Salary Planning Application - Financial Management and Budget
Contents
1. M Ele Find Disable View mages Cache Tools Validate Browser Mode JES Document Mode Quirks n X To see Promo and Other amounts and their codes you must click on shovv increases user fields 4 Promo enter the dollar amount of the promotion or reclassification dollars you want to give This will be done after you enter New Position Salary Inc or nc You vvill have the optton to add or not add the dollars to a Nevv Salary A Reclassification Promotion code should be assigned to all reclassifications and gl tir anps its ulouva edu buciget other er sp lit page f romz wb amp idz3674102 X Iniversity Budget nin x Google Mi Search 2 Share More Sign In amp B FMB WEB USER Page Budgetst B Accounting Code Manual Ell The University of Iowa 8 Employee Self Service Fin Calories in Cottage Cheese Citrix XenApp Logon L THE UNIVERSITY Budget amp Salary Planning OF OVVA Budget Year FY 2014 Budget App tome Filed Positions Filters Reports Logout Split Other Amounts Use this form te split other amounts across multiple types Any changes made here could update the new salary and budget amounts of the record that you are updating Empl Name Mew Salary Inc Other v clear fields Save Other Information Cancel return to working budget page Click here to e mall your questions sugg2. h c X CA ix 121 25 Search 512 Favorites GA media ez Vay E m rel 2 Address http web Farm3 its uiowa edu budget filled positions page action ShowFields Teal Fyne SERCH Aare Search Web Radio s Music Games Sports Movies HotStuff TV Celebs L 5 Budget 8 Salary Planning OF OVVA Budget App Horne Filled Positions Filters Reports Logout EJ co Links Record zil 1 g l gt gt gt of 1 filtered Adhoc Filter Change Name SSN EmpllD Owner PCnt Cur Epl 5 New Epl 96 Inc 1 45 230 100 00 Posn Nbr Posn Job Cd Pay G JobDesc Grp Hrs Cur Pos New Pos Inc FF16 1 40 230 0 10 0 00 Working Budget MFK Splits Current Budget Salary History Other Amounts New Position Salar Inc Inc y Distribute ENF Click here to distribute Reclass Promo and Other amounts FND OR DEPT SDEPT GRANTPG IAC OAC DPACT FM CCTR Cur Sal Cur Bud New Sal New Bud Inc 50 17 3230 19000 54001200 5055 o00 00000 oo 6971 45 230 45 230 o of 0 00 n Inc Promo Code Other Code edit splits DEO o 5 55 ev 21 UserFields EE LI Totals 45 230 45 230 0 0 0 00 Add MFK Delete MFKs Reload Record s hide increases user fields Save Record Click here to e mail your questions suggestions chagen Budget De Development is a
3. 1 Employees using shared computers are advised to click sign out and then exit the browser after l completing their session More hawkid information This is a secure site Your D and password are encrypted as they are sent for authorization Per Session Cookies must not be disabled on your browser We store temporary data in system memory to keep you logged in as you navigate the site FO Web Applications are generally available 24 hours a day There may be occasional breaks in service for routine maintenance especially on Saturdays after 10pm Please feel free to submit feedback Thank you New employees receive their HawklD and password shortly after starting employment with the University If you are a former employee you may access Employee Self Service for 18 months after your employment ends with the University however you will need to reset your HawklD password on the HawklD web site For questions or problems logging in contact the ITS Help Desk 319 394 HELP 4357 its helpdesk uiows The University of lowa Human Resources E Find Digable Mew mages Cache Tools Validate Browser Mode IES Document Mode IES standards X nu san Ld J m Vl https hris uiowa edu portal ssQ6 driver php sectionld 3 University Budget H Employee Self 5 m tt x Google Search Share Sign In amp vy Bl FME WEB USER Page amp Budgetst BB Accounting Code Man
4. 35 872 35 872 26 722 36 722 2 37 Add MFK Delete MFKs show Increases user fields Save Record Ie C Mmm There may be rounding errors with the New Position salary and the New Salary in the MFK field when the data is initially loaded from HR Please adjust your MFK salary to equal your New Position salary amount or you will not balance 10 Pay Basis 9 HR has provided the pay basis 9 records for informational purposes only You cannot change any of these records HR will not be taking these records back You must submit the appropriate paperwork to HR to change these records 3 Budget Microsoft Internet Explorer File Edi View Favorites Tools Help Back d al EA Search aj Favorites I Media x EA ET Address amp http haeb farm3 its uiowa eduJbudgetJFilled positians page mI EHE NL E A a a P ER OVVA Budget Office Budget App Hema Filled Positions Filters Reports Logout Record l 496 g l gt gt gt of 983 ino filter selected Change Mame Owner Peri Cur Mew Epl o nc E corn 15 4000 RB 47 877 49 792 400 Posn h r Posn Description Job Cd Pay G Job Desc Grp Hrs Cur Poz Mew Pos 1 96 Inc 00007339 CLINICAL ASSISTANT rz TT asst S ao a a o oo Working Budget Current Budget Salary History Other 4mounts Mote You can t distribute funds to this position because
5. 050 33 4300 00010 00000000 5035 528 00000 40 0000 Mame 15 750 15 700 15 700 UP 050 33 4300 00010 00000000 5035 000 00000 40 0000 JULY 1 BUDGET 265 FP 050 33 4300 00010 00000000 5045 635 00000 40 0000 Mame 15 700 15 700 FP 240 33 4300 000768 00000000 5045 419 00000 40 0000 Name 3 424 3 424 520 33 4300 00000 86003200 5045 333 00000 40 0000 Mame 0 15 700 16 760 FP 520 33 4300 00000 860032700 5045 333 00000 40 0000 Name 15 700 15 750 FP 050 33 4300 00010 00000000 5045 635 00000 40 0000 Name 17 215 15 700 15 700 FP 050 33 4300 00010 00000000 5045 528 00000 40 0000 Mame 15 700 15 700 E I 1 l0 Internet 2 This displays all budget entries Filled Unfilled and GE Revenue in a format similar to a table You may Click here at the top of the page to apply a percentage increase to all the current salaries in the filtered group This will not work on GE Revenue Merit or Unfilled Position entries GE must be entered in the New Budget field only You may add salary dollars to the GL without a position number attached You must do this on the Working Budget display by Click here at the top of the page This record will appear with an UP as the position type code The UP dollar amount must be placed in the New Budget field If the description 1s left blank it will default to Unallocated F P G or GA RA depending on the 1acct when the budget is downloaded into the general ledger 25 Working Budget Continued You may
6. gt gt of 4 filtered Adhoc Filter Change Name SSN EmpllD Owner PCnt Cur Epl Mew Epl Inc 2 14 2500 E 97 516 0 100 00 Posn Nbr Posn Description Job Cd Pay G Job Desc Hrs Cur Pos New Pos Inc Working Budget MFK Splits Current Budget Salary History Other Amounts Newv Position Salar Inc Inc bri y Distribute Set Posn Sal Click here to distribute Reclass Promo and Other amounts FND OR DEPT SDEPT GRANTPG IAC FN CCTR Cur Sal Cur Bud New Sal New Bud Inc Cd oso 14 2500 10000 00000000 5002 160 00000 40 4710 7 956 7 56 o of coool mm Inc Promo Code Other Code edit splits o z 112 Tr mi D User Fields Totals 7 956 7 956 0 0 0 00 Add MFK Delete MFKs Reload Record s hide increases user fields Save Record Click here to e mail your questions suggestions chagen Budget Development is a department in the Finance and University Services organization 09 05 AM 05 03 2004 Copyright 2003 The University of Iowa All rights reserved Budget Office FUS Portal o 1 dap Internet Status Codes I is for the initial load A is an addition to a record C is there was a change to this record D is for delete N is for a new recorded added and F 1s for final 12 13 Budget Microsoft Internet Explorer E E X amp el x File Edit View Favorites Tools Help r
7. Set Sal lick hep a an her ampun FND OR DEPT SDEPT GRANTPS TAC OAC DPACT FM Cur Sal Cur Bud New Sal New Bud amp Inc Cd C foso 11 1030 foooon 5002 10 nono 38 500 38 500 a of ooo x 5 Inc Prarmao Other Code edit splits DEO ol e 1 User Fields Multiple selection 3 SEIU Faculty retentinn 4 SEIU Faculby market adjst Totals 34 500 3 amp 5L Lv of absence w o sal W Lv of absence with sal N Mew employee i Add MFK Delete MFKs Reload Record s hide increases user fields R Phased retirement cord 2 T Term next fiscal yr U Term this fiscal yr z Disciplinary action 7 Click here bo e mail your questions suggestions chagen Ele Fimd Disable View mages Cache Jools Validate Browser Mode IES Documenti Mode Quirks rx 6 Non Salary enter the reason code for no salary increment is BEY j wm UNIVERSITY Budget amp Salary Planning OF lowA Budget Year FY 2014 Budget App Home Filed Positions Filters Reports Logout Record lt lt zs 1 g gt gt gt of 2 Filtered hac Filbar Change Hame _ Caner PCat cur Epl 3 Hew Epl Se Inc 104 11 1030 76 900 100 00 3 Pasn Mar Pasn Description a Cd Pay Job Desc Grp Hrs Gur Pos 5 New Pos z Inc m 00042801 Associate Proleasor 12 Assoc Prot B z 38 500 100 00 Working Budget Sol
8. THE UNIVERSITY Budget amp Salary Planning p OF OVVA Budget Year FY 2013 Budget App Home filled Positions Eiters Reports Logout Budget Reports Wark Copy Tips for printing reports Control Sheet MFK Salary 0 s Printing support 15 better in TE than other browsers IE supports page New Position Salary Sum of MFKs with owner breaks Department Summary e Make sure to choose a Landscape orientation under Page Setup MFK Budget iz MFK Salary Reduce margins 5 on a side works well Unfilled Positions Under IE use the following values for header and footers in Page Unfillad Positions Updated Setup GE Entries o Header amp w GE Entries Updated o Footer amp D amp bPage amp p of amp P Standard Hours Discrepencies Compensation Category Department Budget Analysis old C10004 Budget Detail Analysis 614 BODOUOA HR Changes P amp S Paygrade Minimum P amp S Paygrade Maximum SEIU Payqrade Maximum P amp S Percentage Increase Summary Faculty Percentage Increase Summary Salary Increase Out of Range Large Salary IACCT Control Sheet Balance Click hore to e mail your questions suggestions chagen Budget Development is a department in the Finance and University Services organization 11 53 AM 05 16 2013 i Copyright 2003 The University of Iowa All rights reserved Budget Office Self Service File Find Digable View mages Cache Tools Validate Browser Mode 1 9 Document Mode Quirks
9. e Pay Group 9 positions can t be updated OR DEPT SDEPT GRAMTPG IAC OACDPACT FN CCTR Cur Sal Cur Bud New Sal New Bud Inc Cd r osss is aone sonsovacocuow scos cao ocoo io ocno T T ofr zi Totals ola 0 355 Add MFK Delete MFEs show Inereases user fields Save Record sj g xX7N819 LL nme 7 Fiidara Tn 10 WORKING BUDGET E Budget Microsoft Internet Explorer EE E isixi File Edit View Favorites Tools Help r sack Q gt ix al FN JO Search 512 Favorites GA Media O Od wm Ee rel Address amp http web Farm3 its uiowa edu budget Filled positions page action2ShowFields Teal Type SANOA here Q Seareh Web wa Radio 42 Music Games Spots X News Movies HotStuff Se TV Celebs Go Links L THE UNIVERSITY Budget amp Salary Planning OF OWA Budget App Horne Filled Positions Filters Reports Logout Record 1 g l c l of 4 filtered Adhoc Filter Change Name SSN EmpllD Owner PCnt Cur Epl 5 Mew Epl Inc 032991 2 14 2500 2 87 516 0 100 00 Posn Nbr Posn Description Job Cd Pay G JobDesc Grp Hrs Cur Pos New Pos 96 Inc Working Budget MFK Splits Current Budget Salary History Other Amounts New Position Salar Inc Inc bel y Distribute Set Posn Sal Click here to distribute Reclass Promo and Other amounts FND OR DEPT SDEPT GRANT
10. g l c l gt gt of 1 filtered Home Filled Positions Filters Reports Logout Adhoc Filter Change Name me Owner PCnt Cur Epl 5 New Epl Inc 3 05 0305 uf 57 068 0 100 00 Job Cd Pay G Job Desc Grp Hrs Cur Pos New Pos Inc 4672 Administrative Associate A23 10 Administra 1 40 57 068 0 100 00 Working Budget Posn Nbr Posn Description MFK Splits Current Budget Salary History Other Amounts New Position Salary 36 Inc he Distribute eE 3 Click here to distribute eclass Promo and Other amounts FND OR DEPT SDEPT GRANTPG IAC OACDPACT FN CCTR Cur Sal Cur Bud New Sal New Bud Inc oso fos 0305 s0000 50501800 5202 ooo 00000 6o 0000 28 534 28 534 o of 0 00 m E aso os 0307 00733 00000000 5202 ooo 00000 oo 0000 28 534 28 034 l o oo r 2 Totals 57 068 56 568 o of 0 00 Add MFK Delete MFKs Reload Record s show increases user fields Save Record Click here to e mail your questions suggestions Budget De Development is a department in the Finance and University Services organization chagen Copyright 2003 The University of Iowa All rights reserved 09 37 AM 05 03 2004 Budget Office FUS Portal E 6 meme Salary increases are distributed over the multiple MFK lines based upon same ratio of the Current Salary per MFK to the sum of Current Salary 16 SHARED
11. n X There are numerous reports provided for your use to help you do your budget and salary planning We ask that you please run the New Position Salary Sum of MFK s and MFK Salary 0 for all your funds You cannot balance if there are names on these two reports Also run the IACCT Control Sheet Balance report This will ensure you have made the correct category shifts with the appropriated fringe percentage 3l
12. 000 00000 1673690 2721420 2004 050 01 0060 00000 0000000 5202 000 00000 1547317 2585038 2004 050 01 0060 00000 0000000 5202 000 00000 1660505 2716227 z004 null 01 0060 00007 7 null 5400 null null 18673699 27214211 2004 050 01 0060 00000 0000000 5400 000 00000 1069534 2717256 GE z004 050 01 0060 00000 0000000 6070 000 00000 15669535 2717257 GE 2004 050 01 0060 00000 0000000 6270 000 00000 M 4 MH Cev warking budget 1 Draw Ls Gi WLIO 418 o A EREER Ready I D T F WM TT This is an example of a comma delimited file 26 FILTERS In this application there are two kinds of filters a quick filter and an advanced filter Quick Filter The quick filter will allow you to filter on a limited number of fields fields that are commonly used You my name and save the filter to use at another time or you may just apply the filter for a one time use 2 Budget Microsoft Internet Explorer Fil Edit View X Favorites Tools Help Back f 7 EA Search Gaj Favorites Media A ET ET 4 L THE UNIVERSITY Budget amp Salary Planning OWA Budget Office Budget App Home Filled Positions Filters Reports Logout Mode Quick Advanced Filter Name Save Filter Delete Filter Unsaved Filters fNo filters availabl
13. 2500 BE 57 516 0 100 00 Posn Nbr Posn Description Job Cd Pay G Job Desc Grp Hrs Cur Pos New Pos Inc 00045346 ma PT Prof 422 100 00 Working Budget MFK Splits Current Budget Salary History Other Amounts New Position Salary Inc l Distribute Sat Poem eal Click here to distribute Reclass Promo and Other amounts FND OR DEPT SDEPT GRANTPG I4C OAC DPACT FM CCTR Cur Sal Cur Bud New Sal New Bud oso 14 2500 10000 00000000 5002 160 o0000 40 a710 7 956 7 956 o o ooo r 2 Totals 7 9s6 7 56 o of 0 00 Add MFK Delete MFKs Reload Record s show increases user fields Save Record Inc Cd Click here to e mail your questions suggestions chagen Budget Development is a department in the Finance and University Services organization 08 53 4M 05 03 2004 Copyright 2003 The University of Iowa All rights reserved Budget Office FUS Portal H CL Mmm 1 New Position Salary enter salary here to distribute across MFK s or Update Position Salary 2 9o Inc enter the percent of raise you plan to give 2 enter 2 The increase will be calculated on the Current Salary 3 Inc enter the dollar amount of the raise The increase will be added to the Current Salary J apps its uiowa aedu bucget filled positians page x Google B Search gt W Share More Sign In amp ae Bi FMB WEB USER Page Budgetst B Accounting
14. Cache Toole Validate Browser Mode IES Document Mode Quirks X SALARY PLANNING Ch This Salary Planning button takes you to the forms that allow you to update budget and salary information by A Filled Positions B Unfilled Positions C General Expense Revenue D Working Budget These will be discussed in detail later MISCELLANEOUS The options under miscellaneous include Filters Reports Export data Balance nw The Budget Office has put together a group of reports to help you with the budgeting process Two of these reports are edit reports If you have done your budget correctly these two reports will be blank CHANGE PASSWORD this would give you the option of changing your Hawk ID LOGOUT SALARY PLANNING FILLED POSITIONS al Budget Microsoft Internet Explorer File Edit View Favorites Tools Help X M ix 2 A 42 Search 512 Favorites QU Media e3 L4 id 23 Address 4 http web Farm3 its uiowa edu budget Filled positions page El co uns Teal TEDE sean Aare Search Web At w Radio Music q Games Sports 5 News Movies j HotStuff S TV Celebs L P THE UNIVERSITY Budget 8 Salary Planning OF lowa Budget App Home Filled Positions Filters Reports Logout Record 1 g l gt s l of 4 filtered Filter Change Name SSN EmpllD Owner Pert CurEpl New Epl Inc 14
15. POSITION YOU OWN 3 Budget Microsoft Internet Explorer E E la x File Edit view Favorites Tools Help ar o Back o M ix 2 A a Search 512 Favorites GA media o CJ E rel 24 Address 4 http iweb Farm3 its uiowa edu budget filled positions page Teal TEDE sean Aare Search Web Radio Music Games Sports So News Movies j HotStuff S TV Celebs Links L THE UNIVERSITY Budget amp Salary Planning OF OWA Budget App Home Filled Positions Filters Reports Logout Record lt lt lt 1 go gt gt gt of 2 filtered Adhoc Filter Change Name SSN EmpllD Owner PCnt Cur Epl 5 New Epl Inc 7 3260 1 140 000 0 100 00 Posn Nbr Posn Description Job Cd Pay G Job Desc Hrs Cur Pos New Pos 96 Inc 00015439 Associate Professor Clinical Fo12 EN oa 40 140 000 0 100 00 Working Budget MFK Splits Current Budget Salary History Other Amounts New Position Salar Inc Inc TENE y Distribute Set Posn Sal Click here to distribute Reclass Promo and Other amounts FND OR DEPT SDEPT GRANTPG IAC OAC DPACT FM CCTR Cur Sal Cur Bud New Sal New Bud Inc Cd Totals 140 000 112 400 o of 0 00 Add MFK Delete MFKs Reload Record s show increases user fields Save Record Click here to e mail your questions suggestions chagen Budget Development
16. Pent Cur Epl Mew Epl Inc gl ETT 1 11 1030 47 800 u 100 00 Posn Mbr Posn Description Jab Cd Pay G Job Desc Grp Hrs Cur Pos Mew Pos 96 Inc 00042801 ASST PROFESSOR rais astProf 20 23 300 a 100 00 Working Budget Current Budget Salary History Other Amounts OR DEPT SDEPT GRANTPG IAC OAC DPALI FM CCTR Current Sal Current Bud 050 11 1030 0 0000 0 0000000 5002 O00 10 0000 23 300 23 300 Total 23 300 23 300 Click here to e mail your questians suggestions atasan Budget Development is a department in the Finance and University Services organization 10 36 AM 05 13 2003 Copyright 2003 The University of Iowa All rights reserved ia r E Done Internet 2 Current These are non updateable fields and reference use only It displays current MFK s and salary distribution If you change the current budget on the Working Budget you will always be able to come back to this screen to see the current budget you started with 14 x Googk f searnh W Shore More Sign In vs Bl FME WEB USER Page 81 Budgetst B Accounting Code Manual Bl The University of Iowa amp Employee Self Service Fin Calories in Cottage Cheese W Citrix XenApp Logan L T HE UNIVERSITY Budget 8 Salary Planning OF OVVA Budget Year FY 2013 Budget App Home Filed Positions Fiters Reports Logout Record es e
17. also download the Working Budget as a comma delimited or Excel file See excel file example below This is an excel example Microsoft Excel working budget 1 P E 8 x 184 File Edit wiew Insert Format Tools Data Window Help 8 x DO ae SAY aoa x ii v Al BUDG WRKG DTL ID K EEE FP bon r qc qm 1 BUDG WHEUDG CUBUDG TY BUDG YRGL FUND GL ORG GL DEPT GL SUB GL GRAN GL INST GL ORG GL DEFA 1660506 2716220 UP 2004 01 0060 00000 5200 18673697 27214131UP 2004 050 01 0060 00000 00000000 5200 000 00000 1561670 2709392 2004 050 01 0060 00000 00000000 5202 000 00000 1657552 2705274 2004 050 01 0060 00000 00000000 5202 000 00000 B 1866318 2714040 FP 2004 260 01 0060 00000 00000000 5202 000 00000 Bbb324 2714046 2004 050 01 0060 ununu 00000000 5202 000 00000 8 1860842 2708564 2004 050 01 0060 00000 00000000 5202 000 00000 8 1862546 2710268 2004 050 01 0060 00000 00000000 5202 000 00000 1562547 2710269 2004 260 01 0060 00000 00000000 5202 000 00000 1662753 2710461 2004 260 01 0060 ununu 00000000 5202 000 ununu 1553845 2701667 2004 050 01 0060 00000 00000000 5202 000 00000 10673690 2721420 UP 2004 050 01 0060 00000 00000000 5202 000 00000 154 317 2585038 FP 2004 050 01 0060 00000 00000000 5202 000 00000 1660505 2716227 2004 01 0060 00000 5400 18673699 2721421 UP 2004 050 01 0060 00000 00000000 5400 000 00000 1069
18. increases user fields Save Record Click here to e mail your questions suggestions Budget Development is a department in the Finance and University Services organization Copyright 2003 The University of Iowa All rights reserved chagen 09 49 AM 05 03 2004 Budget Office FUS Portal I Don lg nternet If an employee has multiple positions you will see all of their positions if you are responsible for any part of their salary This will allow the user to see all positions comprising the New Employee Salary Remember that you will only be able to update the position that you own 19 UNFILLED POSITIONS E Budget Microsoft Internet Explorer E b E l le x File Edit View Favorites Tools Help aw x ix al A 42 Search 512 Favorites GA Media O E LJ z d Address amp http web Farm3 its uiowa edu budget unfilled positions page Teal Fone search here Q Seareh Web Radio 42 Music Games Spots News Movies 67 HotStuff Se TV Celebs Go Links L THE UNIVERSITY OF OVVA Budget 8 Salary Planning Budget App Home Filled Positions Filters Reports Logout Record ill 1 g l gt of 2 filtered Adhoc Filter Change Posn Nbr Posn Description Job Cd Pay G Job Desc Hrs Owner SubDept Accountant 16 06 Accountant FND OR DEPT SDEPT GRANTPG IAC FM C
19. is a department in the Finance and University Services organization 09 39 AM 05 03 2004 Copyright 2003 The University of Iowa All rights reserved Budget Office FUS Portal za 25 Mmm All MFK distributions on this position will be viewable Only the MFK s you have access rights to will be updateable Distributions will continue to maintain the same ratio to total as the current salary but distribution will only occur to your MFK s It is highly recommended that you use the Set Posn Sal button on all shared positions The application will not allow balancing if the New Position Salary does not equal the sum of the New Salary on each MFK The Increases Users Fields tab will only show MFK s which you can update 17 SHARED POSITION YOU DON T OWN 3 Budget Microsoft Internet Explorer sixi File Edit View Favorites Tools Help r v ix 2 TN pO search 512 Favorites GA Media R LJ rel 24 Address 2 http fweb Farm3 its uiowa edu budget filled positions page Eco us Teal Tyne seach Aare Search Web i sz Radio 42 Music Games Sports do Nevis Movies 6 7 HotStuff TV Celebs L P THE UNIVERSITY OF lOWA Budget amp Salary Planning Budget App Horne Filled Positions Filters Reports Logout Record lt lt l 1 go gt zz of 1 filtered Adhoc Filter Change Name EmpllD Owner PCnt Cur Epl Mew Epl Inc 1 10
20. 0 250 000 250 000 20 000 All GE and Revenue amounts are listed with Current Budget equal to New Budget You have the option to change the New Budget All MFK s are unique with one description If you would like to add a new general expense or revenue amount with a unique description the new MFK must also be unique 21 New Budget 148 134 52 180 40 267 227 011 227 102 8 556 5 038 250 000 250 000 250 000 250 000 250 000 250 000 250 000 20 000 Internet 2 GE Revenue continued You must click any where on the MFK to change it Another popup screen will appear for you to enter your changes 3 Budget Microsoft Internet Explorer File Edit View Favorites Tools Help da Bark mi f fat EA Search ss Favorites EI Media x ET 20 EM Z Address E http web Farma3 ibs uiewa edu budget general expense page ackien edik amp id 187 1164 m l THE UNIVERSITY Budget amp Salary Planning OF OVVA Budget Office Budget A Home Filled Positions Filters Reports Record 1 g l of 57 fNn filter selected Change wr Jaso r sona lanan eau ooo nonon lan nn Name Desc GENERAL EXPENSE 0 Cur Budget 48134 Mew Budget 48134 Save Changes Reload Record click here to return ta the General Expense list Delete Record Click here to e mail your questions suggestions Budget Development is a depart
21. 1 g l k si of 2 fittered Ad t Filter Change Mame Emplin Gener Poni CurEp 3 5 w Me 1 40 5 1 11 10 uq Mar Posn Description dob Cd Pay G Job Dese Go Hr Cwr 5 New 5 amp Inc 00042801 Associate Protessor FT Z Fas Prot 0 37 300 38 500 3 22 Working Budget MEK Splits Current Budget Salary History Other mounts Year Sal Amount Yo Increase E 2012 74 700 1 60 56 2011 73 460 2 14 56 2010 71 920 0 00 93 2009 71 920 5 73 98 2008 68 024 59 59 56 2007 62 074 9 10 2006 56 695 12 08 9 2005 30 752 2 32 9m 2004 49 613 3 79 2003 47 800 4 82 55 2002 43 600 8 11 2001 43 800 Je Find Disable View mages Cache Took Validate Browser Mode IES Document Mode Quirks etl X Salary History Salary history comes from previous years budget applications and reflects salary as of July 1 of that fiscal year 15 EXAMPLES ONE POSITION ONE OWNER MUTIPLE FUNDING SOURCES 3 Budget Microsoft Internet Explorer File Edit View Favorites Tools Help F M ix E FN JO search 5 Favorites GA Media o e3 LJ rel 24 Address 4 http web Farm3 its uiowa edu budget Filled positions page action HideFields Eco ins Teal Type sean here Q Search v eb 44 mz Radio 42 Music Games giSpotts WX News i Movies 4 HotStuff S TV Celebs L THE UNIVERSITY OF lOWA Budget amp Salary Planning Record 1
22. 2003 The University of Iowa All rights reserved chagen 09 44 AM 05 03 2004 Budget Office FUS Portal 21 Do Internet 2 Budget Microsoft Internet Explorer e x File Edit View Favorites Tools Help ay Back M 6 2 A Search 52 Favorites QU Media Lj rel 2 23 Address 4 http web Farm3 its uiowa edu budget filled positions page Teal Fyne sean Aare Search Web 2 Radio d Music q Games Sports S News t Movies b HotStuff T Celebs L THE UNIVERSITY Budget amp Salary Planning OF OVVA Budget App Home Filled Positions Filters Reports Logout Record lt lt 4l 2 g l gt gt gt of 2 filtered Adhoc Filter Change Name EmpllD Owner PCnt Cur Epl 5 New Epl Inc 1020194 1 3000 21 000 100 00 Job Cd Pay G Job Desc Grp Hrs Cur Pos New Pos Inc FT52 m Schol Tran o 01 6 100 00 Posn Nbr Posn Description Scholar Trainee Working Budget MFK Splits Current Budget Salary History Other Amounts New Position Salary Inc nc s r BEEBUIS e EF Click here to distribute eclass Promo and Other amounts FMD OR DEPT SDEPT GRAMTPG I4C OACDPACT FN CCTR Cur Sal Cur Bud New Sal New Bud oso 17 3000 41000 71886400 5610 000 00000 s0 0000 19 968 li of of 11 221 Totals 19 968 o li li 0 00 Inc Cd Add MFK Delete MFKs Reload Record s show
23. 25980 0 13 2410 1 74 000 0 100 00 Posn Nbr Posn Description Job Cd Pay G Job Desc Grp Hrs Cur Pos New Pos Inc 00016577 Health Svcs Admin II PH s 12 Hlth Svc 2 1 40 74 000 0 100 00 Working Budget MFK Splits Current Budget Salary History Other Amounts New Position Salary Inc l nc Distribute Click here to distribute Reclass Promo and Other amounts FND OR DEPT SDEPT GRANTPG IAC OACDPACT FN CCTR Cur Sal Cur Bud New Sal New Bud 70 7280 08100 o0000000 5202 ooo 00000 31 0000 14 816 14 816 of of cofi v ses 13 2410 00130 00000000 5202 000 000 oo 0000 29 592 24 275 of of oooll z M s93 13 2410 00150 00000000 5202 poo 00000 o0 0000 29 592 za z76 of of oco t 2 Totals 74 000 63 367 o of 0 00 Add MFK Delete MFKs Reload Record s show increases user fields Save Record Inc Cd Click here to e mail your questions suggestions chagen Budget Development is a department in the Finance and University Services organization 09 40 AM 05 03 2004 Copyright 2003 The University of Iowa All rights reserved Budget Office FUS Portal H CL Mmm This 1s exactly like the Shared Position You Own except the Set Posn Sal button will not be visible You do not have the right to update New Position Salary for a position you do not own 18 MULTIPLE POSITIONS 2 Budget Microsoft Internet Explorer File Edit Vi
24. 534 2717256 GE 2004 050 01 0060 00000 00000000 5070 000 00000 1669555 2717257 GE 2004 050 01 0060 00000 00000000 5270 000 ununu M 4 b M working budget Draw G Autoshapes S CX Ready Ed Microsoft Excel working budget 1 184 File Edik wiew Insert Format Tools Data Window Help Bsmenyx x pio 2 Al BUDG VWREG DTL ID esr Es E 5 li 0 li EE n 1 BUDG Wi BUDG_Cl BUDG Ty BUDG YF GL FUNE GL ORG GL DEPT GL SUB GL GRAF GL INST GL ORG GL DE Kl Cu 1660506 2716220 z004 null 01 0060 00007 null 5200 null null 18673697 27214181 2004 60 01 0060 00000 0000000 5200 000 00000 1561670 2705382 2004 050 01 0060 00000 0000000 5202 000 00000 1557552 2705274 z004 050 01 0060 00000 0000000 5202 000 00000 E 1866318 2714040 2004 260 01 0060 00000 0000000 5202 000 00000 1666344 2714046 2004 60 01 0060 00000 0000000 5202 000 00000 8 1860842 2708564 FP z004 050 01 0060 00000 0000000 5202 000 00000 8 1862546 2710258 FP 2004 050 01 0060 00000 0000000 5202 000 00000 1562547 2710269 z004 260 01 0060 00000 0000000 5202 000 00000 15662759 2710461 2004 260 01 0060 00000 0000000 5202 000 00000 1553845 2701667 2004 050 ul 0060 00000 0000000 5202
25. BUDGE AND SALARY PLANNING APPLICATION TABLE OF CONTENTS Login Access Rights 2 Main Switchboard 4 Salary Planning 5 Filled Positions 5 10 Reclassifications Promotions amp Other Amounts 6 8 Merit Positions 9 Pay Basis 9 Positions 10 Working Budget 11 12 Increase User Field 13 Current Budget 14 Salary History 15 Fxamples One Position One Owner Mult Funding Sources 16 Shared Position You Own 17 Shared Position You Don t Own 18 Multiple Positions 19 Unfilled Positions 20 GE Revenue 21 24 Working Budget 25 26 Filters 21 28 Balance 29 30 Reports 3l LOGIN ACCESS RIGHTS FS P S https login uiowa edu uip login page service https hris uiewa edu portal idet Employee Self 5 m fik L x Googk Search W Share Sign In amp i B FMB WEB USER Page amp Budgetst BB Accounting Code Manual B The University of lowa Employee Self Service Fin Calories in Cottage Cheese Citrix XenApp Logon al fr Employee Self Service b Welcome to the Finance and Operations F0 Web Applications Portal howal HawkID Login This is your single point of access for FO Web Applications including Self Service Workflow PCard GL DSs and the HR Data Access Applications Please sign in using bank n awkID 1 Your HawklD and Password 2 Your HawklD Password o Sign in IMPORTANT INFORMATION Links to Common Questions panit know your hawkid
26. Budget App Home Filled Positions Aters Reports Logout Hello Cathy Hagen Salary Planning o Filled Positions o Unfilled Positions o General Expense amp Revenue o Working Budget Miscellaneous Filters Reports Export data o Balance Budget Office Only o User Management Special Control Sheet Report Validate GL 5 Final GL Export o Final Budget Book Export runs 25 minutes Import Records Changa Password Logout Filter Adhoc Filter The filter selected above if any will automatically be applied to any record list ar report that you view Click here to create a new filter Budget News amp Messages Important Links a 2012 2013 Salary Guidelines FY 13 Human Resource Guidelines Budget App Documentation This year you can review last year s budget data Any records from previous years are available as read anly Budget Year FY 2014 Set Year You have access to the following arg depts 01 02 03 04 05 06 08 09 11 12 13 14 15 16 17 18 19 20 21 29 30 Please report any technical problems to ATS Budget amp Salary Planning Support 33 35 39 40 43 46 49 65 69 70 80 85 87 89 90 92 93 94 98 99 Questions about the data or budget process should go to cathy hagen uiowa edu or angela memullin uiowa edu Ele Find Digable Wew Images
27. CTR Cur Budg New Budg Cd TT os osos 50000 o ofiz 0 0 Add MFK Delete MFKs Reload Record s Save Record Click here to e mail your questions suggestions chagen Budget Development is a department in the Finance and University Services organization 10 22 AM 05 03 2004 Copyright 2003 The University of Iowa All rights reserved Budget Office FUS Portal E g Internet The application allows the user to assign an MFK and budget amount to an unfilled position Only the MFK and the budget amount will go to the general ledger The position number MFK and budget amount will be fed to the Budget Management Application None of this information will be taken back to HR If you want to change ownership of the position you will have to submit the proper paperwork to the Human Resource Department The Iact is defaulted to the budget iacct based upon the job code HR has provided the Org Dept and Sub Dept from their files You may add an unfilled position to the working budget without a position number Assigning an MFK and budget amount is strictly for GL and Budget Management purposes Again HR will not take any of the unfilled position changes back 20 GE REVENUE Budget Microsoft Internet Explorer File Edit View Back mb 2 fal d search El Favorites Gifmedia EA B Si E i S Favorites Tools LES HE UNIVERSITY 1 OF lowa Help Budget amp Salary Planning Bud
28. Code Manual Ell The University of Iowa 8 Employee Self Service Fin Calories in Cottage Cheese Citrix XenApp Logon P fi THE UNIVERSITY Budget amp Salary Planning OF OVVA Budget Year FY 2014 Budget App Home Filed Positions Filters Rezarts Logout Record 5 1 go gt gt of 2 filtered Adhoc Filter Change Hame EmallD Owner PCnt Cur ER Mew Epi Inc 1040378 1 11 1030 it 100 00 Abr Poe Job Gd Pay G Job Dest Grp Hrs Cur Pos Haw Pos 96 Inc DOO 2801 Assn Pre Sor 12 Assoc Prof 8 zl 1B 50 0 106 00 Working Budget MEK Splits Current Budget Salary History Other Amounts Haw Position Sala z nc Inc iek hore ietrilmibn Y Distribute Set Posn Sal Click here to distributa Promo and Other amounts OR DEPT GRAMTPG TAC OAC FM CCTR Cur Sal Cur Bud New Sal New Bud Inc C oso 11 1030 focooo 15002 ooo 10 fooon 38 500 38 500 o of ooo r ov Inc Promo Code Other Code edil splits GEG il T Usin Faculty Assistant ta Associate Professor 2500 IE Faculty Associate to Full Professor 3500 Totals 38 500 38 500 of of ooo Add MFK Delete MFKs Reload Record s hide increases user fields Save Record d 4 Click Bee to amp e mall your questonsyaupgesklona chagen er
29. Enui Purchasin Facilities Mana isition 4 GL Journal En Fleet Services Requisition HE Transaction Questions or Suggestions Workers Compensation Find Digable Wew mages Cache Tools Validate Browser Mode IES Document Mode IE9 standards 1 x You will access Budget amp Salary Planning Application through Finance and Operations FO Web Applications Portal Self Service You will use your Hawk ID and password to log into this system If you do not know your Hawk ID you will need to contact the ITS help desk at 335 6363 Your Budget Officer should request access to the budget application The degree of access can be controlled to the departmental level The individual is now considered an active user At any time a Budget Officer may request an individual be changed to inactive status A Budget Officer may also request a change in access level or that an individual be removed altogether Once in the application a user will only be able to change records within the org and department s to which he she has access MAIN SWITCHBOARD e http apps its uicwa edu budget D B X x Google f Search W Share More Sign In amp vy Bl FMB WEB USER Page amp Budgetst B Accounting Code Manual IB The University of lowa 5 Employee Self Service Fin Calories in Cottage Cheese O Citrix XenApp Logon L i THE UNIVERSITY Budget amp Salary Planning d OF lowa Budget Year FY 2014
30. PG IAC OACDPACT FN CCTR Cur Sal Cur Bud New Sal New Bud Inc Cd oso 14 2500 10000 00000000 5002 160 00000 ao 4710 7 95e 7 956 o of ooo t Inc Promo Code Other Code edit splits DEO 1 A ld ome S 71 UserFields Totals 7 956 7 956 o o 0 00 Add MFK Delete MFKs Reload Record s hide increases user fields Save Record Click here to e mail your questions suggestions chagen Budget Development is a department in the Finance and University Services organization 09 05 AM 05 03 2004 Copyright 2003 The University of Iowa All rights reserved Budget Office FUS Portal 4 Budget Microsoft Internet Explorer Internet 1 MFK Distribution allows the user to change add or delete the MFK if you have the access rights 2 Current Salary current salary amount paid from HR on this MFK distribution 3 Current Budget this field 1s populated with the budget amount you assigned in the New Budget field last year or changed in Budget Management during the year Please Note you may change this by double clicking in the field if you want to change a dollar amount However the amount you change is for your reference only and will not go anywhere 4 New Salary this is the salary amount you want charged to the assigned MFK and will be sent to Human Resources HR This is updated by the distribution button or by clicking right in the cell itself 5 New Budget th
31. ar amount each org 1s responsible for funding This button is not visible for General Service staff or for positions you do not own 9 Merit Positions your merit salaries have been updated and loaded by HR You cannot change the New Pos salary You may change add or delete MFK s You will change MFK s by going directly into the MFK line 2 Budget Microsoft Internet Explorer Fil Edit View Favorites Tools Help Back fx 4 A search j Favorites El Media E L amp Address http web Farm3 ibs uiowa edu budget filled positions page pi OF lOWA Budget Office Budget App Home Filled Positions Filters Reports Logout Record ID role z of 1 filtered Adhoc Filter Change Marne EmgpllD Owner Pent CurEpl Neve Epl w Inc a 1029109 13 2260 1 4872 dB rdg dy Posn Mbr Puzn Description Job Cd Pay G Job Desc Grp Hrs Cur Pas Mew Pos Se Inc 00003363 CLERK III ele 08 Cik III 1 40 2 37 Working Budget Current Budget Salary History Other Amounts Note You can t distribute funds to this position because e This is a Merit position funds have already been distributed You can update individual MFKs but the Mew Position Salary should nat change FMD OR DEPT SDEPT GRANTPG IAC OACDPACT FM COTR Cur Sal Cur Bud New Sal Mew Bud Inc 240 13 2280 00900 00000000 5202 000 00000 10 ooon 35 872 35 872 36 722 36 722 EHI Totals
32. department in the Finance and University Services organization 09 34 AM 05 03 2004 Copyright 2003 The University of Iowa All rights reserved Budget Office FUS Portal ya 9 0 Increase User Field Will only display the MFK s to which you have access rights Will display incremental increase to the MFK for SInc Promo and Other increases These amounts can be updated directly in the cell The Code next to Other will change to NonSal if the amount in Other box is for a Non salary related increase You cannot give an Other increase and use the Non salary code at the same time User 1 4 User code fields are optional and can be used at your own discretion User 1 will hold up to 50 characters User 2 amp 3 will each hold 10 and User 4 is a numeric field User codes will not go anywhere but will be saved DEO Indicates if an individual 1s a Department Executive Officer e O Officer N Not an Officer 13 i Budget Microsoft Internet Explorer Fil Edit View Favorites Tools Help Back 2 a search XjFavorites lMedia EA E s v 2 Address amp http web Farma3 ibs uiewa edu budget Filled positions page tab current L THE UNIVERSITY Budget amp Salary Planning OF OVVA Budget Office Budget App Home Filled Positions Filters Reports Logout Record 4 g l of ane ino filter selected Change Owner
33. e OR DEPT SDEPT GRAMTPG IAC OAC DPACT FN CCTR Saved Filters MFK IOC OC OCC HE EH HE ho filters available inn n A p System Filters System Test Filter Pay Group Job Code Status Cude Clear Filter Clear Fields Apply Filter lim Once you are finished with your filter and you want to go back to your original view you must go to the drop down menu at the top of the page and select No filter selected dl nudget Microsoft Internet Explorer ite E o Iz cl xj B Ed View Favorite oos Heb gt 2 db Aseh Groote Greta BG A E Address bktp web farm ite uiows eduibudget untiled positions page uns E THE UNIVERSITY Budget amp Salary Planning OF OVVA Budget Office Budget App H ma Filled Positions Filters Reports Logout iNo filter selected ol Change ao fitter selected Record 1 ga ofi Pan hw Pasn Description Job Cd Pay G Unsaved Filters Adhoc Filter Saved Filters OR DEPT SDEPT GRANTPG IAC OAC DPACT FN CCTR v Mo filters available M orfooorfoooon ss T System Filters System Test Filter Add MFE Delete MFEs save Record 21 Advanced Filter 3 Budget Microsoft Internet Explorer Fil Edit wiew Favorites Tools Help Back fx al EA Search Gaj Favorites EI Media s E ET i Address h
34. estions chagen Budget Development is a department in the Finance and University Services organization 12 16 PM 05 16 2013 Copyright i 2003 The University of Iowa All rights reserved Budget Office Self Service 4 Find Disable View mages Cache Tools Validate Browser Mode JES Document Mode Quirks mx 5 Other enter the dollar amount of the other dollars you want to give This will be done after you to enter New Position Salary Inc or Inc You will have the option to add or not add the dollars to a New Salary pps its uawa edubudget illed nositians page action ShcwFields X Google v Search S Share More Sign In 4 x Bl FMB WEB USER Page Budgetst B Accounting Code Manual Bill The University of lowa Employee Self Service Fin C Calories in Cottage Cheese citrix XenApp Logon L T i HE UNIVERSITY Budget amp Salary Planning OF IOWA Budget Year FY 2014 Budget App Home Filed Positions Filters Reports Logout Record 1 m l k gt gt gt of 2 filtered Ade Filter v Change Mame Emp Damer PCnt Cur Epl 3 Hew Epl Ti Inc 1040378 1 11 1030 76 900 100 00 4 Nar Description Job Cd Pay G Job Desc Gm Hrs Gur Pas Mew Pos z nn 00042801 Associate Professor FT12 Assoc Prol B 20 38 500 100 00 Working Budget Splits Current Budget Salary History Other Amounts Hew Salary Inc Inve ai Distribute
35. ew Favorites Tools Help r Fark X M ix izi FN pO search Sj v Favorites GA Media Ol v LJ rel 3 23 Address a http web Farm3 its uiowa edu budget filled positions page Teal Zane seach here ei Search Web 4 ws Radio amp Q Music Games Spots G Nevis Gg Movies 67 HotStulf S TV Celebs L THE UNIVERSITY OF lOWA Budget amp Salary Planning Record lt lt J 1 gt gt gt of 2 filtered Budget A Home Filled Positions Filters Reports Logout Adhoc Filter Change Mame EmpllD Owner PCnt CurEpl New Epl 21 J 000 0 Posn Nbr Posn Description Job Cd Pay G Grp Hrs Cur Pos Mew Pos Inc 00104654 Graduate Research Assistan FR 9 Grad Ra 1 10 U32 100 00 MFK Splits Current Budget Salary History Other 4mounts Inc Working Budget New Position Salary Inc m r _ Distribute Set Posn sal Click here to distribute eclass Promo and Other amounts FND OR DEPT SDEPT GRANTPG IAC OAC DPACT FM CCTR Cur Sal Cur Bud New Sal Mew Bud o Inc oso 17 3000 41000 72002800 5045 ooo fooo00 10 ooo 1 032 l l o 0 00 r Totals 1 032 0 0 0 00 Add MFK Delete MFKs Reload Recerd s show increases user field Save Record Click here to e mail your questions suggestions Budget Development is a department in the Finance and University Services organization Copyright
36. get Office Budget A Home Filled Positions Filters Reports Click here to export this data as a comma delimited file or Excel spreadsheet Click on the MFK to view edit or delete that record MFK 050 17 3000 00000 00000000 6070 999 00000 40 0000 O50 17 3000 20000 00000000 6070 999 00000 21 0000 O50 17 3005 00000 00000000 5070 999 00000 10 0000 O50 17 3005 00000 53390100 6020 999 t n 10 0000 O50 17 3005 00000 53390100 6220 999 t n 10 0000 O50 17 3010 00000 00000000 6070 999 00000 10 0000 220 17 3015 00000 53415000 6235 600 00000 10 0000 YEAR END 4D 220 17 3015 00000 53415000 6235 800 02900 10 0000 220 17 3015 00000 53415000 6235 800 02901 10 0000 220 17 3015 00000 53415000 6235 800 02905 10 0000 220 17 3015 00000 53415000 6235 800 02904 10 0000 220 17 3015 00000 53415000 6235 800 02905 10 0000 220 17 3015 00000 53415000 6235 800 02906 10 0000 220 17 3015 00000 53415000 6235 800 02907 10 0000 220 17 3015 00000 53415200 5925 000 00000 10 0000 ino filter selected Change Click here ta create a new record Hame Desc GENERAL EXPENSE GENERAL EAP GENERAL EXPENSE PHONE REVERSION COLLEGE OF MEDICIME VOICE REVERSION GENERAL EXPENSE BROADLAWNS CEDAR RAPIDS ST LUKE S IOWA LUTHERAN DAVENPORT DMEF MASON CITY NIMHC SIOUX CITY SMEF WATERLOO NEIMEF HOURLY WAGES Current Budget 148 134 52 180 49 257 227 011 227 102 5 556 5 038 250 000 250 000 250 000 250 000 250 00
37. iew Favorites Tools Help daBack m fx fat E Search G Favorites EI Media 4 ET 4 22 2 L THE UNIVERSITY Til oF lowa Budget amp Salary Planning ACCOUNTS PAYABLE AND TRAVEL Faculty uc al Revenue Total Fringe Budget AFFIRMATIVE ACTIOM 46 569 425 AART MUSEUM 180 676 491 BIOSCIENCES BROADCASTING SERVICES BUSINESS ADMINISTRATION Working Budget 0 Tntal 0 BUSINESS OFFICE CAMPUS PROGRAMS STDT ACTIVITY Mote The balance process can take a while for large budget groups Click here te e mail your questions suggestions ahaden If the user is responsible for more than one budget group a screen to select a Budget Group will be displayed After the selection is made click OK 29 i Budget Microsoft Internet Explorer Fil Edit View Favorites Tools Help p fx fat EA Search Ga Favorites Media ca ET 5 El 2 L HE UNIVERSITY Budget amp Salary Planning i OF OWA Budget Office Budget App Home Filled Positions Filters Reports Logout Budget Group Name of Group Change Balance Error Some position total salaries do not equal the sum of the detail salaries Click here to view the report Balance Error Some position salaries are equal to zera Click here to view the report Faculty P amp S Students Merit Gen Exp Revenue Total Base Budget D 312 448 952 596 276 546 1 541 590 Working Budget D 884 344 276 546 0 1 160 890 Diffe
38. is is the dollar amount you want to go to the General Ledger It will automatically default to equal the new salary You may change the amount to reflect an over under funded position by clicking in the cell itself You or we will use the dollars in this field to balance your budget This amount will feed the Position Management Application and will be brought back to the Current Budget field in next year s budget process 11 6 Budg Stat CD when you first open your budget application there will be an T in the box This stands for the initial load from HR The F stands for final You may put an F in the box when you are through working this MFK This 1s a suggestion if you share a position with some other department It is an optional code for those who choose to use it Please see below for the definition of other budget status codes A C D and N E Budget Microsoft Internet Explorer File Edit View Favorites Tools Help o Back v o ix 2 oo 22 Search 512 Favorites GA Media o 3 E rel d Address 2 http web Farm3 its uiowa edu budget filled positions page action ShowFields Zune saan Aare hd Search Web 44 wy Radio 42 Music Games Sports S Nevis Movies 47 HotStuff Se TV Celebs pd El s Links L THE UNIVERSITY Budget amp Salary Planning OF OWA Budget App Home Filled Positions Filters Reports Logout Record 3 4I 1 g l gt
39. its Current Budget Salary Hishory Other Amounts Hew Position Salary inc Inc e y Distribute Set Posn Sal Glick here to distribute E Promo and Other amounts FND OR DEPT SDEPT GRANTPG IAC OAC DPACT CCTR C r Sal C r Bud New Sal New Bud Inc o5o 11 1030 fooooo otototot 5002 noo otot i10 mono 38 500 38 500 of oo Tv 5 Inc Promp Code Other Code edit splits DEQ s User Fields Multiple selection 3 SEIU Faculty rebenbion 4 SEM Faculty market adjst Totals 38 500 38 51 Lv of absence w o sal W Lv of absence with zal H New employee i Add MFK Delete MFKs Reload Record s hide increases user fields Phased retirement cord f i H T Term next fiscal yr U Term this fiscal yr 12 Disciplinary action 7 Click here to e mail your questions auggestians chagen File Find Digable View mages Cache Tools Validate Browser Mode IES Document Mode Quirks x 7 Distribute distributes the dollars in New Position Salary Inc Inc Promo Reclass or Other based on the ratio of the Current Salary per MFK to the sum of Current Salary It will only distribute across those MFK s you have access to 8 Update New Position Salary the use of this button is optional but highly recommended with a shared position It sets the New Position Salary before any distribution takes place This will help determine what doll
40. mages Cache Tools Validate Browser Mode 1 9 Document Mode Quirks You will also have the options to download your starting budget tables Please follow the instructions above 24 WORKING BUDGET i Budget Microsoft Internet Explorer Fil Edit View Favorites Tools Help Back mb 2 fat S search El Favorites Gipmedia EA E 6 22 amp Address 2 http Tweb Farma3 ibs uiawa eduJBbudget warking budget page L THE UNIVERSITY lowa o Budget amp Salary Planning udget Office Budget App Home Filled Positions Filters Reports Logout Click here to export this data as a comma delimited file or Excel spreadsheet Click here to apply a percentage across updateable filled position records No filter selected Click an the MFK to view edit or delete that record Click here to create TC MFK Name Desc Cur Bud Cur Sal New Bud 050 33 4300 00010 00000000 5000 000 00000 40 0000 JULY 1 BUDGET FP 050 33 4300 00010 00000000 5002 005 00000 40 0000 Name 151 424 151 424 154 452 050 33 4300 00010 00000000 5035 528 00000 40 0000 Mame 16 760 15 700 15 700 050 33 4300 00010 00000000 5035 528 00000 40 0000 Name 15 700 15 750 FP 050 33 4300 00010 00000000 5035 526 00000 40 0000 Name 16 760 15 700 15 700 FP 050 33 4300 00010 00000000 5035 523 00000 40 0000 Name 16 760 15 700 15 700
41. ment in the Finance and University Services organization 1 44 PM e Copyright 2003 The University of Iowa All rights reserved Internet a 22 GE Revenue Continued You must click on General Expense amp Revenue on the home page if you want to add additional general expense or revenue lines You cannot add them from the working budget screen To create a new General Expense or Revenue line click where it says Click here to create new record and this popup box will appear for you to fill in 3 Budget Microsoft Internet Explorer File Edit View Favorites Tools Help da Bark mb fx fat EA Search s Favorites EI Media x ET eR EM Z Address 2 http web Farma3 ibs uiawa edujBbudget general expense page action create L THE UNIVERSITY Budget amp Salary Planning OF OWA Budget Office Budget App Home Filled Positions Filters Reports Record 58 g l of 58 ino filter selected Change vil p pL P PL TP LL PL Name Desc UNTITLED GENERAL EXPENSE 5 o Cur Budget B o Mew Budget li o Save Mew Record Cancel Click here to e mail your questions suggestions Budget Development is 4 department in the Finance and University Services organization Copyright 2003 The University of Iowa All rights reserved chagen D1 47 PM 05 07 2003 ie Sm LIS 23 GE Revenue Continued You may export this data as a comma delimited file or Excel spreadsheet J
42. rence 312 446 68 252 380 700 Control Account D Balance 312 446 66 252 380 700 Balance Budget for Group Mote The balance process can take a while for large budget groups Be TSS imnt me Z This panel displays the current status of your General Fund budget comparing it to the entered working budget Basically it is a summary of the Control Sheet Please make sure your Control Account line 1s all zeros If it is not go back to the working budget and put those excess dollars in a unfilled line and rebalance Balance Budget For Group button There are two reports that will be run when you try to balance your group see Balance Error above If you have errors you will be prevented from balancing There is a link you may click to see your report Once your budget 1s free of errors you may click the button Balance Budget for Group You will need to go back to the Report page and run these same reports for all your funds Just leave the criteria blank and push Run Report 30 REPORTS 9 Ld Am s x m https i apps its ulovva edu budqet reports paqe D AB5ox Budget x En Lt x Google l Search W Share More Sign In amp qa B FMB WEB USER Page amp Budgetst B Accounting Code Manual E The University of lowa Employee Self Service Fin Calories in Cottage Cheese Citrix XenApp Logon pos i amp
43. ttp Tweb Farma3 ibs uiawa edu budget filter adyanced page redirect home page L THE UNIVERSITY Budget amp Salary Planning OF OWA Budget Office Budget App Home Filled Positions Filters Reports Logout Mode Quick Advanced Nianie Save Filter Delete Filter Unsaved Filters Filter Rules eee O l add column Saved Filters filters available xl x System Filters 7 System Test Filter Filtered records must match all rules AND Filtered records can match any rules OR add RM di C Ascending Descending C ascending C Descending Clear Filter Clear Fields Apply Filter 19 9 terete MFK FAD MFK MFK DEPT Equals MFE SDEPT Mat Equals MEK GRAMNTPG Contains MFE TAC Starts With MFK OAC Ends With MFK DBACT Greater Than MFK FM Less Than MER CCTR v Like The advanced filter allows you to filter with many different criteria The screen shows only four but you can add more rows by clicking add column Again these filters may be named and saved for future use or you may just apply it for one time use Remember in the filled position screen the data 1s loaded owner of the position first then org dept You may resort the data using the filter screen At the bottom of the filter screen use the Sort by 28 BALANCE Ai Budget Microsoft Internet Explorer Fil Edit V
44. ual E The University of lowa Employee Self Service Fin C Calories in Cottage Cheese O Citrix XenApp Logon E MY SELF SERVICE PERSONAL ADMINISTRATION WORKFLOW EXTERNAL LINKS r uj HR Inquiry Data Access LEARN ABOUT CUSTOMEZING SELF SERVICE Appointment History ePersonnal File Direct Reports i Current List of Available Categories Reports Electronic Financial Reports HR Online Update Family Medical Leave Act AP PO PeopleSoft Drivers License Maintenance Job Classification Review GL Cumulative Compensation DSS Accounting Change of Status Online Absence uest Admin GL Financial Systems Tools BEF Risk Status Standard Report Frequency GL General Ledger DSS Emergency Contact Info Recommendations Grant 055 Employ ree Info E Total Compensation Admin HR Queries Employee Immigration Info Vacation Sick Report HR Reports Employee Licenses and Certs Preliminary Vacation Sick Report Admin HR Transaction Reports Employee Nama AddriPhane Into PMO Property Management Employee Time Reporting System Tools Flexible Work Arrangements g PP op a ap ANE Systems Grad Asst Reappointments Secondary Secursty Budget amp Salary Plannin TALK Access Manager Budget Management Web Budget EETA Sexual Harassment Training Updates Capital Project als Overpayment Case Management Cash Handling Audit Procedures Driver s License Review tem r E ProlE Vouchers amp PReqs Forms eDepasit Data Warehouse Access Form b
45. ust click on where it says to export and your instructions will come up m 9 ox Edi 3 http apps its uiowa edu budget export page Sudget Budget x l fh o x Google Search W Share More Sign In amp y Bl FMB WEB USER Page amp Budgetst IB Accounting Code Manual IB The University of lawa Employee Self Service Fin Calories in Cottage Cheese Citrix XenApp Logon a d L l HE UNIVERSITY Budget amp Salary Plannin i OF lOWA Budget Year FY 2013 Budget App Home Filed Positions Filters Reports Logout Export Budget Files Adhoc Filter Click on one af the links below to download budget data in either comma delimited format suitable for Access ar as an Excel spreadsheet Select a filter from your list above to reduce the data exported Windows 7 Users ONLY use the comma delimited export option The Excel export option is not compatible with Windows 7 Filled Position Records comma delimited or Excel Unfilled Position Records comma delimited or Excel General Revenue amp Expense Records comma delimited or Excel Working Budget Records comma delimited or Excel Click here to e mail your questions suggestions chagen Budget Development is a department in the Finance and University Services organization 11 56 AM 05 16 2013 Copyright amp 2003 The University of Iowa All rights reserved Budget Office Self Service b Lk x File Find Digable View
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