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National Mine Safety Database Jurisdictional User Guide

1. NMSD JURISDICTIONAL USER GUIDE Information Technology lt s Welcome minesitea te 3 National Mine Safety Database LO szi 223 z Mining Site Adm W 32 A aN This is a joint initiative of the Australian and State Governments View the participating agencies Change Password Log Out national mine safety framework Home Incidents Status Reports Download Forms Mine Admin Reporting UPDATE STATUS REPORT Status Report Re Opened Basic Details Mine Site ABEL NSW X Deleted il Date From 14 03 2011 Date To 16 03 2011 Date Submitted 17 05 2013 10 09 19 Submitted by MINESITEA Employee Contractor Total Average No of Workers p E 0 a Total Hours Worked 0 0 0 Fatalities 1 0 1 Permanent Incapacities ol 0 0 Lost Time Injuries 0 0 0 No of Days Lost 0 0 0 Restricted Duties Injuries 0 0 0 No of Days on Restricted Duties 0 0 0 Medical Treatment Injuries 0 0 0 Total No of Incidents 0 0 0 Approvals Status Open Seve Connected to UAT version 1 0 0 About Us Contact Us Security Disclaimer 5 Successful save will result in a message being displayed on the screen 7 13 2 Business Rules Description 1 Each section is expandable by clicking the header e g Basic Details Status Approvals Page 99 Sra NMSD JURISDICTIONAL USER GUIDE information Technology Description Only NMSD System Administrators R
2. Page 159 NMSD JURISDICTIONAL USER GUIDE Sra information Technology User Role Notes Home Initial Incident Status Mine Admin System Admin Notifications Reports Reports Users Organisa Mine Lookup System Code Audit tions Sites Codes Param s Assoc Logs Mining Site Within Mine Y Y Y Y x x x x x x x Researcher Site only Inactive x x x x x x x x x x x 11 2 2 Functional Pages User Role Notes Initial Notifications Incident Reports Injured People Search Create Delete Update Search Create Delete Update Create Delete Update Read Read Read Only Only Only NMSD System Y Y Y Y Y Y Y Y Y Admin Within Regulatory Jurisdiction Y Y Y Y v Y v Y Y Admin only Within Regulatory Jurisdiction Y Y Y Y Y Y Y Y Y User only Within Mining Organisation Y Y Y Y x Y Y x Y Admin only 1 Update includes Approving Rejecting Closing and Re opening where relevant R Read Only Page 160 Sra NMSD JURISDICTIONAL USER GUIDE information Technology User Role Notes Initial Notifications Incident Reports Injured People Search Create Delete Update Search Create Delete Update Create Delete Update Read Read Read Only Only Only Within Organisation Y Y x R Y Y x Y Y x Y Mining User only Within Mining Organisation Y x x R Y x x R x x
3. 2 Users must select a Perspective before the Dimensions and Measures are displayed 3 Users must select at least one Measure before exporting to Excel 4 Users must select at least one Dimension before exporting to Excel 5 The Export to Excel button will extract the data as csv and open it in Excel 6 From Excel users can then save as xls or xlsx and create Pivot Tables Graphs Charts etc according to their own needs This is not within the scope of this project 7 The Mine Site Dimension is hidden for Public users I e when this page is accessed by someone that has not yet logged into the NMSD application 9 3 Dependencies There must be Approved Incident Reports and or Status Reports in the database at least 1 day before attempting to report of that data Page 153 NMSD JURISDICTIONAL USER GUIDE Sra Information Technology 10 PROBLEM REPORTING If you are having any problems issues doing something within the NMSD application you should first check the troubleshooting section below as the issue may be able to be fixed by an administrator or someone higher up the hierarchy with more privileges than you Refer to APPENDIX A USER PERMISSIONS SUMMARY for further information about the user role hierarchy Any technical or other queries you have with the NMSD should be directed to the NMSD System Administrator The contact details can be found on the Contact Us page of the NMSD If you experience any
4. NMSD ID Mine Site ABEL NSW Show Deleted a Description Status Rejected v Location Location Classification 8 ti i External Nor Severity v Incident From E To E Search Clear Export 1 result s found NMSD External ae BA Location ID No Incident Date Incident Description Location Description Classification The incident description goes here The description of the location where the incident occurred goes here Connected to UAT version 1 0 0 About Us Contact Us Security Disclaimer Page 76 NMSD JURISDICTIONAL USER GUIDE Sra Information Technology 3 a the NMSD ID hyperlink to open the Update Incident Report screen National Mine Safety Database This is this IS El Basic Details NMSD ID External No Incident Date Mine Site Incident Description Incident Severity Location Description Location Classification Incident Classification Date Submitted Breakdown Sub Breakdown Breakdown Class E Equipment Involved Equipment Type Model Make Injured People Add Injured Person Y Approvals Status o 5 se Rejected Date Resolution Breakdown Class Detail a joint initiative of the Australian an UPDATE INCIDENT REPORT 18094 10 05 2013 ABEL NSW y Deleted C Time 06 Hrs 16 Mins We dret
5. s33 The External Mine Identifier can only be updated by NMSD System Administrators Y Regulatory Administrators and Regulatory Users 5 dr the Edit hyperlink to change an existing address or i the Add Contact Details button to add a new address Page 135 NMSD JURISDICTIONAL USER GUIDE ra information Technology EDIT CONTACT DETAILS Address Type Street Address 1 1stFloor Address 2 31 Thesiger Court Post Code 2600 Suburb DEAKIN State ACT v Phone 02 6129 6600 Fax 02 6281 1444 Mobile Email Address Type must be unique so you can only have one address for each Address Type Enter a postcode and tab or click out of the Postcode field this will populate the Suburb and State fields i the Save button to return to the Mine Site screen A the Edit hyperlink to change an existing organisations or Y the Add Associated Organisations button to associate a new organisation EDIT ASSOCIATED ORGANISATION Organisation Type Owner X Organisation SRA INFORMATION TECHNOLOGY PTY LTD ANZSIC Division Mining ANZSIC Sub Division Coal Mining ANZSIC Group Coal Mining ANZSIC Class Coal Mining The combination of organisation Type and Organisation Name must be unique i e you cannot have the same organisation listed as the owner twice but you can have a different organisation listed as an owner 10 i the Save button to return to th
6. Page 64 Sra NMSD JURISDICTIONAL USER GUIDE information Technology Description 32 Hours Worked will be defaulted based on the Incident Time and the Shift Start Time however this can still be modified 33 The Injured Person s Date of Injury must be on or after the date of the Incident 34 The Injured Person s Date Reported must be on or after the Date of Injury 35 The values in the Sub Mechanism combo box are filtered by the Mechanism selected 36 The values in the Sub Nature combo box are filtered by the Nature selected 37 The values in the Body Sub Location combo box are filtered by the Body Location selected 38 The values in the Body Classification combo box are filtered by the Body Sub Location selected 39 The values in the Sub Agency Breakdown combo box are filtered by the Agency Breakdown selected 40 The values in the Agency Breakdown Class combo box are filtered by the Sub Agency Breakdown selected 41 The values in the Agency Breakdown Class Detail combo box are filtered by the Agency Breakdown Class selected 42 An Injured Person may have no address a Street address a Postal address or both 43 If a value is entered in any of the fields in Street Address section then Address 1 Post Code Suburb State and Phone are all required If all fields in the Street Address section are left blank then none of the fields are required 44 If a value
7. Equipment Involved Equipment Type y Model Make Injured People Add Injured Person No Injured People Approvals ReOpen Status Approved Approved Date 17 05 2013 Approved By DRET Resolution Save Delete Cancel 70 Connected to UAT version 1 0 0 About Us Contact Us Security Disclaimer Sra NMSD JURISDICTIONAL USER GUIDE information Technology 5 Successful approval or rejection will result in a message being displayed on the screen 7 6 2 Business Rules Description 1 Once the Incident Report is Approved the only editable fields are the Resolution and Status via the Re Open or Close buttons The Incident Report is not editable once the Status is Closed 2 Once the Incident Report is Rejected it can be edited by users in the same group level as the person who originally submitted the report and then Re Submitted 3 Only NMSD System Administrators Regulatory Administrators and Regulatory Users can Approve Reject Re Open or Close an Incident Report 4 An Incident Report can only be approved or rejected if the Status is Open 5 An Incident Report can only be re opened if the Status is Approved Rejected or Closed 6 An Incident Report can only be closed if the Status is Approved or Rejected 7 A Resolution must be entered when
8. Page 83 NMSD JURISDICTIONAL USER GUIDE Information Technology 7 10 Create Status Report 7 10 1 Description amp Process Status Reports contain figures about the Incidents over a certain time period This time period can be anything but must be at least quarterly There is no correlation between the Initial Notifications Incident Reports and the Status Reports other than they are all entered for a particular Mine Site Status Reports should be entered directly into the NMSD where possible however forms can be downloaded and filled out while not connected to the Internet and then submitted once connected Please refer to section 5 7 Submitting Notifications and Reports to the NMSD for further information 1 From any screen Y the Menu gt Status Reports gt Create Status Report National Mine Safety Database e Ait it Ss pps 5 nmst This is a joint initiative of the Australian and State Governments View the participatir national mine safety framework Home Incidents Status Reports Download Forms Mine Admin System Admin Reporting CREATE STATUS REPORT Basic Details Mine Site X Date From Ex Date To Ex Status Employee Contractor Total Average No of Workers Total Hours Worked Fatalities Permanent Incapacities Lost Time Injuries No of Days Lost Restricted Duties Injuries No of Days on Restricted Duties Medical Treatm
9. 11 APPENDIX A USER PERMISSIONS SUMMARY 11 1 User Hierarchy The diagram to the right shows the user roles within the NMSD application and the associated hierarchy The higher up the hierarchy you go the more privileges you have The roles on the left of each level have more privileges than those on the right NMSD System Administrator Regulatory Administrator Regulatory User Mining Mine Site Mine Site Inactive User no access Page 158 NMSD JURISDICTIONAL USER GUIDE Information Sra Technology 11 2 User Permissions The following tables aim to describe which roles have permission to which pages functions in the NMSD 11 2 1 Menu Tabs User Role Notes Home Initial Incident Status Mine Admin System Admin Notifications Reports Reports Users Organisa Mine Lookup System Code Audit tions Sites Codes Param s Assoc Logs NMSD System v v Y Y Y Y Y Y Y Y Y Admin Within Regulatory Jurisdiction Y Y Y Y Y Y Y x x x x Admin only Within Regulatory Jurisdiction Y Y Y v x x x x x x x User only Within Mining Organisation Y Y Y Y Y Y Y x x x x Admin only Within Organisation Y Y Y Y x x x x x x x Mining User only Within Mining Organisation Y Y Y Y x x x x x x x Researcher only Mining Site Within Mine Y Y Y Y 7 x Y x x x x Admin Site only Mining Site Within Mine Y Y Vv Y x x x x x x x User Site only
10. 7 1 3 Dependencies The Mine Site must exist in the NMSD application before an Initial Notification can be entered The user must have access to submit data for the specified Mine Site Page 35 Sid NMSD JURISDICTIONAL USER GUIDE Information Technology 7 2 Search View Initial Notification 7 2 1 Description amp Process Initial Notifications are the first step for reporting an incident These notifications are a very basic version of the Incident Report allowing users to enter data quickly and return later to enter the full data required for the Incident Report Initial Notifications do not have to be entered and are optional 1 From any screen Y the Menu gt Incidents gt View Search Initial Notifications National Mine Safety Database This is a joint initiative of the Australian and State Governmen iew the participating agen Status Reports Download Forms Mine Admin System Admin Reporting VIEW SEARCH INITIAL NOTIFICATIONS NMSD ID Mine Site X Show Deleted A Description Location Location Classification External No Severity v Incident From E To E Search Clear Export Connected to UAT version 1 0 0 About Us Contact Us Security Disclaimer 2 Enter the search criteria and i the Search button e I mst This is a joint initiative of the Australian anc Governments w the participating ag national mine safety framework National Mine Safety Dat
11. State Phone Fax Mobile Email _ Address Type must be unique so you can only have one address for each Address Type 4 Enter a postcode and tab or click out of the Postcode field this will populate the Suburb and State fields 0 the Add or Cancel button to return to the Mine Site screen By selecting a Division the Sub Division list will be filtered By selecting a Sub Division the Group list will be filtered and so on Page 130 Sra NMSD JURISDICTIONAL USER GUIDE Information Technology OS National Mine eds Database i nmsf his joint initiative of the Australian national mine safety framework Home nts Status ts Jownload Forms Mine Adm n Admin CREATE MINE SITE Basic Details Mine Site Name Test Mine Site Location 110km West of Newman Jurisdiction Western Australia v External Mine Identifier Latitude 23 191 Longitude 118 788 Mine Type Open Cut Underground v Operation Type Mining X Primary Commodity Coal v Contact Details Add Contact Details Mine Site Owner Details Organisation Name SRA INFORMATION TECHNOLOGY PTY LTD bd Division Mining X Sub Division 64 Group v Coal Mining Class Exploration and Other Mining Support Services z Metal Ore Mining Non Metallic Mineral Mining and Quarrying Oil and Gas Extraction Connected to UAT version 1 0 0 About Us Contact Us Security Disclai
12. ACT y Phone 02 6129 6600 Fax 02 6281 1444 Mobile Email Page 126 Sid NMSD JURISDICTIONAL USER GUIDE Information Technology P Address Type must be unique so you can only have one address for each Address Type 6 Enter a postcode and tab or click out of the Postcode field this will populate the Suburb and State fields 7 Y the Save button to return to the Organisation screen 8 do the Save button to save the Organisation 33 OS National Mine Safety Database ES nmsf This is a joint initiative of the Australian and State Governments View the participating agencies national mine safety framework Home Incidents Status Reports Download Forms Mine Admin System Admin Reporting UPDATE ORGANISATION Record saved successfully ABN 13055972908 FI don t know my ABN Deleted C Organisation Name SRA INFORMATION TECHNOLOGY PTY LTD Contact Details Edit Delete Address Type Address Phone Mobile Email ist Floor 1 Thesiger Court 02 6129 6600 02 6281 1444 IDEAKIN ACT 2600 Add Contact Details Save Delete Cancel Connected to UAT version 1 0 0 About Us Contact Us Security Disclaimer 9 Successful save will result in a message being displayed on the screen Page 127 Sra NMSD JURISDICTIONAL USER GUIDE Information Technology 7 19 2 Business Rules H Description
13. Inactive Specific to the user s Jurisdiction Mining Administrator Mining User Mining Researcher Mining Site Administrator Mining Site User Mining Site Researcher Inactive Specific to the user s Organisation Mining Site Administrator Mining Site User Mining Site Researcher Inactive Specific to the user s Mine Site Page 119 Sra NMSD JURISDICTIONAL USER GUIDE information Technology Description Users can only have 1 role assigned to them at any one point in time This can be changed In cases where a researcher may be working for an organisation then they finish their contract These users can be made Inactive and then re assigned to a new role if they gain a new contract position with another organisation 4 Inactive users have no permissions and cannot log onto the system 5 Username cannot be updated 6 Passwords must be complex Password must be at least 7 characters in length they must contain at least 1 uppercase letter 1 lowercase letter 1 number and 1 non alpha numeric character 7 When a Regulatory Administrator or Regulatory User role is selected Jurisdiction is required Only 1 Jurisdiction can be selected 8 When a Mining Administrator Mining User or Mining Researcher role is selected Organisation is required Only 1 Organisation can be selected 9 When a Mining Site Admi
14. Page 8 Sra NMSD JURISDICTIONAL USER GUIDE Information Technology 3 CONVENTIONS USED The following conventions are used throughout this User Guide 3 1 Mouse Actions D Click press and release the left mouse button once DD Double click press and release the left mouse button twice in quick succession Drop down list click on the down pointing arrow next to a text box This drops a list of items from which users can select an option 3 2 Procedures and Steps to Follow In various sections of the User Guide you may be instructed to follow a series of commands For example the following instructs you to click on the Menu Bar at the top of the page select the Incident Notifications menu option and then the Search Incident Notifications menu option a Menu gt Incident Notifications gt Search Incident Notifications 3 3 Tips Helpful tips are included throughout this document and can be identified by the following icon inside a box XT sn Page 9 Sid NMSD JURISDICTIONAL USER GUIDE Information Technology 4 BROWSER SETTINGS A feature of web browsers is their ability to store a copy of the web pages of a user s browsing history as temporary Internet files also known as cache This enables the rapid displaying of a web page by using a local copy of that web page stored from a previous visit to that page However the dynamic nature of this system means that pages are regularly upda
15. 1 Organisations can only be maintained based on their role in the following table User Role Access NMSD System Administrator Any Organisations Regulatory Administrator Any Organisations with addresses within their own Jurisdiction Mining Administrator The current user s Organisation All other user roles Cannot search update Organisations 2 ABN must be 11 characters non formatted e no spaces 3 Organisation Name is not editable 4 Users must tab or click out of the ABN field to validate the ABN entered and populate the Organisation Name field 5 ABN will be validated using the Australian Business Registry database 6 Organisations must have one and only one address of each address type e Address Type must be unique 7 The Organisation s Contact Phone Fax and Mobile numbers may include numbers spaces and symbols The symbol must be the first character if it s used 8 Users must click the Save button to save any changes made to the Organisation 7 19 3 Dependencies The Organisation must exist in the NMSD application before it can be updated Page 128 Sid NMSD JURISDICTIONAL USER GUIDE Information Technology 7 20 Create Mine Site 7 20 1 Description amp Process A Mine site is the location of the mine A Mine Site has associated organisations which can be related to the by being either an Owner of a Mine Site an Operator of
16. B c D E F a PivotTable Field List yx sum of FactincidentsCount 27 New South Wales 3 Choose fields to add to report 28 ABEL 1 Zl Jurisdiction 29 AIRLY 2 Y Mine Site 30 BLOOMFIELD 1 Irena 31 blank 4 32 Northern Territory 2 33 BOOTU CREEK OM Holdings includes Shekuma Masai 1 34 blank 1 35 Queensland 12 36 BALCOOMA includes Balcooma North Dry River South 3 37 BLACKWATER BHP includes South Blackwater ai E 38 SARAJI includes New Saraji 2 39 blank 6 40 South Australia 6 e betwee wea balas at ANGAS 1 SY Report Fiter Fl Column Labels 42 ANGASTON 2 E 43 blank 3 44 Tasmania 4 45 BEACONSFIELD also known as Tasmania Mine 2 46 blank 2 E Row Labels Y Values 47 SVictoria 6 surisdiction Sumofract gt 48 ANGLESEA 1 Mine site z 49 BALLARAT includes Ballarat East Ballarat West Ballarat South Britannia Mako al 50 BUCHAN 1 51 blank 3 Y E Defer Layout Update Update 4 gt gt NMSD_Data PJ 14 m ia Ready E3 ET 100 EU Page 151 NMSD JURISDICTIONAL USER GUIDE Information Technology 5 Ensure the Values on the right hand side are listed as Sum of To do this a the down arrow of the value and select Value Field Settings Value Field Settings Source Name FactIncidentsCount Custom Name Sum of FactincidentsCount Summarize Values By Show Values As Summarize value field by Choose the type of calculation that you wa
17. created Page 133 Sra NMSD JURISDICTIONAL USER GUIDE Information Technology 7 21 Update Search Mine Site 7 21 1 Description amp Process A Mine site is the location of the mine A Mine Site has associated organisations which can be related to the by being either an Owner of a Mine Site an Operator of a Mine Site and Employer or a Contractor A Mine Site can have many associated Organisations but must have at least 1 owner 1 From any screen Y the Menu gt Mine Admin gt Update Search Mine Sites qos ANS National Mine Safety Database nmst This is a joint initiative of the Australian and State Governments View the participating agencies national mine safety framework Home Incidents Status Reports Download Forms Mine Admin System Admin Reporting UPDATE SEARCH MINE SITES Name Show Deleted F Mine Type Operation Type e Organisation Contractor Jurisdiction bd Connected to UAT version 1 0 0 About Us Contact Us Security Disclaimer 2 Enter the search criteria and D the Search button gs National Mine Safety Database i nmsf This is a joint initiative of the Australian and State Governments View the part national mine safety framework Home Incidents Status Reports Download Forms Mine Admin System Admin Reporting UPDATE SEARCH MINE SITES Name Test Mine Site Show Deleted E Mine Type e Operation Type e Organisation Contractor v J
18. selected 25 The values in the Body Classification combo box are filtered by the Body Sub Location selected 26 The values in the Sub Agency Breakdown combo box are filtered by the Agency Breakdown selected 27 The values in the Agency Breakdown Class combo box are filtered by the Sub Agency Breakdown selected 28 The values in the Agency Breakdown Class Detail combo box are filtered by the Agency Breakdown Class selected 29 An Injured Person may have no address a Street address a Postal address or both 30 If a value is entered in any of the fields in Street Address section then Address 1 Post Code Suburb State and Phone are all required If all fields in the Street Address section are left blank then none of the fields are required 31 If a value is entered in any of the fields in Postal Address section then Address 1 Post Code Suburb State and Phone are all required If all fields in the Postal Address section are left blank then none of the fields are required 32 The Injured Person s Phone Fax and Mobile numbers may include numbers spaces and symbols The symbol must be the first character if it s used Page 46 NMSD JURISDICTIONAL USER GUIDE Information Technology 7 3 3 Dependencies The Mine Site must exist in the NMSD application before an Incident Report can be entered The user must have access to submit data for the specified Mine Site 7 4 Create Incident Rep
19. 0 0 About Us Contact Us Security Disclaimer 4 Update the Incident Report details Page 58 ra NMSD JURISDICTIONAL USER GUIDE information Technology _ The External No can only be updated by NMSD System Administrators Regulatory Y Administrators and Regulatory Users The Add Injured Person button will be enabled after the Incident Date has been entered The Incident Severity will be set to High Potential Incident if No Injured People has been ticked 5 Y the Edit hyperlink to change an existing injured person or Y the Add Injured Person button to add a new injured person Page 59 NMSD JURISDICTIONAL USER GUIDE Sra Information Technology EDIT INJURED PERSON Person Details Given Names Date of Birth Workers Compensation ID Employer Shift Start Time Hours Worked Rostered Travel Hours Street Address Address 1 Address 2 Post Code Suburb State Phone Fax Mobile Email Test 1 05 1980 Test Employer 0800 125 1000 Surname Gender Job Type Shift End Time Travel Hours Postal Address Address 1 Address 2 Post Code Suburb State Phone Fax Mobile Email Person Male X Employee of Operator v ANZSCO Major Group ANZSCO Sub Major Group ANZSCO Minor Group ANZSCO Unit Group ANZSCO Occupation Labourers Mining Labourers C
20. 7 characters in length and must contain at least 1 upper Y case letter 1 lower case letter 1 number and 1 non alpha numeric character such as a or 3 A successful password change will confirm with a message on the screen National Mine Safety Database NMSD 2 Ct mst This is a joint initiative of the Australian and State Governments View the participating agencies national mine safety framework Home Incidents Status Reports jad Forms Mine Admin System Admin Reporting CHANGE PASSWORD Your password has been changed successfully Connected to UAT version 1 0 0 About Us Contact Us Security Disclaimer Page 27 NMSD JURISDICTIONAL USER GUIDE Information Technology 6 3 Reset Password If a user has forgotten their password it can be reset by a Mining Site Administrator Mining Administrator Regulatory Administrator or NMSD System Administrator Users should contact the relevant person to have their password reset and emailed to them For users that have access the following shows how to reset a password 1 From any screen D the Menu gt Mine Admin gt Update Search Users Px National Mine Safety Database nmsf This is a joint initiative of the Australian and State Gove S national mine safety framework Home Incidents Status Reports Download Forms Mine Admin System Admin Reporting UPDATE SEARCH USERS Username Given Names Surname
21. Administrator rd agencies Time Unknown The incident description goes here High Potential Incident The description of the location where the incident occurred goes here Office oa Misfire 17 05 2013 15 06 50 Incident Breakdown Event Classification Submitted by DRET ENVIRONMENTAL AGENCIES Indoor environment Internal conditions Internal conditions No Injured People Rejected 17 05 2013 Rejected By DRET l Save J Delete J Cancel Connected to UAT ion 1 0 0 About Us Contact Us Security Disclaimer Page 77 Sid NMSD JURISDICTIONAL USER GUIDE Information Technology 4 Change the Report details and 20 the Re Submit button gos National Mine Safety Database I ms This is a joint initiative national mine safety framework Status Reports UPDATE INCIDENT REPORT Incident Report Re Opened Basic Details NMSD ID 18094 External No Deleted C Incident Date 10 05 2013 En Time 06 Hrs 16 Mins Fl Time Unknown Mine Site ABEL NSW X Incident Description The incident description goes here Incident Severity High Potential Incident Location Description The description of the location where the incident occurred goes here Location Classification Office x Incident Classification Misfire bd Date Submitted 17 05 2013 15 06 50 Submitted by DRET Incident Breakdown Even
22. DRET Seve Connected to UAT version 1 0 0 About Us Contact Us Security Disclaimer 4 Y the Re Open button Page 94 Sid NMSD JURISDICTIONAL USER GUIDE Information Technology ONS National Mine Safety Database NMSD Sy ES nmsf This is a joint initiative of the Austr nd State Governments View the participating agencies ee national mine safety framework Home Incidents Status Reports Download Forms Mine Admin System Admin Reporting UPDATE STATUS REPORT Status Report Re Opened Basic Details Mine Site ABEL NSW y Deleted Date From 14 03 2011 Date To 31 03 2011 Date Submitted 17 05 2013 11 01 14 Submitted by DRET Employee Contractor Total Average No of Workers 50 00 20 00 70 00 Total Hours Worked 4000 00 3000 00 7000 00 Fatalities 0 0 0 Permanent Incapacities 0 0 0 Lost Time Injuries 1 00 2 00 3 00 No of Days Lost 10 00 4 00 14 00 Restricted Duties Injuries 2 00 0 2 00 No of Days on Restricted Duties 9 00 0 9 00 Medical Treatment Injuries 0 0 0 Total No of Incidents 1 1 2 Approve Status Open Save Delete Connected to UAT version 1 0 0 About Us Contact Us Security Disclaimer 5 Successful re opening will result in a message being displayed on the screen 7 12 2 Business Rules H Description 1 Once the Status Report is Approved the only editable f
23. Gold Corporation Mining Researcher Bass Metals Ltd T Mining Site Administrator BC Iron Ltd Mining Site Researcher BCD Gold NL Mining Site User E BHP Billiton Ltd Mining User Bloomfield Collieries Pty Ltd NMSD System Administrator Blue Circle Southern Cement Regulatory Administrator Breakaway Resources Ltd Regulatory User Ko Broken Hill Pinnacles Ltd Connected to UAT version 1 0 0 About Us Contact Us Security Disclaimer 4 Update the User details s3 Changing the role will result in a new box appearing on the screen to further restrict Y the user s access except if NMSD System Administrator is selected If the role is Regulatory Administrator or Regulatory User the second box will contain a list of Jurisdictions If the role is Mining Administrator Mining User or Mining Researcher the second box will contain a list of Organisations to select from If the role is Mining Site Administrator Mining Site User or Mining Site Researcher the second box will contain a list of Mine Sites to select from 5 4B the Save button to save the User Page 108 Sra NMSD JURISDICTIONAL USER GUIDE Information Technology National Mine Safety Database s mst This is a joint initiative of the Australian and State Governments View the participating agencies national mine safety framework Home Incidents Status Reports Download Forms Mine Admin System Admin Reporting UPDAT
24. Injury Time 00 Hrs 00 Mins Time Unknown Date Reported El Time 00 Hrs 00 Mins Injury Severities Lost Time Injury Fatality L Permanent Incapacity Wi Lost Time Injury L Restricted Duties W Medical Treatment Injury Injury Mechanism Classification Mechanism Sub Mechanism us Nature Sub Nature Body Location Body Sub Location Body Classification Agency of Injury or Disease Classification Sub Agency Agency Class Agency Class Detail Save Incomplete J Save J Cancel Any existing Injured People will need to be editing as there are extra mandatory fields for an Incident Report Page 51 ra NMSD JURISDICTIONAL USER GUIDE information Technology The Injured Person Severity will be set to the highest selected severity E g if Lost Time Injury and Medical Treatment Injury are both selected the Injured Person Severity will be set to Lost Time Injury 7 da the Save button to return to the Incident Report screen 8 D the Save button to save the Incident Report s Clicking Save Incomplete allows you to come back at a later stage to complete the Y Incident Report Clicking Save means all mandatory fields must be entered Page 52 Sra NMSD JURISDICTIONAL USER GUIDE Information Technology Welcome dret aa Hs National Min
25. NMSD JURISDICTIONAL USER GUIDE Information Technology 7 6 Approve Reject Incident Report 7 6 1 Description amp Process Incident Reports contain the full set of information for an incident They must be approved before they can be reported on If the data is incorrect the Incident Report can be rejected 1 From any screen Y the Menu gt Incidents gt Update Search Incident Reports RS e Welcome dret gs National Mine Safety Database PEELE gt nms This is a joint initiative of the Australian and State Governments View ari ga 7 national mine safety framework Home Incidents Status Reports Download Forms Mine Admin System Admin Reporting UPDATE SEARCH INCIDENT REPORTS NMSD ID Mine Site v Show Deleted Description Status Location l Location Classification o External No Severity v Incident From E To E Search Clear Export Connected to UAT version 1 0 0 About Us Contact Us Security Disclaimer 2 Enter the search criteria and ii the Search button nm national mine safety framework Welcome dret National Mine Safety Database sf This is a joint initiative of the Australian and State Governments View the participating agencies Home Incidents Status Reports Download Forms Mine Admin System Admin Reporting UPDATE SEARCH INCIDENT REPORTS NMSD ID 18094 Mine Site ABEL NSW vw Show Deleted De
26. National Mine Safety Database E gt A gt nms This is a joint initiative of the Australian and State Governments View the participating agencies national mine safety framework Home Incidents Status Reports Download Forms Mine Admin System Admin Reporting UPDATE SEARCH INCIDENT REPORTS NMSD ID Mine Site v Show Deleted Description Status Location l Location Classification o External No Severity v Incident From E To E Search Clear Export Connected to UAT version 1 0 0 About Us Contact Us Security Disclaimer 2 Enter the search criteria and ii the Search button nmst This is a t initiative of the Australian and State Governme national mine safety framework National Mine Safety Database Home Incidents UPDATE SEARCH INCIDENT REPORTS NMSD ID 18094 Mine Site ABEL NSW v Show Deleted Description Status v Location Location Classification titi External No o Severity g a Incident From Search Clear Export 1 result s found To E El M l i SO bainte Incident Date Incident Description Location Description ID No Classification The incident description The description of the location where the goes here incident occurred goes here Connected to UAT version 1 0 0 About Us Contact Us Security Disclaimer 3 Y the NMSD ID hyperlink to open the U
27. R Researcher only Mining Site Within Mine Y Y x R Y Y k Y Vv k Y Admin Site only Mining Site Within Mine Y Y x R Vv Vv x Y Vv x Vv User Site only Mining Site Within Mine Y x x R Y k k R k k R Researcher Site only Inactive x x x x x x x x x x x 1 Update includes Re submitting Approving Rejecting Closing and Re opening where relevant R Read Only Page 161 Sra NMSD JURISDICTIONAL USER GUIDE information Technology User Role Notes Status Reports Users Organisations Mine Sites Search Create Update Search Create Update Search Create Update Search Create Update Delete Delete Delete Delete Read Only Read Only Read Only Read Only NMSD System Y Y v D Y Y v D Y Y v D Y Y v D Admin Within Regulatory Jurisdiction Y Y Y Y Y Y v Y Y Y Y Y Admin only Within Regulatory Jurisdiction Y Y Y x x x x x x x x x User only Within Mining Organisation Y Y Y Y Y Y Y x Y Y Y Y Admin only Within Organisation Y Y Y x x x x x x x x x Mining User only 3 Update includes changing a user s role 4 Update includes associating Organisations with a Mine Site D Delete Page 162 Sra NMSD JURISDICTIONAL USER GUIDE information Technology User Role Notes Status Reports Users Organisations Mine Sites Search Create Update Search Create Update Search Cre
28. Site within their own Jurisdiction Mining Administrator A Mine Site where the current user s Organisation is the Mine Site Owner Regulatory User Cannot create Mine Sites Mining User Mining Researcher Mining Site Administrator Mining Site User Mining Site Researcher 2 The combination of Mine Site Name External Mine Identifier and Jurisdiction must be unique 3 Each Mine Site must have at least one Owner 4 Each Mine Site must have one and only one Primary Commodity 5 Users must click the Save button to create the Mine Site 6 The list of Organisations available for selection for Organisation Name will be based on their role E g Mining Administrators will only be able to select themselves as the Owner Regulatory Administrators will be able to select any Organisation within their Jurisdiction 7 Mine Sites must have one and only one address of each address type i e Address Type must be unique 8 Each Mine Site may have 0 or more contact details I e contact details are not required 9 A Mine Site must have either a Location or a Street Address and can have both 10 The Mine Site s Contact Phone Fax and Mobile numbers may include numbers spaces and symbols The symbol must be the first character if it s used 7 20 3 Dependencies The related Owner Organisation must exist in the NMSD application before a Mine Site can be
29. System Admin functions such a lookup code maintenance code association maintenance system parameter maintenance and audit logs Extracting information from the NMSD There are two ways to extract information from the NMSD e From the Initial Notification Incident Report and Status Report screens you can use the Export button to export the data as XML which can then be used to import into another database The search fields act as a filter to the Export as well as the Search e There is a Reporting page where data can be specified and then extracted as csv directly to Excel From Excel a variety of manipulations can be performed on the data including creating graphs and charts Some jurisdictions will require Mine Sites Mining Organisations to report data to the Y Inspectorate who will send a bulk data file to the NMSD Other jurisdictions will allow Mine Sites Mining Organisations to report directly to the NMSD Page 5 NMSD JURISDICTIONAL USER GUIDE Sra Information Technology 2 GLOSSARY OF TERMS Term Description csv Comma Separated Values A file format that can be read by Excel whereby each value is separated by a comma and each value being placed into its own column in Excel ANZSIC The Australian and New Zealand Standard Industrial Classification A hierarchical system developed for use in both countries for the production and analysis of industry statistics ANZSCO The Australi
30. Type Address Phone Mobile Email ist Floor Delete Street 31 Thesiger Court 02 6129 6600 02 6281 1444 IDEAKIN ACT 2600 Add Contact Details Save Delete Cancel Connected to UAT version 1 0 0 About Us Contact Us Security Disclaimer 7 Successful save will result in a message being displayed on the screen 7 18 2 Business Rules Description 1 Organisations can only be created based on the user s role in the following table User Role Access NMSD System Administrator Any Organisation Regulatory Administrator Any Organisation with an address within their own Jurisdiction All other user roles Cannot create Organisations 2 ABN must be 11 characters non formatted i e no spaces 3 Organisation Name is not editable 4 Users must tab or click out of the ABN field to validate the ABN entered and populate the Organisation Name field 5 ABN will be validated using the Australian Business Registry database 6 Organisations must have one and only one address of each address type i e Address Type must be unique Page 124 Sid NMSD JURISDICTIONAL USER GUIDE Information Technology Description 7 The Organisation s Contact Phone Fax and Mobile numbers may include numbers spaces and symbols The symbol must be the first character if it s used 8 Users must click the Save button to create the
31. be entered only the ABN The Name will be populated Y from the Australian Business Registry database based on the ABN entered If you don t have an ABN you can tick the box and enter the Organisation Name manually 3 Y the Add Contact Details button to add a new address Page 122 Sid NMSD JURISDICTIONAL USER GUIDE Information Technology CREATE CONTACT DETAILS Address Type Address 1 Address 2 Post Code Suburb State Phone Fax Mobile Email lt 3 When creating an Organisation you must specify a Street Address Address Type must be unique so you can only have one address for each Address Type 4 Enter a postcode and tab or click out of the Postcode field this will populate the Suburb and State fields 5 g the Add button to return to the Organisation screen 6 D the Save button to save the Organisation Page 123 Sra NMSD JURISDICTIONAL USER GUIDE Information Technology sl m j ULE e gt Velcome dret du National Mine Safety Database ia ade ied ms This is a joint initiative of the Australian and State Government 7 national mine safety framework Home Incidents Status Reports Download Forms Mine Admin System Admin Reporting UPDATE ORGANISATION Record added successfully ABN 13055972908 I don t know my ABN Deleted Organisation Name SRA INFORMATION TECHNOLOGY PTY LTD Contact Details Edit Delete Address
32. com 1 Os a rm a ES ttements resources GW network My scripts CYtimeine KS promes Ql uate Fg consote Q 4 gt Computed Style a v lt html itemscope itemtype http schema org WebPage gt Y Styles lt head gt lt head gt element style m w lt body id gsr bgcolor ffffff text 222222 link 1122cc vlink 6611cc alink dd4b39 onload try if google j b document f amp amp document f q focus document gbqf amp amp document goqf q focus catch e if document images new Image src images u nav_logo102 png gt J gt lt div id pocs style position absolute visibility hidden gt lt div gt Matc lt a href setprefs prev http www google com au 8sig 8_fJKFWmgfa9iTfcdkTZGIZObKSIW 3DESUggon 2 style left 1000em position body html absolute gt Screen reader users click here to turn off Google Instant lt a gt font size senil lt textarea id csi style display none name csi gt lt textarea gt lt script gt if google j b document body style visibility hidden lt script gt gt lt div id mngb gt lt div gt body if wgjf style display none src blank html onload google j 1 onerror google j e gt m lt iframe gt gt background white wgjc style display none name wgjc gt lt textarea gt A color M 222 wwcache style display none name wwcache gt lt textarea gt lt textarea id csi style display none name csi gt
33. current user s Organisation is Mining User the Mine Site Owner Mining Site Administrator Mine Sites that are the same as the current user s Mining Site User Mie Ite 2 Mining Researchers and Mining Site Researchers cannot create Initial Notifications 3 The External No field can only be entered by NMSD System Administrators Regulatory Administrators and Regulatory Users 4 Initial Notifications may contain 0 1 or multiple Injured People 5 Users must click the Add Injured People button to add extra injured people This opens a pop up window to enter the name Users must click Add to add the person s name and close the pop up 6 If there are no injured people users must tick the No Injured People checkbox which will default the Incident Severity to High Potential Incident 7 The Incident Severity will be defaulted to the highest severity of all Injured People 8 Users must click the Save button to create the Initial Notification 9 When an Initial Notification is created all Regulatory Administrators and Users for the Mine Site s Jurisdiction will be notified by email and an alert added to their homepage 10 The Date Submitted field defaults to the current Date and Time 11 The Submitted by field defaults to the User Id of the current user 12 Incident Date must be today s date or earlier 13 Injured Person s Date of Birth must be earlier than the Incident Date
34. date management of mine safety data and reporting Submitting information There are three areas to submit information in the NMSD e Initial Notifications Initial Notifications are the first step for reporting an incident These notifications are a very basic version of the Incident Report allowing users to enter data quickly and return later to enter the full data required for the Incident Report Initial Notifications do not have to be entered and are optional e Incident Reports Incident Reports contain the full set of information for an incident These can be created from scratch if no Initial Notification has been created or can be based on an existing Initial Notification e Status Reports Status Reports contain figures about the Incidents over a certain time period This time period can be anything but must be at least quarterly There is no correlation between the Initial Notifications Incident Reports and the Status Reports other than they are all entered for a particular Mine Site Depending on users access Users Organisations and Mine Sites may also be able to be created updated This is considered maintenance of the system and therefore only certain users will have access to these screens The link between Organisations owners operators employers and contractors and Mine Sites can be found on the Update Mine Site screen In addition to the functional areas NMSD System Administrators also have access to the
35. directly into the input field so long as it s entered in dd mm yyyy format _ Any invalid dates appear greyed out and cannot be selected For example Incident Y Date cannot be after the current date so any dates after today will be greyed out 5 5 Searching Processes that need to be performed in the NMSD will generally start with using the search functions The search functions allow users to locate Initial Notifications Incident Reports Status Reports Users Organisations and Mine Sites within the NMSD which may require approving rejecting updating or viewing Each menu option for example Initial Notification has its own separate search function The amount and type of information required will depend on which search option you are using Also users are not required to fill in each search option that is displayed on the page only enter the information that is known about the particular record that you are searching for Searching can also provide a quick way of locating information without having to go through the full process of producing a report For example if you want to know how many Incident Reports have been submitted for a Mine Site within a certain time period you can search Incident Reports select the Mine Site name select the from and to dates that you re interested in and perhaps even select a Status of Approved The results returned will give you the number of Incident Reports submitted and appro
36. lt textarea gt body td a p O gt Q hnm E 3 D the Settings button in the bottom right hand corner to open the Settings window Settings rd wrap MM Disabl E Override Color format As authored HEX FDACODE RGB rgb 12 HSL 80 rch in content scripts E Log XMLHttpRequests IM Preserve log upon navigation Indent 4 spaces Page 14 ra NMSD JURISDICTIONAL USER GUIDE Information Technology 4 Under Network da Disable cache 5 a the close button o to accept the setting and close the window 6 Press F12 to close the Developer Tools window 4 4 Safari We recommend that users set the following options in Safari 1 Open Safari 2 From the page menu thy D Develop gt Disable Caches Page 15 ra NMSD JURISDICTIONAL USER GUIDE Information Technology 5 KEY COMPONENTS OF THE INTERFACE 5 1 Application Layout Once logged in the NMSD has 6 areas as shown below 2 1 Welcome mineuser_bhp National Mine Safety Database Mining Administrator BHP BILLITON LIMITED This is a joint initiative of the Australian and State Governments View the participating agencies ha A 4 Change Password Log Out Incidents Status Reports Download Forms Mine Admin System Admin Reporting WELCOME TO THE NATIONAL MINE SAFETY DATABASE HOME PAGE Please use the menu above to navigate through the system 6 Connected to TEST version 0 0 9 About Us Contact Us Se
37. n pivotTable Field List yx 19 Victoria BALLARAT includes Ballarat East Ballarat West Ballarat South Britannia Mako 20 Victoria BUCHAN Choose fields to add to report 21 Western Australia E Jurisdiction 22 Western Australia AGNEW Gold Fields Mine Site 23 Western Australia MOUNT KEITH Pa 24 25 zl I 27 28 29 To build a report choose fields from the PivotTable Field List A 30 31 32 arune votTable1 33 Drag fields between areas below 34 Y Report Filter 3 Column Labels 35 36 37 38 39 40 41 42 43 44 E Defer Layout Update Update 144 NMSD_Data 3 inka m nl Ready 9 1 EM 100 E HE Row Labels E Values 3 The Pivot Table will be inserted into the location you specified and now you can drag a drop fields using the menu on the right hand side x 2 _ Dimensions can be used as Report Filters Columns or Rows Measures can be used as Values 4 In this example I have chosen to have Jurisdiction and Mine Site as Rows Ka s A e O O A Ao ee Insert Page Layout Formulas Data Review View Developer Team Options Design aQo Pz B pl i Calibri qu JAN a y Biwrap Text General dE 577 C Gal oa A PES Fomat Painter P Z U E7 AAA AR a aa a D a E a Clipboard a Font 5 Alignment a Number a Styles Cells Editing A26 X Fe Row Labels y
38. problems when using the NMSD you should record the following information as a minimum e Description of the steps taken to reproduce the problem e Which specific record you were creating updating viewing at the time e Appropriate screen shots e Database and version as found on the footer 10 1 Troubleshooting The following table identifies some common issues problems and what to do for each user role Problem User Role Fix I can t update a record because it s been Accepted Rejected or Closed Mining Site User Mining Site Administrator Mining User Mining Administrator Contact your jurisdictional Inspectorate and ask them to Re Open the record Regulatory User Regulatory Administrator NMSD System Administrator Search and navigate to the record and the Re Open button Refer to sections 7 7 and 7 12 A record has been Accepted or Rejected by mistake Mining Site User Mining Site Administrator Mining User Mining Administrator Contact your jurisdictional Inspectorate and ask them to Re Open the record Regulatory User Regulatory Administrator NMSD System Administrator Search and navigate to the record and the Re Open button Refer to sections 7 7 and 7 12 A record has been entered into the system by mistake and needs to be deleted Mining Site User Mining Site Administrator Mining User Mining Administrator Contact your jurisdictional Inspectora
39. right corner 18 If the selected Severity or Location Classification on the Initial Notification are no longer valid Lookup Codes then the drop down list will not be pre populated and users will need to select a valid value from the drop down list 19 The Injured Person s Date of Birth must be before the date of the Incident 20 Shift Start Time and Shift End Time must be in 24HH MM format 21 Hours Worked Travel Hours and Rostered Hours must be a decimal e g 8 5 25 22 Hours Worked will be defaulted based on the Incident Time and the Shift Start Time however this can still be modified 23 The Injured Person s Date of Injury must be on or after the date of the Incident 24 The Injured Person s Date Reported must be on or after the Date of Injury 25 The values in the Sub Mechanism combo box is filtered by the Mechanism selected 26 The values in the Sub Nature combo box are filtered by the Nature selected 27 The values in the Body Sub Location combo box are filtered by the Body Location selected 28 The values in the Body Classification combo box are filtered by the Body Sub Location selected 29 The values in the Sub Agency Breakdown combo box are filtered by the Agency Breakdown selected 30 The values in the Agency Breakdown Class combo box are filtered by the Sub Agency Breakdown selected 31 The values in the Agency Breakdown Class Detail combo box are filtered by the Agency Breakdown Class selected 32 An Injured Person
40. spread sheet showing all errors and any successful rows Opening errorfile csv You have chosen to open al errorfile csv which is a Microsoft Excel Comma Separated Values File 1 3 kB from http dret web What should Firefox do with this file Open with Microsoft Excel default Save File E Do this automatically for files like this from now on 4 D Save or Open to view the error log as a spread sheet Page 142 NMSD JURISDICTIONAL USER GUIDE Sra Information Technology CN icrosoft Excel bo Home Insert Pagelayout Formulas Data Review View Developer Team ao pz B amp Cut Calibri vat DY E waptet General E E Bad EE Cut ll hid A Ba Copy 2 d E Fin A ES FE Emegcacene 5 gt Conatonal Fomat Good a e e Clipboard Font A Alignment Number Styles Cells Editing Al fe Upload Record Number B c D E F G H 1 q Upload Record Number Mine Site Severity Incident Date First Injured Person Affected Injured Person Error Details Affected Field Affected Value 2 1 1545454 Lost Time Injury 12 01 2012 0 00 person 1 Mine site not found in the database MineSiteld 1545454 3 2 Black Swan 37234523 12 01 2012 0 00 person 2 Severity not found in the database SeverityLovid 37234523 4 3 Black Swan 30 12 01 2012 0 00 person 3 Severity id doesn t match severity code type SeverityLovid 30 5 4 Black Swan Lost Time Injury 12 01 2013 0 00 person 4 Incident date must be in
41. the Update Incident Report screen E National Mine Safety Database 3 I imsf his is a joint initiative of the At j State Governments V national mine safety framework Home cid S s Reports nload Forms V em Admin UPDATE INCIDENT REPORT NMSD ID 18094 External No EO Deleted Incident Date 10 05 2013 J Time 06 _ Hrs 16 j Mins Time Unknown Mine Site ABEL NS x Incident Description The incident description goes here Incident Severity High Potential Incident Location Description The description of the location where the incident occurred goes here Location Classification Office _ M Incident Classification Misfire y Date Submitted 17 05 2013 15 06 50 Submitted by DRET Incident Breakdown Event Classification Breakdown ENVIRONMENTAL AGENCIES bg Sub Breakdown Indoor environment Breakdown Class Internal conditions Z Breakdown Class Detail Internal conditions x Equipment Involved Equipment Type i y Model Make Injured People Add Injured Person No Injured People Approvals Status Approved Approved Date 17 05 2013 Approved By DRET Resolution l Save j Delete J Cancel Connected to UAT version 1 0 0 curity Disclaimer Page 81 NMSD JURISDICTIONAL USER GUIDE Sra Information Technology 4 Enter a resolution and i the Close button UPDATE INCIDENT REPORT Incident Report C
42. the past IncidentDate 12 01 2013 0 00 6 5 Black Swan Lost Time Injury 12 01 2012 0 00 person 5 Location classification not found in the database LocationClassificationLovid 3023445 rd 6 Black Swan Lost Time Injury 12 01 2012 0 00 person 6 Location classification id doesn t match location classification code type LocationClassificationLovid 2798 N 8 7 Black Swan Lost Time Injury 12 01 2012 0 00 person 7 Mechanism not found in the database MechanismLovid 2798234 9 8 Black Swan Lost Time Injury 12 01 2012 0 00 person 8 Mechanism id doesn t match Mechanism code type MechanismLovid 2848 10 9 Black Swan Lost Time Injury 12 01 2012 0 00 person 9 Sub Mechanism not found in the database SubMechanismLovid 2828234 M 4 gt h errorfile 43 EM w Sn Ready 23 ES EN 100 gt Q al 5 Close the spread sheet to return to the Bulk Upload Log screen 6 D the View Submitted XML hyperlink to view the original XML that was submitted r Opening submittedXMLxml You have chosen to open submittedXML xml which is a XML Document 20 4 kB from http dret web What should Firefox do with this file Save File F Do this automatically for files like this from now on Le 7 g Save or Open to view the submitted data in XML format Page 143 Sid NMSD JURISDICTIONAL USER GUIDE Information Technology lt xml version 1 0 gt lt NotificationBatch xmins NMSF Dataset Incident Notifica
43. 0 About Us Contact Us Security Disclaimer 2 Select a perspective Incident or Status from the drop down list to populate the Dimensions and Measures list boxes Page 147 Sra NMSD JURISDICTIONAL USER GUIDE Information Technology Ste diese National Mine Safety Database 2 23232 33 ms This is a joint initiative of the Australian and State Governments View the participating agencies national mine safety framework Home Incidents Status Reports Download Forms Mine Admin System Admin Reporting REPORTING Perspective Incident bd Dimensions Select All Measures Select All Agency Injured Person Hours Worked Agencies Incident Count Body Location m Body Locations Breakdown E Breakdowns Commodity Commodities Fact Incidents Equipment Make Model C Equipment Type Gender Incident Time Unknown Injured Person Hours Worked Iniured Derson Roster Pattern Include empty or null data in results Enter a year to report on ending 30 Jun YYYY Select a quarter to report on l X Connected to UAT version 1 0 0 About Us Contact Us Security Disclaimer 3 D the Dimensions and Measure you wish to report on and a the Export to Excel button s3 When the Include empty o
44. 00 4 00 14 00 0 2 00 0 9 00 0 0 1 2 Connected to UAT version 1 0 0 About Us Contact Us Security Disclaimer Save Cancel Approvals Status Open 4 Successful save will result in a message being displayed on the screen Page 85 Sra NMSD JURISDICTIONAL USER GUIDE Information Technology 7 10 2 Business Rules Description 1 Each section is expandable collapsible by clicking the header e g Basic Details Status 2 The Mine Site combo box is restricted based on the user s role in the following table User Role Access NMSD System Administrator All Mine Sites Regulatory Administrator Mine Sites within their own Jurisdiction Regulatory User Mining Administrator Mine Sites where the current user s Organisation is Mining User the Mine Site Owner Mining Site Administrator Mine Sites that are the same as the current user s Mining Site User Mine Site 3 Mining Researchers and Mining Site Researchers cannot create Status Reports 4 The Date From must be the day after the last non rejected Status Report for that Mine Site 5 Date To must be within 3 months of Date From and must be within the same quarter as Date From 6 Date From and Date To must be before today s date 7 Lost Time Medical Treatment Incidents and Fatalities will be pre populated based on information with
45. 1 04 2013 12 00 00 AM A new Incomplete Incident Report has been created on 1 04 2013 12 00 00 AM A new Incomplete Incident Report has been created on 3 04 2013 12 00 00 AM A new Incomplete Incident Report has been created on 2 04 2013 12 00 00 AM A new Incomplete Incident Report has been created on 1 04 2013 12 00 00 AM A new Permanent Incapacity Incident Report has been created on 1 04 2013 12 00 00 AM A new High Potential Incident Incident Report has been created on 2 04 2013 12 00 00 AM 1234 Connected to UAT version 1 0 0 About Us Contact Us Security Disclaimer fl Bulk Upload Summary This section is displayed for Regulatory Administrators and Regulatory Users It shows statistics for the bulk uploads If the Inspectorate doesn t send any bulk uploads all statistics will display as O The hyperlink will navigate to the Bulk Upload Log screen showing either the successful or failed submissions Filed submission may be partially successful be sure to check the number of successful failed rows for each submission To stop submissions being displayed on the homepage click the numbered link mark the rows you want to remove and click the Save Checked Rows as Acknowledged button Please note that this will remove that submission record for all Regulatory Administrators and Users Page 17 ra NMSD JURISDICTIONAL USER GUIDE Information Technology A Alerts section This section is displayed for Re
46. 2 00 00 AM Rejected Connected to UAT version 1 0 0 About Us Contact Us Security Disclaimer 3 Y the Mine Site hyperlink to open the Update Status Report screen Page 97 Sid NMSD JURISDICTIONAL USER GUIDE Information Technology as National Mine Safety Database ANNA qe x y Mining Site Administr f nmsf national mine safety framework Home Incidents Status Reports Download Forms Mine Admin Reporting UPDATE STATUS REPORT Basic Details Mine Site ABEL NSW v Deleted Date From 14 03 2011 E Date To 16 03 2011 E Date Submitted 17 05 2013 10 09 19 Submitted by MINESITEA Status Employee Contractor Total Average No of Workers 0 0 0 Total Hours Worked 0 0 O Fatalities o 0 o o 0 O Permanent Incapacities 0 0 0 Lost Time Injuries 0 0 0 No of Days Lost 0 0 0 Restricted Duties Injuries 0 0 0 No of Days on Restricted Duties 0 0 0 Medical Treatment Injuries 0 0 0 Total No of Incidents 0 0 0 Status Rejected Rejected Date 17 05 2013 Rejected By NSWREGADMIN Cancel Connected to UAT version 1 0 0 About Us Contact Us Security Disclaimer 4 Update the Status Report details and 20 the Re Submit button _ The Basic Details of a Status Report cannot be changed If they are incorrect the Y Status Report will need to be re created Page 98 Sid
47. 25 Sid NMSD JURISDICTIONAL USER GUIDE Information Technology 3 Y the Name hyperlink to open the Update Organisation screen PS National Mine Safety Database nmst This is a joint initiative of the Australian and State Governm iew the participating agencies national mine safety framework Home Incidents Status Reports Download Forms Mine Admin System Admin Reporting UPDATE ORGANISATION Basic Details ABN 13055972908 i I don t know my ABN Deleted C Organisation Name SRA INFORMATION TECHNOLOGY PTY LTD Contact Details Edit Delete Address Type Address Phone Mobile Email ist Floor 31 Thesiger Court 02 6129 6600 02 6281 1444 IDEAKIN ACT 2600 Add Contact Details Save Delete Cancel Connected to UAT version 1 0 0 About Us Contact Us Security Disclaimer 4 Update the Organisation details _ The Organisation Name cannot be updated only the ABN If the Name needs Y updating it will need to be updated with the Australian Business Registry first then the NMSD application can be updated If you don t have an ABN you can tick the box and enter the Organisation Name manually 5 D the Edit hyperlink to change an existing address or D the Add Contact Details button to add a new address EDIT CONTACT DETAILS Address Type Street Address 1 1st Floor Address 2 31 Thesiger Court Post Code 2600 Suburb DEAKIN State
48. 28 7 FUNCTIONS cui id 32 7 1 CREATE INITIAL NOTIFICATION ci A 32 7 2 SEARCH VIEW INITIAL NOTIFICATION iii a AA AA AA 36 7 3 CREATE INCIDENT REPORT FROM SCRATCH ccocccccocncocannnanannnnnarnnnna ran nna ran nn nr nn nn nr n nan rnnnnannns 39 7 4 CREATE INCIDENT REPORT FROM INITIAL NOTIFICATION cococccncocnnncannnnnarnnnnarnnnn anna nn nn aran 47 7 5 UPDATE SEARCH INCIDENT REPORT sssecceeccceeeccueeeccaeeecueueucueueusueneesuenevauenencuenensuuneragees 56 7 6 APPROVE REJECT INCIDENT REPORT ccccecccceeeccueeeccueeeccueeucueueucueuercueeersuenensuunensuunensgegs 67 7 7 UN APPROVE RE OPEN INCIDENT REPORT cccsecccceeccceeecceueucueueucueueucueeevcuenetsuunersuunenuens 72 7 8 RE SUBMIT A REJECTED INCIDENT REPORT ccccceceeeeeeee teense tenes nnna cnn nn ara rana r nn nn r rn 76 759 SCLOSEANGIDENT REPORT ran ans A ETRE A A AAA RA 80 7 10 CREATE STATUS REPORT da 84 7 11 APPROVE REJECT STATUS REPORT cccecsccueueceueucueuevcueeevauseuscansusuaneueuaueueusueveusneveusenya 87 7 12 UN APPROVE RE OPEN STATUS REPORT scccscsccceeecuueeccueeescueeesueueucueueusueeensuenereuenensuees 92 7 13 RE SUBMIT A REJECTED STATUS REPORT ccccccecceeeeeeee tees eee naeeeeeaeeeesaee anna rr 96 7 14 CREATE USER acia sual ianeasab stucasabdansscneaGueaeuisemeasn es tanesaia 101 7 15 UPDATE SEARCH USER iii venti a a DENE 106 7 16 INACTIVATE A USER a AR 112 7 17 REACTIVATE A USER a hinds Sale daae a a a a ceded 116 Sra NMSD JURISDICTIONAL USER GUID
49. 5 1 Description amp Process Users must exist and have an active role in the NMSD application before they can log in and perform any actions Users can only see other users at a lower level than themselves and not all user roles can access these pages to create update users NMSD System Administrators can see all users The user role hierarchy is NMSD System Administrator Regulatory Administrator Regulatory User Mining Administrator Mining User Mining Researcher Mining Site Administrator Mining Site User Mining Site Researcher Inactive no access to log in Within each role a second level of security has been implemented so that users can only see their own data NMSD System Administrator can see all data Regulatory Administrator and Regulatory User can only see data in their own Jurisdiction Mining Administrator Mining User and Mining Researcher can only see data in their own Organisation owner of a mine site Mining Site Administrator Mining Site User and Mining Site Researcher can only see data in their own Mine Site For more details about the permission levels of users and the pages they can access functions they can perform refer to the user permissions in Appendix A 1 From any screen 4B the Menu gt Mine Admin gt Update Search Users Page 106 Sid NMSD JURISDICTIONAL USER GUIDE Information Technology P National Mine Safety Database nmst This is a joint initiative of the A
50. 7 35 Submitted by DRET She ae Minor Group Unit Group Occupation Severities Injured Person Tester Bob Male Labourers and Mining and Mining Labourers Labourers Create Incident Report Mark as Read Delete Cancel Connected to UAT version 1 0 0 About Us Contact Us Security Disclaimer s3 You can also view the associated Incident Report if one exists by clicking the Y hyperlink in the top right corner Page 37 Sra NMSD JURISDICTIONAL USER GUIDE information Technology 7 2 2 Business Rules Description 1 Users can only see their own data based on their role in the following table User Role Access NMSD System Administrator All Initial Notifications Regulatory Administrator Initial Notifications for Mine Sites within their own Regulatory User Jurisdiction Mining Administrator Initial Notifications for Mine Sites where the Mining User current user s Organisation is the Mine Site Owner Mining Researcher Mining Site Administrator Initial Notifications for Mine Sites that are the Mining Site User same as the current user s Mine Site Mining Site Researcher 2 Mining Researchers and Mining Site Researchers have read only access for Initial Notifications 3 The Cancel button navigates to the Search Initial Notifications screen 4 The Delete button is only visible to NMSD System Administrators 5 Only NMSD Sy
51. ARE Lis Date dictional User q Information Technology Sra NMSD JURISDICTIONAL USER GUIDE information Technology TABLE OF CONTENTS 1 NMSD OVERVIEW bis cscscscsccstcsccctcsceececesescenseessceseneadswancecacecenendcnsesnensataescaenencwsccwseces 5 2 GLOSSARY OF TERMS cio ete aiaiai eaeeeeedens 6 3 CONVENTIONS USED cocino ede eaa a anean nai aa 9 3 1 MOUSE ACTIONS asss tonnen n n A EAE EEE 9 3 2 PROCEDURES AND STEPS TO FOLLOW a EEEE E 9 Bed O 9 4 BROWSER SETTINGS ci oococioncocnnccaacn decai sacada ksenis 10 4 1 INTERNET EXPLORER ve ceecceecce cece ener arar DEED r arena rra nr 10 Bede FIREFOX cic asia cine sinost es A E A E pani eared aa vere E E E pasion ences acaresasausnermeacs 12 453 GHROMEBsiiiicieveuiiiieecd vient wisi wacsiien wean diene aa s 14 4 4 SAA a deeds 15 5 KEY COMPONENTS OF THE INTERFACE cccccsnseesenseeennceeenceessneeessneeessnseesensenseas 16 Sil APPEIGATION LAYOUT sissecisecncevnsesacsiuewrssdveieums CARAS seed AA cane AAA snes A 16 Dee MOMEPAGE assi cn 17 5 3 IEMATES AND ALERTS 0 A A A 19 54e CALENDAR a cai 20 Bid SEARCHING a or a Aeon ia ADE 20 5 6 IDELETIN Guerras 20 5 7 SUBMITTING NOTIFICATIONS AND REPORTS TO THE NMSD occocccccnnnnncnnnn cnn nn rr 21 5 8 POPUP WINDOWS siii elds viele veedeau vous Plaewbae deat oaeetaeweaweeed 25 6 GETTING STARTED da 26 Geb LOGGING IN monena o ae ia 26 6 2 CHANGE PASSWORD socorrista 27 6 3 RESET PASSWORD siria a a
52. Australian and State Governments View the participa Chanae Pass 7 F national mine safety framework Home Incidents Status Reports Download Forms Mine Admin Reporting UPDATE SEARCH INCIDENT REPORTS NMSD ID Mine Site ABEL v Show Deleted Description o Status o X Location Location Classification X External No Severity X Financial Year X Quarter v l Search Clear Ml Export Connected to UAT version 1 0 0 About Us Contact Us Security Disclaimer 2 Enter the search criteria and 0 the Export button Opening exportedXML xml You have chosen to open 2 exportedXML xml which is a XML Document 15 0 kB from http dret web What should Firefox do with this file Save File E Do this automatically for files like this from now on 3 Y Save or Open to view the exported data in XML format Page 145 Sid NMSD JURISDICTIONAL USER GUIDE Information Technology lt xml version 1 0 encoding UTF 8 gt lt ArrayOfReportIncidentReport xmins xsd http www w3 org 2001 XMLSchema xmins xsi http www w3 org 2001 XMLSchema instance gt lt reportincidentReport gt lt MineSiteID gt 1 lt MineSiteID gt lt ExternalNo gt lt IncidentDate gt 2012 04 17T00 00 00 lt IncidentDate gt lt Description gt 1 lt Description gt lt LocationDescription gt 1 lt LocationDescription gt lt LocationClassificationLovId gt 27 lt Locat
53. Bad Mero e 0 gt 9 Formatting gt as Table Styles Ceart Filter Select Clipboard fe Font d Alignment fe Number 5 Styles Cells Editing Al Fe Jurisdiction B c l D E F G H i A K E M N o P a R S T u JurisdictidMine Site FactincidentsCount 2 New South Wales 4 3 New Sout ABEL 4 New Sout AIRLY 5 New Sout BLOOMFIE 6 Northern Territory 7 Northern BOOTU CR 8 Queensland 9 Queenslai BALCOON 10 Queenslai BLACKWA 11 QueenslaiSARAJI ir 12 South Australia 13 South Aus ANGAS 14 South Aus ANGASTO 15 Tasmania 16 Tasmania BEACONS 17 Victoria 18 Victoria ANGLESEA 19 Victoria BALLARAT 20 Victoria BUCHAN 21 Western Australia 22 Western AGNEW 1 23 Western MOUNT KI 24 25 rfif lt PRPURRPRWNHNNRPWNRWHAR PEN 26 y 4 MH NMSD_Data 3 mil M cal Ready 2 B 100 OI 5 D the File Save As menu to save the spread sheet as an Excel document xls or xISx Page 149 NMSD JURISDICTIONAL USER GUIDE KJ Save As a a BE Desktop h Search Desktop pl Organize v New folder de X Microsoft Excel 2 Libraries d p System Folder Favorites Bianca Chapman HE Desi System Folder Libraries Documents E My Documents de Public Documents Network A Music System Folder 1 Computer System Folder File name NMSD_Data xlsx Sve ye Beato 6 Authors Bianca Chapman Tags Add a tag Save Thumbnail ete
54. Billiton Ltd Bloomfield Collieries Pty Ltd Blue Circle Southern Cement Breakaway Resources Ltd Broken Hill Pinnacles Ltd Lor si e im rna 4 i the Reset Password button Connected to UAT version 1 0 0 About Us Contact Us Security Disclaimer Page 30 NMSD JURISDICTIONAL USER GUIDE Sid Information Technology OS T nms national mine safety ul Home UPDATE USER Username Given Names Surname Email User Roles Incidents Status Reports mineAdmin Admin bchapman sra com au Role Download Forms Password Reset Successfully Email has been sent to the user National Mine Safety Database Mine Admin Organisation Mining Researcher Mining Site Administrator Mining Site Researcher Mining Site User Mining User NMSD System Administrator Regulatory Administrator Regulatory User Le a Barrick Gold Corporation Bass Metals Ltd E BC Iron Ltd BCD Gold NL BHP Billiton Ltd Bloomfield Collieries Pty Ltd Blue Circle Southern Cement Breakaway Resources Ltd Broken Hill Pinnacles Ltd Les Y 22 0 Connected to UAT version 1 0 0 About Us Contact Us Security Disclaimer 5 Successful password reset will result in a message being displayed on the screen and an email will be sent to the relevant user containing the new password Page 31 NMSD JURISDICTIONAL USER GUIDE Informat
55. E Information Technology 7 18 CREATE ORGANISATION iii iii 122 7 19 UPDATE SEARCH ORGANISATION cccocononocononananananananananananananannnanannranan ranas nrnnannananona 125 7 20 CREATE MINE SITE es cove cies e A niri AI AAA 129 7 21 UPDATE SEARCH MINE SITE 0 ccconccccononcnonananonananannncannnnnannnnaannnnna narra nnn nan nanarananarana 134 8 IMPORTING AND EXPORTING DATA cccccscncsceesceeeceesneeseeeeeeeeneesaeesaeeseeeseeeseeesnees 141 8 1 IMPORTING a ts 141 G2 BULK UPLOAD LOG o O 141 Ovo EXPORT GA A O Sad tad oo 145 9 REPORTING oooicococvanccnceia non indi 147 9 1 CREATE A PIVOT TABLE IN EXCEL ccccccoccccnonancnonannncnannn ANANKA EAE NAARAAT rr nana nn 150 9 2 BUSINESS RULES cui A A is 153 9 3 DEPENDENCIES mi A a EA 153 10 PROBLEM REPORT IN Giaw seca ccvcecnececsccnsccnsecnscecsacnsesecesnsccesacnsccesecnscecsacncesecesnsctenesns 154 10 1 TROUBLESHOOT N Gric priro reinem painon terete a n a aa NEE ra Ona Leet 154 11 APPENDIX A USER PERMISSIONS SUMMARY ssssssssnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnn 158 11 1 USER HIERARCHY iavecdeeccsevivcesceeasnehe E OEE ENOTE RE 158 11 2 USER PERMISSIONS cui nE EE E EN N EE EEEN E 159 Page 4 Sra NMSD JURISDICTIONAL USER GUIDE information Technology 1 NMSD OVERVIEW The National Mine Safety Database NMSD allows Mine Sites Mining Organisations and jurisdictional Inspectorates to input and export data directly to a national system This national system will allow for up to
56. E USER Changes saved successfully Username mineAdmin Reset Password Given Names mine Surname Admin Email bchapman sra com au User Roles Role Organisation Mining Administrator Barrick Gold Corporation pi Mining Researcher Bass Metals Ltd T Mining Site Administrator BC Iron Ltd Mining Site Researcher BCD Gold NL Mining Site User BHP Billiton Ltd Mining User Bloomfield Collieries Pty Ltd NMSD System Administrator Blue Circle Southern Cement Regulatory Administrator Breakaway Resources Ltd Regulatory User y Broken Hill Pinnacles Ltd Connected to UAT version 1 0 0 About Us Contact Us Security Disclaimer 6 Successful save will result in a message being displayed on the screen 7 15 2 Business Rules Description 1 Only NMSD System Administrators Regulatory Administrators Mining Administrators and Mining Site Administrators have access to this page Page 109 NMSD JURISDICTIONAL USER GUIDE Sra information Technology Description The following table shows a user s role and which type of subsequent user they are allowed to create Role Create Update Delete NMSD System Administrator NMSD System Administrator Regulatory Administrator Regulatory User Mining Administrator Mining User Mining Researcher Mining Site Administrator Mining Site User Mining Site Researcher Inactive Re
57. Email Role v Connected to UAT version 1 0 0 About Us Contact Us Security Disclaimer 2 Enter the search criteria and A the Search button Page 28 Sid NMSD JURISDICTIONAL USER GUIDE Information Technology National Mine Safety Database Es aS This is a joint initiative of the Australian and State Governmen national mine safety framework Home Incidents Statu ports yad Forms Mine Admin ystem Admin Reporting UPDATE SEARCH USERS Username Given Names Surname Email Role X 23 result s found Username Name Email Role pa enmarcar sim anne aetna RMN CT a A Ns em Adit Connected to UAT version 1 0 0 About Us Contact Us Security Disclaimer 3 Y the username hyperlink to open the Update User screen Page 29 NMSD JURISDICTIONAL USER GUIDE Sra Information Technology Jos UPDATE USER Username Given Names Surname Email User Roles nmsf national mine safety framework mineAdmin mine Admin m1 sra com au Role National Mine Safety Database Organisation Mining Administrator Mining Researcher Mining Site Administrator Mining Site Researcher Mining Site User Mining User NMSD System Administrator Regulatory Administrator Regulatory User la LLL Barrick Gold Corporation Bass Metals Ltd BC Iron Ltd BCD Gold NL BHP
58. M A new Incomplete Incident Report has been created on 8 04 2013 12 00 00 AM A new Incomplete Incident Report has been created on 2 04 2013 12 00 00 AM A new Incomplete Incident Report has been created on 1 04 2013 12 00 00 AM A new Incomplete Incident Report has been created on 1 04 2013 12 00 00 AM A new Incomplete Incident Report has been created on 3 04 2013 12 00 00 AM 1234 Connected to UAT version 1 0 0 About Us Contact Us Security Disclaimer 2 Y the relevant hyperlink to see additional information about the successful or failed bulk upload Page 141 Regulatory Administrator New South Wales Change Password Log Out Sid NMSD JURISDICTIONAL USER GUIDE Information Technology This is a joint initiative of the Australian and State Governments OS National Mine Safety Database nms national mine safety framework Home Incidents Status Reports Download Forms Mine Admin Reporting Failed Status Type Status Jurisdiction User Submitted XML Errors Found Created By User Created Date Successful Rows Total Rows Fated New South Wales itale tes ic submited xvi Mew error 120472013 114444 AM faled New South Wales sil tenue submited xia ie Eror New South Walesa tex Save Checked Rows as Acknowledged Connected to UAT version 1 0 0 About Us Contact Us Security Disclaimer 3 If applicable 0 the View Error hyperlink to see a
59. MSD ID External No Incident Date Mine Site Incident Description Incident Severity Location Description Location Classification Incident Classification National Mine Safety Database UPDATE INCIDENT REPORT Basic Details Welcome minesitea nt initiative of the Austr Download Forms Mine Admin Reporting 18094 Deleted 10 05 2013 Time 06 Hrs 16 Mins Time Unknown ABEL NSW _ The incident description goes here High Potential Incident The description of the location where the incident occurred goes here Office Misfire Date Submitted 17 05 2013 15 06 50 Submitted by DRET Incident Breakdown Event Classification Breakdown ENVIRONMENTAL AGENCIES Sub Breakdown Indoor environment Breakdown Class Internal conditions y Breakdown Class Detail Equipment Involved Equipment Type Model Make Injured People Add Injured Person E No Injured People Approvals Status Open Resolution Connected to UAT version 1 0 0 About Us Contact Us Security Disclaimer Sra NMSD JURISDICTIONAL USER GUIDE Information Technology 9 Successful save will result in a message being displayed on the screen 7 5 2 Business Rules Description 1 The Mine Site combo box is restricted based on the user s role in the following table User Role Access NMSD System Administrator All Mine Site
60. Mine Site and ask them to Reset your password An email will be sent to you with your new password we recommend changing it to something you will remember Mining Researcher Mining User Mining Administrator Contact your jurisdictional Inspectorate and ask them to Reset your password An email will be sent to you with your new password we recommend changing it to something you will remember Page 155 NMSD JURISDICTIONAL USER GUIDE Sra Information Technology Problem User Role Fix Regulatory User Regulatory Administrator Contact the NMSD System Administrator and ask them to Reset your password An email will be sent to you with your new password we recommend changing it to something you will remember NMSD System Administrator Ask another NMSD System Administrator to Reset your password An email will be sent to you with your new password we recommend changing it to something you will remember I need to select a value from a drop down list but the value 1 want doesn t appear Mining Site User Mining Site Administrator Mining User Mining Administrator Regulatory User Regulatory Administrator NMSD System Administrator Contact the NMSD System Administrator and ask them to add another value to the list NMSD System Administrators will also need to check whether this value is part of a code association I need to select a value from a dro
61. Organisation 7 19 Update Search Organisation 7 19 1 Description amp Process Organisations can be Owners Operators Employers or Contractors of Mine Sites Each Organisation can be associated to one or more Mine Sites and each Mine Site can have one or more Organisations The NMSD stores basic information about an Organisation Name ABN and Address The Organisation must exist in the NMSD application before it can be associated to a Mine Site 1 From any screen Y the Menu gt Mine Admin gt Update Search Organisations He De National Mine Safety Database amsf This is a joint initiative of the Australian and State Government national mine safety framework Home Incidents Status Reports Download Forms Mine Admin System Admin Reporting UPDATE SEARCH ORGANISATIONS Name ABN Show Deleted Connected to UAT version 1 0 0 About Us Contact Us Security Disclaimer 2 Enter the search criteria and y the Search button National Mine Safety Database mS This is a joint initiative of the Australian and State Govern fiew the participating agencies national mine safety framework Home Incidents Status Reports Download Forms Mine Admin System Admin Reporting UPDATE SEARCH ORGANISATIONS Name SRA ABN Show Deleted 1 result s found a Name ABN F Connected to UAT version 1 0 0 About Us Contact Us Security Disclaimer Page 1
62. Regulatory Administrator s homepage will be removed If the Status is changed back to Open an email will be sent and an alert will appear on the homepage again 20 When there is an Associated Initial Notification a link to the Initial Notification will be shown 21 The Add Injured Person button in the Injured People section will produce a pop up window to enable the user to enter the Injured Person s details 22 The Edit link in the table within the Injured People section will not be visible for Mining Researcher and Mining Site Researcher roles 23 The Edit link in the table within the Injured People section will produce a pop up window for the user to update the selected Injured Person s details 24 The Delete link within the Injured People section will only be visible to NMSD System Administrators 25 The values in the Sub Breakdown combo box are filtered by the Breakdown selected 26 The values in the Breakdown Class combo box are filtered by the Sub Breakdown selected 27 The values in the Breakdown Class Detail combo box are filtered by the Breakdown Class selected 28 Incident Date must be on or before today s date 29 The Injured Person s Date of Birth must be before than the date of the Incident 30 Shift Start Time and Shift End Time must be in 24HH MM format 31 Hours Worked Travel Hours and Rostered Travel Hours must be a decimal e g 8 or 5 25
63. Reject or Re Open a Status Report 4 A Status Report can only be approved or rejected is the Status is Open 5 A Status Report can only be Re Opened if the Status is Approved 6 Re Opening a Status Report changes the Status back to Open and clears out the values for Approved Date and Approved By or Rejected Date and Rejected By fields This also removes the record from the OLAP database and can no longer be reported on 7 When a Status Report is Approved this allows the record to be available in the OLAP database and can be reported on 8 When the Status has been changed from Open to anything else the alert on the Regulatory Administrator s homepage will be removed If the Status is changed back to Open an email will be sent and an alert will appear on the homepage again 9 If a Status Report is Rejected an alert will be sent to all users with the same role level as the person who created the report E g if the person who created the report is a Mining Site User the alert will be sent to all Mining Site Users and Mining Site Administrators for the specified Mine Site 7 11 3 Dependencies The Status Report must exist in the NMSD application Page 91 NMSD JURISDICTIONAL USER GUIDE Information Technology 7 12 Un approve Re Open Status Report 7 12 1 Description amp Process Status Reports contain figures about the Incidents over a certain time
64. Resolution and Status via the Re Open or Close buttons The Incident Report is not editable once the Status is Closed 11 Once the Incident Report is Rejected it can be edited by users in the same group level as the person who originally submitted the report and then Re Submitted Page 63 Sra NMSD JURISDICTIONAL USER GUIDE Information Technology Description 12 Only NMSD System Administrators Regulatory Administrators and Regulatory Users can Approve Reject Re Open or Close an Incident Report 13 An Incident Report can only be approved or rejected if the Status is Open 14 An Incident Report can only be re opened if the Status is Approved Rejected or Closed 15 An Incident Report can only be closed if the Status is Approved or Rejected 16 A Resolution must be entered when closing an Incident Report 17 Re Opening an Incident Report changes the Status back to Open and clears out the Approved Date and Approved By or Rejected Date and Rejected By values This also removes the record from the OLAP database and can no longer be reported on 18 When an Incident Report is Approved this allows the record to be available in the OLAP database and can be reported on 19 When the Status has been changed from Open to anything else the alert on the
65. SD JURISDICTIONAL USER GUIDE Information Technology te Welcome dret PS National Mine Safety Database Ras E os gt P d Lo it s nmst This is a joint initiative of the Australian and State Governments View the participating agencies A national mine safety framework Home Incidents Status Reports nload Forms Mine Admin em Admin Reporting CREATE INCIDENT REPORT Reminder If you have submitted an Initial Notification for this Incident please use the Update Initial Notification to generate a full Incident Report Basic Details External No View Associated Incident Notification Incident Date 30 04 2013 E Time 15 Hrs 00 Mins Time Unknown Mine Site ABEL NSW T Incident Description The incident description goes here Incident Severity Location Description A description of the location where the incident occurred goes here Location Classification Underground bd Incident Classification X Incident Breakdown Event Classification Breakdown Sub Breakdown y Breakdown Class y Breakdown Class Detail i y y Equipment Involved Equipment Type Ad Model Make Injured People Edit Delete Given Name Surname Date of Birth Gender Occupation Nature of Injury Body Classification a ee eee Add Injured Person No Injured People Save Incomplete Save Cancel Connected to UAT version 1 0 0 About Us Contact Us Security Disclaim
66. a Mine Site and Employer or a Contractor A Mine Site can have many associated Organisations but must have at least 1 owner 1 From any screen Y the Menu gt Mine Admin gt Create Mine Site Welcome dret Sa National Mine Safety Database nmst This is a joint initiative of the Australian and State Governments View the participating agencies national mine safety framework Home Incidents Status Reports Download Forms Mine Admin System Admin Reporting CREATE MINE SITE Basic Details Mine Site Name Location Jurisdiction X External Mine Identifier Latitude Longitude Mine Type v Operation Type X Primary Commodity X Contact Details Add Contact Details Mine Site Owner Details Organisation Name X Division X Sub Division X Group v Class v Connected to UAT version 1 0 0 About Us Contact Us Security Disclaimer 2 Enter the Mine Site details External Mine Identifier can only be entered by NMSD System Administrators Y Regulatory Administrators and Regulatory Users Contact Details are optional however a Mine Site must have either a Location or a Street Address found under Contact Details 3 4B the Add Contact Details button to add a new address Page 129 Sid NMSD JURISDICTIONAL USER GUIDE Information Technology CREATE CONTACT DETAILS Address Type Address 1 Address 2 Post Code Suburb
67. abase Home I S Status Reports pl Forms V in tem Admin VIEW SEARCH INITIAL NOTIFICATIONS NMSD ID 18051 Mine Site ABEL v Show Deleted Description Location Location Classification tit External No o Severity v Incident From EJ Search Clear Export 1 result s found To Po i EH 55 EH EE a Incident Date Incident Description Location Description tan ID No Classification The incident description A description of the location where the incident goes here occurred goes here ieuo Connected to UAT version 1 0 0 About Us Contact Us Security Disclaimer Page 36 Sid NMSD JURISDICTIONAL USER GUIDE Information Technology 3 Ya the NMSD ID hyperlink to open the View Initial Notification screen Gs a A gos National Mine Safety Database nmst This is a joint initiative of t tralian and Stat e national mine safety framework Home Incidents Status Reports Download Forms Mine Admin System Admin Reporting VIEW INITIAL NOTIFICATION NMSD ID 18051 External No Deleted No Incident Date 30 04 2013 3 00 00 PM Time Unknown No Mine Site ABEL Incident Description The incident description goes here Incident Severity Lost Time Injury Location Description A description of the location where the incident occurred goes here Location Classification Underground Date Submitted 01 05 2013 09 1
68. ages 6 Every time I visit the webpage O Every time I start Internet Explorer Automatically O Never Disk space to use 8 1024MB 252 Recommended 50 250MB Current location C Documents and Settings andrew mcneill Local Settings Temporary Internet Files Move folder View objects History Specify how many days Internet Explorer should save the list of websites you have visited Days to keep pages in history 4 Under Check for newer versions of stored pages D Every time I visit the webpage 5 D the OK button to accept the setting and close the dialog box 6 D the OK button to close the Internet Options dialog box Page 11 NMSD JURISDICTIONAL USER GUIDE Sra Information Technology 4 2 Firefox We recommend that users set the following options in Firefox 1 Open Firefox 2 In the address bar type about config and Enter Firefox about config E about config 5 99 Google PAE Ar Disable ML Cookies 2 CSS Forms E Images Information E Miscellaneous 2 Outline it Resize Y Tools View Source IL Options SAA I Here be dragons Changing these advanced settings can be harmful to the stability security and performance of this application You should only continue if you are sure of what you are doing Y Show this warning next time Til be careful I promise F
69. an and New Zealand Standard Classification of Occupations A hierarchical system used in the collection publication and analysis of occupation statistics NMSF National Mine Safety Framework NMSD National Mine Safety Database TOOCS Type of Occurrence Classification System A hierarchical system designed primarily for use in the coding of workers compensation claims but it can also be used by employers in the workplace Initial Notification Initial Notifications are the first step for reporting an incident These notifications are a very basic version of the Incident Report allowing users to enter data quickly and return later to enter the full data required for the Incident Report Initial Notifications do not have to be entered and are optional Incident Report Incident Reports contain the full set of information for an incident These can be created from scratch if no Initial Notification has been created or can be based on an existing Initial Notification Status Report Status Reports contain figures about the Incidents over a certain time period This time period can be anything but must be at least quarterly There is no correlation between the Initial Notifications Incident Reports and the Status Reports other than they are all entered for a particular Mine Site Organisation An organisation can be either an Owner of a Mine Site an Operator of a Mine Site and Employer or a Contractor Organisations
70. ate Update Search Create Update Delete Delete Delete Delete Read Only Read Only Read Only Read Only Within Mining Organisation Y x R x x x x x x x x x Researcher only Mining Site Within Mine Y j Y Y v Y k x x Y k R Admin Site only Mining Site Within Mine Y Y Y x x x x x x k x x User Site only Mining Site Within Mine Y x R x x x x x x x x x Researcher Site only Inactive x x x x x x x x x x x x Update includes changing a user s role 3 Update includes associating Organisations with a Mine Site P Delete R Read Only Page 163 NMSD JURISDICTIONAL USER GUIDE Sra information Technology 11 2 3 Other Pages User Role About Us Contact Us Security Disclaimer Agencies NMSD System Administrator Y Y Y Y Y Regulatory Administrator Regulatory User Mining Administrator Mining User Mining Researcher Mining Site Administrator Mining Site User Mining Site Researcher Inactive O ES E E ES AAA AS APNE RYE NINN INNS AC Kol A e el AS Page 164
71. ation Technology 5 8 Popup Windows There are a few places throughout the system where popup windows appear These can be moved around to view data behind if necessary Make sure you scroll to the top of the popup and use the header area highlighted below in red to D and drag the popup around CREATE INJURED PERSON Given Names Surname Date of Birth Gender ANZSCO Major Group ANZSCO Sub Major Group ANZSCO Minor Group ANZSCO Unit Group ANZSCO Occupation Page 25 Sra NMSD JURISDICTIONAL USER GUIDE Information Technology 6 GETTING STARTED 6 1 Logging In 1 Open your web browser 2 Access the Login page by typing the web address URL http nmsd ret gov au nmsd website into the web browser s Address bar Log In National Mine Safety Database This is a joint initiative of the Australian and State Governme LOG IN Please enter your username and password Account Information Username Password Connected to TEST version 0 0 6 About Us Contact Us Security Disclaimer 3 Enter the username and password issued then Y the Log In button alternatively press the Enter key on the keyboard s33 Usernames and passwords are issued by the NMSD System Administrator Regulatory Y Administrator Mining Administrator or Mining Site Administrator 4 A successful login will take users to the homepage ss National Mine Saf
72. attempt to use a SmartForm that has already been submitted you will received an error and will be required to fill in another SmartForm If possible always connect to the internet and use the provided NMSD screens to submit your information Warning JavaScript Window Confirmation Box E a This form can only be submitted ONCE to submit another Notification please YY useanew form Are you sure that you are ready to submit this form 8 Y the OK button to confirm you understand the form can only be submitted once TE A9RACZE Amp Adobe Reader e E E E E E cc caz File Edit View Window Help x BaBA 8 le Tools Sign Comment Extended FormCenter DRET INCNOT 7920 143 Thank you your form has been submitted to FormCenter Please note this document is not a receipt To view a receipt please click the button below to go to the confirmation page Go To Submission Confirmation Page Alternatively click on the following URL link to go to the submission confirmation page https forms uat business gov au smartforms confirmation htm submitKey fa66a09e84 1519097353 159bf4f5c02d 9 A successful submission will result in a confirmation page being displayed 10 The submitted data should be available to view in the NMSD application within 2 minutes of submitting the PDF document Page 24 ra NMSD JURISDICTIONAL USER GUIDE Inform
73. before they can log into the NMSD application 1 From any screen D the Menu gt Mine Admin gt Update Search Users gos National Mine Safety Database e I mst This is a joint initiative of the Australian and State Governments View the participating agencies national mine safety framework Incidents Status Reports Download Forms Mine Admin System Admin Reporting UPDATE SEARCH USERS Username Given Names Surname Email Role y Connected to UAT version 1 0 0 About Us Contact Us Security Disclaimer 2 Enter the search criteria ensuring you tick Show Inactive and 1 the Search button 3 Welcome dret a e National Mine Safety Database nmsf This is a joint initiative of the Australian and State Governments View the participating agencies national mine safety framework Home Incidents eports Te ad Forms Mine Admin System Admin UPDATE SEARCH USERS Username Given Names Surname Email Role Inactive 1 result s found Username Name Email Role Connected to UAT version 1 0 0 About Us Contact Us Security Disclaimer 3 D the Username hyperlink to open the Update User screen Page 116 Sid NMSD JURISDICTIONAL USER GUIDE Information Technology OS National Mine Safety Database G nmst his is a joint initiative of the Australian anc national mine safety framework Home ncidents Status Report
74. c to the user s Organisation Mining Site Administrator Mining Site User Mining Site Researcher Inactive Specific to the user s Mine Site Page 104 Sra NMSD JURISDICTIONAL USER GUIDE information Technology Description Users can only have 1 role assigned to them at any one point in time This can be changed In cases where a researcher may be working for an organisation then they finish their contract These users can be made Inactive and then re assigned to a new role if they gain a new contract position with another organisation Inactive users have no permissions and cannot log onto the system Username must be unique Passwords must be complex Password must be at least 7 characters in length they must contain at least 1 uppercase letter 1 lowercase letter 1 number and 1 non alpha numeric character When a Regulatory Administrator or Regulatory User role is selected Jurisdiction is required Only 1 Jurisdiction can be selected When a Mining Administrator Mining User or Mining Researcher role is selected Organisation is required Only 1 Organisation can be selected When a Mining Site Administrator Mining Site User or Mining Site Researcher role is selected Mine Site is required More than 1 Mine Site can be selected 10 If the logged in user is a NMSD System Administrator they can create u
75. can be associated with many Mine Sites e g an Organisation can be the Owner of many Mine Sites and a Mine Site can have many associated Organisations e g a Mine Site can have one or more Owners Operators Employers and Contractors Mine Site The site where the mine is located A record A record is a piece of information within the system A record can be an Initial Notification and Incident Report a Status Report a Mine Site an Organisation etc Jurisdictional Inspectorate The governing body for the State Territory in which the Mine Site operates Page 6 NMSD JURISDICTIONAL USER GUIDE Sra Information Technology Term Description Offline Forms SmartForms Offline Forms can be used to submit data They are useful if you don t always have access to the Internet These SmartForms are simply PDF documents that can be downloaded and saved to your PC These forms can be filled out while not connected to the Internet Once the form has been completed the user can connect to the Internet and submit the form These SmartForms are available for Initial Notifications Incident Reports and Status Reports Mining Site Researcher A user of the NMSD that has been tasked with conducting research on the Mine Site s data They have read only permissions within the NMSD and can only see one Mine Site s data as specified when the user is created Mining Site User A us
76. cident Date 07 05 2013 E Time 06 Hrs 16 Mins Pj Time Unknown Mine Site ABEL NSW 4 Incident Description The incident description goes here Incident Severity Lost Time Injury Location Description The description of the location where the incident occurred goes here Location Classification Office X Incident Classification Serious Burn v Date Submitted Submitted by amp Incident Breakdown Event Classification Breakdown ENVIRONMENTAL AGENCIES y Sub Breakdown Indoor environment 2 Breakdown Class Internal conditions y Breakdown Class Detail lintemal condilions 7 Equipment Involved Equipment Type m Model Make 0o o A Injured People Edit Delete Given Names Surname Date of Birth Gender Occupation Nature of Injury Body Classification Edit pelete test person 2041978 emae furn CI No Injured People Save Incomplete Save Delete Cancel Connected to UAT version 1 0 0 About Us Contact Us Security Disclaimer Page 44 Sra NMSD JURISDICTIONAL USER GUIDE information Technology 6 Successful save will result in a message being displayed on the screen 7 3 2 Business Rules Description 1 The Mine Site combo box is restricted based on the user s role in the following table User Role Access NMSD System Administrator All Mine Sites Regulatory Adm
77. cies The Incident Report must exist in the NMSD application Page 75 Sid NMSD JURISDICTIONAL USER GUIDE Information Technology 7 8 Re Submit a Rejected Incident Report 7 8 1 Description amp Process Incident Reports contain the full set of information for an incident If an Incident Report has been rejected it can be re submitted by the original user or anyone else within the same group level 1 From any screen Y the Menu gt Incidents gt Update Search Incident Reports OS National Mine Safety Database 3 mst This is a joint initiative of the Australian and State Governm w the participating agencies national mine safety framework Home Incidents Status Reports Download Forms Mine Admin System Admin Reporting UPDATE SEARCH INCIDENT REPORTS NMSD ID Mine Site X Show Deleted r Description Status a Location o Location Classification od External No Severity v Incident From E To Search Clear Export Connected to UAT version 1 0 0 About Us Contact Us Security Disclaimer Mining Site Admin f his is a joint initiative of the Australian and State Governments View the participating agencies i o mst This is a joint initiative e Australian and State p g e Chanae P ord Loa Out national mine safety framework e is National Mine Safety Database RO Incidents S JO jad Forms Mine Admin UPDATE SEARCH INCIDENT REPORTS
78. closing an Incident Report 8 Re Opening an Incident Report changes the Status back to Open and clears out the Approved Date and Approved By or Rejected Date and Rejected By values This also removes the record from the OLAP database and can no longer be reported on 9 When an Incident Report is Approved this allows the record to be available in the OLAP database and can be reported on 10 When the Status has been changed from Open to anything else the alert on the Regulatory Administrator s homepage will be removed If the Status is changed back to Open an email will be sent and an alert will appear on the homepage again 11 If an Incident Report is Rejected an alert will be sent to all users with the same role level as the person who created the report E g if the person who created the report is a Mining Site User the alert will be sent to all Mining Site Users and Mining Site Administrators for the specified Mine Site 7 6 3 Dependencies The Incident Report must exist in the NMSD application Page 71 Sid NMSD JURISDICTIONAL USER GUIDE Information Technology 7 7 Un approve Re Open Incident Report 7 7 1 Description amp Process Incident Reports contain the full set of information for an incident If an Incident Report has been accidentally or wrongly approved or rejected it can be re opened 1 From any screen Y the Menu gt Incidents gt Update Search Incident Reports ttt PS
79. connected to the Internet and then submitted once connected Please refer to section 5 7 Submitting Notifications and Reports to the NMSD for further information 1 From any screen Y the Menu gt Incidents gt Create Incident Report Page 39 Sra NMSD JURISDICTIONAL USER GUIDE Information Technology ate Ss Welcome dret PS National Mine Safety Database a nmst This is a joint initiative of the Australian and State Governments View the participating agencies z ord Log Su national mine safety framework Home Incidents Status Download Forms Mine Admin em Admin Reporting CREATE INCIDENT REPORT Reminder If you have submitted an Initial Notification for this Incident please use the Update Initial Notification to generate a full Incident Report Basic Details External No Incident Date E Time 00 Hrs 00 Mins Fl Time Unknown Mine Site Incident Description Incident Severity Location Description Location Classification Incident Classification X Incident Breakdown Event Classification Breakdown 7 Sub Breakdown Breakdown Class Breakdown Class Detail v Equipment Involved Equipment Type j Model Make Injured People Add Injured Person No Injured People Save Incomplete Save Connected to UAT version 1 0 0 About Us Contact Us Security Disclaimer 2 En
80. curity Disclaimer fl The NMSF logo displayed on all screens Clicking this logo will take you to the homepage or the log in screen depending on whether you are logged in or not A The application title displayed on all screens This also contains a link to see all agencies participating in this initiative E User Role section displayed on all screens once logged in When you are logged in this section displays your username and your role location If you are an NMSD System Administrator there is no associated location If you are a Mine Site Administrator Mine Site User or Mine Site Researcher and have multiple Mines Sites associated to your username only the first one will be displayed This is also where you can change your password and log out Fi Menu displayed on all screens once logged in The menu is displayed depending on your role and therefore system privileges The Mine Admin and System Admin menus will not be displayed for all users The Initial Notifications menu contains Create Initial Notification and Update Search Initial Notifications The Incident Reports menu contains Create Incident Report and Update Search Incident Reports The Status Reports menu contains Create Status Report and Update Search Status Reports The Mine Admin menu contains Create User Update Search Users Create Organisation Update Search Organisations Create Mine Site and Update Search Mine Sites The System Admin menu contains Look
81. e button allows users to save data without entering all mandatory fields Incident Date and Mine Site are always mandatory An alert will be put on the homepage for all users with the same role level notifying them that an Incomplete Incident Report exists 10 When a user saves an incomplete Incident Report an alert will be added to the homepage of all users with the same role 11 The Add Injured Person button in the Injured People section will open a pop up window to enable the user to enter the Injured Person s details 12 The values in the Sub Breakdown combo box is filtered by the Breakdown selected Page 54 Sra NMSD JURISDICTIONAL USER GUIDE Information Technology Description 13 The values in the Breakdown Class combo box is filtered by the Sub Breakdown selected 14 The values in the Breakdown Class Detail combo box is filtered by the Breakdown Class selected 15 Incident Date must be today s date or earlier 16 When the Create Incident Report page is opened by clicking the Create Incident Report button on the View Initial Notification screen the External No Incident Date Mine Site Incident Description Severity Location Description and Location Classification will be pre populated with the Initial Notification s data 17 When there is an Associated Initial Notification a link to the Initial Notification will be shown in the top
82. e Mine Site screen Y the Edit hyperlink to change an existing commodity or 4B the Add Commodities button to add a new commodity Page 136 NMSD JURISDICTIONAL USER GUIDE ra information Technology EDIT COMMODITY Commodity Name Coal Y Make primary commodity P There must be one and only one primary commodity 11 8 the Save button to return to the Mine Site screen 12 81 the Save button to save the Mine Site Page 137 Sra NMSD JURISDICTIONAL USER GUIDE Information Technology national mine safety framework NMSD S Chan w the participating agencies Home Incidents Status Reports ownload Forms em Admin Reporting UPDATE MINE SITE Record saved successfully Basic Details Mine Site Name TestMine Site Deleted C Location 110km Westof Newman ati Jurisdiction Western Australia X External Mine Identifier Latitude 23 191000000000000 Longitude 118 788000000000000 Mine Type Open Cut Underground v Operation Type Mining Contact Details Add Contact Details Associated Organisations Edit Delete Organisation Type Organisation Name ANZSIC Class Edit Delete Owner SRA INFORMATION TECHNOLOGY PTY LTD Coal Mining Add Associated Organisations Edit Delete Name Primary Commodity Edit petete coa Connected to UAT version 1 0 0 About Us Contact Us Security Disclaimer 13 Successful save wil
83. e Safety Database es A i nmsf This is a joint initiative of t stralian and State Governmer y the participating agencies ae ae national mine safety framework Home Ir ts Stat e Down Forms Mine Admin System Admin Reporting UPDATE INCIDENT REPORT Record added successfully Basic Details NMSD ID 18051 External No MN O Deleted C View Associated Incident Notification Incident Date 30 04 2013 Time 15 Hrs 00 Mins F Time Unknown Mine Site ABEL NSW Incident Description The incident description goes here Incident Severity Lost Time Injury Location Description A description of the location where the incident occurred goes here Location Classification Underground X Incident Classification X Date Submitted Submitted by Incident Breakdown Event Classification Breakdown y Sub Breakdown 5 Breakdown Class Breakdown Class Detail Equipment Involved Equipment Type v Model Make i E Injured People Edit Delete Given Names Surname Date of Birth Gender Occupation Nature of Injury Body Classification Edit pelete Bob reste mate oritersassistam Add Injured Person No Injured People Save Incomplete Save Delete Cancel Connected to UAT version 1 0 0 About Us Contact Us Security Disclaimer Page 53 Sra NMSD JURISDICTIONAL USER GUIDE information Technology 9 Successful save will res
84. e Site Owner is their own Organisation 13 If the logged in user is a Mining Site Administrator they can only update users within their own Mine Site If updating to be a Mining Site User or Mining Site Researcher the only Mine Sites they can select is their own Page 111 NMSD JURISDICTIONAL USER GUIDE Information Technology 7 15 3 Dependencies The User must exist in the NMSD application before it can be updated 7 16 Inactivate a User 7 16 1 Description amp Process Users must exist and have an active role in the NMSD application before they can log in and perform any actions Inactive users cannot log into the NMSD application 1 From any screen D the Menu gt Mine Admin gt Update Search Users Po National Mine Safety Database de nmst This is a joint initiative of the Australian and State Governments View the pa national mine safety framework Incidents Status Reports Download Forms Mine Admin System Admin Reporting UPDATE SEARCH USERS Username Given Names Surname Email Role v Connected to UAT version 1 0 0 About Us Contact Us Security Disclaimer 2 Enter the search criteria and y the Search button Page 112 Sid NMSD JURISDICTIONAL USER GUIDE Information Technology National Mine Safety Database Es aS This is a joint initiative of the Australian and State Governmen national mine safety framework Home Incident
85. e Site hyperlink to open the Update Status Report screen Page 88 Sra NMSD JURISDICTIONAL USER GUIDE Information Technology de Bs National Mine Safety Database ES nmst This is a joint initiative of the Australian and State Governmer national mine safety framework Incidents Js Re wnload S Mine Admin Sys nin Reporting UPDATE STATUS REPORT E Basic Details Mine Site ABEL NSW v Deleted O Date From 14 03 2011 E Date To 31 03 2011 Date Submitted 17 05 2013 11 01 14 Submitted by DRET Employee Contractor Total Average No of Workers 50 00 20 00 70 00 Total Hours Worked 4000 00 3000 00 7000 00 Fatalities 0 ol 0 Permanent Incapacities ol 0 0 Lost Time Injuries 1 00 i 2 00 Poo 300 No of Days Lost i 10 00 4 00 14 00 Restricted Duties Injuries 2 00 0 2 00 No of Days on Restricted Duties 9 00 0 9 00 Medical Treatment Injuries 0 0 0 Total No of Incidents 1 1 2 Approvals Status Open E Connected to UAT version 1 0 0 About Us Contact Us Security Disclaimer 4 a the Approve or Reject button Page 89 Sid NMSD JURISDICTIONAL USER GUIDE Information Technology Eb Ha Hs National Mine Safety Database ES nmst This is a joint initiative of t al national mine safety framew
86. egulatory Administrators Mining Administrators and Mining Site Administrators can edit a Status Report User and Researcher roles that have access to the data will see a read only version of the page The Basic Details of a Status Report will not be editable Once the Status Report is Approved the only editable field is the Status via the Re Open button Once the Status Report is Rejected it can be edited by users in the same group level as the person who originally submitted the report and then Re Submitted If a Status Report is Rejected the users that can update the report are those with the same role level as the person who created the report There is one exception for Mining level and Mine Site level users can all update the report E g if the person who created the report is a Mining Site User all Mining Site Users Mining Site Administrators Mining Users and Mining Administrators for the specified Mine Site can update the report If the person who created the report is a Regulatory Administrator all Regulatory Administrators and Regulatory Users for the specified state can update the report Only NMSD System Administrators Regulatory Administrators and Regulatory Users can Approve Reject or Re Open a Status Report A Status Report can only be approved or rejected is the Status is Open A Status Report can only be Re Opened if the S
87. en the Update Incident Report screen Page 57 Sra NMSD JURISDICTIONAL USER GUIDE Information Technology E Bs National Mine Safety Database oe Waroma dret iiite NMSD tem trator 333 Chanc rd Log Out I mst This is a joint initiative of the Australian and the participating agencies national mine safety framework Home Ir ts St eports Downloa orr N Admin m Admin Reporting UPDATE INCIDENT REPORT Basic Details NMSD ID 18094 External No Deleted Incident Date 07 05 2013 Time 06 Hrs 16 Mins Time Unknown Mine Site ABEL NSW xj Incident Description The incident description goes here Incident Severity Lost Time Injury Location Description The description of the location where the incident occurred goes here Location Classification Office X Incident Classification Serious Burn Date Submitted Submitted by amp Incident Breakdown Event Classification Breakdown ENVIRONMENTAL AGENCIES y Sub Breakdown Indoor PRA p Breakdown Class Internal conditions y Breakdown Class Detail de o o y E Equipment Involved Equipment Type v Model Make E Injured People Edit Delete Given Names Surname Date of Birth Gender Occupation Nature of Injury Body Classification cat fate rox pecan 20m9 femme pun CINo Injured People Save Incomplete Save Delete Cancel Connected to UAT version 1
88. ent Injuries Total No of Incidents Connected to UAT version 1 0 0 About Us Contact Us Security Disclaimer 2 Enter the Status Report details Page 84 NMSD JURISDICTIONAL USER GUIDE Sid Information Technology s Once a Mine Site Date From and Date To have been selected some figures may be Y pre populated based on Incident Report information already saved in the NMSD application These figures can be modified before saving The Total column will be calculated once figures are entered in the Employee and Contractor columns 3 D the Save button to save the Status Report national mine safety framework Home Incidents Status Reports UPDATE STATUS REPORT Record added successfully Basic Details gos National Mine Safety Database amsf This is a joint initiative of the Australian and State Governments View Mine Site ABEL Date From 14 03 2011 Date Submitted 17 05 2013 11 01 14 System Admin 31 03 2011 DRET the participating agencies Reporting Status Average No of Workers Total Hours Worked Fatalities Permanent Incapacities Lost Time Injuries No of Days Lost Restricted Duties Injuries No of Days on Restricted Duties Medical Treatment Injuries Total No of Incidents Contractor Total 20 00 70 00 3000 00 7000 00 0 0 0 0 2 00 3
89. er 5 Enter the Incident Report details Page 49 ra NMSD JURISDICTIONAL USER GUIDE information Technology _ The External No can only be updated by NMSD System Administrators Regulatory Y Administrators and Regulatory Users The Add Injured Person button will be enabled after the Incident Date has been entered The Incident Severity will be set to High Potential Incident if No Injured People has been ticked 6 Y the Edit hyperlink to change an existing injured person or Y the Add Injured Person button to add a new injured person Page 50 NMSD JURISDICTIONAL USER GUIDE Sra information Technology EDIT INJURED PERSON Person Details Given Names Bob Date of Birth Workers Compensation ID Type of Work Shift Start Time Hours Worked Rostered Travel Hours Surname Tester E Gender Male Job Type Employer Shift End Time Travel Hours Roster Pattern Street Address Address 1 Address 2 Post Code Suburb State Phone Fax Postal Address Address 1 Address 2 Post Code Suburb State Phone Fax ANZSCO Major Group ANZSCO Sub Major Group ANZSCO Minor Group ANZSCO Unit Group ANZSCO Occupation Labourers Construction and Mining Labourers Construction and Mining Labourers y Other Construction and Mining Labourers Driller s Assistant ES Injury Details E Date of
90. er of the NMSD that belongs to a Mine Site This user can only add update information relating to their own Mine Site as specified when the user is created Mining Site Administrator A user of the NMSD that belongs to a Mine Site This user can only add update information relating to their own Mine Site as specified when the user is created This user also has rights to add update Mining Site Users and their own Mine Site information Mining Researcher A user of the NMSD that has been tasked with conducting research on the Organisation where they are the Owner data They have read only permissions within the NMSD and can only see one Organisation s data as specified when the user is created Mining User A user of the NMSD that belongs to an Organisation Owner This user can only add update information relating to their own Organisation where they are the Owner as specified when the user is created Mining A user of the NMSD that belongs to an Organisation Owner This Administrator user can only add update information relating to their own Organisation where they are the Owner as specified when the user is created This user also has rights to add update their own users Mine Site s and Organisational information Regulatory User A user of the NMSD that belongs to a jurisdictional Inspectorate This user can only add update information relating to their own Jurisdiction as specified when the user
91. ersion 1 0 0 About Us Contact Us Security Disclaimer 3 4B the Save button to save the User Welcome dret Download Forms Mine Admin CREATE USER Complete The user has been successfully created Connected to UAT version 1 0 0 About Us Contact Us Security Disclaimer 4 Successful save will result in a message being displayed on the screen 5 4B the Continue button to return to the Search Users screen Page 103 Sra NMSD JURISDICTIONAL USER GUIDE Information Technology 7 14 2 Business Rules Description 1 Only NMSD System Administrator Regulatory Administrator Mining Administrator and Mining Site Administrator users have access to this page 2 The following table shows a user s role and which type of subsequent user they are allowed to create Role Create Update Delete NMSD System Administrator NMSD System Administrator Regulatory Administrator Regulatory User Mining Administrator Mining User Mining Researcher Mining Site Administrator Mining Site User Mining Site Researcher Inactive Regulatory Administrator Regulatory User Mining Administrator Mining User Mining Researcher Mining Site Administrator Mining Site User Mining Site Researcher Inactive Specific to the user s Jurisdiction Mining Administrator Mining User Mining Researcher Mining Site Administrator Mining Site User Mining Site Researcher Inactive Specifi
92. esolution and Status via the Re Open or Close buttons The Incident Report is not editable once the Status is Closed 2 Once the Incident Report is Rejected it can be edited by users in the same group level as the person who originally submitted the report and then Re Submitted 3 Only NMSD System Administrators Regulatory Administrators and Regulatory Users can Approve Reject Re Open or Close an Incident Report 4 An Incident Report can only be approved or rejected if the Status is Open 5 An Incident Report can only be re opened if the Status is Approved Rejected or Closed 6 An Incident Report can only be closed if the Status is Approved or Rejected 7 A Resolution must be entered when closing an Incident Report 8 Re Opening an Incident Report changes the Status back to Open and clears out the Approved Date and Approved By or Rejected Date and Rejected By values This also removes the record from the OLAP database and can no longer be reported on 9 When an Incident Report is Approved this allows the record to be available in the OLAP database and can be reported on 10 When the Status has been changed from Open to anything else the alert on the Regulatory Administrator s homepage will be removed If the Status is changed back to Open an email will be sent and an alert will appear on the homepage again 7 7 3 Dependen
93. ety Database 333 3 I imsf This is a joint initiative of the Australian and State Governments View the participating agencies national mine safety framework Home Incidents Status Reports Download Forms Mine Admin System Admin Reporting WELCOME TO THE NATIONAL MINE SAFETY DATABASE HOME PAGE Please use the menu above to navigate through the system Connected to UAT version 1 0 0 About Us Contact Us Security Disclaimer Page 26 Sra NMSD JURISDICTIONAL USER GUIDE Information Technology 6 2 Change Password 1 From any screen Y the Change Password link in the header Admin tor ds National Mine Safety Database d Log Out ms Is a joint initiative of the Australian and State Gov ew t S national mine safety framework Home Incidents Status Reports Download Forms Mine Admin System Admin Reporting CHANGE PASSWORD Use the form below to change your password New passwords are required to be a minimum of 7 characters in length with at least 1 upper case 1 lower case 1 numeric and 1 non alpha numeric character Account Information Old Password New Password Confirm New Password Change Password Cancel Connected to UAT version 1 0 0 About Us Contact Us Security Disclaimer 2 Enter your old password new password and confirm the new password then D the Change Password button s3 Passwords must be at least
94. gulatory Administrator Regulatory User Mining Administrator Mining User Mining Researcher Mining Site Administrator Mining Site User Mining Site Researcher Inactive Specific to the user s Jurisdiction Mining Administrator Mining User Mining Researcher Mining Site Administrator Mining Site User Mining Site Researcher Inactive Specific to the user s Organisation Mining Site Administrator Mining Site User Mining Site Researcher Inactive Specific to the user s Mine Site Page 110 Sra NMSD JURISDICTIONAL USER GUIDE information Technology Description Users can only have 1 role assigned to them at any one point in time This can be changed In cases where a researcher may be working for an organisation then they finish their contract These users can be made Inactive and then re assigned to a new role if they gain a new contract position with another organisation 4 Inactive users have no permissions and cannot log onto the system 5 Username cannot be updated 6 Passwords must be complex Password must be at least 7 characters in length they must contain at least 1 uppercase letter 1 lowercase letter 1 number and 1 non alpha numeric character 7 When a Regulatory Administrator or Regulatory User role is selected Jurisdiction is required Only 1 Jurisdiction can be selected 8 When a Mining Admi
95. gulatory Administrators and Regulatory Users It shows alerts for creation of Initial Notifications Incident Reports and Status Reports It also shows an alert if an Incident Report has been un approved changed back to Open status The hyperlink will navigate directly to the relevant Initial Notification Incident Report or Status Report Page 18 Sra NMSD JURISDICTIONAL USER GUIDE information Technology 5 3 Emails and Alerts Emails are automatically sent when certain events happen within the NMSD The following table indicates what the events are and who receives the email Event Email Recipient Create Initial Notification All Regulatory Administrators and Users for the Mine Site s Jurisdiction Create Incident Report Re Open an Incident Report Create Status Report Status Report SmartForm fails submission usually due to incorrect dates Re Open a Status Report When a bulk upload is submitted to the NMSD and has been processed as either successful or failed Every Monday morning at 1am an email is sent All Regulatory Administrators for the stating any Mine Sites that haven t submitted a Jurisdiction Status Report for the past 3 months lt x If a user has an invalid email address the email will bounce back to the System Y Administrator s email as defined in the System Parameters To remove alerts from the list on the home
96. ield is the Status via the Re Open button Page 95 Sra NMSD JURISDICTIONAL USER GUIDE information Technology Description Once the Status Report is Rejected it can be edited by users in the same group level as the person who originally submitted the report and then Re Submitted 3 Only NMSD System Administrators Regulatory Administrators and Regulatory Users can Approve Reject or Re Open a Status Report 4 A Status Report can only be approved or rejected is the Status is Open 5 A Status Report can only be Re Opened if the Status is Approved 6 Re Opening a Status Report changes the Status back to Open and clears out the values for Approved Date and Approved By or Rejected Date and Rejected By fields This also removes the record from the OLAP database and can no longer be reported on 7 When a Status Report is Approved this allows the record to be available in the OLAP database and can be reported on 8 When the Status has been changed from Open to anything else the alert on the Regulatory Administrator s homepage will be removed If the Status is changed back to Open an email will be sent and an alert will appear on the homepage again 7 12 3 Dependencies The Status Report must exist in the NMSD application 7 13 Re Submit a Rejected Status Report 7 13 1 Description amp Process Status Report
97. ime Injury Ul Restricted Duties l Medical Treatment Injury Injury Mechanism Classification Mechanism Sub Mechanism Nature Sub Nature Body Location Body Sub Location Body Classification Agency of Injury or Disease Classification Sub Agency Agency Class Agency Class Detail Addincomplete Add Page 42 ra NMSD JURISDICTIONAL USER GUIDE information Technology _ The Injured Person Severity will be set to the highest selected severity E g if Lost Y Time Injury and Medical Treatment Injury are both selected the Injured Person Severity will be set to Lost Time Injury 4 D the Add button to return to the Incident Report screen 5 Y the Save button to save the Incident Report s Clicking Save Incomplete allows you to come back at a later stage to complete the Y Incident Report Clicking Save means all mandatory fields must be entered Page 43 Sra NMSD JURISDICTIONAL USER GUIDE Information Technology E Bs National Mine Safety Database Ea 33 E Change P rd Log Out nmst This is a joint initiative of tt ar e Govern View the participating agencies national mine safety framework Home Incidents Status orts Download Forms Mine Admin m Admin Reporting UPDATE INCIDENT REPORT Record added successfully Basic Details NMSD ID 18094 External No Be Deleted In
98. in the application for the selected Mine Site However users can change these figures before saving These figures will always be defaulted into the Employee column and the Total column 8 All Total figures will be calculated on screen once the user entered the associated fields e g employee figures and contractor figures 9 Users must click the Save button to create the Status Report The Status is automatically set to Open when the Status Report is saved 10 When a Status Report is created all Regulatory Administrators and Users for the Mine Site s Jurisdiction will be notified by email and an alert added to the their homepage 7 10 3 Dependencies The Mine Site must exist in the NMSD application before a Status Report can be entered The user must have access to submit data for the specified Mine Site Page 86 NMSD JURISDICTIONAL USER GUIDE Information Technology 7 11 Approve Reject Status Report 7 11 1 Description amp Process Status Reports contain figures about the Incidents over a certain time period This time period can be anything but must be at least quarterly There is no correlation between the Initial Notifications Incident Reports and the Status Reports other than they are all entered for a particular Mine Site They must be approved before they can be reported on If the data is incorrect the Status Report can be rejected then the data can be updated 1 From any screen Y the Menu gt Statu
99. inistrator Mine Sites within their own Jurisdiction Regulatory User Mining Administrator Mine Sites where the current user s Organisation is Mining User the Mine Site Owner Mining Site Administrator Mine Sites that are the same as the current user s Mining Site User Mine Site 2 Mining Researchers and Mining Site Researchers cannot create Incident Reports 3 The External No field can only be updated by NMSD System Administrators Regulatory Administrators and Regulatory Users 4 Incident Reports may contain 0 1 or multiple Injured People 5 If there are no injured people users must tick the No Injured People checkbox which will default the Incident Severity to High Potential Incident 6 The Incident Severity will be defaulted to the highest severity of all Injured People 7 Users must click the Save button to create the Incident Report The Status is automatically set to Open when the Incident Report is saved 8 When an Incident Report is created all Regulatory Administrators and Users for the Mine Site s Jurisdiction will be notified by email and an alert added to their homepage 9 The Save Incomplete button allows users to save data without entering all mandatory fields Incident Date and Mine Site are always mandatory An alert will be put on the homepage for all users with the same role level notifying them that an Incomplete Incident Report exists 10 When a user Saves an incomplete Incident Report an alert
100. ion Technology 7 FUNCTIONS 7 1 Create Initial Notification 7 1 1 Description amp Process Initial Notifications are the first step for reporting an incident These notifications are a very basic version of the Incident Report allowing users to enter data quickly and return later to enter the full data required for the Incident Report Initial Notifications do not have to be entered and are optional Initial Notifications should be entered directly into the NMSD where possible however forms can be downloaded and filled out while not connected to the Internet and then submitted once connected Please refer to section 5 7 Submitting Notifications and Reports to the NMSD for further information 1 From any screen a the Menu gt Incidents gt Create Initial Notification gos National Mine Safety Database pd Administrator 33 a an ssword Log Out ms This is a joint initiative of the Australian and State Governments View the participating agencies national mine safety framework Incidents Status Reports Download Forms Mine Admin System Admin Reporting CREATE INITIAL NOTIFICATION External No Incident Date 30 04 2013 E Time 15 Hrs 00 Mins Time Unknown Mine Site X Incident Description Incident Severity Location Description Location Classification X Date Submitted 01 05 2013 09 01 49 Submitted by DRET Add Injured Perso
101. ionClassificationLovId gt lt IncidentClassificationLovId gt 0 lt IncidentClassificationLoviId gt lt BreakdownLovId gt 2837 lt BreakdownLovId gt lt SubBreakdownLovid gt 2860 lt SubBreakdownLoviId gt lt BreakdownClassLovid gt 2988 lt BreakdownClassLovId gt lt BreakdownClassDetailLovId gt 3407 lt BreakdownClassDetailLovId gt lt DateSubmitted gt 2012 05 10T12 19 24 933 lt DateSubmitted gt lt StatusLovId gt 38 lt StatusLovId gt lt SubmittedByUserID gt NHODDER lt SubmittedByUserID gt lt InjuredPeople gt lt GivenNames gt john lt GivenNames gt lt Surname gt smith lt Surname gt lt DateOfBirth gt 2012 02 20 lt DateOfBirth gt lt SexLovId gt 24 lt SexLovId gt lt WorkersCompensationId gt lt JobTypeLovid gt 16 lt JobTypeLovid gt lt Employer gt BHP lt Employer gt lt ShiftStartTime gt 07 00 00 0000000 09 30 lt ShiftStartTime gt lt ShiftEndTime gt 12 12 00 0000000 09 30 lt ShiftEndTime gt lt HoursWorked gt 4 00 lt HoursWorked gt lt TravelHours gt 1 00 lt TravelHours gt lt RosteredTravelHours gt 1 00 lt RosteredTravelHours gt lt StreetAddress gt lt PostalAddress gt lt ANZSCOMajorGroupLovid gt 52 lt ANZSCOMajorGroupLovid gt lt ANZSCOSubMajorGroupLovid gt 88 lt ANZSCOSubMajorGroupLovid gt lt ANZSCOMinorGroupLovid gt 180 lt ANZSCOMinorGroupLovid gt lt ANZSCOUnitGroupLovid gt 500 lt ANZSCOUnitGroupLovid gt lt ANZSCOOccupationLovid gt 1422 lt ANZSCOOccupationLovid gt lt Injurie
102. ional mine safety framework Home Incidents Status Reports Download Forms Mine Admin System Admin Reporting UPDATE SEARCH INCIDENT REPORTS NMSD ID Mine Site X Show Deleted r Description Status we Location J Location Classification 0 v External No Severity X Incident From E To Search Clear Export Connected to UAT version 1 0 0 About Us Contact Us Security Disclaimer 2 Enter the search criteria and i the Search button gos National Mine Safety Database amsf This is a joint initiative of the Australian and State Governments View the participating agencies national mine safety framework Mine Admin UPDATE SEARCH INCIDENT REPORTS NMSD ID 18094 Mine Site ABEL NSW Show Deleted F Description Status X Location Location Classification v External No i ss lt CSsS Severity 2 v Incident From E Search Clear Export 1 result s found To E EH NMSD External z ae a Location ID No Incident Date Incident Description Location Description Classification The incident description The description of the location where the incident occurred goes here Connected to UAT version 1 0 0 About Us Contact Us Security Disclaimer Page 80 Sra NMSD JURISDICTIONAL USER GUIDE Information Technology 3 lla the NMSD ID hyperlink to open
103. irefox Y about config e about config DAS EE Google P te Disable Cookies Z CSS Forms E Images Information 4 Miscellaneous y Outline it Resize Y Tools View Source IL Options 00 Filter P Preference Name Status Type browser audioFeeds handler default string browser autofocus default boolean browser backspace_action default integer browser blink_allowed default boolean browser bookmarks autoExportHTML default boolean false browser bookmarks editDialog firstEditField default string namePicker browser bookmarks max_backups default integer 10 browser bookmarks restore_default_bookmarks user set boolean false browser cache check_doc_frequency user set integer 1 browser cache disk capacity user set integer browser cache disk enable default boolean browser cache disk max_entry_size default integer browser cache disk smart_size enabled default boolean browser cache disk smart_size first_run user set boolean browser cache disk smart_size_cached_value user set integer browser cache disk_cache_ssl default boolean browser cache memory enable default boolean browser cache memory max_entry_size default integer browser cache offline capacity default integer browser cache offline enable default boolean browser chrome favicons default boolean browser chrome image_icons max_size default integer browser chrome site_icons default boolean true browser chrome too
104. is created Regulatory Administrator A user of the NMSD that belongs to a jurisdictional Inspectorate This user can only add update information relating to their own Jurisdiction as specified when the user is created This user also has rights to add update users Mine Site s and Organisation s information within their Jurisdiction NMSD System Administrator A user of the NMSD that has rights to perform all functions within the system for all hierarchical levels Page 7 Sra NMSD JURISDICTIONAL USER GUIDE information Technology Term Description NMSD User Users have rights to view data within the NMSD based on their role as Hierarchy described above The role is assigned when the user is created updated Each role fits into the following hierarchy Role Data Level NMSD System Administrator All data Regulatory Administrator All data within the specified Jurisdiction Regulatory User All data within the specified Jurisdiction Mining Administrator All data within the specified Organisation Mining User All data within the specified Organisation Mining Researcher All data within the specified Organisation Mining Site Administrator All data within the specified Mine Site Mining Site User All data within the specified Mine Site Mining Site Researcher All data within the specified Mine Site Inactive Cannot log into the NMSD
105. is entered in any of the fields in Postal Address section then Address 1 Post Code Suburb State and Phone are all required If all fields in the Postal Address section are left blank then none of the fields are required 45 The Injured Person s Phone Fax and Mobile numbers may include numbers spaces and symbols The symbol must be the first character if it s used 46 When an Incomplete Incident Report has been saved the incomplete alert on the homepage will be removed An email will be sent and an alert will appear on the Regulatory Administrator s homepage notifying them that an Incident Report has been submitted 47 If an Incident Report is Rejected the users that can update the report are those with the same role level as the person who created the report There is one exception for Mining level and Mine Site level users can all update the report E g if the person who created the report is a Mining Site User all Mining Site Users Mining Site Administrators Mining Users and Mining Administrators for the specified Mine Site can update the report If the person who created the report is a Regulatory Administrator all Regulatory Administrators and Regulatory Users for the specified state can update the report Page 65 ra NMSD JURISDICTIONAL USER GUIDE information Technology 7 5 3 Dependencies The Incident Report must exist in the NMSD application Page 66 Sid
106. l Mine Safety Database Regulatory Administrator New So nms This is a joint initiative of the Australian and State Governments View the participating agencies Change Password Loa Out national mine safety framework Incidents Status Reports Download Forms Mine Admin Reporting These forms can be downloaded saved and then submitted at a later date These forms can only be submitted ONCE to submit another notification report please use a new form To submit a form while online please use the menu items above Initial Notification Form Incident Report Form Status Report Form Connected to UAT version 1 0 0 About Us Contact Us Security Disclaimer 1 Y the relevant hyperlink gt Initial Notification Form Incident Report Form or Status Report Form Please enter the amount of forms to be downloaded Each form can only be submitted once 2 Enter the number of forms you require and D the Ok button Page 21 NMSD JURISDICTIONAL USER GUIDE Information Technology You have chosen to open 4 smartforms zip which is a Compressed zipped Folder 96 1 kB from http dret web What should Firefox do with this file Open win E Do this automatically for files like this from now on Lox cne 3 When prompted save the file and then unzip it 4 DD to open one of the PDF files to enter the data Page 22 NMSD JURISDICTIONAL USER GUIDE Information Technolog
107. l result in a message being displayed on the screen Page 138 Sra NMSD JURISDICTIONAL USER GUIDE Information Technology 7 21 2 Business Rules H Description 1 Mine Sites can only be maintained based on the user s role in the following table User Role Access NMSD System Any Mine Site Administrator Regulatory Administrator A Mine Site within their own Jurisdiction Mining Administrator A Mine Site where the current user s Organisation is the Mine Site Owner Mining Site Administrator The current user s Mine Site 2 The combination of Mine Site Name External Mine Identifier and Jurisdiction must be unique 3 Regulatory Users Mining Users Mining Researchers Mining Site Users and Mining Site Researchers cannot search update Mine Sites 4 Each Mine Site must have at least one Owner 5 Each Mine Site must have at least one Commodity 6 Each Commodity can only be added to the Mine Site once e Commodity must be unique 7 There must be one and only one Primary Commodity 8 The Delete button is only visible to NMSD System Administrators 9 Users must click the Save button to save any changes to the Mine Site 10 This screen is read only for Mining Site Administrators 11 All Organisations will be available for selection for all Organisation Types 12 The combination of Organisation Type and Organisation Name must be u
108. lbar_style default integer 2 browser chrome toolbar_tips default boolean true browser chromeURL default string chrome browser content browser contentHandlers types 0 title default string Google browser contentHandlers types 0 type default string application vnd mozilla maybe feed browser contentHandlers types 0 uri default string http fusion google com add feedurl s e z 1 SS eT eer meee di A R m ra NMSD JURISDICTIONAL USER GUIDE Information Technology 4 TD the value for browser cache check_doc_frequency E Enter integer value me Q browser cache check_doc_frequency 5 Change the value to 1 and g the OK button to accept the setting and close the dialog box 6 Close Firefox Page 13 Sid NMSD JURISDICTIONAL USER GUIDE Information Technology 4 3 Chrome We recommend that users set the following options in Chrome 1 Open Chrome 2 Press F12 on the keyboard to open the Developer Tools window at the bottom of the screen A A Uel C fi www google com au ZA SIA Matrix Outlook Web App WorkflowMax BAE Instant Virtual E Q https baeappsdev LCMS Test LCMS Test Direct E Paycycle Small Bus q SysAid Help Desk So CJ Other bookmarks Search Sign in Google Search I m Feeling Lucky iGoogle Change background image Advertising Programmes Business Solutions New Privacy Terms Google About Google Go to Google
109. losed E Basic Details Incident Description The incident description goes here Incident Severity High Potential Incident Location Description The description of the location where the incident occurred goes here Location Classification Office X Incident Classification Misfire NMSD ID 18094 External No Po Deleted Incident Date 10 05 2013 3 Time 06 Hrs 16 Mins Time Unknown Mine Site ABEL NSW v Date Submitted 17 05 2013 15 06 50 Submitted by Incident Breakdown Event Classification DRET Breakdown ENVIRONMENTAL AGENCIES a Sub Breakdown Indoor environment bd Breakdown Class Internal conditions Breakdown Class Detail internal conditions M Equipment Involved Equipment Type Model Make Injured People Add Injured Person 4 No Injured People Approvals Connected to UAT version 1 0 0 Ak Re Open Status Closed Approved Date 17 05 2013 Approved By DRET Closed Date 17 05 2013 Closed By DRET Resolution Resolution goes here 55 Page 82 Sra NMSD JURISDICTIONAL USER GUIDE information Technology 5 Successful closure will result in a message being displayed on the screen 7 9 2 Business Rules Description 1 Once the Incident Report is Approved the only editable fields are the Resolution and Status via the Re Open or Close butto
110. m Date To Status ABEL 8 06 2010 12 00 00 AM 30 06 2010 12 00 00 AM Open O emoon amoron CO TAN menom ET Y Jom ma omom rara azo awe een ABEL 11 12 2010 12 00 00 AM 23 12 2010 12 00 00 AM Open 24 12 2010 12 00 00 AM 31 12 2010 12 00 00 AM Open l Connected to UAT version 1 0 0 About Us Contact Us Security Disclaimer 3 D the Mine Site hyperlink to open the Update Status Report screen Page 93 Sid NMSD JURISDICTIONAL USER GUIDE Information Technology qe Bs National Mine Safety Database amet This is a joint initiative of the A an an ate Governm national mine safety framework Home Incidents Status Reports oad Forms Mine Admin em Admin Reporting UPDATE STATUS REPORT Basic Details Mine Site ABEL NSW X Deleted Date From 14 03 2011 E3 Date To 31 03 2011 EJ Date Submitted 17 05 2013 11 01 14 Submitted by DRET Employee Contractor Total Average No of Workers 50 00 20 00 70 00 Total Hours Worked 4000 00 3000 00 7000 00 Fatalities 0 0 0 Permanent Incapacities o j 0 o Lost Time Injuries o 1 00 l _ 200 3 00 No of Days Lost 10 00 4 00 14 00 Restricted Duties Injuries 2 00 0 2 00 No of Days on Restricted Duties 9 00 0 9 00 Medical Treatment Injuries 0 0 Po o Total No of Incidents 1 1 Po a Status Approved Approved Date 17 05 2013 Approved By
111. may no address a Street address a Postal address or both Page 55 NMSD JURISDICTIONAL USER GUIDE Information Technology H Description 33 If a value is entered in any of the fields in Street Address section then Address 1 Post Code Suburb State and Phone are all required If all fields in the Street Address section are left blank then none of the fields are required 34 If a value is entered in any of the fields in Postal Address section then Address 1 Post Code Suburb State and Phone are all required If all fields in the Postal Address section are left blank then none of the fields are required 35 The Injured Person s Phone Fax and Mobile numbers may include numbers spaces and symbols The symbol must be the first character if it s used 7 4 3 Dependencies The Mine Site and Initial Notification must exist in the NMSD application before an Incident Report can be entered The user must have access to submit data for the specified Mine Site 7 5 Update Search Incident Report 7 5 1 Description amp Process Incident Reports contain the full set of information for an incident These can be created from scratch if no Initial Notification has been created or can be based on an existing Initial Notification 1 From any screen D the Menu gt Incidents gt Update Search Incident Reports National Mine Safety Database This is a joint ini
112. mer 7 4B the Save button to save the Mine Site Page 131 Sra NMSD JURISDICTIONAL USER GUIDE Information Technology national mine safety framework National Mine Safety Database This is a joint initiative of the Australian and State Government Home Incidents Status Reports download Forms Mine Admin em Admin Reporting UPDATE MINE SITE Record added successfully Mine Site Name TestMine Site Deleted C Location 110km Westof Newman ati Jurisdiction Western Australia X External Mine Identifier Latitude 23 191000000000000 Longitude 118 788000000000000 Mine Type Open Cut Underground v Operation Type Mining Contact Details Add Contact Details Associated Organisations Edit Delete Organisation Type Organisation Name ANZSIC Class Edit Delete Owner SRA INFORMATION TECHNOLOGY PTY LTD Coal Mining Add Associated Organisations Edit Delete Name Primary Commodity Edit petete cos Connected to UAT version 1 0 0 About Us Contact Us Security Disclaimer 8 Successful save will result in a message being displayed on the screen Page 132 Sra NMSD JURISDICTIONAL USER GUIDE Information Technology 7 20 2 Business Rules Description 1 Mine Sites can only be created based on the user s role in the following table User Role Access NMSD System Any Mine Site Administrator Regulatory Administrator A Mine
113. mport has been sent via the web service an email stating the status of the submission is sent to the Regulatory Administrators and Regulatory Users These users can also see a Summary on their homepage which links to the Bulk Upload Log page containing additional information 8 2 Bulk Upload Log The Bulk Upload Log section is only displayed on the homepage for Regulatory Administrators and Regulatory Users This section is only applicable for jurisdictional Inspectorates that perform bulk uploads imports to the NMSD application 1 From any screen Y the Menu gt Home ai da Welcome nswregadmin PS National Mine Safety Database ms This is a joint initiative of the Australian and State Governments View the participating agencies national mine safety framework Incidents Status Reports Download Forms Mine Admin Reporting WELCOME TO THE NATIONAL MINE SAFETY DATABASE HOME PAGE Please use the menu above to navigate through the system 678 successful rows in 30 successful submissions A new Status Report has been created from 8 06 2010 to 30 06 2010 1250 successful rows and 2344 failed rows in 58 failed submissions A new Incomplete Incident Report has been created on 12 04 2013 9 00 00 AM A new Incomplete Incident Report has been created on 12 04 2013 10 00 00 AM A new Lost Time Injury Initial Notification has been created on 30 04 2013 3 00 00 PM A new Incomplete Incident Report has been created on 1 04 2013 12 00 00 A
114. n No Injured People Connected to UAT version 1 0 0 About Us Contact Us Security Disclaimer 2 Enter the Initial Notification details _ The External No can only be updated by NMSD System Administrators Regulatory Y Administrators and Regulatory Users Page 32 NMSD JURISDICTIONAL USER GUIDE ra information Technology The Add Injured Person button will be enabled after the Incident Date has been entered The Incident Severity will be set to High Potential Incident if No Injured People has been ticked 3 0 the Add Injured People button to add a new injured person CREATE INJURED PERSON Given Names Surname Date of Birth Gender NZSCO Major Group NZSCO Sub Major Group NZSCO Minor Group NZSCO Unit Group NZSCO Occupation Injury Severities T Fatality El Permanent Incapacity El Lost Time Injury E Restricted Duties E Medical Treatment Injury The Injured Person Severity will be set to the highest selected severity E g if Lost Time Injury and Medical Treatment Injury are both selected the Injured Person Severity will be set to Lost Time Injury 4 4B the Add button to return to the Initial Notification screen 5 4B the Save button to save the Initial Notification Page 33 Sid NMSD JURISDICTIONAL USER GUIDE Information Technology sos National Mine Safety Database ES nmst This is a j
115. n their own Mine Site If reactivate as a Mining Site User or Mining Site Researcher the only Mine Sites they can select is their own Page 120 ra NMSD JURISDICTIONAL USER GUIDE Information Technology 7 17 3 Dependencies The User must exist in the NMSD application before it can be updated Page 121 NMSD JURISDICTIONAL USER GUIDE Information Technology 7 18 Create Organisation 7 18 1 Description amp Process Organisations can be Owners Operators Employers or Contractors of Mine Sites Each Organisation can be associated to one or more Mine Sites and each Mine Site can have one or more Organisations The NMSD stores basic information about an Organisation Name ABN and Address The Organisation must exist in the NMSD application before it can be associated to a Mine Site 1 From any screen pla the Menu gt Mine Admin gt Create Organisation OS National Mine Safety Database nmst This is a joint initiative of the Australian and State Governments View the part national mine safety framework Home Incidents Status Reports Download Forms Mine Admin System Admin Reporting CREATE ORGANISATION Basic Details ABN I don t know my ABN Organisation Name Contact Details Add Contact Details Save Connected to UAT version 1 0 0 About Us Contact Us Security Disclaimer 2 Enter the Organisation details _ The Organisation Name cannot
116. n xmins gt lt MineName gt lt MineSiteID gt 3 lt MineSiteID gt lt ExternalNo gt test 2 lt ExternalNo gt lt IncidentDate gt 1940 10 20T07 55 00 lt IncidentDate gt lt Description gt test 2 lt Description gt lt LocationDescription gt biztalk test lt LocationDescription gt lt LocationClassificationLovId gt 30 lt LocationClassificationLovId gt lt DateSubmitted gt 2013 04 12T11 21 29 093527 09 30 lt DateSubmitted gt 8 Close the tab or window that opens to return to the Bulk Upload Log screen s To change from viewing successful submissions to failed submissions or vice versa Y select the relevant value from the Status Type drop down list at the top of the screen By leaving the Status Type blank all submission messages will be displayed To remove an upload submission record from the list on the homepage mark it as acknowledged on the Bulk Upload Log screen Page 144 NMSD JURISDICTIONAL USER GUIDE Information Technology 8 3 Exporting Exporting data in XML can be performed for Initial Notifications Incident Reports and Status Reports The Export function works in the same way as the search function by entering one or more search options and clicking the Export button instead of the Search button 1 From any screen dr the Menu gt Incidents gt Update Search Incident Reports As National Mine Safety Database ios SS as STS SE nmst This is a joint initiative of the
117. nique 13 Only NMSD System Administrators Regulatory Administrators and Regulatory Users can update the External Mine Identifier field 14 Mine Sites must have one and only one address of each address type i e Address Type must be unique 15 A Mine Site must have either a Location or a Street Address and can have both 16 The Mine Site s Contact Phone Fax and Mobile numbers may include numbers spaces and symbols The symbol must be the first character if it s used Page 139 ra NMSD JURISDICTIONAL USER GUIDE Information Technology 7 21 3 Dependencies The Mine Site must exist in the NMSD application before the Mine Site can be updated Any related Organisations must exist in the NMSD application before they can be associated to the Mine Site Page 140 Sid NMSD JURISDICTIONAL USER GUIDE Information Technology 8 IMPORTING AND EXPORTING DATA 8 1 Importing Jurisdictional Inspectorates have the ability to input data directly into the NMSD via a Web Service using XML This feature should only be used by Inspectorates that are maintaining their own system as the primary system and upload data periodically to the NMSD application Jurisdictional Inspectorates that wish to use this feature should refer to the Interface Specifications for the NMSD document This document specifies the XML structure required for Initial Notifications Incident Reports and Status Reports Once an i
118. nistrator Mining Site User or Mining Site Researcher role is selected Mine Site is required More than 1 Mine Site can be selected 10 If the logged in user is a NMSD System Administrator they can reactivate users for any Jurisdiction Organisation or Mine Site 11 If the logged in user is a Regulatory Administrator they can only reactivate users to be within their own Jurisdiction If reactivate as a Regulatory Administrator or Regulatory User the only Jurisdiction they can select is their own If reactivate as a Mining Administrator Mining User or Mining Researcher the only Organisations Mine Owners they can select are those where the address is within their own Jurisdiction If reactivate as a Mining Site Administrator Mining Site User or Mining Site Researcher the only Mine Sites they can select are those where the Mine Site Jurisdiction is within their own Jurisdiction 12 If the logged in user is a Mining Administrator they can only reactivate users to be within their own Organisation If reactivate as a Mining Administrator Mining User or Mining Researcher the only Organisation Mine Owner they can select is their own If reactivate as a Mining Site Administrator Mining Site User or Mining Site Researcher the only Mine Sites they can select are those where the Mine Site Owner is their own Organisation 13 If the logged in user is a Mining Site Administrator they can only reactivate users to be withi
119. nistrator Mining User or Mining Researcher role is selected Organisation is required Only 1 Organisation can be selected 9 When a Mining Site Administrator Mining Site User or Mining Site Researcher role is selected Mine Site is required More than 1 Mine Site can be selected 10 If the logged in user is a NMSD System Administrator they can update users for any Jurisdiction Organisation or Mine Site 11 If the logged in user is a Regulatory Administrator they can only update users within their own Jurisdiction If updating to be a Regulatory Administrator or Regulatory User the only Jurisdiction they can select is their own If updating to be a Mining Administrator Mining User or Mining Researcher the only Organisations Mine Owners they can select are those where the address is within their own Jurisdiction If updating to be a Mining Site Administrator Mining Site User or Mining Site Researcher the only Mine Sites they can select are those where the Mine Site Jurisdiction is within their own Jurisdiction 12 If the logged in user is a Mining Administrator they can only update users within their own Organisation If updating to be a Mining Administrator Mining User or Mining Researcher the only Organisation Mine Owner they can select is their own If updating to be a Mining Site Administrator Mining Site User or Mining Site Researcher the only Mine Sites they can select are those where the Min
120. nnected to UAT version 1 0 0 About Us Contact Us Security Disclaimer 2 Enter the User s details s Selecting the role will result in a new box appearing on the screen to further restrict Y the user s access except if NMSD System Administrator is selected If the role is Regulatory Administrator or Regulatory User the second box will contain a list of Jurisdictions If the role is Mining Administrator Mining User or Mining Researcher the second box will contain a list of Organisations to select from If the role is Mining Site Administrator Mining Site User or Mining Site Researcher the second box will contain a list of Mine Sites to select from Page 102 Sid NMSD JURISDICTIONAL USER GUIDE Information Technology oad Forms Mine Admin S Reporting CREATE USER Username Password Confirm Password Given Names Test Surname User E mail bchapman sra com au i User Roles Role Mine Site Mining Administrator ABEL E Mining Researcher AGNEW Gold Fields Mining Site Administrator AIRLY Mining Site Researcher ANGAS Mining Site User ANGASTON Mining User ANGLESEA NMSD System Administrator ANGUS PLACE includes Wolgan Road Regulatory Administrator Neubecks Creek Regulatory User APPIN includes Appin West Appin East Lz az ai Cililnanaccanr M Connected to UAT v
121. ns The Incident Report is not editable once the Status is Closed 2 Once the Incident Report is Rejected it can be edited by users in the same group level as the person who originally submitted the report and then Re Submitted 3 Only NMSD System Administrators Regulatory Administrators and Regulatory Users can Approve Reject Re Open or Close an Incident Report 4 An Incident Report can only be approved or rejected if the Status is Open 5 An Incident Report can only be re opened if the Status is Approved Rejected or Closed 6 An Incident Report can only be closed if the Status is Approved or Rejected 7 A Resolution must be entered when closing an Incident Report 8 Re Opening an Incident Report changes the Status back to Open and clears out the Approved Date and Approved By or Rejected Date and Rejected By values This also removes the record from the OLAP database and can no longer be reported on 9 When an Incident Report is Approved this allows the record to be available in the OLAP database and can be reported on 10 When the Status has been changed from Open to anything else the alert on the Regulatory Administrator s homepage will be removed If the Status is changed back to Open an email will be sent and an alert will appear on the homepage again 7 9 3 Dependencies The Incident Report must exist in the NMSD application
122. nt to use to summarize data from the selected field 6 Ensure Sum is selected Page 152 Sra NMSD JURISDICTIONAL USER GUIDE information Technology 9 2 Business Rules Description 1 The data users can view is restricted based on their role as shown in the following table User Role Access NMSD System All data Administrator Regulatory Administrator All data within their own Jurisdiction For data outside their Jurisdiction Mine Site names are excluded and any results falling below the System Parameter Value are listed as Insufficient data Regulatory User Mining Administrator All data where the current user s Organisation is the Mine Site Owner or Operator For data outside their Organisation Mine Site names are excluded and any Mining Researcher results falling below the System Parameter Value are listed as Insufficient data Mining User Mining Site Administrator All data for Mine Sites that are the same as the current user s Mine Site For data outside their Mine Site Mine Site names are excluded and any results Mining Site Researcher falling below the System Parameter Value are listed as Insufficient data Mining Site User Public All data excluding Mine Site names Any results falling below the System Parameter Value that are not at a National or Jurisdictional level are listed as Insufficient data
123. oint initiative of the A ralian and State Governme w the participating ag national mine safety framework Mine Admin System Admin Reporting VIEW INITIAL NOTIFICATION Record added successfully NMSD ID 18051 External No Deleted No Incident Date 30 04 2013 3 00 00 PM Time Unknown No Mine Site ABEL Incident Description The incident description goes here Incident Severity Lost Time Injury Location Description A description of the location where the incident occurred goes here Location Classification Underground Date Submitted 01 05 2013 09 17 35 Submitted by DRET Injured Person coo Minor Group Unit Group Occupation Severities Construction Construction c ti Driller s Lost Time Tester Bob Male Labourers and Mining and Mining and Mini ae Injury Medical Labourers Labourers ng Treatment Injury Connected to UAT version 1 0 0 About Us Contact Us Security Disclaimer 6 Successful save will result in a message being displayed on the screen Page 34 Sra NMSD JURISDICTIONAL USER GUIDE Information Technology 7 1 2 Business Rules Description 1 The Mine Site combo box is restricted based on the user s role in the following table User Role Access NMSD System Administrator All Mine Sites Regulatory Administrator Mine Sites within their own Jurisdiction Regulatory User Mining Administrator Mine Sites where the
124. onstruction and Mining Labourers v Railway Track Workers Railway Track Worker v Injury Details Date of Injury Date Reported Nature Sub Nature Body Location Body Sub Location Body Classification Agency of Injury or Disease Classification Sub Agency Agency Class Agency Class Detail 20 03 2012 20 03 2012 OTHER DISEASES Other diseases not elsewhere classified v LOWER LIMBS Upper leg Upperleg Y MACHINERY AND MAINLY FIXED PLANT Cutting slicing sawing machinery Circular saws Metal circular saws Time 16 Hrs 00 Mins Time 16 Hrs 00 y Mins Page 60 ra NMSD JURISDICTIONAL USER GUIDE Information Technology 6 Enter Update the Injured Person details The Injured Person Severity will be set to the highest selected severity E g if Lost Time Injury and Medical Treatment Injury are both selected the Injured Person Severity will be set to Lost Time Injury 7 D the Save button to return to the Incident Report screen 8 g the Save button to save the Incident Report _ Clicking Save Incomplete allows you to come back at a later stage to complete the Incident Report Clicking Save means all mandatory fields must be entered Page 61 NMSD JURISDICTIONAL Sra USER GUIDE Information Technology nmsf national mine safety framework Home Incidents Record saved successfully N
125. ork Home Incidents Status Reports Download Forms Mine Admin System Admin Reporting UPDATE STATUS REPORT Status Report Approved Mine Site X Deleted Date From 7 Date To 31 03 2011 Date Submitted 17 05 2013 11 01 14 Submitted by DRET Employee Contractor Total Average No of Workers 50 00 20 00 70 00 Total Hours Worked 4000 00 3000 00 700000 Fatalities 0 0 0 Permanent Incapacities 0 0 0 Lost Time Injuries 1 00 2 00 3 00 No of Days Lost 10 00 4 00 14 00 Restricted Duties Injuries 2 00 0 2 00 No of Days on Restricted Duties 9 00 0 9 00 Medical Treatment Injuries 0 0 0 Total No of Incidents 1 1 2 Re Open Status Approved Approved Date 17 05 2013 Approved By DRET Save Connected to UAT version 1 0 0 About Us Contact Us Security Disclaimer 5 Successful approval or rejection will result in a message being displayed on the screen 7 11 2 Business Rules Description 1 Once the Status Report is Approved the only editable field is the Status via the Re Open button Page 90 Sra NMSD JURISDICTIONAL USER GUIDE information Technology Description Once the Status Report is Rejected it can be edited by users in the same group level as the person who originally submitted the report and then Re Submitted 3 Only NMSD System Administrators Regulatory Administrators and Regulatory Users can Approve
126. ormation Technology Mine Admin UPDATE INCIDENT REPORT Incident Report Re Opened E Basic Details NMSD ID 18094 External No Deleted J Incident Date 10 05 2013 E Time 06 Hrs 16 Mins Time Unknown Mine Site ABEL NSW x Incident Description The incident description goes here Incident Severity High Potential Incident Location Description The description of the location where the incident occurred goes here Location Classification Office y Incident Classification Misfire X Date Submitted 17 05 2013 15 06 50 Submitted by DRET Incident Breakdown Event Classification Breakdown ENVIRONMENTAL AGENCIES kad Sub Breakdown Indoor environment 0000 OT Breakdown Class Internal conditions Breakdown Class Detail conditions a E 7 Equipment Involved Equipment Type X Model Make amp Injured People Add Injured Person W No Injured People Approvals Status Open Resolution Save Delete Cancel Connected to UAT version 1 0 0 Abo Contact Us Security Disclaimer Page 74 Sra NMSD JURISDICTIONAL USER GUIDE Information Technology 5 Successful re opening will result in a message being displayed on the screen 7 7 2 Business Rules Description 1 Once the Incident Report is Approved the only editable fields are the R
127. ort from Initial Notification 7 4 1 Description amp Process Incident Reports contain the full set of information for an incident These can be based on an existing Initial Notification where some information will be pre populated and the users can enter the remaining information 1 From any screen D the Menu gt Incidents gt View Search Initial Notifications OS National Mine Safety Database 33 a imsf This is a joint initiative of the Australian and State Governments View the participating agencies national mine safety framework Home Incidents Status Reports Download Forms Mine Admin System Admin Reporting VIEW SEARCH INITIAL NOTIFICATIONS NMSD ID Mine Site X Show Deleted E Description Location Location Classification v External No Severity X Incident From Po Ex To ES Search Clear Export Connected to UAT version 1 0 0 About Us Contact Us Security Disclaimer 2 Enter the search criteria and i the Search button Page 47 Sra NMSD JURISDICTIONAL USER GUIDE Information Technology NMSD System Adr e Ds National Mine Safety Database E 3 Change P nmst This is a joint initiative of the Australian and State Gov t g agen national mine safety framework Home VIEW SEARCH INITIAL NOTIFICATIONS NMSD ID 18051 Mine Site ABEL Show Deleted Descrip
128. p down list but it s being filtered from a previous list selection and the value I want doesn t appear Mining Site User Mining Site Administrator Mining User Mining Administrator Regulatory User Regulatory Administrator NMSD System Administrator Contact the NMSD System Administrator and ask them to check that the value is in the list of lookup codes Also ask them to check that it is in the correct code association so that it will appear in the filtered list Why am I not receiving email notifications Mining Site Researcher Mining Site User Mining Site Administrator Contact the Owner organisation of the Mine Site and ask them to check that your email address has been entered correctly Mining Researcher Mining User Mining Administrator Contact your jurisdictional Inspectorate and ask them to check that your email address has been entered correctly Regulatory User Regulatory Administrator Contact the NMSD System Administrator and ask them to check that your email address has been entered correctly Page 156 NMSD JURISDICTIONAL USER GUIDE ra Information Technology Problem User Role Fix NMSD System Administrator Search Users for yourself or ask another NMSD System Administrator to check that your email address has been entered correctly Page 157 NMSD JURISDICTIONAL USER GUIDE Information Technology
129. page the following rules apply however please note that by doing this it will remove the item from all Regulatory Administrators and Users homepages Alert Type To Remove Create Initial Notification Click the link to view the Initial Notification and e click the Mark as Read button or e click the Create Incident Report button and save the associated Incident Report Create Incident Report Approve or Reject the Incident Report Create Status Report Approve or Reject the Status Report _ If the alert hasn t been actioned for a long time it will eventually drop off the list after Y a set period as defined in the System Parameters Page 19 ra NMSD JURISDICTIONAL USER GUIDE Information Technology 5 4 Calendar The calendar pop up provides a visual and interactive way for users to select and input a date and or time instead of manually typing in the date and or time A calendar is available for every date or date time input field To display the Calendar pop up G the Calendar icon E The Calendar is displayed as shown 4 February 2012 gt b gt on 3 31 1 2 3 4 5 7 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 f 10 B X 11 D 44 to go back 3 months Y d to go back one month D to go forward one month Y bb to go forward 3 months D the date you want to select and it will be returned into the input field Alternatively you can type the date
130. pdate Incident Report screen Page 72 NMSD JURISDICTIONAL USER GUIDE Sra Information Technology i E eee nmsf national mine safety framework Home NMSD ID External No Incident Date Mine Site Incident Description Incident Severity Location Description Location Classification Incident Classification Date Submitted Breakdown Sub Breakdown Breakdown Class Equipment Involved Equipment Type Model Make Injured People Add Injured Person Approvals Status Approved Date Resolution National Mine Safety Database This is a joint initiat Mine Admin UPDATE INCIDENT REPORT 18094 Deleted 10 05 2013 Time 06 Hrs 16 Mins ABEL NS y Welcome dret Time Unknown The incident description goes here High Potential Incident The description of the location where the incident occurred goes here Office Misfire Breakdown Class Detail 17 05 2013 15 06 50 Submitted by DRET Incident Breakdown Event Classification ENVIRONMENTAL AGENCIES Indoor environment Internal conditions Internal conditions Y No Injured People Approved 17 05 2013 Approved By DRET l Save Delete Cancel Connected to UAT version Contact curity Di 4 the Re Open button S sclaim Page 73 Sra NMSD JURISDICTIONAL USER GUIDE Inf
131. period This time period can be anything but must be at least quarterly There is no correlation between the Initial Notifications Incident Reports and the Status Reports other than they are all entered for a particular Mine Site If a Status Report has been accidentally or wrongly approved or rejected it can be re opened 1 From any screen Y the Menu gt Status Reports gt Update Search Status Reports ss x Z ds National Mine Safety Database sa nms This is a joint initiative of the Australian and State Governments View t national mine safety framework e Fassw Home Incidents Status Reports Download Forms Mine Admin System Admin Reporting UPDATE SEARCH STATUS REPORTS Mine Site v Show Deleted Status X Financial Year Quarter Search Clear Il Export Connected to UAT version 1 0 0 About Us Contact Us Security Disclaimer 2 Enter the search criteria and i the Search button Page 92 Sra NMSD JURISDICTIONAL USER GUIDE Information Technology National Mine Safety Database PS s ms This is a joint initiative of the Australian and State Governmen national mine safety framework Home Incidents Status ts JO ad Forms Mine Admin UPDATE SEARCH STATUS REPORTS Mine Site ABEL NSW v Show Deleted Status y Financial Year X Quarter Zj 15 result s found Mine Site Date Fro
132. r null data is results checkbox is ticked it includes all Y dimensions even if there is no measure in the database If it s left blank only dimensions that have measures in the database will be displayed For example if you select Commodities as a dimension and Fact Incident Count as a measure and tick the checkbox it will show all commodities in the database even if there were no incidents recorded against that commodity The more dimensions you select the more data will be brought back therefore it will take longer to process your request and return a result Likewise if you tick the checkbox to include null data the request will take longer to return a result Page 148 Sid NMSD JURISDICTIONAL USER GUIDE Information Technology Opening NMSD_Data csv You have chosen to open le NMSD_Data csv which is a Firefox HTML Document 962 bytes from http dret web What should Firefox do with this file E Do this automatically for files like this from now on Save File 4 D Save or Open to view the data in csv format in Excel F lt Medea ied y E o Home Inset Pagelayout Formulas Data Review View Developer Team o6 cas B een Calibri Ba Copy 7 ae HH E AutoSum V E WrapText General iel E o E Y moe on Paste Bru JE SE Merge 8 Center 8 28 Conditional Format Cell Insert Delete Format Sort amp Find amp lt J Format Painter E E
133. s Regulatory Administrator Mine Sites within their own Jurisdiction Regulatory User Mining Administrator Mine Sites where the current user s Organisation is Mining User the Mine Site Owner Mining Researcher Mining Site Administrator Mine Sites that are the same as the current user s Mining Site User Mine Site Mining Site Researcher 2 Mining Researchers and Mining Site Researchers have read only access for Incident Reports 3 The External No field can only be updated by NMSD System Administrators Regulatory Administrators and Regulatory Users 4 Incident Reports may contain 0 1 or multiple Injured People 5 If there are no injured people users must tick the No Injured People checkbox which will default the Incident Severity to High Potential Incident 6 The Incident Severity will be defaulted to the highest severity of all Injured People 7 Users must click the Save button to save any changes to the Incident Report 8 The Save Incomplete button allows users to save data without entering all mandatory fields Incident Date and Mine Site are always mandatory An alert will be put on the homepage for all users with the same role level notifying them that an Incomplete Incident Report exists 9 Researchers that have access to the data will see a read only version of the page 10 Once the Incident Report is Approved the only editable fields are the
134. s Detail kiaiii o Equipment Involved 4 Equipment Type Model Make Injured People Add Injured Person No Injured People Approvals Status Open Resolution Save Delete Cancel Connected to UAT version 1 0 0 About Us Contact Us Security Disclaimer Sid NMSD JURISDICTIONAL USER GUIDE Information Technology 4 D the Approve or Reject button Page 69 Sra NMSD JURISDICTIONAL USER GUIDE Information Technology National Mine Safety Database I ms This is a joint initiative of the Australian and national mine safety framework Download Forms Mine Admin UPDATE INCIDENT REPORT Incident Report Approved Basic Details NMSD ID 18094 External No Po Deleted Incident Date 10 05 2013 Time 06 Hrs 16 Mins Time Unknown Mine Site ABEL NSW 7 Incident Description The incident description goes here Incident Severity High Potential Incident Location Description The description of the location where the incident occurred goes here Location Classification Office y Incident Classification Misfire y Date Submitted 17 05 2013 15 06 50 Submitted by DRET Incident Breakdown Event Classification Breakdown ENVIRONMENTAL AGENCIES X Sub Breakdown borek nment T Breakdown Class Internal conditions z Breakdown Class Detail Internal conditions b
135. s Download Forms UPDATE USER Username mineAdmin Given Names mine Surname Admin Email bchapman sra com au User Roles Role iS a Mining Researcher Ra Mining Site Administrator Mining Site Researcher Mining Site User Mining User NMSD System Administrator Regulatory Administrator Regulatory User Inactive Connected to UAT version 1 0 0 About Us Contact Us Security Disclaimer 4 Check the user details are still correct and change the User Role to the required role 5 Y the Save button to save the User Page 117 NMSD JURISDICTIONAL USER GUIDE Sid Information Technology national Fa Home UPDATE USER nmsf mine safety framework This is a Incidents Status Reports Changes saved successfully int initiative of the Australian and State Governments V Download Forms National Mine Safety Database N the participating agencies System Admin Mine Admin Reset Password Organisation Username mineAdmin Given Names mine Surname Admin Email bchapman sra com au User Roles Role Mining Administrator Mining Researcher Mining Site Administrator Mining Site Researcher Mining Site User Mining User Regulatory Administrator Regulatory User Er NMSD System Administrator gt m Bass Metals Ltd A BC Iron Ltd BCD Gold NL BHP Billiton Ltd Bloomfield Collieries Pt
136. s Reports gt Update Search Status Reports ss x Z ds National Mine Safety Database sa nms This is a joint initiative of the Australian and State Governments View t national mine safety framework e Fassw Home Incidents Status Reports Download Forms Mine Admin System Admin Reporting UPDATE SEARCH STATUS REPORTS Mine Site v Show Deleted Status X Financial Year Quarter Search Clear Il Export Connected to UAT version 1 0 0 About Us Contact Us Security Disclaimer 2 Enter the search criteria and i the Search button Page 87 Sra NMSD JURISDICTIONAL USER GUIDE Information Technology National Mine Safety Database PS s ms This is a joint initiative of the Australian and State Governmen national mine safety framework Home Incidents Status ts JO ad Forms Mine Admin UPDATE SEARCH STATUS REPORTS Mine Site ABEL NSW v Show Deleted Status y Financial Year X Quarter Zj 15 result s found Mine Site Date From Date To Status ABEL 8 06 2010 12 00 00 AM 30 06 2010 12 00 00 AM Open O emoon amoron CO TAN menom ET Y Jom ma omom rara azo awe een ABEL 11 12 2010 12 00 00 AM 23 12 2010 12 00 00 AM Open 24 12 2010 12 00 00 AM 31 12 2010 12 00 00 AM Open l Connected to UAT version 1 0 0 About Us Contact Us Security Disclaimer 3 D the Min
137. s Statu ports yad Forms Mine Admin ystem Admin Reporting UPDATE SEARCH USERS Username Given Names Surname Email Role X 23 result s found Username Name Email Role pa enmarcar sim anne aetna RMN CT a A Ns em Adit Connected to UAT version 1 0 0 About Us Contact Us Security Disclaimer 3 Y the Username hyperlink to open the Update User screen Page 113 Sid NMSD JURISDICTIONAL USER GUIDE Information Technology Jos National Mine Safety Database i nmsf national mine safety framework UPDATE USER Username mineAdmin Given Names mine Surname Admin Email m1 sra com au User Roles Role Organisation Mining Administrator Barrick Gold Corporation Mining Researcher Bass Metals Ltd m Mining Site Administrator BC Iron Ltd Mining Site Researcher BCD Gold NL Mining Site User BHP Billiton Ltd Mining User Bloomfield Collieries Pty Ltd NMSD System Administrator Blue Circle Southern Cement Regulatory Administrator Breakaway Resources Ltd Regulatory User Broken Hill Pinnacles Ltd Connected to UAT version 1 0 0 About Us Contact Us Security Disclaimer 4 Change the User Role to Inactive 5 4 the Save button to save the User Page 114 Sid NMSD JURISDICTIONAL USER GUIDE Information Technology OS National Mine Safety Database ES nmst This is a joint initia
138. s contain figures about the Incidents over a certain time period This time period can be anything but must be at least quarterly There is no correlation between the Initial Notifications Incident Reports and the Status Reports other than they are all entered for a particular Mine Site A Status Report can be re submitted if it has been rejected 1 From any screen D the Menu gt Status Reports gt Update Search Status Reports Page 96 Sid NMSD JURISDICTIONAL USER GUIDE Information Technology OS National Mine Safety Database ES nmsf This is a joint initiative of the Australian tate Govern t national mine safety framework Incidents Status Reports Download Forms Mine Admin System Admin Reporting UPDATE SEARCH STATUS REPORTS Mine Site Show Deleted Status y Financial Year X Quarter y Search Clear Export Connected to UAT version 1 0 0 About Us Contact Us Security Disclaimer ds National Mine Safety Database ad nmsf This is a joint initiative of the Australian anc national mine safety framework Incidents Status Reports ad Forms UPDATE SEARCH STATUS REPORTS Mine Ste T ec Status Rejected v Financial Year ate Quarter Search Clear Export 5 result s found Mine Site Date From Date To Status sn 12000 1 01 2011 12 00 00 AM 16 03 2011 12 00 00 AM se 12 00 00 AM 15 03 2011 12 00 00 AM 14 03 2011 12 00 00 AM 16 03 2011 1
139. s gt lt InjuryDate gt 2012 04 19T00 00 00 lt InjuryDate gt 4 Close the tab or window to return to the Search Incident Reports screen Page 146 Sra NMSD JURISDICTIONAL USER GUIDE Information Technology 9 REPORTING The NMSD application allows users to perform their own ad hoc reporting queries on the data Based on the user criteria and security permissions data is exported to Excel where further analysis can be performed In Excel users can create Pivot Tables Graphs Charts etc Once the data is in Excel it is the user s responsibility to manipulate and display the data in the way they want Data is only displayed through the reporting module if it s Approved In addition data only moves to the reporting module overnight Therefore if data is approved one day it will not be available in the reporting module until the next day 1 From any screen Y the Menu gt Reporting National Mine Safety Database nmst This is a joint initiative of the Australian and State Governme national mine safety framework Home Incidents Status Reports Download Forms Mine Admin System Admin Reporting REPORTING Perspective i o m Dimensions Select All Measures Select All Include empty or null data in results Enter a year to report on ending 30 Jun YYYY Select a quarter to report on X Exportto Excel Connected to UAT version 1 0
140. scription Status bd Location Location Classification titi External No BS Severity g a Incident From Search Clear Export 1 result s found To E El M l i SO bainte Incident Date Incident Description Location Description ID No Classification The incident description The description of the location where the goes here incident occurred goes here Connected to UAT version 1 0 0 About Us Contact Us Security Disclaimer 3 Y the NMSD ID hyperlink to open the Update Incident Report screen Page 67 Sra NMSD JURISDICTIONAL USER GUIDE Information Technology Home Incidents Status Reports Download Forms Mine System Admin Reporting UPDATE INCIDENT REPORT Basic Details NMSD ID 18094 External No Deleted C Incident Date 10 05 2013 E Time 06 Hrs 16 Mins Fl Time Unknown Mine Site ABEL NSW X Incident Description The incident description goes here Incident Severity High Potential Incident Location Description The description of the location where the incident occurred goes here Location Classification Office y Incident Classification Misfire X Date Submitted 17 05 2013 15 06 50 Submitted by DRET Incident Breakdown Event Classification Breakdown ENVIRONMENTAL AGENCIES Sub Breakdown Indoor environment y Breakdown Class Internal conditions z Breakdown Clas
141. ser Mining Site Researcher Within each role a second level of security has been implemented so that users can only see their own data NMSD System Administrator can see all data Regulatory Administrator and Regulatory User can only see data in their own Jurisdiction Mining Administrator Mining User and Mining Researcher can only see data in their own Organisation owner of a mine site Mining Site Administrator Mining Site User and Mining Site Researcher can only see data in their own Mine Site For more details about the permission levels of users and the pages they can access functions they can perform refer to the user permissions in Appendix A 1 From any screen Y the Menu gt Mine Admin gt Create User Page 101 Sid NMSD JURISDICTIONAL USER GUIDE Information Technology National Mine Safety Database Log Out This is a joint initiative of the Australian and State Governments View the participating agencies national mine safety framework Home Incidents Status Reports Download Forms Mine Admin System Admin Reporting CREATE USER Username Password Confirm Password Given Names Surname E mail User Roles Role gt Mining Administrator Mining Researcher Mining Site Administrator Mining Site Researcher m Mining Site User Mining User NMSD System Administrator Regulatory Administrator Regulatory User Lr Co
142. sers for any Jurisdiction Organisation or Mine Site 11 If the logged in user is a Regulatory Administrator they can only create users within their own Jurisdiction If creating a Regulatory Administrator or Regulatory User the only Jurisdiction they can select is their own If creating a Mining Administrator Mining User or Mining Researcher the only Organisations Mine Owners they can select are those where the address is within their own Jurisdiction If creating a Mining Site Administrator Mining Site User or Mining Site Researcher the only Mine Sites they can select are those where the Mine Site Jurisdiction is within their own Jurisdiction 12 If the logged in user is a Mining Administrator they can only create users within their own Organisation If creating a Mining Administrator Mining User or Mining Researcher the only Organisation Mine Owner they can select is their own If creating a Mining Site Administrator Mining Site User or Mining Site Researcher the only Mine Sites they can select are those where the Mine Site Owner is their own Organisation 13 If the logged in user is a Mining Site Administrator they can only create users within their own Mine Site If creating a Mining Site User or Mining Site Researcher the only Mine Sites they can select are their own Page 105 ra NMSD JURISDICTIONAL USER GUIDE Information Technology 7 15 Update Search User 7 1
143. stem Administrators can mark records as deleted 6 The Delete button flags the record as deleted in the database 7 If the Initial Notification has been marked as Deleted then the Delete button will not be visible 8 The Mark as Read button will remove the Initial Notification from the Alerts section on the Homepage and remove the Mark as Read button for the Initial Notification 9 Only NMSD System Administrators Regulatory Administrators and Regulatory Users can mark Initial Notifications as read 10 The Create Incident Report button navigates to the Create Incident Report page and pre populates the basic details of the Incident Report 11 If an Associated Incident Report has already been created for the Initial Notification then a link to the Associated Incident Report will be provided and the Create Incident Report button will no longer be visible 7 2 3 Dependencies The Initial Notification must exist in the NMSD application Page 38 ra NMSD JURISDICTIONAL USER GUIDE Information Technology 7 3 Create Incident Report from Scratch 7 3 1 Description amp Process Incident Reports contain the full set of information for an incident These can be created from scratch if no Initial Notification has been created or can be based on an existing Initial Notification Incident Reports should be entered directly into the NMSD where possible however forms can be downloaded and filled out while not
144. t Classification Breakdown ENVIRONMENTALAGENCIES O OY Sub Breakdown Indoor environment M Breakdown Class Internal conditions Breakdown Class Detail Internal conditions g 7 Z Equipment Involved Equipment Type bd Model Make Injured People Add Injured Person Y No Injured People Approvals Reject Status Open Resolution l Save Delete y Cancel Connected to UAT version 1 0 0 About Us Contact Us Security Disclaimer Page 78 Sra NMSD JURISDICTIONAL USER GUIDE Information Technology 5 Successful re opening will result in a message being displayed on the screen 7 8 2 Business Rules Description 1 Once the Incident Report is Approved the only editable fields are the Resolution and Status via the Re Open or Close buttons The Incident Report is not editable once the Status is Closed 2 Once the Incident Report is Rejected it can be edited by users in the same group level as the person who originally submitted the report and then Re Submitted 3 Only NMSD System Administrators Regulatory Administrators and Regulatory Users can Approve Reject Re Open or Close an Incident Report 4 An Incident Report can only be approved or rejected if the Status is Open 5 An Incident Report can only be re opened if the Status is Appro
145. tatus is Approved 10 Re Opening a Status Report changes the Status back to Open and clears out the values for Approved Date and Approved By or Rejected Date and Rejected By fields This also removes the record from the OLAP database and can no longer be reported on 11 When a Status Report is Approved this allows the record to be available in the OLAP database and can be reported on 12 When the Status has been changed from Open to anything else the alert on the Regulatory Administrator s homepage will be removed If the Status is changed back to Open an email will be sent and an alert will appear on the homepage again 13 This screen is read only for Mining Researcher and Mining Site Researcher roles 7 13 3 Dependencies The Status Report must exist in the NMSD application Page 100 ra NMSD JURISDICTIONAL USER GUIDE Information Technology 7 14 Create User 7 14 1 Description amp Process Users must exist in the NMSD application before they can log in and perform any actions Users can only see other users at a lower level than themselves and not all user roles can access these pages to create update users NMSD System Administrators can see all users The user role hierarchy is NMSD System Administrator Regulatory Administrator Regulatory User Mining Administrator Mining User Mining Researcher Mining Site Administrator Mining Site U
146. te and verify whether the record should be deleted or Rejected If rejected ask them to reject the record If deleted contact the NMSD System Administrator and ask them to delete the record Page 154 NMSD JURISDICTIONAL USER GUIDE Sra Information Technology Problem User Role Fix Regulatory User Regulatory Administrator If the record needs to be deleted contact the NMSD System Administrator and ask them to delete the record If the record can be Rejected search and navigate to the record and the Reject button Refer to sections 7 6 and 7 12 NMSD System Administrator Search and navigate to the record and the Delete button Refer to section 5 6 I can t submit a PDF SmartForm Mining Site User Mining Site Administrator Mining User Mining Administrator Regulatory User Regulatory Administrator NMSD System Administrator Verify that you are connected to the Internet Verify that there are no validation error messages displayed on the SmartForm Verify that you have entered your username and password correctly on the SmartForm Verify that you are allowed to submit data for the Mine Site that is selected on the SmartForm Ensure that you haven t already submitted that particular SmartForm I ve forgotten my password and can t log in Mining Site Researcher Mining Site User Mining Site Administrator Contact the Owner organisation of the
147. ted and any previous versions of a page that may be stored in a browser s cache which may contain information that has been superseded since a previous visit to that page To ensure that the latest and correct version of a page is displayed it is essential that your browser s settings are set to display the latest version generated of a page within the system 4 1 Internet Explorer We recommend that users set the following options in Internet Explorer IE 1 Open Internet Explorer 2 From the Tools menu tod D Internet Options to open the Internet Options dialog box Internet Options General Security Privacy Content Connections Programs Advanced Home page Se To create home page tabs type each address on its own line A y tip www sra com auf Use default Use blank E Delete temporary files history cookies saved passwords and web Form information p Change search defaults Settinos Browsing history Change how webpages are displayed in Settings tabs Appearance 3 On the General tab in the Browsing history section 20 the Settings button to open the Temporary Internet Files and History Settings dialog box Page 10 Sid NMSD JURISDICTIONAL USER GUIDE Information Technology Temporary Internet Files and History Sett Temporary Internet Files Internet Explorer stores copies of webpages images and media For Faster viewing later Check for newer versions of stored p
148. ter the Incident Report details Page 40 ra NMSD JURISDICTIONAL USER GUIDE Information Technology The External No can only be updated by NMSD System Administrators Regulatory Y Administrators and Regulatory Users The Add Injured Person button will be enabled after the Incident Date has been entered The Incident Severity will be set to High Potential Incident if No Injured People has been ticked 3 Y the Add Injured Person button to add a new injured person Page 41 Sra NMSD JURISDICTIONAL USER GUIDE Information Technology CREATE INJURED PERSON Person Details Given Names Surname Date of Birth Gender Workers Compensation Job Type ID Type of Work Employer Shift Start Time Shift End Time Hours Worked Travel Hours Rostered Travel Hours Roster Pattern Street Address Postal Address Address 1 Address 1 Address 2 Address 2 Post Code zc i Post Code Suburb Suburb State State Phone i Phone Fax Fax Mobile Mobile Email Email ANZSCO Major Group ANZSCO Sub Major Group ANZSCO Minor Group ANZSCO Unit Group ANZSCO Occupation Injury Details Date of Injury 12 04 2013 El Time 10 Hrs 00 Mins Time Unknown Date Reported El Time 00 Hrs 00 Mins Injury Severities Fatality Z Permanent Incapacity C Lost T
149. tiative of the Australian and State Governments View the participating agencies Status Reports Download Forms Mine Admin System Admin Reporting UPDATE SEARCH INCIDENT REPORTS NMSD ID Mine Site Show Deleted al Description Status v Location Location Classification hd External No Severity v Incident From Po E To Po E Search Clear J Export Connected to UAT version 1 0 0 About Us Contact Us Security Disclaimer 2 Enter the search criteria and i the Search button Page 56 Sra NMSD JURISDICTIONAL USER GUIDE Information Technology National Mine Safety Database nt initiative This is a joint initiative o national mine mst Home Incidents Status Reports ownload Forms Mine Admin n Reporting UPDATE SEARCH INCIDENT REPORTS NMSD ID 18094 Mine Site ABEL NSW v Show Deleted Description Status ye Location Location Classification X External No o E Severity 2 Incident From E To E Search Clear Export 1 result s found sis Es Incident Date Incident Description Location Description sacan pus Status Classification Site 07 05 2013 The incident descri The description of the location where the ABEL 06 16 00 goes here incident occurred goes here Connected to UAT version 1 0 0 About Us Contact Us Security Disclaimer 3 D the NMSD ID hyperlink to op
150. tion Location Location Classification v External No oo gt Severity e Incident From E To El Search Clear Export 1 result s found pea Etema Incident Date Incident Description Location Description Location cios Classification Site ID No 30 04 2013 The incident description A description of the location where the incident Be ee ee ee catalan Connected to UAT version 1 0 0 About Us Contact Us Security Disclaimer 3 Y the NMSD ID hyperlink to open the View Initial Notification screen Jos National Mine Safety Database nmsf fae national mine safety framework Home Incidents Status Reports nload Forms Mine Admin n Admin Reporting VIEW INITIAL NOTIFICATION NMSD ID 18051 External No Deleted No Incident Date 30 04 2013 3 00 00 PM Time Unknown No Mine Site ABEL Incident Description The incident description goes here Incident Severity Lost Time Injury Location Description A description of the location where the incident occurred goes here Location Classification Underground Date Submitted 01 05 2013 09 17 35 Submitted by DRET Sub Major Injured Person Minor Group Unit Group Occupation Severities Tester Bob Male Labourers and Mining and Mining Create Incident Report Mark as Read Delete Cancel Connected to UAT version 1 0 0 About Us Contact Us Security Disclaimer 4 D the Create Incident Report button Page 48 Sra NM
151. tion xmins xsi http www w3 org 2001 XMLSchema instance xmins xsd http www w3 org 2001 XMLSchema gt lt IncidentNotification xmins gt lt MineName gt lt MineSiteID gt 190 lt MineSiteID gt lt ExternalNo gt test 1 lt ExternalNo gt lt IncidentDate gt 1940 10 20T07 56 00 lt IncidentDate gt lt Description gt test 1 lt Description gt lt LocationDescription gt biztalk test lt LocationDescription gt lt LocationClassificationLovId gt 27 lt LocationClassificationLovId gt lt DateSubmitted gt 2013 04 12T11 21 28 941527 09 30 lt DateSubmitted gt lt SubmittedByUserID gt Biztalk test lt SubmittedByUserID gt lt InjuredPeople gt lt GivenNames gt person lt GivenNames gt lt Surname gt 1 lt Surname gt lt DateOfBirth gt 1939 10 20 lt DateOfBirth gt lt SexLovId gt 25 lt SexLovId gt lt ANZSCOMajorGroupLovId gt 46 lt ANZSCOMajorGroupLovId gt lt ANZSCOSubMajorGroupLovid gt 54 lt ANZSCOSubMajorGroupLovId gt lt ANZSCOMinorGroupLovId gt 97 lt ANZSCOMinorGroupLovid gt lt ANZSCOUnitGroupLovId gt 194 lt ANZSCOUnitGroupLovid gt lt ANZSCOOccupationLovId gt 552 lt ANZSCOOccupationLovId gt lt InjuredPeopleSeverities gt lt SeverityLovId gt 35 lt SeverityLovId gt lt InjuredPeopleSeverities gt lt InjuredPeople gt lt TimeUnknownFlag gt false lt TimeUnknownFlag gt lt NoInjuredPeopleFlag gt false lt NoInjuredPeopleFlag gt lt IncidentNotification gt lt IncidentNotificatio
152. tive of the Australian and State Governments View t national mine safety framework Home Incidents Status Reports Download Forms Mine Admin System Admin Reporting UPDATE USER Changes saved successfully Username mineAdmin Reset Password Given Names mine AS Surname Admin Email bchapman sra com au User Roles Role fp Winning Annsa Mining Researcher Mining Site Administrator Mining Site Researcher Mining Site User m Mining User NMSD System Administrator Regulatory Administrator Regulatory User Inactive 4 Connected to UAT version 1 0 0 About Us Contact Us Security Disclaimer 6 Successful save will result in a message being displayed on the screen 7 16 2 Business Rules Description 1 Only NMSD System Administrator Regulatory Administrator and Mining Administrator users have access to this page 2 Inactive users have no permissions and cannot log onto the system 7 16 3 Dependencies The User must exist in the NMSD application before it can be updated Page 115 Sid NMSD JURISDICTIONAL USER GUIDE Information Technology 7 17 Reactivate a User 7 17 1 Description amp Process Users must exist and have an active role in the NMSD application before they can log in and perform any actions Inactive users cannot log into the NMSD application therefore if a user already exists as Inactive they must be reactivated
153. ult in a message being displayed on the screen 7 4 2 Business Rules Description 1 The Mine Site combo box is restricted based on the user s role in the following table User Role Access NMSD System Administrator All Mine Sites Regulatory Administrator Mine Sites within their own Jurisdiction Regulatory User Mining Administrator Mine Sites where the current user s Organisation is Mining User the Mine Site Owner Mining Site Administrator Mine Sites that are the same as the current user s Mining Site User Ming Site 2 Mining Researchers and Mining Site Researchers cannot create Incident Reports 3 The External No field can only be entered by NMSD System Administrators Regulatory Administrators and Regulatory Users 4 Incident Reports may contain 0 1 or multiple Injured People 5 If there are no injured people users must tick the No Injured People checkbox which will default the Incident Severity to High Potential Incident 6 The Incident Severity will be defaulted to the highest severity of all Injured People 7 Users must click the Save button to create the Incident Report The Status is automatically set to Open when the Incident Report is saved 8 When an Incident Report is created all Regulatory Administrators and Users for the Mine Site s Jurisdiction will be notified by email and an alert added to their homepage 9 The Save Incomplet
154. up Codes System Parameters Create Code Association Update Search Code Association and Audit Logs Page 16 Sra NMSD JURISDICTIONAL USER GUIDE Information Technology S The Body displayed on all screens This is where the content of each page is displayed E Footer displayed on all screens This section contains information about the database you are connected to and the version It also contains links to the About Us Contact Us Security and Disclaimer pages 5 2 Homepage The homepage has 3 main sections as shown below that turn on and off depending on who is logged in Welcome nswregadmin Regulatory Administrator New National Mine Safety Database South Wales This is a joint initiative of the Australian and State Governments View the participating agencies national mine safety framework Change Password Log Out Home Incidents Status Reports Download Forms Mine Admin Reporting WELCOME TO THE NATIONAL MINE SAFETY DATABASE HOME PAGE Please use the menu above to navigate through the system Bulk Upload Summary 678 successful rows in 30 successful submissions A new Incomplete Incident Report has been created on 1 04 2013 12 00 00 1250 successful rows and 2344 failed rows in 58 failed submissions AM A new Incomplete Incident Report has been created on 8 04 2013 12 00 00 AM A new Incomplete Incident Report has been created on 2 04 2013 12 00 00 AM A new Incomplete Incident Report has been created on
155. urisdiction X 1 result s found Name Address Location Mine Type Operation Type Jurisdiction T E vestida Connected to UAT version 1 0 0 About Us Contact Us Security Disclaimer 3 Y the Name hyperlink to open the Update Mine Site screen Page 134 Sra NMSD JURISDICTIONAL USER GUIDE Information Technology Welcome dret NMSD System Adm t National Mine Safety Database s I mst This is a joint initiative of the Australian and State Governments View the participating agencies national mine safety framework Home Incidents Status Reports Download Forms Mine Admin System Admin Reporting UPDATE MINE SITE Basic Details Mine Site Name Test Mine Site Deleted Location 110km West of Newman Jurisdiction Western Australia e External Mine Identifier Latitude 23 191000000000000 Longitude 118 788000000000000 Mine Type Open Cut Underground v Operation Type Mining X Contact Details Add Contact Details Associated Organisations Edit Delete Organisation Type Organisation Name ANZSIC Class Edit Delete Owner SRA INFORMATION TECHNOLOGY PTY LTD Coal Mining Add Associated Organisations Commodities Edit Delete Name Primary Commodity san peee eoa Delete ji Cancel Connected to UAT version 1 0 0 About Us Contact Us Security Disclaimer 4 Update the Mine Site details
156. ustralian and State Governments View the participating agenci national mine safety framework Home Incidents Status Reports Download Forms Mine Admin System Admin Reporting UPDATE SEARCH USERS Username Given Names Surname Email Role Ad Connected to UAT version 1 0 0 About Us Contact Us Security Disclaimer 2 Enter the search criteria and i the Search button dee Ss National Mine Safety Database EE E nmsf This is a joint initiative o ustralian and Stat national mine safety framework Home cidents S 5 JOW orms Mine Adm n Admin Reporting UPDATE SEARCH USERS Username Given Names Surname Email Role y 23 result s found Username Name Email Role a ester een CS O 7 IT ma A Gea o Connected to UAT version 1 0 0 About Us Contact Us Security Disclaimer 3 Y the Username hyperlink to open the Update User screen Page 107 Sid NMSD JURISDICTIONAL USER GUIDE Information Technology National Mine Safety Database 3 I mst This is a joint initiative of the Australian and State Governments View the participating as national mine safety framework Home Incidents Status Reports Download Forms Mine Admin System Admin Reporting UPDATE USER Username mineAdmin Given Names mine Surname Admin Email mi sra com au i 7 User Roles Role Organisation Mining Administrator ia Barrick
157. ved Rejected or Closed 6 An Incident Report can only be closed if the Status is Approved or Rejected 7 A Resolution must be entered when closing an Incident Report 8 Re Opening an Incident Report changes the Status back to Open and clears out the Approved Date and Approved By or Rejected Date and Rejected By values This also removes the record from the OLAP database and can no longer be reported on 9 When an Incident Report is Approved this allows the record to be available in the OLAP database and can be reported on 10 When the Status has been changed from Open to anything else the alert on the Regulatory Administrator s homepage will be removed If the Status is changed back to Open an email will be sent and an alert will appear on the homepage again 7 8 3 Dependencies The Incident Report must exist in the NMSD application and it must be rejected Page 79 Sid NMSD JURISDICTIONAL USER GUIDE Information Technology 7 9 Close Incident Report 7 9 1 Description amp Process Incident Reports contain the full set of information for an incident They must be approved before they can be reported on Once an Incident Report has been approved it can then be closed 1 From any screen Y the Menu gt Incidents gt Update Search Incident Reports OS National Mine Safety Database pii mst This is a joint initiative of the Australian and State Governm nat
158. ved for that date range 5 6 Deleting The ability to delete records within the NMSD is only permissible by the NMSD System Administrator If the deletion of a record is required the user should contact the Regulatory Administrator who if appropriate will the pass the record to the NMSD System Administrator Page 20 NMSD JURISDICTIONAL USER GUIDE Information Technology If after submission and before approval a mistake is discovered within a record the user should notify their Administrator who can reject the record If a mistake is discovered after approval the record can also be re opened and then rejected _ Deleting a record does not delete it from the NSMD there will always be a record of Y the record being created though it will not count towards the statistics used for creating reports 5 7 Submitting Notifications and Reports to the NMSD Initial Notifications Incident Reports and Status Reports can also be submitted to the NMSD via offline SmartForms which are in addition to directly submitting information to the NMSD SmartForms are PDF forms that can be saved to a user s PC and can filled out without having to be connected to the Internet These SmartForms can be completed and then submitted the next time you have access to the Internet The SmartForms are available from any page of the NMSD by clicking the Download Forms menu A ote Se Welcome nswregadmin gt E pS Nationa
159. w gt e ee 6 Now you can create Pivot Tables Charts and Graphs etc 9 1 Create a Pivot Table in Excel 1 To create a Pivot Table highlight all of the data and a Insert Pivot Table from the menu Rs 0 BE tome inset _ravetayout Formulas pata Review View Developer Fem OO 2008 asa gro O iO a0a4 FHT Tables oH e T i ug Sparklines Filter Links mi Text aed Symbols A26 f Jurisdiction E F E H 1 3 K LE Choose the data that you want to analyze Select a table or range NMSD_Data A 1 C 23 E Choose where you want the PivotTable report to be placed New Worksheet Existing Worksheet i NMSD_Data A 26 Page 150 sra NMSD JURISDICTIONAL USER GUIDE information Technology 2 Select a table or range will be pre populated with your highlighted data Select New Worksheet or Existing Worksheet and specify a location then Y the OK button la 5 E Home Insert Page Layout Formulas Data Review View Developer Team Options Design Z Sort Insert Refresh Change Data Clear Select Move Slicer z Source PivotTable ols licrosoft Excel PivotTable Tools PivotTable Name Active Field PivotTablel ES Options Qy Field Setting PivotTable Active Field Fields Items PivotChart amp Sets y T Sort amp Filter Data Actions Calculations A26 bd j Y B c D E F G
160. will be added to the homepage of all users with the same role 11 The Add Injured Person button in the Injured People section will open a pop up window to enable the user to enter the Injured Person s details 12 The values in the Sub Breakdown combo box is filtered by the Breakdown selected Page 45 Sra NMSD JURISDICTIONAL USER GUIDE Information Technology Description 13 The values in the Breakdown Class combo box is filtered by the Sub Breakdown selected 14 The values in the Breakdown Class Detail combo box is filtered by the Breakdown Class selected 15 Incident Date must be today s date or earlier 16 The Injured Person s Date of Birth must be before the date of the Incident 17 Shift Start Time and Shift End Time must be in 24HH MM format 18 Hours Worked Travel Hours and Rostered Hours must be a decimal e g 8 5 25 19 Hours Worked will be defaulted based on the Incident Time and the Shift Start Time however this can still be modified 20 The Injured Person s Date of Injury must be on or after the date of the Incident 21 The Injured Person s Date Reported must be on or after the Date of Injury 22 The values in the Sub Mechanism combo box is filtered by the Mechanism selected 23 The values in the Sub Nature combo box are filtered by the Nature selected 24 The values in the Body Sub Location combo box are filtered by the Body Location
161. y Ti om sapar Adobe kenda CES File Edit View Window 2B B2BeEoEu2u O 2 2 0 gt BB Tools Sign Comment Extended gus National Mine Safety Database omsi Create Initial Notification version 1 0 0 mine satay Form ID Basic Details e External No Incident Date i Unknown Mine Site Incident Description Incident Severity Location Description Location Classification E Injured People y i No records yet L Noinjwed People 5 At this point you can a enter all data and submit to the NMSD assuming you are connected to the Internet b enter all data and save until you are connected to the Internet or c enter some of the data and save until later to finish 6 To save the document A the Save button s33 Itis always a good idea to save your document before submitting so that you have a Y copy for your records 7 To submit the data to the NMSD application da the Submit button Page 23 NMSD JURISDICTIONAL USER GUIDE Information Technology Each SmartForm has a specific identifying number which can be found in the top right hand corner under the header and therefore can only be submitted ONCE Please ensure you use a new SmartForm for each submission you need to make A successfully submitted SmartForm should be deleted or stored in a separate location to blank forms to prevent mix ups If you
162. y Ltd Blue Circle Southern Cement Breakaway Resources Ltd Broken Hill Pinnacles Ltd Caledon Coal Pty Ltd LCartlomasino Caldfialele tel Connected to UAT version 1 0 0 About Us Contact Us Security Disclaimer NMSD Sy Ch Reporting Successful save will result in a message being displayed on the screen When reactivating a user they may have forgotten their previous password so it might be a good idea to reset the password after saving the user details This will send an email to the user containing the new password 7 17 2 Business Rules Description 1 Only NMSD System Administrators Regulatory Administrators Mining Administrators and Mining Site Administrators have access to this page Page 118 NMSD JURISDICTIONAL USER GUIDE Sra Information Technology Description The following table shows a user s role and which type of subsequent user they are allowed to create Role Create Update Delete NMSD System Administrator NMSD System Administrator Regulatory Administrator Regulatory User Mining Administrator Mining User Mining Researcher Mining Site Administrator Mining Site User Mining Site Researcher Inactive Regulatory Administrator Regulatory User Mining Administrator Mining User Mining Researcher Mining Site Administrator Mining Site User Mining Site Researcher

National Mine Safety Database Jurisdictional User Guide

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