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Nominal Accounting Software User Guide

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1. e New Financial Year o Click New Financial Year to launch the Nominal end of financial year wizard al End of year wizard Nominal end of financial year wizard ha This wizard will assist with finalising your company data file and creating a new file for the H Backup data file next finanacial year Use the check list on the left as a guideline to the tasks that you need Reconcile Accounts to complete Review Reports The first thing you need to do is make a copy of your current company data file Actually Send to Advisor make twocopies of your file Don t skip this step think about the amount of time you spent Make Adjustm ents in recording your data good now make two copies to locations outside your computer email cd usb ftp dropbox file share Start a new year The Nominal end of financial year wizard will be discussed more in depth later in this guide e Exit o Click Exit and then Yes to the Exit the application screen that opens to exit the software Nominal Accounting Software 21 Nominal Accounting Software Dashboard al F View Add Use The Dashboard tab includes features used to organise your online life The table below describes the commands available on the Dashboard tab and the associated descriptions Commanos are listed by group from left to right Command Description Click View to view your business dashboard and get a better understanding of your business status Click Add to
2. 34 textSuperMember 2 35 dateDOB 2 36 dateHire 2 37 dateLeaving 2 38 coMartial 2 39 coGender 2 40 coManager 2 41 coEmployment 2 42 coWageType 2 43 cbPayFrequency 2 44 cb WagesAccount 2 45 cbTaxScale 2 112 September 2011 46 isHELP 2 47 isCDEP 2 48 isSFSS 2 49 DependencyObjectType 2 50 IsSealed 2 51 Dispatcher 2 52 companyName 3 53 companyABN 3 54 companyAddress1 3 55 companyAddress2 3 56 companyCity 3 57 companyState 3 58 companyPostCode 3 59 companyCountry 3 60 phoneNumber 3 61 faxNumber 3 62 emailAddress 3 63 webSite 3 Nominal Accounting Software 113 User Guide Nominal Accounting Software Keyboard Shortcuts Shortcut Description 114 September 2011
3. Boise ID 83676 Terms 30 days United States Ship Date 9 4 2011 Type Quantity Price Total exTax 950 00 Balance Memo Ledger Time billing Ireland Organics Tax 95 00 Received Job Project Cost Substitute Bookkeeping W ce Bookkeeping Help 950 00 Total 1045 00 Pay Method Tax Code GST EFTPOS Attachment E z Pay Details Template Invoice template paypal d We le elz 82 September 2011 Report Dashboard Sales Bank Books 7 ao s z P b a f a Accounts Journal Banking Sales Lists Job Cost GST Balance X x v x X X X Sheet Purchases User Guide Manage Payroll Billing Report SBR ATO Tools Web g fe m ms wo O ee A 0 lll a Profit Trial Cash and Loss Balance Flow X v X z Income Expense Asset Liability Items Services Sales Purchases Staff Reports Snapshot Charts The Report tab provides access to several different report types To view a report access the desired report type from the Ribbon and the report displays The table below lists the commands available on the Payroll tab and the associated descriptions Commands are listed by group from left to right Command sul Accounts F A Journal h Em ae Reports Banking Nominal Accounting Software Description The Accounts dropdown provides access to e Accounts List e Account Transactions e Journal Summary e Journal Detail The Journal dropdown provides access t
4. Each journal transaction is associated with a source such as an invoice or payment e Returns o Click the Returns button to view records related to returns e Invoices o Click the Invoices button to view records related to invoices e Credits Applied o Click the Credits Applied button to view records related to credits applied Nominal Accounting Software 53 Nominal Accounting Software General o Click General to view a list of all general ledger records e Payments Received o Click Payments Received to view a list of all records related to payments received e Payments Made o Click Payments Made to view alist of all records related to payments made e Purchase Order o Click Purchase Order to view all records related to purchase orders e Receive Money o Click Receive Money to view all records related to monies received e Spend Money o Click Spend Money to view all records related to spending money 54 September 2011 User Guide Purchases Dashboard Sales Bank Books Purchases W dl dl t Pay Open Closed All Accounts 7 Purchase Supplier Payable Advanced Search f Purchase Purchases Analyze Search The Purchases tab is used to manage business purchases items or services It can also be used for items being sold tracking inventory and for services and other items with outstanding payments If payment is made in full or supplier payments do not need to be tracked then Spend Money may be used
5. Settings Click the Activate Paid License button to validate your Es payment and activate your software license Please make sure Activate to enter the same email addressed used when making the Paid License purchase Click the Extend Trial button to extend your trial period by one month Enter the appropriate details to extend your license License Click Buy Now to purchase Nominal Accounting Software Click this button to be taken to your PayPal account to purchase the software Click the Check For Updates button to verify that the latest version of the software is installed If it is not installed the Check For newest version can be downloaded Updates Click the Win Donate 200 button to fill out a survey about the software Win Donate 200 96 September 2011 User Guide Web PayPal E i k Ei amarras Je Hiari Google Pi iaj i PayPal Import Freshbooks Harvest SalesForce SugarCRM Highrise Google Transactions Cards Items Integrate The Web tab provides access to integration related functions Use the commands available in the Integrate group to integrate Nominal with many online services The table below lists the commands available on the Web tab and the associated descriptions Commands are listed by group from left to right Command Description Click the PayPal Transactions button to download transactions from your PayPal account and create account records You will need your PayPal API accou
6. Tax Withheld Individual Enter any payments of salary wages bonuses and commissions paid to the Non Business payee as an employee company director or office holder Include the total Gross gross amount before amounts are withheld for tax Additional Click the dropdown to enter any additional details about the payee s Nominal Accounting Software 93 Nominal Accounting Software Details withholdings Report Amendment Indicator Check the checkbox if this report contains amended data Section B Payer Most of the information in the Section B Payer tab will be automatically populated with information from other areas in the software 1 What is your Australian business number ABN or your withholding number 78123456789 2 What is your registered business name or trading name Lagniappe Enterprises gt Declaration by Payer Declaration Type TrueAndCorrect v Accepted 4 What is your business address Overseas Address O Line 1 12 Main Street 4 Line 2 City Suburb West Beach Post Code 5024 State NSW y Country australia Signature Date Timestamps O 3 9 18 2011 5 Who is your contact person 94 September 2011 What is your Australian business number ABN or your withholding number What is your registered business name or trading name Declaration by Payer What is your business address Who is your contact person Nominal A
7. 8 TFN Exemption Code Pay As You Go Withholding Tax Withheld Individual Non Business Gross 2 What is your Name Family Name v Additional Details 9 Report Amendment Indicator O Please note this form handles only Individual Non Business Withholding Payment Details Given Name Other Given Name 4 What is your Date of birth Birth Date 0 Select a date Gs 5 What is your home Address in Australia Overseas Address _ Line 1 111 line gt Timestamps Section A Payee Description Load Click the Load button to load an XML file containing your AusKey credentials TEN List Choose the correct credentials from the TFN List Select or type the appropriate start date for the period from the Start Period Start Period dropdown End Period Select or type the appropriate end date for the period from the End Period dropdown 3 Password Enter your AusKey password for the BAS 4 Company ABN Type the appropriate company ABN in the field 92 September 2011 User Guide 5 Apply Click Apply to set your username and verify your password Pre Lodge PAYG Click Pre Lodge TFN to submit the Pre Lodge TFND service 6 Lodge PAYG Click Lodge TFN to submit the Lodge TFND List of Click the List of Employees dropdown to select an employee from the list This Employees list is created from the card list 8 Load Click Load to load the list of employees created from the card
8. Add to add a new customer not in the list e Task o Type the task in the task cell This is a description that will be provided on the invoice Nominal Accounting Software 79 Nominal Accounting Software e Days o Type the hours worked for each day of the week The hours are totalled in the Total field e Invoice o Click Invoice to create a new invoice based on the information entered in the time sheet e Apply o Click Apply to total the hours in the timesheet e Close o Click Close to close the timesheet without saving e Copy Last o Click Copy Last to copy the last entry in the timesheet to a new row e Delete o Click Delete to delete the timesheet 80 September 2011 User Guide Bill Time Once time has been entered for an employee or multiple employees an invoice can be created to bill a client for time worked Create an invoice for the selected customer using the selected weekly tasks Customer Ireland Organics Service Rate Nominal Accounting Software 81 Nominal Accounting Software To create an invoice for a customer choose the desired customer from the Customer dropdown Check the desired timesheets using the checkbox in the Selected column Click Invoices An invoice is created E gt w Customer Invoice Invoice Details 9 4 2011 P ID 20004 Comment PO Ref _ Tax Inclusive Customer Ireland Organics Ship To 23176 Broadway Ave Due Date 10 4 2011
9. SBR using the new Australian Government interface for submission of quarterly BAS forms Simple User Interface enabling faster performance of routine tasks Quick Learning Ladder Windows 7 Themes using a Microsoft Office Ribbon interface Payroll function for managing employee salaries and payments Basic inventory for buying and selling items Bank Statement Import and Synchronisation 2 September 2011 User Guide Using this Guide The Nominal Accounting Software User Guide was developed to help familiarise you with the software While we developed Nominal to be simple and intuitive we acknowledge that our customers may need some assistance This guide contains the following sections e Introduction o This section provides an introduction to the software and SBR e Getting Started o This section is a quick start guide to the software including the first steps you ll take using the software e Product Areas o This section provides detailed information about the different areas of the software including an overview of the screens buttons and associated operations e Reference o This section provides information about fields and shortcut keys Nominal Accounting Software 3 Nominal Accounting Software Standard Business Reporting Nominal Accounting Software is registered with the Australian government and the ATO to supply Business Activity Statement BAS submission service online The following is an extra
10. Tax Code Memo Ledger Lavender for gris gris 8 Total exTax 1 Total Tax 0 Job Project Cost 9 Balance ie Attachment i13 Nominal Accounting Software 43 Nominal Accounting Software Description Withdrawal Choose the money account from which the funds will be withdrawn All Account accounts defined as Cheque display in this dropdown list Choose the payee from the dropdown list If the payee is included in your Existing Payee contact cards they will be included in this dropdown list If the payee is not in the list use the Quick Add button to add the payee to the list 3 Payee Use the Payee field to enter descriptive text about the payee in the field above The Date field displays today s date by default Choose an alternate date if desired 4 Date Type a cheque or reference number in the Cheque Ref field to keep track of this payment The D field displays the automatic ID number that Nominal has applied to this transaction Line Items display information about the transaction including Line Item Description Note Account Amount and Tax Code See the Line Item section below for more information Cheque Ref Memo Enter any reference you would like to include with this item in the transaction Ledger journal in the Memo Ledger field Job Project C Type a tag or choose an existing tag to apply to the Job Project Costs field by ost clicking the ellipses button Use this fiel
11. about any credit card entries Total ex Tax Tax The Total ex Tax Tax Total Paid and Balance fields are populated using the 15 Total information entered in the line item If an amount has been paid on this item Paid type that information in the Paid field Balance 16 Template If desired choose a template from the Template dropdown Click Send to send a copy of this invoice via email Send S a Click Print to print a copy of this invoice ENEN Click Preview PDF or Preview Word to preview this item in the associated application 18 Save Click Save to save this item to the General Ledger l Cancel Click Cancel to close this item without saving it to the General Ledger 19 Shortcut Click Shortcut to create a shortcut to this item e Line Item o Line Items are organised by column Each column requires specific information e Description o Enter a description for this purchase order item or select a previous description from the dropdown list If choosing an item from the dropdown list the other columns will be automatically populated Nominal Accounting Software 57 Nominal Accounting Software Account o Select an income account to record this purchase order item against or click Quick Add to add a new account e Type o Purchase order items can be items services or other Items are predefined and have purchase prices They can be tracked for inventory A service is predefined and has a price and
12. add a portlet to the dashboard Portlets Portlets are user interface components displayed in a web portal dashboard Portlets are similar to widgets or small apps Click the Add button to add a portlet to your dashboard Portlet choices include e Debtor Days e Debtor Days Over Time e Buying Customers e Buying Customers Over Time e Average Sale e Average Sale Over Time e Top Creditors e Average Sale per Customer 22 September 2011 User Guide e Average Sale per Customer Over Time e Creditor Days e Creditor Days Over Time e Sales Count e Sales Count Over Time e Top Debtors e Gross Profit e Gross Profit Over Time e Cash Flow e Customer Sales and Location e Profit per Product e Twitter Mentions e Twitter Followers e Twitter Followers over Time e Facebook Feed e Google Vistis e Google Goals e Google Ad Impressions e Google Ad Clicks Nominal Accounting Software 23 Nominal Accounting Software Sales 7 a 1653 Nominal Small Business Accounting Software Dashboard Purchases Manage Payroll Billing Report SBR ATO Tools Web Bi 2B 2 0 0 Enter Receive Open Closed Credit Quotes Accounts Customer Sale Payment Credit Quote to Sale Receivable Statement Advanced Search Sell Invoices Analyze Search The Sales tab includes features used to sell invoice and analyse your transactions The table below lists the commands available on the Sales tab and the associated descriptions Commands are li
13. are unable to report a tax number for an individual choose the reason from the TFN Exemption dropdown Family Name The payee s previous surname where the payee has on the declaration provided a name by which they were previously known to the ATO Given Name The payee s previous first name where the payee has on the What i i ar ayon declaration provided a name by which they were previously known to the ATO nn Name Other Given Name The payee s previous second given name where the payee has on the declaration provided a name by which they were previously known to the ATO What is your a Date of birth Choose the date of birth for the payee What is your home Address in Australia The payee s home address in Australia If the payee lives overseas check the Overseas Address checkbox On what basis Choose the correct option describing the payment arrangement between the are you paid payer and payee Are you an Australian resident for tax purposes If the payee is an Australian resident for tax purposes check the checkbox Do you want to claim your The tax free threshold is the amount of income that can be earned each year tax free that is not taxed this threshold can vary each year This is only available to threshold for Australian residents this payer 16 Do you want Indicates an offset allowing eligible people to earn more income before they to claim the have to pay tax and the Medicare
14. bank accounts The Spend Money screen opens and a tutorial launches This is for spending not related to purchases Click Receive Money to receive money into a bank account from selected accounts The Receive Money screen opens and laene a tutorial launches Money Click Transfer Money to transfer money between your accounts The Transfer Funds screen opens and a tutorial Transfer launches Money Click View Register to view a list of your deposits and withdrawals by bank account Choose the desired account View from the dropdown list to see the transactions for that Register account E Click Import Bank Transactions to launch a wizard to gl download a Quicken file from your bank to reconcile with your Banking Import Bank account transactions The Import Bank Statement screen Transactions opens and a tutorial launches 42 September 2011 User Guide gr Click EFT Batch Payments to launch a wizard to process your a payments through an ABA file ETF Batch Payments Spending Money Click the Spend Money button to record money spent from a bank account towards an expense account This is for purchases not related to purchase orders Spend Money is used for money that has not been recorded through the purchase process This is common with items including parking petrol travel office supplies and other miscellaneous purchases Details Withdrawal Account crear Vir y Date 7 14 20 hs Cheque Ref 1231 5
15. cycles of that type will be created You can also manually create pay cycles using the plus button When a pay cycle is created the relevant payslips are created for each employee with the same pay cycle type all weekly employees will be added to a new weekly pay cycle You are able to add or delete employees to a pay cycle using the plus and minus buttons on the table below When employees pay slips are created the different payroll details are calculated automatically by the system based on the employee payroll details and the pay cycle type For example a weekly base salary will be based on calculating the yearly salary etc Other deductions such as superannuation will be calculated based on the employee s details and in the payroll section of their employee card Use the Pay Run button to open the journal and enter the appropriate records for payment of selected pay cycle Please note that once a payment is made no changes can be made to a pay cycle or journal You may use the general journal to enter reconciliation records at a later time Manage Company s Pay Runs JL Cea unra Jl LZ JL From 8 1 2011 To 9 4 2011 Range This Month v Cycle ID Type From Date To Date Pay Date Total Paid PAYG Super 3 p Pay Slips for Selected Pay Run 4 Employee Id Name Pre Tax Addition Pre Tax Deduction Taxable Manage Company s Pay Run Use the options in the Manage Company s Pay Run section to add del
16. each item to see the sub items It is recommended to leave the folder structure in its default format until you are more familiar with the software Once you have become comfortable with Nominal you can return to the Chart of Accounts and modify the structure to suit your needs To do this click Manage then Accounts 12 September 2011 User Guide 5 Once you ve familiarised yourself with the folder structure click Next to proceed to Step 4 Registration Step 4 looks like this aw Company Wizard Registration takes only a second and allows Nominal to provide you with the latest resources including service packs security notices and training Please confirm your registration information below and Continue Name Company Lagniappe Enterprises Email accounting lagniappe com Address 12 Main Street Town Suburb West Beach State SA Post Code 5024 ATO category Craft shops How did you hear of us Google Continue 6 This screen is automatically populated with information from Step 2 Verify that the information is correct 7 Choose the appropriate option from the How did you hear of us dropdown field 8 Click Continue Nominal Accounting Software 13 Nominal Accounting Software After you click Continue the Save As screen opens prompting you to save your company files Save in GB My Documents A Adobe Acrobat 9 Pro sid Adobe Captivate Cached Projects My Recent att connect Documents 5 Blue
17. eee seanaatensdan Week ondtaiwavcosieateasnaduaaten deutoces 99 RE ROTI G RC E A heres ehtene edhe a senate enneta cent eens 100 sande lect alo Ried gl a keen merger orate a 101 SA O ert ora geen e ec tt eam ere erry ctr eee Cr ne men ener ee 102 P rchase Fell nad ii 105 QUO Ae ala oi doasids 108 O 111 keyboard NOR CU Saad 114 iv September 2011 User Guide Nominal Accounting Software Welcome to the Nominal Small Business Accounting Software User Manual Please take time to review this document and familiarise yourself with your new accounting software We hope you will enjoy using this tool and wish you good luck with your small business Nominal Accounting Software 1 Nominal Accounting Software Introduction Nominal Accounting Software Nominal Accounting Software is easy to use yet fully featured It is the first accounting software to support Standard Business Reporting SBR Nominal Accounting Software has all the usual accounting features plus additional features that even more expensive softwares don t have including BAS submission and TFN declaration using SBR Payroll Management Keyword Search Inventory and Stock Management Quote Creation Customised Forms and Invoices Portable Company File Many Additional Features Visit our website www Nominal com au to find out more or email us at info Nominal com au Some of Nominal Accounting Software s features include Standard Business Reporting
18. identified used by the ATO on behalf of the Tax Agent s Board It is used to uniquely identify individuals registered by the Tax Agent s Board Report the trading name of the payer in full If the payer does not have a trading name leave this field blank Declaration Type Choose Payer Signature Present if a hardcopy of the reported record has been signed Accepted Check the Accepted checkbox to show that the declaration has been accepted Signature Enter the Supplier Signatory Identifier Text Date Choose the date of the declaration Your business address should be automatically populated by Nominal Make any adjustments necessary 91 Nominal Accounting Software address Who is your The Payer Contact Name is to be reported in full with one space between contact ste l words and also any initials that occur in the name The field cannot be blank person Complete the fields outlined above to submit the TFN declaration PAYG Summary Click the PAYG Summary button to launch the PAYG Summary Wizard uy PAYG Summary Wizard Coa v Start Period 1 1 2006 fis 2 fins Period 9 18 2011 fis Password vcoe 3 Company ABN Pm Load Employee Information From Card List Withholding Payment Income Type List of employees v toad e sais load Period Start Date 12 Select a date fis 1 What is your Tax File Number Period End Date Select a date Tax File Number
19. list Type your tax number Tax numbers are unique numbers issued by the Tax What is your Office to individuals and organisations to identify tax records It increases tax file efficiencies in administering tax and other Australian Government systems number If you are unable to report a tax number for an individual choose the reason from the TFN Exemption dropdown Family Name The payee s previous surname where the payee has on the declaration provided a name by which they were previously known to the ATO Given Name The payee s previous first name where the payee has on the W natisyour declaration provided a name by which they were previously known to the ATO S Name Other Given Name The payee s previous second given name where the payee has on the declaration provided a name by which they were previously known to the ATO What is your LA Date of birth Choose the date of birth for the payee What i r P Vou The payee s home address in Australia If the payee lives overseas check the 12 home Address l Overseas Address checkbox in Australia Withholdin l NONE Choose the code indicating the type of income being reported in the payment Payment summary Income Type ENE SET Choose the appropriate period start date Date Period E enoc Eng Choose the appropriate period end date Date 13 Pay As You Go T MISS Enter any income tax withheld under the Pay As You Go Arrangement
20. open invoices e Click Closed to view only closed invoices e Click Credit to view only credit invoices e Click Quotes to view only quotes negative invoices 36 September 2011 User Guide Accounts Receivable The Accounts Receivable button located in the Analyze group of the Sales tab provides reports detailing the statuses of all unpaid invoices To view an Accounts Receivable report 1 Click the Accounts Receivable button m Summary Of Accounts Receivables Name lt 30 Andrea Wheeler 254 90 treland Organics 158 40 Lemondrop Sweet Shop 178 40 Total 591 70 Account Receivables by Customer Invoice ID Terms Invoice Date Due Date Ship Date Customer PO Comment Memo Pay Method Total Due Total Paid The summary table displays each customer in a row with payment period data debts lt 30 lt 60 lt 90 and 90 days old organised by column Nominal Accounting Software 37 Nominal Accounting Software Click in a cell to see details displayed below For example click the cell containing 178 40 and the following information displays m Summary Of Accounts Receivables Name lt 30 Andrea Wheeler 254 90 Ireland Organics 158 40 Lemondrop Sweet Shop 178 40 Total 591 70 Account Receivables by Customer Invoice ID Terms Invoice Date Due Date Ship Date Customer PO Comment Memo Pay Method Total Due Total Pa
21. purchase order template you can use any of the following fields You must use the exact field name 0 id Card Info 1 card Purchase Record 2 terms Purchase Record 3 shipping Purchase Record 4 purchaseDate Purchase Record 5 dueDate Purchase Record 6 shipDate Purchase Record 7 comment Purchase Record 8 freight Purchase Record 9 glmemo Purchase Record 10 paymethod Purchase Record 11 paydetails Purchase Record 12 totalDue Purchase Record 13 totalPaid Purchase Record 14 tags Purchase Record 15 totalExTax Purchase Record 16 totalTax Purchase Record 17 desc Purchase Item 18 account Purchase Item 19 type Card Info 20 item Purchase Item 21 quantity Purchase Item Nominal Accounting Software 105 Nominal Accounting Software 22 price Purchase Item 23 amount Purchase Item 24 taxCode Purchase Item 25 name Card Info 26 phone Card Info 27 altphone Card Info 28 fax Card Info 29 email Card Info 30 website Card Info 31 contact Card Info 32 altcontact Card Info 33 Notes Card Info 34 Photo Card Info 35 companyName Company Info 36 companyABN Company Info 37 companyAddress1 Company Info 38 companyAddress2 Company Info 39 companyCity Company Info 40 companyState Company Info 41 companyPostCode Company Info 42
22. the Advanced Search button to search for terms in the displayed fields rch Searc Advanced Search Search Nominal Accounting Software 25 Nominal Accounting Software Creating a Customer Invoice The Customer Invoice allows you to bill a client for bills or services A customer invoice looks like this yl ao Customer Invoice EJ Invoice Details Date 8 9 2011 ID 20000 Comment 3 PO Ref wheeler080999 _ Tax Inclusive vw Customer Quick Add gege Ship To Andrea Wheeler Due Date 9 8 2011 is 9 4329 Marystone Creek 8 Terms 30 days 7 y Toryville SA 5024 Ship Date 8 9 2011 10 Description count Type Item Quantity Price Amount Tax Code mem _fons Grs Ge _ 17_ 12 00_ 204 00 Owner Funds Bust 15 8 00 120 00 GST Owner Funds Item Painting 45 00 135 00 GST Total exTax 459 00 Balance Memo Ledger nvoice for items for sale in client shop 45 90 Recelved 13 cu Project Cost 504 90 Attachment 20 Tempe ice Ap ERE C E Pay Details 26 September 2011 User Guide The Customer Invoice screen has several sections and fields The sections and fields are outlined below Field Description The Date field displays the creation date of the invoice By default this shows 1 Dat E today s date The D field displays the automatically created ID for the invoice Nominal automatically numbers invoices sequentially begin
23. type Other only has an associated price e Item o Select the item from the list or use Quick Add to add a new item e Quantity o Type the appropriate quantity e Price o The price for each item e Amount o The total amount Price x Quantity e Tax Code o Select the relevant tax code from the dropdown list or add the correct code 58 September 2011 Pay Supplier User Guide The Pay Supplier function is used to pay open purchase orders Funds are added to Accounts Payable and are reduced from the selected bank account Click the Pay Supplier button to open the Pay Supplier screen a Pay Supplier Supplier Details Deposit Account Supplier Memo Ledger o Ande nics Payment Anderson Organics 3 Invoice ID Sale Amount Due Amount Payment Method EFTPOS w Pay Details Nominal Accounting Software 59 Total Faid 0 Nominal Accounting Software Description Select the account from which the funds are to be withdrawn The list of accounts is generated from accounts marked as Cheque in the Master Account List Deposit Account Select the supplier to be paid from the Supplier dropdown list Once a supplier Supplier is selected the open purchase orders for that supplier are displayed in the line items area Memo The Memo Leger field displays text used to identify this item in the General Ledger Ledger Click in the field and type alternate text if desired The Date defaults
24. 0sLedger___ Tx Details Invoice Lemondrop Sweet Shi 1000 Ledger Tx Details Invoice Lemondrop Sweet Shi 10004Ledger___ Tx Details deposit Invoice Lemondrop S 10004 Ledger Tx Details deposit Invoice Lemondrop 5 1000cLedger___ Tx Details Invoice Lemondrop Sweet Shi 10005 Ledger Tx Details Invoice Lemondrop Sweet Shi 1000 Ledger__ Tx Details Invoice Lemondrop Sweet Shi 10005 Ledger Tx Details Invoice Lemondrop Sweet Shi 20002 Invoice Invoice Memo Invoice Lemondrop Sweet Shu 20002 Invoice Invoice Memo Invoice Lemondrop Sweet Shi Double click any of the entries in the Search screen to open the item Use the Advanced Search button to place additional criteria on your search NOTE The Search group of each tab functions similarly to the Search group found on the Sales tab Please refer to the previous section for help with the feature on any of the other tabs Nominal Accounting Software 41 Nominal Accounting Software Bank Dashboard Sales Bank Books Purchases Manage i o searcn p a ta al spend Receive Transfer View Import Bank ETF Batch Money Money Money Register Transactions Payments Advanced Search Money Banking Search The Bank tab includes features used to work with your money The table below lists the commands available on the Bank tab and the associated descriptions Commands are listed by group from left to right Command Description Click Spend Money to spend money from one of your
25. ACCOUNTING SOFTWARE Nominal Accounting Software User Guide User Guide Table of Contents NOmIiNalACCOUNIME SOT WAS rada tra a 1 o O ial homens ee eee ay alata net 2 Nominal Accountine SoftWare said 2 Ci E A 3 Standard BUSINESS Report E irrita 4 ADOUL SBR ER USO o Ure een reer Renter mye iene n eae try Coane Rete mercer erence eet 4 GOTH A orde 6 Company WIZI O uri E a A ii 7 Creating a New Company Data File oooocccccnccnncnonononacononaronnonacononarononarononos 8 Product Areas Tai E E E AE E A i 15 PS aaran a E E inte mien eens name mameeol on mameneauees 19 BEE 19 07 1 io PPP nreeren arr enter meee etc pete rene ee Ce ne Seen er eee ee ee ee een ee 22 E naneeneaeea aecaaes 22 SES E 24 Creating a Customer NIV ONC ais 26 RECEIVINE a PAVEN menea a dad 29 Creating a Customer Quote sssssessessessesseseoesessessessrsrrssesressoseosesseosessessessessesees 31 T rnmg a Q oteintoa Sale ui aie 34 VIEWS os 36 Accounts RECEIVE a a ion 37 CUStOMEer Statement 39 Se NA arotan a Sua cosseanasae da A 41 Nominal Accounting Software Nominal Accounting Software ral mo O 42 Penal MON SV scan na cata 43 A A O E renee eon eet ee ern ae 45 RECCIVINE MONEY idas 46 Transterine MONEY cerar EEE aaa 48 VIEwWwNE HEROES E eorna aa A A A 49 importune Bank Transicion ds 49 ERA T N 49 BE I Bat eh PAYVMentS sit ii wee eee 50 BOOKS siii 51 General Ledger Record nit 52 Jo rna Recorra SS 53 U
26. BN ACN Address Line 1 Address Line 2 Town Suburb State Country Post Code Phone Fax Email Address Website Address Enter company name here Enter ABN AGN here Enter address here Enter address line 2 name here Enter state here Enter town Suburb here Enter country here Enter postcode here Enter phone number here Enter fax number here Enter email address here 8 Enter website address here September 2011 User Guide 2 Enter as much information as possible in the fields on the screen Field Description Voice Guide Controls Click the Stop Play Pause Close Current Guide and Close All Guides buttons to control the accompanying voice guide Next Click the Next button once you ve filled out the fields satisfactorily NOTE This information will be used in customer invoices so ensure that the information is accurate Nominal Accounting Software 9 Nominal Accounting Software Once completed the Step 2 form should look similar to this a Company Wizard Enter your company details in the fields below This information will be used when filling forms and printing reports Company Name Lagniappe Enterprises ATO Category ABN ACN Address Line 1 Address Line 2 Town Suburb State Country Post Code Phone Fax Email Address SA Craft shops Enter ABN AGN here 12 Main Street Enter address line 2 name here West Beach Austr
27. Items to define items or services the company is purchasing or billed for Click the Tax Codes button to manage the list of tax codes Use Tax Codes to add edit or delete tax codes and rates Click the Terms button to manage the list of sales terms Use Terms to add edit or delete payment terms for invoices and purchases Manage Lists Click the Pay Methods button to manage the list of payment methods Use Pay Methods to add edit or delete methods of payment Methods Click the Leave Types button to manage payroll leave types Use Leave Types to define whether leave is accrued how many hours per year and whether the leave is paid and or visible on the payslip Click the All Cards button to manage a list of all card types Use All Cards to add edit and or delete customers employees suppliers and personal card types Manage Cards 64 September 2011 User Guide Click the Customers button to manage a list of customer cards Add edit and or delete customers Click the Employees button to manage the list of employees Add edit or delete employees Click the Suppliers button to manage the list of suppliers Add edit or delete suppliers Click the Personal button to manage the list of personal contacts Add edit or delete personal contacts Personal Chart of Accounts Click the Accounts button to manage your Chart of Accounts Use the Chart of Accounts to add new accounts delete unused accounts or to edi
28. Selected column In our example I ve checked Lemondrop Sweet Shop Nominal Accounting Software 39 Nominal Accounting Software 4 Click Print to print the statement Or Click PDF to create a PDF of the statement Or Click Email to email the statement Or Click Word to create a Word version of the statement In our example clicked PDF The statement is rendered to PDF and looks like this Lagniappe Enterprises 12 Main Street West Beach 5024 SA Statement Australia Phone 8 2356 2899 Fax 8 2356 2898 www lagniappecrafts com Date 8 10 2011 TO Lemondrop Sweet Shop shipping Phone 02 5551 5678 Fax 02 5551 3452 Invoice Due Te o comer O 10 8 2011 9 9 2011 20003 MN 220 00 0 00 220 00 30 60 days 60 90 days Over 90 days Total Due 178 40 0 00 0 00 0 00 178 40 40 September 2011 User Guide Searching The Search group enables you to quickly and easily search for things in Nominal For example want to see anything related to Lemondrop Sweet Shop type Lemondrop in the Search field and press Enter Lemondrop ya Advanced Search Search All of the entries in the software the criteria in this case contain the word Lemondrop are displayed in a new Search screen a Search Lemondrop p Id Type Field value 4 Card Card Name Lemondrop Sweet Shop 1000 Ledger__ Tx Details Invoice Lemondrop Sweet Shi 10002 Ledger Tx Details Invoice Lemondrop Sweet Shi 100
29. Supplement Scheme Check the checkbox if the taxpayer has a Higher Education Loan Program benefit in place Declaration Type Choose Payee Signature Present if a hardcopy of the reported record has been signed Accepted Check the Accepted checkbox to show that the declaration has been accepted Signature Enter the Supplier Signatory Identifier Text Date Choose the date of the declaration If applicable Timestamps and or Messages will display in this area 90 September 2011 Section B Payer User Guide Most of the information in the Section B Payer tab will be automatically populated with information from other areas in the software 1 What is your Australian business number ABN or your withholding number 78123456789 2 What is your registered business name or trading name Lagniappe Enterprises Declaration by Payer Declaration Type TrueAndCorrect Signature Timestamps w Accepted 4 What is your business address Overseas Address O Usage Code Line 1 12 Main Street 14 Line 2 City Suburb West Beach Post Code 5024 State NSW w Country australia O 3 9 18 2011 Date 5 Who is your contact person What is your Australian business number ABN or your withholding number What is your registered business name or trading name Declaration by Payer What is your business Nominal Accounting Software Description Your ABN is a unique
30. TOPIA 55 ENTER PURCNa SCS en A a 56 PAY SUPpIEr anrea a E E T EA E 59 P rchase Orders Uta da 61 ACCOUNES PVD St da A 62 Mana tiens 64 Chart On ACCOUNT atada ridad rias 65 FANE TOO S em ar ee ee ne Re ee Ren RO 66 TADE DIS Vir ii A A AE A 66 Tee DIS ene Pen ee T nee eee eee eee ree 66 EMS asrpe e na E E Stee ceat AATA 67 ii September 2011 User Guide TACOS sic oeste diia 68 Manage list of tax codes and rates cunsin cn aiaa 68 A enters E O E ene A err OnE nary E EN E eer ener E E acre 69 Terms MANE deis Es 69 Mandage Cardassar tii 69 EU IOV CO Detalla oia coto docto 71 E A E o E 72 EMPIOVME N a 72 PIVO A a sates a isan anata eae alee tae ane Sesion ween needs 72 Taxes Se SUD OU aiii iia 73 PAYO sin ii 74 PAY lO llVia Nase menta a canteens 74 Manage Company s Pay RUN c csssscccsssesssesescsssecccesscncusssscassssveessencusns 75 T Cal CUIALON eroaa E A A 76 o e T EN E T E E T NN 78 PMES NOO Pm aa natant aca tes camel scasaesaents 79 UM ere eee Mir a a eer ee eer eee ree 81 NED ados 83 SBR AT Dai aia 86 BAS SUBMISSION aenn 86 TENDECIS FAO at te ated it sald da ee nd tensile UI 88 SECUONA Pay CC ida 88 A PAVE cccaccostasacesdent owt E N 91 Nominal Accounting Software iii Nominal Accounting Software PAYO SUITIINIARY sa cdi 92 SECO MAS PVC adan 92 A A act wt came ose aa ga eae ae aa 94 O taesard al etaguaentanadssand N 96 WED arto aa tearesssneesueteasesctes 97 IMPOR dest ans diwaveosuda teased AA
31. Tax field displays the total tax calculated for the total cost of the items included on this invoice The Total field displays the total invoice amount which is the Total exTax the Tax 15 Template Choose a template from the list to apply the selected template to your invoice Click the Print button to print a copy of the invoice Total ex Tax Total Email Print 16 Word and PDE Click the Word button to create a Word version of the invoice Click the Email button to attach the invoice to an email Click the PDF button to create a PDF version of the invoice 17 Save Click the Save button to save the invoice 32 September 2011 User Guide 18 Cancel Click the Cancel button to close the invoice without saving 19 Shortcut Click the Shortcut button to create a shortcut to this invoice Nominal Accounting Software 33 Nominal Accounting Software Turning a Quote into a Sale To turn a quote into an invoice sale 1 Click the Quotes button in the nvoices group of the Sales tab The invoice list displays below pl Dashboard Sales Bank Books Purchases Manage Payroll Billing Report SBR ATO Tools Web Import a r j h Bsr SAB GETZ H p Enter Receive Apply Create Quote Open Closed Credit Quotes Accounts Customer Sale Payment Credit Ouote to Sale Receivable Statement Advanced Search Sell Invoices Analyze Search JE ves rom anit G ve eao E nage is en E Invoice ID Customer Terms Ship
32. The ID is automatically assigned to the transaction record by Nominal The Date field automatically displays today s date by default Change this entry if necessary 6 Amount Type the amount of the transfer in the Amount field The Reference is automatically generated by Nominal and assigned to the transaction record so that it is easily catalogued Type a note to accompany this transaction in the transaction journal 5 Date 7 Reference Save and Click Save to save the transaction record Close Click Cancel to close this transaction record without saving 48 September 2011 User Guide Viewing the Register Click the View Register button to view all deposits and withdrawals Choose the desired account from the Account Transactions dropdown Account Transactions Cheque Account vw From 8 1 2011 To 8 28 2011 Range This Month v Card ID Date Account Payee Payor Details Reference Deposit 3 _ ___ _ _ o o gt 40000 40001 10 08 2011 Cheque Account Lemondrop Sweet Shop IV20002 200 00 40002 28 08 2011 Cheque Account Lemondrop Sweet Shop Lemondrop Sweet Shop Payment Received fro 0 00 40003 28 08 2011 Cheque Account Lemondrop Sweet Shop Lemondrop Sweet Shop 082811Lemondrop 250 00 40004 28 08 2011 Cheque Account TR 10008 0 00 Use the From To and Range fields to view the desired transactions Use the Delete Edit Copy Pas
33. ag used to categorise the line item Type o Displays tem or Service Selling Billing o Displays a checkmark if you are selling and billing for this item Sell Bill Price o Displays the price for this item Buying Paying o Displays a checkmark if you are buying and paying for this item Nominal Accounting Software 67 Nominal Accounting Software e Buy Pay Price o Displays the price for this item Tax Codes Click the Tax Codes button to add edit or delete tax codes and rates Tax Rate Manage list of tax codes and rates Use the buttons in the Manage list of tax codes and rates section of the screen to export and or print the Tax Code grid or add or delete tax codes and rates from the list 68 September 2011 User Guide Terms Click the Terms button to add edit or delete terms for invoices and purchases Terms managment de Description Terms Management Use the buttons in the Terms Management section of the screen to export and or print the Terms grid or add or delete terms from the list Manage Cards The Manage Cards group contains commands used to manage all card types Card types include customers suppliers employees and personal contacts Click All Cards to view a list of all card types Customers Suppliers and Personal Cards managment Card View Upload Photo Upload Photo Upload Photo Upload Photo I ID 2 gt 3 Andrea Wheeler Name Ireland Organics Sandra Lucas A
34. alia 35024 8 2356 2899 8 2356 2898 accounting lagniappe com Website Address www lagniappecrafts com 10 September 2011 User Guide 3 Click Next once you ve entered the appropriate information The Predefined Accounts Company Wizard Step 3 screen opens wt Company Wizard Please review the list of predefined accounts below You are able to select which accounts will be created on your new company file and what will be the opening balance for each You will have the option to do this later under Manage Accounts Root Account Nominal Accounting Software 11 Nominal Accounting Software Click the plus sign next to Root Account to see the default account files folder structure This is generally referred to as the Chart of Accounts The default account files folder structure looks like this ao Company Wizard Please review the list of predefined accounts below You are able to select which accounts will be created on your new company file and what will be the opening balance for each You will have the option to do this later under Manage Accounts Root Account 4 Assets Cost Of Sales Equity Expenses Income Liabilities The default folder structure organises your data into Assets Expenses Income and Liabilities among other things 4 Click the plus sign next to
35. ansactions shouldn t generally be added to the general ledger Enter Record Click the Returns button to view a list of items related to returns Click the Invoices button to view a list of transactions related to invoices Click the Credits Applied button to view a list of items related to credits Click the General button to view a list of general ledger General Ledger transactions Click the Payments Received button to view a list of payments received Click the Payments Made button to view a list of payments made Click the Purchases button to view a list of items related to payments Click the Receive Money button to view a list of items related to receiving money Click the Spend Money button to view a list of items related to spending money Click the Transfer Money button to view a list of items related ma Transfer Mone to transferring money Nominal Accounting Software 51 Nominal Accounting Software General Ledger Record Click the Enter Record button to open a new general ledger record Use a general ledger record to enter transactions which are not related to invoices purchases spending or deposits w General Ledger Record Enter a General Ledger record 8 29 2011 Credit 0 00 Transaction Totals Ca Debit o Total Credit EJ Job Project Cost Balance o 9 52 September 2011 User Guide Field Description By default the Date field displays today s
36. as Company Name Open ABN ACN Save Copy Address Line 1 Address Line 2 Details Town Suburb About State New Financial Year Country x Exit Post Code Phone Fax Email Address Website Address Filename Books Purchases Manage Payroll Billing Report Nominal Small Business Accounting Software SBR ATO Lagniappe Enterprises 78123456789 12 Main Street West Beach SA Australia 5024 8 2356 2899 8 2356 2898 accounting lagniappe com www lagniappecrafts com Tools Web By default the Details section of the File menu displays This area contains contact information for your company This information was completed in the New Company Wizard The File Menu contains e New o Click New to create a new company using the Company Wizard e Open o Click Open to open an existing company file saved on your computer or network e Save Copy o Click Save Copy to save a copy of the current file This can be used to create backup copies of your files Nominal Accounting Software 19 Nominal Accounting Software e About o Click About to see the About screen including software version ad Nominal Accounting F nominal ACCOUNTING SOFTWARE Nominal Version 2 2 29 0 Copyright bsmArt Consulting 2010 bsmArt Consulting Pty Ltd All Rights Reserved Product details Nominal Accounting Software Nominal Small Business Accounting software 20 September 2011 User Guide
37. ccounting Software User Guide Description Your ABN is a unique identified used by the ATO on behalf of the Tax Agent s Board It is used to uniquely identify individuals registered by the Tax Agent s Board Report the trading name of the payer in full If the payer does not have a trading name leave this field blank Declaration Type Choose Payer Signature Present if a hardcopy of the reported record has been signed Accepted Check the Accepted checkbox to show that the declaration has been accepted Signature Enter the Supplier Signatory Identifier Text Date Choose the date of the declaration Your business address should be automatically populated by Nominal Make any adjustments necessary The Payer Contact Name is to be reported in full with one space between words and also any initials that occur in the name The field cannot be blank Complete the fields outlined above to submit the TFN declaration 95 Nominal Accounting Software Tools Ey Change Activate Extend Buy Check For Win D Paid License Trial Now Updates 5200 settings License Update The Tools tab provides access to several preferences and software related functions The table below lists the commands available on the Tools tab and the associated descriptions Commands are listed by group from left to right Command Description Click the Change button to access Preferences and change various settings within the software
38. companyCountry Company Info 43 phoneNumber Company Info 44 faxNumber Company Info 45 emailAddress Company Info 106 September 2011 User Guide 46 webSite Company Info Nominal Accounting Software 107 Nominal Accounting Software Quote Fields When editing a quote template you can use any of the following fields You must use the exact field names 0 type Card Info 1 invoiceid Quote Record 2 card Quote Record 3 terms Quote Record 4 shipping Quote Record 5 invoiceDate Quote Record 6 dueDate Quote Record 7 shipDate Quote Record 8 customerPO Quote Record 9 comment Quote Record 10 freight Quote Record 11 glmemo Quote Record 12 paymethod Quote Record 13 paydetails Quote Record 14 totalDue Quote Record 15 totalPaid Quote Record 16 tags Quote Record 17 totalExTax Quote Record 18 totalTax Quote Record 19 desc Quote Item 20 account Quote Item 21 item Quote Item 108 September 2011 22 quantity Quote Item 23 price Quote Item 24 amount Quote Item 25 taxCode Quote Item 26 id Card Info 27 name Card Info 28 phone Card Info 29 altphone Card Info 30 fax Card Info 31 email Card Info 32 website Card Info 33 contact Card Info 34 altcontact Card Info 35 Notes Card Info 36 Photo Card Info 37 com
39. ct from the SBR website located here http www sbr gov au en about sbr page 8 About SBR Current reporting requirements impose a significant burden on business a business that the Australian government is committed to reducing Standard Business Reporting SBR is an Australian government initiative to reduce the business to government reporting burden This major whole of government project streamlines business to government reporting through their SBR enabled accounting payroll software and will save businesses time and money Using SBR enabled software will allow Australian businesses to prepare and lodge key government forms directly from their software to SBR partner agencies Businesses will need to register for an AUSkey which will allow them to send reports via SBR Led by the Australian Treasury the SBR partner agencies are the Australian Taxation Office ATO the Australian Securities and Investments Commission ASIC the Australian Prudential Regulation Authority APRA from July 2011 all State and Territorial Government Revenue Offices ROs and the Australian Bureau of Statistics taxonomy only The Department of Innovation Industry Science and Research are providing trust broker services Some examples of reports SBR is targeting include the Business Activity Statement Australian Taxation Office financial statements ASIC and payroll tax returns State and Territory Government revenue offices See the current for
40. d to categorise your transactions Click the Attachment button to attach an item to attach an item to this Attachment transaction in the transaction journal For example scan a copy of a receipt for this transaction and attach it to this item using the Attachment button The Total exTax field displays a total of all line items excluding tax 10 Total exTax Tax Inclusive Check the Tax Inclusive checkbox to include tax on each line item 11 Total Tax The Total Tax field displays a total of all line items including tax 12 Balance The Balance field displays the sum of the Total exTax and Total Tax fields Save and Click Save to save this transaction Click Cancel to exit this transaction without Cancel Saving 14 Shortcut Click the Shortcut button to create a shortcut for this transaction 13 44 September 2011 User Guide Line Item Each Line Item is organised by column The columns are e Note o Type a description for the line item in the Note column e Account o Type the account from which the transaction is payed in the Account column Amount o Type the amount of the transaction in the Amount column Tax Code o Choose the appropriate tax code for this column Nominal Accounting Software 45 Nominal Accounting Software Receiving Money Use the Receive Money command to record money received into your accounts Use this feature to record moneys not related to customer sales This section is for
41. dant Spouse Invalid Relative O Birth Date 11 Select a date 11 b Do you have an accumulated Financial Supplement debt sFss 5 What is your home Address in Australia y 11 a Do you have an accumulated Higher Education Loan Program HELP debt Overseas Address O HELP C Line 1 Declaration Line 2 Declaration Type TrueAndCorrect vw Accepted O City Suburb Signature ho Date 9 18 2011 Timestamps Section A Payee Description Load and TFN Click the Load button to load an XML file containing your AusKey credentials List Choose the correct credentials from the TFN List Select or type the appropriate start date for the period from the Start Period Start Period ro pdoWa End Period Select or type the appropriate end date for the period from the End Period 88 September 2011 User Guide Pre Lodge TFN Click Pre Lodge TFN to submit the Pre Lodge TFND service Lodge TFN Click Lodge TFN to submit the Lodge TFND J List of Click the List of Employees dropdown to select an employee from the list This Employees list is created from the card list 8 Load Click Load to load the list of employees created from the card list Type your tax number Tax numbers are unique numbers issued by the Tax What is your Office to individuals and organisations to identify tax records It increases tax file efficiencies in administering tax and other Australian Government systems number If you
42. date If desired change to a different date 2 Memo Type a description for the general ledger item in the Memo field 3 Ref The Ref field displays a reference number for the general ledger item This is l automatically assigned to the entry by Nominal ID l 1 Date The D field displays the ID for the general ledger item This is automatically 4 f assigned to the entry by Nominal Line items display the credit and debit for the general ledger item Choose the Line Item account in the Account field The credit and debit must balance each other out The total debit displays the total for all debits in the general ledger item Itis 6 Total Debit automatically calculated Job Project C If the general ledger item is related to a particular job project or cost enter ost the job project or cost information in the field The total credit displays the total for all credits in the general ledger item It is 8 Total Credit automatically calculated The balance displays the difference between the total debits and total credits Balance The balance must be zero before the general ledger entry can be saved Click Save to save the general ledger item to the general ledger The balance Save and l l 10 Cancel must be zero to save the general ledger item Click Cancel to exit the ledger without saving the item Journal Records The following options allow you to view a list of journal transactions organised by type
43. ddress Location 70 September 2011 User Guide Employee Details In addition to fields common to all cards as described in the section above employee cards have employment details Click the Payroll Details button on the Employee Contact card to access the employee details w Payroll Details Employment details A Personal 1 A Employment 2 Employee Id 7 Date Of Birth 9 4 2011 Hire Date 9 4 ia 15 Employment Date Leaving 9 4 2011 Es Job Title Department Manager Martial Status w Gender A Payroll 3 A Taxes amp Super 4 Timesheet Salary Bank Name Tax Scale w Tax File Number Name HELP O Super Rate Number SFSS O Leave rate y E Fund Member Fund Name Pay Frequency Nominal Accounting Software 71 Nominal Accounting Software Personal Description Employee ID The employee s identification number This is automatically assigned by Nominal and is used by the software to identify the employee Date of Birth Enter the employee s date of birth Marital Status Choose the employee s marital status from the dropdown list Choices include Married Single and Divorced Gender Choose Male or Female from the dropdown list Employment Field Description Hire Date Choose the employee s hire date Date Leaving Choose the employee s termination date if known Employment Choose the type of employment from the dropdown list C
44. etail leaf account or special purpose accounts receivable accounts payable super payable GSTpayable etc e Account Group o Defines the main group the account is contained in Groups include ROOT ASSET EQUITY EXPENSE etc e Account Balance o Displays the current balance in the account e BAS Field o Displays information about the associated business activity statement Tree Display The Tree Display organises your accounts into a tree format displaying the accounts in a hierarchy 66 September 2011 Items User Guide Click the Items button to manage your items for sale or items for your purchase Items can be added edited or deleted Items Services or Rates managment D 3 a Name Selling Billing Sell Bill Price Buying Paying Buy Pay Price Gris Gris Craft 12 00 Bust O 8 00 m 0 00 0 00 Painting 545 00 0 00 Holiday Dolls 10 00 0 00 Gris Gris Doll 13 00 0 00 0 00 Organic Vanilla 74 00 Bundle 0 00 542 00 oly i anlul Bl win e OOO SS a SOOO Broomstick 0 00 14 78 Items Services or Rates Management o Use the buttons in the Items Services or Rates Management section of the screen to export and or print the Items grid or add or delete items from the list Item ID o The Item ID column displays the unique identifier for the item Name o The name of the item Code o At
45. ete pay print or email payroll entries Filter the date range for the Pay Runs displayed in the table using the From To and Range fields The top section of the screen displays Pay Cycle information The bottom section of the screen displays Pay Slip information Nominal Accounting Software 75 Nominal Accounting Software Tax Calculator The Tax Withholding Calculator is used to calculate TAX withholdings for employees wages based on information from the TAX Office July 1 2010 NAT1004 at WinTaxCalc Tax Scale HELP F sss H Amount To Withold e Tax Scale o Select the relevant ATO tax scale for the current employee e HELP o Check the HELP checkbox if it is relevant to this employee e SFSS o Check the SFSS checkbox if it is relevant to this employee e SCEP o Check the SCEP checkbox if it is relevant to this employee e Weekly o The Weekly field displays the amount withheld based on the entered information using the Calc button e Calc o Click the Calc button to calculate the Weekly amount 76 September 2011 User Guide Nominal Accounting Software 77 Nominal Accounting Software Billing 2 vk Phe Y r dy 1 h Sy Sheets Time Timesheet Billing f The Billing tab contains features used to deal with billing clients for time worked on their projects or for recording hourly employees time The table below lists the commands available on the Payroll tab and the a
46. he Receive Payment fields are described in the table below Deposit Account Customer Memo Ledger Description Select the appropriate deposit account from the Deposit Account dropdown The Deposit Account dropdown list is comprised of accounts marked as Cheque in the master account list Select the appropriate customer from the Customer dropdown Once a customer is selected a list of open invoices for that customer displays The Memo Ledger field is automatically filled in and will be included in the general ledger and generally follows the following format Invoice Customer Name This Memo field can be edited Click in the field and type to edit The D is automatically generated by Nominal and uniquely identifies this record Date Open Invoice s Payment Method and Pay Details The Date field displays the date the payment was made By default this is today s date To change click in the field and select another date The Open Invoice s area displays open invoices for the selected customer e Each row displays a different invoice e ach invoice has information organised in Date Invoice ID Sale Amount Due Amount and Paid Today columns Click in the Paid Today column for the appropriate invoice to enter the amount of the payment you are recording Choose the appropriate payment method from the Payment Method dropdown Click the Pay Details button to enter payment details credit card numbers for the
47. hoices include Full Time Part Time Casual and Temporary Job Title Type the employee s job title in the field Department Type the employee s department in the field Manager Select the employee s manager from the dropdown list Payroll Description Timesheet or Choose the appropriate radio button for the type of employment If Salary is Salary selected choose the appropriate Wages Type from the dropdown list and the enter the wages figure Leave Rate Enter the employee s leave rate Pay Frequency Choose the appropriate pay frequently Choices include Weekly Fortnightly and Monthly 72 September 2011 User Guide Taxes amp Super Field Description Tax Scale The tax scale is defined by the ATO and is used to calculate the PAYG withholding HELP Check if HELP is relevant to this employee Tax File Number Enter the employee s tax file number Super Rate The default and minimum is 9 Adjust accordingly Fund Name Name of the superannuation fund for the employee Fund Number Member number for the employees superannuation fund SFSS Check if SFSS is relevant to this employee Nominal Accounting Software 73 Nominal Accounting Software Payroll Dashboard Sales D ES Ear H Search y Employees Pay Tax Record Run Calculator leave Advanced Search _ Employee Salaries Search The Payroll tab is used to manage payroll Use the functions on the Payroll tab to manage pay runs and paysli
48. id 30 days 08 10 2011 09 09 2011 08 10 2011 Invoice Lem Cheque 158 40 200 00 30 days 08 10 2011 09 09 2011 08 10 2011 Invoice Lem Cheque 220 00 0 00 Notice that the Accounts Receivables by customer section of the screen notes the invoices included in the Accounts Receivables summary displayed above can see that two invoices are currently open for the customer and the associated information The Debt Collection slider is colour coded and provides a visual representation of the debt collection status for each selected item The Debt Collection slider is based on the amount of monies owed compared to the monies paid and the length of time the debt has been outstanding 38 September 2011 Customer Statement User Guide The Customer Statement button in the Analyze group of the Sales tab enables you to create a report listing unpaid invoices for any customer The report can then be emailed to a customer or printed To create a customer statement 1 Click the Customer Statement button The Customer Statement screen and associated tutorial opens 2 Click Dismiss to close the tutorial ad Customer Statement Print or Email a customer statement for the selected customer s from the list below Selected Customer Balance Andrea Wheeler 254 90 L E ireland organics Eo Lemondrop Sweet Shop 3 Select the desired customer by checking the box for the appropriate customer in the
49. instances in which you do not need to track customer payments and when payments are provided in full e Tax amounts are recorded against GST received e Amounts entered in each line are attributed to the selected income amount e The total amount is added from the selected bank account Details Deposit Account e pate 8 28 2011 4 Existing Payer y rm Cheque Ref e281 5 prop ID 40003 Memo Ledger Total exTax 206 11 Tax Inclusive Total Tax 5 12 Balance 950 9 Attachment 10 141 Ol Job Project Cost 46 September 2011 User Guide Field Description 1 epost Choose the money account from which the funds will be deposited Account Choose the payee from the dropdown list If the payee is included in your Existing Payee contact cards they will display in this dropdown list If the payee is not in the list use the Quick Add button to add the payee to the list 3 Payee Use the Payee field to enter descriptive text about the payee in the field above The Date field displays today s date by default Choose an alternate date if desired 4 Date Type a cheque or reference number in the Cheque Ref field to keep track of this payment The D field displays the automatic ID number that Nominal has applied to this transaction Line items display information about the transaction including description Line Item Note Account Amount and Tax Code See the Line Item sect
50. instead of Purchases Command Description Click Enter Purchase to enter an order for a supplier Use this option to order new products or services Purchase Purchase Click Pay Supplier to pay open invoices Pay Supplier Click Open to view a list of purchases with outstanding balances Click Closed to view a list of purchases that have been fully Purchases paid Click All to view a list of all open and closed purchases Click Accounts Payable to view a list of outstanding purchases Analyze Accounts Payable Nominal Accounting Software 55 Nominal Accounting Software Enter Purchases Click Enter Purchase to open the Purchase Purchase Order screen This screen is used to record supplier invoices pay a supplier for an item or purchase received and to email or print the purchase At least one supplier must be defined in your supplier list prior to using this function Order Details Date mand as Rs ID 4 Comment 7 Tax Inclusive Supplier anders 2 fans Ship To Lagniappe Enterpris Due Date 10 4 415 E 12 Main Street A Terms 30 a3 pa Quantity Price Amount Tax Code J Total exTax Memo Ledger Purchase Ande ganics Pay Method EFTPOS Tax moje 1 3 i Attachment Paid cs o E E Description The Date field is automatically populated with today s date Click in the field and type an alternate date if desired 2 Supplier Choose the appropriate sup
51. ion below for more information Cheque Ref Memo Enter any reference you would like to include with this item in the transaction Ledger journal in the Memo Ledger field Job Project C Type a tag or choose an existing tag to apply to the Job Project Costs field by ost clicking the ellipses button Use this field to categorise your transactions Click the Attachment button to attach an item to attach an item to this 10 Attachment transaction in the transaction journal For example scan a copy of a receipt for this transaction and attach it to this item using the Attachment button The Total exTax field displays a total of all line items excluding tax 11 Total exTax Tax Inclusive Check the Tax Inclusive checkbox to include tax on each line item Nominal Accounting Software 47 Nominal Accounting Software Transferring Money Use the Transfer Money feature to move money between your accounts Transfer Money creates a withdraw record in one account and a deposit record in another a Transfer Funds Transfer Details Withdrawal Account Cheque Account e 1 Abro 10008 Date 8 28 2011 5 Deposit Account Cheque Account 2 Amount Q Memo Ledger 3 Reference tpigagg I7 Field Description Withdrawal Choose the account from which you would like to withdraw money Account Deposit Choose the account in which you would like to deposit the withdrawal Account 3 Memo j Ledger 4 ID
52. ledger and generally follows the following format Invoice Customer Name This Memo field can be edited Click in the field and type to edit The Job Project Cost field allows you to associate different tags with this Job Project invoice to organise your data For example you could create and add a Head Cost Office Remodel tag to this invoice to group it with other invoices associated with this project Click the Attachment button to scan and attach an electronic version of a hardcopy document or attach an electronic version of a document to the invoice For example we could attach photos to the invoice displaying the items prior to shipment Attachment 15 Total exTax The Total exTax field displays the total cost of the items included on this Nominal Accounting Software 27 Tax Total Balance and Received Pay Method and Pay Details Tutorial Controls Template Print Email Word and PDF Save Cancel and Shortcut Nominal Accounting Software invoice before tax is applied The Tax field displays the total tax calculated for the total cost of the items included on this invoice The Total field displays the total invoice amount which is the Total exTax the Tax The Balance field shows the total due to the customer for this invoice minus any received amounts The Received field shows any received amounts for this invoice Choose the appropriate Pay Method from the Pay Method dropdown Click
53. levy has been requested If a taxpayer is Nominal Accounting Software 89 Nominal Accounting Software 18 senior Australians tax offset Do you want to claima zone overseas dependant spouse or special tax Do you have accumulated Financial Supplement debt Do you have accumulated Higher Education Loan Program HELP debt Declaration Timestamps Messages eligible this means they pay less tax To be eligible a taxpayer must meet four conditions 1 Age 2 Eligibility for Australian Government age pensions or similar payments 3 Taxable income threshold and 4 Not in gaol If the taxpayer meets all four conditions the amount of offset will vary depending on their taxable income and circumstances Zone A Zone offset may be claimed by a taxpayer if they live or work in certain remote areas of Australia Overseas Forces If a taxpayer serves as a member of Australia s Defence Force or United Nations armed forces he is eligible for the Overseas Forces tax offset Dependant Spouse The Dependant Spouse Tax Offset is available to taxpayers who contribute to the maintenance of their dependant spouse which reduces the amount of tax to be paid Invalid Relative A person may be entitled to a special tax offset for a dependant invalid relative dependant parent housekeeper caring for an invalid spouse or a dependant child housekeeper Check the checkbox if the taxpayer has a Student Financial
54. ms in scope SBR has been co designed by Australian state and territory government agencies in partnership with software developers business and their accountants bookkeepers tax agents and payroll professionals SBR is simplifying business to government reporting by Removing unnecessary or duplicated information from government forms Using business software to automatically pre fill forms Adopting a common reporting language based on international standards and best practice Making financial reporting a by product of natural business processes Providing an electronic interface to agencies directly from accounting software which will also provide validation and confirm receipt of reports 4 September 2011 User Guide Providing a single secure online sign on to all agencies involved for all users SBR is expected to save Australian businesses an estimated 800 million per year once fully implemented Adoption of SBR will be voluntary and no legislative changes will occur as a direct result of the initiative Nominal Accounting Software 5 Nominal Accounting Software Getting Started Getting started with Nominal is as easy as 1 2 3 Use the following section to be off and running quickly 1 The Company Wizard opens the first time you open Nominal The Company Wizard enables you to create a new company file open an existing file or load the last file used 2 After creating the company file proceed to the Manage area
55. n will discuss each of the tabs The tabs available in the software include e File Menu o The File Menu section of this guide discusses the File Menu which provides access to Company Files related tasks e Dashboard o The Dashboard section of this guide provides information related to the Dashboard tab of Nominal e Sales o The Sales section of this guide covers sales related functions including sales and services provided to customers invoicing payment management quotes refunds and accounts receivable management e Bank o The Bank section of this guide includes using Nominal to record financial activities made with your bank accounts not related to selling or purchasing items e Books o The Books section of this guide includes information about using the Books tab to work with General Ledger entries e Purchase o The Purchase section of this guide discusses Nominal as used to create purchase orders and manage payments to suppliers Nominal Accounting Software 15 Nominal Accounting Software e Manage o The Manage section of this guide discusses data management using Nominal Data managed by Nominal includes accounts suppliers items customer employee and contacts lists e Payroll o The Payroll section of this guide discusses using Nominal to manage the payroll function of your company e Billing o The Billing section of this guide covers information related to the Billing tab of the software i
56. ncluding time billed to clients for services rendered e Report o The Report section of this guide discusses using the software to create reports that quickly and efficiently display data about your business e SBR ATO o The SBR ATO section of this guide covers features found on the SBR ATO tab of the software including BAS Submission TFN Declaration and PAYG Summary e Tools o The Tools section of this guide discusses features found on the Tools tab of the software The Tools tab includes features that allow you to customise your software check for updates and work with licensing e Web o The Web section of this guide discusses features found on the Web tab of the software The Web tab includes features that allow you to work integrate Nominal with various online applications including PayPal Freshbooks and Google e Import o The Import section of this guide discusses features found on the Import tab of the software The mport tab includes features that allow you to import cards items accounts and transactions from various sources 16 September 2011 User Guide NOTE Depending on your license you may have access to some or all of the tabs discussed in the following section Nominal Accounting Software 17 Nominal Accounting Software 18 September 2011 File User Guide The File menu contains features related to company files The File menu looks like this Fa TE File Dashboard Sales Bank
57. nderson Organics Customer Type Customer Customer Supplier 02 3367 3452 Phone 1 208 887 2378 02 5254 3428 Phone Alt Phone Alt Phone 1 408 332 2789 Alt Phone Alt Phone Fax Fax Fax Fax Email awheeler wheeler com Email Iberikson irelandorganics com Email slucas lucascreative org Email jaanderson aorgstuff com Website www wheeler com Website www irelandorganics com Website www lucascreative org Website www aorgstuff com Contact Andrea Wheeler Contact Luther Erikson Contact Sandra Lucas Contact Jacinda Anderson Alt Contact Alt Contact Tammy Erikson Alt Contact Steven Lucas Alt Contact Locations Address Details Locations Address Details Locations Address Details Locations Address Details Supplier Supplier Details w Notes v Notes Nominal Accounting Software 69 Nominal Accounting Software Cards contain the same information regardless of card type The table below describes each piece of information Description Automatically generated by Nominal Used by the software to identify this card The card s name Can be the name of a person company or other organisation Type The card s type Types include Employee Customer Supplier or Personal Phone Main phone number for the card Alt Phone Alternate phone number for the card Name Click the Address Details button to add multiple addresses related to this card For example shipping billing and home a
58. ning at 20000 The Comment field can be used to display any comments associated with the Comment oe eae invoice To add a comment click in the field and type your comment The PO Ref field can be used to display the purchase order or reference PO Ref number if applicable for the invoice To add a purchase order or reference number click in the field and type the purchase order or reference number 5 Tax Inclusive Check the Tax Inclusive checkbox if the items in this invoice are taxable 6 Custo inel Choose the appropriate customer from the Customer dropdown or chose Quick Add from the list to add a new customer 7 Terms Choose the agreed upon terms from the Terms dropdown The Ship To field displays the address associated with the customer selected in Ship To the Customer field Verify that the information is correct Click in the Ship To field to edit address information for this invoice The Due Date displays the agreed upon due date as determined by the Terms i id Click the Due Date dropdown to modify The Ship Date displays the date on which the customer s shipment will ship a AID Choose the appropriate ship date from the Ship Date dropdown list The Line Items display the items included on the customer invoice and the Line Items associated details including description account type item quantity price amount and tax code The Memo field is automatically filled in and will be included in the general
59. nt Click Print to print the purchases grid The From field displays the starting date for the range of purchases displayed in the grid 3 From 4 5 Range The Range field displays the range used to display the purchases in the grid 6 Delete Click Delete to delete a purchase order Edit Click Edit to edit a purchase order To The To field displays the ending date for the range of purchases displayed in the grid 7 8 Copy Click Copy to copy a purchase order 9 Paste Click Paste to paste a purchase order Nominal Accounting Software 61 Nominal Accounting Software Accounts Payable Click Accounts Payable in the Analyze group to review outstanding purchase orders and to view a summary of all outstanding purchases w Summary Of Accounts Payable Name Anderson Organics lt 30 323 40 Wunderland Broomsti 243 87 Total L 567 27 Account Payable to Supplier Purchase ID Terms Invoice Date Due Date Ship Date Customer PO Comment Memo Pay Method Total Due Total Paid The Accounts Payable screen displays the current outstanding amounts for each supplier The table is organised by supplier row and dates columns Each cell displays a summary of the outstanding purchase order 62 September 2011 User Guide Click in a row or cell to view a list of purchase orders in the summary table below Summary Of Accounts Payable lt 30 Account Pa
60. nt information including PayPal username password and signature A corresponding Nominal Transactions Register record will be created for each PayPal transaction once configured PayPal Click the Import Cards dropdown to import contact cards from the following sources e PayPal e Magneto e VirtueMart Cards e Zen Cart Click the Import Items dropdown to import items from the following sources Integrate e Magneto Import Items e VirtueMart e Zen Cart Click the Freshbooks button to connect to your Freshbooks account using the Freshbooks API and import your Freshbooks clients invoices expenses and items Obtain your Freshbooks Freshbooks API URL and authentication token here Freshbooks My Accounts Freshbooks API Click the Harvest button to connect to your Harvest account using the Harvest API to import your data into Nominal Obtain your Harvest domain username email and password here https lt domain gt harvestapp com Harvest Nominal Accounting Software 97 Nominal Accounting Software debia or SalesForce SugarCRM Y Huir isa Highrise Google Google Click the SalesForce button to connect to your SalesForce account using the Web Service API to import your data into Nominal Obtain your SalesForce username password and token here Name Setup My Personal Information Reset my security token Note You will need API access to your account Click the Suga
61. nvoiceDate Sale Record 6 dueDate Sale Record 7 shipDate Sale Record 8 customerPO Sale Record 9 comment Sale Record 10 freight Sale Record 11 glmemo Sale Record 12 paymethod Sale Record 13 paydetails Sale Record 14 totalDue Sale Record 15 totalPaid Sale Record 16 tags Sale Record 17 totalExTax Sale Record 18 totalTax Sale Record 19 desc Sale Item 20 account Sale Item 21 item Sale Item 102 September 2011 22 quantity Sale Item 23 price Sale Item 24 amount Sale Item 25 taxCode Sale Item 26 id Card Info 27 name Card Info 28 phone Card Info 29 altphone Card Info 30 fax Card Info 31 email Card Info 32 website Card Info 33 contact Card Info 34 altcontact Card Info 35 Notes Card Info 36 Photo Card Info 37 companyName Company Info 38 companyABN Company Info 39 companyAddress1 Company Info 40 companyAddress2 Company Info 41 companyCity Company Info 42 companyState Company Info 43 companyPostCode Company Info 44 companyCountry Company Info 45 phoneNumber Company Info Nominal Accounting Software 103 User Guide Nominal Accounting Software 46 faxNumber Company Info 47 emailAddress Company Info 48 webSite Company Info 104 September 2011 Purchase Fields User Guide When editing a
62. o e General Journal e Disbursement e Receipt The Banking dropdown provides access to e Bank Register Deposits Withdrawal Bank Balance The Sales dropdown provides access to Item Sales e All Sales e Closed Invoices Open Invoices Quotes Credits Reconcile Receivables Reconcile Payables 83 Nominal Accounting Software The Lists dropdown provides access to E e Card List a e Card Locations Lists dE e Card Transactions e Price List The Job Cost dropdown provides access to e Job Transactions e Jobs Incoming e Jobs Outgoing The GST dropdown provides access to e GST Cash e GST Accrual Click Balance Sheet to view a snapshot of the Balance Sheet Use the tools at the top of the screen to filter the report Balance Sheet Click Profit and Loss to view a snapshot of profits and losses j Use the tools at the top of the screen to filter the report Profit and Loss Snapshot Click Trial Balance to use the Trial Balance tool Use the tools at the top of the screen to filter the results Trial Balance Click Cash Flow to view a graphical representation of Bank Inflow vs Outflow Use the tools at the top of the screen to filter the report The Income Expense dropdown provides access to Total Balances Income by Account E a Expenses by Account Withdraw by Payee Income Trend Income Expense Expenses Trend Income vs Expenses Account Trend 84 Septembe
63. panyName Company Info 38 companyABN Company Info 39 companyAddress1 Company Info 40 companyAddress2 Company Info 41 companyCity Company Info 42 companyState Company Info 43 companyPostCode Company Info 44 companyCountry Company Info 45 phoneNumber Company Info Nominal Accounting Software 109 User Guide Nominal Accounting Software 46 faxNumber Company Info 47 emailAddress Company Info 48 webSite Company Info 110 September 2011 User Guide Pay Slip Fields When editing a pay slip field you can use any of the following fields You must use the exact field name 0 cycleld 1 1 cardld 0 2 cardName 0 3 Base 0 4 Super 0 5 BeforeAddition 0 6 BeforeDeduction 0 7 Gross 0 8 Tax 0 9 AfterAddition 0 10 AfterDeduction 0 11 NetPay 0 12 type 1 13 fromDate 1 14 toDate 1 15 payDate 1 16 totalPaid 1 17 totalPayg 1 18 totalSuper 1 19 totalPreAddition 1 20 totalPreDeduction 1 21 totalPostAddition 1 Nominal Accounting Software 111 Nominal Accounting Software 22 totalPostDeduction 1 23 textEmpld 2 24 textDepartment 2 25 textTitle 2 26 textBank 2 27 textAcName 2 28 textAcNumber 2 29 textAcBSB 2 30 textWagesFigure 2 31 text TFN 2 32 textSuperRate 2 33 textSuperName 2
64. payment 8 Total Paid The Total Paid field displays the total of all the Paid Today column s above 9 Save Click Save to save and close the invoice 10 Cancel Click Cancel to close the invoice without saving it Fill out the fields as accurately as possible to reflect the received payment 30 September 2011 User Guide Creating a Customer Quote A quote generally states a price for specific items or services rendered by a provider to a client Quotes generally include a price description of the items or services and a date To create a quote click the Create Quote button The Customer Quote screen looks like this a Customer Quote Quote Details Date rand 1 ml Comment 4 6 ID 20002 Tax Inclusive 7 Customer emor Leer s Ship TO 786 London Square 5 Due Date 8 adas 8 Syndey NSW 2000 Terms 20 day B MN Ship Date 8 9 2011 9 Account Quantity Price Amount Tax Code Cheque Account Gris Gris Craft 12 00 288 00 GST 12 Total exTax 288 00 i na gt Quote t e docx v 2 a Nominal Accounting Software 31 Nominal Accounting Software Description The Date field displays the date of the invoice By default this is today s date Click in the Date field to change the date Choose the appropriate customer from the Customer dropdown Choose Stromer Quick Add from the dropdown to add a new customer Choose the appropriate terms from the Terms dro
65. pdown Choose Quick Add from the dropdown to add a new term Comment Type in the Comment field to associate a comment with this invoice The Ship To field displays the address associated with the customer selected in Ship To the Customer field Verify that the information is correct Click in the Ship To field to edit address information for this invoice 3 Terms The D is automatically generated by Nominal and uniquely identifies this record 7 Tax Inclusive Check the Tax Inclusive checkbox if the items in this quote are taxable The Due Date displays the agreed upon due date as determined by the Terms E pyaar Click the Due Date dropdown to modify The Ship Date displays the date on which the customer s shipment will ship Wl BEM Choose the appropriate ship date from the Ship Date dropdown list The Line Item s or rows display an item or service included in the quote Each Line Item is organised in columns and includes Description Account 10 Line Item s Type Item Quantity Price Amount and Tax Code columns Fill out the information in each column for each Line Item Tags can be used to categorise the quote For example maybe you re working on several quotes for vendors at a festival To organise the quotes related to the festival you could tag them Hot Air Balloon Festival 2011 The Total exTax field displays the total cost of the items included on this invoice before tax is applied The
66. ping Invoice Date Due Date Ship Date Customer PO Comment Ireland Organics 30 days 23176 Hawthorne Ave 08 09 2011 08 09 2011 08 09 2011 Boise ID 83676 USA 2 Select the quote to turn into a sale by clicking the arrow on the far left of the row 3 Click Quote to Sale in the Sell group of the Sales tab The confirmation dialog box displays Q Confirm Convert Quote 20001 to Sale Yes 4 Click Yes to confirm The new invoice opens with associated tutorial containing the information from the quote 34 September 2011 5 Click Dismiss to close the tutorial The customer invoice opens a Customer Invoice Invoice Details 9 8 2011 ID Customer Ireland Organics Memo Ledger Job Project Cost Attachment Template Quote template docx 20001 Comment ShipTo 53176 Hawthorne Avenue Boise ID 83676 Y USA Total exTax Tax Total PO Ref Due Date Ship Date Quantity 144 00 14 40 156 40 6 Make any edits or actions necessary to the new invoice 7 Click Save The invoice is saved to the software Nominal Accounting Software 35 Price User Guide Tax Inclusive 10 8 2011 9 8 2011 Amount Tax Code Balance Received 0 Pay Method None Pay Details Nominal Accounting Software Views Use the commands in the nvoices group of the Sales tab to filter the invoices displayed on your screen e Click Open to view only
67. plier from the Supplier dropdown The Terms field defaults to 30 days Chose another term or click Quick Add to apply different terms The D is automatically applied by Nominal and is used by the software to keep track of this transaction 5 Comment Click in the Comment field to add a comment to this record Ship To defaults to your shipping address Click in the field to enter an alternate address if desired Terms 56 September 2011 User Guide 7 Tax Inclusive Check the Tax Inclusive box if this item is taxable The Due Date defaults to 30 days from the date of the purchase Click to Due D i i 8 eae change the entry to another date if desired The Ship Date defaults to today s date Click to change the entry to another f salp bai date if desired Enter the details for this item in the line item area Each line item is organised 10 Line Item in columns Columns include Description Account Type Item Quantity Price Amount and Tax Code Memo The Memo Ledger field displays how this entry will be identified in the Ledger General Ledger Click to change p mol rales Enter an associated Job Project Cost if desired 3 Attachment Click the Attachment button to add an attachment such as a scanned receipt Choose the appropriate method of payment from the Pay Method dropdown 14 Pay Method Click Quick Add if the appropriate entry is not on the list Click the Pay Details button to add information
68. ps for the company Use the tab to create print and email payslips for employees Use the Payroll tab to record payments made to and on behalf of employees The table below lists the commands available on the Payroll tab and the associated descriptions Commands are listed by group from left to right Command Description 2 Click the Employees button to manage the Employee list Add Employee A edit or delete employees from the list This provides access to Employees the same area of the software as Manage Cards Employees Click the Pay Run button to access the Payroll Management screen Click the Tax Calculator button to open the Tax Calculator Salaries Click the Record Leave button to manage the list of leave records Add edit or delete employee leave from the list Record leave Payroll Management The Payroll Management screen enables you to manage pay cycles for your employees and to define related pay slips for each pay cycle A pay cycle will be auto generated by the system when the current date is after the last pay cycle end The type of pay cycle created weekly fortnightly or monthly will be dependent on the kind of pay cycle your employees are defined as When there are only weekly paid employees in the system the system will only create weekly pay cycles The same is true for fortnightly and 74 September 2011 User Guide monthly employees If there are only employees of one type in your system only pay
69. r 2011 Nominal Accounting Software a Asset Liability Ttems Services F Sales Purchases User Guide The Asset Liability dropdown provides access to Asset Accounts Liability Accounts Asset Trend Liability Trend Asset vs Liability Bank Account Trend The Items Services dropdown provides access to Sales Types Item Sales Item Purchases The Sales Purchases dropdown provides access to Sale by Customer Purchase by Supplier The Staff dropdown provides access to 85 Org Chart Staff Report Nominal Accounting Software SBR ATO The SBR ATO tab provides access to the Standard Business Reporting group The Standard Business Reporting group contains three commands e BAS Submission e TFN Declaration e PAYG Summary BAS Submission Click the BAS Submission button to launch the Business Activity Statement wizard wt Business Activity Statement Wizard v More Information 1 Start Period Te fis End Period A m Password vcoe 4 Company ABN 6 MI i Step 2 Prefill 8 Step 3 Prelodge 9 Step 4 Lodge 0 Reporting Party Organisation Branch gt Tax File Number Select Statement 121 ciales Statement Report Name Generated Id 113 Type Code Payment Record Due 86 September 2011 User Guide Field Description Click Load to load the AusKey file received from the ABR This is used to ds toag identify your business
70. rCrm button to connect to your SugarCRM instance using the Web Service API and import your data into Nominal Obtain your SugarCRM username password and URL Click the Highrise button to connect to your Highrise account using the Highrise API to import your data into Nominal Obtain your Highrise domain username email and password here https lt domain gt highrisehq com Click the Google button to connect to your Google account using the Google Contacts API and import your contacts into Nominal Obtain your Google username email and password to connect to your Google account 98 September 2011 User Guide Import Sy q Import Import Import Import Cards Items Accounts Transactions Import The Import tab provides access to importing functions Use the commands available in the Import group to import data from various sources The table below lists the commands available on the Import tab and the associated descriptions Commands are listed by group from left to right Command Description Click the Import Cards dropdown to import the following cards e Outlook Contacts e QuickBooks Contacts Eten e Cashflow Cards e MYOB Cards Click the Import Items dropdown to import the following items e QuickBooks Items Import e Nominal Items Items ae e Cashflow Items e MYOB Items 3 Click the Import Accounts dropdown to import your MYOB i account Import Accounts Click the Impor
71. sactions Close Closes the current window Ignore lgnores the selected transaction Ignore All Ignores all unmatched transactions Enter Registry Creates a registry item for the selected bank transaction EFT Batch Payments Clear Clears the matching for the selected transaction Use the EFT Batch Payments button to launch a wizard that processes your payments through an ABA file You can also generate a file containing all EFT transactions and execute them with your bank Use the EFT Batch Payments button to generate an ABA file for the selected transactions 50 September 2011 User Guide Books Dashboard Sales Bank Books Purchases Manage Payroll Billing Returns 3 General E Purchases ba Transfer Money D R search EN Es Invoices 5 Payments Received 43 Receive Money Payroll Enter Ne Record Credits Applied ES Payments Made 43 Spend Money Advanced Search General Ledger search The Books tab contains commands used for working with the General Ledger The table below lists the commands available on the Books tab and the associated descriptions Commands are listed by group from left to right Command Description Click Enter Record to enter a general ledger transaction Enter My Record can be used for credits and debits and enters transactions directly into the general ledger A minimum of two line items are required for a general ledger transaction The total credit and debit must balance out Tr
72. ssociated descriptions Commands are listed by group from left to right Command Description Click the Time Sheets button to enter timesheets for employees working on customer tasks to record hours for Time billing Also can be used to calculate non salaried employees Sheets salaries Timesheet Billing Click Bill Time to bill your customers for time recorded in timesheets Select the hours performed for the selected customer and create an invoice 78 September 2011 User Guide Timesheet Click the Time Sheets button to enter timesheet information for employees providing work for clients Details Employee Lucas Johansen x Time Sheet for 09 05 2011 to 09 12 2011 Service Rate Customer Task Account MonS Tue6 Wed7 Thu8 Frigd Sat 10 Sun11 Total Status a Bookieeping Help Ireland Organics Substitute Bookk Cheque Account 8 8 4 4 8 e Tea 38 Open New To create a timesheet choose the appropriate employee from the Employee dropdown Choose the appropriate dates in the Time Sheet for fields Create a line item for each task performed by the employee Each column contains different information about the task e Service Rate o Choose the desired Service Rate from the dropdown menu or use Quick Add to add a service or rate that is not in the list e Customer o Choose the desired customer from the dropdown menu or use Quick
73. sted by group from left to right Command Description Click the Enter Sale button to create a new invoice The invoice opens in a new window and an accompanying tutorial plays Click the Receive Payment button to apply a customer payment to an open invoice Monies are moved from Receive Accounts Receivable to the selected account The Receive Payment Payment form opens in a new window and an accompanying tutorial explains how to fill out the Receive Payment screen Click the Apply Credit button to apply customer credit to an open invoice A customer credit is an invoice with a negative amount Click the Create Quote button to create a new quote for sales or services for a customer Customer quotes can be created using several different templates Click the Quote to Invoice button to convert an existing customer quote to an invoice Quote to Sale 24 September 2011 User Guide Click Open to view the currently open invoices in the Invoice list Click Close to view the currently closed invoices in the Invoice list Invoices Click Credit to view the current credit invoices in the Invoice list Click Quotes to view a list of all current quotes Click Accounts Receivable to view the current outstanding customer invoices Accounts Receivable Analyse E Click Customer Statement to view and print a list of all unpaid invoices for select customers Customer Statement Use the Search field and click
74. t Transactions dropdown to import Nominal Y Excel files Import Transactions Nominal Accounting Software 99 Nominal Accounting Software Reference The Reference section contains details about emailing and printing fields keyboard shortcuts and other detailed information 100 September 2011 User Guide Email and Print Nominal uses Microsoft Office automation for printing and emailing invoices purchase orders quotes and pay slips Nominal uses Microsoft Word templates dot and dotx to create versatile templates for your records Customising the built in templates is as easy as working in a Word document You can add your company logo header comments or any other text or graphics To customise a template copy the template you would like to modify from the Nominal software folder edit as desired and save back to the Nominal software folder Simple as that In Nominal each record contains different fields For example a pay slip contains the salary and tax fields while a quote contains sales items See the following sections for a list of fields available for each type of record Nominal Accounting Software 101 Nominal Accounting Software Invoice Fields When editing an invoice template you can use any of the fields below You must use the exact field name 0 type Card Info 1 invoiceid Sale Record 2 card Sale Record 3 terms Sale Record 4 shipping Sale Record 5 i
75. t account details The Chart of Accounts displays information in two different ways e The left part of the screen displays a tree displaying all accounts in the proper hierarchy e The right part of the screen displays accounts in a table Account list managment e n Account Parent Account Name Account Type Account Group SABE Fats Toot E Root Account Ea Assets E Current Assets Bank CD Cheque Account Table Display a ETF Batch Account Money Marica Savings Cash in Y ana Owner Funds Petty Cash Ea Fixed Assets Accounts Receivable 7 Cost Of Sales Equity H Expenses 9 Income Nominal Accounting Software 65 Nominal Accounting Software Editing Tools The Account list management section of the screen contains tools related to editing accounts Use the editing tools to add delete print grid contents edit account information and reload account information into the tree Table Display The Table Display organises your accounts into a table format for easy viewing The Table Display provides the following information about each account e Account ID o Nominal s unique identifier used to identify the account within the software e Account Parent o The account s parent or account above this account in the hierarchy e Account Name o The common name used to describe the account e Account Type o Describes the account type Types include container folder account d
76. te and Duplicate buttons to work with the displayed line items Each line item displays a different transaction with information organised by column Double click an entry to see more detail about the line item Importing Bank Transactions Click the Import Bank Transactions button to import a Quicken file downloaded from your bank to reconcile the bank transactions with those recorded by Nominal To import bank transactions from your institution 1 Click the Import Bank Transactions button The mport Bank Statement screen opens 2 Click the Load button to browse to and import a Quicken QIF file saved to your computer or network The QIF file uploads to the software Matching Once you ve imported the QIF from your bank you can begin reconciling your bank information with the information stored in Nominal Click the Match button to load a list of transactions in the left side of the table from the QIF and tries to match each transaction in the left side of the table with an account transaction Nominal on the right side of the table Nominal Accounting Software 49 Nominal Accounting Software Matches are made if e Amount and Date are the same in both lists Possible matches are made if e The Amount and Date are within 7 days in both sides of the table Items can be matched by dragging them from the right side of the list to the left side of the list Option Description Apply Applies the changes to the matched tran
77. tely to the right of the Load button 4 Choose your company ABN from the ABN list 5 Click the Prefil tab Fill out the fields within the tab 6 Click Go Nominal Accounting Software 87 Nominal Accounting Software 7 Click the Prelodge tab Fill out the fields within the tab 8 Click Go 9 Choose the desired Start Period and End Period 10 Type your AusKey password in the Password field 11 Click Validate Key Your details are validated and the wizard completes your Business Activity Statement TFN Declaration Click the TFN Declaration button to launch the TFN Declaration Wizard w TFN Declaration Wizard Ca j1 Start Period 1 1 2006 fis End Period 9 18 2011 il Password eeccccccce 3 Company ABN 4 C ay 5 Section A Payee ar al Pre Lodge TFN Lodge TFN Load Employee Information From Card List 6 On what basis are you paid 13 List of employees M _toad Payment Basis Full Time 1 What is your Tax File Number Are you an Australian Resident for tax purposes Tax File Number Yes TFN Exemption Code 1 8 Do you want to claim your tax free threshold for this payer Yes 2 What is your Name 9 Do you want to claim the senior Australians tax offset Family Name Yes Given Name Do you want to claim a zone overseas forces dependent spouse or special tax Other Given Name ne O Overseas Forces O 4 What is your Date of birth pen
78. the Pay Details button to enter the appropriate details credit card number for the selected Pay Method Use the Stop Play Pause Close Current Voice Guide and Close ALL Voice Guides buttons to control the tutorial associated with this screen Choose a template from the list to apply the selected template to your invoice Click the Print button to print a copy of the invoice Click the Email button to attach the invoice to an email Click the Word button to create a Word version of the invoice Click the PDF button to create a PDF version of the invoice Click Save to save the invoice Click Cancel to close the invoice without saving Click Shortcut to create a shortcut to this invoice 28 September 2011 User Guide Receiving a Payment After you have created an invoice and sent it to your customer you should receive a payment from the customer for the invoice To receive a payment click the Receive Payment button on the Sales tab The Receive Payment screen opens ad Receive Payment Customer Details Deposit Account Cheque Account Customer Andrea Wheeler Memo Ledger Payment Andrea Wheeler Invoice ID Sale Amount Due Amount Paid Today Payment Method EFTPOS w Total Paid 0 8 9 Pay Details The Receive Payment screen has several fields that should be filled out to add as much information as possible to the software Nominal Accounting Software 29 Nominal Accounting Software T
79. to enter initial company data for your accounts customers employees items and more 3 Start recording business transactions using Nominal 6 September 2011 User Guide Company Wizard Nominal Accounting Choose one of the following options ak Open Company File License Information Licensed by Nominal Accounting Days remaining until license expiration 43 Nominal upgrade status Couldn t find updated version The underlying connection was closed An unexpected error occurred on a receive Feature Description 1 New Company File Click the New Company File button to create a new Company Data File CDF and move to the second step in the Company Wizard 2 Open Company File Click the Open Company File button to open an existing CDF saved on your computer Open Last File Click the Open Last File button to open the last CDF you used This option is not available the first time the software is used 4 Exit Click the Exit button to exit the software Nominal Accounting Software 7 Nominal Accounting Software Creating a New Company Data File The first step in using Nominal is creating a Company Data File CDF To create a new CDF 1 Click the New Company File button The Company Wizard Step 2 screen opens we Company Wizard Enter your company details in the fields below This information will be used when filling forms and printing reports Company Name ATO Category A
80. to the ATO Select the appropriate start date for the period from the Start Period dropdown an End Period Select the appropriate end date for the period from the End Period dropdown 4 Password Enter your AusKey password for the BAS 5 Company ABN Type the appropriate company ABN in the field After loading the AusKey selecting the appropriate ABN choosing the date Validate Key range and entering your AusKey password click the Validate Key button to validate the entered information 2 Start Period 7 List 1 Click the tab to switch to the List tab Click Go to execute the List operation Click the tab to switch to the Prefill tab Click Go to execute the Prefill operation 8 Prefill 2 Click the tab to switch to the Prelodge tab Click Go to execute the Prelodge 9 Prelodge 3 Son Click the tab to switch to the Lodge tab Click Go to execute the Lodge su Lodge 4 operation Reporting Party Type the appropriate information for the reporting party into the fields Select l l 12 Choose the desired statement template from the dropdown list Statement 13 Statement Fill in the Statement fields as appropriate To submit a BAS 1 Click the List tab to view the List tab Fill out the fields within the tab 2 Click Go 3 Click Load This loads the AusKey file received from the ABR which is used to identify your business to the ATO The information from the AusKey file displays in the ABN List immedia
81. to today s date Click in the field and choose an alternate date if desired 5 Paid Type the total paid to the supplier in the Paid field 6 1D The D is automatically assigned by Nominal and is used by the software to keep track of the item 7 Line Item Each Line Item is an open purchase order for the selected supplier The Total Paid field displays the totals of all Paid cells for the open purchase orders for the selected supplier 4 Date 8 Total Paid Save Click Save to save this item Cancel Click Cancel to close this item without saving 60 September 2011 User Guide Purchase Orders List e Click Open to view all open purchase orders Open purchase orders are purchase orders that have an outstanding balance e Click Closed to view all closed purchase orders Closed purchase orders are purchase orders that have been paid in full e Click All to view all open and closed purchase orders ases From TERE i ro 9 3 2001 4 Range This ada palase J edit Come Customer Terms Shipping Purchase Date Due Dd A FShip as Customer PO Anderson Organics 30 days Lagniappe Enterprises 04 09 2011 04 10 2011 04 09 2011 12 Main Street West Beach SA 5024 Australia Anderson Organics 30 days Lagniappe Enterprises 04 09 2011 04 10 2011 04 09 2011 12 Main Street West Beach SA 5024 Australia Field Description 1 Export Click Export to export purchases to Excel 2 Pri
82. tooth Exchange Folder E Burns Forefront 5 CaseSoft Desktop D CCWin Concordance 10 Corel User Files 5 Desktop 5 Downloads 9 EBundleviewer My Documents 2 My Co mputer e My Network Places File name Save as type 4 Linda s Forms Movie Outline Documents My Adobe Captivate Projects My Data Sources My eBooks 9 My Fragments My Music 3 My Pictures My Policies 3 My Videos 9 OneNote Notebooks 5 Outlook Files Pictures Signature_Green_files 9 Snagit Snagit Stamps Training Documents Company Data File cdf 9 Type a name for your company in the File name field 10 Click Save The software saves your company data file and launches Nominal 14 3 Unnamed Site 2 SD WebEx 5 Website 2 Working Files September 2011 User Guide Product Areas Tabs Nominal is organised using a ribbon interface similar to that found in Microsoft Office products wv IF Nominal Small Business Accounting Software Dashboard Sales Bank Books Purchases Manage Payroll Billing Report SBR ATO Tools Web PY TH a e n i dd rr E ES ERRI EFE Enter Receive Apply Create Quote Open Closed Credit Quotes Accounts Customer Sale Payment Credit Quote to Sale Receivable Statement Advanced Search Sell Invoices Analyze Search The Product Areas section of this guide provides an overview of the tabs available within Nominal The Product Areas sectio
83. yable to Supplier Purchase ID Terms Invoice Date Due Date Ship Date Customer PO Comment Memo Pay Method Total Due Total Paid 30000 fodas foaio om ooon Jowan ermos sisza0 162 80 so days onoo fonom Purchase ermos s3zad0 s000 The Debt Collection slider is a visual representation of outstanding supplier payments The information is calculated based on amounts owed vs amounts paid as well as the length of time since the payment was due Nominal Accounting Software 63 Nominal Accounting Software Manage Dashboard Sales Bank Books Purchases Manage Payroll Billing Report si 53 pr a a ee A i A a Search P Accounts Items Tax Terms Pay Leave All Customers Employees Suppliers Personal Codes Methods Types Cards Advanced Search Accounts Items Manage Lists Manage Cards Search The Manage tab contains commands used for working with and managing your company information The table below lists the commands available on the Manage tab and the associated descriptions Commands are listed by group from left to right Command Description T Click the Accounts button to manage your Chart of Accounts k Use Axccounts to manage company accounts add edit or Accounts Accounts delete accounts set the account balance for each account Click the Items button to manage the list of items and services used by the company Use Items to define items or services the company is selling and billing for Use

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