Web Kiosk User Guide
Contents
1. Web Kiosk User Guide Charles Sturt H Booking Leave Requests University Contents L eg crch de in eee eee nee ne ee ee eee ee een 4 2 COVE REGUCST el E 5 a Whole Day Leave Ree Saar acts eters earnest cas eee ace ceunn seen ooast tase tenon eevnae sesannesteotean seam 5 D Parn Day Peay eRe i eene S S 6 C D de E 7 e TEE 7 3 View pending unapproved leaV EE 8 a P ENGIN Transactions SCrEEN ME 8 1 Asset 149876 last Reviewed March 2014 Leave Booking Requests through Web Kiosk 1 Accessing the Leave forms a After opening and logging into the Web Kiosk click on the Leave Folder on the left hand side then choose Leave Requests My Team v My Approvals My Pay Personal Details gt F Employment Leave Balances Personal Development gt Leave History Organisation Chart Roster Jobs CSU SRE Data Collection Figure 1 1 b The Leave Request screen will appear on the right hand side of the screen Figure 1 1 Leave Request Leave Code Start Date End Date Amount Leave Unit Salary 1 AL Annual Leave 18 AUG 2008 20 AUG 2008 3 00 Days Leave Balances Leave Type Calculation Date Next Accrual Date Actual Balance Unit jponual Leave 10 JAN 2008 11 JAN 2008 5 329 Days Long Service Leave 10 JAN 2008 11 JAN 2008 0 Calendar days Sick Leave 10 JAN 2008 01 JAN 2009 26 734 Days Records 1 ta 3of3 Future Leave Bookings Action Start Date End Date Leave Code Amount Unit Medical Cert AdvPay Salary Bo2. ide the field Enter the last day of the leave Choose the date by clicking the calendar icon beside the field NOTE For a single day of leave choose the same date as the Start Date Choose unit for the leave booking Options Days and Hours NOTE Part time staff only use Hours when booking your leave This is a mandatory field for Sick Leave bookings For sick leave bookings where a medical certificate is supplied select Y and complete the certificate details below If no certificate number is supplied please use QO zero Medical Certificates must be sighted by a supervisor before leave is approved if appropriate Certificates will be stored at the School Divisional or Faculty level For sick leave bookings without a medical certificate select N and go to submit at the bottom of the page If a Y has been entered into the Medical Certificate field an entry has to be made into this field Enter the Doctor s name Enter the surgery address Enter the second line of the surgery address if applicable Enter the date on which the medical certificate was issued Choose the date by clicking the calendar icon beside the field Enter the date from which the certificate is valid Choose the date by clicking the calendar icon beside the field Enter the date up to which the certificate is valid Choose the date by clicking the calendar icon beside the field Enter any required comments here If Carer s leave is being
3. king has been reversed by the user the supervisor will be notified by e mail that the user has requested the leave to be reversed The supervisor needs to approve the reversal 2 Leave Request Forms PART STAFF PLEASE NOTE 1 Part time staff must book their leave using hours only 2 Please check that your roster is current through Work Pattern Enquiry Fig 1 1 under the Leave Folder in the Kiosk a Whole Day Leave Request Whole Day Leave Request Leave Code Start Date 17 MAR 2008 EF End Date Sa ck Unit Medical Cert Certificate No Doctor Surgery Address1 Surgery Address Cert Issue Date Cert Valid From Cert Valid To Other Doc N A N A Comment This page was produced March 17 20068 02 07 pm by program VW Ai revision 1 27 Copyright Talent Works Pty Ltd CACM 010 602 8925 User Preferences Figure 2 1 Asset 149876 last Reviewed March 2014 Field Leave Code Start Date End Date Medical Certificate Certificate Number Medical Practioner Surgery Address 1 Surgery Address 2 Cert Issued Date Cert Valid From Cert Valid To Comment Field explanations Description Select the appropriate code from the drop down list Options Annual Leave Sick Leave Flexi Leave NOTE Flexi Leave is optional It is not used by Divisions or Faculties Please check with your supervisor Enter the first day of the leave Choose the date by clicking the calendar icon bes
4. oking ID Comment Leave Reason 1 Reverse 18 JUN 2008 186 JUN 2008 AL Annual Leave 1 00 Days 207 462 2 Reverse 13 MAY 2008 13 MAY 2008 AL Annual Leave 1 00 Days 207481 3 Reverse 20 MAR 2008 21 MAR 2008 AL Annual Leave 1 00 Days 207475 VA Reverse 14 MAR 2008 14 MAR 2008 FLEKI Flex leave 207485 Records 1 to 4of4 This page was produced March 14 2006 11 09 am by program Wb A1 2 revision 10 0 Capyright Talent2 Works Pty Ltd ACM 010 602 592 User Preferences Top of Page Figure 1 2 Overview of the Leave Request screen The following information refers back to the numbered areas on Figure 1 2 i Leave Request e This area of the form displays any pending Leave Requests Le not yet approved by the supervisor manager Asset 149876 last Reviewed March 2014 ii Leaving Booking Links e Click these links to book Whole Day or Part Day Leave e NOTE If you need to book two and a half 2 5 days leave for example you will have to complete a Whole Day Leave booking for the two 2 days and a separate Part Day Leave form for the half 0 5 day iii Leave Balances e Displays Leave Balances at the Calculation Date iv Future Leave Bookings and Reversing leave e Displays Leave Bookings that have been approved but are yet to be taken e tis possible for the user to Reverse approved leave from this screen by clicking the Reverse link beside the appropriate booking then clicking the Reverse button e When the boo
5. taken this field MUST be completed e g Caring for a child partner etc Asset 149876 last Reviewed March 2014 After completing the form push the Submit button b Part Day Leave Request The Part Day Leave Request form is essentially the same as the Whole Day Leave Request form except e there is only one Date field e there is only an hours field as it is a Part Day request The form is used in the same way as the Whole Day Leave Request Part Day Leave Request Leave Code ee E Start Date 14 MAR 2008 Bay Hours Medical Cert Certificate No Figure 2 2 After completing the form push the Submit button If request has been successfully entered on either form the user will see a screen like the image in Figure 2 3 Whole Day Leave Request Success Row inserted Leave Code AL Annual Leave Start Date 18 AUG 2008 End Date 20 A G 2008 Amount a Unit Days Medical Cert Other Doc Reason Salary Dn Comment Figure 2 3 An e mail will be sent to the supervisor s inbox notifying them that they have received a leave request within Web Kiosk o Any action that the Supervisor makes regarding the leave will trigger an e mail to be sent to the user s inbox These actions are Approved Rejected Deferred Asset 149876 last Reviewed March 2014 c Errors If there is a data entry problem for example you enter an End date that is before the Start date of the Leave or
6. tly Continuing with an overlapping booking will result in overpayment Asset 149876 last Reviewed March 2014 3 View pending unapproved leave After submitting a leave request any pending unapproved leave can be viewed by selecting My Requests under links in the top right corner of the page Home Logout Links My Requests kb User Preferences EH Print Li Maximise Figure 3 1 a My Requests screen After clicking View Transactions the Pending Transactions screen will open This screen shows any pending leave the user has The user is able to Delete cancel any of the pending leave requests By clicking on the Record ID number the user can view all the details of the leave including comments by the User and the Supervisor Pending Transactions Whole Day Leave Request Delete Record ID Name Leave Code Leave Start Date EndDate App Level Created Date To Be Actioned By C 116 Sinclair Peter Craig Flex leave 17 MAR 2008 17 MAR 2008 1 17 MAR 2008 17 MAR 2008 Figure 3 2 Once the leave has been approved this request will move to the Future Leave Bookings on the Leave Request form Asset 149876 last Reviewed March 2014 DOCUMENT CHANGE CONTROL This is a controlled Document The document history is Asset 149876 last Reviewed March 2014
7. you try to book leave on a public holiday you will receive errors similar to these Error Start Date must be less than or equal to End Date Leave Code Flexleave n 14 MAR 2008 SE 13 JAN 2008 Ek Unit Days wl Medical Cert Certificate No I Nactoar Figure 2 4 Error Zero Leave Amount Check booking for Public HolidayVeekend or non rostered day d Warnings You may see a Warning Screen after booking Leave For example if the leave you requested overlaps with other leave or you do not have enough leave at the time of booking a Warning Screen will be displayed Fig 2 5 You will be given a chance to reverse the leave by clicking the Reverse button at the bottom of the page To continue without reversing the leave click on the Leave Request option on the side menu Fig 1 1 this will allow you to continue Your supervisor will also be notified that there is a Warning associated with the Leave Request Warning The Leave Request was successful however the following issue s were identified with the request Warning An overlapping web leave request was found Warning The amount of leave requested exceeds available balance Leave Code AL Annual Leave Start Date 29 APR 2008 End Date 29 MAY 2008 Amount 23 Unit Days Medical Cert Other Doc N A N A Comment Reverse Figure 2 5 If a warning appears for an overlapping booking it is essential that booking is reversed and re entered correc
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