Copyright Expenses 173626 Agents Fee Commissions T1627 Service Fees 71641 Administrative Fees Fixed Assets At Cost 16121 Computer Equipment gt 5 000 16123 Network Equipment gt 5 000 16131 Other Equipment gt 5 000 7413 Small Gifts statt occupational Heatn Safety a wenare TOTOL Wotk Related Statt Medical Bwenses 70702 Pretective Clothing 70707 Corporste Uniform Expenses J070A Other Henith 2 Satety Erpences 73313 Orshore Graduation Function FBT Exempt 72314 Otfshore Graduation General Expenses Onshore Graduation 72303 Onshore Graduation Function FBT Eremat 75908 Onshore Graduation General penses Other Student Support Expenses 7C381 PhD studert Conference Registration Fees 70362 Student Travel penses 71602 Bark Charges T1105 Rentai Accommodation 71188 Housing Benefit for Staf
35. es Other Settinos System Settings Connected Anos Concur Connect Forgot mobie Password PIN Mobile Regetraton Reporting Administration Pronie App Center settings Mobile Registration Select one of the following to customize your user profile ae Updating bank details pens that define when you romps are pages that appear when you For changes with email notifications and prompts For changes to your time date settings jgatez are employees who ate allowed te petarm work on behalf ef ether employees Tobie Regetrtion cr acSubme set up access to Concur on your mosie sevice To set up your Concur App access and establish your Concur App PIN iieip support Log Out Curtin University 25 Page Concur Corporate Card Flowchart User Spokes Concur Helpdesk Report Returned Manager Account Receipt tect gt Report Expense Details Attached gt created Imported Added Report Delegate A a Submitted Notified Itemisation Allocation 26 Page Importing Inserting Visa Transactions into a Report You would firstly need to access your cardholder s Concur account before you can acquit their corporate card transaction Click here for instructions on how you can access your cardholder s Concur account as a delegate You will need to import or insert the transactions you are wishing to acquit into a report There are two ways you can do th
36. f FBT Scholarships 70312 Student Relocation Expenses 70315 Student supper securty 71301 Securty Smal Gifts 70422 Smal Gitte Now Stott 70123 Smal Gite statt 70541 Domestic ares 70542 Domestc Accommodation 70542 Domestic Travel General Eq 57 Page The Receipt Store will expand and it will show you all available receipts that have been previously captured by the cardholder and haven t been assigned to any prior expenses reports You have the selection to match the receipts into the expense L Mekane Nes tno For Sami Mien T Ore Support oo Out A concur E Curtin Unive My Concur Expense Reporting Administration Profile App Center View Reports NewEmense Report View Racopt Store View Cash Advances New Cash Advance Tsss O Nen bpene Quick Epenses Inport Desis Receipts Prit tmai E Srov beeptiors Doense 2 To crete a new expers click the appropriate expense ype Den or typ the exper type oe feid above To ean eriting erm ik the 2052014 AUD 60304 _ ewenseon the lef sce ofthe page BO London UNTED K GBP33000 receno veea spense ryper 70544 lst During Trave ne Cerio stay Hospkaliy Expense must itemise 7043 Snl Gits Stet 11602 Bank Chraes 7ou12 AcademicConerence Domestic avares Au expense Types asana mg Z77ce1a42 C001 T3401 Grants Proved eeupationa Heat satety 2a Welfare Academic statt Conference 70701 Work Related staff Medical Expances OS bane 00 7011
37. f student reimbursements Once the report has been created create expense entries within the report Welcome Carissa rawan You are administering for Yours 1 CONCUR My Concur Exponse Reporting Administration Profile App Conter View Reports NewExpense Report View Receipt Store Approve Reports Process Reports View Cash Advances New Cash Advance Process Receipt Import Details Receipts Print Emei Move Delete Copy View gt J New Expense Amount Requested Bense To create a new oense click the appropriate ners type belew or type the expense type in the fiid above To eat an existing expense click the expense on the left side ofthe page terenn uces txpence types 706 inl Professional Memberships 7EA2S Genera statt Conference Feer 2 Select the most appropriate line item AI Bepense Types Consult your Faculty Accountant or re pee OnE Finance Manager if you are unsure with which line item to use Academic Statt Conference 70112 Academic Canfarence Domestic Aare 70113 Academic statt Conference Intemational Antares 70115 Academic Conference Fees TOLLE Academic Conference Accommodation 70117 Acadenie Conference General Expenses Advertsing 72001 Generel Advertising Taco2 cowise advertsing 703 Fubh Relations Advertising Tacos Brana severing Ta0eunaergraauate campaign 12007 sponcorsnin averting J211 acacemic statt Recruiment Aarertsing 72021 General Statt Recruitment Advertisi
38. file of someone other than yourself select a name from the list to the right If you have the self assigning assistant permission you may use the search button to locate users not already in the list Personal Information L Company Information Contact Information Email Addr Your Information 2 Type your PIN as Expense Settings prompted below 0 PIN has been set use it to log into your Concur App ue Expense Preferences Expense Approvers Favorite Attendees Other Settings System Settings Connected Apps Concur Connect Forgot Mobile Password PIN Mobile Registration i Download the app aee 0000 and a PIN Enter a new PIN in the fieldsjbelow to setup a new one Or send a link to your device enter your email address Concur Usernam 123456A curtin edu au or mobile phone number including country code for non US numbers and we will send you a link to get the Create PIN PIN may be letters numbers and specia pli pasa omc nck moe Sr but no spaces Once you have set up your PIN switch to your smartphone and use your previously set PIN to login Help Support Log Out rtin University 53 Page Logging In Capture Receipts Once you have signed in you are no longer required to sign in again eeees Telstra gt 3 29 pm have finished taking the picture CONCUR Expenses nter Concur Nan List of your expenses STAFF ID curtin edu au Expense Claims
39. he cash advance 36 Page In order to create cash expenses you will need to click on the New Expense button and select the relevant line item from the menu on the right Welcome NASIR DARDAH You are administering for vasa O heip Log Oue Curtin University e My Concur Expense Reporting Administration Profile ViewReports New Expense Report View Receipt Store Approve Reports Process Reports Test New Expense QuickBperses Deiis 1 Click to create an expense ee rete on expense Receipts 2 Select a lii list to assign ti e item from the to your expense TOTAL AMOUNT AUD 0 00 Prit gt TOTAL REQUESTED AUD 0 00 New Expense To create a new expense click the appropriate exerse type below or type tne expense type lathe field above To edit an existing expe 73401 Grants Provided Academic Staff Conference 70112 Academic Conference Domestic Airfares 7OLL3 Acadzmic Staff Conference International Airfares TOLLS Academic Conference Fees 7OL16 Academic Conference Accommodation TOLL7 Academic Conference General Expenses Advertising 72001 General Advertsing 72002 Course Advertsing 72003 Public Relations Advertsing T2005 51and Advertising 72906 Undergraduate Campaign 72007 Sponsorship Advertsing 72011 Arademic Staff Recruitment Advertising 72021 General staff Recurtment Advertising Books amp Periodicals 71901 B00ks amp Monographs 71902 136
40. is either by a Importing the expenses from the home screen as seen below or you can b import them when you are already have a report open a Vccone Catia Irawan Vou ere simran ra ro O He Support Log Out Curtin University CONCUR My Concur Expense Reporting Administration Profile App Center Active Work Expense Reports 3 C Advances 0 a sae rete cs ae pama E Saatis a Pedag paari Tonis vara spe noe CORP FS DIsputes Not submittea Not Paia ous aups079 You are able to import the expenses into a new report or an Available Card Charges existing Not Submitted report AUD 655 35 Expanse Tranacnon Date amount Undefined oosa aun1500 casnanvance rer oversea unaenea osama aun ses CASH ADVANCE FEE ANZ BRA Undefined zrsizo1s auD1500 E CASH ADVANCE FEE OVERSEA Uneeined Bosan su 616 rerresenamon ADiuSTMENT 4U unaenea osoez aun 10545 T FRavo puncuase creo A Uncetines osman aun 20200 Company Info 27 Page b concur My Concur Exponse Reporting Administration Profile _ App Center B Curtin U View Charges View Reports New Expenze Report CORP FS ANZ MAY 2014 Neveaperee Oa e Daak reape o Pietstmat_ TE Hide exception Expense Amount Exception k here fo import the expenses the currently opened report or 007 Bark Ga 144 40974 Bb cong request past Tacimotee Number CH Inte a now report ing Nev Epere Kapene Det pene Date Brosma i z 3 3 602 t
41. ncur Expense Reporting Administration Profile App Center CORP CI May2014 NewEwerse Quik Bpenses moot Octal Eeepton Expense Date Amount Exception 7O1OG Incvidus 09 06 2014 AUD3I500 N payment typa Out ot acca nas heen chosen This 1s stritiy tar start student relmbureenent ois ineweu osos student reimbursement 7OIDE Incvidus 09 06 2014 TO1OB Incvidu O8 e6 2014 AUD 5 0 02 06 2014 orosanamiauat roecconal m Brperse pe Y BO test Pert Western Australia hocs an sense eaing new temamion D9 o6j204 o B 70106 Individual Profesiona AUD3509 AUD3560 TOTALAMOUNT TOTAL REQUESTED AUD 35 00 AUD 35 00 Please note that if cost centre allocations are required you will need to allocate each itemised line item separately More information on how to use allocations can be found in the next section 12 Page Allocating Transactions Applies to Corporate card acquittals Cash advance acquittals Staff student reimbursements Allocations are used in order to assign a different cost centre or multiple cost centres to a single expense To access this function click on the Allocate button on the bottom right corner of the expense details screen conr c tayzo14 paaien sooner O New bperce Quick penses impon Duare Recep Prink emai Hie Exceptions Expense FOIE individu 09 06 2014 AUD S00 E payment type Out of Pocket has been chosen This is
42. ng Books amp Periodicals TI 71901 Bo0ks amp Monographs AUD 0 00 AUD 0 00 71902425 Tete Hospitality Expense must temize Fees interest Payments 71802 Banke Charges 71804 Dent Recovery Bpenses i62t Legal Expenses 71622 Audit Fees 71628 Accounting amp Valuation Fees 71624 Patent Costs 71625 Copyriht Expenses 71526 Agents Fee Commissions 71627 Service Fees 71641 Administrative Fees Fixed Assets At Cost 16121 Computer Equipment gt s5000 16125 Networe Equipment gt 55 900 16131 Otner Equipment 5 000 26141 Mater Vehicles 5 000 61st Artworks At Cost 616 Furniture At Cost 55 Furniture 70112 Smali Gets Non statt occupational naarn satety 2i wenare 70704 Wark Related Statt Medical Bpenser 70702 Srotective Clothing 70767 Corporate Unifor Expenses 70709 Other Heath amp Safety Expenses Offshore Graduations 75313 0ffshore Gredustion Function FET Erempt 73314 Otfshare Greduslion General Expenses Onshore Graduation 72303 0nsnore Graduation Funcion FET Exempt 72508 aninare Gracuation General Emances ther Student Support Expenses 70361 PhD Student Conference Registration Fees 7022 Studer Travel Expenses Outsourced Work 70200 Consultany Fees amp Expenses T0201 Outsourcea Work Payroll Tax Payable 70205 Open and Fedo tearning Hep suppor Log Out Curtin University Receiot store 7013 Smal it statt 71105 Rental Accommodation 71188 Housing Benefit for statt FST
43. ofile To edit the profi of someone cthesthan va ane from the it te the iaht you hove ra Shescemging mant peo yt arti button toate users not alten in Peron fran carga fornaten cenafan 5 mal Adresses Capture your receipts ownload the app by Expense Setings king one ofthe link and manage your travel i Epere noman Sree rere on the go pene pps Fre teens ooo Syste Sete Cenmaced Ape Forgot te atsur PI bleapeean Set up PIN for mobile Download the app To log in to Concur on your mobile device or Concur Connect application you must enter your User Name anda PIN Enter a new PIN in the fields below to setup a new one Or send a link to your device enter your email address cr mobile phone number including country code for non US numbers and we will send you a link to get the app Retype PIN x tonnes EER Concur Usernam 123456A ourtinedu su Create PIN b Download the App from your App Store Your operating BlackBerry system Your App Store iTunes BlackBerry will be App World Use these search terms Concur Concur Mobile Cliqbook travel expense hotel taxi receipt hotel booking business travel expense report 52 Page Setting Up your PIN Type any PIN of your choosing Welcome Carissa Irawan CONCUR My Concur Expense Reporting Administration Profile App Center Personal Information System Settings Mobile Registration My Profile To edit the pro
44. on Receipt Store Total Amount AUD 5 00 Itemized AUD 5 00 Remaining AUD 0 00 Expense Type Transaction Date Venue 70407 Hospitalty for Staff FBT Pa 29 04 2018 O Event Venue Reason detail of function Vendor Name EAR Purpose of the event Vendor n No of staff attending No of Guests No of Associates No of guest attending No of associates attending Payment Type Amount Out of Pocket 2 00 Aw Declaration of Missing Receipt Status W 1s GST Included in Invoice Documentation 8 Receipt Comment Personal Expense do not reimburse Division corp Tax Invoice Number FBT Example Line Item 70407 Hospitality for Staff FBT Payable Note Once a line item that relates to FBT is selected additional information fields will appear to enable the user to provide further detail which assists the Taxation department to determine FBT liability Staff Curtin employees Associate Refers to people closely associated with staff e g Any member of the family of a staff member Guests Refers to attendees who do not belong to either of the staff or associate categories i e A meeting is held with XYZ Pty Ltd XYZ s attendees would be guests from Curtin s perspective 62 Page Appendix 2 Goods and Services Tax GST GST Example Concur GST Example If GST is included in an invoice then the GST field should be ticked as in this example Please note The amount refers to the total value of an invoi
45. on the report level simply click on the Details tab and then click Delete Receipt Images PLEASE NOTE If you click Delete Receipt Images all other images that have been attached to this report will also be deleted CONCUR EE Expense apa E A Caer View Reports New Expense Report View Receipt Store 1 ciek on the Receipts Tab Tssss Submit Repe Ner bpene Quicktipences moon Deans Reeee o Price Emat T Hide Except Receipts Required tapene Deis la cher View Receipts in new window TOSM Meals D 2205 2014 GBP23000 FS paymenttyne Out at pq View Receipts in current window bene reimbursement tah cit nace ov tig ere Deke eer maget E ae recor A ARA 2273 2004 7544 Meals During TavelTnc AUD 603 04 BO London UNITED KINGDOM GBP 330 00 Recently Used Expense Types 70544 Mesls During Trave Inc Overnight Stay Hospitality Expense must temis 70113 Smali Gits Saft Expense Types i an ind restate Payments ciao et Sey amp erare Penk Sa oe sot oent coe Tot St edi ens se Aconmaton Teit2AadenicConemnce Domest Aviat 76OLebL Recon pore Tom ote Ging Jise Housing nator Sta For Tots aden Sa conse As 78g pase lt opateUntom Epes toe Sado Cots oe Ternat res Tas ber et Sey gee n2studer Reon inne Jois teagen comterenez asrommoention 71825 Aron amp Vato Fees ofr none Taste suppor TittAadenicCoioeneGenlEioenss TEDL Case ofr itionFuntonFETEenek secu
46. oncur Cash Advance Acquittal Flowchart Staff Spokes Concur Helpdesk Manager gt Report created Assign Cash Advance Report Returned Je Receipts Attached gt Report Submitted Expense Created Itemisation Allocation 34 Page Assign Cash Advance In order to account for cash advances taken by a staff member you first need to create report Instructions found here You will need to attach the cash advance to the report this can be done by clicking on the Details button and clicking on Available in the drop down list Welcome NASIR DARDAH You are administering for My Concur Expense Reporting Administration View Charges TEST O New Expense View Reports New Expense Report View Receipt Stor ATA EIE Expenses Date Clickhere to view cash advance that ate available to attach to the report attached to the current report TOTALAMOUNT AUD 0 00 Profile Details Report View Cash Advances Receipts Print v New Expense Report Header 1 Totals Audit Trail Approval Flow Comments Cash Advances Expense O Hap Logout Curtin University Receipt store To create a new expense click the appropriate expense type below or type the expense type in the field abore To edit an existing expense clic the expense on the left side of the page
47. pene 8 copmig one Tat Otinore Graduation Genen Epenas 70 Seaiy insane ering Ast aes ee Come nate ration Sa ite T2002 course Aeting Psar serres ee 720 Omhae Godson Funston OT Benak TsL2 snal es Nona am Pubie Relations Advertsing T1641 Administrative Fees 73307 Onshore Graduation Plent Hire 70413 Small Gite statt 20 Page Submitting Report Applies to Corporate card acquittals Cash advance acquittals Staff student reimbursements The report will go to the nominated approver when the staff member s Concur account was created Welcome Casa Irawan You are administering for Yourself Help suppor Leg Out CONCUR E Curtin University My Concur Expense Reporting Administration Profile App Center View Reports Nev Expance Report View Receipt Store Approve Reports ProcessReports View Cash Ackances New Cash Aevance Process Receipts CORP CI May2014 Dalsia Report QNevEverse Oucktipewe Impot Deiis v Recce Pint Email Exceptions averse Amount exception To108 neWidvs 0908 2018 AUD S00 FD Papen ype Out et Pocket hat been chosen This ie sid for staf student remburiement Expenses Move Delete copy view Expense ReceistImage epee momi __fieqoted ype Transaction Date Fi cLitaration t ae ER gle Pave rantlcsentren oso DOG ten ear Westen utata my Payment rype Sst Amount in uD Receipt Payment ype Out ef Pocket has been chosen This i strictly for stat
48. port Applies to Corporate card acquittals Cash advance acquittals Staff student reimbursements To create a new Concur expense report click the New Expense Report button under your Active Work tab CONCUR My Concur Expense Reporting Administration Profile App Center Approval Queue 0 Report Name No racerde found status Payment statis Report Date Not Suomitted Not Paid ozea n the Best Practices link above far guidance in the use of a Curtin corporate card Contact our friendly Concur Helpdesk team Carissa rawan via emai concuthe Missing Receipts Declaration ing Receipts Declaration form is no longer available for use Concur users are encouraged to contact the vendar to obtain a copy of missing invoices receicts Kindly conta Hep suppor Log Out Curtin University for further advice 6 Page Complete the details of your report as follows Welcome Carissa Irawan You are administering for Youre CONCUR My Concur Expense Reporting Administration Profile App Center View Reports New Expense Report View Receipt Store Approve Reports Proce View Cash Advances N Create a New Expense Report Report Header repna z ansans Faculty finials MonthaHear If any additional details are required you may enter them here Help Support Log Out Curtin Univers 7 Page Creating Expenses Applies to Corporate card acquittals Cash advance acquittals Staf
49. reation Form Please send the completed form to the Concur Helpdesk via email ConcurHelpdesk curtin edu au It is important that you add the delegate name s as students are not permitted to process their own reimbursement please list out ALL delegates that will require access to create and submit report Enter the IDs and names of staff members who will be processing the reimbursement on behalf of the students Completed sheet to be sent to Concurhelpdesk curtin edu au Must have been registered as an authorised signatory Concur Helpdesk will then proceed to notify the requester once the student accounts have been created otifying Students You can then notify the students that their accounts have been created They can then log in and enter their bank details by following the instructions in the Concur Student User Guide You may attach a copy of this user guide in your correspondence with them 49 Page Processing Student Payments Processing student payments is exactly the same with processing staff reimbursement However not all line items regularly available for staff members are available for students Please click here for the instructions on how to create a new report Please click here for the instructions on how to create a new expense in Concur Welcome Carissa ewan You me administering for Hep Suppor Loo E Curtin Univers CONCUR My Concur Expense Reporting Administration Profile
50. s Nea Cash Advance TSSSS Click on the relevant receipt image to attach poense npe rantaction pate P Gtnaranon 22y0501rosee meatspum AuDeosoa 7osa meas urra waveline O8 2202 B f BO longon UNITEDK G5P33000 Tacteice Number Tem ip Steri Date Payment ype Out cf Pocest has been chosen This 123456789 oara staftjstudent reimbursement Trip End Date Trane greater tran 5 days Creve Diar comaieted 03 07 2014 l vengor nane payment ype Erm amount z0 Tae Posted Amount Receipt Status Dts est indudes in invoice em E peciaration of missing Documentation 8 TiPersonet Expense do not reimburse Cost Centre Rstoso1omo erin Catering 1395017154810 Invcice ToraL AMOUNT TOTAL REQUESTED AUD 603 04 AUD 603 04 59 Page The ct sign will appear indicating that receipt has been attached Welcome Carissa rawan You ate administ ing for Sem Myers CONCUR Curtin Univer Administration Profile App Contor View Reporte NawExpance Report View Receipt Store View Cath Advances New Cash Advance TSSSS Receipt has been atiachea CRck New Eperse Quek fhe Receipt mage tanto revon mE Bperse Receipt image soc 70544 Meals Duru AUD 60304 London UNITED x 68P33000 Payment type Out of Pocket has been chosen This i staffstudent reimbursement TOTAL Amun TOTAL REQUESTED AUD 603 04 __ AUD 603 04 1395206556512
51. stny for staft student reimbursement es eo Z lommer expense expence yee Traneacion Date Fat Narration Tan invence Number 1p 0 Vendor Name 99 06 2014 70106 ndividual Professional M 70106 individual Professional Mem Y 09 06 2014 D free orzzase i test test Perth Western Australia noe ar Payment ype Amount st Amourtin AUD Reccpt Status i GST included invoice a Fe E TOIDE O EEA ONDA E TAANE GADA Sry earan aiis os oe reimbursement A Elinput Tax Supiy Elpecaration ot visting Comment El perzonai Spanse do not reimburse Disian Tost centie Documentation CORF R5105010010 TOTALAMOUNT TOTAL REQUESTED AUD 5 00 AUD 5 00 13 Page Allocations for Report CORP CI May2014 fo create multiple cost centre a location for a singlo oxpo Expense List Select Group Z Percentage Division v Daley pense Group Amount N MEJ Code Test CORP 2010300200 22010300200 WATC Loans CORP 112093010710 1093010710 TRACS 5 eee ee ee e atta eee 14 Page concur Curtin University My Concur Expense Profile App Center View Reports New Expense eport View Receipt Store Aoprove Reports Process Reports View Cash Advances New Cash Advance Process Receipts coRP ct May2014 NewEspense Quick Epere Print Email i Hide Exceptions Expense Date Amount Exception 70106 indmidu 09 06 2014 AUD500 FN Payment tyne Out of Pocket has been chosen This is
52. uraged to contact the vendor to obtain a copy of missing invoices receipts Kindly contact Concur Helpdesk via email concuthelpdesk curtinedu au or call extension 2519 for further achice The status of the report that has been submitted for approval will change from Not Submitted to Submitted amp Pending Approval Approver s Name 22 Page Returned Report Applies to Corporate card acquittals Cash advance acquittals Staff student reimbursements Welcome Carissa rawan You are administering for M Hep Support Log Out Curtin University CONCUR My Concur Expense Reporting Administ Profle App Cemer View Charges View Reports New Expense Report Vie Store View Cash Advances New Cash Advance Eypense Report List Active Reports View CreateNew Report Add Card Charges Report Name Status Payment Status Report Date Requested Amount CORP FS Disputes lot Submitted Not Paid orosz aun 9079 E this report has one or more entry level exceptions When a report has been returned to you the symbol will appear next to the report name The status of the expense report will also change to Sent Back to Employee Approver s Name There are several reasons as to why an expense report would be sent back the most common reasons being e A valid tax invoice receipt was not attached e An incorrect line item or cost centre was used e Insufficient details for an expense If you direct the mous
53. ured i e newer receipts will be shown first urtin Unive CONCUR My Concur Expense Reporting Administration Profile App Center View Reports Men Eimense Report View Receipt Store View Cesh Advances New Cesh Advance abil Catering roc Fist Catering invoice eyed ELT pct 56 Page Attaching Receipts from the Receipt Store When you have a report open click on the Receipt Store tab on the right side of your screen to open the cardholder s Receipt Store Concur Expense Reporting Administration Profile Reports New Emense Report View Receipt Store View Cash Advances New Cash Advance sss NewBperse Quick Expenses Import Date Amount Exeeation Details Receipts Piini Emal_ l Meals D a 2205 2014 GEF330 00 OD payment type Out ot Pocket nas been asen This is sticly Tor start stucent reimbursement 22 05 2014 osas meats During TravetincO AUD 60 08 50 London UNITED KINGDOM GBP330 00 Bense F To crente a new expense click the appropriate sperte type below or type the sperat type in the ie above To edit an editing espese click the expense on the ef side ofthe page Submit Report Die ceptions Receipt Store Aub 602 04 TOTAL AMOUNT AUD 603 04 TOTAL REQUESTED AUD 603 04 recent Uses Expense Types OSA Meals During Trave Ine Overnight Stay AN Expense Tyoes 73401 Grants Provided Academic Statr Conference 7OUL2 Academic Conf
54. v Payment Type GST Amount in ALD Re Mest Pamant typa Out of Packat has bean chosen Ta sey fr iatt atudent ciy ot purchase ostofnosat reimbursement 4 E input Tax supp k onment tsonal Epere do net rambi ly selected Ye cking on the Ensure that accurate GST setting has been selected For transactions without GST or incurred overseas please ungick the box box is ticked by default cash advances temnisation lick here once all details have been saved TOTAL AMOUNT TOTAL REQUESTED AUD 5 00 AUD 5 00 Please note that different line items may require different fields to be completed If this is the case complete the additional in accordance to the descriptions above the field Itemising Transactions Applies to Corporate card acquittals Cash advance acquittals Staff student reimbursements Itemisations are used in order to assign a multiple line items to a single expense To access this function click the Itemise button on the bottom right corner of the expense details screen Walcoms Carisalrawan_ You are administering for Yourself CONCUR My Concur Expense Reporting Administration Profile View Reports New Eporan lopo Viau Rorty Sione Approve Re CORP CI May2014 O Nev bpene Quickswenses Inport Deta veceste Exceptions Expense Amount Eeception App Conter Yowenawidu 9706 2014 AUDSGO ED Payment type Out of Posh hes been chosen Thi el
55. y For stafi student veimburiemeni 09 08 2014 70106 Ingividual Professional M Payment type Out of Pocket has been chosen This is srt for stafi student AUD 5 00 AUD 5 00 e Hep Support Log Out E Curtin University T Hide Exceptions Ferag sore 10 Page My Concur Expense Reporting Administration Profile App Center View Reports NewEmence Repon ViewReceip Store approve Renone Pracete Report View Cash Advances New Cath Advance Process Receipts conr cr ay2014 Newbpene Quekepecs pet EE meses pment E Hide Exceptions Expense Date Amount Exception 7o106 Indvidune 03 06 2013 ALD 3 00 N payment ype Ou ot Packet nas Deen chosen Thc is staty tor stattystudent reimaursemert ate expense 05 00 2014 7o106 Indnndual Profesional M Expense Type BO istrenn Wete Auwal i Clo nore to cnooso a Total Amount AUD 500 Itemized AUD 0 0 Remaining AUD 5 00 13401 Grant Provided Academic statt Conterence 70112 Acaaemic Conterence Domestic altares 70113 Academie Statt Conference Intemational Airfares 70115 Aeedemic Conference Fees 10116 Academie Conference Accommodation 70117 Academie Conference General Expenses Advertising 72001 Genera averting 72002 Course Advertising 72003 Fubic Reations Aovertsing 72005 rang Advertising 72006 Underareauate Campaian a a TOTALAMOUNT TOTAL REQUESTED AUD 5 00 AUD 5 00 11 Page My Co
56. z m 28 11 2013 Hospitality Expense must itemi Y DOO O ianus renn wesier aaam 0o TDAOT Hospital tor Statt FE AUD 4300 Tho drop down box App Center View Receipt Stare View Cash Advances New Cash advance Print Emai v Receipts Required View Receipts in new window View Receipts in current window appranriate expers toe below or type the expense type in the field above To edit ar etna exer click the expers on the ef side of he paoe Curtin Univer Submit Re HECE _ Desete tect images pes temis Al Expense Types Will appear Select Attach Receipt Imag TOTAL AMOUN AUD 63 00 TOTAL REQUESTED AUD 63 00 72401 Grants Provided Academic Statt Conference 7OLL2 Academic Conference Domestic altares 70125 Academie Conference Accommodation TOLLT Academie Conference General Expenses Advertising 72001 General Advertising 72002 course Advertising 03 PuoieReations aavemeing 72005 Brand Advertising 72005 Undergracuate Campaign 72007 sponsership Advertising 720tl Academie staff Recruitment Advertising 72021 General Staff Reciuitment Advertising Tngo1 Boeks amp Monographs 71902 lab Tets 71903 Journals Periodicals amp Serials 71602 Bonk Charges Fees B Interest Payments 71602 Benk Charges 71604 Debt Recovery Expenses iea t2gal pence 71623 Accounting amp Valuation Fees Tig24 Patent Costs TAG2E Copytignt pense T1626 Agents Fee Commissions T16Z7 Serrice Fees

Concur User Guide - Curtin Financial and Commercial Services

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