Online nomination user manual
Contents
1. by law The department s Privacy Policy is at www chs vic gov au privacy How did you hear about the awards Email Website Newsletter Poster Word of mouth Other lt SUBMIT APPLICATION Click on the SUBMIT APPLICATION button Successful Nomination You have successfully submitted a nomination into the Robin Clark Protecting Children Awards 2015 A confirmation email will be sent to you shortly To enter more categories please click here Note Please check the Spam Junk folder if you have not received the confirmation email in your Inbox Entry process is now complete good luck2. received the confirmation email im your Inbox 3 Account Log In Enter your account s email address and password to open your account Then click on the LOG IN button If you have forgotten your password enter your email address at the bottom of the page and click the SEND PASSWORD button You will then receive an email with your password A LOGIN Please enter your email and password to sign in to your account Re ae Forgot your passi Adjustment of font size Click on these buttons to adjust the font sizes on your screen for clearer viewing Click on this button to increase the fonts on your screen NOMINATOR DETAILS NOMINEE DETAL NOMINATION SUPPORTING REFEREE DETAILS CHECKLIST AND COMPLETION STATEMENT DOCUMENTATION J00 Click on this button to decrease the fonts on your screen come b ann Click on this button to go back to the standard font of the screen NOMINATOR DETAILS NOMINEE DETAILS NOMINATION SUPPORTING REFEREE DETAILS CHECKLIST AND COMPLETION STATEMENT DOCUMENTATION NOMINATOR DETAILS NOMINEE DETAILS NOMINATION SUPPORTING REFEREE DETAILS CHECKLIST AND COMPLETION STATEMENT DOCUMENTATION Header bar You are able to navigate around the homescreen by clicking on each header name as below a HOME b UPDATE CONTACT allows you to change your personal information C SUPPORT provides contact details for assistance Home xs Update Contac
3. 2015 Robin C ark rrotectin Online nomination user manual This document will help guide you through the process of creating your own account nominating and submitting your entry into the Robin Clark Protecting Children Awards Should you require assistance with the nomination process please contact Nicola McCracken by phone 9096 5323 or email awards dhhs vic gov au For technical issues contact eAwards on 1300 959 555 NOTE Please ensure details and spelling entered into fields is accurate 1 Create your own Account Enter your details to create a User log in account This information is about the account owner and is not the nomination Then click on the CREATE ACCOUNT button NOTE To nominate you must proceed to the next step you have not nominated at this point Pirat marnm Enter Verification Code OShv Verfmeteon code bere Note The verification code iz caw sensitive Create Account a 2 Successful account creation Once you have completed created an account a confirmation email will be sent to you with your username and password for future reference Click on the RETURN TO THE LOG IN PAGE button to log into your account to then nominate Successful Registration Your account has been successfully created You can now continue with submitting your application Your email and password log in details have now been sent to Note Please check the Spam Junk folder if you have not
4. ander Select Close 9 Nomination Statement Please complete the nomination statement which highlights the individual or team s achievement and impact Click on the SAVE THIS SECTION button to save your answer for each section textbox Word limits have been provided as a guide to length of answer required Once you have fully completed the nomination statement click on SAVE AND CONTINUE button to proceed NOTE It is advisable to have a copy of your answers saved in word document as back up Sra To DST AS RSME E DETAILS Op a Pe ee em REFEREE De TAs CREEL ELET AND Ce Eo STATE a aT Sound aT hoe Gi Mormination Statemkernt The achheverm an4t Srevicke gt cisweroers off what thea noming har done tn ihar rmalicon adalin wits Uhe nominalo i being mad bo prnrosbdas the jeigimg pened wth an ceo amid sees Be thes GC criptinonm mmay Dbe uset as pert c3 the awards lt Eee DE ee bao Bios has His imparted on Chee fees of 2eonigimnal or mon Siorigimal chiltiven youre Seo amd Paeandiie gt m relation bo Che sekbected award cade goer Maxine Sie werd r dak points ieee oes Le foliose bo ue epee Dermorstrate how the nominees has improved cutcornrees foe children woune seaple and familhes How has the reormnmeess more above and beyond Tete pob descrip ionr Provide examples that demonstrate the impart of the wor carried out aabo iN jarra Pe eee bga fg eee h Prestde any dditional inf oewretio
5. ation type box NOTE Changing the nomination type will delete remove details associated with your previous selection Click SAVE AND CONTINUE button to proceed Category Selection Please select one award category tick only one box per nomination Robin Clark Leadership Award SAVE AND CONTINUE Robin Clark Making a Difference Award Education Initiative Award Carer Award O Excellence in Child Protection Award DHHS staff Nomination Type Note Changing the nomination type will delete remove details associated with your previ6us selection Individual O Team SAVE AND CONTINUE 6 Accept Nomination Guidelines Please read the nomination guidelines before proceeding to your nomination To be able to proceed you must agree to the nomination terms and conditions of Robin Clark Protecting Children Awards and obtain permission from the nominee s for the nomination Tick on the check boxes and click on the I AGREE button Privacy Statement Consistent with Victorian Government policy and legislation the Department of Health and Human Services endorses fair information handling practices Private and personal information supplied will be used by the Selection Panel only to assist its decision making Information will not be disclosed or used for any other purpose without the express consent of the person to whom the information relates unless otherwise required by law The department s Privacy Policy is at www dhs vic g
6. group if known Koorie Vic and NSW Nominee s job title Testing Organisation Address I Browse gt to SAVE AND CONTINUE LATER SAVE AND CONTINUE 8 2 Nominee details for Team nomination type Complete team details form by providing contact details of a team representative Add team members by pressing the ADD button NOTE Team nomination can consist up to 10 members Click SAVE AND CONTINUE button to proceed S Team Members Note In most instances teams should be no more than ten people 1 In order to add new team member click on the Add team members at the bottom of the page 2 To edit view member details click on the member s firstname under the Firstname column 3 To delete remove members from the list click the remove button under the Remove column 10 records per page Search Is the nominee of Aboriginal or Torres Aboriginal group if Firstname Surname Strait Islander origin known 4 Add team members p Once you press the ADD TEAM MEMBER button a team member form will appear on your screen Complete team member details in the text boxes provided Tcarn Mermi cr FOrm Firstname Surname Are you of Aboriginal or Torres Strait Islander origin For persons of both af Aboriginal or Torres Strat Islander origin mark both Yes boxes Aboriginal group if known 1 Organisation CI No O Yes Aboriginal Lives Torres Strait Isl
7. letter for each referee by clicking on the BROWSE button Click SAVE AND CONTINUE button to proceed Referee 1 Ant mamac kre you of Aborigiral of Torres Hra igtander origin OO me O ves Aboriginal O wes Termes Street telamcker For persons of book of Aboriginal or Tomes Streit ptender origin mork both Fes boomers 4borigmal group of bno Select Jot titie OW Ea MEA Cort Acodr eee Phong Emai Belationsfhag to ineninee SP orticg Latter Referee gt First name SU eee Are you of Aborginal or Torres Strait islander origin LO peo E Ee tslarder For persons of both of Bborignre or Torres Strait pionder origin mork both res borgs Aboriginal group if komowne Select Job title Organisation address Phone Email Relationship to momine Sup _ S Browse _ SAVE AND CONTINUE LATER SAVE AMD CONTINUE 12 Submit Nomination Please select an option on how you heard about the awards Privacy Statement Consistent with Victorian Government policy and legislation the Department of Health and Human Services endorses fair information handling practices Private and personal information supplied will be used by the Judging Panel only to assist its decision making Information will not be disclosed or used for any other purpose without the express consent of the person to whom the information relates unless otherwise required
8. n fo Suprt your mem ngiiomr This section elbows a fuerte Sel wards to proetde anyrelevaent supoting intormation hiat further informs The seh cthom panel and mapy ad wale fo Hhe nomination Masia 150 waris ia SAWE AND CONTINUC LATER D SWE AND CONTINUC al 10 Supporting Documentation Uploading supporting materials is optional To add support documentation click on the BROWSE button to upload each specific attachment Please allow a few minutes to upload especially when your file s or image s is large in size Click SAVE AND CONTINUE button to proceed Supporting Materials You have the option to provide supporting documentation to support your nomination Please upload in the relevant fields below NOTE Maximum file size per upload is 2MB Please upload pdf doc or docx filles only Attachment 1 Attachment 2 OT Browse CE Browse Photos Images NOTE Maximum file size per upload is 2MB Please upload jpg or jpeg files only Image 1 Image 2 eei Browse OT Browse videos NOTE Maximum file size per upload is 5MB Please upload mp4 or mpg files only Video l Browse Video Link If your wideo is greater than SMIB Please get the wideo url and upload in the above textbox q SAVE AND CONTINUE LATER SAVE AND CONTINUE gt 11 Referee Details Please provide referee details from two separate people in line with the nomination guidelines Attach a supporting
9. ov au privacy Wihave read and accept the terms and conditions of the Awards Pitave obtained permission from the nominee s for this nomination 7 Nominator Details Nominator Details is prefilled with your information from the registration page You will need to add your relationship to nominee Click SAVE AND CONTINUE button to proceed Nominator Details Please ensure all information is spelt correctly SAVE AND CONTINUE First name Surname Are you of Aboriginal or Torres Strait Islander origin O No C Yes Aboriginal CIl Yes Torres Strait Islander For persons of both of Aboriginal or Torres Strait Islander origin mark both Yes boxes Aboriginal group if known Select Ea Nominator s job title Ji Nominator s organisation Address vi Suburb 7 Postcode Telephone Mobile i Email Relationship to nominee EF SAVE AND CONTINUE 8 1 Nominee details for Individual nomination type Enter details of your nominee for an Individual Nomination Click on SAVE AND CONTINUE button to proceed Nominee Details Please ensure all information is spelt correctly SAVE AND CONTINUE LATER SAVE AND CONTINUE First name Test Surname Only Are you of Aboriginal or Torres Strait Islander origin Mi No C Yes Aboriginal C Yes Torres Strait Islander For persons of both of Aboriginal or Torres Strait Islander origin ark both Yes boxes Aboriginal
10. t O Support Nomination Form Tabs These tabs can be used to go back to any part of the nomination form You will need to click on the appropriate tab you require as below a Nominator details b Nominee details C Nomination Statement d Supporting Documentation e Referee details f Checklist and Completion NOTE Do not forget to press SAVE AND CONTINUE before leaving a page Moving through forms If you are not using a mouse tab or arrow keys will assist you in moving through each field on the forms LME CH NOMINEE DETALS NOMINATION SUPPORTING REFEREE DETAILS CHECKLIST AND COMPLETION STATEMENT DOCUMENTATION 4 Submit Entry Click on the ADD NEW ENTRY button Multiple nominations can be made by a nominator For every new nomination click on the ADD NEW ENTRY button Start your submission by clicking the Add New Entry button below you will be guided through the application form relevant for your category Once you have completed your first entry you can return and enter multiple submissions by clicking the Add New Entry button e You may modify delete or print a pdf copy of your submission Click the appropriate action link to do so Add New Entry Category v Status 10 Showing 0 to 0 of 0 No Nominee No data available in table Add New Entry 5 Nomination Category and Type Please select one category in the category selection box and Nomination type in the nomin
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