School Compliance Checklist: School User Manual
Contents
1. State Government Victoria Department of Education and Early Childhood Development School Compliance Checklist School User Manual Published by the Communications Division for School Improvement Division Department of Education and Early Childhood Development Melbourne November 2011 State of Victoria Department of Education and Early Childhood Development 2011 The copyright in this document is owned by the State of Victoria Department of Education and Early Childhood Development or in the case of some materials by third parties third party materials No part may be reproduced by any process except in accordance with the provisions of the Copyright Act 1968 the National Education Access Licence for Schools NEALS see below or with permission Australia which is not conducted for profit or a body responsible for administering such an institution may copy and communicate the materials other than third party materials for the educational purposes of the institution 4 An educational institution situated in Authorised by the Department of Education and Early Childhood Development 2 Treasury Place East Melbourne Victoria 3002 ISBN to be inserted if required This document is also available on the internet at insert URL Contents 1e OFOGUN cate ser eps E ese sce enim ements eles vs een ena 3 2 ASOT ONS oeni EE raise etc E EE E 3 3 GENN Stared ester secant core awe2. Viewable only items Schools are not required to self assess against the compliance items that are greyed out as the Department already collects this information from other sources These items remain on the checklist as a reminder to schools as they are still mandated requirements under legislation or departmental policies Student Learning 8 items English SLOO11 Student Learning On going Term 1 ESL Interpreting amp Translating ee SLOOO09 Student Learning On going Not Required International Student Program SLO013 International Annual 10 07 2012 Term 2 International Student Study Tour SLO012 International Annual 03 10 2012 Term 3 PE amp SE Allocation P 12 SLOOO07 Student Learning Annual 03 10 2012 Term 3 PE amp SE Allocation Primary SLOO06 Student Learning Annual 03 10 2012 Term 3 PE amp SE Allocation Secondary sL0008 Student Learning Annual 03 10 2012 Term 3 SLO015 Curriculum Not Required School User Manual 7 Detail of compliance item To view details of each compliance item simply click on the item s name link on the All Compliance Requirements page School Compliance Checklist Print Page Playgrounds FACO002 Due Date 23 12 2011 Term Due By Term 4 Annual Description This school follows the Guidelines for School Playgrounds Playground Safety Management including adhering to the Australian Standard AS NZS 4486 1 1997 Playgrounds and Playground Equip
3. Commonwealth Requirements 2 items Facilities Management 14 items t Financial Management 9 items Governance 10 items Human Resource Management 12 items ICT Management 10 items Risk Management 5 items Student Engagement and Wellbeing 10 items Student Learning 7 items Student Pathways and Transition 5 items Expand All Collapse All Top of Page Contact SCC Administrator school compliance checklist edumail vic gov au Created on Friday 2 December 2011 Page Last Updated Tuesday 29 November 2011 State of Victoria Department of Education and Early Childhood Development 2010 Disclaimer Privacy This list is displayed in functional groups and accessed in exactly the same way as in the Your school compliance tab for those with access levels higher than school viewer 6 School User Manual Functional groups All compliance items are grouped in functional groups Each group can be expanded to reveal the complete list of individual compliance items within each group by clicking on the button located on the left hand side of each of the functional group headings or by clicking on the Expand all link located in the bottom left hand corner of the screen The list of individual compliance items can be collapsed into their functional groups from the compliance item list by clicking on the button located on the left hand side of each of the functional gr
4. Guidance amp templates Ongoing compliance item Person responsible Program area Regional Editor authorised access School comments School Administrator authorised access School type Term due by Your school s compliance View a complete list of all compliance requirements View all compliance requirements that are relevant to your school Edit school compliance item status and submit for approval Run report of school compliance status Regularity of reporting requirements for each compliance item see annual and ongoing Group or theme by which compliance items are sorted Sample policies and other documents schools can adapt or use to develop their own policies Links to further information for each compliance item Those items that a school completes once and are not required to complete again unless the school s circumstances change or the legislation policy changes An optional field recording the person responsible for managing compliance with a particular compliance item at the school The area within Central Office that has responsibility for the content of individual compliance items e View a complete list of all compliance requirements e View a complete list of all compliance requirements that are relevant to schools in region e Run reports on school compliance status for schools in region An optional field where schools can enter comments that can only be viewed by users that have the acces
5. Bulletin Date Posted 19 09 2011 Schools are reminded it is mandatory to access and attend to the ja compliance checklist items Of particular note Prinicapls are stongly advised to address the Aram imatinnnsal Unalth 2 Cafatisr Tame l ananina Contact SCC Administrator school compliance checklist edumail vic gov au Created on Friday 2 December 2011 Page Last Updated Tuesday 29 November 2011 State of Victoria Department of Education and Early Childhood Development 2010 Disclaimer Privacy Important information bulletin This box displays bulletins in relation to compliance requirements and other information provided by central or regional offices School Compliance Checklist Welcome Zonda Lynn Stratford Primary School Gippsland Access Level Is School Administrator Last Login on 06 12 2011 What do you want to do View Update Your School Compliance Important Information Date Posted 19 09 2011 p Approve Compliance Items for Your School 0 items awaiting principal s approval ATTENTION ALL USERS Add Modify User s Access In an effort to reduce the administrative workload of schools and avoid Run Compliance R rts anu dimlieatian in ranartina camnilinnen a mimhar af itama hauna hann View All C isu ii Recent Changes to Compliance Items Gippsland Bulletin Date Posted 19 09 2011 Schools are reminded it is mandatory to access and attend to the compliance checklist items Of particular no
6. Primary School Barwon South Western Access Level Is School Editor Last Login on 07 12 2011 What do you want to do View Update Your School Compliance Important Information Date Posted 19 09 2011 p Run Compliance Reports i View All Compliance Requirements EARE EE In an effort to reduce the administrative workload of schools and avoid anu diimlinatinan in ranartina camnlinnen a mimhar nf itame haun haan Recent Changes to Compliance Items Contact SCC Administrator school compliance checklist edumail vic qov au Created on Friday 2 December 2011 Page Last Updated Tuesday 29 November 2011 State of Victoria Department of Education and Early Childhood Development 2010 Disclaimer Privacy This takes the user to a screen with a link to the school compliance report School Compliance Checklist School Belmont Primary School Which report would you like to run School Compliance Report Contact SCC Administrator school compliance checklist edumail vic gov au Created on Friday 2 December 2011 Page Last Updated Tuesday 29 November 2011 State of Victoria Department of Education and Early Childhood Development 2010 Disclaimer Privacy Clicking on the report link opens the screen below The user has the option to select the type of information they wish to be included on the report School Compliance Checklist ance Repo School No School Type Primary School Name Belmont Prima
7. going Term 4 Not assessed School Workforce Plan FINO016 On going Not Required t Governance 10 items it Human Resource Management 12 items it ICT Management 10 items it Risk Management 5 items 4 Student Engagement and Wellbeing 10 items Student Learning 4 items Selecting No will return the user to the compliance list 12 School User Manual List of items for approval When the principal or designated staff with approver administrator access logs on to the checklist the number of items awaiting approval displays under the What do you want to do list Principals can either click on the Items awaiting principal s approval link from the home page OR select Your school compliance and then select the Approve tab Items can be approved by ticking the box next to an item and clicking on Approve now Item details can be accessed by clicking on the compliance item name allowing any edits to be made by the approver School User Manual 13 6 Running reports School editors approvers and the administrator can run a report on their school s compliance status They can do so by e using the Reports tab across the top of the page OR e clicking on the Run compliance reports links in the What do you want to do list School Compliance Checklist gt Home lt Your School Compliance All Compliance Requirements Welcome Jessie Donnan Belmont
8. Editor Access Web Access Control System Access Page Please select the Next button below to cotinue You may have to enter your user credentials to access the system Next The below screen will appear School Compliance Checklist Manage School Editor Access Web Access Control System Access Page Please select the Next button below to cotinue You may have to enter your user credentials to access the system To add an editor click on the Add school editor button The approver or administrator can search for staff at their school by their PIN or name School Compliance Checklist User permission level Add School Editor PIN First Name Surname Search Reset Back 16 School User Manual Search results will be displayed with check boxes allowing you to select the correct staff member Once you have ticked the box next to the appropriate staff member click the Add selected users button in the middle of the screen School User Manual 17 Once a user has been selected the search screen detailing current authorised user s will be displayed again to allow further user selection School Compliance Checklist User permission level School No PIN First Name Surname Work Location Name Search Reset Back Existing User List Work Location Angus Christine L Colac Primary School Note a user that already has access to school level data i e editor or approver in
9. Resource Management 12 items t ICT Management 10 items 4 Risk Management 5 items 4 Student Engagement and Wellbeing 10 items 4 Student Learning 4 items Expand All Collapse All Top of Page Created on Friday 2 December 2011 Page Last Updated Tuesday 29 November 2011 State of Victoria Department of Education and Early Childhood Development 2010 Contact SCC Administrator school compliance checklist edumail vic gov au BEA Victoria Disclaimer Privacy View update your school compliance tab Clicking on any compliance item from the View update compliance list displays a screen which provides links to guidance and resources best practice examples key contacts and a series of action points required to achieve full compliance Central office does not collect information when running reports on those action points selected by schools This is also where details including the person responsible for the management of the compliance requirement the location of documentation and any other school specific comments can be entered and saved to assist the school with monitoring compliance requirements Please note that filling in the details of person responsible document location school comments and next school document assessment date is for school use only this information is not required by the Department In particular the school comments should not be used as a means of communicating with central program ar
10. e been assigned access to more than one user role or to multiple schools Access Allocated by View a complete list of all compliance requirements Default access level for all Edumail users School access School editor View a complete list of all compliance requirements School approver administrator View all compliance requirements relevant to your school checklist administrator Edit school compliance item status and submit for approval Run report of school compliance status School approver View a complete list of all compliance requirements School administrator principal View all compliance requirements relevant to your school or checklist administrator Edit school compliance item status Approve school compliance item status Assign editor roles to school staff Run reports on school compliance status School View a complete list of all compliance requirements Web Access Control WAC administrator View all compliance requirements relevant to your school Principals listed as such on Edit school compliance item status Edumail will be automatically PPPG PD compliance item status provided with school Assign editor and approver roles to school staff administrator access Run reports on school compliance status Regional access Regional editor View a complete list of all compliance requirements Checklist administrator View a complete list of all compliance requirements relevant to schools in region Run reports on scho
11. eas or the central administrator Communication with either the central program areas or central administrator should be via the contact details provided for each compliance item and the school compliance checklist email respectively School Compliance Checklist Business Activity Statement FINOO10 On going Your School s Compliance Status Belmont Primary School Barwon South Western Type e Legislation O Policy Guidance and http www sofweb vic edu au schoolfinance eb This school lodges Business Activity Statement BAS returns with Templates as htm Australian Taxation Office http www eduweb vic gov au referencequide r ae Se esources 7_11 htm M within required timelines M using CASES21 and eBAS http www sofweb vic edu au tax qst default Select Your School Compliance Status Notassessed Fully Partially Notcompliant Not Good Practice applicable nies seek Alert URL Person Responsible Sue Smith Central Comments Document Location Bursar s office e g file location on your Contact school server School Comments Ron Cooper Thomas Phone 9637 3256 Pe eae nena Ace as 10 10 2006 Email cooper thomas ron r edumail vic gov au School Document Assessment Frequency View Compliance History Save Changes School User Manual 9 Select your school compliance status Select your school compliance status is where the approver editor records their school s compliance status according t
12. ee eno cece cine E eee eee ete 334 4 The NOME page cccccseseeeeseseeseenseeeeeneeeeenseeseeneeeeeeneeseeaseeeeeaseeeeaseesoeaseseoeneesoeesessonaees 5 5 Your school s compliance sssssssnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnn nnmnnn mnnn nna 9 6 Running reports sssssssssnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnn nnmnnn nnna 14 7 Add modify user s access schools sssssssnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnn nna 15 6 Glossary Of TONM Soraa na NoE Oa EESE 19 Please note all screenshots provided in this document are provided for illustrative purposes They have been taken from the testing environment do not represent any school s compliance status The screenshots may also show compliance items that are no longer on the checklist or are now appearing as viewable only 1 Introduction This guide provides schools with step by step guidance in accessing and using the school compliance checklist the checklist Background information on the checklist and its processes and protocols is available in the School Compliance Checklist Guidelines 2012 2 User Roles There are a variety of access levels to the checklist A user s access will depend on their role and responsibilities Any Edumail user can log on to the checklist and view a complete list of all compliance requirements Note Users may experience issues with logging onto the checklist if they hav
13. klist is automatically allocated but is dependent on their status in Edumail Principals who have moved schools should ensure their Edumail status has been updated accordingly or they will be unable to obtain access as an administrator of their new school if they are still listed as a principal of their previous school Bak x 2 M P dress http edustsp0 1 schooleompliancechecklist School Improvement and Accountability i ye Accountability and Improvement School Performance Data School Census Publications Search Home Home gt Accountability and Improvement gt School Compliance Checklist School Compliance Checklist The School Compliance Checklist is an element of the School Accountability and Improvement Framework The Checklist is designed to assist schools in managing risk and compliance w iippmmmmryeynnpren TEE 2h x The School Compliance Checklist is intended to be lirements for school principals The School Compliance Checklist will epartmental policy bmpliance with legislation and Departmental e comprise an online interactive checklist of cc e provide a risk management and continuous il policy e provide links to relevant legislation and exar individual school environment e provide a risk management strategy for the I policy ness operations and management for the schools with legislation and Departmental The School Compliance Checklist tool will be a plemented in a
14. light the number of items awaiting approval Once the principal or designated staff with approver administrator access has approved the changes the Status and Date Approved of the item will be updated School User Manual 11 Approve an item principal approver The screen below displays for principals or designated staff with approver administrator access when an item is edited and the Save changes button is selected Compliance status has been changed from Fully to Partially Selecting Yes will update the compliance item with the updated compliance Status and the Date Approved and the user will be returned to the compliance list Display in Functional Groups i Date Date Compliance Item v Code Frequency Date Due By Term Due By Status Approved Updated t Commonwealth Requirements 2 items it Facilities Management 14 items Financial Management 9 items Budget Monitoring FINOO13 On going Term 3 Full 13 09 2007 13 09 2007 Business Activity Statement FINO010 On going Term 2 Partially 25 10 2011 25 10 2011 EMA Requirements FINOO18 Annual 03 10 2011 Term3 Not assessed Financial Internal Control Procedures FINOO15 On going Term 1 Fully 13 09 2007 12 10 2011 Fringe Benefits Tax FINOO11 Annual Not Required Goods amp Services Tax FINOOOS On going Term 2 Fully 13 09 2007 13 09 2007 School Annual Budget FINOO12 Annual 23 12 2011 Term4 Not assessed School Investments FINO014 On
15. ll schools in Semester 1 2007 Back to Top Contact School Improvement and Accountability schoolaccountability edumail vic gov au Knowled e amp Skills ANOWLEGSEGIKIUS ictoria Building a Future The Place To Be Last updated June 19 2006 State of Yictoria Department of Education amp Training 2002 Disclaimer Privacy 4 School User Manual 4 The homepage The homepage displays the user s name and school top left hand corner of the screen and displays the user s access level and date last logged in right hand corner of the screen Each school principal is allocated school administrator access as their default role by the system and can allocate editor approver access where necessary or make changes and approve items themselves School Compliance Checklist Your School Compliance All Compliance Requirements Access Level Is School Administrator Welcome Zonda Lynn Stratford Primary School Gippsland Last Login on 06 12 2011 What do you want to do View Update Your School Compliance Important Information Date Posted 19 09 2011 pe Approve Compliance Items for Your School ie 0 items awaiting principal s approval ATTENTION ALL USERS pa i Add Modify User s Access In an effort to reduce the administrative workload of schools and avoid Run Compliance Reports anv dimliesatian in ranartina camnilinanen s mimhar af itame haua haan a a i Recent Changes to Compliance Items Gippsland
16. ment Part 1 Development Installation Inspection Maintenance and Operation reporting incidents via CASES reporting serious injuries to ESM Type E Legislation 8 DEECD policy Guidance amp Templates https edugate eduweb vic gov au sc sites Infonline Policies 20Guidelines 20and 20Procedures Guidelines 20for 20School 20Playgrounds 20 2005 pdf Guidelines for School Playgrounds 2005 Examples of Good Practice Alert Text 13 12 10 program area contact updated Alert URL Program Area Infrastructure Contact Alex Wright Phone 9637 3106 Email wright alex a edumail vic gov au Central Comments School Compliance Types Primary Secondary Pri Sec Language Camp Special Last Updated By Fiona Crosthwaite Date Effective 06 10 2006 School Assessment Frequency 0 years View Compliance History Edit Item Accessing the functions of the checklist Users can access all functions of the checklist by e using the tabs across the top of the page e clicking on the links in the What do you want to do list The ability to view particular tabs links is dependent on a user s access levels The below image shows the various tabs links that a school editor has access to and will be different for those with school viewer access School Compliance Checklist Your School Compliance All Compliance Requirements Welcome Jessie Donnan Belmont Primary School Barwon South Western Access Level Is Scho
17. o the current level of compliance with each individual compliance item When a compliance status has been selected and details and comments have been entered users should select the Save Changes button One of two screens will be displayed depending on user access level see overleaf School Compliance Checklist Home Print Page Reporting to Parents COMO0012 Term Due Term 3 On going Your School s Compliance Status All Compliance Requirements Dargo Primary School Gippsland Type o ee C Legislation Policy Guidance and http www education vic gov au management qo This school reports to parents on student outcomes by providing Templates vernance referencequide curric 3_4 htm El two written reports for each student each year according to DEECD http www education vic gov au studentlearni guidelines ng studentreports htm at least one face to face interview for each student each year http www education vic gov au studentlearni ng studentreports schools mandatedcomponents Select Your School Compliance Status htm Not assessed Fully Partially Notcompliant Not applicable Date Approved 07 12 2011 Date Updated 07 12 2011 Alert Text 18 11 2010 Contact details updated Approved By Zonda Lynn Updated By Zonda Lynn Mert URL Central Comments Person sce ase Coitad nMi Document Location a e g file location on your Phone 9637 2706 school server School Comments me Email mills jan m1 edumail vic gov au Scho
18. o the la compliance checklist items ja Of particular note Prinicapls are stongly advised to address the Nean imatinannsal Unsalth 2 Cafah Trame l ananina i Contact SCC Administrator school compliance checklist edumail vic gov au on Created on Friday 2 December 2011 Page Last Updated Tuesday 29 November 2011 Gon State of Victoria Department of Education and Early Childhood Development 2010 Victoria Disclaimer Privacy Clicking on either the Admin tab or the Add modify user s access link will display the screen below School User Manual 15 The school administrator approver can add or modify users access to the checklist by selecting a school user type from the drop down box School Compliance Checklist Assign School Users Select User Type E F OK Admin can edit and approve changes to compliance status run reports and assign school users Approver can edit and approve changes to compliance status and run reports Editor can edit compliance items and run reports Contact SCC Administrator school compliance checklist edumail vic gov au Created on Friday 2 December 2011 Page Last Updated Tuesday 29 November 2011 State of Victoria Department of Education and Early Childhood Development 2010 Disclaimer Privacy A new window will open providing access to the Department s Web Access Control WAC Click on the Next button School Compliance Checklist Manage School
19. ol Document v Assessment Frequency Next School Document Assessment date 10 10 2009 View Compliance History Save Changes The decision as to whether a school is fully partially or not compliant is an on balance judgement made by the principal 10 School User Manual Submit an item for approval school editor The screen below is displayed for those with editor level access Selecting Yes will generate an email to the principal advising that there are compliance items awaiting approval School Compliance Checklist Print Page Reporting to Parents COM0012 On going Compliance status has been changed from Fully to Partially Do you wish to approve this Your School s Compliance Status Dargo Primary School Gippsland Reporting to Parents O two written reports for each student each year according to DEECD guidelines O atleast one face to face interview for each student each year Compliance Status Fully Person Responsible Document Location e g file location on your So Comments Next School Document 10 10 2009 Assessment date Contact SCC Administrator school compliance checklist edumail vic qov au Created on Friday 2 December 2011 Page Last Updated Tuesday 29 November 2011 State of Victoria Department of Education and Early Childhood Development 2010 Disclaimer Privacy The editor will then be returned to the listing of all school compliance items and the item asses
20. ol Editor Last Login on 28 11 2011 What do you want to do View Update Your School Compliance Important Information Date Posted 19 09 2011 Run Compliance Reports ATTENTION ALL USERS View All Compliance Requirements J In an effort to reduce the administrative workload of schools and avoid mir ar mnlicatian in ranartina ramnilinanca s me mhar nf tame hava haan Recent Changes to Compliance Items Contact SCC Administrator school compliance checklist edumail vic gov au Created on Friday 2 December 2011 Page Last Updated Tuesday 29 November 2011 State of Victoria Department of Education and Early Childhood Development 2010 Disclaimer Privacy 8 School User Manual 5 Your school s compliance This tab will take users with the access level of editor approver or administrator to the compliance requirements for their school The default display of the list of compliance items for an individual school will be in functional groups School Compliance Checklist Print Page Search For Search Sort By Compliance ItemName Sort A Z Index Print Complete List _Search Y Compliance Item or Code Dargo Primary School Gippsland Display in Functional Groups Compliance Item v Code Frequency Date Due By Term Due By Status _ Approved Updated Commonwealth Requirements 2 items Facilities Management 14 items 4 Financial Management 9 items t Governance 10 items Human
21. ol compliance status for schools in region Post bulletins for schools in the region to view on the homepage Central access Central program View a complete list of all compliance requirements Checklist administrator area Run reports on school compliance status for items that program area has responsibility for Checklist View a complete list of all compliance requirements administrator View a complete list of all compliance requirements relevant to all schools Run reports on compliance status for all schools Assign levels of access to all users where required Update add or delete compliance items according to advice from central program areas 3 Getting started Logging on to the school compliance checklist To log on to the checklist users need to have a valid Edumail login All Edumail users have viewer access to the checklist Where users require access to more information e g a school s compliance status access must be assigned by others with higher access levels e g school approver administrator checklist administrator School User Manual In order for a checklist user to view or update schools compliance access must be assigned To log on to the checklist e In your internet browser type the following web address hitps www eduweb vic gov au Scc e When the Edumail login window appears type in your Edumail user name and password and click OK Principals should note that their administrator access in the chec
22. oup headings or by clicking on the Collapse all link located in the bottom left hand corner of the screen next to the Expand all link School Compliance Checklist Your School Compliance gt All Compliance Requirements lt Print Page Search For Search Sort By Compliance Item Name Sort A Z Index Print Complete List _Search Y P Compliance Item or Code Add Item Display in Functional Groups Compliance Item w Code Program Area Frequency Date Due By Term Due By Commonwealth Requirements 7 items Facilities Management 25 items Financial Management 10 items Governance 11 items Human Resource Management 26 items ICT Management 16 items Risk Management 6 items Student Engagement and Wellbeing 12 items Student Learning 8 items English SLOO11 Student Learning On going ESL Interpreting amp Translating sL0009 Student Learning On going Not Required Services International Student Program SL0013 International Annual 10 07 2012 International Student Study Tour SL0012 International Annual 03 10 2012 PE amp SE Allocation P 12 SLO007 Student Learning Annual 03 10 2012 PE amp SE Allocation Primary SLOOO6 Student Learning Annual 03 10 2012 PE amp SE Allocation Secondary sL0008 Student Learning Annual 03 10 2012 VCE SLO015 Curriculum Annual Not Required 4 Student Pathways and Transition 5 items Expand All Collapse All Top of Page
23. our school Edit school compliance item status Approve school compliance item status Assign Editor roles to school staff Run reports on school compliance status Additional information to assist with becoming compliant with a particular compliance item found on the compliance item detail screen e View acomplete list of all compliance requirements e Run reports on school compliance status for items program area has responsibility View a complete list of all compliance requirements all DEECD staff have this access level as their default access level System generated alpha numeric code used to identify each compliance item Description of Departmental policy or legislative requirement that schools must comply with The status of each compliance item self assessed and updated by each school on the Checklist Schools can select a status of fully compliant partially compliant not compliant or not applicable Details whether a compliance item is legislation or departmental policy The date the change in compliance status for a compliance item was approved by the School administrator or approver usually the principal For annual compliance items the date by which an item is due to be completed An optional field where the location of relevant documentation for each compliance item can be located i e principal s office or s school documents 19 Editor authorised access Frequency Functional group Good practice
24. ry School Contact Arkinstall Mark E Region Barwon South Western Phone 03 5243 2972 Show Compliance Items Select Sort Sequence Functional Group X By functional group and compliance code Compliance Status X By term due Term Due v By due date annual items only Annual Items Due By dd mm yyyy Show School Comments Contact SCC Administrator school compliance checklist edumail vic gov au Created on Friday 2 December 2011 Page Last Updated Tuesday 29 November 2011 State of Victoria Department of Education and Early Childhood Development 2010 Disclaimer Privacy 14 School User Manual Users have the option of running reports based on functional group compliance status term due or for annual items and the item due date The user can also run the report to include the comments document location and person responsible by ticking the Show school comments box This report could be useful for discussions with staff and tracking items Once the parameters of the report have been selected the user will need to select the Find button to run the report The example below is a report run for school compliance status on all items within the selected functional group governance and includes details of who updated and approved the items and the dates on which they were updated and approved School Compliance Report as at 07 12 2011 By Functional Group School 26 Belmon
25. s have been entered select Update to save the comments Regions may use the region comments box for any comments for the school i e reminders of items outstanding or arranging support or visits 18 School User Manual 7 Glossary of Terms Term Access level Action points Alert text Alert URL Annual compliance item Approver authorised access Central Comments Central Program Area authorised access Central Viewer Code Compliance item Compliance item status Compliance item type Date approved Date due by Document location School User Manual Description The functionality a user is authorised to access within the Checklist see below for roles and access levels A list of actions schools are required to complete in order to comply with each compliance item the Department does not collect information on which action points are ticked off by schools Highlights any recent changes that have been made to a compliance item s These changes will be flagged on the Homepage and highlighted in red on the compliance item page Highlights any recent changes that have been made to links guidance and templates and good practice examples The items that schools are required to complete each year School status of annual items is re set to Not Assessed at the end of each year View a complete list of all compliance requirements View all compliance requirements that are relevant to y
26. s level of editor approver or school administrator schools should not use this to communicate with central office communication with central office should be directed to school compliance checklist edumail vic qov au View a complete list of all compliance requirements View all compliance requirements that are relevant to your school Edit school compliance item status Approve school compliance item status Assign Editor and Approver roles to school staff Run reports on school compliance status The type of school a compliance item applies to i e Primary Secondary P 12 Language Camp Special For ongoing and annual items the term in which the status of a compliance item must be updated A list of all the compliance requirements that apply to schools of a particular type The Your School s Compliance tab can be selected from the Homepage School User Manual
27. sed will display a status of pending as it is awaiting approval School Compliance Checklist Home Your School Compliance All Compliance Requirements School Details Comments Print Complete List Search Sort By Compliance Item Name v Sort A Z Index Compliance Item or Code Belmont Primary School Barwon South Western Display in Functional Groups Date Date Compliance Item w Code Frequency Date Due By Term Due By Status Approved Updated Commonwealth Requirements 2 items NAPLAN COMO0018 On going Not Required Reporting to Parents COMO0012 On going Term 3 Fully 0 09 2011 Facilities Management 14 items t Financial Management 9 items Governance 10 items Human Resource Management 12 items ICT Management 10 items Risk Management 5 items t Student Engagement and Wellbeing 10 items Student Learning 4 items Expand All Collapse All Top of Page Contact SCC Administrator school compliance checklist edumail vic gov au Created on Friday 2 December 2011 Page Last Updated Tuesday 29 November 2011 State of Victoria Department of Education and Early Childhood Development 2010 Victoria Disclaimer Privacy Selecting No returns the user to the list of their school compliance items and does not save the changes made to the particular item When the principal logs on to the checklist their homepage will have automatically been updated to high
28. t Primary School School Type Primary Region Barwon South Western Report run by Jessie Donnan Compliance Item School Compliance Status Item Count of Total Export to Excel Reports can be saved by selecting File from the Internet Explorer toolbar and then Save as allowing the user to select which location on their local drive computer they wish to store the report For optimum printing of reports change page setup from portrait to landscape Add modify user s access schools This tab allows school approvers school administrators to allocate editor access to school staff i LOGOUT GLOSSARY nue d School Compliance Checklist Your School Compliance Reports j All Compliance Requirements Welcome Zonda Lynn Stratford Primary School Gippsland Access Level Is School Administrator Last Login on 07 12 2011 What do you want to do View Update Your School Compliance Important Information Date Posted 19 09 2011 ys rove iance Items for Your School Z 0 items awaiting principal s approval ATTENTION ALL USERS m C Add Modify User s Access NPE Useris In an effort to reduce the administrative workload of schools and avoid Run iance R rts mer aA inliceatian in rannrtinn rarmntlinncn a mimhar af itamo hava hanan t View All C liance Requirements Recent Changes to Compliance Items Gippsland Bulletin Date Posted 19 09 2011 Schools are reminded it is mandatory to access and attend t
29. te Prinicapls are stongly advised to address the Aeerwinatinnnsal Unalth 2 Cafahu Trame l ananina Contact SCC Administrator school compliance checklist edumail vic gov au Created on Friday 2 December 2011 Page Last Updated Tuesday 29 November 2011 State of Victoria Department of Education and Early Childhood Development 2010 Disclaimer Privacy School User Manual Recent changes to compliance items The section displays compliance requirements that have been added updated or revised allowing the user to click directly on the link and view the item and a description of the update change Recent Changes to Compliance Items 23 01 2007 Annual Report to the School Community Amended requirements 23 01 2007 School Review Amended requirements 23 01 2007 School Strategic Plan Amended requirements All compliance requirements In the All compliance requirements tab a complete list of requirements can be viewed by any user that has an Edumail username and password the below image is of what central viewers can see other users with higher access levels will have more tabs across their screen School Compliance Checklist All Compliance Requirements Print Page Search For Search Sort By Compliance Item Name Sort A Z Index Print Complete List _Search Yy Compliance Item or Code Display in Functional Groups Compliance Item w Code Program Area Frequency Date Due By Term Due By
30. the checklist cannot be found again in the search The school administrator will need to find and remove the staff member s current access and allocate a new access level using the Manage users function Details of school staff members that have been allocated access can be found in the user s School details comments tab The Manage users link is also available from this screen School Compliance Checklist Home gt Your School Compliance lt Reports Admin All Compliance Requirements 0 ance Lis Approve V date Compliance List pprove 596 School By Name Stratford Primary School J Comments l na Region Gippsland m Principal s Name Lynn Zonda L Phone Number 03 5145 6554 Type of School Primary Authorised Users Lynn Zonda L Approver Manage Users Tr Edit Comment Contact SCC Administrator school compliance checklist edumail vic gov au Created on Friday 2 December 2011 Page Last Updated Tuesday 29 November 2011 State of Victoria Department of Education and Early Childhood Development 2010 Schools can also enter in comments which can be seen by the school s regional office and by the checklist administrator by selecting Edit Comment under the School comments box schools should not log technical access issues in this section For urgent matters email school compliance checklist edumail vic gov au or call the central administrator on 9637 2128 Once comment
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