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WOOLCLIP USER GUIDE - Australian Wool Exchange Ltd

1. 55 18 3 User Bale Descriptions 57 18 4 Changing the Job Us eH bd EE Ce SE eu UNES 59 18 5 Restoring Data 1 sese nan 60 18 5 62 18 7 QA Checklist 44 00 00 64 190 log cles 0 ole ae TRI RAIN MINI NE 66 1005 67 Page 3 of 68 1 0 System 1 1 Minimum System Requirements Operating System Windows XP Service Pack 3 or later i e Vista Windows 7 8 Processor 1 GHz or faster 32 bit systems 2 GHz or more recommended 1 4 GHz of faster 64 bit systems 2 GHz or more recommended 1 2 Terms of Use The Registration Key entered during installation contains an expiry date Upon expiry the user will be required to apply for and enter a new Registration Key to continue to use the software The user agrees not to re engineer reverse engineer decompile recompile copy redistribute reinstall or alter any of the software associated with this application The Australian Wool Exchange Ltd accepts no responsibility for loss damage or costs including consequential financial loss sustained or incurred by any person or organisation arising as a result of e the Installation of this software and e the preparation or furnishing of or reliance on information t
2. 14 4 2 Detail View Fields and Functions 15 5 0 Business Entities 17 Farm Trading Name s Warehouses 20 02 2 2 17 5 1 LS VIOW 1 5 2 Detail View Fields and Functions 2 2 19 60 NENNT 20 6 1 Setting up New JOD 0000 050 20 6 2 Detail View Fields and Functions 0 0202 2 21 7 0 Current Job Dashboard 5 0 0 22 23 7 1 Mandatory and Optional Functions displaying 23 7 2 Switching between Current Job s 23 8 0 Mop U REERERE 24 8 1 List VIEW 24 8 2 Detail View Fields and Functions 2 20 25 90 1 se se easi serere re 27 9 1 List View 27 9 2 Detail View Fields and Functions 02 2 202 2 28 Page 2
3. 16 Removing from 30 Second Classer 30 Setting default on Job 21 Tally Book Members with multiple roles 42 OT USE 4 Trading EIER 17 Transferring Dal dis oso io Robes 54 Tris CN uses ds ym 10 User Name and Password BI MORET 12 eene 55 New Adding Deleting 55 Security required 16 19 LOE P 11 Version 12 Warehouse 17 Wool 27 Bale Comment ov ve Sets uv oth 30 Wool Pack Job detalle tn exili cto quta a aper Oops 21 Wool Book Individual Bale 30 Page 68 of 68
4. 20 TT 20 Multiple Properties for one Trading 20 Set atthe o o m 20 Favourites PUIDO O c 10 12 Help and Support Youtube videos 66 ale PERRO 67 Installation 5 Job New 20 Job Status Changing a History back to Current 59 Changing to History 59 Deleting 59 Jobs Switching between Selecting 23 List Views Selecting a FOW 10 t 12 Minimum System Requirements 4 Mob Book 4420 222 0 24 Mulesing Status Calculated on Specification 32 21 26 Multi Select BOXES 9 New Users 10 Print Address 14 Consignment 41 51 Mob Book 24 QA List for 1 2 2 24 49 Specification 33 Tally BOOK
5. 43 Tie SINS CUS eect 45 BOOK 27 Print Files Clearing out 10 10 QA Checklist Adding Items to Master List 64 QA Scheme TOU CIO JOD 49 Registration 4 Registration 2 2222 4 Registration of 6 Restoring Data 60 Results POSE a 47 ROCE 55 Wool Presser Limited Access 55 Settings and Preferences 9 Page 67 of 68 Sorting information HOW TO 9 SIO CIPICAU 31 Adding 2 22 33 Adding Lines manually 34 Auto Gen 20 0 02 2 37 Changing order of lines manually 32 Footer 33 Header Ties 32 Line detail fields 32 Print file location 33 Removing a 33 Stand Slie a OFS bns 42 Start Up 13 Statistics for the JOD 51 Stencil Default on Wool Book Bale 30 On Person
6. Title Miss Mobile First Name Demo Telephone Last Name Fax Nick Name Email Role s Partners First Name Address Line 1 Bank Address Line 2 Town BINNUM Account Name State SA BSB Postcode 5262 Bank Account No Country AUSTRALIA vx TFN Stencil 512345 Super Fund Company v Page 15 of 68 Field Title First Name Last Name Nick Name Role s Address Stencil Number Company Contact details Personnel Details Used on Tally Sheet print Use Initials or first name if no Nickname The Role s the person performs More than one role can be nominated Address Details For a person set as a Woolclasser role a Stencil No must be recorded If a person belongs to a Company is possible to link to a Company set up in the Trading Name Warehouse Carrier Module Telephone and E mail Banking Tax File SuperFund Name details Only enter if the User is an employer e g Owner or Contractor Database must be secured with new User name if these details are entered Page 16 of 68 5 0 Business Entities Farm Trading Name s Warehouses Carriers The Trading Names Warehouse and Carrier Button on the Startup Menu opens the repository for recording Business Entity data Important The Owner s Name e g Bill Smith must have been entered in the Address Book before a Farm Trading Account can be set up The user can add or maintain the following types
7. CAN OWINDRA geoffrey brytonwool D Warehouse Bryton Wool YOUNG geoffrey brytonwool Warehouse Bryton wool Warehouse CROOKWELL geoffrey brytonvwool Chad wool DUBBO 1 4 chadwool tpg com au Warehouse wool A DUBBO t a coggan hwy com au Warehouse Conn Wool LAUNCESTON connwool sbigpond n Page 18 of 68 100000000000000000000000 5 2 Detail View Fields and Functions Figure 6 Trading Name Detail Screen Company Details Import Image Persons Company Name 10 5 Wool No ABN Owner Manager if appl Farm Brand Address Line 1 Address Line 2 Town State Postcode Country Company Name Type Wool No ABN Owner Manager Farm Brand Address Details Contact details Trading Details rading n Mobile m 5457888 Telephone 1234567890 Demo Owner v Company Email woolclip awex com au Document Email 0 5 1 5 0 5 2 Bank Branch y Account Name SA vi Bank Account No 5262 AUSTRALIA ER Registered For GST Farm Trading Name that appears on Specification Sheet Broker Warehouse or Carrier Name Owners Name person signing Specification Person must be
8. T 1 8 85 96 Months aired NWD DECLARED 5 9 gt 96 Months No 12 1100 Sound 21 FNF 0 vi Free or nearly Free Thursday 11 203 7 Bloodline Comment Page 25 of 68 gog Mob Number Mob Name Eartag Colour Year Drop Age Code Est Numbers in Mob Mulesing Status Run with Shedding Breeds Months Growth Last Crutched months ago Estimated wool characteristics Comment Automatically assigned Sequence Number through the shed A meaningful name to the User Keep short but descriptive Nominate the Ear tag colour s Year Drop s of the Mob Multiples can be nominated by reselecting the drop down box Nominate the Age code s of the Mob Mixed ages can be nominated by selecting each age separately by reselecting the drop down box Pay particularly attention to the definitions of Age Codes 1 and 2 Age Code is used one factor when calculating the DMFR rating Only one Breed can be nominated If the physical mob is mixed breeds the user needs to create multiple mobs on WoolClip e g Merino and Crossbred and class the wool out accordingly Estimated numbers of sheep in mob If Tally Book module is not used the estimated sheep number will be used for cut head statistics Should be adjusted to actual numbers when known if Tally Book not used Declared Mulesing Status of Mob Yes No Estimated Enter mon
9. Wool Category Adult Fleece Sort Order 10 Favourite v BC Page 63 of 68 18 7 Checklist Items WoolClip is preloaded with two QA Check Lists that contain QA Items These items stored on a master table which in turn are loaded onto each Job when the QA System Module is used This table allows the user to modify the items for each list The two Active QA Checklists currently are the AWEX Code Of Practice COP and the Australian Superfine WoolGrowers Association ASWGA In both cases only short items are listed and grouped by QA Category e g Documentation Packaging etc The user may choose to modify or add items to these or any of the preinstalled QA systems To add new items click on Add in the List View To edit existing Items click on the blue underlined Item in the List Figure 41 QA Checklist Item List View QA Checklist System Item Category AWE COP Woolpacks Packaging Bale Fasteners Packaging Bale Hook s Packaging Stencils Packaging Bale Label Permanent Marker Packaging Stencil Ink Brush Packaging Emery Paper s Equipment Plant Scales present Equipment Plant Scales tested against known weight Equipment Plant Brooms and or paddles Equipment Plant Shearers kit Screw Drivers Dil Cans Brushes Equipment Plant Raddle Equipment Plant Fl
10. WOOLCLIP USER GUIDE Last Update 24 October 2013 Version 1 2 0 c Australian Wool Exchange Ltd Contents 1 0 cl ae 4 1 1 Minimum System 4 MERI 4 1 3 Installation PrOCBdUFG 9 1 4 Registration Procedure 6 1 5 8 1 6 Recommended data entry 0 222 8 1 7 Data Entry Tips and 0022 2 2 2 9 1 8 New Users Practice and 2 2 22 2 10 1 9 Version LOG 2 2 2 22 2 4411 74 0 ese ese se nun 11 2 0 2 2 2 00 0004 0000 0100 12 2 1 Default User Name and 222 2 2 12 2 2 Version and Help 12 2 3 Adding New User 12 3 0 Start DB 13 TU Address 14 4 1 Rag
11. 165 MAIN LINE 1 In 3 4 38 amam hz BROAD LINE B 34 345 37 5 151 MAIN LINE 1 3 4 3 4 5 36 190 SHORT LINE P 1 2 3 4 3 4 5 2 35 5 190 MAIN LINE 1 1 2 3 4 3 45 2 34 190 MAIN LINE 1 4 3 4 AAAM 190 MAIN LINE 1 4 3 4 32 192 MAIN LINE 1 4 dd 31 194 MAIN LINE 1 4 3 4 30 195 MAIN LINE 1 4 3 4 29 AAAM 195 MAIN LINE 1 4 3 4 Button Back Add Remove Print Bale Column Header Add a New Bale Will open the Bale Details screen and advance to next available Bale Number Click on this button to remove delete a Bale The record must be selected first by clicking on white space in the row turning the row blue WoolClip will prevent deletion of a Bale if the Bale is in a Specification Line or consignment Will Print and Save a copy of the Wool Book c awex woolclip reports Click the Blue Underline Bale number to show Bale detail Click on Bale column header to sort the Wool Book in reverse bale number order Click header to Sort in ascending or descending order Page 27 of 68 9 2 Detail View Fields and Functions Figure 12 Bale Detail Screen Job Bale Detail DEMO SAL TBUSH DOWNS PAST CO 8 04 2013 Shearing DEMO SAL TBUSH DOWNS Job No 1 Ver 1 2 0 0 Get Next Bale No Add Copy This Print BC Contents Add Portion Delete Portion Bale Description B
12. DEMO SALTBUSH DOWNS PAST 8 04 2013 Shearing DEMO SALTBUSH DOWNS Job No 1 System BETTER CHOICES BIOCLIP Chemical Free Declared CLIPCARE Detail View Figure 29 QA CheckList Screen Job QA Items DEMO SALTBUSH DOWNS PAST CO 8 04 2013 Shearing 2 DEMO SALTBUSH DOWNS Job No 1 Item Woolpacks YES OK Bale Fasteners 1 YES OK Bale Hook s YES Stencils YES OK Bale Label Permanent Marker YES 7 OK Stencil Ink Brush YES Emery Paper s YES 0K Scales present Scales tested against known weight 2 YES Brooms and or paddles YES Shearers kit Screw Drivers Oil Cans Brushes YES OK Raddle YES OK Fly Treatment YES Specification Sheet s YES Wool National Wool Declaration Mob Sequence Chart YES OK Documentation NO Not OK E NO Not OK NO Not OK Pre Shearing Mob Staffing NO Not OK NO Not OK NO Not OK NO Not OK NO Not OK NO Not OK Not DK ND Not OK ND Not DK ND Not OK NO Not OK NO Not OK NO Not OK NO Not OK NO Not OK NO Not OK NO Not OK NO Not OK NO Not OK 00 0000000000 ooo Current W oolclassing Code of Practice on site YES OK First Aid Ki
13. Settings and Preferences Bale Descriptions Warning Data restore will clear existing data This cannot be undone Do you want to restore data gt Yes No Vata Look in Backups E WioolClipClean bkp ES WoolClipData 19 05 2013 18 07 27 bkp Recent WioolClipDema Documents Desktop Documents ws Computer a File name My Network Files of type Backup Files Page 61 of 68 18 6 Bin Codes WoolClip is preinstalled will many of the common and less common Bin Codes used by WoolClassers It is strongly recommended the Woolclasser uses the pre installed list If you wish to add or modify this list please consult with AWEX first as some changes may have unexpected consequences The Bin Codes are used to further describe the classing objective of each line There are two sets of Bin Codes a Bin Line Codes for Classed Lines and b Bin Codes for Bulk Class portions Both sets behave slightly differently 1 The Bin Codes that appear when building a Bulk Class bale are those Bin Codes marked with a BC flag of Yes i e Ticked 2 For both sets only Bin Codes with a Favourite Flag ticked will appear The classer may choose to reduce the list that appears when adding a bale to the Wool Book by removing the ticks from some of the Bin Codes that are not
14. 68 Figure 7 Job Details WoolClip Job Detail DEMO SALTBUSH DOWNS PAST CO 8 04 2013 Shearing DEMO SALTBUSH DOWNS Job No 1 Add Trading Name Job Number 4 Trading Name DEMO SALTBUSH DOWNS PAST CO FRANC v Job Start Date Monday 8 2013 Job Type Shearing Use denote over under eg SALTBUSH DOWNS Fam Brand DEMO SALTBUSH DOWNS Nearest Town to Shed FRANCES Local Postcode 5262 Property Identification Code 999999 Product Wool Stands to be used 3 Estimated Sheep in Job 1900 Cutout Date Friday 12 April 2013 8 Breed s Estimated Bales in Job Shed Bale Weight is Woolclasser Woolclasser Stencil First Bale No for Job Has Grower Ceased Mulesing Wool Packs New or Used Pack Material Quality Registration Scheme 1 Quality Registration Scheme 2 Quality Registration Scheme 3 Page 22 of 68 More than one breed can be selected Merino M First Cross MX 47 Net Excluding Pack Demo Woolclasser Used as starting bale number in Wool Book 1 Yes New Nylon 7 0 Current Job Dashboard Screen The Dashboard is the areas where the user will soend most of their time All data relating to the Job is entered via this menu screen To access the Dashboard click on the
15. Current Job button in the Start Up menu The Dashboard displays 2 rows of buttons The upper row represent the mandatory functions the lower rows are the optional functions that are used or accessed at the User s discretion 7 1 Mandatory and Optional Functions displaying Figure 8 Job Dashboard WoolClip L A fere eire boa EJ Back DEMO SALTBUSH DOWNS PAST 08 04 2013 Shearing DEMO SALT Trading 4 4 Job Details Hd Mob Book Wool Book Specifications Consignment Aaa 2 i t Check 28 B Tally Book Time Sheets Results Job Statistics Bet Io nol P Tally Ran Double Crutching Category Mob No 7 2 Switching between Current Job s A User may have multiple Jobs designated as Current at the same time To switch between Jobs the User is required to pick the desired Job from the Selected Job dropdown box that can be seen above approximately 1 3 of the way down the screen Once selecting the required Job the screens will then display or accept information relevant to that Job Each screen will display the nominated Job at the top of the form To remove Jobs from the Current Job selection screen please refer to the Job Status section Page 23 of 68 8 0 Mob Book The Mob Book is the repository for all details about each Mob It is recommended that Mobs are added progressiv
16. Shed Save Delete A v 5 1 4 Consignment f Consignment LOAD 1 Date Friday 12 2013 Destination Agent Broker DEMO Warehouse SYDNEY NSW Name DEMO Carrier SYDNEY NSW Wool Book Bales Shed 35 Bales Allocated to this Consignment 12 Bale Bale Description Speci ID Line No Complete Descrintion Loaded Load Date Delete 12 04 2013 12 04 2013 12 04 2013 12 04 2013 12 04 2013 12 04 2013 12 04 2013 12 04 2013 S amp T S T T ST 14 Page 40 of 68 Field Button Consignment Name Destination Agent Date Carrier Name Remove Save Print Con Note Print Wool in Shed The User enters a short meaningful name e g Greenhills Load 1 Nominate the destination warehouse from the drop down list Ensure warehouse is in the Trading Name Warehouse module and that the Favourite flag is ticked to display The date the Consignment was created Will default to the current Nominate the carrier from the drop down list Ensure the Carrier is in the Trading Name Warehouse carrier module and that the Favourite flag is ticked to display Clicking the Add button from the Bales in Shed section will add the bale to Bales Allocated to this Consignmen
17. Sheets by Day for other personnel Print Job Statistics Add Post Farm Results Page 8 of 68 Current Job QA Checklist Address Book once only Current Job Team Current Job Tally Book Current Job Time Sheets Current Job Statistics Current Job Results 1 7 Data Entry Tips and Techniques Entering Data New data or changes to existing data always require the user to Save Press the Save or Update button to do this If you have added or changed data and not saved when exiting the screen the system will ask if you wish to save or not Data accuracy Sometimes the user may be unsure or not know the detail to be entered If it is a mandatory field enter your best estimate and remember to verify and update at a later time Mandatory Data Fields Fields that must contain information are marked with a red star next to the entry box If the asterisk does not exist then entry is optional and at User discretion Error Messages If data has not been entered or is an incorrect format when saving the field s on the form requiring attention will have a red exclamation mark Entering Data using the keyboard Many fields are Select boxes which are designed for mouse use If you are a confident user that prefers keyboard use the TAB button can be used to move to the next field If the field is a pick box then enter the first character of your required selection with the keyboard to advance to the first item in
18. Statistics Trading DEMO SALTBUSH DOWNS PAST CO Chbent Weonl Farm Brand DEMO SALTBUSH DOWNS Start Date Monday 8 2013 Cutout Date 12 2013 Job Reference 1 Wonlclassers Stencil 612345 Page 1 018 Summary Statistics 1545 2013 Wednesday 15 2013 503 pm Page 51 of 68 Settings and Preferences menu be accessed from the Start Up menu 18 0 Settings and Preferences These items are used to manage the System data igure 4 S Bale Descriptions Bin Codes QA CheckList Logout a y Job Status Backup Data Restore Data Page 52 of 68 WOO T lt 18 1 AY AT Most modern Desktops Laptops reliable however there is always risk of hardware or software failure sometimes resulting in loss or corruption of data as well as the loss of valuable time to recover To ensure important and valuable data and information is not lost AWEX strongly recommends a the user enters data from normal Wool Book or Tally Book which is retained as a manual backup record and or b makes frequent data backups at least daily when entering data to an external drive using the WoolClip backup function and prints reports progressively frequently when entering data to have printed records The Back Up function can be found under Settings and Preferences
19. result Once e mailed or printed and sent the User should treat the Specification as final and no further changes should be made 1 8 New Users Practice and Training AWEX recommends the following approach for new Users of WoolClip 1 Demo Clip WoolClip is preloaded with a small demonstration Clip Job 1 We recommend first time users spend time reviewing and testing functions with this clip The demo clip is there for the user to rehearse and trial each module The demo Job can be reloaded from a Restore provided no new clip has been entered if required call AWEX 2 Trial Clip s The User should then enter their next Clip or last one as a trial to get used to data entry and how each module behaves 3 Live Clip Only after the User has entered and processed one or more Trial Clips should you go live Page 10 of 68 1 9 Version Log Version Release Date V1 1 3 12 2013 V1 2 0 1 October 2013 General Mods to first beta release 1 1 0 Administrator Rights Add Specification fields Data transfer between devices improved Ability to nominate bale weights as Net or Gross kgs via a setting on the Job Ability to insert a new line between existing lines ona Specification Sheet by using a right click of the mouse A quick add process when adding new bales The Add Copy This button lets the user add a new next bale and copy carry forward the details from the current bale A Person in the Add
20. the selected Tally Record Page 43 of 68 13 2 Detail View Figure 22 Tally Book Detail Screen Job Tally Entry DEMO SAL TBUSH DOWNS PAST CO 8 04 2013 Shearing DEMO SAL TBUSH DOWNS Job No 1 Add Shearer Delete Shearer Add Next Run Work Date Thursday 11 2013 Count 5 Ex Mob 5 Merino Lambs Shearer Tally Normal Total Count 138 0 Work Date Count Out Date Defaults to current date Can be changed by User Run Increments to next Run for work date Mob No User to nominate Mob Add Shearer Will add a line for Shearer User must then select shearer name from drop down Tally Normal Once shearer has been selected enter the tally for this count out Use this column for normal rate tallys Tally Double Enter any Doubles Tally for this count out Tally Crutching Used if one or more stands are crutching from this Mob whilst others are shearing Enter the Crutching Tally as if required If the Add Next Run If finished entering one run Add Next Run will create an add screen for the next run and will carry forward shearer names from the previous run Save Save Tally entry Remove Shearer Will delete selected row Delete Will delete the entire Day Page 44 of 68 14 0 Time Sheets Time sheet details can be entered for non shearing personnel Personnel must be added to the Team to enable Time sheet recording Figure 23 Tally Book List Job Time Sheet Sum
21. with status the system will provide a caution message asking the user to confirm the selection 9 HINT Try sorting the list in another way by clicking on the desired column header 10 Once all bales for the line are selected Click the Select button top right corner of screen 11 This will insert the bales into the line 12 Repeat from Step 2 Page 34 of 68 13 Click on Save occasionally as you build 14 Add line classing comments etc if required by clicking on the comment icon 15 Tick the Complete lines if finalised 16 Print Report as required Notes e Bales can be easily removed from a line by clicking on edit and un ticking the bale in the list box e Lines can be moved up or down if required if out of order f you want to delete or remove a line simply highlight the line and click on the Remove Line Button This will delete the line not the bales The bales will revert to unallocated Figure 15 Nominating Bale Numbers for a Line Job Specification Detail DEMO SALTBUSH DOWNS PAST CO 8 04 2013 Shearing DEMO SALTBUSH DOWNS Job No 1 Lookup Made For Bir Run with mated to Specification 2253825 Bale Description From Mobs re S madden en TENDER LINE TENDER LINE BROAD LINE B Selling Instructions Specific W MAIN LINI Destination Agent Broke Selling Instructions Genera Order Total Line Des
22. Click on Back Up and nominate a location to save your back up file It is recommended the user backs up to the local default directory and always to an external drive such as the AWEX USB drive The back file will have a name that includes the date time such as woolclipdata12 3 13 13 00 00 bkp Figure 31 Back Up WoolClip ind lt Ver 1 1 3 0 Back m Logout Browse For Folder T isis ES x LJ My Documents Job Status 4 My Computer Backup Data 3 Images Reports 2 s Restore Data Page 53 of 68 18 1 1 Transferring Data between devices If a User has registered two or more installations of WoolClip e g on a laptop and a desktop it is possible to transfer data between devices by using the Back Up and Restore Functions See 18 5 Restoring Data If using this approach it is important to know which device contains the master data Back up the master data and import the master data into the second device by using the restore function Data should only be edited on the device that contains the master data Page 54 of 68 18 2 User Name Accounts To add a new User Name click on the User Button found on the Settings and Preferences menu Click on the Add button in the List View Initially only the default admin user account will show in the list To secure your database the following procedure should be followed 1 Add your preferred User Name and Password with a high
23. Print Wool Book Add Bales Wool Book Specification s Create Consignment s ul Add Tallies Tally Print Tally Sheet i Add Time Sheets Print Time Sheet Print Job Statistics Unless the user is an Owner Manager or Woolgrower where most Job and Mob data is available prior to shearing it is recommended the user commence using WoolClip after Day 1 after the Job has started Important WoolClip requires data to be added in a sequence Each Job requires the Farm Trading Name and person details set up in the Trading Account and Address Book TASK WHERE MODULE 1 Add the WoolClasser details Address Book once only 2 Add the Owner details Address Book once only 3 the Farm Trading Name Trading Account once only 4 Add a New Job New Job 5 Add Mob s progressively Current Job Mob Book 6 Add Bales progressively to the Wool Book Current Job Wool Book 7 Check Delivery Warehouse marked as Favourite Trading Account Warehouse 8 Create Specification s Add Lines Current Job Specification 9 Create Consignment s for Job Current Job Consignment person with multiple roles Owner Classer is only added once with multiple roles nominated Optional Modules T M OU Add and complete QA Checklist Add Shearer and other person details Build a Team Add Shearer Tallies by Day and by Run Add Time
24. Results Detail DEMO SALTBUSH DOWNS PAST 8 04 2013 Shearing DEMO SALTBUSH DOWNS Job No 1 Line No Bales Description Made For MFD micron VMB 2 5 YIELD YIELD SL mm MAIN LINE cvSL 55 nkt POB TIP POB MID POB BASE NET WEIGHT AWEX ID EST PRICE SALE DATE SALE PRICE Greasy Clean Price BUYER NAME Page 48 of 68 Cancel Monday 16 0 Scheme for Job The WoolClip system allows the user to load one or more QA Checklists specific to each Job 1 Add the Scheme click on Add in the List View 2 Select the desired QA Scheme and Save 3 The items for this QA Scheme will appear 4 The User may then Print the QA Checklist for ticking off manually and later re entering 5 The User may view subsets of the Checklist by clicking on the ALL filter and selecting a sub set 6 Enter the result against each Item adding a Comment where needed 7 Print the final result 16 1 List View Figure 27 QA List View Job Schemes DEMO SALTBUSH DOWNS PAST 8 04 2013 Shearing DEMO SALTBUSH DOWNS Job 1 Page 49 of 68 Figure 28 Adding QA Scheme Job Scheme
25. Team Remember to add a Stand Number against each shearer Page 42 of 68 13 0 Tally Book The Tally Book Module allows recording of shearing tallies by shearer by day and by count run 13 1 Figure 21 Tally Book List Job Tally Summary DEMO SAL TBUSH DOWNS PAST CO 8 04 2013 Shearing DEMO SAI TBUSH DOWNS Job No 1 cs Work Date 12 04 2013 11 04 2013 Count List View Mob No Shearer Count Tally Normal Tally Double Help nC 00 Tally Crutching 7 Mo 3E E 0 1 14 5 125 lo 11 04 2013 3 4 26 lo 0 11 04 2013 2 4 101 lo lo 11 04 2013 4 100 lo lo 10 04 2013 5 n 10 04 2013 4 0 10 04 2013 3 lo lo 10 04 2013 2 3 3 105 lo lo 10 04 2013 1 3 104 lo lo 9 04 2013 5 3 3 103 lo 10 9 04 2013 4 3 29 n lo 9 04 2013 2 101 lo 0 9 04 2013 2 2 114 n n 9 04 2013 1 2 3 93 n 0 8 04 2013 5 2 74 lo n 8 04 2013 4 1 3 62 lo lo 8 04 2013 3 1 120 lo lo 8 04 2013 2 123 0 8 04 2013 1 1117 n lo Field Button Delete Print Tally Book User must select the required date by selecting a row with the desired date and clicking on the Print button Add will open the Tally entry screen Clicking the Delete button will remove delete
26. as best known at this time Remember you can return and update data at a later time Farm Brands Changing for a Job When setting up Job the Farm Brand initially displayed will default to that held on the Trading Name Account If the Farm Trading Name runs multiple Farm Brands e g multiple properties then simply change the default Farm Brand displayed to the new one Each Property is then handled as separate Jobs with different Farm Brands under the single common Trading Name Entering Farm Brands conventions Most Farm Brands are straightforward single lines of text however others are more graphic Please see below examples of how to enter more detailed types Examples Is entered as Example Multiple lines JR GREENHILLS J joint with R J CONJ R GREENHILLS Characters is a diamond S IN DIA GREENHILLS Reversed characters B REV GREENHILLS Page 20 of 68 6 2 Detail View Fields and Functions Field Job Number Trading Name Start Date Farm Brand Property Identification Code PIC Breeds Est Bales In Job Shed Bale Weight is Woolclasser and Stencil First Bale Number for Job Ceased Mulesing Wool Packs Registration Schemes Cutout Date Automatically assigned Appears on Specification sheet Tally Books and Time Sheets will only accept dates between the Job Start date and the Cut Out Date This is the Farm Brand on the bales for this Job Initially this will set to the defa
27. ation 2 The Australian fool Exchange Ltd accepts no responsibility for loss damage costs Including consequential financial loss ar incurred by any person organization arising result of a The Installation of this software and b the preparation or furnishing of reliance information that is given to or supplied by the user of WOOLCLIP 3 Whilst all efforts are made to ensure the software is error free warranty is given with respect to error operation Application Key 9628 4320 Enter your registratan key Page 6 of 68 3 Call AWEX T 02 9428 6100 or e mail woolclip awex com au and quote the generated 8 9 digit Application Key f you are unable to contact AWEX simply cancel the registration window exit the software and try again at another time by starting at Step 1 4 Record Enter the Registration Key 19 or 20 digits supplied by AWEX below and then enter into the Registration Form Expires Click on Register Page 7 of 68 1 5 Data Workflow Add Woolgrower nll Owner Address Book Print Mob Book Add Woolclasser Address E Enter Nominate Warehouse s 1 6 Add Farm Trading Name Book x A ei Add New Job Use a QA CheckList Add Personnel Address Book Add Mob s Mob Book Add post farm Results Recommended data entry sequence Build a Team
28. c awex woolclip reports Bales for Mob Will display the Bales that have been deemed to be from the selected Mob User must nominate Mob to use by clicking on the row the row should display as a blue shade Mob Name Click Blue Underline to show Mob detail Page 24 of 68 8 2 Detail View Fields and Functions The Mob detail screen is used to add a new Mob or to display details on an existing Mob Fields marked with a red star require an entry Figure 10 Mob Details Job Mob Details DEMO SAL TBUSH DOWNS PAST CO 8 04 2013 Shearing DEMO SAL TBUSH DOWNS Job No 1 My Mob Eartag Colour s Year Drop Ages Breed Sex Est Sheep Animals in Mob Mulesing Status Paint Brand Applied Last Crutched months ago Run with mated to Shedding Breeds Months Growth Est Predicted Staple Length mm Estimated Predicted Staple Strength Estimated Predicted Mob Micron Estimated Predicted Vegetable Matter Amount Predominant Vegetable Matter Date Purchased if not bom on place Older Merino Ewes White 2008 Black 2008 _ V More than one eartag can be selected 4 5 v Mob Age More than one age can be selected 1 1st Shearing Merino 2 2nd Shearing to 24 Months biomes 3 25 36 Months x 4 37 48 Months 5 49 60 Months 405 6 61 72 Months 7 73 84 Months
29. com au use when asked by AWEX Page 66 of 68 20 00 Address Book 14 BACK EX 10 53 Bale Mcr NUN 29 Bale Description E 57 Using the Builder fields 29 Bale Weights Minimum and Maximum 30 Bin Codes Adding in the Wool Book 29 PAV OUI CS 62 For Bulk Class portions 62 for Classed 62 See Farm Brands Bulk Class BC Bale Description in Wool Book 29 d a MENTITUS 17 Consignment 2 2 1 12 39 Dashboard Current JOD 23 Mandatory Modules Functions 23 Optional Modules Functions 23 Data Entry Best 10 Error warning 5 9 Recommended 8 Recommended Sequence 8 Tips and 9 Using the Keyboard 9 WOFKHOM brane hh 8 Data LOCKING cccccsseccccessssceeeeeeseeeeeeeeeeeees 10 Date P BESS CO 30 Demo Job CllD 10 Farm Brands Data entry lt
30. crip E Not Mules E Ceased M lt s 2 RU SHORT LINE P BROAD LINE B Selected 7 Remaining 5 Total 12 Page 35 of 68 Figure 16 Inserting a new line and moving lines up or down Job Specification Detail DEMO SAL TBUSH DOWNS PAST CO 8 04 2013 Shearing DEMO SAL TBUSH DOWNS Job No 1 1 2 0 0 Auto Generate Lines ort Specification Name Speci Part Specification Date Monday 6 2013 jv Destination Agent Broker DEMO Warehouse SYDNEY NSW NWD Completed Yes vi Selling Instructions General Sell First Available v Complete Selling Instructions Specific Order Total Line Description i 2 3 4 5 6 7 8 9 10 11 12 13 14 15 Complete Bin Code Mobs Comment mg m Bl dem omen nm I MAINLINE 1 CE 3 o j2 mom MAINLINE 2 18 2 24 25 26 27 insest Row Above MAINLINE 3 To Insert a line select the line below the To slide a line up or gt r down click on the up insertion point and right click Insert Row Above will appear click on this or down triangle Page 36 of 68 10 44 Building Specification Lines using Auto Generate 1 Click on New button in the List View 2 Complete the Specification Header details 3 Click on the Au
31. ed data Page 9 of 68 List Views Selecting Row Click the white space of a row list view which should then highlight in blue Favourites A number of dropdown fields have quite lengthy options to choose from It is possible to limit some of these fields e g warehouse carrier Trading Names Bin Codes by nominating favourites Back Ups Remember to keep regular backups of your data This should be to the backup directory and to a USB drive Suggestion Hint Use the WoolClip USB drive for backups Data Locks When a Bale has been added to a Specification sheet or a Consignment Note the system will prevent any changes to the Bale If the user must change these details the bale must be removed from the Specification Consignment changed and then re added Print File Locations WoolClip creates a Print file of a report every time a report is printed These can be found in the c awex woolclip reports directory To avoid excessive build up of reports it may be necessary to periodically delete non essential reports Data Entry timing Best Practice It is recommended that data is entered into WoolClip progressively and not left to the end of the Job Many date fields default to the current date encouraging the user to enter data on the day e g at the end of the day Progressive Building The Specification sheet can be built progressively or deleted and rebuilt any number of times until the user is happy with the
32. ely during a Job Add each Mob after they have commenced shearing the Mob to avoid sequencing or having to make poor estimates 8 1 List View Figure 9 List View Mob Details for Job Job Mob Book Total Mob Count 5 DEMO SALTBUS i DOWNS PASI co 794 2013 Shearing DEMO SALTBUSH DOWNS Job No 1 Ver 1 1 3 0 Back Amm Print Mob Book opy Add Est Sheep Run with mated to My Mob Name mu Ages Breed Sex Shedding Breeds Mulesing Status 1 Merino Hogaets 420 2 Merino Mixed Not Mulesed NWD DECLARED 2 375 Merino Ewes Mulesed with Pain Relief DEC 3 Older M erino Ewes ae 5 Ewes Mulesed ND DECLARED E 4 5 4 M erino M Wethers No Mulesed with Pain Relief DEC 5 Merino Lambs 320 1 Merino M Mixed Not Mulesed NWD DECLARED Button Copy Copies the selected Mob and creates a new Mob User must change details to ensure the new Mob No and details are correct Add Add a New Mob Will open the Mob Details screen Remove Click on this button to remove delete a Mob The record must be selected first by clicking on white space in the row turning the row blue WoolClip will prevent deletion of a Mob if the Mob is recorded against a Bale or Tally Book Print Mob Book Will Print and Save a file copy of the Mob Summary List and a single page Mob Declaration Form
33. emo Woolcla DWC BINNUM SA 5262 MEM Woolclasser Demo Shearer 051 IKYBYBOLITE 50820 Shearer Demo Shearer2 52 FRANCES sa 5262 Shearer Demo Shearer3 053 li NARACOORTE SA N77 Shearer Demo Woolhan DWH1 FRANCES 5262 Wool Handler Demo Woolhan DWH2 FRANCES SA 5262 Wool Handler DemoWoopre DWPl IMINIMAY Wool Presser Function Filter ALL Blue Underline Name Allows the user to reduce the list by showing only names with a nominated role type e g shearers Click this to Add a new person Click on this button to remove a person The person record must be selected first by clicking on white space in the row turning the row blue WoolClip will prevent deletion of a person if they are recorded against an existing Job Will Print and Save a file copy of the Address Book c awex woolclip reports Click on this field to view details on person Page 14 of 68 4 2 Detail View Fields and Functions To add a New Person to the Address Book open the Address Book from the Start Up menu Click on the Add button top right hand corner in the List View screen This will display the detail screen When adding details remember only fields with a red star are mandatory fields Others can be entered at User discretion Figure 4 Address Book Detail View Person Details WoolClip
34. g Glass and nominate Mobs which are similar Similar Mob Group Use each of these for each set of matching Mobs Up to 8 sets of 2 8 matching mobs can be nominated 5 User has selected the options click on Auto Generate Lines Button 6 After a short pause the Specification Sheet will be generated Page 37 of 68 7 user elect to either a fine tune the Specification using the edit or order functions or b retry Auto Generate with a modified set of variables as often as required 8 One the user is satisfied with the result and is marked as Complete the Specification can be saved and Printed Figure 17 Auto Generate Lines options screen Job Specification Detail DEMO SALTBUSH DOWNS PAST CO 8 04 2013 Shearing 2 DEMO SALTBUSH DOWNS Job No 1 Help Ver 1 1 3 0 Specifi Generate zr ancal Destination Auto Generate Lines Update Specification Same Descriptions Together Yes Same Bin Codes Together es Maximum Bales in Line 15 Commenl Order Total Split Oversize Lines Equalise Allocate Bales for Oversize Alternate Bales For Category Group Mobs By Adult Fleece Keep Separate BEN Broken All BKS Backs All BLS Bellies All CRT Erutchinas All DAG Dags All Similar Mob Group 1 Similar Mob Group 5 S
35. has been successfully installed CLOSE window Remove the USB stick Hint Use this for Saving WoolClip data Back ups Page 5 of 68 1 4 Registration Procedure 1 Open the WoolClip Application This may be opened via the WoolClip Icon on your desktop or via the Start Menu All Programs Locate AWEX and then AWEX WoolClip will be under AWEX Microsoft Update dows Messenger Set Program Access and Def E Windows Movie Maker Software Manager P windows Search W Windows Catalog E Windows Update Microsoft SOL Server 2008 Accessories Administrative Tools Catalyst Control Center Client Services 1 2 A Registration Form will appear Locate the 8 or 9 digit Application Key on the Form and record it here Registration This software must be registered for use Please contact AWE to obtain a Registration using of the options below Telephone 02 8428 6100 between 9 00 and 5 30 pm AEST woolclipimeavwexs com au In both cases the Application below must be provided quoted Terms of Use By entering the Registration key the user agrees to the following Terms of Use IF you not agree to these terms please do not enter the Reqistration key 1 The user agrees not to re engineer reverse engineer decompile recompile copy redistribute reinstall or alter any of the software associated with this applic
36. hat is given to or supplied by the user of WOOLCLIP Whilst all efforts are made to ensure the software is error or virus free warranty is given with respect to error or virus free operation Page 4 of 68 1 3 Installation Procedure Installation may take up to 20 minutes Please allow adequate time for this to occur The steps below are the typical steps involved in installation Some older systems may require a reboot DEPENDING ON THE CONFIG OF YOUR HARDWARE YOU MAY BE ASKED SEVERAL TIMES DURING INSTALLATION BY WINDOWS IF WISH TO ALLOW AUTHORISE INSTALLATION OF SOFTWARE RESPOND YES 10 11 If using a laptop ensure it is running on mains power not battery Read the minimum system requirements on previous page Ensure your hardware is suitable Close all other running programs before commencing the installation Ensure you are logged in as a User with Administrator rights Insert the AWEX USB stick into your PC laptop A progress message may appear nstalling Device Driver Software When completed an option box should appear choose Option to View Browse to the USB using My Computer and locate a file called SETUP Double click this file to start the setup routine Respond to Prompts as they appear Installing SQL Server 2008 Express take up to 15 minutes depending on machine spec s Welcome to WoolClip Setup Wizard Click NEXT Click NEXT AWEX WoolClip
37. imilar Mob Group 2 ey Similar Mob Group 6 Similar Mob Group 3 ey Similar Mob Group Similar Mob Group 4 ey Similar Mob Group 8 Bale Total 0 Unallocated Bales Page 38 of 68 11 0 Consignment Consignment is document detailing the contents of a load It be handed to the transport operator which in term can be passed to the warehouse as an offload check A Job may have multiple Consignments i e multiple loads may be sent from the shed to the warehouse 11 1 List View Figure 18 Consignment List View Job Consignment List DEMO SALTBUSH DOWNS PAST 8 04 2013 Shearing DEMO SALTBUSH DOWNS Job No 1 Help 1 1 3 0 nests Destination Agent Broker Carrier Name Consignment Name Date Demo Consignment LOAD 1 12 04 2013 12 DEMO Warehouse SYDNEY NSW DEMO Carrier SYDNEY NS v A Job may have more than one Consignment Multiple Consignments will appear in this list view Remove Click on this button to remove delete a Specification The Specification to be deleted must be selected first by clicking on white space in the row turning the row blue Page 39 of 68 11 2 Detail View Fields Buttons Figure 19 Consignment Detail Screen Job Consignment Detail DEMO SAL TBUSH DOWNS PAST CO 8 04 2013 Shearing DEMO SAL TBUSH DOWNS Job No 1 Ver 1 2 0 0 Print Con Note Print Wool In
38. ing or the stencil can be removed if no stencil is to appear on the bales documentation If the stencil is removed NO STENCIL will be printed on the line of the Woolclasser Specification sheet Default value Nylon Default value is set by the value held on the Job record Can be changed for individual bales if required Defaults to the current date Recommend wool book detail is entered on the day the bales are pressed to avoid repeated changes User can enter a comment against any bale if required This will appear on the Wool Book Print but NOT on the Specification Page 30 of 68 10 0 Specification s Most Jobs will require only one Specification sheet WoolClip will allow multiple Specification Sheets per Job A Specification sheet can be built progressively or deleted and rebuilt any number of times until the user is happy with the result and consigns it to the warehouse Once consigned the User should treat the Specification as final 10 1 List View Figure 13 Specification List View Job Specification List DEMO SALTBUSH DOWNS PAST CO 8 04 2013 Shearing 9 DEMO SALTBUSH DOWNS Job No 1 J Specification Specification Date Date Updated Date Printed Complete Total Bales Name Demo Speci Pat 6 05 2013 7 05 2013 1 07 PM DEMO Warehous A Job may have more than one Specification sheet If more than one specification sheet exists these will appear a
39. level role see Roles below 2 Logout of WoolClip 3 Login with your new User Name and Password to check that it works successfully If your login is unsuccessful login again with the default user account of Admin and password and re check your User set up 4 Once you have successfully logged in with your new account go to the User module and remove i e delete the admin account Roles The Role of the User controls the access rights to the Menus and Modules within WoolClip The Woolclasser Owner Manager Contractor and Wool Broker Roles have full access rights as default positions If the User would like the Wool Presser to use the system in a wool shed environment it is possible to add a new User with a Role of Wool Presser This Role will limit the access of this User to the Wool Book only If you forget your user name and password please call AWEX 02 9428 6100 for help Figure 32 User List View User Name admin Owner Add a new user Logout and test the new user works before deleting the admin account Page 55 of 68 Figure 33 User Detail User Details User Name Password Roles C Contractor C Cook Expert Manager Owner Wool Broker assign a role Wool Handler Wool Presser FF Shearer Remember to Page 56 of 68 18 3 User Bale Descriptions The User may add their own Bale Descriptions if desired To do this in Wo
40. mary DEMO SALTBUSH DOWNS PAST CO 8 04 2013 Shearing DEMO SAI TBUSH DOWNS Job No 1 Work Date 8 04 2013 Hours s Heece s 9 04 2013 10 04 2013 11 04 2013 12 04 2013 olo olo oloo o Field Button Delete Work Date Page 45 of 68 14 2 Detail View Figure 24 Time Sheet Detail Job Time Sheet Detail DEMO SALTBUSH DOWNS PAST 8 04 2013 Shearing 2 DEMO SALTBUSH DOWNS Job No 1 Work Date Tuesday E 2013 Periods Worked Demo Woolhandler Run s Demo Woolhandler2 Demo Woolpresser Run s Field Button Back Return to Time Sheet List Reason if Short Select from drop down list Page 46 of 68 15 0 Results The Results module allows the User to enter post farm results The result must be entered manually These results would not be available to all users 15 1 List View The List View lists all lines that exist on specifications attached to the current Job Click on the Line Number to open the detail screen Figure 25 Post Farm Results List View Job Results NET nz WEIGHT AFD sem micron VMB YIELD SS nk Ver 1 1 3 0 Page 47 of 68 15 2 Detail View Figure 26 Post Farm Results Detail View Job
41. me List View Warehouse Company N ame Rhodes Town GILLMAN Com pany Email speci arhodes com Warehouse Arcadian Wool c S LARA arcadian arcadianw Warehouse Australian Wool Net E BATHURST Warehouse Australian wool Net COOMA 1 speciNS woolnet speciNS wiwoolnet Warehouse ji Australian wool Net GOULBURN T speciNS woolnet Warehouse Australian Net speciNS wcwoolnet Warehouse Australian Wool Met mS RUTHERFORD BOMENAWAGGA speciNS woolnet Warehouse Australian wool Net REDBANK T speciQLD woolnetw Warehouse Australian Wool Net BROOKLYN T specivICGwoolnetwo warehouse Australian wool Net YARRAWONGA speci IC woolnetwo Warehouse Australian wool Met PORTLAND speci C woolnetwo Warehouse Australian wool Net LARA specivICciwoolnetwo Warehouse z Australian wool Net GILLMAN 1 2 speciSA woolnetwor Warehouse Australian wool Met I LAUNCESTON Warehouse Barwon And V WINCHELSEA Jl speciT S woolnetw byyg bigpond com Warehouse Beecher wool Servic COWRA T beecherwool bigpon Warehouse BN Proud amp Co _ GRIFFITH bnproud bnproud co Warehouse Bryton i
42. of 68 10 0 31 10 1 List View 4 reas 31 10 2 Detail View Fields and 5 2 2 7 7 2 2 21 32 10 3 Building Specification Lines 4 4 2 34 10 4 Building Specification Lines using Auto 37 120 42 12 1 Adding Team 42 A E E a 43 13 2 Detail View 44 ENEMIES 45 MEME E 45 DERIVEN e 46 15D 47 15 1 List View 47 15 2 Detail View se sa sarei sens 48 16 0 5 1 0 0 0 0 nnns 49 16 22055427 X tt 9 A 49 170 Statisti 51 PMR DO oeer EE E E R 51 15 0 qnd PPC 52 18 1 5 18 1 1 Transferring Data between 54 152
43. of Companies Company Business Description Type Trading Name This is the Trading entity on the Specification Sheet company partnership sole trader etc Warehouse Destination Broker or Buyer Warehouse WoolClip has some more common destinations pre loaded User should nominate frequently used destinations as a Favourite to display in dropdown lists when building a specification sheet or consignment Carrier Name Name of Carrier consignment Important It is not possible to establish a Job or to generate a Specification Sheet without these details being entered into WoolClip 5 1 List View Button Filter ALL Allows the user to reduce the list by showing only names with a nominated company type e g warehouses Add Click this to Add a new Business Entity Remove Click on this button to remove a Business Entity The record must be selected first by clicking on white space in the row turning the row blue WoolClip will prevent deletion of a Business entity if they are recorded against an existing Job Update Update will save any changes made whilst in List view e g clicking on Add to Favourites Undo Will undo actions made in List View Blue Underline Name Click on this field to view detail on Business Entity Add to Favourites Click on Business entities that you use frequently Your favourites MUST be ticked to display when starting a Job or Specification or Consignment Page 17 of 68 Figure 5 Trading Na
44. olClip the user must follow this procedure 1 Click on the Add Button in the list view This will present a blank detail view screen 2 Add the User Bale Description 3 Complete the other fields Line Breed Wool Category RYK to map the User Bale Description to an approximate Code of Practice COP Description This is required so that WoolClip can successfully run Auto Generation and Clip Statistics 4 Save the User Bale Description Click New to add another Bale Description User Bale Descriptions will display in the drop down Bale Description field when adding a Bale to the Wool Book Figure 34 List of User Bale Descriptions Bale Description Help Ver 1 1 3 0 2 Description Favourite Wool Breed Wool Category Product gt SY Page 57 of 68 Figure 35 Adding a User Bale Description Bale Description Details Line Line Wool Breed M Merino Wool Category mm Fleece RYK Product Wool Sort Order 0 F Favourite v Non standard Bale descriptions are added and then must be mapped to an equivalent Code of Practice description Page 58 of 68 18 44 Changing the Job Status The Job Status Module performs two functions It allows the User to a Change a Job status from Current to History removing the Job from the Current Job view b Re instate a Job set a
45. r Names See Section 18 2 WoolClip z E Login Login Page 12 of 68 3 0 Start Up Menu The Start Up Menu will display each time the user logs in WoolClip Previous Jobs Option Purpose Action Address Book Enter all People person information here Trading Enter all Business entity data here including Farm Trading Names Names Warehouses Carrier Broker Warehouse and Carriers New Job Use this Option to set up a New Job Once Saved the User will be directed to the Current Job Dashboard Current Job Use this option to update information about the Current Job s More than one Job may be current at any point in time Previous Job Lists all Jobs where the Status has been set to History Settings and Preferences Will display a second menu of functions that control the system data Page 13 of 68 4 0 Address Book The Address Book is the repository of all information that relates to a person This includes the Owner Manager s Woolclasser s Shearer s Wool Handler s Wool Presser s and other contact types 4 1 To view the details on a person previously entered click on the blue underlined name The List View List View can be sorted in any order by clicking on a column header Figure 3 Address Book List View Address Book Name Nick Name Mobile Role Name Telephone Email Town Partner Demo gt APSLEY VIC 3313 Owner D
46. r use Will Print and Save a file copy of the Specification sheet c awex woolclip reports Page 33 of 68 Figure 14 Adding Lines manually to Specification Job Specification Detail DEMO SALTBUSH DOWNS PAST CO 8 04 2013 Shearing DEMO SA 7 GUSH DOWNS wu 1 Ver 1 2 0 0 Specification Name Demo Speci Specification Date Monday 6 May 2013 gv Destination Agent Broker DEMO Warehouse SYDNEY NSW v NWD Completed Yes vx Selling Instructions General Sell First Available v Complete Selling Instructions Specific Order Total Line Description Edt 1 2 3 4 5 3 Complete Bin Code Mobs AMAM j v Ed 2 4 5 6 BH 1 wu wu ww AMAM w Edt 17 18 22 24 25 26 27 MAINLINE 3 B 10 3 Building Specification Lines manually To build a Specification manually the following steps should be followed Click on New button in the List View Complete the Specification Header Click on Add Line to add a Line Select a Bale Description Please Select from the list to be on the first line This will open a Wool Book Bale List listing Bales only with this Description Select the bales to be added to this line by clicking on the tick box Selected bales will have their row highlighted Pe d gt ou o ou If the user nominates a bale from another mob bin code or Run
47. ress Book can now have multiple roles The addition of a Mob Comment field The addition of some columns to the list screens Adding a New Count now carries forward the Shearers from the previous Count The addition of 2 extra Tally Columns Double and Crutching per Count The ability to Add All when adding bales manually to a line of the specification sheet The addition of 3 new units to the Timeshett module Fleece kgs bales These can be used to record work units contract classers or woolpressers on unit rates A variety of updates to the reports An update to the Broker Warehouse details Modification to the Bale Number Range logic on the specification sheet Addition of Speci ID to Wool Book List and Consignment List views A small number of bug fixes Page 11 of 68 2 0 WOOLCLIP Logging In 2 1 Default User Name and Password The default User Name account is admin and Password is password It is recommended the user adds their own User Name and Password and removes the default account 2 2 Version and Help The Version Number of your software can be found on the top right corner of each screen The last released version number be found on the AWEX web site on the WoolClip support page This should be checked periodically AWEX will email registered users of any software updates The help options can be found by clicking on the Help link found on the top right corner of each screen 2 3 Adding New Use
48. rtion Add a New Portion to the Bale Remove Portion Click on this button to remove a Portion The portion must be selected first by clicking on white space in the row turning the row blue Save Bale detail Cancel last action Page 28 of 68 Field Bale BC Line Breed Category RYK Bale Description Builder Bale Description Portion Mob Portion Shed Weight Made For Bin Line Code This is the Bale Number The starting Bale Number for the Wool Book is determined by the setting on the Job First Bale No for Job A Bale Number cannot be duplicated within a Job The next available Bale is automatically selected by WoolClip when Add or Get Next Bale buttons are used The User can advance forward skip bales if required by using the up button on the Bale Field If one or more bales are missed skipped WoolClip will always attempt to fill in missing bales when a new Bale is added Bulk Class Bale Tick this box if the Bale is Bulk Class to set the Bale Description to BC These fields form the Code of Practice Bale Description builder Simply select a value from each column as required Tip There is no need to select Adult Fleece as a Category The Bale Description is shown in the Bale Description field under the Builder dropdown box fields This is the Bale Description on the Bale This can be set in three ways Using the Description builder fields Line Breed Category RYK BC for B
49. s History to Current to enable the User to review of the detail of the Previous Job by viewing in the Current View screens and c Itallows a User to Delete Job by Removing a Job once set to History Figure 36 Job Status Job Status 1 1 3 0 Job Number Trading Name Job Start Date Farm Brand Last Bale No Job Complete DEMO SALTBUSH D Shearing 8 04 2013 DEMO SALTBUSH D 47 Current Change the Job Status to History when finished Page 59 of 68 18 5 Restoring Data The Restore Data Menu option allows the User to do two things a The user can recover data from a Back Up file in the event of a system failure and b Where User is using two devices it allows the user to import data from the other device by using the Back Up and Restore functions as a data transfer mechanism Important Note When the User initiates a Restore ALL DATA currently in the database will be deleted and the data in the Backup file will be imported and will be the only data available to the user To Restore from Back Up follow these steps 1 2 Click on Restore Data Button Respond Yes Navigate to the drive containing the Back Up File This is usually an external drive or USB stick Locate the correct Back Up file using the date time stamp on the Back Up file name Open The system will ask the User to conform the file is correct If confirmed the Restore will commence Page 60 of 68 WoolClip
50. s list in this view Button Remove Click on this button to remove delete a Specification sheet The Specification to be deleted must be selected first by clicking on white space in the row turning the row blue Page 31 of 68 10 2 Detail View Fields and Buttons Specification Name Destination Agent Selling Instructions General Selling Instructions Specific Specification Date NWD Completed Complete Line Order Total Line Description Please select Edit 1 15 Complete Bin Code Mob Nos Mob No s MS Mulesing Status Line Comment SPECIFICATION HEADER A simple but meaningful name to the User The destination warehouse to which the wool will be consigned and the documents sent Names in this list will only appear if they are flagged as a Favourite in the Trading Names Warehouse module Pick box of most common instructions select one A short summary of specific selling instructions if not covered in General This is when the Specification sheet was first created This will flag that the Owner Manager intends to or has submit ed sign ed an NWD Setting this flag will lock the Specification from further changes SPECIFICATION DETAIL Click the up triangle to move a line up the list Use the down triangle to move a line down the list Total Bales for the line When building a new line the user should select the desired Bale Description from the drop down list This lis
51. set up in Address Book with Owner role Managers Name Person must be set up in Address Book with Manager Role Default Farm Brand for Trading Name Change here if differing Brands for same Owner Address Details Telephone and E mail Banking Tax File GST details Only enter if known These appear on the Specification Sheet if entered Database must be secured with new User name if these details are entered Page 19 of 68 6 0 Job Details WoolClip is structurally designed to operate around the concept of a Job The Job is the primary control and default settings for all other data entered into WoolClip The Job is the work entity that holds the location farm brand time and default controls for the Woolclasser For a professional classer a Job represents the appointment period for which they are working in the shed For an Owner Classer or Woolgrower Job may be open for entire season Critically the Job defines the Farm Brand and Starting Bale number for the Job 6 1 Setting up a New Job IMPORTANT Before setting up the Job the following details must have been entered e The Owner Manager and Woolclasser names must be in the Address Book e The Farm Trading Name must be in the Trading Name module If you are unsure of these details add your best estimate and then update at a later time From the Start Up Menu click on New Job The Job Details screen will appear see figure next page Enter the data
52. t section right hand side Clicking the Remove button on the Allocated to Consignment Section will remove delete the bale from the consignment and return it to the shed Save the Consignment Prints and Saves a file copy of the Consignment Note c awex woolclip reports Prints and Saves a file copy List of wool bales in Shed Page 41 of 68 12 0 Each Job have a Team Team is built by adding names previously entered in the Address Book IMPORTANT A Team must be built before the Tally Book or Time Sheet modules can be used 12 1 Adding Team Members Add each Team Member by clicking on Add and then selecting the Name from dropdown box which populates from the Address Book Allocate a Role to each Team Member and a Start Date Add a Stand against each Shearer Where a Team Member changes their Role during a Job add them a second time with the second role Figure 20 Team Screen Team DEMO SALTBUSH DOWNS PAST 8 04 2013 Shearing DEMO SALTBUSH DOWNS Job No 1 Ver 1 1 3 0 Help Name Start Date Stand End Date Demo Shearer Shearer 8 04 2013 Demo Shearer2 Shearer Demo Shearer Shearer 870472013 Demo Woolhandler Wool Handler 8704 20 3 Demo Woolhandler2 Wool Handler 8 04 2013 Demo Woolpresser Wool Presser 8 04 201 3 Demo Woolclasser Woolclasser 8 04 2013 Names must be in the Address Book to add to a
53. t present YES OK Contamination Bins YES OK Adequate ool Room Bins YES OK Adequate Lighting YES OK Are Wool Bins clearly marked YES 0K Newspaper available for Bulk Class YES OK All potential contaminants removed from wool YES OK amp S S S S S S S S ST S IST IST ST IST C DHIBpBIBBmSIBBIBBBIBIBIBIBIBBDIBIBIBIZ ISIE TID 0000000 m m ml Page 50 of 68 17 0 Statistics 17 1 Print Report WoolClip is installed with a preloaded Clip Summary Report This is a simple multi page report that reports on the Current Job The purpose of this report is to present aggregated inventory summaries that are able to be left with the woolgrower at the end of the Job It is possible to run these Statistics at any time however some details may be incomplete or inaccurate until the completion of the Job The User is able to print other operational reports Wool Book Mob Book Specification Sheet Consignments QA System results Daily Tallys and Time Sheets etc via the specific Modules In this version the cut head mob calculations will work on the entered shed weight No allowance has been made for tare of the pack in the calculations This will be addressed in later versions of this software d s B IB M Tools Sign Commer WOOL Job Summary
54. t will show all descriptions in the Wool Book that have yet to be assigned to a line As the specification is built the list of descriptions should reduce until no descriptions should remain meaning all bales have been lotted Use this Button to add edit bales in a line Will open the select bales screen Columns for Bale Numbers Lines flagged as complete are locked and cannot be edited Bin Code s of the component bales Hover over this field to view Mob numbers Mob numbers from the bales in each line This is calculated Calculated Mulesing Status of each line Can be seen by hovering over the Mob No s for a line Click the icon on a line to add a classing comment Keep short and to the point This will print on the Specification sheet Page 32 of 68 Bales Total Unallocated Bales Button Back Auto Generate Add Line Remove Line Save Cancel Export Print file location SPECIFICATION FOOTER Total Bales on Specification sheet Bales in the Wool Book that are yet to be added to a Specification Return to Specification List View Will open the Auto Generation options screen Will Add a new Line to the Specification sheet Click on this button to remove delete a Line from the Specification The Line to be deleted must be selected first by clicking on white space in the row turning the row blue Save Specification Cancel changes to the Specification sheet Exports an XML data file for late
55. the list with this character Type the same character again to go the second item in the list starting with this character and again for the third etc Viewing Detail from a List screen When a list is displayed with columns there will often be one or more fields that are displayed as underlined blue links Click on the underlined blue text link to call up the detail of the Bale Mob Consignment Specification etc Sorting information in a List Screen click on column title Screens that list information such as the Wool Book will sort in a pre set system order If you wish to view the list in a different order e g Age of mobs rather than Bale number simply click on the title of the column you wish to sort by This will sort the list in ascending order of the nominated column Click the column title again to sort in descending order In most cases the screen will default to the system order after you exit the screen Multi Select Boxes Some select boxes allow you to pick multiple entries An example of this is the Age for a Mob To pick multiple ages simply nominate the first age e g 3 and then click on the select box to redisplay the options and select the next required age e g 4 Another example of this is the ear tag colour box or Breeds in a Job Changing Settings and Preferences It is recommended that these are changed or added to only sparingly as under some circumstances a change may have unexpected consequences to relat
56. ths since last crutched Last Crutched is an input when calculating the DMFR rating Estimated values at time of shearing Used as reference Will print on Specification Sheet Mob Comment field Can be used to enter brief comments e g May match Mob 4 Will print on Specification Sheet Page 26 of 68 9 0 Wool Book The Wool Book is the repository for individual bales pressed during the Job Bales can be added progressively as the Job Bale details cannot be changed once the Bale has been added to a Specification Line or a Consignment If this is required the User must remove the Bale from the Specification and or Consignment make the amendment and reinstate the bale accordingly 9 1 List View Figure 11 Wool Book List View Job Wool Book DEMO SALTBUSH DOWNS PAST CO 8 04 2013 Shearing DEMO SALTBUSH DOWNS Job No 1 ALL Specifications Shed Bale Bale Description Weight Made For Bin Code From Mobs Ages 7 BC 195 M COT FLC MCOTF M DERMO MDERM M STN 2 3 4 3 4 5 44 5 134 MAIN LINE 1 15 1 45 5 194 MAIN LINE 1 5 1 4 5 194 MAIN LINE 1 5 1 65 194 MAIN LINE 1 5 4 2 185 MAIN LINE 1 1 2 3 4 3 4 5 2 41 MBLS 165 MAIN LINE 1 2 3 4 3 4 5 44 MBLS 182 MAIN LINE 1 2 3 4 3 4 5 39 5
57. to Generate Button This will open the Auto Generate screen options 4 Options are detailed below Update Specification Generate Replace Will regenerate entire Specification Keep Existing Will not select or overwrite existing Bales on Specification together together Maximum Bales in Line Default 215 Set this value to the max size required for line WoolClip version 1 will not allocate lines large than 15 Split Oversize Lines Instructs the system how to split lines larger than Maximum Bales Equalise Creates lines of approximately equal numbers of bales Fill from front Fill first line to maximum bale size then add remaining bales to second line or third if required Allocate Bales for Instructs the system how bales should be distributed between Oversize lines when oversize Alternate Bales One Bale number allocated to each line then repeat Sequential Bales Bale numbers allocated to line 1 sequentially then sequentially to line 2 etc Group Mobs These fields allow the user to instruct the system on what level of grouping by mob should occur by wool category The group options for mobs are Keep Separate Keeps all Mobs separate for this category Match Similar Match similar Mobs for this category All Match All mobs for this category Similar Mob Group 1 If Match Similar is nominated as the Mob matching criteria the user must then instruct the system which Mobs are similar Click on the magnifyin
58. uilder fields Use these to build the Description Bale BC Line Breed Category RYK M Merino Y PCS Pieces 2 3 Bale Description Portion From Mob Shed Weight kgs Made For Bin Code Line 3 Older Merino Ewes 180 MAIN LINE 1 man UNE i i A bale wool from Click this Click this button Button to add to add new next than one Mob Add a portion s if go AE Tagg in this bale comes from more new next_ bale with details woo in this bale comes from more bale from this bale than one Mob to record in cut hd statistics These fields can be modified against each bale if required Shed Weight 4 5 4 Comment Wool Classer Stencil 612345 Wool Pack Condition New Wool Material Nyon Date Pressed T Back Return to the Wool Book list Get Next Bale No Will calculate and create the next available Bale Number Use this button when adding multiple bales from a manual wool book Add Copy This Will create a new bale using the details from the current bale The user will be required to enter a Bale Weight as this will be set to 0 This function is useful when entering a series of bales with the same description line from the same mob Print BC Contents Clicking this button will print a Bulk Class Header sheet to add to the top of the bale before closing flaps This assists the rehandle department Add Po
59. ulk Class See BC above or User created Bale Descriptions See 18 1 which can be selected in this field by displaying the drop down options This is the section or portion of the bale A bale may have more than one portion if there are multiple mobs in the bale of the same wool type A Bulk Class Bale will have multiple portions Nominate the Source Mob for each portion Actual or estimated shed weight of portion Use estimated for BC bales based on estimated percent The Bin Code is used to describe the intended classing objective of the line It is recommended the User uses the pre set list of Bin Codes The list can be reduced by removing the Favourite Flag See Bin Codes on the reference table For most lines the default Bin Code will be the Main Line e g Main Mob Line of Fleece Main Line of Pieces Main Line of Bellies Main Line of Locks A different set of Bin Codes display for Bulk Class BC bales Page 29 of 68 Total Shed Weight Woolclasser Stencil Wool Pack Material Wool Pack Condition Date Pressed Comment WoolClip will not accept a total bale weight greater than 204 kg gross 202 kg net Bales with a total bale weight less than 110 kg gross 108 kg net will present a caution message on Save A new Bale will default to the Woolclasser stencil set as the primary stencil on the Job record The User can change the stencil on individual bales if a second classer is class
60. ult of the Trading Name If the same Trading Name maintains multiple Farm Brands e g different properties then modify this field accordingly Required when a National Wool Declaration is made More than one can be selected Click dropdown box again to nominate another breed repeat as required Appears on Specification sheet should adjust to actual at end of Job This field defines the weight type entered against each bale in the Wool Book If the weight of the pack is included then GROSS should be selected If the scales have been adjusted to display only the weight of the wool then NET should be nominated This weight type applies to all bales in the Job This is the primary classer and stencil for the Job This stencil is applied to each bale as it is added to the Wool Book The stencil can be changed on the wool book bales if another classer is used or stencil is to be removed against specific lines This is the first bale number to be used when adding bales to the Wool Book Set this value if Owner Manager has declared as Ceased Mulesing New Used Repaired previously cored and grabbed and restitched Up to three registration quality schemes can be nominated These will print on the specification sheet ASWGA members will have the ASWGA logo appear on the specification sheet Prints on Specification Sheet Update this field at the end of the shed and before printing the final Specification Sheet Page 21 of
61. used 3 For both sets the sort order of the Bin Codes when adding a bale to the Wool Book is controlled by the sort order number in this table Page 62 of 68 Figure 39 Bin Codes List View Bin Codes Description MAIN LINE Bin Code Wool Cate gory Adult Fleece Sort Order lt Favourite LINE Adult Fleece FINE LINE Adult Fleece BROAD LINE SECOND LINE Adult Fleece Adult Fleece lt PART TENDER Adult Fleece lt TENDER LINE Adult Fleece lt PLAIN DOG Adult Fleece lt SHORT LINE Adult Fleece lt PREM Adult Fleece lt BROKEN Broken lt RAMS Adult Fleece IS lt COLOUR SCOURABLE COLOUR LIGHT Adult Fleece Adult Fleece COLOUR HEAVY Adult Fleece lt lt lt COLOUR COT Adult Fleece lt SOFT Adult Fleece lt COT MEDIUM Adult Fleece COT HARD Adult Fleece BRISKET BLS Bellies SNS PEN STAIN Broken STAIN LIGHT STAIN MEDIUM STAIN HEAVY CRT Crutchings CRT Crutchinas EJE S ES S ES ETT ETT EST ES ETT S EST S SS DIBEBIBIBIBBEIBBIBIBIBIBIBIBIBIBIBIBIBDIBDIBIBID lt lt Description Bin Code BEST LINE 1
62. y Treatment Equipment Plant Specification Sheet s Documentation Wool Book Documentation National Wool Declaration Mob Sequence Chart Documentation Sena ae tt aa se Current Woolclassing Code of Practice on site Documentation First Aid Kit present Health and Safety v v v v v wv v Ve v 2 NE v Contamination Bins Equipment Plant Adequate Wool Room Bins Equipment Plant Adequate Lighting Equipment Plant lt Are Wool Bins clearly marked Equipment Plant Newspaper available for Bulk Class Packaging All potential contaminants removed from wool room Super bags Equipment Plant Xm Page 64 of 68 Figure 42 QA Checklist Detail View 1515 QA System AWEX COP Item Woolpacks Category Packaging Page 65 of 68 19 0 Help and Support Support for WoolClip is supplied through one of the following options Telephone 02 9428 6100 Email woolclip awex com au Web www awex com au woolclasser woolclip support html for reference documents Web www youtube com search for WoolClip for short training how to videos Web Tech Support support awex

WOOLCLIP USER GUIDE - Australian Wool Exchange Ltd

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